Kyocera M3040dn, M3540dn User Guide

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OPERATION GUIDE

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ECOSYS M3040dn ECOSYS M3540dn

> Preface

Preface

Thank you for purchasing the ECOSYS M3040dn/ECOSYS M3540dn.

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.

Please read this Operation Guide before using the machine.

We recommend the use of our own brand supplies.

Please use our genuine toner containers, which have passed rigorous quality control testing.

The use of non-genuine toner containers may cause failure.

We will not be liable for any damages caused by the use of third party supplies in this machine.

A label is affixed to our genuine supplies as shown below.

Preface ..................................................................................................................................... i

Overview ............................................................................................................................... vii

Machine Features ................................................................................................................ viii

Guides Provided with the Machine..................................................................................... xii

About the Operation Guide (this Guide) ........................................................................... xiii

Structure of the guide.................................................................................................. xiii

Conventions Used in This Guide................................................................................. xiv

Menu Map............................................................................................................................ xvii

1 Legal and Safety Information ................................................................ 1-1

Notice ................................................................................................................................. 1-2

Safety Conventions in This Guide ............................................................................. 1-2

Environment .............................................................................................................. 1-3

Precautions for Use ................................................................................................... 1-4

Laser Safety (Europe) ............................................................................................... 1-5

Legal Restriction on Copying/Scanning .................................................................... 1-6

EN ISO 7779 ............................................................................................................. 1-6

EK1-ITB 2000 ............................................................................................................ 1-6

Legal Information ...................................................................................................... 1-7

Energy Saving Control Function ............................................................................. 1-13

Automatic 2-Sided Copy Function ........................................................................... 1-13

Resource Saving - Paper ........................................................................................ 1-13

Environmental benefits of "Power Management" .................................................... 1-13

Energy Star (ENERGY STAR®) Program ............................................................... 1-14

2 Installing and Setting up the Machine .................................................. 2-1

Part Names ......................................................................................................................... 2-2

Machine Exterior ....................................................................................................... 2-2

Connectors/Interior .................................................................................................... 2-3

With Optional Equipments Attached ......................................................................... 2-4

Connecting the Machine and Other Devices .................................................................. 2-5

Connecting Cables ............................................................................................................ 2-6

Connecting LAN Cable .............................................................................................. 2-6

Connecting USB Cable ............................................................................................. 2-7

Connecting the Power Cable .................................................................................... 2-7

Power On/Off ..................................................................................................................... 2-8

Power On .................................................................................................................. 2-8

Power Off .................................................................................................................. 2-8

Login/Logout ..................................................................................................................... 2-9

Login ......................................................................................................................... 2-9

Logout ..................................................................................................................... 2-10

Default Settings of the Machine ..................................................................................... 2-11

Setting Date and Time ............................................................................................ 2-11

Network Setup (LAN Cable Connection) ................................................................. 2-13

Energy Saver function .................................................................................................... 2-17

Low Power Mode and Auto Low Power Mode ........................................................ 2-17

Sleep and Auto Sleep ............................................................................................. 2-19

Installing Software .......................................................................................................... 2-23

Software on DVD (Windows) .................................................................................. 2-23

Installing Software in Windows ............................................................................... 2-24

Uninstalling the Software ........................................................................................ 2-29

Installing Software in Mac Computer ...................................................................... 2-30

Setting TWAIN Driver .............................................................................................. 2-32

Setting WIA Driver ................................................................................................... 2-33

Checking the Counter ..................................................................................................... 2-34

Additional Preparations for the Administrator ............................................................. 2-35

Sending Documents to a PC ................................................................................... 2-35

Strengthening the Security ...................................................................................... 2-35

Command Center RX ...................................................................................................... 2-37

Accessing Command Center RX ............................................................................ 2-38

Changing Security Settings ..................................................................................... 2-40

Changing Device Information .................................................................................. 2-42

E-mail Settings ........................................................................................................ 2-44

Registering Destinations ......................................................................................... 2-48

Creating a New Custom Box ................................................................................... 2-50

Printing a document stored in a Custom Box .......................................................... 2-51

Transferring Data from Our Other Products ................................................................. 2-53

Migrating the Address Book .................................................................................... 2-53

3 Preparation before Use .......................................................................... 3-1

Using the Operation Panel ............................................................................................... 3-2

Operation Panel Keys ............................................................................................... 3-2

Operation Method ..................................................................................................... 3-3

Display for Originals and Paper ................................................................................ 3-4

Help Screen .............................................................................................................. 3-4

Loading Paper ................................................................................................................... 3-5

Precaution for Loading Paper ................................................................................... 3-6

Loading in the Cassettes ........................................................................................... 3-7

Loading Paper in the Multi Purpose Tray ................................................................ 3-11

Specifying Paper Size and Media Type .................................................................. 3-15

Paper Stopper .................................................................................................................. 3-19

Preparation for Sending a Document to a Shared Folder in a PC .............................. 3-20

Making a note of the computer name and full computer name ............................... 3-20

Making a note of the user name and domain name ................................................ 3-21

Creating a Shared Folder, Making a Note of a Shared Folder ................................ 3-22

Configuring Windows Firewall ................................................................................. 3-26

Registering Destinations in the Address Book ............................................................ 3-30

Adding a Destination (Address Book) ..................................................................... 3-30

Adding a Destination on One Touch Key (One Touch Key) .................................... 3-39

4 Printing from PC ..................................................................................... 4-1

Printing from PC ................................................................................................................ 4-2

Printing on Non-standard Sized Paper ...................................................................... 4-4

Printer Driver Print Settings Screen .......................................................................... 4-5

Printer Driver Help ..................................................................................................... 4-6

Changing the Default Printer Driver Settings (Windows 7) ....................................... 4-6

Canceling Printing from a Computer ......................................................................... 4-6

Printing by AirPrint ........................................................................................................... 4-7

Printing Data Saved on the Printer .................................................................................. 4-8

Specifying the Job Box from a Computer and Storing the Job ................................. 4-8

Printing Documents from Private Print Box ............................................................... 4-8

Printing Document from Stored Job Box ................................................................. 4-12

Printing Document from Quick Copy Box ................................................................ 4-15

Printing Document from Proof and Hold Box .......................................................... 4-18

5 Operation on the Machine ..................................................................... 5-1

Loading Originals .............................................................................................................. 5-2

Placing Originals on the Platen ................................................................................. 5-2

Loading Originals in the Document Processor .......................................................... 5-3

Checking the Equipment's Serial Number ...................................................................... 5-5

Program .............................................................................................................................. 5-6

Registering Programs ............................................................................................... 5-6

Confirming the Registered Program .......................................................................... 5-7

Recalling Program ..................................................................................................... 5-7

iii

Overwriting Program ................................................................................................. 5-7

Deleting Program ...................................................................................................... 5-8

Select Key Settings ........................................................................................................... 5-9

Copying ............................................................................................................................ 5-10

Basic Operation ....................................................................................................... 5-10

Canceling Jobs ........................................................................................................ 5-12

Sending ............................................................................................................................ 5-13

Basic Operation ....................................................................................................... 5-14

Specifying Destination ............................................................................................. 5-16

Checking and Editing Destinations ......................................................................... 5-21

Confirmation Screen of Destinations ....................................................................... 5-23

Recall ...................................................................................................................... 5-23

Send to Me (E-mail) ................................................................................................ 5-24

Sending to Different Types of Destinations (Multi Sending) .................................... 5-24

Canceling Sending Jobs ......................................................................................... 5-25

WSD Scan ............................................................................................................... 5-26

Scanning using TWAIN ........................................................................................... 5-29

How to use the FAX Function ........................................................................................ 5-31

What is Document Box? ................................................................................................. 5-32

Using a Custom Box ....................................................................................................... 5-34

Creating a New Custom Box ................................................................................... 5-34

Editing and Deleting Custom Box ........................................................................... 5-37

Storing Documents .................................................................................................. 5-38

Printing Documents ................................................................................................. 5-38

Editing Documents .................................................................................................. 5-40

Deleting Documents ................................................................................................ 5-41

Printing Documents Stored in Removable USB Memory ............................................ 5-43

Saving Documents to USB Memory (Scan to USB) ..................................................... 5-45

Check the USB Memory Information ............................................................................. 5-47

Removing USB Memory .................................................................................................. 5-48

6 Using Various Functions ....................................................................... 6-1

Functions Available on the Machine ............................................................................... 6-2

Copy .......................................................................................................................... 6-2

Send .......................................................................................................................... 6-3

Custom Box (Printing) ............................................................................................... 6-4

Removable Memory (Store File, Printing Documents) .............................................. 6-5

Functions ........................................................................................................................... 6-7

Original Size .............................................................................................................. 6-7

Paper Selection ......................................................................................................... 6-8

Orig. Orientation (Original Orientation) ..................................................................... 6-9

Collate ....................................................................................................................... 6-9

Density .................................................................................................................... 6-10

Original Image ......................................................................................................... 6-10

EcoPrint ................................................................................................................... 6-11

Color Selection ........................................................................................................ 6-11

Sharpness ............................................................................................................... 6-12

Backgrnd Density (Background Density) ................................................................ 6-12

Prevent Bleed-t (Prevent Bleed-thru) ...................................................................... 6-13

Zoom ....................................................................................................................... 6-13

Combine .................................................................................................................. 6-15

Duplex ..................................................................................................................... 6-17

Continuous Scan ..................................................................................................... 6-19

Job Finish Notice ..................................................................................................... 6-19

File Name Entry ...................................................................................................... 6-20

Print Override .......................................................................................................... 6-20

Quiet Mode .............................................................................................................. 6-20

Duplex (2-sided Original) ........................................................................................ 6-21

Sending Size ........................................................................................................... 6-21

File Format .............................................................................................................. 6-22

File Separation ........................................................................................................ 6-24

Scan Resolution ...................................................................................................... 6-25

Subject/Body ........................................................................................................... 6-25

FTP Encrypted TX ................................................................................................... 6-25

Del. after Print (Delete after Printed) ....................................................................... 6-26

Storing Size ............................................................................................................. 6-26

Encrypted PDF ........................................................................................................ 6-26

JPEG/TIFF Print ...................................................................................................... 6-27

XPS Fit to Page ....................................................................................................... 6-27

7 Status/Job Cancel .................................................................................. 7-1

Checking Job Status ......................................................................................................... 7-2

Checking Job History ....................................................................................................... 7-8

Sending the Log History .......................................................................................... 7-12

Job Operation .................................................................................................................. 7-13

Pause and Resumption of Jobs .............................................................................. 7-13

Canceling of Jobs .................................................................................................... 7-13

Checking Device Status .................................................................................................. 7-15

Checking the Remaining Amount of Toner and Paper ................................................ 7-16

8 Setup and Registration (System Menu) ............................................... 8-1

System Menu ..................................................................................................................... 8-2

System Menu Settings .............................................................................................. 8-3

Report ....................................................................................................................... 8-5

System/Network ........................................................................................................ 8-8

User/Job Account .................................................................................................... 8-17

User Property .......................................................................................................... 8-17

Common Settings .................................................................................................... 8-18

Copy ........................................................................................................................ 8-32

Printer ...................................................................................................................... 8-33

Send ........................................................................................................................ 8-35

FAX ......................................................................................................................... 8-36

Document Box ......................................................................................................... 8-36

Edit Destination ....................................................................................................... 8-37

Adjust/Maint. (Adjustment/Maintenance) ................................................................ 8-38

9 User Authentication and Accounting (User Login, Job Accounting) 9-1

Overview of User Login Administration .......................................................................... 9-2

Enabling User Login Administration ............................................................................... 9-3

Setting User Login Administration .................................................................................. 9-5

Adding a User (Local User List) ................................................................................ 9-5

Changing User Properties ......................................................................................... 9-8

User Account Lockout Setting ................................................................................. 9-12

User Login Administration for Printing ..................................................................... 9-13

To Manage the Users to Scan Using TWAIN .......................................................... 9-14

To Manage the Users to Scan Using WIA .............................................................. 9-15

To Manage the Users that Send Faxes from a PC ................................................. 9-16

Local Authoriz. (Local Authorization) ...................................................................... 9-17

Group Auth. (Group Authorization Settings) ........................................................... 9-18

NW User Property (Obtain Network User Property) ................................................ 9-19

ID Card Settings ...................................................................................................... 9-20

Using User Login Administration .................................................................................. 9-21

Login/Logout ........................................................................................................... 9-21

User Login Administration on a PC ......................................................................... 9-21

Overview of Job Accounting .......................................................................................... 9-22

Enabling Job Accounting ............................................................................................... 9-23

Job Accounting Access ........................................................................................... 9-24

Setting an Account .......................................................................................................... 9-25

Adding an Account .................................................................................................. 9-25

Restricting the Use of the Machine ......................................................................... 9-27

Editing an Account .................................................................................................. 9-28

Deleting an Account ................................................................................................ 9-29

Job Accounting for Printing ..................................................................................... 9-30

Job Accounting for Scan Using TWAIN .................................................................. 9-31

Job Accounting for Scan Using WIA ....................................................................... 9-32

Job Accounting for the FAX Transmitted from a Computer .................................... 9-33

Configuring Job Accounting .......................................................................................... 9-34

Default Setting ......................................................................................................... 9-34

Counting the Number of Pages Printed .................................................................. 9-35

Print Accounting Report .......................................................................................... 9-36

Using Job Accounting .................................................................................................... 9-37

Login/Logout ........................................................................................................... 9-37

Job Accounting on a PC .......................................................................................... 9-37

Unknown ID Job .............................................................................................................. 9-38

10 Troubleshooting ................................................................................... 10-1

Regular Maintenance ...................................................................................................... 10-2

Cleaning .................................................................................................................. 10-2

Toner Container Replacement ................................................................................ 10-5

Waste Toner Box Replacement .............................................................................. 10-8

Troubleshooting ............................................................................................................ 10-10

Solving Malfunctions ............................................................................................. 10-10

Responding to Messages ...................................................................................... 10-15

Clearing Paper Jams ............................................................................................. 10-25

11 Appendix ............................................................................................... 11-1

Optional Equipment ........................................................................................................ 11-2

Overview of Optional Equipment ............................................................................. 11-2

Optional Applications .............................................................................................. 11-9

Character Entry Method ................................................................................................ 11-11

Using the Keys ...................................................................................................... 11-11

Selecting Type of Characters ................................................................................ 11-12

Characters That Can be Entered Using the Numeric Keys ................................... 11-12

Entering Symbols .................................................................................................. 11-13

Entering Characters .............................................................................................. 11-13

Entering Using the Character Selection Screen .................................................... 11-15

Paper .............................................................................................................................. 11-16

Basic Paper Specifications .................................................................................... 11-16

Choosing the Appropriate Paper ........................................................................... 11-17

Special Paper ........................................................................................................ 11-20

Specifications ................................................................................................................ 11-24

Common Functions ............................................................................................... 11-24

Copy Functions ..................................................................................................... 11-26

Printer Functions ................................................................................................... 11-26

Scanner Functions ................................................................................................ 11-27

Document Processor ............................................................................................. 11-27

Paper Feeder (500-sheet) (Option) ....................................................................... 11-28

Glossary ......................................................................................................................... 11-29

Index ............................................................................................................................ Index-1

> Overview

NOTE

Input Data

Operations from your PC

Document Box functions

Output Data

Copy functions Printer functions USB memory

Send functions

Fax functions

Fax dataOriginal Electronic data USB memory

FAX Operation Guide

This function is useful for a variety of purposes, including saving data in the machine and in a USB memory stick.

Printing Data Saved on the Printer (page 4-8) Using a Custom Box (page 5-

34)

Sending (page 5-13)

Command Center RX You can check the status and change the settings

of the machine from a Web browser on your computer.

Command Center RX (page 2-37)

Command Center RX User Guide

Copying (page 5-10) Printing from PC (page 4-1)

Saving Documents to USB Memory (Scan to USB) (page 5-45)

Over view

This machine is equipped standard with copy and print functions, and a scanned image can be sent to an E-mail recipient as an attachment or to a computer on the same network. On products with a FAX function, it is also possible to use the fax function.

• Before using the machine, be sure to read Legal and Safety Information on page 1-1.

• For preparations for use of the machine such as cable connections and software installation, refer to Installing and

Setting up the Machine on page 2-1.

• To learn how to load paper, set up shared folders, and add addresses to the address book, refer to Preparation

before Use on page 3-1.

vii

> Machine Features

1~10

1~30

11~201121~30

Off

Machine Features

The machine is equipped with many useful functions. Here are some examples. For details, refer to Using Various

Functions (page 6-1).

Optimize your office workflow

Access to frequently used functions with just one touch (Program)

You can preset frequently used functions. Once you set the functions as a preset

program, all you need to do is press the program number to call up the functions. Using this program brings the same results even if operated by another person.

Program (page 5-6)

Scan a large number of originals in separate batches and produce as one job (Continuous Scan)

It is useful when preparing many-page handouts.

When a large number of originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then copied or sent as one job.

Continuous Scan (page 6-19)

Send one time with multiple sending options (Multi Sending)

You can send a same document to the multiple destinations using a different method.

You can specify multiple destinations of different send methods such as E-mail, SMB, and Fax.

You can reduce your workflow by sending a job at once.

Sending to Different Types of Destinations (Multi Sending) (page 5-24)

Optimize your office workflow Save energy and cost

Save frequently used documents in the machine (Custom Box)

You can save the frequently used document in the machine and print it when needed.

Using a Custom Box (page 5-34)

Send a FAX from a PC (Sending FAX from PC)

You can save the paper used for sending a FAX with this function.

You can send a file to be faxed from the PC without printing the file, so that you can reduce the number of pieces of paper and perform sending jobs efficiently.

FAX Operation Guide

Save energy as needed (Energy Saver function)

The machine is equipped with Energy Saver function that automatically switched into Low Power Mode or Sleep Mode.

Energy Saver function (page 2-17)

viii

> Machine Features

Save energy and cost

Use less toner for printing (EcoPrint)

You can save toner consumption with this function.

When you only need to check the printed content, such as a trial print run or documents for internal confirmation, use this function to save toner.

Use this function when a high-quality print is not required.

EcoPrint (page 6-11)

Print multiple originals onto one sheet (Duplex / Combine)

You can print originals on both sides of the paper. You can also print multiple originals onto one sheet.

Combine (page 6-15) Duplex (page 6-17)

Create attractive documents Strengthen security

Send a FAX to reduce the communication cost (FAX Delayed Transmission)

You can reduce the communication cost with this function.

The communication cost can be reduced by setting the timer to the time period during which the communication cost is low.

FAX Operation Guide

Prevent image bleed-through (Prevent Bleed-through)

You can prevent image bleed-through from the reverse side when scanning thin originals.

Prevent Bleed-t (Prevent Bleedthru) (page 6-13)

Password-protect a PDF file (PDF Encryption Functions)

Use the PDF format's password security options to restrict document viewing, printing and editing.

Encrypted PDF (page 6-26)

Protect data on the SSD (Encryption / Overwrite)

You can overwrite the unnecessary data that remains on the SSD automatically.

To prevent an external leakage, the machine is able to encrypt data before writing it to the SSD.

Data Security (page 8-16)

> Machine Features

OK !

Strengthen security

Prevent loss of finished documents (Private Print)

You can temporarily save a printer document in the machine. By printing the document from the machine prevents someone takes your document.

Printing Data Saved on the Printer (page 4-8)

Use functions more efficiently

Make the machine quiet (Quiet Mode)

You can log in simply by touching an ID card. You don't need to enter your user name and password.

Card Authentication Kit(B) "Card Authentication Kit" (page 11-3)

Expand functions as necessary (Application)

Strengthen security (Settings for Administrator)

Various functions are available for administrators to strengthen security.

Strengthening the Security (page 2-

35)

Install the machine without concerning the network cables (Wireless Network)

You can make the machine quiet by reducing its running noise. You can configure this mode by job.

Quiet Mode (page 6-20)

The functionality of the machine can be expanded by installing applications.

Applications that help you perform your daily more efficiently such as a scan feature and an authentication feature are available.

Optional Applications (page 11-9)

In an environment where the wireless LAN is used, you can install the machine without concerning the network cables.

Wireless Network (page 8-13)

> Machine Features

Use functions more efficiently

Use USB memory (USB Memory)

It is useful when you need to print document outside your office or you cannot print document from your PC.

You can print the document from the USB memory by plugging it directly into the machine.

Original scanned at the machine can be saved in the USB memory also.

Printing Documents Stored in Removable USB Memory (page 5-

43) Saving Documents to USB Memory (Scan to USB) (page 5-45)

Specify image file format (File Format)

You can select the various file formats when sending/storing images.

File Format (page 6-22)

Perform remote operation (Command Center RX)

You can access to the machine remotely to print, send or download data.

Administrators can configure the machine behavior or management settings.

Command Center RX (page 2-37)

> Guides Provided with the Machine

Guides Provided with the Machine

The following guides are provided with the machine. Refer to each guide as needed. The contents of the guides are subject to change without notice for the purpose of improvement of machine performance.

Printed guides

Start using the machine quickly

Quick Guide

Explains how to use basic functions of the machine, how to use convenient features, how to perform routine maintenance, and what to do when problems occur.

Safety Guide

Provides safety and cautionary information for installation environment and use of the

For safe use of the machine

machine. Be sure to read this guide before using the machine.

Safety Guide (ECOSYS M3040dn/ECOSYS M3540dn)

Indicates the space required for machine installation, and describes the cautionary labels and other safety information. Be sure to read this guide before using the machine.

Guides (PDF) on the DVD (Product Library)

Use the machine thoughtfully

Use the fax functions

Use the ID card

Strengthen security

Operation Guide (This Guide)

Explains how to load paper and perform copy, print and scan operations, and indicates default settings and other information.

FAX Operation Guide

Explains how to use the fax function.

Card Authentication Kit (B) Operation Guide

Explains how to perform authentication using the ID card.

Data Security Kit (E) Operation Guide

Explains how to introduce and use the Data Security kit (E), and how to overwrite and encrypt data.

Easily register machine information and configure settings

Print data from a computer

Directly print a PDF file

Monitor the machine and printers on the network

Command Center RX User Guide

Explains how to access the machine from a Web browser on your computer to check and change settings.

Printer Driver User Guide

Explains how to install the printer driver and use the printer function.

KYOCERA Net Direct Print Operation Guide

Explains how to print PDF files without launching Adobe Acrobat or Reader.

KYOCERA Net Viewer User Guide

Explains how to monitor your network printing system (the machine) with KYOCERA Net Viewer.

PRESCRIBE Commands Technical Reference

Print without using the printer driver

Install the Adobe Reader (version 8.0 or later) to view the manuals on the DVD.

Describes the native printer language (PRESCRIBE commands).

PRESCRIBE Commands Command Reference

Describes the PRESCRIBE command functions and control for each type of emulation.

xii

> About the Operation Guide (this Guide)

About the Operation Guide (this Guide)

Structure of the guide

The Operation Guide contains the following chapters.

Chapter Contents

1 Legal and Safety Information Provides precautions regarding use of the machine and trademark information.

2 Installing and Setting up the

Machine

3 Preparation before Use Explains preparations and settings that are required in order to use the machine, such

4 Printing from PC Explains functions that are available when the machine is used as a printer.

5 Operation on the Machine Explains the basic procedures for using the machine, such as placing originals, making

6 Using Various Functions Explains convenient functions that are available on the machine.

7 Status/Job Cancel Explains how to check the status of a job and the job history, and how to cancel jobs

8 Setup and Registration

(System Menu)

9 User Authentication and

Accounting (User Login, Job Accounting)

10 Troubleshooting Explains what to do when toner runs out, an error is displayed, or a paper jam or other

11 Appendix Describes convenient options that are available for the machine. Provides information

Explains part names, cable connections, installation of the software, login, logout, and other matters related to administration of the machine.

as how to use the operation panel, load paper, and create an address book.

copies, sending documents, and using document boxes.

being printed or waiting to print. Also explains how to check paper and toner levels, how to check the device status, and how to cancel fax transmission.

Explains System Menu and how it relates to the operation of the machine.

Explains user login and job accounting.

problem occurs.

on media types and paper sizes, and gives a glossary of terms. Explains how to enter characters, and lists the specifications of the machine.

xiii

> About the Operation Guide (this Guide)

NOTE

Click to move from the current page to the previously displayed page. This is convenient when you want to return to the page from which you jumped to the current page.

Click an item in the Table of Contents to jump to the corresponding page.

CAUTION

Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

NOTE

Indicates supplemental explanations and reference information for operations.

IMPORTANT

Indicates operational requirements and restrictions to operate the machine correctly, and avoid damage to the machine or property.

Refer to

Click the underlined text to jump to the corresponding page.

Conventions Used in This Guide

Adobe Reader XI is used as an example in the explanations below.

The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not appear, refer to Adobe Reader Help.

Certain items are indicated in this guide by the conventions described below.

Convention Description Example

[Bold] Indicates keys on the operation panel and buttons on

your computer screen.

[Regular] Indicates a message or setting displayed on the

message display.

"Regular" Indicates a message or setting displayed on the

computer screen

Press the [Start] key. Click the [OK] button.

[Ready to copy.] appears in the message display. Press the [▲] or [▼] key to select [On].

You can select from the "Print size" menu.

xiv

> About the Operation Guide (this Guide)

Copy

Print from

Box

Print from

USB

Send

Scan to

USB

Quiet Mode

Lower print and scan speed for quiet processing. Select this mode when the running noise is uncomfortable.

Copy

Print from

Box

Print from

USB

Send

Scan to

USB

Copy

Print from

Box

Print from

USB

Send

Scan to

USB

On pages that explain a convenient function, the modes in which that function can be used are indicated by icons.

Printing:

Sending:

Storing:

Icon Description

The function can be used when copying a document.

The function can be used when printing from a custom box. (Option)

The function can be used when printing from removable memory such as a USB memory stick.

The function can be used when sending a document.

The function can be used when saving to removable memory such as a USB memory stick.

> About the Operation Guide (this Guide)

Conventions used in procedures for operating the machine

Operation panel keys that are pressed are outlined in red.

Procedures consisting of a sequence of operation panel actions or computer operations are numbered as shown below.

xvi

> Menu Map

Menu Map

(The names displayed on the message display are used here. These may differ from the referenced titles.)

Quiet Mode (page 6-20)

Paper Selection (page 6-8

Collate (page 6-9

Duplex (page 6-17

Zoom (page 6-13

Combine (page 6-15

Original Size (page 6-7

Orig.Orientation (page 6-9

Original Image (page 6-10

Density (page 6-10

EcoPrint (page 6-11

Continuous Scan (page 6-19

File Name Entry (page 6-20

JobFinish Notice (page 6-19

Print Override (page 6-20

Sharpness (page 6-12

Backgrnd Density (page 6-12

)

Prevent Bleed-t (page 6-13

)

xvii

> Menu Map

Me(E-mail) (page 5-24)

E-mail (page 5-18

Folder(SMB) (page 5-19

Folder(FTP) (page 5-19

WSD Scan (page 5-27

FAX (Refer to FAX Operation Guide.)

Quiet Mode (page 6-20)

Color Selection (page 6-11

Original Size (page 6-7

Original Image (page 6-10

Scan Resolution (page 6-25

Sending Size (page 6-21

Zoom (page 6-13

Orig.Orientation (page 6-9

Continuous Scan (page 6-19

File Format (page 6-22

)

File Name Entry (page 6-20

Subject/Body (page 6-25

JobFinish Notice (page 6-19

FAX Resolution (Refer to FAX Operation Guide.)

FAX Delayed TX (Refer to FAX Operation Guide.)

FAX Direct TX (Refer to FAX Operation Guide.)

FAX RX Polling (Refer to FAX Operation Guide.)

FAX TX Report (Refer to FAX Operation Guide.)

Density (page 6-10

Duplex (page 6-21

FTP Encrypted TX (page 6-25

File Separation (page 6-24

Sharpness (page 6-12

Backgrnd Density (page 6-12

Prevent Bleed-t (page 6-13

)

xviii

> Menu Map

Custom Box

Sub Address Box (Refer to FAX Operation Guide.)

Polling Box (Refer to FAX Operation Guide.)

Job Box Private (page 4-8)

USB Memory

(File Selection)

Quick Copy (page 4-15

Store File Quiet Mode (page 6-20)

Print (ChangeSet) Quiet Mode (page 6-20)

)

Color Selection (page 6-11

Original Size (page 6-7

)

Collate (page 6-9

Paper Selection (page 6-8

Duplex (page 6-17

EcoPrint (page 6-11

File Name Entry (page 6-20

JobFinish Notice (page 6-19

Print Override (page 6-20

Del. After Print (page 6-26

)

Original Image (page 6-10

Scan Resolution (page 6-25

Storing Size (page 6-26

Zoom (page 6-13

Orig.Orientation (page 6-9

Continuous Scan (page 6-19

File Format (page 6-22

File Separation (page 6-24

File Name Entry (page 6-20

JobFinish Notice (page 6-19

Density (page 6-10

Duplex (page 6-21

Sharpness (page 6-12

Backgrnd Density (page 6-12

Prevent Bleed-t (page 6-13

)

xix

> Menu Map

USB Memory

(File Selection)

Recall program. (page 5-6)

Print Quiet Mode (page 6-20)

Paper Selection (page 6-8)

Collate (page 6-9)

Duplex (page 6-17)

EcoPrint (page 6-11)

File Name Entry (page 6-20)

JobFinish Notice (page 6-19)

Print Override (page 6-20)

Encrypted PDF (page 6-26)

JPEG/TIFF Print (page 6-27)

XPS FitTo Page (page 6-27)

Print Job Status (page 7-4)

Send Job Status (page 7-5

Store Job Status (page 7-6

Scheduled Job (page 7-7

Print Job Log (page 7-10

Send Job Log (page 7-11

Store Job Log (page 7-12

FAX Job Log (Refer to FAX Operation Guide.)

Scanner (page 7-15)

Printer (page 7-15

FAX (Refer to FAX Operation Guide.)

Toner Status (page 7-16)

Paper Status (page 7-16

USB Memory (page 7-15

SSD (page 7-15

USB Keyboard (page 7-15

)

Wireless Network (page 7-15

)

> Menu Map

Report Report Print Menu Map (page 8-5)

Counter (page 2-34)

Status Page (page 8-5

Font List (page 8-5

Opt NW Status (page 8-6

Admin Rpt Set. (Refer to FAX Operation Guide.)

Result Rpt Set. (page 8-6)

Job Log History Auto Sending (page 8-7)

Send History (page 8-7

Destination (page 8-7

Subject (page 8-7

Personal Info. (page 8-7

)

xxi

> Menu Map

System/Network Network Setting TCP/IP Settings TCP/IP (page 8-8)

WSD-SCAN (page 8-10

WSD-PRINT (page 8-10

IPSec (page 8-10

Secure Protocol (page 8-11

Host Name (page 8-11

LAN Interface (page 8-11

Restart Network (page 8-12

Optional Network Basic (page 8-12)

Network (Wi-Fi) Wireless Network (page 8-13)

Basic (page 8-15

NW InterfaceSend (page 8-15

I/F Block Set. USB Host (page 8-15)

)

IPv4 Setting (page 8-8

IPv6 Setting (page 8-8

Bonjour (page 8-8

Protocol Detail (page 8-9

)

Security Level (page 8-16

Data Security (page 8-16

Restart (page 8-17

Op Functions (page 11-9

)

USB Device (page 8-15

USB Storage (page 8-15

Option I/F 1 (page 8-15

Option I/F 2 (page 8-15

)

xxii

> Menu Map

User/Job Account User Login Set. User Login (page 9-3)

Local User List (page 9-5

Local Authoriz. (page 9-17

Account Lockout (page 9-12

ID Card Setting Key Login (page 9-20)

Group Auth. (page 9-18

NW User Property (page 9-19

Job Account.Set. Job Accounting (page 9-23)

AccountingAccess (page 9-24

Account. Report (page 9-36

Total Accounting (page 9-35

Each Job Account (page 9-35

Account. List (page 9-25

Default Setting Apply Limit (page 9-34)

)

Password Login (page 9-20

)

Copy/Print Count (page 9-34

Counter Limit (page 9-34

)

Unknown ID Job (page 9-38

User Property (page 9-8)

Common Settings Language (page 8-18)

Default Screen (page 8-18

Sound Buzzer (page 8-18)

Display Bright. (page 8-19

Orig./Paper Set. Custom Orig.Size (page 8-20)

)

FAX Speaker (Refer to FAX Operation Guide.)

FAX Monitor (Refer to FAX Operation Guide.)

)

Def. Orig. Size (page 8-20

Custom PaperSize (page 8-20

Cassette 1 Set. Cassette 1 Size (page 8-22)

Cassette 2 Set. Cassette 2 Size (page 8-22)

Cassette 3 Set. Cassette 3 Size (page 8-22)

)

Cassette 1 Type (page 8-22

Cassette 2 Type (page 8-22

)

Cassette 3 Type (page 8-22

Cassette 4 Set. Cassette 4 Size (page 8-22)

Cassette 4 Type (page 8-22

Cassette 5 Set. Cassette 5 Size (page 8-22)

Cassette 5 Type (page 8-22

xxiii

)

> Menu Map

Common Settings Orig./Paper Set. MP Tray Set. MP Tray Size (page 8-22)

Media Type Set. (page 8-23

Media for Auto (page 8-21

Def. PaperSource (page 8-21

SpcialPaper Act. (page 8-21

Preset Limit (page 8-23

Measurement (page 8-24

Error Handling DuplexPaperError (page 8-24)

Date Setting Date/Time (page 8-24)

Timer Setting Auto Panel Reset (page 8-25)

)

PaperMismatchErr (page 8-24

Date Format (page 8-24

Time Zone (page 8-24

Summer Time (page 8-24

PanelReset Timer (page 8-25

Low Power Timer (page 8-25

)

MP Tray Type (page 8-22

)

Sleep Level (models except for Europe) (page 8-25

Sleep Rules (models for Europe) (page 8-26

Sleep Timer (page 8-26

Power Off Rule (page 8-26

Power Off Timer (page 8-26

Auto Err. Clear (page 8-27

Err. Clear Timer (page 8-27

Unusable Time (Refer to FAX Operation Guide.)

)

xxiv

> Menu Map

Common Settings Function Default Color Selection (page 8-27)

Scan Resolution (page 8-27

FAX Resolution (Refer to FAX Operation Guide.)

Orig.Image(Copy) (page 8-27

Orig.Image(Send) (page 8-27

Zoom (page 8-27

Collate (page 8-27

Orig.Orientation (page 8-27

Backgrnd(Copy) (page 8-27

Backgrnd(Send) (page 8-27

EcoPrint (page 8-28

Prevent B-t Copy (page 8-28

Prevent B-t Send (page 8-28

File Name Entry (page 8-28

Subject/Body (page 8-28

Con.scan-ExptFAX (page 8-28

Con.scan-FAX (page 8-28

)

RAM Disk Mode (page 8-30

Format SSD (page 8-30

)

File Format (page 8-28

File Separation (page 8-28

JPEG/TIFF Print (page 8-28

XPS FitTo Page (page 8-28

Detail Setting 2 in 1 Layout (page 8-29)

)

4 in 1 Layout (page 8-29

Border Line (page 8-29

Orig. Binding (page 8-29

Finish. Binding (page 8-29

Image Quality (page 8-29

Color TIFF Comp. (page 8-29

PDF/A (page 8-29

High Comp.PDF (page 8-29

)

Format SD Card (page 8-30

Optional Memory (page 8-31

Disp. Status/Log (page 8-31

USB KeyboardType (page 8-31

TonerAlert Level (page 8-32

)

xxv

> Menu Map

Copy Paper Selection (page 8-32)

AutoPaperSelect. (page 8-32

Auto % Priority (page 8-32

Select Key Set. (page 8-32

Printer Emulation Set. (page 8-33)

EcoPrint (page 8-33

Override A4/LTR (page 8-33

Duplex (page 8-33

Copies (page 8-33

Orientation (page 8-33

Wide A4 (page 8-33

FormFeed TimeOut (page 8-33

LF Action (page 8-33

CR Action (page 8-33

Job Name (page 8-34

User Name (page 8-34

MP Tray Priority (page 8-34

)

Paper Feed Mode (page 8-34

Auto Cass. Change (page 8-34

Resolution (page 8-34

KIR (page 8-34

Send Select Key Set. (page 8-35)

DestinationCheck (page 8-35

New Dest. Entry (page 8-35

Recall Dest. (page 8-35

Default Screen (page 8-35

Send and Forward (page 8-35

FAX (Refer to FAX Operation Guide.)

Document Box Custom Box (page 5-34)

Sub Address Box (Refer to FAX Operation Guide.)

Job Box Quick Copy Jobs (page 8-36)

)

JobRet. Deletion (page 8-36

Storage Media (page 8-36

)

Polling Box (Refer to FAX Operation Guide.)

Select Key Set. (page 8-37

Edit Destination Address Book (page 3-30)

Print List (page 8-37

)

xxvi

> Menu Map

Adjust/Maint. Quiet Mode (page 8-38)

Copy Denst. Adj. (page 8-38

Send/Box Density (page 8-38

Backgrnd Density (page 8-38

Print Density (page 8-38

AutoColorCorrect (page 8-38

Correct. Bk Line (page 8-38

)

xxvii

1 Legal and Safety

Information

Please read this information before using your machine. This chapter provides information on the following topics.

Notice ................................................................................................................................................................. 1-2

Safety Conventions in This Guide ........................................................................................................... 1-2

Environment ............................................................................................................................................. 1-3

Precautions for Use ................................................................................................................................. 1-4

Laser Safety (Europe) .............................................................................................................................. 1-5

Legal Restriction on Copying/Scanning ................................................................................................... 1-6

EN ISO 7779 ............................................................................................................................................ 1-6

EK1-ITB 2000 .......................................................................................................................................... 1-6

Legal Information ..................................................................................................................................... 1-7

Energy Saving Control Function ............................................................................................................ 1-13

Automatic 2-Sided Copy Function ......................................................................................................... 1-13

Resource Saving - Paper ....................................................................................................................... 1-13

Environmental benefits of "Power Management" ................................................................................... 1-13

Energy Star (ENERGY STAR®) Program .............................................................................................. 1-14

1-1

Legal and Safety Information > Notice

NOTE

Notice

Safety Conventions in This Guide

The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.

WARNING : Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols

The  symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

... [General warning]

... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

... [Warning of prohibited action]

... [Disassembly prohibited]

The  symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

... [Alert of required action]

... [Remove the power plug from the outlet]

... [Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing (fee required).

An original which resembles a bank note closely may not be copied properly in some rare cases because this machine is equipped with a counterfeiting prevention function.

1-2

Legal and Safety Information > Notice

Environment

The service environmental conditions are as follows:

• Temperature: 50 to 90.5 °F (10 to 32.5 °C) (But humidity should be 70% or less when temperature is 90.5 °F (32.5 °C).)

• Humidity: 15 to 80% (But temperature should be 86 °F (30 °C) or less when humidity is 80%.)

Adverse environmental conditions may affect the image quality. It is recommended to use the machine at a temperature: around 60.8 to 80.6 °F or less (16 to 27 °C), humidity: around 36 to 65%.

Avoid the following locations when selecting a site for the machine.

• Avoid locations near a window or with exposure to direct sunlight.

• Avoid locations with vibrations.

• Avoid locations with drastic temperature fluctuations.

• Avoid locations with direct exposure to hot or cold air.

• Avoid poorly ventilated locations.

If the floor is delicate against casters, when this machine is moved after installation, the floor material may be damaged.

During copying, some ozone is released, but the amount does not cause any ill effect to one's health. If, however, the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that the room be properly ventilated.

1-3

Legal and Safety Information > Notice

Precautions for Use

Cautions when handling consumables

CAUTION

Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns.

Keep parts which contain toner out of the reach of children.

If toner happens to spill from parts which contain toner, avoid inhalation and ingestion, as well as contact with your eyes and skin.

• If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water. If coughing develops, contact a physician.

• If you do happen to ingest toner, rinse your mouth with water and drink 1 or 2 cups of water to dilute the contents of your stomach. If necessary, contact a physician.

• If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness, contact a physician.

• If toner does happen to get on your skin, wash with soap and water.

Do not attempt to force open or destroy parts which contain toner.

Other precautions

Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations.

Store the machine while avoiding exposure to direct sunlight.

Store the machine in a place where the temperature stays below 40 °C while avoiding sharp changes of temperature and humidity.

If the machine will not be used for an extended period of time, remove the paper from the cassette and the Multi Purpose (MP) Tray, return it to its original package and reseal it.

1-4

Legal and Safety Information > Notice

Laser Safety (Europe)

Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine.

This machine is classified as Class 1 laser product under IEC/EN 60825-1:2007.

Caution: Performance of procedures other than those specified in this manual may result in hazardous radiation exposure.

These labels are attached to the laser scanner unit inside the machine and are not in a user access area.

Regarding CLASS 1 laser products, information is provided on the rating label.

1-5

Legal and Safety Information > Notice

Legal Restriction on Copying/Scanning

It may be prohibited to copy/scan copyrighted material without permission of the copyright owner.

Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/scanned.

• Paper money

• Bank note

• Securities

•Stamp

• Passport

• Certificate

Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above.

EN ISO 7779

Maschinenlärminformations-Verordnung 3. GPSGV, 06.01.2004: Der höchste Schalldruckpegel beträgt 70 dB (A) oder weniger gemäß EN ISO 7779.

EK1-ITB 2000

Das Gerät ist nicht für die Benutzung im unmittelbaren Gesichtsfeld am Bildschirmarbeitsplatz vorgesehen. Um störende Reflexionen am Bildschirmarbeitsplatz zu vermeiden, darf dieses Produkt nicht im unmittelbaren Gesichtsfeld platziert werden.

1-6

Legal and Safety Information > Notice

Legal Information

Copying or other reproduction of all or part of this guide without the prior written consent of KYOCERA Document Solutions Inc. is prohibited.

Regarding Trade Names

• PRESCRIBE is a registered trademark of Kyocera Corporation.

• KPDL is a trademark of Kyocera Corporation.

• Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008, Windows 7, Windows Server 2012, Windows 8 and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the U.S.A. and/or other countries.

• PCL is a trademark of Hewlett-Packard Company.

• Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC/AT are trademarks of International Business Machines Corporation.

• AppleTalk, Bonjour, Macintosh, and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries.

• TypeBankG-B, TypeBankM-M and Typebank-OCR are trademarks of TypeBank®.

• All European language fonts installed in this machine are used under licensing agreement with Monotype Imaging Inc.

• Helvetica, Palatino and Times are registered trademarks of Linotype GmbH.

• ITC Avant Garde Gothic, ITC Bookman, ITC ZapfChancery and ITC ZapfDingbats are registered trademarks of International Typeface Corporation.

• ThinPrint is a trademark of Cortado AG in Germany and other countries.

• UFST™ MicroType® fonts by Monotype Imaging Inc. are installed in this machine.

• This machine contains the software having modules developed by Independent JPEG Group.

• iPad, iPhone and iPod touch are trademarks of Apple Inc., registered in the U.S. and other countries.

• AirPrint and the AirPrint logo are trademarks of Apple Inc.

• iOS is a trademark or registered trademark of Cisco in the U.S. and other countries and is used under license by Apple Inc.

All other brands and product names are registered trademarks or trademarks designations ™ and ® will not be used in this Operation Guide.

1-7

Legal and Safety Information > Notice

GPL/LGPL

This product contains GPL (http://www.gnu.org/licenses/gpl.html) and/or LGPL (http://www.gnu.org/licenses/lgpl.html) software as part of its firmware. You can get the source code, and you are permitted to copy, redistribute and modify it under the terms of GPL/LGPL. For further information including availability of the source code, visit http://www.kyoceradocumentsolutions.com/gpl/.

OpenSSL License

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

3. All advertising materials mentioning features or use of this software must display the following acknowledgment: "This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http://www.openssl.org/)"

4. The names "OpenSSL Toolkit" and "OpenSSL Project" must not be used to endorse or promote products derived from this software without prior written permission. For written permission, please contact openssl-core@openssl.org.

5. Products derived from this software may not be called "OpenSSL" nor may "OpenSSL" appear in their names without prior written permission of the OpenSSL Project.

6. Redistributions of any form whatsoever must retain the following acknowledgment: "This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)"

THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT "AS IS" AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Original SSLeay License

This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL.

This library is free for commercial and non-commercial use as long as the following conditions are adhered to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the holder is Tim Hudson (tjh@cryptsoft.com).

If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used.

This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1-8

Legal and Safety Information > Notice

1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer.

3. All advertising materials mentioning features or use of this software must display the following acknowledgement: "This product includes cryptographic software written by Eric Young (eay@cryptsoft.com)" The word 'cryptographic' can be left out if the routines from the library being used are not cryptographic related :-).

4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you must include an acknowledgement: "This product includes software written by Tim Hudson (tjh@cryptsoft.com)"

THIS SOFTWARE IS PROVIDED BY ERIC YOUNG "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e. this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.]

Monotype Imaging License Agreement

1 Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as

well as the UFST Software.

2 You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and

versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or

personal purposes at the address stated on the registration card you return to Monotype Imaging. Under the terms of this License Agreement, you have the right to use the Fonts on up to three printers. If you need to have access to the fonts on more than three printers, you need to acquire a multiuser license agreement which can be obtained from Monotype Imaging. Monotype Imaging retains all rights, title and interest to the Software and Typefaces and no rights are granted to you other than a License to use the Software on the terms expressly set forth in this Agreement.

3 To protect proprietary rights of Monotype Imaging, you agree to maintain the Software and other proprietary

information concerning the Typefaces in strict confidence and to establish reasonable procedures regulating access to and use of the Software and Typefaces.

4 You agree not to duplicate or copy the Software or Typefaces, except that you may make one backup copy. You

agree that any such copy shall contain the same proprietary notices as those appearing on the original.

5 This License shall continue until the last use of the Software and Typefaces, unless sooner terminated. This License

may be terminated by Monotype Imaging if you fail to comply with the terms of this License and such failure is not remedied within thirty (30) days after notice from Monotype Imaging. When this License expires or is terminated, you shall either return to Monotype Imaging or destroy all copies of the Software and Typefaces and documentation as requested.

6 You agree that you will not modify, alter, disassemble, decrypt, reverse engineer or decompile the Software.

7 Monotype Imaging warrants that for ninety (90) days after delivery, the Software will perform in accordance with

Monotype Imaging-published specifications, and the diskette will be free from defects in material and workmanship. Monotype Imaging does not warrant that the Software is free from all bugs, errors and omissions.

The parties agree that all other warranties, expressed or implied, including warranties of fitness for a particular purpose and merchantability, are excluded.

8 Your exclusive remedy and the sole liability of Monotype Imaging in connection with the Software and Typefaces is

repair or replacement of defective parts, upon their return to Monotype Imaging.

In no event will Monotype Imaging be liable for lost profits, lost data, or any other incidental or consequential damages, or any damages caused by abuse or misapplication of the Software and Typefaces.

9 Massachusetts U.S.A. law governs this Agreement.

1-9

Legal and Safety Information > Notice

10 You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior written

consent of Monotype Imaging.

11 Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data

and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate. Further use, duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in FAR 52.227-19 (c)(2).

12 You acknowledge that you have read this Agreement, understand it, and agree to be bound by its terms and

conditions. Neither party shall be bound by any statement or representation not contained in this Agreement. No change in this Agreement is effective unless written and signed by properly authorized representatives of each party. By opening this diskette package, you agree to accept the terms and conditions of this Agreement.

Knopflerfish License

This product includes software developed by the Knopflerfish Project. http://www.knopflerfish.org

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

- Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

- Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

- Neither the name of the KNOPFLERFISH project nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE COPYRIGHT OWNER OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Apache License (Version 2.0)

Apache License

Version 2.0, January 2004

http://www.apache.org/licenses/

TERMS AND CONDITIONS FOR USE, REPRODUCTION, AND DISTRIBUTION

1. Definitions.

"License" shall mean the terms and conditions for use, reproduction, and distribution as defined by Sections 1 through 9 of this document.

"Licensor" shall mean the copyright owner or entity authorized by the copyright owner that is granting the License.

"Legal Entity" shall mean the union of the acting entity and all other entities that control, are controlled by, or are under common control with that entity. For the purposes of this definition, "control" means (i) the power, direct or indirect, to cause the direction or management of such entity, whether by contract or otherwise, or (ii) ownership of fifty percent (50%) or more of the outstanding shares, or (iii) beneficial ownership of such entity.

"You" (or "Your") shall mean an individual or Legal Entity exercising permissions granted by this License.

"Source" form shall mean the preferred form for making modifications, including but not limited to software source code, documentation source, and configuration files.

1-10

Legal and Safety Information > Notice

"Object" form shall mean any form resulting from mechanical transformation or translation of a Source form, including but not limited to compiled object code, generated documentation, and conversions to other media types.

"Work" shall mean the work of authorship, whether in Source or Object form, made available under the License, as indicated by a copyright notice that is included in or attached to the work (an example is provided in the Appendix below).

"Derivative Works" shall mean any work, whether in Source or Object form, that is based on (or derived from) the Work and for which the editorial revisions, annotations, elaborations, or other modifications represent, as a whole, an original work of authorship. For the purposes of this License, Derivative Works shall not include works that remain separable from, or merely link (or bind by name) to the interfaces of, the Work and Derivative Works thereof.

"Contribution" shall mean any work of authorship, including the original version of the Work and any modifications or additions to that Work or Derivative Works thereof, that is intentionally submitted to Licensor for inclusion in the Work by the copyright owner or by an individual or Legal Entity authorized to submit on behalf of the copyright owner. For the purposes of this definition, "submitted" means any form of electronic, verbal, or written communication sent to the Licensor or its representatives, including but not limited to communication on electronic mailing lists, source code control systems, and issue tracking systems that are managed by, or on behalf of, the Licensor for the purpose of discussing and improving the Work, but excluding communication that is conspicuously marked or otherwise designated in writing by the copyright owner as "Not a Contribution."

"Contributor" shall mean Licensor and any individual or Legal Entity on behalf of whom a Contribution has been received by Licensor and subsequently incorporated within the Work.

2. Grant of Copyright License. Subject to the terms and conditions of this License, each Contributor hereby grants to You a perpetual, worldwide, non-exclusive, no-charge, royalty-free, irrevocable copyright license to reproduce, prepare Derivative Works of, publicly display, publicly perform, sublicense, and distribute the Work and such Derivative Works in Source or Object form.

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4. Redistribution. You may reproduce and distribute copies of the Work or Derivative Works thereof in any medium, with or without modifications, and in Source or Object form, provided that You meet the following conditions:

(a)You must give any other recipients of the Work or Derivative Works a copy of this License; and

(b)You must cause any modified files to carry prominent notices stating that You changed the files; and

(c)You must retain, in the Source form of any Derivative Works that You distribute, all copyright, patent, trademark,

and attribution notices from the Source form of the Work, excluding those notices that do not pertain to any part of the Derivative Works; and

(d)If the Work includes a "NOTICE" text file as part of its distribution, then any Derivative Works that You distribute

must include a readable copy of the attribution notices contained within such NOTICE file, excluding those notices that do not pertain to any part of the Derivative Works, in at least one of the following places: within a NOTICE text file distributed as part of the Derivative Works; within the Source form or documentation, if provided along with the Derivative Works; or, within a display generated by the Derivative Works, if and wherever such third-party notices normally appear. The contents of the NOTICE file are for informational purposes only and do not modify the License. You may add Your own attribution notices within Derivative Works that You distribute, alongside or as an addendum to the NOTICE text from the Work, provided that such additional attribution notices cannot be construed as modifying the License.

You may add Your own copyright statement to Your modifications and may provide additional or different license terms and conditions for use, reproduction, or distribution of Your modifications, or for any such Derivative Works as a whole, provided Your use, reproduction, and distribution of the Work otherwise complies with the conditions stated in this License.

1-11

Legal and Safety Information > Notice

5. Submission of Contributions. Unless You explicitly state otherwise, any Contribution intentionally submitted for inclusion in the Work by You to the Licensor shall be under the terms and conditions of this License, without any additional terms or conditions. Notwithstanding the above, nothing herein shall supersede or modify the terms of any separate license agreement you may have executed with Licensor regarding such Contributions.

6. Trademarks. This License does not grant permission to use the trade names, trademarks, service marks, or product names of the Licensor, except as required for reasonable and customary use in describing the origin of the Work and reproducing the content of the NOTICE file.

7. Disclaimer of Warranty. Unless required by applicable law or agreed to in writing, Licensor provides the Work (and each Contributor provides its Contributions) on an "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied, including, without limitation, any warranties or conditions of TITLE, NONINFRINGEMENT, MERCHANTABILITY, or FITNESS FOR A PARTICULAR PURPOSE. You are solely responsible for determining the appropriateness of using or redistributing the Work and assume any risks associated with Your exercise of permissions under this License.

8. Limitation of Liability. In no event and under no legal theory, whether in tort (including negligence), contract, or otherwise, unless required by applicable law (such as deliberate and grossly negligent acts) or agreed to in writing, shall any Contributor be liable to You for damages, including any direct, indirect, special, incidental, or consequential damages of any character arising as a result of this License or out of the use or inability to use the Work (including but not limited to damages for loss of goodwill, work stoppage, computer failure or malfunction, or any and all other commercial damages or losses), even if such Contributor has been advised of the possibility of such damages.

9. Accepting Warranty or Additional Liability. While redistributing the Work or Derivative Works thereof, You may choose to offer, and charge a fee for, acceptance of support, warranty, indemnity, or other liability obligations and/or rights consistent with this License. However, in accepting such obligations, You may act only on Your own behalf and on Your sole responsibility, not on behalf of any other Contributor, and only if You agree to indemnify, defend, and hold each Contributor harmless for any liability incurred by, or claims asserted against, such Contributor by reason of your accepting any such warranty or additional liability.

END OF TERMS AND CONDITIONS

APPENDIX: How to apply the Apache License to your work.

To apply the Apache License to your work, attach the following boilerplate notice, with the fields enclosed by brackets "[]" replaced with your own identifying information. (Don't include the brackets!) The text should be enclosed in the appropriate comment syntax for the file format. We also recommend that a file or class name and description of purpose be included on the same "printed page" as the copyright notice for easier identification within third-party archives.

Licensed under the Apache License, Version 2.0 (the "License"); you may not use this file except in compliance with the License. You may obtain a copy of the License at

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Unless required by applicable law or agreed to in writing, software distributed under the License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied. See the License for the specific language governing permissions and limitations under the License.

1-12

Legal and Safety Information > Notice

Energy Saving Control Function

The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount of time elapses since the device was last used, as well as a Sleep where printer and fax functions remain in a waiting state but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of time. In addition, the device comes equipped with a Power Off Mode where the device automatically turns off after a certain amount of time elapses the device was last used.

Low Power Mode

The device automatically enters Low Power Mode when 1 minute has passed since the device was last used. The amount of time of no activity that must pass before Low Power Mode is activated may be lengthened. For more information refer to Low Power Mode and Auto Low Power Mode (page 2-17)

Sleep

The device automatically enters Sleep when 1 minute has passed since the device was last used. The amount of time of no activity that must pass before Sleep is activated may be lengthened. For more information see Sleep and Auto Sleep

(page 2-19).

Power Off Mode

The device automatically turns its power off when 1 hour has passed since the device was last used. The amount of time of no activity that must pass before Power Off Mode is activated may be lengthened by changing the Power Off Timer setting. You can also select rules whether the machine enters Power Off Mode for functions individually. For more information see Power Off Rule (page 8-26)

and Power Off Timer (page 8-26).

Automatic 2-Sided Copy Function

This device includes 2-sided copying as a standard function. For example, by copying two 1-sided originals onto a single sheet of paper as a 2-sided copy, it is possible to lower the amount of paper used. For more information refer to Duplex

(page 6-17).

Printing in duplex mode reduces paper consumption and contributes to the conservation of forest resources. Duplex mode also reduces the amount of paper that must be purchased, and thereby reduces cost. It is recommended that machines capable of duplex printing be set to use duplex mode by default.

Resource Saving - Paper

For the preservation and sustainable use of forest resources, it is recommended that recycled as well as virgin paper

certified under environmental stewardship initiatives or carrying recognised ecolabels, which meet EN 12281:2002 an equivalent quality standard, be used.

This machine also supports printing on 64 g/m further saving of forest resources.

* : EN12281:2002 "Printing and business paper - Requirements for copy paper for dry toner imaging processes"

paper. Using such paper containing less raw materials can lead to

Your sales or service representative can provide information about recommended paper types.

Environmental benefits of "Power Management"

To reduce power consumption when idle, this machine is equipped with a power management function that automatically activates energy-saving mode when the machine is idle for a certain period of time. Although it takes the machine a slight amount of time to return to READY mode when in energy-saving mode, a significant reduction in energy consumption is possible. It is recommended that the machine be used with the activation time for energy-saving mode set to the default setting.

1-13

Legal and Safety Information > Notice

Energy Star (ENERGY STAR®) Program

We have determined as a participating company in the International Energy Star Program that this product is compliant with the standards laid out in the International Energy Star Program.

ENERGY STAR use of products with high energy efficiency in order to help prevent global warming. By purchasing

ENERGY STAR product use and cut energy-related costs.

is a voluntary energy efficiency program with the goal of developing and promoting the

qualified products, customers can help reduce emissions of greenhouse gases during

1-14

2 Installing and Setting

up the Machine

This chapter provides information for the administrator of this machine, such as part names, cable connection, and software installation.

Part Names ........................................................................................................................................................ 2-2

Machine Exterior ...................................................................................................................................... 2-2

Connectors/Interior .................................................................................................................................. 2-3

With Optional Equipments Attached ........................................................................................................ 2-4

Connecting the Machine and Other Devices ..................................................................................................... 2-5

Connecting Cables ............................................................................................................................................. 2-6

Connecting LAN Cable ............................................................................................................................ 2-6

Connecting USB Cable ............................................................................................................................ 2-7

Connecting the Power Cable ................................................................................................................... 2-7

Power On/Off ..................................................................................................................................................... 2-8

Power On ................................................................................................................................................. 2-8

Power Off ................................................................................................................................................. 2-8

Login/Logout ...................................................................................................................................................... 2-9

Login ........................................................................................................................................................ 2-9

Logout .................................................................................................................................................... 2-10

Default Settings of the Machine ........................................................................................................................ 2-11

Setting Date and Time ............................................................................................................................ 2-11

Network Setup (LAN Cable Connection) ............................................................................................... 2-13

Energy Saver function ...................................................................................................................................... 2-17

Low Power Mode and Auto Low Power Mode ....................................................................................... 2-17

Sleep and Auto Sleep ............................................................................................................................ 2-19

Installing Software ............................................................................................................................................ 2-23

Software on DVD (Windows) ................................................................................................................. 2-23

Installing Software in Windows .............................................................................................................. 2-24

Uninstalling the Software ....................................................................................................................... 2-29

Installing Software in Mac Computer ..................................................................................................... 2-30

Setting TWAIN Driver ............................................................................................................................. 2-32

Setting WIA Driver ................................................................................................................................. 2-33

Checking the Counter ...................................................................................................................................... 2-34

Additional Preparations for the Administrator ................................................................................................... 2-35

Sending Documents to a PC .................................................................................................................. 2-35

Strengthening the Security ..................................................................................................................... 2-35

Command Center RX ....................................................................................................................................... 2-37

Accessing Command Center RX ........................................................................................................... 2-38

Changing Security Settings ................................................................................................................... 2-40

Changing Device Information ................................................................................................................ 2-42

E-mail Settings ....................................................................................................................................... 2-44

Registering Destinations ........................................................................................................................ 2-48

Creating a New Custom Box ................................................................................................................. 2-50

Printing a document stored in a Custom Box ........................................................................................ 2-51

Transferring Data from Our Other Products ..................................................................................................... 2-53

Migrating the Address Book ................................................................................................................... 2-53

2-1

Installing and Setting up the Machine > Part Names

1 2 3 4

13 14

15 16

Part Names

Machine Exterior

1 Document Processor

2 Original Width Guides

3 Original Table

4 Original Eject Table

5 Inner Tray

6 Paper Stopper

7Front Cover

8 Cassette 1

9 Power Switch

10 Original Stopper

11 USB Memory Slot

12 Front Cover Open Button

13 Slit Glass

14 Original Size Indicator Plates

15 Platen

16 Operation Panel

17 Handles

18 Rear Cover

19 Handles

With Optional Equipments Attached (page 2-4)

2-2

Installing and Setting up the Machine > Part Names

6 7

1 2

Connectors/Interior

1 LINE Connector

2 TEL Connector

3 Option Interface

4 Network Interface Connector

5 USB Interface Connector

6 Envelope Lever

7Fuser Cover

8 Paper Width Guides

9 Support Tray Section of the Multi Purpose Tray

10 Multi Purpose Tray

11 Paper Length Guide

12 Paper Width Guides

13 Bottom Plate

14 Size Dial

15 Duplex Cover

2-3

Installing and Setting up the Machine > Part Names

16 Toner Container (Black)

17 Toner Container Lock Lever

18 Registration Roller

19 Left Cover

20 Waste Toner Box

With Optional Equipments Attached

1 Card Reader

2 Cassette 2

3 Cassette 3

4 Cassette 4

5 Cassette 5

Optional Equipment (page 11-2)

2-4

Installing and Setting up the Machine > Connecting the Machine and Other Devices

NOTE

USB

MFP

Network

MFP

Connecting the Machine and Other Devices

Prepare the cables necessary to suit the environment and purpose of the machine use.

When Connecting the Machine to the PC via USB

When Connecting the Machine to the PC on the Network

If you are using the machine with the optional wireless interface kit attached, you do not need to connect the LAN cable. To use a wireless LAN, it is necessary to change the default settings for the machine using the System Menu.

Optional Network (page 8-12)

Cables that Can Be Used

Connection Environment Function Necessary Cable

Connect a LAN cable to the machine.

Connect a USB cable to the machine.

*1 Only on products with the fax function installed.

Printer/Scanner/Network FAX

Printer/Scanner (TWAIN/WIA) USB2.0 compatible cable (Hi-Speed USB

LAN cable (10BASE-T, 100BASE-TX, 1000BASE-T)

compliant, Max. 5.0 m)

2-5

Installing and Setting up the Machine > Connecting Cables

IMPORTANT

Connecting Cables

Connecting LAN Cable

If the power is on, turn the power switch off.

Power Off (page 2-8)

Connect the cable to the machine.

1 Connect the LAN cable to the network interface connector.

2 Connect the other end of the cable to the hub.

Set up the machine.

Power on the machine and configure the network.

For details, refer to Network Setup (LAN Cable Connection) on page 2-13.

2-6

Installing and Setting up the Machine > Connecting Cables

IMPORTANT

Connecting USB Cable

If the power is on, turn the power switch off.

Power Off (page 2-8)

Connect the cable to the machine.

1 Connect the USB cable to the USB interface connector located on the left side of the body.

2 Connect the other end of the cable to the PC.

Connecting the Power Cable

Connect the cable to the machine.

1 Remove the cover.

2 Connect one end of the supplied power cable to the machine and the other end to a power

outlet.

Only use the power cable that comes with the machine.

2-7

Installing and Setting up the Machine > Power On/Off

IMPORTANT

CAUTION

IMPORTANT

Check that the indicators are off.

Power On/Off

Power On

Turn the power switch on.

When turning off the power switch, do not turn on the power switch again immediately. Wait more than 5 seconds, and then turn on the power switch.

Power Off

When the [Processing] indicator or [Memory] indicator is lit up or blinked, the machine is operating. Turning off the power switch while the machine is operating may cause it to malfunction.

Turn the power switch off.

In case of not using the machine for an extended period of time...

If this machine will be left unused for an extended period (e.g. overnight), turn it off at the main power switch. If the machine will not be used for an even longer period of time (e.g. vacation), remove the power plug from the outlet as a safety precaution. If using the products equipped with the fax function, note that turning the machine off at the main power switch disables fax transmission and reception.

Remove paper from the cassettes and seal it in the paper storage bag to protect it from humidity.

2-8

Installing and Setting up the Machine > Login/Logout

NOTE

4000 4000

LoginMenu

Text

ABC

Login/Logout

If you are setting a function that requires administrator rights, or if user login administration is enabled, you must enter your login user name and login password.

The factory default login user name and login password are set as shown below.

You will be unable to login if you forget your login user name or login password. In this event, login with administrator privileges and change your login user name or login password.

Login

Enter the login user name.

1 If this screen is displayed during operations, press the [OK] key while the column for

entering a login user name is selected.

• If [Netwk Authentic.] is selected as the user authentication method, [Menu] is displayed. Press [Menu] and select [Login Type] and then it is possible to select the authentication destination as [Local Authentic.] or [Netwk Authentic.].

• Press [Menu] and select [Domain] and then it is possible to select from the domains registered.

2 Enter the login user name using the numeric keys and press the [OK] key.

If “Login Operation” is [Select Character], then the screen is displayed to enter details by selecting from the characters on the message display. Refer to Login Operation on page

8-29.

Character Entry Method (page 11-11)

2-9

Installing and Setting up the Machine > Login/Logout

4000

LoginMenu

Text

ABC

Enter the login password.

1 Press the [▼] key to select the column for entering a login password and press the [OK]

key.

2 Enter the login password using the numeric keys and press the [OK] key.

Character Entry Method (page 11-11)

Logout

Press [Login].

To logout from the machine, press the [Authentication/Logout] key to return to the login user name/login password entry screen.

Users are automatically logged out in the following circumstances:

• When the machine enters the low power or sleep state.

• When the auto panel reset function is activated.

2-10

Installing and Setting up the Machine > Default Settings of the Machine

NOTE

4000 4000

Sys. Menu/Count.:

User/Job Account

Exit

User Property

Common Settings

Common Settings:

Date Setting

Exit

Error Handling

Measurement

Default Settings of the Machine

Before using this machine, configure such settings as date and time, network configuration, and energy saving functions as needed.

The default settings of the machine can be changed in System Menu. For settings that are configurable from System Menu, refer to Setup and Registration (System Menu) (page 8-1)

Setting Date and Time

Follow the steps below to set the local date and time at the place of installation.

When you send an E-mail using the transmission function, the date and time as set here will be printed in the header of the E-mail message. Set the date, time and time difference from GMT of the region where the machine is used.

• If user login administration is enabled, you can only change the settings by logging in with administrator privileges. If user login administration is disabled, the user authentication screen appears. Enter a login user name and password, and press [Login].

The factory default login user name and login password are set as shown below.

• Be sure to set the time difference before setting the date and time.

Display the screen.

1 Press the [System Menu/Counter] key.

2 Press the [▲] or [▼] key to select [Common Settings], and press the [OK] key.

3 Press the [▲] or [▼] key to select [Date Setting], and press the [OK] key.

2-11

Installing and Setting up the Machine > Default Settings of the Machine

NOTE

Date Setting:

Date/Time

Exit

Date Format

Time Zone

Date Setting:

Summer Time

Exit

Time Zone

Date Format

Summer Time:

Off

Date Setting:

Date/Time

Exit

Date Format

Time Zone

Date/Time:

Year

2013

Month Day

01 01

Time Zone:( Pfic Time )

Date/Time:

Hour

Time Zone:

Min. Second

10 50

( Pfic Time

)

Configure the settings.

1 Press the [▲] or [▼] key to select [Time Zone], and press the [OK] key.

2 Press the [▲] or [▼] key to set the time zone, and press the [OK] key. 3 Press the [▲] or [▼] key to select [Summer Time], and press the [OK] key.

If you select a region that does not utilize summer time, the summer time setting screen will not appear.

4 Press the [▲] or [▼] key to select [Off] or [On], and press the [OK] key.

5 Press the [▲] or [▼] key to select [Date/Time], and press the [OK] key.

6 Press the [▲] or [▼] key to set the year, month, and day.

Press the [◄] and [►] key to move the cursor right and left.

7 Press the [OK] key. 8 Press the [▲] or [▼] key to set the hour, minute, and second.

Press the [◄] and [►] key to move the cursor right and left.

9 Press the [OK] key.

2-12

Installing and Setting up the Machine > Default Settings of the Machine

NOTE

4000 4000

Sys. Menu/Count.:

System/Network

Exit

Counter

Report

System/Network:

Network Setting

Exit

Optional Network

NW InterfaceSend

Network Setting:

TCP/IP Settings

Exit

WSD-SCAN

WSD-PRINT

Network Setup (LAN Cable Connection)

The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP (IPv4), TCP/IP (IPv6), NetBEUI, and IPSec. It enables network printing on the Windows, Macintosh, UNIX and other platforms.

This section explains the procedure of IPv4 settings for TCP/IP settings. The default settings are "TCP/IP Protocol: On, DHCP: On, Auto-IP: On".

• Ask your network administrator for the IP address in advance, and have it ready when you configure this setting. In the following cases, set the IP address of DNS server on the Command Center RX.

- When using the host name with "DHCP" setting set to "Off"

- When using the DNS server with IP address that is not assigned by DHCP automatically.

Refer to the Command Center RX User Guide.

• For other network settings, refer to the Network Setting on page 8-8

Display the screen.

1 Press the [System Menu/Counter] key.

2 Press the [▲] or [▼] key to select [System/Network], and press the [OK] key.

3 Press the [▲] or [▼] key to select [Network Setting], and press the [OK] key.

4 Press the [▲] or [▼] key to select [TCP/IP Settings], and press the [OK] key.

2-13

Installing and Setting up the Machine > Default Settings of the Machine

TCP/IP Settings:

TCP/IP

Exit

IPv4 Setting

IPv6 Setting

IPv4 Setting:

DHCP

Exit

Auto-IP

IP Address

DHCP:

Off

On02*

IPv4 Setting:

IP Address

Exit

Auto-IP

DHCP

IP Address:

0. 0. 0. 0

IPv4 Setting:

Auto-IP

Exit

Subnet Mask

IP Address

5 Press the [▲] or [▼] key to select [IPv4 Setting], and press the [OK] key.

Configure the settings.

When setting the static IP address

1 Press the [▲] or [▼] key to select [DHCP], and press the [OK] key.

2 Press the [▲] or [▼] key to select [Off], and press the [OK] key.

3 Press the [▲] or [▼] key to select [IP Address], and press the [OK] key.

4 Use the numeric keys or press the [▲] or [▼] key to set the IP address.

You can set any value between 000 and 255.

Increase or reduce the figures by pressing the [▲] or [▼] key. Use [◄] or [►] to move the position being entered, which is shown highlighted.

5 Press the [OK] key. 6 Press the [▲] or [▼] key to select [Subnet Mask], and press the [OK] key.

2-14

Installing and Setting up the Machine > Default Settings of the Machine

IMPORTANT

NOTE

Subnet Mask:

0. 0. 0. 0

IPv4 Setting:

IP Address

Exit

Subnet Mask

Default Gateway

Default Gateway:

0. 0. 0. 0

7 Use the numeric keys or press the [▲] or [▼] key to set the subnet mask.

You can set any value between 000 and 255. The entry method is the same method as the IP address.

8 Press the [OK] key. 9 Press the [▲] or [▼] key to select [Default Gateway], and press the [OK] key.

Use the numeric keys or press the [▲] or [▼] key to set the default gateway.

You can set any value between 000 and 255. The entry method is the same method as the IP address.

Press the [OK] key.

After changing the setting, restart the network from System Menu, or turn the machine OFF and then ON.

Restart (page 8-17)

The network can be configured from the computer by using Command Center RX. Refer to the Command Center RX User Guide.

2-15

Installing and Setting up the Machine > Default Settings of the Machine

NOTE

Wireless Network Settings

When the optional Wireless Network Interface Kit (IB-51) is installed on the machine and the connection settings are configured, it is possible to print in a wireless network (wireless LAN) environment. The following is an introduction to the settings for connecting using the Quick Setup.

The following four settings can be configured in Quick Setup. Set the Wireless Network by referring to Wireless Network

on page 8-13.

Available Network

Displays access points to which the machine can connect. Select the access point to connect to.

Push Button

If the access point supports the push button method, wireless settings can be configured using the push button. Press the automatic wireless network setup button on the access point, and the connection is started by pressing [Next].

The push button method supports only the WPS (WiFi Protected Setup).

PIN (Device)

Starts connection using the machine's PIN code. Enter the PIN code into the access point. The PIN code of the machine is automatically generated.

PIN (Terminal)

Starts connection using the PIN code of the access point. Enter the PIN code of the access point.

2-16

Installing and Setting up the Machine > Energy Saver function

NOTE

Energy Saver indicator

Energy Saver function

If a certain period of time elapses after the machine is last used, the machine automatically enters Low Power Mode to reduce power consumption. If a further period of time elapses without the machine being used, the machine automatically enters sleep mode, which minimizes power consumption. If the machine is not used while in sleep mode, the power automatically turns off.

To use the Energy Saver function, configure the following settings:

• Low Power Mode and Auto Low Power Mode (page 2-17)

• Sleep and Auto Sleep (page 2-19)

• Power Off Rule (page 8-26) and Power Off Timer (page 8-26)

Low Power Mode and Auto Low Power Mode

Low Power Mode

If the machine is not operated for a certain period of time, the [Energy Saver] indicator will light up and the screen will become dark to reduce power consumption. This status is referred to as Low Power Mode. “Low power.” will be displayed on the screen.

If print data is received during Low Power Mode, the machine automatically wakes up and starts printing. Also when fax data arrives while the machine is in Low Power Mode, the machine automatically wakes up and starts printing.

To resume, perform one of the following actions.

• Press any key on the operation panel.

• Open the document processor.

• Place originals in the document processor.

The machine will be ready to operate within 10 seconds.

Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly.

Auto Low Power Mode

Auto Low Power Mode automatically switches the machine into Low Power Mode if left idle for a preset time.

The default preset time is 1 minute.

To change the preset Low Power time, refer to Low Power Timer on page 8-25

Follow the steps below to set the Low Power timer for the machine to go into Low Power mode when not in use.

If the Low Power Timer is equal to the Sleep Timer, a Sleep mode is preceded.

2-17

Installing and Setting up the Machine > Energy Saver function

NOTE

4000 4000

Sys. Menu/Count.:

User/Job Account

Exit

User Property

Common Settings

Common Settings:

Date Setting

Exit

Timer Setting

Error Handling

Timer Setting:

Auto Panel Reset

Exit

PanelReset Timer

Low Power Timer

Low Power Timer:

(1 - 240)

min.

If user login administration is enabled, you can only change the settings by logging in with administrator privileges. If user login administration is disabled, the user authentication screen appears. Enter a login user name and password, and press [Login].

The factory default login user name and login password are set as shown below.

Display the screen.

1 Press the [System Menu/Counter] key.

2 Press the [▲] or [▼] key to select [Common Settings], and press the [OK] key.

3 Press the [▲] or [▼] key to select [Timer Setting], and press the [OK] key.

4 Press the [▲] or [▼] key to select [Low Power Timer], and press the [OK] key.

Set the Low Power time.

Use the numeric key or press the [▲] or [▼] key to enter the Low Power time, and press the [OK] key.

2-18

Installing and Setting up the Machine > Energy Saver function

NOTE

Energy Saver indicator

Sys. Menu/Count.:

User/Job Account

Exit

User Property

Common Settings

Sleep and Auto Sleep

Sleep

To enter Sleep, press the [Energy Saver] key. Message display and all indicators on the operation panel will go out to save a maximum amount of power except the [Energy Saver] indicator. This status is referred to as Sleep.

If print data is received during Sleep, the machine automatically wakes up and starts printing.

Also when fax data arrives while the machine is in Sleep Mode, the machine automatically wakes up and starts printing.

To resume, perform the following actions.

• Press any key on the operation panel.

The machine will be ready to operate within 15 seconds.

Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly.

Auto Sleep

Auto Sleep automatically switches the machine into Sleep if left idle for a preset time in the Low Power Mode.

The default preset time is 1 minute.

To change the preset sleep time, refer to Sleep Timer on page 8-26

Follow the steps below to set the sleep timer for the machine to go into sleep mode when not in use.

If the Low Power Timer is equal to the Sleep Timer, a Sleep mode is preceded.

Display the screen.

1 Press the [System Menu/Counter] key.

2 Press the [▲] or [▼] key to select [Common Settings], and press the [OK] key.

2-19

Installing and Setting up the Machine > Energy Saver function

Common Settings:

Date Setting

Exit

Timer Setting

Error Handling

Timer Setting:

Low Power Timer

Exit

Sleep Level

Sleep Timer

Sleep Timer:

(1 - 240)

min.

Sys. Menu/Count.:

User/Job Account

Exit

User Property

Common Settings

Common Settings:

Date Setting

Exit

Timer Setting

Error Handling

3 Press the [▲] or [▼] key to select [Timer Setting], and press the [OK] key.

4 Press the [▲] or [▼] key to select [Sleep Timer], and press the [OK] key.

Set the Sleep time.

Use the numeric key or press the [▲] or [▼] key to enter the Sleep time, and press the [OK] key.

Sleep Rules (models for Europe)

You can set whether sleep mode operates for each function. When the machine enters sleep mode, the ID card cannot be recognized.

For more information on Sleep Rules settings, refer to Sleep Rules (models for Europe) on page 8-26

Follow the steps below to use Sleep mode for each function.

Display the screen.

1 Press the [System Menu/Counter] key.

2 Press the [▲] or [▼] key to select [Common Settings], and press the [OK] key.

3 Press the [▲] or [▼] key to select [Timer Setting], and press the [OK] key.

2-20

Installing and Setting up the Machine > Energy Saver function

NOTE

Timer Setting:

PanelReset Timer

Exit

Sleep Rules

Low Power Timer

Energy Saver:

Network

Card Reader

FAX

Exit

Network:

Off

On02*

4 Press the [▲] or [▼] key to select [Sleep Rules], and press the [OK] key.

Set the Sleep rule.

1 Press the [▲] or [▼] key to select the function to be set, and press the [OK] key.

[Card Reader] is displayed when the optional Card Authentication Kit is installed.

[FAX] is displayed only on products with the fax function installed.

2 Press the [▲] or [▼] key to select [Off] or [On], and press the [OK] key.

Repeat steps 2-1 to 2-2 to set for a different function.

Sleep Level (Energy Saver and Quick Recovery) (models except for Europe)

For sleep level, you can toggle between the following two modes: Energy Saver mode and Quick Recovery mode. The default setting is Energy Saver mode.

Energy Saver mode reduces power consumption even more than Quick Recovery mode, and allows Sleep Mode to be set separately for each function. The time required for the machine to wake up from power save mode and resume normal operation will be longer than for Quick Recovery mode. The ID card cannot be recognized.

If the optional Network Interface Kit is installed, Energy Saver cannot be specified.

Quick Recovery mode recovers from sleep mode quicker than Energy Saver mode. To resume, press any key on the operation panel. If print data is received during Sleep, the machine automatically wakes up and starts printing.

For more information on Sleep Level settings, refer to Sleep Level (models except for Europe) on page 8-25

Follow the steps below to select the sleep level and use Energy Saver mode for each function.

Display the screen.

1 Press the [System Menu/Counter] key.

2-21

Installing and Setting up the Machine > Energy Saver function

Sys. Menu/Count.:

User/Job Account

Exit

User Property

Common Settings

Common Settings:

Date Setting

Exit

Timer Setting

Error Handling

Timer Setting:

PanelReset Timer

Exit

Sleep Level

Low Power Timer

Sleep Level:

Quick Recovery

Exit

Energy Saver

Energy Saver:

Network

Card Reader

FAX

Exit

Network:

Off

On02*

2 Press the [▲] or [▼] key to select [Common Settings], and press the [OK] key.

3 Press the [▲] or [▼] key to select [Timer Setting], and press the [OK] key.

4 Press the [▲] or [▼] key to select [Sleep Level], and press the [OK] key.

Select the Sleep level.

Press the [▲] or [▼] key to select [Quick Recovery] or [Energy Saver], and press the [OK] key.

When [Energy Saver] is set, next go on to set whether or not to use Energy Saver mode for each function.

Set the Sleep rule.

1 Press the [▲] or [▼] key to select the function to be set, and press the [OK] key.

[Card Reader] is displayed when the optional Card Authentication Kit is installed.

[FAX] is displayed only on products with the fax function installed.

2 Press the [▲] or [▼] key to select [Off] or [On], and press the [OK] key.

Repeat steps 3-1 to 3-2 to set for a different function.

2-22

Installing and Setting up the Machine > Installing Software

NOTE

Installing Software

Install appropriate software on your PC from the included DVD (Product Library) if you want to use the printer function of this machine or perform TWAIN / WIA transmission or Network FAX transmission from your PC.

Software on DVD (Windows)

You can use either [Express Install] or [Custom Install] can be selected for the installation method. [Express Install] is the standard installation method. To install components that cannot be installed by [Express Install], use [Custom

Install]. For details on Custom Installation, refer to Custom Install on page 2-26

Software Description

KX DRIVER This driver enables files on a computer to be printed by the machine.

Multiple page description languages (PCL XL, KPDL, etc.) are supported by a single driver. This printer driver allows you to take full advantage of the features of the machine.

Use this driver to create PDF files.

KX XPS DRIVER This printer driver supports the XPS (XML Paper Specification) format

developed by Microsoft Corporation.

KPDL mini-driver/PCL minidriver

FAX Driver This makes it possible to send a document created in a computer software

Kyocera TWAIN Driver This driver enables scanning on the machine using a TWAIN-compliant

Kyocera WIA Driver WIA (Windows Imaging Acquisition) is a function of Windows that enables

This is a Microsoft MiniDriver that supports PCL and KPDL. There are some restrictions on the machine features and option features that can be used with this driver.

application as a fax via the machine.

software application.

reciprocal communication between an imaging device such as a scanner and an image processing software application. An image can be acquired using a WIA-compliant software application, which is convenient when a TWAIN-compliant software application is not installed in the computer.

Express

Install

KYOCERA Net Viewer This is a utility that enables monitoring of the machine on the network. -

Status Monitor This is a utility that monitors the printer status and provides an ongoing

reporting function.

KYOCERA Net Direct Print This makes it possible to print a PDF file without starting Adobe Acrobat/

Reader.

FONTS These are display fonts that enable the machine's built-in fonts to be used in

a software application.

• Installation on Windows must be done by a user logged on with administrator privileges.

• When connected by USB cable, Plug and Play is disabled on this device when in Sleep mode. To continue the installation, press the [Energy Saver] key to wake the device from Sleep before continuing.

• Fax functionality can only be used on products equipped with fax capability.

• WIA driver and KX XPS DRIVER cannot be installed on Windows XP.

2-23

Installing and Setting up the Machine > Installing Software

NOTE

Click [View License Agreement] and read the License Agreement.

Installing Software in Windows

Express Install

The following procedure is an example for installing the software in Windows 7 using [Express Install].

For details on Custom Installation, refer to Custom Install on page 2-26

Insert the DVD.

• Installation on Windows must be done by a user logged on with administrator privileges.

• If the "Welcome to the Found New Hardware Wizard" dialog box displays, select [Cancel].

• If the autorun screen is displayed, click [Run setup.exe].

• If the user account management window appears, click [Yes ] ([Allow]).

Display the screen.

Install using [Express Install].

You can also select [Use host name for port name] and set to use the host name of the standard TCP/IP port. (A USB connection cannot be used.)

2-24

Installing and Setting up the Machine > Installing Software

NOTE

• The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network or USB cable and that it

is turned on and click (Reload).

• If the Windows security window appears, click [Install this driver software anyway].

Finish the installation.

When "Your software is ready to use" appears, you can use the software. To print a test page, click the "Print a test page" checkbox and select the machine.

Click [Finish] to exit the wizard.

When you have selected [Device settings] in Windows XP, the dialog box for device setting will appear after [Finish] is clicked. Configure the settings for options installed on the machine. Device settings can be configured after the installation is completed. For details, refer to the Device Settings in the Printer Driver User Guide on the DVD.

If a system restart message appears, restart the computer by following the screen prompts. This completes the printer driver installation procedure.

If you are installing the TWAIN driver, continue by configuring the Setting TWAIN Driver (page

2-32).

2-25

Installing and Setting up the Machine > Installing Software

NOTE

Click [View License Agreement] and read the License Agreement.

Custom Install

The following procedure is an example for installing the software in Windows 7 using [Custom Install].

Insert the DVD.

• Installation on Windows must be done by a user logged on with administrator privileges.

• If the "Welcome to the Found New Hardware Wizard" dialog box displays, select [Cancel].

• If the autorun screen is displayed, click [Run setup.exe].

• If the user account management window appears, click [Yes ] ([Allow]).

Display the screen.

2-26

Installing and Setting up the Machine > Installing Software

Install using [Custom Install].

1 Select the device to be installed.

The following buttons can be used.

: This changes the display to icon and text display.

: Use this to select multiple items.

: If the desired device does not appear, press this button to directly select the device.

2 Select the driver to be installed.

3 Select the utility to be installed.

2-27

Installing and Setting up the Machine > Installing Software

NOTE

4 Click [Install].

Finish the installation.

When "Your software is ready to use" appears, you can use the software. To print a test page, click the "Print a test page" checkbox and select the machine.

Click [Finish] to exit the wizard.

If a system restart message appears, restart the computer by following the screen prompts. This completes the printer driver installation procedure.

If you are installing the TWAIN driver, continue by configuring the Setting TWAIN Driver (page

2-32).

2-28

Installing and Setting up the Machine > Installing Software

NOTE

Uninstalling the Software

Perform the following procedure to delete the Software from your computer.

Uninstallation on Windows must be done by a user logged on with administrator privileges.

Display the screen.

Click [Start] button on the Windows and then select [All Programs], [Kyocera], and [Uninstall Kyocera Product Library] to display the Uninstall Wizard.

In Windows 8, click [Search] in charms, and enter "Uninstall Kyocera Product Library" in the search box. Select [Uninstall Kyocera Product Library] in the search list.

Uninstall the software.

Place a check in the check box of the software to be deleted.

Finish uninstalling.

If a system restart message appears, restart the computer by following the screen prompts. This completes the software uninstallation procedure.

• The software can also be uninstalled using the Product Library.

• In the Product Library screen, click [Uninstall], and follow the on-screen instructions to uninstall the software.

2-29

Installing and Setting up the Machine > Installing Software

NOTE

Installing Software in Mac Computer

The machine's printer functionality can be used by a Mac computer.

• Installation on MAC OS must be done by a user logged on with administrator privileges.

• When printing from a Mac computer, set the machine's emulation to [KPDL] or [KPDL(Auto)].

For details, refer to Printer on page 8-33.

• If connecting by Bonjour, enable Bonjour in the machine's network settings.

For details, refer to Bonjour on page 8-8.

• In the Authenticate screen, enter the name and password used to log in to the operating system.

Insert the DVD.

Double-click the [Kyocera] icon.

Display the screen.

Double-click [Kyocera OS X x.x] depending on your Mac OS version.

Install the Printer Driver.

Install the printer driver as directed by the instructions in the installation software.

This completes the printer driver installation.

If a USB connection is used, the machine is automatically recognized and connected. If an IP connection is used, the settings below are required.

2-30

Installing and Setting up the Machine > Installing Software

NOTE

Select the driver in "Use".

Configure the printer.

1 Display the window.

Select [

Default

] and click the item that appears in "Name".

When using an IP connection, click the IP icon for an IP connection and then enter the IP address and printer name. The number entered in "Address" will automatically appear in "Name". Change if needed.

Select the options available for the machine.

The selected machine is added.

2-31

Installing and Setting up the Machine > Installing Software

NOTE

Enter the machine name.

Select this machine from the list.

Enter the machine's IP address or host name.

When using SSL, select the checkbox beside SSL.

Set units of measurement.

(Network) (USB)

Set the Compression Level.

Setting TWAIN Driver

Display the screen.

Select [

Setting

Start

] button on the Windows, [

]. TWAIN Driver screen appears.

All Programs

], [

Kyocera

] and then [

TWAIN Driver

In Windows 8, click [ box. Select [

Click [

Add

Configure TWAIN Driver.

TWAIN Driver Setting

] in charms, and enter "TWAIN Driver Setting" in the search

] in the search list.

When the machine's IP address or host name is unknown, contact Administrator.

Finish registering.

Click [

Delete

] to delete the added machine. Click [

2-32

Edit

] to change names.

Installing and Setting up the Machine > Installing Software

NOTE

Enter the machine IP addresses or host name.

When using SSL, select the checkbox beside SSL.

Set units of measurement.

(Network)

(USB)

Set units of measurement.

Set the Compression Level.

Setting WIA Driver

Display the screen.

Click [

Start

] button on the Windows and enter [

Click [

View scanners and cameras

screen appears.

] in the search list then the Scanners and Cameras

Scanner

] in [

Program and File Search

In Windows 8, click [ search box. Select [ and Cameras screen appears.

Select the same name as this machine from WIA Drivers, and press [

Configure WIA Driver.

View scanners and cameras

] in charms, and enter "View scanners and cameras" in the

] in the search list then the Scanners

Properties

2-33

Installing and Setting up the Machine > Checking the Counter

Sys. Menu/Count.:

System/Network

Exit

Counter

Report

Counter:

Printed Pages

Exit

Scanned Pages

Checking the Counter

Press the [

System Menu/Counter

Display the screen.

Press the [

Press the [▲] or [▼] key to select [Counter], and press the [OK] key.

Check the counter.

Press the [▲] or [▼] key to select the item you want to check, and press the [OK] key.

] key to check the number of sheets printed and scanned.

System Menu/Counter

] key.

2-34

Installing and Setting up the Machine > Additional Preparations for the Administrator

Additional Preparations for the Administrator

In addition to the information provided in this chapter, the administrator of this machine should check the following, and configure the settings as needed.

Sending Documents to a PC

To Send to a Shared Folder (Send to Folder (SMB))

To send a document that has been loaded, you need to create a shared folder to receive the document on your computer. For details, refer to Preparation for Sending a Document to a Shared Folder in a PC on page 3-20

To E-mail Scanned Images (Send as E-mail)

You can send a scanned original image as an E-mail attachment. For registration method, refer to E-mail Settings on

page 2-44.

Strengthening the Security

This machine is shipped with two default users registered one with Machine Administrator rights, and another with Administrator rights. Logging in as this user will allow you to configure all settings; therefore, please change the login user name and password.

In addition, this machine is equipped with user authentication function, which can be configured to limit the access to this machine to only those who have a registered login name and password. For each setting procedure, refer to User

Authentication and Accounting (User Login, Job Accounting) (page 9-1).

I want to... Function Reference page

Restrict the users of the machine. User Login page 9-2

Auto Panel Reset page 8-25

ID Card Settings

Restrict the basic functions that can be used. Local Authorization page 9-17

Group Authorization Set. page 9-18

Prevent another user from handling the documents stored in the machine.

Prevent the data stored in the machine from being leaked.

Custom Box

Data Overwrite

Encryption

PDF Encryption Functions page 6-23

page 9-20

page 5-34

Refer to the Data

Security Kit (E) Operation Guide.

Completely delete the data on the machine before disposing of the machine.

*1 The optional Card Authentication Kit is required. *2 The optional SSD is required. *3 The optional Data Security Kit is required.

Data Sanitization page 8-16

2-35

Installing and Setting up the Machine > Additional Preparations for the Administrator

I want to... Function Reference page

Protect the transmission from interception and wiretapping.

IPP over SSL page 8-9

HTTPS page 8-9

LDAP Security page 8-11

SMTP Security page 8-11

POP3 Security page 8-11

FTP Encrypted TX page 6-25

IPSec page 8-10

SNMPv3 page 8-9

2-36

Installing and Setting up the Machine > Command Center RX

NOTE

Command Center RX

If the machine is connected to the network, you can configure various settings using Command Center RX.

This section explains how to access Command Center RX, and how to change security settings and the host name. For details on Command Center RX, refer to the

Command Center RX User Guide

To fully access the features of the Command Center RX pages, enter the User Name and Password and click [

Entering the predefined administrator password allows the user to access all pages, including Document Box, Address Book, and Settings on the navigation menu. The factory default setting for the default user with administrator privileges is shown below.

* Upper case and lower case letters are distinguished (case sensitive).

Settings that the administrator and general users can configure in Command Center RX are as follows.

Setting Description

Device Information

Job Status Displays all device information, including print and scan jobs, storing jobs,

Document Box Add or delete document boxes, or delete documents within a document box.

Address Book Create, edit, or delete addresses and address groups.

Device Settings Configure the advanced settings of the machine. -

The machine's structure can be checked.

scheduled jobs, and job log history.

Administ-

rator

General

User

Function Settings Configure the advanced function settings. -

Network Settings Configure the network advanced settings. -

Security Settings Configure the security advanced settings. -

Management Settings

*1 The logged in user may not be able to configure some settings, depending on the permissions of the user.

Configure the advanced management settings. -

• FAX functions are available only on products with the fax function installed.

• Here, information on the FAX settings has been omitted. For more information on using the FAX, refer to the

Operation Guide

FAX

2-37

Installing and Setting up the Machine > Command Center RX

NOTE

Accessing Command Center RX

Display the screen.

Launch your Web browser.

In the address or location bar, enter the machine's IP address or the host name.

Print the status page to check the machine's IP address and the host name. Press the [System

Menu/Counter] key, [Report], [Report Print], [Status Page], and then press [Yes].

Report Report Print Status Page

Examples: https://192.168.48.21/ (for IP address)

https://MFP001 (if the host name is "MFP001")

The web page displays basic information about the machine and Command Center RX as well as their current status.

• If the screen “There is a problem with this website's security certificate.” is displayed, configure the certificate. For details on Certificates, refer to the

User Guide

• You can also continue the operation without configuring the certificate.

Command Center RX

2-38

Installing and Setting up the Machine > Command Center RX

NOTE

Configure the function.

Select a category from the navigation bar on the left of the screen.

To fully access the features of the Command Center RX pages, enter the User Name and Password and click [ to access all pages, including Document Box, Address Book, and Settings on the navigation menu. The factory default setting for the default user with administrator privileges is shown below.

* Upper case and lower case letters are distinguished (case sensitive).

]. Entering the predefined administrator password allows the user

2-39

Installing and Setting up the Machine > Command Center RX

Changing Security Settings

This section explains how to change the security settings.

Display the screen.

Launch your Web browser.

In the address or location bar, enter the machine's IP address or the host name.

Print the status page to check the machine's IP address and the host name. Press the [System

Menu/Counter] key, [Report], [Report Print], [Status Page], and then press [Yes].

Report Report Print Status Page

The factory default setting for the default user with administrator privileges is shown below.

* Upper case and lower case letters are distinguished (case sensitive).

Click [

Security Settings

2-40

Installing and Setting up the Machine > Command Center RX

NOTE

Configure the Security Settings.

From the [

Security Settings

] menu, select the setting you want to configure.

• The configurable settings within [ [

Network Security

For details, see Setup and Registration (System Menu) (page 8-1)

• For details on settings related to certificates, refer to the

Guide

] can also be configured from the machine's System Menu.

Device Security

], [

Send Security

Command Center RX User

], and

2-41

Installing and Setting up the Machine > Command Center RX

Changing Device Information

Change the device information of the machine.

Display the screen.

Launch your Web browser.

In the address or location bar, enter the machine's IP address or the host name.

Print the status page to check the machine's IP address and the host name. Press the [System

Menu/Counter] key, [Report], [Report Print], [Status Page], and then press [Yes].

Report Report Print Status Page

The factory default setting for the default user with administrator privileges is shown below.

* Upper case and lower case letters are distinguished (case sensitive).

From the [

Device Settings

] menu, select [

System

2-42

Installing and Setting up the Machine > Command Center RX

IMPORTANT

Specify the host name.

Enter the device information, and then click [

After changing the setting, restart the network or turn the machine OFF and then ON.

To restart the network interface card, click [Reset] in the [Management Settings] menu, and then click [Restart Network] in “Restart”.

Submit

2-43

Installing and Setting up the Machine > Command Center RX

E-mail Settings

By configuring the SMTP settings, it is possible to send the images scanned by the machine as E-mail attachments and to send E-mail notices when jobs have been completed.

To use this function, this machine must be connected to a mail server using the SMTP protocol.

In addition, configure the following.

•SMTP settings Item: "SMTP Protocol" and "SMTP Server Name" in "SMTP"

• The sender address when the machine sends E-mails Item: "Sender Address" in "E-mail Send Settings"

• The setting to limit the size of E-mails Item: "E-mail Size Limit" in "E-mail Send Settings"

The procedure for specifying the SMTP settings is explained below.

Display the screen.

Display the SMTP Protocol screen.

Launch your Web browser.

In the address or location bar, enter the machine's IP address or the host name.

Print the status page to check the machine's IP address and the host name. Press the [System

Menu/Counter] key, [Report], [Report Print], [Status Page], and then press [Yes].

Report Report Print Status Page

The factory default setting for the default user with administrator privileges is shown below.

* Upper case and lower case letters are distinguished (case sensitive).

2-44

Installing and Setting up the Machine > Command Center RX

From the [

Network Settings

] menu, click [

Protocol

Configure the settings.

Set [

SMTP (E-mail TX)

] to [On] in the [

Send Protocols

2-45

Installing and Setting up the Machine > Command Center RX

Display the screen.

Display the E-mail Settings screen.

From the [

Function Settings

] menu, click [

E-mail

2-46

Installing and Setting up the Machine > Command Center RX

Configure the settings.

Enter [

SMTP

] and [

E-mail Send Settings

Setting Description

SMTP Set to send e-mail from the machine.

SMTP Protocol Displays the SMTP protocol settings. Check that "SMTP Protocol"

is set to [On]. If [Off] is set, click [Protocol] and set the SMTP protocol to [On].

SMTP Server Name

SMTP Port Number Specify the port number to be used for SMTP. Use the SMTP

SMTP Server Timeout Set the amount of time to wait before time-out in seconds.

Authentication Protocol To use SMTP authentication, enter the user information for

SMTP Security Set SMTP security.

Enter the host name or IP address of the SMTP server.

default port 25.

authentication.

Turn on "SMTP Security" in "SMTP (E-mail TX)" on the [Protocol Settings] page.

] items.

POP before SMTP Timeout

Connection Test Tests to confirm that the settings are correct.

Domain Restriction To restrict the domains, click the [Domain List] and enter the

POP3 POP3 Protocol You don't need to set the following items when you only enable

Check Interval

Run once now

Domain Restriction

POP3 User Settings

E-mail Send Settings

E-mail Size Limit Enter the maximum size of E-mail that can be sent in kilobytes.

Sender Address

Specify the time in seconds until the connection to the POP server times outs. This can be set when [POP before SMTP] is selected in "Authentication Protocol".

domain names of addresses to be allowed or rejected. Restriction can also be specified by e-mail address.

the function of sending e-mail from the machine. Set the following items if you want to enable the function of receiving e-mail on the machine. For more information, refer to Command Center RX User Guide.

When E-mail size is greater than this value, an error message appears and E-mail sending is cancelled. Use this setting if you have set E-mail Size Limit for SMTP server. If not, enter a value of 0 (zero) to enable E-mail sending regardless of the size limit.

Specify the sender address for when the machine sends E-mails, such as the machine administrator, so that a reply or non-delivery report will go to a person rather than to the machine. The sender address must be entered correctly for SMTP authentication. The maximum length of the sender address is 128 characters.

Signature Enter the signature. The signature is free form text that will appear

Function Defaults Change the function default settings in [Common/Job Default

*1 Be sure to enter the items.

Click [Submit].

at the end of the E-mail body. It is often used for further identification of the machine. The maximum length of the signature is 512 characters.

Settings] page.

2-47

Installing and Setting up the Machine > Command Center RX

Registering Destinations

You can register destinations to the machine's Address Book, from Command Center RX.

Display the screen.

Launch your Web browser.

In the address or location bar, enter the machine's IP address or the host name.

Print the status page to check the machine's IP address and the host name. Press the [System

Menu/Counter] key, [Report], [Report Print], [Status Page], and then press [Yes].

Report Report Print Status Page

The factory default setting for the default user with administrator privileges is shown below.

* Upper case and lower case letters are distinguished (case sensitive).

From the [

Address Book

] menu, click [

Machine Address Book

Click [

Add

2-48

Installing and Setting up the Machine > Command Center RX

Populate the fields.

Enter the destination information.

Enter the information for the destination you want to register. The fields to populate are the same as when registering via operation panel.

Registering Destinations in the Address Book (page 3-30)

Click [

Submit

2-49

Installing and Setting up the Machine > Command Center RX

NOTE

Creating a New Custom Bo x

You can register a custom box from Command Center RX.

To use Custom Box, an optional SSD must be installed in the machine.

Display the screen.

Launch your Web browser.

In the address or location bar, enter the machine's IP address or the host name.

Print the status page to check the machine's IP address and the host name. Press the [System

Menu/Counter] key, [Report], [Report Print], [Status Page], and then press [Yes].

Report Report Print Status Page

From the [

Document Box

] menu, click [

Custom Box

Click [

Add

Configure the Custom Box.

Enter the box details.

Enter the information for the custom box you want to register. For details on the fields to populate, refer to Command Center RX User Guide.

Click [

Submit

2-50

Installing and Setting up the Machine > Command Center RX

Printing a document stored in a Custom Box

A document stored in a Custom Box can be printed from Command Center RX.

Display the screen.

Launch your Web browser.

In the address or location bar, enter the machine's IP address or the host name.

Print the status page to check the machine's IP address and the host name. Press the [System

Menu/Counter] key, [Report], [Report Print], [Status Page], and then press [Yes].

Report Report Print Status Page

From the [

Document Box

] menu, click [

Custom Box

Click the number or name of the Custom Box in which the document is stored.

2-51

Installing and Setting up the Machine > Command Center RX

Print the document.

Select the document you wish to print.

Select the checkbox of the document to be printed.

Click [

For settings that are configurable, refer to Command Center RX User Guide.

2-52

Installing and Setting up the Machine > Transferring Data from Our Other Products

Transferring Data from Our Other Products

By using the machine's utility, you can smoothly migrate address books when the machine is to be replaced.

This section explains how to transfer data between our products.

Migrating the Address Book

The Address Book registered on the machine can be backed up or migrated using the KYOCERA Net Viewer on the included DVD.

For details on operating the KYOCERA Net Viewer, refer to the

Backing Up Address Book Data to PC

Launch the KYOCERA Net Viewer.

Create a backup.

Right-click on the model name from which you want to back up the Address Book, and select [

Advanced

] - [

Set multiple devices

KYOCERA Net Viewer User Guide

Click [

Select [

Device Address Book

] and click [

2-53

Installing and Setting up the Machine > Transferring Data from Our Other Products

NOTE

Select [ [

Overwrite settings on target device

Select the model you want to back up, and click [

Create from device

] and remove the checkmark from

], and then click [

If the "Admin Login" screen appears, enter the "Admin Login" and "Login Password", and then click [

* Upper case and lower case letters are distinguished (case sensitive).

Click on [

]. The default settings are as follows:

Save to file

Specify the location to save the file, enter the file name, and then click [

For "Save as type", make sure to select "XML File".

2-54

Save

Installing and Setting up the Machine > Transferring Data from Our Other Products

After saving the file, always click [

Please note that selecting [Finish] will write the data to the machine's Address Book.

Cancel

] to close the screen.

Writing Address Book Data to the Machine

Launch the KYOCERA Net Viewer.

Load the Address Book data.

Right-click on the model name to which you want to transfer the Address Book, and select [

Advanced

Click [

Select [

] - [

Set multiple devices

Device Address Book

] and click [

2-55

Installing and Setting up the Machine > Transferring Data from Our Other Products

Select [

device

Selecting the [Overwrite settings on target device] checkbox will overwrite the machine's Address Book from entry No.1.

Click [

Create from file

], and then click [

Browse

] and select the backup Address Book file, and then click [

] and remove the checkmark from [

Overwrite settings on target

Click [

Finish

The write process of the Address Book data starts.

Once the write process is complete, click [

2-56

This chapter explains the following operations.

Using the Operation Panel ................................................................................................................................. 3-2

Loading Paper .................................................................................................................................................... 3-5

Paper Stopper .................................................................................................................................................. 3-19

Preparation for Sending a Document to a Shared Folder in a PC ................................................................... 3-20

Registering Destinations in the Address Book ................................................................................................. 3-30

Preparation before Use

Operation Panel Keys .............................................................................................................................. 3-2

Operation Method .................................................................................................................................... 3-3

Display for Originals and Paper ............................................................................................................... 3-4

Help Screen ............................................................................................................................................. 3-4

Precaution for Loading Paper .................................................................................................................. 3-6

Loading in the Cassettes ......................................................................................................................... 3-7

Loading Paper in the Multi Purpose Tray ................................................................................................ 3-11

Specifying Paper Size and Media Type ................................................................................................. 3-15

Making a note of the computer name and full computer name .............................................................. 3-20

Making a note of the user name and domain name .............................................................................. 3-21

Creating a Shared Folder, Making a Note of a Shared Folder ............................................................... 3-22

Configuring Windows Firewall ............................................................................................................... 3-26

Adding a Destination (Address Book) .................................................................................................... 3-30

Adding a Destination on One Touch Key (One Touch Key) ................................................................... 3-39

3-1

Preparation before Use > Using the Operation Panel

Processing: Blinks while printing or

sending/receiving.

Memory: Blinks while the machine is

accessing the machine memory, fax memory or USB memory (general purpose item).

Attention: Lights or blinks when an error

occurs and a job is stopped.

Message display. Displays the setting

menu, machine status, and error messages.

Select Key: Selects

the menu displayed at the bottom of the message display.

Displays the Status/Job Cancel screen.

Displays the Document Box screen.

Displays the System Menu/Counter screen.

Displays the Copy screen.

Displays the screen for sending. You can change it to display the Address Book screen.

Displays the FAX screen.

Numeric keys. Enter numbers and

symbols.

Clears entered numbers and characters.

Returns settings to their default states.

Cancels or pauses the job in progress.

Starts copying and scanning operations and processing for setting operations.

Displays the function menu for copy, print, transmission and document box.

Increments or decrements numbers, or selects menu in the message display. In addition, moves the cursor when entering the characters.

Finalizes a function or menu, and numbers that have been entered.

Returns to the previous display.

Used to register or recall programs.

Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode.

Authenticates user switching, and exits the operation for the current user (i.e. log out).

Displays the Address Book screen.

Calls the previous destination. Also used to enter a pause when entering a FAX number.

Confirms the destination or adds a destination.

Switches between on-hook and off-hook when manually sending a FAX.

Recalls the destination registered for One Touch Keys.

Using the Operation Panel

Operation Panel Keys

3-2

Kyocera M3040dn, M3540dn User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Notice

Safety Conventions in This Guide

Environment

Precautions for Use

Laser Safety (Europe)

Legal Restriction on Copying/Scanning

EN ISO 7779

EK1-ITB 2000

Legal Information

Energy Saving Control Function

Automatic 2-Sided Copy Function

Resource Saving - Paper

Environmental benefits of "Power Management"

Energy Star (ENERGY STAR®) Program

Part Names

Machine Exterior

Connectors/Interior

With Optional Equipments Attached

Connecting the Machine and Other Devices

Connecting Cables

Connecting LAN Cable

Connecting USB Cable

Connecting the Power Cable

Power On/Off

Power On

Power Off

Login/Logout

Login

Logout

Default Settings of the Machine

Setting Date and Time

Network Setup (LAN Cable Connection)

Energy Saver function

Low Power Mode and Auto Low Power Mode

Sleep and Auto Sleep

Installing Software

Software on DVD (Windows)

Installing Software in Windows

Uninstalling the Software

Installing Software in Mac Computer

Setting TWAIN Driver

Setting WIA Driver

Checking the Counter

Additional Preparations for the Administrator

Sending Documents to a PC

Strengthening the Security

Command Center RX

Accessing Command Center RX

Changing Security Settings

Changing Device Information

E-mail Settings

Registering Destinations

Creating a New Custom Bo x

Printing a document stored in a Custom Box

Transferring Data from Our Other Products

Migrating the Address Book

Preparation before Use

Using the Operation Panel

Operation Panel Keys