Lexmark X8350 User Guide

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Lexmark 8300 Series All-In-One

User's Guide

August 2005 www.lexmark.com

Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries.

740 West New Circle Road Lexington, Kentucky 40550

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Edition: August 2005

The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC.,

PROVIDES THIS PUBLICATION "AS IS" WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you.

This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time.

Comments about this publication may be addressed to Lexmark International, Inc., Department F95/032-2, 740 West New Circle Road, Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you. You can purchase additional copies of publications related to this product by calling 1-800-553-9727. In the United Kingdom and Eire, call +44 (0) 8704 440 044. In other countries, contact your point of purchase.

References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the user’s responsibility.

UNITED STATES GOVERNMENT RIGHTS

This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense.

Safety information

• Use only the power supply and power cord provided with this product or the manufacturer's authorized replacement power supply and power cord.

• Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible.

• Refer service or repairs, other than those described in the user documentation, to a professional service person.

CAUTION: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the power

cord or telephone, during a lightning storm.

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Finding information about the printer...........................................................11

Finding information about the printer.................................... . .............................................11

Setting up the printer......................................................................................13

Checking the box contents..................................................................................................13

Installing another language control panel...........................................................................14

Getting the printer ready to fax...........................................................................................14

Connecting directly to a telephone wall jack.......................................................................15

Connecting to a telephone....................................... .................................... .. .....................16

Connecting to an answering machine.................................................................................17

Connecting to a computer with a modem...........................................................................18

Learning about the printer..............................................................................21

Understanding the parts of the printer................................................................................21

Using the control panel..................................................... .. ............................ ....................23

Customizing copy settings using the control panel................... ..................... ..................... 26

Using the Copy Mode menu........................................................................................................26

Using the Copy menu..................................................................................................................26

Customizing scan settings using the control panel................... ..................... ..................... 27

Using the Scan Destination menu...............................................................................................27

Using the Scan menu..................................................................................................................27

Customizing fax settings using the control panel............................ .................................. .. 28

Using the Fax Mode menu..........................................................................................................28

Using the Fax menu....................................................................................................................28

Customizing photo settings using the control panel............................................................29

Using the Photo Card Mode menu..............................................................................................29

Using the Photo More Options menu......................... .................................................................30

Using the Photo Edit menu..........................................................................................................31

Using the Photo Print Settings menu...........................................................................................31

Learning about the software..........................................................................33

Using the printer software...................................................................................................33

Using the Productivity Suite............................................................. ...................................33

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Using the Productivity Suite buttons.................................... . .................... ..................... .....33

Using the All-In-One Center................................................................................................34

Using the Maintain/Troubleshoot link......................... .................................................................35

Using the Scanning & Copying tab..............................................................................................35

Using the Saved Images tab.......................................................................................................36

Using the Solution Center...................................................................................................37

Using Print Properties...................................................................... .... ...............................38

Save Settings menu....................................................................................................................39

I Want To menu...........................................................................................................................39

Options menu..............................................................................................................................39

Print Properties tabs....................................................................................................................39

Using the Photo Editor........................................................................................................40

Using Fast Pics...................................................................................................................40

Using the Fax Setup Utility..................................................................................................40

Loading paper and original documents........................................................42

Loading paper......................................... .... ....... ...... ....... ...... ....... ....... ....... ....... ....... .... .......42

Loading various paper types.................................................... .... ..... .... ..... .... ..... ..... .... ..... ..44

Loading original documents into the ADF...........................................................................47

Loading original documents on the scanner glass............................. ... ..............................48

Printing.............................................................................................................50

Printing a document............................................................................................................50

Printing collated copies.......................................................................................................50

Printing cards......................................................................................................................50

Printing envelopes............................................ .. ....................... ........................ .. ...............51

Printing multiple pages on one sheet..................................................................................51

Printing the last page first (reverse page order)..................................................................52

Printing transparencies.......................................................................................................52

Printing a banner.................................................................................................................53

Getting ready to print photos using memory devices.................................54

Inserting a memory card.....................................................................................................54

Inserting a flash drive..........................................................................................................55

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Browsing and selecting photos from a memory card or flash drive..... ........................... ....56

Transferring digital photos from a memory card or flash drive..................................... .......57

Transferring photos using the control panel................................................................................57

Transferring photos using the computer......................................................................................57

Using a PictBridge-enabled digital camera to control printing photos.................................58

Printing photos using the control panel.......................................................59

Printing photos using the control panel...............................................................................59

Printing a DPOF selection...................................................................................................60

Viewing a photo slide show on the control panel.................. ..............................................60

Changing the default photo print settings...........................................................................60

Adjusting brightness............................................................................................................61

Cropping photos using the control panel............................................................................61

Printing photos using the computer.............................................................63

Printing photos using the computer....................................................................................63

Printing photos stored on the computer.......................................................................................63

Printing photos stored on a memory device................................................................................63

Printing borderless photos.................................................. .. ........................... ...................63

Browsing and selecting photos stored on the computer.....................................................64

Creating and printing a scrapbook or album page..................... ..................... ....................64

Adding text captions to a photo page..................................................................................65

Copying............................................................................................................66

Making a copy.....................................................................................................................66

Making a copy using the control panel........................................................................................66

Making a copy using the software...............................................................................................66

Repeating an image on one page using the control panel..................................................67

Collating copies...................................................................................................................67

Collating copies using the control panel......................................................................................67

Collating copies using the software.............................................................................................68

Making borderless copies...................................................................................................68

Making borderless copies using the control panel.......................................................................69

Making borderless copies using the software..............................................................................69

Enlarging or reducing an image............................... .. ... ... ... ... .. ... .............................. ... .. ... .. 70

Enlarging or reducing an image using the control panel.............................................................70

Enlarging or reducing an image using the software....................................................................70

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Scanning..........................................................................................................71

Scanning multiple pages..................................................................................................... 71

Scanning multiple pages using the ADF......................................................................................71

Scanning multiple pages using the scanner glass.......................................................................71

Scanning to an application..................................................................................................72

Scanning to an application using the control panel.....................................................................72

Scanning to an application using the computer...........................................................................72

Scanning a one-page document using the control panel................................. .. .................73

Scanning documents or images for e-mailing.....................................................................73

Scanning documents or images for e-mailing using the control panel........................................73

Scanning documents or images for e-mailing using the computer..............................................74

Scanning documents to edit text.........................................................................................74

Scanning clear images from magazines or newspapers....................................................75

Editing scanned images using a graphics program............................................................75

Scanning to a computer over a network.............................................................................75

Faxing...............................................................................................................77

Sending a fax............................................................................... .... ...................................77

Faxing a document using the control panel.................................................................................77

Faxing a document using the software........................................................................................78

Faxing a document using an application.....................................................................................78

Receiving a fax...................................................................................................................78

Receiving a fax automatically.......................................................... ............................................78

Receiving a fax with an answering machine................................................................................79

Receiving a fax manually.............................................................................................................79

Setting the number of rings before receiving a fax automatically.......................................79

Setting up Speed Dial.........................................................................................................80

Setting up Speed Dial using the control panel.............................................................................80

Setting up Speed Dial using the computer..................................................................................81

Using Speed Dial........................................................ ... ............................. ........................81

Sending a fax to a group (broadcast fax)..................................... .......................................82

Sending a broadcast fax immediately..........................................................................................82

Sending a broadcast fax at a scheduled time..............................................................................82

Using the Quick Dial buttons...............................................................................................83

Using the Phone Book......................... .. ... .. .. ... .. .. ........................... .. .. .. ... .. .. .. ... ..................84

Faxing while listening to a call (On Hook Dial)....................................................................84

Dialing a fax number while behind a PBX...................................... .....................................85

Setting the distinctive ring using the control panel..............................................................85

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Forwarding faxes................................................................................................................85

Using Caller ID....................................................................................................................86

Blocking junk faxes.............................................................................................................86

Customizing settings using the Fax Setup Utility................................................................87

Printing fax activity reports..................................................................................................88

Blocking unwanted changes to fax settings........................................................................89

Networking the printer....................................................................................90

Installing network printers...................................................................................................90

Shared printing............................................................................................................................90

Direct IP printing..........................................................................................................................91

Tips for installing a network printer.....................................................................................92

Assigning an IP address..............................................................................................................92

Finding your MAC address..........................................................................................................92

Configuring a network printer manually.......................................................................................92

Finding a printer/print server located on remote subnets............................................................92

Network troubleshooting tips.......................................................................................................92

Maintaining the printer....................................................................................94

Removing a used print cartridge............................ ... .......................................................... 94

Installing print cartridges.................................................................................................... .95

Aligning print cartridges......................................................................................................96

Aligning print cartridges using the control panel..........................................................................96

Aligning the print cartridges using the Productivity Suite.............................................................96

Cleaning the print cartridge nozzles.............................................................. ......................97

Cleaning the print cartridge nozzles using the control panel.......................................................97

Cleaning the print cartridge nozzles using the Productivity Suite................................................97

Wiping the print cartridge nozzles and contacts.................................................................98

Improving print quality.........................................................................................................98

Preserving the print cartridges............................................................................................99

Cleaning the scanner glass......................................................................... ........ ......... ....... 99

Ordering supplies..............................................................................................................100

Recycling Lexmark products............................................. ....... ......... ........ ... ......... ......... ...100

Troubleshooting............................................................................................101

Setup troubleshooting................................. ..................................... .. ...............................101

Incorrect language appears on the display................................................................................101

Power button is not lit................................................................................................................102

Software does not install.............................. .............................................................................102

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Page does not print...................................................................................................................103

Cannot print from digital camera using PictBridge....................................................................104

Print troubleshooting........................................................................ .... .............................104

Improving print quality...............................................................................................................104

Poor text and graphic quality.....................................................................................................105

Poor quality at the edges of the page........................................................................................106

Printer does not print or respond...............................................................................................106

Print speed is slow.....................................................................................................................106

Partial document or photo prints................................................................................................107

Copy troubleshooting......................................... ..... ...... ....... ..... ....... ...... ...... ....... ..... .... ..... 107

Copier does not respond...........................................................................................................107

Scanner unit does not close......................................................................................................107

Poor copy quality................................................................. ......................................................108

Partial document or photo copies..............................................................................................108

Scan troubleshooting....................... .... ..... ..... .... ..... ..... .. ..... ..... ..... .... ..... .... .. ..... .... ..... ..... ..109

Scanner does not respond.............................. ..........................................................................109

Scanning takes too long or freezes the computer.....................................................................109

Scan was not successful...........................................................................................................110

Partial document or photo scans...............................................................................................110

Cannot scan to an application...................................... .............................................................110

Cannot scan to a computer over a network...............................................................................110

Fax troubleshooting.................... .... .... ... .... .. .... ... .... ... ..... . .... .... .... ... .... .. ... ..... ... .... .... .... .. ... 110

Cannot send or receive a fax.....................................................................................................110

Can send but not receive faxes.................................................................................................112

Can receive but not send faxes.................................................................................................113

Printer receives a blank fax.......................................................................................................114

Received fax has poor print quality...........................................................................................114

Error message: Fax error......................................................................................................115

Error message: Fax mode unsupported................................................................... ...........115

Network troubleshooting.......................... ... ..... .... .... .... ..... .... ..... .... .... .. ..... ..... .... .... .... ..... ..116

The printer to be configured does not appear in the list of printers found on your network.......116

You cannot print to the network printer......................................................................................117

Network name does not appear in the list.................................................................................117

Jams and misfeeds troubleshooting.................................................................................117

Paper jam in the printer.............................................................................................................117

Paper jam in the ADF......................................................... .... .... .... .... .. ... .... .... .... .... .... .... .... ......118

Paper or specialty media misfeeds............................................................................................118

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Printer does not feed paper, envelopes, or specialty media......................................................119

Banner paper jams.......................................... ..........................................................................119

Memory card troubleshooting...........................................................................................120

Memory card cannot be inserted.................................................. .............................................120

Nothing happens when a memory card is inserted...................................................................120

Error messages on display........................................................................................................121

Error messages................................................... ......... .................. .. ......... ........ ................121

Low Ink....................................................................................................................................121

Paper Jam...............................................................................................................................121

Cartridge Error..................................................................................................................121

Carrier Jam...........................................................................................................................122

Error: 2200...........................................................................................................................122

Paper Out...............................................................................................................................123

Cartridge Missing..............................................................................................................123

Alignment Error..................................................................................................................123

Photo Mode: problem reading memory card..............................................................124

Photo Mode: second memory card detected..............................................................124

Photo Mode: no images found........................................................................................124

~filename .jpg file appears..................................................................................................124

Card format...........................................................................................................................124

DPOF Error: no images found........................................................................................124

DPOF Error: photo larger than paper size............................................................125

Sepia Warning.......................................................................................................................125

No Computer...........................................................................................................................125

Removing and reinstalling the software............................................................................125

Notices...........................................................................................................126

Index...............................................................................................................132

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Finding information about the printer

Setup sheet

Description Where to find

The Setup sheet gives you instructions for setting up hardware and software.

You can find this document in the printer box or on the Lexmark Web site.

User's Guide

Description Where to find

The User's Guide gives you instructions for using the printer and other information such as:

• Maintenance

• Troubleshooting

• Safety

You can find this document on the Lexmark Web site.

When you install the printer software, the User's Guide may also be installed.

1 Click Start  Programs or All Programs

 Lexmark 8300 Series.

2 Click User's Guide.

Description Where to find

The CD contains drivers, software, and publication files. The CD installs the Help system on your computer if your printer connects to a computer.

You can find this CD in the printer box. See the Setup sheet for installation instructions.

Help

Description Where to find

The Help gives you instructions for using the software if your printer connects to a computer.

While in any Lexmark software program, click

Help, Tips  Help, or Help  Help Topics.

Lexmark Solution Center

Description Where to find

The Lexmark Solution Center software is included on your CD if your printer connects to a computer. It installs with the other software.

To access the Lexmark Solution Center:

1 Click Start  Programs or All Programs 

Lexmark 8300 Series.

2 Select Lexmark Solution Center.

Page 12

Readme file

Description Where to find

This file contains late-breaking information about the printer and software that does not appear in other documentation, as well as information specific to your operating system.

To access the Readme file:

1 Click Start  Programs or All Programs 

Lexmark 8300 Series.

2 Select Readme.

Web site

Description Where to find

Our Web site contains a variety of information. Note: All paths for the Web site are subject to

change.

Visit our Web site at www.lexmark.com.

1 Go to the Web site. 2 Select a country from the drop-down list in the

upper-left corner of the page.

3 Select the link for the information you need.

Record the following information (located on the store receipt and the back of the printer), and have it ready when you contact us so that we may serve you faster:

Machine Type number: Serial number: Date purchased: Store where purchased:

Page 13

Setting up the printer

Checking the box contents

Name Description

Black print cartridge Cartridges to be installed into the printer.

Color print cartridge

Telephone cord Attaches to the EXT port at the back of the printer.

Power supply cord Attaches to the power supply port located at the back of the printer.

Telephone line adapter Connects to the telephone line and the answering machine,

Note: Cartridge combinations vary depending on the product

purchased.

telephone, or other telecommunications equipment.

Note: The telephone line adapter is not shipped to all countries and regions.

Setup sheet Instructions on setting up printer hardware and software, and

information on setup troubleshooting.

Installation software CD Installation software for the printer. Also includes the printer software

Help. Note: Installing the printer software also installs the Help.

User’s Guide or Setup

Solutions

Printed booklet that serves as a guide.

Page 14

Installing another language control panel

These instructions apply only if you received one or more additional language control panels with the printer.

1 Lift and remove the control panel (if one is installed).

2 Choose the correct control panel for your language. 3 Align the clips on the control panel with the holes on the printer, and then press down.

Getting the printer ready to fax

You can connect the printer with equipment such as a telephone, an answering machine, or a computer modem. If problems occur, see “Setup troubleshooting” on page 101.

Note: The printer is an analog device that works best when directly connected to the wall jack. Other devices (such as a telephone or answering machine) can be successfully attached to pass through the printer, as described in the setup steps. If you want a digital connection such as ISDN, DSL, or ADSL, a third-party device (such as a DSL filter) is required.

You do not need to attach the printer to a computer, but you do need to connect it to a telephone line to send and receive faxes.

You can connect the printer to other equipment. See the following table to determine the best way to set up the printer.

Equipment Benefits See this section

• The printer

• A telephone cord

Send and receive faxes without using a computer.

“Connecting directly to a telephone wall jack” on page 15

Page 15

Equipment Benefits See this section

LINE

EXT

• The printer

• A telephone

• Two telephone cords

• Use the fax line as a normal

telephone line.

• Send and receive faxes without

“Connecting to a telephone” on page 16

using a computer.

• The printer

• A telephone

Receive both incoming voice messages and faxes.

“Connecting to an answering machine” on page 17

• An answering

machine

• Three telephone cords

• The printer

• A telephone

Send faxes using the computer or the printer.

“Connecting to a computer with a modem” on page 18

• A computer modem

• Three telephone cords

Connecting directly to a telephone wall jack

Connect the printer directly to a telephone wall jack to make copies or send and receive faxes without using a computer.

1 Make sure you have a telephone cord and a telephone wall jack. 2 Connect one end of the telephone cord into the LINE port of the printer.

LIN

3 Connect the other end of the telephone cord into an active telephone wall jack.

Note: For more information on connecting the printer to telecommunications equipment, see the additional

setup instructions that came with the printer. Setup steps may vary depending on your country.

Page 16

Connecting to a telephone

LINE

EXT

LINE

EXT

LINE

EXT

LINE

EXT

Connect a telephone to the printer to use the fax line as a normal telephone line. Then set up the printer wherever your telephone is located to make copies or send and receive faxes without using a computer.

1 Make sure you have the following:

• A telephone

• Two telephone cords

• A telephone wall jack

2 Connect one telephone cord to the LINE port of the printer, and then plug it into an active telephone

wall jack.

LINE

EXT

3 Remove the protective plug from the EXT port of the printer.

LINE

EXT

LIN

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4 Connect the other telephone cord to a telephone, and then plug it into the EXT port of the printer.

LINE

EXT

LINE

EXT

LINE

EXT

LINE

EXT

Note: For more information on connecting the printer to telecommunications equipment, see the additional setup instructions that came with the printer. Setup steps may vary depending on your country.

Connecting to an answering machine

Connect an answering machine to the printer to receive both incoming voice messages and faxes.

1 Make sure you have the following:

• A telephone

• An answering machine

• Three telephone cords

• A telephone wall jack

2 Connect one telephone cord into the LINE port of the printer, and then plug it into an active telephone

wall jack.

LIN

LINE

EXT

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3 Remove the protective plug from the EXT port of the printer.

LINE

EXT

LINE

EXT

LINE

EXT

LINE

EXT

4 Connect a second telephone cord from the telephone to the answering machine.

5 Connect a third telephone cord from the answering machine to the EXT port of the printer.

LINE

EXT

Note: For more information on connecting the printer to telecommunications equipment, see the additional setup instructions that came with the printer. Setup steps may vary depending on your country.

Connecting to a computer with a modem

Connect the printer to a computer with a modem to send faxes from the software application.

1 Make sure you have the following:

• A telephone

• A computer with a modem

• Three telephone cords

• A telephone wall jack

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2 Connect a telephone cord into the LINE port of the printer, and then plug it into an active telephone

LINE

EXT

LINE

EXT

LINE

EXT

LINE

EXT

wall jack.

LIN

LINE

EXT

3 Remove the protective plug from the EXT port of the printer.

LINE

INE

4 Connect a second telephone cord from the telephone to the computer modem.

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5 Connect a third telephone cord from the computer modem to the EXT port of the printer.

LINE

EXT

L INE

EXT

LINE

L I N

E X

Note: For more information on connecting the printer to telecommunications equipment, see the additional setup instructions that came with the printer. Setup steps may vary depending on your country.

Page 21

Learning about the printer

Understanding the parts of the printer

Use the To

Automatic Document Feeder (ADF) Scan, copy, or fax multiple-page letter, legal, and

A4 size documents.

ADF input tray Load original documents in the ADF.

Recommended for scanning, copying, or faxing multiple-page documents.

ADF exit tray Pick up your original document after it has gone

through the ADF.

Top cover Access the scanner glass.

Note: The scanner glass is recommended for

card stock, photos, and delicate or unusually sized originals that cannot be fed through the ADF.

Memory card slots Insert a memory card.

PictBridge port Connect a PictBridge-enabled digital camera or

a flash drive to the printer.

Paper tray Load paper.

Paper exit tray Stack paper as it exits.

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Use the To

LINE

EXT

LINE

EXT

Control panel Operate the printer.

For more information, see “Using the control panel” on page 23.

Scanner unit Access the print cartridges.

LIN

LINE

EXT

Use the To

EXT port

Connect additional devices, such as a data/fax modem, telephone, or answering machine to the printer.

Note: Remove the plug to access the port.

Power supply port Connect the printer to a power source.

Rear access door Remove paper jams.

USB port Connect the printer to a computer using a USB

cable.

Page 23

Use the To

LINE

LINE port

Using the control panel

The display shows:

• All-In-One status

• Messages

• Menus

Connect the printer to an active telephone line to send and receive faxes. The printer must be connected to this telephone line to receive incoming fax calls.

Note: Do not connect additional devices to the LINE port, and do not connect a DSL (digital subscriber line), ISDN (integrated services digital network), or cable modem to the printer.

Press To

Quick Dial buttons

(1–5) Copy Mode Access the copy menus and make copies.

Scan Mode Access the scan menus and scan documents.

Fax Mode Access the fax menus and send faxes.

Photo Card Access the photo card menus. You can preview photos stored on a memory

Access any of the five programmed Speed Dial numbers.

Note: The mode is selected when the button light is on.

card or flash drive, edit the photos, and print them.

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Press To

Fax Auto Answer Answer all incoming calls when the button light is on.

Note: For information on setting the number of rings before the machine will

answer incoming calls, see “Receiving a fax automatically” on page 78.

Redial / Pause

• In Fax mode, redial the last number entered.

• Insert a three-second pause in the number to be dialed to wait for an

outside line or get through an automated answering system. Enter a pause only when you have already begun entering the number.

Phone Book Access any of the programmed Speed Dial numbers (1–89) or Group Dial

numbers (90-99).

Press To

678

• Decrease a number.

• Scroll through options on the display.

• When cropping a photo, move the selected crop area to the left.

• Increase a number.

• Scroll through menus or options on the display.

• When cropping a photo, move the selected crop area up.

Choose the option that appears on the display, or save settings. In Photo Card mode, select or deselect a photo.

• Increase a number.

• Scroll through options on the display.

• When cropping a photo, move the selected crop area to the right.

• Decrease a number.

• Scroll through menus or options on the display.

• When cropping a photo, move the selected crop area down.

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Press To

5 6

8 9

• Cancel a scan, copy, or print job in progress.

• Clear a fax number or end a fax transmission and return the display to the

fax default.

• Exit a menu.

• Clear current settings or error messages, and return to default settings.

7 8

Display a control panel menu or submenu.

• Return to the previous submenu.

• Save the settings in a submenu and return to the previous menu.

Press To

A keypad number

or symbol

In Fax mode:

• Enter fax numbers.

• Navigate an automated answering system.

• Select letters when creating a Speed Dial list.

• Type numbers to enter or edit the date and time shown on the display.

In Copy mode: Select the number of copies you want to make. In Photo Card mode: Select the number of photos you want to print.

Start Color Start a color copy, scan, or photo job, depending on which mode is selected.

Start Black Start a black-and-white copy, scan, fax, or photo job, depending on which

mode is selected.

Power

• Turn the printer on and off.

• Stop the print, copy, fax, or scan process.

Page 26

Customizing copy settings using the control panel

Using the Copy Mode menu

To access and navigate the Copy Mode menu:

1 From the control panel, press Copy Mode. 2 Press or repeatedly until the menu option you want is highlighted.

3 Press or repeatedly until the setting you want is highlighted. 4 Press to save the setting.

Use this To

Copies Specify how many copies to print. Enlarge Specify the percentage for enlarging or reducing an image copy. Lighter/Darker Lighten or darken a copy. Quality Choose a print quality. Paper Size Specify the size of the paper loaded. Paper Type Specify the type of paper loaded. Repeat (per page) Choose how many copies of an image to print on a page. Collate Collate copies as they exit. N-Up Choose how many pages to print on a page. Content Specify the type of original document loaded on the scanner glass. Scan Size Specify the size of the original document loaded on the scanner

glass.

Using the Copy menu

To access and navigate the Copy menu:

1 From the control panel, press Copy Mode. 2 Press .

3 Press or repeatedly until the menu option you want is highlighted. 4 Press .

Page 27

Use this To

Copy Print Preview Preview the image to be printed on the display.

Note: This submenu is not available when you are using the ADF.

Maintenance

• View ink levels.

• Clean cartridges.

• Align cartridges.

• Print a test page.

Device Defaults Modify the default settings.

Customizing scan settings using the control panel

Using the Scan Destination menu

To access and navigate the Scan Destination menu:

1 From the control panel, press Scan Mode. 2 Press or repeatedly until the scan destination you want is highlighted.

3 Press .

Use this To

Clipboard Scan to the clipboard. E-mail Scan to e-mail. File Scan to a file. An application

Note: The applications listed correspond to the applications installed on the computer.

Scan to the application you select.

Using the Scan menu

To access and navigate the Scan menu:

1 From the control panel, press Scan Mode. 2 Press .

3 Press or repeatedly until the menu item you want is highlighted.

• Press or repeatedly until the option you want is highlighted.

• Press to open a submenu, and then press or repeatedly until the option you want is

highlighted.

4 Press to select the setting, or press to save the setting and exit the menu.

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Use this To

Quality Specify a scan resolution. Scan Area Specify the size of the area to be scanned. Preview Scan Preview the scanned image on the display. Maintenance

• View ink levels.

• Clean cartridges.

• Align cartridges.

• Print a test page.

Device Defaults Customize printer settings.

Customizing fax settings using the control panel

Using the Fax Mode menu

To access and navigate the Fax Mode menu:

1 From the control panel, press Fax Mode. 2 Enter a number in the text entry box, or press or repeatedly until the menu option you want is

highlighted.

3 Press to select this menu, or enter the available submenus.

Use this To

Text entry box Enter the number to which you want to send a fax. Enter Another Number Enter another number to which you want to send a fax. Add From Phone Book Send a fax to a number from the phone book and customize

phone book settings.

Add From Redial History Send a fax to, or view, previously dialed numbers.

Using the Fax menu

To access and navigate the Fax menu:

1 From the control panel, press Fax Mode. 2 Press .

3 Press or repeatedly until the menu option you want is highlighted. 4 Press to select this menu or enter the available submenus.

5 Press or to scroll through options. 6 Press to save your setting and return to Fax mode.

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Use this To

Delay Sending Fax Enter a specific time to send a fax.

Note: Make sure the date and time are entered correctly before setting a specific time to send a fax.

On Hook Dial Dial a telephone number while listening to the call through a

speaker on the printer. This is useful when you must navigate an automated answering system before sending your fax.

Note: For more information, see “Faxing while listening to a call

(On Hook Dial)” on page 84. Quality Choose a print quality for sending faxes. Brightness Lighten or darken a fax. History and Reports View and print fax history reports. Ringing and Answering Modify ringing and answering options. Fax Printing Specify fax printing options. Dialing and Sending Specify the fax dialing and sending options. Junk Fax Blocking Block faxes from the numbers you specify. Maintenance

• View ink levels.

• Clean cartridges.

• Align cartridges.

• Print a test page.

Device Defaults Modify the default settings. Block Host Settings Block unwanted changes to fax settings. Print Fax Settings List Print a list of the current fax settings.

Customizing photo settings using the control panel

Using the Photo Card Mode menu

To access and navigate the Photo Card Mode menu:

1 Insert a memory card or flash drive. For more information, see “Inserting a memory card” on

page 54 or “Inserting a flash drive” on page 55.

2 Press or repeatedly until the menu option you want is highlighted. 3 Follow the instructions on the display to navigate the menu option.

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Use this To

Browse and Print Photos Browse through photos stored on a memory card or flash drive,

preview selected photos, and print.

Print Camera Selections Print photos using the camera selections in a DPOF file.

Note: This submenu only appears if there is a DPOF file on your

memory card or flash drive. Print All Photos Print all photos stored on a memory card or flash drive. Save to Computer Save photos stored on a memory card or flash drive to the computer. View Slide Show View a slide show of the photos stored on a memory card or flash

drive. Print New Photos Print only the photos most recently stored on a memory card or flash

drive. Change Default Settings Change the default photo print settings. Maintenance

• View ink levels.

• Clean cartridges.

• Align cartridges.

• Print a test page.

Using the Photo More Options menu

To access the Photo More Options menu:

• When browsing through photos to print: 1 Press to select a photo.

2 Press .

• When previewing photos for printing, press .

To navigate the menu:

1 Press or repeatedly until the menu option you want is highlighted. 2 Follow the instructions on the display.

Use this To

Edit Photo Edit the selected photo. View Full Screen View the selected photo on the full screen. Change Print Settings Change the default photo print settings. Print Preview Preview the selected photos before printing them.

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Using the Photo Edit menu

To access and navigate the Photo Edit menu:

1 From the Photo More Options menu, make sure Edit Photo is highlighted. 2 Press .

3 Press or repeatedly until the menu option you want is highlighted. 4 Press to select an option or save a setting.

Use this To

Brightness Lighten or darken an image. Crop Crop an image. Auto Image Enhance Improve the quality of printed photos.

Note: The enhanced image will not appear on the display.

Red Eye Reduce the red eye effect in photos.

Note: The red eye reduction will not appear on the display.

Colorized Effect Apply color effects to the image before printing. You can choose from:

• Sepia

• Antique Brown

• Antique Gray

Rotate Rotate the image 90 degrees clockwise or counter-clockwise.

Using the Photo Print Settings menu

To access and navigate the Photo Print Settings menu:

1 From the Photo Card Mode menu, press or repeatedly until Change Default Settings is

highlighted.

2 Press . 3 Press or repeatedly until the menu option you want is highlighted.

4 Press or repeatedly until the setting you want is highlighted. 5 Press to save the setting.

Use this To

Paper Size Select the size of paper loaded in the tray.

Note: The default is 4x6 in..

Photo Size Select the size of the photo to be printed.

Note: The default is 4x6 in..

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Use this To

Layout Select a page layout for printed photos.

Note: The default is Automatic.

Print Quality Select a print quality.

Note: The default is Normal.

Paper Type Select the type of paper loaded in the paper tray.

Note: The default is Auto Detect.

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Learning about the software

Using the printer software

Use this To

The Productivity Suite Open the component necessary for you to complete a task. The All-In-One Center Scan, copy, print, and fax. The Solution Center Find troubleshooting, maintenance, and cartridge ordering information. Print Properties Select the best print settings for the document you are printing. The Photo Editor Edit photos and graphics. Fast Pics Transfer photos from a memory card, flash drive, or PictBridge-enabled digital

camera to the computer.

The Fax Setup Utility Adjust fax settings.

Using the Productivity Suite

Use the Productivity Suite to open the correct component for the task you want to complete. To open the Productivity Suite software, use one of these methods:

Method 1 Method 2 Method 3

From the desktop, double-click the Productivity Suite icon.

1 Click Start  Programs or All

Programs  Lexmark 8300 Series.

2 Select Productivity Suite.

Right-click the system tray icon, and then select Productivity

Suite.

Using the Productivity Suite buttons

Click To Details

Manage Documents Organize, search for, or print documents. Send documents to

other people, or open them with various programs.

Manage Photos Organize or print photos in various layouts. Send photos to

other people, or open them with various programs.

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Click To Details

Visit us Online Visit our Web site.

Scan Scan a photo or document.

Copy Copy a photo or document with options to enlarge, reduce, or

change other features.

Fax Send a fax or change fax settings.

Attach to E-mail E-mail documents or photos which are scanned or saved on

the computer.

Scan & Edit Text (OCR) Scan a document to a word processor to edit the text using

Optical Character Recognition (OCR).

Scan to PDF Scan a document and save it on your computer as a PDF.

Learn more about what you can do with this software.

Find maintenance and troubleshooting information and tools to keep the printer working properly.

View a Web-based tutorial.

Using the All-In-One Center

Use the All-In-One Center software to scan, copy, and fax documents, or to print saved photos.

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To open the All-In-One Center, use one of these methods:

Method 1 Method 2

From the desktop, double-click the Productivity Suite icon, and then click Scan or Copy.

1 Click Start  Programs or All Programs 

Lexmark 8300 Series.

2 Select All-In-One Center.

Using the Maintain/Troubleshoot link

The Maintain/Troubleshoot link provides you with direct links to the Solution Center and the Fax Setup Utility.

1 Click Start  Programs or All Programs  Lexmark 8300 Series. 2 Select All-In-One Center. 3 Click Maintain/Troubleshoot. 4 Select from these topics:

• Maintain or fix quality problems

• Troubleshoot problems

• Device status and ink levels

• More printing ideas and how to's

• Contact information

• Advanced (Skin, voice, and communication options)

• View the software version and copyright information

• Display the Fax Setup Utility

Using the Scanning & Copying tab

Use the Scanning & Copying tab to perform scanning and copying tasks, to select a task from Productivity Tools, or to preview an image.

From this section You can

Scan

• Select a program to send a scanned image to.

• Select what type of image is being scanned.

• Select the scan quality.

Note: Click See More Scan Settings to view all settings.

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From this section You can

Copy

Productivity Tools

Preview

• Select the quantity and color of copies.

• Select a quality setting for copies.

• Select a blank paper size.

• Select the size of the original document.

• Lighten or darken copies.

• Enlarge or reduce copies.

Note: Click See More Copy Settings to view all settings.

• Print an album page with various photo sizes.

• Enlarge or reduce an image.

• Print an image as a multiple-page poster.

• Fax an image or document.

• E-mail an image or document.

• Edit text found in a scanned document with OCR.

• Modify an image with a photo editor.

• Select a region of the previewed image to scan or copy.

• View an image of what will be printed or copied.

Note: For more information about using the Scanning & Copying tab, click Help in the top center of the

screen.

Using the Saved Images tab

Use the Saved Images tab to perform tasks with images that are saved on the computer.

From this section You can

Preview

Open With Select where to send the saved images. Photo Prints

• Show or create folders.

• Preview and select images.

• Rename, delete, or edit selected images.

Click Show More Printing Opt ions to view and adjust the print settings. You can:

• Select the quantity and color of copies.

• Select a quality setting for copies.

• Lighten or darken copies.

• Enlarge or reduce copies.

Note: Click Next to select and print photos in standard sizes.

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From this section You can

Productivity Tools

• Print an album page with various photo sizes.

• Enlarge or reduce an image.

• Print an image as a multiple-page poster.

• Fax an image or document.

• E-mail an image or document.

• Edit text found in a scanned document with OCR.

• Modify an image with a photo editor.

Note: For more information about using the Saved Images tab, click Help in the top center of the screen.

Using the Solution Center

The Solution Center provides help, as well as information about the printer status and ink levels. To open the Solution Center, use one of these methods:

Method 1 Method 2 Method 3 Method 4

From the desktop, doubleclick the Productivity Suite icon, and then click the Maintain/

Troubleshoot button.

1 Click Start 

Programs or All Programs  Lexmark 8300 Series.

2 Select Solution

Center.

From the All-In-One Center, click the

Maintain/Troubleshoot

link located in the top center, and then click one of the available topics.

Right-click the system tray icon, and then select Solution Center.

The Solution Center consists of six tabs:

From this tab You can

Printer Status (Main dialog)

• View the status of the printer. For example, while printing,

the status of the printer is Busy Printing.

• View the type of paper detected in the printer.

• View the ink levels of the print cartridges.

How To Learn how to:

• Scan, copy, fax, and print.

• Find and change settings.

• Use basic features.

• Print projects such as banners, photos, envelopes, cards,

iron-on transfers, and transparencies.

• Find the printable User's Guide.

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From this tab You can

Troubleshooting

• Learn tips about the current status.

• Solve printer problems.

Maintenance

• Install a print cartridge.

Note: Wait until scanning is complete before installing new

print cartridges.

• View shopping options for new cartridges.

• Print a test page.

• Clean to fix horizontal streaks.

• Align to fix blurry edges.

• Troubleshoot other ink problems.

Contact Information Learn how to contact us by telephone, e-mail, or on the World

Wide Web.

Advanced

• Change the appearance of the Printing Status window.

• Turn printing voice notification on or off.

• Change network printing settings.

• Share information with us regarding how you use the

printer.

• Obtain software version information.

Note: For more information, click Help in the lower right corner of the screen.

Using Print Properties

Print Properties is the software that controls the printing function when the printer is connected to a computer. You can change the settings in Print Properties based on the type of project you want to create. You can open Print Properties from almost any program:

1 With a document open, click File  Print. 2 From the Print dialog, click Properties, Preferences, Options, or Setup.

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Save Settings menu

From the “Save Settings” menu, you can name and save the current Print Properties settings for future use. You can save up to five custom settings.

I Want To menu

The “I Want To” menu contains a variety of task wizards (printing a photo, an envelope, a banner, a poster, or printing on both sides of the paper) to help you select the correct print settings for a project.

Options menu

Use the “Options” menu to make changes to the Quality Options, Layout Options, and Printing Status Options settings. For more information on these settings, open the tab dialog from the menu, and then click the Help button on the dialog.

The “Options” menu also provides direct links to different parts of the Solution Center as well as software version information.

Print Properties tabs

All of the print settings are on the three main tabs of the Print Properties software: Quality/Copies, Paper Setup, and Print Layout.

Tab Options

Quality/Copies

• Select a Quality/Speed setting.

• Select a Paper Type.

• Customize how the printer prints several copies of a single print

job: collated or normal.

• Choose Automatic Image Sharpening.

• Choose to print color images in black and white.

• Choose to have the last page printed first.

Paper Setup

• Specify the size of paper loaded.

• Select the orientation of the document on the printed page:

portrait or landscape.

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Tab Options

Print Layout

• Select the layout you want to print.

• Choose to print on both sides of the paper, and select a duplexing

preference.

Note: For more information about these settings, right-click a setting on the screen, and then select What's This?

Using the Photo Editor

Use the Photo Editor software to edit graphics or photos.

1 Click Start  Programs or All Programs  Lexmark 8300 Series. 2 Select Photo Editor. 3 Click File  Open to select the image you want to edit. 4 Edit the image with the available tools.

Notes:

• You can edit only one image at a time.

• Move the mouse pointer over the tool for a description. 5 Click File  Save as. 6 Enter a file name and file type, and then click Save.

Using Fast Pics

Use the Fast Pics software to save or print photos from a digital camera memory card or flash drive. To open Fast Pics, insert a digital camera memory card or flash drive into the printer. For more information,

see “Inserting a memory card” on page 54 or “Inserting a flash drive” on page 55. With Fast Pics, you can:

• Print photos using a computer. For more information, see “Printing photos stored on a memory device”

on page 63.

• Save photos from a memory card or flash drive to the computer. For more information, see

“Transferring digital photos from a memory card or flash drive” on page 57.

Using the Fax Setup Utility

Use this utility to adjust how faxes are sent and received. When you save the settings, they apply to every fax you send or receive. You can also use this utility to create and edit the Speed Dial list.

1 From the desktop, double-click the Productivity Suite icon. 2 Click Fax. 3 Click Manage fax history or All-In-One fax settings.

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For a list of options available from the Fax Setup Utility, see “Customizing settings using the Fax Setup Utility” on page 87.

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Loading paper and original documents

Loading paper

1 Make sure:

• You use paper designed for inkjet printers.

• The paper is not used or damaged.

• If you are using specialty paper, you follow the instructions that came with it.

• You do not force paper into the printer. 2 Lift the paper exit tray, and extend the center paper guide.

3 Insert paper into the paper tray.

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4 Adjust the paper guides to rest against the left, right, and bottom edges of the paper.

5 Lower the paper exit tray.

6 Extend the paper exit tray stop to catch the paper as it exits.

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Loading various paper types

Load up to Make sure

100 sheets of plain paper The paper guides rest against the left, right, and bottom edges

of the paper.

50 sheets of coated paper 50 sheets of premium paper 50 sheets of photo paper 50 sheets of glossy paper

100 sheets of letterhead paper

10 envelopes

• The glossy or coated side of the paper faces down.

• The paper guides rest against the left, right, and bottom

edges of the paper.

Note: Photos require more drying time. Remove each photo as it exits, and allow it to dry to avoid ink smudging.

• The letterhead side of the paper faces down.

• The top of the letterhead feeds into the printer first.

• The paper guides rest against the left, right, and bottom

edges of the paper.

• You do not load envelopes with holes, perforations, cutouts,

deep embossing, metal clasps, metal folding bars, string ties, or exposed adhesive flaps into the printer.

• The print side of the envelopes faces down with the flap to

the left as shown.

• You print the envelopes in landscape orientation.

• You select the correct envelope size. If the exact envelope

size is not listed, select the next biggest size. Set the left and right margins so that the envelope text will be correctly positioned on the envelope.

• You load the envelopes vertically and all the way to the back

of the paper tray.

• The paper guides rest against the left, right, and bottom

edges of the envelopes.

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Load up to Make sure

25 sheets of labels

50 transparencies

100 sheets of custom size paper

• You use full label sheets. Partial sheets (with areas exposed

by missing labels) may cause labels to peel off during printing, resulting in a paper jam.

• The print side of the labels faces down.

• The top of the labels feeds into the printer first.

• The paper guides rest against the left, right, and bottom

edges of the label sheets.

• The rough side of the transparencies faces down.

• You remove any paper backing sheets from the

transparencies before loading.

• If the transparencies have a removable strip, each strip faces

down toward the paper tray.

• The paper guides rest against the left, right, and bottom

edges of the transparencies.

Note: Transparencies require more drying time. Remove each transparency as it exits, and allow it to dry to avoid ink smudging.

• The print side of the paper faces down.

• The paper size fits within these dimensions:

Width:

– 76–216 mm – 3.0–8.5 inches

Length:

– 127–432 mm – 5.0–17.0 inches

• The paper guides rest against the left, right, and bottom

edges of the paper.

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Load up to Make sure

25 index cards, photo cards, or postcards

20 sheets of banner paper

• The thickness does not exceed 0.025 inches (0.635 mm).

• The print side of the cards faces down.

• You load the cards vertically and all the way to the back of

the paper tray.

• The paper guides rest against the left, right, and bottom

edges of the cards.

• You remove all the paper from the paper tray before loading

the banner paper.

• You tear off only the number of pages needed to print the

banner.

• The print side of the banner faces down into the paper tray

with the first page of the banner on top.

• The leading edge of the banner paper feeds into the printer.

• The paper guides rest against the right and left edges of the

paper.

• You have selected the correct paper size for the banner in

Print Properties. For more information, see “Using Print Properties” on page 38.

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Loading original documents into the ADF

You can load up to 50 sheets of an original document into the ADF for scanning, copying, and faxing. You can load A4, letter, or legal size paper into the ADF.

1 Load an original document text side up into the ADF.

Note: Do not load postcards, photo cards, small items, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

2 Adjust the paper guide on the ADF against the edges of the paper.

ADF paper capacity

Load up to Make sure

50 sheets of

• Letter paper

• A4 paper

• Legal size paper

50 sheets of custom size paper

50 sheets of:

• Pre-punched paper

• Reinforced edge copier paper

50 sheets of:

• Preprinted forms

• Letterhead paper

• The document is loaded text side up.

• The paper guide is against the edge of the paper.

• The document is loaded text side up.

• The paper guide is against the edge of the paper.

• The paper size fits within the allowable dimensions.

• The document is loaded text side up.

• The paper guide is against the edge of the paper.

• The paper size fits within the allowable dimensions.

• The document is loaded text side up.

• The paper guide is against the edge of the paper.

• The paper size fits within the allowable dimensions.

• You choose media that absorbs ink well.

• You allow preprinted media to dry thoroughly before

loading into the ADF.

• You do not use media printed with metallic ink particles.

• You avoid embossed designs.

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Allowable dimensions

• Width: – 210.0 mm–215.9 mm – 8.27 in.–8.5 in.

• Length: – 279.4 mm–355.6 mm – 11.0 in.–14.0 in.

Loading original documents on the scanner glass

You can scan and then print photos, text documents, magazine articles, newspapers, and other publications. You can scan a document for faxing. You can also scan three-dimensional objects for use in catalogs, brochures, or product fliers.

Note: Place photos, postcards, small items, thin items (such as magazine clippings), and threedimensional objects on the scanner glass instead of in the ADF.

1 Make sure the computer and the printer are on. 2 Open the top cover.

3 Place the original document face down on the scanner glass in the upper left corner.

Note: Photos should be loaded as shown.

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4 Close the top cover to avoid dark edges on the scanned image.

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Printing

Printing a document

1 Load paper. 2 With a document open, click File  Print. 3 Click Properties, Options, Setup, or Preferences. 4 Adjust the settings. 5 Click OK. 6 Click OK or Print.

Printing collated copies

If you print multiple copies of a document, you can choose to print each copy as a set (collated) or to print the copies as groups of pages (not collated).

Collated Not collated

1 Load paper. 2 With a document open, click File  Print. 3 Click Properties, Options, Setup, or Preferences. 4 From the Quality/Copies tab, select the number of copies to print. 5 Select the Collate Copies check box. 6 Select the Print Last Page First check box. 7 Click OK. 8 Click OK or Print.

Printing cards

1 Load greeting cards, index cards, or postcards. 2 From the software application, click File  Print. 3 Click Properties, Preferences, Options, or Setup.

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4 Select a Quality/Speed setting.

Select Photo for photos and greeting cards and Normal for other types of cards.

5 Select the Paper Setup tab. 6 Select Paper. 7 From the Paper Size list, select a card size. 8 Click OK. 9 Click OK or Print.

Notes:

• To avoid paper jams, do not force the cards into the printer.

• To prevent smudging, remove each card as it exits, and let it dry before stacking.

Printing envelopes

1 Load envelopes. 2 From the software application, click File  Print. 3 Click Properties, Preferences, Options, or Setup. 4 From the “I Want To” menu, select Print on an envelope. 5 From the Envelope Size list, select the envelope size loaded. 6 Select Portrait or Landscape orientation.

Notes:

• Most envelopes use landscape orientation.

• Make sure the same orientation is also selected in the software application. 7 Click OK. 8 Click OK. 9 Click OK or Print.

Printing multiple pages on one sheet

1 Load paper. 2 With a document open, click File  Print. 3 Click Properties, Options, Setup, or Preferences.

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4 From the Print Layout tab, select N-up.

5 Select the number of pages to print on each page. 6 If you want each page image to be surrounded by a border, select Print Page Borders. 7 Click OK. 8 Click OK or Print.

Printing the last page first (reverse page order)

1 Load paper. 2 With a document open, click File  Print. 3 Click Properties, Options, Setup, or Preferences. 4 From the Quality/Copies tab, select Print Last Page First. 5 Click OK. 6 Click OK or Print.

Printing transparencies

1 Load transparencies. 2 With a document open, click File  Print. 3 Click Properties, Preferences, Options, or Setup. 4 From the Paper Setup tab, select the size of the transparencies loaded. 5 Click OK. 6 Click OK or Print.

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Note: To prevent smudging, remove each transparency as it exits, and let it dry before stacking.

Transparencies may require up to 15 minutes to dry.

Printing a banner

1 Raise the paper exit tray. 2 Remove all paper from the paper tray. 3 Tear off only the number of pages needed for the banner (up to 20 sheets). 4 Load only the first page of banner paper into the paper tray with the leading edge of the banner going

into the printer.

5 Adjust the left and right paper guides. 6 Lower the paper exit tray. 7 With a document open, click File  Print. 8 Click Properties, Options, Setup, or Preferences. 9 From the Print Layout tab, select Banner.

Note: After you print a banner, return the setting to Normal.

10 To keep banner paper from jamming, select Letter Banner or A4 Banner from the Banner Paper

Size dialog.

11 From the Paper Setup tab, select Landscape orientation. 12 Click OK. 13 Click OK or Print.

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Getting ready to print photos using memory devices

Inserting a memory card

1 Insert a memory card into the correct memory card slot on the front of the printer.

If there is an arrow on the card, make sure it points toward the printer.

Slot Memory card

• xD Picture Card

• SmartMedia

Note: Make sure the gold contact area faces up, and insert the card all the way in quickly.

• Memory Stick

• Memory Stick PRO

• Memory Stick Duo (with adapter) or Memory Stick PRO Duo (with adapter)

Note: Make sure to connect the memory card to the adapter that came with it before

inserting it in the slot.

• Secure Digital

• Mini Secure Digital (with adapter)

Note: Make sure to connect the memory card to the adapter that came with it before

inserting it in the slot.

• MultiMedia

• CompactFlash Type I and Type II

• Microdrive

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2 Wait for the light on the printer to come on. The light blinks to indicate the memory card is being read

or is transmitting data.

Warning: Do not remove cables, media devices, or touch the printer while the light is blinking in the area shown.

If the printer does not read the memory card, remove and reinsert it.

Note: The printer reads only one media device at a time.

Inserting a flash drive

1 Insert the flash drive into the PictBridge port on the front of the printer.

Notes:

• An adapter may be necessary if your drive does not fit directly into the port.

• The printer reads only one media device at a time.

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2 Wait for the light on the printer to come on. The light blinks to indicate the flash drive is being read or

is transmitting data.

Warning: Do not remove cables or media devices, or touch the printer while the light is blinking in the area shown.

Browsing and selecting photos from a memory card or flash drive

1 Load paper. For best results, use photo or glossy paper, with the glossy or coated side facing down. 2 Insert a memory card or flash drive. For more information, see “Inserting a memory card” on

page 54 or “Inserting a flash drive” on page 55.

3 Press . 4 Press or repeatedly until the photo size and paper option you want is highlighted.

5 Press . 6 Press or repeatedly to browse through the photos.

7 Press to select the currently displayed photo.

Press

to deselect the currently displayed photo.

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Transferring digital photos from a memory card or flash drive

Transferring photos using the control panel

1 Insert a memory card or flash drive. For more information, see “Inserting a memory card” on

page 54 or “Inserting a flash drive” on page 55.

2 Press or repeatedly until Save to Computer is highlighted. 3 Press .

4 Press Start Color or Start Black. 5 Follow the instructions on the computer screen to specify where you want to save the images.

Transferring photos using the computer

1 Insert a memory card or flash drive. For more information, see “Inserting a memory card” on

page 54 or “Inserting a flash drive” on page 55.

2 From the Fast Pics dialog, click Save Photos to PC. 3 Select the photos you want to save, and then click Next. 4 Specify where you want to save the images. 5 Specify whether or not you want to erase all photos from the memory card or flash drive after saving

the photos to the computer.

Note: Select No unless you want to delete the photos from the memory card permanently.

6 Click Save Now.

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Using a PictBridge-enabled digital camera to control printing photos

Connect a PictBridge-enabled digital camera to the printer, and use the buttons on the camera to select and print photos.

1 Insert one end of the USB cable into the camera.

Note: Use only the USB cable that came with the digital camera.

2 Insert the other end of the cable into the PictBridge port on the front of the printer.

Notes:

• Make sure the PictBridge-enabled digital camera is set to the correct USB mode. For more

information, see the camera documentation.

• The printer reads only one media device at a time. 3 Follow the instructions in the camera documentation to select and print photos.

Warning: Do not remove cables or media devices, or touch the printer while the light is blinking in

the area shown.

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Printing photos using the control panel

page 54 or “Inserting a flash drive” on page 55.

3 From the control panel, press to select Browse and Print Photos. 4 Press or repeatedly until the photo size and paper option you want is highlighted.

5 Press . 6 Press or repeatedly to browse through the photos.

7 Press to select the currently displayed photo.

Note: To deselect the currently displayed photo, press

8 To make multiple prints, press or repeatedly until the number of prints you want appears. 9 To edit the currently displayed photo, press , and then press .

10 Press or repeatedly until the option you want is highlighted.

Options include:

• Brightness

• Crop

• Auto Image Enhance

• Red Eye

• Colorized Effect

• Rotate

11 Press to select an option or save a setting. 12 Press twice to return to the photo selection screen.

13 Press Start Color or Start Black.

A preview of the print job appears.

or .

14 Press Start Color or Start Black.

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Printing a DPOF selection

Digital Print Order Format (DPOF) is a feature available on some digital cameras. If your camera supports DPOF, you can specify which photos to print, and how many of each, while the memory card is still in the camera. The printer recognizes these settings when you insert the memory card into the printer.

Note: If you specified a paper size in the DPOF selection, make sure the size of the paper loaded is not smaller than the size you specified.

1 Load paper. For best results, use photo or glossy paper, with the glossy or coated side facing down. 2 Insert a memory card. For more information, see “Inserting a memory card” on page 54. 3 Press or repeatedly until Print Camera Selections is highlighted.

4 Press .

A preview of the print job appears.

5 Press Start Color or Start Black to print the photos.

Viewing a photo slide show on the control panel

You can view a slide show of the photos saved on a memory card or flash drive.

1 Insert a memory card or flash drive. For more information, see “Inserting a memory card” on

page 54 or “Inserting a flash drive” on page 55.

2 Press or repeatedly until View Slide Show is highlighted. 3 Press .

Note: Press

when you are finished viewing the slide show.

Changing the default photo print settings

1 Insert a memory card or flash drive. For more information, see “Inserting a memory card” on

page 54 or “Inserting a flash drive” on page 55.

2 Press or repeatedly until Change Default Settings is highlighted. 3 Press .

A menu appears with an asterisk (*) in front of the current default settings.

4 Press or repeatedly until the menu option you want to change is highlighted. 5 Press or repeatedly until the setting you want appears.

6 Press . 7 To change additional settings, repeat step 4 through step 6.

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Adjusting brightness

1 Insert a memory card or flash drive. For more information, see “Inserting a memory card” on

page 54 or “Inserting a flash drive” on page 55.

2 From the control panel, press to select Browse and Print Photos. 3 Press or repeatedly until the photo size and paper option you want is highlighted.

4 Press . 5 Press .

6 Press or repeatedly until the photo you want to adjust appears. 7 Press .

8 Press . 9 Press to select Edit Photo.

10 Press to select Brightness. 11 Press or repeatedly to make the photo lighter or darker.

12 Press to save the setting.

Cropping photos using the control panel

1 Insert a memory card or flash drive. For more information, see “Inserting a memory card” on

page 54 or “Inserting a flash drive” on page 55.

2 From the control panel, press to select Browse and Print Photos. 3 Press or repeatedly until the photo size and paper option you want is highlighted.

4 Press . 5 Press .

6 Press or repeatedly until the photo you want to crop appears. 7 Press .

8 Press . 9 Press to select Edit Photo.

10 Press or repeatedly until Crop is highlighted. 11 Press .

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12 Adjust the crop area.

• Press # to reduce the selected area.

• Press * to increase the selected area.

• Press 0 to change the orientation of the selection box.

• Use the arrow buttons to move the selection box up, down, left, or right.

13 Press or to save the settings and exit the menu.

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Printing photos using the computer

Printing photos stored on the computer

1 Load paper. For best results, use photo or glossy paper with the glossy or coated side facing down. 2 From the desktop, double-click the Productivity Suite icon. 3 Click Manage Photos.

The All-In-One Center appears with the Saved Images tab expanded.

4 Click Show Folders. 5 From the directory in the right panel, select the folder where your photos are stored. 6 Close the directory in the right panel. 7 Select the photos that you want to print by clicking each photo. 8 Click Next in the Photo Prints section.

The Fast Pics window appears.

9 Select the size for each photo, the blank paper size in the printer, and the number of copies.

10 Click Print Now.

Printing photos stored on a memory device

1 Load paper. For best results, use photo or glossy paper with the glossy or coated side facing down. 2 Insert a memory card or flash drive. For more information, see “Inserting a memory card” on

page 54 or “Inserting a flash drive” on page 55. The Fast Pics dialog appears.

3 Click View and Print Photos. 4 From the dialog that appears, click the white box on each photo that you want to print. 5 Select the size for each photo, the blank paper size in the printer, and the number of copies. 6 Click Print Now.

Printing borderless photos

1 Load photo paper. For best results, use photo or glossy paper with the glossy or coated side facing

down.

2 From the desktop, double-click the Productivity Suite icon.

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3 Click Manage photos. 4 Click Show Folders. 5 From the directory in the right panel, select the folder where your photos are stored. 6 Close the directory in the right panel. 7 Select the photos that you want to print by clicking each photo. 8 From the Productivity Tools section, click Print an album page with various photo sizes. 9 Click Change the category of layouts listed above.

10 Select Only Borderless. 11 Click OK. 12 Select a paper size for the photos. 13 Select a page layout. 14 Drag your photos onto the page. 15 Click Print Now.

Browsing and selecting photos stored on the computer

1 From the desktop, double-click Productivity Suite. 2 Click Manage Photos. 3 Click Show Folders. 4 Select the folder where the photos are stored. 5 Close the folder directory. 6 Select the photos you want to print by clicking each photo.

Creating and printing a scrapbook or album page

1 Load paper. For best results, use photo or glossy paper with the glossy or coated side facing down. 2 From the desktop, double-click the Productivity Suite icon. 3 Click Manage Photos. 4 Click Show Folders. 5 From the directory in the right panel, select the folder where your photos are stored. 6 Close the directory in the right panel. 7 From the Productivity Tools section, click Print an album page with various photo sizes. 8 From the “Paper Size” drop-down menu, select a paper size.

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9 From the “Page Layout” drop-down menu, select a page layout.

For more options:

a Click Change the category of layouts listed above.

b Select a layout for the photos.

c Click OK.

d From the “Page Layout” drop-down menu, select a page layout.

10 Drag the photos onto the page.

Note: Right-click the photo on the page for editing options.

11 Click Print Now.

Note: To prevent smudging, remove each page as it exits, and let it dry before stacking.

Adding text captions to a photo page

1 Load paper. For best results, use photo or glossy paper with the glossy or coated side facing down. 2 From the desktop, double-click the Productivity Suite icon. 3 Click Manage Photos. 4 Click Show Folders. 5 From the directory in the right panel, select the folder where your photos are stored. 6 Close the directory in the right panel. 7 Browse and select the photos to which you want to add text. 8 From the Productivity Tools section, click Print an album page with various photo sizes. 9 Click Change the category of layouts listed above.

10 Select Only Scrapbook Pages. 11 Click OK. 12 Select a paper size for the photos. 13 Select a page layout containing a black box. 14 Drag the photos onto the page. 15 Click inside the white box.

A dialog appears.

16 Enter the text you want. 17 Click OK. 18 Click Print Now to print the photo page.

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Copying

You can load an original document into the ADF or on the scanner glass.

ADF Scanner glass

Note: Do not load postcards, photo cards, small items, or thin media (such as magazine clippings) into

the ADF. Place these items on the scanner glass.

Making a copy

Making a copy using the control panel

1 Load paper. 2 Load an original document into the ADF or on the scanner glass.

Note: Do not load postcards, photo cards, small items, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

3 From the control panel, press Copy Mode. 4 Press Start Color or Start Black.

Making a copy using the software

1 Load paper. 2 Load an original document into the ADF or on the scanner glass.

Note: Do not load postcards, photo cards, small items, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

3 From the desktop, double-click the Productivity Suite icon. 4 Click Copy. 5 Customize the settings as needed.

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6 Click Display Advanced Copy Settings. 7 Customize any other settings as needed. 8 Click OK. 9 Click Copy Now.

Repeating an image on one page using the control panel

You can print the same image multiple times on one sheet of paper. This option is helpful in creating labels, decals, flyers, handouts, and so on.

1 Load paper.

Note: If you are copying photos, use photo or glossy paper, with the glossy or coated side facing

down.

2 Load an original document face down on the scanner glass. 3 From the control panel, press Copy Mode. 4 Press or repeatedly until Repeat (per page) is highlighted.

5 Press or repeatedly until the number of images you want to print on one page appears. 6 Press or repeatedly until Paper Size is highlighted.

7 Press or repeatedly until the paper size you want appears. 8 Press Start Color or Start Black.

Collating copies

Collating copies using the control panel

If you print multiple copies of a document, you can choose to print each copy as a set (collated) or to print the copies as groups of pages (not collated).

Collated Not collated

1 Load an original document into the ADF. 2 From the control panel, press Copy Mode.

repeatedly until the number of copies you want to print appears.

3 Press

4 Press or repeatedly until Collate is highlighted.

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5 Press or repeatedly until On appears. 6 Press Start Color or Start Black.

Collating copies using the software

1 Load paper. 2 Load an original document into the ADF or on the scanner glass.

Note: Do not load postcards, photo cards, small items, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

3 From the desktop, double-click the Productivity Suite icon. 4 Click Copy. 5 Customize the settings as needed. 6 Click Display Advanced Copy Settings. 7 Make sure Collate Copies is selected. 8 Make surePrint Last Page First is selected 9 Customize any other settings as needed.

10 Click OK. 11 Click Copy Now.

Making borderless copies

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Making borderless copies using the control panel

1 Load paper.

Note: If you are copying photos, use photo or glossy paper, with the glossy or coated side facing

down.

2 Load an original document into the ADF or on the scanner glass.

Note: Do not load postcards, photo cards, small items, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

3 From the control panel, press Copy Mode. 4 Press or repeatedly until Quality is highlighted.

5 Press or repeatedly until Photo appears. 6 Press or repeatedly until Paper Size is highlighted.

7 Press or repeatedly until the paper size you want appears. 8 Press Start Color or Start Black.

Making borderless copies using the software

1 Load paper.

Note: If you are copying photos, use photo or glossy paper, with the glossy or coated side facing

down.

2 Load an original document into the ADF or on the scanner glass.

Note: Do not load postcards, photo cards, small items, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

3 From the desktop, double-click the Productivity Suite icon. 4 Click Copy. 5 Select a copy quantity, and then select Color Photo from the drop-down menu. 6 Click Best. 7 Select a blank paper size. 8 Click Copy Now.

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Enlarging or reducing an image

Enlarging or reducing an image using the control panel

1 Load paper. 2 Load an original document into the ADF or on the scanner glass.

Note: Do not load postcards, photo cards, small items, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

3 From the control panel, press Copy Mode. 4 Press or repeatedly until Enlarge is highlighted.

5 Press or repeatedly until the option you want appears. 6 Press or repeatedly until Paper Size is highlighted.

7 Press or repeatedly until the paper size you want appears. 8 Press Start Color or Start Black.

Enlarging or reducing an image using the software

1 Load paper. 2 Load an original document into the ADF or on the scanner glass.

Note: Do not load postcards, photo cards, small items, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

3 From the desktop, double-click the Productivity Suite icon. 4 Click Copy. 5 Click Show Productivity Tools. 6 Click Enlarge or reduce an image. 7 Follow the instructions on the computer screen.

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Scanning

You can load an original document into the ADF or on the scanner glass.

ADF Scanner glass

Note: Do not load postcards, photo cards, small items, or thin media (such as magazine clippings) into

the ADF. Place these items on the scanner glass.

Scanning multiple pages

Scanning multiple pages using the ADF

1 Load an original document into the ADF.

Note: Do not load postcards, photo cards, small items, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

2 From the control panel, press Scan Mode. 3 Press or repeatedly until the destination to which you want to scan appears.

4 Press . 5 Press Start Color or Start Black.

Scanning multiple pages using the scanner glass

1 Load an original document face down on the scanner glass. 2 From the desktop, double-click the Productivity Suite icon. 3 Click Scan. 4 From the “Send scanned image to” menu, select a scan destination. 5 Click Display Advanced Scan Settings.

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6 Select Scan multiple items before output. 7 Click OK. 8 Click Scan Now. 9 When prompted, place the next page on the scanner glass, and then click Yes.

10 Continue step 9 until all pages are scanned. 11 When you are finished with your scan, click No on the dialog that appears.

Scanning to an application

Scanning to an application using the control panel

1 Make sure the printer is connected to a computer, and both the printer and computer are on. 2 Load an original document into the ADF or on the scanner glass.

Note: Do not load postcards, photo cards, small items, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

3 Press Scan Mode. 4 Press or repeatedly until the application to which you want to scan is highlighted.

5 Press . 6 Press Start Color or Start Black.

Scanning to an application using the computer

1 Make sure the printer is connected to a computer, and both the printer and the computer are on. 2 Load an original document into the ADF or on the scanner glass.

Note: Do not load postcards, photo cards, small items, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

3 From the desktop, double-click the Productivity Suite icon. 4 Click Scan. 5 Click Preview Now to view the scanned image.

Note: If the size of the scanned image (found in the lower right of the preview window) appears in

red, you do not have the system resources available to perform the scan at the resolution or size you have selected. Reduce the resolution or the size of the scan area.

6 Adjust the dotted lines to fit around the part of the image you want to scan. 7 From the “Send scanned image to” drop-down menu, select a scan destination.

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8 To further customize the scan job, click Display Advanced Scan Settings. 9 When you are finished customizing the image, click Scan Now.

Scanning a one-page document using the control panel

1 Make sure the printer is connected to a computer, and both the printer and the computer are on. 2 Load an original document face down on the scanner glass.

3 Press Scan Mode. 4 Press or repeatedly until the application to which you want to scan appears.

5 Press . 6 Press Start Color or Start Black.

Scanning documents or images for e-mailing

Scanning documents or images for e-mailing using the control panel

1 Make sure the printer is connected to a computer, and both the printer and the computer are on. 2 Load an original document into the ADF or on the scanner glass.

Note: Do not load postcards, photo cards, small items, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

3 From the control panel, press Scan Mode. 4 Press or repeatedly until E-mail is highlighted.

5 Press .

A preview of the scan appears.

6 Press Start Color or Start Black. 7 Follow the instructions on the computer screen.

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Scanning documents or images for e-mailing using the computer

1 Make sure the printer is connected to a computer, and both the printer and the computer are on. 2 Load an original document into the ADF or on the scanner glass.

Note: Do not load postcards, photo cards, small items, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

3 From the desktop, double-click the Productivity Suite icon. 4 Click Attach to E-mail. 5 Click Scan and e-mail a document or photo. 6 Click Preview Now. 7 From the “What is being scanned?” menu, select a document type. 8 Click Next. 9 Follow the instructions on the screen to prepare the document or image for e-mailing.

10 Click Attach. 11 Write a note to accompany the attached document or image, and then send it.

Scanning documents to edit text

Use the Optical Character Recognition (OCR) software feature to turn scanned images into text you can edit with a word-processing application.

Note: Make sure that ABBYY Fine Reader is installed.

1 Load an original document into the ADF or on the scanner glass.

Note: Do not load postcards, photo cards, small items, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

2 Double-click the Productivity Suite icon. 3 Click Scan & Edit Text (OCR). 4 Click Preview Now. 5 Select a word-processing program to edit the text. 6 Click Send Now. 7 Edit and save the document.

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Scanning clear images from magazines or newspapers

Descreening helps to remove wavy patterns from images scanned from magazines or newspapers.

1 Make sure the printer is connected to a computer, and both the printer and the computer are on. 2 Load an original document into the ADF or on the scanner glass.

Note: Do not load postcards, photo cards, small items, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

3 From the desktop, double-click the Productivity Suite icon. 4 Click Scan. 5 Click Display Advanced Scan Settings. 6 Select the Image Patterns tab. 7 Select the Remove image patterns from magazine/newspaper (descreen) check box. 8 From the “What is being scanned?” menu, select Magazine or Newspaper. 9 Click OK.

10 Click Scan Now.

Editing scanned images using a graphics program

1 From the desktop, double-click the Productivity Suite icon. 2 Click Scan. 3 From the “Send scanned image to” menu, select a graphics program to edit the images. 4 Click Scan Now.

When the image finishes processing, it opens in the program you selected.

5 Edit the image using the tools available in the graphics program. For more information, see the

documentation that came with the graphics program.

Scanning to a computer over a network

1 Make sure:

• The printer is connected to the network through a print server, and the printer, print server, and

computer receiving the scan are on.

• The printer is configured to scan over a network (Direct IP Printing). 2 Load an original document into the ADF or on the scanner glass.

Note: Do not load postcards, photo cards, small items, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

3 From the control panel, press Scan Mode.

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4 Press or repeatedly until the computer to which you want to scan is highlighted. 5 If you set a PIN during network setup, you will be prompted to enter it. After you enter it, press .

Note: If you did not set a PIN during network setup, continue with the next step.

6 Press or repeatedly until the scan destination you want is highlighted. 7 Press .

Note: If you want to change the scan settings, press

8 Press Start Color or Start Black.

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Faxing

You can load an original document into the ADF or on the scanner glass.

ADF Scanner glass

Note: Do not load postcards, photo cards, small items, or thin media (such as magazine clippings) into

the ADF. Place these items on the scanner glass.

Sending a fax

Faxing a document using the control panel

1 Make sure the printer is on. 2 Load an original document into the ADF or on the scanner glass.

Note: Do not load postcards, photo cards, small items, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

3 From the control panel, press Fax Mode. 4 Enter a fax number; press Quick Dial 1, 2, 3, 4, or 5; or press Phone Book to select a number from

the Speed Dial list. Note: If you do not have a Speed Dial list but want to create one, see “Setting up Speed Dial” on

page 80.

5 Press Start Black.

The printer scans the document and sends the fax to the number you entered.

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Faxing a document using the software

You can scan a document to the computer and then fax it to someone using the software.

1 Make sure the printer is connected to a computer, and both the printer and the computer are on. 2 Load an original document into the ADF or on the scanner glass.

Note: Do not load postcards, photo cards, small items, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

3 From the desktop, double-click the Productivity Suite icon. 4 Click Fax. 5 Click Fax a document in the All-in-One. 6 Follow the instructions on the computer screen to complete the task.

Faxing a document using an application

You can create a soft-copy document on the computer, and then send a black-and-white fax of it to someone else.

Note: You cannot receive soft-copy faxes, only send them. All incoming faxes will print from the printer. To send a fax from a computer program using the fax modem in the printer:

1 With a document open, click File  Print. 2 From the Printer list, select the fax driver for your printer. 3 Click OK. 4 To send a soft-copy fax, follow the instructions in the program that launches.

Note: All faxes sent using the soft-copy fax feature appear in Fine resolution.

Receiving a fax

Receiving a fax automatically

1 Press Fax Auto Answer. 2 If you would like to set a specific number of rings after which the printer will automatically receive

faxes, see “Setting the number of rings before receiving a fax automatically” on page 79.

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Receiving a fax with an answering machine

To receive a fax with an answering machine connected to the printer, set the answering machine to answer incoming calls before the printer does. For example, if you set the answering machine to answer calls after three rings, set the printer to answer calls after five rings.

1 From the control panel, press Fax Mode. 2 Press .

3 Press or repeatedly until Ringing and Answering is highlighted. 4 Press .

5 Press or repeatedly until Pick-Up On: is highlighted. 6 Press or to choose an option.

7 Press . 8 Make sure the Fax Auto Answer light is on.

When a ring is detected, the answering machine picks up the call.

• If the printer detects a fax, it receives the fax and disconnects the answering machine.

• If the printer does not detect a fax, the answering machine receives the call.

Note: You must set up the equipment as shown in “Connecting to an answering machine” on page 17.

Receiving a fax manually

1 Make sure the Fax Auto Answer light is off. 2 To receive the fax, press:

• Start Black

• 9 on the keypad

• * 9 * on the telephone after you answer it and hear fax tones.

Hang up the telephone.

Setting the number of rings before receiving a fax automatically

1 From the control panel, press Fax Mode. 2 Press .

3 Press or repeatedly until Ringing and Answering is highlighted. 4 Press .

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5 Press or repeatedly until Pick-Up On: is highlighted. 6 Press or to choose an option.

7 Press . 8 If you want to set a schedule to turn Auto Answer on or off:

a Press or repeatedly until Auto Answer Scheduling is highlighted.

b Press or until On appears.

c Press .

d Press to select the time for Auto Answer On.

e Use the keypad to enter the date and time. Press 1 for AM, 2 for PM, or 3 for 24-hour mode.

f Press to select the time for Auto Answer Off.

g Repeat step e. h Press to save the settings and exit the menu.

9 Make sure the Fax Auto Answer light is on.

When the number of rings you set is detected, the printer automatically receives the incoming fax.

Setting up Speed Dial

To make sending faxes easier, you can enter up to 99 Speed Dial numbers. You can enter 89 individual fax numbers and 10 groups that can hold up to 30 telephone numbers each.

Setting up Speed Dial using the control panel

1 From the control panel, press Fax Mode. 2 Press or repeatedly until Add from Phone Book is highlighted.

3 Press . 4 Press or repeatedly until New/Edit Individual is highlighted.

5 Press . 6 Press or repeatedly until a blank entry is highlighted, and then press . 7 Enter the name using the keypad, and then press .

To enter a name using the keypad:

a Find the number button that corresponds to the letter you want, and then press it repeatedly until

the correct letter appears.

b Press 0 to enter a space between words.

c Press to delete a letter.

d Repeat the previous steps until you have entered the name.

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Note: The printer does not support double-byte usage for names, such as Chinese, Japanese, or

Korean. You cannot enter a name using these languages.

8 Enter the fax number, and then press .

Setting up Speed Dial using the computer

1 From the desktop, double-click the Productivity Suite icon. 2 Click Fax. 3 Click Manage fax history or All-In-One fax settings. 4 Click the Speed Dial tab. 5 Add a new number to your Speed Dial list.

a Click one of the lines in the list.

b Enter a fax number.

c Place the cursor in the Contact Name field.

d Enter a contact name.

Note: The printer does not support double-byte usage for names, such as Chinese, Japanese, or

Korean. You cannot enter a name using these languages.

6 Click OK.

Using Speed Dial

1 Load an original document into the ADF or on the scanner glass.

Note: Do not load postcards, photo cards, small items, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

2 From the control panel, press Fax Mode. 3 Press Phone Book. 4 Press or repeatedly until the Speed Dial entry you want is highlighted.

5 Press . 6 Press Start Black to send your fax.

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Sending a fax to a group (broadcast fax)

You can send a fax to as many as 30 people or groups at once.

Sending a broadcast fax immediately

1 Load an original document into the ADF or on the scanner glass.

Note: Do not load postcards, photo cards, small items, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

2 From the control panel, press Fax Mode. 3 Enter a fax number.

• Enter a fax number in the text box.

Note: To enter another number in the text box, press

highlighted, and then press

. Enter the second number in the text box.

until Enter Another Number is

• Use Quick Dial.

a Press Quick Dial 1, 2, 3, 4 or 5. b Press . c Press .

• Enter a Speed Dial or Group Dial number.

a Press Phone Book. b Press or repeatedly until the Speed Dial or Group Dial number you want is highlighted,

and then press

. To select more numbers, repeat this step.

c Press . 4 Continue step 3 until all of the fax numbers (up to 30 numbers) have been entered. 5 Press Start Black to send the fax to the numbers you entered.

Sending a broadcast fax at a scheduled time

1 Load an original document into the ADF or on the scanner glass.

Note: Do not load postcards, photo cards, small items, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

2 From the control panel, press Fax Mode.

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3 Enter a fax number.

• Enter a fax number in the text box.

Note: To enter another number in the text box, press

highlighted, and then press

. Enter the second number in the text box.

until Enter Another Number is

• Use Quick Dial. a Press Quick Dial 1, 2, 3, 4 or 5.

b Press . c Press .

• Enter a Speed Dial or Group Dial number. a Press Phone Book. b Press or repeatedly until the Speed Dial or Group Dial number you want is highlighted,

and then press

. To select more numbers, repeat this step.

c Press .

4 Continue step 3 until all of the fax numbers (up to 30 numbers) have been entered. 5 Press .

6 Press to select Delay Sending Fax. 7 Press to select Delay Current Fax.

8 Enter the time and date you want to send the fax.

• Use the arrows to navigate to each box.

• Press 1 for AM, 2 for PM, or 3 for 24-hour mode.

9 Press Start Black to send your fax.

Note: At the designated time, the fax numbers are dialed and the fax is sent to all of the designated fax

numbers. If the fax transmission is unsuccessful to any of the numbers on the broadcast list, the unsuccessful numbers will be tried again.

Using the Quick Dial buttons

You can access Speed Dial numbers 1–5 with the Quick Dial buttons. These buttons are automatically programmed when you program the first five Speed Dial numbers. The first five numbers assigned become Quick Dial 1, 2, 3, 4, and 5.

1 Load an original document into the ADF or on the scanner glass.

Note: Do not load postcards, photo cards, small items, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

2 From the control panel, press Fax Mode. 3 Press Quick Dial 1, 2, 3, 4, or 5.

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4 Press . 5 Press Start Black.

Using the Phone Book

The Phone Book is a directory of Speed Dial entries. For instructions on how to add Speed Dial entries to the Phone Book, see “Setting up Speed Dial” on page 80.

To access the Phone Book menu:

1 From the control panel, press Fax Mode. 2 Press Phone Book.

Use this To

Sort by Name Sort the Speed Dial entries alphabetically. Sort by Speed Dial Number Sort the Speed Dial entries numerically. Print Phone Book Print all Speed Dial numbers (1–99) listed in the Phone Book. New/Edit Individual Edit an individual Speed Dial entry, or create a new Speed Dial entry. New/Edit Group Edit a group Speed Dial entry, or create a new Speed Dial entry. Delete Delete a Speed Dial entry.

Faxing while listening to a call (On Hook Dial)

The manual dialing feature lets you dial a telephone number while listening to the call through a speaker on the printer. It is useful when you must navigate an automated answering system before sending your fax.

1 From the control panel, press Fax Mode. 2 Press .

3 Press or repeatedly until On Hook dial is highlighted. 4 Press twice.

You can now hear the dial tone of the telephone line.

5 Enter the number to which you want to send a fax.

Note: Press the keypad numbers to use an automated answering system.

6 Press Start Black.

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Dialing a fax number while behind a PBX

If the printer is being used in a business or office, it may be connected to a Private Branch Exchange (PBX) telephone system. Ordinarily, when dialing a fax number, the printer waits to recognize the dial tone and then dials the fax number. However, this method of dialing may not work if the PBX telephone system uses a dial tone that is not recognizable to most fax machines. The “Dialing while behind a PBX” feature enables the printer to dial the fax number without waiting to recognize the dial tone.

1 From the control panel, press Fax Mode. 2 Press .

3 Press or repeatedly until Dialing and Sending is highlighted. 4 Press .

5 Press or repeatedly until Dial Method is highlighted. 6 Press or repeatedly until Dial PBX (Dial Tone Detect Off) appears.

7 Press to save this setting and exit the menu.

Setting the distinctive ring using the control panel

1 From the control panel, press Fax Mode. 2 Press .

3 Press or repeatedly until Ringing and Answering is highlighted. 4 Press .

5 Press or repeatedly until Distinct Ring is highlighted. 6 Press or repeatedly until the ring pattern you want appears.

7 Press .

Forwarding faxes

Use the fax forwarding feature if you are going to be away, but still want to receive your faxes. There are three fax forwarding settings:

• Off—(Default).

• Forward—The printer sends the fax to the designated fax number.

• Print & Forward—The printer prints the fax and then sends it to the designated fax number.

Setting up fax forwarding

1 From the control panel, press Fax Mode. 2 Press .

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3 Press or repeatedly until Ringing and Answering is highlighted. 4 Press .

5 Press or repeatedly until Forward appears. 6 Press .

7 Enter the number to which you want to forward the fax. 8 Press . 9 Press to save the setting and exit the menu.

Using Caller ID

Caller ID is a service provided by some telephone companies that identifies the telephone number (and possibly the name) of the person who is calling. If you subscribe to this service, it works with the printer. When you receive a fax, the telephone number of the person who is sending you the fax appears on the display.

Note: Caller ID is available only in some countries and regions.

Blocking junk faxes

1 From the control panel, press Fax Mode. 2 Press .

3 Press or repeatedly until Junk Fax Blocking is highlighted. 4 Press .

5 Press or repeatedly until On appears. 6 Press or repeatedly until Add Number to Block is highlighted.

7 Press . 8 Use the keypad buttons to enter a name, and then press to enter the corresponding fax number.

9 Press to save this entry.

10 Press or repeatedly until View Block List is highlighted, and then press to check or edit

your entry.

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Customizing settings using the Fax Setup Utility

You can adjust the fax settings in the Fax Setup Utility. These settings apply to the faxes you send or receive.

1 From the desktop, double-click the Productivity Suite icon. 2 Click Fax. 3 Click Manage fax history or All-In-One fax settings..

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4 Click each tab, and change the settings as needed.

On this tab You can

Send

Receive

Connection/Dialing

• Choose whether to use error correction.

• Enter your name and fax number.

• Select a maximum send speed and print quality for outgoing

faxes.

• Choose whether to scan the entire document before dialing the

number.

• Select when to print a fax usage report.

• Select when to print a fax activity report.

• Choose whether to print a footer (the date, time, and page

number) to appear on each page you receive.

• Automatically reduce an incoming fax to fit to the paper size

loaded, or print it on two sheets of paper.

• Select whether you want to forward a fax, or print it and then

forward it.

• Select incoming call options.

• Manage blocked faxes.

• Select the number of times you want the machine to redial and

the time between those attempts if the fax cannot be sent on the first try.

• Select the telephone line format you want to use.

• Enter a dialing prefix.

• Choose how you want to answer incoming calls (manually; if

fax tones are detected; or after a certain amount of rings).

Speed Dial Add to, create, edit, or delete entries from the Speed Dial list,

including group Speed Dial entries.

5 Click OK after you finish customizing the settings. 6 Close the Fax Setup Utility.

Printing fax activity reports

1 From the control panel, press Fax Mode. 2 Press .

3 Press or repeatedly until History and Reports is highlighted. 4 Press .

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5 Press or repeatedly until Print Sent History or Print Received History is

highlighted.

6 Press .

Blocking unwanted changes to fax settings

This feature blocks network users from changing fax settings.

1 From the control panel, press Fax Mode. 2 Press .

3 Press or repeatedly until Block Host Settings is highlighted. 4 Press or until On appears.

5 Press to save this setting.

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Networking the printer

Installing network printers

Installing a network printer allows users at different workstations to print to a common printer. Methods of setting up a network printer include:

• sharing a printer that is locally attached to a network computer

• a direct Ethernet connection through a print server

Shared printing

Installing software and sharing the printer on the network (on the host computer)

1 Connect the printer to a network computer using a USB cable.

If the Found New Hardware dialog appears, click Cancel.

2 Insert the printer software CD. 3 Click Install. 4 Click Continue. 5 Select Yes to share your printer. 6 Assign a shared printer name. 7 When prompted, select Test Page to make sure that the computer can print to the printer. 8 Follow the directions on the computer screen until installation is complete.

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Installing the shared printer on other network computers (on the client computers)

Using the peer-to-peer method Using the point-and-print method

a Go to a network computer that you want to

enable to print to the shared printer.

b Insert the printer CD. c Click Install. d From the “Connect Your Printer” dialog,

select the network option.

e From the “Networking Setup” dialog, select

Peer-to-Peer.

f Enter the shared names of both the printer

and the network computer you assigned in step 6 on page 90.

g When prompted, select Test Page to make

sure the computer can print to the shared printer.

h Follow the instructions on the computer

screen until installation is complete.

i Repeat this procedure for each network

computer you want to access the shared printer.

a Go to a network computer that you want to

enable to print to the shared printer.

b Browse the Network Neighborhood until you

find the name of the shared printer assigned in step 6 on page 90.

c Right-click the printer icon, and select Open

or Connect.

d This will copy a subset of the printer software

from the host computer. A printer object will be created in the Printers folder of the client.

e When prompted, select Test Page to make

sure the computer can print to the shared printer.

Direct IP printing

1 Connect the printer to an external print server using a USB cable. 2 Connect the print sever to the network using an Ethernet cable.

Note: You may be connecting your printer directly into a wall connection or through a router. For more

information, see the print server documentation.

3 Insert the printer software CD. 4 Click Install. 5 From the “Connect Your Printer” dialog, select the network option. 6 From the “Networking Setup” dialog, select Direct Network Attached. 7 Select the printer/print server combination from the Network Printers list.

Note: If more than one is listed, match the MAC address of the print server to the one in the list. For

more information, see “Finding your MAC address” on page 92.

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Tips for installing a network printer

The following topics will help you install, configure, and troubleshoot the network printer.

Assigning an IP address

An IP address is assigned during printer software installation, but only for Direct IP printing. The print object, created at the end of the installation, sends all print jobs across the network to the printer attached to the print server using this address.

Many networks have the ability to automatically assign an IP address. In smaller networks, it is often called Auto-IP. There are two common types of Auto-IP networks. UPnP network environments provide automatic private IP addresses in the 169.254.x.x range. ICS network environments provide automatic private IP addresses in the 192.168.x.x range. Larger networks may use DHCP to assign addresses. These are usually unique to the company.

During the Direct IP printing installation of printer software, the IP address is visible in the printer list only as it is being assigned. The print object that is created in the Printers folder of the operating system will reference the MAC address of the print server in the port name.

If the IP address is not automatically assigned during printer software installation, you can try manually entering an address after selecting your printer/print server from the available list.

Finding your MAC address

You may need the media access control (MAC) address of the print server to complete network printer configuration. The MAC address is a series of letters and numbers listed on the bottom of the external print server.

Configuring a network printer manually

1 From the “Configure Network Printers” dialog, highlight the printer you want to configure, and then

click Configure.

2 Select DHCP or Configure IP Address Manually. 3 Enter the desired IP address, subnet mask, and gateway for the printer. 4 Click OK.

Finding a printer/print server located on remote subnets

The printer software CD can automatically find the printers that are located on the same network as the computer. If the printer and print server are located on another network (called a subnet), you must manually enter an IP address during printer software installation.

Network troubleshooting tips

1 Make sure the printer is set up correctly. For more information, see the printer setup documentation. 2 Make sure all cable connections are secure. For more information, see the printer or print server setup

documentation.

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3 Make sure the correct lights are showing on the print server. For more information, see the print server

documentation.

4 If the printer software CD cannot find the printer/print server, wait a few minutes, and then try running

the CD again. Network traffic speeds vary.

5 Make sure the computer you are using to install the printer is connected to the network. 6 See the print server documentation for additional troubleshooting.

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Maintaining the printer

Removing a used print cartridge

1 Make sure the printer is on. 2 Lift the scanner unit.

The print cartridge carrier moves and stops at the loading position, unless the printer is busy.

3 Press down on the lever to raise the cartridge lid.

4 Remove the used print cartridge.

To recycle the used cartridge, see “Recycling Lexmark products” on page 100. If the cartridge you removed is not empty and you want to use it later, see “Preserving the print

cartridges” on page 99.

Note: If you are removing both cartridges, repeat steps 3 and 4 for the second cartridge.

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Installing print cartridges

1 If you are installing new print cartridges, remove the sticker and tape from the back and bottom of the

cartridges.

Warning: Do not touch the gold contact area on the back or the metal nozzles on the bottom of the

cartridges.

2 Press down on the cartridge levers to raise the cartridge lids.

3 Insert the black cartridge or the photo cartridge in the left carrier. Insert the color cartridge in the right

carrier.

4 Close the lids.

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5 Close the scanner unit, making sure to keep your hands out from underneath the scanner unit.

Note: The control panel display will prompt you to print an alignment page. For more information, see “Aligning print cartridges” on page 96.

Note: The scanner unit must be closed to start a new scan, print, copy, or fax job.

Aligning print cartridges

Align the print cartridges when you:

• Have installed a new cartridge

• Want to improve print quality

Aligning print cartridges using the control panel

1 Load plain paper. 2 From the control panel, press Copy Mode.

3 Press . 4 Press or repeatedly until Maintenance is highlighted.

5 Press . 6 Press or repeatedly until Align Cartridges is highlighted.

7 Press .

An alignment page prints.

If you aligned the cartridges to improve print quality, print your document again. If print quality has not improved, clean the print cartridge nozzles.

Aligning the print cartridges using the Productivity Suite

1 Load plain paper. 2 From the desktop, double-click the Productivity Suite icon, and then click Maintain/Troubleshoot.

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3 Click the Maintenance tab. 4 Click Align to fix blurry edges. 5 Click Print.

An alignment page prints.

If you aligned the cartridges to improve print quality, print your document again. If print quality has not improved, clean the print cartridge nozzles.

Cleaning the print cartridge nozzles

Cleaning the print cartridge nozzles using the control panel

1 Load plain paper. 2 Press Copy Mode.

3 Press . 4 Press or repeatedly until Maintenance is highlighted.

5 Press . 6 Press or repeatedly until Clean Cartridges is highlighted.

7 Press .

A page prints, forcing ink through the print cartridge nozzles to clean them.

8 Print the document again to verify that the print quality has improved. 9 If print quality has not improved, try cleaning the nozzles up to two more times.

Cleaning the print cartridge nozzles using the Productivity Suite

1 Load plain paper. 2 From the desktop, double-click the Productivity Suite icon, and then click Maintain/Troubleshoot. 3 Click the Maintenance tab. 4 Click Clean to fix horizontal streaks. 5 Click Print.

A page prints, forcing ink through the print cartridge nozzles to clean them.

6 Print the document again to verify that the print quality has improved. 7 If print quality has not improved, try cleaning the nozzles up to two more times.

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Wiping the print cartridge nozzles and contacts

1 Remove the print cartridges. 2 Dampen a clean, lint-free cloth with water. 3 Gently hold the cloth against the nozzles for about three seconds, and then wipe in the direction

shown.

4 Using another clean section of the cloth, gently hold the cloth against the contacts for about three

seconds, and then wipe in the direction shown.

5 With another clean section of the cloth, repeat step 3 and step 4. 6 Let the nozzles and contacts dry completely. 7 Reinsert the print cartridges. 8 Print the document again. 9 If the print quality does not improve, clean the print nozzles. For more information, see “Cleaning the

print cartridge nozzles” on page 97.

10 Repeat step 9 up to two more times. 11 If print quality is still not satisfactory, replace the print cartridges.

Improving print quality

If you are not satisfied with the print quality of a document, make sure you:

• Use the appropriate paper for the document. For example, use photo paper if you are printing photos

or other high quality images.

• Use a paper that is a heavier weight, bright white, or coated.

• Select a higher print quality.

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If the document still does not have the print quality you want, follow these steps:

1 Align the print cartridges. For more information, see “Aligning print cartridges” on page 96.

If print quality has not improved, continue to step 2.

2 Clean the print nozzles. For more information, see “Cleaning the print cartridge nozzles using the

control panel” on page 97. If print quality has not improved, continue to step 3.

3 Remove and reinsert the print cartridges. For more information, see “Removing a used print cartridge”

on page 94 and “Installing print cartridges” on page 95. If print quality has not improved, continue to step 4.

4 Wipe the print nozzles and contacts. For more information, see “Wiping the print cartridge nozzles

and contacts” on page 98. If print quality is still not satisfactory, replace the print cartridges. For more information, see “Ordering

supplies” on page 100.

Preserving the print cartridges

• Keep a new cartridge in its packaging until you are ready to install it.

• Do not remove a cartridge from the printer except to replace, clean, or store it in an airtight container.

The cartridges do not print correctly if left exposed for an extended period of time.

• Keep the photo cartridge in its own storage unit when not in use.

Cleaning the scanner glass

1 Dampen a clean, lint-free cloth with water. 2 Gently wipe the scanner glass clean.

Note: Make sure all ink or corrective fluid on a document is dry before placing the document on the scanner

glass.

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Ordering supplies

To order supplies or to locate a dealer near you, visit our Web site at www.lexmark.com.

Item Part number

Black cartridge 32 or 34 Color cartridge 33 or 35 Photo cartridge 31 USB cable 12A2405

Note: For best results, use only Lexmark print cartridges.

Lexmark photo paper types and sizes

Photo paper (glossy) 4 x 6

•

• Photo paper (glossy) 8 1/2 x 11

• Photo paper (glossy) A4

• Premium photo paper (high gloss) 4 x 6

• Premium photo paper (high gloss) 8 1/2 x 11

• Premium photo paper (high gloss) A4

• Premium photo paper (high gloss) L

Note: For best results, use Lexmark Premium Photo Paper when printing photos or other high-quality

images.

Recycling Lexmark products

To return Lexmark products to Lexmark for recycling:

1 Visit our Web site at www.lexmark.com. 2 Follow the instructions on the computer screen.

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Lexmark X8350 User Guide

Contents

Finding information about the printer

Finding information about the printer

Setting up the printer

Checking the box contents

Installing another language control panel

Getting the printer ready to fax

Connecting directly to a telephone wall jack

Connecting to a telephone

Connecting to an answering machine

Connecting to a computer with a modem

Learning about the printer

Understanding the parts of the printer

Using the control panel

Customizing copy settings using the control panel

Using the Copy Mode menu

Using the Copy menu

Customizing scan settings using the control panel

Using the Scan Destination menu

Using the Scan menu

Customizing fax settings using the control panel

Using the Fax Mode menu

Using the Fax menu

Customizing photo settings using the control panel

Using the Photo Card Mode menu

Using the Photo More Options menu

Using the Photo Edit menu

Using the Photo Print Settings menu

Learning about the software

Using the printer software

Using the Productivity Suite

Using the Productivity Suite buttons

Using the All-In-One Center

Using the Maintain/Troubleshoot link

Using the Scanning & Copying tab

Using the Saved Images tab

Using the Solution Center

Using Print Properties

Save Settings menu

I Want To menu

Options menu

Print Properties tabs

Using the Photo Editor

Using Fast Pics

Using the Fax Setup Utility

Loading paper and original documents

Loading paper

Loading various paper types

Loading original documents into the ADF

Loading original documents on the scanner glass

Printing

Printing a document

Printing collated copies

Printing cards

Printing envelopes

Printing multiple pages on one sheet

Printing the last page first (reverse page order)

Printing transparencies

Printing a banner

Getting ready to print photos using memory devices

Inserting a memory card

Inserting a flash drive

Browsing and selecting photos from a memory card or flash drive

Transferring digital photos from a memory card or flash drive

Transferring photos using the control panel

Transferring photos using the computer

Using a PictBridge-enabled digital camera to control printing photos

Printing photos using the control panel

Printing photos using the control panel

Printing a DPOF selection

Viewing a photo slide show on the control panel

Changing the default photo print settings

Adjusting brightness

Cropping photos using the control panel

Printing photos using the computer

Printing photos using the computer

Printing photos stored on the computer

Printing photos stored on a memory device

Printing borderless photos