Kyocera KM-C2520, KM-C3225, KM-C3232 Operation Guide

FAX System (N)

Contents

General Notice ................................................................................................................................................v

Legal and Safety Information ......................................................................................................................... ix

Introduction ................................................................................................................................................... xii

1 Fax Operation (Names of Parts / Preparations / Features and Functions of

this Fax) ........................................................................................................... 1-1

Names of Parts ........................................................................................................................1-2

Main Body Parts .................................................................................................................1-2

Operation Panel ..................................................................................................................1-3

Fax Screens .......................................................................................................................1-4

Preparations .............................................................................................................................1-6

Designating the Type of Phone Line Being Used (Line Type setting) (Inch version only) ..1-6

Turning TTI Transmission ON/OFF (TTI setting) ................................................................1-7

Registering the Information Identifying Your Facsimile (Location Info. setting) ..................1-8

Setting the Current Date and Time (Date & Time setting) ..................................................1-9

Features and Functions of this Fax ........................................................................................1-11

Switching from the Copy Operation Mode to the Fax Operation Mode ............................1-11

What is the Initial Mode? ..................................................................................................1-11

What is the Administrator Number Used For? ..................................................................1-12

When You Press the Reset Key... .....................................................................................1-12

Automatically Clearing the Current Settings (Auto Clear function) ...................................1-12

Using a 3-digit Document Number to Manage Fax Communications

(Document Number) .........................................................................................................1-13

Automatically Engaging the Energy Saving Mode (Auto sleep function) ..........................1-13

Sending a Fax Directly from a Network Computer (Network FAX functions) ...................1-14

Handling 2 Jobs Simultaneously (Dual Access function) .................................................1-15

Sending Multiple Sets of Documents in One Batch (Batch Transmission function) .........1-17

Rotating the Document Image for Transmission (Rotate & Transmit function) .................1-17

Verifying IDs With the Other Party Using F-Codes (F-Code Based Communication) ......1-17

Receiving Documents Even When Paper Has Run Out (Memory Reception function) ...1-18

Rotating Received Data to Fit the Available Paper (Rotate Received Data function) ......1-18

Backing Up Memory Even During a Power Failure (Imaging Memory Backup function) .1-19
Printing Out Received Documents Even During Copying (Fax Priority Printout function) 1-19
Make Copies Even During Printing of an Incoming Fax (Copy Priority Printout function) 1-20

Using a 4-Digit Number to Select the Destination (Abbreviated Numbers) ......................1-20

2 Fax Operation (Basic Use) ............................................................................ 2-1

Sending Documents .................................................................................................................2-2

Receiving Documents Automatically (Automatic Fax Reception) ..........................................2-10

Canceling a Communication ..................................................................................................2-13

Canceling a Memory Transmission (during scanning) ......................................................2-13

Canceling a Memory Transmission (during transmission) ................................................2-13

Canceling a Direct Feed Transmission .............................................................................2-14

Canceling a Reception .....................................................................................................2-14

Entering Characters ...............................................................................................................2-15

What is in the Character Input screen? ............................................................................2-15

How Do I Enter Characters? .............................................................................................2-17

Dialing the Destination Using Only One Key (One-Touch Keys) ............................................2-18

Registering New One-Touch Keys ....................................................................................2-18

Modifying or Deleting Registered Information ..................................................................2-21

Dialing With a One-Touch Key ..........................................................................................2-22

Printing Out a One-Touch Key List ...................................................................................2-23

Dialing the Destination Using Only a 4-Digit Number (Abbreviated Dialing) ..........................2-25

i

Dialing the Destination Using the Address Book (Address Book) ......................................... 2-27

Searching for a Destination with the Address Book ......................................................... 2-27

How Do I Find a Destination in the Address Book? ......................................................... 2-27

Printing Out a Telephone Directory List ........................................................................... 2-29

Dialing the Same Number Again (Redialing functions) ......................................................... 2-30

Automatic Redialing ......................................................................................................... 2-30

Manual Redialing ............................................................................................................. 2-30

3 Fax Operation (Various Functions) .............................................................. 3-1

Sending 2-Sided Documents (Duplex Transmission) .............................................................. 3-2

Preparing the Next Documents During Another Communication (Standby Transmission) ...... 3-5

Sending the Same Documents to Multiple Destinations (Broadcast Transmission) ................ 3-7

Sending Important Documents Before Others (Interrupt Transmission) .................................. 3-9

Sending Documents at a Specified Time (Communication Using the Timer) .........................3-11

Dialing the Destination With A Registered Number and the Numeric Keys

(Chain Dial Keys) ................................................................................................................... 3-13

Registering New Chain Dial Keys .................................................................................... 3-13

Modifying or Deleting Registered Information .................................................................. 3-15

Dialing With a Chain Dial Key .......................................................................................... 3-16

Managing Information for a Scheduled Communication

(Editing a Communication in Memory) .................................................................................. 3-18

Printing Out a Sample Image of Waiting Documents ....................................................... 3-18

Force-Starting the Communication .................................................................................. 3-19

Deleting the Communication ............................................................................................ 3-19

Modifying the Contents of the Communication ................................................................ 3-20

Initiating the Fax Connection Manually (Manual Fax Transmission) ..................................... 3-23

Initiating the Fax Connection Manually (Manual Fax Reception) .......................................... 3-25

4 Troubleshooting ............................................................................................. 4-1

When the Fax Lamp is Lit ........................................................................................................ 4-2

CAUTIONS before Disconnecting the Power Cord ........................................................... 4-2

If a Power Failure Report is Printed Out ............................................................................ 4-2

If an Error Occurs .................................................................................................................... 4-3

When One of These Message is Displayed ............................................................................ 4-4

Troubleshooting Tables ........................................................................................................... 4-6

5 Other Features of this Fax ............................................................................ 5-1

Automatically Switching Between the Fax and a Telephone (Auto FAX/TEL Switching) ......... 5-2

Automatically Switching Between the Fax and an Answering Machine (TAD Reception) ....... 5-4

Using Different Fax and Telephone Numbers (D.R.D. Reception)

[Available in inch versions only] ............................................................................................... 5-6

Initiating Fax Reception From A Connected Telephone (Remote Switching) .......................... 5-8

Changing the Remote Switching Number .......................................................................... 5-8

Initiating the Reception ...................................................................................................... 5-9

Allowing the Receiving Party to Initiate Reception (Polling Communication) ........................ 5-10

Preparing Documents for a Polling Transmission ............................................................ 5-10

Receiving Documents Using Polling Reception ............................................................... 5-12

Communicating Using F-Codes (F-Code Based Communication) ........................................ 5-14

What F-Codes are used in this fax? ................................................................................ 5-14

What are F-Code Boxes? ................................................................................................ 5-15

Communicating Confidentially (F-Code Based Confidential Communication) ...................... 5-16

Registering New F-Code Confidential Boxes .................................................................. 5-16

Modifying or Deleting F-Code Confidential Boxes ........................................................... 5-17

Sending Documents Using F-Code Based Confidential Transmission ............................ 5-18

Printing Out Documents from an F-Code Confidential Box ............................................. 5-20

Printing Out an F-Code Confidential Box List .................................................................. 5-21

Entering Documents into an F-Code Confidential Box .................................................... 5-22

Receiving Documents from an F-Code Based Bulletin Board ......................................... 5-23

ii

Using a Relay Station to Send Your Documents (F-Code Based Relay Broadcast

Communication) .....................................................................................................................5-26

Registering New F-Code Relay Boxes .............................................................................5-26

Modifying or Deleting F-Code Relay Boxes ......................................................................5-28

Sending Documents as an F-Code Based Relay Broadcast Transmission ......................5-31

Printing Out an F-Code Relay Box List .............................................................................5-33

Having Received Faxes Forwarded to Another Fax Number (Fax Forwarding) ....................5-34

Registering the Fax Forwarding Information ....................................................................5-34

Modifying Registered Fax Forwarding Information ...........................................................5-35

Turning Fax Forwarding ON/OFF .....................................................................................5-36

Dialing Multiple Destinations as a Group (Group Dial Keys) ..................................................5-38

Registering New Group Dial Keys ....................................................................................5-38

Modifying or Deleting Registered Information ..................................................................5-39

Dialing With a Group Dial Key ..........................................................................................5-42

Printing Out a Group Dial List ...........................................................................................5-43

Saving Specific Communication Settings as a Single Program (Program Keys) ...................5-44

Registering New Program Keys .......................................................................................5-44

Modifying or Deleting Registered Information ..................................................................5-46

Using a Program Key .......................................................................................................5-48

Printing Out a Program Dial List .......................................................................................5-49

Restricting Communication To/From Specific Destinations (TX/RX Restriction) ....................5-50

Registering New Permit Fax Numbers .............................................................................5-50

Modifying or Deleting Permit Fax Numbers ......................................................................5-52

Registering New Permit IDs .............................................................................................5-52

Modifying or Deleting Permit IDs ......................................................................................5-53

Registering New Reject Fax Numbers .............................................................................5-54

Modifying or Deleting Reject Fax Numbers ......................................................................5-55

Turning TX/RX Restriction ON/OFF .................................................................................5-56

Communicating with Encrypted Documents (Encrypted Communication) .............................5-58

Registering New Encryption Keys ....................................................................................5-59

Modifying or Deleting Encryption Keys .............................................................................5-60

Registering New Encryption Boxes ..................................................................................5-61

Modifying or Deleting Encryption Boxes ...........................................................................5-63

Performing the Operation at the Transmitting Fax ............................................................5-64

Performing the Operation at the Receiving Fax ...............................................................5-64

Printing Out Documents from an Encryption Box .............................................................5-65

Printing Out an Encryption Key List ..................................................................................5-66

Printing Out an Encryption Box List ..................................................................................5-67

Managing Fax Use by Each Department (Restricted Access) ...............................................5-68

Using the fax with Restricted Access turned ON... ...........................................................5-70

Accessing the Register Screen When Restricted Access is Turned ON ..........................5-70

Accessing the Application Screen When Restricted Access is Turned ON ......................5-71

Accessing the Print Report Screen When Restricted Access is Turned ON ....................5-72

Printing Out a Restricted Access Report ..........................................................................5-73

6 Managing Information About Your Fax Communications .......................... 6-1

Checking the Result of Each Communication (Communication Result Display) .....................6-2

Checking the Result of Transmissions ...............................................................................6-2

Checking the Result of Receptions ....................................................................................6-3

Printing the Different Management Reports/List (Management Reports/Lists Printout) ...........6-4

Printing Out an Activity Report ...........................................................................................6-4

Printing Out a Confirmation Report ....................................................................................6-4

Printing Out a User Setting List ..........................................................................................6-5

7 Various Settings and Registration ............................................................... 7-1

Turning Print Out of Each Report ON/OFF (Print Report setting) ............................................7-2

Turning the Bulletin Board ON/OFF (Bulletin Board setting) ....................................................7-5

Setting the Number of Rings [Auto Fax Reception] (Number of Rings setting) .......................7-6

Making Volume Settings (Volume setting) ................................................................................7-7

iii

Setting the Number of Redial Attempts (Number of Redials setting) ...................................... 7-9

Setting the Document Size for Scanning from the Document Processor

(Scan from DP setting) .......................................................................................................... 7-10

Setting the Default Transmission Mode (TX Mode/Default setting) ........................................7-11

Selecting the Automatic Reception Mode (Receive Mode setting) ........................................ 7-12

Turning Reception Date & Time Print Out ON/OFF (RX Date/Time setting) ......................... 7-14

Selecting the Paper Feed Selection Mode (Fax Paper Feeding Tray setting) ...................... 7-15

Turning Manual Paper Feed ON/OFF (MP Tray setting) ....................................................... 7-17

Turning Duplex Reception ON/OFF (Duplex RX setting) ...................................................... 7-18

Turning 2 in 1 Reception ON/OFF (2 in 1 RX setting) ........................................................... 7-19

Turning Remote Diagnosis ON/OFF (Remote Diagnosis setting) ......................................... 7-20

Registering the Remote Test ID (Remote Test ID setting) ..................................................... 7-21

Receiving faxes at the same size or a reduced size (Reception Size setting) ...................... 7-22

8 Optional Equipment ....................................................................................... 8-1

Optional Memory ..................................................................................................................... 8-2

9 Network FAX Settings .................................................................................. 9-1

Performing the Setup Procedure ............................................................................................. 9-2

Connecting the Fax Machine and the Computer ..................................................................... 9-3

Making the Initial Settings on the Fax Machine ....................................................................... 9-4

Registering the Network FAX Reception Settings ............................................................. 9-4

Turning the Save Transmitted Documents Function ON/OFF ........................................... 9-5

Selecting the File Type ...................................................................................................... 9-5

Adding Information to the NW-FAX File Name (NW-FAX File Add.Info. setting) ............... 9-6

Registering the Network FAX Information ............................................................................... 9-8

Printing Out a Network FAX Settings List .............................................................................. 9-13

10 Reference Information ................................................................................. 10-1

Specifications ........................................................................................................................ 10-2

Character Input Screens ........................................................................................................ 10-3

Paper Size and Priority Feed Chart (Inch version) ................................................................ 10-5

Paper Size and Priority Feed Chart (Metric version) ............................................................. 10-7

Menu Flow Charts ................................................................................................................. 10-9

Error Code Tables .................................................................................................................10-11

Index ................................................................................................................... Index-1

iv

General Notice

Trademark Information

• Microsoft, Windows, Windows NT, and Internet Explorer are registered trademarks of
Microsoft Corporation in the U.S. and other countries.

• Windows ME and Windows XP are trademarks of Microsoft Corporation.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC-AT are trademarks of International Business Machines Corporation.

• Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.

All other company and product names in this Operation Guide are trademarks or registered
trademarks of their respective companies. The designations™ and ® are omitted in this guide.

v

Declarations to European Directives

DECLARATION OF CONFORMITY TO 89/336/EEC, 73/23/EEC, 93/68/EEC and 1999/5/EC

We declare under our sole responsibility that the product to which this declaration
relates is in conformity with the following specifications.

Limits and methods of measurement for immunity characteristics of
information technology equipment

Limits and methods of measurement for radio interference
characteristics of information technology equipment

Limits for harmonic currents emissions for equipment input current

16A per phase

Limitation of voltage fluctuations and flicker in low-voltage supply
systems for equipment with rated current 16A

Safety of information technology equipment, including electrical
business equipment

The common technical regulation for the attachment requirements for
connection to the analogue public switched telephone networks
(PSTNs) of terminal equipment (excluding terminal equipment
supporting the voice telephony justified case service) in which network
addressing, if provided, is by means of dual tone multi-frequency
(DTMF) signaling

EN55024

EN55022 Class B

EN61000-3-2

EN61000-3-3

EN60950

CTR 21

vi

Technical regulations for terminal equipment

This terminal equipment complies with:

•TBR21 . • DE 05R00 National AN for D

• AN 01R00 AN for P • DE 08R00 National AN for D

• AN 02R01 AN for CH and N • DE 09R00 National AN for D

• AN 04R00 General Advisory Note • DE 12R00 National AN for D

• AN 05R01 AN for D, E, GR, P and N • DE 14R00 National AN for D

• AN 06R00 AN for D, GR and P • ES 01R01 National AN for E

• AN 07R01 AN for D, E, P and N • GR 01R00 National AN for GR

• AN 09R00 AN for D • GR 03R00 National AN for GR

• AN 10R00 AN for D • GR 04R00 National AN for GR

• AN 11R00 AN for P • NO 01R00 National AN for N

• AN 12R00 AN for E • NO 02R00 National AN for N

• AN 16R00 General Advisory Note • P 03R00 National AN for P

• DE 03R00 National AN for D • P 04R00 National AN for P

• DE 04R00 National AN for D • P 08R00 National AN for P

Network Compatibility Declaration

The manufacturer declares that the equipment has been designed to operate in the public
switched telephone networks (PSTN) in the following countries:

Austria Germany Liechtenstein Slovakia

Belgium Greece Lithuania Slovenia

Cyprus Hungary Luxembourg Spain

Czech Iceland Malta Sweden

Denmark Ireland Norway Switzerland

Estonia Italy Poland The Netherlands

Finland Latvia Portugal United Kingdom

France

Safety Instructions Regarding the Disconnection of Power

CAUTION: The power plug is the main isolation device! Other switches on the equipment are

only functional switches and are not suitable for isolating the equipment from the power source.

VORSICHT: Der Netzstecker ist die Hauptisoliervorrichtung! Die anderen Schalter auf dem
Gerät sind nur Funktionsschalter und können nicht verwendet werden, um den Stromfluß im
Gerät zu unterbrechen.

vii

This page intentionally left blank.

viii

Legal and Safety Information

Legal Notice

WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED
DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM,
MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR
FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED
OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES
RESULTING THEREFROM.

Safety Conventions in This Guide

Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for
easy reference.

The sections of this handbook and parts of the facsimile marked with symbols are safety
warnings meant to protect the user, other individuals and surrounding objects, and ensure
correct and safe usage of the facsimile. The symbols and their meanings are indicated below.

WARNING: Indicates that serious injury or even death may result from insufficient
attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from
insufficient attention to or incorrect compliance with the related points.

ix

Symbols

The symbol indicates that the related section includes safety warnings. Specific points of
attention are indicated inside the symbol.

.... [General warning]

.... [Warning of danger of electrical shock]

.... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions.
Specifics of the prohibited action are indicated inside the symbol.

.... [Warning of prohibited action]

.... [Disassembly prohibited]

The z symbol indicates that the related section includes information on actions which must be
performed. Specifics of the required action are indicated inside the symbol.

.... [Alert of required action]

.... [Remove the power plug from the outlet]

.... [Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this
Operation Guide are illegible or if the guide itself is missing. (fee required)

<Note>

Due to performance updating, information in this Operation Guide is subject to change without
notice.

x

Important! Please read it first.

This Operation Guide contains information on using the facsimile functions of this machine. be
sure to read the Operation Guide for your machine as well and maintain both guides in good
condition in a location close to the machine.

During use, refer to the Operation Guide for your machine for information regarding the sections
listed below.

• Caution Labels • Replacing the toner cartridge and waste toner tank

• Installation Precautions • When paper misfeeds

• Precautions for Use • Troubleshooting

• How to load paper • Cleaning the copier

Installation Precautions

Environment

Avoid installing this product in locations where the top or upper rear portion of the unit will be
exposed to direct sunlight. Such conditions might adversely effect the unit’s ability to detect the
correct size of originals and documents. When such a location cannot be avoided, change the
direction the unit is facing in order to eliminate exposure to direct sunlight.

Power supply/Grounding the product

Do not connect this product to the same outlet as an air conditioner or copier, etc.

Precautions for Use

Caution

Do not leave the Document Processor open as there is a danger of personal injury.

Other precautions

Do not open the front cover or left cover, turn off the power switch, or pull out the power plug
while transmitting, receiving, or copying.

This product may only be used within the country of purchase due to the different safety and
communication standards in each country. (International communication standards, however,
make the communication between countries possible.)

This product may be inoperable in areas with poor telephone lines or communication conditions.

“CALL WAITING” or other telephone company optional services that produce audible tones or
clicks on the line can disrupt or cause termination of facsimile communications.

No matter what the status of the unit, if the sound of the motor within the unit is audible, never
open either the front cover or the left cover, nor turn off the power switch.

Return used battery to point of sales.

xi

Introduction

The explanations contained in this Operation Guide have been separated into different sections
in order to allow those using a fax for the first time, as well as those well familiar with such
operation, to use this machine efficiently, properly and with relative ease. A basic introduction to
each section can be found below for reference. Refer to the related section when using this fax.

Important! Please read it first.

This section contains notes and cautions on installation and operation that should be read prior
to using this fax machine for the first time and then strictly obeyed in order to ensure its safe and
proper operation. BE SURE to read the notes and cautions contained in the Operation Guide for
your machine as well.

1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

This section contains explanations on the names of the various parts of this fax and their
functions, as well as certain settings and preparations required before you actually use the fax
for the first time.

Reading the explanations regarding the various features and functions of this fax as well will
assist you in its overall use.

2 Fax Operation (Basic Use)

This section contains explanations on such basic fax operations as “Sending Documents” and
“Receiving Documents Automatically”. Reading this section will make it possible for you to
perform the basic procedures required to operate this fax machine.

3 Fax Operation (Various Functions)

This section contains explanations on attempting procedures that will enable more effective use
of this fax by those individuals who have already become somewhat familiar with its basic
operation. It includes such instructions as setting the time for a transmission to begin,
transmitting the same documents automatically to multiple destinations and for transmitting both
sides of duplex (2-sided) documents.

4 Troubleshooting

This section contains explanations on handling problems that may occur during operation of this
fax. It includes information on responding to error messages that are displayed as well as check
points regarding the various settings made.

BE SURE to read this section carefully and follow all procedures and cautions precisely.

5 Other Features of this Fax

This section contains explanations on using the more specialized functions of this fax for those
individuals who have become knowledgeable about and quite comfortable with its operation. It
includes such special instructions as how to limit who can transmit and receive documents with
this machine as well as on the procedures for receiving confidential documents that should not
be seen by third parties.

In addition, this fax contains F-Code Based Communication capabilities that enable more
functional compatibility with other companies’ fax machines and a Restricted Access function
that enables the convenient control of fax communication performed with this machine.

6 Managing Information About Your Fax Communications

This section contains explanations on checking the message display for information on the
conditions surrounding recent fax transmissions and reception.

In addition, it includes explanations on how to print out the management reports and lists that
contain information about the result of fax communications and other settings made in this fax.

xii

7 Various Settings and Registration

This section contains explanations on certain settings and registration such as adjusting the
volume of the alarm that sounds in the event of some sort of error.
Use this section to perform the settings and registration most appropriate to how you use this
fax.

8 Optional Equipment

This section contains an explanation on the addition of Optional Memory, something which
enables the use of the Ultra fine resolution mode and thus allows even clearer fax transmission
and reception of documents.

9 Network FAX Settings

This section contains explanations on the setup procedure and settings to be performed on the
machine in order to use the Network FAX functions. Be sure to read the On-Line Manual on the
included CD-ROM as well.

10 Reference Information

This section contains information on the specifications for this fax machine, a flowchart of the
menus that are shown in the message display and tables with explanations related to various
error codes. Use this section as reference when using this fax.

NOTE: This Operation Guide contains information that corresponds to using both the inch and
metric versions of these machines.

The inch versions of these machines are shown in the screens in this guide. If you are using the
metric version, use the messages provided for the inch version as reference only. In the body
text, only the inch messages are given if these versions differ only in capitalization. When there
is even a slight difference in the message, we have listed the information for the inch version
followed, in brackets, by the corresponding information for the metric version.

xiii

xiv

1 Fax Operation (Names of Parts / Preparations /

Features and Functions of this Fax)

This section contains the names of parts and explanations on the general features and functions of
this fax.

• Names of Parts...1-2

• Preparations...1-6

• Features and Functions of this Fax...1-11

1-1

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Names of Parts

Main Body Parts

The following contains information on the names when this machine is used as a facsimile.

Refer to the Operation Guide for your machine for information on other parts of this machine.

7

10

6

9

5

8

1

3

2

2

4

1 Operation panel

2 Telephone jack (T)

3 Line jack (L)

4 Power switch

IMPORTANT: Be aware that fax transmission/reception will not be available if the power switch is

turned OFF ({). To continue to allow fax communication, turn the power off by pressing the Power
key on the operation panel.

Document Processor

This unit is a duplex document feeder from which you can fax both 1-sided and 2-sided originals.

5 Document tray

6 Document insert guides

7 Document Processor cover

8 Document eject table

9 Document Processor open/close lever

10 Document set indicator

1-2

Operation Panel

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

9

810

10 11

6

7

5

4

1 Touch panel

2 Numeric keys

3Start key

4Fax key/Fax indicator

5Fax lamp

6 Reset key

7Stop/Clear key

8 Print Management key

9 System Menu/Counter key

10 Interrupt key/indicator lamp

11 Power key

1

2

3

1-3

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Fax Screens

The initial screen that appears in the touch panel when you press the [Fax] key in the Copy
Operation mode, etc., in order to change to the Fax Operation mode is called the ‘basic fax screen’.
Press (A), (B), (C) or (D) to switch between the various fax screens as follows:

(A) Basic fax screen

1

2

Ready for fax transmission.

Place the original & assign destination.

Dest

Mem or y u sag e:

OCT-11-2005 16:00

3

Abbr ev .

Basic Application

(A)

TXAddr ess
settingbook

Reg ist er

Print Report

(B) (C) (D)

.0%

Dest.
check

Re- di al

On-hook

Mem or y T X

Auto RX

4

5

1 Message display Current status, the next step in a procedure and error messages

are shown in the message display.

2 Number of destinations

display

The number of destinations that you have chosen to dial to is
shown in this area.

3 Speed-dial keys Keys that you have registered to function as either a one-touch

key, a group dial key (G), a program key (P) or a chain dial key
(C) are displayed here.

4 Memory bar Indicates the amount of data stored in memory. As documents

are being stored, the bar will move towards 100% indicating that
the data stored in memory is increasing. Once it reaches 100%,
no more documents can be stored in memory.

5 Reception mode select key Press this key when you want to select a different reception

mode. The display will change to the reception mode selection
screen where you can select the desired reception mode by
pressing the [Auto RX], [Manual RX] or [Answering Machine] key,
as appropriate.

(B) Application screen

(C) Register screen

Option screen
Sele ct item.

TX Polling

RX Polling

Basic Application Register

Registering item option scr een.
Select item for register.

Dial

Location
Info.

Date
& Time

Basic Application Register

Sub.conf.
box input

Sub.conf.
box output

Print encr
data box

Box

TX/RX
Rest ri ct.

Rese rv ed
TX status

TX resu lt
on LCD

RX r esul t
on LCD

Fax
Forwarding

Remo te SW
dial

Remo te
Test ID

Print Report

Encryption
key

Network
FAX

Print Report

.0%Mem or y u sag e:

OCT-11-2005 16:00

1-4

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

(D) Print Report screen

Report printing option screen.
Sele ct item.

Sele ct size

Activ ity
report

Confi rm .
report

User set.
list

Basic Application Register

Subad conf
box list

Subad. rel
box list

Encryption
box list

One- touch
key list

Group dial
List

Program
dial l ist

Tele phone
direc.li st

Encryption
key list

NW-FAX
set. li st

Print Report

1-5

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Preparations

When using the fax functions of this machine for the first time after purchasing your Fax System,
perform the procedures as explained in Designating the Type of Phone Line Being Used (Line Type
setting) (Inch version only) through Setting the Current Date and Time (Date & Time setting).

NOTE: If your service representative performs these settings during set-up of your Fax System,
there is no further need for you to perform these procedures.

Designating the Type of Phone Line Being Used (Line Type setting) (Inch version only)

Set the type of phone line here to correspond to the type of telephone service that you are using. BE
SURE the type of phone line you select here is correct because, if the setting is incorrect, fax
communication will be impossible.

NOTE: Prior to operation, check the message display to make sure that the touch panel is in the
initial mode for fax operation. (Refer to What is the Initial Mode? on page 1-11.)

If you want to cancel the procedure part way through, press the Reset key. The touch panel will
return to the initial mode screen.

Press the System Menu/Counter key. The Default

1

Setting screen will appear.

Press the [FAX Default] key.

2

Make sure that Line Type is highlighted and press the [Change #] key.

3

Press either the [Tone Line (DTMF)] key

4

or the [Pulse Line (10PPS)] key, as
appropriate.

Press the [Close] key. The message display will return to the same screen as was displayed in step

5

System Menu / Counter

System Menu

Copy
Default

Scanner
Default

Mac hi ne
Default

FAX
Default

Printer
Default

Document
Management

Default setting screen

Line Type

Tone lin e
(DTMF)

Pulse line
(10 PPS)

Language

MP tr ay
Setting

Reg iste r
Ori g. Size

3.

If you are finished making settings, press the Reset key to return to the initial mode.

6

Job
Accoun ting

BOX
Management

Print
Rep or t

Back

1-6

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Turning TTI Transmission ON/OFF (TTI setting)

The TTI (Transmit Terminal Identifier) refers to information – such as the time of the transmission,
the number of pages, your station name and fax number, etc. – that is automatically sent to the
receiving party's fax and printed out on the received documents. With this fax, you can select here
whether or not that TTI information will be sent to the receiving party's fax, and – if it is – whether it
will be printed inside or outside the border of the transmitted page.

NOTE: Prior to operation, check the message display to make sure that the touch panel is in the
initial mode for fax operation. (Refer to What is the Initial Mode? on page 1-11.)

If you want to cancel the procedure part way through, press the Reset key. The touch panel will
return to the initial mode screen.

Press the System Menu/Counter key. The Default

1

Setting screen will appear.

Press the [FAX Default] key.

2

Press the [T] cursor key until TTI is highlighted and then press the [Change #] key.

3

If you want your TTI information to be

4

sent to the other party, press the desired
location where you want it to be

System Menu / Counter

System Menu

Copy
Default

Scanner
Default

Mac hi ne
Default

FAX
Default

Printer
Default

Document
Management

Default setting screen

TTI

Langua ge

MP tr ay
Setting

Reg ist er
Ori g. Size

printed.If you do NOT want it to be sent,
press the [Not Printed] key.

Outside
page

Inside
page

Not
Printed

Press the [Close] key. The message display will return to the same screen as was displayed in step

5

3.

If you are finished making settings, press the Reset key to return to the initial mode.

6

Job
Accounting

BOX
Management

Print
Rep ort

Back

1-7

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

y

Registering the Information Identifying Your Facsimile (Location Info. setting)

If you register information identifying your station (fax number, station name and station ID) here, it
can be sent to the receiving party's fax and printed on the received documents, thereby instantly
notifying that party of the source of the fax transmission.

NOTE: Use the following procedure as well when you want to change information that is already
registered.

Prior to operation, check the message display to make sure that the touch panel is in the initial
mode for fax operation. (Refer to What is the Initial Mode? on page 1-11.)

If you want to cancel the procedure part way through, press the Reset key. The touch panel will
return to the initial mode screen.

Press the [Register] key. The Register

1

screen will appear.

Press the [Location Info.] key. The

2

currently registered information will be
displayed.

NOTE: To register your fax number:
Press the [] key and go to step 3. To
register your station name: Press the
[Own Name] key and go directly to step

5. To register your station ID: Press the
[Own ID] key and proceed directly to
step 7.

Ready for fax transmission.

Place the original & assign destinati on.

Dest

Abbr ev .

Basic Application

Registering item option screen.
Select item for register.

Dial

Location
Info.

Date
& Time

Basic Application Register

Progr am Fax Parameter.

Regi st'd conte nts cnf

Box

TX/RX
Res tri ct.

Own Name

Own ID 0000.

TXAddr ess
settingbook

Reg ist er

Fax
Forwarding

Rem ote S W
dial

Rem ote
Test ID

Print Report

Encrypti on
key

Network
FAX

Print Report

Mem or

OCT-11

1-8

Registering your fax number

3

Use the numeric keys to enter your fax
number.

Progr am Fax Parameter.

Own locati on tel # Back

Enter usi ng # key.
(MAX. 20 digits)

Delete

Space

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

NOTE: The fax number can be up to 20 digits in length.

If you want to clear the currently displayed number from the message display, simply press the
Stop/Clear key.

If you want to revise the entered number, press the [] or [] cursor key to move the cursor to the
number that you want to change. Then press the [Delete] key to delete that number and enter the
correct number as desired.

Press the [OK] key. The message display will return to the same screen as was displayed in step 2.

4

Registering your station name

5

Enter the desired name for your station. (Refer to Entering Characters on page 2-15.)

NOTE: Your station name can be up to 32 characters in length.

In the Character input screen, press the [End] key. The message display will return to the same

6

screen as was displayed in step 2.

Registering your station ID

7

Use the numeric keys to enter the
desired station ID (4 digits).

Program Fax Parameter.

Own ID Back

Enter using # key.

NOTE: If you want to reset the displayed number to 0000, simply press the Stop/Clear key.

If you want to revise the entered number, press the [] or [] cursor key to move the cursor to the
number that you want to change. Then enter the correct number as desired.

Press the [Confirm] key. The message display will return to the same screen as was displayed in

8

step 2.

If you are finished making settings, press the Reset key to return to the initial mode.

9

Setting the Current Date and Time (Date & Time setting)

Set the date and the time that will appear in the message display here. BE SURE that the date and
time that you set here are correct since they will serve as a basis for all communications that use the
timer.

IMPORTANT: Be sure to periodically check the time that is shown in the touch panel on the
operation panel, and adjust it to match the current time when necessary.

0000.

( 4 di gits)

NOTE: Prior to operation, check the message display to make sure that the operation panel is in the
initial mode for fax operation.(Refer to What is the Initial Mode? on page 1-11.)

If you want to cancel the procedure part way through, press the Reset key. The touch panel will
return to the initial mode screen.

1-9

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

y

Press the [Register] key. The Register

1

screen will appear.

Press the [Date & Time] key. The

2

currently registered information will be
displayed.

Use the numeric keys to enter the

3

present date, in order of the month, day
and year (day, month and year).

Use the [] or [] cursor keys to move
the cursor as required.

Ready for fax transmission.

Place the original & assign destinati on.

Dest

Abbr ev .

Basic Application

Registering item option screen.
Select item for register.

Dial

Location
Info.

Date
& Time

Basic Application Register

Regi ster d ate & ti me.

Date/Time

Enter usi ng # key.

Date

Time

Box

TX/RX
Res tri ct.

2005-10- 09.

15:37.

TXAddr ess
settingbook

Reg ist er

Fax
Forwarding

Rem ote S W
dial

Rem ote
Test ID

Print Report

Encrypti on
key

Network
FAX

Print Report

Mem or

OCT-11

Back

Press the [Time] key and then use the numeric keys to enter the present time.

4

NOTE: The time should be entered on a 24-hour basis (00:00 - 23:29).

Press the [Confirm] key. The message display will return to the same screen as was displayed in

5

step 2.

If you are finished making settings, press the Reset key to return to the initial mode.

6

1-10

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

y

y

Features and Functions of this Fax

The following contains explanations about features and functions that should be understood when
this machine is used as a facsimile.

Switching from the Copy Operation Mode to the Fax Operation Mode

This machine was fundamentally designed for use as a
copy machine and the default setting is the Copy
Operation mode. Therefore, if you want to send a fax to
another party it is first necessary to switch to the Fax
Operation mode.

However, in terms of receiving a fax. since the
Automatic Fax Reception mode is the default setting,
fax reception is possible and the documents will be
printed out automatically even when the machine is in
the Copy Operation mode.

When the machine is in the Copy Operation mode, the COPY indicator will be lit. To switch to the
Fax Operation mode, simply press the Fax key. Once the machine is in the Fax Operation mode,
the Fax indicator will light and the touch panel will change to the basic fax screen.

What is the Initial Mode?

The initial screen that appears in the
touch panel when you press the Fax key
and change to the Fax Operation mode,

Ready for fax transmission.

Place the original & assign destinati on.

Dest

Mem or

OCT-11

or that normally appears in the Fax
Operation mode after a successful fax
transmission or reception, is called the
basic fax screen. The accompanying
default settings and related operational
status is known as the “initial mode”.

Abbr ev .

Basic Application

TXAddr ess
setti ngbook

Reg iste r

Print Report

When the fax machine is in the initial
mode for fax operation, Ready for fax transmission will be shown in the message display. Always
check the touch panel to make sure that is it is in the initial mode and displaying this basic fax
screen PRIOR to performing any facsimile operation.

The fax machine will also return to the initial mode when the Auto Clear function engages.

Message display when Restricted Access is turned ON...

Even if the fax machine is in the initial
mode for fax operation, the message

ID-code is set.

Mem or

OCT-11

display will differ if Restricted Access is
turned ON.

Enter I D-code.

Dept.Total

In this case, it is necessary to enter your
ID-code or the registered administrator
number in order to use the fax.

If a viable ID-code or the registered

Basic Application

Cle ar

Register Print Report

Enter

administrator number is entered, the
touch panel will change to the standard initial mode for fax operation.

NOTE: When Restricted Access is turned ON, it is necessary to enter the registered administrator
number in the Restricted Access Login Screen in order to access the various setting and
registration procedures of this fax. Even if a viable ID-code that enables fax operation is entered,
the menus that correspond to the various management-related setting and registration procedures
of this fax will not be available. (Refer to Managing Fax Use by Each Department (Restricted
Access) on page 5-68, and the Advanced Operation Guide for your machine.)

1-11

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

What is the Administrator Number Used For?

In order to manage each individual's or each department's use of this fax in the Fax Operation mode
– and enhance security during Encrypted Communication as well – it is necessary to enter the
registered administrator number in those cases noted in 1 and 2 below.

As you can only register one administrator number, it is recommended that the person-in-charge of
managing use of this fax be the one to register that number.

NOTE: The factory default administrator number is either 2500 (25/20 ppm model) or 3200 (32/25
ppm and 32/32 ppm models). For more detailed information on the administrator number, refer to
the Advanced Operation Guide for your machine.

1 You must enter the administrator number when...

• turning Restricted Access ON and OFF.

• registering ID-codes.

• registering Encryption Keys.

• printing out the Encryption Key List.

• registering the SMTP authorization password (Registering the Network FAX information)

2 If Restricted Access is turned ON, you must enter the administrator number when...

• printing out any report or list other than the Activity Report.

• performing any setting or registration procedure.

NOTE: It is suggested that you make some sort of note of the new administrator number after
changing it. If, for any reason, you lose reference to the number, you will not be able to access to
the various setting, registration, modification and deletion procedures of this fax.

When You Press the Reset Key...

When you want to cancel a procedure part way
through, simply press the Reset key. The touch panel
will automatically return to the initial mode for fax
operation.

NOTE: If, however, documents have already been set
when you press the Reset key, the displayed size of
those documents will remain in the message display.

Depending on the status of the operation, there are
occasions when pressing the Reset key may have no
effect.

Automatically Clearing the Current Settings (Auto Clear function)

The Auto Clear function will clear all entered settings and the touch panel will return to the initial
mode settings after any type of transmission or print out, or if you do not press any keys within 90
seconds during any procedure.

1-12

NOTE: If, however, documents are set when the Auto Clear function engages, the displayed size of
those documents will remain in the message display.

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

y

Using a 3-digit Document Number to Manage Fax Communications (Document Number)

The fax uses a 3-digit document number
in order to manage each fax
communication. This document number
is assigned during each procedure and
in the order that each communication

Che ck Sta tus of Fa x

Status of Fax

Port
Doc #:
Diali ng.

020.

that uses the timer, as well as each
transmission or reception, is
accomplished.

03.

Stop

The actual timing of the determination of
each document number will differ
depending upon the operation being carried out.

In addition to appearing in the message display, this document number can be verified by checking
the Transaction Result display, the Delayed Communication Report that is printed out for each
communication that uses the timer or by printing out a Confirmation Report. (Refer to Checking the

Result of Transmissions on page 6-2, Printing Out a Confirmation Report on page 6-4, and Turning
Print Out of Each Report ON/OFF (Print Report setting) on page 7-2.)

Automatically Engaging the Energy Saving Mode (Auto sleep function)

Anytime there is no operation of or activity with this fax (no keys are pressed, no documents are set,
nothing is printed out, etc.) for a designated period of time, the Auto sleep function will engage for
energy saving purposes and the fixing section heater and fan inside the machine will shut down.

The amount of time most copy or fax machines spend waiting for some operation to begin is
generally greater than the time actually spent on copying or fax communication. Thus, the energy
consumed during that time is a great percentage of the overall energy used by the machine.
Shutting down the fixing section heater and fan enables energy and cost reductions by minimizing
unnecessary energy consumption while the machine is in this waiting state.

Mem or

OCT-11

Print

NOTE: It is possible to change the amount of time that will elapse before the Auto sleep function is
to engage (factory default: 45 minutes). It is recommended that this be set to a longer period of time
if the machine is used frequently during the day, and to a shorter time if there are normally long
periods between use. (Refer the Advanced Operation Guide for your machine.)

Once the Auto sleep function engages, the power will be automatically turned OFF and all
indications on the operation panel will go out except for the Main Power Indicator. To send a fax or
perform other fax operations, simply press the Power key.

If you receive a fax while the Auto sleep function is engaged...

Incoming faxes will be received and printed out even when the Auto sleep function is engaged.

Energy saving mode  Fax reception  Warm-up  Fax print out

1-13

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Sending a Fax Directly from a Network Computer (Network FAX functions)

Use the Network FAX functions to send a document made on a network computer to the other fax
machine, or to receive a document from the other fax machine onto your network computer. The
main functions are as follows.

Transmission

When this fax machine and a
computer are connected over the
same network, the image data of a
document created on the computer
can be sent with the Scanner
function and then transmitted to the
other fax, etc.

Reception

Documents sent by the other fax
machine, etc., will be received by
this fax and saved via the Scanner
function into a designated folder on
the network’s server computer (the
computer on which the included
Scanner File Utility is installed). In
this case, the received document
will be saved as a PDF or a TIFF
file.

Address Book

Destination fax numbers can be
registered in advance for
transmission. Groups of up to 80
fax numbers can be registered in
this machine and can be used
conveniently for Broadcast
Transmission, etc.

In addition, it is possible to import
CSV format address books created
with other applications.

1-14

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Handling 2 Jobs Simultaneously (Dual Access function)

The Dual Access function allows the machine to simultaneously process 2 operations. For example,
you can perform the procedure to transmit documents even during an ongoing fax communication. It
is also possible to receive a fax during copying with the received document(s) printed out
automatically once the copy operation is completed.

Because the Dual Access function is constantly enabled, no matter what operation is currently in
progress, you can perform fax transmission procedures anytime that Ready for fax transmission
appears in the message display. No special settings are required to use the Dual Access function.

Checking the status of a fax communication in progress

Press the [Status] ([Act status]) key in
the bottom right of the touch panel. The
document number and information
related to the other party will be
displayed.

It is possible to cancel that ongoing
communication by pressing the [Stop]
key. Press the [Close] key to return to
the previous screen.

Checking the status of a print out in progress

Press the [Status] ([Act status]) key in
the bottom right of the touch panel.

Press the [Close] key to return to the
previous screen.

for fax transmission.

iginal & assign destination.

Abbr ev .

Application

for fax transmission.

iginal & assign destination.

Abbr ev .

Application

TX
setti ng

Reg ist er

TX
setti ng

Reg ist er

Print Report

Print Report

Mem or y u sag e:

OCT-11-2005 16:00

Status

Mem or y u sag e:

OCT-11-2005 16:00

Status

.0%

Dest.
check

Re- di al

On-hook

Mem or y T X

Auto RX

.0%

Dest.
check

Re- di al

On-hook

Mem or y T X

Auto RX

When the Dual Access function is not available

There are cases in which the Dual Access function is not available. For example, during a fax
communication to one party, you will not be able to receive a fax from another party, nor can you
perform setting or registration procedures during any fax transmission or reception.

In such cases, perform the desired operation after the current communication is completed.

Refer to Table of Operations Available/ Unavailable under Dual Access on page 1-16, for more
detailed information regarding which operations can and cannot be performed simultaneously.

NOTE: Communications that use the timer will not be accomplished, even upon reaching the
designated time for the communication to begin, until the current operation has been completed.

1-15

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Table of Operations Available/ Unavailable under Dual Access

Additional operation

FAX Copier

NW-FAX Network

Scanner

Memory Copying (during printing)

Printer Now Printing

Transmission (during data transmission from

Transmission (during fax transmission)

Reception (during fax reception)

Reception (during data transmission from the

Now scanning

Direct Feed Transmission (during scanning or

Direct Feed Transmission (during scanning

or transmission)

Memory Transmission (during scanning)

Memory Transmission (during transmission)

Memory Reception (during reception)

Memory Reception (during printing)

Standard Copying (during scanning or

Memory Copying (during scanning)

NNNYNNNY1NNNYNNN

transmission)
Memory Transmission (during scanning) N
Memory Transmission (during transmission) N Y

FAX

Memory Reception (during reception) N Y N
Memory Reception (during printing) Y Y Y Y

YYYNNNY1NYYYNNN

NYYYYYYNNYYYY

YYYYYYNNYYYY

NY3NNNYYNYYN
Standard Copying (during scanning or printing) N N Y Y N NNNYYYYNNN
Memory Copying (during scanning) N N Y Y Y

Copier

Memory Copying (during printing) Y

Printer Now Printing Y

Transmission (during data transmission from

2Y2

1Y1

YYNNN NYYYYYYY
YYNNY3N YYYYY1YN

N NYYNYYYY YYNNNN

4

N NY4YYYYNNN

the PC to the fax)

Initial operation

Transmission (during fax transmission) N Y N N Y Y Y Y Y Y NYYYY
Reception (during fax reception) N Y N N Y Y Y Y Y Y N

NW-FAX

Reception (during data transmission from the

N NYYNYYYYNYY

YYYY

NNN

fax to the PC)

Now scanning N N Y Y Y N N N Y1NYYN NN

Now sending Y

TWAIN N NYYNNNNNNYYNNN

Network

Scanner

5Y5

YYY5Y5Y5Y5YNYYNN N

Table codes

The numbers and symbols shown in the table above refer to the following:

N: The additional operation will NOT work with the initial operation.

Y: The additional operation will work unconditionally with the initial operation.

Now sending

TWAIN

1-16

Y and numeral: The additional operation will work with the initial operation under certain conditions.

The adjoining numerals refer to the following conditions:

1 Switching to the Printer Screen will not be available even during printing while scanning

documents.

2 Cannot switch to the Copier Screen.

3 Printing will start once it becomes possible after the initial printing operation is completed.

4 Neither the initial operation nor the additional operation will be printed automatically, and they

will enter a waiting state. To print either job, press the Print Management key and select the
desired job.

5 If the Network Scanner is set to ‘Continuous TX ON’, ‘Transmitting or compressing’ will, once

transmission is completed, once again revert to scanning in the Scanning Setting screen, so
the additional operation will not start.

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Sending Multiple Sets of Documents in One Batch (Batch Transmission function)

Any time the destination as well as the scheduled time
of transmission is the same for separate sets of
documents in memory, up to 10 of these multiple sets
of documents will be automatically pooled together and
transmitted during the same communication.

This Batch Transmission function eliminates the need
for you to dial the same destination multiple times,
thereby lowering communication costs.

NOTE: Direct Feed Transmissions will not be included in a Batch Transmission.

If you register the same destination fax number for two separately scheduled Broadcast
Transmissions, those transmissions will not be included in a Batch Transmission even if they are
scheduled for the same time.

When the start time for a scheduled communication arrives and another communication to the same
party is currently waiting for automatic redialing, both communications will be grouped together and
sent using Batch Transmission.

When Restricted Access is turned ON, only communications that were scheduled using the same
ID-code will be sent using Batch Transmission. Therefore, if different ID-codes were used when
scheduling two separate communications, those documents will be transmitted separately even if
the destination and the scheduled time of transmission are the same.

Rotating the Document Image for Transmission (Rotate & Transmit function)

If 11 × 8 1/2" [A4] (width-wise) size
documents are set in the Document
Processor or on the platen, this function
will automatically rotate the scanned data
90° counter-clockwise and transmitted
them as 8
documents.

NOTE: To enable the Rotate & Transmit function for documents set in the Document Processor, you
must select Standard size when setting the document size for scanning from the Document
Processor. (Refer to Setting the Document Size for Scanning from the Document Processor (Scan
from DP setting) on page 7-10.)

The Rotate & Transmit function will only engage for 11 × 8 1/2" [A4] size documents.

1/2 × 11" [A4] (length-wise)

Verifying IDs With the Other Party Using F-Codes (F-Code Based Communication)

F-Code Based Communication involves fax communication that includes certain codes (in the form
of numbers and symbols), the base of a protocol that has been adopted for use by other facsimile
manufacturers as well. By using these codes, methods of confidential communication – previously
available only between facsimiles that were both from the same manufacturer – are now becoming
possible between models from different manufacturers. This fax has such F-Code capabilities.

By using an F-Code Box that has been registered in this machine and designated for F-Code Based
Communication to transmit and receive documents, you can perform Confidential and Bulletin
Board Communications, as well as Relay Broadcast Communications, between this machine and
models from other manufacturers.

1-17

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

In order to perform an F-Code Based Communication, the other party’s fax must have F-Code
Based capabilities specific to the communication you are attempting. Therefore, you should
thoroughly discuss in advance with the party you plan to communicate with the capabilities of your
respective models before attempting to transmit or receive using F-Code Based Communications.

Refer to Communicating Using F-Codes (F-Code Based Communication) on page 5-14, for a more
detailed information regarding the F-Code Based Communication capabilities of this fax.

Receiving Documents Even When Paper Has Run Out (Memory Reception function)

When you cannot print out because paper has
run out or a paper jam occurs, the data for all
received documents will be temporarily stored in
memory and will then be printed out
automatically once printing is enabled.

IMPORTANT: If, for any reason, power to the fax is disconnected or lost, data received into memory
may be lost. Ask the other party to retransmit any documents for which data was lost. (Refer to
page 4-2.)

Rotating Received Data to Fit the Available Paper (Rotate Received Data function)

Even if the orientation of the received
documents and of the paper set in the
drawers differs, if their size is the same
(11 × 8
automatically rotate the received data
90° counter-clockwise before printing it
out. No special settings are required to
use this function.

NOTE: If paper of the same size is set in different orientations, depending on the type of
communication that is involved, there are times when rotation of the received data is not possible.
For further information on paper orientation, refer to Paper Size and Priority Feed Chart (Inch
version) on page 10-5, and Paper Size and Priority Feed Chart (Metric version) on page 10-7.

If the transmitting party’s TTI information is set to be printed outside the border of the transmitted
page, received data cannot be rotated and the received image will be reduced slightly to enable the
appropriate information to be printed out.

1/2" [A4]), this function will

1-18

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Backing Up Memory Even During a Power Failure (Imaging Memory Backup function)

If, for any reason, power to the fax is disconnected or lost,
the back-up battery in this machine will protect all data
related to documents that were already received into
Imaging Memory, or that are waiting for transmission, for up
to 60 minutes (32 MB of optional memory must be installed).

Thus, if power is restored to the fax within that time period,
those communications that were scheduled and waiting in
memory prior to the failure will be carried out as scheduled.
If power cannot be restored in time and data is lost, a Power
Failure Report that indicates what information was lost will
be automatically printed out once power is restored to the
fax.

NOTE: The actual length of time the back-up battery will protect the data in memory may differ
depending on the conditions and environment of use of this machine.

Printing Out Received Documents Even During Copying (Fax Priority Printout function)

It is possible to have incoming faxes, which are received during a copy operation, printed out
without having to wait for that copy operation to be completed.

When an incoming fax is received, the Fax lamp will

1

light.

Press the Print Management key. The Print Status

2

screen will appear.

Press the [T] cursor key and select the

3

fax job to be printed out.

Pri nt Ma nagement

Job Input Source Original Set Registration Date State

Prt Status

Copy

Printer

Fax Waiting

Printi ngCopy

Mov eMov e Ca nce l/
BehindAhead Delete

100. 100.123.

Interrupt
Print

Printing

Wai ti ng

Wai ti ng

Document
Properties

Press the [Interrupt Print] key. The received fax will be printed out. Once print out of the received fax

4

is complete, the interrupted copy operation will be resumed automatically.

1-19

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

y

Make Copies Even During Printing of an Incoming Fax (Copy Priority Printout function)

It is possible to stop print out of an incoming fax and make copies without having to wait for that print
job to end.

Press the Interrupt key. Copying is now possible.

1

Once copying is completed, press the Interrupt key to

2

return to print out of the incoming fax.

Using a 4-Digit Number to Select the Destination (Abbreviated Numbers)

1000 speed-dial keys are available and
each of these keys can be designated to
function as either a one-touch key, a
group dial key, a program key or a chain
dial key. Each of these keys is given a
4-digit “abbreviated number” between
0001 and 1000. It is then possible to dial
a destination number by simply entering
the corresponding abbreviated number.
(Refer to page 2-25.) Since only 12 of
these speed-dial keys can be display on the touch panel at one time, using the corresponding
abbreviated number may be faster than the time required to change screens and find a desired key.

Ready for fax transmission.

Abbr ev iati on Back

Enter usi ng # key.

_.

( 4 digits)

Mem or

OCT-11

1-20

2 Fax Operation (Basic Use)

This section contains explanations on the basic use of this fax.

• Sending Documents...2-2

• Receiving Documents Automatically (Automatic Fax Reception)...2-10

• Canceling a Communication...2-13

• Entering Characters...2-15

• Dialing the Destination Using Only One Key (One-Touch Keys)...2-18

• Dialing the Destination Using Only a 4-Digit Number (Abbreviated Dialing)...2-25

• Dialing the Destination Using the Address Book (Address Book)...2-27

• Dialing the Same Number Again (Redialing functions)...2-30

2-1

Fax Operation (Basic Use)

y

Sending Documents

The following contains explanations on the standard method for transmitting documents. Carefully
read all the notes regarding acceptable documents, etc., to ensure correct operation.

Switching to the Fax Operation mode

1

Check the message display to make
sure that the touch panel is in the initial
mode for fax operation (the basic fax
screen is displayed). If the touch panel is
not in the initial mode, press the Reset
key.)

Ready for fax transmission.

Place the original & assign destinati on.

Dest

Mem or

OCT-11

TXAddr ess
settingbook

Check the transmission mode

2

Abbr ev .

Basic Application

Make sure that the fax machine is in the desired transmission mode.

NOTE: There are two transmission
modes available in this fax: Memory

for fax transmission.

iginal & assign destination.

Transmission and Direct Feed
Transmission. (Refer to Transmission
Modes.) Memory Transmission is the
default setting in this fax and, in this
case, Memory TX will be displayed.

To switch from the Memory
Transmission mode to the Direct Feed

Abbr ev .

Application

TX

setting

Reg ist er

Print Report

Transmission mode, press the [Memory
TX] key until Dir. Feed Tx is displayed.

Transmission Modes

• Memory Transmission mode (Transmitting from the Document Processor)

The destination fax number is dialed automatically AFTER the documents are set in the
Document Processor, scanned and then entered into memory. This is an extremely convenient
mode because your documents are returned to you, ready to use, without making you wait until
the actual transmission is complete. This is the most appropriate method to use when
transmitting multiple page documents.

• Memory Transmission mode (Transmitting from the platen)

This mode is ideal for transmitting books and the like that cannot be placed in the Document
Processor. Documents are set one at a time directly on the platen and, after all the documents
are scanned and entered into memory, the destination fax number is then dialed. In this case, it
is necessary – after each page is scanned – to select whether or not you want to transmit more
pages. (Refer to If the Documents Were Set on the Platen... on page 2-8.)

• Direct Feed Transmission mode (Transmitting from the Document Processor)

The destination fax number is dialed first, and – once the connection with the other fax machine
is established – the documents that are set in the Document Processor are scanned and then
transmitted. If the transmission involves a multi-page document, the second page is scanned
after the data for the first page is transmitted.
If you want to stop the transmission in progress, press the Stop/Clear key and remove the
remaining documents from the Document Processor.

Reg ist er

Print Report

Mem or y u sag e:

OCT-11-2005 16:00

Dest.
check

Re- di al

On-hook

Mem or y T X

Auto RX

.0%

2-2

• Direct Feed Transmission mode (Transmitting from the platen)

This mode is ideal for transmitting books and the like that cannot be placed in the Document
Processor. Documents are set one at a time directly on the platen, the destination fax number is
then dialed first, and – once the connection with the other fax machine is established –
scanning of the document begins and the document is transmitted.
This process is carried out for each page that you want to transmit and it is necessary, after
each page is scanned, to select whether or not you want to transmit more pages. (Refer to If the
Documents Were Set on the Platen... on page 2-8.)

Setting the documents

3

Acceptable documents

• When set in the Document Processor...

Items Specifications

Type Standard sheet documents

Size 5

1/2 ×81/2" – 11 × 17" [A5R – A3]

Paper weight 1-sided documents: 45 g/m2 – 160 g/m

Duplex (2-sided) documents: 50 g/m2 – 120 g/m

Number (plain paper) Under 8 1/2 × 11" [A4]: Max 100 sheets (80 g/m2)

8 1/2 × 14" or 11 × 17" [B4, A3 or Folio]: Max 70 sheets (80 g/m2)

Fax Operation (Basic Use)

2

2

NOTE: If you attempt to transmit a document over 63" [1600 mm] in length, a message indicating
that a document jam has occurred in the Document Processor will appear in the message display.

• When set on the platen...

Items Specifications

Maximum size 11 × 17" [A3]

Notes on acceptable documents

• If documents with very low contrast images or light colored text are transmitted, they may not be
received clearly by the other party.

• MAKE SURE that documents written in ink or containing glue, etc., have dried COMPLETELY
before setting them for transmission.

• When setting documents in the Document Processor, ALWAYS set documents AFTER
removing any clips and staples as they can cause damage to the machine.

• Documents of sizes outside the prescribed range may not be transmitted successfully.

• If documents with punch holes are set in the Document Processor for transmission, gray
streaks may appear on the documents received by the other party. In this case, set the
documents in a different direction and try to transmit them again.

1 Adjust the document insert guides to match the

width of the documents you want to transmit.

2-3

Fax Operation (Basic Use)

2 Set the documents face-up on the document tray.

NOTE: If the documents are set properly, the document set indicator will be lit green.

DO NOT set more documents than indicated by the paper volume lines that are located on the
inside of the rear document insert guide. Setting more than the acceptable number of documents
can be the cause of document jams.

Refer to the Operation Guide for your machine for more detailed information on the Document
Processor.

It is possible to set duplex (2-sided) documents and have both the front and back sides of those
documents transmitted. (Refer to page 3-2.)

Setting the Documents on the Platen

Documents can also be transmitted by lifting open the Document Processor and setting one
document at a time directly on the platen. Always use the platen when transmitting pages from
books and the like.

1 Set the document face-down and align it properly

with the lines on the original size scales.

2 When transmitting single-sheet documents directly from the platen, be sure to close the

Document Processor.

Caution: Do not leave the document processor open as there is a danger of

personal injury.

Dialing a destination fax number

4

Use the numeric keys to enter the destination fax
number.

2-4

NOTE: The destination fax number can be up to 32
digits in length.

If a mistake is made at any point in entering the fax
number, press the [] or [] cursor key to move the
cursor to the desired position and enter the correct
number as desired, or press the Stop/Clear key and
enter the full number once again from the beginning.

Using the [Pause] key

y

y

y

Press this key to enter a 3-second pause
at that point in dialing. This is useful, for
example, if you need to dial a specific

Ready for fax transmission.

Pre ss start ke y to tra nsmit

Dest

1234_.

number first and then wait for the
connection to an outside line before the
actual destination number is dialed.

Dialing methods

In addition to using the numeric keys,

One touch
destinat.

Abbr ev .

Basi c Application

Delay ed TX

DuplexAddr ess
TXbook

the following methods of dialing are
possible.

• Dialing with a one-touch key....Refer to page 2-18.

• Dialing with abbreviated numbers....Refer to page 2-25.

• Dialing with a program key....Refer to page 5-44.

• Dialing with a group key....Refer to page 5-38.

• Redialing manually....Refer to page 2-30.

Selecting the resolution

5

It is possible to select a resolution from among the 5 available settings.

Fax Operation (Basic Use)

Mem or

OCT-11

Delete SpacePause Subadd. Next des

8½×11" Normal Regular

Ori g. size
setting

Reg iste r

Ori g image
quali ty

Print Report

Exposure
mode

Resolution Description

Normal For transmitting documents with standard size characters.

Fine For transmitting documents with relatively small characters or thin

lines.

Super fine For transmitting documents with detailed lines and characters.

Ultra fine For transmitting the clearest reproduction of documents with detailed

lines and characters.

Half tone (Half-tone) For transmitting the clearest reproduction of documents containing

both photographs as well as text.

NOTE: The default setting is for Normal resolution.

Exposure
mode

Mem or

OCT-11

1 If you want to change the

resolution, press the [Orig image
quality] ([Image quality]) key.

Ready for fax transmission.

Pre ss start ke y to tra nsmit

Dest

One touch
destinat.

Abbr ev .

1234_.

Delete SpacePause Subadd. Next des

Delay ed TX

DuplexAddr ess
TXbook

Basi c Application

8½×11" Normal Regular

Ori g. size
setting

Reg iste r

Ori g image
quali ty

Print Report

2 Select the desired resolution from

among the 5 available.

Ready for fax transmission.

Orig. image quality

Normal

Fine

Super fi ne

Ultra fine

Half tone

Mem or

OCT-11

2-5

Fax Operation (Basic Use)

y

y

NOTE: The Fine and Super fine resolutions reproduce clearer images in comparison to
transmission with the Normal resolution, but transmission time is longer.

The Half tone [Half-tone] resolution reproduces grays clearly, but transmission time is longer than
with the Normal or Fine resolutions.

To transmit with the Ultra fine resolution, 32 MB of optional memory must be installed. If the
additional memory is NOT installed, the Ultra fine resolution will not selectable.

To transmit with the Super fine or Ultra fine resolutions, the receiving fax must have the
corresponding resolution capabilities in order to benefit from their features. If the receiving fax does
not have the corresponding capability, transmission will be accomplished with the Fine resolution.

Selecting the contrast

6

It is possible to select a contrast from among the 3 available settings.

Contrast Description

Dark For transmitting light documents at a darker contrast.

Regular For transmitting document with a normal contrast.

Light For transmitting dark documents at a lighter contrast.

NOTE: The default setting is for Regular contrast.

1 If you want to change the contrast,

press the [Exposure mode] key.

2 Select the desired contrast from

among the 3 available.

Indicating the document size

7

for fax transmission.

ey to transmit

1234_.

Delete SpacePause Suba dd. Next des

Delay ed TX

Duplex
TX

Application

8½×11" N ormal Regul ar

Ori g. size
settin g

Reg ist er

Ori g image
quality

Print Report

Ready for fax transmission.

Density setting

Dark

Reg ul ar

Light

Mem or y u sag e:

OCT-11-2005 16:00

Exposure
mode

When you set any documents that you want to transmit on the platen, you will need to indicate the
size of those documents.

This procedure is not necessary when transmitting documents from the Document Processor.

1 In order to indicate the document

size, press the [Orig. size setting]
([Original setting]) key.

Ready for fax transmission.

Pre ss start ke y to tra nsmit

Dest

One touch
destinat.

Abbr ev .

1234_.

Delete SpacePause Suba dd. Next des

Delay ed TX

DuplexAddr ess
TXbook

Basi c Application

8½×11" N ormal Regul ar

Ori g. size
settin g

Reg ist er

Ori g image
quality

Print Report

.0%

Dest.
check

Re- di al

On-hook

Mem or y T X

Auto RX

Exposure
mode

Mem or

OCT-11

Mem or

OCT-11

2-6

Fax Operation (Basic Use)

y

y

y

2 Select the appropriate document

size.

Ready for fax transmission.

Select original size

11x17"

8½x14"

8½x11"

11x8½"

5½x8½"

8½x5½"

Mem or

OCT-11

Saving a document for transmission

Perform the following procedure in order to save a document for transmission on the administrator’s
network computer.The document can be saved as a PDF file or a TIFF file.

IMPORTANT: In order to save a document for transmission, the IP address or host name must be
registered in the administrator’s computer. (See page 9-9)

Exposure
mode

Mem or

OCT-11

1 Press the [Save Tx. original] key.

Ready for fax transmission.

Pre ss start ke y to tra nsmit

Dest

One touch
destinat.

Abbr ev .

1234_.

Delete SpacePause Subadd. Next des

Save Tx.
original

Delay ed TX

DuplexAddr ess
TXbook

Basi c Application

8½×11" Normal Light

Ori g. size
setting

Reg iste r

Ori g image
quali ty

Print Report

2 Press the [On] key.

3 Select the desired type of file by

pressing the [PDF] or [TIFF] key.

I

nitiating the fax transmission

8

Press the Start key. The transmission operation will
begin automatically.

NOTE: You can select or change the resolution or
contrast during scanning or dialing.

Ready for fax transmission.

Save Tx. ori ginal

File Format

On

Off

PDF

TIFF

Mem or

OCT-11

Back

2-7

Fax Operation (Basic Use)

y

y

> Checking the status of the transmission...

Press the [Status] ([Act status]) key in
the bottom right of the touch panel. The
document number and information
related to the other party will be
displayed.

> Stopping the transmission in progress

It is possible to cancel the ongoing
operation by pressing the [Stop] key in
the confirmation screen that was
accessed above. Press the [Close] key
to return to the previous screen.

for fax transmission.

iginal & assign destination.

Abbr ev .

Application

Che ck Sta tus of F ax

Status of Fax

Port
Doc #:
Diali ng.

Stop

TX
setti ng

Reg ist er

020.

03.

Print Report

Mem or y u sag e:

OCT-11-2005 16:00

Status

Dest.
check

Re- di al

On-hook

Mem or y T X

Auto RX

Print

.0%

Mem or

OCT-11

If the Documents Were Set on the Platen...

Whenever you set the documents that you want to transmit on the platen, close the Document
Processor in order to allow the machine to detect the size of those documents. If you are
transmitting information from books or other types of documents that will not allow you to close the
Document Processor, it is necessary to indicate the document size manually. (Refer to page 2-6.)

NOTE: In addition, any time you set documents on the platen for transmission, a menu like that
shown below will appear in the message display once you press the Start key and the documents
have been scanned. In this case, perform the following procedure.

> If you have more documents to send...

1 Set the next page to be scanned on the platen.

NOTE: The next document(s) may also be set in the Document Processor.

2 Press the [Yes] key.

Stor ing d ata i nto memo ry

Continue scanning?

Yes

No

Mem or

OCT-11

2-8

Fax Operation (Basic Use)

3 Press the [Start] key.

NOTE: If you set the document(s) in the Document

Processor, scanning and then transmission of the
documents will begin automatically.

Repeat steps (1) through (3) for all remaining
documents.

> Once there are no further pages to be scanned...

Press the [No] key. Transmission of the documents will begin automatically.

2-9

Fax Operation (Basic Use)

y

Receiving Documents Automatically (Automatic Fax Reception)

Automatic Fax Reception is the default setting for fax reception in this machine and no special
settings are required for its use. The data for an incoming fax are stored and then printed out in a
single batch at the end of the communication.

NOTE: In order to use the Automatic Fax Reception mode, it is necessary to select the [Fax
Reception] ([Fax Rx]) key under Selecting the Automatic Reception Mode (Receive Mode setting)
on page 7-12.

Reception modes

This fax machine offers the following 4 or 5 (depending upon the region of use) ways to receive a
fax.

• Automatic Fax Reception....Refer to this page.

• Manual Fax Reception.....Refer to page 3-25.

• Auto FAX/TEL Switching.....Refer to page 5-2.

• TAD Reception.....Refer to page 5-4.

• D.R.D. Reception.....Refer to page 5-6.

> Checking the reception mode

Make sure that Auto RX is displayed.

for fax transmission.

iginal & assign destination.

Abbr ev .

Application

TX
setting

Reg ist er

Print Report

> Changing the reception mode

1 Press the reception mode select key when you want to change the reception mode.

2 Press the key that corresponds to

the desired reception mode.

Receiving a fax

1

Ready for fax transmission.

Rec ei ve Mo de

Auto RX

Man ua l RX

Answe rin g
Mac hi ne

When a fax comes in, fax reception will begin automatically after the amount of time equal to a
designated number of rings.

Mem or y u sag e:

OCT-11-2005 16:00

Dest.
check

Re- di al

On-hook

Mem or y T X

Auto RX

.0%

Mem or

OCT-11

2-10

NOTE: Once fax reception begins, the [Status] ([Act status]) key will appear in the bottom right of
the touch panel.

> Stopping the reception in progress

y

1 Press the [Status] ([Act status]) key

in the bottom right of the touch
panel.

for fax transmission.

iginal & assign destination.

Abbr ev .

Application

TX
setti ng

Reg ist er

Fax Operation (Basic Use)

Mem or y u sag e:

OCT-11-2005 16:00

Dest.
check

Re- di al

On-hook

Mem or y T X

Print Report

Status

Auto RX

.0%

2 Press the [Stop] key and the

reception will be canceled.

Che ck Sta tus of Fa x

Status of Fax

Port

Rec ei ve

Service center

03.

No. of pages

Stop

Memory Reception

When you cannot print out because paper has run out
or a paper jam occurs, the data for all received
documents will be temporarily stored in memory and
will then be printed out automatically once printing is
enabled.

When a fax has been received into memory, the Fax
lamp will light and Receive document in memory will
appear in the message display. To print out the
documents, set paper or fix the paper jam, as
appropriate to the situation.

Mem or

OCT-11

Print

001.

IMPORTANT: If, for any reason, power to the fax is disconnected or lost, data received into memory
may be lost. Ask the other party to retransmit any documents for which data was lost.

Printing out the received documents

2

Received document(s) will be printed out and ejected
face-down in the copy store section.

2-11

Fax Operation (Basic Use)

NOTE: Refer to the Operation Guide for your machine about the maximum number of sheets that
can be stored. When the maximum number of sheets has been reached, remove all of the
documents from the copy store section.

Even if you cannot print out because paper has run out or a paper jam occurs, reception is still
possible (Memory Reception).

32 MB of optional memory must be installed in order to use the Ultra fine resolution.

2-12

Canceling a Communication

y

You can cancel a communication even if it is already in progress. The methods for canceling a
communication differ depending on whether that communication is a fax transmission or a fax
reception, and whether that transmission was initiated using the Memory Transmission mode or the
Direct Feed Transmission mode. The following contains explanations on the various methods used
for canceling communications.

Canceling a Memory Transmission (during scanning)

If you want to cancel a Memory Transmission during
scanning of the documents, simply press the
Stop/Clear key. The document that is currently being
scanned will be ejected and the touch panel will return
to the initial mode settings. If there are any documents
left in the Document Processor, remove them from the
document table.

Canceling a Memory Transmission (during transmission)

If you want to cancel a Memory Transmission in which scanning all of the documents has been
completed and the dialing or transmission operation has already begun, perform the following
procedure.

Fax Operation (Basic Use)

Press the [Status] ([Act status]) key or

1

the Stop/Clear key in the bottom right of

for fax transmission.

iginal & assign destination.

Mem or y u sag e:

OCT-11-2005 16:00

the touch panel.

The status of the communication
currently in progress will appear in the
message display.)

020.

TX
setti ng

Reg ist er

Print Report

Status

Press the [Stop] key. The touch panel

2

will return to the initial mode settings.

Abbr ev .

Application

Che ck Sta tus of Fa x

Status of Fax

Port
Doc #:
Diali ng.

03.

Stop

NOTE: If you attempt to cancel a transmission that is scheduled to multiple destinations (such as a
Broadcast Transmission) and there were destinations still remaining to be transmitted to, a
message will appear in the message display asking whether or not you want to continue the
transmissions to the remaining destinations. To continue, press the [Yes] key. To stop the
transmissions, press the [No] key.

Dest.
check

Re- di al

On-hook

Mem or y T X

Auto RX

Print

.0%

Mem or

OCT-11

2-13

Fax Operation (Basic Use)

y

y

Canceling a Direct Feed Transmission

A message such as that shown below
will be displayed after dialing the
destination party in the Direct Feed
Transmission mode.

If you want to cancel a Direct Feed
Transmission, press the [Stop] key or
press the Stop/Clear key. The
document that is currently being
scanned will be ejected and the touch
panel will return to the initial mode
settings. If there are any documents left in the Document Processor, remove them from the
Document Processor.

Canceling a Reception

If you want to cancel a reception, perform the following procedure.

Press the [Status] ([Act status]) key in

1

the bottom right of the touch panel. The
status of the communication currently in
progress will appear in the message
display.

Che ck Sta tus of F ax

Status of Fax

Port

020.

Doc #:
Diali ng.

03.

Stop

for fax transmission.

iginal & assign destination.

Abbr ev .

Application

TX
setti ng

Reg ist er

Print Report

Mem or y u sag e:

OCT-11-2005 16:00

Status

Print

Dest.
check

Re- di al

On-hook

Mem or y T X

Auto RX

Mem or

OCT-11

.0%

Press the [Stop] key. The touch panel

2

will return to the initial mode settings.

Che ck Sta tus of F ax

Status of Fax

Port

Rec ei ve

Service center

03.

No. of pages

Stop

001.

NOTE: If you attempt to cancel a reception that is scheduled from multiple transmitting faxes (such
as a Polling Reception) and there were fax machines still remaining to be received from, a message
will appear in the message display asking whether or not you want to continue the receptions from
the remaining faxes. To continue, press the [Yes] key. To stop the receptions, press the [No] key.

Mem or

OCT-11

Print

2-14

Entering Characters

The Character Input screen will appear during registration of your own name (self-station name),
destination names, etc.

What is in the Character Input screen?

Inch version

There are actually 3 different Character Input screens. One each for uppercase input, one for
lowercase input and one for special character input. Press the [Capital] key, the [Letter] key and the
[Num./Sym.] key, respectively to access the desired input screen.

Fax Operation (Basic Use)

Uppercase input

Lowercase input

Numbers & Special
character input

Name to display

Cap ital

Name to display

Cap ital

Furigana (HalfKana)

Letter Num./Sym.

Letter

Num./Sym. Space

Stop

Limit:32 letters including #

AllDel. Del. prev

Space

Stop

Limit:32 letters including #

AllDel. Del. prev

Stop

Limit:32 letters including #

AllDel. Del. prev

End

End

End

Cap ital

Letter Num./Sym. Space

The functions of each key in the Character Input screen...

[Capital] key...Press this key when you want to enter uppercase letters.

[Letter] key...Press this key when you want to enter lowercase letters.

[Num./Sym.] key...Press this key when you want to enter numerals and other available symbols.

[Space] key... Press this key when you want to enter a space.

[] and [] keys... Press these keys when you want to move the cursor.

[AllDel.] key... Press this key when you want to delete all of the currently entered information.

[Del. prev.] key... Press this key when you want to delete the character to the left of the cursor.

[Back] key... Press this key when you want to return to the screen prior to character input.

[End] key or [Next] key... Press this key when you want to register the entered information.

2-15

Fax Operation (Basic Use)

Metric version

There are actually 4 different Character Input screens. One each for uppercase input, one for
lowercase input and two for special character input. Touch the [Capital] key, the [Letter] key, the
[Symbol 1] key and the [Symbol 2] key respectively to access the desired input screen.

Uppercase input

Lowercase input

Symbol 1 input

Name to display

Capi tal

Name to display

Cap ital

Name to display

Li mit: 32 lette rs i nc. # ke y

AllDel. Del. prev

Letter Symbol 1 Space

Letter Symbol 1 Space

Symbol 2

Li mit: 32 lette rs i nc. # ke y

AllDel. Del. prev

Symbol 2

Li mit: 32 lette rs i nc. # ke y

AllDel. Del. prev

Stop

Stop

Stop

End

End

End

Symbol 2 input

Capi tal

Name to display

Capi tal

Letter Symbol 1 Space

Letter Symbol 1 Space

Symbol 2

Li mit: 32 lette rs i nc. # ke y

AllDel. Del. prev

Symbol 2

Stop

End

The functions of each key in the Character Input screen...

[Capital] key...Press this key when you want to enter uppercase letters.

[Letter] key...Press this key when you want to enter lowercase letters.

[Symbol 1] key...Press this key when you want to enter numerals and some available symbols.

[Symbol 2] key...Press this key when you want to enter other symbols.

[Space] key... Press this key when you want to enter a space.

[] and [] keys... Press these keys when you want to move the cursor.

2-16

[AllDel.] key... Press this key when you want to delete all of the currently entered information.

[Del. prev.] key... Press this key when you want to delete the character to the left of the cursor.

[Back] key... Press this key when you want to return to the screen prior to character input.

[End] key or [Next] key... Press this key when you want to register the entered information.

How Do I Enter Characters?

[Ex.] To enter [Km@4]

Verify that the [Capital] key is highlighted

1

and press the [K] key.

Name to display

K|

Fax Operation (Basic Use)

Stop

Limit:32 letters including #

All Del .

Capi tal

Press the [Letter] key to switch to lowercase input.

2

Press the [m] key.

3

Press the [Num./Sym.] ([Symbol 1]) key to switch to input of numerals and other available symbols.

4

Press the [@] key and then the [4] key.

5

Name to display

Km|

Cap ital

Name to display

Km@4|

Capi tal

Letter Num./Sym. Space

Limit:32 letters including #

All Del .

Letter

Letter

Num./Sym. Space

Limit:32 letters including #

All Del .

Num./Sym.

Space

Stop

Stop

Press the [End] key or [Next] key to register the entered information.

6

2-17

Fax Operation (Basic Use)

y

Dialing the Destination Using Only One Key (One-Touch Keys)

If you register a fax number under a one-touch key in
advance, you will be able to dial that number with the
press of a key. You can also use one-touch keys to
designate destination fax numbers for F-Code Based
Communication and Encrypted Transmissions.

Registering New One-Touch Keys

NOTE: 1000 speed-dial keys are available and each of these keys can be designated to function as

either a one-touch key, a group dial key, a program key or a chain dial key.

The abbreviated number for the speed-dial key that you press (0001 - 1000) will automatically
become the abbreviated number for the destination fax number registered under that one-touch key.

You CANNOT designate a one-touch key for both F-Code Based Communication AND Encrypted
Transmission.

If you want to check the information already registered under each one-touch key, print out a
One-Touch Key List.

It is recommended that you register the name of the other party as well as the fax number under
each one-touch key. If you register the other party's name as well, you will be able to use the
address book to search for their fax number.

Prior to operation, check the message display to make sure that the touch panel is in the initial
mode for fax operation. (Refer to What is the Initial Mode? on page 1-11.)

If you want to cancel the procedure part way through, press the Reset key. The touch panel will
return to the initial mode settings.

Press the [Register] key. The Register

1

screen will appear.

Press the [Dial] key. The touch panel will

2

switch to dial registration.

Ready for fax transmission.

Place the original & assign destination.

Dest

Abbr ev .

Basic Application

Register ing ite m option scr een.
Select item for register.

Dial

Location
Info.

Date
& Time

Box

TX/RX
Res tri ct.

TXAddr ess
settingbook

Reg ist er

Fax
Forwarding

Rem ote S W
dial

Rem ote
Test ID

Print Report

Encrypti on
key

Network
FAX

Mem or

OCT-11

2-18

Basic Application Register

Print Report

Fax Operation (Basic Use)

Press an unregistered speed-dial key on

3

the touch panel.

NOTE: If there are no unregistered speed-dial keys displayed, use the [T] and/or [S] cursor keys
to switch to a screen that displays an unregistered key.

Press the [One-touch key] key.

4

Reg iste r the di al.

Register dial #

Set dial for registration.

Reg iste r the di al.

1/167.

Dial type

Use the numeric keys to enter the fax

5

number you want to register under that
one-touch key. (Maximum 32 digits)

33600bpsOne- touch

key

Group

Fax # Back

Progr am

Chai n

Reg iste r the di al.
One- Touch Key

Enter using # key.
(MAX. 32 digi ts)

0001.

Delete

SpacePause

NOTE: [] and [] cursor keys...Use to move the cursor.
[Delete] key...Press to delete the character that the cursor is currently under. (When the cursor is at
the last space, the previous character will be deleted.)
[Space] key...Press to enter a space.
[Pause] key...Press to enter a slight pause (indicated by a hyphen) at that point in dialing.

Press the [Next] key.

6

Back

Enter the name of the other party. (Maximum 20 characters)

7

NOTE: In order to enter characters, refer to Entering Characters on page 2-15.)

Check the registered information. If you want to change any portion of it, press the key that

8

corresponds to the desired item and change the information as desired.

NOTE: If you want to register this one-touch key with the entered information as is, go directly to
step 20.

2-19

Fax Operation (Basic Use)

g

g

Making More Detailed Settings

If you want to perform more detailed settings like selecting the transmission speed, or designating

9

this one-touch key for F-Code Based Communication or Encrypted Transmission, press the
[Setting] key and then go to the next step.

Select the desired transmission speed

10

from among those available: 33600bps,
14400bps and 9600bps.

Regi ster d ate & ti me.

Date/Time

TX Start Speed

0001.One- Touch Key

Back

(Either subadd TX. nor encryption trans. can register)

33600bps

14400bps

9600bps

If you want to designate this key for F-Code Based Communication, press the [Subaddress Tx] key

11

Subaddress
TX

Encryption
TX

and then go to the next step.

If you want to designate this key for Encrypted Transmission, go directly to step 15.

If you want to register this one-touch key with the entered information as is, press the [Close] key
and proceed directly to step 20.

To use this key for F-Code Based Communication, press the [On] key. The Subaddress/Password

12

Input screen will appear.

Use the numeric keys to enter the

13

desired subaddress and F-Code
password. (Maximum 20 digits)

Register the dial.
One-Touch Key0001.

Subaddre ss TX

Off

On

Enter usi ng # key.

Subaddre ss

Passwor d

_.

NOTE: To switch between the subaddress and password input screens, press the [Password] key.

Back

(MAX. 20 di

(MAX. 20 di

Delete

A subaddress is required during F-Code Based Communication in order to designate the other
party's corresponding F-Code Box.

An F-Code password is used during F-Code Based Communication. However, you do not have to
enter an F-Code password here if you have determined in advance with the other party not to use
one.

Press the [Close] key twice and then go directly to step 20.

14

If you want to designate this key for Encrypted Transmission, press the [Encryption TX]

15

([Encryption]) key.

To use this key for Encrypted Transmission, press the [On] key. The Key Code/Box Number Input

16

screen will appear.

2-20

Use the numeric keys to enter the 2-digit

y

17

Key Code (01 - 20) that corresponds to
the Encryption Key you want to use for
this one-touch key.

Press the [Encryption box #] key and then use the numeric keys to enter the number of the

18

destination party's Encryption Box.

Press the [Close] key twice.

19

To register this one-touch key with the entered information as is, press the [OK] key.

20

The message display will return to the same screen as was displayed in step 3.

If you want to continue registering other one-touch keys, repeat steps 3 through 20.

If you are finished making settings, press the Reset key to return to the initial mode.

21

Modifying or Deleting Registered Information

Reg iste r the di al.
One-Touch Key0001.

Encrypti on

Off

On

Enter using # key.

Encrypti on
Code

Encrypti on
box #

Fax Operation (Basic Use)

Back

00 .

0000.

(01-20)

( 4 digi ts)

NOTE: If the one-touch key that you want to modify is designated for F-Code Based
Communication, you will NOT be able to change the designation of that key into one for Encrypted
Transmission. Likewise, if it is designated for Encrypted Transmission, you can NOT change the
designation into one for F-Code Based Communication.

Press the [Register] key. The Register

1

screen will appear.

Press the [Dial] key.

2

Press the speed-dial key (one-touch

3

key) containing the information you want
to modify or delete.

Ready for fax transmission.

Place the original & assign destination.

Dest

Abbr ev .

Basic Application

Reg iste r the di al.

Register dial #

Set dial for registration.

ABC

TXAddr ess
setti ngbook

Reg iste r

Print Report

Mem or

OCT-11

1/167.

NOTE: If that key is not displayed, use the [T] and/or [S] cursor keys to switch to the screen that
displays the key that you want.

2-21

Fax Operation (Basic Use)

If you want to delete the registered

4

one-touch key, press the [Delete] key
and then go to the next step. If you want
to modify the registered information,
press the [Change contents] key and
then go directly to step 6.

Register the dial .
One- Touch Key

Conte nts cha nge/ del .

0001.

Back

Name ABC

03.

Chan ge
conte nts

Delete

> Deleting a one-touch key

Press the [Yes] key.

5

The message display will return to the same screen as was displayed in step 3.

If you want to continue deleting other one-touch keys, repeat steps 3 through 5. If you are finished
deleting one-touch keys, press the Reset key.

> Modifying registered information

If you want to modify the abbreviated number (the displayed number of the speed-dial key under

6

which the one-touch key is registered), press the [Abbr. #] key. If you want to modify any other basic
information, press the key that corresponds to that information. (To modify information, refer to the
corresponding step under Registering New One-Touch Keys on page 2-18.)

NOTE: If you want to change more detailed settings, press the [Setting] key and select the desired
item.

Enter the abbreviated number of an

7

unregistered speed-dial key (0001 -

1000).

NOTE: Once a 4-digit number is
entered, that number may be changed

Register the dial.
One- Touch Key

Abbr ev iati on Back

Enter using # key.

0001.

00 01 .

( 4 digits)

using the [+] and [-] keys.

Press the [Close] key.

8

Once you are finished modifying all of the items that you want, press the [OK] key.

9

The message display will return to the same screen as was displayed in step 3.

If you want to continue modifying other one-touch keys, repeat steps 3 through 9. If you are finished
deleting one-touch keys, press the Reset key.

Dialing With a One-Touch Key

You can dial a fax number by simply pressing the one-touch key under which that number is
registered.

NOTE: To select the conditions related to transmitting documents, such as the resolution and
contrast, refer to pages 2-5 and 2-6.

Prior to operation, check the message display to make sure that the touch panel is in the initial
mode for fax operation. (Refer to What is the Initial Mode? on page 1-11.)

If you want to cancel the procedure part way through, press the Reset key. The touch panel will
return to the initial mode settings.

2-22

Fax Operation (Basic Use)

y

y

If the operation involves the transmission of

1

documents, set the documents you want to transmit.

If you want to change the transmission conditions, such as the resolution and contrast, press the

2

[TX setting] key.

If you do NOT want to change the current conditions, go directly to step 5.

Press the key that corresponds to the desired item and change the information as desired. (To

3

change each transmission condition, refer to pages 2-5 and 2-6.)

Once you are finished changing

4

transmission conditions, press the [One
touch destinat.] key.

Press the one-touch key under which

5

the desired fax number is registered.

Press the Start key.

6

Ready for fax transmission.

Enter Destina tion.

Dest

One touch
destinat.

Abbr ev .

Basic Application

Ready for fax transmission.

Pre ss start ke y to tra nsmit

Dest

ABC.

Addr ess
book

Basi c Application

Save Tx.
original

Delay ed TX

DuplexAddr ess
TXbook

ABC.

.1

Abbr ev .

8½×11" Normal Li ght

Ori g. size
setting

Reg iste r

TX
setting

Reg iste r

Ori g image
quali ty

Print Report

Print Report

The transmission operation will begin automatically.

NOTE: Any time you set documents on the platen, after each document is scanned you will need to
select whether or not you want to scan more pages into memory. (Refer to page 2-8.)

Exposure
mode

Mem or

OCT-11

Mem or

OCT-11

Printing Out a One-Touch Key List

Print out the list in order to check the information (destination name and fax number, etc.) registered
under one-touch keys.

NOTE: If there are no one-touch keys registered in this fax, a One-Touch Key List will not be printed
out.

Prior to operation, check the message display to make sure that the touch panel is in the initial
mode for fax operation. (Refer to What is the Initial Mode? on page 1-11.)

If you want to cancel the procedure part way through, press the Reset key. The touch panel will
return to the initial mode settings.

2-23

Fax Operation (Basic Use)

y

Press the [Print Report] key. The Print

1

Report screen will appear.

Press the [One-touch key list] key.

2

To print out that list, press the [Yes] key. A One-Touch Key List will be printed out.

3

Ready for fax transmission.

Place the original & assign destination.

Dest

Abbr ev .

Basic Application

Repo rt pr intin g opti on scre en.
Select item.

Sele ct size

Activ ity
report

Confi rm .
report

User set.
list

Basic Application Register

Subad conf
box list

Subad. rel
box list

Encrypti on
box list

TXAddr ess
settingbook

One- touch
key list

Group di al
List

Progr am
dial list

Reg ist er

Print Report

Tel ephone
direc.list

Encrypti on
key list

NW-FAX
set. list

Print Report

Mem or

OCT-11

2-24

Fax Operation (Basic Use)

y

y

Dialing the Destination Using Only a 4-Digit Number (Abbreviated Dialing)

Speed-dial keys are available to be registered as either
a one-touch key, a group dial key, a program key or a
chain dial key. Each of these keys is given a 4-digit
number between 0001 and 1000 and this number is
referred to as that key's [abbreviated number]. It is then
possible to dial a destination number by simply
entering the corresponding abbreviated number.

NOTE: Prior to operation, check the message display to make sure that the touch panel is in the
initial mode for fax operation. (Refer to What is the Initial Mode? on page 1-11.)

If you want to cancel the procedure part way through, press the Reset key. The touch panel will
return to the initial mode settings.

Set the documents you want to transmit.

1

If you want to change the transmission conditions, such as the resolution and contrast, press the

2

[TX setting] key.

If you do NOT want to change the current conditions, go directly to step 5.

Press the key that corresponds to the desired item and change the information as desired.

3

To change each transmission condition, refer to pages 2-5 and 2-6.

Once you are finished changing

4

transmission conditions, press the
[Abbrev.] key and then go directly to step

Ready for fax transmission.

Enter Destina tion.

Dest

6.

Press the [Abbrev.] key.

5

One touch
destinat.

Abbr ev .

Basic Application

Ready for fax transmission.

Enter Destina tion.

Dest

ABC.

Addr ess
book

Basic Application

Save Tx.
original

Delay ed TX

DuplexAddr ess
TXbook

Abbr ev .

8½×11" Normal Li ght

Ori g. size
setting

Reg iste r

TX
setting

Reg iste r

Ori g image
quali ty

Print Report

Print Report

Exposure
mode

Mem or

OCT-11

Mem or

OCT-11

2-25

Fax Operation (Basic Use)

y

Use the numeric keys to enter the

6

abbreviated number (0001 - 1000) that
corresponds to the speed-dial key under
which the desired fax number is
registered.

Ready for fax transmission.

Abbr ev iati on Back

Enter usi ng # key.

_.

( 4 digits)

NOTE: Once a 4-digit number is entered, that number may be changed using the [+] and [-] keys.

Press the [Close] key.

7

The touch panel will return to the basic fax screen and the corresponding speed-dial key will be
highlighted.

Press the Start key.

8

The transmission operation will begin automatically.

Mem or

OCT-11

2-26

Fax Operation (Basic Use)

Dialing the Destination Using the Address Book (Address Book)

The address book searches for the name of the other
party as it is registered under a one-touch key, group
dial key, program key or chain dial key and will dial the
corresponding fax number(s) upon command. This
function is extremely useful when a large number of fax
numbers have been registered.

NOTE: In order to use the address book, it is necessary that you register a name for the other party
(or the group or program name) during registration of the one-touch key, group dial key, program
key or chain dial key.

The directory may also be used during registration of program keys, group dial keys, Fax
Forwarding, and F-Code Relay Boxes, as well as for entering the fax number of the other party in
each of the other various types of fax communication available in this fax.

Searching for a Destination with the Address Book

Address book searches are performed using the first character of the name as it is registered under
the one-touch key, group dial key, program key or chain dial key. If the first 3 characters of any two
destinations are the same, those names will be displayed in the numerical order of the abbreviated
number.

Search order

The search order is as follows with the order of precedence shown from left to right.

English Alphabet [A - Z] J Numerals [0 - 9] J Symbols

NOTE: The characters and symbols for display as well as for searching will differ depending upon
the language being used. Refer to Character Input Screens on page 10-3.

How Do I Find a Destination in the Address Book?

[Ex.] To search for a destination that is registered with a first letter of [A] and then transmit
documents to that destination

NOTE: Prior to operation, check the message display to make sure that the touch panel is in the
initial mode for fax operation. (Refer to What is the Initial Mode? on page 1-11.)

If you want to cancel the procedure part way through, press the Reset key. The touch panel will
return to the initial mode.

Set the documents you want to transmit.

1

2-27

Fax Operation (Basic Use)

y

y

y

y

If you want to change the transmission conditions, such as the resolution and contrast, press the

2

[TX setting] key.

If you do NOT want to change the current conditions, go directly to step 5.

Press the key that corresponds to the desired item and change the information as desired. (To

3

change each transmission condition, refer to pages 2-5 and 2-6.)

Once you are finished changing

4

transmission conditions, press the
[Address book] key and go directly to

Ready for fax transmission.

Enter Destination.

Dest

step 6.

One touch
destinat.

Abbr ev .

Basic Application

Press the [Address book] key.

5

On the touch panel, press the first letter of the name that you want to search for.

6

Ready for fax transmission.

Enter Destination.

Dest

ABC.

Addr ess
book

Basic Application

Save Tx.
original

Delay ed TX

DuplexAddr ess
TXbook

Abbr ev .

Ori g. size
settin g

If the first character is a symbol

Press the [Others] key. The message
display will change to show a list of
names that are registered with a symbol
as the first character.

Ready for fax transmission.

Searching.
Se le ct fir st le tter o f desti nati on.

8½×11" Normal Li ght

Reg ist er

TX
setti ng

Reg ist er

Ori g image
quality

Print Report

Print Report

Exposure
mode

Mem or

OCT-11

Mem or

OCT-11

Mem or

OCT-11

Possi

Others

2-28

The speed-dial keys that are registered

7

with a name that starts with that first
letter will be displayed.

Press the speed-dial key under which the desired destination is registered.

8

Ready for fax transmission.

A

Sear ch: Back

Set destination.

ABC

AMC

1/1.

NOTE: If that key is not displayed, use the [T] and/or [S] cursor keys to switch to the screen that
displays the key that you want.

Press the [OK] key.

9

The touch panel will return to the basic fax screen.

Mem or

OCT-11

Press the Start key.

10

The transmission operation will begin automatically.

Printing Out a Telephone Directory List

Print out this list in order to check the fax numbers that can be found in a address book search.

NOTE: If there are no fax numbers registered that can be found in a address book search, a
Telephone Directory List will not be printed out.

Prior to operation, check the message display to make sure that the touch panel is in the initial
mode for fax operation. (Refer to What is the Initial Mode? on page 1-11.)

If you want to cancel the procedure part way through, press the Reset key. The touch panel will
return to the initial mode.

Fax Operation (Basic Use)

Press the [Print Report] key. The Print

1

Report screen will appear.

Press the [Telephone direct. list] key.

2

To print out that list, press the [Yes] key. A Telephone Directory List will be printed out.

3

for fax transmission.

iginal & assign destination.

Abbr ev .

Application

Report printing option screen.
Sele ct item.

Sele ct size

Activ ity
report

Confi rm .
report

User set.
list

Basic Application Register

TX
setting

Reg ist er

Subad conf
box list

Subad. rel
box list

Encryption
box list

Print Report

One- touch
key list

Group dial
List

Program
dial l ist

Tele phone
direc.li st

Encryption
key list

NW-FAX
set. li st

Print Report

Mem or y u sag e:

OCT-11-2005 16:00

Dest.
check

Re- di al

On-ho ok

Mem or y T X

Auto RX

.0%

2-29

Fax Operation (Basic Use)

Dialing the Same Number Again (Redialing functions)

Redialing refers to dialing the most recently dialed number once again.

Automatic Redialing

When attempting to transmit documents, etc., the other party's fax machine may be busy with
another communication and may not respond. In this type of situation, your fax machine will
automatically attempt to redial that same number.

NOTE: Automatic Redialing is performed automatically and no special operation is required.
However, you can set the number of times that redialing will be attempted to any number between 0
and 14. Refer to Setting the Number of Redial Attempts (Number of Redials setting) on page 7-9.

Automatic Redialing will not engage when documents are being transmitted in the Direct Feed
Transmission mode.

Manual Redialing

What if you try to transmit documents
but the other party's fax line is busy and
can't answer your call? In this type of
situation, you will be able to redial that
last number dialed once again by simply
pressing the [Re-dial] key.

Press the [Re-dial] key. The fax will
automatically begin redialing the most
recently dialed number.

for fax transmission.

iginal & assign destination.

Abbr ev .

Application

TX
setting

Reg ist er

Print Report

Mem or y u sag e:

OCT-11-2005 16:00

Dest.
check

Re- di al

On-hook

Mem or y T X

Auto RX

.0%

2-30

3 Fax Operation (Various Functions)

This section contains explanations on methods to use this fax more effectively.

• Sending 2-Sided Documents (Duplex Transmission)...3-2

• Preparing the Next Documents During Another Communication (Standby Transmission)...3-5

• Sending the Same Documents to Multiple Destinations (Broadcast Transmission)...3-7

• Sending Important Documents Before Others (Interrupt Transmission)...3-9

• Sending Documents at a Specified Time (Communication Using the Timer)...3-11

• Dialing the Destination With A Registered Number and the Numeric Keys (Chain Dial
Keys)...3-13

• Managing Information for a Scheduled Communication (Editing a Communication in
Memory)...3-18

• Initiating the Fax Connection Manually (Manual Fax Transmission)...3-23

• Initiating the Fax Connection Manually (Manual Fax Reception)...3-25

3-1

Fax Operation (Various Functions)

y

Sending 2-Sided Documents (Duplex Transmission)

Duplex Transmission enables the transmission of both
the front and back sides of duplex (2-sided)
documents. Duplex transmission is always
accomplished by setting the documents you want to
transmit in the Document Processor and scanning
them into memory in the Memory Transmission mode.

During the set-up procedure for a Duplex
Transmission, it is possible to select whether or not you
want to include a separate cover page (a 1-sided page)
with the transmission as well as whether the image on
the back side of the documents needs to be inverted
during transmission to match the orientation of the image on the front side.

It is also possible to use Duplex Transmission capabilities in combination with each of the other
various types of fax communication available in this fax. The following method explains the
procedure for sending duplex documents to a single destination.

NOTE: Prior to performing Duplex Transmission, you must select [Standard size] when setting the
document size for scanning from the Document Processor. (Refer to Setting the Document Size for
Scanning from the Document Processor (Scan from DP setting) on page 7-10.)

If you want to cancel the procedure part way through, press the Reset key. The touch panel will
return to the initial mode settings.

Set the 2-sided documents in the Document Processor.

1

Enter the destination fax number.

2

Ready for fax transmission.

Pre ss start ke y to tra nsmit

Dest

One touch
destinat.

Abbr ev .

1234_.

Delete SpacePause Suba dd. Next des

Delay ed TX

DuplexAddr ess
TXbook

Basi c Application

8½×11" N ormal Regul ar

Ori g. size
settin g

Reg ist er

Ori g image
quality

Print Report

NOTE: If you entered the fax number using the numeric keys, go to step 4.

If you entered the fax number using abbreviated numbers, one-touch keys, group dial keys,
program keys or chain dial keys, go to the next step.

Exposure
mode

Mem or

OCT-11

3-2

Press the [TX setting] key.

3

Fax Operation (Various Functions)

y

y

Press the [Duplex TX] key.

4

Press the [On] key to enable Duplex Transmission.

5

Select whether or not you want to

6

include a 1-sided cover page with the
transmission by pressing either the [Yes]
key or the [No] key, as appropriate.

Ready for fax transmission.

Pre ss start ke y to tra nsmit

Dest

One touch
destinat.

Abbr ev .

1234_.

Delete SpacePause Subadd. Next des

Delay ed TX

DuplexAddr ess
TXbook

Basi c Application

Ready for fax transmission.

Duplex TX

Cover p age Top bindi ng

Off

On

Yes

No

8½×11" Normal Regular

Ori g. size
setting

Reg iste r

Ori g image
quali ty

Print Report

On

Off

• If you want to send a 1-sided document as a cover sheet to the rest of the 2-sided documents,
select [Yes]. In this case, the fax will transmit the documents WITHOUT scanning the back side
of the first page.

Exposure
mode

Back

Mem or

OCT-11

Mem or

OCT-11

• If you want to transmit the 2-sided documents WITHOUT a cover page, select [No].

Select whether or not you want the image on the back side of the documents to be inverted during

7

transmission to match the orientation of the front side by pressing either the [On] key (invert rear
images) or the [Off] key (do NOT invert images), as appropriate.

• If you transmit documents as shown in
the illustration at right, select [On]. The
fax will then invert the image of the rear

Scanning Printout at the

J

destination fax

side of each document in memory 180°.

Direction of

document feed

• If you transmit documents as shown in
the illustration at right, select [Off].

Scanning Printout at the

J

destination fax

Direction of

document feed

Press the [Close] key.

8

3-3

Fax Operation (Various Functions)

Press the Start key. The documents will be scanned

9

into memory and the transmission operation will begin
automatically.

3-4

Fax Operation (Various Functions)

y

Preparing the Next Documents During Another Communication (Standby Transmission)

Standby Transmission refers to the process of
preparing documents for transmission while the fax is
occupied with another communication.

If, during that communication, the documents you want
to transmit are set and the destination fax number is
entered, those documents will be automatically
transmitted once the current communication has been
completed.

Since, with this fax, it is possible to schedule a Standby
Transmission and then have your documents given
priority whenever the fax is currently sending to multiple communications or there are other
communications already scheduled in memory ahead of yours, Standby Transmission is thus
convenient for sending urgent documents quickly during communications which normally take an
extended amount of time, such as Broadcast Transmission and Polling Reception.

NOTE: A maximum of 50 communications (including any combination of Standby Transmissions,
communications that use the timer and Interrupt Transmissions) can be scheduled at one time.

You can also designate each of the various types of fax communication available in this fax such as
Broadcast Transmission as a Standby Transmission.

If you want to cancel the procedure part way through, press the Reset key. The touch panel will
return to the initial mode settings.

Set the documents you want to transmit in the

1

Document Processor or on the platen.

Enter the destination fax number.

2

Ready for fax transmission.

Pre ss start ke y to tra nsmit

Dest

One touch
destinat.

Abbr ev .

1234_.

Delete SpacePause Subadd. Next des

Delay ed TX

DuplexAddr ess
TXbook

Basi c Application

8½×11" Normal Regular

Ori g. size
setting

Reg iste r

Ori g image
quali ty

Print Report

NOTE: You can enter the fax number(s) using the numeric keys, abbreviated numbers, one-touch
keys, group dial keys, program keys or the address book. Chain dial keys can be used as well.

Exposure
mode

Mem or

OCT-11

3-5

Fax Operation (Various Functions)

y

Press the Start key. The documents will be scanned

3

into memory.

NOTE: If the fax is in the Direct Feed Transmission
mode, the documents will remain in the Document
Processor or on the platen waiting for the transmitting
operation to begin.

Once the other communication is completed, the
transmission operation will begin automatically.

Canceling a waiting transmission in the Direct Feed Transmission mode...

1 Press the [Stop] key on the touch

panel, or press the Stop/Clear key.

Diali ng.

Doc #:

Send

Stop

024.

03.

2 If you DO want to cancel the Standby Transmission, press the [Yes] key.

A4 Norm al

Ori g. size

Ori g image
quali ty

Mem or

OCT-11

3-6

Fax Operation (Various Functions)

Sending the Same Documents to Multiple Destinations (Broadcast Transmission)

Broadcast Transmission allows the same
documents to be transmitted to a number of
destinations one after another, in a single
operation. If, for example, you want to transmit
the same documents from a central office to
multiple branch offices, this function is quite
convenient as it only requires you to perform
the transmission operation one time. The
documents you want to transmit are first
entered in memory, and dialing and transmitting
operations are repeated automatically for each
destination.

NOTE: If you enter all of the destination numbers using abbreviated numbers, one-touch keys or
group dial keys, this fax can automatically transmit the same documents to up to 300 different
destinations in a single operation. Program keys cannot be used in combination with any other
dialing method.

You can also perform Broadcast Transmission as F-Code Based Transmission or in conjunction
with the timer.

During a Broadcast Transmission to multiple destinations, documents will be transmitted using the
Memory Transmission mode even if the fax is currently in the Direct Feed Transmission mode.

If you want to cancel the procedure part way through, press the Reset key. The touch panel will
return to the initial mode settings.

Set the documents you want to transmit in the

1

Document Processor or on the platen.

NOTE: When the documents are set on the platen, it
is necessary, after each page is scanned, to select
whether or not you want to transmit more pages and
to select the size of each page. (Refer to page 2-8.)

Enter a destination fax number.

2

NOTE: You can enter the fax number(s) using the numeric keys, abbreviated numbers, one-touch

keys, group dial keys or the address book. Chain dial keys can be used as well.

3-7

Fax Operation (Various Functions)

y

> Entering the fax number with the numeric keys...

If you want to enter more than one
destination fax number, press the [Next
des] ([N dest.]) key after you enter the
first fax number and you will be able to
enter the next number.

NOTE: If you want to enter the next number with one of the speed-dial keys, press the [One touch
destinat.] key instead. The speed-dial keys will appear.

> Entering the fax number with a speed-dial key...

Press the speed-dial key that is
registered with the one-touch or group
dial information that you want to use.
The selected key will be highlighted.

for fax transmission.

ey to transmit

1234_.

Delete SpacePause Suba dd. Next des

Delay ed TX

Duplex
TX

Application

Ready for fax transmission.

Pre ss start ke y to tra nsmit

.2

Dest

ABC.

EXF

Addr ess
book

Basi c Application

8½×11" N ormal Regul ar

EXF

Ori g. size
settin g

Reg ist er

Abbr ev .

Ori g image
quality

Print Report

TX
setti ng

Reg ist er

Exposure
mode

Print Report

Mem or y u sag e:

OCT-11-2005 16:00

Dest.
check

Re- di al

On-hook

Mem or y T X

Auto RX

.0%

Mem or

OCT-11

NOTE: It is also possible to use a registered chain dial key followed by another speed-dial key.

To verify the selected destination, press the [Dest. check] key. It is possible to delete individual
destinations.

Press the Start key. The transmission operation will

3

begin automatically.

3-8

Fax Operation (Various Functions)

Sending Important Documents Before Others (Interrupt Transmission)

Interrupt Transmission lets you send your
documents before others, eliminating the need to
wait until all communications are complete
whenever the fax is currently scheduled for multiple
communications (Broadcast Transmission or
Polling Reception, etc.), or there are other
communications already scheduled in memory
ahead of yours.

NOTE: Interrupt Transmission may only be accomplished to a single destination.

A maximum of 50 communications (including any combination of Interrupt Transmissions,
communications that use the timer and Standby Transmissions) can be scheduled at one time.

Depending on the timing of when you perform the Interrupt Transmission procedure, there are
occasions where your documents may not be send [immediately] after the current communication.

If you want to cancel an Interrupt Transmission, simply remove the set documents.

To cancel an Interrupt Transmission while it is still waiting to start, perform the same procedure as
in Canceling a waiting transmission in the Direct Feed Transmission mode... on page 3-6.

If you want to cancel the procedure part way through, press the Reset key. The touch panel will
return to the initial mode settings.

Press the [Memory TX] key until it

1

changes to [Dir. Feed Tx].

Set the documents you want to transmit in the

2

for fax transmission.

iginal & assign destination.

Abbr ev .

Application

TX
setti ng

Reg ist er

Print Report

Document Processor or on the platen.

NOTE: When the documents are set on the platen, it
is necessary, after each page is scanned, to select
whether or not you want to transmit more pages and
to select the size of each page. (Refer to page 2-8.)

Enter the destination fax number.

3

NOTE: You can enter the fax number using the numeric keys, abbreviated numbers, one-touch

keys or the directory. Chain dial keys can be used as well.

Mem or y u sag e:

OCT-11-2005 16:00

Dest.
check

Re- di al

On-ho ok

Mem or y T X

Auto RX

.0%

3-9

Fax Operation (Various Functions)

Press the Start key. The documents will remain in the

4

Document Processor or on the platen, without being
scanned, waiting for the transmitting operation to
begin. Once the operation currently in progress is
completed, the transmission operation for your
documents will begin automatically.

3-10

Fax Operation (Various Functions)

y

Sending Documents at a Specified Time (Communication Using the Timer)

If you designate in advance the time for a
communication to begin, that communication will be
carried out automatically once the appointed time is
reached. You can designate a communication to be
one that uses the timer during the operation procedure
for each of various types of fax communication
available in this fax such as Broadcast Transmission.
The example in the procedure below is for the
transmission of documents to a single destination
using the timer function.

IMPORTANT: If the time that is shown in the touch panel on the operation panel does not match the
current time, communications that use the timer may not be accomplished as expected. If the
displayed time is not current, be sure to adjust it to match the correct time.

NOTE: Communication using the timer is not available in the Direct Feed Transmission mode.

Each communication that uses the timer can be set to begin at any minute between 00:00 - 23:59.

A maximum of 50 communications (including any combination of communications that use the
timer, Interrupt Transmissions and Standby Transmissions) can be scheduled at one time.

When 2 or more communications that use the timer are scheduled to begin at the same time,
fundamentally each communication will be accomplished in the order that they were registered.
However, even if it has been registered later, any communication that scheduled with a single
location will take priority over a communication to multiple locations.

It is possible to cancel or change the contents of a communication that is waiting for a start time,
(Refer to Managing Information for a Scheduled Communication (Editing a Communication in
Memory) on page 3-18.)

If you want to cancel the procedure part way through, press the Reset key. The touch panel will
return to the initial mode settings.

Set the documents you want to transmit in the

1

Document Processor or on the platen.

NOTE: When the documents are set on the platen, it
is necessary, after each page is scanned, to select
whether or not you want to transmit more pages and
to select the size of each page. (Refer to page 2-8.)

Enter the destination fax number.

2

Ready for fax transmission.

Pre ss start ke y to tra nsmit

Dest

One touch
destinat.

Abbr ev .

1234_.

Delete SpacePause Subadd. Next des

Delay ed TX

DuplexAddr ess
TXbook

Basi c Application

8½×11" Normal Regular

Ori g. size
setting

Reg iste r

Ori g image
quali ty

Print Report

Exposure
mode

Mem or

OCT-11

3-11

Fax Operation (Various Functions)

y

y

NOTE: You can enter the fax number using the numeric keys, abbreviated numbers, one-touch
keys or the address book. Chain dial keys can be used as well.

If you entered the destination fax number with a one-touch key or a chain dial key, press the [TX
setting] key after that.

Press the [Delayed TX] key.

3

Press the [On] key and the Time Entry screen will appear.

4

Use the numeric keys to enter the

5

desired time for the transmission to
begin.

Ready for fax transmission.

Pre ss start ke y to tra nsmit

Dest

One touch
destinat.

Abbr ev .

1234_.

Delete SpacePause Suba dd. Next des

Delay ed TX

DuplexAddr ess
TXbook

Basi c Application

Ready for fax transmission.

Delay ed TX

Enter usi ng # key.

16:23.

Off

On

Start Time

8½×11" N ormal Regul ar

Ori g. size
settin g

Reg ist er

Ori g image
quality

Print Report

NOTE: If you want to change the entered time, use the [] and/or [] keys to move the cursor to
the desired location.

Exposure
mode

Back

Mem or

OCT-11

Mem or

OCT-11

Press the [Close] key.

6

Press the Start key. The documents will be scanned into memory, and the transmission operation

7

will begin when the appointed time is reached.

NOTE: If the Delayed Communication Report print out setting is turned [ON], a Delayed
Communication Report will be printed out. (Refer to page 7-2.)

3-12

Fax Operation (Various Functions)

y

Dialing the Destination With A Registered Number and the Numeric Keys (Chain Dial Keys)

If you register a chain dial number under a speed-dial
key in advance, that speed-dial key will function as a
chain dial key and the chain dial key can be used to
enter the initial portion of the other party’s fax number.

Example: If the number [212] is registered under a
speed-dial key (which then functions as a chain dial
key) and you want to dial the number 212-XX-XXXX,
press the key under which [212] is registered and enter
the rest of the number with the numeric keys.

NOTE: You can only use chain dial keys once in a dialing sequence: to enter the initial digits of the
other party’s fax number.

You can use chain dial keys when entering destination fax numbers in each of the various types of
fax communication available in this fax such as Broadcast Transmission.

You CANNOT use chain dial keys in combination with group dial keys.

Registering New Chain Dial Keys

NOTE: A maximum of 1000 speed-dial keys can be registered as chain dial keys (minus the

number of registered one-touch, group dial and program keys).

If you want to cancel the procedure part way through, press the Reset key. The touch panel will
return to the initial mode settings.

Press the [Register] key. The Register

1

screen will appear.

Press the [Dial] key. The touch panel will

2

switch to dial registration.

Ready for fax transmission.

Place the original & assign destination.

Dest

Abbr ev .

Basic Application

Register ing ite m option scre en.
Select item for register.

Dial

Location
Info.

Date
& Time

Basic Application Register

Box

TX/RX
Rest ri ct.

TXAddr ess
setti ngbook

Reg iste r

Fax
Forwarding

Remo te SW
dial

Remo te
Test ID

Print Report

Encryption
key

Network
FAX

Print Report

Mem or

OCT-11

Press an unregistered speed-dial key on

3

the touch panel.

NOTE: If there are no unregistered
speed-dial keys displayed, use the [T]
and/or [S] cursor keys to switch to a
screen that displays an unregistered
key.

Reg iste r the di al.

Register dial #

Set dial for registration.

1/167.

3-13

Fax Operation (Various Functions)

Press the [Chain] key.

4

Register the dial.

Dial type

Use the numeric keys to enter the

5

desired chain dial number. (Maximum 32
digits)

33600bpsOne- touch

key

Group

Fax # Back

Progr am

Cha in

Register the dial.
Cha in

0003.

Enter usi ng # key.
(MAX. 32 digits)

Delete

SpacePause

NOTE: [] and [] cursor keys...Use to move the cursor.

[Delete] key...Press to delete the character that the cursor is currently under. (When the cursor is at
the last space, the previous character will be deleted.)

[Space] key...Press to enter a space.

[Pause] key...Press to enter a slight pause (indicated by a hyphen) at that point in dialing.

Back

Press the [Next] key.

6

Enter the desired name for the chain dial key. (Maximum 20 characters)

7

NOTE: In order to enter characters, refer to Entering Characters on page 2-15.)

Check the registered information. If you

8

want to change any portion of it, press
the key that corresponds to the desired
item and change the information as
desired.

To register this chain dial key with the entered information as is, press the [OK] key.

9

Register the dial .
Chain 0003.

Regi st'd conte nts cnf

Press confirmation key after checking registered contents.

800

Name

FREE.

The message display will return to the same screen as was displayed in step 3.

If you want to continue registering other one-touch keys, repeat steps 3 through 9.

If you are finished making settings, press the Reset key to return to the initial mode. (C) will be

10

displayed next to the registered speed-dial key.

3-14

Modifying or Deleting Registered Information

y

NOTE: If you want to cancel the procedure part way through, press the Reset key. The touch panel
will return to the initial mode settings.

Fax Operation (Various Functions)

Press the [Register] key. The Register

1

screen will appear.

Press the [Dial] key.

2

Press the speed-dial key (chain dial key)

3

containing the information you want to
modify or delete.

Ready for fax transmission.

Place the original & assign destination.

Dest

Abbr ev .

Basic Application

Register ing ite m option scre en.
Select item for register.

Dial

Location
Info.

Date
& Time

Basic Application Register

Reg iste r the di al.

Register dial #

Set dial for registration.

ABC

Box

TX/RX
Rest ri ct.

TXAddr ess
setti ngbook

Reg iste r

Fax
Forwarding

Remo te SW
dial

Remo te
Test ID

Print Report

Encryption
key

Network
FAX

Print Report

Mem or

OCT-11

FREE

NOTE: If that key is not displayed, use the [T] and/or [S] cursor keys to switch to the screen that
displays the key that you want.

If you want to delete the registered chain

4

dial key, press the [Delete] key and then
go to the next step.

If you want to modify the registered
information, press the [Change contents]
key and then go directly to step 6.

Reg iste r th e di al .
Cha in

0003.

Conte nts cha nge/ del .

Name FREE

800

Chan ge
conten ts

Delete

> Deleting a chain dial key

Press the [Yes] key.

5

The message display will return to the same screen as was displayed in step 3.

If you want to continue deleting other chain dial keys, repeat steps 3 through 5. If you are finished
deleting chain dial keys, press the Reset key.

1/167.

Back

3-15

Fax Operation (Various Functions)

y

> Modifying registered information

If you want to modify the abbreviated number (the displayed number of the speed-dial key under

6

which the chain dial key is registered), press the [Abbr. #] key.

If you want to modify any other basic information, press the key that corresponds to that information.
To modify information, refer to the corresponding step under Registering New Chain Dial Keys on
page 3-13.

Enter the abbreviated number of an

7

unregistered speed-dial key (0001 -

1000).

NOTE: Once a 4-digit number is
entered, that number may be changed
using the [+] and [-] keys.

Press the [Close] key.

8

Once you are finished modifying all of the items that you want, press the [OK] key.

9

The message display will return to the same screen as was displayed in step 3.

If you want to continue modifying other chain dial keys, repeat steps 3 through 9.

Register the dial.
Cha in

0003.

Abbr ev iati on Back

Enter usi ng # key.

00 03 .

( 4 digits)

If you are finished making settings, press the Reset key to return to the initial mode.

10

Dialing With a Chain Dial Key

NOTE: If you want to cancel the procedure part way through, press the Reset key. The touch panel

will return to the initial mode settings.

If the operation involves the transmission of

1

documents, set the documents you want to transmit.

Press the desired speed-dial key that

2

was registered as a chain dial key.

Ready for fax transmission.

Enter Destination.

Dest

Addr ess
book

FREE +.

ABC

FREE .

Abbr ev .

Basi c Application

TX
setti ng

Reg ist er

Mem or

OCT-11

Print Report

3-16

Fax Operation (Various Functions)

Enter the other party’s fax number.

3

NOTE: You can enter the fax number using the numeric keys, abbreviated numbers, one-touch

keys or the address book.

Once the other party’s fax number is entered, only the registered chain dial name will be displayed,
followed by the other party’s fax number or name.

If you want to enter the fax number once again from the beginning during input with the numeric
keys, simply press the Stop/Clear key.

Press the Start key. The communication operation will begin automatically.

4

3-17

Fax Operation (Various Functions)

y

y

y

Managing Information for a Scheduled Communication (Editing a Communication in Memory)

You can modify certain information relating to a scheduled communication that uses the timer or
even cancel the communication completely. You can also print out a sample image of the
corresponding documents as well as initiate (force-start) the communication without waiting for the
actually scheduled start time.

NOTE: If the scheduled communication begins automatically while you are in the middle of any
editing operation, it will impossible to continue that procedure.

Printing Out a Sample Image of Waiting Documents

If you want to check the documents that correspond to a specific transmission that is in memory and
waiting for transmission, you can print out a sample page of those documents.

NOTE: Even if you print out a sample image of the documents, the transmission will be carried out
on schedule.

If you want to cancel the procedure part way through, press the Reset key. The touch panel will
return to the initial mode settings.

Press the [Application] key. The

1

Application screen will appear.

Press the [Reserved TX status] key.

2

The content of the first schedule
communication will be displayed.

Use the [T] and/or [S] cursor keys to

3

switch to the communication that you
want.

Ready for fax transmission.

Place the original & assign destination.

Dest

Abbr ev .

Basic Application

Option scr een
Select item.

123456

025.

Sub.conf.
box input

Sub.conf.
box output

Print encr
data box

Send

TX No.o f pag es: 0 01.22:22.

TX Polling

RX Polling

Basic Application Register

Reserved communication status.

Reserv ation status

Doc #:

Start Time:

TXAddr ess
settingbook

Reg ist er

Res er ve d
TX status

TX re sult
on LCD

RX r esul t
on LCD

Mem or

OCT-11

Print Report

Mem or

OCT-11

Print Report

Mem or

OCT-11

001.(No .party : )

3-18

1/2.

Fax Operation (Various Functions)

Press the [Print] key.

4

Press the [Yes] key. A sample image of the corresponding documents will be printed out.

5

Force-Starting the Communication

You can force-start a communication that is waiting in memory, without having to wait for the
scheduled start time.

NOTE: You can also force-start a communication that is waiting for Automatic Redialing.

You cannot, however, force-start a Polling Transmission.

If you want to cancel the procedure part way through, press the Reset key. The touch panel will
return to the initial mode settings.

Perform steps 1 through 3 of Printing Out a Sample Image of Waiting Documents on page 3-18.

1

mmunication status.

tus

25.

Send

2:22.

TX No.o f pag es: 0 01.

001.(No .party : )

1/2.

Mem or y u sag e:

OCT-11-2005 16:00

Clo se

Immediate
TX

Program/
Chan ge

Delete

Print

.0%

Press the [Immediate TX] key.

2

Press the [Yes] key. The corresponding operation will begin automatically.

3

Deleting the Communication

You can delete a scheduled communication that is in memory and waiting for a start time.

NOTE: You CANNOT delete a scheduled communication that is in memory waiting to be forwarded
to a destination fax.

If you want to cancel the procedure part way through, press the Reset key. The touch panel will
return to the initial mode settings.

Perform steps 1 through 3 of Printing Out a Sample Image of Waiting Documents on page 3-18.

1

Press the [Delete] key.

2

mmunication status.

tus

25.

Send

2:22.

TX No.o f pag es: 0 01.

mmunication status.

tus

25.

Send

2:22.

TX No.o f pag es: 0 01.

001.(No .party : )

001.(No .party : )

1/2.

1/2.

Mem or y u sag e:

OCT-11-2005 16:00

Clo se

Immediate
TX

Program/
Chan ge

Delete

Print

Mem or y u sag e:

OCT-11-2005 16:00

Clo se

Immediate
TX

Program/
Chan ge

Delete

Print

.0%

.0%

3-19

Fax Operation (Various Functions)

y

Press the [Yes] key. The selected communication will be deleted and the touch panel will return to

3

the initial mode settings.

If you want to continue deleting other scheduled communications, repeat steps 1 through 3.

Modifying the Contents of the Communication

You can modify the information relating to a scheduled communication that is presently saved in
memory. The scheduled time for the communication to start can be changed, destinations changed,
added and deleted, or the communication can be canceled completely. The actual procedure and
information available for modification is slightly different depending on the type of communication
involved. The example in the procedure below is for a scheduled Broadcast Transmission that uses
the timer. If you want to modify the information relating other types of communications, simply refer
to this example but follow the flow of the message display in order to perform the actual procedure.

NOTE: You CANNOT modify a scheduled communication that is waiting for Automatic Redialing,
nor is it possible to modify a scheduled Polling Communication, a scheduled transmission using the
Network FAX functions, a scheduled Broadcast Transmission, or an F-code Transmission.

If you want to cancel the procedure part way through, press the Reset key. The touch panel will
return to the initial mode settings.

Perform steps 1 through 3 of Printing Out a Sample Image of Waiting Documents on page 3-18.

1

Press the [Program/Change] key.

2

If you want to change the scheduled

3

start time, press the [Delayed TX] key
and then go to the next step.

If you want to modify the destination
information, press the [] key and then
go directly to step 6.

mmunication status.

tus

25.

Send

2:22.

TX No.o f pag es: 0 01.

Reserved communication status.

Progr am/Change

Pr ess confi rma tion key after change settin g.

Delay ed TX

001.(No .party : )

22:22.

001.

1/2.

> Changing the scheduled start time

Use the numeric keys to enter the desired time for the communication to begin.

4

If you want to change the entered time, use the [W] and/or [X] keys to move the cursor to the
desired location.

Mem or y u sag e:

OCT-11-2005 16:00

Clo se

Immediate
TX

Program/
Chan ge

Delete

Print

Back

.0%

Mem or

OCT-11

3-20

Press the [Close] key. The message display will return to the same screen as was displayed in step

5

3.

If you also want to modify the destination information, press the [] key. If you do NOT want to
modify the information, go directly to step 14.

Fax Operation (Various Functions)

y

> Modifying destination information

The currently registered information will be displayed.

6

• If you want to delete a fax number(s), press the corresponding dial key (or keys) and then go to
the next step.

• If you want to add a fax number(s), press the [Add] key and then go directly to step 9.

• If you want to change a fax number, press the corresponding dial key and then proceed directly
to step 11.

Deleting fax numbers

Press the [Delete] key.

7

Press the [Yes] key. The message display will return to the same screen as was displayed in step 6

8

mmunication status.

l des. Back

ABC

03.

1/1.

Mem or y u sag e:

OCT-11-2005 16:00

and you can continue to delete, add or change other fax numbers. To do so, repeat steps 6 through

13.

If you are finished with this procedure, press the [Close] key and go to step 14.

Adding fax numbers

Enter the additional fax number(s).

9

Reserve d communication status.

Enter De stination.

Dest .1

ABC

FREE

Addr ess
book

ABC

Abbr ev .

Delete SpacePause Subadd.

Next
destinat.

.0%

Clo se

Add

Chan ge

Delete

Mem or

OCT-11

NOTE: You can enter the fax number(s) using the numeric keys, abbreviated numbers, one-touch
keys, group dial keys and the address book. Chain dial keys can be used as well.

In order to enter multiple destinations with the numeric keys, press the [Next destinat.] ([Next dest.])
key after you enter each fax number.

Press the [Finish dest. Set] ([Dest. set]) key. The message display will return to the same screen as

10

was displayed in step 6 and you can continue to delete, add or change other fax numbers. To do so,
repeat steps 6 through 13.

If you are finished with this procedure, press the [Close] key and go to step 14.

Changing fax numbers

Press the [Change] key.

11

3-21

Fax Operation (Various Functions)

y

Enter the new destination fax number.

12

You can enter the fax number(s) using
the numeric keys, abbreviated numbers,
one-touch keys and the address book.
Chain dial keys can be used as well.

Press the [Finish dest. Set] ([Dest. set]) key. The message display will return to the same screen as

13

Reserved communication status.

Enter De stination.

ABC

ABC

FREE

Addr ess
book

Abbr ev .

Delete SpacePause Subadd.

was displayed in step 6. You can change, delete or add other fax destination numbers. To do so,
repeat steps 6 through 13. If you are finished with this procedure, press the [Close] key and go to
step 14.

Press the [Confirm] key. The touch panel will return to the initial mode settings. If the Delayed

14

Communication Report print out setting is turned ON, a Delayed Communication Report will be
printed out. (Refer to page 7-2.)

Mem or

OCT-11

3-22

Fax Operation (Various Functions)

Initiating the Fax Connection Manually (Manual Fax Transmission)

Once you are connected with the destination party, transmission can be initiated manually by
pressing the Start key.

Use this mode when you want to talk to the other party prior to actual transmission of the
documents, or when the other party must manually switch to fax reception.

NOTE: Speaking to the other party and/or performing Manual Fax Transmission is only possible if a
separately purchased telephone is connected to this fax machine.

If you want to cancel the procedure part way through, press the [On-hook] key or hang up the
receiver.

Set the documents you want to transmit in the

1

Document Processor.

NOTE: It is not possible to set documents on the
platen with this mode.

Pick up the telephone receiver or press the [On-hook]

2

key.

NOTE: If you pressed the [On-hook] key, that key will
be highlighted.

Dial the destination fax number.

3

Check whether or not you are connected to a fax machine.

4

3-23

Fax Operation (Various Functions)

> If you hear a fax tone...

You are connected to a fax machine.

Press the Start key. Fax transmission will begin.

> If the other party answers...

You are connected to a telephone.

Press the Start key at the end of the conversation. Fax transmission will begin.

NOTE: It is only possible to speak to the other party when a separately purchased telephone is
connected to this fax machine.

Hang up the receiver when the reception begins.

5

3-24

Fax Operation (Various Functions)

Initiating the Fax Connection Manually (Manual Fax Reception)

Once you are connected with the other party, reception can be initiated manually by pressing the
Start key. Use this mode when you want to talk to the other party prior to actual reception of the
documents.

NOTE: Conversation with the other party is only possible if a separately purchased telephone is
connected to this fax machine.

Auto Fax Reception is the default setting in this fax, so, in order to manually initiate reception, it is
usually necessary to change the reception mode to Manual Fax Reception.

Preparation

Make sure that [Manual RX] is
displayed. If it is not, press the reception
mode select key and then press the
[Manual RX] key.

for fax transmission.

iginal & assign destination.

Mem or y u sag e:

OCT-11-2005 16:00

Dest.
check

Re- di al

On-ho ok

.0%

When a call comes in, the separately purchased phone

1

will ring.

Pick up the telephone receiver.

2

Abbr ev .

Application

TX
setti ng

Reg ist er

Print Report

Mem or y T X

Man ual RX

Check whether or not the call is from a fax.

3

> If you hear a fax tone...

You are connected to a fax machine.

Press the Start key. Fax reception will begin.

NOTE: If the separately purchased telephone has
tone dialing capabilities, you can use the Remote
Switching function. (Refer to Initiating Fax Reception
From A Connected Telephone (Remote Switching) on
page 5-8.)

3-25

Fax Operation (Various Functions)

> If the other party’s voice can be heard...

You are connected to a telephone.

Press the Start key at the end of the conversation. A tone will sound to inform the other party that
this machine has switched to the fax reception mode. Fax reception will begin once the transmission
is initiated by the other party.

Hang up the receiver when Status (Act status) appears

4

in the message display or the reception begins.

3-26

4 Troubleshooting

This section contains explanations on troubleshooting procedures.

• When the Fax Lamp is Lit......4-2

• If an Error Occurs......4-3

• When One of These Message is Displayed......4-4

• Troubleshooting Tables...4-6

4-1

Troubleshooting

When the Fax Lamp is Lit...

During a fax communication that use the memory,
documents will be entered into memory and, to indicate
this, the Fax lamp will light. The Fax lamp will also light
when documents are received directly into memory
(Memory Reception) during copying in the Copy
Operation mode.

NOTE: The Fax lamp will flash while documents are
being entered into memory.

CAUTIONS before Disconnecting the Power Cord

As electricity is necessary to retain documents in memory, BE SURE to check whether the Fax data
indicator is lit or not BEFORE intentionally disconnecting the power cord to this machine. If the
indicator IS lit indicating there ARE documents in memory, print out all important documents from
memory and then make sure that the Fax lamp is out BEFORE disconnecting the power.

NOTE: The Imaging Memory back-up function of this machine will protect the contents of memory
for up to 60 minutes (32 MB of optional memory must be installed) even if, for any reason, power to
the fax is disconnected or lost.

If a Power Failure Report is Printed Out...

If documents, schedule communications or other information contained in memory are lost because
power to the fax is disconnected or lost, a Power Failure Report will be printed out once power is
restored. Refer to this report to find out what information was lost.

NOTE: If no data or information was lost, a Power Failure Report will not be printed out.

4-2

If an Error Occurs...

y

Troubleshooting

In the event of trouble, an explanation in
regard to the error will appear in the
message display. Refer to When One of

Toner wil l be empty soon.[y]

Place the original & assign destination.

Dest

Mem or

OCT-11

These Message is Displayed... on
page 4-4 and follow the necessary
procedure to eliminate the trouble.

If a communications error occurs, along
with the information in the message
display, a Transmission or Reception

Addr ess
book

Basic Application

Abbr ev .

TX
setting

Reg iste r

Print Report

Report, as appropriate, will be printed
out and an alarm will sound. Check the error code that is displayed the corresponding report and
then refer to Error Code Tables on page 10-11 to confirm the cause of the error. It is also possible to
check the error code on the regularly printed Activity Report. (Refer to Printing Out an Activity
Report on page 6-4.)

NOTE: Whether or not a Transmission or Reception Report is printed out (and the alarm sounds)
will depend upon the setting made under Turning Print Out of Each Report ON/OFF (Print Report
setting) on page 7-2.

4-3

Troubleshooting

When One of These Message is Displayed...

When any of the following messages appear in the message display, follow the corresponding
procedure.

Message Procedure Page

Close XX Cover.
Check the cover. [Check
cover.]

Add paper (top cassette)
(Add paper (1st cassette))

Load XX paper in cassette. • The Fixed Size mode is selected in the Paper Feed

Receive document in
memory

The cover indicated in the message display is open.
Close it securely.

• There is no paper in the selected drawer. Refer to the
Operation Guide for your machine and add paper to
the drawer indicated in the message display.

• This message will also be displayed when one or
more of the drawers is not set properly. Insert the
drawers securely into the machine.

Selection setting. Load paper of the size indicated in
the message display.

• The sizes of the received documents and the paper
in the selected drawer are not compatible for printing.
Load paper of the same size as that of the received
documents.

Data for received documents was stored in memory
(Memory Reception) because there was no paper in any
of the drawers. Once you load paper into one of the
drawers, the documents that were stored in memory will
be printed out.

______

______

______

______

If Add paper (top cassette) (Add paper (1st cassette)) is
also displayed at the same time, load paper into that
drawer. If a specific size is indicated as well in the
message display, load paper of that particular size.

Add toner (C, M, Y, K) There is insufficient toner left in the indicated toner

cartridge ([C] = cyan, [M]= magenta, [Y] = yellow and [K]
= black). Refer to the Operation Guide for your machine
and replace the corresponding toner cartridge.

Paper Misfeed. Paper has jammed somewhere in the fax machine.

Refer to the Operation Guide for your machine and
remove the jammed paper from the fax machine without
leaving any loose scraps.

A document has jammed in the Document Processor.
Refer to the Operation Guide for your machine and
remove the jammed document.

Then, reset all of the documents in the Document
Processor. The fax will recount the number of documents
that were already scanned and will start the scanning
operation once again from the document that jammed.

Memory Full The memory has reached its capacity. Select whether to

continue with the communication or cancel it.

If this message appears while you are scanning in
documents, you can select whether or not you want to
continue and transmit only those documents have
already been successfully scanned. If you press the
[Yes] key, the transmission operation will begin
automatically. If you press the [No] key, the operation will
be canceled and the touch panel will return to the initial
mode settings.

______

______

______

4-4

Troubleshooting

Message Procedure Page

Call for Service Maintenance by qualified service personnel is required.

Contact your service representative, an authorized
service center or the place of purchase. If [C] and a
4-digit number are displayed as well, inform the service
personnel of the displayed number.

Time for maintenance

Time for scheduled
maintenance

Communication Error An error has occurred during a fax transmission or fax

No DC Loop
No Dial Tone

No Response Dialing was accomplished, but connection to the other

No encryption code is
registered.

Maintenance by qualified service personnel is required.
Contact your service representative, an authorized
service center or the place of purchase.

reception. Check the error code – that indicates the
origin of the error – on the corresponding Transmission
Report (or Reception Report) that is printed out in order
to confirm the cause of the error.

The modular cord may not be connected properly to
either the telephone or the line jack (L) on the fax. Either
that, or there is a problem with the telephone line. In this
case, contact your telephone company.

party was not possible. Check with the other party.

The destination was dialed using a one-touch key that
was designated for Encrypted Transmission, but the
Encrypted Transmission was not possible because the
corresponding Encryption Key is no longer registered in
your fax.

______

______

10-11

______

______

5-59
5-66

4-5

Troubleshooting

Troubleshooting Tables

If you experience trouble with your fax machine, refer to the tables below for the appropriate
corrective procedures.

If the trouble persists, contact your service representative, an authorized service center or the place
of purchase.

Problem Check point Corrective procedure Reference

The detected document
size is often wrong.

I am not able to send my
documents.

I am not able to perform
Broadcast Transmission.

During registration of an
Encryption Box, an error
occurs when I enter the
box number and I cannot
register the Encryption
Box.

I am not able to print out
documents from my
Encryption Box.

Is the machine installed in a
location where it is exposed
to strong light from directly
overhead, or from above
and behind?

Is the modular cord
connected correctly?

Is Communication Error
displayed?

Is TX/RX Restriction
(transmission or reception)
turned ON?

Is the memory in your fax
machine full?

Is the box number you are
trying to enter the same as
the subaddress already
registered for an F-Code
Box?

Are the Encryption Box
number and ID that you
entered correct?

If the machine is installed in
such a location, document
size detection may be
influenced by the light.
Consult with your service
representative, an
authorized service center or
the place of purchase.

Connect the modular cord
correctly.

Perform the necessary
procedure to correct the
error and try to transmit the
documents again.

Turn OFF TX/RX
Restriction (transmission or
reception).

Try the Broadcast
Transmission procedure
again after memory
becomes available or after
you create available space
in memory.

You CANNOT register an
Encryption Box number that
is identical to a registered
F-Code Box subaddress.
Select a different
Encryption Box number.

If you do not know the
correct Encryption Box ID,
contact your service
representative, an
authorized service center or
the place of purchase.

page

______

______

10-11

5-56

2-13
5-20
5-65

______

______

4-6

Troubleshooting

Problem Check point Corrective procedure Reference

page

I am not able to perform
Encrypted Communication.

I am not able to perform
Remote Switching.

I was able to receive a fax,
but it was not printed out
and the documents are not
in memory.

I am not able to receive
documents.

I am not able to receive
documents into memory
(Memory Reception).

I am not able to perform
Polling Reception.

Did the transmitting party
perform the appropriate
registration procedure for
the one-touch key
(designated for Encrypted
Transmission) as decided in
advance with the receiving
party?

Did the receiving party
perform the appropriate
registration procedure for
the Encryption Box as
decided in advance with the
transmitting party?

Is the Encryption Key you
used correct?

Is your telephone service
set for pulse dialing?

Did you use the correct
Remote Switching number?

Is Fax Forwarding turned
ON?

Is the modular cord
connected correctly?

Is Communication Error
displayed?

Is TX/RX Restriction
(transmission or reception)
turned ON?

Is the memory in your fax
machine full?

Did the transmitting party
perform the Polling
Transmission procedure
correctly?

Check the information to be
registered once again with
the other party.

Check the information to be
registered once again with
the other party.

Check the Encryption Key
to be registered once again
with the other party.

Some telephones allow you
to transmit the desired tone
signals by simply pushing
the appropriate buttons.
Refer to the Instruction
Manual for the telephone
being used.

Check the registered
number. (Factory default
setting: 55)

Check the Fax Forwarding
setting.

Connect the modular cord
correctly.

Perform the necessary
procedure to correct the
error and try to receive the
documents again.

Turn OFF TX/RX
Restriction (transmission or
reception).

Try to receive the
documents once again after
memory becomes available
or after you create available
space in memory.

Check with the transmitting
party.

2-18

5-61

5-59
5-66

______

5-8

5-36

______

10-11

5-56

2-13
5-20
5-65

______

4-7

Troubleshooting

Problem Check point Corrective procedure Reference

page

I am not able to perform
F-Code Based Relay
Broadcast Transmission.

During registration of an
F-Code Box, an error
occurs when I enter the
subaddress is entered and
I cannot register the
F-Code Box.

I am not able to perform
F-Code Based Confidential
Transmission.

I am not able to print out
documents from my
F-Code Confidential Box.

Does the relay station fax
machine have the
appropriate F-Code Based
Relay capabilities?

Is there an appropriate box
(equal to an F-Code Relay
Box) registered in the relay
station's fax machine?

Do the subaddress and the
F-Code password that you
entered match the
corresponding subaddress
and password that are
registered in the relay
station's fax machine?

Is the memory in the relay
station's fax machine full?

Is the subaddress you are
trying to enter the same as
a registered Encryption Box
number?

Does the destination party's
fax machine have the same
F-Code Based Confidential
Communication capabilities
as your fax machine?

Is there an appropriate box
(equal to an F-Code
Confidential Box) registered
in the destination fax?

Are the subaddress and the
F-Code password that you
entered correct?

Is the memory in the
receiving party's fax full?

Are the subaddress and the
F-Code password that you
entered correct for that
F-Code Confidential Box?

If the relay station fax
machine does not one have
the appropriate F-Code
Based Relay capabilities,
Relay Broadcast
Transmission will NOT be
possible. Check with the
relay station.

Check with the relay station. ______

If you think the information
you entered IS correct,
check with the other party.

Check with the relay station. ______

You CANNOT register an
F-Code Box subaddress
that is identical to a
registered Encryption Box
number. Select a different
subaddress.

If the destination fax
machine does not have the
same F-Code Based
Confidential
Communication capabilities
as your machine, F-Code
Based Confidential
Transmission will NOT be
possible. Check with the
destination party.

Check with the destination
party.

If you think the information
you entered IS correct,
check with the other party.

Check with the receiving
party.

Check the registered
F-Code Confidential Box
information.

______

______

______

______

______

______

______

5-21

4-8