Kyocera m2040dn User Manual
PRINT
ECOSYS P2235dn
ECOSYS P2235dw
ECOSYS P2040dn
ECOSYS P2040dw
PRINT COPY SCAN
ECOSYS M2135dn
ECOSYS M2040dn
PRINT COPY SCAN FAX
ECOSYS M2635dn
ECOSYS M2635dw
ECOSYS M2735dw
ECOSYS M2540dn
ECOSYS M2540dw
ECOSYS M2640idw
Printer Driver
User Guide
Legal Notes
Unauthorized reproduction of all or part of this guide is prohibited.
The information in this guide is subject to change without notice.
We cannot be held liable for any problems arising from the use of this product, regardless of the information herein.
Regarding Trademarks
Microsoft®, Windows®, Internet Explorer®, Windows Vista®, and Windows Server® are registered trademarks of
Microsoft Corporation in the U.S. and/or other countries. KPDL is a trademark of Kyocera Corporation. PCL® is a
trademark of Hewlett-Packard Company. TrueType® and Mac OS® are registered trademark of Apple Inc. Adobe®,
Acrobat®, Adobe Reader®, Photoshop® and PostScript® are trademarks of Adobe Systems, Incorporated. All other
brand and product names herein are registered trademarks or trademarks of their respective companies.
Examples of the operations given in this guide support the Windows 7 printing environment. Essentially the same
operations are used for Microsoft Windows 10, Windows 8.1, Windows 8, Windows Vista, Windows XP, Windows Server
2012 R2, Windows Server 2012, Windows Server 2008 R2, Windows Server 2008, and Windows Server 2003
environments.
User interface screen captures shown in this guide may differ depending on your printing device.
This user guide and its contents were developed for the 6.3 driver.
© 2016 KYOCERA Document Solutions Inc.
Table of Contents
Chapter 1 Installation
The Driver ..................................................................................................................................... 1-1
Preparing to Install the Driver ........................................................................................................ 1-1
Resource and Energy Saving ........................................................................................................ 1-2
Communication Settings ............................................................................................................... 1-2
Specifying Communication Settings ........................................................................................ 1-2
Express Install ............................................................................................................................... 1-2
Installing with Express Install ................................................................................................... 1-3
Custom Install ............................................................................................................................... 1-4
Installing with Custom Install ................................................................................................... 1-4
Installing Utilities Only ............................................................................................................. 1-6
Editing Driver Properties .......................................................................................................... 1-6
Editing Utility Properties .......................................................................................................... 1-7
Upgrade ........................................................................................................................................ 1-8
Upgrading Driver Components ................................................................................................ 1-8
Maintenance ................................................................................................................................. 1-8
Optional Printer Components .................................................................................................. 1-8
Documents .................................................................................................................................... 1-9
Uninstall ........................................................................................................................................ 1-9
Uninstalling Driver Components .............................................................................................. 1-9
Printer Driver Settings Access ..................................................................................................... 1-10
Changing the Default Driver Settings .................................................................................... 1-10
Chapter 2 Driver Overview
Overview Images .......................................................................................................................... 2-1
Selecting a PDL in Printing Preferences ....................................................................................... 2-2
Settings List ................................................................................................................................... 2-2
Print Preview ................................................................................................................................. 2-2
Previewing a Print Job ............................................................................................................. 2-3
Kyocera Logo ................................................................................................................................ 2-3
Displaying Version Information ................................................................................................ 2-3
Displaying Plug-in Information ................................................................................................. 2-3
Chapter 3 Device Settings
Accessing Device Settings ............................................................................................................ 3-1
Device Options .............................................................................................................................. 3-1
Setting Device Options ............................................................................................................ 3-1
Auto Configure .............................................................................................................................. 3-2
Enabling Auto Configuration .................................................................................................... 3-2
Memory ......................................................................................................................................... 3-2
Setting the Memory ................................................................................................................. 3-3
RAM Disk ...................................................................................................................................... 3-3
Setting RAM Disk .................................................................................................................... 3-3
Administrator Settings ................................................................................................................... 3-3
General ......................................................................................................................................... 3-3
Printer Driver i
Show Quick Print Tab .............................................................................................................. 3-3
Send Count Information ........................................................................................................... 3-4
Send Application Name ........................................................................................................... 3-4
Associate Profile with Application ............................................................................................ 3-4
Password Protect Administrator Settings ................................................................................ 3-4
Hide Factory Default Profile ..................................................................................................... 3-5
Hide Lower Pane ..................................................................................................................... 3-5
SNMP Settings ........................................................................................................................ 3-5
SNMPv3 Options ..................................................................................................................... 3-6
Job E-mail Notification ............................................................................................................. 3-7
Selecting E-mail Notification Options ...................................................................................... 3-7
Lock Settings ................................................................................................................................. 3-7
Lock Settings Options .............................................................................................................. 3-7
Locking Driver Settings ............................................................................................................ 3-8
User Login ..................................................................................................................................... 3-8
User Login Options .................................................................................................................. 3-9
Printing with User Login ........................................................................................................... 3-9
Job Accounting ............................................................................................................................ 3-10
Job Accounting Options ......................................................................................................... 3-10
Adding or Editing an Account ID ............................................................................................ 3-11
Printing with Job Accounting ................................................................................................. 3-12
Net Manager ............................................................................................................................... 3-12
Selecting Net Manager Options ............................................................................................. 3-13
Printing with Net Manager ..................................................................................................... 3-13
User Settings ............................................................................................................................... 3-14
Identification .......................................................................................................................... 3-14
Units ...................................................................................................................................... 3-14
Language Preference ............................................................................................................ 3-15
Page Description Languages (PDL) ............................................................................................ 3-15
PDL Options .......................................................................................................................... 3-15
PDF ....................................................................................................................................... 3-17
PDF Options .......................................................................................................................... 3-18
XPS Driver .................................................................................................................................. 3-19
XPS Options .......................................................................................................................... 3-19
Compatibility Settings .................................................................................................................. 3-20
Media Source Enumeration ................................................................................................... 3-20
Ignore Application Collation ................................................................................................... 3-21
Combine Source and Media Type Lists ................................................................................. 3-21
Removing a Plug-in ..................................................................................................................... 3-21
Chapter 4 Quick Print
Quick Print Options ....................................................................................................................... 4-1
Orientation ............................................................................................................................... 4-1
Collate ..................................................................................................................................... 4-2
Duplex ..................................................................................................................................... 4-2
Pages per Sheet ...................................................................................................................... 4-2
EcoPrint ................................................................................................................................... 4-3
Edit Quick Print Options ................................................................................................................ 4-3
Selecting Quick Print Options .................................................................................................. 4-3
Profiles .......................................................................................................................................... 4-4
Selecting a Profile .................................................................................................................... 4-4
Saving a Profile ....................................................................................................................... 4-4
Editing a Profile ....................................................................................................................... 4-5
Deleting a Profile ..................................................................................................................... 4-5
Importing a Profile ................................................................................................................... 4-6
Exporting a Profile ................................................................................................................... 4-6
User Guideii
Application Based Printing ....................................................................................................... 4-6
Chapter 5 Basic
Print Size ....................................................................................................................................... 5-1
Page Sizes .................................................................................................................................... 5-1
Creating a Custom Page Size ................................................................................................. 5-2
Deleting a Custom Page Size .................................................................................................. 5-2
Printing with Custom Size Pages ............................................................................................. 5-2
Media Type ................................................................................................................................... 5-2
Source ........................................................................................................................................... 5-3
Destination .................................................................................................................................... 5-3
Copies ........................................................................................................................................... 5-3
Carbon Copies .............................................................................................................................. 5-3
Printing Carbon Copies ........................................................................................................... 5-4
Collate ........................................................................................................................................... 5-4
Printing Collated Documents ................................................................................................... 5-4
Orientation .................................................................................................................................... 5-5
Duplex Printing .............................................................................................................................. 5-5
Printing in Duplex Mode .......................................................................................................... 5-6
EcoPrint ........................................................................................................................................ 5-6
Selecting EcoPrint ................................................................................................................... 5-6
Chapter 6 Layout
Multiple Pages per Sheet .............................................................................................................. 6-1
Printing Multiple Pages per Sheet ........................................................................................... 6-1
Scaling .......................................................................................................................................... 6-2
Setting Scaling on the Page .................................................................................................... 6-2
Gutter ............................................................................................................................................ 6-2
Creating a Gutter ..................................................................................................................... 6-2
Poster ............................................................................................................................................ 6-3
Printing a Poster ...................................................................................................................... 6-4
Booklet .......................................................................................................................................... 6-4
Printing a Booklet .................................................................................................................... 6-4
Chapter 7 Imaging
Print Quality and Custom Quality .................................................................................................. 7-1
Print Quality Selection ............................................................................................................. 7-1
Selecting Print Quality ............................................................................................................. 7-2
Font Settings ................................................................................................................................. 7-2
Font Settings Options .............................................................................................................. 7-2
Selecting Font Settings ............................................................................................................ 7-3
Setting Font Substitution ......................................................................................................... 7-3
Disabling Device Fonts ............................................................................................................ 7-4
Graphics Settings .......................................................................................................................... 7-4
Pattern Scaling ........................................................................................................................ 7-4
Line Thinning ........................................................................................................................... 7-5
Inversion Options .................................................................................................................... 7-5
Optimization ............................................................................................................................ 7-5
CIE Option ............................................................................................................................... 7-6
Halftone Screen ....................................................................................................................... 7-6
Half Speed Mode .......................................................................................................................... 7-7
EcoPrint ........................................................................................................................................ 7-7
Selecting EcoPrint ................................................................................................................... 7-7
Black and White Adjustment ......................................................................................................... 7-7
Adjusting Black and White Settings ......................................................................................... 7-7
Printer Driver iii
Text and Graphics Effects ............................................................................................................. 7-8
Chapter 8 Publishing
Cover Mode ................................................................................................................................... 8-1
Cover Mode Options ................................................................................................................ 8-2
Printing Covers ........................................................................................................................ 8-4
Transparency Interleaving ............................................................................................................. 8-5
Inserting Backing Sheets Between Transparencies ................................................................ 8-5
Page Insert .................................................................................................................................... 8-5
Page Insertion Options ............................................................................................................ 8-6
Printing Page Inserts ............................................................................................................... 8-7
Chapter Page Insert ...................................................................................................................... 8-7
Printing with Chapter Page Insert ............................................................................................ 8-7
Chapter 9 Job
Job Storage (e-MPS) .................................................................................................................... 9-1
Job Storage (e-MPS) options .................................................................................................. 9-2
Quick Copy .................................................................................................................................... 9-2
Printing a Quick Copy Job ....................................................................................................... 9-2
Proof and Hold .............................................................................................................................. 9-3
Printing a Proof and Hold Job .................................................................................................. 9-3
Private Print ................................................................................................................................... 9-3
Storing a Private Print Job ....................................................................................................... 9-4
Job Storage ................................................................................................................................... 9-4
Storing a Job Storage Job ....................................................................................................... 9-5
User Login ..................................................................................................................................... 9-5
Printing with User Login ........................................................................................................... 9-5
Job Accounting .............................................................................................................................. 9-5
Printing with Job Accounting ................................................................................................... 9-5
Job Name ...................................................................................................................................... 9-6
Don’t Use Application Name .................................................................................................... 9-6
Overwrite Job Name ................................................................................................................ 9-6
Selecting a Job Name ............................................................................................................. 9-6
Chapter 10 Advanced
Prologue/Epilogue ....................................................................................................................... 10-1
Insertion Point Options .......................................................................................................... 10-2
Selecting and Assigning a Prologue/Epilogue File ................................................................ 10-2
Editing a Prologue/Epilogue File ........................................................................................... 10-3
Deleting a Prologue/Epilogue File ......................................................................................... 10-3
Watermark .................................................................................................................................. 10-3
Adding or Editing Watermark Text ......................................................................................... 10-4
Adding or Editing a Watermark Image ................................................................................... 10-5
Security Watermark ..................................................................................................................... 10-6
Adding or Editing a Security Watermark ................................................................................ 10-6
Status Monitor Notification .......................................................................................................... 10-8
Setting Status Monitor Notification ........................................................................................ 10-8
Viewing Status Monitor .......................................................................................................... 10-9
EMF Spooling .............................................................................................................................. 10-9
Selecting EMF Spooling ...................................................................................................... 10-10
Enable Client Profile .................................................................................................................. 10-10
User Guideiv
1 Installation
A printer driver is an application that manages communication between a printer
and your computer.
Once installed, the printer driver settings must be configured in the printer
Properties and Printing Preferences.
In the Product Library window, there are two methods of installation. Express
Install is a quick way to install a driver and certain features in package form.
With Custom Install, you select from individual drivers and utilities.
With Upgrade you can update the driver and utilities to a newer version. This
feature is only available if there is a product that needs to be upgraded. In a
client/server environment, you cannot upgrade older drivers. Contact your
printing system dealer for more information.
With Maintenance you can run certain utilities. You can access release notes,
the printing system operation guide, and other materials by selecting
Documents. With Uninstall, you can remove drivers and utilities.
Note: In Windows operating systems, you must be logged in with
administrator rights to install the printer driver.
The Driver
In Windows 10, Windows 8.1, Windows Server 2012 R2, Windows 8, Windows
Server 2012, Windows 7, Windows Server 2008 R2, Windows Vista, and
Windows Server 2008 with a USB connection, you can install a driver from the
Microsoft Windows Update site if a certified driver is available and the system is
connected to the web.
We recommend you continue to install the driver from the supplied installation
disk for an expanded feature set. In Windows, if the Found New Hardware
Wizard dialog box appears during the installation process, click Cancel. If the
Hardware Installation warning dialog box appears, click Continue Anyway.
Preparing to Install the Driver
Turn on the computer and the printer.
1
Insert the Product Library disk into the disk drive. The application should start
2
automatically.
Note: If the Product Library fails to start after inserting it into the disk drive,
use Windows Explorer to locate Setup.exe on the local drive and double-click
to open.
To proceed, read and accept the license agreement that appears.
3
Printer Driver 1-1
Installation
At the bottom of the Product Library window, select your language from the
4
list.
Resource and Energy Saving
Printing on both sides of a sheet of paper (duplex mode) reduces paper
consumption and helps conserve environmental resources. Duplex mode also
lowers costs by reducing the amount of paper that must be purchased. We
recommend that printing systems capable of duplex printing use duplex mode
by default.
After clicking Accept in the license dialog box, depending on your region, a
message about resource and energy conservation may appear. Read the
message, and then click OK.
After installation is successful, Set Duplex as default appears and is selected
on the Finished page. The driver is set to duplex mode by default.
You can make exceptions to the default later by selecting options in the driver
Quick Print or Basic tabs.
Communication Settings
With the Communication Settings icon, you can specify an SNMP Read
community name that is used during device discovery. This name is like a
password for SNMP communication. The default name is public. An
administrator can require a more restricted name. If a discovery is in process, or
at least one discovery device has been added to the Products to Install list, the
Communication Settings icon is unavailable.
Express Install
Specifying Communication Settings
In the Product Library window, click Express Install or Custom Install.
1
Under the Device box, click the Communication Settings icon.
2
In the Product Library dialog box, type a name in the text box. You can click
3
Reset to Default if you want to return the default name (public) to the text box.
Click OK.
4
Note: If you entered a different Read community name, the Devices list is
cleared. Click the circular arrow Refresh icon to rediscover devices.
Express Install refers to quick device, driver, and utility installation for a USB or
network connection in Windows operating systems. The installation application
discovers printing devices that are turned on, and connected by USB or network
cable. One or more feature packages can be installed together.
If the installer cannot find your printing system, contact your system
administrator.
Note: You must install .NET Framework 4.0 or later to use Status Monitor.
User Guide1-2
Installing with Express Install
Ensure that your printing system and computer are turned on and connected by
1
USB or network cable.
In Express Install, the installer looks for your printing system. Each discovered
2
device is displayed in the device list as an icon with a model name and port
name.
If your device is discovered, select your model in the device list.
If discovery does not find your device, remove and reinsert the USB or network
cable, and ensure that it is connected properly. Click the circular arrow icon to
refresh the discovery.
You can also find a device by typing a partial or full search term in the search
3
text box above the device list. You can search the discovered devices by model
name, IP address, or USB port. The results are displayed in the device list. If the
search finds your device, select it. Click the x icon to clear the text box, and
return to the list of all discovered devices.
You can select Use host name as port name to use a host name for the
4
Standard TCP/IP port. (Not available with a USB connection.)
Installation
The installer automatically selects all the features in the feature list. You can
5
select or clear any check box for individual features.
Review your settings. At least one device and one feature must be selected to
6
enable the Install button. If your settings are correct, click Install.
When the installation completes successfully, on the Finished page you can
7
select from the following options. These options only appear after a printer
driver installation.
Print a test page
Select the check box to test the connection and operation of the printing system.
If the installation is successful, the Windows Printer Test Page, containing your
computer name and information on your printer driver and port settings, prints at
the newly installed printing system.
Device Settings
Select the check box to open Device Settings where you can choose installed
options for your printing system. (The Device Settings check box appears only
in Windows XP with a network connection.)
Set Duplex as default
After installation is successful, depending on your country, Set Duplex as
default appears and is selected on the Finished page. The driver is set to a
default duplex mode. Exceptions to the default can be made afterward by
selecting options in the driver Quick Print or Basic tabs.
Enable event notification
Select the check box to enable event notification in the Status Monitor
Notification dialog box. The Status Monitor Notification dialog box appears
after clicking Status Monitor on the Advanced tab.
Show Quick Print tab
Printer Driver 1-3
Installation
Custom Install
With Quick Print you can define basic print options into group profiles that can
be accessed easily. The Show Quick Print tab option also appears in Device
Settings > Administrator > General.
Click the plus sign to expand the list of options:
The Set Quick Print tab as default option makes the Quick Print tab the
first tab you see when you open the driver.
The Set Basic tab as default option makes the Basic tab the first tab you
see when you open the driver.
The Hide other tabs option makes the Quick Print tab the only tab in the
driver.
To exit the installer application, click Finish.
8
A message may appear if there is a software installation failure. After clicking
Finish, retry the installation. If the same message appears again, contact your
system administrator.
The installation of the printing system is now complete. If prompted, restart your
computer.
Custom Install refers to detailed device, driver, and utility installation for a USB
or network connection in Windows operating systems. The installer can
discover devices that are turned on, and connected by USB or network cable, or
you can manually select your own printing system model and port name.
When you make a selection in Custom Install, it is highlighted with a blue
background. You can install more than one product from the Devices list, but
they must be selected and moved to the Products to Install list.
You can also install utilities without printing systems or drivers by selecting the
Utilities tab on the Custom Install dialog box. You can select the utilities you
want from the Name list and move it to the Products to Install list.
In Windows 10, Windows 8.1, Windows 8, Windows 7, Windows Vista, Windows
Server 2008, Windows Server 2008 R2, Windows Server 2012 and Windows
Server 2012 R2 only, the XML Paper Specification (XPS) driver provides the
most efficient method for displaying, processing, and printing documents.
If the installer cannot find your printing system, contact your system
administrator.
Note: You must install .NET Framework 4.0 or later to use Status Monitor.
Installing with Custom Install
Ensure that your printing system and computer are turned on and connected by
1
USB or network cable.
In the Product Library window, click Custom Install.
2
To discover a printing system, proceed to step 3. To add a printing system
model and port name, proceed to step 5.
In the Custom Install window, the installer searches for your printing device.
3
Each discovered printing system is displayed in the Devices list as an icon with
a model name and port name. If your printing device is not discovered, proceed
to step 5.
User Guide1-4
Select a printing device from the Devices list, and click the arrow to move it to
4
the Products to Install list. Proceed to step 6.
If discovery does not find your printing device, you can add it. Click the Add
5
custom device icon.
In the Devices dialog box, select from the Model list of supported models, and
the Port name list of all local and network ports. To add a port connected to
your system, click Add Port. Click OK in the Devices dialog box. The printing
device appears in the Products to Install list.
Select a driver from the Drivers tab, and click the arrow to move it to the
6
Products to Install list. One or more drivers are required to enable the Install
button.
Select a utility from the Utilities tab, and click the arrow to move it to the
7
Products to Install list. If a more recent version of a utility is installed, the utility
shows a message that a newer version is installed.
If you want to remove a product from the Products to Install list, select it and
8
click Delete. To remove all products, click the Remove all icon at the bottom of
the list box.
Installation
You can select Use host name as port name to use a host name for the
9
Standard TCP/IP port. (Not available with a USB connection.)
For each printing device and driver combination in the Products to Install list,
10
you can click Edit to open a dialog box with installation options for the drivers.
Make your selections from the available options.
Review your settings. At least one printing system, driver, or a utility, must be
11
selected to enable the Install button. If your settings are correct, click Install.
When the installation completes successfully, on the Finished page you can
12
select from the following options. These options only appear after a printer
driver installation.
Print a test page
Select the check box to test the connection and operation of the printing system.
If the installation is successful, the Windows Printer Test Page, containing your
computer name and information on your printer driver and port settings, prints at
the newly installed printing system.
Device Settings
Select the check box to open Device Settings where you can choose installed
options for your printing system. (The Device Settings check box appears only
in Windows XP with a network connection.)
Set Duplex as default
After installation is successful, depending on your country, Set Duplex as
default appears and is selected on the Finished page. The driver is set to
duplex mode by default.
You can make exceptions to the default later by selecting options in the driver
Quick Print or Basic tabs.
Printer Driver 1-5
Installation
Enable event notification
Select the check box to enable event notification in the Status Monitor
Notification dialog box. The Status Monitor Notification dialog box appears
after clicking Status Monitor on the Advanced tab.
Show Quick Print tab
With Quick Print you can define basic print options into group profiles that can
be accessed easily. The Show Quick Print tab option also appears in Device
Settings > Administrator > General.
Click the plus sign to expand the list of options:
The Set Quick Print tab as default option makes the Quick Print tab the
first tab you see when you open the driver.
The Set Basic tab as default option makes the Basic tab the first tab you
see when you open the driver.
The Hide other tabs option makes the Quick Print tab the only tab in the
driver.
To exit the installer application, click Finish.
13
A message may appear if there is a software installation failure. After clicking
Finish, retry the installation. If the same message appears again, contact your
system administrator.
The installation of the printing system is now complete. If prompted, restart your
computer.
Installing Utilities Only
In the Product Library window, click Custom Install.
1
Select a utility from the Utilities tab, and click the arrow to move it to the
2
Products to Install list. If a more recent version of a utility is installed, the utility
shows a message that a newer version is installed.
If you want to remove a product from the Products to Install list, select it and
3
click Delete. To remove all products, click the Remove all icon at the bottom of
the list.
Review your settings. At least one utility must be selected to enable the Install
4
button. If your settings are correct, click Install.
To exit the installer application, click Finish.
5
A message may appear if there is a software installation failure. After clicking
Finish, retry the installation. If the same message appears again, contact your
system administrator.
The installation of the utilities are now complete. If prompted, restart your
computer.
Editing Driver Properties
In the Product Library window, click Custom Install.
1
User Guide1-6
In the Devices list, select a device and click the arrow to move it to the
2
Products to Install list.
In the Drivers list, select a driver and click the arrow to move it to the Products
3
to Install list.
In the Products to Install list, click Edit in one of the devices.
4
The Device dialog box opens and shows the model name and the IP address or
5
USB. If there are multiple drivers, the settings for each driver are separated into
tabs. Select the tab of the driver you want to configure. For every assigned
driver, the following driver properties appear:
Printer name
Enter a name for the device to a maximum of 63 characters.
Share the printer
Select this option to share this printing system with others. If selected, enter
a Share name for the printing system to a maximum of 63 characters.
Set as default printer
Select this option to send most or all of your print jobs to this printing device.
Installation
Click OK.
6
Editing Utility Properties
In the Product Library window, click Custom Install.
1
In the Utilities tab, select KYOCERA Net Viewer and click the arrow to move it
2
to the Products to Install list.
In the Products to Install list, click Edit in the KYOCERA Net Viewer utility
3
product.
A dialog box opens to show the utility options. Make your selections.
4
KYOCERA Net Viewer
Device management
Finds devices and manages device settings.
Accounting management
Establishes accounts for device groups and manages the account settings.
Host management
Manages printer drivers and print queues.
Click OK.
5
Printer Driver 1-7
Installation
Upgrade
Maintenance
The installer can detect outdated driver or utility components on your computer.
You can select driver or utility components and upgrade them to the most recent
version. If there are upgrades available, a list appears when you click Upgrade.
In a client/server environment, you cannot upgrade older drivers. Contact your
printing system dealer for more information.
Upgrading Driver Components
In the Product Library window, click Upgrade.
1
From the Upgrade list, select the drivers and utilities to upgrade on your
2
computer.
To start the upgrade, click the Upgrade button.
3
In the Finished dialog box, click Finish.
4
With Maintenance, you can access utilities that provide useful features. Select
and run any of the available utilities:
Optional Printer Components
You can expand functionality with Help modules in other languages,
common printer profiles, plug-in modules, and the Net Manager application.
Quick Network Setup
You can configure the most common networking settings.
Maintenance Menu
You can adjust features such as print position and scan position.
Configuration Tool
You can modify the printing system’s factory default settings.
Wi-Fi Setup Tool
You can configure the Wi-Fi settings.
Optional Printer Components
You can expand the functionality of your printer driver by installing optional
components.
For the XPS driver, only Common Profiles and Help Modules can be installed.
Installing Optional Printer Components
Click Maintenance.
1
Select Optional Printer Components and click Run.
2
On the Select Printer page, select one or more printing systems and click Next.
3
On any page you can click Back to correct any settings.
User Guide1-8
On the Select Components page, click the plus sign icons to expand options.
4
Click each option to open a dialog box with more detailed selections.
Under Common components, you can select Help modules in additional
languages.
Under each printing system model, you can select one or more common profiles
5
of predefined print settings.
Under each printing system model, you can select one or more plug-in modules.
6
Output to PDF
With this option, you can print and save documents from multiple sources to
PDF.
Security Watermark
With this option, you can print a nearly invisible image or text against a
background pattern. The security watermark appears only when the printed
page is photocopied.
Under each printing system model, you can select Net Manager.
7
Installation
Documents
Uninstall
When your settings are correct, click Install.
8
When the Printer Components Installation Completed page appears, click
9
Finish.
When you have completed installing printers and optional components, if
prompted, restart your computer.
With Documents, you can access guides about the driver, utilities, and printing
system operation. Select and open any of the available files. Acrobat Reader
8.0 or newer is required to view PDF files.
The uninstaller can find the printing system drivers on your local drive. It creates
a list of those components in the Uninstall window. If you uninstall a driver,
devices using that driver will also be removed.
Uninstalling Driver Components
In the Product Library window, click Uninstall.
1
Select components from the list to uninstall. Select by device model, or click the
2
plus sign to expand a list of individual devices. Above the list, you can also use
the Select all check box to select or clear all items.
To start the uninstall, click the Uninstall button.
3
In the Finished dialog box, click Finish.
4
Printer Driver 1-9
Installation
Printer Driver Settings Access
The printer driver software can be accessed from the Print dialog box of an
application, or from Start. If accessed from an application, then changes made
to driver settings remain in effect until the application ends. If accessed from
Start, changes are maintained as the default printer settings.
Changing the Default Driver Settings
Depending on your operating system:
1
Windows 10, Windows 8.1, and Windows Server 2012 R2: right-click Start >
Control Panel > View devices and printers.
Windows 8 and Windows Server 2012: open Control Panel > View devices
and printers.
Windows 7 and Windows Server 2008 R2: click Start > Devices and
Printers.
Windows Vista and Windows Server 2008: click Start > Control Panel >
Printer.
Windows XP and Windows Server 2003: click Start > Printers and Faxes.
Right-click your printing system model and click Printing Preferences.
2
In the Printing Preferences dialog box, select the desired features in all tabs.
3
Click OK.
4
User Guide1-10
2 Driver Overview
The lower panel of the Printing Preferences dialog box contains overview
features that illustrate driver selections. Overview images and the settings list
are available when selecting settings. After selecting driver settings, you can
use Print preview to check the print job.
If the vertical screen resolution of your computer is 864 pixels or less, the lower
panel of the Printing Preferences dialog box does not appear. Under this
condition, the button showing the current PDL is on the bottom left, and the
Print preview check box is on the bottom right of the visible dialog box.
Overview Images
Overview images appear in the lower panel of the Printing Preferences dialog
box. Each image illustrates different driver settings. Images are changed
Printer Driver 2-1
Driver Overview
automatically when some driver settings are selected, or you can click the tabs
on the left side to change the image.
The printing system image displays most attached devices. Source and
Destination selections are highlighted in green.
The page image is updated based on page selections made in the Quick
Print tab, Basic tab, and Layout tab.
The grayscale image illustrates grayscale settings selected in the Imaging
tab.
The current page description language (PDL) is displayed in all of the images.
You can change the PDL temporarily from any Printing Preferences tab to
enable driver features.
Selecting a PDL in Printing Preferences
In the overview image area, click PDL.
1
In the Page Description Languages (PDL) dialog box, select the desired page
2
description language from the Available languages list.
If you select PCL XL, you can select Smart duplex printing and Skip blank
pages.
If you select KPDL, you can select Smart duplex printing and Skip blank
pages or Data passthrough. Note that if you select Data passthrough,
EMF spooling is unavailable in the Advanced tab. When accessing the
printer driver from the application's Print dialog box, Data passthrough is
unavailable.
If you select PDF, you can click PDF Settings to open the PDF Settings
dialog box.
If you installed the XPS driver, you can click XPS Settings to open the XPS
Settings dialog box.
Settings List
Print Preview
You can select the GDI compatible mode option to improve the output quality
3
of graphics created by your application.
Click OK.
4
The tree view in the lower panel of each tab displays current settings for most
driver features. You can scroll down to view features for all driver tabs. As each
option is selected, the current selection is displayed in the tree view. You can
click the minus (-) or plus (+) signs to hide or show details.
The Print preview check box appears in the lower panel of each tab. After
selecting driver settings, you can use Print preview to check the print job. Text
and images are displayed in the preview, along with any optional Watermark or
Security Watermark. If you are satisfied with the preview, you can print. Or you
can cancel printing if you want to change driver settings.
User Guide2-2
Kyocera Logo
Driver Overview
Previewing a Print Job
Select desired driver settings in all tabs, or select a profile.
1
In any tab, select Print preview.
2
Click OK in all dialog boxes.
3
When the Print preview dialog box appears:
4
Click the arrow buttons to view document pages.
Click the magnifying glass icons to zoom in or out.
To close the preview and make additional changes in driver settings before
printing, click the “X” button.
If you are satisfied with the preview, click the printer button to print the job.
The Kyocera logo appears at the bottom of Device Settings and the Printing
Preferences dialog box. Clicking the logo opens the About dialog box that
displays the driver version number and driver plug-in information.
Displaying Version Information
In Device Settings or the Printing Preferences dialog box, click Kyocera logo
1
> Version to view the following driver information:
File Name
Version
Description
Date
Manufacturer
Comments
To view copyright information, click Legal Notices.
2
Click OK to close the driver information dialog boxes.
3
Displaying Plug-in Information
In Device Settings or the Printing Preferences dialog box, click Kyocera logo
1
> Plug-in to view the following plug-in information:
Module
Description
Version
Click OK to close the driver information dialog boxes.
2
Printer Driver 2-3
3 Device Settings
In Device Settings, you can select installed printing system options so the
associated features can be used with the printer driver. You can also match the
memory setting in the driver with the memory installed in your printing system,
which lets the driver manage font downloads more efficiently. Administrator,
User, PDL (Page Description Language), and Compatibility settings can also be
selected.
Accessing Device Settings
Depending on your operating system:
1
Windows 10, Windows 8.1, and Windows Server 2012 R2: right-click Start >
Control Panel > View devices and printers.
Windows 8 and Windows Server 2012: open Control Panel > View devices
and printers.
Windows 7 and Windows Server 2008 R2: click Start > Devices and
Printers.
Windows Vista and Windows Server 2008: click Start > Control Panel >
Printer.
Windows XP and Windows Server 2003: click Start > Printers and Faxes.
Device Options
Right-click your printing system model, then:
2
Windows 10, Windows 8.1, Windows Server 2012 R2, Windows 8, Windows
Server 2012, Windows 7, and Windows Server 2008 R2: click Printer
properties.
Windows Vista, Windows Server 2008, Windows XP, and Windows Server
2003: click Properties.
Click Device Settings.
3
Optional devices extend the capabilities of your printing system for source and
job storage.
In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.
Setting Device Options
In Device Settings > Device options, select the check boxes for all installed
1
devices.
Click OK.
2
User Guide3-1
Auto Configure
Device Settings
Auto Configure detects the devices installed on a printing system that is
connected over a network. Auto Configure can detect input devices, output
devices, storage devices, memory, and RAM disk size. When your computer is
connected to the printing system through a TCP/IP or WSD port, the Auto
Configure button appears in Device Settings. Auto Configure updates the
Device options list, Memory, RAM disk, and overview images to keep the
printer driver consistent with the printing system configuration. Auto Configure
varies by operating system.
Not all installed devices are detected by using Auto Configure. Before
selecting OK in Device Settings, check the settings to make sure that they are
correct.
Note: The default setting for Windows XP Service Pack 2 is for the Windows
Firewall to be set to On. The setting can be changed to allow communication
between the printing system and your computer. In the Windows Security
Alert dialog box, click Unblock.
Silent Auto Configuration
Silent auto configuration checks the printing system every 10 minutes for
changes in optional devices or memory. When a change is detected, the driver
is automatically updated with the new settings. Silent auto configuration is
only available for printer drivers installed in Windows Vista, and later.
In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.
Memory
Enabling Auto Configuration
Verify that all optional devices are attached to the printing system, and that it is
1
turned on and ready to print.
In Device Settings, click Auto Configure.
2
In Windows XP, the driver settings are updated immediately.
In Windows Vista and later, the Auto Configure dialog box opens. Select from
Auto configure options:
Auto Configure Now
Click the button at any time to retrieve the current settings from the printing
system. It is recommended to do this when Silent auto configuration is
turned off.
Silent auto configuration
Select to let the driver check the printing system at every occurrence of a
fixed time period. The driver regularly checks for any changes in optional
devices or memory.
Click OK in all dialog boxes.
3
Memory is the amount of standard and optional memory installed in the printing
system. To maximize the downloading of printing system fonts, the driver must
be set to match the total printing system memory. By default, the Memory
setting matches the standard memory in the printing system. Depending on
Printer Driver 3-2
Device Settings
RAM Disk
your model, if optional memory is installed, set the memory in the printer driver
to match the total amount of memory.
Setting the Memory
Depending on your model, install optional DIMM memory in the printing system.
1
In Device Settings > Memory, type or select the amount of total installed
2
memory.
The RAM disk functions as a virtual storage device, saving print requests into
the printing system’s memory. Selections vary by printing system model.
Because the RAM disk is temporary memory, all data stored there is lost when
the power is turned off. The setting for RAM disk size must match the operation
panel setting. The maximum RAM disk size depends on the amount of installed
memory.
If selected, the Ignore application collation feature in the Compatibility
Settings dialog box lets the driver control collation. RAM disk can then increase
the print speed of collated multiple copies by sending the print job just once.
In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.
Setting RAM Disk
At the printing system's operation panel, turn on RAM disk and set its size.
1
In Device Settings > Device options, select RAM disk.
2
In the RAM disk text box, type or select the desired RAM disk size.
3
Administrator Settings
With Administrator Settings, you can set options that include controlling
accessibility, displaying features in the interface and setting a password to
control access to the Administrator Settings options.
In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.
General
In the General tab, an administrator can control the display of the Quick Print
tab. Some SNMP settings, a job e-mail notification, and other miscellaneous
settings can also be selected.
Show Quick Print Tab
With this feature, you can control the display of the Quick Print tab. You can
define basic print options into group profiles for improved accessibility.
With a cleared check box for Show Quick Print tab, the tab does not appear in
the Printing Preferences dialog box.
User Guide3-3
Device Settings
To enable this feature, in Device Settings > Administrator > General, select
Show Quick Print tab.
With a selected check box for the Show Quick Print tab, the tab appears in the
Printing Preferences dialog box. When you select the Show Quick Print tab
check box, you can access additional check boxes:
Hide other tabs displays only the Quick Print tab to the user.
Set Quick Print tab as default opens to this tab when you access Printing
Preferences.
Hide Edit Quick Print control prevents users from customizing the Quick
Print tab.
Send Count Information
With this feature, you can embed count information in the print job, which can be
used by some applications for accounting purposes. Count information includes
the number of copies produced as well as duplex printing, multiple pages per
sheet, color mode, color page count, and paper size values.
Send Count information is selected automatically when Net Manager is used.
When PDF is selected as the PDL, or in the XPS driver, only color page count
information is embedded in the print job.
To enable this feature, in Device Settings > Administrator > General, select
Send Count information.
Send Application Name
With this feature, you can send the application name with a print job, so that a
different printing process is used for each application.
This option is unavailable when PDF is selected as the PDL.
To enable this feature, in Device Settings > Administrator > General, select
Send Application name.
Associate Profile with Application
With this feature, you can set all printing from each installed application to use
the same driver settings as defined in a profile. Before using this feature:
A profile must be created in the Profiles dialog box, accessed from any
Printing Preferences tab.
An association must be created between a profile and an application in the
Application Based Printing dialog box, accessed from the Profiles dialog
box.
This feature is enabled by default. To disable this feature, in Device Settings >
Administrator > General, clear the Associate Profile with application check
box.
Password Protect Administrator Settings
You can set Password protect administrator settings in the Administrator
Settings dialog box to prevent unauthorized changes in this dialog box. If
selected, this setting prompts you to enter a password and confirm the
password. This password protection blocks access to all Administrator
Settings options.
Printer Driver 3-4
Device Settings
Setting the Administrator Password
In Device Settings > Administrator > General, select Password protect
1
administrator settings.
In the Password dialog box, enter a password, using at least 4 and no more
2
than 16 characters. Reenter the password in Confirm password and click OK.
Clearing the Administrator Password
In Device Settings, click Administrator.
1
In the Enter Password dialog box, type the password and click OK.
2
In the Administrator Settings dialog box, clear the Password protect
3
administrator settings check box and click OK.
Hide Factory Default Profile
With this feature, you can hide or show the Factory Default profile in the Quick
Print tab and the Profiles dialog box.
With the check box selected, the Factory Default profile does not appear in
the lists.
With the check box cleared, the Factory Default profile appears in the lists.
Hide Lower Pane
With this feature, you can reduce the size of the Printing Preferences dialog
box by hiding the lower pane. The overview images and settings list are
removed from view. PDL selection, Profiles buttons, and the Print preview
check box are still available.
For some screen display and screen resolution settings, the Hide lower pane
check box is selected automatically.
SNMP Settings
Simple Network Management Protocol (SNMP) is an application layer protocol
that governs the management of devices agents, and network management
systems. Managed devices, such as printing systems, collect and store
management information for the network management systems. SNMP security
levels are specified by settings in the SNMP settings dialog box. With
SNMPv3, encryption and authentication support are provided. SNMP settings
must be made in the printer driver and in the printing system’s home page.
The following SNMP options are available:
SNMPv1/v2c
It communicates with the managed device using Read community name
and Write community name.
SNMPv3
Security enhancements for authentication and encryption require a user
name and password. Authentication and privacy options are available by
clicking Settings.
Apply to other models
User Guide3-5
Device Settings
This option displays a list of installed printing systems to apply the selected
SNMP settings.
SNMPv3 Options
You can select SNMPv3 options for secure communication with the printing
system.
Authentication
This option provides an algorithm to check that a transferred file has arrived
intact. Message Digest 5 (MD5) and Secure Hash Algorithm 1 (SHA1) are hash
algorithms used to authenticate packet data.
MD5
This option provides a cryptographic hash function with a 128-bit hash value.
SHA1
This option produces a message digest that is 160 bits long. SHA1 is the
successor to MD5.
Privacy
This option uses encryption for secure communication. It is available after you
select the Authentication option. You may select one Privacy option.
DES
This option uses the Data Encryption Standard for encryption. DES turns
cleartext into ciphertext via an encryption algorithm. It encrypts and decrypts
data using 8-byte blocks and a 56-bit key.
AES
This option uses the Advanced Encryption Standard for encryption. AES is a
symmetric block cipher that can process data blocks of 128 bits, using cipher
keys with lengths of 128, 192, and 256 bits. It is more secure than DES.
Selecting SNMP Settings
In Device Settings > Administrator > General, click SNMP Settings.
1
Select SNMPv1/v2c or SNMPv3.
2
For SNMPv1/v2c, type the Read community name and Write community
name, to a maximum of 32 characters.
For SNMPv3, type a User name to a maximum of 32 characters, and a
Password from 8 to 32 characters.
To set authentication and privacy options for SNMPv3, click Settings.
3
In the SNMPv3 Settings dialog box, select from the available options, and click
4
OK.
Under Apply to other models, you can choose from available models. The
5
SNMP settings are applied to all selected models.
Click OK.
6
Printer Driver 3-6
Device Settings
Job E-mail Notification
This option lets you send an e-mail address with a print job. When the job
finishes printing, the device sends an e-mail notification to the e-mail address.
This is useful when the device is printing many jobs and a user must wait for a
job to print.
For a restricted user in a client/server environment, the Administrator button in
Device Settings becomes the Identity button. A user can enter e-mail
notification data in the Identity Settings dialog box.
Selecting E-mail Notification Options
In Device Settings > Administrator > General, select Notify when printing is
1
completed.
Choose an e-mail address option:
2
Select Use specific e-mail address, and type a valid e-mail address. In a
client/server environment, a client user can change this address.
Select Prompt for e-mail address, and click OK. When you click OK in the
Print dialog box, type a valid e-mail address in the Print Options or Identity
Settings dialog box, and click OK.
Lock Settings
Click OK in all dialog boxes.
3
An administrator can specify settings at the tab or feature level in the driver, and
then lock them. The settings are then applied to all print jobs, and changes are
restricted. The settings are locked in Device Settings > Administrator > Lock
Settings. For example, a driver setting could be set for printing duplex
documents. This would save paper, resulting in cost savings and ecological
benefits.
Locking a setting will also lock the feature where it appears in other tabs. For
example, selecting Duplex will also select and lock that feature in the Quick
Print and Basic tabs.
The administrator can also set a password that is required to temporarily unlock
a feature.
In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.
Lock Settings Options
The Lock Settings tab displays driver settings that an administrator can lock.
Once locked, user changes are restricted and the settings are applied to all print
jobs. Once the settings are made, the Password settings option can be
accessed. This lets an administrator control usage of paper and toner amounts.
EcoPrint
This option locks the EcoPrint setting selected in the Quick Print, Basic, or
Imaging tabs.
Duplex
This option locks the current Print on both sides setting selected in the
Quick Print or Basic tabs.
Multiple pages per sheet
User Guide3-7
This option locks the current Pages per sheet setting in the Quick Print tab
and the Multiple pages per sheet setting in the Layout tab. The Pages per
sheet option in the Layout tab is not locked.
Profile with application
This option locks a defined profile of driver settings by application.
Job tab
This option locks settings selected in the Job tab.
Security watermark
This option locks the Security Watermark settings selected in the
Advanced tab. Security Watermark is an optional plug-in.
Watermark
This option locks the Watermark settings selected in the Advanced tab.
Password settings
The password set by the administrator locks the selected driver features.
When the administrator sets the password, the Unlock icon appears in the
driver tabs or the Application Based Printing dialog box. To unlock a
feature, click Unlock and type the password.
Locking Driver Settings
Device Settings
User Login
In Device Settings > Administrator, click Lock Settings.
1
Select the check box for each driver feature to be locked.
2
Select the Password settings check box if you wish to set a password to
3
temporarily unlock settings.
In the Password Settings dialog box, type a password from 4 to 16 characters.
Retype the password in Confirm password, and click OK.
To remove the password, clear the Password settings check box. In the
Unlock Password dialog box, type the password, and click OK.
To save your Lock Settings selections, click OK.
4
When a password is set, the Unlock icon appears in driver tabs where the
locked features appear. To unlock a feature and change its settings temporarily,
click Unlock and type the password.
User login provides job restriction by user, in contrast to the Job accounting
feature, which assigns privileges by division or department. A maximum of 100
login user names and passwords can be created and stored in the printer driver
and registered on the printing system. For some models, the User Login
is not supported.
Users are identified by user name and password. The user name can be in the
user principal name UPN format: username@domain.com. This feature limits
printing privileges to specified users for secure printing and accounting. The
number of pages printed by each user is tracked by the printing system.
Users added in the printer driver must also be manually registered at the
printing system’s operation panel.
Printer Driver 3-8
Device Settings
In a client/server environment, some options are unavailable to a client.
For a restricted user in a client/server environment, the Administrator button in
Device Settings becomes the Identity button. A user can enter user login data
in the Identity Settings dialog box.
User Login Options
User login settings selected in the driver are applied to every print job sent from
your computer.
Use specific name
This option can be used to specify a name and password to use the same
User login for every print job. If this option is selected, the user does not
have to type the name and password for each print job.
A client computer in a client/server environment can accept the default name
and password set by the administrator or type another name and password.
Clicking Reset restores the default values.
Prompt for name
This option prompts the user for a name and password. You can use a name
that is not on the list, and the name is not added to the list. When sending a
print job, type a name and password when prompted, then click OK to print.
Prompt for name and validate
This option prompts for a name and password. For the job to print, the name
and password entered must be on the Login user name list. You can use
the Login user names entered in the Login user name list of the driver.
When sending a print job, type a name and password when prompted, then
click OK to print. This option ensures that the job prints, only after verifying
that the selected name is saved in the driver.
Validate user name (computer) or prompt for login user name
This option searches for the Windows User name in the driver’s Login user
name list. Validation is done every time the user prints a job. If the Windows
User name exists in the Login user name list, the associated driver Login
user name and password from the list are used for the print job.
If a match is not found, the driver checks for administrator or user
permissions. With user permissions, the print job is canceled, and the user is
prompted to contact an administrator to establish printing permissions. With
administrator permissions, the driver prompts for the Login user name and
password. Along with the Windows User name, these are then added to the
list so succeeding print jobs do not require the user to enter a Login user
name and password again.
Login user name
Click to add, delete, edit, import, or export login user names and passwords.
Once a Login user name list is created, the list can be exported as a group
by saving it as a text file (.CSV, .KXC., and .TXT). To import a Login user
name list, browse for an existing list and save it in your printer driver.
Printing with User Login
After login user names are assigned and user login mode is set to On at the
printing system, you can choose User login to print in user login mode.
In a client/server environment, the client is automatically set to the User Login
selection made in the server.
In Device Settings > Administrator Settings > User Login, select User
1
Login.
User Guide3-9
Loading...