Lexmark X8350 User Guide
Lexmark 8300 Series All-In-One
User's Guide
August 2005 www.lexmark.com
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries.
© 2005 Lexmark International, Inc.
All rights reserved.
740 West New Circle Road
Lexington, Kentucky 40550
Edition: August 2005
The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC.,
PROVIDES THIS PUBLICATION "AS IS" WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO,
THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express
or implied warranties in certain transactions; therefore, this statement may not apply to you.
This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will
be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time.
Comments about this publication may be addressed to Lexmark International, Inc., Department F95/032-2, 740 West New Circle Road, Lexington, Kentucky
40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House, Westhorpe,
Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation
to you. You can purchase additional copies of publications related to this product by calling 1-800-553-9727. In the United Kingdom and Eire, call +44 (0)
8704 440 044. In other countries, contact your point of purchase.
References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all countries in which
it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service may be used. Any
functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation and
verification of operation in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the user’s
responsibility.
© 2005 Lexmark International, Inc.
All rights reserved.
UNITED STATES GOVERNMENT RIGHTS
This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed
exclusively at private expense.
Safety information
• Use only the power supply and power cord provided with this product or the manufacturer's authorized replacement power supply and power cord.
• Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible.
• Refer service or repairs, other than those described in the user documentation, to a professional service person.
CAUTION: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the power
cord or telephone, during a lightning storm.
Contents
Finding information about the printer...........................................................11
Finding information about the printer.................................... . .............................................11
Setting up the printer......................................................................................13
Checking the box contents..................................................................................................13
Installing another language control panel...........................................................................14
Getting the printer ready to fax...........................................................................................14
Connecting directly to a telephone wall jack.......................................................................15
Connecting to a telephone....................................... .................................... .. .....................16
Connecting to an answering machine.................................................................................17
Connecting to a computer with a modem...........................................................................18
Learning about the printer..............................................................................21
Understanding the parts of the printer................................................................................21
Using the control panel..................................................... .. ............................ ....................23
Customizing copy settings using the control panel................... ..................... ..................... 26
Using the Copy Mode menu........................................................................................................26
Using the Copy menu..................................................................................................................26
Customizing scan settings using the control panel................... ..................... ..................... 27
Using the Scan Destination menu...............................................................................................27
Using the Scan menu..................................................................................................................27
Customizing fax settings using the control panel............................ .................................. .. 28
Using the Fax Mode menu..........................................................................................................28
Using the Fax menu....................................................................................................................28
Customizing photo settings using the control panel............................................................29
Using the Photo Card Mode menu..............................................................................................29
Using the Photo More Options menu......................... .................................................................30
Using the Photo Edit menu..........................................................................................................31
Using the Photo Print Settings menu...........................................................................................31
Learning about the software..........................................................................33
Using the printer software...................................................................................................33
Using the Productivity Suite............................................................. ...................................33
3
Using the Productivity Suite buttons.................................... . .................... ..................... .....33
Using the All-In-One Center................................................................................................34
Using the Maintain/Troubleshoot link......................... .................................................................35
Using the Scanning & Copying tab..............................................................................................35
Using the Saved Images tab.......................................................................................................36
Using the Solution Center...................................................................................................37
Using Print Properties...................................................................... .... ...............................38
Save Settings menu....................................................................................................................39
I Want To menu...........................................................................................................................39
Options menu..............................................................................................................................39
Print Properties tabs....................................................................................................................39
Using the Photo Editor........................................................................................................40
Using Fast Pics...................................................................................................................40
Using the Fax Setup Utility..................................................................................................40
Loading paper and original documents........................................................42
Loading paper......................................... .... ....... ...... ....... ...... ....... ....... ....... ....... ....... .... .......42
Loading various paper types.................................................... .... ..... .... ..... .... ..... ..... .... ..... ..44
Loading original documents into the ADF...........................................................................47
Loading original documents on the scanner glass............................. ... ..............................48
Printing.............................................................................................................50
Printing a document............................................................................................................50
Printing collated copies.......................................................................................................50
Printing cards......................................................................................................................50
Printing envelopes............................................ .. ....................... ........................ .. ...............51
Printing multiple pages on one sheet..................................................................................51
Printing the last page first (reverse page order)..................................................................52
Printing transparencies.......................................................................................................52
Printing a banner.................................................................................................................53
Getting ready to print photos using memory devices.................................54
Inserting a memory card.....................................................................................................54
Inserting a flash drive..........................................................................................................55
4
Browsing and selecting photos from a memory card or flash drive..... ........................... ....56
Transferring digital photos from a memory card or flash drive..................................... .......57
Transferring photos using the control panel................................................................................57
Transferring photos using the computer......................................................................................57
Using a PictBridge-enabled digital camera to control printing photos.................................58
Printing photos using the control panel.......................................................59
Printing photos using the control panel...............................................................................59
Printing a DPOF selection...................................................................................................60
Viewing a photo slide show on the control panel.................. ..............................................60
Changing the default photo print settings...........................................................................60
Adjusting brightness............................................................................................................61
Cropping photos using the control panel............................................................................61
Printing photos using the computer.............................................................63
Printing photos using the computer....................................................................................63
Printing photos stored on the computer.......................................................................................63
Printing photos stored on a memory device................................................................................63
Printing borderless photos.................................................. .. ........................... ...................63
Browsing and selecting photos stored on the computer.....................................................64
Creating and printing a scrapbook or album page..................... ..................... ....................64
Adding text captions to a photo page..................................................................................65
Copying............................................................................................................66
Making a copy.....................................................................................................................66
Making a copy using the control panel........................................................................................66
Making a copy using the software...............................................................................................66
Repeating an image on one page using the control panel..................................................67
Collating copies...................................................................................................................67
Collating copies using the control panel......................................................................................67
Collating copies using the software.............................................................................................68
Making borderless copies...................................................................................................68
Making borderless copies using the control panel.......................................................................69
Making borderless copies using the software..............................................................................69
Enlarging or reducing an image............................... .. ... ... ... ... .. ... .............................. ... .. ... .. 70
Enlarging or reducing an image using the control panel.............................................................70
Enlarging or reducing an image using the software....................................................................70
5
Scanning..........................................................................................................71
Scanning multiple pages..................................................................................................... 71
Scanning multiple pages using the ADF......................................................................................71
Scanning multiple pages using the scanner glass.......................................................................71
Scanning to an application..................................................................................................72
Scanning to an application using the control panel.....................................................................72
Scanning to an application using the computer...........................................................................72
Scanning a one-page document using the control panel................................. .. .................73
Scanning documents or images for e-mailing.....................................................................73
Scanning documents or images for e-mailing using the control panel........................................73
Scanning documents or images for e-mailing using the computer..............................................74
Scanning documents to edit text.........................................................................................74
Scanning clear images from magazines or newspapers....................................................75
Editing scanned images using a graphics program............................................................75
Scanning to a computer over a network.............................................................................75
Faxing...............................................................................................................77
Sending a fax............................................................................... .... ...................................77
Faxing a document using the control panel.................................................................................77
Faxing a document using the software........................................................................................78
Faxing a document using an application.....................................................................................78
Receiving a fax...................................................................................................................78
Receiving a fax automatically.......................................................... ............................................78
Receiving a fax with an answering machine................................................................................79
Receiving a fax manually.............................................................................................................79
Setting the number of rings before receiving a fax automatically.......................................79
Setting up Speed Dial.........................................................................................................80
Setting up Speed Dial using the control panel.............................................................................80
Setting up Speed Dial using the computer..................................................................................81
Using Speed Dial........................................................ ... ............................. ........................81
Sending a fax to a group (broadcast fax)..................................... .......................................82
Sending a broadcast fax immediately..........................................................................................82
Sending a broadcast fax at a scheduled time..............................................................................82
Using the Quick Dial buttons...............................................................................................83
Using the Phone Book......................... .. ... .. .. ... .. .. ........................... .. .. .. ... .. .. .. ... ..................84
Faxing while listening to a call (On Hook Dial)....................................................................84
Dialing a fax number while behind a PBX...................................... .....................................85
Setting the distinctive ring using the control panel..............................................................85
6
Forwarding faxes................................................................................................................85
Using Caller ID....................................................................................................................86
Blocking junk faxes.............................................................................................................86
Customizing settings using the Fax Setup Utility................................................................87
Printing fax activity reports..................................................................................................88
Blocking unwanted changes to fax settings........................................................................89
Networking the printer....................................................................................90
Installing network printers...................................................................................................90
Shared printing............................................................................................................................90
Direct IP printing..........................................................................................................................91
Tips for installing a network printer.....................................................................................92
Assigning an IP address..............................................................................................................92
Finding your MAC address..........................................................................................................92
Configuring a network printer manually.......................................................................................92
Finding a printer/print server located on remote subnets............................................................92
Network troubleshooting tips.......................................................................................................92
Maintaining the printer....................................................................................94
Removing a used print cartridge............................ ... .......................................................... 94
Installing print cartridges.................................................................................................... .95
Aligning print cartridges......................................................................................................96
Aligning print cartridges using the control panel..........................................................................96
Aligning the print cartridges using the Productivity Suite.............................................................96
Cleaning the print cartridge nozzles.............................................................. ......................97
Cleaning the print cartridge nozzles using the control panel.......................................................97
Cleaning the print cartridge nozzles using the Productivity Suite................................................97
Wiping the print cartridge nozzles and contacts.................................................................98
Improving print quality.........................................................................................................98
Preserving the print cartridges............................................................................................99
Cleaning the scanner glass......................................................................... ........ ......... ....... 99
Ordering supplies..............................................................................................................100
Recycling Lexmark products............................................. ....... ......... ........ ... ......... ......... ...100
Troubleshooting............................................................................................101
Setup troubleshooting................................. ..................................... .. ...............................101
Incorrect language appears on the display................................................................................101
Power button is not lit................................................................................................................102
Software does not install.............................. .............................................................................102
7
Page does not print...................................................................................................................103
Cannot print from digital camera using PictBridge....................................................................104
Print troubleshooting........................................................................ .... .............................104
Improving print quality...............................................................................................................104
Poor text and graphic quality.....................................................................................................105
Poor quality at the edges of the page........................................................................................106
Printer does not print or respond...............................................................................................106
Print speed is slow.....................................................................................................................106
Partial document or photo prints................................................................................................107
Copy troubleshooting......................................... ..... ...... ....... ..... ....... ...... ...... ....... ..... .... ..... 107
Copier does not respond...........................................................................................................107
Scanner unit does not close......................................................................................................107
Poor copy quality................................................................. ......................................................108
Partial document or photo copies..............................................................................................108
Scan troubleshooting....................... .... ..... ..... .... ..... ..... .. ..... ..... ..... .... ..... .... .. ..... .... ..... ..... ..109
Scanner does not respond.............................. ..........................................................................109
Scanning takes too long or freezes the computer.....................................................................109
Scan was not successful...........................................................................................................110
Partial document or photo scans...............................................................................................110
Cannot scan to an application...................................... .............................................................110
Cannot scan to a computer over a network...............................................................................110
Fax troubleshooting.................... .... .... ... .... .. .... ... .... ... ..... . .... .... .... ... .... .. ... ..... ... .... .... .... .. ... 110
Cannot send or receive a fax.....................................................................................................110
Can send but not receive faxes.................................................................................................112
Can receive but not send faxes.................................................................................................113
Printer receives a blank fax.......................................................................................................114
Received fax has poor print quality...........................................................................................114
Error message: Fax error......................................................................................................115
Error message: Fax mode unsupported................................................................... ...........115
Network troubleshooting.......................... ... ..... .... .... .... ..... .... ..... .... .... .. ..... ..... .... .... .... ..... ..116
The printer to be configured does not appear in the list of printers found on your network.......116
You cannot print to the network printer......................................................................................117
Network name does not appear in the list.................................................................................117
Jams and misfeeds troubleshooting.................................................................................117
Paper jam in the printer.............................................................................................................117
Paper jam in the ADF......................................................... .... .... .... .... .. ... .... .... .... .... .... .... .... ......118
Paper or specialty media misfeeds............................................................................................118
8
Printer does not feed paper, envelopes, or specialty media......................................................119
Banner paper jams.......................................... ..........................................................................119
Memory card troubleshooting...........................................................................................120
Memory card cannot be inserted.................................................. .............................................120
Nothing happens when a memory card is inserted...................................................................120
Error messages on display........................................................................................................121
Error messages................................................... ......... .................. .. ......... ........ ................121
Low Ink....................................................................................................................................121
Paper Jam...............................................................................................................................121
Cartridge Error..................................................................................................................121
Carrier Jam...........................................................................................................................122
Error: 2200...........................................................................................................................122
Paper Out...............................................................................................................................123
Cartridge Missing..............................................................................................................123
Alignment Error..................................................................................................................123
Photo Mode: problem reading memory card..............................................................124
Photo Mode: second memory card detected..............................................................124
Photo Mode: no images found........................................................................................124
~filename .jpg file appears..................................................................................................124
Card format...........................................................................................................................124
DPOF Error: no images found........................................................................................124
DPOF Error: photo larger than paper size............................................................125
Sepia Warning.......................................................................................................................125
No Computer...........................................................................................................................125
Removing and reinstalling the software............................................................................125
Notices...........................................................................................................126
Index...............................................................................................................132
9
10
Finding information about the printer
Finding information about the printer
Setup sheet
Description Where to find
The Setup sheet gives you instructions for setting up
hardware and software.
You can find this document in the printer box or on
the Lexmark Web site.
User's Guide
Description Where to find
The User's Guide gives you instructions for using the
printer and other information such as:
• Maintenance
• Troubleshooting
• Safety
You can find this document on the Lexmark Web
site.
When you install the printer software, the User's
Guide may also be installed.
1 Click Start Programs or All Programs
Lexmark 8300 Series.
2 Click User's Guide.
CD
Description Where to find
The CD contains drivers, software, and publication
files. The CD installs the Help system on your
computer if your printer connects to a computer.
You can find this CD in the printer box. See the
Setup sheet for installation instructions.
Help
Description Where to find
The Help gives you instructions for using the software
if your printer connects to a computer.
While in any Lexmark software program, click
Help, Tips Help, or Help Help Topics.
Lexmark Solution Center
Description Where to find
The Lexmark Solution Center software is included
on your CD if your printer connects to a computer.
It installs with the other software.
To access the Lexmark Solution Center:
1 Click Start Programs or All Programs
Lexmark 8300 Series.
2 Select Lexmark Solution Center.
11
Readme file
Description Where to find
This file contains late-breaking information about
the printer and software that does not appear in
other documentation, as well as information specific
to your operating system.
To access the Readme file:
1 Click Start Programs or All Programs
Lexmark 8300 Series.
2 Select Readme.
Web site
Description Where to find
Our Web site contains a variety of information.
Note: All paths for the Web site are subject to
change.
Visit our Web site at www.lexmark.com.
1 Go to the Web site.
2 Select a country from the drop-down list in the
upper-left corner of the page.
3 Select the link for the information you need.
Record the following information (located on the store receipt and the back of the printer), and have it
ready when you contact us so that we may serve you faster:
Machine Type number:
Serial number:
Date purchased:
Store where purchased:
12
Setting up the printer
x
Checking the box contents
2
1
8
Name Description
Black print cartridge Cartridges to be installed into the printer.
1
Color print cartridge
2
Telephone cord Attaches to the EXT port at the back of the printer.
3
Power supply cord Attaches to the power supply port located at the back of the printer.
4
Telephone line adapter Connects to the telephone line and the answering machine,
5
Note: Cartridge combinations vary depending on the product
purchased.
telephone, or other telecommunications equipment.
3
4
5
6
7
Note: The telephone line adapter is not shipped to all countries and
regions.
Setup sheet Instructions on setting up printer hardware and software, and
6
information on setup troubleshooting.
Installation software CD Installation software for the printer. Also includes the printer software
7
Help.
Note: Installing the printer software also installs the Help.
User’s Guide or Setup
8
Solutions
Printed booklet that serves as a guide.
13
Installing another language control panel
x
x
These instructions apply only if you received one or more additional language control panels with the
printer.
1 Lift and remove the control panel (if one is installed).
2 Choose the correct control panel for your language.
3 Align the clips on the control panel with the holes on the printer, and then press down.
Getting the printer ready to fax
You can connect the printer with equipment such as a telephone, an answering machine, or a computer
modem. If problems occur, see “Setup troubleshooting” on page 101.
Note: The printer is an analog device that works best when directly connected to the wall jack. Other
devices (such as a telephone or answering machine) can be successfully attached to pass through the
printer, as described in the setup steps. If you want a digital connection such as ISDN, DSL, or ADSL, a
third-party device (such as a DSL filter) is required.
You do not need to attach the printer to a computer, but you do need to connect it to a telephone line to
send and receive faxes.
You can connect the printer to other equipment. See the following table to determine the best way to set
up the printer.
Equipment Benefits See this section
• The printer
• A telephone cord
Send and receive faxes without using a
computer.
14
“Connecting directly to a
telephone wall jack” on page 15
Equipment Benefits See this section
LINE
EXT
• The printer
• A telephone
• Two telephone cords
• Use the fax line as a normal
telephone line.
• Send and receive faxes without
“Connecting to a telephone” on
page 16
using a computer.
• The printer
• A telephone
Receive both incoming voice messages
and faxes.
“Connecting to an answering
machine” on page 17
• An answering
machine
• Three telephone cords
• The printer
• A telephone
Send faxes using the computer or the
printer.
“Connecting to a computer with a
modem” on page 18
• A computer modem
• Three telephone cords
Connecting directly to a telephone wall jack
Connect the printer directly to a telephone wall jack to make copies or send and receive faxes without
using a computer.
1 Make sure you have a telephone cord and a telephone wall jack.
2 Connect one end of the telephone cord into the LINE port of the printer.
LIN
E
E
X
T
3 Connect the other end of the telephone cord into an active telephone wall jack.
Note: For more information on connecting the printer to telecommunications equipment, see the additional
setup instructions that came with the printer. Setup steps may vary depending on your country.
15
Connecting to a telephone
LINE
EXT
LINE
EXT
LINE
EXT
LINE
EXT
Connect a telephone to the printer to use the fax line as a normal telephone line. Then set up the printer
wherever your telephone is located to make copies or send and receive faxes without using a computer.
1 Make sure you have the following:
• A telephone
• Two telephone cords
• A telephone wall jack
2 Connect one telephone cord to the LINE port of the printer, and then plug it into an active telephone
wall jack.
LINE
E
X
T
LINE
EXT
3 Remove the protective plug from the EXT port of the printer.
LINE
EXT
LIN
E
E
XT
16
4 Connect the other telephone cord to a telephone, and then plug it into the EXT port of the printer.
LINE
EXT
LINE
EXT
LINE
EXT
LINE
EXT
Note: For more information on connecting the printer to telecommunications equipment, see the additional
setup instructions that came with the printer. Setup steps may vary depending on your country.
Connecting to an answering machine
Connect an answering machine to the printer to receive both incoming voice messages and faxes.
1 Make sure you have the following:
• A telephone
• An answering machine
• Three telephone cords
• A telephone wall jack
2 Connect one telephone cord into the LINE port of the printer, and then plug it into an active telephone
wall jack.
LIN
E
E
X
T
LINE
EXT
17
3 Remove the protective plug from the EXT port of the printer.
LINE
EXT
LINE
EXT
LINE
EXT
LINE
EXT
LI
NE
E
X
T
4 Connect a second telephone cord from the telephone to the answering machine.
5 Connect a third telephone cord from the answering machine to the EXT port of the printer.
LINE
EXT
Note: For more information on connecting the printer to telecommunications equipment, see the additional
setup instructions that came with the printer. Setup steps may vary depending on your country.
Connecting to a computer with a modem
Connect the printer to a computer with a modem to send faxes from the software application.
1 Make sure you have the following:
• A telephone
• A computer with a modem
• Three telephone cords
• A telephone wall jack
18
2 Connect a telephone cord into the LINE port of the printer, and then plug it into an active telephone
LINE
EXT
LINE
EXT
LINE
EXT
LINE
EXT
wall jack.
LIN
E
E
X
T
LINE
EXT
3 Remove the protective plug from the EXT port of the printer.
LINE
E
XT
L
INE
E
XT
4 Connect a second telephone cord from the telephone to the computer modem.
19
5 Connect a third telephone cord from the computer modem to the EXT port of the printer.
LINE
EXT
L
INE
EXT
LINE
E
XT
L
I
N
E
E
X
T
Note: For more information on connecting the printer to telecommunications equipment, see the additional
setup instructions that came with the printer. Setup steps may vary depending on your country.
20
Learning about the printer
x
Understanding the parts of the printer
2
1
10
9
8
3
4
5
7
Use the To
Automatic Document Feeder (ADF) Scan, copy, or fax multiple-page letter, legal, and
1
A4 size documents.
ADF input tray Load original documents in the ADF.
2
Recommended for scanning, copying, or faxing
multiple-page documents.
ADF exit tray Pick up your original document after it has gone
3
through the ADF.
Top cover Access the scanner glass.
4
Note: The scanner glass is recommended for
card stock, photos, and delicate or unusually
sized originals that cannot be fed through the
ADF.
Memory card slots Insert a memory card.
5
PictBridge port Connect a PictBridge-enabled digital camera or
6
a flash drive to the printer.
6
Paper tray Load paper.
7
Paper exit tray Stack paper as it exits.
8
21
Use the To
LINE
EXT
LINE
EXT
EXT
Control panel Operate the printer.
9
For more information, see “Using the control
panel” on page 23.
Scanner unit Access the print cartridges.
10
1
LIN
E
E
XT
5
4
LINE
EXT
3
2
Use the To
1
EXT port
Connect additional devices, such as a data/fax
modem, telephone, or answering machine to the
printer.
Note: Remove the plug to access the port.
Power supply port Connect the printer to a power source.
2
Rear access door Remove paper jams.
3
USB port Connect the printer to a computer using a USB
4
cable.
22
Use the To
LINE
LINE port
5
Using the control panel
The display shows:
• All-In-One status
• Messages
• Menus
Connect the printer to an active telephone line
to send and receive faxes. The printer must be
connected to this telephone line to receive
incoming fax calls.
Note: Do not connect additional devices to the
LINE port, and do not connect a DSL (digital
subscriber line), ISDN (integrated services
digital network), or cable modem to the printer.
1
2
3
4
5
6
7
8
Press To
Quick Dial buttons
1
(1–5)
Copy Mode Access the copy menus and make copies.
2
Scan Mode Access the scan menus and scan documents.
3
Fax Mode Access the fax menus and send faxes.
4
Photo Card Access the photo card menus. You can preview photos stored on a memory
5
Access any of the five programmed Speed Dial numbers.
Note: The mode is selected when the button light is on.
Note: The mode is selected when the button light is on.
Note: The mode is selected when the button light is on.
card or flash drive, edit the photos, and print them.
23
Press To
Fax Auto Answer Answer all incoming calls when the button light is on.
6
Note: For information on setting the number of rings before the machine will
answer incoming calls, see “Receiving a fax automatically” on page 78.
Redial / Pause
7
• In Fax mode, redial the last number entered.
• Insert a three-second pause in the number to be dialed to wait for an
outside line or get through an automated answering system. Enter a
pause only when you have already begun entering the number.
Phone Book Access any of the programmed Speed Dial numbers (1–89) or Group Dial
8
numbers (90-99).
Press To
1
2
3
1
2
3
4
5
678
• Decrease a number.
• Scroll through options on the display.
• When cropping a photo, move the selected crop area to the left.
• Increase a number.
• Scroll through menus or options on the display.
• When cropping a photo, move the selected crop area up.
Choose the option that appears on the display, or save settings. In Photo Card
mode, select or deselect a photo.
4
• Increase a number.
• Scroll through options on the display.
• When cropping a photo, move the selected crop area to the right.
5
• Decrease a number.
• Scroll through menus or options on the display.
• When cropping a photo, move the selected crop area down.
24
Press To
1
2
3
4
5 6
7
8 9
0
*
#
6
• Cancel a scan, copy, or print job in progress.
• Clear a fax number or end a fax transmission and return the display to the
fax default.
• Exit a menu.
• Clear current settings or error messages, and return to default settings.
7
8
Display a control panel menu or submenu.
• Return to the previous submenu.
• Save the settings in a submenu and return to the previous menu.
1
2
3
4
Press To
A keypad number
1
or symbol
In Fax mode:
• Enter fax numbers.
• Navigate an automated answering system.
• Select letters when creating a Speed Dial list.
• Type numbers to enter or edit the date and time shown on the display.
In Copy mode: Select the number of copies you want to make.
In Photo Card mode: Select the number of photos you want to print.
Start Color Start a color copy, scan, or photo job, depending on which mode is selected.
2
Start Black Start a black-and-white copy, scan, fax, or photo job, depending on which
3
mode is selected.
Power
4
• Turn the printer on and off.
• Stop the print, copy, fax, or scan process.
25
Customizing copy settings using the control panel
Using the Copy Mode menu
To access and navigate the Copy Mode menu:
1 From the control panel, press Copy Mode.
2 Press or repeatedly until the menu option you want is highlighted.
3 Press or repeatedly until the setting you want is highlighted.
4 Press to save the setting.
Use this To
Copies Specify how many copies to print.
Enlarge Specify the percentage for enlarging or reducing an image copy.
Lighter/Darker Lighten or darken a copy.
Quality Choose a print quality.
Paper Size Specify the size of the paper loaded.
Paper Type Specify the type of paper loaded.
Repeat (per page) Choose how many copies of an image to print on a page.
Collate Collate copies as they exit.
N-Up Choose how many pages to print on a page.
Content Specify the type of original document loaded on the scanner glass.
Scan Size Specify the size of the original document loaded on the scanner
glass.
Using the Copy menu
To access and navigate the Copy menu:
1 From the control panel, press Copy Mode.
2 Press .
3 Press or repeatedly until the menu option you want is highlighted.
4 Press .
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Use this To
Copy Print Preview Preview the image to be printed on the display.
Note: This submenu is not available when you are using the ADF.
Maintenance
• View ink levels.
• Clean cartridges.
• Align cartridges.
• Print a test page.
Device Defaults Modify the default settings.
Customizing scan settings using the control panel
Using the Scan Destination menu
To access and navigate the Scan Destination menu:
1 From the control panel, press Scan Mode.
2 Press or repeatedly until the scan destination you want is highlighted.
3 Press .
Use this To
Clipboard Scan to the clipboard.
E-mail Scan to e-mail.
File Scan to a file.
An application
Note: The applications listed correspond to the applications
installed on the computer.
Scan to the application you select.
Using the Scan menu
To access and navigate the Scan menu:
1 From the control panel, press Scan Mode.
2 Press .
3 Press or repeatedly until the menu item you want is highlighted.
• Press or repeatedly until the option you want is highlighted.
• Press to open a submenu, and then press or repeatedly until the option you want is
highlighted.
4 Press to select the setting, or press to save the setting and exit the menu.
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Use this To
Quality Specify a scan resolution.
Scan Area Specify the size of the area to be scanned.
Preview Scan Preview the scanned image on the display.
Maintenance
• View ink levels.
• Clean cartridges.
• Align cartridges.
• Print a test page.
Device Defaults Customize printer settings.
Customizing fax settings using the control panel
Using the Fax Mode menu
To access and navigate the Fax Mode menu:
1 From the control panel, press Fax Mode.
2 Enter a number in the text entry box, or press or repeatedly until the menu option you want is
highlighted.
3 Press to select this menu, or enter the available submenus.
Use this To
Text entry box Enter the number to which you want to send a fax.
Enter Another Number Enter another number to which you want to send a fax.
Add From Phone Book Send a fax to a number from the phone book and customize
phone book settings.
Add From Redial History Send a fax to, or view, previously dialed numbers.
Using the Fax menu
To access and navigate the Fax menu:
1 From the control panel, press Fax Mode.
2 Press .
3 Press or repeatedly until the menu option you want is highlighted.
4 Press to select this menu or enter the available submenus.
5 Press or to scroll through options.
6 Press to save your setting and return to Fax mode.
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Use this To
Delay Sending Fax Enter a specific time to send a fax.
Note: Make sure the date and time are entered correctly before
setting a specific time to send a fax.
On Hook Dial Dial a telephone number while listening to the call through a
speaker on the printer. This is useful when you must navigate an
automated answering system before sending your fax.
Note: For more information, see “Faxing while listening to a call
(On Hook Dial)” on page 84.
Quality Choose a print quality for sending faxes.
Brightness Lighten or darken a fax.
History and Reports View and print fax history reports.
Ringing and Answering Modify ringing and answering options.
Fax Printing Specify fax printing options.
Dialing and Sending Specify the fax dialing and sending options.
Junk Fax Blocking Block faxes from the numbers you specify.
Maintenance
• View ink levels.
• Clean cartridges.
• Align cartridges.
• Print a test page.
Device Defaults Modify the default settings.
Block Host Settings Block unwanted changes to fax settings.
Print Fax Settings List Print a list of the current fax settings.
Customizing photo settings using the control panel
Using the Photo Card Mode menu
To access and navigate the Photo Card Mode menu:
1 Insert a memory card or flash drive. For more information, see “Inserting a memory card” on
page 54 or “Inserting a flash drive” on page 55.
2 Press or repeatedly until the menu option you want is highlighted.
3 Follow the instructions on the display to navigate the menu option.
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Use this To
Browse and Print Photos Browse through photos stored on a memory card or flash drive,
preview selected photos, and print.
Print Camera Selections Print photos using the camera selections in a DPOF file.
Note: This submenu only appears if there is a DPOF file on your
memory card or flash drive.
Print All Photos Print all photos stored on a memory card or flash drive.
Save to Computer Save photos stored on a memory card or flash drive to the computer.
View Slide Show View a slide show of the photos stored on a memory card or flash
drive.
Print New Photos Print only the photos most recently stored on a memory card or flash
drive.
Change Default Settings Change the default photo print settings.
Maintenance
• View ink levels.
• Clean cartridges.
• Align cartridges.
• Print a test page.
Using the Photo More Options menu
To access the Photo More Options menu:
• When browsing through photos to print:
1 Press to select a photo.
2 Press .
• When previewing photos for printing, press .
To navigate the menu:
1 Press or repeatedly until the menu option you want is highlighted.
2 Follow the instructions on the display.
Use this To
Edit Photo Edit the selected photo.
View Full Screen View the selected photo on the full screen.
Change Print Settings Change the default photo print settings.
Print Preview Preview the selected photos before printing them.
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