Lexmark X84, X85 User Guide

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Edition Notice

Edition: June 2002 The following para gr aph does not apply to any country where suc h provisions are inc onsi stent with local

law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF

ANY KIND , EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED T O , THE IM PLIED W ARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you.

This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time.

Comments about this publication may be addressed to Lexmark International, Inc., Department F95/032-2, 740 West New Circle Road, Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any ob ligation to you . You can purchase additional copies of p ubli cations rel ated to this product b y calli ng 1-800-553-9727. In the United Kingdom and Eire, call +44(0)8704 440 044. In other countries, contact your point of purchase.

References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the user’s responsibility.

UNITED STATES GOVERNMENT RESTRICTED RIGHTS

This software and doc umentation are provided w ith REST RIC TED RI GHTS. Use, duplication or disclosure by the Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software cla use at DFARS 252.227-7013 and in applicab le FAR provisions: Lex mark International, Inc., Lexington, KY 40550.

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Home Page

Lexmark™ X84-X85 Scan/Print/Copy

Tips for using this guide

• Click the categories on the left side of th e page to na v igate throu gh this gui de, section

by section.

• Click the left or right arrow in the lower right corner of the page to naviga te through

this guide, page b y p age.

Notices

Index

• Click the house icon in the lower right corner of the page to return to the Home Page.

• Click Edition Notice to view edition information.

• Select File Print Properties to print this guide. Make sure Landscape is selected.

Select the pages you want to print, and then click OK.

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Congratulations on t he purchase of y our Le xmark™ X84-X85 Scan/Print/Cop y. You can scan, print, and copy documents using the printer operator panel and the printer software.

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• Using the operator panel

• Using the menus

• Using the Scan & Copy Control Pr ogram

• Using the Print Control Program

• Loading the paper

• Replacing the cartridges

• Aligning the cartridges

• Preserving the cartridges

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2 3

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8 9

11 12

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The followi ng table corresponds to the graphic on the preceding page.

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# Press this button: To:

1 Number of Copies Select the number of copies, from 1 to 99. 2 Reduce/Enlarge Make the document smaller or larger than the original. 3 Scroll through menu categories. 4 Menu Change settings using the menus. For menu options, see

5 Quality Choose photo, quick, or normal copy setting. 6 Scan To Select a scan destination, such as Application, File, Email,

7 Cancel Cancel a scan or copy job, or return a menu item to its

8 Lighter/Darker Make the document lighter or darker than the original. 9 Paper Type Select glossy, photo, transparency, or plain paper type. 10 Select Choose the displayed selection. 11 Color Copy Make a color copy. 12 Black Copy Make a black and white copy.

page 8.

or Fax.

default.

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# Press this button: To:

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13 Scan Press 14 Power Turn the printer on and off.

Scan after selecting a Scan To destination.

Using the menus

1 Press Menu until you see the menu you want. 2 Press Select. 3 Press until you see the menu item you want. 4 Press Select.

Mono Collate

Prints multiple copies of a multipage document so pages 1 through 5 of copy one print, pages 1 through 5 of copy two print, and so on.

Clone

Prints several copies of one image on the same page. Select 4, 9, or 16 images per page.

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Poster

Prints an image on multiple pages. Select 4 pages, 9 pages or 16 pages.

Copy Source Size

•A4

• Letter

•3 x 5

•4 x 6

Factory Defaults

Returns the settings to the factory default settings.

Copy Count Timeout

•2 min

•OFF

Language

•English

• French

•German

• Spanish

• Italian

•Dutch

• Bra zi li an Portu guese

•Polish

Color Intensity

• Less

•More

Maintenance

• Change Cartridges

• Align Cartridges

• C le an Cartridge s

•Self Test

Reduce/Enlarge Timeout

•2 min

•OFF

Copy Source Type

•Photo

•Text

• Line Drawing

•Mixed

Set Defaults

Makes the current settings the default.

Power Saver Timeout

• Immediate

•10 min

•30 min

•60 min

Ink Levels

•Black

• Color

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Using the Scan & Copy Control Program

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When the software is installed on your computer, you can use the Scan & Copy Control Program to customize scan, print, and copy jobs. To open the Scan & Copy Control Program:

1 Click Start Programs Le xmark X84-X85 Scan & Copy Control Program.

Select: To:

The keypad Set the number of copies to print, from 1 to 99. Reduce/Enlarge Scroll and select the size of your output. Fit to page Scroll and select the size of your output. Auto Crop Crop the image during scanning. Rotate Rotate the image 90 degrees clockwise during scanning. The brightness bar Adjust how dark or light you want the copy to be. Color Make a color scan or copy of a color original. Gray Make a black and white scan or copy of a color original. B/W Make a black and white scan or copy of a black and white original. Text/(OCR) Scan a document into an application to let you edit the text.

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Select: To:

Copy Make a copy of the original document. Fax Scan the image or document and send it to a fax machine. Email Scan the image or document and attach it to a new e-mail message.

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Send to Application Scan the image or document into the selected image editor or word

processor applica tion .

Scan to File Scan the image or document and save it as an image or text file.

To make additional changes to your documents before copying, printing, or scanning:

2 Click File S e tu p.

Select this tab: To:

Image Adjust the properties of the scanned image. Scan Change how or where images are scanned. Page Set the scan frame position and size. Copy/Fax Set Printer Properties or choose your fax driver. Email Change settings related to e-mail operations.

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Select this tab: To:

Application Choose and configure any application on your computer for the Send to

Application button.

OCR Select the language you want the Optical Character Recognition (OCR)

to use.

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Descreen/Sharpen • Remove a halftone pattern in the background of a scanned image.

• Enable and set the sharpen level.

Using the Print Control Program

The Control Program lets you monitor the printer and install or replace cartridges. To open the Control Program, click Start Programs Lexmark X84-X85 Print Control Program.

Windows 98/Me

Click this tab: To:

Status • Monitor the status of your print job.

• Cancel your print job.

Options Enable or disable various software functions, such as Sound Effects

and Buffer Mode.

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Click this tab: To:

Cartridges • View your ink levels.

• Install or replace cartridges.

• C le an the noz zl es.

• Print a test page.

• Align cartridges for best quality.

• View cartridge part numbers and order supplies directly from the Lexmark Web site.

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Windows 2000/XP

Click this tab: To:

Status • Monitor the status of your print job.

• Cancel your print job.

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Click this tab: To:

Cartridges • View your ink levels.

• Align cartridges for best quality.

• C le an the noz zl es.

• Print a test page.

• View cartridge part numbers and order supplies directly from the Lexmark Web site.

Options • Control how and when the Control Program displays.

• Disable the printer shortcut.

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Setting defaults

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If you are usually copying and scanning using a particular setting, such as a certain size paper, you may want to set this as your default. If you are using your printer with a computer, you must make changes using both the operator panel and the Scan & Copy Control Program.

Using the operator panel: Using the computer:

Make sure:

• Paper Size is set to desired paper size

• Copy Source Size is set to desired copy size

1 Press 2 Press until Language or

3 Press until the desired

4 Press 5 Press until Set D efaults

Menu.

or Copy Source Size appears on the display, and then press

or setting appears on the display, and then press

Menu.

or appears on the display, and then

Select.

press

Select.

Make sure:

• Paper Size is set to desired paper size

• The area to be scanned is set to the desired paper size in the Scan & Copy Control Program

1 From your program File menu, select Print. 2 To customize print settings, click Properties or Printer

Preferences.

3 Select the Paper tab to select the paper size you want,

and then click OK.

4 Click Start Programs Lexmark X84-X85 Scan &

Copy Control Program.

5 Click File Setup, and then select the Page tab. 6 Select the paper size you want, and then click OK.

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Loading the paper

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1 Place the paper against the right side of the paper support with the print side facing

you.

Note: Do not force the paper into the printer.

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2 Squeeze the release tab and sli de the paper gui de to the right unti l it re sts against t he

edge of the paper.

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Loading specialty paper

Follow these guidelines when loading specialty paper:

Load up to: Make sure:

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100 sheets of inkjet paper (depending on thickness)

10 envelopes • The print side is facing you.

10 greeting cards, index cards, postcar ds, or photo cards

25 sheets of photo paper • The glossy or coated side is facing you.

• The print side is facing you.

• The paper is against the right side of the paper support.

• The envelopes are loaded vertically against the right side of the paper support.

• The stamp location is in the upper left corner.

• The paper guide rests against the edge of the envelopes.

• The print side is facing you.

• The cards are loaded vertically against the right side of the paper support.

• The paper guide rests against the edge of the cards.

• The paper guide rests against the edge of the photo paper.

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Load up to: Make sure:

10 transparencies • The rough sides of the transparencies are facing you.

• The paper guide rests against the edge of the transparencies.

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100 sheets of custo m size paper

25 iron-on transfers • You follow the loading instructions on the iron-on packaging.

• The print side is facing you.

• Your paper size fits within these dimensions: – Width:

76 to 216 mm

3.0 to 8.5 in.

– Length:

127 to 432 mm

5.0 to 17.0 in.

• The paper guide rests against the edge of the paper.

• The print side (blank side) is facing you.

• The paper guide rests against the edge of the iron-on transfers.

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Replacing the cartr idges

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The Lexmark X84-X85 uses the fol lowing cartridges:

Black 12A1970 Color 15M0120 High Yield Black 12A1975 High Yield Color 15M0125

1 Make sure the pr i n te r is on. 2 Open the cartridge door.

The cartridge carrier moves to the loading position, unless the printer is busy.

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3 Pull the old cartridge toward you, and then lift it out. Sto re it in an air-ti ght container or

dispose of it.

4 Install the new or replacement cartridge.

a If you are installing a new cartridge, remove only the sticker and transparent tape

on the bottom of the cartridge.

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b Insert the cartridge into the carrier.

c Push back firmly on the cartridge until it snaps securely into place.

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SNAP

Warning: Do not touch the gold contact area of the cartridge.

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5 Close the cartridge door. 6 From the operator panel, select the cartridge type you installed. 7 Use the to scroll through the choices.

8 Press Select.

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Note: If you installed a new cartridge, an alignment page prints. Use the arrow

buttons on the operator panel t o choose the pattern and select the pattern numbers that come closest to forming a straight line. For instructions, see the next section.

Aligning the cartridges

To improve the print quality, you may need to al ign the cartridges. You can align cartridges using the operator panel or the Control Program. For help using the Control Program, see page 12. To use the operator panel:

1 Press Menu until Maintenance appears on the display. 2 Press until Align Cartridges appears on the display. 3 Press Select.

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4 An alignment page prints with several patterns. A number appears under each

pattern. The test pattern that prints is similar to the one shown:

5 For each alignment group on the test page, find the number that comes closest to

forming a straight line.

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6 Press and scroll to the number you selected on the test page.

7 Press Select.

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Preserving the cartridges

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To ensure the longest life from your print cartridge and optimum performance from your printer:

• Keep a new print cartridge in its packaging until you are ready to install it.

• Do not remove a print cartridge from the printer e xcept to replace, clean, or store it in

an air-tight container. The print cartridge does not print correctly if removed fr o m th e printer and left exposed for an extended period of time.

• If a print cartridge runs out of ink, lea ve the empty cartridge in the printer until y ou ar e

ready to replace it. Printing with only one of the print cartridges in the printer may cause printer problems.

Lexmark’s printer warranty does not cover repa ir of failures or damage caused by a refilled cartridge. Lexmark does not recommend use of refilled cartridges. Refilling cartridges can affect print qualit y and cause damage to the printer. For best results, use Lexmark supplies.

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The followi ng section includes inf ormation about:

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• Copying instructions

• Customizing copy settings

• Using special copy features

• Creating projects

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Copying instructions

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Note: A4 users, please see page 15 for setting default paper sizes.

Using the operator panel: Using the computer:

1 Make sure the printer is on. 2 Open the top cover. 3 Place the document face

down on the scanner bed in the bottom, right corner.

4 Close the top cover. 5 Press

Color Copy or Black Copy.

1 Make sure the printer and the computer are

turned on.

2 Open the top cover. 3 Place the document face down on the

scanner bed in the bottom, right corner.

4 Close the top cover. 5 Click St art Programs Lexmark X84- X85

Scan & Copy Control Program.

6 Select the number of copies. 7 Click the option button that matches the

desired color of your copy.

8 Click Copy.

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Customizing copy settings

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You can make additional changes to your document before copying.

1 Click Start Programs Le xmark X84-X85 Scan & Copy Control Program. 2 Click File S e tu p. 3 Select the Copy/Fax tab. 4 Customize the settings. 5 Click OK to copy.

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Using special copy features

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1 Click Start Programs Le xmark X84-X85 Scan & Copy Control Program. 2 From the Fit to Page area, scroll and select Poste r, Clone, or Autofit. 3 Click Paper Type/Print Quality and select the Paper tab to choose the collate

feature.

Poster

Clone

Prints an image on multiple pages.

You can also create a poster without using the computer. See page 31. Prints several

copies of one image on the same page.

Original 2 x 2 3 x 3 4 x 4

2 images 3 images 4 images 8 images

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Clone from the operator panel

Autofit

Collate

Prints several copies of one image on the same page.

You can also clone an image without using the computer. See page 34. Enlarges an image to fit a full page. Original Fit to page

Prints multiple copies of a multipage document so pages 1 through 3 of copy one print, pages 1 through 3 of copy two print, and so on.

Original 4 images 9 images 16 images

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Creating projects

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Printing posters

Using the operator panel: Using the computer:

1 Make sure the printer is on. 2 Open the top cover. 3 Place the document face down on the

scanner bed in the bottom, right corner.

4 Close the top cover. 5 Press

6 Press 7 Press until the desired size (4, 9, or

8 Press 9 Press

Menu until Poster appears on the

display.

Select.

16 pages) appears on the display.

Select. Color Copy or Black Copy.

1 Make sure the printer and the computer are

turned on.

2 Open the top cover. 3 Place the document face down on the

scanner bed in the bottom, right corner.

4 Close the top cover. 5 Click St art Programs Lexmark X84- X85

Scan & Copy Control Program.

6 Select the color button of your choice. 7 Select Poster from the Fit to Page area. 8 Select the size you want your poster to be

(2 x 2, 3 x 3, or 4 x 4) and click OK.

9 Click Copy.

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Assembling posters

1 On each printed page, trim the white edges from two adjacent sides.

For ex ample, trim the white edges from the top and left sides of each page.

2 Arrange the pages so that every trimmed edge overlaps an untrimmed edge (the

white edge).

3 Tape the back of the pages together. 4 To complete your poster, trim any remaining white edges.

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