Kyocera M3645IDN, M3655IDN, M3645DN, M3145DN, M3145IDN User Manual

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Printer Driver

User Guide

Legal Notes

Unauthorized reproduction of all or part of this guide is prohibited.

The information in this guide is subject to change without notice.

We cannot be held liable for any problems arising from the use of this product, regardless of the information herein.

Regarding Trademarks

Microsoft®, Windows®, Internet Explorer®, and Windows Server® are registered trademarks of Microsoft Corporation in
the U.S. and/or other countries. KPDL is a trademark of Kyocera Corporation. PCL® is a trademark of Hewlett-Packard
Company. TrueType® and Mac OS® are registered trademark of Apple Inc. Adobe®, Acrobat®, Adobe Reader®,
Photoshop® and PostScript® are trademarks of Adobe Systems, Incorporated. All other brand and product names herein
are registered trademarks or trademarks of their respective companies.

Examples of the operations given in this guide support the Windows 7 printing environment. Essentially the same
operations are used for Microsoft Windows 10, Windows 8.1, Windows 8, Windows Server 2016, Windows Server 2012
R2, Windows Server 2012, Windows Server 2008 R2, and Windows Server 2008 environments.

User interface screen captures shown in this guide may differ depending on your printing device.

This user guide and its contents were developed for the 7.2 driver.

© 2017 KYOCERA Document Solutions Inc.

Table of Contents

Chapter 1 Installation

The Driver ..................................................................................................................................... 1-1

Preparing to Install the Driver ........................................................................................................ 1-1

Resource and Energy Saving ........................................................................................................ 1-2

SNMP Settings .............................................................................................................................. 1-2

Selecting SNMP Settings ........................................................................................................ 1-2

Data Collection .............................................................................................................................. 1-3

Express Install ............................................................................................................................... 1-3

Installing with Express Install ................................................................................................... 1-3

Custom Install ............................................................................................................................... 1-4

Installing with Custom Install ................................................................................................... 1-5

Creating an Installation Package for Distribution .................................................................... 1-7

Installing Utilities Only ............................................................................................................. 1-7

Editing Driver Properties .......................................................................................................... 1-8

Editing Utility Properties .......................................................................................................... 1-8

Upgrade ........................................................................................................................................ 1-9

Upgrading Driver Components ................................................................................................ 1-9

Maintenance ................................................................................................................................. 1-9

Optional Printer Components .................................................................................................. 1-9

Documents .................................................................................................................................. 1-10

Uninstall ...................................................................................................................................... 1-10

Uninstalling Driver Components ............................................................................................ 1-10

Printer Driver Settings Access ..................................................................................................... 1-11

Changing the Default Driver Settings .................................................................................... 1-11

Chapter 2 Driver Overview

Overview Images .......................................................................................................................... 2-1

Selecting a PDL in Printing Preferences ....................................................................................... 2-2

Settings List ................................................................................................................................... 2-2

Print Preview ................................................................................................................................. 2-2

Previewing a Print Job ............................................................................................................. 2-3

Kyocera Logo ................................................................................................................................ 2-3

Displaying Version Information ................................................................................................ 2-3

Displaying Plug-in Information ................................................................................................. 2-3

Improving the Software ............................................................................................................ 2-4

Chapter 3 Device Settings

Accessing Device Settings ............................................................................................................ 3-1

Device Options .............................................................................................................................. 3-1

Setting Device Options ............................................................................................................ 3-1

Setting up Custom Boxes ........................................................................................................ 3-1

Auto Configure .............................................................................................................................. 3-2

Enabling Auto Configuration .................................................................................................... 3-2

Memory ......................................................................................................................................... 3-3

Setting the Memory ................................................................................................................. 3-3

Printer Driver i

RAM Disk ...................................................................................................................................... 3-3

Setting RAM Disk .................................................................................................................... 3-3

Administrator Settings ................................................................................................................... 3-4

General ......................................................................................................................................... 3-4

Show Quick Print Tab .............................................................................................................. 3-4

Send Count Information ........................................................................................................... 3-4

Send Application Name ........................................................................................................... 3-4

Associate Profile with Application ............................................................................................ 3-5

Password Protect Administrator Settings ................................................................................ 3-5

Hide Factory Default Profile ..................................................................................................... 3-5

Hide Lower Pane ..................................................................................................................... 3-5

SNMP Settings ........................................................................................................................ 3-6

SNMPv3 Options ..................................................................................................................... 3-6

Job E-mail Notification ............................................................................................................. 3-7

Selecting E-mail Notification Options ...................................................................................... 3-7

Lock Settings ................................................................................................................................. 3-7

Lock Settings Options .............................................................................................................. 3-8

Locking Driver Settings ............................................................................................................ 3-8

User Login ..................................................................................................................................... 3-9

User Login Options .................................................................................................................. 3-9

Printing with User Login ......................................................................................................... 3-10

Job Accounting ............................................................................................................................ 3-11

Job Accounting Options ......................................................................................................... 3-11

Retrieving an Account ID List ................................................................................................ 3-12

Adding or Editing an Account ID ............................................................................................ 3-12

Printing with Job Accounting ................................................................................................. 3-13

Net Manager ............................................................................................................................... 3-13

Selecting Net Manager Options ............................................................................................. 3-14

Printing with Net Manager ..................................................................................................... 3-14

User Settings ............................................................................................................................... 3-15

Identification .......................................................................................................................... 3-15

Units ...................................................................................................................................... 3-15

Language Preference ............................................................................................................ 3-16

Page Description Languages (PDL) ............................................................................................ 3-16

PDL Options .......................................................................................................................... 3-16

PDF ....................................................................................................................................... 3-18

PDF Options .......................................................................................................................... 3-19

XPS Driver .................................................................................................................................. 3-20

XPS Options .......................................................................................................................... 3-21

Compatibility Settings .................................................................................................................. 3-21

Media Source Enumeration ................................................................................................... 3-21

Disable Face-Up Reverse Page Order .................................................................................. 3-22

Ignore Application Collation ................................................................................................... 3-22

Combine Source and Media Type Lists ................................................................................. 3-22

Removing a Plug-in ..................................................................................................................... 3-23

Chapter 4 Quick Print

Quick Print Options ....................................................................................................................... 4-1

Orientation ............................................................................................................................... 4-1

Collate ..................................................................................................................................... 4-2

Duplex ..................................................................................................................................... 4-2

Pages per Sheet ...................................................................................................................... 4-2

EcoPrint ................................................................................................................................... 4-3

Edit Quick Print Options ................................................................................................................ 4-3

Selecting Quick Print Options .................................................................................................. 4-3

Profiles .......................................................................................................................................... 4-4

Selecting a Profile .................................................................................................................... 4-4

User Guideii

Saving a Profile ....................................................................................................................... 4-4

Editing a Profile ....................................................................................................................... 4-5

Deleting a Profile ..................................................................................................................... 4-6

Importing a Profile ................................................................................................................... 4-6

Exporting a Profile ................................................................................................................... 4-6

Application Based Printing ....................................................................................................... 4-6

Chapter 5 Basic

Print Size ....................................................................................................................................... 5-1

Page Sizes .................................................................................................................................... 5-1

Creating a Custom Page Size ................................................................................................. 5-2

Deleting a Custom Page Size .................................................................................................. 5-2

Printing with Custom Size Pages ............................................................................................. 5-2

Source ........................................................................................................................................... 5-2

Media Type ................................................................................................................................... 5-3

Destination .................................................................................................................................... 5-3

Copies ........................................................................................................................................... 5-3

Carbon Copies .............................................................................................................................. 5-3

Printing Carbon Copies ........................................................................................................... 5-4

Batch Copies ................................................................................................................................. 5-4

Printing Batch Copies .............................................................................................................. 5-4

Collate ........................................................................................................................................... 5-5

Printing Collated Documents ................................................................................................... 5-5

Orientation .................................................................................................................................... 5-6

Duplex ........................................................................................................................................... 5-6

Printing in Duplex Mode .......................................................................................................... 5-7

EcoPrint ........................................................................................................................................ 5-7

Selecting EcoPrint ................................................................................................................... 5-7

Chapter 6 Layout

Multiple Pages per Sheet .............................................................................................................. 6-1

Printing Multiple Pages per Sheet ........................................................................................... 6-2

Scaling .......................................................................................................................................... 6-2

Setting Scaling on the Page .................................................................................................... 6-2

Gutter ............................................................................................................................................ 6-2

Creating a Gutter ..................................................................................................................... 6-2

Poster ............................................................................................................................................ 6-3

Printing a Poster ...................................................................................................................... 6-4

Booklet .......................................................................................................................................... 6-4

Printing a Booklet .................................................................................................................... 6-5

Chapter 7 Imaging

Print Quality and Custom Quality .................................................................................................. 7-1

Print Quality Selection ............................................................................................................. 7-1

Font Settings ................................................................................................................................. 7-2

Font Settings Options .............................................................................................................. 7-2

Selecting Font Settings ............................................................................................................ 7-3

Setting Font Substitution ......................................................................................................... 7-3

Disabling Device Fonts ............................................................................................................ 7-4

Graphics Settings .......................................................................................................................... 7-4

Pattern Scaling ........................................................................................................................ 7-4

Line Thinning ........................................................................................................................... 7-4

Inversion Options .................................................................................................................... 7-5

Optimization ............................................................................................................................ 7-5

CIE Option ............................................................................................................................... 7-5

Printer Driver iii

Half Speed Mode .......................................................................................................................... 7-6

EcoPrint ........................................................................................................................................ 7-6

Selecting EcoPrint ................................................................................................................... 7-6

Black and White Adjustment ......................................................................................................... 7-6

Adjusting Black and White Settings ......................................................................................... 7-6

Text and Graphics Effects ............................................................................................................. 7-7

Chapter 8 Publishing

Cover Mode ................................................................................................................................... 8-1

Cover Mode Options ................................................................................................................ 8-2

Printing Covers ........................................................................................................................ 8-4

Transparency Interleaving ............................................................................................................. 8-5

Inserting Backing Sheets Between Transparencies ................................................................ 8-5

Page Insert .................................................................................................................................... 8-5

Page Insertion Options ............................................................................................................ 8-6

Printing Page Inserts ............................................................................................................... 8-6

Chapter Page Insert ...................................................................................................................... 8-7

Printing with Chapter Page Insert ............................................................................................ 8-7

Chapter 9 Job

Job Storage (e-MPS) .................................................................................................................... 9-1

Job Storage (e-MPS) options .................................................................................................. 9-2

Custom Box ................................................................................................................................... 9-2

Storing a Job in a Custom Box ................................................................................................ 9-2

Quick Copy .................................................................................................................................... 9-3

Printing a Quick Copy Job ....................................................................................................... 9-3

Proof and Hold .............................................................................................................................. 9-4

Printing a Proof and Hold Job .................................................................................................. 9-4

Private Print ................................................................................................................................... 9-4

Storing a Private Print Job ....................................................................................................... 9-5

Job Storage ................................................................................................................................... 9-5

Storing a Job Storage Job ....................................................................................................... 9-5

User Login ..................................................................................................................................... 9-6

Printing with User Login ........................................................................................................... 9-6

Job Accounting .............................................................................................................................. 9-6

Printing with Job Accounting ................................................................................................... 9-6

Job Name ...................................................................................................................................... 9-6

Don’t Use Application Name .................................................................................................... 9-7

Overwrite Job Name ................................................................................................................ 9-7

Selecting a Job Name ............................................................................................................. 9-7

Chapter 10 Advanced

Prologue/Epilogue ....................................................................................................................... 10-1

Insertion Point Options .......................................................................................................... 10-2

Selecting and Assigning a Prologue/Epilogue File ................................................................ 10-2

Editing a Prologue/Epilogue File ........................................................................................... 10-3

Deleting a Prologue/Epilogue File ......................................................................................... 10-3

Watermark .................................................................................................................................. 10-3

Adding or Editing Watermark Text ......................................................................................... 10-4

Adding or Editing a Watermark Image ................................................................................... 10-5

Security Watermark ..................................................................................................................... 10-6

Adding or Editing a Security Watermark ................................................................................ 10-6

Status Monitor Notification .......................................................................................................... 10-8

Setting Status Monitor Notification ........................................................................................ 10-8

Viewing Status Monitor .......................................................................................................... 10-9

User Guideiv

EMF Spooling .............................................................................................................................. 10-9

Selecting EMF Spooling ...................................................................................................... 10-10

Quiet Mode ................................................................................................................................ 10-10

Enable Client Profile .................................................................................................................. 10-10

Printer Driver v

1 Installation

A printer driver is an application that manages communication between a printer
and your computer.

Once installed, the printer driver settings must be configured in the printer
Properties and Printing Preferences.

In the Product Library window, there are two methods of installation. Express
Install is a quick way to install a driver and certain features in package form.
With Custom Install, you select from individual drivers and utilities.

With Upgrade, you can update the driver and utilities to a newer version. This
feature is only available if there is a product that needs to be upgraded. In a
client/server environment, you cannot upgrade older drivers. Contact your
printing system dealer for more information.

With Maintenance, you can run certain utilities. You can access release notes,
the printing system operation guide, and other materials by selecting

Documents. With Uninstall, you can remove drivers and utilities.

Note: In Windows operating systems, you must be logged in with

administrator rights to install the printer driver.

The Driver

In Windows 10, Windows Server 2016, Windows 8.1, Windows Server 2012 R2,
Windows 8, Windows Server 2012, Windows 7, Windows Server 2008 R2,
Windows Server 2008 with an optional USB connection, you can install a driver
from the Microsoft Windows Update site if a certified driver is available and the
system is connected to the web.

We recommend you continue to install the driver from the Product Library disk
for an expanded feature set. In Windows, if the Found New Hardware Wizard
dialog box appears during the installation process, click Cancel. If the

Hardware Installation warning dialog box appears, click Continue Anyway.

Preparing to Install the Driver

Turn on the computer and the printer.

1

Insert the Product Library disk into the disk drive. The application should start

2

automatically.

Note: If the Product Library fails to start after inserting it into the disk drive,
use Windows Explorer to locate Setup.exe on the local drive and double-click
to open.

To proceed, read and accept the license agreement that appears.

3

User Guide1-1

At the bottom of the Product Library window, select your language from the

4

list.

Resource and Energy Saving

Printing on both sides of a sheet of paper (duplex mode) reduces paper
consumption and helps conserve environmental resources. Duplex mode also
lowers costs by reducing the amount of paper that must be purchased. We
recommend that printing systems capable of duplex printing use duplex mode
by default.

After clicking Accept in the license dialog box, depending on your region, a
message about resource and energy conservation may appear. Read the
message, and then click OK.

After installation is successful, Set Duplex as default appears and is selected
on the Finished page. The driver is set to duplex mode by default.

You can make exceptions to the default later by selecting options in the driver

Quick Print or Basic tabs.

SNMP Settings

Simple Network Management Protocol (SNMP) is an application layer protocol
that governs the management of devices agents, and network management
systems. Managed devices, such as printing systems, collect and store
management information for the network management systems.

With the SNMP Settings icon, you can specify an SNMP v1/v2 Read
community name that is used during device discovery. This name is like a
password for SNMP communication. The default name is public.

You can also specify support for SNMPv3 encryption and authentication by
selecting from the options provided.

If a discovery is in process, or at least one discovery device has been added to
the Devices list, the SNMP Settings icon is unavailable.

Installation

Note: SNMP settings selected during Installation do not affect selecting
SNMP settings in Device Settings > Administrator > General.

Selecting SNMP Settings

In the Product Library window, click Express Install or Custom Install.

1

Under the Device box, click the SNMP Settings icon.

2

In the Product Library dialog box, you can choose from either of these options:

3

Use SNMP v1/v2

Type a Read Community name.

Use SNMP v3

Type a User name and Password, and if desired, an option for
Authentication and Privacy.

You can click Reset to default if you want to return the default setting.

4

Printer Driver 1-2

Installation

Data Collection

Express Install

Click OK.

5

Note: If you entered a different Read community name, the Devices list is

cleared. Click the Refresh icon to rediscover devices.

With this feature, you can help improve printer driver software. When enabled,
driver data is collected anonymously. You can make this selection during driver
installation or from the Kyocera logo's About dialog box, located at the bottom
of Device Settings and the Printing Preferences dialog box.

Express Install refers to quick device, driver, and utility installation for a USB or
network connection in Windows operating systems. The installation application
discovers printing devices that are turned on, and connected by USB or network
cable. One or more feature packages can be installed together.

If the installer cannot find your printing system, contact your system
administrator.

Note: You must install .NET Framework 4.0 or later to use Status Monitor.

Installing with Express Install

Ensure that your printing system and computer are turned on and connected by

1

USB or network cable.

In Express Install, the installer looks for your printing system. Each discovered

2

device is displayed in the device list as an icon with a model name and port
name.

If your device is discovered, select your model in the device list.

If discovery does not find your device, remove and reinsert the USB or network
cable, and ensure that it is connected properly. Click the Refresh icon to
rediscover devices.

You can also find a device by typing a partial or full search term in the search

3

text box above the device list. You can search the discovered devices by model
name, IP address, host name, or USB port. The results are displayed in the
device list. If the search finds your device, select it. Click the x icon to clear the
text box, and return to the list of all discovered devices.

You can select Use host name as port name to use a host name for the

4

Standard TCP/IP port. (Not available with a USB connection.)

The installer automatically selects all the features in the feature list. You can

5

select or clear any check box for individual features.

Review your settings. At least one device and one feature must be selected to

6

enable the Install button. If your settings are correct, click Install.

User Guide1-3

A Data Collection dialog box appears before installation continues. Select Yes

7

to help improve the software, or No to not participate in the data collection
process. Click OK. The installation continues.

When the installation completes successfully, on the Finished page you can

8

select from the following options. These options only appear after a printer
driver installation.

Print a test page

Select the check box to test the connection and operation of the printing system.
If the installation is successful, the Windows Printer Test Page, containing your
computer name and information on your printer driver and port settings, prints at
the newly installed printing system.

Set Duplex as default

After installation is successful, depending on your country, Set Duplex as
default appears and is selected on the Finished page. The driver is set to

duplex mode by default.

You can make exceptions to the default later by selecting options in the driver

Quick Print or Basic tabs.

Enable event notification

Select the check box to enable event notification in the Status Monitor
Notification dialog box. The Status Monitor Notification dialog box appears
after clicking Status Monitor on the Advanced tab.

Show Quick Print tab

With Quick Print, you can define basic print options into group profiles that can
be accessed easily. The Show Quick Print tab option also appears in Device
Settings > Administrator > General.

Click the plus sign to expand the list of options:

The Set Quick Print tab as default option makes the Quick Print tab the
first tab you see when you open the driver.

The Set Basic tab as default option makes the Basic tab the first tab you
see when you open the driver.

The Hide other tabs option makes the Quick Print tab the only tab in the
driver.

Installation

To exit the installer application, click Finish.

9

A message may appear if there is a software installation failure. After clicking
Finish, fix any issues and retry the installation. If the same message appears
again, contact your system administrator.

The installation of the printing system is now complete. If prompted, restart your
computer.

Custom Install

Custom Install refers to detailed device, driver, and utility installation for a USB

or network connection in Windows operating systems. The installer can
discover devices that are turned on, and connected by USB or network cable, or
you can manually select your own printing system model and port name.

When you make a selection in Custom Install, it is highlighted with a blue
background. You can install more than one product from the Devices list, but
they must be selected and moved to the Products to Install list.

Printer Driver 1-4

Installation

You can also install utilities without printing systems or drivers by selecting the
Utilities tab on the Custom Install dialog box. You can select the utilities you
want from the Name list and move it to the Products to Install list.

You can create a Package file (.EXE) of all drivers and utilities in the Products
to Install list by clicking the right arrow located next to the Install button. If you
have many computers to update, you do not need to run the installer on each
computer. The created package can be distributed via email or a shared drive.
Each user can run the package on their computer that automatically installs the
driver or utility in that package.

If the installer cannot find your printing system, contact your system
administrator.

Note: You must install .NET Framework 4.0 or later to use Status Monitor.

Installing with Custom Install

Ensure that your printing system and computer are turned on and connected by

1

USB or network cable.

In the Product Library window, click Custom Install.

2

To discover a printing system, proceed to step 3. To add a printing system
model and port name, proceed to step 5.

In the Custom Install window, the installer searches for your printing device.

3

You can also search the discovered devices by model name, IP address, host
name, or USB port when you type a partial or full term in the search text box
above the device list. Each discovered printing system is displayed in the
Devices list as an icon with a model name and port name. If your printing
device is not discovered, proceed to step 5.

Select a printing device from the Devices list, and click the blue arrow to move it

4

to the Products to Install list. Proceed to step 6.

If discovery does not find your printing device, double-click Add custom

5

device.

In the Devices dialog box, select from the Model list of supported models, and
the Port name list of all local and network ports. To add a port connected to
your system, click Add Port. Click OK in the Devices dialog box. The printing
device appears in the Products to Install list.

Select a driver from the Drivers tab, and click the blue arrow to move it to the

6

Products to Install list. One or more drivers are required to enable the Install

button.

Select a utility from the Utilities tab, and click the blue arrow to move it to the

7

Products to Install list. If a more recent version of a utility is installed, the utility

shows a message that a newer version is installed.

If you want to remove a product from the Products to Install list, select it and

8

click Delete. To remove all products, click the Remove all icon at the bottom of
the list box.

User Guide1-5

You can select Use host name as port name to use a host name for the

9

Standard TCP/IP port. (Not available with a USB connection.)

For each printing device and driver combination in the Products to Install list,

10

you can click Edit to open a dialog box with installation options for the drivers.
Make your selections from the available options.

Review your settings. At least one printing system, driver, or utility must be

11

selected to enable the Install button. If your settings are correct, click Install.

A Data Collection dialog box appears before installation continues. Select Yes

12

to help improve the software, or No to not participate in the data collection
process. Click OK. The installation continues.

When the installation completes successfully, on the Finished page you can

13

select from the following options. These options only appear after a printer
driver installation.

Print a test page

Select the check box to test the connection and operation of the printing system.
If the installation is successful, the Windows Printer Test Page, containing your
computer name and information on your printer driver and port settings, prints at
the newly installed printing system.

Set Duplex as default

After installation is successful, depending on your country, Set Duplex as
default appears and is selected on the Finished page. The driver is set to

duplex mode by default.

You can make exceptions to the default later by selecting options in the driver

Quick Print or Basic tabs.

Enable event notification

Select the check box to enable event notification in the Status Monitor
Notification dialog box. The Status Monitor Notification dialog box appears
after clicking Status Monitor on the Advanced tab.

Show Quick Print tab

With Quick Print, you can define basic print options into group profiles that can
be accessed easily. The Show Quick Print tab option also appears in Device
Settings > Administrator > General.

Click the plus sign to expand the list of options:

The Set Quick Print tab as default option makes the Quick Print tab the
first tab you see when you open the driver.

The Set Basic tab as default option makes the Basic tab the first tab you
see when you open the driver.

The Hide other tabs option makes the Quick Print tab the only tab in the
driver.

Installation

To exit the installer application, click Finish.

14

A message may appear if there is a software installation failure. After clicking
Finish, fix any issues and retry the installation. If the same message appears
again, contact your system administrator.

The installation of the printing system is now complete. If prompted, restart your
computer.

Printer Driver 1-6

Installation

Creating an Installation Package for Distribution

Ensure that your printing system and computer are turned on and connected by

1

a USB or network connection.

In the Product Library window, click Custom Install.

2

Select a printing device from the Devices list, and click the blue arrow to move it

3

to the Products to Install list. If desired, you can also select a utility from the
Utilities tab.

Review your settings. At least one printing system and driver, or a utility must be

4

selected to enable the Install and Package buttons. If your settings are correct,
click the right arrow next to the Install button and then click Package.

On the Destination page, browse to a location to save your Package file

5

(.EXE) and type a Package name.

You can also select from these options.

Silent installation

This option creates a package that performs installation in the background with
no UI.

Show a notification when errors occur

Allows for notifications of any errors that may occur during a silent installation
package. This option is only available if Silent installation is selected.

Click OK.

6

On the Packaging page, the system creates the package.

7

On the Finished page, your package is ready. Click Finish.

8

Notify your users of the destination and executable Package name to download

9

to their computer.

Installing Utilities Only

In the Product Library window, click Custom Install.

1

Select a utility from the Utilities tab, and click the blue arrow to move it to the

2

Products to Install list. If a more recent version of a utility is installed, the utility

shows a message that a newer version is installed.

Note: A message will also appear next to a utility if that prerequisite is
missing.

If you want to remove a product from the Products to Install list, select it and

3

click Delete. To remove all products, click the Remove all icon at the bottom of
the list.

User Guide1-7

Review your settings. At least one utility must be selected to enable the Install

4

button. If your settings are correct, click Install.

To exit the installer application, click Finish.

5

A message may appear if there is a software installation failure. After clicking
Finish, retry the installation. If the same message appears again, contact your
system administrator.

The installation of the utilities are now complete. If prompted, restart your
computer.

Editing Driver Properties

In the Product Library window, click Custom Install.

1

In the Devices list, select a device and click the blue arrow to move it to the

2

Products to Install list.

In the Drivers list, select a driver and click the blue arrow to move it to the

3

Products to Install list.

Installation

In the Products to Install list, click Edit in one of the devices.

4

The Device dialog box opens and shows the model name and the IP address or

5

USB. If there are multiple drivers, the settings for each driver are separated into
tabs. Select the tab of the driver you want to configure. For every assigned
driver, the following driver properties appear:

Printer name

Enter a name for the device to a maximum of 63 characters.

Share the printer

Select this option to share this printing system with others. If selected, enter
a Share name for the printing system to a maximum of 63 characters.

Set as default printer

Select this option to send most or all of your print jobs to this printing device.

Click OK.

6

Editing Utility Properties

In the Product Library window, click Custom Install.

1

In the Utilities tab, select KYOCERA Net Viewer and click the blue arrow to

2

move it to the Products to Install list.

In the Products to Install list, click Edit in the KYOCERA Net Viewer utility

3

product.

A dialog box opens to show the utility options. Make your selections.

4

KYOCERA Net Viewer

Printer Driver 1-8

Installation

Upgrade

Device management

Finds devices and manages device settings.

Accounting management

Establishes accounts for device groups and manages the account settings.

Host management

Manages printer drivers and print queues.

Click OK.

5

The installer can detect outdated driver or utility components on your computer.
You can select driver or utility components and upgrade them to the most recent
version. If there are upgrades available, a list appears when you click Upgrade.

In a client/server environment, you cannot upgrade older drivers. Contact your
printing system dealer for more information.

Upgrading Driver Components

Maintenance

In the Product Library window, click Upgrade.

1

From the Upgrade list, select the drivers and utilities to upgrade on your

2

computer.

To start the upgrade, click the Upgrade button.

3

In the Finished dialog box, click Finish.

4

With this feature, you can access utilities that provide useful features. Select
and run any of the available utilities:

Optional Printer Components

You can expand functionality with Help modules in other languages,
common printer profiles, plug-in modules, and the Net Manager application.

Quick Network Setup

You can configure the most common networking settings.

Maintenance Menu

You can adjust features such as print position and scan position.

Wi-Fi Setup Tool

You can configure the Wi-Fi settings.

Optional Printer Components

You can expand the functionality of your printer driver by installing optional
components.

For the XPS driver, only Common Profiles and Help Modules can be installed.

User Guide1-9

Installing Optional Printer Components

Click Maintenance.

1

Select Optional Printer Components and click Run.

2

On the Select Printer page, select one or more printing systems and click Next.

3

On any page you can click Back to correct any settings.

On the Select Components page, click the plus sign icons to expand options.

4

Click each option to open a dialog box with more detailed selections.

Under Common components, you can select Help modules in additional
languages.

Under each printing system model, you can select one or more common profiles

5

of predefined print settings.

Under each printing system model, you can select one or more plug-in modules.

6

Output to PDF

With this option, you can print and save documents from multiple sources to
PDF.

Security Watermark

With this option, you can print a nearly invisible image or text against a
background pattern. The security watermark appears only when the printed
page is photocopied.

Installation

Documents

Uninstall

Under each printing system model, you can select Net Manager.

7

When your settings are correct, click Install.

8

When the Printer Components Installation Completed page appears, click

9

Finish.

When you have completed installing printers and optional components, if
prompted, restart your computer.

With this feature, you can access guides about the driver, utilities, and printing
system operation. Select and open any of the available files. Acrobat Reader

8.0 or newer is required to view PDF files.

The uninstaller can find the printing system drivers on your local drive. It creates
a list of those components in the Uninstall window. If you uninstall a driver,
devices using that driver will also be removed.

Uninstalling Driver Components

In the Product Library window, click Uninstall.

1

Printer Driver 1-10

Installation

Select components from the list to uninstall. Select by device model, or click the

2

plus sign to expand a list of individual devices. Above the list, you can also use
the Select all check box to select or clear all items.

To start the uninstall, click the Uninstall button.

3

In the Finished dialog box, click Finish.

4

Printer Driver Settings Access

The printer driver software can be accessed from the Print dialog box of an
application, or from Start. If accessed from an application, then changes made
to driver settings remain in effect until the application ends. If accessed from

Start, changes are maintained as the default printer settings.

Changing the Default Driver Settings

In Control Panel, right-click your printing system model and click Printing

1

Preferences.

In the Printing Preferences dialog box, select the desired features in all tabs.

2

Click OK.

3

User Guide1-11

2 Driver Overview

The lower panel of the Printing Preferences dialog box contains overview
features that illustrate driver selections. Overview images and the settings list
are available when selecting settings. After selecting driver settings, you can
use Print preview to check the print job.

If the vertical screen resolution of your computer is 864 pixels or less, the lower
panel of the Printing Preferences dialog box does not appear. Under this
condition, the button showing the current PDL is on the bottom left, and the

Print preview check box is on the bottom right of the visible dialog box.

Overview Images

Overview images appear in the lower panel of the Printing Preferences dialog
box. Each image illustrates different driver settings. Images are changed

Printer Driver 2-1

Driver Overview

automatically when some driver settings are selected, or you can click the tabs
on the left side to change the image.

The printing system image displays most attached devices. Source and
Destination selections are highlighted in green. The storage device icon
appears when a job storage option is selected in the Job tab.

The page image is updated based on page selections made in the Quick
Print tab, Basic tab, and Layout tab.

The grayscale image illustrates grayscale settings selected in
the Imaging tab.

The current page description language (PDL) is displayed in all of the images.
When printing from an application, you can change the PDL temporarily to
enable driver features.

Selecting a PDL in Printing Preferences

In the overview image area, click PDL.

1

In the Page Description Languages (PDL) dialog box, select the desired page

2

description language from the Available languages list.

If you select PCL XL, you can select Skip blank pages and Smart duplex
printing.

If you select KPDL, you can select Skip blank pages and Smart duplex

printing or Data passthrough. Note that if you select Data passthrough,
EMF spooling is unavailable in the Advanced tab. When accessing the

printer driver from the application's Print dialog box, Data passthrough is
unavailable.

If you select PDF, you can click PDF Settings to open the PDF Settings
dialog box.

If you installed the XPS driver, you can click XPS Settings to open the XPS

Settings dialog box.

Settings List

Print Preview

You can select the GDI compatible mode option to improve the output quality

3

of graphics created by your application.

When Skip blank pages is set to On or Use layout settings, GDI compatible
mode is unavailable.

Click OK in all dialog boxes.

4

The tree view in the lower panel of each tab displays current settings for most
driver features. You can scroll down to view features for all driver tabs. As each
option is selected, the current selection is displayed in the tree view. You can
click the minus (-) or plus (+) signs to hide or show details.

The Print preview check box appears in the lower pane of each tab. After
selecting driver settings, you can use Print preview to check the print job. Text
and images are displayed in the preview, along with any optional Watermark or
Security Watermark.

User Guide2-2

Kyocera Logo

Driver Overview

If you are satisfied with the preview, you can print. Or you can cancel printing if
you want to change driver settings.

Previewing a Print Job

Select desired driver settings in all tabs, or select a profile.

1

In any tab, select Print preview.

2

Click OK in all dialog boxes.

3

When the Print preview dialog box appears:

4

Click the arrow buttons to view document pages.

Click the magnifying glass icons to zoom in or out.

To close the preview and make additional changes in driver settings before
printing, click the “X” button.

If you are satisfied with the preview, click the printer button to print the job.

The Kyocera logo appears at the bottom of Device Settings and the Printing
Preferences dialog box. Clicking the logo opens the About dialog box that
displays buttons for the driver version number, driver plug-in information, and

Data Collection to improve the software.

Displaying Version Information

In Device Settings or the Printing Preferences dialog box, click Kyocera logo

1

> Version to view the following driver information:

File Name

Version

Description

Date

Manufacturer

Comments

To view copyright information, click Legal Notices.

2

Click OK to close the driver information dialog boxes.

3

Displaying Plug-in Information

In Device Settings or the Printing Preferences dialog box, click Kyocera logo

1

> Plug-in to view the following plug-in information:

Module

Description

Version

Printer Driver 2-3

Driver Overview

Click OK to close the driver information dialog boxes.

2

Improving the Software

In Device Settings or the Printing Preferences dialog box, click Kyocera logo

1

> Data Collection.

Read the privacy policy and select a participation option.

2

Click OK in all dialog boxes.

3

User Guide2-4

3 Device Settings

In Device Settings, you can select installed printing system options so the
associated features can be used with the printer driver. You can also match the
memory setting in the driver with the memory installed in your printing system,
which lets the driver manage font downloads more efficiently. Administrator,
User, PDL (Page Description Language), and Compatibility settings can also be
selected.

Accessing Device Settings

In Control Panel, right-click your printing system model and click Printer

1

properties or Properties (Window Server 2008).

Click Device Settings.

2

Device Options

With this feature, you can extend the capabilities of your printing system for
source and job storage.

Custom boxes must be set up in Device Settings in order to use the Custom
box feature in the Job tab. You can create up to 1000 custom boxes for storing
print jobs. Custom boxes can be assigned to users who can print the jobs later
from the printing system’s operation panel.

In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.

Setting Device Options

In Device Settings > Device options, select the check boxes for all installed

1

devices.

Click OK.

2

Setting up Custom Boxes

In Device Settings > Device options, select SSD. Or if selected, double-click

1

SSD. If necessary, clear the RAM disk check box.

In the SSD Settings dialog box, click Add.

2

In the Defined custom boxes list, a new Box number and Box name appear.

3

If desired, change the number and name in the Box number and Box name
boxes. The number must be within a range of 1 to 1000, and the name length
can be up to 32 characters. You can also type a user name up to 20 characters.

Printer Driver 3-1

Device Settings

Select Shared box to enable the box for multiple users.

4

When the check box is selected, all network users can save jobs in the box.

When the check box is cleared, only the box owner and network administrator
can save jobs in the box.

To require users of a shared box to type a password before printing, select

5

Require password, and type a password up to 16 characters.

Click OK in all dialog boxes.

6

The new custom box appears in the Custom Box dialog box when printing.

You can remove a custom box by selecting it in the Defined custom boxes
list and clicking Delete.

You can import a custom box list by clicking Import and browsing for a valid
custom box list file (.CSV or .KXU).

You can save the current custom box list (.CSV or .KXU) in your computer or
network by clicking Export. A saved list can be imported into another printer
driver.

Auto Configure

With this feature, you can detect devices installed on a printing system that is
connected over a network. Auto Configure can detect input devices, output
devices, storage devices, memory, and RAM disk size. Selections vary by
printing system model.

When your computer is connected to the printing system through a TCP/IP or
WSD port, the Auto Configure button appears in Device Settings. Auto
Configure updates the Device options list, Memory, RAM disk, and overview
images to keep the printer driver consistent with the printing system
configuration.

Not all installed devices are detected by using Auto Configure. Before
selecting OK in Device Settings, check the settings to make sure that they are
correct.

Silent Auto Configuration

Silent auto configuration checks the printing system every 10 minutes for

changes in optional devices or memory. When a change is detected, the driver
is automatically updated with the new settings.

In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.

Enabling Auto Configuration

Verify that all optional devices are attached to the printing system, and that it is

1

turned on and ready to print.

In Device Settings, click Auto Configure.

2

The Auto Configure dialog box opens. Select from Auto configure options:

Auto Configure Now

User Guide3-2

Memory

Device Settings

Click the button at any time to retrieve the current settings from the printing
system. It is recommended to do this when Silent auto configuration is
turned off.

Silent auto configuration

Select to let the driver check the printing system at every occurrence of a
fixed time period. The driver regularly checks for any changes in optional
devices or memory.

Click OK in all dialog boxes.

3

Memory is the amount of standard and optional memory installed in the printing
system. To maximize the downloading of printing system fonts, the driver must
be set to match the total printing system memory. By default, the Memory
setting matches the standard memory in the printing system. If optional memory
is installed, set the memory in the printer driver to match the total amount of
memory.

Setting the Memory

RAM Disk

Install optional DIMM memory in the printing system.

1

In Device Settings > Memory, type or select the amount of total installed

2

memory.

The RAM disk functions as a virtual storage device, saving print requests into
the printing system’s memory.

Because the RAM disk is temporary memory, all data stored there is lost when
the power is turned off. The setting for RAM disk size must match the operation
panel setting. The maximum RAM disk size depends on the amount of installed
memory.

If selected, the Ignore application collation feature in the Compatibility
Settings dialog box lets the driver control collation. RAM disk can then increase
the print speed of collated multiple copies by sending the print job just once.

Note: When a storage device is installed, the RAM disk feature is inactive.

In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.

Setting RAM Disk

At the printing system's operation panel, turn on RAM disk and set its size.

1

In Device Settings > Device options, select RAM disk.

2

In the RAM disk text box, type or select the desired RAM disk size.

3

Printer Driver 3-3

Device Settings

Administrator Settings

With this feature, an administrator can set options that include controlling
accessibility, displaying features in the interface and setting a password to
control access to the Administrator Settings options.

In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.

General

In the General tab, an administrator can control the display of the Quick Print
tab. Some SNMP settings, a job e-mail notification, and other miscellaneous
settings can also be selected.

Show Quick Print Tab

With this feature, an administrator can control the display of the Quick Print
tab. You can define basic print options into group profiles for improved
accessibility.

With a cleared check box for Show Quick Print tab, the tab does not appear in
the Printing Preferences dialog box.

To enable this feature, in Device Settings > Administrator > General, select
Show Quick Print tab.

With a selected check box for the Show Quick Print tab, the tab appears in the
Printing Preferences dialog box. When you select the Show Quick Print tab
check box, you can access additional check boxes:

Hide other tabs displays only the Quick Print tab to the user.

Set Quick Print tab as default opens to this tab when you access Printing
Preferences.

Hide Edit Quick Print control prevents users from customizing the Quick
Print tab.

Send Count Information

With this feature, an administrator can embed count information in the print job,
which can be used by some applications for accounting purposes. Count
information includes the number of copies produced as well as duplex printing,
multiple pages per sheet, and paper size values.

Send Count information is selected automatically when Net Manager is used.

To enable this feature, in Device Settings > Administrator > General, select

Send Count information.

Send Application Name

With this feature, an administrator can send the application name with a print
job, so that a different printing process is used for each application.

This option is unavailable when PDF is selected as the PDL.

To enable this feature, in Device Settings > Administrator > General, select
Send Application name.

User Guide3-4

Device Settings

Associate Profile with Application

With this feature, an administrator can set all printing from each installed
application to use the same driver settings as defined in a profile. Before using
this feature:

A profile must be created in the Profiles dialog box, accessed from any
Printing Preferences tab.

An association must be created between a profile and an application in the
Application Based Printing dialog box, accessed from the Profiles dialog
box.

This feature is enabled by default. To disable this feature, in Device Settings >
Administrator > General, clear the Associate Profile with application check
box.

Password Protect Administrator Settings

With this feature, an administrator can set Password protect administrator
settings in the Administrator Settings dialog box to prevent unauthorized

changes in this dialog box. If selected, this setting prompts you to enter a
password and confirm the password. This password protection blocks access to
all Administrator Settings options.

Setting the Administrator Password

In Device Settings > Administrator > General, select Password protect

1

administrator settings.

In the Password dialog box, enter a password, using at least 4 and no more

2

than 16 characters. Reenter the password in Confirm password and click OK.

Clearing the Administrator Password

In Device Settings, click Administrator.

1

In the Enter Password dialog box, type the password and click OK.

2

In the Administrator Settings dialog box, clear the Password protect

3

administrator settings check box and click OK.

Hide Factory Default Profile

With this feature, an administrator can hide or show the Factory Default profile
in the Quick Print tab and the Profiles dialog box.

With the check box selected, the Factory Default profile does not appear in
the lists.

With the check box cleared, the Factory Default profile appears in the lists.

Hide Lower Pane

With this feature, an administrator can reduce the size of the Printing
Preferences dialog box by hiding the lower pane. The overview images and
settings list are removed from view. PDL selection, Profiles buttons, and the
Print preview check box are still available.

For some screen display and screen resolution settings, the Hide lower pane
check box is selected automatically.

Printer Driver 3-5

Device Settings

SNMP Settings

Simple Network Management Protocol (SNMP) is an application layer protocol
that governs the management of devices agents, and network management
systems. Managed devices, such as printing systems, collect and store
management information for the network management systems. SNMP security
levels are specified by settings in the SNMP settings dialog box. With
SNMPv3, encryption and authentication support are provided. SNMP settings
must be made in the printer driver and in the printing system’s home page.

The following SNMP options are available:

SNMPv1/v2c

It communicates with the managed device using Read community name
and Write community name.

SNMPv3

Security enhancements for authentication and encryption require a user
name and password. Authentication and privacy options are available by
clicking Settings.

Apply to other models

This option displays a list of installed printing systems to apply the selected

SNMP settings.

SNMPv3 Options

You can select SNMPv3 options for secure communication with the printing
system.

Authentication

This option provides an algorithm to check that a transferred file has arrived
intact. Message Digest 5 (MD5) and Secure Hash Algorithm 1 (SHA1) are hash
algorithms used to authenticate packet data.

MD5

This option provides a cryptographic hash function with a 128-bit hash value.

SHA1

This option produces a message digest that is 160 bits long. SHA1 is the
successor to MD5.

Privacy

This option uses encryption for secure communication. It is available after you
select the Authentication option. You may select one Privacy option.

DES

This option uses the Data Encryption Standard for encryption. DES turns
cleartext into ciphertext via an encryption algorithm. It encrypts and decrypts
data using 8-byte blocks and a 56-bit key.

AES

This option uses the Advanced Encryption Standard for encryption. AES is a
symmetric block cipher that can process data blocks of 128 bits, using cipher
keys with lengths of 128, 192, and 256 bits. It is more secure than DES.

Selecting SNMP Settings

In Device Settings > Administrator > General, click SNMP Settings.

1

Select SNMPv1/v2c or SNMPv3.

2

User Guide3-6

Device Settings

For SNMPv1/v2c, type the Read community name and Write community
name, to a maximum of 32 characters.

For SNMPv3, type a User name to a maximum of 32 characters, and a
Password from 8 to 32 characters.

To set authentication and privacy options for SNMPv3, click Settings.

3

In the SNMPv3 Settings dialog box, select from the available options, and click

4

OK.

Under Apply to other models, you can choose from available models. The

5

SNMP settings are applied to all selected models.

Click OK.

6

Job E-mail Notification

With this feature, an administrator can send an e-mail address with a print job.
When the job finishes printing, the device sends an e-mail notification to the e­mail address. This is useful when the device is printing many jobs and a user
must wait for a job to print.

For a restricted user in a client/server environment, the Administrator button in
Device Settings becomes the Identity button. A user can enter e-mail
notification data in the Identity Settings dialog box.

Lock Settings

Selecting E-mail Notification Options

In Device Settings > Administrator > General, select Notify when printing is

1

completed.

Choose an e-mail address option:

2

Select Use specific e-mail address, and type a valid e-mail address. In a
client/server environment, a client user can change this address.

Select Prompt for e-mail address, and click OK. When you click OK in the

Print dialog box, type a valid e-mail address in the Print Options or Identity
Settings dialog box, and click OK.

Select Notify when printing is interrupted if you want to be alerted of a

3

printing problem.

Click OK in all dialog boxes.

4

With this feature, an administrator can specify settings at the tab or feature level
in the driver, and then lock them. The settings are then applied to all print jobs,
and changes are restricted. The settings are locked in Device Settings >
Administrator > Lock Settings. For example, a driver setting could be set for
printing duplex documents. This would save paper, resulting in cost savings and
ecological benefits.

Printer Driver 3-7

Device Settings

Locking a setting will also lock the feature where it appears in other tabs. For
example, selecting Duplex will also select and lock that feature in the Quick
Print and Basic tabs.

The administrator can also set a password that is required to temporarily unlock
a feature.

In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.

Lock Settings Options

The Lock Settings tab displays driver settings that an administrator can lock.
Once locked, user changes are restricted and the settings are applied to all print
jobs. Once the settings are made, the Password settings option can be
accessed. This lets an administrator control usage of paper and toner amounts.

EcoPrint

This option locks the EcoPrint setting selected in the Quick Print, Basic, or
Imaging tabs.

Duplex

This option locks the current Print on both sides setting selected in the
Quick Print or Basic tabs.

Multiple pages per sheet

This option locks the current Pages per sheet setting in the Quick Print tab
and the Multiple pages per sheet setting in the Layout tab. The Pages per

sheet option in the Layout tab is not locked.

Profile with application

This option locks a defined profile of driver settings by application.

Job tab

This option locks settings selected in the Job tab.

Security watermark

This option locks the Security Watermark settings selected in the
Advanced tab. Security Watermark is an optional plug-in.

Watermark

This option locks the Watermark settings selected in the Advanced tab.

Password settings

The password set by the administrator locks the selected driver features.
When the administrator sets the password, the Unlock icon appears in the
driver tabs or the Application Based Printing dialog box. To unlock a
feature, click Unlock and type the password.

Locking Driver Settings

In Device Settings > Administrator, click Lock Settings.

1

Select the check box for each driver feature to be locked.

2

Select the Password settings check box if you wish to set a password to

3

temporarily unlock settings.

In the Password Settings dialog box, type a password from 4 to 16 characters.
Retype the password in Confirm password, and click OK.

User Guide3-8

User Login

Device Settings

To remove the password, clear the Password settings check box. In the
Unlock Password dialog box, type the password, and click OK.

To save your Lock Settings selections, click OK.

4

When a password is set, the Unlock icon appears in driver tabs where the
locked features appear. To unlock a feature and change its settings temporarily,
click Unlock and type the password.

User login provides job restriction by user, in contrast to the Job accounting
feature, which assigns privileges by division or department. A maximum of 100
login user names and passwords can be registered at the printing system and
100 User IDs and passwords can be stored in the printer driver for use with
multiple printing systems.

User login adds users with a user name and password. The user name can
be in user principal name (UPN) format: [e-mail]. The UPN
format supports multiple domains. The UPN format is not needed if the default
domain registered in the device is used.

This feature limits printing privileges to specified users for secure printing and
accounting. The number of pages printed by each user will be tracked by the
printing system.

Users added in the printer driver must also be manually registered at the
printing system’s operation panel.

In a client/server environment, some options are unavailable to a client
computer.

For a restricted user in a client/server environment, the Administrator button in
Device Settings becomes the Identity button. A user can enter User Login
data in the Identity Settings dialog box.

User Login Options

User login settings selected in the driver are applied to every print job sent from

your computer.

Use specific name

This option can be used to specify a name and password to use the same
User login for every print job. If this option is selected, the user does not
have to type the name and password for each print job.

A client computer in a client/server environment can accept the default name
and password set by the administrator or type another name and password.
Clicking Reset restores the default values.

Prompt for name

This option prompts the user for a name and password. You can use a name
that is not on the list, and the name is not added to the list. When sending a
print job, type a name and password when prompted, then click OK to print.

Prompt for name and validate

This option prompts for a name and password. For the job to print, the name
and password entered must be on the Login user name list. You can use
the login user names entered in the Login user name list of the driver.
When sending a print job, type a name and password when prompted, then
click OK to print. This option ensures that the job prints, only after verifying
that the selected name is saved in the driver.

Printer Driver 3-9

Device Settings

Validate user name (computer) or prompt for login user name

This option searches for the Windows User name in the driver’s Login user
name list. Validation is done every time the user prints a job. If the Windows
User name exists in the Login user name list, the associated driver Login
user name and password from the list are used for the print job. If the Login
user name is not associated with the Windows User name, a message

appears to prompt you to enter the Login user name and password you
want associated with your name.

If a match is not found, the driver checks for administrator or user
permissions. With user permissions, the print job is canceled, and the user is
prompted to contact an administrator to establish printing permissions. With
administrator permissions, the driver prompts for the Login user name and
password. Along with the Windows User name, these are then added to the
list so succeeding print jobs do not require the user to enter a Login user

name and password again.

Login user name

Click to add, delete, edit, import, or export login user names and passwords.
Once a Login user name list is created, the list can be exported as a group
by saving it as a text file (.CSV, .KXC., and .TXT). To import a Login user

name list, browse for an existing list and save it in your printer driver.

Printing with User Login

After login user names are assigned and user login mode is set to On at the
printing system, you can choose User login to print in user login mode.

In a client/server environment, the client is automatically set to the User Login
selection made in the server.

In Device Settings > Administrator Settings > User Login, select User

1

Login.

Select a User Login option:

2

Use specific name

Prompt for name

If you select the Use specific name or Prompt for name option, proceed to
step 5.

Note: The remaining User Login options become available when you create
a login user name list.

Under the Login user name list, click the buttons to view and manage the list.

3

Select from the remaining User Login options:

4

Prompt for name and validate

Validate user name (computer) or prompt for login user name

Click OK in all dialog boxes.

5

Print the document from the application.

6

User Guide3-10

7

Job Accounting

Device Settings

When the Print Options or Identity Settings dialog box appears, type or select
a name and password, and click OK.

With this feature, an administrator has control of the printing system. With Job
accounting, account IDs (identification numbers) can be assigned to users or
departments. A specific account ID can be assigned, and then required before
printing. After account IDs are created, from the printing system operation panel
you can view the number of copies associated with a specific ID, as well as limit
the number of copies for individual IDs. Account IDs can be a maximum of 8
digits.

Note: Job accounting must be enabled on the printing system. A maximum
of 100 account IDs can be assigned on the printing system and stored in the
printer driver.

In a client/server environment, some options are unavailable to a client
computer.

For a restricted user in a client/server environment, the Administrator button in
Device Settings becomes the Identity button. A user can enter Job Accounting
data in the Identity Settings dialog box.

Job Accounting Options

Job accounting supports the following options:

Use specific account ID

Select this option to track the print jobs of a user or group with an account ID.
It sends the account ID with each print job.

When printing, the user can select a different account ID in the Job tab. The
default selection in Administrator > Job Accounting is not changed.

A client computer in a client/server environment can accept the default
account ID set by an administrator or type another account ID. Clicking

Reset restores the default values.

Prompt for account ID

Select this option to track the print jobs of a user or group with an account ID
as well as prompt for an account ID. At the time a print job is sent, the user is
prompted to enter a Job accounting ID.

Account IDs

Add, edit, or delete account IDs from the list. A maximum of 100 account IDs
can be stored in the driver. When connected through a TCP/IP port or WSD
port, you can retrieve an account ID list stored on a printing system. After an
account ID list is created, the list can be exported as a group by saving it as
a text file (.CSV, .KXC, .TXT). To import an account ID list, browse for an
existing list and open it.

Prompt for account ID and validate

Select this option to prompt for an account ID that is saved in the driver.
When sending a print job, type an account ID when prompted, and then click
OK to print. The account ID is validated against the account ID list. If typed
incorrectly, you are prompted to type it again.

Display account ID list

Printer Driver 3-11

Device Settings

Select this option to display the account ID list at the time of printing. The
print job can be assigned to a user or group. The account ID list is stored in
the driver and more than one ID must be established for the list to appear.

Validate user name (computer) or prompt for account ID

This option searches for the Windows User name in the driver’s Account
IDs list. Validation is done every time the user prints a job. If the Windows

User name exists in the Account IDs list, the associated driver account ID
from the list is used for the print job. If the Account ID is not associated with
the Windows User name, a message appears to prompt you to enter the
Account ID you want associated with your user name.

If a match is not found, the driver checks for administrator or user
permissions. With user permissions, the print job is canceled, and the user is
prompted to contact an administrator to establish printing permissions. With
administrator permissions, the driver prompts for the account ID. Along with
the Windows User name, this is then added to the list so succeeding print
jobs do not require the user to enter an account ID again.

Retrieving an Account ID List

In Device Settings > Administrator > Job Accounting, select Job

1

Accounting, and click Retrieve.

In the Retrieve Job Accounting List dialog box, enter a User name and

2

Password, and then select the authentication type.

Click OK.

3

The retrieved account ID list replaces the existing list.

Adding or Editing an Account ID

In Device Settings > Administrator > Job Accounting, select Job

1

accounting.

To create an account ID, click Add.

To edit an existing account ID, select it from the list and click Edit.

Under Account ID, enter a number to a maximum of 8 digits.

2

Under Description, enter a description of the account ID, such as a user or

3

group.

Under User name, enter a Windows User name, to a maximum of 20

4

characters. The User name is not case-sensitive.

Click Add to add the name to the User names (computer) list. A maximum of

5

100 names can be added to each account ID.

To remove an account ID from the list, select it and click Delete.

6

Click OK.

7

User Guide3-12

Device Settings

Printing with Job Accounting

In Device Settings > Administrator > Job Accounting, select Job

1

accounting.

Select a Job Accounting option:

2

Use specific account ID

Prompt for account ID

If you select the Use specific account ID or Prompt for account ID option,
continue to step 5.

Note: The remaining Job accounting options become available when you
create an account ID list.

Next to the Account IDs list, click the buttons to view and manage the list.

3

Select from the remaining Job accounting options:

4

Prompt for account ID and validate

Display account ID list

Validate user name (computer) or prompt for account ID

Net Manager

Click OK in all dialog boxes.

5

Print the document from the application.

6

For some options, when the Print Options or Identity Settings dialog box

7

appears, type or select an account ID, and click OK.

Net Manager is a server-based application that provides centralized user

authentication, authorization, user access control, and secure pull printing
features. The Net Manager application must be installed separately. It is also
necessary to make settings in the printer driver Device Settings >

Administrator > Net Manager to integrate with Net Manager. This Net
Manager driver feature is installed as an optional component of the driver.

The XPS driver does not support Net Manager. For more information about Net
Manager, please contact your printing system dealer.

An administrator can set the Net Manager server and user information for users
and groups to print according to defined policies. When Auto detect site server
address is selected, Server becomes Master server. You can enter the master
server address, and the site server is automatically retrieved for authentication.
This allows network printing at any company location without changing the
server address each time.

When policies restrict printing features, Net Manager reconfigures the printer
driver so that the restricted printing features are unavailable to the user or
group. The Net Manager options let you choose how conflicts are handled
between a policy and a driver selection.

With secure pull printing, you can select the printing device that will print after
sending the job. To use the secure pull printing feature, the driver must be

Printer Driver 3-13

Device Settings

connected to the Net Manager spooler server using the Net Manager spooler
port. Print jobs are held in the Net Manager spooler server until the user is
authenticated on the printing system.

For a restricted user in a client/server environment, the Administrator button in
Device Settings becomes the Identity button. A user can enter Net Manager
data in the Identity Settings dialog box. If you select Use Windows

authentication, the Identity button can not be used.

Selecting Net Manager Options

In Device Settings > Administrator > Net Manager, select Net Manager.

1

Enter the server address.

2

If site servers are managed by the master server, select Auto detect site
server address. Under Master server, enter the master server address.

Enter the port number. The default port number is 9094.

3

Select an authentication option:

4

Use Windows authentication

Select to use Windows login information for Net Manager authentication.
The Net Manager Login dialog box does not appear during printing unless
Windows authentication fails. When selected, continue to step 6.

Use specific name

Select to enter specific login information. When selected, continue to step 5.

Type the Login user name and Password. The Login user name can be in the

5

user principal name (UPN) format to support multiple domains:
[e-mail]

You can select No notifications for policy conflicts if you do not want a

6

message to appear when policy conflicts occur during printing. When selected,
choose a printing result:

Continue printing

Apply the policy and print the job

Cancel printing

Cancel the print job

Click OK in all dialog boxes.

7

Printing with Net Manager

From the application, open the Print dialog box. You can click Preferences or

1

Properties to open the Properties dialog box and view printing restrictions set

by the policy.

If the Net Manager Login or Identity Settings dialog box appears, enter a

2

Login user name and password. This dialog box is generated when an invalid or
blank Net Manager user name or password is set in the driver. The Net
Manager Login dialog box does not appear if Use Windows authentication is

User Guide3-14

User Settings

Device Settings

selected in Administrator > Net Manager, except when the Windows
authentication fails.

You can click Do not ask again to use the most recently-saved Login user

3

name and password for each print job. When selected, the Net Manager Login
dialog box does not appear again.

Click Log in to send the print job to the Net Manager spooler server, where the

4

Login user name and password are authenticated.

The print job appears on the Job tab on the main Net Manager web application.

Depending on the Net Manager settings and before the job is printed, the Print

5

Options dialog box appears with information about your print quota. Click OK to

continue.

On the printing system’s operation panel, enter your authentication credentials

6

to release spool jobs. You can print from any printing system managed by the
Net Manager server.

With this feature, you can specify user and department names, select the
default unit of measure, and change the driver display language.

In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.

Identification

With this feature, you can identify your print job with a User name and
Department name, to a maximum of 31 characters. Double-byte characters are

supported. The User name can be used to identify a print job stored on the
storage device.

In a client/server environment, a client user can change the User name. This
does not change the default user name selection in the server.

Setting User Identification

In Device Settings > User, type your preferred name in the User name text

1

box.

Type your department or group name in the Department text box.

2

You can type a maximum of 31 characters in the User name and Department
text boxes.

Click OK in all dialog boxes.

3

Units

With this feature, you can set Inches or Millimeters as the unit of
measurement. This is used for the following settings:

Page Sizes settings in the Basic tab.

Spacing setting in the Add Watermark and Edit Watermark dialog boxes in
the Advanced tab.

Printer Driver 3-15

Device Settings

Poster settings and Gutter settings in the Layout tab.

Selecting a Unit of Measurement

In Device Settings > User, select Inches or Millimeters.

1

Click OK in all dialog boxes.

2

Language Preference

With this feature, you can specify the user interface language of Device
Settings in Properties and all tabs of Printing Preferences.

Available languages vary depending on your locale and your computer settings.

Setting Language Preference

In Device Settings > User, select the desired language from the Select

1

language list.

Click OK in all dialog boxes.

2

Page Description Languages (PDL)

With this feature, you can specify the contents and layout of a printed page. In
Device Settings, you can choose from PCL XL (Printer Command Language
XL), PCL 5e, KPDL (Kyocera Page Description Language), or PDF (Portable
Document Format). To add PDF to the list of PDL choices, you must install the
Output to PDF plug-in. The printer default is PCL XL, which is suitable for most
printing purposes.

After you select a PDL, the selection appears in the lower corner of the overview
image in Device Settings and in all Printing Preferences tabs. You can
change the PDL temporarily from any Printing Preferences tab.

In GDI compatible mode, vector graphics are rasterized for printing as bitmap
images. Use the GDI compatible mode option to improve the output quality of
the graphic created by the application.

In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.

If your application supports the XML Print Specification, then XPS printing can
be performed after installing the XPS driver. With the XPS driver, the only
available PDL is XPS.

PDL Options

The PDL options, available in the Page Description Languages (PDL) dialog
box, are accessed in Device Settings.

PCL XL

The most recent version of HP PCL and PCL 6. This PDL includes PCL 5e
features. PCL XL lacks backward compatibility with earlier PCL versions,
though it is enhanced over PCL 5e in these areas:

Reduced file size

Better print speed

Faster return to application

Supports Security watermark

User Guide3-16

Device Settings

Supports Line thinning

PCL 5e

Fully compatible with earlier PCL versions

Bidirectional communication support

Wide selection of fonts for use with Microsoft Windows applications

Complex graphics might not print as well

Start of the page/End of the page available in Prologue/Epilogue

KPDL

KPDL is used when printing from applications that support PostScript 2 or 3.

An emulation of PostScript printing

Strong graphics reproduction

Print speeds may be slower than PCL 5e

Requires more printing system memory than PCL 5e

Enables native TrueType font downloading

Supports most Graphics settings options

EMF Spooling unavailable when Data passthrough is selected.

PDF

Output to PDF is a plug-in that lets you print or save documents from multiple

sources to Adobe Portable Document Format (PDF). The PDF format is
independent of the operating system and application software used to create
documents.

An alternative to existing commercial applications for creating PDF
documents

Retains original document appearance

Can be viewed and printed on operating systems that display PDF content

Some driver features unavailable

PDL Settings

For some page description languages, additional settings are available in the

Page Description Languages (PDL) dialog box.

PCL XL Settings

Skip blank pages

This option prevents the printing system from outputting any page that
contains no data, or that has, at most, one space character. Selecting this
option can save paper, and result in comparatively faster printing times.

Select Off to print all pages, including blank pages.

Select On to skip all blank pages.

Select Use layout settings to print all pages when Booklet, Duplex, or
Multiple pages per sheet features are used. Otherwise, blank pages are
skipped.

Smart duplex printing

This option automatically keeps a sheet of paper from being sent through the
duplex unit if the sheet is only printed on one side. The duplex unit is
bypassed for the following types of print jobs: a one page document, one
page from a multi-page document, or a multi-page document that prints onto

Printer Driver 3-17

Device Settings

a single sheet. Selecting this option can reduce wear on the mechanical
duplex unit, and result in comparatively faster printing times.

KPDL Settings

Skip blank pages

This option prevents the printing system from outputting any page that
contains no data, or that has, at most, one space character. Selecting this
option can save paper, and result in comparatively faster printing times.
When selected, Data passthrough is unavailable.

Select Off to print all pages, including blank pages.

Select On to skip all blank pages.

Select Use layout settings to print all pages when Booklet, Duplex, or
Multiple pages per sheet features are used. Otherwise, blank pages are
skipped.

Smart duplex printing

This option automatically keeps a sheet of paper from being sent through the
duplex unit if the sheet is only printed on one side. The duplex unit is
bypassed for the following types of print jobs: a one page document, one
page from a multi-page document, or a multi-page document that prints onto
a single sheet. Selecting this option can reduce wear on the mechanical
duplex unit, and result in comparatively faster printing times.

Data passthrough

This option reduces errors when printing complex jobs from applications that
use PostScript formatting. When selected, EMF spooling is unavailable in
the Advanced tab.

PDF Settings

Provides options for printing and saving documents to Adobe PDF format.
See PDF topics for details.

Selecting a PDL in Device Settings

In Device Settings > PDL, select the desired page description language from

1

the Available languages list.

If you select PCL XL, you can select Skip blank pages and Smart duplex
printing.

If you select KPDL, you can select Skip blank pages and Smart duplex

printing or Data passthrough. Note that if you select Data passthrough,
EMF spooling is unavailable in the Advanced tab.

If you select PDF, you can click PDF Settings to open the PDF Settings
dialog box.

You can select the GDI compatible mode option to improve the output quality

2

of graphics created by your application.

When Skip blank pages is set to On or Use layout settings, GDI compatible
mode is unavailable.

Click OK in all dialog boxes.

3

PDF

With this plug-in feature, you can print and save documents from multiple
sources to Adobe PDF format. This feature can be used as an alternative to
existing commercial applications for creating PDF documents. Documents

User Guide3-18

Device Settings

saved as PDF retain their original appearance, and can be viewed and printed
on operating systems that display PDF content.

For a document using mixed paper sizes, all pages in the PDF use the size of
the first page.

Note: With PDF selected as the PDL, only a limited set of driver options are
available.

PDF Options

You can select PDF options if you have installed the Output to PDF plug-in.

The following options are available in the PDF Settings dialog box:

Embed fonts

This option ensures that document fonts appear accurately in the PDF file on
screen. This option ensures accurate reproduction but significantly increases
the file size.

Compress data

This option enables flat compression for the generated PDF document. This
option significantly reduces the file size.

Print and save options

From the list, select whether to print (Print only), save a PDF file (Save to
file), or both (Print and save). If a save option is selected, additional options
are available in the PDF Settings dialog box.

Save as color

This option saves the PDF as a color document. This option does not appear
when Print only is selected.

Automatically save to default folder

Select to save a PDF file automatically in a default folder. Browse to a
location to save your PDF file.

Date and time

Select the check box to use the same file name plus the current date and
time whenever the file is saved. Clear the check box to replace an existing
file, if a file with the same name already exists.

Encryption

Encryption adds the selected level of encryption to the PDF. When selected,
password protection is available so that a document cannot be opened or
altered by unauthorized users.

Arc4 40

This encryption option provides low level security for a PDF document. This
option supports Adobe Acrobat and Adobe Reader 6.0 or earlier.

Arc4 128

This encryption option provides low level security for a PDF document. This
option supports Adobe Acrobat and Adobe Reader 6.0 and later.

AES 128

This encryption option provides high level security for a PDF document. This
option supports Adobe Acrobat and Adobe Reader 7.0 and later.

AES 256

Printer Driver 3-19

Device Settings

This encryption option provides high level security for a PDF document. This
option supports Adobe Acrobat and Adobe Reader 9.0 and later.

Password protection

Select passwords for changing security settings and for opening a
document. Passwords are supported to a maximum of 16 characters.

Change security settings

Select the check box and type an owner password. Within Adobe Acrobat,
this password is required to change the document restrictions in the Files >
Properties > Security section. When a document with this password is
opened in Adobe Reader, it cannot be printed or edited, and document data
cannot be copied.

Open document

Select the check box and type a user password. The user password must be
entered at the time the PDF document is opened. This password must be
different from the owner password.

Printing and Saving to PDF

In Device Settings > PDL, in the Available languages list select PDF.

1

Click PDF Settings.

2

XPS Driver

In the PDF Settings dialog box, under Print and save options select whether

3

to print or save or both.

If a save option is selected in step 3, select additional folder, encryption, and

4

password options.

Click OK in all dialog boxes.

5

Open and print the document.

6

Name and save the PDF file.

7

For Windows 10, Windows Server 2016, Windows 8.1, Windows Server 2012
R2, Windows 8, Windows Server 2012, Windows 7, Windows Server 2008 R2,
and Windows Server 2008, you can use the XML Paper Specification (XPS).
This Page description language provides an additional method for displaying,
processing, and printing documents. As both a PDL and a document format,
XPS requires compatible printing system hardware and software written for the
Windows Presentation Foundation (WPF) architecture. PCL and KPDL are not
compatible with an XPS environment. Therefore, an XPS driver supports a
single PDL setting. The XPS driver can be installed from the Product Library
disk. In the Installation Method menu, click Custom Mode, and on the
Custom Installation page, select KX XPS DRIVER.

Some driver features are unavailable when using the XPS driver. The user
interface varies between the KX XPS DRIVER and the KX DRIVER.

User Guide3-20

Device Settings

XPS Options

You can select XPS options when using the XPS driver.

The following options are available in the XPS Settings dialog box:

Print and save options

From the list, select whether to print or save or both. If a save option is
selected, additional options are available in the XPS Settings dialog box.

Automatically save to default folder

Select to save an XPS file automatically in a default folder. Browse to a
location to save your XPS file.

Date and time

Select the check box to use the same file name plus the current date and
time whenever the file is saved. Clear the check box to replace an existing
file, if a file with the same name already exists.

Printing and Saving to XPS

In Device Settings > PDL, click XPS Settings.

1

In the XPS Settings dialog box, under Print and save options, select whether

2

to print or save or both.

If a save option is selected in step 2, select additional folder options.

3

Click OK in all dialog boxes.

4

Open and print the document.

5

Name and save the XPS file.

6

Compatibility Settings

With this feature, you can specify media source values, disable reverse order
printing for face-up output, override the application's Collate setting, and
combine the Source and Media type lists in the Basic tab.

In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.

You can restore all the options in the Compatibility Settings dialog box to the
default by clicking Reset.

Media Source Enumeration

Media source enumeration supports compatibility for media source values

unique to the printer driver, such as those for cassettes or feeders. Your newly
installed printer driver maintains identical media source support with the driver it
replaces, whether for this driver or one from another manufacturer. If media
source macros exist for the older driver, then the alignment of media source
values maintains support without the need to change the macros.

Use the Driver Info utility (\Utility\Driver Info\DrvInfo.exe) to compare the
source values for all installed drivers.

Printer Driver 3-21

Device Settings

If the values for a given media source differ between printer drivers, you can
reassign an enumerated value to create a match between the drivers.

Setting Media Sources

In Device Settings > Compatibility, from the Media source enumeration list

1

select the paper supply method. The current value is listed in the Enumerated
value box.

Type an Enumerated value for the media source, and click Apply. To align

2

settings with a different driver, this value should align with those in the other
driver.

Click OK in all dialog boxes.

3

Disable Face-Up Reverse Page Order

With this feature, you can produce the first page of a face-up job on top and the
last page on the bottom. Selections vary by printing system model.

With the check box selected, the Collate: Off (reverse order) option in the
Basic tab is disabled.

With the check box cleared, the Collate: Off (reverse order) option in the

Basic tab is enabled.

Setting Face-Up Reverse Page Order

In Device Settings > Compatibility, select Disable face-up reverse page

1

order.

Click OK in all dialog boxes.

2

Ignore Application Collation

With this feature, you can bypass the Collate setting in software applications,
and gives priority to the printer driver setting.

With the check box selected, the printer driver Collate setting is used.

With the check box cleared, the application Collate setting is used.

Selecting Printer Driver Collation

In Device Settings > Compatibility, select Ignore application collation.

1

Click OK in all dialog boxes.

2

Combine Source and Media Type Lists

With this feature, you can change the driver's Basic tab so that Media type and
Source are combined into one list, labeled Source. In the combined list, Media
types are listed first, followed by cassettes and Multipurpose tray.

Creating a Combined Source List

In Device Settings > Compatibility, select Combine source and media type

1

lists.

Click OK in all dialog boxes.

2

User Guide3-22

Removing a Plug-in

You can remove an installed plug-in from the driver. If removed, the plug-in
features do not appear in the driver interface.

Note: To remove the Output to PDF module, PDF must not be selected as
the PDL.

In Device Settings, click Kyocera logo > Plug-in.

1

Select a plug-in module from the list and click Delete, then Yes.

2

Click OK in all dialog boxes.

3

Device Settings

Printer Driver 3-23

4 Quick Print

In the Quick Print tab, you can apply basic print settings to print jobs. You can
select options quickly in a simple user interface.

Any Quick Print settings can be saved as a group, called a profile, and applied
to any print job. Profiles support common printing tasks.

To return to the original settings, click Reset. The Reset button is available
when accessing the printer driver from the application's Print dialog box.

The administrator can set the view of the Quick Print tab through the

Installation process, or in Device Settings > Administrator.

Quick Print Options

You can set up to 5 print options on the Quick Print tab. You can create your
own customized view of print options with Edit Quick Print Options. You can
also select from profiles that have been set with predefined options for
frequently run print jobs.

Orientation

With this feature, you can specify the paper orientation of the print job. Click the
Orientation icon repeatedly to change between portrait, landscape, rotated
portrait, and rotated landscape printing formats. The rotated options rotate the
job orientation 180 degrees.

Orientation also appears in the Basic tab. Changes in Quick Print or Basic
tabs are reflected in the other tab.

User Guide4-1

Collate

With this feature, you can specify the order in which the pages of a multiple
copy job are printed.

Click the Collate icon to change between Off, On, On (reverse order), and Off
(reverse order). Selections vary by printing system model.

With On selected, the first time the print job is sent to the printing system the
data is rendered as page images in the printing system's memory. The
remaining job copies are printed from the stored data. This avoids the extra
processing involved in sending every copy from the computer to the printing
system.

With On selected, the driver prints the complete job set by set (123, 123). With
Off selected, it prints each page by set (111, 222). For example, with On
selected, three copies of a five-page document outputs as pages one through
five in succession, three times.

The printer driver automatically overrides the application's Collate setting and
uses the printer driver setting. You can use the application's Collate setting by
clearing the Ignore application collation check box in the Compatibility
Settings dialog box accessed from Device Settings.

If On (reverse order) or Off (reverse order) is selected, the printed pages
appear in reverse order (321, 321). One or both of these options are available
when Printer default is not selected under Destination in the Basic tab.

Collate also appears in the Basic tab. Changes in Quick Print or Basic tabs
are reflected in the other tab.

Quick Print

Duplex

With this feature, you can print on both sides of each page. Click the Duplex
icon repeatedly to change between flipping on long edge, flipping on short edge,
and off. A duplex unit can turn the paper over to allow printing on the reverse
side. Flip on long edge or Flip on short edge must be selected to print on both
sides of the cover and insert pages.

Flip on long edge

Turn the long edge of the page to view the content.

Flip on short edge

Turn the short edge of the page to view the content.

When the document contains blank pages and you do not want to include them
in the print job, under Page Description Languages (PDL) > Skip blank

pages, select On. To include the blank pages in the print job, select Off or Use
layout settings.

Duplex should be turned on before using Lock Settings. When Duplex is

turned off, using Lock Settings makes Duplex unavailable to all users.

An administrator can ensure that all jobs are printed on both sides by selecting

Device Settings > Administrator > Lock Settings, and then selecting Duplex.

Duplex also appears in the Basic tab. Changes in Quick Print or Basic tabs

are reflected in the other tab.

Pages per Sheet

With this feature, you can print several pages on a single sheet of paper for the
purpose of reviewing the document and conserving paper. The size and
readability of the multiple pages decrease as the number of pages per sheet is
increased. Click the Pages per sheet icon repeatedly to change between 2
pages per sheet, 4 pages per sheet, and off.

Printer Driver 4-2

Quick Print

This feature also appears as Multiple pages per sheet in the Layout tab. You
can select additional pages per sheet, set the arrangement of the pages, and
print borders around each of the pages.

When Pages per sheet is selected, Scaling and Poster are unavailable in the
Layout tab.

When the document contains blank pages and you do not want to include them
in the print job, under Page Description Languages (PDL) > Skip blank

pages, select On. To include the blank pages in the print job, select Off or Use
layout settings.

Pages per sheet should be turned on before using Lock Settings. When
Pages per sheet is turned off, using Lock Settings makes Pages per sheet

unavailable to all users.

An administrator can ensure that all jobs are printed with multiple pages on a
sheet by selecting Device Settings > Administrator > Lock Settings, and
then selecting Multiple pages per sheet.

EcoPrint

With this feature, you can change the text and graphics to appear lighter in the
print job. EcoPrint does not increase print speed. Click the EcoPrint icon to
change between on and off.

EcoPrint also appears in the Basic tab and in the Imaging tab. Changes in
Quick Print, Basic, or Imaging tabs are reflected in the other tabs.

EcoPrint should be turned on before using Lock Settings. When EcoPrint is

turned off, using Lock Settings makes EcoPrint unavailable to all users.

An administrator can ensure that all jobs are printed in EcoPrint mode by
selecting Device Settings > Administrator > Lock Settings, and then
selecting EcoPrint.

Edit Quick Print Options

The assortment of icons at the top of the Quick Print tab can be customized to
include features that you use most often. Any number of icons from 0 to 5 can
be displayed. All icons can be removed from view if you want to use only the

Printer profiles options in the Quick Print tab.

Note: An administrator can hide the Edit button by selecting Hide Edit Quick
Print control in Device Settings > Administrator. The Edit button is
unavailable when the driver is accessed from an application’s Print dialog box.

Selecting Quick Print Options

In Control Panel, right-click your printing system model and click Printing

1

Preferences.

Select the Quick Print tab.

2

Click Edit.

3

In the Edit Quick Print Options dialog box:

4

To add a feature to the Quick Print tab, select the feature under Available,
and click the arrow to move the feature to Selected. A maximum of 5
features can appear under Selected.

User Guide4-3

Profiles

To remove a feature from the Quick Print tab, select the feature under
Selected, and click the arrow to move the feature to Available. To use only

the Printer profiles in the Quick Print tab, move all features to Available.

Click the up or down arrows to change the position of the features under
Selected. The feature at the top appears first in the Quick Print tab.

To restore the list to factory default options, click Reset.

Click OK to save your settings.

5

With this feature, you can save printer driver settings as a profile. You can
select multiple options in the Quick Print tab and the other Printing
Preferences tabs, save them to a profile, and use all of them at once when you
apply the profile. You can then use that profile to print the same type of print job
again without having to reselect all the settings. In Printing Preferences, the
Save As and Profiles buttons appear at the bottom of all tabs.

A maximum of 26 profiles can be established in one driver, including the
Factory Default profile. In Device Settings > Administrator, you can choose
to hide the Factory Default profile. Settings made in Device Settings cannot
be saved to a profile.

Any profile except Factory Default can be edited, deleted, imported, and
exported.

Quick Print

Selecting a Profile

Quick Print tab

In the Quick Print tab, select a profile. The settings list shows a summary of

1

settings for that profile.

Click Apply.

2

Click OK.

3

Profiles dialog box

In any of the Printing Preferences tabs, click Profiles.

1

In the Profiles dialog box, select a profile. The settings list shows a summary of

2

settings for that profile.

Click Apply.

3

Click OK.

4

Saving a Profile

The Save As Button

Set the printing options you want for your print job by opening Printing

1

Preferences and selecting all your driver settings.

Printer Driver 4-4

Quick Print

In any tab, click Save As.

2

To identify the profile, type a Name, select an Icon, and type a Description.

3

Click OK to save the profile.

4

The newly added profile appears in the Profiles dialog box and the Quick Print
tab.

Note: To reset the printer driver to default settings, select the Factory Default
profile, if available, and then click Apply. This clears the settings of a selected
profile.

The Profiles Button

Set the printing options you want for your print job by opening Printing

1

Preferences and selecting all your driver settings.

In any tab, click Profiles.

2

Click Save.

3

To identify the profile, type a Name, select an Icon, and type a Description.

4

Click OK to save the profile.

5

The newly added profile appears in the Profiles dialog box.

Click OK to close the dialog box.

6

The newly added profile appears in the Quick Print tab.

Note: To reset the printer driver to default settings, select the Factory Default

profile, if available, and then click Apply. This clears the settings of a selected
profile.

Editing a Profile

In any tab, click Profiles.

1

In the Select profile section, select the profile to be edited, and then click Edit.

2

You can edit any of the three options: Name, Icon and Description.

3

Click OK to save the edited changes.

4

The newly edited profile appears in the Profiles dialog box and the Quick Print
tab.

Click Apply to use the selected profile in the current print job, or click OK to

5

close the dialog box.

User Guide4-5

Deleting a Profile

In any tab, click Profiles.

1

In the Select profile section, select the profile to be deleted, and then click

2

Delete.

In the delete confirmation box, click Yes to accept.

3

Click Close to close the Profiles dialog box.

4

Importing a Profile

In any tab, click Profiles > Import.

1

Browse for an existing profile (.KXP), select it, and then click Open.

2

A message appears if any of the profile settings in the imported file are
unavailable in the existing driver. Select Yes to import the profile, or No to
cancel the import.

If you selected Yes, the newly imported profile appears in the Profiles dialog
box.

Quick Print

Click Apply to use the selected profile for the current print job, or click OK to

3

close the dialog box.

The newly added profile appears in the Quick Print tab.

Exporting a Profile

In any tab, click Profiles.

1

In the Select profile section, select the profile to be exported, and then click

2

Export.

In the Export Profile dialog box, name and save the profile.

3

Click OK to close the Profiles dialog box.

4

Application Based Printing

With this feature, an administrator can associate a profile with an application so
that all printing from the application uses the same profile settings. This makes
profiles easier to use and ensures consistent printing from an application. For
example, a duplex printing profile can be applied to all spreadsheet printing to
save paper, or reports in Microsoft Word can be set to print with consistent
stapling and print quality.

Associations between profiles and applications can be created at any time in the
Application Based Printing dialog box, accessed from the Profiles dialog box.
A maximum of 25 associations can be created. To use the associations in
printing, you must select Associate Profile with application in Device
Settings > Administrator > General.

Printer Driver 4-6

Quick Print

In a client/server environment, a user on a client computer can view details
about server associations but cannot change settings or select another profile.

An administrator can ensure that all jobs from an application are printed with an
associated profile by selecting Device Settings > Administrator > Lock

Settings, and then selecting Profile with application.

Adding an Association

In any tab, click Profiles.

1

In the Profiles dialog box, click Application.

2

In the Application Based Printing dialog box, click Add.

3

In the Add Association dialog box, enter a name for the association, to a

4

maximum of 31 characters.

Under Select application, choose an application by one of the following

5

methods:

Select Application name, and select an installed application from the list.

Select Filename (*.exe), and enter a valid executable file name (.EXE) for
an application that allows printing, or click Browse to find a file located on
your computer.

Under Select profile, select a profile from the list.

6

Click OK in all dialog boxes.

7

Deleting an Association

In any tab, click Profiles.

1

In the Profiles dialog box, click Application.

2

In the Application Based Printing dialog box, select the association to be

3

deleted, and then click Delete.

In the confirmation box, click OK to accept.

4

Click OK in all dialog boxes.

5

Editing an Association

In any tab, click Profiles.

1

In the Profiles dialog box, click Application.

2

In the Application Based Printing dialog box, select the association to be

3

edited and click Edit.

User Guide4-7

In the Edit Association dialog box, you can change desired settings under

4

Association name, Select application, or Select profile.

Click OK in all dialog boxes.

5

Quick Print

Printer Driver 4-8

5 Basic

In the Basic tab, you can specify the most commonly used printer driver
settings.

To return to the original settings, click Reset. The Reset button is available
when accessing the printer driver from the application's Print dialog box.

Print Size

Page Sizes

With this feature, you can select the output size of the document. To use this
setting, ensure that the Page Sizes setting matches the page size setting in
your application. If the print size is different from the page size in your
application, then each page is enlarged or reduced to match the print size.

The percentage value shown in brackets indicates the size of the print size
setting relative to the page size setting.

When any envelope size is selected, a message appears, and Envelope is
automatically selected as the media type.

With this feature, you can choose the document size in the application. Once
selected, the Print size list displays the percentage value of the print size
setting relative to the page size setting.

User Guide5-1

You can create a page size with your chosen dimensions for printing on non­standard size paper. You can then save the custom setting to the Page Sizes
and Print size lists for later selection.

The Page Sizes dialog box displays the unit of measurement in inches or
millimeters. You can change the Units setting in the User Settings dialog box,
accessed from Device Settings.

Creating a Custom Page Size

In the Basic tab, click Page Sizes.

1

In the Page Sizes dialog box, click New.

2

A default custom name appears in the Name box. Type a name for your custom

3

page size.

Type or select values for the short edge and long edge. If a typed value exceeds

4

the allowable limit, it automatically adjusts to the limit.

When finished, click Save.

5

Basic

Click OK to close the Page Sizes dialog box.

6

The custom page size appears in the Print size list, which is used for enlarging
and reducing the sizes of prints.

Deleting a Custom Page Size

In the Basic tab, click Page Sizes.

1

In the Page Sizes dialog box, select the custom size to delete.

2

Click Delete.

3

Click OK to close the Page Sizes dialog box.

4

Printing with Custom Size Pages

Load custom-sized paper into the Multipurpose tray.

1

In the Basic tab, select the name of your custom page size in the Print size list.

2

Click OK in all dialog boxes.

3

Source

With this feature, you can specify the tray or cassette that supplies paper for a
print job. The default is Auto source selection, which instructs the printer to
search for the media requested by the application or the printer driver. If the
selected tray or cassette empties during a print job, then the printer searches for
another source, and continues the job.

Printer Driver 5-2

Basic

Media Type

Some media types, such as transparencies, labels, and envelopes must be
supplied from the Multipurpose tray. Ensure that the paper is properly loaded
by following the instructions outlined in the printing system's Operation Guide.

Note: Source and Media type are separate items in the dialog box, but can
be combined using the Combine source and media type lists setting in
Device Settings > Compatibility. If they are combined, Media type is
unavailable on the Basic tab, and media types can be selected in the Source
list.

With this feature, you can select a type of media. If the selected media is found,
it is used for the print job. The choices shown may change depending on the
selection in Source. The default is Unspecified and if selected, the driver does
not switch to another source tray if the selected tray is empty. If Auto media
selection is selected, then the printer searches for another tray or cassette
using the same paper size and media type.

When any envelope size is selected as the print size, a message appears, and
Envelope is automatically selected as the media type.

You can display the custom media type names from the printing system. If any
names have been changed at the printing system, the new names appear in
place of default names. To display the printing system names, use the Auto
Configure feature in Device Settings.

Some media types, such as transparencies, labels, and envelopes must be
supplied from the Multipurpose tray. Ensure that the paper is properly loaded
by following the instructions outlined in the printing system's Operation Guide.

Destination

Copies

Carbon Copies

Note: Source and Media type are separate items in the dialog box, but can
be combined using the Combine source and media type lists setting in
Device Settings > Compatibility. If they are combined, Media type is

unavailable on the Basic tab, and media types can be selected in the Source
list.

With this feature, you can specify which output tray is used for the print job
output.

With this feature, you can specify the number of copies to print. You can print up
to 999 copies.

With this feature, you can print additional copies on paper from different trays or
cassettes. This is useful for printing copies of documents such as invoices on
different colored paper or media type. The maximum number of copies can be
printed for each carbon copy.

You can use the Prologue/Epilogue feature in the Advanced tab to add a logo
or heading to each carbon copy.

When Carbon copies is selected, Batch copies, Booklet in the Layout tab,
and all the features in the Publishing tab are unavailable.

User Guide5-3

Carbon copies is unavailable when Net Manager is selected in Device
Settings > Administrator > Net Manager.

Printing Carbon Copies

In the Basic tab, select a source and number of copies for the original copy.

1

For each carbon copy, load the desired media types or colored paper into

2

additional paper sources.

Select the Carbon copies check box.

3

Click Settings.

4

In the Carbon Copy Settings dialog box, select the number of copies for each

5

source.

The total number of copies for all sources is displayed under Total.

Select a Source or Media type or both for each carbon copy.

6

Basic

Batch Copies

Click OK in all dialog boxes.

7

With this feature, you can separate the copies of a print job into batches. You
can select the number of copies in each batch.

You can name each batch printing job and save the settings for later use. This is
useful for exporting and importing batch settings.

A cover page can be added to each batch, printed with an optional job name
and title. The cover page can be a different size, media type, and orientation
from the main document. Size, media type, and source options can be different
from those in the Basic tab. When User Login or Job accounting are selected
in Device Settings > Administrator, a cover page cannot be added.

This feature turns on the Collate feature in the Quick Print and Basic tabs.
When used with Quick copy, only one batch is saved in the storage device, and
batch cover pages are not saved or printed.

Batch copies is available when PCL XL or PCL 5e is selected as the PDL.
When using this feature, Copies and Carbon copies are unavailable. Batch

copies is unavailable when Net Manager is used.

Printing Batch Copies

In the Basic tab, select Batch copies.

1

Click Settings.

2

In the Batch Copy Settings dialog box, click New to add batches to the list.

3

Under Copies, enter the number of copies for the selected batch.

4

Printer Driver 5-4

Basic

Collate

To add a cover page to all batches, select Print batch cover page, and then

5

select cover page options:

Enter a Batch job name if you want a job name printed on the cover page of
all batches.

For each batch, enter a Batch cover page title if you want a title printed on
the cover page.

Select options for Print size, Source, Media type, and Orientation. Note
that a change in one setting may adjust other selections to make them
compatible.

Click OK in all dialog boxes.

6

You can remove a batch by selecting it in the list and clicking Delete.

You can import a batch list (.BCI) by clicking Import and browsing for a valid
batch file from your computer or network.

You can save the current batch list (.BCI) to your computer or network by
clicking Export. A saved list can be imported into another printer driver.

With this feature, you can specify the order in which the pages of a multiple
copy job are printed.

Click the Collate icon to change between Off, On, On (reverse order), and Off
(reverse order). Selections vary by printing system model.

With On selected, the first time the print job is sent to the printing system the
data is rendered as page images in the printing system's memory. The
remaining job copies are printed from the stored data. This avoids the extra
processing involved in sending every copy from the computer to the printing
system.

With On selected, the driver prints the complete job set by set (123, 123). With
Off selected, it prints each page by set (111, 222). For example, with On
selected, three copies of a five-page document outputs as pages one through
five in succession, three times.

The printer driver automatically overrides the application's Collate setting and
uses the printer driver setting. You can use the application's Collate setting by
clearing the Ignore application collation check box in the Compatibility
Settings dialog box accessed from Device Settings.

If On (reverse order) or Off (reverse order) is selected, the printed pages
appear in reverse order (321, 321). One or both of these options are available
when Printer default is not selected under Destination in the Basic tab.

Collate also appears in the Quick Print tab. Changes in Quick Print or Basic
tabs are reflected in the other tab.

Printing Collated Documents

In the Basic tab, click the Collate icons to change between on and off.

1

Type or select the number of complete sets of the print job in the Copies box.

2

Click OK in all dialog boxes.

3

User Guide5-5

Orientation

Duplex

Basic

With this feature, you can specify the paper orientation of the print job. Click the
Portrait, Landscape, Rotated portrait, or Rotated landscape icons. If a
rotated option is selected, the print job orientation is rotated 180 degrees.

Orientation also appears in the Quick Print tab. Changes in Quick Print or
Basic tabs are reflected in the other tab.

With this feature, you can print on both sides of each page. A duplex unit can
turn the paper over to allow printing on the reverse side. Flip on long edge or
Flip on short edge must be selected to print on both sides of the cover and
insert pages.

Flip on long edge

Turn the long edge of the page to view the content.

Flip on short edge

Turn the short edge of the page to view the content.

Flip on long edge

Flip on short edge

When the document contains blank pages and you do not want to include them
in the print job, under Page Description Languages (PDL) > Skip blank

pages, select On. To include the blank pages in the print job, select Off or Use
layout settings.

Printer Driver 5-6

Basic

EcoPrint

Duplex also appears in the Quick Print tab. Changes in Quick Print or Basic

tabs are reflected in the other tab.

Duplex should be turned on before using Lock Settings. When Duplex is
turned off, using Lock Settings makes Duplex unavailable to all users.

An administrator can ensure that all jobs are printed on both sides by selecting

Device Settings > Administrator > Lock Settings, and then selecting Duplex.

Printing in Duplex Mode

In the Basic tab, click the Flip on long edge or Flip on short edge icon.

1

Click OK in all dialog boxes.

2

With this feature, you can make an entire image, text and graphics, appear
lighter in the print job. EcoPrint does not increase print speed.

EcoPrint also appears in the Quick Print tab and in the Imaging tab. Changes
in Quick Print, Basic, or Imaging tabs are reflected in the other tabs.

EcoPrint should be turned on before using Lock Settings. When EcoPrint is
turned off, using Lock Settings makes EcoPrint unavailable to all users.

An administrator can ensure that all jobs are printed in EcoPrint mode by
selecting Device Settings > Administrator > Lock Settings, and then
selecting EcoPrint.

Selecting EcoPrint

In the Basic tab, select between on and off. Click the EcoPrint check box.

1

Click OK in all dialog boxes.

2

User Guide5-7

6 Layout

In the Layout tab, you can arrange document data on printed pages without
affecting the original document.

To return to the original settings, click Reset. The Reset button is available
when accessing the printer driver from the application's Print dialog box.

Multiple Pages per Sheet

With this feature, you can print several pages on a single sheet of paper for the
purpose of reviewing the document and conserving paper. The size and
readability of the multiple pages decrease as the number of pages per sheet is
increased. You can set the arrangement of the pages as well as print borders
around each of the pages in the Layout tab.

This feature also appears as Pages per sheet in the Quick Print tab, where
you can select 2 pages per sheet, 4 pages per sheet, and off.

If Multiple pages per sheet is selected, Scaling and Poster are unavailable.

When the document contains blank pages and you do not want to include them
in the print job, under Page Description Languages (PDL) > Skip blank

pages, select On. To include the blank pages in the print job, select Off or Use
layout settings.

Multiple Pages per Sheet should be turned on before using Lock Settings.
When Multiple Pages per Sheet is turned off, using Lock Settings makes
Multiple Pages per Sheet unavailable to all users.

Printer Driver 6-1

Layout

Scaling

An administrator can ensure that all jobs are printed with multiple pages on a
sheet by selecting Device Settings > Administrator > Lock Settings, and
then selecting Multiple pages per sheet.

Printing Multiple Pages per Sheet

In the Layout tab, click the Multiple pages per sheet icon.

1

In the Pages per sheet list, select the number of pages to print on each sheet of

2

paper.

In the Layout list, select the direction the pages should flow.

3

If you want to print a border around each page, select Print borders.

4

Click OK in all dialog boxes.

5

With this feature, you can increase or decrease text and graphics on a page.

You can also select a gutter setting that enlarges the margins to accommodate
manual stapling or manual hole punch.

If other Layout tab options are selected, Scaling is unavailable.

Gutter

Setting Scaling on the Page

In the Layout tab, type or select a scaling percentage from 20 to 500.

1

Click OK in all dialog boxes.

2

With this feature, you can increase the margins around your text and graphics
on the left side and at the top of the printed sheet. Gutter is often used for
binding, manual hole punch, or stapling to make a print job easier to read. This
creates a larger margin space by shifting the printable area to the right, or down,
as much as one inch (25.4 mm).

Gutter width displays the unit of measurement in inches or millimeters. You
can change the Units setting in the User Settings dialog box, accessed from

Device Settings.

Creating a Gutter

In the Layout tab, click Gutter.

1

Under Gutter width, type or select a value between 0.20 to 1.00 inches (5.0 to

2

25.4 mm).

Short edge (top)

This selection modifies the outside margin on the top edge of the page.

Long edge (left)

User Guide6-2

Poster

This selection modifies the outside margin on the left side of the page.

Note: Availability of Gutter settings varies depending on Orientation and
Duplex settings in the Basic tab.

If the content extends too close to the edge of the page, select Reduce image

3

to fit. The content appears slightly reduced and away from the edge of the

page.

If the content does not extend beyond the page when the gutter increases, clear
Reduce image to fit.

Click OK in all dialog boxes.

4

With this feature, you can create a document size that is larger than the paper
your printing system can support. You can print a poster, or banner, up to 25
times larger than the original document. Segments of the poster document are
printed on several sheets of paper and with the assistance of poster settings,
you can reassemble the sheets easily to create a poster.

If Poster is selected, other Layout tab options are unavailable.

Use Pages per poster to select the poster size in relation to the original
document size. Each option shows the number of sheets to be printed and the
maximum poster size.

Pages per poster displays the unit of measurement in inches or millimeters.
You can change the Units setting in the User Settings dialog box, accessed
from Device Settings.

Use Print format to print a proof sheet, along with the poster, to guide you in
assembling the printed poster sheets.

Poster pages

This selection prints all of the sheets to be assembled as a poster.

Proof sheet

This selection prints all the poster pages on one sheet with markings that
display the sheet assembly.

Poster pages and proof sheet

This selection prints all poster sheets and a one-page proof sheet.

Use Poster Settings to select options, in any combination to make it easier to
create a poster. These options print visual cues on the poster sheets that
provide help in cropping and assembling the pages.

Overlap edges

This selection duplicates the edges of document data on adjoining sheets.
Poster appearance is improved when the edges overlap slightly. Select the
check box, then type or select a value between 0.00 and 1.20 inches (0.0
and 30.4 mm). This option reduces the final poster size slightly.

Print crop marks

This selection prints a border at the edges of each poster sheet. You can
crop each sheet on the border before assembling the sheets. This option
ensures that data on adjoining sheets matches precisely.

Print assembly marks

Layout

Printer Driver 6-3

Layout

Booklet

This selection prints numbers at the edges of each sheet, matching numbers
on adjoining sheets. Assemble each sheet edge to the same numbered edge
on another sheet.

Printing a Poster

In the Layout tab, click the Poster icon.

1

In Pages per poster, select the poster size. Each option describes the number

2

of sheets it takes to represent one finished poster page.

In Print format, select one of the options for a finished print format.

3

Click Poster Settings to select options in any combination. These options

4

ensure a precise assembly of the pages to create the poster.

Click OK in all dialog boxes.

5

With this feature, you can print a two-page layout on both sides of each sheet of
paper. You can fold and bind the booklet in the center. Folded booklets are half
the size of the selected paper.

Additional booklet options are available in the Booklet Settings dialog box:

Layout

You can choose how to create booklet layout settings.

Create from driver settings

Uses the driver settings for page sequence and pages per sheet. Select this
option when the booklet layout is not created in the application.

Create from application settings

Uses the application settings for page sequence and pages per sheet. Select
this option when the application creates the booklet layout.

Staple and fold settings

You can print the booklet, and then fold or staple manually along the center line.
Stapling and folding options are unavailable.

Number of sheets

From the list, you can select the number of sheets in the booklet. Four
document pages are printed on each sheet.

Auto - prints all document pages into a single booklet.

Number selected - prints document pages into separate booklets, up to the
selected number of sheets for each booklet. The final booklet may contain
fewer sheets.

When Booklet is selected, other Layout tab options are unavailable.

A different paper source can be selected for the booklet cover. To include a
cover on the booklet, select the Publishing tab, then select Cover mode.

When the document contains blank pages and you want to include them in the
print job, under Page Description Languages (PDL) > Skip blank pages,
select Off or Use layout setting. To skip the blank pages, select On.

User Guide6-4

Printing a Booklet

In the Layout tab, click the icon for one of the two binding options:

1

Left edge binding

This selection prints text that reads from left to right.

Right edge binding

This selection prints text that reads from right to left.

For additional booklet options, click Booklet Settings.

2

In the Booklet Settings dialog box, select from available Layout options, and

3

then click OK.

Click OK in all dialog boxes.

4

Layout

Printer Driver 6-5

7 Imaging

In the Imaging tab, you can manage print quality and grayscale settings.

To return to the original settings, click Reset. The Reset button is available
when accessing the printer driver from the application's Print dialog box.

Print Quality and Custom Quality

With these features, you can set the resolution for the print job. Resolution is a
measurement, in dots per linear inch (dpi), that describes the sharpness and
clarity of printed text and images. Custom Quality Settings lets you set a more
refined resolution for the print job. Half speed mode lets you reduce print speed
to improve printing on small or thick paper.

Print Quality Selection

In the Imaging tab, select a Print quality from the list.

High quality, Standard, Draft

Select one of these settings to print from a high or low print resolution.

Standard is unavailable when PCL 5e is selected in the Page Description
Languages (PDL) dialog box.

Custom

Click Custom to open a Custom Quality Settings dialog box. Resolution
can be set to Fine 1200 or Fast 1200 (unavailable for the PCL 5e Page

User Guide7-1

Font Settings

description language) or 600 dpi or 300 dpi. Kyocera Image Refinement
smooths the edges of text and vector graphics and can be set to On or Off.

For all of these selections, you can also select EcoPrint.

Selecting Print Quality

In Imaging > Print Quality, select a print quality from the list.

1

Select:

2

Custom

You can select EcoPrint.

Custom > Custom Quality Settings

You can set the Resolution.

For both of these selections, you can select EcoPrint.

Click OK.

3

Imaging

A computer font is a data file containing a set of glyphs (visual representations
of textual elements), characters, or symbols. Common terms for fonts are:

Outline fonts, in contrast to bitmap fonts, are defined as a set of
mathematical lines and curves. An outline font is more easily scalable
(designed to display and print clearly at any point size) than a bitmap font.

Bitmap fonts define each character as a pattern of pixels (the smallest
resolvable rectangular areas of an image). Such fonts are not easily scalable
and distort when reduced or enlarged.

Native fonts are the basic or original fonts installed with the computer
operating system. TrueType fonts are the native fonts used by Microsoft
Windows.

TrueType fonts are a type of scalable outline fonts. TrueType has long been
the most common format for fonts on Microsoft Windows.

System fonts are the primary fonts used by the operating system. They are
typically accessed through an application interface or through a common font
dialog box.

Device fonts are stored either permanently or temporarily in the printing
system memory.

Font Settings Options

In the Font Settings dialog box, you can specify how TrueType fonts are sent
to the printing system. The chosen method affects the speed and quality of the
print job:

Download as outlines

This method is best suited for large documents or print jobs using multiple
fonts and font sizes. Print speeds are faster because of the optimization
features in this setting. The repetition of similar font data sent to the printing
system is reduced, thereby increasing the print speed. Print speed is not
increased when using Asian fonts such as Japanese, Chinese, and Korean,
because of the large amount of font information used for these particular
fonts.

Printer Driver 7-2

Imaging

Allow native download

This method improves text quality and increases print speed by converting
TrueType fonts to Adobe Type 42 font format. This feature is available when

KPDL is selected as the PDL.

Download as bitmaps

Downloading fonts as bitmaps provides more detail, however it creates large
file sizes. This is best suited for print jobs with custom fonts, very small fonts
(point size 1-4), or Asian fonts.

Substitute with device fonts

Font substitution is the process of using one font in place of another when
the intended font is unavailable to a printing system. Font substitution may
be critical for output of documents to printing systems that are not well
supported by a large font inventory. Standard PostScript fonts are available
for substitution.

Note: GDI compatible mode does not support Substitute with device
fonts.

Disable device fonts

In some cases, the printing system substitutes fonts even if you send the
TrueType fonts as outline fonts or bitmap images. Select Disable device
fonts to prevent substitution of device fonts for TrueType fonts.

This option also improves portability of printable data. If cleared, device fonts
may not match when sent to a different printing system.

Some Adobe applications have device font limitations. To overcome these
limitations, select Disable device fonts. Device fonts are normally visible in
the application font lists as printer icons next to the font name, unless there
are equivalent system fonts, in which case the “TT” TrueType icon remains.

Selecting Font Settings

In Imaging > Fonts, select one of the methods for sending TrueType fonts.

1

Click OK in all dialog boxes.

2

Setting Font Substitution

To set font substitution, you must open Printing Preferences outside of a
printing application by the following procedure.

In Control Panel, right-click your printing system model and click Printing

1

Preferences.

In Imaging > Fonts, select Substitute with device fonts, then click Fonts.

2

In the Fonts Substitution dialog box, the System fonts list shows the fonts
installed on your computer. The Available device fonts list shows the printing
system fonts.

Select the system font, and then the available device font to be substituted.

3

You can click Reset to restore the default values.

4

User Guide7-3

5

Disabling Device Fonts

1

2

Graphics Settings

Pattern Scaling

Imaging

Click OK to save your settings.

If the device font does not have similar font characteristics to the system font,
character spacing in the document may appear incorrect.

In Imaging > Fonts, select the Disable device fonts check box.

Click OK to save your settings.

Graphics are pictorial representations of information. Graphics can be functional
(charts, diagrams) or artistic (drawings, photographs). With Graphics Settings,
you can control the visual results of your printed graphics with options that can
be set by the selected Page Description Language (PDL).

With this feature, you can help improve visual compatibility between screen and
print output. Graphics objects, such as a shape or a path, often include patterns
and fills that are composed of collections of printed dots. A pattern is a planned
or random repetition of colors, shapes, lines, values, and textures to create a
visual arrangement. A fill is the application of a color or grayscale to a graphics
object. If printed patterns and fills do not match the appearance of that on the
screen, use Pattern scaling to select a different density of printed dots.

In Imaging > Graphics, select a Pattern scaling setting.

Auto (default setting)

This setting prints patterns and fills to match the on-screen appearance.

Coarse

This setting prints patterns and fills with the fewest number of lines, patterns,
or dots. Coarse is the same as Auto when PCL XL or PCL 5e is selected as
the PDL.

Medium

This setting prints patterns and fills with a greater number of lines, patterns
or dots than the Coarse setting. Medium is the same as Auto if KPDL is
selected as the PDL.

Fine

This setting prints patterns and fills with the greatest number of lines,
patterns, or dots. Printed patterns and fills may appear more dense than the
on-screen appearance.

Line Thinning

Line thinning reduces the pen width of lines used for barcodes and line

drawings. Drawing values controlled by an application are not changed.

In Imaging > Graphics, select Line thinning settings. Line thinning is available
when PCL XL is selected as the PDL. When GDI compatible mode is selected
in the Page Description Languages (PDL) dialog box, Line thinning is not
available.

In Imaging > Graphics, select a Line thinning setting.

Off (default setting)

Printer Driver 7-4

Imaging

Line thinning is not applied.

Barcodes

This setting reduces the pen width value for vertical and horizontal lines. It
improves the readability of barcodes.

Fine lines

This setting reduces the pen width value for vertical, horizontal, and diagonal
lines.

All

This setting reduces the pen width by a value of 1 for vertical, horizontal, and
diagonal line used in barcodes or line drawings.

Correct fine lines by device

Enables correction of pen width by the device rather than by the driver, to
improve the quality of barcode printing.

Inversion Options

Inversion is the opposite of the normal order, arrangement, or position of an
image or printed content.

In Imaging > Graphics, select Inversion options. The settings are available
when KPDL is selected as the PDL.

Reverse image

This setting prints images like a photo negative, reversing black and white
areas of the image.

Mirror print

This setting prints the page content backwards, as it would appear in a mirror
image.

Optimization

Optimization is a process or methodology of improving a printing system's

function or effectiveness.

In Imaging > Graphics, select Optimization. The settings are available when

KPDL is selected as the PDL.

Fast printing

This setting increases print speed and decreases spool size. It delivers
images in binary format. It can be used for most everyday printing needs.

Document portability

This setting creates a PostScript file in ASCII text encoding. Unlike the binary
format created in Fast printing, the ASCII text created with this selection
can be edited.

CIE Option

With this feature, you can bypass the normal procedure of processing every
aspect of the CIE color space used in applications such as Adobe Acrobat and
Photoshop. This feature increases print speed for documents printed from these
applications by optimizing CIE data. It has no effect on print jobs that do not use
CIE data. CIE optimization should be selected for speed not accuracy, so
printed output may be different from appearance on the screen.

In Imaging > Graphics, select the CIE optimization check box. CIE
optimization is available when KPDL is selected as the PDL.

User Guide7-5

Half Speed Mode

EcoPrint

Imaging

With this feature, you can reduce the print speed to half the rated speed. When
selected, the toner adheres better when printing on small size, thick, or textured
paper. This mode may result in quieter printing.

To enable this feature, in the Imaging tab, select the Half speed mode check
box.

Note: Half speed mode applies to all media types except Transparency and
Vellum.

With this feature, you can change toner saturation in the print job, making the
entire print image, including text and graphics, appear lighter. EcoPrint does
not increase print speed. The amount of toner varies based upon the type of
data printed (text, graphics, or both).

EcoPrint also appears in the Quick Print tab and in the Basic tab. Changes in
Imaging, Quick Print, or Basic tabs are reflected in the other tab.

EcoPrint should be turned on before using Lock Settings. When EcoPrint is

turned off, using Lock Settings makes EcoPrint unavailable to all users.

An administrator can ensure that all jobs are printed in EcoPrint mode by
selecting Device Settings > Administrator > Lock Settings, and then
selecting EcoPrint.

Selecting EcoPrint

In the Imaging tab, click the EcoPrint icons to change between On and Off.

1

Click OK in all dialog boxes.

2

Black and White Adjustment

With this feature, you can change the brightness and contrast of graphics.
These settings are useful if graphic images are printing too light, too gray, or too
dark. Text remains unaffected.

Adjusting Black and White Settings

In the Imaging tab, under the Adjustment list, select Custom.

1

A preview image in the Adjustment Settings dialog box illustrates any
brightness and contrast changes.

Type or select the Brightness value to lighten or darken the graphic images of

2

the print job.

The brightest setting is +100; the darkest is -100. Zero is the default mid-level
setting. Adjusting brightness allows for the customization of graphic images if
images are printing too light or too dark.

Type or select the Contrast value to increase or decrease the proportion of light

3

to dark in the graphic images of the print job.

Printer Driver 7-6

Imaging

A high contrast setting decreases the grayscale spectrum, making light grays
lighter and dark grays darker. A low contrast setting increases the grayscale
spectrum, making light grays darker and dark grays lighter.

The highest contrast setting is +100; the lowest is -100. Zero is the default mid­level setting. Adjusting contrast is useful if graphic images are printing too gray,
or too black and white. Text remains unaffected.

You can click Reset to restore the default values.

4

Click OK to save the new black and white settings.

5

Text and Graphics Effects

Special settings are available for printing.

Print text as black

This option prints all color text as black. It produces faster printing of color
text by reducing the amount of data sent to the printer. In black and white
printing, it increases the detail for light-colored text printed.

Print graphics as black

This option prints all color graphics with black, rather than grayscale. This
feature is intended for CAD applications.

User Guide7-7

8 Publishing

In the Publishing tab, you can create covers and inserts for a print job, insert
sheets between transparencies, and set the first page of every chapter to print
on the front side of the paper. The features on this tab are unavailable when
PDF is selected as the PDL.

To return to the original settings, click Reset. The Reset button is available
when accessing the printer driver from the application's Print dialog box.

Cover Mode

With this feature, you can add cover pages for the front and back of your
document. You can print on cover pages of a different weight or color than the
main document. The source of the cover paper is specified by adjusting the
Media for cover settings in the Publishing tab.

Duplex printing must be selected in the Basic tab or Quick Print tab in order to
print using the Front / Inside or Back / Outside options.

Cover mode cannot be used with Transparency interleaving.

Printer Driver 8-1

Publishing

Cover Mode Options

Check Box Selection Cover Insertion Type

Front Inserts a blank front cover.

Front

Front Outside

Front

Front Inside

Prints on the outside surface of the
front cover.

Prints on the inside surface of the front
cover.

Front

Front Outside

Front Inside

Prints on the outside and inside
surfaces of the front cover.

— continued

User Guide8-2

Check Box Selection Cover Insertion Type

Front and back

Inserts blank front and back covers.

Publishing

Front and back

Front Outside

Front and back

Front Inside

Prints on the outside surface of the
front cover and inserts a blank back
cover.

Prints on the inside surface of the front
cover and inserts a blank back cover.

Front and back

Prints on both sides of the front cover
and inserts a blank back cover.

Front Outside

Front Inside

— continued

Printer Driver 8-3

Publishing

Check Box Selection Cover Insertion Type

Front and back

Back Inside

Prints on the inside surface of the
back cover and inserts a blank front
cover.

Front and back

Back Outside

Front and back

Back Inside

Back Outside

Prints on the outside surface of the
back cover and inserts a blank front
cover.

Prints on both sides of the back cover
and inserts a blank front cover.

Front and back

Front Outside

Front Inside

Back Inside

Back Outside

Printing Covers

In the Publishing tab, click the Cover mode icon.

1

Prints on both sides of the front and
back covers.

User Guide8-4

Select Front or Front and back to specify the type of covers.

2

Select from Print onto options if you want to print on the covers.

3

In the Media for cover list, select the media type or source cassette for the front

4

and back covers. When you choose the media type, a source cassette matching
that media type is automatically selected.

Click OK in all dialog boxes.

5

Transparency Interleaving

With this feature, you can insert a backing sheet between printed
transparencies. The backing sheet, also known as an interleaf, helps keep
transparencies clean and prevents them from clinging together. This feature is
only available when printing on transparencies supplied from the Multipurpose
tray. You can print the same content on the backing pages as on the
transparencies.

Transparency interleaving cannot be used together with Cover mode, Page
insert, and Chapter page insert.

Publishing

Page Insert

Inserting Backing Sheets Between Transparencies

In Basic > Media type, select Transparency. If the Source and Media type

1

lists have been combined (by a selection in Device Settings > Compatibility),
Media type does not appear. Instead, in the Source list select Auto
(Transparency).

In the Publishing tab, click the Transparency interleaving icon.

2

To print the transparency content on the inserted pages also, select the Print

3

onto backing check box.

In the Media for backing list, select the media type or source cassette. When

4

you choose the media type, a source cassette matching that media type is
automatically selected.

Click OK in all dialog boxes.

5

The printing system's operation panel prompts you to load transparencies into
the Multipurpose tray, and if necessary, load backing paper into the selected
cassette.

With this feature, you can insert a preprinted page or a page of a different paper
type at specific points in a print job. The inserted page can also be printed on
during the print job. Both sides of the page insert can be printed on by using the
duplex unit.

Duplex printing must be selected in the Basic tab or Quick Print tab in order to
print using the Back option.

Page insert cannot be used with Transparency interleaving.

Printer Driver 8-5

Publishing

Page Insertion Options

Check Box Selection Page Insertion Type

Page insert Inserts a blank page.

Page insert

Front

Page insert

Back

Page insert

Front

Back

Prints on the front side of the inserted
page.

Prints on the back side of the inserted
page.

Prints on both sides of the inserted
page.

Printing Page Inserts

In the Publishing tab, click the Page insert icon.

1

Select from available Print onto options:

2

User Guide8-6

In Insert before pages, type the page number to insert. A page is inserted

3

between the page number you typed and the page before it.

From the Media for page list, select the media type or source cassette. When

4

you choose the media type, a source cassette matching that media type is
automatically selected.

Click OK in all dialog boxes.

5

Chapter Page Insert

With this feature, you can force the initial page of each chapter in a document to
print on the front side of the paper. You identify the first page of each chapter,
up to 100 chapters. This feature is applicable for duplex printing and for printing
multiple pages on a sheet.

Collate is turned on automatically in the Quick Print and Basic tabs.

Chapter page insert cannot be used with Poster and Booklet in the Layout

tab, or Transparency Interleaving in the Publishing tab.

This feature is unavailable when PCL 5e is selected as the PDL.

Publishing

Front: Prints on the front of the insert.

Back: Prints on the back of the insert.

Neither option selected: Inserts a blank page.

Printing with Chapter Page Insert

In the Quick Print or Basic tab, select Duplex.

1

In the Publishing tab, click the Chapter page insert icon.

2

In Beginning pages for chapters, enter page numbers from 2 to 999, where

3

each number is the first page of a chapter. You can type individual page
numbers separated by commas.

Note: If Cover Mode, Print onto: Front / Outside and Front / Inside are
selected, enter page numbers from 3 to 999.

Click OK in all dialog boxes.

4

Printer Driver 8-7

9 Job

In the Job tab, you can store print jobs in the memory installed in the printing
system. You can also select a Job name to use with Job storage features. You
can use this tab to set or change the default settings that apply when you print a
document from a Microsoft Windows application.

To return to the original settings, click Reset. The Reset button is available
when accessing the printer driver from the application's Print dialog box.

An administrator can ensure that all jobs are stored or printed with the selected

Job tab settings by selecting Device Settings > Administrator > Lock
Settings, and then selecting Job tab.

Job Storage (e-MPS)

Job storage (e-MPS) offers a set of options for saving print jobs in printing

system memory, so that you can print or reprint them later. Print jobs can easily
be reprinted later using the printing system’s operation panel, and printing of
sensitive documents can be restricted to approved users.

This feature is a multitier solution that provides advanced print management,
directly from the desktop. By storing a job in the printing system, you can print it
from the operation panel without sending it again from the computer.

To use the Job storage (e-MPS) features, you can set a user name in the User
Settings dialog box, available in Device Settings. If you do not set a user
name, the Windows login user name is the default.

Job storage (e-MPS) is unavailable when Net Manager is selected in Device
Settings > Administrator > Net Manager.

User Guide9-1

Job Storage (e-MPS) options

Job

Storage location Access code

required

Custom box SSD Optional password When printed from

Quick copy SSD or SD card No When sent from the

Proof and hold SSD, RAM disk, or

SD card

Private print SSD, RAM disk, or

SD card

Job storage SSD or SD card Optional When printed from

No One print when job

Yes When access code

When job is
printed

operation panel

computer

is sent; remaining
prints later

is entered at
operation panel

operation panel

When job is
deleted from
memory

When manually
deleted or up to 31
days

When printing
system is turned
off, or storage
device is full, or job
retention date has
passed

When printing
system is turned
off, or job retention
date has passed

When printing
system is turned
off, or after printing,
or job retention
date has passed

When manually
deleted

Custom Box

With this feature, you can store print jobs until they are printed from the printing
system's operation panel. You can print one or more jobs from the storage
device.

Print jobs can be deleted after printing or saved on the storage device for 1-31
days.

Custom boxes must be set up for each user at the printing system's home page
and in the SSD Settings dialog box, accessed from Device Settings. The
maximum number of custom boxes is 1000.

Storing a Job in a Custom Box

In the Job tab, click the Job storage (e-MPS) icon.

1

In the Type list, select Custom box.

2

Click Settings.

3

Select a Custom Box Settings option:

4

Select Use specific box number, and type the box number and password.

Select Prompt for box number, and click OK. When starting to print, the

Custom Box dialog box appears. Type a box number from the Defined
custom boxes list. If a password was set, type the password.

Select Display box number list, and click OK. When starting to print, the
Custom Box dialog box appears. Select a box from the list. If a password

Printer Driver 9-2

Job

was set, type the password. This can be selected if Shared box is selected
in the SSD Settings dialog box.

Select Verify box number for each login user, and click OK. When starting
to print, the Custom Box dialog box appears. Type a box number. To
include a password, select Require password and type the password. This
can be selected when Shared box is selected in the SSD Settings dialog
box.

Click OK in all dialog boxes.

5

With Verify box number for each login user selected, the driver searches for
a login user name from the custom box list to serve as the custom box name:

If a match is found, the custom box is used for the print job.

If a match is not found, the driver checks for administrator or user
permissions. With administrator permissions, you are prompted to type a box
number and optional password for the print job. The driver searches for a
Windows login user name and adds this name with the box number and
password to the custom box list in the driver. With user permissions, the print
job is canceled. You are then prompted to contact an administrator to
establish printing permissions.

Quick Copy

Quick copy is a Job storage (e-MPS) option that prints all copies of a print job

and stores the job temporarily on the storage device for reprinting later. This
feature is available when a storage device is installed and selected in Device

Settings.

Quick copy is useful for printing the job again later in the day when you need

additional copies at short notice. You can set the number of additional copies
and print the job from the printing system’s operation panel without sending the
job again from the computer.

The number of Quick copy or Proof and hold jobs that can be stored is set at
the printing system’s operation panel. When the designated number of jobs is
reached, older jobs are replaced by new jobs. All Quick copy jobs are stored on
the storage device after printing. Jobs are deleted when the printing system is
turned off or the job retention date has passed. You can manually delete a job at
the operation panel.

Warning: A print job replaces a job on the storage device having the same
user name and job name. To prevent this, select Use job name + date and

time under Overwrite job name.

Note: If you are using this feature with an SD card, clear the RAM disk check

box in Device Settings. The RAM disk settings in the device must also be
turned off.

Printing a Quick Copy Job

In the Job tab, click the Job storage (e-MPS) icon.

1

In the Type list, select Quick copy.

2

Click OK in all dialog boxes.

3

User Guide9-3

Proof and Hold

Job

Proof and hold is a Job storage (e-MPS) option that prints one copy of a print
job so that you can proof it before printing the remaining copies.

After the proof copy is printed and checked, remaining copies can be printed
from the printing system’s operation panel without sending the job again from
the computer. If desired, you can change the number of copies printed.

Note: Proof and hold is unavailable for some applications such as Microsoft
Excel.

The number of Proof and hold or Quick copy jobs that can be stored is set at
the printing system’s operation panel. When the designated number of jobs is
reached, older jobs are replaced by new jobs. All Proof and hold jobs are
stored on the storage device after printing. Jobs are deleted when the printing
system is turned off or the job retention date has passed. You can manually
delete a job at the operation panel.

Warning: A print job can replace a job on the storage device having the same
user name and job name. To prevent this, select Use job name + date and

time under Overwrite job name.

Private Print

Printing a Proof and Hold Job

In the Basic tab, select the number of copies to be printed.

1

In the Job tab, click the Job storage (e-MPS) icon.

2

In the Type list, select Proof and hold.

3

Click OK in all dialog boxes.

4

Private print is a Job storage (e-MPS) option that saves jobs on the storage

device for printing until a four-digit access code is entered. When the storage
device reaches maximum capacity and a new job is sent to be stored, the oldest
stored job is replaced by the new job. Private print jobs are deleted when the
printing system is reset or turned off, or when the job retention date has passed.
If you do not want the job deleted, select the Job storage feature.

When sending a sensitive document to the printing system, a user must type a
four-digit access code, which is attached to the print job along with the Job
name and User name. You can also select a prompt option for typing the
access code. The job is not printed until a user enters the access code at the
printing system’s operation panel. After the job is printed, it is removed from
printing system memory.

The number of Private print jobs that can be stored is limited only by the
storage capacity of the storage device. You can manually delete a job at the
operation panel.

Warning: A print job can replace a job on the storage device having the same
user name and job name. To prevent this, select Use job name + date and
time under Overwrite job name.

Printer Driver 9-4

Job

Job Storage

Storing a Private Print Job

In the Job tab, click the Job storage (e-MPS) icon.

1

In the Type list, select Private print.

2

Select a method for choosing an access code:

3

If you want to use the same access codes for print jobs, clear Prompt for
access code, and then type four numbers in the Specify access code box.

If you want to use different access codes for print jobs, select Prompt for
access code. When you click OK in the Print dialog box, type the access

code in the Private Print dialog box that appears.

Click OK in all dialog boxes.

4

Job storage is a Job storage (e-MPS) option that stores a print job

permanently on the storage device for printing later. You also have the option of
protecting the print job from unauthorized printing by using an access code. This
feature is available when a storage device is installed and selected in Device

Settings.

Job storage is useful for jobs that need to be available for printing at any time,
even if the printing system has been turned off and turned on again. Job
storage jobs can only be removed manually from printing system memory.

If desired, you can attach a four-digit access code to a Job storage job, so that
you can print a job without anyone else seeing it, or restrict printing to approved
users. When the access code is used, the job is not printed until a user prints it
at the printing system’s operation panel. After the job is printed, it remains in
printing system memory.

The number of Job storage jobs that can be stored is limited only by the
storage capacity of the storage device. You can manually delete a job at the
operation panel.

Warning: A print job can replace a job on the storage device having the same
user name and job name. To prevent this, select Use job name + date and

time under Overwrite job name.

Note: If you are using this feature with an SD card, clear the RAM disk check

box in Device Settings. The RAM disk settings in the device must also be
turned off.

Storing a Job Storage Job

In the Job tab, select the Job storage (e-MPS) icon.

1

In the Type list, select Job storage.

2

Select a method for choosing an access code:

3

When you want to use the same access codes for print jobs, clear Prompt
for access code, and then type four numbers in the Specify access code

box.

User Guide9-5

User Login

When you want to use different access codes for print jobs, select Prompt
for access code. When you click OK in the Print dialog box, type the

access code in the Job Storage dialog box that appears.

Click OK in all dialog boxes.

4

With this feature, an administrator can provide job restriction by user, in contrast
to the Job accounting feature, which assigns privileges by division or
department. This feature appears in the Job tab when Use specific name is
selected in Device Settings > Administrator > User Login.

In the Job tab, you can change the name and password temporarily for your
print job. This does not change the default name and password that were set in

Device Settings.

Printing with User Login

In the Job tab, under User Login, click Settings.

1

In the Identity Settings dialog box, type a name and password.

2

Job

3

4

Job Accounting

Printing with Job Accounting

1

2

3

4

You can click Reset to restore the default values.

Click OK in all dialog boxes.

With this feature, an administrator can control of a printing system. With Job
accounting, account IDs (identification numbers) can be assigned to users or
departments. This feature appears in the Job tab when Use specific account
ID is selected in Device Settings > Administrator > Job Accounting.

In the Job tab, you can change the account ID temporarily for your print job.
This does not change the default account ID that was set in Device Settings.

In the Job tab, under Job accounting, click Settings.

In the Identity Settings dialog box, type an account ID.

You can click Reset to restore the default value.

Click OK in all dialog boxes.

Job Name

A Job name is a unique identifier for each print job. It helps you find and print
your job from the printing system’s operation panel. When you send a print job
using one of the Job storage (e-MPS) options, you can assign a custom name
to the job or use the name of the application file.

Printer Driver 9-6

Job

For Microsoft Word and PowerPoint, you can choose to include or omit the
application name from the application defined Job name. You can also ensure
that jobs in printing system memory are not replaced by new jobs having the
same Job name.

Don’t Use Application Name

With this feature, you can remove the application name from the job name in job
storage features. By selecting Don’t use application name, the file name you
choose appears clearly in the job list. This feature is applicable only when
printing from Microsoft Word or PowerPoint.

Overwrite Job Name

With this feature, you can ensure that a saved print job is not replaced in
printing system memory by a new job having the same Job name. If a user
sends two print jobs with the same User name and Job name, the second job
replaces the first job without any prompt. To prevent this, Overwrite job name
can automatically change the Job name by adding the date and time the job is
sent. This feature also helps you to track when print jobs were sent from the
computer.

The selected option applies to a Job name with either Application defined or

Custom selected. Overwrite job name options include:

Replace existing file

This option lets the current print job replace an existing job in printing system
memory, if a job with the same User name and Job name exists.

Use job name + date and time

This option adds the current date and time to the end of the Job name. The
previous print job with the same job name remains in the printing system
memory.

Selecting a Job Name

You can select a Job name to use with Job storage (e-MPS) features, so that
you can find your job in the job list displayed on the printing system’s operation
panel. The selected Job name is saved with the print job when the job is sent to
printing system memory.

In Job > Job name, select a name:

1

Application defined

This option uses the name of the application document as the Job name.
For Microsoft Word or PowerPoint documents, selecting Don't use
application name removes the name of the application so that only the
document name appears as the Job name.

Custom

This option uses a unique name for each job. Type a name in the box, to a
maximum of 79 characters.

Select an Overwrite job name option in case a job already exists in printing

2

system memory with the same Job name:

Replace existing file

If a job with the same User name and Job name exists, the current print job
replaces an existing job in printing system memory.

Use job name + date and time

User Guide9-7

Adds the current date and time to the end of the Job name.

Job

Printer Driver 9-8

10 Advanced

In the Advanced tab, you can choose special features that extend the
capabilities of the printing system.

Clicking Reset sets the EMF spooling check box and the Quiet mode check
box back to the last setting you made in the printer driver’s Printing
Preferences. The Reset button is available when accessing the printer driver
from the application's Print dialog box.

Prologue/Epilogue

With this feature, you can insert a command file at the beginning of a print job or
at the end. The command file uses programming commands from the printer
resident PRESCRIBE language. The Product Library disk includes a
PRESCRIBE command language reference guide.

A command file is a set of instructions the printing system interprets to produce
a given output. For example, a Prologue/Epilogue command file may contain a
macro that places a graphic object such as a logo at the top of a letterhead
document. Or a heading can be added to carbon copies when using the Carbon
copies feature in the Basic tab.

A Prologue/Epilogue file must be available on your computer before it can be
added to a print job. To create this file, use a text editor like Windows Notepad.
You can edit a Prologue/Epilogue file on your computer by clicking Edit.
Editing and saving a command file replaces the contents of the existing local or
network file.

User Guide10-1

You can remove a Prologue/Epilogue file from the list by selecting the file and
clicking Delete. Only the file name is removed from the command file list. The
file itself is not deleted, but remains on the network or local computer.

Insertion Point Options

The insertion point is the location in the print job where the selected
Prologue/Epilogue command file is processed by the printing system. Each file
in the list can be assigned only one insertion point.

Note: The Start of the page and End of the page insertion point options are
available only when PCL 5e is selected as the PDL.

Unassigned

The selected command file is not inserted into the print job. This selection
can be used when you are working with multiple command files and want to
use some but not others. Select Unassigned for the command files you do
not want to use in the print job.

Beginning of the print job

The command file is inserted as the first page of the print job. The document
starts printing on the second page.

End of the print job

The command file is inserted as the last page of the print job, which prints
after the last page of the document.

Start of the page

The command file is inserted at the top of each page of the print job.

End of the page

The command file is inserted at the bottom of each page of the print job.

Only on odd pages

If Start of the page or End of the page is selected, this option can be
selected to insert the command file into all odd-numbered pages.

Only on even pages

If Start of the page or End of the page is selected, this option can be
selected to insert the command file into all even-numbered pages.

Pages

If Start of the page or End of the page is selected, this option can be
selected to insert the command file into specified pages. In the text box, type
individual page numbers separated by commas, or a page range separated
by a hyphen.

Advanced

Selecting and Assigning a Prologue/Epilogue File

In Advanced > Prologue/Epilogue, click Browse to find a Prologue/Epilogue

1

file (.TXT, .LOG) and add it to the Select Prologue/Epilogue file to insert list.

Select a file from the list.

2

Under Insertion point, select a place to insert the Prologue/Epilogue file, or

3

select Unassigned.

Printer Driver 10-2

Advanced

Repeat steps 1-3 to include additional files.

4

Click OK.

5

Editing a Prologue/Epilogue File

You can edit a Prologue/Epilogue file on your computer.

In Advanced > Prologue/Epilogue, select a Prologue/Epilogue file name

1

from the list, and then click Edit.

After your text editor opens, make your changes to the file.

2

Save the file and exit.

3

Note: Editing and saving a command file replaces the contents of the existing

local or network file.

Deleting a Prologue/Epilogue File

Watermark

In Advanced > Prologue/Epilogue, select a Prologue/Epilogue file name

1

from the list, and then click Delete.

In the delete confirmation box, click Yes to accept.

2

Note: Only the file name is removed from the command file list. The file itself

is not deleted, but remains on the network or local computer.

A watermark is a recognizable image or pattern that can be placed on a page or
throughout a document. You can choose one of the default watermarks, create
your own text, or use an image. The preview area of the dialog box shows how
the watermark appears on a page. This is useful for making adjustments to the
appearance and location of the watermark.

Any watermark can be edited, though a limited number of options can be
changed for default watermarks.

If you want to use an image for the watermark, an image file must be available
on your computer before it can be added to a print job.

Watermark Spacing displays the unit of measurement in inches or millimeters.
You can change the Units setting in the User Settings dialog box, accessed
from Device Settings.

Watermark should be turned on before using Lock Settings. When
Watermark is turned off, using Lock Settings makes Watermark unavailable

for all users.

An administrator can ensure that a watermark is printed on all jobs by selecting

Device Settings > Administrator > Lock Settings, and then selecting
Watermark.

User Guide10-3

Adding or Editing Watermark Text

In Advanced > Watermark, click New to create a custom text watermark.

1

To edit a default or custom text watermark, select it from the list.

Under Watermark name, type a name, to a maximum of 39 characters. A

2

default watermark cannot be renamed.

Under Watermark text, type your preferred text. This option is unavailable

3

when editing a default text watermark.

Select the desired font, size, and style of the text.

4

Select the color of the watermark text from the list. The options available are

5

black and shades of gray.

Select the watermark Count, to a maximum of 20. In the Spacing box, type or

6

select the distance between two or more text watermarks in tenths of an inch or
in millimeters.

Advanced

Select the position of the text watermark with the Angle, Horizontal, and

7

Vertical boxes.

You can also change the position and angle by clicking the buttons at the
bottom of the preview area and then clicking the watermark text. Drag the
pointer to move or rotate the watermark text.

The Rotate around center check box at the bottom of the dialog box
determines the method of rotation for the watermark text. Select Rotate around
center to position the watermark text with the center of the text as its axis, and
clear it to position the watermark text with the left end of the text as its axis.

Under Print onto, choose pages for printing the watermark:

8

All pages

This option prints the watermark on each document page.

First page only

This option prints the watermark on the first document page.

All pages except first page

This option prints the watermark on all pages after the first page.

Only on specified pages

This option prints the watermark on the page numbers typed in the text box.

Outside of front cover

This option prints the watermark on the front cover. This is available when

Cover mode is selected in the Publishing tab. If Cover mode and Front /
Outside or Front and back / Outside are both selected in the Publishing

tab, Outside of front cover is selected automatically.

Click Save to save the watermark.

9

Click OK in all dialog boxes.

10

Printer Driver 10-4

Advanced

Adding or Editing a Watermark Image

In Advanced > Watermark, click New to create a custom image watermark.

1

To edit a custom image watermark, select it from the list.

Under Watermark name, type a name, to a maximum of 39 characters.

2

Under Watermark image, click Browse to find an image file (Bitmap, JPEG,

3

GIF, PNG) located on your computer.

Under Scaling, increase or reduce the size of the watermark image on the

4

page, between 1 and 1000%, or select Auto to fit the entire image in the center
of the page.

Under Opacity, select the density of the watermark image, between 1 and

5

100%.

Select the position of the watermark image with the Angle, Horizontal, and

6

Vertical boxes, or select Auto to fit the entire image in the center of the page.

You can also change the position and angle by clicking the buttons at the
bottom of the preview area and then clicking the watermark image. Drag the
pointer to move or rotate the watermark image.

The Rotate around center check box at the bottom of the dialog box
determines the method of rotation for the watermark image. Select Rotate
around center to position the watermark image with the center of the image as
its axis, and clear it to position the watermark image with the left end of the
image as its axis.

Under Print onto, choose pages for printing the watermark:

7

All pages

This option prints the watermark on each document page.

First page only

This option prints the watermark on the first document page.

All pages except first page

This option prints the watermark on all pages after the first page.

Only on specified pages

This option prints the watermark on the page numbers typed in the text box.

Outside of front cover

This option prints the watermark on the front cover. This option is available
when Cover mode is selected in the Publishing tab. If Cover mode and

Front / Outside are both selected in the Publishing tab, Outside of front
cover is selected automatically.

Click Save to save the watermark.

8

Click OK in all dialog boxes.

9

User Guide10-5

Security Watermark

With this plug-in feature, you can print a nearly invisible image or text against a
background pattern. The security watermark appears only when the printed
page is photocopied. This helps to identify printed pages that should not be
photocopied, or to distinguish between original prints and photocopies. Six
standard security watermarks are available as text or image, and you can create
custom security watermark text.

The Optional Components Wizard offers the opportunity to install the

Security Watermark plug-in following installation of the printer driver.

Security Watermark is available in the Advanced tab when PCL XL is

selected as the PDL.

Any security watermark can be edited, though a limited number of options can
be changed for default security watermarks.

A notable security watermark feature is the Document guard pattern, which
prevents the document from being photocopied, scanned, faxed, or printed from
memory. If a scan, fax, or print from memory is attempted, the process is
stopped and a message appears on the printing system's operation panel.

For a security watermark to be effective, it must be nearly invisible in a printed
page and clearly visible in a photocopied page. Because printing systems and
driver settings can vary, you must adjust the density and contrast before printing
a security watermark. This adjustment is also recommended when changing the
background pattern, replacing the toner or printing system, and after heavy
printing activity.

Selecting Security Watermark sets these driver features to the following
values:

The reverse is also true. If these features are changed, then the Security

Watermark selection is set to None, and cannot be used.

Security watermark should be turned on before using Lock Settings. When
Security watermark is turned off, using Lock Settings makes Security
watermark unavailable for all users.

The administrator can ensure that a security watermark is printed on all jobs by
selecting Device Settings > Administrator > Lock Settings, and then
selecting Security watermark.

Advanced

Watermark in the Advanced tab is set to None.

Resolution in Imaging > Print Quality > Custom > Custom Quality
Settings is set to 600 dpi.

Kyocera image refinement in Imaging > Print Quality > Custom >
Custom Quality Settings is set to Off.

EcoPrint in Quick Print, Basic, or Imaging is set to Off.

Adjustment setting in the Imaging tab is set to None.

Adding or Editing a Security Watermark

In Advanced > Security Watermark, click New to create a custom security

1

watermark.

To edit a default or custom security watermark, select it from the list.

Under Security watermark name, type a name to a maximum of 39 characters.

2

A default security watermark cannot be renamed.

Printer Driver 10-6

Advanced

Under Lines of text, select up to 3 lines of text. This option is unavailable when

3

editing a default security watermark. Select from the following options:

None

This option leaves the line blank.

User defined

This option inserts your text to a maximum of 39 characters.

All other options display date, time, or other job information that is obtained
from the computer or printer driver when the job is printed.

Select the desired font, size, style, and angle of the text.

4

Select a design for the security watermark background:

5

Document guard

The document guard design appears as the security watermark background.

Patterns

Select a design for the security watermark background.

Under Density and Contrast, select initial options:

6

Light, Normal, Dark

Select the shading density of the background pattern.

Contrast 1-9

Select the level of contrast against the background pattern, from lightest to
darkest.

These selections may need to be changed after printing a sample page in the
next step.

Click Print Sample to print a page displaying all nine contrast options against

7

the selected density. It is recommended to print a sample page for each density
option.

From the printed sheet, find the sample where the security watermark is most

8

nearly invisible.

In the Security Watermark dialog box, select Density and Contrast options to

9

match the sample chosen in step 8.

Under Print onto, choose pages for printing the security watermark:

10

All pages

This option prints the security watermark on each document page.

First page only

This option prints the security watermark on the first document page.

All pages except first page

This option prints the security watermark on all pages after the first page.

Only on specified pages

User Guide10-7

This option prints the security watermark on the page numbers typed in the
text box.

Outside of front cover

This option prints the security watermark on the front cover. This option is
available when Cover mode is selected in the Publishing tab. If Cover

mode and Front / Outside are both selected in the Publishing tab, Outside
of front cover is selected automatically.

Select Print as footer if you want the first available line of watermark text to be

11

printed at the bottom of the page. Click an icon to select the page position. This
option is useful because the security watermark itself is not normally visible on
the printed page.

Select Overprint for applications such as Microsoft PowerPoint and Internet

12

Explorer where the document content fills the entire page. The security
watermark is printed over the document data so that it can appear clearly in a
photocopy.

Click Save to save the security watermark.

13

Advanced

Click OK in all dialog boxes.

14

Status Monitor Notification

The Status Monitor displays printing system status during printing. You can
also set up sound and speech notifications for printing system events.

You can start a status monitor for each supported printing system. More than
one status monitor can be displayed at one time.

Setting Status Monitor Notification

In the Advanced tab, click Status Monitor.

1

In the Status Monitor Notification dialog box, select the Enables event

2

notification check box.

To add sound or speech notification, select an event from the Available events

3

list:

Cover open

Paper jam

Add paper

Sleep

Add toner

Toner low

Not connected

Printing completed

Others

Printer Driver 10-8

Advanced

Under Sound file / Text to Speech, click to the right of the chosen event, and

4

then:

To add a sound file, type the location of a sound file (.WAV), or click Browse
to find a sound file located on your computer.

To add speech, type your preferred text, up to 260 characters. The Microsoft
Text to Speech feature reads your typed text and plays it back in a spoken
voice.

To add sound or speech to other events, repeat steps 3 and 4.

5

Click OK.

6

Viewing Status Monitor

You can view information about the print job and the printing system in the

1

status monitor:

The job tab displays information about each print job. To cancel a job, right­click on the job and click Cancel.

The paper source tab displays information about each cassette and the
Multipurpose tray.

The toner tab displays the toner level.

The alert tab displays Ready or event information. For multiple events, click
each event to view details.

EMF Spooling

You can hide or show details by clicking the arrow.

2

To display a list of options, click the tools icon, and select available options:

3

Command Center RX

For a network connection, opens a web browser to display the printing
system’s home page. This option is unavailable for a USB connection.

Notification

Opens the Status Monitor Notification dialog box.

www.kyoceradocumentsolutions.com

Opens a web browser to the KYOCERA Document Solutions home page.

Exit

Closes the status monitor.

EMF (Enhanced MetaFile) is a spool file format used in printing by the Microsoft
Windows operating system. When a print job is sent from an application, it is
transferred to the spool file. The application writes to and the printer driver reads
from the spool file simultaneously. For multiple or large documents, this quickly
returns application control to the user while the printer is still printing the
document.

Note: When Data passthrough is selected in the Page Description
Languages (PDL) dialog box, EMF spooling is unavailable.

User Guide10-9

Selecting EMF Spooling

In the Advanced tab, select the EMF Spooling check box.

1

Click OK.

2

Quiet Mode

With this feature, you can print in a quieter mode than normal by selecting the
Quiet mode check box. If you permit quiet mode for each job on the operation
panel, then Quiet mode in the driver is enabled during printing.

Enable Client Profile

Client profile refers to profile settings saved on a client computer. You have the
choice to use your local profiles or the server profiles. This feature is intended
for the client computer in a client/server environment.

Advanced

In the Advanced tab, clear the Enable client profile check box to select
profiles from the server to apply to print jobs created by the driver. Server
profiles are read–only.

Select the Enable client profile check box for using custom profiles locally
in the driver.

Printer Driver 10-10

KYOCERA Document Solutions America, Inc.
Headquarters

225 Sand Road,
Fairfield, New Jersey 07004-0008, USA
Phone: [phone]
Fax: [phone]

Latin America

8240 NW 52nd Terrace Dawson Building, Suite 100
Miami, Florida 33166, USA
Phone: [phone]
Fax: [phone]

KYOCERA Document Solutions Canada, Ltd.

6120 Kestrel Rd., Mississauga, ON L5T 1S8,
Canada
Phone: [phone]
Fax: [phone]

KYOCERA Document Solutions
Mexico, S.A. de C.V.

Calle Arquimedes No. 130, 4 Piso, Colonia Polanco
Chapultepec, Delegacion Miguel Hidalgo,
Distrito Federal, C.P. 11560, México
Phone: [phone]
Fax: [phone]

KYOCERA Document Solutions Brazil, Ltda.

Alameda África, 545, Pólo Empresarial Consbrás,
Tamboré, Santana de Parnaíba, State of São Paulo, CEP
06543-306, Brazil
Phone: [phone]
Fax: [phone]

KYOCERA Document Solutions Chile SpA

Jose Ananias 505, Macul. Santiago, Chile
Phone: [phone]
Fax: [phone]

KYOCERA Document Solutions
Australia Pty. Ltd.

Level 3, 6-10 Talavera Road North Ryde N.S.W, 2113,
Australia
Phone: [phone]
Fax: [phone]

KYOCERA Document Solutions
New Zealand Ltd.

Ground Floor, 19 Byron Avenue, Takapuna, Auckland,
New Zealand
Phone: [phone]
Fax: [phone]

KYOCERA Document Solutions Asia Limited

13/F.,Mita Centre, 552-566, Castle Peak Road Tsuen
Wan, New Territories, Hong Kong
Phone: [phone]
Fax: [phone]

KYOCERA Document Solutions
(China) Corporation

8F, No. 288 Nanjing Road West, Huangpu District,
Shanghai,200003, China
Phone: [phone]
Fax: [phone]

KYOCERA Document Solutions
(Thailand) Corp., Ltd.

335 Ratchadapisek Road, Wongsawang, Bangsue,
Bangkok 10800,
Thailand
Phone: [phone]
Fax: [phone]

KYOCERA Document Solutions
Singapore Pte. Ltd.

12 Tai Seng Street #04-01A,
Luxasia Building, Singapore 534118
Phone: [phone]
Fax: [phone]

KYOCERA Document Solutions
Hong Kong Limited

16/F.,Mita Centre, 552-566, Castle Peak Road Tsuen
Wan, New Territories, Hong Kong
Phone: [phone]
Fax: [phone]

KYOCERA Document Solutions
Taiwan Corporation

6F., No.37, Sec. 3, Minquan E. Rd.,
Zhongshan Dist., Taipei 104, Taiwan R.O.C.
Phone: [phone]
Fax: [phone]

KYOCERA Document Solutions Korea Co., Ltd.

#10F Daewoo Foundation Bldg 18, Toegye-ro, Jung-gu,
Seoul, Korea
Phone: [phone]
Fax: [phone]

KYOCERA Document Solutions
India Private Limited

Second Floor, Centrum Plaza, Golf Course Road,
Sector-53, Gurgaon, Haryana 122002, India
Phone: [phone]
Fax: [phone]

KYOCERA Document Solutions Europe B.V.

Bloemlaan 4, 2132 NP Hoofddorp,
The Netherlands
Phone: [phone]
Fax: [phone]

KYOCERA Document Solutions Nederland B.V.

Beechavenue 25, 1119 RA Schiphol-Rijk,
The Netherlands
Phone: [phone]
Fax: [phone]

KYOCERA Document Solutions (U.K.) Limited

Eldon Court, 75-77 London Road,
Reading, Berkshire RG1 5BS,
United Kingdom
Phone: [phone]
Fax: [phone]

KYOCERA Document Solutions Italia S.p.A.

Via Monfalcone 15, 20132, Milano, Italy,
Phone: [phone]
Fax: [phone]

KYOCERA Document Solutions Belgium N.V.

Sint-Martinusweg 199-201 1930 Zaventem,
Belgium
Phone: [phone]
Fax: [phone]

KYOCERA Document Solutions France S.A.S.

Espace Technologique de St Aubin
Route de I’Orme 91195 Gif-sur-Yvette CEDEX,
France
Phone: [phone]
Fax: [phone]

KYOCERA Document Solutions Espana, S.A.

Edificio Kyocera, Avda. de Manacor No.2,
28290 Las Matas (Madrid), Spain
Phone: [phone]
Fax: [phone]

KYOCERA Document Solutions Finland Oy

Atomitie 5C, 00370 Helsinki,
Finland
Phone: [phone]
Fax: [phone]

KYOCERA Document Solutions
Europe B.V., Amsterdam (NL) Zürich Branch

Hohlstrasse 614, 8048 Zürich,
Switzerland
Phone: [phone]
Fax: [phone]

KYOCERA Bilgitas Document Solutions
Turkey A.S.

Gülbahar Mahallesi Otello Kamil Sk. No:6 Mecidiyeköy
34394 Şişli İstanbul, Turkey
Phone: [phone]
Fax: [phone]

is a trademark of KYOCERA Corporation

KYOCERA Document Solutions
Deutschland GmbH

Otto-Hahn-Strasse 12, 40670 Meerbusch,
Germany
Phone: [phone]
Fax: [phone]

KYOCERA Document Solutions Austria GmbH

Wienerbergstraße 11, Turm A, 18. OG, 1100 Wien,
Austria
Phone: [phone]
Fax: [phone]

KYOCERA Document Solutions Nordic AB

Esbogatan 16B 164 75 Kista, Sweden
Phone: [phone]
Fax: [phone]

KYOCERA Document Solutions Norge Nuf

Olaf Helsetsv. 6, 0619 Oslo, Norway
Phone: [phone]
Fax: [phone]

KYOCERA Document Solutions Danmark A/S

Ejby Industrivej 60, DK-2600 Glostrup,
Denmark
Phone: [phone]
Fax: [phone]

KYOCERA Document Solutions Portugal Lda.

Rua do Centro Cultural, 41 (Alvalade) 1700-106 Lisboa,
Portugal
Phone: [phone]
Fax: [phone]

KYOCERA Document Solutions
South Africa (Pty) Ltd.

KYOCERA House, Hertford Office Park,
90 Bekker Road (Cnr. Allandale), Midrand, South Africa
Phone: [phone]
Fax: [phone]

KYOCERA Document Solutions Russia LLC.

Building 2, 51/4, Schepkina St., 129110, Moscow,
Russia
Phone: [phone]
Fax: [phone]

KYOCERA Document Solutions Middle East

Dubai Internet City, Bldg. 17,
Office 157 P.O. Box 500817, Dubai,
United Arab Emirates
Phone: [phone]

KYOCERA Document Solutions Inc.

2-28, 1-chome, Tamatsukuri, Chuo-ku
Osaka 540-8585, Japan
Phone: [phone]
http://www.kyoceradocumentsolutions.com

2TABWKDEN720.2017.11