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Printer Driver

User Guide

Legal Notes

Unauthorized reproduction of all or part of this guide is prohibited.

The information in this guide is subject to change without notice.

We cannot be held liable for any problems arising from the use of this product, regardless of the information herein.

Regarding Trademarks

Microsoft®, Windows®, Internet Explorer®, Windows Vista®, and Windows Server® are registered trademarks of Microsoft Corporation in the U.S. and/or other countries. KPDL is a trademark of Kyocera Corporation. PCL® is a trademark of Hewlett-Packard Company. TrueType® and Mac OS® are registered trademark of Apple Inc. Adobe®, Acrobat®, Adobe Reader®, Photoshop® and PostScript® are trademarks of Adobe Systems, Incorporated. All other brand and product names herein are registered trademarks or trademarks of their respective companies.

Examples of the operations given in this guide support the Windows 7 printing environment. Essentially the same operations are used for Microsoft Windows 10, Windows 8.1, Windows 8, Windows Vista, Windows XP, Windows Server 2012 R2, Windows Server 2012, Windows Server 2008 R2, Windows Server 2008, and Windows Server 2003 environments.

User interface screen captures shown in this guide may differ depending on your printing device.

This user guide and its contents were developed for the 6.3 driver.

Chapter 1 Installation

The Driver ..................................................................................................................................... 1-1

Preparing to Install the Driver ........................................................................................................ 1-1

Resource and Energy Saving ........................................................................................................ 1-2

Communication Settings ............................................................................................................... 1-2

Specifying Communication Settings ........................................................................................ 1-2

Express Install ............................................................................................................................... 1-2

Installing with Express Install ................................................................................................... 1-3

Custom Install ............................................................................................................................... 1-4

Installing with Custom Install ................................................................................................... 1-4

Installing Utilities Only ............................................................................................................. 1-6

Editing Driver Properties .......................................................................................................... 1-6

Editing Utility Properties .......................................................................................................... 1-7

Upgrade ........................................................................................................................................ 1-8

Upgrading Driver Components ................................................................................................ 1-8

Maintenance ................................................................................................................................. 1-8

Optional Printer Components .................................................................................................. 1-8

Documents .................................................................................................................................... 1-9

Uninstall ........................................................................................................................................ 1-9

Uninstalling Driver Components .............................................................................................. 1-9

Printer Driver Settings Access ..................................................................................................... 1-10

Changing the Default Driver Settings .................................................................................... 1-10

Chapter 2 Driver Overview

Overview Images .......................................................................................................................... 2-1

Selecting a PDL in Printing Preferences ....................................................................................... 2-2

Settings List ................................................................................................................................... 2-2

Print Preview ................................................................................................................................. 2-2

Previewing a Print Job ............................................................................................................. 2-3

Kyocera Logo ................................................................................................................................ 2-3

Displaying Version Information ................................................................................................ 2-3

Displaying Plug-in Information ................................................................................................. 2-3

Chapter 3 Device Settings

Accessing Device Settings ............................................................................................................ 3-1

Device Options .............................................................................................................................. 3-1

Setting Device Options ............................................................................................................ 3-1

Auto Configure .............................................................................................................................. 3-2

Enabling Auto Configuration .................................................................................................... 3-2

Memory ......................................................................................................................................... 3-2

Setting the Memory ................................................................................................................. 3-3

RAM Disk ...................................................................................................................................... 3-3

Setting RAM Disk .................................................................................................................... 3-3

Administrator Settings ................................................................................................................... 3-3

General ......................................................................................................................................... 3-3

Printer Driver i

Show Quick Print Tab .............................................................................................................. 3-3

Send Count Information ........................................................................................................... 3-4

Send Application Name ........................................................................................................... 3-4

Associate Profile with Application ............................................................................................ 3-4

Password Protect Administrator Settings ................................................................................ 3-4

Hide Factory Default Profile ..................................................................................................... 3-5

Hide Lower Pane ..................................................................................................................... 3-5

SNMP Settings ........................................................................................................................ 3-5

SNMPv3 Options ..................................................................................................................... 3-6

Job E-mail Notification ............................................................................................................. 3-7

Selecting E-mail Notification Options ...................................................................................... 3-7

Lock Settings ................................................................................................................................. 3-7

Lock Settings Options .............................................................................................................. 3-7

Locking Driver Settings ............................................................................................................ 3-8

User Login ..................................................................................................................................... 3-8

User Login Options .................................................................................................................. 3-9

Printing with User Login ........................................................................................................... 3-9

Job Accounting ............................................................................................................................ 3-10

Job Accounting Options ......................................................................................................... 3-10

Adding or Editing an Account ID ............................................................................................ 3-11

Printing with Job Accounting ................................................................................................. 3-12

Net Manager ............................................................................................................................... 3-12

Selecting Net Manager Options ............................................................................................. 3-13

Printing with Net Manager ..................................................................................................... 3-13

User Settings ............................................................................................................................... 3-14

Identification .......................................................................................................................... 3-14

Units ...................................................................................................................................... 3-14

Language Preference ............................................................................................................ 3-15

Page Description Languages (PDL) ............................................................................................ 3-15

PDL Options .......................................................................................................................... 3-15

PDF ....................................................................................................................................... 3-17

PDF Options .......................................................................................................................... 3-18

XPS Driver .................................................................................................................................. 3-19

XPS Options .......................................................................................................................... 3-19

Compatibility Settings .................................................................................................................. 3-20

Media Source Enumeration ................................................................................................... 3-20

Ignore Application Collation ................................................................................................... 3-21

Combine Source and Media Type Lists ................................................................................. 3-21

Removing a Plug-in ..................................................................................................................... 3-21

Chapter 4 Quick Print

Quick Print Options ....................................................................................................................... 4-1

Orientation ............................................................................................................................... 4-1

Collate ..................................................................................................................................... 4-2

Duplex ..................................................................................................................................... 4-2

Pages per Sheet ...................................................................................................................... 4-2

EcoPrint ................................................................................................................................... 4-3

Edit Quick Print Options ................................................................................................................ 4-3

Selecting Quick Print Options .................................................................................................. 4-3

Profiles .......................................................................................................................................... 4-4

Selecting a Profile .................................................................................................................... 4-4

Saving a Profile ....................................................................................................................... 4-4

Editing a Profile ....................................................................................................................... 4-5

Deleting a Profile ..................................................................................................................... 4-5

Importing a Profile ................................................................................................................... 4-6

Exporting a Profile ................................................................................................................... 4-6

User Guideii

Application Based Printing ....................................................................................................... 4-6

Chapter 5 Basic

Print Size ....................................................................................................................................... 5-1

Page Sizes .................................................................................................................................... 5-1

Creating a Custom Page Size ................................................................................................. 5-2

Deleting a Custom Page Size .................................................................................................. 5-2

Printing with Custom Size Pages ............................................................................................. 5-2

Media Type ................................................................................................................................... 5-2

Source ........................................................................................................................................... 5-3

Destination .................................................................................................................................... 5-3

Copies ........................................................................................................................................... 5-3

Carbon Copies .............................................................................................................................. 5-3

Printing Carbon Copies ........................................................................................................... 5-4

Collate ........................................................................................................................................... 5-4

Printing Collated Documents ................................................................................................... 5-4

Orientation .................................................................................................................................... 5-5

Duplex Printing .............................................................................................................................. 5-5

Printing in Duplex Mode .......................................................................................................... 5-6

EcoPrint ........................................................................................................................................ 5-6

Selecting EcoPrint ................................................................................................................... 5-6

Chapter 6 Layout

Multiple Pages per Sheet .............................................................................................................. 6-1

Printing Multiple Pages per Sheet ........................................................................................... 6-1

Scaling .......................................................................................................................................... 6-2

Setting Scaling on the Page .................................................................................................... 6-2

Gutter ............................................................................................................................................ 6-2

Creating a Gutter ..................................................................................................................... 6-2

Poster ............................................................................................................................................ 6-3

Printing a Poster ...................................................................................................................... 6-4

Booklet .......................................................................................................................................... 6-4

Printing a Booklet .................................................................................................................... 6-4

Chapter 7 Imaging

Print Quality and Custom Quality .................................................................................................. 7-1

Print Quality Selection ............................................................................................................. 7-1

Selecting Print Quality ............................................................................................................. 7-2

Font Settings ................................................................................................................................. 7-2

Font Settings Options .............................................................................................................. 7-2

Selecting Font Settings ............................................................................................................ 7-3

Setting Font Substitution ......................................................................................................... 7-3

Disabling Device Fonts ............................................................................................................ 7-4

Graphics Settings .......................................................................................................................... 7-4

Pattern Scaling ........................................................................................................................ 7-4

Line Thinning ........................................................................................................................... 7-5

Inversion Options .................................................................................................................... 7-5

Optimization ............................................................................................................................ 7-5

CIE Option ............................................................................................................................... 7-6

Halftone Screen ....................................................................................................................... 7-6

Half Speed Mode .......................................................................................................................... 7-7

EcoPrint ........................................................................................................................................ 7-7

Selecting EcoPrint ................................................................................................................... 7-7

Black and White Adjustment ......................................................................................................... 7-7

Adjusting Black and White Settings ......................................................................................... 7-7

Printer Driver iii

Text and Graphics Effects ............................................................................................................. 7-8

Chapter 8 Publishing

Cover Mode ................................................................................................................................... 8-1

Cover Mode Options ................................................................................................................ 8-2

Printing Covers ........................................................................................................................ 8-4

Transparency Interleaving ............................................................................................................. 8-5

Inserting Backing Sheets Between Transparencies ................................................................ 8-5

Page Insert .................................................................................................................................... 8-5

Page Insertion Options ............................................................................................................ 8-6

Printing Page Inserts ............................................................................................................... 8-7

Chapter Page Insert ...................................................................................................................... 8-7

Printing with Chapter Page Insert ............................................................................................ 8-7

Chapter 9 Job

Job Storage (e-MPS) .................................................................................................................... 9-1

Job Storage (e-MPS) options .................................................................................................. 9-2

Quick Copy .................................................................................................................................... 9-2

Printing a Quick Copy Job ....................................................................................................... 9-2

Proof and Hold .............................................................................................................................. 9-3

Printing a Proof and Hold Job .................................................................................................. 9-3

Private Print ................................................................................................................................... 9-3

Storing a Private Print Job ....................................................................................................... 9-4

Job Storage ................................................................................................................................... 9-4

Storing a Job Storage Job ....................................................................................................... 9-5

User Login ..................................................................................................................................... 9-5

Printing with User Login ........................................................................................................... 9-5

Job Accounting .............................................................................................................................. 9-5

Printing with Job Accounting ................................................................................................... 9-5

Job Name ...................................................................................................................................... 9-6

Don’t Use Application Name .................................................................................................... 9-6

Overwrite Job Name ................................................................................................................ 9-6

Selecting a Job Name ............................................................................................................. 9-6

Chapter 10 Advanced

Prologue/Epilogue ....................................................................................................................... 10-1

Insertion Point Options .......................................................................................................... 10-2

Selecting and Assigning a Prologue/Epilogue File ................................................................ 10-2

Editing a Prologue/Epilogue File ........................................................................................... 10-3

Deleting a Prologue/Epilogue File ......................................................................................... 10-3

Watermark .................................................................................................................................. 10-3

Adding or Editing Watermark Text ......................................................................................... 10-4

Adding or Editing a Watermark Image ................................................................................... 10-5

Security Watermark ..................................................................................................................... 10-6

Adding or Editing a Security Watermark ................................................................................ 10-6

Status Monitor Notification .......................................................................................................... 10-8

Setting Status Monitor Notification ........................................................................................ 10-8

Viewing Status Monitor .......................................................................................................... 10-9

EMF Spooling .............................................................................................................................. 10-9

Selecting EMF Spooling ...................................................................................................... 10-10

Enable Client Profile .................................................................................................................. 10-10

User Guideiv

1 Installation

A printer driver is an application that manages communication between a printer and your computer.

Once installed, the printer driver settings must be configured in the printer Properties and Printing Preferences.

In the Product Library window, there are two methods of installation. Express Install is a quick way to install a driver and certain features in package form. With Custom Install, you select from individual drivers and utilities.

With Upgrade you can update the driver and utilities to a newer version. This feature is only available if there is a product that needs to be upgraded. In a client/server environment, you cannot upgrade older drivers. Contact your printing system dealer for more information.

With Maintenance you can run certain utilities. You can access release notes, the printing system operation guide, and other materials by selecting

Documents. With Uninstall, you can remove drivers and utilities.

Note: In Windows operating systems, you must be logged in with

administrator rights to install the printer driver.

The Driver

In Windows 10, Windows 8.1, Windows Server 2012 R2, Windows 8, Windows Server 2012, Windows 7, Windows Server 2008 R2, Windows Vista, and Windows Server 2008 with a USB connection, you can install a driver from the Microsoft Windows Update site if a certified driver is available and the system is connected to the web.

We recommend you continue to install the driver from the supplied installation disk for an expanded feature set. In Windows, if the Found New Hardware

Wizard dialog box appears during the installation process, click Cancel. If the Hardware Installation warning dialog box appears, click Continue Anyway.

Preparing to Install the Driver

Turn on the computer and the printer.

Insert the Product Library disk into the disk drive. The application should start

automatically.

Note: If the Product Library fails to start after inserting it into the disk drive, use Windows Explorer to locate Setup.exe on the local drive and double-click to open.

To proceed, read and accept the license agreement that appears.

Printer Driver 1-1

Installation

At the bottom of the Product Library window, select your language from the

list.

Resource and Energy Saving

Printing on both sides of a sheet of paper (duplex mode) reduces paper consumption and helps conserve environmental resources. Duplex mode also lowers costs by reducing the amount of paper that must be purchased. We recommend that printing systems capable of duplex printing use duplex mode by default.

After clicking Accept in the license dialog box, depending on your region, a message about resource and energy conservation may appear. Read the message, and then click OK.

After installation is successful, Set Duplex as default appears and is selected on the Finished page. The driver is set to duplex mode by default.

You can make exceptions to the default later by selecting options in the driver

Quick Print or Basic tabs.

Communication Settings

With the Communication Settings icon, you can specify an SNMP Read community name that is used during device discovery. This name is like a

password for SNMP communication. The default name is public. An administrator can require a more restricted name. If a discovery is in process, or at least one discovery device has been added to the Products to Install list, the

Communication Settings icon is unavailable.

Express Install

Specifying Communication Settings

In the Product Library window, click Express Install or Custom Install.

Under the Device box, click the Communication Settings icon.

In the Product Library dialog box, type a name in the text box. You can click

Reset to Default if you want to return the default name (public) to the text box.

Click OK.

Note: If you entered a different Read community name, the Devices list is cleared. Click the circular arrow Refresh icon to rediscover devices.

Express Install refers to quick device, driver, and utility installation for a USB or

network connection in Windows operating systems. The installation application discovers printing devices that are turned on, and connected by USB or network cable. One or more feature packages can be installed together.

If the installer cannot find your printing system, contact your system administrator.

Note: You must install .NET Framework 4.0 or later to use Status Monitor.

User Guide1-2

Installing with Express Install

Ensure that your printing system and computer are turned on and connected by

USB or network cable.

In Express Install, the installer looks for your printing system. Each discovered

device is displayed in the device list as an icon with a model name and port name.

If your device is discovered, select your model in the device list.

If discovery does not find your device, remove and reinsert the USB or network cable, and ensure that it is connected properly. Click the circular arrow icon to refresh the discovery.

You can also find a device by typing a partial or full search term in the search

text box above the device list. You can search the discovered devices by model name, IP address, or USB port. The results are displayed in the device list. If the search finds your device, select it. Click the x icon to clear the text box, and return to the list of all discovered devices.

You can select Use host name as port name to use a host name for the

Standard TCP/IP port. (Not available with a USB connection.)

Installation

The installer automatically selects all the features in the feature list. You can

select or clear any check box for individual features.

Review your settings. At least one device and one feature must be selected to

enable the Install button. If your settings are correct, click Install.

When the installation completes successfully, on the Finished page you can

select from the following options. These options only appear after a printer driver installation.

Print a test page

Select the check box to test the connection and operation of the printing system. If the installation is successful, the Windows Printer Test Page, containing your computer name and information on your printer driver and port settings, prints at the newly installed printing system.

Device Settings

Select the check box to open Device Settings where you can choose installed options for your printing system. (The Device Settings check box appears only in Windows XP with a network connection.)

Set Duplex as default

After installation is successful, depending on your country, Set Duplex as default appears and is selected on the Finished page. The driver is set to a

default duplex mode. Exceptions to the default can be made afterward by selecting options in the driver Quick Print or Basic tabs.

Enable event notification

Select the check box to enable event notification in the Status Monitor Notification dialog box. The Status Monitor Notification dialog box appears after clicking Status Monitor on the Advanced tab.

Show Quick Print tab

Printer Driver 1-3

Installation

Custom Install

With Quick Print you can define basic print options into group profiles that can be accessed easily. The Show Quick Print tab option also appears in Device Settings > Administrator > General.

Click the plus sign to expand the list of options:

The Set Quick Print tab as default option makes the Quick Print tab the first tab you see when you open the driver.

The Set Basic tab as default option makes the Basic tab the first tab you see when you open the driver.

The Hide other tabs option makes the Quick Print tab the only tab in the driver.

To exit the installer application, click Finish.

A message may appear if there is a software installation failure. After clicking Finish, retry the installation. If the same message appears again, contact your system administrator.

The installation of the printing system is now complete. If prompted, restart your computer.

Custom Install refers to detailed device, driver, and utility installation for a USB or network connection in Windows operating systems. The installer can discover devices that are turned on, and connected by USB or network cable, or you can manually select your own printing system model and port name.

When you make a selection in Custom Install, it is highlighted with a blue background. You can install more than one product from the Devices list, but they must be selected and moved to the Products to Install list.

You can also install utilities without printing systems or drivers by selecting the Utilities tab on the Custom Install dialog box. You can select the utilities you want from the Name list and move it to the Products to Install list.

In Windows 10, Windows 8.1, Windows 8, Windows 7, Windows Vista, Windows Server 2008, Windows Server 2008 R2, Windows Server 2012 and Windows Server 2012 R2 only, the XML Paper Specification (XPS) driver provides the most efficient method for displaying, processing, and printing documents.

If the installer cannot find your printing system, contact your system administrator.

Note: You must install .NET Framework 4.0 or later to use Status Monitor.

Installing with Custom Install

Ensure that your printing system and computer are turned on and connected by

USB or network cable.

In the Product Library window, click Custom Install.

To discover a printing system, proceed to step 3. To add a printing system model and port name, proceed to step 5.

In the Custom Install window, the installer searches for your printing device.

Each discovered printing system is displayed in the Devices list as an icon with a model name and port name. If your printing device is not discovered, proceed to step 5.

User Guide1-4

Select a printing device from the Devices list, and click the arrow to move it to

the Products to Install list. Proceed to step 6.

If discovery does not find your printing device, you can add it. Click the Add

custom device icon.

In the Devices dialog box, select from the Model list of supported models, and the Port name list of all local and network ports. To add a port connected to your system, click Add Port. Click OK in the Devices dialog box. The printing device appears in the Products to Install list.

Select a driver from the Drivers tab, and click the arrow to move it to the

Products to Install list. One or more drivers are required to enable the Install

button.

Select a utility from the Utilities tab, and click the arrow to move it to the

Products to Install list. If a more recent version of a utility is installed, the utility

shows a message that a newer version is installed.

If you want to remove a product from the Products to Install list, select it and

click Delete. To remove all products, click the Remove all icon at the bottom of the list box.

Installation

You can select Use host name as port name to use a host name for the

Standard TCP/IP port. (Not available with a USB connection.)

For each printing device and driver combination in the Products to Install list,

you can click Edit to open a dialog box with installation options for the drivers. Make your selections from the available options.

Review your settings. At least one printing system, driver, or a utility, must be

selected to enable the Install button. If your settings are correct, click Install.

When the installation completes successfully, on the Finished page you can

select from the following options. These options only appear after a printer driver installation.

Print a test page

Device Settings

Select the check box to open Device Settings where you can choose installed options for your printing system. (The Device Settings check box appears only in Windows XP with a network connection.)

Set Duplex as default

After installation is successful, depending on your country, Set Duplex as default appears and is selected on the Finished page. The driver is set to

duplex mode by default.

You can make exceptions to the default later by selecting options in the driver Quick Print or Basic tabs.

Printer Driver 1-5

Installation

Enable event notification

Select the check box to enable event notification in the Status Monitor Notification dialog box. The Status Monitor Notification dialog box appears after clicking Status Monitor on the Advanced tab.

Show Quick Print tab

With Quick Print you can define basic print options into group profiles that can be accessed easily. The Show Quick Print tab option also appears in Device Settings > Administrator > General.

Click the plus sign to expand the list of options:

The Set Quick Print tab as default option makes the Quick Print tab the first tab you see when you open the driver.

The Set Basic tab as default option makes the Basic tab the first tab you see when you open the driver.

The Hide other tabs option makes the Quick Print tab the only tab in the driver.

To exit the installer application, click Finish.

A message may appear if there is a software installation failure. After clicking Finish, retry the installation. If the same message appears again, contact your system administrator.

The installation of the printing system is now complete. If prompted, restart your computer.

Installing Utilities Only

In the Product Library window, click Custom Install.

Select a utility from the Utilities tab, and click the arrow to move it to the

Products to Install list. If a more recent version of a utility is installed, the utility

shows a message that a newer version is installed.

If you want to remove a product from the Products to Install list, select it and

click Delete. To remove all products, click the Remove all icon at the bottom of the list.

Review your settings. At least one utility must be selected to enable the Install

button. If your settings are correct, click Install.

To exit the installer application, click Finish.

A message may appear if there is a software installation failure. After clicking Finish, retry the installation. If the same message appears again, contact your system administrator.

The installation of the utilities are now complete. If prompted, restart your computer.

Editing Driver Properties

In the Product Library window, click Custom Install.

User Guide1-6

In the Devices list, select a device and click the arrow to move it to the

Products to Install list.

In the Drivers list, select a driver and click the arrow to move it to the Products

to Install list.

In the Products to Install list, click Edit in one of the devices.

The Device dialog box opens and shows the model name and the IP address or

USB. If there are multiple drivers, the settings for each driver are separated into tabs. Select the tab of the driver you want to configure. For every assigned driver, the following driver properties appear:

Printer name

Enter a name for the device to a maximum of 63 characters.

Share the printer

Select this option to share this printing system with others. If selected, enter a Share name for the printing system to a maximum of 63 characters.

Set as default printer

Select this option to send most or all of your print jobs to this printing device.

Installation

Click OK.

Editing Utility Properties

In the Product Library window, click Custom Install.

In the Utilities tab, select KYOCERA Net Viewer and click the arrow to move it

to the Products to Install list.

In the Products to Install list, click Edit in the KYOCERA Net Viewer utility

product.

A dialog box opens to show the utility options. Make your selections.

KYOCERA Net Viewer

Device management

Finds devices and manages device settings.

Accounting management

Establishes accounts for device groups and manages the account settings.

Host management

Manages printer drivers and print queues.

Click OK.

Printer Driver 1-7

Installation

Upgrade

Maintenance

The installer can detect outdated driver or utility components on your computer. You can select driver or utility components and upgrade them to the most recent version. If there are upgrades available, a list appears when you click Upgrade.

In a client/server environment, you cannot upgrade older drivers. Contact your printing system dealer for more information.

Upgrading Driver Components

In the Product Library window, click Upgrade.

From the Upgrade list, select the drivers and utilities to upgrade on your

computer.

To start the upgrade, click the Upgrade button.

In the Finished dialog box, click Finish.

With Maintenance, you can access utilities that provide useful features. Select and run any of the available utilities:

Optional Printer Components

You can expand functionality with Help modules in other languages, common printer profiles, plug-in modules, and the Net Manager application.

Quick Network Setup

You can configure the most common networking settings.

Maintenance Menu

You can adjust features such as print position and scan position.

Configuration Tool

You can modify the printing system’s factory default settings.

Wi-Fi Setup Tool

You can configure the Wi-Fi settings.

Optional Printer Components

You can expand the functionality of your printer driver by installing optional components.

For the XPS driver, only Common Profiles and Help Modules can be installed.

Installing Optional Printer Components

Click Maintenance.

Select Optional Printer Components and click Run.

On the Select Printer page, select one or more printing systems and click Next.

On any page you can click Back to correct any settings.

User Guide1-8

On the Select Components page, click the plus sign icons to expand options.

Click each option to open a dialog box with more detailed selections.

Under Common components, you can select Help modules in additional languages.

Under each printing system model, you can select one or more common profiles

of predefined print settings.

Under each printing system model, you can select one or more plug-in modules.

Output to PDF

With this option, you can print and save documents from multiple sources to PDF.

Security Watermark

With this option, you can print a nearly invisible image or text against a background pattern. The security watermark appears only when the printed page is photocopied.

Under each printing system model, you can select Net Manager.

Installation

Documents

Uninstall

When your settings are correct, click Install.

When the Printer Components Installation Completed page appears, click

Finish.

When you have completed installing printers and optional components, if prompted, restart your computer.

With Documents, you can access guides about the driver, utilities, and printing system operation. Select and open any of the available files. Acrobat Reader

8.0 or newer is required to view PDF files.

The uninstaller can find the printing system drivers on your local drive. It creates a list of those components in the Uninstall window. If you uninstall a driver, devices using that driver will also be removed.

Uninstalling Driver Components

In the Product Library window, click Uninstall.

Select components from the list to uninstall. Select by device model, or click the

plus sign to expand a list of individual devices. Above the list, you can also use the Select all check box to select or clear all items.

To start the uninstall, click the Uninstall button.

In the Finished dialog box, click Finish.

Printer Driver 1-9

Installation

Printer Driver Settings Access

The printer driver software can be accessed from the Print dialog box of an application, or from Start. If accessed from an application, then changes made to driver settings remain in effect until the application ends. If accessed from

Start, changes are maintained as the default printer settings.

Changing the Default Driver Settings

Depending on your operating system:

Windows 10, Windows 8.1, and Windows Server 2012 R2: right-click Start > Control Panel > View devices and printers.

Windows 8 and Windows Server 2012: open Control Panel > View devices and printers.

Windows 7 and Windows Server 2008 R2: click Start > Devices and Printers.

Windows Vista and Windows Server 2008: click Start > Control Panel > Printer.

Windows XP and Windows Server 2003: click Start > Printers and Faxes.

Right-click your printing system model and click Printing Preferences.

In the Printing Preferences dialog box, select the desired features in all tabs.

Click OK.

User Guide1-10

2 Driver Overview

The lower panel of the Printing Preferences dialog box contains overview features that illustrate driver selections. Overview images and the settings list are available when selecting settings. After selecting driver settings, you can use Print preview to check the print job.

If the vertical screen resolution of your computer is 864 pixels or less, the lower panel of the Printing Preferences dialog box does not appear. Under this condition, the button showing the current PDL is on the bottom left, and the

Print preview check box is on the bottom right of the visible dialog box.

Overview Images

Overview images appear in the lower panel of the Printing Preferences dialog box. Each image illustrates different driver settings. Images are changed

Printer Driver 2-1

Driver Overview

automatically when some driver settings are selected, or you can click the tabs on the left side to change the image.

The printing system image displays most attached devices. Source and Destination selections are highlighted in green.

The page image is updated based on page selections made in the Quick Print tab, Basic tab, and Layout tab.

The grayscale image illustrates grayscale settings selected in the Imaging tab.

The current page description language (PDL) is displayed in all of the images. You can change the PDL temporarily from any Printing Preferences tab to enable driver features.

Selecting a PDL in Printing Preferences

In the overview image area, click PDL.

In the Page Description Languages (PDL) dialog box, select the desired page

description language from the Available languages list.

If you select PCL XL, you can select Smart duplex printing and Skip blank pages.

If you select KPDL, you can select Smart duplex printing and Skip blank

pages or Data passthrough. Note that if you select Data passthrough, EMF spooling is unavailable in the Advanced tab. When accessing the

printer driver from the application's Print dialog box, Data passthrough is unavailable.

If you select PDF, you can click PDF Settings to open the PDF Settings dialog box.

If you installed the XPS driver, you can click XPS Settings to open the XPS

Settings dialog box.

Settings List

Print Preview

You can select the GDI compatible mode option to improve the output quality

of graphics created by your application.

Click OK.

The tree view in the lower panel of each tab displays current settings for most driver features. You can scroll down to view features for all driver tabs. As each option is selected, the current selection is displayed in the tree view. You can click the minus (-) or plus (+) signs to hide or show details.

The Print preview check box appears in the lower panel of each tab. After selecting driver settings, you can use Print preview to check the print job. Text and images are displayed in the preview, along with any optional Watermark or Security Watermark. If you are satisfied with the preview, you can print. Or you can cancel printing if you want to change driver settings.

User Guide2-2

Kyocera Logo

Driver Overview

Previewing a Print Job

Select desired driver settings in all tabs, or select a profile.

In any tab, select Print preview.

Click OK in all dialog boxes.

When the Print preview dialog box appears:

Click the arrow buttons to view document pages.

Click the magnifying glass icons to zoom in or out.

To close the preview and make additional changes in driver settings before printing, click the “X” button.

If you are satisfied with the preview, click the printer button to print the job.

The Kyocera logo appears at the bottom of Device Settings and the Printing Preferences dialog box. Clicking the logo opens the About dialog box that displays the driver version number and driver plug-in information.

Displaying Version Information

In Device Settings or the Printing Preferences dialog box, click Kyocera logo

> Version to view the following driver information:

File Name

Version

Description

Date

Manufacturer

Comments

To view copyright information, click Legal Notices.

Click OK to close the driver information dialog boxes.

Displaying Plug-in Information

In Device Settings or the Printing Preferences dialog box, click Kyocera logo

> Plug-in to view the following plug-in information:

Module

Description

Version

Click OK to close the driver information dialog boxes.

Printer Driver 2-3

3 Device Settings

In Device Settings, you can select installed printing system options so the associated features can be used with the printer driver. You can also match the memory setting in the driver with the memory installed in your printing system, which lets the driver manage font downloads more efficiently. Administrator, User, PDL (Page Description Language), and Compatibility settings can also be selected.

Accessing Device Settings

Depending on your operating system:

Windows 10, Windows 8.1, and Windows Server 2012 R2: right-click Start > Control Panel > View devices and printers.

Windows 8 and Windows Server 2012: open Control Panel > View devices and printers.

Windows 7 and Windows Server 2008 R2: click Start > Devices and Printers.

Windows Vista and Windows Server 2008: click Start > Control Panel > Printer.

Windows XP and Windows Server 2003: click Start > Printers and Faxes.

Device Options

Right-click your printing system model, then:

Windows 10, Windows 8.1, Windows Server 2012 R2, Windows 8, Windows Server 2012, Windows 7, and Windows Server 2008 R2: click Printer properties.

Windows Vista, Windows Server 2008, Windows XP, and Windows Server 2003: click Properties.

Click Device Settings.

Optional devices extend the capabilities of your printing system for source and job storage.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Setting Device Options

In Device Settings > Device options, select the check boxes for all installed

devices.

Click OK.

User Guide3-1

Auto Configure

Device Settings

Auto Configure detects the devices installed on a printing system that is connected over a network. Auto Configure can detect input devices, output devices, storage devices, memory, and RAM disk size. When your computer is connected to the printing system through a TCP/IP or WSD port, the Auto

Configure button appears in Device Settings. Auto Configure updates the Device options list, Memory, RAM disk, and overview images to keep the

printer driver consistent with the printing system configuration. Auto Configure varies by operating system.

Not all installed devices are detected by using Auto Configure. Before selecting OK in Device Settings, check the settings to make sure that they are correct.

Note: The default setting for Windows XP Service Pack 2 is for the Windows Firewall to be set to On. The setting can be changed to allow communication between the printing system and your computer. In the Windows Security

Alert dialog box, click Unblock.

Silent Auto Configuration

Silent auto configuration checks the printing system every 10 minutes for

changes in optional devices or memory. When a change is detected, the driver is automatically updated with the new settings. Silent auto configuration is only available for printer drivers installed in Windows Vista, and later.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Memory

Enabling Auto Configuration

Verify that all optional devices are attached to the printing system, and that it is

turned on and ready to print.

In Device Settings, click Auto Configure.

In Windows XP, the driver settings are updated immediately.

In Windows Vista and later, the Auto Configure dialog box opens. Select from Auto configure options:

Auto Configure Now

Click the button at any time to retrieve the current settings from the printing system. It is recommended to do this when Silent auto configuration is turned off.

Silent auto configuration

Select to let the driver check the printing system at every occurrence of a fixed time period. The driver regularly checks for any changes in optional devices or memory.

Click OK in all dialog boxes.

Memory is the amount of standard and optional memory installed in the printing system. To maximize the downloading of printing system fonts, the driver must be set to match the total printing system memory. By default, the Memory setting matches the standard memory in the printing system. Depending on

Printer Driver 3-2

Device Settings

RAM Disk

your model, if optional memory is installed, set the memory in the printer driver to match the total amount of memory.

Setting the Memory

Depending on your model, install optional DIMM memory in the printing system.

In Device Settings > Memory, type or select the amount of total installed

memory.

The RAM disk functions as a virtual storage device, saving print requests into the printing system’s memory. Selections vary by printing system model. Because the RAM disk is temporary memory, all data stored there is lost when the power is turned off. The setting for RAM disk size must match the operation panel setting. The maximum RAM disk size depends on the amount of installed memory.

If selected, the Ignore application collation feature in the Compatibility Settings dialog box lets the driver control collation. RAM disk can then increase the print speed of collated multiple copies by sending the print job just once.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Setting RAM Disk

At the printing system's operation panel, turn on RAM disk and set its size.

In Device Settings > Device options, select RAM disk.

In the RAM disk text box, type or select the desired RAM disk size.

Administrator Settings

With Administrator Settings, you can set options that include controlling accessibility, displaying features in the interface and setting a password to control access to the Administrator Settings options.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

General

In the General tab, an administrator can control the display of the Quick Print tab. Some SNMP settings, a job e-mail notification, and other miscellaneous settings can also be selected.

Show Quick Print Tab

With this feature, you can control the display of the Quick Print tab. You can define basic print options into group profiles for improved accessibility.

With a cleared check box for Show Quick Print tab, the tab does not appear in the Printing Preferences dialog box.

User Guide3-3

Device Settings

To enable this feature, in Device Settings > Administrator > General, select Show Quick Print tab.

With a selected check box for the Show Quick Print tab, the tab appears in the Printing Preferences dialog box. When you select the Show Quick Print tab

check box, you can access additional check boxes:

Hide other tabs displays only the Quick Print tab to the user.

Set Quick Print tab as default opens to this tab when you access Printing Preferences.

Hide Edit Quick Print control prevents users from customizing the Quick Print tab.

Send Count Information

With this feature, you can embed count information in the print job, which can be used by some applications for accounting purposes. Count information includes the number of copies produced as well as duplex printing, multiple pages per sheet, color mode, color page count, and paper size values.

Send Count information is selected automatically when Net Manager is used. When PDF is selected as the PDL, or in the XPS driver, only color page count information is embedded in the print job.

To enable this feature, in Device Settings > Administrator > General, select

Send Count information.

Send Application Name

With this feature, you can send the application name with a print job, so that a different printing process is used for each application.

This option is unavailable when PDF is selected as the PDL.

To enable this feature, in Device Settings > Administrator > General, select

Send Application name.

Associate Profile with Application

With this feature, you can set all printing from each installed application to use the same driver settings as defined in a profile. Before using this feature:

A profile must be created in the Profiles dialog box, accessed from any Printing Preferences tab.

An association must be created between a profile and an application in the Application Based Printing dialog box, accessed from the Profiles dialog box.

This feature is enabled by default. To disable this feature, in Device Settings > Administrator > General, clear the Associate Profile with application check box.

Password Protect Administrator Settings

You can set Password protect administrator settings in the Administrator Settings dialog box to prevent unauthorized changes in this dialog box. If

selected, this setting prompts you to enter a password and confirm the password. This password protection blocks access to all Administrator Settings options.

Printer Driver 3-4

Device Settings

Setting the Administrator Password

In Device Settings > Administrator > General, select Password protect

administrator settings.

In the Password dialog box, enter a password, using at least 4 and no more

than 16 characters. Reenter the password in Confirm password and click OK.

Clearing the Administrator Password

In Device Settings, click Administrator.

In the Enter Password dialog box, type the password and click OK.

In the Administrator Settings dialog box, clear the Password protect

administrator settings check box and click OK.

Hide Factory Default Profile

With this feature, you can hide or show the Factory Default profile in the Quick Print tab and the Profiles dialog box.

With the check box selected, the Factory Default profile does not appear in the lists.

With the check box cleared, the Factory Default profile appears in the lists.

Hide Lower Pane

With this feature, you can reduce the size of the Printing Preferences dialog box by hiding the lower pane. The overview images and settings list are removed from view. PDL selection, Profiles buttons, and the Print preview check box are still available.

For some screen display and screen resolution settings, the Hide lower pane check box is selected automatically.

SNMP Settings

Simple Network Management Protocol (SNMP) is an application layer protocol that governs the management of devices agents, and network management systems. Managed devices, such as printing systems, collect and store management information for the network management systems. SNMP security levels are specified by settings in the SNMP settings dialog box. With SNMPv3, encryption and authentication support are provided. SNMP settings must be made in the printer driver and in the printing system’s home page.

The following SNMP options are available:

SNMPv1/v2c

It communicates with the managed device using Read community name and Write community name.

SNMPv3

Security enhancements for authentication and encryption require a user name and password. Authentication and privacy options are available by clicking Settings.

Apply to other models

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Device Settings

This option displays a list of installed printing systems to apply the selected

SNMP settings.

SNMPv3 Options

You can select SNMPv3 options for secure communication with the printing system.

Authentication

This option provides an algorithm to check that a transferred file has arrived intact. Message Digest 5 (MD5) and Secure Hash Algorithm 1 (SHA1) are hash algorithms used to authenticate packet data.

MD5

This option provides a cryptographic hash function with a 128-bit hash value.

SHA1

This option produces a message digest that is 160 bits long. SHA1 is the successor to MD5.

Privacy

This option uses encryption for secure communication. It is available after you select the Authentication option. You may select one Privacy option.

DES

This option uses the Data Encryption Standard for encryption. DES turns cleartext into ciphertext via an encryption algorithm. It encrypts and decrypts data using 8-byte blocks and a 56-bit key.

AES

This option uses the Advanced Encryption Standard for encryption. AES is a symmetric block cipher that can process data blocks of 128 bits, using cipher keys with lengths of 128, 192, and 256 bits. It is more secure than DES.

Selecting SNMP Settings

In Device Settings > Administrator > General, click SNMP Settings.

Select SNMPv1/v2c or SNMPv3.

For SNMPv1/v2c, type the Read community name and Write community name, to a maximum of 32 characters.

For SNMPv3, type a User name to a maximum of 32 characters, and a Password from 8 to 32 characters.

To set authentication and privacy options for SNMPv3, click Settings.

In the SNMPv3 Settings dialog box, select from the available options, and click

OK.

Under Apply to other models, you can choose from available models. The

SNMP settings are applied to all selected models.

Click OK.

Printer Driver 3-6

Device Settings

Job E-mail Notification

This option lets you send an e-mail address with a print job. When the job finishes printing, the device sends an e-mail notification to the e-mail address. This is useful when the device is printing many jobs and a user must wait for a job to print.

For a restricted user in a client/server environment, the Administrator button in Device Settings becomes the Identity button. A user can enter e-mail notification data in the Identity Settings dialog box.

Selecting E-mail Notification Options

In Device Settings > Administrator > General, select Notify when printing is

completed.

Choose an e-mail address option:

Select Use specific e-mail address, and type a valid e-mail address. In a client/server environment, a client user can change this address.

Select Prompt for e-mail address, and click OK. When you click OK in the

Print dialog box, type a valid e-mail address in the Print Options or Identity Settings dialog box, and click OK.

Lock Settings

Click OK in all dialog boxes.

An administrator can specify settings at the tab or feature level in the driver, and then lock them. The settings are then applied to all print jobs, and changes are restricted. The settings are locked in Device Settings > Administrator > Lock Settings. For example, a driver setting could be set for printing duplex documents. This would save paper, resulting in cost savings and ecological benefits.

Locking a setting will also lock the feature where it appears in other tabs. For example, selecting Duplex will also select and lock that feature in the Quick Print and Basic tabs.

The administrator can also set a password that is required to temporarily unlock a feature.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Lock Settings Options

The Lock Settings tab displays driver settings that an administrator can lock. Once locked, user changes are restricted and the settings are applied to all print jobs. Once the settings are made, the Password settings option can be accessed. This lets an administrator control usage of paper and toner amounts.

EcoPrint

This option locks the EcoPrint setting selected in the Quick Print, Basic, or Imaging tabs.

Duplex

This option locks the current Print on both sides setting selected in the Quick Print or Basic tabs.

Multiple pages per sheet

User Guide3-7

This option locks the current Pages per sheet setting in the Quick Print tab and the Multiple pages per sheet setting in the Layout tab. The Pages per

sheet option in the Layout tab is not locked.

Profile with application

This option locks a defined profile of driver settings by application.

Job tab

This option locks settings selected in the Job tab.

Security watermark

This option locks the Security Watermark settings selected in the Advanced tab. Security Watermark is an optional plug-in.

Watermark

This option locks the Watermark settings selected in the Advanced tab.

Password settings

The password set by the administrator locks the selected driver features. When the administrator sets the password, the Unlock icon appears in the driver tabs or the Application Based Printing dialog box. To unlock a feature, click Unlock and type the password.

Locking Driver Settings

Device Settings

User Login

In Device Settings > Administrator, click Lock Settings.

Select the check box for each driver feature to be locked.

Select the Password settings check box if you wish to set a password to

temporarily unlock settings.

In the Password Settings dialog box, type a password from 4 to 16 characters. Retype the password in Confirm password, and click OK.

To remove the password, clear the Password settings check box. In the Unlock Password dialog box, type the password, and click OK.

To save your Lock Settings selections, click OK.

When a password is set, the Unlock icon appears in driver tabs where the locked features appear. To unlock a feature and change its settings temporarily, click Unlock and type the password.

User login provides job restriction by user, in contrast to the Job accounting feature, which assigns privileges by division or department. A maximum of 100 login user names and passwords can be created and stored in the printer driver and registered on the printing system. For some models, the User Login is not supported.

Users are identified by user name and password. The user name can be in the user principal name UPN format: username@domain.com. This feature limits printing privileges to specified users for secure printing and accounting. The number of pages printed by each user is tracked by the printing system.

Users added in the printer driver must also be manually registered at the printing system’s operation panel.

Printer Driver 3-8

Device Settings

In a client/server environment, some options are unavailable to a client.

For a restricted user in a client/server environment, the Administrator button in Device Settings becomes the Identity button. A user can enter user login data in the Identity Settings dialog box.

User Login Options

User login settings selected in the driver are applied to every print job sent from

your computer.

Use specific name

This option can be used to specify a name and password to use the same User login for every print job. If this option is selected, the user does not have to type the name and password for each print job.

A client computer in a client/server environment can accept the default name and password set by the administrator or type another name and password. Clicking Reset restores the default values.

Prompt for name

This option prompts the user for a name and password. You can use a name that is not on the list, and the name is not added to the list. When sending a print job, type a name and password when prompted, then click OK to print.

Prompt for name and validate

This option prompts for a name and password. For the job to print, the name and password entered must be on the Login user name list. You can use the Login user names entered in the Login user name list of the driver. When sending a print job, type a name and password when prompted, then click OK to print. This option ensures that the job prints, only after verifying that the selected name is saved in the driver.

Validate user name (computer) or prompt for login user name

This option searches for the Windows User name in the driver’s Login user name list. Validation is done every time the user prints a job. If the Windows User name exists in the Login user name list, the associated driver Login user name and password from the list are used for the print job.

If a match is not found, the driver checks for administrator or user permissions. With user permissions, the print job is canceled, and the user is prompted to contact an administrator to establish printing permissions. With administrator permissions, the driver prompts for the Login user name and password. Along with the Windows User name, these are then added to the list so succeeding print jobs do not require the user to enter a Login user

name and password again.

Click to add, delete, edit, import, or export login user names and passwords. Once a Login user name list is created, the list can be exported as a group by saving it as a text file (.CSV, .KXC., and .TXT). To import a Login user

name list, browse for an existing list and save it in your printer driver.

Printing with User Login

After login user names are assigned and user login mode is set to On at the printing system, you can choose User login to print in user login mode.

In a client/server environment, the client is automatically set to the User Login selection made in the server.

In Device Settings > Administrator Settings > User Login, select User

User Guide3-9

Device Settings

Select a User Login option:

Use specific name

Prompt for name

If you select the Use specific name or Prompt for name option, proceed to step 5.

Note: The remaining User Login options become available when you create a login user name list.

Under the Login user name list, click the buttons to view and manage the list.

Select from the remaining User Login options:

Prompt for name and validate

Validate user name (computer) or prompt for login user name

Click OK in all dialog boxes.

Print the document from the application.

Job Accounting

Job Accounting Options

When the Print Options or Identity Settings dialog box appears, type or select a name and password, and click OK.

Job accounting gives an administrator control of a printing system. Selections vary by printing system model. With Job accounting, account IDs (identification numbers) can be assigned to users or departments. A specific account ID can be assigned, and then required before printing. After account IDs are created, from the printing system operation panel you can view the number of copies associated with a specific ID, as well as limit the number of copies for individual IDs. Account IDs can be a maximum of 8 digits.

Note: Job accounting must be enabled on the printing system. A maximum of 100 account IDs can be assigned on the printing system and stored in the printer driver.

In a client/server environment, some options are unavailable to a client computer.

For a restricted user in a client/server environment, the Administrator button in Device Settings becomes the Identity button. A user can enter Job Accounting data in the Identity Settings dialog box.

Job accounting supports the following options:

Use specific account ID

Select this option to track the print jobs of a user or group with an account ID. It sends the account ID with each print job.

An administrator can restrict a user or group from changing their account ID by using the Password protect administrator settings in the Administrator Settings dialog box. When printing, the user can type a

Printer Driver 3-10

Device Settings

different account ID in the Job tab. The default selection in Administrator > Job Accounting is not changed.

A client computer in a client/server environment can accept the default account ID set by an administrator or type another account ID. Clicking

Reset restores the default values.

Prompt for account ID

Select this option to track the print jobs of a user or group with an account ID as well as prompt for an account ID. At the time a print job is sent, the user is prompted to enter a Job accounting ID.

Account IDs

Add, edit, or delete account IDs from the list. A maximum of 100 account IDs can be stored in the driver. After an account ID list is created, the list can be exported as a group by saving it as a text file (.CSV, .KXC, .TXT). To import an account ID list, browse for an existing list and open it.

Prompt for account ID and validate

Select this option to prompt for an account ID that is saved in the driver. When sending a print job, type an account ID when prompted, and then click OK to print. The account ID is validated against the account ID list. If typed incorrectly, you are prompted to type it again.

Display account ID list

Select this option to display the account ID list at the time of printing. The print job can be assigned to a user or group. The account ID list is stored in the driver and more than one ID must be established for the list to appear.

Validate user name (computer) or prompt for account ID

This option searches for the Windows User name in the driver’s Account IDs list. Validation is done every time the user prints a job. If the Windows

User name exists in the Account IDs list, the associated driver account ID from the list is used for the print job. If the Account ID is not associated with the Windows User name, a message appears to prompt you to enter the Account ID you want associated with your user name.

If a match is not found, the driver checks for administrator or user permissions. With user permissions, the print job is canceled, and the user is prompted to contact an administrator to establish printing permissions. With administrator permissions, the driver prompts for the account ID. Along with the Windows User name, this is then added to the list so succeeding print jobs do not require the user to enter an account ID again.

Adding or Editing an Account ID

In Device Settings > Administrator > Job Accounting, select Job

accounting.

To create an account ID, click Add.

To edit an existing account ID, select it from the list and click Edit.

Under Account ID, enter a number to a maximum of 8 digits.

Under Description, enter a description of the account ID, such as a user or

group.

Under User name, enter a Windows User name, to a maximum of 20

characters. The User name is not case-sensitive.

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Device Settings

Click Add to add the name to the User names (computer) list. A maximum of

100 names can be added to each account ID.

To remove an account ID from the list, select it and click Delete.

Click OK.

Printing with Job Accounting

In Device Settings > Administrator > Job Accounting, select Job

accounting.

Select a Job Accounting option:

Use specific account ID

Prompt for account ID

If you select the Use specific account ID or Prompt for account ID option, continue to step 5.

Note: The remaining Job accounting options become available when you create an account ID list.

Net Manager

Next to the Account IDs list, click the buttons to view and manage the list.

Select from the remaining Job accounting options:

Prompt for account ID and validate

Display account ID list

Validate user name (computer) or prompt for account ID

Click OK in all dialog boxes.

Print the document from the application.

For some options, when the Print Options or Identity Settings dialog box

appears, type or select an account ID, and click OK.

Net Manager is a server-based application that provides centralized user

authentication, authorization, user access control, and secure pull printing features. The Net Manager application must be installed separately. It is also necessary to make settings in the printer driver Device Settings >

Administrator > Net Manager to integrate with Net Manager. This Net Manager driver feature is installed as an optional component of the driver.

The XPS driver does not support Net Manager. For more information about Net Manager, please contact your printing system dealer.

An administrator can set the Net Manager server and user information for users and groups to print according to defined policies.

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Device Settings

When policies restrict printing features, Net Manager reconfigures the printer driver so that the restricted printing features are unavailable to the user or group. The Net Manager options let you choose how conflicts are handled between a policy and a driver selection.

With secure pull printing, you can select the printing device that will print after sending the job. To use the secure pull printing feature, the driver must be connected to the Net Manager spooler server using the Net Manager spooler port. Print jobs are held in the Net Manager spooler server until the user is authenticated on the printing system.

For a restricted user in a client/server environment, the Administrator button in Device Settings becomes the Identity button. A user can enter Net Manager data in the Identity Settings dialog box. If you select Use Windows

authentication, the Identity button can not be used.

Selecting Net Manager Options

In Device Settings > Administrator > Net Manager, select Net Manager.

Enter the server address and port number. The default port number is 9094.

Select an authentication option:

Use Windows authentication

Select to use Windows login information for Net Manager authentication. The Net Manager Login dialog box does not appear during printing unless Windows authentication fails. If selected, continue to step 5.

In a workgroup environment, Use Windows authentication can not be used.

Use specific name

Select to enter specific login information. When selected, continue to step 4.

Type the Login user name and Password. The Login user name can be in the

user principal name (UPN) format to support multiple domains: username@domain.com

You can select No notifications for policy conflicts if you do not want a

message to appear when policy conflicts occur during printing. When selected, choose a printing result:

Continue printing

Apply the policy and print the job

Cancel printing

Cancel the print job

Click OK in all dialog boxes.

Printing with Net Manager

From the application, open the Print dialog box. You can click Preferences or

Properties to open the Properties dialog box and view printing restrictions set

by the policy.

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Device Settings

If the Net Manager Login or Identity Settings dialog box appears, enter a

Login user name and password. This dialog box is generated when an invalid or blank Net Manager user name or password is set in the driver. The Net Manager Login dialog box does not appear if Use Windows authentication is selected in Administrator > Net Manager, except when the Windows authentication fails.

You can click Do not ask again to use the most recently-saved Login user

name and password for each print job. When selected, the Net Manager Login dialog box does not appear again.

Click Log in to send the print job to the Net Manager spooler server, where the

The print job appears on the Job tab on the main Net Manager web application.

Depending on the Net Manager settings and before the job is printed, the Print

Options dialog box appears with information about your print quota. Click OK to

continue.

On the printing system’s operation panel, enter your authentication credentials

to release spool jobs. You can print from any printing system managed by the

Net Manager server.

User Settings

With User Settings, you can specify user and department names, select the default unit of measure, and change the driver display language.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Identification

With Identification, you can identify your print job with a User name and Department name, to a maximum of 31 characters. The User name can be

used to identify a print job stored on the storage device.

Setting User Identification

In Device Settings > User, type your preferred name in the User name text

box.

Type your department or group name in the Department text box.

You can type a maximum of 31 characters in the User name and Department text boxes.

Click OK in all dialog boxes.

Units

You can set Inches or Millimeters as the unit of measurement. This is used for the following settings:

Page Sizes settings in the Basic tab.

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Device Settings

Spacing setting in the Add Watermark and Edit Watermark dialog boxes in the Advanced tab.

Poster settings and Gutter settings in the Layout tab.

Selecting a Unit of Measurement

In Device Settings > User, select Inches or Millimeters.

Click OK in all dialog boxes.

Language Preference

The Language preference option specifies the user interface language of Device Settings in Properties and all tabs of Printing Preferences.

Available languages vary depending on your locale and your computer settings.

Setting Language Preference

In Device Settings > User, select the desired language from the Select

language list.

Click OK in all dialog boxes.

Page Description Languages (PDL)

With Page Description Languages (PDL), you can specify the contents and layout of a printed page. In Device Settings, you can choose from PCL XL (Printer Command Language XL), PCL 5e, KPDL (Kyocera Page Description Language), or PDF (Portable Document Format). To add PDF to the list of PDL choices, you must install the Output to PDF plug-in. The printer default is PCL XL, which is suitable for most printing purposes.

After you select a PDL, the selection appears in the lower corner of the overview image in Device Settings and in all Printing Preferences tabs. You can change the PDL temporarily from any Printing Preferences tab.

In GDI compatible mode, vector graphics are rasterized for printing as bitmap images. Use the GDI compatible mode option to improve the output quality of the graphic created by the application.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

If your application supports the XML Print Specification, then XPS printing can be performed after installing the XPS driver. With the XPS driver, the only available PDL is XPS.

PDL Options

The PDL options, available in the Page Description Languages (PDL) dialog box, are accessed in Device Settings.

PCL XL

The most recent version of HP PCL and PCL 6. This PDL includes PCL 5e features. PCL XL lacks backward compatibility with earlier PCL versions, though it is enhanced over PCL 5e in these areas:

Reduced file size

Better print speed

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Device Settings

Faster return to application

Supports Security watermark

Supports Line thinning

PCL 5e

Fully compatible with earlier PCL versions

Bidirectional communication support

Wide selection of fonts for use with Microsoft Windows applications

Complex graphics might not print as well

Start of the page/End of the page available in Prologue/Epilogue

KPDL

KPDL is used when printing from applications that support PostScript 2 or 3.

An emulation of PostScript printing

Strong graphics reproduction

Print speeds may be slower than PCL 5e

Requires more printing system memory than PCL 5e

Enables native TrueType font downloading

Supports most Graphics settings options

EMF Spooling unavailable when Data passthrough is selected.

PDF

Output to PDF is a plug-in that lets you print or save documents from multiple

sources to Adobe Portable Document Format (PDF). The PDF format is independent of the operating system and application software used to create documents.

An alternative to existing commercial applications for creating PDF documents

Retains original document appearance

Can be viewed and printed on operating systems that display PDF content

Some driver features unavailable

PDL Settings

For some page description languages, additional settings are available in the

Page Description Languages (PDL) dialog box.

PCL XL Settings

Smart duplex printing

This option automatically keeps a sheet of paper from being sent through the duplex unit if the sheet is only printed on one side. The duplex unit is bypassed for the following types of print jobs: a one page document, one page from a multi-page document, or a multi-page document that prints onto a single sheet. Selecting this option can reduce wear on the mechanical duplex unit, and result in comparatively faster printing times.

Skip blank pages

Printer Driver 3-16

Device Settings

feature is unavailable for booklet, duplex, or multiple pages per sheet printing.

KPDL Settings

Smart duplex printing

Skip blank pages

This option prevents the printing system from outputting any page that contains no data, or that has, at most, one space character. Selecting this option can save paper, and result in comparatively faster printing times. This feature is unavailable for booklet, duplex, or multiple pages per sheet printing. When selected, Data passthrough is unavailable.

Data passthrough

This option reduces errors when printing complex jobs from applications that use PostScript formatting. When selected, EMF spooling is unavailable in the Advanced tab.

PDF Settings

Provides options for printing and saving documents to Adobe PDF format. See PDF topics for details.

Selecting a PDL in Device Settings

In Device Settings > PDL, select the desired page description language from

the Available languages list.

If you select PCL XL, you can select Smart duplex printing and Skip blank pages.

If you select KPDL, you can select Smart duplex printing and Skip blank

pages or Data passthrough. Note that if you select Data passthrough, EMF spooling is unavailable in the Advanced tab.

If you select PDF, you can click PDF Settings to open the PDF Settings dialog box.

You can select the GDI compatible mode option to improve the output quality

of graphics created by your application.

Click OK in all dialog boxes.

PDF

With the Output to PDF plug-in, you can print and save documents from multiple sources to Adobe PDF format. This feature can be used as an alternative to existing commercial applications for creating PDF documents. Documents saved as PDF retain their original appearance, and can be viewed and printed on operating systems that display PDF content.

For a document using mixed paper sizes, all pages in the PDF use the size of the first page.

Note: With PDF selected as the PDL, only a limited set of driver options are available.

User Guide3-17

Device Settings

PDF Options

You can select PDF options if you have installed the Output to PDF plug-in.

The following options are available in the PDF Settings dialog box:

Embed fonts

This option ensures that document fonts appear accurately in the PDF file on screen. This option ensures accurate reproduction but significantly increases the file size.

Compress data

This option enables flat compression for the generated PDF document. This option significantly reduces the file size.

Print and save options

From the list, select whether to print (Print only), save a PDF file (Save to file), or both (Print and save). If a save option is selected, additional options are available in the PDF Settings dialog box.

Save As Color

This option saves the PDF as a color document. This option does not appear when Print only is selected.

Automatically save to default folder

Select to save a PDF file automatically in a default folder. Browse to a location to save your PDF file.

Date and time

Select the check box to use the same file name plus the current date and time whenever the file is saved. Clear the check box to replace an existing file, if a file with the same name already exists.

Encryption

Encryption adds the selected level of encryption to the PDF. When selected, password protection is available so that a document cannot be opened or altered by unauthorized users.

Arc4 40

This encryption option provides low level security for a PDF document. This option supports Adobe Acrobat and Adobe Reader 6.0 or earlier.

Arc4 128

This encryption option provides low level security for a PDF document. This option supports Adobe Acrobat and Adobe Reader 6.0 and later.

AES 128

This encryption option provides high level security for a PDF document. This option supports Adobe Acrobat and Adobe Reader 7.0 and later.

AES 256

This encryption option provides high level security for a PDF document. This option supports Adobe Acrobat and Adobe Reader 9.0 and later.

Password protection

Select passwords for changing security settings and for opening a document. Passwords are supported to a maximum of 16 characters.

Change security settings

Select the check box and type an owner password. Within Adobe Acrobat, this password is required to change the document restrictions in the Files > Properties > Security section. When a document with this password is

Printer Driver 3-18

Device Settings

opened in Adobe Reader, it cannot be printed or edited, and document data cannot be copied.

Open document

Select the check box and type a user password. The user password must be entered at the time the PDF document is opened. This password must be different from the owner password.

Printing and Saving to PDF

In Device Settings > PDL, in the Available languages list select PDF.

Click PDF Settings.

In the PDF Settings dialog box, under Print and save options select whether

to print or save or both.

If a save option is selected in step 3, select additional folder, encryption, and

password options.

Click OK in all dialog boxes.

XPS Driver

Open and print the document.

Name and save the PDF file.

For Windows 10, Windows 8.1, Windows Server 2012 R2, Windows 8, Windows Server 2012, Windows 7, Windows Server 2008 R2, Windows Vista Service Pack 2 with the latest platform updates, and Windows Server 2008, you can use the XML Paper Specification (XPS). This Page description language provides an additional method for displaying, processing, and printing documents. As both a PDL and a document format, XPS requires compatible printing system hardware and software written for the Windows Presentation Foundation (WPF) architecture. PCL and KPDL are not compatible with an XPS environment. Therefore, an XPS driver supports a single PDL setting. The XPS driver can be installed from the Product Library disk. In the Installation Method menu, click Custom Mode, and on the Custom Installation page, select KX XPS DRIVER.

Some driver features are unavailable when using the XPS driver.

XPS Options

You can select XPS options when using the XPS driver.

The following options are available in the XPS Settings dialog box:

Print and save options

From the list, select whether to print or save or both. If a save option is selected, additional options are available in the XPS Settings dialog box.

Automatically save to default folder

Select to save an XPS file automatically in a default folder. Browse to a location to save your XPS file.

Date and time

User Guide3-19

Select the check box to use the same file name plus the current date and time whenever the file is saved. Clear the check box to replace an existing file, if a file with the same name already exists.

Printing and Saving to XPS

In Device Settings > PDL, click XPS Settings.

In the XPS Settings dialog box, under Print and save options, select whether

to print or save or both.

If a save option is selected in step 2, select additional folder options.

Click OK in all dialog boxes.

Open and print the document.

Name and save the XPS file.

Compatibility Settings

Device Settings

With Compatibility Settings, you can specify media source values, override the application's Collate setting, and combine the Source and Media type lists in the Basic tab.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

You can restore all the options in the Compatibility Settings dialog box to the default by clicking Reset.

Media Source Enumeration

Media source enumeration supports compatibility for media source values

unique to the printer driver, such as those for cassettes or feeders. Your newly installed printer driver maintains identical media source support with the driver it replaces, whether for this driver or one from another manufacturer. If media source macros exist for the older driver, then the alignment of media source values maintains support without the need to change the macros.

Use the Driver Info utility (\Utility\Driver Info\DrvInfo.exe) to compare the source values for all installed drivers.

If the values for a given media source differ between printer drivers, you can reassign an enumerated value to create a match between the drivers.

Setting Media Sources

In Device Settings > Compatibility, from the Media source enumeration list

select the paper supply method. The current value is listed in the Enumerated value box.

Type an Enumerated value for the media source, and click Apply. To align

settings with a different driver, this value should align with those in the other driver.

Click OK in all dialog boxes.

Printer Driver 3-20

Device Settings

Ignore Application Collation

This option bypasses the Collate setting in software applications, and gives priority to the printer driver setting.

With the check box selected, the printer driver Collate setting is used.

With the check box cleared, the application Collate setting is used.

Selecting Printer Driver Collation

In Device Settings > Compatibility, select Ignore application collation.

Click OK in all dialog boxes.

Combine Source and Media Type Lists

You can change the driver's Basic tab so that Media type and Source are combined into one list, labeled Source. In the combined list, Media types are listed first, followed by cassettes and Multipurpose tray.

Creating a Combined Source List

In Device Settings > Compatibility, select Combine source and media type

lists.

Click OK in all dialog boxes.

Removing a Plug-in

You can remove an installed plug-in from the driver. If removed, the plug-in features do not appear in the driver interface.

Note: To remove the Output to PDF module, PDF must not be selected as the PDL.

In Device Settings, click Kyocera logo > Plug-in.

Select a plug-in module from the list and click Delete, then Yes.

Click OK in all dialog boxes.

User Guide3-21

4 Quick Print

In the Quick Print tab, you can apply basic print settings to print jobs. You can select options quickly in a simple user interface.

Any Quick Print settings can be saved as a group, called a profile, and applied to any print job. Profiles support common printing tasks.

To return to the original settings, click Reset. The Reset button is available when accessing the printer driver from the application's Print dialog box.

The administrator can set the view of the Quick Print tab through the

Installation process, or in Device Settings > Administrator.

Quick Print Options

You can set up to 5 print options on the Quick Print tab. You can create your own customized view of print options with Edit Quick Print Options. You can also select from profiles that have been set with predefined options for frequently run print jobs.

Orientation

Click the Orientation icon repeatedly to change between portrait, landscape, rotated portrait, and rotated landscape printing formats. The rotated options rotate the job orientation 180 degrees.

Printer Driver 4-1

Quick Print

Collate

Collate specifies the order in which the pages of a multiple copy job are printed.

Click the icons to change between on and off.

With On selected, the first time the print job is sent to the printing system the data is rendered as page images in the printing system's memory. The remaining job copies are printed from the stored data. This avoids the extra processing involved in sending every copy from the computer to the printing system.

With On selected, the driver prints the complete job set by set (123, 123). With Off selected, it prints each page by set (111, 222). For example, with On selected, three copies of a five-page document outputs as pages one through five in succession, three times.

The printer driver automatically overrides the application's Collate setting and uses the printer driver setting. You can use the application's Collate setting by clearing the Ignore application collation check box in the Compatibility

Settings dialog box accessed from Device Settings.

Duplex

Duplex printing is printing on both sides of each page. Click the Duplex icon repeatedly to change between flipping on long edge, flipping on short edge, and off. A duplex unit can turn the paper over to allow printing on the reverse side. Flip on long edge or Flip on short edge must be selected to print on both sides of the cover and insert pages.

Flip on long edge

Turn the long edge of the page to view the content.

Flip on short edge

Turn the short edge of the page to view the content.

An administrator can ensure that all jobs are printed on both sides by selecting

Device Settings > Administrator > Lock Settings, and then selecting Duplex.

Duplex should be turned on before using Lock Settings. When Duplex is turned off, using Lock Settings makes Duplex unavailable to all users.

Pages per Sheet

Pages per sheet prints several pages on a single sheet of paper for the

purpose of reviewing the document and conserving paper. The size and readability of the multiple pages decrease as the number of pages per sheet is increased. Click the Pages per sheet icon repeatedly to change between 2 pages per sheet, 4 pages per sheet, and off. You can set the arrangement of the pages from the Layout tab as well as print borders around each of the pages.

When Pages per sheet is selected, Scaling and Poster are unavailable in the Layout tab.

An administrator can ensure that all jobs are printed with multiple pages on a sheet by selecting Device Settings > Administrator > Lock Settings, and then selecting Multiple pages per sheet.

Pages per sheet should be turned on before using Lock Settings. When Pages per sheet is turned off, using Lock Settings makes Pages per sheet

unavailable to all users.

User Guide4-2

EcoPrint

EcoPrint changes the text and graphics to appear lighter in the print job. EcoPrint does not increase print speed. Click the EcoPrint icon to change

between on and off.

An administrator can ensure that all jobs are printed in EcoPrint mode by selecting Device Settings > Administrator > Lock Settings, and then selecting EcoPrint.

EcoPrint should be turned on before using Lock Settings. When EcoPrint is turned off, using Lock Settings makes Ecoprint unavailable to all users.

Edit Quick Print Options

The assortment of icons at the top of the Quick Print tab can be customized to include features that you use most often. Any number of icons from 0 to 5 can be displayed. All icons can be removed from view if you want to use only the

Printer profiles options in the Quick Print tab.

Note: An administrator can hide the Edit button by selecting Hide Edit Quick Print control in Device Settings > Administrator. The Edit button is unavailable when the driver is accessed from an application’s Print dialog box.

Quick Print

Selecting Quick Print Options

Depending on your operating system:

Windows 10, Windows 8.1, and Windows Server 2012 R2: right-click Start > Control Panel > View devices and printers.

Windows 8 and Windows Server 2012: open Control Panel > View devices and printers.

Windows 7 and Windows Server 2008 R2: click Start > Devices and Printers.

Windows Vista and Windows Server 2008: click Start > Control Panel > Printer.

Windows XP and Windows Server 2003: click Start > Printers and Faxes.

Right-click your printing system model and click Printing Preferences.

Select the Quick Print tab.

Click Edit.

In the Edit Quick Print Options dialog box:

To add a feature to the Quick Print tab, select the feature under Available, and click the arrow to move the feature to Selected. A maximum of 5 features can appear under Selected.

To remove a feature from the Quick Print tab, select the feature under Selected, and click the arrow to move the feature to Available. To use only the Printer profiles in the Quick Print tab, move all features to Available.

Click the up or down arrows to change the position of the features under Selected. The feature at the top appears first in the Quick Print tab.

To restore the list to factory default options, click Reset.

Printer Driver 4-3

Quick Print

Profiles

Click OK to save your settings.

You can save printer driver settings as a profile. You can select multiple options in the Quick Print tab and the other Printing Preferences tabs, save them to a profile, and use all of them at once when you apply the profile. You can then use that profile to print the same type of print job again without having to reselect all the settings. In Printing Preferences, the Save as and Profiles buttons appear at the bottom of all tabs.

A maximum of 26 profiles can be established in one driver, including the Factory Default profile. In Device Settings > Administrator, you can choose to hide the Factory Default profile. Settings made in Device Settings cannot be saved to a profile.

Any profile except Factory Default can be edited, deleted, imported, and exported.

Selecting a Profile

Quick Print tab

In the Quick Print tab, select a profile. The settings list shows a summary of

settings for that profile.

Click Apply.

Click OK.

Profiles dialog box

In any of the Printing Preferences tabs, click Profiles.

In the Profiles dialog box, select a profile. The settings list shows a summary of

settings for that profile.

Click Apply.

Click OK.

Saving a Profile

The Save As Button

Set the printing options you want for your print job by opening Printing

Preferences and selecting all your driver settings.

In any tab, click Save as.

To identify the profile, type a Name, select an Icon, and type a Description.

Click OK to save the profile.

User Guide4-4

The newly added profile appears in the Profiles dialog box and the Quick Print tab.

Note: To reset the printer driver to default settings, select the Factory Default profile, if available, and then click Apply. This clears the settings of a selected profile.

The Profiles Button

Set the printing options you want for your print job by opening Printing

Preferences and selecting all your driver settings.

In any tab, click Profiles.

Click Save.

To identify the profile, type a Name, select an Icon, and type a Description.

Click OK to save the profile.

The newly added profile appears in the Profiles dialog box.

Quick Print

Click OK to close the dialog box.

The newly added profile appears in the Quick Print tab.

Note: To reset the printer driver to default settings, select the Factory Default

profile, if available, and then click Apply. This clears the settings of a selected profile.

Editing a Profile

In any tab, click Profiles.

In the Select profile section, select the profile to be edited, and then click Edit.

You can edit any of the three options: Name, Icon and Description.

Click OK to save the edited changes.

The newly edited profile appears in the Profiles dialog box and the Quick Print tab.

Click Apply to use the selected profile in the current print job, or click OK to

close the dialog box.

Deleting a Profile

In any tab, click Profiles.

In the Select profile section, select the profile to be deleted, and then click

Delete.

Printer Driver 4-5

Quick Print

In the delete confirmation box, click Yes to accept.

Click Close to close the Profiles dialog box.

Importing a Profile

In any tab, click Profiles > Import.

Browse for an existing profile (.KXP), select it, and then click Open.

A message appears if any of the profile settings in the imported file are unavailable in the existing driver. Select Yes to import the profile, or No to cancel the import.

If you selected Yes, the newly imported profile appears in the Profiles dialog box.

Click Apply to use the selected profile for the current print job, or click OK to

close the dialog box.

The newly added profile appears in the Quick Print tab.

Exporting a Profile

In any tab, click Profiles.

In the Select profile section, select the profile to be exported, and then click

Export.

In the Export Profile dialog box, name and save the profile.

Click OK to close the Profiles dialog box.

Application Based Printing

An administrator can associate a profile with an application so that all printing from the application uses the same profile settings. This makes profiles easier to use and ensures consistent printing from an application. For example, a duplex printing profile can be applied to all spreadsheet printing to save paper, or reports in Microsoft Word can be set to print with consistent stapling and print quality.

Associations between profiles and applications can be created at any time in the Application Based Printing dialog box, accessed from the Profiles dialog box. A maximum of 25 associations can be created. To use the associations in printing, you must select Associate Profile with application in Device Settings > Administrator > General.

In a client/server environment, a user on a client computer can view details about server associations but cannot change settings or select another profile.

An administrator can ensure that all jobs from an application are printed with an associated profile by selecting Device Settings > Administrator > Lock

Settings, and then selecting Profile with application.

Adding an Association

In any tab, click Profiles.

User Guide4-6

In the Profiles dialog box, click Application.

In the Application Based Printing dialog box, click Add.

In the Add Association dialog box, enter a name for the association, to a

maximum of 31 characters.

Under Select application, choose an application by one of the following

methods:

Select Application name, and select an installed application from the list.

Select Filename (*.exe), and enter a valid executable file name (.EXE) for an application that allows printing, or click Browse to find a file located on your computer.

Under Select profile, select a profile from the list.

Click OK in all dialog boxes.

Deleting an Association

Quick Print

In any tab, click Profiles.

In the Profiles dialog box, click Application.

In the Application Based Printing dialog box, select the association to be

deleted, and then click Delete.

In the confirmation box, click OK to accept.

Click OK in all dialog boxes.

Editing an Association

In any tab, click Profiles.

In the Profiles dialog box, click Application.

In the Application Based Printing dialog box, select the association to be

edited and click Edit.

In the Edit Association dialog box, you can change desired settings under

Association name, Select application, or Select profile.

Click OK in all dialog boxes.

Printer Driver 4-7

5 Basic

In the Basic tab, you can specify the most commonly used printer driver settings.

To return to the original settings, click Reset. The Reset button is available when accessing the printer driver from the application's Print dialog box.

Print Size

Page Sizes

With Print size, you can select the output size of the document. To use this setting, ensure that the Page Sizes setting matches the page size setting in your application. If the print size is different from the page size in your application, then each page is enlarged or reduced to match the print size.

The percentage value shown in brackets indicates the size of the print size setting relative to the page size setting.

With Page Sizes, you can choose the document size in the application. Once selected, the Print size list displays the percentage value of the print size setting relative to the page size setting.

You can create a page size with your chosen dimensions for printing on nonstandard size paper. You can then save the custom setting to the Page Sizes and Print size lists for later selection.

User Guide5-1

The Page Sizes dialog box displays the unit of measurement in inches or millimeters. You can change the Units setting in the User Settings dialog box, accessed from Device Settings.

Creating a Custom Page Size

In the Basic tab, click Page Sizes.

In the Page Sizes dialog box, click New.

A default custom name appears in the Name box. Type a name for your custom

page size.

Type or select values for the short edge and long edge. If a typed value exceeds

the allowable limit, it automatically adjusts to the limit.

When finished, click Save.

Click OK to close the Page Sizes dialog box.

Basic

The custom page size appears in the Print size list, which is used for enlarging and reducing the sizes of prints.

Deleting a Custom Page Size

In the Basic tab, click Page Sizes.

In the Page Sizes dialog box, select the custom size to delete.

Click Delete.

Click OK to close the Page Sizes dialog box.

Printing with Custom Size Pages

Load custom-sized paper into the Multipurpose tray.

In the Basic tab, select the name of your custom page size in the Print size list.

Click OK to return to the Print dialog box.

Click OK to start printing.

Media Type

Media type instructs the printer to search for the type of media that is requested

by the application or the printer driver. The choices shown may change depending on the selection in Source. The default is Unspecified and if selected, the driver does not switch to another source tray if the selected tray is

Printer Driver 5-2

Basic

Source

empty. If Auto media selection is selected, then the printer searches for another tray or cassette using the same paper size and media type.

You can display the custom media type names from the printing system. If any names have been changed at the printing system, the new names appear in place of default names. To display the printing system names, use the Auto Configure feature in Device Settings.

Some media types, such as transparencies, labels, and envelopes must be supplied from the Multipurpose tray. Ensure that the paper is properly loaded by following the instructions outlined in the printing system's Operation Guide.

Note: Source and Media type are separate items in the dialog box, but can be combined using the Combine source and media type lists setting in Device Settings > Compatibility. If they are combined, Media type is unavailable on the Basic tab, and media types can be selected in the Source list.

Source specifies the tray or cassette that supplies paper for a print job. The default is Auto source selection, which instructs the printer to search for the media requested by the application or the printer driver. If the selected tray or cassette empties during a print job, then the printer searches for another source, and continues the job.

Destination

Copies

Carbon Copies

unavailable on the Basic tab, and media types can be selected in the Source list.

This setting specifies which output tray is used for the print job output.

This setting specifies the number of copies to print. You can print up to 999 copies.

This feature lets you print additional copies on paper from different trays or cassettes. This is useful for printing copies of documents such as invoices on different colored paper or media type. The maximum number of copies can be printed for each carbon copy.

You can use the Prologue/Epilogue feature in the Advanced tab to add a logo or heading to each carbon copy.

When Carbon copies is selected, Booklet in the Layout tab, and all the features on the Publishing tab are unavailable.

Carbon copies is unavailable when Net Manager is selected in Device Settings > Administrator > Net Manager.

User Guide5-3

Printing Carbon Copies

In the Basic tab, select a source and number of copies for the original copy.

For each carbon copy, load the desired media types or colored paper into

additional paper sources.

Select the Carbon copies check box.

Click Settings.

In the Carbon Copy Settings dialog box, select the number of copies for each

source.

The total number of copies for all sources is displayed under Total.

Select a Source or Media type or both for each carbon copy.

Click OK to return to the Print dialog box.

Basic

Collate

Click OK to start printing.

Collate specifies the order in which the pages of a multiple copy job are printed.

Click the icons to change between on and off.

Settings dialog box accessed from Device Settings.

Printing Collated Documents

In the Basic tab, click the Collate icons to change between on and off.

Type or select the number of complete sets of the print job in the Copies box.

Click OK to return to the Print dialog box.

Click OK to start printing.

Printer Driver 5-4

Basic

Orientation

Duplex Printing

This setting specifies the paper orientation of the print job. Click the Portrait, Landscape, Rotated portrait, or Rotated landscape icons. If a rotated option

is selected, the print job orientation is rotated 180 degrees.

Duplex printing is printing on both sides of each page. A duplex unit can turn the paper over to allow printing on the reverse side. Flip on long edge or Flip on short edge must be selected to print on both sides of the cover and insert pages.

Flip on long edge

Turn the long edge of the page to view the content.

Flip on short edge

Turn the short edge of the page to view the content.

Flip on long edge

Flip on short edge

An administrator can ensure that all jobs are printed on both sides by selecting

Device Settings > Administrator > Lock Settings, and then selecting Duplex.

Duplex should be turned on before using Lock Settings. When Duplex is turned off, using Lock Settings makes Duplex unavailable to all users.

User Guide5-5

EcoPrint

Printing in Duplex Mode

In the Basic tab, click the Flip on long edge or Flip on short edge icon.

Click OK to return to the Print dialog box.

Click OK to start printing.

EcoPrint makes the entire image, text and graphics, appear lighter in the print job. EcoPrint does not increase print speed.

EcoPrint also appears in the Quick Print tab and in the Imaging tab. Changes

in Quick Print, Basic, or Imaging tabs are reflected in the other tabs.

An administrator can ensure that all jobs are printed in EcoPrint mode by selecting Device Settings > Administrator > Lock Settings, and then selecting EcoPrint.

EcoPrint should be turned on before using Lock Settings. When EcoPrint is turned off, using Lock Settings makes EcoPrint unavailable to all users.

Basic

Selecting EcoPrint

In the Basic tab, click the EcoPrint icons to change between On and Off.

Click OK to return to the Print dialog box.

Click OK to start printing.

Printer Driver 5-6

6 Layout

In the Layout tab, you can arrange document data on printed pages without affecting the original document.

To return to the original settings, click Reset. The Reset button is available when accessing the printer driver from the application's Print dialog box.

Multiple Pages per Sheet

Multiple pages per sheet prints several pages on a single sheet of paper for

the purpose of reviewing the document and conserving paper. The size and readability of the multiple pages decrease as the number of pages per sheet is increased. You can set the arrangement of the pages as well as print borders around each of the pages in the Layout tab.

If Multiple pages per sheet is selected, Scaling and Poster are unavailable in the Layout tab.

An administrator can ensure that all jobs are printed with multiple pages on a sheet by selecting Device Settings > Administrator > Lock Settings, and then selecting Multiple pages per sheet.

Multiple Pages per Sheet should be turned on before using Lock Settings. When Multiple Pages per Sheet is turned off, using Lock Settings makes

Multiple Pages per Sheet unavailable to all users.

Printing Multiple Pages per Sheet

In the Layout tab, click the Multiple pages per sheet icon.

User Guide6-1

Scaling

In the Pages per sheet list, select the number of pages to print on each sheet of

paper.

In the Layout list, select the direction the pages should flow.

If you want to print a border around each page, select Print borders.

Click OK to return to the Print dialog box.

Click OK to start printing.

Scaling increases or decreases text and graphics on a page.

You can also select a gutter setting that enlarges the margins to accommodate manual stapling or manual hole punch.

If other Layout tab options are selected, Scaling is unavailable.

Setting Scaling on the Page

Layout

Gutter

In the Layout tab, type or select a scaling percentage from 20 to 500.

Click OK to return to the Print dialog box.

Click OK to start printing.

Gutter increases the margins around your text and graphics on the left side and

at the top of the printed sheet. Gutter is often used for binding, hole punch, or stapling to make a print job easier to read. This creates a larger margin space by shifting the printable area to the right, or down, as much as one inch (25.4 mm).

Gutter width displays the unit of measurement in inches or millimeters. You can change the Units setting in the User Settings dialog box, accessed from

Device Settings.

Creating a Gutter

In the Layout tab, click Gutter.

Under Gutter width, type or select a value between 0.20 to 1.00 inches (5.0 to

25.4 mm).

Short edge (top)

This selection modifies the outside margin on the top edge of the page.

Long edge (left)

Printer Driver 6-2

Layout

Poster

This selection modifies the outside margin on the left side of the page.

Note: Availability of Gutter settings varies depending on Orientation and Duplex settings in the Basic tab.

If the content extends too close to the edge of the page, select Reduce image

to fit. The content appears slightly reduced and away from the edge of the

page.

If the content does not extend beyond the page when the gutter increases, clear Reduce image to fit.

Click OK to save gutter settings, and then click OK again to return to the Print

dialog box.

Click OK to start printing.

The Poster feature lets you create a document to a size that is larger than the paper your printing system can support. You can print a poster, or banner, up to 25 times larger than the original document. Segments of the poster document are printed on several sheets of paper and with the assistance of poster settings, you can reassemble the sheets easily to create a poster.

If Poster is selected, other Layout tab options are unavailable.

Use Pages per poster to select the poster size in relation to the original document size. Each option shows the number of sheets to be printed and the maximum poster size.

Pages per poster displays the unit of measurement in inches or millimeters. You can change the Units setting in the User Settings dialog box, accessed from Device Settings.

Use Print format to print a proof sheet, along with the poster, to guide you in assembling the printed poster sheets.

Poster pages

This selection prints all of the sheets to be assembled as a poster.

Proof sheet

This selection prints all the poster pages on one sheet with markings that display the sheet assembly.

Poster pages and proof sheet

This selection prints all poster sheets and a one-page proof sheet.

Use Poster Settings to select options, in any combination to make it easier to create a poster. These options print visual cues on the poster sheets that provide help in cropping and assembling the pages.

Overlap edges

This selection duplicates the edges of document data on adjoining sheets. Poster appearance is improved when the edges overlap slightly. Select the check box, then type or select a value between 0.00 and 1.20 inches (0.0 and 30.4 mm). This option reduces the final poster size slightly.

Print crop marks

User Guide6-3

This selection prints a border at the edges of each poster sheet. You can crop each sheet on the border before assembling the sheets. This option ensures that data on adjoining sheets matches precisely.

Print assembly marks

This selection prints numbers at the edges of each sheet, matching numbers on adjoining sheets. Assemble each sheet edge to the same numbered edge on another sheet.

Printing a Poster

In the Layout tab, click the Poster icon.

In Pages per poster, select the poster size. Each option describes the number

of sheets it takes to represent one finished poster page.

In Print format, select one of the options for a finished print format.

Click Poster Settings to select options in any combination. These options

ensure a precise assembly of the pages to create the poster.

Layout

Booklet

Click OK to return to the Print dialog box.

Click OK to start printing.

Booklet prints a two-page layout on both sides of each sheet of paper. You can

fold and bind the booklet in the center. Folded booklets are half the size of the selected paper.

Additional booklet options are available in the Booklet Settings dialog box:

Layout lets you choose how to create booklet layout settings.

Create from driver settings

Uses the driver settings for page sequence and pages per sheet. Select this option when the booklet layout is not created in the application.

Create from application settings

Uses the application settings for page sequence and pages per sheet. Select this option when the application creates the booklet layout.

When Booklet is selected, other Layout tab options are unavailable.

A different paper source can be selected for the booklet cover. To include a cover on the booklet, select the Publishing tab, then select Cover mode.

Printing a Booklet

In the Layout tab, click the icon for one of the two binding options:

Left edge binding

This selection prints text that reads from left to right.

Right edge binding

This selection prints text that reads from right to left.

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Layout

For additional booklet options, click Booklet Settings.

In the Booklet Settings dialog box, select from available Layout options, and

then click OK.

Click OK to return to the Print dialog box.

Click OK to start printing.

User Guide6-5

7 Imaging

In the Imaging tab, you can manage print quality and grayscale settings.

To return to the original settings, click Reset. The Reset button is available when accessing the printer driver from the application's Print dialog box.

Print Quality and Custom Quality

Print quality lets you set the resolution for the print job. Resolution is a

measurement, in dots per linear inch (dpi), that describes the sharpness and clarity of printed text and images. Custom Quality Settings lets you set a more refined resolution for the print job.

Print Quality Selection

In the Imaging tab, select a Print quality from the list.

High quality, Proof, Draft

Select the print resolution from available settings. Proof is unavailable when PCL 5e is selected in the Page Description Languages (PDL) dialog box.

Custom

Click Custom to open a settings dialog box with selections for a more refined resolution. Resolution can be set to Fine 1200 or Fast 1200 (unavailable for the PCL 5e Page description language), or 600 dpi or 300 dpi. Kyocera image refinement smoothes the edges of text and vector graphics and can be set to On or Off.

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Imaging

Font Settings

You can also select EcoPrint.

Selecting Print Quality

In Imaging > Print Quality, select a print quality from the list.

Click Custom to open a settings dialog box.

Resolution can be set to Fine 1200, Fast 1200 (unavailable for the PCL 5e Page description language), 600 dpi or 300 dpi.

Kyocera image refinement can be set to On or Off.

Click OK.

A computer font is a data file containing a set of glyphs (visual representations of textual elements), characters, or symbols. Common terms for fonts are:

Outline fonts, in contrast to bitmap fonts, are defined as a set of mathematical lines and curves. An outline font is more easily scalable (designed to display and print clearly at any point size) than a bitmap font.

Bitmap fonts define each character as a pattern of pixels (the smallest resolvable rectangular areas of an image). Such fonts are not easily scalable and distort when reduced or enlarged.

Native fonts are the basic or original fonts installed with the computer operating system. TrueType fonts are the native fonts used by Microsoft Windows.

TrueType fonts are a type of scalable outline fonts. TrueType has long been the most common format for fonts on Microsoft Windows.

System fonts are the primary fonts used by the operating system. They are typically accessed through an application interface or through a common font dialog box.

Device fonts are stored either permanently or temporarily in the printing system memory.

Font Settings Options

In the Font Settings dialog box, you can specify how TrueType fonts are sent to the printing system. The chosen method affects the speed and quality of the print job:

Download as outlines

This method is best suited for large documents or print jobs using multiple fonts and font sizes. Print speeds are faster because of the optimization features in this setting. The repetition of similar font data sent to the printing system is reduced, thereby increasing the print speed. Print speed is not increased when using Asian fonts such as Japanese, Chinese, and Korean, because of the large amount of font information used for these particular fonts.

Allow native download

This method improves text quality and increases print speed by converting TrueType fonts to Adobe Type 42 font format. This feature is available when

KPDL is selected as the PDL.

Download as bitmaps

User Guide7-2

Downloading fonts as bitmaps provides more detail, however it creates large file sizes. This is best suited for print jobs with custom fonts, very small fonts (point size 1-4), or Asian fonts.

Substitute with device fonts

Font substitution is the process of using one font in place of another when the intended font is unavailable to a printing system. Font substitution may be critical for output of documents to printing systems that are not well supported by a large font inventory. Standard PostScript fonts are available for substitution.

Note: GDI compatible mode does not support Substitute with device fonts.

Disable device fonts

In some cases, the printing system substitutes fonts even if you send the TrueType fonts as outline fonts or bitmap images. Select Disable device fonts to prevent substitution of device fonts for TrueType fonts.

This option also improves portability of printable data. If cleared, device fonts may not match when sent to a different printing system.

Some Adobe applications have device font limitations. To overcome these limitations, select Disable device fonts. Device fonts are normally visible in the application font lists as printer icons next to the font name, unless there are equivalent system fonts, in which case the “TT” TrueType icon remains.

Imaging

Selecting Font Settings

In Imaging > Fonts, select one of the methods for sending TrueType fonts.

Click OK to return to the Print dialog box.

Click OK to start printing.

Setting Font Substitution

To set font substitution, you must open Printing Preferences outside of a

printing application by the following procedure. Depending on your operating system:

Windows 10, Windows 8.1, and Windows Server 2012 R2: right-click Start > Control Panel > View devices and printers.

Windows 8 and Windows Server 2012: open Control Panel > View devices and printers.

Windows 7 and Windows Server 2008 R2: click Start > Devices and Printers.

Windows Vista and Windows Server 2008: click Start > Control Panel > Printer.

Windows XP and Windows Server 2003: click Start > Printers and Faxes.

Right-click the desired printing system model and click Printing Preferences.

In Imaging > Fonts, select Substitute with device fonts, then click Fonts.

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Imaging

Disabling Device Fonts

Graphics Settings

In the Fonts Substitution dialog box, the System fonts list shows the fonts installed on your computer. The Available device fonts list shows the printing system fonts.

Select the system font, and then the available device font to be substituted.

You can click Reset to restore the default values.

Click OK to save your settings.

If the device font does not have similar font characteristics to the system font, character spacing in the document may appear incorrect.

In Imaging > Fonts, select the Disable device fonts check box.

Click OK to save your settings.

Graphics are pictorial representations of information. Graphics can be functional (charts, diagrams) or artistic (drawings, photographs). With Graphics Settings, you can control the visual results of your printed graphics with options that can be set by the selected Page Description Language (PDL).

Pattern Scaling

Pattern scaling is a feature that can help improve visual compatibility between

screen and print output. Graphics objects, such as a shape or a path, often include patterns and fills that are composed of collections of printed dots. A pattern is a planned or random repetition of colors, shapes, lines, values, and textures to create a visual arrangement. A fill is the application of a color or grayscale to a graphics object. If printed patterns and fills do not match the appearance of that on the screen, use Pattern scaling to select a different density of printed dots.

In Imaging > Graphics, select a Pattern scaling setting.

Auto (default setting)

This setting prints patterns and fills to match the on-screen appearance.

Coarse

This setting prints patterns and fills with the fewest number of lines, patterns, or dots. Coarse is the same as Auto when PCL XL or PCL 5e is selected as the PDL.

Medium

This setting prints patterns and fills with a greater number of lines, patterns or dots than the Coarse setting. Medium is the same as Auto if KPDL is selected as the PDL.

Fine

This setting prints patterns and fills with the greatest number of lines, patterns, or dots. Printed patterns and fills may appear more dense than the on-screen appearance.

User Guide7-4

Line Thinning

Line thinning reduces the pen width of lines used for barcodes and line

drawings. Drawing values controlled by an application are not changed.

In Imaging > Graphics, select Line thinning settings. Line thinning is available when PCL XL is selected as the PDL. When GDI compatible mode is selected in the Page Description Languages (PDL) dialog box, Line thinning is not available.

In Imaging > Graphics, select a Line thinning setting.

Off (default setting)

Line thinning is not applied.

Barcodes

This setting reduces the pen width value for vertical and horizontal lines. It improves the readability of barcodes.

Fine lines

This setting reduces the pen width value for vertical, horizontal, and diagonal lines.

All

This setting reduces the pen width by a value of 1 for vertical, horizontal, and diagonal line used in barcodes or line drawings.

Correct fine lines by device

Enables correction of pen width by the device rather than by the driver, to improve the quality of barcode printing.

Imaging

Inversion Options

Inversion is the opposite of the normal order, arrangement, or position of an image or printed content.

In Imaging > Graphics, select Inversion options. The settings are available when KPDL is selected as the PDL.

Reverse image

This setting prints images like a photo negative, reversing black and white areas of the image.

Mirror print

This setting prints the page content backwards, as it would appear in a mirror image.

Optimization

Optimization is a process or methodology of improving a printing system's

function or effectiveness.

In Imaging > Graphics, select Optimization. The settings are available when

KPDL is selected as the PDL.

Fast printing

This setting increases print speed and decreases spool size. It delivers images in binary format. It can be used for most everyday printing needs.

Document portability

This setting creates a PostScript file in ASCII text encoding. Unlike the binary format created in Fast printing, the ASCII text created with this selection can be edited.

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Imaging

CIE Option

CIE optimization bypasses the normal procedure of processing every aspect of

the CIE color space used in applications such as Adobe Acrobat and Photoshop. This feature increases print speed for documents printed from these applications by optimizing CIE data. It has no effect on print jobs that do not use CIE data. CIE optimization should be selected for speed not accuracy, so printed output may be different from appearance on the screen.

In Imaging > Graphics, select the CIE optimization check box. CIE

optimization is available when KPDL is selected as the PDL.

Halftone Screen

With Halftone Screen an experienced user can print different shades of gray as are found in photographs. Shades are produced by printing dots of various sizes and shapes, and by spacing them closer or farther apart. Shading can also be adjusted by the number of rows of data, the angle of the rows, and the shape of the data.

Halftone Screen is available when KPDL is selected as the PDL. It is unavailable when GDI compatible mode is selected in the Page Description

Language (PDL) dialog box.

Setting the Halftone Screen

In Imaging > Graphics, click Halftone Screen.

Clear the Use printer's default screens check box.

Set the available options to the desired values:

Ink

This option is unavailable and is permanently set to Black.

Frequency

Displays the number of rows of dots per inch or centimeter. Set the range from

2.0 to 999.9, and select lines/inch or lines/cm.

Angle

Sets the angle at which rows are aligned. Set the range from -180 to 180 degrees.

Shape

Select the shape of the halftone dot:

Ellipse

Resists optical jump. An optical jump occurs when an area of an image suddenly become darker. An ellipse shape provides a smooth gradation of tones. Select Ellipse for images with dark areas.

Round

Resists moiré formation and dot gain. Moiré formation is an unintended pattern that occurs when two or more colors are printed at the wrong angles. The correct angles depend on the number of colors being printed. Dot gain is when the halftone dots increase when printed, causing a moiré pattern. Select Round for images with light tints and highlighted areas.

Line

Used for special effect. Select Line to change the effect by selecting a different angle.

User Guide7-6

Half Speed Mode

EcoPrint

Imaging

Select Increase accuracy of screens for better print quality, possibly increasing print time.

Click OK to return to the Print dialog box.

Click OK to start printing.

Half speed mode reduces the print speed to half the rated speed. When selected, the toner adheres better when printing on small size, thick, or textured paper. This mode may result in quieter printing.

To enable this feature, in the Imaging tab, select the Half speed mode check box.

Note: Half speed mode applies to all media types except Transparency and Vellum.

EcoPrint changes toner saturation in the print job, making the entire print

image, including text and graphics, appear lighter. EcoPrint does not increase print speed. The amount of toner varies based upon your printing system model and the type of data printed (text, graphics, or both).

EcoPrint is also available in the Quick Print and Basic tabs.

An administrator can ensure that all jobs are printed in EcoPrint mode by selecting Device Settings > Administrator > Lock Settings, and then selecting EcoPrint.

EcoPrint should be turned on before using Lock Settings. When EcoPrint is turned off, using Lock Settings makes EcoPrint unavailable to all users.

Selecting EcoPrint

In the Imaging tab, click the EcoPrint icons to change between On and Off.

Click OK to return to the Print dialog box.

Click OK to start printing.

Black and White Adjustment

Black and white adjustment settings change the brightness and contrast of graphics. These settings are useful if graphic images are printing too light, too gray, or too dark. Text remains unaffected.

Adjusting Black and White Settings

In the Imaging tab, under the Adjustment list, select Custom.

A preview image in the Adjustment Settings dialog box illustrates any brightness and contrast changes.

Printer Driver 7-7

Imaging

Type or select the Brightness value to lighten or darken the graphic images of

the print job.

The brightest setting is +100; the darkest is -100. Zero is the default mid-level setting. Adjusting brightness allows for the customization of graphic images if images are printing too light or too dark.

Type or select the Contrast value to increase or decrease the proportion of light

to dark in the graphic images of the print job.

A high contrast setting decreases the grayscale spectrum, making light grays lighter and dark grays darker. A low contrast setting increases the grayscale spectrum, making light grays darker and dark grays lighter.

The highest contrast setting is +100; the lowest is -100. Zero is the default midlevel setting. Adjusting contrast is useful if graphic images are printing too gray, or too black and white. Text remains unaffected.

You can click Reset to restore the default values.

Click OK to save the new black and white settings.

Text and Graphics Effects

Special settings are available for printing.

Print text as black

This option prints all color text as black. It produces faster printing of color text by reducing the amount of data sent to the printer. In black and white printing, it increases the detail for light-colored text printed.

Print graphics as black

This option prints all color graphics with black, rather than grayscale. This feature is intended for CAD applications.

User Guide7-8

8 Publishing

In the Publishing tab, you can create covers and inserts for a print job, and add backing sheets between transparencies. The features on this tab are available only when PCL XL, KPDL, or XPS is selected as the PDL.

To return to the original settings, click Reset. The Reset button is available when accessing the printer driver from the application's Print dialog box.

Cover Mode

Cover mode lets you add cover pages for the front and back of your document.

You can print on cover pages of a different weight or color than the main document. The source of the cover paper is specified by adjusting the Media for cover settings in the Publishing tab.

Duplex printing must be selected in the Basic tab or Quick Print tab in order to print using the Front / Inside or Back / Outside options.

Cover mode cannot be used with Transparency interleaving.

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Publishing

Cover Mode Options

Check Box Selection Cover Insertion Type

Front Inserts a blank front cover.

Front

Front Outside

Front

Front Inside

Prints on the outside surface of the front cover.

Prints on the inside surface of the front cover.

Front

Front Outside

Front Inside

Prints on the outside and inside surfaces of the front cover.

— continued

User Guide8-2

Check Box Selection Cover Insertion Type

Front and back

Inserts blank front and back covers.

Publishing

Front and back

Front Outside

Front and back

Front Inside

Prints on the outside surface of the front cover and inserts a blank back cover.

Prints on the inside surface of the front cover and inserts a blank back cover.

Front and back

Prints on both sides of the front cover and inserts a blank back cover.

Front Outside

Front Inside

— continued

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Publishing

Check Box Selection Cover Insertion Type

Front and back

Back Inside

Prints on the inside surface of the back cover and inserts a blank front cover.

Front and back

Back Outside

Front and back

Back Inside

Back Outside

Prints on the outside surface of the back cover and inserts a blank front cover.

Prints on both sides of the back cover and inserts a blank front cover.

Front and back

Front Outside

Front Inside

Back Inside

Back Outside

Printing Covers

In the Publishing tab, click the Cover mode icon.

Prints on both sides of the front and back covers.

User Guide8-4

Select Front or Front and back to specify the type of covers.

Select from Print onto options if you want to print on the covers.

In the Media for cover list, select the media type or source cassette for the front

and back covers. When you choose the media type, a source cassette matching that media type is automatically selected.

Click OK to return to the Print dialog box.

Click OK to start printing.

Transparency Interleaving

Transparency interleaving inserts a backing sheet between printed

transparencies. The backing sheet, also known as an interleaf, helps keep transparencies clean and prevents them from clinging together. This feature is only available when printing on transparencies supplied from the Multipurpose tray. You can print the same content on the backing pages as on the transparencies.

Transparency interleaving cannot be used together with Cover mode, Page insert, and Chapter page insert.

Publishing

Inserting Backing Sheets Between Transparencies

In Basic > Media type, select Transparency. If the Source and Media type

lists have been combined (by a selection in Device Settings > Compatibility), Media type does not appear. Instead, in the Source list select Auto (Transparency).

In the Publishing tab, click the Transparency interleaving icon.

To print the transparency content on the inserted pages also, select the Print

onto backing check box.

In the Media for backing list, select the media type or source cassette. When

you choose the media type, a source cassette matching that media type is automatically selected.

Click OK to return to the Print dialog box.

Click OK to start printing.

The printing system's operation panel prompts you to load transparencies into the Multipurpose tray, and if necessary, load backing paper into the selected cassette.

Page Insert

A Page insert is a preprinted page or a page of a different paper type that is inserted at specified points in a print job. The inserted page can also be printed

Printer Driver 8-5

Publishing

on during the print job. Both sides of the page insert can be printed on by using the duplex unit.

Duplex printing must be selected in the Basic tab or Quick Print tab in order to print using the Back option.

Page insert cannot be used with Transparency interleaving.

Page Insertion Options

Check Box Selection Page Insertion Type

Page insert Inserts a blank page.

Page insert

Front

Page insert

Back

Prints on the front side of the inserted page.

Prints on the back side of the inserted page.

— continued

User Guide8-6

Check Box Selection Page Insertion Type

Page insert

Front

Back

Prints on both sides of the inserted page.

Printing Page Inserts

In the Publishing tab, click the Page insert icon.

To print on both the front and back of the inserted page, select the Front and

Back check boxes.

Publishing

In Insert before pages, type the page number to insert. A page is inserted

between the page number you typed and the page before it.

From the Media for page list, select the media type or source cassette. When

you choose the media type, a source cassette matching that media type is automatically selected.

Click OK to return to the Print dialog box.

Click OK to start printing.

Chapter Page Insert

When duplex printing, Chapter page insert forces the initial page of each chapter in a document to print on the front side of the paper. With this feature, you identify the first page of each chapter, up to 100 chapters.

This feature also turns on the Collate feature in the Quick Print and Basic tabs automatically.

Chapter page insert cannot be used with Poster and Booklet in the Layout tab, or Transparency Interleaving in the Publishing tab.

This feature is unavailable when PCL 5e is selected as the PDL.

Printing with Chapter Page Insert

In the Quick Print or Basic tab, select Duplex.

In the Publishing tab, click the Chapter page insert icon.

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Publishing

In Beginning pages for chapters, enter page numbers from 2 to 999, where

each number is the first page of a chapter. You can type individual page numbers separated by commas.

Note: If Cover Mode, Print onto: Front / Outside and Front / Inside are selected, enter page numbers from 3 to 999.

Click OK to return to the Print dialog box.

Click OK to start printing.

User Guide8-8

9 Job

In the Job tab, you can store print jobs in the memory installed in the printing system. You can also select a Job name to use with Job storage features. You can use this tab to set or change the default settings that apply when you print a document from a Microsoft Windows application. Selections vary by printing system model.

To return to the original settings, click Reset. The Reset button is available when accessing the printer driver from the application's Print dialog box.

An administrator can ensure that all jobs are stored or printed with the selected

Job tab settings by selecting Device Settings > Administrator > Lock Settings, and then selecting Job tab.

Job Storage (e-MPS)

Job storage (e-MPS) offers a set of options for saving print jobs in printing

system memory, so that you can print or reprint them later. Print jobs can easily be reprinted later using the printing system’s operation panel, and printing of sensitive documents can be restricted to approved users.

This feature is a multitier solution that provides advanced print management, directly from the desktop. By storing a job in the printing system, you can print it from the operation panel without sending it again from the computer.

To use the Job storage (e-MPS) features, you can set a user name in the User Settings dialog box, available in Device Settings. If you do not set a user name, the Windows login user name is the default.

Printer Driver 9-1

Job

Job storage (e-MPS) is unavailable when Net Manager is selected in Device Settings > Administrator > Net Manager.

Job Storage (e-MPS) options

Storage location Access code

required

Quick copy SD Card No When sent from the

Proof and hold SD Card, RAM disk No One print when job

Private print SD Card, RAM disk Yes When access code

Job storage SD Card Optional When printed from

When job is printed

computer

is sent; remaining prints later

is entered at operation panel

operation panel

Quick Copy

Quick copy is a Job storage (e-MPS) option that prints all copies of a print job

and stores the job temporarily on the storage device for reprinting later. This feature is available when a storage device is installed and selected in Device

Settings.

Quick copy is useful for printing the job again later in the day when you need

additional copies at short notice. You can set the number of additional copies and print the job from the printing system’s operation panel without sending the job again from the computer.

The number of Quick copy or Proof and hold jobs that can be stored is set at the printing system’s operation panel. When the designated number of jobs is reached, older jobs are replaced by new jobs. All Quick copy jobs are stored on the storage device after printing. Jobs are deleted when the printing system is turned off or the job retention date has passed. You can manually delete a job at the operation panel.

When job is deleted from memory

When printing system is turned off, or storage device is full, or job retention date has passed

When printing system is turned off, or job retention date has passed

When printing system is turned off, or after printing, or job retention date has passed

When manually deleted

Warning: A print job replaces a job on the storage device having the same user name and job name. To prevent this, select Use job name + date and

time under Overwrite job name.

Note: If you are using this feature with an SD card, clear the RAM disk check

box in Device Settings. The RAM disk settings in the device must also be turned off.

Printing a Quick Copy Job

In the Job tab, click the Job storage (e-MPS) icon.

User Guide9-2

Proof and Hold

In the Type list, select Quick copy.

Click OK in all dialog boxes.

Proof and hold is a Job storage (e-MPS) option that prints one copy of a print

job so that you can proof it before printing the remaining copies. This feature is available when a storage device is installed or a RAM disk is set up in the printing system and selected in Device Settings.

After the proof copy is printed and checked, remaining copies can be printed from the printing system’s operation panel without sending the job again from the computer. If desired, you can change the number of copies printed.

Note: Proof and hold is unavailable for some applications such as Microsoft Excel.

The number of Proof and hold or Quick copy jobs that can be stored is set at the printing system’s operation panel. When the designated number of jobs is reached, older jobs are replaced by new jobs. All Proof and hold jobs are stored on the storage device after printing. Jobs are deleted when the printing system is turned off or the job retention date has passed. You can manually delete a job at the operation panel.

Job

Private Print

Warning: A print job can replace a job on the storage device having the same user name and job name. To prevent this, select Use job name + date and time under Overwrite job name.

Printing a Proof and Hold Job

In the Basic tab, select the number of copies to be printed.

In the Job tab, click the Job storage (e-MPS) icon.

In the Type list, select Proof and hold.

Click OK in all dialog boxes.

Private print is a Job storage (e-MPS) option that saves jobs on the storage

device or in RAM disk memory for printing until a four-digit access code is entered. When the storage device reaches maximum capacity and a new job is sent to be stored, the oldest stored job is replaced by the new job. Private print jobs are deleted when the printing system is reset or turned off, or when the job retention date has passed. If you do not want the job deleted, select the Job storage feature.

When sending a sensitive document to the printing system, a user must type a four-digit access code, which is attached to the print job along with the Job name and User name. You can also select a prompt option for typing the access code. The job is not printed until a user enters the access code at the printing system’s operation panel. After the job is printed, it is removed from printing system memory.

Printer Driver 9-3

Job

The number of Private print jobs that can be stored is limited only by the storage capacity of the storage device. You can manually delete a job at the operation panel.

Warning: A print job can replace a job on the storage device having the same user name and job name. To prevent this, select Use job name + date and

time under Overwrite job name.

Storing a Private Print Job

In the Job tab, click the Job storage (e-MPS) icon.

In the Type list, select Private print.

Select a method for choosing an access code:

When you want to use the same access codes for print jobs, clear Prompt for access code, and then type four numbers in the Specify access code

box.

When you want to use different access codes for print jobs, select Prompt for access code. When you click OK in the Print dialog box, type the access code in the Private Print dialog box that appears.

Job Storage

Click OK in all dialog boxes.

Job storage is a Job storage (e-MPS) option that stores a print job

permanently on the storage device for printing later. You also have the option of protecting the print job from unauthorized printing by using an access code. This feature is available when a storage device is installed and selected in Device

Settings.

Job storage is useful for jobs that need to be available for printing at any time, even if the printing system has been turned off and turned on again. Job storage jobs can only be removed manually from printing system memory.

If desired, you can attach a four-digit access code to a Job storage job, so that you can print a job without anyone else seeing it, or restrict printing to approved users. When the access code is used, the job is not printed until a user prints it at the printing system’s operation panel. After the job is printed, it remains in printing system memory.

The number of Job storage jobs that can be stored is limited only by the storage capacity of the storage device. You can manually delete a job at the operation panel.

Warning: A print job can replace a job on the storage device having the same user name and job name. To prevent this, select Use job name + date and

time under Overwrite job name.

Note: If you are using this feature with an SD card, clear the RAM disk check

box in Device Settings. The RAM disk settings in the device must also be turned off.

User Guide9-4

User Login

Storing a Job Storage Job

In the Job tab, select the Job storage (e-MPS) icon.

In the Type list, select Job storage.

Select a method for choosing an access code:

When you want to use the same access codes for print jobs, clear Prompt for access code, and then type four numbers in the Specify access code

box.

When you want to use different access codes for print jobs, select Prompt for access code. When you click OK in the Print dialog box, type the access code in the Job Storage dialog box that appears.

Click OK in all dialog boxes.

User login provides job restriction by user, in contrast to the Job accounting

feature, which assigns privileges by division or department. Selections vary by printing system model. This feature appears in the Job tab when Use specific name is selected in Device Settings > Administrator > User Login.

In the Job tab, you can change the name and password temporarily for your print job. This does not change the default name and password that were set in Device Settings.

Job

Printing with User Login

Job Accounting

Printing with Job Accounting

In the Job tab, under User login, click Settings.

In the Identity Settings dialog box, type a name and password.

You can click Reset to restore the default values.

Click OK in all dialog boxes.

Job accounting gives an administrator control of a printing system. Selections vary by printing system model. With Job accounting, account IDs (identification numbers) can be assigned to users or departments. This feature appears in the Job tab when Use specific account ID is selected in Device Settings > Administrator > Job Accounting.

In the Job tab, you can change the account ID temporarily for your print job. This does not change the default account ID that was set in Device Settings.

In the Job tab, under Job accounting, click Settings.

In the Identity Settings dialog box, type an account ID.

Printer Driver 9-5

Job

Job Name

You can click Reset to restore the default value.

Click OK in all dialog boxes.

A Job name is a unique identifier for each print job. It helps you find and print your job from the printing system’s operation panel. When you send a print job using one of the Job storage (e-MPS) options, you can assign a custom name to the job or use the name of the application file.

For Microsoft Word and PowerPoint, you can choose to include or omit the application name from the application defined Job name. You can also ensure that jobs in printing system memory are not replaced by new jobs having the same Job name.

Don’t Use Application Name

Don’t use application name is an option to remove the application name from

the job name in job storage features. By selecting Don’t use application name, the file name you choose appears clearly in the job list. This feature is applicable only when printing from Microsoft Word or PowerPoint.

Overwrite Job Name

Overwrite job name is an option to ensure that a saved print job is not replaced

in printing system memory by a new job having the same Job name. If a user sends two print jobs with the same User name and Job name, the second job replaces the first job without any prompt. To prevent this, Overwrite job name can automatically change the Job name by adding the date and time the job is sent. This feature also helps you to track when print jobs were sent from the computer.

The selected option applies to a Job name with either Application defined or

Custom selected. Overwrite job name options include:

Replace existing file

This option lets the current print job replace an existing job in printing system memory, if a job with the same User name and Job name exists.

Use job name + date and time

This option adds the current date and time to the end of the Job name. The previous print job with the same job name remains in the printing system memory.

Selecting a Job Name

You can select a Job name to use with Job storage (e-MPS) features, so that you can find your job in the job list displayed on the printing system’s operation panel. The selected Job name is saved with the print job when the job is sent to printing system memory.

In Job > Job name, select a name:

Application defined

This option uses the name of the application document as the Job name. For Microsoft Word or PowerPoint documents, selecting Don't use application name removes the name of the application so that only the document name appears as the Job name.

User Guide9-6

Custom

This option uses a unique name for each job. Type a name in the box, to a maximum of 79 characters.

Select an Overwrite job name option in case a job already exists in printing

system memory with the same Job name:

Replace existing file

If a job with the same User name and Job name exists, the current print job replaces an existing job in printing system memory.

Use job name + date and time

Adds the current date and time to the end of the Job name.

Job

Printer Driver 9-7

10 Advanced

In the Advanced tab, you can choose special features that extend the capabilities of the printing system.

Clicking Reset sets the EMF spooling check box back to the last setting you made in the printer driver’s Printing Preferences. The Reset button is available when accessing the printer driver from the application's Print dialog box.

Prologue/Epilogue

With Prologue/Epilogue, you can insert a command file at the beginning of a print job or at the end. The command file uses programming commands from the printer resident PRESCRIBE language. The Product Library disk includes a PRESCRIBE command language reference guide.

A command file is a set of instructions the printing system interprets to produce a given output. For example, a Prologue/Epilogue command file may contain a macro that places a graphic object such as a logo at the top of a letterhead document. Or a heading can be added to carbon copies when using the Carbon copies feature in the Basic tab.

A Prologue/Epilogue file must be available on your computer before it can be added to a print job. To create this file, use a text editor like Windows Notepad. You can edit a Prologue/Epilogue file on your computer by clicking Edit. Editing and saving a command file replaces the contents of the existing local or network file.

User Guide10-1

You can remove a Prologue/Epilogue file from the list by selecting the file and clicking Delete. Only the file name is removed from the command file list. The file itself is not deleted, but remains on the network or local computer.

Insertion Point Options

The insertion point is the location in the print job where the selected Prologue/Epilogue command file is processed by the printing system. Each file in the list can be assigned only one insertion point.

Note: The Start of the page and End of the page insertion point options are available only when PCL 5e is selected as the PDL.

Unassigned

The selected command file is not inserted into the print job. This selection can be used when you are working with multiple command files and want to use some but not others. Select Unassigned for the command files you do not want to use in the print job.

Beginning of the print job

The command file is inserted as the first page of the print job. The document starts printing on the second page.

End of the print job

The command file is inserted as the last page of the print job, which prints after the last page of the document.

Start of the page

The command file is inserted at the top of each page of the print job.

End of the page

The command file is inserted at the bottom of each page of the print job.

Only on odd pages

If Start of the page or End of the page is selected, this option can be selected to insert the command file into all odd-numbered pages.

Only on even pages

If Start of the page or End of the page is selected, this option can be selected to insert the command file into all even-numbered pages.

Pages

If Start of the page or End of the page is selected, this option can be selected to insert the command file into specified pages. In the text box, type individual page numbers separated by commas, or a page range separated by a hyphen.

Advanced

Selecting and Assigning a Prologue/Epilogue File

In Advanced > Prologue/Epilogue, click Browse to find a Prologue/Epilogue

file (.TXT, .LOG) and add it to the Select Prologue/Epilogue file to insert list.

Select a file from the list.

Under Insertion Point, select a place to insert the Prologue/Epilogue file, or

select Unassigned.

Printer Driver 10-2

Advanced

Repeat steps 1-3 to include additional files.

Click OK.

Editing a Prologue/Epilogue File

You can edit a Prologue/Epilogue file on your computer.

In Advanced > Prologue/Epilogue, select a Prologue/Epilogue file name

from the list, and then click Edit.

After your text editor opens, make your changes to the file.

Save the file and exit.

Note: Editing and saving a command file replaces the contents of the existing

local or network file.

Deleting a Prologue/Epilogue File

Watermark

In Advanced > Prologue/Epilogue, select a Prologue/Epilogue file name

from the list, and then click Delete.

In the delete confirmation box, click Yes to accept.

Note: Only the file name is removed from the command file list. The file itself

is not deleted, but remains on the network or local computer.

A watermark is a recognizable image or pattern that can be placed on a page or throughout a document. You can choose one of the default watermarks, create your own text, or use an image. The preview area of the dialog box shows how the watermark appears on a page. This is useful for making adjustments to the appearance and location of the watermark.

Any watermark can be edited, though a limited number of options can be changed for default watermarks.

If you want to use an image for the watermark, an image file must be available on your computer before it can be added to a print job.

Watermark Spacing displays the unit of measurement in inches or millimeters. You can change the Units setting in the User Settings dialog box, accessed from Device Settings.

An administrator can ensure that a watermark is printed on all jobs by selecting

Device Settings > Administrator > Lock Settings, and then selecting Watermark.

Watermark should be turned on before using Lock Settings. When Watermark is turned off, using Lock Settings makes Watermark unavailable

for all users.

User Guide10-3

Adding or Editing Watermark Text

In Advanced > Watermark, click New to create a custom text watermark.

To edit a default or custom text watermark, select it from the list.

Under Watermark name, type a name, to a maximum of 39 characters. A

default watermark cannot be renamed.

Under Watermark text, type your preferred text. This option is unavailable

when editing a default text watermark.

Select the desired font, size, and style of the text.

Select the color of the watermark text from the list. The options available are

black and shades of gray.

Select the watermark Count, to a maximum of 20. In the Spacing box, type or

select the distance between two or more text watermarks in tenths of an inch or in millimeters.

Advanced

Select the position of the text watermark with the Angle, Horizontal, and

Vertical boxes.

You can also change the position and angle by clicking the buttons at the bottom of the preview area and then clicking the watermark text. Drag the pointer to move or rotate the watermark text.

The Rotate around center check box at the bottom of the dialog box determines the method of rotation for the watermark text. Select Rotate around center to position the watermark text with the center of the text as its axis, and clear it to position the watermark text with the left end of the text as its axis.

Under Print onto, choose pages for printing the watermark:

All pages

This option prints the watermark on each document page.

First page only

This option prints the watermark on the first document page.

All pages except first page

This option prints the watermark on all pages after the first page.

Only on specified pages

This option prints the watermark on the page numbers typed in the text box.

Outside of front cover

This option prints the watermark on the front cover. This is available when

Cover mode is selected in the Publishing tab. If Cover mode and Front / Outside or Front and back / Outside are both selected in the Publishing

tab, Outside of front cover is selected automatically.

Click Save to save the watermark.

Click OK in all dialog boxes.

Printer Driver 10-4

Advanced

Adding or Editing a Watermark Image

In Advanced > Watermark, click New to create a custom image watermark.

To edit a custom image watermark, select it from the list.

Under Watermark name, type a name, to a maximum of 39 characters.

Under Watermark image, click Browse to find an image file (Bitmap, JPEG,

GIF, PNG) located on your computer.

Under Scaling, increase or reduce the size of the watermark image on the

page, between 1 and 1000%, or select Auto to fit the entire image in the center of the page.

Under Opacity, select the density of the watermark image, between 1 and

100%.

Select the position of the watermark image with the Angle, Horizontal, and

Vertical boxes, or select Auto to fit the entire image in the center of the page.

You can also change the position and angle by clicking the buttons at the bottom of the preview area and then clicking the watermark image. Drag the pointer to move or rotate the watermark image.

The Rotate around center check box at the bottom of the dialog box determines the method of rotation for the watermark image. Select Rotate around center to position the watermark image with the center of the image as its axis, and clear it to position the watermark image with the left end of the image as its axis.

Under Print onto, choose pages for printing the watermark:

All pages

This option prints the watermark on each document page.

First page only

This option prints the watermark on the first document page.

All pages except first page

This option prints the watermark on all pages after the first page.

Only on specified pages

This option prints the watermark on the page numbers typed in the text box.

Outside of front cover

This option prints the watermark on the front cover. This option is available when Cover mode is selected in the Publishing tab. If Cover mode and

Front / Outside are both selected in the Publishing tab, Outside of front cover is selected automatically.

Click Save to save the watermark.

Click OK in all dialog boxes.

User Guide10-5

Security Watermark

With the Security Watermark plug-in, you can print a nearly invisible image or text against a background pattern. The security watermark appears only when the printed page is photocopied. This helps to identify printed pages that should not be photocopied, or to distinguish between original prints and photocopies. Six standard security watermarks are available as text or image, and you can create custom security watermark text.

The Optional Components Wizard offers the opportunity to install the

Security Watermark plug-in following installation of the printer driver.

Security Watermark is available in the Advanced tab when PCL XL is

selected as the PDL.

Any security watermark can be edited, though a limited number of options can be changed for default security watermarks.

For models that support it, a notable security watermark feature is the Document guard pattern, which prevents the document from being photocopied, scanned, faxed, or printed from memory. If a scan, fax, or print from memory is attempted, the process is stopped and a message appears on the printing system's operation panel.

For a security watermark to be effective, it must be nearly invisible in a printed page and clearly visible in a photocopied page. Because printing systems and driver settings can vary, you must adjust the density and contrast before printing a security watermark. This adjustment is also recommended when changing the background pattern, replacing the toner or printing system, and after heavy printing activity.

Selecting Security Watermark sets these driver features to the following values:

The reverse is also true. If these features are changed, then the Security Watermark selection is set to None, and cannot be used.

The administrator can ensure that a security watermark is printed on all jobs by selecting Device Settings > Administrator > Lock Settings, and then selecting Security watermark.

Security watermark should be turned on before using Lock Settings. When Security watermark is turned off, using Lock Settings makes Security watermark unavailable for all users.

Advanced

Watermark in the Advanced tab is set to None.

Resolution in Imaging > Print Quality > Custom > Custom Quality Settings is set to 600 dpi.

Kyocera image refinement in Imaging > Print Quality > Custom > Custom Quality Settings is set to Off.

EcoPrint in Quick Print, Basic, or Imaging is set to Off.

Adjustment setting in the Imaging tab is set to None.

Adding or Editing a Security Watermark

In Advanced > Security Watermark, click New to create a custom security

watermark.

To edit a default or custom security watermark, select it from the list.

Under Security watermark name, type a name to a maximum of 39 characters.

A default security watermark cannot be renamed.

Printer Driver 10-6

Advanced

Under Lines of text, select up to 3 lines of text. This option is unavailable when

editing a default security watermark. Select from the following options:

None

This option leaves the line blank.

User defined

This option inserts your text to a maximum of 39 characters.

All other options display date, time, or other job information that is obtained from the computer or printer driver when the job is printed.

Select the desired font, size, style, and angle of the text.

Select a design for the security watermark background:

Document guard

The document guard design appears as the security watermark background.

Patterns

Select a design for the security watermark background.

Under Density and Contrast, select initial options:

Light, Normal, Dark

Select the shading density of the background pattern.

Contrast 1-9

Select the level of contrast against the background pattern, from lightest to darkest.

These selections may need to be changed after printing a sample page in the next step.

Click Print Sample to print a page displaying all nine contrast options against

the selected density. It is recommended to print a sample page for each density option.

From the printed sheet, find the sample where the security watermark is most

nearly invisible.

In the Security Watermark dialog box, select Density and Contrast options to

match the sample chosen in step 8.

Under Print onto, choose pages for printing the security watermark:

All pages

This option prints the security watermark on each document page.

First page only

This option prints the security watermark on the first document page.

All pages except first page

This option prints the security watermark on all pages after the first page.

Only on specified pages

User Guide10-7

This option prints the security watermark on the page numbers typed in the text box.

Outside of front cover

This option prints the security watermark on the front cover. This option is available when Cover mode is selected in the Publishing tab. If Cover

mode and Front / Outside are both selected in the Publishing tab, Outside of front cover is selected automatically.

Select Print as footer if you want the first available line of watermark text to be

printed at the bottom of the page. Click an icon to select the page position. This option is useful because the security watermark itself is not normally visible on the printed page.

Select Overprint for applications such as Microsoft PowerPoint and Internet

Explorer where the document content fills the entire page. The security watermark is printed over the document data so that it can appear in a photocopy. When editing an image, or if GDI compatible mode is selected in the Page Description Languages (PDL) dialog box, Overprint is selected automatically.

Click Save to save the security watermark.

Advanced

Click OK in all dialog boxes.

Status Monitor Notification

The Status Monitor displays printing system status during printing. You can also set up sound and speech notifications for printing system events.

You can start a status monitor for each supported printing system. More than one status monitor can be displayed at one time.

Setting Status Monitor Notification

In the Advanced tab, click Status Monitor.

In the Status Monitor Notification dialog box, select the Enables event

notification check box.

To add sound or speech notification, select an event from the Available events

list:

Cover open

Paper jam

Add paper

Sleep

Add toner

Toner low

Not connected

Printing completed

Others

Printer Driver 10-8

Advanced

Under Sound file / Text to Speech, click to the right of the chosen event, and

then:

To add a sound file, type the location of a sound file (.WAV), or click Browse to find a sound file located on your computer.

To add speech, type your preferred text, up to 260 characters. The Microsoft Text to Speech feature reads your typed text and plays it back in a spoken voice.

To add sound or speech to other events, repeat steps 3 and 4.

Click OK.

Viewing Status Monitor

You can view information about the print job and the printing system in the

status monitor:

The job tab displays information about each print job. To cancel a job, rightclick on the job and click Cancel.

The paper source tab displays information about each cassette and the Multipurpose tray.

The toner tab displays the toner level.

The alert tab displays Ready or event information. For multiple events, click each event to view details.

EMF Spooling

You can hide or show details by clicking the arrow.

To display a list of options, click the tools icon, and select available options:

Command Center RX

For a network connection, opens a web browser to display the printing system’s home page. This option is unavailable for a USB connection.

Notification

Opens the Status Monitor Notification dialog box.

www.kyoceradocumentsolutions.com

Opens a web browser to the KYOCERA Document Solutions home page.

Exit

Closes the status monitor.

EMF (Enhanced MetaFile) is a spool file format used in printing by the Microsoft Windows operating system. When a print job is sent from an application, it is transferred to the spool file. The application writes to and the printer driver reads from the spool file simultaneously. For multiple or large documents, this quickly returns application control to the user while the printer is still printing the document.

Note: If Data passthrough is selected in the Page Description Languages (PDL) dialog box, EMF spooling is unavailable.

User Guide10-9

Selecting EMF Spooling

In the Advanced tab, select the EMF Spooling check box.

Click OK.

Enable Client Profile

Client profile refers to profile settings saved on a client computer. You have the choice to use your local profiles or the server profiles. This feature is intended for the client computer in a client/server environment.

Advanced

In the Advanced tab, clear the Enable client profile check box to select profiles from the server to apply to print jobs created by the driver. Server profiles are read–only.

Select the Enable client profile check box for using custom profiles locally in the driver.

Printer Driver 10-10

KYOCERA Document Solutions America, Inc. Headquarters

225 Sand Road, Fairfield, New Jersey 07004-0008, USA Phone: +1-973-808-8444 Fax: +1-973-882-6000

Latin America

8240 NW 52nd Terrace Dawson Building, Suite 100 Miami, Florida 33166, USA Phone: +1-305-421-6640 Fax: +1-305-421-6666

KYOCERA Document Solutions Canada, Ltd.

6120 Kestrel Rd., Mississauga, ON L5T 1S8, Canada Phone: +1-905-670-4425 Fax: +1-905-670-8116

KYOCERA Document Solutions Mexico, S.A. de C.V.

Calle Arquimedes No. 130, 4 Piso, Colonia Polanco Chapultepec, Delegacion Miguel Hidalgo, Distrito Federal, C.P. 11560, México Phone: +52-555-383-2741 Fax: +52-555-383-7804

KYOCERA Document Solutions Brazil, Ltda.

Alameda África, 545, Pólo Empresarial Consbrás, Tamboré, Santana de Parnaíba, State of São Paulo, CEP 06543-306, Brazil Phone: +55-11-2424-5353 Fax: +55-11-2424-5304

KYOCERA Document Solutions Chile SpA

Jose Ananias 505, Macul. Santiago, Chile Phone: +562-2350-7000 Fax: +562-2350-7150

KYOCERA Document Solutions Australia Pty. Ltd.

Level 3, 6-10 Talavera Road North Ryde N.S.W, 2113, Australia Phone: +61-2-9888-9999 Fax: +61-2-9888-9588

KYOCERA Document Solutions New Zealand Ltd.

Ground Floor, 19 Byron Avenue, Takapuna, Auckland, New Zealand Phone: +64-9-415-4517 Fax: +64-9-415-4597

KYOCERA Document Solutions Asia Limited

Unit 3 & 5, 16/F.,Mita Centre, 552-566, Castle Peak Road Tsuen Wan, New Territories, Hong Kong Phone: +852-2496-5678 Fax: +852-2610-2063

KYOCERA Document Solutions (China) Corporation

8F, No. 288 Nanjing Road West, Huangpu District, Shanghai,200003, China Phone: +86-21-5301-1777 Fax: +86-21-5302-8300

KYOCERA Document Solutions (Thailand) Corp., Ltd.

335 Ratchadapisek Road, Wongsawang, Bangsue, Bangkok 10800, Thailand Phone: +66-2-586-0333 Fax: +66-2-586-0278

KYOCERA Document Solutions Singapore Pte. Ltd.

12 Tai Seng Street #04-01A, Luxasia Building, Singapore 534118 Phone: +65-6741-8733 Fax: +65-6748-3788

KYOCERA Document Solutions Hong Kong Limited

Unit 1,2,4,6,8 & 10, 16/F.,Mita Centre, 552-566, Castle Peak Road Tsuen Wan, New Territories, Hong Kong Phone: +852-3582-4000 Fax: +852-3185-1399

KYOCERA Document Solutions Taiwan Corporation

6F., No.37, Sec. 3, Minquan E. Rd., Zhongshan Dist., Taipei 104, Taiwan R.O.C. Phone: +886-2-2507-6709 Fax: +886-2-2507-8432

KYOCERA Document Solutions Korea Co., Ltd.

#3F Daewoo Foundation Bldg 18, Toegye-ro, Jung-gu, Seoul, Korea Phone: +822-6933-4050 Fax: +822-747-0084

KYOCERA Document Solutions India Private Limited

Second Floor, Centrum Plaza, Golf Course Road, Sector-53, Gurgaon, Haryana 122002, India Phone: +91-0124-4671000 Fax: +91-0124-4671001

KYOCERA Document Solutions Europe B.V.

Bloemlaan 4, 2132 NP Hoofddorp, The Netherlands Phone: +31-20-654-0000 Fax: +31-20-653-1256

KYOCERA Document Solutions Nederland B.V.

Beechavenue 25, 1119 RA Schiphol-Rijk, The Netherlands Phone: +31-20-5877200 Fax: +31-20-5877260

KYOCERA Document Solutions (U.K.) Limited

Eldon Court, 75-77 London Road, Reading, Berkshire RG1 5BS, United Kingdom Phone: +44-118-931-1500 Fax: +44-118-931-1108

KYOCERA Document Solutions Italia S.p.A.

Via Monfalcone 15, 20132, Milano, Italy, Phone: +39-02-921791 Fax: +39-02-92179-600

KYOCERA Document Solutions Belgium N.V.

Sint-Martinusweg 199-201 1930 Zaventem, Belgium Phone: +32-2-7209270 Fax: +32-2-7208748

KYOCERA Document Solutions France S.A.S.

Espace Technologique de St Aubin Route de I’Orme 91195 Gif-sur-Yvette CEDEX, France Phone: +33-1-69852600 Fax: +33-1-69853409

KYOCERA Document Solutions Espana, S.A.

Edificio Kyocera, Avda. de Manacor No.2, 28290 Las Matas (Madrid), Spain Phone: +34-91-6318392 Fax: +34-91-6318219

KYOCERA Document Solutions Finland Oy

Atomitie 5C, 00370 Helsinki, Finland Phone: +358-9-47805200 Fax: +358-9-47805390

KYOCERA Document Solutions Europe B.V., Amsterdam (NL) Zürich Branch

Hohlstrasse 614, 8048 Zürich, Switzerland Phone: +41-44-9084949 Fax: +41-44-9084950

KYOCERA Bilgitas Document Solutions Turkey A.S.

Gülbahar Mahallesi Otello Kamil Sk. No:6 Mecidiyeköy 34394 Şişli İstanbul, Turkey Phone: +90-212-356-7000 Fax: +90-212-356-6725

is a trademark of KYOCERA Corporation

KYOCERA Document Solutions Deutschland GmbH

Otto-Hahn-Strasse 12, 40670 Meerbusch, Germany Phone: +49-2159-9180 Fax: +49-2159-918100

KYOCERA Document Solutions Austria GmbH

Altmannsdorferstraße 91, Stiege 1, 2. OG, Top 1, 1120, Wien, Austria Phone: +43-1-863380 Fax: +43-1-86338-400

KYOCERA Document Solutions Nordic AB

Esbogatan 16B 164 75 Kista, Sweden Phone: +46-8-546-550-00 Fax: +46-8-546-550-10

KYOCERA Document Solutions Norge Nuf

Olaf Helsetsv. 6, 0619 Oslo, Norway Phone: +47-22-62-73-00 Fax: +47-22-62-72-00

KYOCERA Document Solutions Danmark A/S

Ejby Industrivej 60, DK-2600 Glostrup, Denmark Phone: +45-70223880 Fax: +45-45765850

KYOCERA Document Solutions Portugal Lda.

Rua do Centro Cultural, 41 (Alvalade) 1700-106 Lisboa, Portugal Phone: +351-21-843-6780 Fax: +351-21-849-3312

KYOCERA Document Solutions South Africa (Pty) Ltd.

KYOCERA House, Hertford Office Park, 90 Bekker Road (Cnr. Allandale), Midrand, South Africa Phone: +27-11-540-2600 Fax: +27-11-466-3050

KYOCERA Document Solutions Russia LLC.

Building 2, 51/4, Schepkina St., 129110, Moscow, Russia Phone: +7(495)741-0004 Fax: +7(495)741-0018

KYOCERA Document Solutions Middle East

Dubai Internet City, Bldg. 17, Office 157 P.O. Box 500817, Dubai, United Arab Emirates Phone: +971-04-433-0412

KYOCERA Document Solutions Inc.

2-28, 1-chome, Tamatsukuri, Chuo-ku Osaka 540-8585, Japan Phone: +81-6-6764-3555 http://www.kyoceradocumentsolutions.com

2S5BWKDEN630.2016.06

Kyocera m2040dn User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

1 Installation

The Driver

Preparing to Install the Driver

Resource and Energy Saving

Communication Settings

Express Install

Specifying Communication Settings

Installing with Express Install

Custom Install

Installing with Custom Install

Installing Utilities Only

Editing Driver Properties

Editing Utility Properties

Upgrade

Maintenance

Upgrading Driver Components

Optional Printer Components

Installing Optional Printer Components

Documents

Uninstall

Uninstalling Driver Components

Printer Driver Settings Access

Changing the Default Driver Settings

2 Driver Overview

Overview Images

Selecting a PDL in Printing Preferences

Settings List

Print Preview

Kyocera Logo

Previewing a Print Job

Displaying Version Information

Displaying Plug-in Information

3 Device Settings

Accessing Device Settings

Device Options

Setting Device Options

Auto Configure

Memory

Enabling Auto Configuration

RAM Disk

Setting the Memory

Setting RAM Disk

Administrator Settings

General

Show Quick Print Tab

Send Count Information

Send Application Name

Associate Profile with Application

Password Protect Administrator Settings

Setting the Administrator Password

Clearing the Administrator Password

Hide Factory Default Profile

Hide Lower Pane

SNMP Settings

SNMPv3 Options

Selecting SNMP Settings

Job E-mail Notification

Selecting E-mail Notification Options

Lock Settings

Lock Settings Options

Locking Driver Settings

User Login

User Login Options

Printing with User Login

Job Accounting

Job Accounting Options

Adding or Editing an Account ID

Printing with Job Accounting

Net Manager

Selecting Net Manager Options

Printing with Net Manager

User Settings

Identification

Setting User Identification

Units