Lexmark X215 User Manual
X215 MFP
User’s Guide
April 2003
www.lexmark.com
Edition: April 2003
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Other trademarks are the property of their respective owners.
© 2003 Lexmark International, Inc.
All rights reserved.
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Copyright advisory
It may be illegal to copy certain materials without per m ission or license, including documents, images, and currency. If you are not sure
whether you have permission, seek legal advice.
2
Contents
Chapter 1: Getting started............................................................. 7
Understanding the parts.................... ................................................... .......... 8
Front view .............. .......................... .. .............. .. .. ............. ... ..................... 8
Rear view .................... ... .......................... .. ........................... .. ............. .. .. 8
Unpacking ..................... ................................. ................................................ 9
Installing the toner cartridge......................................................................... 11
Connecting the cables.......................................................... ........................ 13
Powering on the ma c h ine ............ .. .............. .. .......................... ... ............. .. ... 14
Understanding the operator panel ............................................................... 15
Setting the date and time ............................................................................. 16
Changing the display language.................................................................... 16
Setting the country ....................................................................................... 17
Setting the station ID.................................................................................... 17
Setting the Power Saver mode.............. ........................... .. .......................... 18
Chapter 2: Installing software..................................................... 19
Installing the drivers ..................................................................................... 19
Removing the drivers ................................................................................... 20
Chapter 3: Loading paper and changing paper size................. 21
Selecting print materials............................................................................... 21
Guidelines for paper and specialty media .............................................. 22
Loading the paper tray....................................................... .......................... 24
Loading the manual bypass........... .............................................................. 28
Setting the paper type and size........................ ......................... ................... 29
Using the paper tray ............................................. .................................. 29
Using the manual bypass ....................................................................... 29
Selecting an output location......................................................................... 30
Front output tr a y . ........................... .. ............. ... .. ............. .. ...................... 30
Contents
3
Rear output sl o t ................ ............. .. .. .............. .. ............. .. .............. .. .. .... 30
Chapter 4: Printing....................................................................... 31
Printing a document ..................................................................................... 31
Accessing Print Properties........................................................................... 32
Using your program ................................................................................ 32
Using the Printers folder ......................................................................... 32
Understanding the print settings ............................................................. 33
Saving favorite print settings .................................................................. 33
Changing the direction information is printed on a page ........................ 34
Changing the paper size ......................... .. ........................... .................. 34
Printing multiple pages on one sheet of paper ....................................... 35
Scaling a document ................................................................................ 35
Fitting your document to a selected paper size ...................................... 36
Using watermarks ................................................................................... 36
Using overlays ........................................................................................ 38
Printing on both sides of the paper .........................................................40
Accessing the printer driver Help ................................................................. 41
Canceling a print job..................................................................................... 41
Using the operator panel ........................................ .. ..............................41
Using the printer driver ........................................................................... 41
Chapter 5: Copying...................................................................... 42
Using the scanning bed................................................................................ 42
Using the ADF.............................................................................................. 44
Customizin g s e ttings............... .. ............. .. ........................... .. ............. ... ....... 45
Darkness ................................................................................................ 45
Content ....... ................. .................... .................... .................. ................. 45
Number ....... ........ ....... ......... ......... ...... ......... ......... ....... ......... ........ ......... .. 46
Scale ...................................................................................................... 46
Advanced ............................................................................................... 47
Customizing default settings ........................................................................ 48
Setting the Timeout option ........................................................................... 48
Creating two-sided copies........................................................ .................... 49
Using the ADF ........................................................................................ 49
Using the scanning bed ....................................................................... ... 49
Chapter 6: Scanning.................................................................... 50
Scanning a document or image.................................................................... 50
Contents
4
Chapter 7: Faxing......................................................................... 51
Sending a fax automatically...................................... .. ............................. .... 51
Using the scanning bed ....................................................................... ... 51
Using the ADF ........................................................................................ 52
Sending a fax manually................................................................................ 52
Using the scanning bed ....................................................................... ... 52
Using the ADF ........................................................................................ 53
Receiving a fax automatically....................................................................... 53
Receiving a fax manually............................... .......................... .................... 53
Customizin g s e ttings............... .. ............. .. ........................... .. ............. ... ....... 54
Using special features.................................................................................. 56
Phonebook ............................................................................................. 56
Broadcast ............................................................................................... 58
Delay send ...................... .......................................... ............................. 58
Clearing display messages............... .. ............................... .. ........................ 60
Chapter 8: Reports....................................................................... 61
Chapter 9: Maintenance............................................................... 62
Cleaning the machine................... .. .............................................................. 62
Cleaning the outside of the machine ...................................................... 62
Cleaning the inside of the machine ........................................................ 63
Cleaning the scan unit ................................................. ........................... 64
Maintaining the toner cartridge..................................................................... 64
Redistributing toner ................................................................................65
Ordering toner cartridges ................................. ...................................... 65
Replacing the toner cartridge ............................. ............................. ....... 66
Cleaning the photoconductor drum ........................................................ 68
Chapter 10: Troubleshooting...................................................... 69
Preventing document and paper jams........ .. ................................................ 69
Clearing document jams............................................................................... 70
ADF misfeed ................................................................ ........................... 70
Output misfeed ...................................... .. .......................... ..................... 72
Roller misfeed .................................................... .. ........................... ....... 72
Clearing paper jams.............................. .. ................................. .................... 73
Paper feed area (PAPER JAM 0) ............................................................ 73
Paper exit area (PAPER JAM 1) ............................................................. 75
Fuser and toner cartridge areas (PAPER JAM 2) ................................... 77
Contents
5
Manual bypass area (BYPASS JAM) ....................................................... 78
Clearing display messages............... .. ............................... .. ........................ 79
Solving problems.......................................................................................... 79
Paper feeding problems ......................................................................... 80
Printing and c opy in g p ro b l e ms ............... ............. .. ........................... .. .... 81
Scanning problems ................................................................................. 84
Faxing problems ..................................................................................... 84
Print quality problems ............................................ .. ........................... ... 86
Calling for service......................................................................................... 89
Notices........................................................................................... 90
Safety inform a t io n .......... ............. .. ... ............. .. ........................... .. ................ 90
Conventions ................................................................................................. 90
Laser notices................................................................................................ 91
Electronic emission notices.......................................................................... 91
Telecommun ications notic e s.............. .. ............. .. ... ............. .. ....................... 94
Contents
6
1
Getting started
The Lexmark X215™ MFP is a multifunction printer. You can use it to copy, fax, print, and scan.
Before unpacking your machine, select a level, stable surface on which to set it. Allow adequate
space for air circulation and opening covers and trays. The area should be well -ventilated and away
from direct sunlight or sources of heat, cold, and humidity. Do not set the machine close to the edge
of your desk or tab le.
Clearance space
Front 482.6 mm (19 in.) -
tray.
Back 100 mm (4 in.) - space for ventilation.
Right 100 mm (4 in.)
Left 100 mm (4 in.) - space for ventilation.
space to remov e the paper
Getting started
7
Understanding the parts
Front view
Document guide
Automatic document
feeder (ADF)
Document input tray
Operator
panel
Front output tr ay
Front cover
Paper tray
ADF release knob
Scanning bed
Document output tray
Document cover
Paper output extension
Rear view
Manual bypass
Rear cover
Power switch
AC power
cord
connector
Telephone
line connector
USB connector
Parallel connector
Understanding the parts
8
Unpacking
1 Remove the machine and all accessories from the box. Make sure you have the follow ing
items:
AC power cord
Lexmark X215 Setup
sheet
Telephone line cord
Drivers and
Documentation CD
Toner cartridge
Language overlays
Note: The Drivers and Documentatio n CD contains the driv er soft ware, the User’s Guide
and the Adobe Acrobat Reader program.
2 Remove all tape from the mac hine.
Tape
Unpacking
9
3 Apply the appropriate language overlays, if your language is not already displayed on the
operator panel.
4 Pull the paper tray open and remove any packing material.
Unpacking
10
Installing the toner cartridge
1 Open the front cover.
2 Remove the ton e r cartridge.
CAUTION: Do not touch the photoconductor drum located on the bottom of the toner c artridge.
Installing the toner cartridge
11
3 Gently shake the cartridge to distribute the toner.
Note: Thoroughly shaking the cartridge will assure the maximum copies per cartridge.
4 Insert the toner cartridge until it locks into place.
5 Close the front cov er.
Installing the toner cartridge
12
Connecting the cables
1 Connect the supplied telephone cord to the line jack and the other end to the wall jack.
2 Connect either a parallel (IEEE-1284 compliant ) or USB cable to the printer port and the
other end to your computer.
OR
Note: If any new hardware screens appear on your computer as a result of connecting
with the USB cable, click Cancel and proceed with setup.
Connecting the cables
13
Powering on the machine
1 Plug one end of the supplied thr ee-pronged el ectrical c ord into t he A C soc k et on the machi ne
and the other end into a properly grounded electrical outlet.
2 Turn on the power switch.
The message Warming Up Please Wait appears on the display.
Powering on the machine
14
Understanding the operator panel
Darkness
Content
Copy
Light
Normal
Dark
Text
Mixed
Phot o
Number
Scale
Advanced
Copy
Fax
Reso lu t io n
Phonebook
Redi al/
Paus e
1
Fax
Menu
Select
5
6
2
Ret ur n
7
8
3
123
456
789
#
0
*
4
9
Content Selects the output type for the current copy job. Select from Text,
Mixed, or Photo quality.
C
o
p
y
Darkness Adjusts the brightness of the current copy job to the selected value.
Number Selects the number of copies that you want to make.
Scale Adjusts the size of content on the page.
Advanced Accesses special copy features such as Collate, 2-Up, and 4-Up.
Resolution Adjusts the resolution of a faxed document.
F
Phonebook Accesses and stores fax numbers as shortcuts and groups.
a
Redial/
x
Pause
Redials the most recently used fax number. Also used to enter
programmed delays when entering shortcuts.
Telephone
Starts a dial tone (used to send a fax manually).
icon
1 Display Displays the current status and prompts during an operation.
2
3
Tone r Low
indicator
Numeric
keypad
Turns on when the toner cartridge you are using is near empty.
Used to enter a menu number, to dial a fax number, or to enter
alphanumeric characters.
4 Stop/Clear Stops an operation at any time.
5 Menu Enters menu functions and scrolls through menu items.
Scroll
6
buttons
Scrolls through the options available for the selected menu item.
7 Select Confirms the selection on the display.
8 Return Sends you back to the previous menu level or exits the menu.
9 Start Starts a job.
Understanding the op erator panel
15
Setting the date and time
When you turn your machine on, the displa y prompts you to enter the correct date and time.
To set the date and time:
1 Use the numeric keypad to enter the two-digit month and day, and the four-digit year. For
example, 01-23-2003.
2 Enter the current time. The default clock setting is 12-hour.
3 Press the asterisk (*) to select AM or PM, and then press Select.
Note: If the machine is unplugged for longer than 15 minutes, or tu rned off for longer t han
an hour , when the power is turned back on, the ma chine prompts you to reset the
correct date and time.
Changing the display language
To change the language on the operator panel display:
1 Press Menu.
2 Press a scroll button ( ) until MACHINE SETUP appears on the top line of the display, and
then press Select.
3 Press
4 Press
a scroll button until Language appears on the bottom line of the disp lay, and then press
Select.
The current language setting appears on the bottom li ne of the display.
a scroll button until you see the language you want on the display, and then press
Select.
or
5 To return to the Ready prompt, press Stop/Clear.
Setting the date and time
16
Setting the country
It is important to select your country or, if your country is not listed, the country closest to you. This
information ensures that the fax modem on your machine can work at the optimal setting for the
regional telephone system.
To set your country:
1 Press Menu.
2 Press a scroll button ( ) until MACHINE SETUP appears on the top line of the display, and
then press Select.
3 Press
4 Press
Select.
a scroll button until Country appears on the bottom line of the display, and then press
a scroll butt on until you s ee the country you w ant on th e display, and then press Select.
or
5 To return to the Ready prompt, press Stop/Clear.
Setting the station ID
To set the station ID:
1 Press Menu.
2 Press a scroll button ( ) until FAX SETUP appears on the top line of the display, and
then press Select.
3 Press a scroll button until Station ID appears on the bottom line of the display, and then
press Select.
4 Enter your fax number using the numeric keypad, and then press Select.
or
5 Enter an ID name to identify the fax device using the alphanumeric feature of the numeric
keypad, and then pr ess Select.
To use the alphanumeric feature of the numeric keypad, press the number key that
corresponds to the character that y ou w ant to use one or more times unti l the corre ct le tt er is
display ed (for example, pre ss the n umber 2 thre e times t o ent er the le tt er C). Then, press t he
right scroll button to move the cursor to the next space. Repeat until the name is entered.
Note: You can also enter special characters (+ - , . ‘ / * # &) by pressing the 0
(zero) key.
6 To return to the Ready prompt, press Stop/Clear.
Setting the country
17
Setting the Power Saver mode
Power Saver mode reduces power consumption when the machine is not in use.
To select the amount of time that the machine waits after each job before it swit ches to Power Saver
mode:
1 Press Menu.
2 Press a scroll button ( ) until MACHINE SETUP appears on the top line of the display,
and then press Select.
or
3 Press a scroll button until Power Saver appears on the bottom line of the display, and then
press Select.
4 Press a scroll button until the setting you want (On or Off) appears on the display, and then
press Select.
Note: Selecting Off disables Power Saver mode.
5 If you select Off in step 4, go to step 6 now.
If you select On i n step 4, press a scroll b utton t o displ ay the time setting you want (5, 10, 15,
30, or 45 minutes), and then press Select.
6 To return to the Ready prompt, press Stop/Clear.
Setting the Power Saver mode
18
2
Installing software
After setting up your machine and connecting it to your computer, you must install the drivers. The
drivers are available on the CD packaged with your machine. The CD contains the follo wing:
• Drivers for printing, scanning (TWAIN), and USB support
• User’s Guide
• Adobe Acrobat Reader
Installing the drivers
1 Close all unnecessary programs.
2 Launch the Drivers and Documentation CD.
3 Follow the instructions on the screen.
a Select the language that you want to use in the installation window.
b Click Install.
c Click Continue Anyway if any messages about certification appear.
Your product has been thoroughly tested and is compatible with Windows.
d When you receive the message that installation is complete, remove the CD.
e Make sure that the radio button labeled Yes, I want to restart my computer now is
selected.
f Click Finish.
g If any Lexmark X215 new hardw ar e scree ns appe ar, click Next or Continue until finished.
Installing software
19
Removing the drivers
You should remove the drivers if you are u pg radi ng t he soft w ar e or if your driver installatio n fails. You
can remove the software using the CD or the Windows unInstallShield.
Note: Before removing, close all programs. You must restart your computer after
removing the drivers.
1 Click Start Programs Lexmark X215.
2 You can select each driver individually to remove.
• To remove the scan driver, select TWAIN Driver Uninstall.
• To remove the printer driver, select Printer Driver Uninstall. When the Lexmar k X215
Series Driver Maintenance window appears, check Remove, and then click Next.
3 When your computer prompts y ou to confirm your selection, click Yes.
The selected driver, and all of its components, are removed from your computer.
4 Click OK.
5 Restart your computer.
Removing the drivers
20
3
Loading paper and changing paper size
Selecting print materials
Select print materials that are an appropriate size for your input source (paper tray or manual
bypass). Using print mate rials that are not reco mmended ma y caus e paper j ams or poor print quali ty.
Size, input sources and capacities
Input source/capacity
1
Size (mm/in.)
Plain paper
Letter (215.9 x 279/8.5 x 11)
A4 (210 x 297/8.27 x 11.69)
Folio (215.9 x 330.2/8.5 x 13)
Legal (215.9 x 355.6/8.5 x 14)
Executive (184.2 x 266.7/7.25 x 10.5)
B5 (182 x 257/7.2 x 10)
A5 (148 x 210/5.83 x 8.27)
A6 (105 x 148/4.13 x 5.88)
Envelopes
No. 9 (98.4 x 225.4/3.88 x 8.88)
No. 10 (104.8 x 241.3/4.12 x 9.5)
DL (110 x 220/4.33 x 8.66)
C5 (162 x 229/6.38 x 9.02)
C6 (114 x 162/4.49 x 6.38)
B5 (176 x 250/6.93 x 9.84)
No. 7 3/4 (98.4 x 190.4/3.88 x 5.83)
Labels
Letter (215.9 x 279/8.5 x 11)
A4 (210 x 297/8.27 x 11.69)
Transparency films
Letter (215.9 x 279/8.5 x 11)
A4 (210 x 297/8.27 x 11.69)
2
2
2
Paper tray Manual bypass
Yes/250 Yes/1
No/0 Yes/1
No/0 Yes/1
No/0 Yes/1
No/0 Yes/1
Loading paper and changing paper size
21
Size, input sources and capacities
Input source/capacity
1
Size (mm/in.)
Card stock
A6 card (105 x 148/4.13 x 5.88)
Postcard (101.6 x 152.4/4 x 6)
1
Maximum capacity may be reduced depending on paper thickness.
2
This media must be fed one sheet at a time through the manual bypass.
2
Paper tray Manual bypass
No/0 Yes/1
Guidelines for paper and specialty media
When selecting or loading paper, envelopes, transparencies, or other specialty media, keep these
guidelines in mind:
• Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and poor
print quality.
• Use only high quality, copier grade paper. Avoid paper with embossed lettering, perforations,
or texture that is too smooth or too rough.
• Store paper in its ream wrapper until r eady to use . Pla ce cartons on pallets or shel v es, not on
the floor. Do not place heavy objects on top of the paper, whether it is packaged or loose.
Keep it away from moisture, or other conditions that could cause it to wrinkle or curl.
• During storage, you should use moisture-proof wrap, such as a plastic container or bag, to
prev ent dust and moisture from contaminating your paper.
• Always use paper and other materials that conform with those listed in “Selecting print
materials” on page 21.
• Use only well-constructed envelopes with sharp, well creased folds.
• Do not use envelopes with clasps and snaps.
• Do not use envelopes with windows, coated lining, self-adhesive seals, or other synthetic
materials.
• Do not use damaged or poorly made envelopes.
• Load specialty media one sheet at a time.
• Use only materials recommended for use with laser printers.
• To prevent specialty media, such as transparencies and label sheets, from sticking together,
remove each sheet from the output tray as it is printed.
• Place transparencies on a flat surface after r emoving them from the machine.
• Do not leave transparencies in the paper tray for long periods of time. Dust and dirt may
accumulate on the film, resulting in spotty printing.
• To avoid smudgi ng caused by fingerprints, handle transparencies and coated paper caref ully.
Selecting print materials
22
• To avoid fading, do not expose the printed transparencies to prolonged sunlight.
o
• Store unused materials at temperatures between 59
F and 86o F (15o C to 30o C). The
relative humidity should be between 10% and 70%.
• The laser printing process heats paper to high temperatures of 180° C (356° F). Use only
paper able to withstand these temperatures without discoloring, bleeding, or releasi ng
hazardous emissions. Chec k with the manuf acturer or v endor to determine whether the paper
you have chosen is acceptable f or laser printers.
o
• Verify that your label adhesive material can tolerate a fusing temperature of 180
C (356o F)
for 0.1 second.
• Make sure there is no exposed adhesive material between labels. Exposed areas can cause
labels to peel off during printing, which can cause paper jams. Exposed adhesive can also
damage machine components.
• Do not load a sheet of labels through the machine more than once. The adhesive backi ng is
designed for only one pass through the machine.
• Do not use labels that are separating from the backing sheet or are wrinkled, bu bbled, or
otherwise damaged.
Selecting print materials
23
Loading the paper tray
The paper tray can hol d a maximum of 250 sheets of 20 lb plain paper . For copyi ng or f axing, use A4,
letter , or legal s iz e pa per only. For printing, us e any supported paper size. The paper tr ay is preset to
use letter size paper. To load a larger size paper, you must adjust the guides.
To load the paper tray:
1 Pull open the paper tray and push down the pressure plate until it locks in position.
To load longer paper, such as legal size paper, extend the rear paper guide to lengthen the
tray.
Loading the pap er tray
24
Holding the tray on a stable surface , press the guide lock and slide the rear guide until it locks at the
paper length you want.
2 Prepare a stack of paper for loading by flexing or fanning it back and forth. Straighten the
edges on a level surface.
Loading the pap er tray
25
3 Load the paper with the print side f acing down and t he short edges of the paper placed at the
front and rear of the tray.
Note: Load letterhead paper with the design side facing down. The top , short edge of the
sheet with the logo should be placed at the front of the tr ay.
L
E
T
T
E
R
H
E
A
D
4 Make sure the paper is below the triangle on the left inside wall of the tray.
Note: Paper overloading may cause paper jams.
triangle
Loading the pap er tray
26
5 Squeezing the paper guides as sho wn, mo v e the gui des until the y light ly touch t he side of t he
stack of paper.
Note: Do not push the paper guides far enough to c ause the materials to w arp. I ncorrect
adjustments may cause paper jams .
6 Close the paper tray.
Note: The paper level indicator , on the f ront of the paper tra y, shows the amount of paper
currently in the tray. When the indicator lowers, the tray is empty.
Pap er full
Paper empty
7 Set the correct paper type and size using the operator panel buttons. For help, see “Setting
the paper type and size” on page 29.
Note: If you experience problems with the paper f eed, place the paper in the manual
bypass.
Loading the pap er tray
27
Loading the manual bypass
The manual bypass is located a t the fr ont of your machine.
Use the manual bypass to print transparencies, labels, envelopes or postcards. Make sure that the
specialty media is flat and free of an y curls.
You may also use the manual bypa ss to ma ke quick runs of paper types or sizes that are not
currently loaded in the paper tray.
For information on acceptable print media to use in the manual bypass, see “Selecting print
materials” on page 21. Using only the specified print media helps prevent paper jams and print
quality problems.
To load the manual bypass:
1 Place a sheet of the selected print media, print side facing up, into the center of the manual
bypass, and adjust the paper guides to the paper’s width.
The machine automatically engages the print media.
Note:
• Hold transparencies by the edges and avoid touching the print side. Oils from
your fingers that are deposited on the transparency can effect print quality.
• Insert envelopes with the flap side face down and with the stamp area on the
top left side.
• If you experience problems with paper feed, turn the paper around.
Loading the manual bypass
28
Setting the paper type and size
After loading paper in the paper tray or manual bypass, set the paper type and size using the
operator panel buttons. The settings apply when copying only. When printing, select the paper type
and size in the program you are using.
Using th e paper tray
To set the paper type and size for the paper tray:
1 Press Menu.
2 Press a scroll button ( ) until PAPER MENU appears on the top line of the display, and
then press Select.
3 Press
4 Press
a scroll button until Tray Type appears on the bottom line of the display, and then
press Select.
a scroll button to select the paper type you want to use, and then press Select.
or
5 Press a scroll button until Tray Size appears on the bottom line of the display, and then
press Select.
6 Press
a scroll button to select the paper size you are using, and press Select.
7 To return to the Ready prompt, press Stop/Clear.
Using the manual bypass
To set the paper type and size for the manual bypass:
1 Press Menu.
2 Press a scroll button ( ) until PAPER MENU appears on the top line of the display, and
then press Select.
3 Press
a scroll button until Bypass Type appears on the bottom line of the display, and then
press Select.
or
4 Press
a scroll button to select the paper type you want to use, and then press Select.
5 Press a scroll button until Bypass Size appears on the bottom line of the display, and then
press Select.
6 Press
a scroll button to select the paper size you want to use, and then press Select.
7 To return to the Ready prompt, press Stop/Clear.
Setting the paper type and size
29
Selecting an output location
The machine has two output locations; the fr ont output tray and the rear output slot.
Front output tray
Rear output slot
Front output tray
The front output tra y should be used to output plain paper only. You should use the rear output slot
for envelopes, labels, small custom-sized paper, po stcards, and transparencies. To use the front
output tray, make sure the rear cover is closed.
Paper is output facedown into the front output tray, with the last page on the bottom. This tray should
be used for most jobs and is recommended for jobs requiring over 50 sheets of plain paper
continuously.
Note: If problems, such as e xcessive curl, occur when using t he front output tra y , try using
the rear output slot.
Rear output slot
You can use the rear output slot for all paper types, however, for envel opes, labels, small
custom-sized paper, postcards, and tr ansparencies using this slot is recommended. To use the rear
output slot, open the rear cover.
Paper is outpu t faceup through the rear output slot, with the last page on the top. To avoid paper
jams, do not open or close the rear cover while printing.
CAUTION: The fuser area is hot. Avoid contact with the fuser area to prevent burns.
Selecting an output locati on
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