Kyocera M8130CIDN, M4125IDN, M4132IDN, M8124CIDN User Manual

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ECOSYS M8124cidn ECOSYS M8130cidn ECOSYS M4125idn ECOSYS M4132idn

FAX System 13

OPERATION GUIDE

> Contents

Contents ....................................................................................................................................i

Menu Map ...............................................................................................................................vi

[FAX] .............................................................................................................................vi

[Sub Address Box] ....................................................................................................... vii

[Polling Box] ................................................................................................................. vii

[FAX Memory RX Box] ................................................................................................. vii

[Status/Job Cancel] ..................................................................................................... viii

[System Menu/Counter] ................................................................................................ ix

About the FAX Operation Guide (this Guide) .......................................................................xviii

Structure of the guide .................................................................................................xviii

Conventions Used in This Guide ................................................................................. xix

1 Legal and Safety Information ................................................................ 1-1

Safety Conventions in This Guide ....................................................................................... 1-2

About this Operation Guide ................................................................................................. 1-3

Legal Notice ........................................................................................................................ 1-3

FCC PART 68 REQUIREMENTS ....................................................................................... 1-4

IMPORTANT SAFETY INSTRUCTIONS ............................................................................ 1-5

IMPORTANTES MESURES DE SECURITE ...................................................................... 1-5

CANADIAN IC REQUIREMENTS ....................................................................................... 1-5

CONDITIONS DE L'IC CANADIENNE ................................................................................ 1-6

Technical regulations for terminal equipment ...................................................................... 1-6

Network Compatibility Declaration ...................................................................................... 1-7

Trademark Information ........................................................................................................ 1-7

Precautions When Turning Power OFF .............................................................................. 1-8

2 Before Using the Fax Machine .............................................................. 2-1

Part Names (Machine Exterior) ........................................................................................... 2-2

Part Names (Document Processor) .................................................................................... 2-3

Using the Operation Panel .................................................................................................. 2-4

Using the Operation Panel .................................................................................................. 2-5

Display the Home screen .......................................................................................... 2-5

Operating the touch panel ......................................................................................... 2-6

Using the [Enter] key ................................................................................................. 2-6

Using the [Quick No. Search] key ............................................................................. 2-6

Quick Setup Wizard ............................................................................................................. 2-7

Setting Date and Time ......................................................................................................... 2-9

Registering Destinations in the Address Book .................................................................. 2-10

Adding a Destination (Address Book) ..................................................................... 2-10

Changing the Address Book ................................................................................... 2-13

Deleting Address Book Entries ............................................................................... 2-13

Printing Address List ............................................................................................... 2-14

Adding a Destination on One Touch Key ................................................................ 2-14

Registering Shortcuts (Adding Shortcuts) ......................................................................... 2-16

PBX Setting (Europe only) ................................................................................................ 2-16

3 Fax transmission .................................................................................... 3-1

Basic transmission procedure ............................................................................................. 3-2

Using redial ............................................................................................................... 3-3

Checking the Send Status ......................................................................................... 3-3

Priority Override Send ............................................................................................... 3-3

Cancelling Memory Transmission (while originals are being scanned) ..................... 3-4

Cancelling Memory Transmission (during communication) ....................................... 3-4

Cancelling Transmission (Disconnection of Communication) ................................... 3-4

> Contents

Methods For Entering the Destination ................................................................................. 3-6

Entering the destination fax number with the numeric keys ...................................... 3-6

Choosing from the Address Book ............................................................................. 3-7

Choosing from the One Touch Key ........................................................................... 3-8

Choosing from the Speed Dial .................................................................................. 3-9

Broadcast Transmission ............................................................................................ 3-9

Login/Logout ...................................................................................................................... 3-11

Logging in when User Login Administration has been Enabled .............................. 3-11

Logging in when Job Accounting has been Enabled .............................................. 3-12

Manual Send ..................................................................................................................... 3-13

Standby Transmission ....................................................................................................... 3-14

Interrupt Send .................................................................................................................... 3-15

Using chain dial ................................................................................................................. 3-16

Using favorites ................................................................................................................... 3-17

4 FAX Reception ........................................................................................ 4-1

Reception Method ............................................................................................................... 4-2

Set the Reception Method ................................................................................................... 4-2

Automatic Reception ........................................................................................................... 4-3

Flow of automatic reception ...................................................................................... 4-3

Canceling reception (Disconnection of communication) ........................................... 4-3

Manual Reception ............................................................................................................... 4-4

Flow of manual reception .......................................................................................... 4-4

5 Detailed Settings of FAX Functions ..................................................... 5-1

Fax transmission functions .................................................................................................. 5-3

[Original Size] ............................................................................................................ 5-3

[Original Orientation] ................................................................................................. 5-3

[2-sided/Book Original] .............................................................................................. 5-4

[FAX TX Resolution] .................................................................................................. 5-4

[Density] .................................................................................................................... 5-4

[Original Image] ......................................................................................................... 5-5

[Continuous Scan] ..................................................................................................... 5-5

[Job Finish Notice] ..................................................................................................... 5-5

[File Name Entry] ...................................................................................................... 5-5

[Long Original] ........................................................................................................... 5-5

[FAX Delayed Transmission] ..................................................................................... 5-6

Setting the Delayed Transmission ............................................................................ 5-7

[FAX Direct Transmission] ........................................................................................ 5-7

[FAX Polling Reception] ............................................................................................ 5-8

Fax reception functions ....................................................................................................... 5-8

[Media Type] ............................................................................................................. 5-8

[Reduce RX Size] ...................................................................................................... 5-9

[Reception Date/Time] .............................................................................................. 5-9

[Duplex Printing] ...................................................................................................... 5-10

[2 in 1 Print] ............................................................................................................. 5-10

[Batch Print] ............................................................................................................. 5-10

Memory Forwarding .......................................................................................................... 5-11

Forward Settings ............................................................................................................... 5-12

Type of Forwarding Destination .............................................................................. 5-12

Forward Settings ..................................................................................................... 5-12

Registering Destinations in the Address Book ........................................................ 5-12

Changing the Registered Information ..................................................................... 5-13

Delete the Registered Information. ......................................................................... 5-13

Forwarding Detail Settings ................................................................................................ 5-14

[File Format] ............................................................................................................ 5-14

[File Separation] ...................................................................................................... 5-14

[E-mail Subject Add. Info.] ....................................................................................... 5-14

> Contents

[FTP Encrypted TX] ................................................................................................. 5-14

[Print] ....................................................................................................................... 5-15

[Schedule] ............................................................................................................... 5-15

[File Name] .............................................................................................................. 5-15

Settings for Forwarding from Command Center RX (Forward Settings) ................. 5-16

Sub Address Box ............................................................................................................... 5-17

Registering a Sub Address Box .............................................................................. 5-17

Changing a Sub Address Box ................................................................................. 5-18

Delete the Sub Address Box ................................................................................... 5-19

Printing Originals from a Sub Address Box ............................................................. 5-19

Check the box details .............................................................................................. 5-19

Deleting Printed Originals from a Sub Address Box Automatically ......................... 5-20

Delete the Original from Sub Address Box ............................................................. 5-20

Printing a Sub Address Box List .............................................................................. 5-20

Sub Address Communication ............................................................................................ 5-21

Perform sub address transmission .......................................................................... 5-22

Sub Address Reception .......................................................................................... 5-23

Polling Communication ...................................................................................................... 5-24

Polling Transmission ............................................................................................... 5-24

Polling Reception .................................................................................................... 5-26

Printing from a Polling Box ...................................................................................... 5-28

Checking the box details ......................................................................................... 5-28

Deleting Originals from a Polling Box ...................................................................... 5-28

FAX Memory RX Box ........................................................................................................ 5-29

How to print from the FAX Memory RX Box ............................................................ 5-29

How to delete a fax from the FAX Memory RX Box ................................................ 5-30

Encryption ......................................................................................................................... 5-31

Registering an Encryption Key ................................................................................ 5-31

Changing Registration Contents of Encryption Key ................................................ 5-32

Deleting Registration Contents of Encryption Key .................................................. 5-32

Using the Encrypted Transmission ......................................................................... 5-33

Setting the Encrypted Reception ............................................................................. 5-34

6 Sending Faxes from PC ......................................................................... 6-1

Flow of Network FAX Sending ............................................................................................ 6-3

Flow of Network FAX Receiving .......................................................................................... 6-3

Network FAX Setup ............................................................................................................. 6-4

Installing the Network FAX Driver ............................................................................. 6-4

Uninstalling the FAX Driver ....................................................................................... 6-5

Configuring the Driver Default Settings ..................................................................... 6-6

Open the Default Settings dialog box. ....................................................................... 6-7

Basic Transmission ........................................................................................................... 6-11

Changing Transmission Settings ....................................................................................... 6-13

Selecting Destination from the Address Book ......................................................... 6-13

Using Sub Address Communication ....................................................................... 6-14

Specify a cover page ............................................................................................... 6-15

Setting Options ........................................................................................................ 6-15

Changing the Sender Information ........................................................................... 6-16

Using Cover Pages ........................................................................................................... 6-17

About Cover Pages ................................................................................................. 6-17

Attaching and Transmitting a Cover Page .............................................................. 6-17

Cover Page Registration (Default Settings) ............................................................ 6-21

Checking the Network FAX Transmission Status .............................................................. 6-27

7 Job Control ............................................................................................. 7-1

Various Tools for Checking Transmission Results and Registration Status ........................ 7-2

Checking FAX Job History .................................................................................................. 7-3

Displaying Job Log Screen ....................................................................................... 7-3

iii

> Contents

Printing Administrative Reports (Result Report Setting) ..................................................... 7-4

Printing Send Result Reports .................................................................................... 7-4

Attached image when a network fax is sent .............................................................. 7-4

Report for Job Canceled before Sending .................................................................. 7-5

Changing Recipient Format ...................................................................................... 7-5

Printing FAX RX Result Reports ............................................................................... 7-5

Activity Report (Outgoing FAX Report and Incoming FAX Report) ..................................... 7-6

Printing Activity Reports ............................................................................................ 7-6

Printing Activity Reports Automatically ...................................................................... 7-6

Printing Status Page ............................................................................................................ 7-7

Reporting FAX Receipt Result by E-mail ............................................................................ 7-8

Displaying the Confirmation Screen of Destinations ........................................................... 7-9

8 Default Setting of FAX [System Menu] ................................................. 8-1

System Menu Operation Method ......................................................................................... 8-2

Default fax settings .............................................................................................................. 8-2

System Menu Settings ........................................................................................................ 8-3

[Report] ..................................................................................................................... 8-5

[Cassette/MP Tray Settings] ..................................................................................... 8-6

[Common Settings] .................................................................................................... 8-6

[Document Box] ......................................................................................................... 8-8

[FAX] ......................................................................................................................... 8-8

Adjustment/Maintenance ......................................................................................... 8-12

Transmission Restriction ................................................................................................... 8-13

Changing Permit FAX No. ....................................................................................... 8-14

Deleting Permit FAX No. ......................................................................................... 8-15

Changing Reject FAX No. ....................................................................................... 8-15

Deleting Reject FAX No. ......................................................................................... 8-16

Registering Permit FAX No. .................................................................................... 8-16

Changing Permit ID No. .......................................................................................... 8-16

Deleting Permit ID No. ............................................................................................ 8-17

Setting Send Restriction .......................................................................................... 8-17

Setting Reception Restriction .................................................................................. 8-17

Unknown Number Reception .................................................................................. 8-17

Unusable Time .................................................................................................................. 8-19

Account Management ....................................................................................................... 8-20

9 Optional Equipment ............................................................................... 9-1

Using a Connected Telephone ............................................................................................ 9-2

FAX/TEL Auto Switch Reception .............................................................................. 9-2

FAX/Answering Machine Auto Switch Reception ...................................................... 9-4

DRD reception mode is available for some countries. .............................................. 9-5

Manual Send ............................................................................................................. 9-6

Manual Reception ..................................................................................................... 9-7

Remote Switch Function ........................................................................................... 9-8

> Contents

10 Troubleshooting ................................................................................... 10-1

Indicators During Sending/Receiving Operation ............................................................... 10-2

Responding to an Attention Indicator Flashes ................................................................... 10-2

Responding to Messages .................................................................................................. 10-3

Error Code List .................................................................................................................. 10-5

General Troubles ............................................................................................................... 10-8

Frequently Asked Questions ............................................................................................. 10-9

11 Appendix ............................................................................................... 11-1

Character Entry Method .................................................................................................... 11-2

Entry Screens .......................................................................................................... 11-2

Entering Characters ................................................................................................ 11-3

Specifications .................................................................................................................... 11-5

Received FAX Sizes and Paper Priority ............................................................................ 11-7

Direct Size Priority ................................................................................................... 11-7

Reduction Priority .................................................................................................... 11-9

Received FAX Sizes and Paper Priority (Inch Model) ..................................................... 11-12

Index .............................................................................................................................. Index-1

> Menu Map

㻲㻭㼄

Menu Map

[FAX]

Function key Description Reference Page

On Hook Select to send and receive faxes

manually.

Direct Sends FAX directly without reading

original data into memory.

Recall Destination When you want to send the fax to the

same receiving system, select [Recall], and you can call the receiving system you dialed on the destination list.

Add Dest. Enter the other party number using the

numeric keypad.

Address Book Select a destination registered in the

Address Book.

External Address Book Select a destination registered in the

external address book.

One Touch Key Select the destination using the One

Touch Keys.

3-13

3-3

3-6

3-7

Command Center RX User Guide

3-8

Function Description Reference Page

Original Size Specify the original size to be scanned. 5-3

Original Orientation Select the orientation of the original

document top edge to scan correct direction.

5-3

2-sided/Book Original Select the type and binding of originals. 5-4

FAX TX Resolution Select fineness of images when sending

FAX.

Density Adjust density using 9 levels. 5-4

Original Image Select original image type for best

results.

Continuous Scan Scans a large number of originals in

separate batches and then produce as one job.

File Name Entry Adds a file name. 5-5

Long Original Reads long-sized original documents

using a document processor.

Job Finish Notice Sends E-mail notice when a job is

complete.

5-4

5-5

> Menu Map

㻼㼛㼘㼘㼕㼚㼓㻌㻮㼛㼤

[Sub Address Box]

Function key Description Reference Page

Sub Address Box Operate the sub address box. 5-17

[Polling Box]

Function key Description Reference Page

Polling Box Operate the polling box. 5-24

[FAX Memory RX Box]

Function key Description Reference Page

FAX Memory RX Box Operate the fax memory RX box. 5-29

vii

> Menu Map

[Status/Job Cancel]

Function key Description Reference Page

Print Job Status Screen Displays the Print Job Status screen. Machine’s Operation

Send Job Status screen Displays the Send Job Status screen. Machine’s Operation

Store Job Status Displays the Store Job Status screen. Machine’s Operation

Guide

Scheduled Job Sending Job FAX using Delayed

transmission

Print Job Log Displays the Printing Job Log Screen. Machine’s Operation

Sending Job Log Displays the Sending Job Log screen. Machine’s Operation

Storing Job Log Displays the Storing Job Log screen. Machine’s Operation

FAX Job Log Outgoing FAX Log Displays the Outgoing FAX Log screen. 7-4

Incoming FAX Log Displays the FAX screen. 7-4

Outgoing FAX Report The Outgoing FAX Report are printed as

a report.

Incoming FAX Report The Incoming FAX Report are printed as

a report.

Scanner Displays the original scanning status or

error information.

Printer Displays error information, queued or

printing status.

FAX Me mor y RX Box Displays the status of documents in the

FAX Memory RX BOX.

5-7

Guide

7-4

Machine’s Operation Guide

FAX Line Off Follow this procedure to break the

connection and stop transmission.

Manual RX Reception is possible after confirming

that the telephone line has connected to the sending party.

Toner Status Checking remaining toner. Machine’s Operation

Paper Status Checking remaining paper. Machine’s Operation

Removable Memory Displays usage, capacity of the USB

memory connected to the machine.

3-4

4-4

Guide

Machine’s Operation Guide

viii

> Menu Map

Function key Description Reference Page

USB Keyboard Displays the presence/absence of the

USB Keyboard.

Bluetooth Keyboard The status of the Bluetooth Keyboard is

displayed.

Staple Checking remaining staple. Machine’s Operation

Network Connection Status The network connection status appears. Machine’s Operation

Option Network Connection Status The connection status of an optional

network interface kit appears.

Wi-Fi Direct The connection status of the Wi-Fi

Direct is displayed.

Wireless Network The connection status of the Wireless

Network Interface Kit is displayed.

Wi-Fi Connection Status The connection status of the Wi-Fi is

displayed.

SSD Displays the status of optional SSD. Machine’s Operation

NFC Displays the NFC connection status. Machine’s Operation

Machine’s Operation Guide

Guide

Machine’s Operation Guide

Guide

[System Menu/Counter]

Quick Setup Wizard

System Menu Settings Description Reference Page

FAX Setup Configures fax settings in a wizard

Energy Saver Setup Configures energy saving settings in a

Network Setup Configures network settings in a wizard

Language

format.

wizard format.

format.

2-7

Machine’s Operation Guide

System Menu Settings Description Reference Page

Language Set the language to use for the touch

panel display.

Machine’s Operation Guide

> Menu Map

Report

System Menu Settings Description Reference

Page

Report

Print reports to check the machine settings, status, and history. Settings for printing reports can also be configured.

Report Print Status page Prints the status page, allowing you to check

the information including current settings, available memory space, and optional equipment installed.

Font List Prints the font list, allowing you to check the

font samples installed in the machine.

Network Status Prints the network status, allowing you to

check the information including network interface firmware version, network address and protocol.

Service Status More detailed information is available than on

the Status Page. Service personnel usually print the service status pages for maintenance purpose.

Optional Network Status

Accounting Report

Prints the optional network status, allowing you to check the information including optional network interface firmware version, network address and protocol.

The total pages counted of all relevant accounts can be printed as an accounting report.

7-7

Machine’s Operation Guide

Admin Report Settings

Sub Address Box List

FAX List (Index) You can print the list of destinations registered

FAX List (No.) You can print the list of destinations (FAX

Outgoing FAX Report

Incoming FAX Report

Outgoing FAX Report

Incoming FAX Report

Prints the Sub Address Box list in which the list of Box No.’s and Box names of the registered Sub Address Boxes are described.

in the Address Book.

Number) registered in the Address Book.

You can print the outgoing fax reports. 7-6

You can print the incoming fax reports. 7-6

An activity report is printed out automatically after every 50 faxes sent.

An activity report is printed out automatically after every 50 faxes received.

5-20

2-14

8-5

> Menu Map

System Menu Settings Description Reference

Page

Print reports to check the machine settings, status, and history. Settings for printing reports can also be configured.

Result Report Setting

Sending Log History

Send Result Report

FAX RX Result Report

Job Finish Notice Setting

Sending Log History

Auto Sending The the job log reaches the set number of

Destination Set the destination to which log histories are

Job Log Subject

Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can select attached image when a network fax is sent.

When a fax is received, you can be notified by receipt result report.

Attaches sent images to job finish notices. Machine’s

This function automatically sends the log history to the specified destinations whenever a set number of jobs has been logged.

items, this function automatically sends the log history to the specified destinations whenever a set number of jobs has been logged.

sent. Only E-mail address can be set.

Set the subject automatically entered when sending log histories by E-mail.

8-5

Operation Guide

Machine’s Operation Guide

Counter

Counter Check the number of sheets printed and

User Property

User Property User properties can be changed. Types

SSFC Log Subject

Personal Information

Enter the subject for the Job Log History using the ID Card authentication.

Select whether to include personal information in the job log.

Machine’s Operation Guide

System Menu Settings Description Reference Page

Machine’s Operation

scanned.

Guide

System Menu Settings Description Reference Page

Machine’s Operation of user properties that could be changed may be different depending on user access privilege.

Guide

Cassette/MP Tray Settings

System Menu Settings Description Reference Page

Cassette 1 (to 3) Select type of paper in Cassette 1 (to 3). 8-6

> Menu Map

Common Settings

System Menu Settings Description Reference

Page

Default Screen Select the screen appearing right after start-up

(default screen).

Sound Buzzer Set options for buzzer sound during the machine

operations.

FAX Speaker Volume Adjust the volume of the speaker. 8-6

FAX Speaker Volume Adjust the volume of the monitor. 8-6

Original Settings Set the original sizes for the device to detect

automatically.

Paper Settings

Function Defaults

Set the defaults for available settings such as copying and sending. Setting the frequently used values as defaults makes subsequent jobs easier.

FAX TX Resolution

Continuous Scan (FAX) Set the continuous scan defaults. 8-7

Set up frequently-used custom paper size.

Select the default scanning resolution.

Machine’s Operation Guide

8-6

Machine’s Operation Guide

8-7

Paper Output Select the output tray respectively for copy jobs,

print jobs from Document Box, computers, and FAX RX data.

Error Handling Select whether to cancel or continue the job when

error has occurred.

Measurement Select inch or metric for the unit for paper

dimensions.

Low Toner Alert Level Set the amount of remaining toner to notify the

administrator when to order a toner when the toner is running low.

Keyboard Layout Change the layout of the touch panel keyboard

used to enter characters.

USB Keyboard Type Select the type of USB keyboard that you want to

use.

Offset Documents by Job Select whether to offset documents by Job.

Offset One Page Documents Set whether one-page documents are sorted.

Display Status/Log

Display FAX Log Set the display method of the Status/Log. 8-7

8-7

Machine’s Operation Guide

xii

> Menu Map

System Menu Settings Description Reference

Page

Home

Copy

Send

Function Key Assignment

Show Power Off Message Set the mode whether display a confirmation

Function Key 1 to 3 Configure settings for function key on the

operation panel.

message in power supply off.

8-7

System Menu Settings Description Reference Page

Home Configure settings for Home screen. Machine’s Operation

Guide

System Menu Settings Description Reference Page

Copy Configures settings for copying

functions.

Machine’s Operation

Guide

System Menu Settings Description Reference Page

Send Configures settings for sending

Document Box

Custom Box Configure settings for Custom Box. Machine’s Operation

Sub Address Box Configure settings for Sub Address Box. 5-17

Job Box Configure settings for Job Box. Machine’s Operation

Polling Box Configure settings for Custom Box. 5-24

FAX Me mor y RX Box Configure settings for FAX Memory RX

Machine’s Operation functions.

Guide

System Menu Settings Description Reference Page

Guide

5-29

Box.

xiii

> Menu Map

FAX

System Menu Settings Description Reference

Page

FAX TX/RX

Common

Transmission Local FAX

Encryption Key Registration

FAX Rem ote Diagnosis

Name

Local FAX Name

Local FAX ID Enter the local fax ID.

Local FAX Number

TTI The transmit terminal identification (TTI) is the

Account Name Use

Dialing Mode Select the dialing mode according to the line type.

This is used to register an encryption key for encrypted communication.

This feature enables our Service Center computer to access the machine over the phone and check the machine’s status or look for problems.

information about the sending machine (transmit terminal) that is printed by the receiving machine on the received fax.

Select whether or not to use account name as local FAX name.

8-8

Retry Times Set the number of redials.

ECM TX Set whether ECM TX is performed.

TX Start Speed Set the TX Start Speed.

Reception Media Type Specify the paper type to be used for print output of

the received fax.

Reduce RX Size

Reception Date/Time

Duplex Printing

2 in 1 Print When you receive a multi-page Statement or A5

Batch Print When there are multiple originals received, they are

When the reception size is larger than the paper size, you can reduce the print size.

Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each page when the received fax is printed out.

When received multiple pages of data are the same width, they can be printed out on both sides of paper having the same width as the data.

size original, this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper.

output at once when reception of all pages is completed.

5-8

xiv

> Menu Map

System Menu Settings Description Reference

Page

FAX Reception Rings (Normal) If the reception method is fax automatic reception,

the number of rings until the machine answers a call can be changed as needed.

Answering Machine

Rings (FAX/ TEL)

Reception Select the reception mode.

Remote SW Dial

Encrypted Reception

ECM RX Set whether ECM RX is performed.

RX Start Speed Change the RX Start Speed.

TX/RX Restriction This function allows you to send or receive originals

Forward Settings When you have received a fax, you can forward the

If the reception method is FAX/Answering Machine Auto Switch Reception, the number of rings until the machine answers a call can be changed as needed.

You can start FAX reception by operation from the connected telephone set.

Turns on reception by encrypted communication.

only when communication requirements are met.

received image to other faxes and computers or specify a number of copies.

5-8

8-13

8-11

Application

Application Configure settings for Application. Machine’s Operation

Internet

Internet Configure settings related to the

New Destination Entry (FAX) Select whether to permit direct entry of destination. 8-12

System Menu Settings Description Reference Page

Guide

System Menu Settings Description Reference Page

Machine’s Operation internet.

Guide

> Menu Map

Address Book/One Touch

System Menu Settings Description Reference

Page

Address Book/One Tou ch

Address Book Configure settings for address book. 2-10

One Touch Key Configure settings for One Touch Key. 2-14

Address Book Defaults

Edit Restriction Restrict editing of the address book. Machine’s

Print List You can print the list of destinations registered in

User Login/Job Accounting

System Menu Settings Description Reference Page

User Login/Job Accounting Configure settings related to machine

Printer

System Menu Settings Description Reference Page

Sort Select the default sort setting of the address for the

address book.

Address Book Type

Select which the External Address Book appears when the address book is displayed.

the Address Book.

management.

Machine’s Operation

Guide

Machine’s Operation Guide

Operation Guide

2-14

Printer Printing from computers, settings are

System/Network

System/Network Configures machine system settings. Machine’s Operation

Machine’s Operation generally made on the application software screen. However, the following settings are available for configuring the defaults to customize the machine.

Guide

System Menu Settings Description Reference Page

Guide

xvi

> Menu Map

Date/Timer/Energy Saver

System Menu Settings Description Reference

Page

Date/Timer/Energy Saver

Date/Time Set the date and time for the location

where you use the machine.

Date Format Select the display format of year, month,

and date.

Time Zone Set the time difference from GMT. 2-9

Auto Panel Reset If no jobs are run for a certain period of

time, automatically reset settings and return to the default setting.

Panel Reset Timer If you select [On] for Auto Panel Reset,

set the amount of time to wait before Auto Panel Reset.

Low Power Timer Set amount of time before entering the

Low Power mode.

Sleep Rules Select whether to use the Sleep mode

for the following functions individually:

Sleep Timer Set amount of time before entering

Sleep.

Energy Saver Recovery Level Select the method of recovery from

energy saver.

2-9

Machine’s Operation Guide

Auto Error Clear In the Auto Error Clear mode,

Error Clear Timer If you select [On] for Auto Error Clear,

Interrupt Clear Timer Set the period after which the machine

Unusable Time This feature sets a time period during

Ping Timeout Set the time until timeout occurs when

Adjustment/Maintenance

System Menu Settings Description Reference Page

Adjustment/Maintenance Adjust printing quality and conduct

automatically clear the error after a set amount of time elapses.

set the amount of time to wait before automatically clearing errors.

reverts to Normal mode when it has been set to Interrupt Copy mode and then left unused.

which the machine will not print received faxes.

[Ping] is executed in "System/Network".

machine maintenance.

Machine’s Operation Guide

8-19

Machine’s Operation Guide

8-12

xvii

> About the FAX Operation Guide (this Guide)

About the FAX Operation Guide (this Guide)

Structure of the guide

This Operation Guide contains the following chapters.

Chapter Description

1 Legal Notice Provides precautions regarding use of the machine and trademark information.

2 Before Using the Fax Machine Explains the part names and the quick setup wizard.

3 Fax transmission Explains the general methods for sending faxes and transmission functions.

4 FAX Reception Explains the general methods for receiving faxes and reception functions.

5 Detailed Settings of FAX

Functions

6 Sending Faxes from PC Explains how to send a FAX from a PC.

7 Job Control Explains how to check the status of recently performed transmission and

8 Default Setting of FAX [System

Menu]

9 Optional Equipment Introduces the optional Internet FAX Kit, Expansion Memory and Dual FAX and

10 Troubleshooting Explains what to do when errors are displayed or other problems occur.

11 Appendix Explains how to enter characters, and lists the fax specifications.

Explains convenient fax functions such as storing received faxes in boxes in the memory, forwarding received faxes, and polling communication (a function that allows the receiving party to call and initiate fax reception).

reception operations in the touch panel. Also explains how to print administrative reports showing communication results, machine settings, and registered information.

Explains various settings for controlling fax usage, such as restricting transmission destinations, blocking fax reception, and setting prohibited use times.

explains how to use the machine when optional features are installed.

xviii

> About the FAX Operation Guide (this Guide)

NOTE

CAUTION

Refer to

Click an item in the Table of Contents to jump to the corresponding page.

Click to move from the current page to the previously displayed page. This is convenient when you want to return to the page from which you jumped to the current page.

IMPORTANT

Indicates operational requirements and restrictions to operate the machine correctly, and avoid damage to the machine or property.

NOTE

Indicates supplemental explanations and reference information for operations.

Click the underlined text to jump to the corresponding page.

Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Conventions Used in This Guide

Adobe Reader X is used as an example in the explanations below.

The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not appear, refer to Adobe Reader Help.

Certain items are indicated in this guide by the conventions described below.

Convention Description

[Bold] Indicates keys and buttons.

[Regular] Indicates a message or setting.

xix

> About the FAX Operation Guide (this Guide)

Conventions used in procedures for operating the machine

In this Operation Guide, continuous operation of the keys on the touch panel is as follows:

Actual procedure Procedure indicated in this guide

Press the [System Menu/Counter] key.

Select [ ]

Select [Common Settings]

Select [Next] of "Sound".

[System Menu/Counter] key > [Common Settings] > [Next] of "Sound”

Size and Orientation of Originals and Paper

Original sizes and paper sizes such as A4, B5, and Letter can be used in both the horizontal and vertical orientations. To distinguish the orientations when these sizes are used, "R" is added to sizes used in the horizontal orientation. In addition, the following icons are used to indicate original and paper placement orientations on the touch panel.

Orientation Setting Position

(X=Length, Y=Width)

Vertical Original A4, B5, Letter

Icons on the touch

panel

Indicated size in this

Guide*¹

Paper

Horizontal Original A4-R, B5-R, Letter

Paper

*¹ Original/paper sizes that can be used vary depending on the function and source tray. To configure the settings, refer to

the following:

Machine’s Operation Guide

Legal and Safety Information >

1 Legal and Safety

Information

Please read this information before using your machine. This chapter explains the following topics:

Safety Conventions in This Guide ...................................................................................................................... 1-2

About this Operation Guide ................................................................................................................................ 1-3

Legal Notice ....................................................................................................................................................... 1-3

FCC PART 68 REQUIREMENTS ...................................................................................................................... 1-4

IMPORTANT SAFETY INSTRUCTIONS ........................................................................................................... 1-5

IMPORTANTES MESURES DE SECURITE ..................................................................................................... 1-5

CANADIAN IC REQUIREMENTS ...................................................................................................................... 1-5

CONDITIONS DE L'IC CANADIENNE ............................................................................................................... 1-6

Technical regulations for terminal equipment ..................................................................................................... 1-6

Network Compatibility Declaration ..................................................................................................................... 1-7

Trademark Information ....................................................................................................................................... 1-7

Precautions When Turning Power OFF ............................................................................................................. 1-8

1-1

Legal and Safety Information > Safety Conventions in This Guide

Safety Conventions in This Guide

The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols and their meanings are indicated below.

WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols

The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

... [General warning]

... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

... [Warning of prohibited action]

... [Disassembly prohibited]

The symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

... [Alert of required action]

... [Remove the power plug from the outlet]

... [Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing (fee required).

Request

Due to performance updating, information in this Operation Guide is subject to change without notice.

1-2

Legal and Safety Information > About this Operation Guide

About this Operation Guide

This Operation Guide contains information on using the facsimile functions of this machine.

Please read the Operation Guide before you start using the machine.

During use, refer to the Operation Guide for your machine for information regarding the sections listed below.

Environment

Precautions for Use

Loading Paper

Cleaning

Toner Container Replacement

Waste Toner Box Replacement

Solving Malfunctions

Responding to Error Messages

Clearing Paper Jams

Legal Notice

WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM.

1-3

Legal and Safety Information > FCC PART 68 REQUIREMENTS

FCC PART 68 REQUIREMENTS

1 This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the left side

of the equipment to install Assembly Board is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.

2 This equipment connects to the network via USOC RJ11C.

3 A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the

applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details.

4 The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on

a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, determined by the total RENs, contact the local telephone company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label.

5 If this equipment causes harm to the telephone network, the telephone company will notify you in advance that

temporary discontinuance of service may be required. But if advance notice isn't practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

6 The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the

operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

7 If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty

information:

KYOCERA Document Solutions America, Inc.

225 Sand Road,

Fairfield, New Jersey 07004-0008, USA

Phone: +1-973-808-8444

Fax: +1-973-882-6000

If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.

8 This equipment cannot be used on public coin service provided by the telephone company. Connection to Party line

service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.

9 If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this

equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer.

10 The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other

electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)

In order to program this information into your FAX machine, you should complete the following steps: (Insure that it will be transmitted, see Local FAX Name on page 2-7 Date and Time on page 2-9

, Local FAX Number on page 2-7, TTI on page 2-7 and Setting

1-4

Legal and Safety Information > IMPORTANT SAFETY INSTRUCTIONS

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication line

cord.

1 Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet

basement or near a swimming pool.

2 Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of

electric shock from lightning.

3 Do not use the telephone to report a gas leak in the vicinity of the leak.

4 Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may

explode. Check with local codes for possible special disposal instructions.

SAVE THESE INSTRUCTIONS

IMPORTANTES MESURES DE SECURITE

Certaines mesures de securite doivent etre prises pendant l'utilisation de materiel telephonique afin de reduire les risques d'incendie, de choc electrique et de blessures. En voici quelques unes:

1 Ne pas utiliser l'appareil pres de l'eau, p. ex., pres d'une baignoire, d'un lavabo, d'un evier de cuisine, d'un bac a

laver, dans un sous-sol humide ou pres d'une piscine.

2 Eviter d'utiliser le telephone (sauf s'il s'agit d'un appareil sans fil) pendant un orage electrique. Ceci peut presenter un

risque de choc electrique cause par la foudre.

3 Ne pas utiliser l'appareil telephonique pour signaler une fuite de gaz s'il est situe pres de la fuite.

4 Utiliser seulement le cordon d'alimentation et le type de piles indiques dans ce manuel. Ne pas jeter les piles dans le

feu: elles peuvent exploser. Se conformer aux reglements pertinents quant a l'elimination des piles.

CONSERVER CES INSTRUCTIONS

CANADIAN IC REQUIREMENTS

"This product meets the applicable Innovation, Science and Economic Development Canada technical specifications."

"The Ringer Equivalence Number (REN) indicates the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices not exceed five."

The REN (CANADA) of this product is 0.4.

1-5

Legal and Safety Information > CONDITIONS DE L'IC CANADIENNE

CONDITIONS DE L'IC CANADIENNE

"Le présent prodiut est conforme aux spécifications techniques applicables d’Innovation, Sciences et Développement économique Canada."

"L'indice d'équivalence de la sonnerie (IES) sert à indiquer le nombre maximal de dispositifs qui peuvent être raccordés à une interface téléphonique. La terminaison d'une interface peut consister en une combinaison quelconque de dispositifs, à la seule condition que la somme des IES de tous les dispositifs n’excéde pas cinq."

Le IES (CANADA) pour ce produit est 0.4.

Technical regulations for terminal equipment

Terminal Equipment (TE): TBR 21

Attachment requirements for pan-European approval for connection to the analogue Public Switched Telephone Networks (PSTNs) of TE (excluding TE supporting the voice telephony service) in which network addressing, if provided, is by means of Dual Tone Multi Frequency (DTMF) signalling.

This terminal equipment complies with:

• TBR21 • DE 05R00 National AN for D

• AN 01R00 AN for P • DE 08R00 National AN for D

• AN 02R01 AN for CH and N • DE 09R00 National AN for D

• AN 05R01 AN for D, E, GR, P and N • DE 12R00 National AN for D

• AN 06R00 AN for D, GR and P • DE 14R00 National AN for D

• AN 07R01 AN for D, E, P and N • ES 01R01 National AN for E

• AN 09R00 AN for D • GR 01R00 National AN for GR

• AN 10R00 AN for D • GR 03R00 National AN for GR

• AN 11R00 AN for P • GR 04R00 National AN for GR

• AN 12R00 AN for E • NO 01R00 National AN for N

• AN 16R00 General Advisory Note • NO 02R00 National AN for N

• DE 03R00 National AN for D • P 03R00 National AN for P

• DE 04R00 National AN for D • P 08R00 National AN for P

1-6

Legal and Safety Information > Network Compatibility Declaration

Network Compatibility Declaration

The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks (PSTN) in the following countries:

• Austria • France • Liechtenstein • Slovakia

• Belgium • Germany • Lithuania • Slovenia

• Bulgaria • Greece • Luxembourg • Spain

• Cyprus • Hungary • Malta • Sweden

• Czech • Iceland • Norway • Switzerland

• Denmark • Ireland • Poland • The Netherlands

• Estonia • Italy • Portugal • United Kingdom

• Finland • Latvia • Romania

Trademark Information

• Microsoft, Windows, Windows Vista, Windows Server and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the U.S.A. and/or other countries.

• Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC/AT are trademarks of International Business Machines Corporation.

All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective companies. The designations

and ® are omitted in this guide.

1-7

Legal and Safety Information > Precautions When Turning Power OFF

䛔䛔䛘䛿䛔

ᮏᶵ䜢䝅䝱䝑䝖䝎䜴䞁䛧䜎䛩䚹䜘䜝䛧䛔䛷䛩䛛䠛

䝣䜯䜽䝇䛾㏦ཷಙ䛜䛷䛝䛺䛟䛺䜚䜎䛩䚹

䝅䝱䝑䝖䝎䜴䞁୰䛷䛩䚹

⣙㻟ศ䛛䛛䜛ሙྜ䛜䛒䜚䜎䛩䚹

The device will not be able to send and receive faxes.

Precautions When Turning Power OFF

To power off the machine, press the Power switch. You cannot automatically receive a fax when the power switch is turned off.

When [Show Power Off Message] is set, a shutdown confirmation screen is displayed.

[Show Power Off Massage] (8-7)

1-8

Before Using the Fax Machine >

2 Before Using the Fax

Machine

This chapter explains the following topics:

Part Names (Machine Exterior) .......................................................................................................................... 2-2

Part Names (Document Processor) ................................................................................................................... 2-3

Using the Operation Panel ................................................................................................................................. 2-4

Using the Operation Panel ................................................................................................................................. 2-5

Display the Home screen ......................................................................................................................... 2-5

Operating the touch panel ........................................................................................................................ 2-6

Using the [Enter] key ............................................................................................................................... 2-6

Using the [Quick No. Search] key ............................................................................................................ 2-6

Quick Setup Wizard ........................................................................................................................................... 2-7

Setting Date and Time ....................................................................................................................................... 2-9

Registering Destinations in the Address Book ................................................................................................. 2-10

Adding a Destination (Address Book) .................................................................................................... 2-10

Changing the Address Book .................................................................................................................. 2-13

Deleting Address Book Entries .............................................................................................................. 2-13

Printing Address List .............................................................................................................................. 2-14

Adding a Destination on One Touch Key ............................................................................................... 2-14

Registering Shortcuts (Adding Shortcuts) ........................................................................................................ 2-16

PBX Setting (Europe only) ............................................................................................................................... 2-16

2-1

+ 163 hidden pages

Kyocera M8130CIDN, M4125IDN, M4132IDN, M8124CIDN User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Menu Map

[FAX]

[Sub Address Box]

[Polling Box]

[FAX Memory RX Box]

[Status/Job Cancel]

[System Menu/Counter]

About the FAX Operation Guide (this Guide)

Structure of the guide

Conventions Used in This Guide

Safety Conventions in This Guide

About this Operation Guide

Legal Notice

FCC PART 68 REQUIREMENTS

IMPORTANT SAFETY INSTRUCTIONS

IMPORTANTES MESURES DE SECURITE

CANADIAN IC REQUIREMENTS

CONDITIONS DE L'IC CANADIENNE

Technical regulations for terminal equipment

Network Compatibility Declaration

Trademark Information

Precautions When Turning Power OFF