Kyocera KM-6230 Instruction Handbook

INSTRUCTION HANDBOOK

Please read the instruction handbook before using the copier. Keep it in the designated location for inside front cover.

As an ENERGY STAR Partner, KYOCERA

MITA

CORPORATION has determined that this product meets the ENERGY STAR guidelines for energy efficiency. The ENERGY STAR program is an energy reduction plan introduced by the United States Environmental Protection Agency in response to environmental issues and for the purpose of advancing the development and utilization of more energy efficient office equipment. * ENERGY STAR is a U.S. registered mark.

The Auto-Shut-off time setting becomes 1.5 to 120 minutes in the areas

corresponding to the Swiss Energy 2000 program.

All rights reserved. No part of this material may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writing from the Publisher.

Legal Restriction On Copying

l It may be prohibited to copy copyrighted material without permission of the copy-

right owner.

l It is prohibited under any circumstances to copy domestic or foreign currencies. l Copying other items may be prohibited.

Please read the instruction handbook before using the copier. Keep it in the designated location for

easy reference.

The sections of this handbook and parts of the copier marked with symbols are safety warnings meant to

protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the copier.

The symbols and their meanings are indicated below.

DANGER:

or incorrect compliance with the related points.

WARNING:

compliance with the related points.

CAUTION:

or incorrect compliance with the related points.

Symbols

The a symbol indicates that the related section includes indicated inside the symbol.

Indicates that serious injury or even death will very possibly result from insufficient attention to

Indicates that serious injury or even death may result from insufficient attention to or incorrect

Indicates that personal injury or mechanical damage may result from insufficient attention to

safety

warnings. Specific points of attention are

!. . . . . . . . . . . . . .

[General warning]

. . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . .

symbol indicates that the related section includes information on prohibited actions. Specifics of the

The prohibited action are indicated inside the symbol.

. . . . . . . . . . . . . . . . . . . .

The

symbol indicates that the related section includes information on actions which must be performed.

Specifics of the required action are indicated inside the symbol.

....................

[Warning of danger of electrical shock]

[Warning of high temperature]

[Warning of prohibited action]

[Disassembly prohibited]

[Alert of required action]

[Remove the power plug from the outlet]

....................

Please contact your service representative to order a replacement if the safety warnings in the handbook are

illegible or if the handbook itself is missing. (fee required)

[Always connect the copier to an outlet with a ground connection]

MAKING FULL USE OF THE MACHINE’S ADVANCED FUNCTIONS

Registering an image for form overlay

(page

7-f

)

Minimizing copy time

(page

7-4)

Storing data that is received from your

computer * The copier must be equipped with the

(page 7-4)

Storing often-used forms, etc.

<Shared data box> (page 7-6)

Ki!lJ&&

Enlargement/reduction (page 7-3)

Selecting multiple sets of originals for printSelecting multiple sets of originals for print

out

<Synergy

q&ii&

Copying onto both the front and back of

the copy paper from various originals

<Two-sided copy mode> (page 4-5)

print boxes> (page 7-10)out

print boxes> (page 7-10)

1E-1,

Storing data from different computersStoring data from different computers

<Virtual

mailboxes> (page 7-17)

<Virtual

* The copier must be equipped with the* The copier must be equipped with the

mailboxes> (page 7-17)

optional Print/Scan System.

.~~~~~~

Making a margin space in the copies for

binding, etc. <Margin mode> (page 5-1)

Printing

page numbers on the copies

‘.

<Print page

(page

Adding covers for or insert sheets tween copies

(page 5-7)

numbers function>

. -

5-3)

<Sheet

copy mode>

be-

Copying each side of two-page

face]

originals onto separate sheets

<Page

separation mod& (page 5-5)

Making handout materials together with Feeding paper as a backing sheet for

Transparencies

<Presentation modes (page 5-13)

:---‘I.

prpi

* *

[open-

‘23

Erasing the edges around copies from

books, etc.

(page 5-6)

transparencies <Transparency +

backing sheet modes> (page

<Border

erase mode>

Q-

5-16)

MAKING FULL USE OF THE MACHINE’S ADVANCED FUNCTIONS

Overlaying images

mode> (page 5-18) four originals onto a single copy sheet

Making a booklet (two-page [open-face]

originals)

<Booklet

(page 5-22) * The copier must be equipped with the

<Form

overlay

+ cover copy mode>

Copying the images from either two or

<Combined copy mode> (page 5-19)

Copying and binding into a booklet (sheet

originals) <Binding mode> (page 5-24)

optional Booklet Stitcher.

Making a booklet (sheet originals)

<Booklet

copy mode> (page 5-21)

48-l-h

Automated sorting

(page 5-27)

<Sort

copy mode>

Changing the direction of the copy image

for easy sorting <Rotate-Sort copy mode> (page 5-26) <Mirror image mode> (page 5-26)

mode> (page 5-27)

Memorizing frequency used settings

<Program mode> (page 5-27) <Job build function> (page 6-3)

Inverting black and white

Copying various originals in one batch

<Invert

copy

Making mirror-image copies

Setting different size originals at the same

time <Auto selection> (page 3-5)

Using department codes to manage the

number of copies made by each department

<Copy

management mode>

(page

8-1 )

Turning the main switch ON/OFF auto-

matically

<Weekly

timer> (page 8-7)

Changing the language used on the

panel <Touch panel language selection> (page 8-27)

:ouch

MAKING FULL USE OF THE MACHINE’S ADVANCED FUNCTIONS

A full range of optional equipment is avail-

able...

Finisher (page 9-l)

Side Deck

(page 9-11)

Mailbox Unit (page 9-12)

n Key Counter (page

9-11)

Booklet Stitcher

Print/Scan System

Tandem Board (page 9-12)

(page 9-l 0)

(page 9-12)

Section 1 IMPORTANT! PLEASE READ FIRST.

CAUTION LABELS

Caution labels have been attached to the copier at the following locations for safety purposes. BE SUFFICIENTLY CAREFUL to avoid fire or electric shock when removing a paper jam or

when replacing toner.

Label 2

High temperature inside. Do not touch parts in this area, because there is a danger of getting burned.

parts in this area, because there ger of getting burned.

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

is a dan-

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Label 1

High voltage inside. NEVER touch parts in this area, because there is a danger of electric shock.

r-.

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

I I I

NOTE: DO NOT remove these labels.

INSTALLATION PRECAUTIONS

Environment

CAUTION

l Avoid placing the copier on or in locations which are

unstable or not level. Such locations may cause the

copier to fall down or fall over. This type of situation

presents a danger of personal injury or damage to the

copier.

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Avoid locations with humidity or dust and dirt. If dust or

dirt become attached to the power plug, clean the plug

to avoid the danger of fire or electrical shock. . . . . . . . . . . . .

l Avoid locations near radiators, heaters, or other heat

sources, or locations near flammable items, to avoid the

danger of fire. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Power supply/Grounding the copier

WARNING

DO NOT use a power supply with a voltage other than

that specified. Avoid multiple connections in the same

outlet. These types of situations present a danger of

fire or electrical

Plug the power cord securely into the outlet. If metallic objects come in contact with the prongs on the plug, it

may cause a fire or electric shock. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

l Always connect the copier to an outlet with a ground

connection to avoid the danger of fire or electrical shock in case of an electric short. If an earth connection is

not possible, contact your service representative. . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

shock.

l To keep the copier cool and facilitate changing of

parts and maintenance, allow access space as shown below.

Leave adequate space, especially around the left cover, to allow air to be properly ventilated out of the copier.

Always use the caster stoppers to stabilize the copier

once it is in place to keep it from moving and/or falling

over and causing injury.

Other precautions

Adverse environmental conditions may affect the safe operation and performance of the copier. Install in an air-conditioned room (recommended room temperature: around 20°C humidity: around following locations when selecting a site for the copier.

. Avoid locations near a window or with exposure to

direct sunlight.

. Avoid locations with vibrations. . Avoid locations with drastic temperature fluctuations. . Avoid locations with direct exposure to hot or cold air. . Avoid poorly ventilated locations.

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

-7, /Ill

Front:

2100

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

1 ZlOcm

65%RH)

and avoid the

Other precautions

Connect the power plug to the closest outlet possible to

the copier.

Handling of plastic bags

WARNING

Keep the plastic bags that are used with the copier away

from children. The plastic may cling to their nose and

mouth causing suffocation.

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

),,

PRECAUTIONS FOR USE

Cautions when using the copier

DO NOT leave the document feeder open as there is a

danger of personal injury.

WARNING

DO NOT place metallic objects or containers with water (flower vases, flower pots, cups, etc.) on or near the copier. This type of situation presents a danger of fire

Other

precautions

1 DO NOT place heavy objects on the copier or cause

other damage to the copier.

or electrical shock should they fall inside. . . . . . . . . . . . . . . . . . . .

DO NOT open the front cover, turn off the main switch,

DO NOT remove any of the covers from the copier as

or pull out the power plug during copying.

there is a danger of electrical shock from high voltage

parts inside the copier.

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

During copying, some ozone is released, but the amount

does not cause any ill effect to one’s health. If, however,

DO NOT damage, break or attempt to repair the power cord. DO NOT place heavy objects on the cord, pull it,

bend it unnecessarily or cause any other type of damage. These types of situations present a danger of fire or

electrical shock.

NEVER attempt to repair or disassemble the copier or

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

the copier is used over a long period of time in a poorly

ventilated room or when making an extremely large number of copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that the room be, properly ventilated.

When lifting or moving the copier, contact your service

representative. its parts as there is a danger of fire, electrical shock or damage to the laser. If the laser beam escapes, there

is a danger of it causing blindness. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

1 Do not touch electrical parts, such as connectors or

printed circuit boards. They could be damaged by static

electricity.

If the copier becomes excessively hot, smoke appears from the copier, there is an odd smell, or any other abnormal situation occurs, there is a danger of fire or

1 DO NOT attempt to perform any operations not

explained in this handbook.

electrical shock. Turn the main switch OFF (0)

immediately, remove the power plug from the outlet and

contact your service representative. . . . . . . . . . . . . . . . . . . . . . . . . . . .

If anything harmful (paper clips, water, other fluids, etc.)

falls into the copier, turn the main switch OFF (0)

immediately. Next, remove the power plug from the outlet to avoid the danger of fire or electrical shock. Then contact your service representative.

l DO NOT remove or connect the power plug with wet

. . . . . . . . . . . . . . . . . . . . . . . . . . .

hands, as there is a danger of electrical shock. . . . . . . . . . .

l ALWAYS contact your service representative for

maintenance or repair of internal parts.

CAUTION

DO NOT pull the power cord when removing it from the

. . . . . . . . . . . . . . . . . . . . . .

outlet. If the power cord is pulled, the wires may become broken and there is a danger of fire or electrical shock.

1 CAUTION : Use of controls or adjustments or

performance of procedures other than those specified herein may result in hazardous radiation exposure.

Cautions when handling

consumables

CAUTION

Avoid inhalation, ingestion, skin or eye contact. If

ingestion occurs, dilute stomach contents thoroughly with water and seek medical treatment. If skin contact occurs, wash with soap and water. If contact with eyes occurs, flush thoroughly with water and seek medical

treatment.

Prolonged inhalation of excessive dusts may cause lung

damage. Use of this product, as intended, does not result in inhalation of excessive dusts.

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(ALWAYS grasp the power plug when removing the

power cord from the

ALWAYS remove the power plug from the outlet when moving the copier. If the power cord is damaged, there is a danger of fire or electrical shock.

If the copier will not be used for a short period of time (overnight, etc.), turn the main switch OFF (0). If it will not be used for an extended period of time (vacations, etc.), remove the power plug from the outlet for safety purposes during the time the copier is not in

use.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

ALWAYS hold the designated parts only when lifting or

moving the

For safety purposes, ALWAYS remove the power plug

copier. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

from the outlet when performing cleaning operations. . .

If dust accumulates within the copier, there is a danger

outlet.) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . .

Keep away from children.

Do not incinerate toner and toner containers. Dangerous

sparks may cause

Other precautions

Always read the safety instructions which are included in the box or printed on the container when handling consumables.

Dispose of the toner or toner containers in accordance

with Federal, State and Local rules and regulations.

Store consumables in a cool, dark location.

If the copier will not be used for an extended period of

time, remove the paper from the cassette, return it to its

original package and reseal it.

burn. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

of fire or other trouble. It is therefore recommended that you consult with your service representative in regard to cleaning of internal parts. This is particularly effective

if accomplished prior to seasons of high humidity. Consult with your service representative in regard to

the cost of cleaning the internal parts of the copier. . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Section 2 NAMES OF PARTS

(I)

Main body

Front cover

Operation panel

Original size indicator lines

(When setting an original on the platen, align it with the appropriate

lines.)

Platen

Cover on the right side of the operation panel

(Open this cover when adding toner.)

Original tray

(Depending upon the country or region where you purchased your

copier, this part may not be included.)

Right upper cover

(Open this cover if paper misfeeds in the paper feed section.)

Right lower cover

(Open this cover if paper misfeeds in the paper feed section.)

Front Deck

(Holds up to 3,000 sheets of standard

Drawer

Drawer 2

Paper width guides

Paper length guide

Stack bypass tray

Support extension

Insert guides

Paper feed section knob

Paper conveyor section

Paper conveyor section release lever

Fixing unit

Fixing unit knob

(Holds up to 500 sheets of standard (Holds up to 500 sheets of standard

(Load paper here when copying onto small-size or special paper.)

(Turn this knob to remove paper that has been misfed in the paper conveyor section.)

(Operate this lever if paper misfeeds in the paper conveyor section.)

($7

this knob to remove paper that has been misfed in the fixing

[75 g/m2

or 80 g/m*] paper.)

or 80

g/m21

paper.)

or 80

g/m21

paper.)

Section 2 NAMES OF PARTS

DF (Document Feeder)

(Automatically feeds and scans each original, one by one, for copying.)

Original table

(Set the originals that you want to copy on this table.)

Original insert guides

(Adjust these guides to match the width of the originals set in the DF.)

Original set indicator

(Indicates the status of the originals in the DF.) Lights green: The originals are set properly. Press the Start key to start copying. Blinks green: The originals are not set properly. Reset the originals in the

DF. Blinks red: An original has been misfed. See page 1 the misfed originals.)

DF open/close handle

(Hold this handle when opening and closing the DF.)

Original ejection table

(Copied originals are stored here.)

Original reversing cover

(Open this cover if an original misfeeds in the DF.)

Original ejection guide

(Open this guide when copying from originals of larger.)

Duplex unit

(Paper is turned over in this unit when you make two-sided copies.)

@ Re-feeding @

Duplex cover

(Open this cover if paper misfeeds in the duplex unit.)

section

O-11

and remove

&i/Z”

14’ [A4]

@Total counters

(The number displayed on the upper line indicates the number of originals that have been scanned for copying. The bottom line indicates the number of copies

Instruction handbook box

(Keep the instruction handbook here.)

@Transport handles

(Use these handles when moving this machine. There are a total

four transport handles in all.)

Paper ejection cover

(Open this cover if paper misfeeds in the fixing unit or ejection sec-

tion.)

Main switch

(Turn this switch ON ( I ) before copying.)

Waste toner tank cover

(Open this cover when replacing the waste toner tank.)

Waste toner tank

made.)

Section 2 NAMES OF PARTS

(2) Operation panel

Punch key I Punch mode indicators

(In order to punch holes in your copies with the optional Finisher, press this key until the appropriate indicator [for either 2- or 3-hole punch] is lit. See page 9-1.)

Staple Sort key / Staple Sort mode indicators

(In order to staple your copies with the optional Finisher, press this key until the indicator that corresponds to the desired stapling style is lit. See page 9-1.)

Sort-Group key / Sort and Group indicators

(In order to that corresponds to the desired mode is lit. See pages 9-1 and 9-l 0.)

Brightness adjustment control dial

(Turn this dial when you want to adjust the brightness of the touch

panel [liquid crystal display].)

@Job Build key

(Press this key when you want to access the job build functions of this

copier. See page 6-3.)

@ Doc.

(Press this key when you want to access the document management functions of this copier. See page 7-l.)

Program key

(Press this key when you want to register various copy settings as a

single program. See page

Copier/Printer/Scanner key

(Press this key when you want to use the optional printer or scanner functions of this machine.)

Manual key and indicator

(Press this key to light the indicator when, rather than using the auto

paper selection mode or the auto

want

fication ratio.)

@Add Job key and indicator

(Press this key to light the indicator when you want to access the job reservation functions of this copier.)

Touch panel

(Displays such information as the number of copies, machine status, operation procedures, etc. By gently touching the displayed keys, you can select a desired touch panel with wooden, metal or other hard objects, and do not prick

it with pointed objects. In this handbook, touch keys are indicated in double quotation marks.)

Numeric keys

(Press these keys when you want to set the number of copies to be

made or to enter a desired value.)

Reset key (See

Stop/Clear key

(Press this key when you want to stop copying or want to change the

number of copies to be made.)

sort-or

group your copies, press this key until the indicator

Mgmt. key

5-27.)

to manually select the size of

item,

“0

Initial mode” at right.)

magnification

thecopy

paper or the copy magni-

setting, function, etc. Do not press on the

selection mode, vou

Start key and indicator

(Press this key when the indicator is lit green in order to start copying.)

Proof Copy key and indicator

(Press this key to light the indicator when you want to make a test

copy. See page

Energy Saver key and indicator

(Press this key to light the indicator when you want to use the

saving auto preheat function. See page 4-10.)

Interrupt key and indicator

(Press this key to light the indicator when you want to use the interrupt

copying function. See page 4-7.)

Data / Error indicator

(This indicator will blink and then light continuously during reception of data from your computer. It will blink and then light red when an error has occurred during data verification, etc.)

Initial mode (at the end of warm-up or when the Reset key is pressed)

In the initial mode, the copying mode is automatically set to the “auto paper selection mode” where copying is accomplished at 100% magnification (same size) onto paper of the same size as the original, the number of copies to be made is set to to the “manual exposure mode”. *

It is possible to change the default setting in the initial mode to the

“auto exposure mode”. (See “@ Exposure mode” on page

* It is also possible to chanoe the default settino so that vou can manu-

ally select the size of paper that you will selection” on page B-16.)

Auto clear function

About 90 seconds after copying stops, the copier will automatically

return to the same settings as those after warm up. (However, the copy

exposure mode will not change.) Copying can be performed repeatedly

with the same copy mode, number of copies, and exposure settings as

long as copying is started before the auto clear function engages.

Automatic drawer switching function

If two drawers contain the same size of paper and one of the drawers

runs out of paper during copying, this function will automatically switch

to feeding paper from the other drawer.

*The automatic drawer switching function can be

(See “0 Automatic drawer switching” on page 8-11.)

4-8.)

energy-

“I”,

and the copy exposure is set

8-1

5.)

copy

onto. (See “8 Paper

deactivated.

Section 2 NAMES OF PARTS

(3) Basic screen on the touch panel

“BASIC” key

(Touch this key when you want to return to the basic screen.)

“ZOOM” key

(Touch this key when you want to change the copy magnification ratio. See page 4-3.)

“FUNCTION” key

(Touch this key when you want to select the copy function. The func-

tion select screen will appear.)

“SPECIAL” [Management mode] key

(Touch this key when you want to change the language used on the

touch panel or to set the weekly timer, etc. The management mode

select screen will appear.)

Message display

(Displays messages on how to operate the machine and shows indi-

cations of the machine’s status.)

Copy number display

(Displays, at the start and end of copying, the number of copies that

were set. During copying, it displays the number of copies that have

been finished to that point and, above that, the number of copies that

were set.)

Copy magnification ratio display

(Displays the selected copy magnification ratio.)

Copy quality mode selection keys

(Touch either the “MIXED” (text and photos), “TEXT” or “PHOTO” keys to select the mode that corresponds to the content of the originals being used. The highlighted key indicates the currently selected

mode. See page 4-Z.)

Copy exposure scale

(Appears in the manual exposure mode. Move the scroll box within the exposure scale to the right to make darker copies, and move it to

left to make lighter copies. The total number of exposure steps can

be set to either 7 or 13. See “0 Exposure steps” on page 8-15.)

Copy exposure adjustment keys

(Touch the appropriate key when you want to manually adjust the

copy exposure. Touch the “LIGHTER” key to lighten the exposure

and the “DARKER” key to darken it. )

“AUTO” [Auto/manual exposure mode selection] key

(Touch this key when you want to switch between the auto exposure

mode and manual exposure mode. When the key is highlighted, the

auto exposure mode is selected. When the manual exposure mode

is selected, the copy exposure scale will be displayed.)

“ECO” key

(Touch this key to highlight it when you want to enter the toner

economy mode where the exposure level will be lowered and toner

consumption reduced. Use this mode as well for test printing and the

like when high quality printing is not a requirement. In order to select

whether you want this key to be displayed or not, see “0 Toner

economy mode” on page

Stack bypass key

(Touch this key when you want to copy onto paper that is set in the stack bypass tray.)

Paper size keys

(Display the size of paper that is set in each of the drawers. When you want to select the drawer from which paper will be fed, touch the appropriate key to highlight that key.)

“DUPLEX” key

(Touch this key when you want to make settings for two-sided copying. The two-sided copy set-up screen will appear. See page 4-6.)

Paper size key

(This key will only be displayed when the copier is equipped with the optional Side Deck.)

Copy time display

(Displays the amount of time that elapsed from the start to finish of

each copy job.)

8-15.)

Section 2 NAMES OF PARTS

-0

-4

-43

(4) Optional units

i.Fiuisher (iJ

Sort tray

(When you are Sort copying or Group copying, finished copies will be ejected onto this tray. The Sort tray will automatically lower as the number of copies increases and will be raised when the number of copies is minimal.)

Non-sort tray

(When you are copying in the Non-sort mode, finished copies will be ejected onto the Non-sort tray. The maximum number of copies that can be stored on the Non-sort tray will differ depending on the size of copy paper that is being used. See page 9-5.)

Finisher release button

(Hold this button down when vou want to separate the Finisher from the copier.)

Front cover

(Open this cover if paper misfeeds inside the Finisher or when replenishi

Front cover handle

(Use this handle to ooen the front cover.)

tipper cover

(Open this cover if paper misfeeds during ejection onto the Non-sort tray

@ Scrap

@Scrap hole-punch tank knobs

hole-punch tank

(The scraps left over from the hole puncher are collected here.) (Use these knobs to remove the scrap hole-punch tank.)

Internal tray

Internal tray handle

(Use this handle to pull out the internal tray if paper misfeeds or another problem occurs.)

Conveyor knob

(Use this knob if paper misfeeds between the internal tray and the Sort tray.)

Conveyor guide handle A

(Use this handle if paper misfeeds.)

Conveyor guide handle

(Use this handle if paper misfeeds.)

Stapling Unit handle

(Use this handle when removing the staple holder.)

Staple holder release lever

(Use this lever when removing the staple cartridge.)

Staple holder

(Insert staples here.)

ng staples in the stapler holders.)

Section 3 PREPARATIONS

POINT OF INFORMATION

After you remove a stack of paper from its original wrapping, fan it out a few times before

loading it into the drawers, decks or the stack bypass tray.

(1) How to load copy paper

Each drawer will hold up to 500 sheets of standard (75 g/m2 or 80 g/m”) or colored paper.

(Inch version) * Each drawer can be set to hold paper of any size between (Metric version) *

1. Pull out the desired drawer towards you as far as it will go.

2. Press the button on the paper length guide and slide the guide until it is aligned with

Loading paper

Paper can be loaded into 4 different locations: the Front Deck, the two drawers and

the stack bypass tray.

Loading paper into the drawers

5-1/2”

8-1/2”

and 11” x 17”.

Each drawer can be set to hold paper of any size between

DO NOT pull out any other drawer or deck at the same time.

the length of the paper that will be loaded in that drawer.

A5R

and A3.

3. Press the button on the closest paper width guide and slide the guides until both of them are aligned with the width of the paper that will be loaded in that drawer.

4. Set the paper against the right-hand side of the drawer first and then let go of the

paper so that it rests on the bottom plate of the drawer.

IMPORTANT!

l The sticker

ceed the limit indicated on that sticker.

When you load paper into a drawer, set the side that you want to copy onto face down.

(The copy side is usually face up in the original wrapping.)

l Make sure that the paper length guide is aligned closely with the edge of the paper.

Realign the guide if there is any gap between it and the paper.

5. Set the paper size label into the space provided in the front of the drawer in order to indicate the size of paper loaded in that drawer.

6. Gently push the drawer back into the copier. * The size of paper that was loaded in the drawer will be displayed on the touch panel. * If you will not be using the copier for a prolonged period of time, remove all paper

from the drawer(s) and Deck(s), replace it in its original wrapping, and seal it in order to protect it against moisture.

inside the drawer indicates how high paper can be loaded. Do not ex-

Section 3 PREPARATIONS

Loading paper into the Front Deck

The Front Deck will hold up to 1,500 sheets of

g/m2)

or colored paper in each of its two rows for a total capacity of 3,000 sheets.

Pull the Front Deck out towards you as far as it will go.

DO NOT pull out any of the drawers when the Front Deck is open.

2. Load the paper in both rows.

IMPORTANT!

The sticker inside the Front Deck indicates how high paper can be loaded. Do not exceed the limit indicated on that sticker.

3. Gently push the Front Deck back into the copier.

Loading paper into the stack bypass tray

The stack bypass will hold up to 100 sheets of standard (75 paper can be of any size between

5-1/2” copying onto special paper, always use this tray to feed the paper. * If you want to copy onto non-standard size paper, register the size of paper that you

want to use in advance. See “0 How to register a custom size” on page 8-12.

11”

8-1/2”

8-1/2” [A4]

and

size standard (75

g/m2

or 80

11”

x 17”

[A6R

g/m>)

paper. The

and

A3].

g/m2

When

Types of paper and the number of sheets that can be set in the stack bypass tray:

l Tracing paper:

sheet

. Letterhead: 100 sheets

Envelopes: 10 envelopes

l Color paper: 100 sheets l Standard (120 l Transparencies: 25 sheets (When copying onto transparencies, fan them out at least

g/m’,

160

g/m2)

paper: 25 sheets

once before setting them in the stack bypass tray.)

1. Open the stack bypass tray.

* When setting large size paper such as 8

1/2”

11", A4R

or larger, pull out the support

extension.

2. Adjust the insert guides to fit the width of the paper to be

loaded.

Section 3 PREPARATIONS

3. Slide the paper along the guides and into the stack bypass tray, as far as they will go.

IMPORTANT!

When you set paper into the stack bypass tray, set the side that you want to copy onto

face up. (The copy side is usually face up in the original wrapping.)

Using envelopes

It is possible to print onto envelopes by feeding them from the stack bypass tray when

you are using the optional printer functions of this machine.

POINT

OF INFORMATION

The stack bypass tray can hold up to ten COM-I 0, Monarch, DL or C5 envelopes at one time.

Open the stack bypass tray.

2. Adjust the insert guides to fit the width of the envelopes to be loaded.

3. Close the flap on the envelopes and, with the envelopes face up (flap side down) and the flap towards the rear of the copier, slide them along the guides and into the

stack bypass tray, as far as they will go. * If you do not set the envelopes in the proper orientation, printing may be carried out

onto the wrong side or in the wrong direction.

l To register the size of envelopes that you want to use, see

custom size” on page

8-12.

“0

How to register a

Loading paper into the Side Deck (option)

The optional Side Deck will hold up to 4,000 sheets of 11” x

g/m2

or 80

g/m2)

paper.

1. Hold down the paper plate up/down switch to lower the paper plate inside the Side Deck to its lowermost position.

* If either the upper cover or the right cover of the Side Deck is open, the paper plate

will not move even if you press this switch.

2. Open the right cover of the Side Deck.

IMPORTANT!

Fan out all stacks of

3. Load paper onto the paper plate

IMPORTANT!

BE SURE to load paper all the way into the Side Deck as far as it will go.

4. Close the right cover. * If you will not be using the copier for a prolonged period of time, remove all paper

from the drawer(s) and Deck(s), replace it in its original wrapping, and seal it in order to protect it against moisture.

Loading paper from the top of the Side Deck

1. Open the upper cover of the Side Deck.

2. Press the paper plate up/down switch to lower the paper plate inside the Side Deck.

3. Load paper onto the paper plate.

4. Close the upper cover.

paper

before loadino them in the Side Deck.

8-1/2” [A4]

size standard (75

Section 3 PREPARATIONS

2. Setting originals

What is the DF for?

The DF (Document Feeder) automatically feeds and scans each original, one by one, for copying. When you make copies from two-sided originals, it will automatically turn the originals over in order to copy the reverse side as well.

Originals that can be set in the DF...

Sheet originals

l Thickness:

One-sided originals: between 35 Two-sided originals: between 50

l Size: Max. l Number of sheets:

100 sheets

70 sheets

11”

x 17” (A3) - Min.

(11 ”

8-1/2” [A4]

(8-1/2”

x 14”

[B4]

(However, 30 sheets maximum when using the auto selection mode)

Cautions when using the DF

DO NOT set originals of the follow types in the DF. In addition, when using perforated sheets or originals with punch holes, DO NOT insert the end with the perforations or

holes first.

l Transparencies

Carbon paper, crumpled originals or originals with strong folds, and soft originals such

as vinyl

l Originals which are not rectangular, wet originals, and originals with adhesive tape or

glue

Originals with clips or staples (In order to use such originals, remove the clips or staples

and straighten any crumples or folds before using them.)

l Clippings or originals with very slippery surfaces

Originals with wet correction fluid

l Originals with folds (If you must use such originals, smooth out the folded portions

before setting them in the DF.)

g/m2 -

5-1/2”

or smaller

or larger

160

g/m2

120

g/m2

8-1/2” (A5R)

[75 g/m2

or 80

g/m2])

Setting originals in the DF

1. Adjust the original insert guides to fit the size of the originals.

l Before setting any new originals, remove any originals that are remaining on the

original ejection table. If ejected originals are left on the original ejection table, they may cause other originals to misfeed.

2. Arrange the originals in order and set them face up (first page face up for two-sided

originals) onto the original table. The original set indicator will light green. If the indica-

tor does not light, reset the originals in the DF.

IMPORTANT!

DO NOT set more originals than indicated on the sticker that is attached to the rear original insert guide. If more than the acceptable number of originals is set, the originals may not feed properly.

l When setting large size originals such as

8-1/2”

x 14” and

11”

x 17”

(B4,

Folio,

A3), open the original ejection guide to prevent the ejected originals from sliding off the original ejection table.

IMPORTANT!

When copying from two-sided originals, each original will be ejected temporarily out of the original reversing cover before being turned over. DO NOT touch or attempt to re-

move any original at this time as it will cause a misfeed error.

Section 3 PREPARATIONS

Auto selection mode

The copier will automatically detect the size of each original and select paper of that same size to copy onto.

POINT OF INFORMATION

A maximum of 50 originals can be set in DF at one time with this mode.

The size of originals that can be used in this mode is limited to 11” x 17” and

11” x

8-1/2”

(A3 and A4) and all originals must be of the same width.

1. Touch the “FUNCTION” key. The function select screen will appear.

2. Touch the “AUTO SELECTION” key. (If that key is not displayed, touch the the “A” key until it is displayed.) The touch panel will return to the basic screen.

Setting originals on the platen

To make copies from originals that cannot be set in the DF (books, magazines, etc.), lift open the DF and set one original at a time on the platen.

“V”

key or

1. Hold the DF open/close handle and lift the DF open. * Before opening the DF, remove any originals that are on the original table and the

original ejection table to prevent them from falling off the DF when it is opened.

2. Set the original face down on the platen and align it with original size indicator lines.

3. Hold the DF open/close handle and close the

IMPORTANT!

Avoid placing excessive pressure on the platen when closing the DF. Too much pressure

on the platen may cause the glass to break.

CAUTION

DF.

DO NOT leave the document feeder open as there is a danger of personal injury.

3. Adding toner

Add toner when “ADD TONER TO RESUME COPYING.” appears in the message dis-

play.

* DO NOT add toner unless this message is displayed. *Touch the “? TONER” key on the touch panel to display the procedure for adding toner.

CAUTION

Do not incinerate toner and toner containers. Dangerous sparks may cause burns.

Section 3 PREPARATIONS

Open the cover on the right side of the operation panel.

2. Turn the new toner bottle upside down and tap the bottom about 10 times or so.

3. Hold the bottle firmly and shake up the contents by turning it upside down and then right-side up 10 or more times in the manner shown in the illustration.

4. Next, hold the bottle horizontally and shake it back and forth 10 or more times.

6. Fit the hole in the toner bottle (located below the V) over the metal pin @that protruding out of the toner supply slot.

6. Turn the bottle clockwise 90 degrees and the toner in the bottle will be emptied into the copier.

Be sure to turn the bottle all the way until it stops, so that the + on the bottle is

aligned with the A on the main body of the copier.

Wait about 60 seconds and then tap the sides of the bottle in order to get all of the remaining toner out.

Turn the toner bottle back counterclockwise to its original position and slowly remove it from the toner supply slot.

Close the cover on the right side of the operation panel.

3-6

Section 4 BASIC OPERATION

(1) Basic copying procedure

1. Warm-up

Turn the main switch ON ( I ). At the end of warm-up, “READY TO COPY.” will appear in the *

If you set the‘originals that you want to copy and press the Start

key while the copier is still warming up, copying will begin as soon

as warm-up is finished.

* If you use job build functions (see page 6-3) or job reservation

functions (see page the copier is still warming up.

4. Selecting the paper size

When

“APS” be automatically selected. In order to copy the original onto a different size of paper without changing the size of the image, touch the paper size key that corresponds to the paper size that you want to use, and then press the Manual key. To make copies at 100%

magnification (same size) onto paper of the same size as the original, no special settings are required.

is displayed, paper of the same size as the original will

message display.

6-1)

scanning of the originals can begin while

2. Setting originals

Set the originals that you want to copy in the DF or on the platen.

(See page 3-4.)

5. Copy exposure adjustment

In the initial mode, manual exposure mode is selected, the exposure scale will be displayed and the copy exposure can be adjusted as

desired. When you want to darken the exposure, touch the “DARKER” key to move the scroll box within the exposure scale to the right. When you want to lighten the exposure, touch the “LIGHTER” key to move the scroll box to the left. * If copies are consistently too dark or too light, the overall exposure

level can be adjusted as well. (See “0 Manual exposure adjustment” on page 8-15.)

The total number of exposure steps can be set to either 7 or 13.

(See “0 Exposure steps” on page 8-15.)

7. Setting the number of copies

Use the numeric keys to enter the number of copies that you want to make into the copy number display on the touch panel. You may select up to 999 copies to be made at one time. * It is possible to place a lower limit on the number of copies that can

be made at one time. (See

“@

Copy limit” on page 8-16.)

8. Start copying

.-.

Press the Start key. Copying is possible anytime “READY TO COPY.” is shown in the message display and the Start indicator is lit green.

3 i3+Ql

Section 4 BASIC OPERATION

3. Selecting the desired functions

Select from among the copier’s various functions. *Touch the

‘7”

key or the

“A”

key to access all of the available

functions.

It is possible to select the functions that will be displayed on the

screen that appears when you touch the “FUNCTION” key. (See

“I@

Customize function display screen

(#I - #5)”

on page 8-16.)

Various functions

Enlargement/reduction

Two-sided copying from various originals

Interrupt copying

Making a margin space for binding, etc.

Printing page numbers on the copies

Copying each side of two-page [open-face] originals onto

separate sheets

l Erasing the edges around copies from books, etc. l Adding covers for or insert sheets between copies l Making copies onto transparencies

Feeding paper as a backing sheet for transparencies

Overlaying images

Copying the images from either two or four originals onto a

single copy sheet

Making a booklet (sheet originals)

l Making a booklet (two-page [open-face] originals)

Copying and binding into a booklet (sheet originals)

Inverting black and white

Making mirror-image copies

Automated sorting

l Memorizing frequent used settings

When the “AUTO” key is highlighted on the touch panel, the auto

exposure mode is selected. In the auto exposure mode, the exposure of original will be detected and the optimum exposure automatically selected. It is also possible to increase the contrast and thereby have the copier erase the background color of the originals in order to make clearer copies. * If copies are consistently too dark or too light, the overall exposure

level can be adjusted as well. (See “0 Auto exposure adjustment” on page 8-15.)

6. Selecting the copy quality

Touch the “TEXT”, “PHOTO”, or “MIXED” key, as desired, until that

key is highlighted.

TEXT: For originals that consist primarily of text

PHOTO: For originals that consist primarily of photos and other half-

tone images

MIXED: For originals with both text and photos

* It is possible to select the default copy quality mode.

(See “0 Copy quality mode” on page 8-16.)

* It is possible to change the exposure mode in the initial mode from

“MANUAL” to “AUTO”. (See “0 Exposure mode” on page

9. End of copying

Finished copies will be ejected onto the installed option (the Copy

Tray, Finisher or Booklet Stitcher).

Depending upon the copy mode, the copies may be ejected face

up or face down.

If the copier is equipped with the optional Copy Tray, a maximum of

250 copies can be stored at one time.

8-15.)

1 A CAUTION

Section 4 BASIC OPERATION

(2) Enlargement/reduction

Auto magnification selection mode

Enlargement/reduction is automatically performed in order to fit the size of the selected copy paper.

1. Set the originals. The copier will automatically detect the size of the originals and select copy paper of that

same size.

2. Select the size of paper that you want to copy onto by touching the appropriate paper size key. The corresponding zoom ratio will be displayed.

Copying will begin when the Start key is pressed.

Zoom copy mode

The zoom ratio can be set to any 1% increment between 25% and 400%.

* If you set the originals in the DF, the zoom ratio can be set to any value between 25% and

200%.

1. Set the originals.

2. Touch the “ZOOM” key. The zoom mode set-up screen will appear.

3. Touch the * The zoom ratio can also be entered directly using the numeric keys.

‘I+

ENLARGE” key or the

I’-

REDUCE” key to select the desired zoom ratio.

4. Touch the “END” key. The touch panel ‘will return to the basic screen and the selected zoom ratio will be dis-

played.

* Touch the desired paper size key if you want to change the currently selected paper size.

Section 4 BASIC OPERATION

Standard zoom mode The corresponding zoom ratio will be automatically displayed once the size of the originals to be copied and the desired size of copy paper are selected. * In order to use this mode, it is necessary in advance to select “STANDARD ZOOM” under

“0

Zoom mode” on page

1. Set the originals.

2. Touch the “ZOOM” key.

The zoom mode set-up screen will appear.

3. Select the size of originals being copied. If the appropriate size is not displayed, touch the

8-1

‘7”

key until it is displayed.

4. Select the desired size of copy paper.

If the size of copy paper that you want to copy onto is not displayed, touch the it is displayed. * Once the desired paper size is selected, the corresponding copy zoom ratio will be

displayed.

5. Touch the “END” key. The touch panel will return to the basic screen and selected the zoom ratio will be displayed. *Touch the desired paper size key if you want to change the currently selected paper size.

Fixed-size zoom mode Enlargement/reduction is automatically performed to one of the following pre-set ratios: 25%, 50%, 70%, 75%, 106%, 141%, * In order to use this mode, it is necessary in advance to select “Size zoom” under

mode” on page

1. Set the originals.

8-1

200% or 400%.

“V”

key until

“0

Zoom

2. Touch the “ZOOM” key. The zoom mode set-up screen will appear.

3. Touch the key that corresponds to the desired ratio. The selected ratio key will be highlighted.

4. Touch the “END” key.

The touch panel will return to the basic screen and the selected zoom ratio will be displayed. *Touch the desired paper size key if you want to change the currently selected paper size.

Section 4 BASIC OPERATION

XY zoom mode

It is possible to set the zoom ratio for the length and the width of the copy independently. Each zoom ratio can be set to any 1% increment between 25% and 400% (between 25% and

200% when using the DF).

1. Set the originals.

2. Touch the “ZOOM” key. The zoom mode set-up screen will appear.

3. Touch the “XY ZOOM” key.

4. Touch the upper “+" key or “-"

of these keys and thereby highlight the length field, the desired zoom ratio can also be entered directly using the numeric keys.

Touch the “100%” key if you want to return the zoom ratio to 100%.

5. Touch the lower of these keys and thereby highlight the width field, the desired zoom ratio can also be entered directly using the numeric keys.

Touch the “100%” key if you want to return the zoom ratio to 100%.

6. Touch the “END” key. The touch panel will return to the basic screen and the selected zoom ratios for both the

length

and

* Touch the desired paper size key if you want to change the currently selected paper size.

"+”

key or

width will be displayed.

key

to set the zoom ratio for the length. Once you touch one

“-"

key to set the zoom ratio for the width. Once you touch one

(3) Two-sided copying from various originals [Two-sided copy mode]

Two-sided copies can be made from various types of originals, such as two-page [open-face] originals and one-sided originals.

POINT OF INFORMATION

The oaoer size that can be used in this mode is limited to sizes between A3 and

Two-sided copying from two-sided originals

Two-sided (front and back) originals are used to produce two-sided copies that look the same

as the originals.

A5R.

Section 4 BASIC OPERATION

Two-sided copying from two-page [open-face] originals

Each page of two-page [open-face] originals, such as magazines and books, is copied on

separate sides of the copy paper with a single press of the Start key.

In this operation it is necessary to specify the binding orientation of the originals:

LEFT: The left page of the originals is copied first followed by the right page.

RIGHT: The right page of the originals is copied first followed by the left page.

POINT OF INFORMATION

The size of originals that can be used in this mode is limited to A3, A4R and A5R.

Two-sided copying from one-sided originals

The images from one-sided originals are copied onto both sides (front and back) of the copy

paper. When there is an odd number of originals, the back side of the last copy will be blank.

abc

def

ghi

Qll

* It is also possible to have the image on the back side of the copy rotated 180 degrees.

@) LEFT: The image will be copied in its current direction.

TOP: The image will be rotated 180 degrees and copied. Thus, if the finished copies are

then bound at the top edge of the copy set, all of the images can be viewed in the same direction when the pages are opened, just as they are on a wall calendar.

1. Set the originals.

2. Touch the “DUPLEX” key. The

two-sided

*The same screen will also appear if you touch the “DUPLEX” key on the function select

screen.

copy set-up screen will appear.

3. Specify the type of the originals that are being used. If you selected “DUPLEX”, the touch panel will return to the basic screen. If you selected “BOOK”, go to the next step. If you selected “I-SIDED”, go to step 5.

Section 4 BASIC OPERATION

4. Specify the binding orientation of the originals. The touch panel will return to the basic screen.

5. Select the direction of copying that you want for the back side of the copies. The touch panel will return to the basic screen.

(4) Interrupt copying

The interrupt copying function is useful when you want to make copies from new originals

and at different settings when another copying operation is already in progress. If you want to make copies from originals that were registered using the job reservation function, you can use the copy modes, etc., that were already selected for that job. Once the interrupt copying

job is finished, the operation that was interrupted will resume at the same settings it was

using before the interruption.

Press the Interrupt key. The Interrupt indicator will blink

INTERRUPT COPY

PRIORITY OUTPUT

* If there are any originals that were registered using the job reservation function, “SELECT

INTERRUPT MODE” will be displayed. If you want to make copies from those registered originals, touch the “PRIORITY OUTPUT” key and go to step 5. If you want to make copies from different originals, touch the “INTERRUPT COPY” key and go to the next step.

Section 4 BASIC OPERATION

2. Wait until “INTERRUPT MODE.” is displayed and the Interrupt indicator lights continuously.

3. Remove the originals that were being copied and put them aside, then set the new originals and perform the desired copy procedure.

4. Once copying is finished, press the Interrupt key once again and replace the newly copied originals with the ones you removed. Then press the Start key to resume the interrupted copy job.

5. A list of originals that were registered using the job reservation function will appear. Select the originals that you want to copy.

* If you want to check the information regarding those originals, touch the “RECALL” key.

6. Touch the “START” key to begin copying the registered originals.

* Once copying of the selected originals is finished, the interrupted copy job will be

resumed automatically,

(5) Rotate copy

When the orientation of the originals is different than that of the paper loaded in the drawers, the image will be turned 90 degrees counterclockwise for copying. No special setting is required to use this function.

POINT OF INFORMATION

The size of paper that can be used in this mode is limited to A4, A5 and A6.

(6) Before you make a large number of copies at one time [Test copying]

Use this procedure to carry out a test print and check whether or not the current settings are appropriate before you make a large number of copies. Even you make a test copy, the full number of copies that was originally selected will be madeafter that. It is also possible to change the settings before making the actual copies.

1. Press the Proof Copy key to light the Proof Copy indicator.

Section 4 BASIC OPERATION

2. Select the desired copy modes and settings on the operation panel.

3. Set the originals that you want to copy and press the Start key. The test copy will be printed out.

4. Once the test copy has been made, a screen will be displayed that will let you select how

you want the copies to be finished. Change any of the settings as desired.

l If you want to cancel the copy operation, touch the “CANCEL” key.

5. Touch the “END” key to make the full number of copies that you selected.

(7) Recall mode

Once the copy mode is selected, the “RECALL” key will be displayed on the basic screen. Touch the “RECALL” key if you want to check and/or change any of the current settings.

Once you are finished checking the settings, touch the “CHECK” key and the touch panel

will return to the basic screen.

* If you want to change any of the settings, touch the corresponding function key on the touch

panel and then touch the “CHANGE” key after that. The function select screen will appear. Change the desired settings by following the appropriate procedure for that function.

(8) Change settings function

The “PAUSE” key will be displayed on the basic screen during copying. Touch the “PAUSE”

key if you want to suspend copying in order to change the number of copies. (Only available in the Sort mode.) * If the copier is equipped with the optional Finisher, it is also possible to change the Staple-

Sort mode and the Hole Punch mode settings as well. If the copier is equipped with the optional Booklet Stitcher, it is the Staple-Sort mode settings that can also be changed.

Touch the “PAUSE” key.

The copy operation will be suspended and the change setting screen will appear on the touch panel.

Section 4 BASIC OPERATION

2. Change the number of copies by touching the * If the copier is equipped with the optional Finisher, it is also possible to change the

Staple-Sort mode and the Hole Punch mode settings as well. If the copier is equipped with the optional Booklet Stitcher, it is the Staple-Sort mode settings that can also be

changed.

3. Touch the “END” key to resume copying. *The copy job will be resumed from the point it was suspended using the newly selected

settings.

(9) Energy-saving (auto preheat) function

This function allows you to save energy by simply pressing the Energy Saver key and shut-

ting down the copier, even though the main switch is still turned ON. When the auto preheat function is engaged, the Energy Saver indicator will be the only lit indication on the operation panel.

“+"

key or

"-”

key.

* To resume copying after the auto preheat function has engaged, press the Energy Saver

key once again. The time for recovery from this energy-saving state is 30 seconds or below.

* It is also possible to set the auto preheat function to engage automatically if the copier is not

used for a certain period of time. (See “@Auto preheat time” on page E-11.)

(10) Auto shut-off function

This function automatically turns the main switch OFF (0) if the copier is not used for a designated period of time (between 15 and back 240 minutes). To make copies again, turn the main switch ON ( I

More about the auto shut-off function

The auto shut-off function is an energy-saving function that automatically turns the main switch OFF (0) if a designated amount of time elapses without the copier being used.

Copiers generally spend more time in a standby mode than they do in actual copying opera-

tion, and the amount of power consumed in this standby mode is a large part of the overall

power consumption of the copier. Having the copier turned OFF automatically will reduce unnecessary power consumption while it is in this standby mode, as well as if it is left on at night, thereby resulting in a reduction in power costs. *To change the amount of time that will elapse before the auto shut-off function engages, see

“@Auto shut-off time” on page 8-11. To deactivate the auto shut-off function, see “@I Auto

shut-off ON/OFF” on page

8-11.

Section 5 OTHER CONVENIENT FUNCTIONS

1. Set the originals.

POINT OF INFORMATION

When you set the originals be sure that their top (or left) side is set towards the rear of the DF or the platen. If you do not set the originals in the proper direction, the margin may be created in the wrong location.

2. Touch the “FUNCTION” key. The function select screen will appear.

3. Touch the “MARGIN” key. (If that key is not displayed, touch the

it is displayed.) The margin copy set-up screen will appear.

If you want to select a left or top margin, go to the next step. If you want to select both a front and back margin, go to step 6.

4. If you want to change the width of the margin, touch the desired width is displayed. The margin width can be set between 6 mm and 18 mm in 1 mm increments.

* The previously selected value is set as the default for the margin width. Change this

setting as desired.

If you do not want to change the current margin width, go to the next step.

5. Select the margin position that you want by touching either the “LEFT MARG.” or “TOP MARGIN” key. The touch panel will return to the basic screen.

‘7”

key or the “A” key until

“+”

key or the

"-”

key until the

6. To change the settings for the front and back margins, touch the “CHANGE #” key and go to the next step. Otherwise, touch the * The previously selected values are set as the default for the front and back margins.

Change these settings as desired.

“F&B

MARGIN” key. The touch panel will return to the basic screen.

Section 5 OTHER CONVENIENT FUNCTIONS

7. Select the margin width that you want for the front side by touching the

key

under the “Margin” field until the desired width is displayed. The margin width can be set between 1 mm and 18 mm in 1 mm increments. * If you do not want to change the current margin width, go to the next step.

8. Select the margin position that you want for the front side. The margin position can be set to “LEFT M. “,

If you do not want to make a margin on the front side, touch the “NO MARGIN” key.

9. Select the margin width that you want for the back side by touching the key under the “MARGIN W.” field until the desired width is displayed. The margin width can

If you do not want to change the current margin width, go to the next step.

10. Select the margin position that you want for the back side.

If you do not want to make a margin on the back side, touch the “NO” key. The margin position that is available for the back side will differ depending upon the margin position that is selected for the front side. Once the settings are finished, the touch panel will return to the basic screen and copying will be possible.

set between 1 mm and 18 mm in 1 mm increments.

“RIGHT”, “TOP M.” or “BOTTOM”.

“+”

key or the

“+”

key or the

"-”

(2) Printing page numbers on the copies [Print page numbers]

This function can be used to assign page numbers in sequence from the top original first

whenever you make copies from multiple originals. There are three types of numbering styles:

If you select

place of the “5”).

* It is possible to select the location on the copies where you want the page numbers to be

printed. (The arrow in the illustration indicates the direction that the originals are being fed.)

LONG EDGE: The page number will be printed in the middle of the long edge of the copy.

SHORT EDGE: The page number will be printed in the middle of the short edge of the

COPY.

“1/5”,

the actual number of total pages will be displayed in the denominator (in

“-1-“, “P.1”

and

“1/5”.

1. Set the originals.

2. Touch the “FUNCTION” The function select screen will appear

key.

Section 5 OTHER CONVENIENT FUNCTIONS

3. Touch the “PAGE #” key. (If that key is not displayed, touch the

“V”

key or the

“A”

key until

it is displayed.)

The print page number set-up screen will appear.

4. If you want to change which sheet the page numbering will start from, touch the "+" key or the

“-”

key under the “1 ST PAGE” field. You can select the page numbers to start from any sheet between * It is not possible to select

“0”.

“-10”

and “999”.

POINT OF INFORMATION

If you enter a minus (-) figure, it will mean that the printing of page numbers will not begin

until that number of originals have been copied. In other words, after the number of originals that is designated (with the minus number) are finished being copied, the page number on the copies that are made from the next original will be shown as page one. For example, when you want the copies for the third original to be designated as page one, enter “-2” under the “1 ST PAGE” field.

l In order to have the first original designated as a page number other than one, enter the

number (a positive number) that you want to use. For example, when you want the copies for the first original to be designated as page three, enter

“3”

under the

“1ST

PAGE” field.

5. Select the numbering style that you want to use from among If you selected If you selected

6. Touch the

“-1-”

“1/5”,

“+"

key or the

“P.1”,

go to step 8.

go to the next step.

"-”

key under the “LAST PAGE” field in order to enter the total

number of originals being copied. (You can select any number between

If you want the copier to automatically count the total number of pages when the originals

“-1-“, “P.1”

and

“1”

and

“1/5”.

“999”.)

are scanned and set the number in the “LAST PAGE” field as well, touch the “AUTO” key.

7. Touch the “ENTER” key.

8. Select the location on the copies where you want the page numbers to be printed. The touch panel will return to the basic screen.

Section 5 OTHER CONVENIENT FUNCTIONS

(3) Copying each side of two-page [open-face] originals onto separate sheets [Page

separation mode]

Page separation from two-page [open-face] originals

Two-page originals, such as magazines and books or the like, are copied onto two separate sheets of paper.

POINT OF INFORMATION

The size of originals that can be used in this mode is limited to A3, size is normally limited to A4. However, another paper size may be used if you select a copy magnification ratio that is appropriate to fit that specific size.

In this operation it is necessary to specify the binding orientation of the originals:

LEFT: The left page of the originals is copied first followed by the right page.

RIGHT: The right page of the originals is copied first followed by the left page.

A4R

or A5 and the paper

Page separation from two-sided originals

Each side of two-sided originals is copied onto separate sheets of paper.

1. Set the originals.

POINT OF INFORMATION

When setting a two-page [open-face] original, set it as shown in the illustration.

Two-sided originals must be copied using the DF.

2. Touch the “FUNCTION” key. The function select screen will appear.

3. Touch the “DUPLEX” key. (If that key is not displayed, touch the it is displayed.) The page separation set-up screen will appear.

“7

key or the

“A”

key until

Section 5 OTHER CONVENIENT FUNCTIONS

4. Specify the type of the originals that are being used by touching either the “DUPLEX” or “BOOK” key.

If you selected “BOOK”, go to the next step. If you selected “DUPLEX”, the touch panel will return to the basic screen.

Q-

5. Specify the binding orientation of the originals by touching either the

key. The touch panel will return to the basic screen.

(4) Erasing the edges around copies from books, etc. [Border erase mode]

Erasing blemishes from the edges of copies (Sheet)

Use to erase shadows, lines, etc., which occur around the edges of copies made from sheet

originals.

(The @ in the illustration indicates the width of the border that will be erased.)

“LEFT”

or “RIGHT”

Erasing blemishes from the edges and middle of copies (Book)

Use for making neat copies from thick books, etc. (The @ in the illustration indicates the width of the border that will be erased.)

Selecting the area to be erased (Custom)

For making neat, blemish-free copies from originals of non-standard sizes, i.e. sizes other

than A4 etc. (The @ in the illustration indicates the width of the border that will be erased)

In this case, however, the size of the originals that you will use must be registered in ad-

vance. (See “@ Custom border erase size” on page

POINT OF INFORMATION

The illustration indicates how the copies will be finished when the originals are set in the DF. When setting originals on the platen, the border area will be based on the left rear position of the copies.

8-1

6.)

Section 5 OTHER CONVENIENT

FUNCTIONS

1. Set the originals. *

When using a book as the original, set it on the platen as shown in the illustration.

2. Touch the “FUNCTION” key. The function select screen will appear.

3. Touch the “BORDER” key. (If that key is not displayed, touch the until it is displayed.) The border erase set-up screen will appear.

4. If you want to change the width of the border that will be erased under “SHEET or “BOOK”, touch the

In order to use the “CUSTOM” key with non-standard paper sizes, the size of the origi-

“+”

key or the

nals that you will use must be registered in advance. (See on page 8-16.)

“-”

key. The border width can be set to 6 mm, 12 mm or 18 mm.

‘7”

key or the “A” key

“@

Custom border erase size”

5. Specify the type of the originals that are being used by touching either the “SHEET”, “BOOK” or “CUSTOM” key. The touch panel will return to the basic screen.

(5) Adding covers for or insert sheets between copies [Sheet copy mode]

The sheet copy mode has three submodes: cover, insert and chapter.

Section 5 OTHER CONVENIENT FUNCTIONS

l When copying onto both the front and back side of the insert sheets

*The illustration shows an example of two-sided copying.

345

? ’

l When copying only onto the front side of the insert sheets

The illustration shows an example of two-sided copying.

. When leaving both the front and back side of the insert sheets blank * The illustration shows an example of two-sided copying.

Chapter mode

Special paper can be specified as pages that will designate chapters when you sided copies from either one-sided or two-sided originals, and only the front side of these sheets will be copied onto. Only the front side of these specified sheets will be copied onto even if the designated page number is an even number.

make

two-

Section 5 OTHER CONVENIENT FUNCTIONS

4. Specify the type of the originals that are being used by touching either the “DUPLEX”, “BOOK” or “I-SIDED” key. * If you selected “DUPLEX”, go to step

If you selected “BOOK”, go to step 7. If you selected “I-SIDED”, go to the next step.

5. Select the direction of copying that you want for the back side of the copies. Then go to step

LEFT: The image will be copied in its current direction. TOP: The imaae will be rotated then bound

direction when the pages are opened, just as they are on a wall calendar.

TOP

180

at the

top edge of the copy-set, all of the images can be viewed in the same

dearees and

copied.

Thus. if the finished

copies

are

6. Specify the type of the originals that are being used by touching either the “DUPLEX” or “BOOK” key. * If you selected “DUPLEX”, go to step 6.

If you selected “BOOK”, go to the next step.

7. Specify the binding orientation of the originals. Then go to the next step. LEFT: The left page of the originals is copied first followed by the right page. RIGHT: The right page of the originals is copied first followed by the left page.

Once the copy mode setting is finished, the touch panel will switch back to the sheet copy

mode set-up screen. Make the settings that you want for the desired mode by following the appropriate procedure for that mode.

’

It is also possible to combine different modes. (See “0 Combining modes” on page 5-10.)

Section 5 OTHER CONVENIENT FUNCTIONS

Cover mode settings

8. Touch the “COVER” key, if you want to use the cover mode.

*The “CHAPTER” key will only be displayed if you are making two-sided copies from one-

sided originals.

9. Select how you want the front cover to be finished by touching either the “DUPLEX”,

“FRONT” (copy only on the front side) or “BLANK” key. * If you selected “SPLIT” or “I-SIDED” in step 3 as the type of finished copies that you want

to make, “DUPLEX” will not be available for selection.

10.

Touch the “BACK” key.

11. Select how you want the back cover to be finished by touching either the “FRONT” (copy

only on the front side), “BLANK” or “NO” (no back cover at all) key.

* If you do not want to use any other modes, go to step 19.

If not, go to step 12.

Insert mode settings

12. Touch the “INSERT” key, if you want to use the insert mode. If not, go to step 14.

13. Select how you want the inserts sheet to be finished by touching either the COPY”, “FRONT COPY” or

* If you do not want to use any other modes, go to step 15.

Chapter mode settings

14. Touch the “CHAPTER” key, if you want to use the chapter mode. If not, go to step 12. Then go to the next step.

“FR./BACK

BLANK” key.

“FR./BACK

Selecting the location for insert sheets & chapter pages

* First check each of the settings you have made. The specified page locations may be

deleted if any settings are changed after the pages are specified.

15.

Touch the “ENTER” key.

The screen that will allow you to specify the desired page location will appear.

Section 5 OTHER CONVENIENT FUNCTIONS

16. Use the numeric keys to enter the page number where you want the insert sheet or chapter page to be inserted.

17.

Touch the “CFM. PG” key.

* If you want to add more than one insert sheet or chapter page, repeat steps 16 and 17.

The screen will show 15 locations at a time. To check your settings for more than 15 locations, touch the “NEXT” key or the “PREVIOUS” key to switch between screens.

* If you want to change any of the specified page numbers, simply touch that page num-

ber directly, and repeat steps 16 and 17.

POINT OF INFORMATION

l If you combine the insert and chapter modes, the settings you make will affect the same

page. It is not possible to specify locations for insert sheets and chapter pages separately.

. If you use the insert mode or chapter mode when making two-sided copies from two-sided

originals, words, calculate each two-sided original as 2 individual pages when entering the page number.

enter the

actual page number of the original not the number of the sheet. In other

ItflFR./BACKt/

FRONT

18. Once you are finished entering page numbers, touch the “ENTER” key. * If you want to perform the procedure to register the page numbers over again, touch the

“PAGE ENTRY” key and follow the procedure in steps 16 and 17.

19. Check all of your settings and then touch the “ENTER” key.

The touch panel will return to the basic screen.

li6

(6) Making handout materials together with Transparencies

[Presentation mode]

This mode combines the transparency + backing sheet mode (see page

creation of multiple copy sets onto standard paper, and is convenient for preparing materials

for handout during presentations which use transparencies.

Presentation mode (copying onto the backing sheet)

After copying onto the transparency (with copying onto the backing sheets, see page 5-l the same original is copied onto a specified number of sheets of standard paper.

Page separation copying from two-page [open-face] originals can be used in combination

with this mode. (The asterisks in the illustration indicate the transparencies.)

5-16)

with the

6),

Section 5 OTHER CONVENIENT FUNCTIONS

Presentation mode (leaving the backing sheet blank)

After copying onto the transparency (with the backing sheets left blank, see page 5-l 6) the same original is copied onto a specified number of sheets of standard paper.

Page separation copying from two-page [open-face] originals can be used in combination

with this mode. (The asterisks in the illustration indicate the transparencies.)

1. Set the transparencies in the stack bypass tray.

POINT OF INFORMATION

. Fan out the transparencies at least once before setting them.

l Up to 25 transparencies can be loaded into the stack bypass tray at one time.

Make sure that paper of the same size as the transparencies is loaded in one of the drawers

or decks.

2. Set the originals.

3. Touch the “FUNCTION” key. The function select screen will appear.

/ 3

4. Touch the “HAND-OUT” key. (If that key is not displayed, touch the until it is displayed.)

The presentation mode set-up screen will appear.

“V”

key or the “A” key

Section 5 OTHER CONVENIENT FUNCTIONS

5. Touch the “COPIED” key if you want to copy onto the backing sheets, and touch the “BLANK” key if you want to leave the backing sheets blank.

6. Select the type of finished copies that you want to make by touching either the “DUPLEX”, “SPLIT” or “1 -SIDED” kev.

If you selected “DUPLEX”, go to the next step.

If you selected “SPLIT”, go to step If you selected “I-SIDED”, the touch panel will return to the basic screen. In this case, go

to step 12.

10.

7. Specify the type of the originals that are being used by touching either the “DUPLEX”,

“BOOK” or “I-SIDED” key.

* If you selected “DUPLEX”, the touch panel will return to the basic screen. In this case, go

to step 12.

If you selected “BOOK”, go to the next step. If you selected “I-SIDED”, go to step 9.

8 Specify the binding orientation of the originals.

LEFT: The left page of the originals is copied first followed by the right page. RIGHT: The right page of the originals is copied first followed by the left page

The touch panel will return to the basic screen. Go to step 12.

9. Select the direction of copying that you want for the back side of the copies. LEFT: The image will be copied in its current direction.

TOP: The image will be rotated 180 degrees and copied.

The touch panel will return to the basic screen. Go to step 12.

Section 5 OTHER CONVENIENT FUNCTIONS

IO. Specify the type of the originals that are being used by touching either the “DUPLEX” or

“BOOK” key. * If you selected “DUPLEX”, the touch panel will return to the basic screen. In this case,

go to step

If you selected “BOOK”, go to the next step.

11. Specify the binding orientation of the originals. LEFT: The left page of the originals is copied first followed by the right page. RIGHT: The right page of the originals is copied first followed by the left page.

The touch panel will return to the basic screen.

12.

12. Use the numeric keys to enter the number of copies per original that you want to make onto standard paper. *The copies of the transparencies and their backing sheets will be ejected first, and the

copies made on standard paper will then be ejected afterward.

POINT OF INFORMATION

If the copier is equipped with the optional Finisher, the transparencies and their backing sheets will first be ejected onto the Non-sort tray, and the standard paper copies will then be ejected onto the Sort tray. If the copier is equipped with the optional Booklet Stitcher, all copies will be ejected onto tray 1.

(7) Feeding paper as a backing sheet for transparencies [Transparency + backing sheet

modes]

When 2 or 3 transparencies are stacked on top of one another, static electricity can cause

problems. This mode automatically places a backing sheet between the transparencies during copying. It is possible to copy onto the backing sheet from the same original as well as

to make multiple copies.

POINT OF INFORMATION

l Transparencies must be fed from the stack bypass tray.

When you use the transparency + backing sheet mode, copies will be ejected face up. If the originals are set in the DF, copying will be performed from the last page first after all of the originals have been stored in memory.

If the copier is equipped with the optional Finisher, the copies will be ejected face up into the Sort tray. If the copier is equipped with the optional Booklet Stitcher, all copies will be ejected onto trav 1.

Copying onto the backing sheet

The originals will be copied onto the transparencies and then the same originals will be

copied onto the backing sheets as well. (The asterisks in the illustration indicate the transparencies.)

Leaving the backing sheet blank

The originals will be copied onto the transparencies and the backing sheet will be left blank.

(The asterisks in the illustration indicate the transparencies.)

Section 5 OTHER CONVENIENT FUNCTIONS

1. Set the transparencies in the stack bypass tray.

POINT OF INFORMATION

l Fan out the transparencies at least once before setting them.

. Up to 25 transparencies can be loaded into the stack bypass tray at one time.

Make sure that paper of the same size as the transparencies is loaded in one of the drawers

or decks.

2. Set the originals.

3. Touch the “FUNCTION” key. The function select screen will appear.

4. Touch the

“TRANS +

BACK” key. (If that key is not displayed, touch the key until it is displayed.) The transparency backing mode set-up screen will appear.

‘7”

key or the

“ti

5. Touch the “COPIED” key if you want to copy onto the backing sheet, and the “BLANK” key if you do not want to copy onto the backing sheet.

Section 5 OTHER CONVENIENT FUNCTIONS

6. Specify the type of the originals that are being used by touching either the “DUPLEX” or “I-SIDED” key. The touch panel will return to the basic screen.

(8) Overlaying images [Form overlay]

This mode can be used to read the first original into memory and have its image overlaid onto

copies made from subsequent originals. It is also possible to register and store in memory, in advance, the images that you want to use as an overlay. The shading level of the overlay image can be adjusted as well. * See “(1) Registering an image for form overlay” on page 7-1 for the procedure to register

images.

1. Touch the “FUNCTION” key. The function select screen will appear.

2. Touch the “OVERLAY” key. (If that key is not displayed, touch the

until it is displayed.) The form overlay mode set-up screen will appear.

3. Touch the key that corresponds to the level of shading that you want to use for the overlay

image. The shading level can be set to any 10% increment between 10% and 100%.

4. If you want to use a previously registered image, select the “LOADING FORM” check box

and touch the “ENTER” key.

If you want to scan in a new image, make sure that the check box remains unchecked.

* If you left the check box unselected, go to the next step.

To select a previously registered image, go to step 6.

“v”

key or the “A” key

5. Set the original that you want to use as an overlay and press the Start key. Then go to step 7.

Section 5 OTHER CONVENIENT FUNCTIONS

6. A list of registered images will appear. Select the image and touch the “ENTER” key. * If the image that you want to use is not displayed, touch the

it is displayed.

7. Set the originals that you want to copy and press the Start key. Copying will begin.

“V”

key or the

“A”

key until

(9) Copying the images from either two or four originals onto a single copy sheet

[Combine copy]

This mode can be used to reduce the images from either 2 or 4 separate originals and combine them onto a single copy. The borderline of each original can also be indicated with a dotted line, a solid line or registration marks.

POINT OF INFORMATION

Both the originals and the copy paper must be of standard paper sizes.

Combination styles

2ini

Use this mode to copy two originals onto one sheet. This mode can also be used together

with the two-sided copy mode to copy four originals onto one two-sided copy.

(When setting originals on the platen, set them in the normal first-second order.)

The actual

originals are set.

“2-IN-1”

mode that you should use depends on the orientation in which the

4inl

Use this mode to copy four originals onto one sheet. This mode can also be used together with the two-sided copy mode to copy eight originals onto one two-sided copy. (When setting originals on the platen, set them in the normal first-through-fourth order.) *

The actual

originals are set.

“4-IN-1”

mode that you should use depends on the orientation in which the

INSERT

Section 5 OTHER CONVENIENT FUNCTIONS

Borderline indication

DOTTED

The borderline of the originals will be indicated by a dotted line.

@SOLID

The borderline of the originals will be indicated by a solid line.

CROPMRK

The borderline of the originals will be indicated by registration marks.

1. Touch the “FUNCTION” key. The function select screen will appear.

2. Touch the “MERGE COPY” key. (If that key is not displayed, touch the

key until it is displayed.) The combine originals mode set-up screen will appear.

“V”

key or the “A”

3. Select the combination style that you want to use by touching the

1”

key.

“2-IN-1”

key or the

“4-IN-

POINT OF INFORMATION

The mode that you should use depends on the orientation in which the originals are set: Depending upon the key that was touched during selection of the combination style in the panel at left, the originals must be set as shown to the illustrations below.

If you selected If you selected

4. Select the type of borderline that you want by touching either the “DOTTED”, “SOLID” or

“CROPMRK” key. If you do not want a borderline on the copies, touch the “NONE” key.

‘I@” I’@)”

or or

“@“... LIE3

“@“... [rjo

5. Specify the type of the originals that are being used by touching either the “DUPLEX” or “1 -SIDED” key.

* If you selected “DUPLEX”, go to the next step.

If you selected “I-SIDED”, the touch panel will return to the basic screen. In this case, go

to step 7.

Section 5 OTHER CONVENIENT FUNCTIONS

6. Select the type of finished copies that you want to make by touching either the “DUPLEX” or “I-SIDED” key. The touch panel will return to the basic screen. * When selecting “DUPLEX” copies, choose between the left “DUPLEX” key for normal

copying (like in a bound book) and the right “DUPLEX” key for rotating the copying direction on the back side of the copies (like on a calendar).

7. Set the originals. * When setting originals on the platen, make sure that you set them in the correct order.

(See page 5-19.)

8. Touch the paper size key that corresponds to the paper that you want to copy onto.

9. Press the Start key.

QQl

(10) Making a booklet (sheet originals) [Booklet copy]

This mode can be used to copy one-sided or two-sided originals onto two-page [open-face], two-sided copies in such a way that the finished copies can be stacked and folded into a booklet format.

POINT OF INFORMATION

The size of originals that can be used in this mode is limited to A4 and the paper size is limited to A3 or A4R.

Right-side binding orientation

The order of copying will be performed so that the stacked and folded pages of the finished copies will read from right to left.

Qba

Left-side binding orientation

The order of copying will be performed so that the stacked and folded pages of the finished copies will read from left to right.

Section 5 OTHER CONVENIENT FUNCTIONS

1. Touch the “FUNCTION” key. The function select screen will appear.

2. Touch the “BOOKLET” key. (If that key is not displayed, touch the until it is displayed.) The booklet mode set-up screen will appear.

3. Specify the type of the originals that are being used by touching either the “DUPLEX” or

“1

-SIDED” key.

“V’”

key

or the

“A” key

4. Select the binding orientation that you want for the finished copies by touching either the “LEFT” or “RIGHT” key.

* If the copier is equipped with the optional Booklet Stitcher and more than one set of

copies is to be stapled, select the finishing settings that you want to use as well.

5. Set the originals. * When setting the originals on the platen, start with the first page.

6. Press the Start key.

(11) Making a booklet (two-page [open-face] originals) [Booklet + cover copy mode]

This mode can be used to have covers, either blank or with an image copied onto the front cover, included on the copy sets so that they can be bound in a booklet format.

POINT OF INFORMATION

The size of originals and the copy paper that can be used in this mode is limited to A3 or A4R.

Section 5 OTHER CONVENIENT FUNCTIONS

Copy onto the cover

If the original that will be copied onto the front cover is scanned in first, the paper onto which it is copied will be in the front cover position after the copies are finished and folded in the center.

Do not copy onto the cover

When the finished copies are folded in the center, both the front and back covers will be blank.

Touch the “FUNCTION” key.

The function select screen will appear.

2. Touch the “BOOK-BOOK” key. (If that key is not displayed, touch the key until it is displayed.)

The Book-Book mode set-up screen will appear.

3. Select the binding orientation that you want for the finished copies by touching either the “LEFT” or “RIGHT” key.

‘7”

key or the “A”

4. Select whether or not you want to copy onto the front cover. * If the copier is equipped with the optional Booklet Stitcher, select the finishing settings

that you want to use as well.

Section 5 OTHER CONVENIENT FUNCTIONS

5. Set the original in a spread out position. ‘The

originals can also be set in the DF. Be sure to set the original that will be copied onto

the front cover first.

6. Press the Start key. The original will be scanned into memory. * If you set the first original on the platen, go to the next step.

l If you use the DF, all of the originals will be scanned and copying will be carried out

automatically.

7. Once the first original is completely scanned, set the next original and touch the “CONTINUE” key.

* Repeat this operation for all of the originals.

8. When all of the originals are completely scanned, touch the “TO PRINT” key. Copying will begin. After copying is finished, the touch panel will return to the basic screen.

(12) Copying and binding into a booklet (sheet originals) [Binding mode]

This mode can be used to copy one-sided or two-sided originals onto two-page [open-face], two-sided copies, to add a cover sheet and then staple the arranged copies into a booklet format such as with a weekly magazine or a pamphlet.

POINT OF INFORMATION

l To use this mode, it is necessary to select the drawer or deck from which the cover sheet

will be fed. (See “@ Drawer for cover sheets” on page 8-16.)

l The size of originals that can be used in this mode is limited to A4 and the paper size is

limited to A3 or A4R.

To use this function, the copier must be equipped with the optional Booklet Stitcher.

l When you want to copy onto the front and the back of the cover sheet...

The first page of the originals is copied onto the front of the front cover and the second page

onto the back (inside) of the front cover. Copies are then made so that the content can be read sequentially with the pages spread open.

l When you want to copy only onto the front of the cover sheet...

The first page of the originals is copied onto the front of the front cover and the second page

onto the front of the page that comes after the cover sheet. Copies are then made so that

the content can be read sequentially with the pages spread open.

Section 5 OTHER CONVENIENT FUNCTIONS

l When you do not want to copy onto the cover sheet...

The first page of the originals is copied onto the front of the page that comes after the cover

sheet and the second page onto the back of that page. Copies are then made so that the content can be read sequentially with the pages spread open.

Right-side binding orientation

The order of copying will be performed so that the stacked and folded pages of the finished copies will read from right to left.

Left-side binding orientation

The order of copying will be performed so that the stacked and folded pages of the finished copies will read from left to right.

-I;

Touch the “FUNCTION” key.

The function select screen will appear.

2. Touch the “STITCHING” key. (If that key is not displayed, touch the until it is displayed.) The binding mode set-up screen will appear.

3. Select the front cover copy mode that you want to use by touching either the “DUPLEX”, “FRONT” or “BLANK” key.

‘7”

key or the

“A”

key

4. Specify the type of the originals that are being used by touching either the “DUPLEX” or “1-SIDED;

key.

Section 5 OTHER CONVENIENT FUNCTIONS

5. Select the binding orientation that you want for the finished copies by touching either the “LEFT” or “RIGHT” key. The finishing set-up screen will appear.

6. Set the number of copies that you want to make by touching the

7. If you want to bind (staple) the finished copy sets, touch the “STAPLE SORT” key.

8. Once you are finished setting the number of copies and selecting the stapling settings that you want, touch the “ENTER” key.

9. Set the originals.

* When setting the originals on the platen, start with the first page.

10.

Press the Start key.

(13) Inverting black and white [Invert copy mode]

The black and white areas of the image are inverted (reversed) on the copy. *

When multiple inverted copies are made, “PLEASE WAIT. NOW ADDING TONER.” may

appear in the message display.

1. Set the originals.

“+”

key or the

I‘-”

key.

2. Touch the “FUNCTION” key. The function select screen will appear.

3. Touch the “INVERT” key. (if that key is not displayed, touch the

it is displayed.) The touch panel will return to the basic screen.

(14) Making mirror-image copies [Mirror image mode]

This mode can be used to make mirror-image copies.

1. Set the originals.

‘Y”

key or the

“ti

key until

Section 5 OTHER CONVENIENT FUNCTIONS

2. Touch the “FUNCTION” key. The function select screen will appear.

3. Touch the “MIRROR” key. (If that key is not displayed, touch the

until it is displayed.)

The touch panel will return to the basic screen.

(15) Automated sorting [Sort copy]

Since copying is performed only after scanning multiple originals into memory, sorting of the required number of copy sets is possible without the optional Finisher or the Booklet Stitcher.

POINT OF INFORMATION (Rotate sort copy)

If “ON” is selected under “0 Rotate-sort” on page 8-16 and the size of the copy paper is A4, the orientation of each ejected copy set will be shifted in order to make it easy to sort the copies. However, in order to use this setting, there must be A4 size paper loaded both vertically and horizontally in the drawers and/or decks.

‘7”

key or the “A” key

CONTINUE

111

1. Set the originals.

2. Press the Sort-Group key to light the Sort indicator.

3. Press the Start key. * If you set the originals in the DF, scanning will start and copying carried out automatically. * If you set the first original on the platen, “CONTINUE SCANNING DOCUMENT?” will be

displayed.

4. Set the next original and touch the “CONTINUE” key. * Repeat this operation for all of the originals.

5. When all of the originals are completely scanned, touch the “TO PRINT” key. Copying will be performed one set at a time.

TO PRINT

(16) Memorizing frequency used settings [Program mode]

Up to eight combinations of copy mode settings and functions displayed on the operation panel can be registered as a single program.

Registering various settings as an single program

Select the copy mode settings and functions that you want to register on the operation

panel and return to the basic screen.

2. Touch the “SPECIAL” key. The management mode select screen will appear.

3. Touch the “REGISTER” key under “PROGRAM”.

Section 5 OTHER CONVENIENT FUNCTIONS

4. Touch the program number * If you also want to register a name for that program, touch the “NAME REGISTRATION”

key. (See page 8-29 for the procedure on entering the name.)

5. Touch the “END” key. The selected copy settings and functions will appear. If you want to check more specific settings for each copy mode, touch the related function key. Once you are finished checking the settings, touch the “CHECK” key.

6. Touch the “REGISTER” key for final registration of the settings. The touch panel will return to the basic screen. Copying is now possible using the settings that are registered under that program number.

(“1”

to “8”) that you want to register the settings under.

Copying with a registered program

Press the Program key.

The program select screen will appear.

* If

“OFF THE

are settings registered under program 1, those copy functions will be automatically dis-

played. In this case, go to step 4.

* If “REGULAR” is selected under

program you want from among those registered. In this case, go to the next step.

2. Touch the number that corresponds to the program that you want to use.

PLATEN” is selected under “0 Job programming” on page 8-16 and there

“0

Job programming” on page 8-l 6, you can select the

3. The copy functions and settings registered under the selected program will be displayed. Touch the “COPY” key.

The touch panel will return to the basic screen.

4. Set the originals and press the Start key to start copying with the displayed functions and settings.

Section 6 ADVANCED COPY MODES

(1) Scheduling one copy job during copying of another [Job reservation]

Copy jobs can be scheduled even while another copy job is in progress. Up to 9 different jobs can be registered (up to 4 of those from your computer). It is also possible to change which jobs are scheduled and in which order they will be carried out.

The job reservation screen

Job icons:

scheduled from your computer.

Job number numbers: A job number is assigned (up to 99) to each job in order of registra-

tion. Even if the order is altered or a job is deleted, the job numbers will not change.

Copying will be performed in order, starting the topmost job in the display downward.

No. of copies: Indicates the number of originals in the copy job.

No. of originals: Indicates the number of copies that will be made.

Thea

indicates jobs scheduled from the copier and the B indicates jobs

Adding a job

Press the Add Job key. A list of the currently reserved jobs will appear. If “ADDITION OF

JOB IS POSSIBLE” appears in the message display, additional jobs can be scheduled. *To stop job reservation, touch either the “END” or “BACK” key.

2. Touch the “ADD” key.

3. Select the settings and functions that you want to use for that copy job and press the Start key. Scanning of the originals will start.

4. When all of the originals have been completely scanned, the touch panel will return to the screen for step 2 .

5. Touch the “END” key. Copying will begin in the order that the job was reserved, once the previously reserved copy job is finished.

Section 6 ADVANCED COPY MODES

Modifying the settings for a reserved job

The finishing settings for a reserved job (the number of copies and the Sortering, Staple and/

or Hole Punch modes) can be changed.

1. Press the Add Job key. A list of the currently reserved jobs will appear.

2. Select the job that you want to change the settings for

3. Touch the “MODIFY” key.

4. If you want to change the number of copies, touch the desired number. *

If you want to change the finishing settings, touch the “SORT” key to select the desired

mode.

* If the copier is equipped with the optional Finisher, it is also possible to change the

Staple-Sort mode and the Hole Punch mode settings as well. If the copier is equipped

with the optional Booklet Stitcher, it is the Staple-Sort mode settings that can also be

changed.

5. Once you have finished all the desired settings, touch the “END” key. The touch panel will

return to the basic screen.

Deleting a reserved job

1. Press the Add Job key. A list of the currently reserved jobs will appear.

"+"

key or the

"-"

key to select the

2. Select the job that you want to delete.

3. Touch the “RECALL” key. The details of the settings for that job will be displayed. Make sure that the displayed copy job is indeed the one that you want to delete.

Section 6 ADVANCED COPY MODES

PAGES1-SIDED

@30SETS 8

MIN. ADDITIONAL TIME

-SIDED

IO:25

: 0

i”

3-O

3-o

4. Touch the “DELETE” key.

5. Touch the “DELETE” key once again. The touch panel will return to the screen for step 2. *To cancel the deletion operation, touch the “CANCEL” key.

6. Touch the “END” key. The touch panel will return to the basic screen.

Changing the order of reserved jobs

Although all of the copy jobs will normally be carried out in the order that they were reserved, that order can be changed after reservation.

Press the Add Job key.

A list of the currently reserved jobs will appear.

2. Select the job for which you want to change the order.

3. Change the order by touching the “ i DOWN” key or the ” ‘j UP” key. * Copying will be performed in order, starting the topmost job in the display downward.

Touch the “END” key.

The touch panel will return to the basic screen.

(2) Copying various originals in one batch [Job build function]

The job build function enables you to scan different sets of originals into memory at different times and then copy them all at one time. A large number of originals or originals of different types can be copied at one time by scanning all of the originals of the same size or type as an

individual job and then storing each of those jobs. Depending on the type of originals or the way that copies are to be finished, you can select

from among 9 different modes. * The instructions for the job build function can be displayed on the touch panel. To access

them, touch the

“?”

key.

Memory copying from the DF or platen

Large number of originals

A large number of originals, even that which exceeds the capacity of the DF, can be scanned

into memory by using this function. It is also possible to set originals on the platen in the middle of the operation and have them scanned as well.

Uniform copy size [Auto size]

Originals of different sizes will be reduced/enlarged as appropriate in order to copy them all onto a single size of copy paper.

Continuous manual scanning [Choose size]

When the originals are set on the platen, all of the originals will be scanned into memory first and then the copies will be made at one time. It is also possible to set originals in the DF in the middle of the operation and have them scanned as well.

Section 6 ADVANCED COPY MODES

1. Touch the Job Build key. The job build select screen will appear.

2. Make sure that the “MEMORY COPY FROM DFAND PLATEN” key is highlighted. If it is

not, touch that key until it is highlighted.

3. Select the desired function by touching either the “LARGE # OF ORIGINALS”, “AUTO

SIZE” or “CHOOSE SIZE” key.

4. Specify the type of the originals that are being used by touching either the ORIG.“or”1-SIDED ORIG.”

5. Select how you want the copies to be finished by touching either the “I-SIDED COPY” key.

key.

“2-SIDED

COPY” or

6. The start scanning screen will appear.

Select the size of paper that you want to copy onto.

*The auto magnification selection mode is the default setting in the initial mode. When

copying onto custom paper sizes or with a custom zoom ratio, press the Manual key until “1

:1”

appears on the copy magnification ratio display.

Section 6 ADVANCED COPY MODES

* If you want to change the magnification ratio, touch the

“+”

key or the

"-”

key at the right of

the copy magnification ratio display to select the desired ratio. If you want to change the

zoom mode, such as selecting the standard zoom or XY zoom mode, touch the “ZOOM” key and follow the instructions from page 4-4.

*The settings for the zoom mode can be changed for each job.

* If you want to change the setting for the border erase mode, touch the

‘"+”

key or the

“-”

key at the right of the border width display to select the desired width. The border width can be

setto 6mm,12mmor18mm.

* In this setting, only sheet originals can be selected for use in the border erase mode. *

The settings for the border erase mode can be changed for each job.

l If you touch the “FUNCTION” key, the following copy functions can be selected.

Margin mode: Touch the “MARGIN” key and follow the procedure from step 4 on page 5-2.

. Combined copy mode: Touch the “MERGE COPY” key and follow the procedure from step

3 on page 5-20.

. Print page numbers function: Touch the “PAGE #” key and follow the procedure from step 4

on page 5-4.

7. Set the originals.

8. Press the Start key.

9. If you want to scan in more originals, touch the “CONTINUE” key and repeat the procedure from step 6.

* Once all of the originals have been completely scanned, go to step 10. * To delete the last set of the originals that you scanned, touch the “CLEAR LAST JOB”

key.

* If you want to make a test copy, touch the “TEST PRINT” key.

Once the test copy has been made, the touch panel will return to the screen for step 9.

10.

Touch the “TO PRINT” key.

11. Select how you want the copies to be finished. * If you want to change the Sorting mode, touch the “SORT” key to highlight the desired

mode (Sort or Group).

* If the copier is equipped with the optional Finisher, it is also possible to change the

Staple-Sort mode and the Hole Punch mode settings.

* If the copier is equipped with the optional Booklet Stitcher, it is the Staple-Sort mode

settings that can also be changed.

12. Set the number of copies that you want to make by touching the "+" key or the "-” key. This number can also be entered directly with the numeric keys.

13. Touch the “END” key. Copying will begin.

Section 6 ADVANCED COPY MODES

@Two-sided copies from a mixture of one-sided and two-sided originals

Making copies like the originals [Print as originals]

By specifying whether each set of originals is either one-sided or two-sided, each set will be scanned and all of the one-sided originals will be made into one-sided copies while the sided originals will be made into two-sided copies just like the corresponding originals.

Two-sided copies from all types of originals [Duplex All Originals]

By specifying whether each set of originals is either one-sided or two-sided, each set will be scanned and all of the originals will be made into two-sided copies without any blank pages.

two-

Copying onto the front side of specified pages [Chapterize]

By scanning in each chapter separately, the front side of the first page of each chapter will always be copied onto.

1. Touch the Job Build key. The job build select screen will appear.

2. Touch the

3. Select the desired function by touching either the “PRINT AS ORIGINALS”, “DUPLEX ALL

ORIGINALS” or “CHAPTERIZE

“2SIDED

COPY” key.

1/2

SIDED ORGNLS.” key.

Section 6 ADVANCED COPY MODES

4. Specify the type of the originals that are being used by touching either the ORIG.”

or “I-SIDED

ORIG.”

key.

“2-SIDED

5. The start scanning screen will appear.

l The auto magnification selection mode is the default setting in the initial mode. When

copying onto custom paper sizes or with a custom zoom ratio, press the Manual key until “1:1”

appears on the copy magnification ratio display.

* If you want to change the magnification ratio, touch the

“+”

key or the "-” key at the right of the copy magnification ratio display to select the desired ratio. If you want to change the zoom mode, such as selecting the standard zoom or XY zoom mode, touch the “ZOOM” key and follow the instructions from page 4-4.

*The settings for the zoom mode can be changed for each job.

If you want to change the setting for the border erase mode, touch the "+” key or the

“-”

key at the right of the border width display to select the desired width. The border width can be

set to6mm,12mmor18mm.

* In this setting, only sheet originals can be selected for use in the border erase mode. *The settings for the border erase mode can be changed for each job. * If you touch the “FUNCTION” key, the following copy functions can be selected.

Margin mode: Touch the “MARGIN” key and follow the procedure from step 3 on page 5-2.

l Combined copy mode: Touch the “MERGE COPY” key and follow the procedure from

step 3 on page

Print page numbers function: Touch the “PAGE

5-20.

#”

key and follow the procedure from step

4 on page 5-4.

6. Set the originals. *The originals that may be used for each individual batch of scanning is limited to the type

selected in step 4 and all of the originals for that batch must be of the same type. If you

want to scan in another type of original, it must be done in a different batch.

7. Press the Start key.

Section 6 ADVANCED COPY MODES

8. If you want to scan in more originals, touch the “CONTINUE” key and repeating the procedure from step 4. * Once all of the originals have been completely scanned, go to step 9. *To delete the last set of the originals that you scanned, touch the “CLEAR LAST JOB”

key.

If you want to make a test copy, touch the “TEST PRINT” key.

Once the test copy has been made, the touch panel will return to the screen for step 8.

9. Touch the “TO PRINT” key.

10. Select how you want the copies to be finished.

* If you want to change the Sorting mode, touch the “SORT’ key to highlight the desired

mode (Sort or Group).

* If the copier is equipped with the optional Finisher, it is also possible to change the

Staple-Sort mode and the Hole Punch mode settings.

If the copier is equipped with the optional Booklet Stitcher, it is the Staple-Sort mode

settings that can also be changed.

11. Set the number of copies that you want to make by touching the "+” key or the number can also be entered directly with the numeric keys.

12. Touch the “END” key. Copying will begin.

“-”

key. This

Batch copy from the platen

Sheet originals only

Sheet originals or the like which cannot be set in the DF will be scanned into memory first and

then the copies will be made at one time. This mode is convenient for Sort copying of a large

number of just such originals.

Two-page [open-face] originals

When copying a large number of two-page [open-face] originals, like books and magazines, the originals will be scanned into memory first for batch copying. This mode is convenient for Sort copying of a large number of just such originals.

Sheet & book originals

Both sheet and two-page [open-face] originals can be scanned into memory together for batch copying. This mode is convenient for Sort copying of a large number of just such originals.

1. Touch the Job Build key. The job build select screen will appear.

2. Touch the “BATCH COPY FROM PLATEN” key.

3. Specify the type of the originals that are being used by touching either the “SHEET ORIGINALS”, “BOOK ORIGINALS” or “SHEET & BOOK ORIGINALS” key.

Section 6 ADVANCED COPY MODES

4. Select how you want the copies to be finished by touching either the “I-SIDED COPY” key. *

If you selected “SHEET & BOOK ORIGINALS” in step 3, go to the next step. If you

selected “BOOK ORIGINALS”, go to step 6. If you selected “SHEET ORIGINALS”, go to step 7.

5. Specify the type of the originals that are being used by touching either the “SHEET ORIGINAL” or “BOOK ORIGINAL”

l If you selected “SHEET

to next step.

key.

ORIGiNAL”,

go to step 7. If you selected “BOOK

“2-SIDED

ORIGINAl”,

COPY” or

6. Specify the binding orientation of the originals.

7. The start scanning screen will appear. * The auto magnification selection mode is the default setting in the initial mode. When

copying onto custom paper sizes or with a custom zoom ratio, press the Manual key until “1

:I”

appears on the copy magnification ratio display.

* If you want to change the magnification ratio, touch the

the copy magnification ratio display to select the desired ratio. If you want to change the zoom mode, such as selecting the standard zoom or XY zoom mode, touch the “ZOOM”

key and follow the instructions from page 4-4.

* The setting of the zoom mode can be changed by each job.

“+”

key or the

“-”

key at the right of

Section 6 ADVANCED COPY MODES

* If you want to change the setting for the border erase mode, touch the "+” key or the "-” key

at the right of the border width display to select the desired width. The border width can be

set to6mm, 12mm or18mm.

In this setting, only sheet originals can be selected for use in the border erase mode. *The settings for the border erase mode can be changed for each job. * If you touch the “FUNCTION” key, the following copy functions can be selected.

Margin mode: Touch the “MARGIN” key and follow the procedure from step 3 on

page 5-2.

l Combined copy mode: Touch the “MERGE COPY” key and follow the procedure from

step 3 on page

Print page numbers function: Touch the “PAGE #” key and follow the procedure from step

4 on page 5-4.

8. Set the originals. * Be sure to set the type of originals selected in steps 3 and 5.

9. Press the Start key.

5-20.

If you want to scan in more originals, touch the “CONTINUE” key.

If you selected “SHEET & BOOK ORIGINALS” in step 3, continue scanning by repeat-

ing the procedure from step 5.

If you selected “BOOK ORIGINALS”, continue scanning by repeating the procedure

from step 6.

If you selected “SHEET ORIGINALS”, continue scanning by repeating the procedure

from step 7. * Once all of the originals have been completely scanned, go to step 11. *To delete the last set of the originals that you scanned, touch the “CLEAR LAST JOB”

key.

* If you want to make a test copy, touch the “TEST PRINT” key.

Once the test copy has been made, the touch panel will return to the screen for step 10

11. Touch the “TO PRINT” key.

12. Select how you want the copies to be finished. * If you want to change the Sorting mode, touch the “SORT” key to highlight the desired

mode (Sort or Group).

* If the copier is equipped with the optional Finisher, it is also possible to change the

Staple-Sort mode and the Hole Punch mode settings.

* If the copier is equipped with the optional Booklet Stitcher, it is the Staple-Sort mode

settings that can also be changed.

13. Set the number of copies that you want to make by touch the

“+"

key or the

"-”

key. This

number can also be entered directly with the numeric keys.

14. Touch the “END” key. Copying will begin.

l n

Section 7 DOCUMENT MANAGEMENT FUNCTIONS

(1) Registering an image for form overlay

It is possible to register and store in the copier’s memory, in advance, images that you want to use as an overlay in the form overlay mode (see page for example, for registering images such as those that designate confidential documents, so that everyone can use them. Up to 100 such images can be registered in this copier. +

It is possible to delete at one time all of the images registered for form overlay. (See

Reset box (delete all)” on page 8-23.)

* It is also possible to print out a list of all of the registered images. (See

page 8-23.)

Registering an image

1. Press the The document management screen will appear,

Dot.

Mgmt. key.

5-1

8). This is especially convenient,

“0

“@

Document list” on

2. Touch the “OVERLAY FORM STORAGE” key.

3. Touch the “REGISTER” key.

4. Enter the name that you want to register for that image. (See page 8-29 for the procedure on entering the name.)

5. Set the originals.

6. Make sure that “SET ORIGINAL, PRESS START KEY.” is displayed.

Make sure that “AUTO” is displayed under “ORIGINAL”.

l If you want to change the size of the copy paper, touch the “PAPER” key and select the

size of paper that you want.

Press the Start key.

Section 7 DOCUMENT MANAGEMENT FUNCTIONS

8. Once scanning of the original is finished, a message that asks you whether or not you want to continue registering other images will appear.

Once you are finished registering images, touch the “END” key. The touch panel will return

to the basic screen.

If you want to register other images, touch the “CONTINUE” key and repeat steps 4 - 7.

Checking registered images

Follow the procedure below when you want to check the original size of registered images and the date that they were registered, as well as when you want to print out the actual image for verification purposes.

IXJCOI~FIOENTIRL A4

1. Press the The document management screen will appear.

2. Touch the “OVERLAY FORM STORAGE” key.

A list of registered images will appear.

3. If you want to check the information regarding a specific image or to print it out, select the desired image and touch the “RECALL” key.

* If the image that you want to check is not displayed, touch the

4. Information about that image will be displayed. Once you are finished checking that information, touch the “END” key. * If you want to print out the image, touch the “FORM PRINT” key. Printing will begin and,

5. Touch the “END” key. The touch panel will return to the screen for step 3. Once you are finished checking information, touch the “END” key. The touch panel will return to the basic screen.

If you want to check the information for other images, repeat steps 3 and 4.

Dot.

Mgmt. key.

“v

it is displayed.

once it is finished, the touch panel will return to the screen for step 4.

key or the “A” key until

Deleting an image

Follow the procedure below when you want to delete from memory an image that you no longer need.

1. Press the The document management screen will appear.

2. Touch the “OVERLAY FROM

A list of registered images will appear.

Dot.

Mgmt. key.

STOREGE”

key.

Section 7 DOCUMENT MANAGEMENT FUNCTIONS

3. Select the image that you want to delete and touch the “DELETE” key. * If the image that you want to delete is not displayed, touch the

it is displayed.

‘7”

key or the “A” key until

BCONFIDEI~TIRL

DIIRRFT

BFltWL

BTOP

SECRET A4

h.4

4. If you are certain that you want to delete that image, touch the “DELETE” key once again. The touch panel will return to the screen for step 3. * If you do not want to delete that image, touch the

“CANCEC’

key.

5. If you want to delete other images, repeat steps 3 and 4. Once you are finished deleting images, touch the “END” key. The touch panel will return to the basic screen.

Modifying information for an image

Follow the procedure below when you want to change the registered name of an image or change the order in which the image names are displayed.

~CONFIDENTIRL

@TOP

ii4

SECEET A4

1. Press the

Dot.

Mgmt. key.

The document management screen will appear.

2. Touch the “OVERLAY FROM STORAGE” key. A list of registered images will appear.

3. Touch the “MODIFY” key.

4. Select the image that corresponds to the information that you want to modify. * If the image that you want to modify the information for is not displayed, touch the

‘7”

key

or the “A” key until it is displayed.

5. If you want to change the order in which the image name is displayed, touch the ‘I 1‘UP” key or the I’ 1 DOWN” key until that name is in the position that you want. * If you want to change the name of the image, touch the “RENAME” key. (See page 8-29

for the procedure on entering the name.) Once you are finished changing the name, the touch panel will return to the basic screen.

6. Once you are finished modifying information, touch the “END” key. The touch panel will

return to the basic screen.

Section 7 DOCUMENT MANAGEMENT FUNCTIONS

(2) Repeat copying

It is possible to make additional copies from the same originals, using the same copy settings but without the need to rescan the originals, as long as copying is started before the auto clear function engages. * It is also possible to disable repeat copying capabilities. (See “@I Repeat copying” on page

8-16.)

1. Once copying is finished, touch the “MODIFY” key. * You can also press the

case , if the “RETRY COPY” key is not displayed, then the auto clear function has al-

ready engaged or the Reset key was pressed and, thus, the copy settings are no longer in memory.

Dot.

Mgmt. key and then touch the “RETRY COPY” key. In this

2. Change any copy settings that you want, such as the number of copies to be made, etc.

3. Touch the “START” key. Copying will begin. Once copying is finished, the touch panel will return to the basic screen.

(3) Quick copying

If the copier is equipped with the optional Print/Scan System that allows you to send data

from your computer, that data is stored in the quick-print memory of the copier. Thus, it is

possible to reprint that same print job by selecting the corresponding data directly in the copier. * Only the 20 most recent print jobs will be retained in quick-print memory.

IMPORTANT!

Be aware that all data stored in quick-print memory will be lost whenever the main switch is turned OFF ( 0

Printing out data

Follow the procedure below when you want to print out the same print job one more time.

1. Press the The document management screen will appear.

Dot.

Mgmt. key.

Section 7 DOCUMENT MANAGEMENT FUNCTIONS

2. Touch the “QUICK PRINT” key.

3. Select the print job that you want to print out.

* If the print job that you want to print out is not displayed, touch the

until it is displayed.

4. Touch the “ENTER” key.

&Losin

Hame R

Los i n

flame C

Los i n

kame R

‘7”

key or the

“A”

key

5. Change any copy settings that you want, such as the number of copies to be made, etc.

Touch the “START” key.

Copying will begin. Once copying is finished, the touch panel will return to the basic screen.

Checking data for a print job

Follow the procedure below when you want to check certain information that corresponds

to a specific print job.

1. Press the The document management screen will appear.

2. Touch the “QUICK PRINT” key.

(If the “Quick Print” key is not displayed, there is no longer data for print jobs in memory.)

Dot.

Mgmt. key.

3. Select the print job that you want to check.

* If the print job that you want to check is not displayed, touch the

until it is displayed.

4. Touch the “RECALL” key.

The copy size and number of copies will be displayed.

‘7”

key or the

“A”

key

Section 7 DOCUMENT MANAGEMENT FUNCTIONS

5. Once you are finished checking the information, touch the “END” key. The touch panel will return to the screen for step 3. * If there is further information available for that print job, the “MORE” key will be displayed.

If you touch this key in order to check that information, touch the “CHECK” key once you

are finished. The touch panel will return to the screen for step 3.

6. If you want to check the information for other print jobs, repeat steps 3 - 5. Once you are

finished checking information, press the Reset key. The touch panel will return to the basic

screen.

Deleting data for a print job

Follow the procedure below when you want to delete the data for a print job that you no

longer need.

1. Press the The document management screen will appear.

2. Touch the “QUICK PRINT” key. (If the “QUICK PRINT” key is not displayed, there is no longer data for print jobs in memory

3. Select the print job that you want to delete. * If the print job that you want to delete is not displayed, touch the

4. Touch the “DELETE” key.

5. If you are certain that you want to delete that data, touch the “DELETE” key once again. The touch panel will return to the screen for step 3.

If you do not want to delete that data, touch the “CANCEL” key.

6. If you want to delete other print jobs, repeat steps 3 - 5. Once you are finished deleting

print jobs, press the Reset

Dot.

Mgmt.

key.

until it is displayed.

“V’

key or the

key.

The touch panel will return to the basic screen.

“A”

key

(4) Shared data box

If you register data that will be shared by all users in the shared data box, it will be possible

for each user to print out that data at their own convenience. This is useful, for example, for

registering business forms and the like that are frequently used my many people. The data

that you register here will be stored permanently until the procedure to delete it is performed.

* It is possible to delete at one time all of the

Reset box (delete all)” on page 8-23.)

* It is also possible to print out a list of all of the registered data. (See

page E-23.)

data

registered in the shared data box. (See

“0

Document list” on

“0

Section 7 DOCUMENT MANAGEMENT FUNCTIONS

Registering shared data

Originals can be registered both from your computer as well as using the copier itself. Follow the procedure below when you want to use the copier to store the original.

1. Press the

The document management screen will appear.

2. Touch the “STORED JOB BOX” key.

3. Touch the “REGISTER” key.

4. Enter the name that you want to register for that data. (See page 8-29 for the procedure on entering the name.)

Dot.

Mgmt. key.

5. Set the originals.

6. Make sure that “SET ORIGINAL. PRESS START KEY.” is displayed. * Make sure that “AUTO” is displayed under “ORIGINAL”. * If you want to change the size of the copy paper, touch the “PAPER” key and select the

size of paper that you want.

7. Press the Start key. Scanning of the originals will begin.

8. Once scanning of the original is finished, a message that asks you whether or not you want to continue registering other data will appear.

Once you are finished registering data, touch the “END” key. The touch panel will return to the basic screen.

If you want to regisfer other data, touch the “CONTINUE” key and repeat steps 5 - 7.

Printing out shared data

Follow the procedure below when you want to print out data that you have registered in the

shared data box.

Press the

The document management screen will appear.

2. Touch the “STORED JOB BOX” key.

3. Touch the “STORAGE” key.

Dot.

Mgmt. key.

AS ORIGINAL JOB

Section 7 DOCUMENT MANAGEMENT FUNCTIONS

4. Select the data that you want to print out. * If the data that you want to print out is not displayed, touch the

it is displayed.

5. Touch the “ENTER” key. * If the data was registered from your computer

If the data was registered from the copier 0 : Go to step 7.

6. If you want to change the copy mode or copy function, touch the “PRINT AS DRIVER SETTING” key and go to the next step. If you only want to change how the copies will be

finished, touch the “AS ORIGINAL JOB” key and go to step 8.

!&!I

: Go to the next step.

“Y”

key or the

“A”

key until

7. Select the copy mode and function that you want to use and press the Start key. Copying will begin. * If you touch the “FUNCTION” key, you can select from among the two-sided copy mode,

the margin mode, the print page numbers function, the form overlay mode, the sheet copy mode and the booklet + cover copy mode. Refer to the corresponding procedure in Section 4 or 5 for the mode and function that you want to use.

8. Change how the copies will be finished, such as the number of copies to be made, etc., then touch the “START” key. Copying will begin.

Checking shared data

Follow the procedure below when you want to check certain information for registered originals, such as the size of the originals and the number of copies that was registered, as well as when you want to print out the first page of the originals for verification purposes.

1. Press the The document management screen will appear.

2. Touch the “STORED JOB BOX” key.

3. Touch the “STORAGE” key.

Dot.

Mgmt. key.

Section 7 DOCUMENT MANAGEMENT FUNCTIONS

4. Select the shared data that you want to check.

If the data that you want to check is not displayed, touch the

it is displayed.

5. Touch the “RECALL” key.

Information about that data will be displayed. Once you are finished checking that information, press the Reset key. The touch panel will return to the basic screen. * If there is further information available for that data, the “MORE” key will be displayed. If

you touch this key in order to check that information, touch the “CHECK” key, and then press the Reset key, once you are finished. The touch panel will return to the basic screen.

&nocurnent

2b’n6/99 CHANGE

* If you only want to print out the first page of the originals, touch the “HEAD PRINT” key.

Once printing is finished, the touch panel will return to the screen that was displayed before printing began. Once you are finished checking information, press the Reset key. The touch

panel will return to the basic screen.

“V”

key or the

“A”

key until

6. If you want to check the information for other shared data, touch the “END” key and then, in the next screen, touch the “BACK” key and repeat steps 4 and 5.

Deleting shared data

Follow the procedure below when you want to delete shared data that you no longer need.

1. Press the The document management screen will appear.

2. Touch the “STORED JOB BOX” key.

3. Touch the “STORAGE” key.

Dot.

Mgmt. key.

4. Select the shared data that you want to delete.

* If the data that you want to delete is not displayed, touch the

it is displayed.

5. Touch the “DELETE” key.

7”

key or the “U key until

Section 7 DOCUMENT MANAGEMENT FUNCTIONS

6. If you are certain that you want to delete that data, touch the “DELETE” key once again. The touch panel will return to the screen for step 4.

* If you do not want to delete that data, touch the “CANCEL” key.

7. If you want to delete other shared data, repeat steps 4

data, press the Reset key. The touch panel will return to the basic screen.

Modifying information for shared data

Follow the procedure below when you want to change the registered name of certain data or

change the order in which the names for the shared data are displayed.

6. Once you are finished deleting

1. Press the The document management screen will appear.

2. Touch the “STORED JOB BOX” key.

3. Touch the “STORAGE” key.

4. Touch the “MODIFY” key.

5. Select the data that corresponds to the information that you want to modify. * If the data that you want to modify the information for is not displayed, touch the

6. If you want to change the order in which the name for the shared data is displayed, touch the “ j’ UP” key or the ” 1 DOWN” key until that name is in the position that you want.

* If you want to change the name of the data, touch the “RENAME” key. (See page 8-29 for

7. Once you are finished modifying information, touch the “END” key and then press the

Reset key. The touch panel will return to the basic screen.

Dot.

Mgmt. key.

“r”

or the “A” key until it is displayed.

the procedure on entering the name.) Once you are finished changing the name, the touch panel will return to the basic screen.

key

(5) Synergy print boxes

If you store multiple sets of originals in a synergy print box, you can print out up to IO of these sets at one time. Up to 100 sets of originals can be registered in each synergy print box at one time, and it is possible to register a total combination of 100 synergy print boxes and virtual mailboxes (see page 7-17).

Each synergy print box can have its own name and password for heightened security. It is

also possible to delete at one time all of the data registered in any one box. (See name & password / Clear data in box” on page 8-23.)

* It is possible as well to delete at one time all of the data registered in all of the synergy print

boxes. (See “0 Reset box (delete all)” on page 8-23.)

“0

Box

Section 7 DOCUMENT MANAGEMENT FUNCTIONS

* It is also possible to print out a list of all of the registered information for each synergy print

box. (See “0 Document list” on page 8-23.)

IMPORTANT!

You can additionally select the length of time that you want to elapse before each job file in a synergy print box is automatically deleted. It is possible to set this time to any number of days between 1 and 7. (See “0 Box default” on page 8-23.)

Registering originals in a synergy print box

Originals can be registered in a synergy print box both from your computer as well as using the copier itself. Follow the procedure below when you want to use the copier to store the original in a synergy print box.

1. Press the The document management screen will appear.

2. Touch the “PRIVATE PRINT BOX” key.

3. Touch the “REGISTER” key.

The available synergy print boxes will be displayed in blocks of 10.

4. Select the box that you want to register the originals in. * The example in the illustration shows that 40 synergy print boxes, from no. 61 to no. 100,

5. Touch the “ENTER” key.

Dot.

Mgmt. key.

are available. If you want to select a box number other than those currently displayed, touch the key on the touch panel that corresponds to the block of ten boxes which contains that number.

6. Enter the name that you want to register for those originals. (See page 8-29 for the procedure on entering the name.)

Section 7 DOCUMENT MANAGEMENT FUNCTIONS

7. Set the originals.

8. Make sure that “SET ORIGINAL. PRESS START KEY.” is displayed.

l Make sure that “AUTO” is displayed under “ORIGINAL”.

If you want to change the size of the copy paper, touch the “PAPER” key and select the

size of paper that you want.

9. Press the Start key. Scanning of the originals will begin.

IO.

Once scanning is finished, touch the “END” key. The touch panel will return to the basic

screen.

To continue registering originals, set the new originals and touch the “CONTINUE” key.

Printing out more than one set of originals from a synergy print box

1. Press the

Dot.

Mgmt. key.

The document management screen will appear.

2. Touch the “PRIVATE PRINT BOX” key.

3. Touch the ‘STORAGE” key. The available synergy print boxes will be displayed in blocks of

10.

4. Select the box that contains the corresponding originals.

The example in the illustration shows that 40 synergy print boxes, from no. 61 to no. 100, are available. If you want to select a box number other than those currently displayed, touch the key on the touch panel that corresponds to the block of ten boxes which contains that number.

5. Touch the “ENTER” key.

6. If a password was registered for the selected box, the password input screen will appear. Enter the registered password (8 digits or less) and touch the “END” key. If there was no password registered for that box, go directly to the next step.

Section 7 DOCUMENT MANAGEMENT FUNCTIONS

7. Select the originals that you want to print out. (You can select up to 10 sets of originals at one time.)

l If you are going to select more than one set of originals, it is only possible to select

originals of the same size at one time.

* If any original that you want to print out is not displayed, touch the

until it is displayed.

8. Touch the “ENTER” key. * If you selected one set of originals that was registered from your computer

next step.

If you selected one set of originals that was registered from the copier If you selected more than one set of originals: Go to step 10.

9. If you want to change the copy mode or copy function, touch the “AS PRESENT

SETTING” key and go to the next step. If you only want to change how the copies will be

finished, touch the “AS ORIGINAL JOB” key and go to step

Week-Rep-990723

156 THU 11X38

“V’

key or the

“A”

key

: Go to the

: Go to step 10.

ii.

10. Select the copy mode and function that you want to use and press the Start key. Copying will begin.

* If you touch the “FUNCTION” key, you can select from among the two-sided copy mode,

the margin mode, the print page numbers function, the form overlay mode, the sheet

copy mode and the booklet + cover copy mode. Refer to the corresponding procedure in Section 4 or 5 for the mode and function that you want to use.

11. Change how the copies will be finished, such as the number of copies to be made, etc., then touch the “START” key. Copying will begin.

Checking originals in a synergy print box

Follow the procedure below when you want to check certain information for originals registered in a synergy print box, such as the size of the originals and the number of copies that was registered, as well as when you want to print out the first page of the originals for verification purposes.

Follow steps 1 - 6 on page 7-12.

&Week-Rep-990723 3 FR I 17: 03

aExcel

Rep3

Btlient

List 07 226

PlOH 16:55

Section 7 DOCUMENT MANAGEMENT FUNCTIONS

2. Select the originals that you want to check. (You can select up to 10 sets of originals at one time.)

* If any original that you want to check is not displayed, touch the “V key or the

until it is displayed.

3. Touch the “RECALL” key.

Information about that originals will be displayed.

If you only want to print out the first page of the originals, touch the “HEAD PRINT” key.

Once printing is finished, the touch panel will return to the screen that was displayed before

printing began.

If there is further information available for that data, the “MORE” key will be displayed. If you

touch this key in order to check that information, touch the “CHECK” key once you are finished. The touch panel will return to the screen for step 2. In this case, go to step 5.

If you selected more than one set of originals, touch the

the information about the other originals.

“V”

key or the

“A”

key

key to display

02/08/99 08:48

4. Touch the “BACK” key. The touch panel will return to the screen for step 2.

5. If you want to check the information for other originals, repeat steps 2 - 4. Once you are finished checking information, press the Reset key. The touch panel will return to the basic screen.

Deleting originals from a synergy print box

Follow the procedure below when you want to delete originals that you no longer need from a synergy print box.

1. Follow steps 1 - 6 on page 7-12.

uPamphleU0720 156

&Week-Rep-990723 3 FRI 17: 03

THU

lo:39

_ ..- -..

Client List 07 226

l’lON 16:55

CHANGE

2. Select the originals that you want to delete. (You can select up to IO sets of originals at one time.) * If any original that you want to delete is not displayed, touch the

until it is displayed.

3. Touch the “DELETE” key.

“V”

key or the “A” key

Section 7 DOCUMENT MANAGEMENT FUNCTIONS

4. If you are certain that you want to delete those originals, touch the “DELETE” key once again. The touch panel will return to the screen for step 2.

If you do not want to delete those originals, touch the “CANCEL” key.

5. If you want to delete other originals, repeat steps 2 - 4. Once you are finished deleting

originals, press the Reset key. The touch panel will return to the basic screen.

Changing the order of printing

Follow the procedure below when you want to change the order that selected originals will be

printed out.

1. Follow steps 1 - 6 on page 7-12.

BWeek-Rep-990723

FRI 17:03

2. Select the originals that you want to print out. (You can select up to 10 sets of originals at one time.)

If any original that you want to print out is not displayed, touch the

until it is displayed.

3. Touch the “ORDER CHANGE” key. A list of the originals you selected will appear.

4. Select the original for which you want to change the order of printing and touch the key or the “ J. DOWN” key until that original is in the position that you want.

5. Touch the “ENTER” key.

* Once you are finished changing the order of printing, press the Reset key. The touch

panel will return to the basic screen.

“?

key or the

“A”

key

” 1‘

UP”

&Word Rep3 Pl-7 19 l!'eek-Rep-990723 BE::cel Rep3 PS

Modifying information for a registered synergy print box

Follow the procedure below when you want to change the password for synergy print box,

change the name of an original registered in that box or change the order in which the origi-

nals in that box are displayed.

I. Follow steps 1 - 6 on page 7-12.

2. Touch the “MODIFY” key.

BYord

Rep3 Pl-7

eWeelf.-Rep-990723

BE:!cel

Rep3

Section 7 DOCUMENT MANAGEMENT FUNCTIONS

3. If you want to change the password for that synergy print box, touch the “PASSWORD” key.

If you do not want to change the password, go to step 6.

4. Use the numeric keys to enter the new password. (Max. 8 digits)

5. Touch the “END” key. The touch panel will return to the basic screen.

~Parnphlet-BO720 156 THU lo:38

BWeek-Rep-990723 &Excel

Rep3

&Client List 07 226 NON 16:55

6. If you want to change the name of a set of originals, select the corresponding originals and touch the “RENAME” key.

If you do not want to change the name, go to step 8.

l If the name that you want to change is not displayed, touch the

“V”

key or the

“A”

key

until it is displayed.

7. Enter the new name that you want to register for those originals. (See page 8-9 for the procedure on entering the name.)

Once you are finished changing the name, the touch panel will return to the basic screen.

156

19 Week-Rep-990723

BClient

List 07 226

THIJ

lo:36

NON 16~55

8. If you want to change the order in which the name of those originals are displayed, touch the ‘I 1‘ UP” key or the ” 1 DOWN” key until that name is in the position that you want.

9. Touch the “END” key and then press the Reset key. The touch panel will return to the basic screen.

Section 7 DOCUMENT MANAGEMENT FUNCTIONS

(6) Virtual mailboxes

If the copier is equipped with the optional Print/Scan System, you can create virtual mail-

boxes in the copier’s memory. Each mailbox can be assigned to an individual user and, if they store their originals in their own box, they can print out that data in a single operation at the copier. Up to 100 sets of originals can be registered in each virtual mailbox at one time.

* It is possible to register a total combination of 100 virtual mailboxes and synergy print boxes

(see page

that you will use. (See “0 Box default” on page

* Each virtual mailbox can have its own name and password for heightened security. It is also

possible to delete at one time all of the data registered in any one box. (See

password / Clear data in box” on page 8-23.)

* It is possible as well to delete at one time all of the data registered in all of the virtual

mailboxes. (See “0 Reset box (delete all)” on page 8-23.)

* It is also possible to print out a list of all of the registered information for each virtual mail-

box. (See “0 Document list” on page 8-23.)

IMPORTANT!

You can additionally select the length of time that you want to elapse before each job file in a

virtual mailbox is automatically deleted. It is possible to set this time to any number of days

between 1 and 7. (See “0 Box default” on page 8-23.)

7-10)

however, you must select in advance the total number of virtual mailboxes

8-23.)

“0

Box name

Printing out all of the originals in a virtual mailbox

Follow the procedure below when you want to print out all of the originals that you have registered in a virtual mailbox.

1. Press the The document management screen will appear.

2. Touch the “VIRTUAL MAILBOX” key.

3. Touch the “STORAGE” key. The available virtual mailboxes will be displayed in blocks of IO.

Dot.

Mgmt. key.

1 lIJo3

ib04

;

BOX Name 0

07 Box

Name G

10 Box Name J

4. Select the box that contains the corresponding originals. *The example in the illustration shows that 60 virtual mailboxes, from no. 1 to no. 60, are

available. If you want to select a box number other than those currently displayed, touch the key on the touch panel that corresponds to the block of ten boxes which contains that number.

5. Touch the “ENTER” key.

Section 7 DOCUMENT MANAGEMENT FUNCTIONS

6. If a password was registered for the selected box, the password input screen will appear. Enter the registered password (8 digits or less). If there was no password registered for that box, go directly to the next step.

7. If the password you entered matches the registered one, a list of the originals stored in that virtual mailbox will appear. Touch the “START” key. Copying will begin. * If you want to stop print out for the set of originals that are being processed at the mo-

ment or cancel print out completely, press the Stop/Clear key. Then, if you want to stop printing completely, touch the “STOP” key. If you want to continue printing from the next set of originals, touch the “CONTINUE FROM NEXT JOB” key.

Changing the password

1. Follow steps 1 - 6 on page 7-17.

2. Touch the “PASSWORD” key.

3. Use the numeric keys to enter the new password. (Max. 8 digits)

4. Touch the “END” key. The touch panel will return to the basic screen.

Deleting data from a virtual mailbox

Any data stored in a virtual mailbox will be automatically deleted once it has been there for one week. However, if you want to force-delete all of the data in any virtual mailbox before

that time, follow the procedure below.

1. Follow steps 1 - 6 on page 7-17.

2. Touch the “DELETE” key.

3. If you are certain that you want to delete those originals, touch the “DELETE” key once again. The touch panel will return to the screen for step 2.

* If you do not want to delete those originals, touch the “CANCEL” key.

Section 8 COPIER MANAGEMENT

(1) Copy management

You can set 4-digit department code numbers for up to 1,000 departments in order to manage the total number of copies made by each department. It is also possible to limit the number of copies that can be made by each department.

The copy management procedures and settings

Procedure or setting

Registering new

department codes

Deleting department

codes

Changing limits

Clearing copy counts

Checking copy counts

Description

Manage use of the copier by assigning 4-digit department codes to each department in your organization, and set limits for the number of copies that can be made by each department. Up to 1,000 department codes can be registered. Copy limits can be set in units of 1,000 sheets, up to a maximum of 999,000. Entering When a department reaches its limit, the copier will not make any more copies under that department code.

Follow this procedure to delete registered department codes.

“0”

enables unlimited copying.

Page

8-2

8-3

Follow this procedure to change the limit for the number of copies that can be made by one or more departments, without need to delete and re-register the department codes.

8-4

Follow this procedure to clear all the copy counts for all of the department codes at one time.

Copy counts cannot be cleared for individual departments.

8-5

Follow this procedure to check copy totals. It is possible to view the total number of copies made on the machine, the number of copies made for each paper size and the number of

copies made by each department.

8-5

l Printing out the copy

management report

Turning copy managemen

ON/OFF

Follow this procedure to print out the number of copies made each department in report form.

8-6

Turn copy management ON in order to apply the management settings that you registered. Turn

t OFF when those settings are not required.

8-6

How to enter the copy management select mode

1. Touch the “SPECIAL” key. The management mode select screen will appear.

Section 8 COPIER MANAGEMENT

2. Touch the “MANAGEMENT” key.

3. Use the numeric keys to enter the management pin code If the pin code you entered matches the registered one, the screen will change to the copy

management mode set-up screen. See “0 How to register the various management settings” in order to make the desired settings. * You can change the 4-digit management pin code as desired. (See

code change” on page

How to register the various management settings

Registering new department codes

1. Enter the copy management select mode. (See page

2. Touch the “SET CODE” key.

8-11.)

8-I .)

“6200”.

“0

Management pin

3. Touch the “REGISTER” key.

4. Use the numeric keys to enter the department code (4-digit) that you want to register.

5. Touch the “REGISTER” key. * If that department code has already been registered, “ID-CODE IS ALREADY IN USE.”

will appear in the message display. Press the “RE-ENTER” key and enter another de-

partment code.

Section 8 COPIER MANAGEMENT

6. Use the numeric keys to enter the limit for the number of copies that can be made by that department. The limit can be set in units of 1,000 sheets, up to a maximum of 999,000. * Enter

“0”

* If you want to clear the entered department code and enter a new code number, touch

the “CANCEL” key.

7. Touch the “REGISTER” key. The touch panel will return to the screen for step 4.

l To register another department code, repeat steps 4

8. Touch the “END” key.

The touch panel will return to the screen for step 3.

to enable unlimited copying.

9. Touch the “END” key. The touch panel will return to the copy management mode set-up screen.

IO. Touch the “END” key.

The touch panel will return to the basic screen.

Deleting department codes

Enter the copy management select mode. (See page

2. Touch the “SET CODE” key.

3. Touch the “DELETE” key.

8-l .)

4. Touch the department code that you want to delete. [It is possible to select more than one code.] (If the code you want is not displayed, touch the displayed.)

5. Once you are finished deleting department codes, touch the “END” key.

The touch panel will return to the screen for step 3.

“‘I”

key or the

“A”

key until it is

Section 8 COPIER MANAGEMENT

6. Touch the “END” key. The touch panel will return to the copy management mode set-up screen.

7. Touch the “END” key. The touch panel will return to the basic screen.

Changing limits

1. Enter the copy management select mode. (See page 8-1.)

2. Touch the “SET CODE” key.

3. Touch the “CORRECTION” key.

4. Touch the department code for which you want to change the copy limit. (If the code you

want is not displayed, touch the

5. Use the numeric keys to change the limit for the number of copies that can be made under

that department code. The limit can be set in units of 1,000 sheets, up to a maximum of

999,000.

* Enter

“0”

to enable unlimited copying.

6. Touch the “REGISTER” key. The touch panel will return to the screen for step 4. * To change the copy limit for another department, repeat steps 4

7. Touch the “END” key. The touch panel will return to the screen for step 3.

“Y”

key or the “A” key until it is displayed.)

Touch the “END” key.

The touch panel will return to the copy management mode set-up screen.

9. Touch the “END” key. The touch panel will return to the basic screen.

Section 8 COPIER MANAGEMENT

Clearing copy counts

Enter the copy management select mode. (See page 8-l.)

2. Touch the “SET CODE” key.

3. Touch the “CLEAR” key.

4. Touch the “YES” key to clear all of the copy counts. The touch panel will return to the screen for step 3.

5. Touch the “END” key. The touch panel will return to the copy management mode set-up screen.

6. Touch the “END” key. The touch panel will return to the basic screen.

Checking copy counts

1. Enter the copy management select mode. (See page 8-l

2. Touch the “REFERENCE” key. The numbers of copies made by each individual department will be displayed.

3. Touch the “TOTAL: ALL ID-CODES” key in order to view the total number of copies made on the machine and the number of copies made for each paper size. (If the information you want is not displayed, touch the

‘7”

key or the “U key until it is displayed.)

4. Once you have finished checking the copy counts, touch the “END” key. The touch panel will return to the copy management mode set-up screen.

5. Touch the “END” key. The touch panel will return to the basic screen.

Section 8 COPIER MANAGEMENT

Printing out the copy management report

Enter the copy management select mode. (See page 8-l

2. Make sure that A4 size paper is loaded in one of the drawers or decks. If not, load paper of that size.

3. Touch the “PRINT MANAGEMENT LIST” key.

Print out will begin.

4. After printing is finished, the touch panel will return to the screen for step 3.

5. Touch the “END” key. The touch panel will return to the basic screen.

Turning copy management ON/OFF

1. Enter the copy management select mode. (See page 8-I.)

2. To turn copy management ON, touch the *To turn it OFF, touch the “0 OFF” key.

POINT OF INFORMATION

To turn copy management ON when you use this machine as a printer under the optional

Print/Scan System, touch “0 PRINTER” in order to put a checkmark in the check box. A corresponding setting is also required in your computer. See the On-line Manual for the printer for the procedure to set the management mode in your computer.

3. Touch the “END” key. The touch panel will return to the basic screen.

Making copies when copy management is turned ON

When copy management is turned ON in the copier, “ENTER 4-DIGIT ID-CODE WITH # KEYS.” will appear on the touch panel.

“Ct

ON” key.

1. Enter the department code for your department.

2. Once “READY TO COPY.” is displayed, you can make copies using the normal procedure. * Once copying is finished, press the Energy Saver key or wait until the auto clear function

engages. The touch panel will return to the basic copy management screen.

Section 8 COPIER MANAGEMENT

@The weekly timer procedures and settings

(2) Weekly timer

Power to the copier can be turned ON and OFF automatically at specified times on each day of the week between Monday and Sunday. Set the copier to be turned ON early so that it is warmed up and ready for the start of work in

the morning, and set it to be turned OFF automatically in the evening in case nobody remem-

bers to switch it off manually.

* When the weekly timer is turned ON, do not remove the power plug from its power source

and be sure to leave the main switch ON

(I)

as well.

Procedure or setting

Setting the time

programming the weekly

timer

Canceling the timer

function

Turning the weekly timer

ON/OFF

Description

Follow this procedure to set the present time. If the time is not set correctly here, weekly timer

operation will not be triggered at the expected time.

Page

8-8

Follow this procedure to register the times at which the copier is to be turned ON and OFF during each day of the week. Leave the main switch ON ( I ) and the copier will be turned ON and OFF automatically at the times scheduled for each day.

When the copier is to be out of use for a whole day (holiday, etc.), cancel the timer function in advance for the day in question. In this case, the copier will remain OFF for that whole day. On the same day of the following week, the timer will resume turning the copier ON and OFF at the times originally registered.

Once you have set the present times using procedure described in this procedure to turn the weekly timer ON and thereby activate it, or turn it OFF if it is not

required.

How to enter the weekly timer select mode

1. Touch the “SPECIAL” key. The management mode select screen will appear.

“0

Setting the time”, follow

8-8

8-9

8-10

PROGRAM

MANAGEMENT

- .-..

REGISTEF

If-

WEEK TIMER

2. Touch the “WEEK TIMER” key.

Section 8 COPIER MANAGEMENT

3. Use the numeric keys to enter the management pin code “6200”. If the pin code you entered matches the registered one, the screen will change to the

weekly timer set-up screen. See “@ How to register the various timer settings” in order to

make the desired settings.

* You can change the 4-digit management pin code as desired. (See

code change” on page

How to register the various timer settings

Setting the time

Enter the weekly timer select mode. (See page 8-7.)

2. Touch the “TIMER SET” key.

B-11.)

“@

Management pin

3. Set the present time by touching the * Enter the time on the 24-hour basis

4. Touch the “ENTER” key. The touch panel will return to the weekly timer set-up screen.

5. Touch the “END” key. The touch panel will return to the basic screen.

Programming the weekly timer

1. Enter the weekly timer select mode. (See page 8-7.)

2. Touch the “WEEK TIMER” key.

“+”

key or the

(0O:OO - 23:95).

‘I-”

key for the hour and minutes.

3. Touch the day of the week that you want to set the ON and OFF times for.

Section 8 COPIER MANAGEMENT

4. Set the time (hour and minutes) that you want the copier to be turned ON by touching the corresponding

5. Touch the “OFF” key.

6. Set the time (hour and minutes) that you want the copier to be turned OFF by touching the

corresponding

7. Touch the “ENTER” key. The touch panel will return to the screen for step 3. *To set the ON/OFF times for other days of the week, repeat steps 3 - 7.

“+”

key or the

“+”

key or the

“-”

key.

8. Once you are finished setting the ON/OFF times, touch the “ENTER” key. The touch panel will return to the weekly timer set-up screen.

9. Touch the “END” key. The touch panel will return to the basic screen.

Canceling the timer function

1. Enter the weekly timer select mode. (See page 8-7.)

2. Touch the “CANCEL” key.

3. Touch the desired day of the week for which you want to temporarily cancel the weekly timer. “CANCEL” will be displayed on the key for that day.

* It is possible to select more than one day. * If you want to remove the “CANCEL” designation, simply touch that day again.

“CANCEL” will disappear and the originally set ON/OFF times will be displayed.

0830 -17:30

OX:30 -17:fO

08:30 -17:30

Section 8 COPIER MANAGEMENT

4. Once you are finished setting the days on which the weekly timer will be canceled, touch the “ENTER” key. The touch panel will return to the weekly timer set-up screen.

5. Touch the “END” key.

The touch panel will return to the basic screen.

Turning the weekly timer ON/OFF

1. Enter the weekly timer select mode. (See page 8-7.)

2. To turn the weekly timer ON, touch the

l To turn it OFF, touch the

3. Touch the “END” key. The touch panel will return to the basic screen.

‘Cl

OFF” key.

“U

ON”

key.

Making copies after the copier has been turned OFF by the weekly timer

If the Energy Saver indicator is lit but all other indications on the operation panel are out, the

weekly timer has engaged. In this case, carry out the following procedure in order to make copies.

Press the Energy Saver key. The Energy Saver indicator will blink.

* Warm-up has begun. Wait a while. *Another way to start warm-up is to turn the main switch OFF (0) and then back ON ( I )

again.

2. Once warm-up is finished, you can make copies using the normal procedure.

3. Once copying is finished, press the Energy Saver key again. The Energy Saver indicator will light continuously and the copier will once again enter the energy-saving mode.

(3) Default settings and procedures

The state that the copier enters at the “initial mode”. The functions and settings that are automatically pre-set for this initial

mode are called the “default settings”. These default settings and related procedures are

divided into the following 5 categories and the corresponding settings can be changed as

desired to suit your specific copying needs.

[I] Machine

[2]

Copy-related

[3]

Box management procedures...Page 8-23

[4]

Deleting stored data...Page 8-27

[5]

Toner usage information...Page 8-28

defaults...Page

8-11

end

of warm-up or when the Reset key is pressed is called

8-15

Section 8 COPIER MANAGEMENT

[l]

Machine defaults

Types of machine defaults

The 11 different default settings defined as “machine defaults” are described below. Change the settings for any or all of them as appropriate to your desired copying conditions.

Default setting Explanation

Custom size paper in stack Select whether you want to use custom size paper in the stack bypass tray or not. Touch the

bypass

Automatic drawer switching Select whether you want the automatic drawer switching function (see page 2-3) to engage or

ON/OFF

Drawer paper size Select what paper size will be displayed on the touch panel for each drawer. When

Special paper designation

APS mode for special paper Select whether or not you want the paper in the drawer that was designated in “0 Special

@Key sound ON/OFF Select whether you want the “beep” that sounds when you touch the touch panel to be turned

Auto preheat time

“ON” key to use custom size paper and the “OFF” key to have the standard paper size detected automatically.

not.

“APS”

selected, the paper size that is loaded in each drawer and each deck will be detected automatically and displayed on the touch panel.

Select whether or not you want an asterisk (*) to be displayed in the paper size key of the basic screen in regard to those drawers that contain such special paper as colored paper or recycled paper.

paper destination” to be used in the auto paper selection mode and for automatic drawer switching (see page 2-3).

ON or OFF.

Select the length of time that you want to elapse - after copying ends - before the saving auto preheat function (see page 4-10) is engaged. It is possible to set this time to any 5 minute increment between 5 and 45 minutes.

energy-

Page

8-12

8-13

8-14

Auto shut-off time

Management pin code

change

Auto shut-off ON/OFF

Date & time

Select the length of time that you want to elapse -when the copier is not used -before the auto shut-off function (see page 4-10) automatically turns the power to the copier OFF. It is possible to set this time to any 15 minute increment between 15 and 240 minutes. It is also possible to deactivate the auto shut-off function. (See The factory default setting is 60 minutes.

* It is recommended that you extend the time before the auto shut-off function engages if the

copier is used relatively frequently, and shorten that time when it is used infrequently.

Change the pin code that gives you access to the various default settings and management

modes, such as the weekly timer (see page 8-7) and copy management (see page 8-l).

* If you do change the management pin code, however, be sure to keep a note of the new code.

If you do happen to forget the pin code, enter “6482”.

Select whether you want to turn the auto shut-off function, which automatically turns the power

to the copier OFF if the copier is not used for a designated period of time, ON or OFF.

* If the auto shut-off function interferes with your copying operations, you may consider turning

this function OFF so that it does not engage at all. However, it is recommended that you first extend the time before it engages and see if that solution works better before you decide to turn it OFF completely.

Set the current date and time so that such functions as the weekly timer and certain document management settings will engage at the appropriate time.

“@Auto

shut-off ON/OFF”.)

8-14

8-15

Kyocera KM-6230 Instruction Handbook

Specifications and Main Features

Frequently Asked Questions

User Manual

CAUTION LABELS

INSTALLATION PRECAUTIONS

PRECAUTIONS FOR USE

Loading paper

Batch copy from the platen

Machine defaults