Kyocera KM-3050, KM-4050, KM-5050 Operation Guide

KM-3050 KM-4050 KM-5050

Introduction

Thank you for your purchase of KM-3050/KM-4050/KM-5050.

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition.

Please read this Operation Guide before you start using the machine, and keep it close to the machine for easy reference.

In this Operation Guide, KM-3050, KM-4050 and KM-5050 are referred to as 30 ppm model, 40 ppm model and 50 ppm model respectively.

Legal and Safety Information

Please read this information before using your machine. This chapter provides information on the following topics.

• Legal Information..............................................................ii

• Regarding Trade Names ................................................. iii

• Energy Star (ENERGY STAR®) Program........................vi

• Safety Conventions in This Guide.................................. vii

• Caution Labels .............................................................. viii

• Installation Precautions ................................................... ix

• Precautions for Use.........................................................xi

• Laser Safety .................................................................. xiv

• Safety Instructions Regarding the Disconnection of

Power ................................................................ xv

OPERATION GUIDE i

Legal and Safety Information

Legal Information

Legal Restriction on Copying/Scanning

Copying or other reproduction of all or part of this guide without the prior written consent of Kyocera Mita Corporation is prohibited.

• It may be prohibited to copy/scan copyrighted material without permission of the copyright owner.

• It is prohibited under any circumstances to copy/scan domestic or foreign currencies.

• Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above.

ii OPERATION GUIDE

Regarding Trade Names

Legal and Safety Information

• KPDL is a trademark of Kyocera Corporation.

• Microsoft, MS-DOS, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation in the U.S.A. and/or other countries.

• Windows Me and Window XP are trademarks of Microsoft Corporation.

• PCL is a trademark of Hewlett-Packard Company.

• Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.

• Ethernet is a registered trademark of Xerox Corporation.

• Novell and NetWare are registered trademarks of Novell, Inc.

• Centronics is a trademark of Centronics Data Computer Corporation.

• IBM and IBM PC/AT are trademarks of International Business Machines Corporation.

• Power PC is a trademark of IBM in the U.S.A. and/or other countries.

• AppleTalk is a registered trademark of Apple Computer, Inc.

• CompactFlash and CF are trademarks of SanDisk, Inc.

• PC-PR201/65A is a product of NEC Corporation.

• VP-1000 is a product of Seiko Epson Corporation.

• This machine has been developed using embedded real-time operating system Tornado™ by Wind River Systems, Inc.

• PCL6, a command language of HP LaserJet emulated by this machine, is using the compatible system PeerelessPrintXL developed by Peerless Systems Corporation. PeerelessPrintXL is a trademark of Peerless Systems Corporation (2381 Rosecrans Ave. ElSegundo, CA 90245, U.S.A.).

• TrueType is a registered trademark of Apple Computer, Inc.

• DFHSGOTHIC-W5 and DFHSMINCHO-W3 are Heisei fonts. Kyocera Mita Corporation is using these fonts under agreements with the Japanese Standards Association. Any form of reproduction of these fonts without prior consent of Kyocera Mita Corporation is prohibited.

• Heisei fonts have been developed by the working groups in collaboration with the Japanese Standards Association. Reproduction of these fonts without permission is prohibited.

• TypeBankG-B, TypeBankM-M and Typebank-OCR are trademarks of TypeBank

• All European language fonts installed in this machine are used under licensing agreement with Monotype Imaging Inc.

• Helvetica, Palatino and Times are registered trademarks of LinotypeHell AG.

• ITC Avant Garde Gothic, ITC Bookman, ITC ZapfChancery and ITC ZapfDingbats are registered trademarks of International Type-face Corporation.

OPERATION GUIDE iii

Legal and Safety Information

GPL

Monotype Imaging License Agreement

• UFST™ MicroType this machine.

• This machine contains the NF module developed by ACCESS Co., Ltd.

• This machine contains the software having modules developed by Independent JPEG Group.

All other brands and product names are registered trademarks or trademarks of their respective companies. The designations ™ and ® will not be used in this Operation Guide.

Firmware of this machine is using in part the GPL applied codes (www.fsf.org/copyleft/gpl.html). Please access /www.kyoceramita.com/gpl for more information on how to make GPL applied codes available.

fonts by Monotype Imaging Inc. are installed in

1 Software shall mean the digitally encoded, machine readable,

scalable outline data as encoded in a special format as well as the UFST Software.

2 You agree to accept a non-exclusive license to use the Software to

reproduce and display weights, styles and versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or personal purposes at the address stated on the registration card you return to Monotype Imaging. Under the terms of this License Agreement, you have the right to use the Fonts on up to three printers. If you need to have access to the fonts on more than three printers, you need to acquire a multi-user license agreement which can be obtained from Monotype Imaging. Monotype Imaging retains all rights, title and interest to the Software and Typefaces and no rights are granted to you other than a License to use the Software on the terms expressly set forth in this Agreement.

3 To protect proprietary rights of Monotype Imaging, you agree to

maintain the Software and other proprietary information concerning the Typefaces in strict confidence and to establish reasonable procedures regulating access to and use of the Software and Typefaces.

4 You agree not to duplicate or copy the Software or Typefaces, except

that you may make one backup copy. You agree that any such copy shall contain the same proprietary notices as those appearing on the original.

5 This License shall continue until the last use of the Software and

Typefaces, unless sooner terminated. This License may be terminated by Monotype Imaging if you fail to comply with the terms of this License and such failure is not remedied within thirty (30) days after notice from Monotype Imaging. When this License expires or is

iv OPERATION GUIDE

Legal and Safety Information

terminated, you shall either return to Monotype Imaging or destroy all copies of the Software and Typefaces and documentation as requested.

6 You agree that you will not modify, alter, disassemble, decrypt,

reverse engineer or decompile the Software.

7 Monotype Imaging warrants that for ninety (90) days after delivery,

the Software will perform in accordance with Monotype Imagingpublished specifications, and the diskette will be free from defects in material and workmanship. Monotype Imaging does not warrant that the Software is free from all bugs, errors and omissions.

The parties agree that all other warranties, expressed or implied, including warranties of fitness for a particular purpose and merchantability, are excluded.

8 Your exclusive remedy and the sole liability of Monotype Imaging in

connection with the Software and Typefaces is repair or replacement of defective parts, upon their return to Monotype Imaging.

In no event will Monotype Imaging be liable for lost profits, lost data, or any other incidental or consequential damages, or any damages caused by abuse or misapplication of the Software and Typefaces.

9 Massachusetts U.S.A. law governs this Agreement.

10 You shall not sublicense, sell, lease, or otherwise transfer the

Software and/or Typefaces without the prior written consent of Monotype Imaging.

11 Use, duplication or disclosure by the Government is subject to

restrictions as set forth in the Rights in Technical Data and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate. Further use, duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in FAR 52.227-19 (c)(2).

12 You acknowledge that you have read this Agreement, understand it,

and agree to be bound by its terms and conditions. Neither party shall be bound by any statement or representation not contained in this Agreement. No change in this Agreement is effective unless written and signed by properly authorized representatives of each party. By opening this diskette package, you agree to accept the terms and conditions of this Agreement.

OPERATION GUIDE v

Legal and Safety Information

Energy Star (ENERGY STAR®) Program

We have determined as a participating company in the International Energy Star Program that this machine is compliant with the standards laid out in the International Energy Star Program.

About the International Energy Star Program

International Energy Star Program has as its basic goals the promotion of efficient energy use and the reduction of the environmental pollution that accompanies energy consumption by promoting the manufacture and sale of products that fulfill program standards.

International Energy Star Program standards require that multi-function machines come equipped with a Low Power Mode where energy consumption is reduced after a certain amount of time elapses since the machine was last used, as well as an Off Mode where the machine automatically turns itself off after there is no activity within a set amount of time. When the machine includes printer and fax functions, the printer and fax must enter a Low Power Mode where power consumption is automatically reduced after a certain amount of time elapses since they were last used, and they must also support a Sleep Mode where power consumption is reduced to a minimum when there is not activity within a set amount of time.

This machine is equipped with the following features as a result of its compliance with International Energy Star Program standards.

This machine has a Sleep Mode only to attain further savings of energy.

Sleep

The machine automatically enters Sleep when 10 minutes (30 and 40 ppm models) or 15 minutes (50 ppm model) have passed since the machine was last used. The amount of time of no activity that must pass before Sleep is activated may be lengthened. For more information refer to Sleep and Auto Sleep on page 3-4.

Automatic 2-Sided Copy Functions

The Energy Star Program encourages the use of 2-sided copying which reduces the load on the environment and this machine includes 2-sided copying as a standard function. For example, by copying two 1-sided originals onto a single sheet of paper as a 2-sided copy, it is possible to lower the amount of paper used. For more information refer to Duplex Copying on page 3-13.

Paper Recycling

The Energy Star Program encourages the use of environmentally friendly recycled paper. Your sales or service representative can provide information about recommended paper types.

vi OPERATION GUIDE

Safety Conventions in This Guide

The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.

WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols

The U symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

.... [General warning]

Legal and Safety Information

.... [Warning of danger of electrical shock]

.... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

.... [Warning of prohibited action]

.... [Disassembly prohibited]

The z symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

.... [Alert of required action]

.... [Remove the power plug from the outlet]

[Always connect the machine to an outlet with a ground

....

connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing (fee required).

OPERATION GUIDE vii

Legal and Safety Information

Caution Labels

Caution labels have been attached to the machine at the following locations for safety purposes. Be sufficiently careful to avoid fire or electric shock when removing a paper jam or when replacing toner.

The area indicated in the label carries high voltage. Never touch parts in this area, because there is a danger of electric shock.

The area indicated in the label carries high temperature. Do not touch parts in this area, because there is a danger of getting burned.

Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns.

NOTE: Do not remove these labels.

Moving parts inside. Do not touch parts in this area, because there is a danger of injury.

viii OPERATION GUIDE

Installation Precautions

Environment

Avoid placing the machine on or in locations which are unstable or not level. Such locations may cause the machine fall down or fall over. This type of situation presents a danger of personal injury or damage to the machine.

Avoid locations with humidity or dust and dirt. If dust or dirt become attached to the power plug, clean the plug to avoid the danger of fire or electrical shock.

Avoid locations near radiators, heaters or other heat sources, or locations near flammable items to avoid the danger of fire.

To keep the machine cool and facilitate changing of parts and maintenance, allow access space as shown below. Leave adequate space, especially around the rear cover, to allow air to be properly ventilated out of the machine.

Legal and Safety Information

CAUTION

Other precautions

3 15/16" 10 cm

11 13/16" 30 cm

39 3/8" 100 cm

Adverse environment conditions may affect the safe operation and performance of the machine. Install in an air-conditioned room and avoid the following locations when selecting a site for the machine.

• Avoid locations near a window or with exposure to direct sunlight.

• Avoid locations with vibrations.

• Avoid locations with drastic temperature fluctuations.

• Avoid locations with direct exposure to hot or cold air.

• Avoid poorly ventilated locations.

11 13/16" 30 cm

OPERATION GUIDE ix

Legal and Safety Information

Power supply/Grounding the machine

If the floor is delicate against casters, when this machine is moved after installation, the floor material may be damaged.

During copying, some ozone is released, but the amount does not cause any ill effect to one's health. If, however, the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that the room be properly ventilated.

WARNING

Do not use a power supply with a voltage other than that specified. Avoid multiple connections in the same outlet. These types of situations present a danger of fire or electrical shock.

Plug the power cord securely into the outlet. If metallic objects come into contact with the prongs on the plug, it may cause a fire or electric shock.

Always connect the machine to an outlet with a ground connection to avoid the danger of fire or electrical shock in case of an electric short. If an earth connection is not possible, contact your service representative.

Other precautions

Connect the power plug to the closest outlet possible to the machine.

Handling of plastic bags

Keep the plastic bags that are used with the machine away from children. The plastic may cling to their nose and mouth causing suffocation.

WARNING

x OPERATION GUIDE

Precautions for Use

Cautions when using the machine

Do not place metallic objects or containers with water (flower vases, flower pots, cups, etc.) on or near the machine. This type of situation presents a danger of fire or electrical shock should they fall inside.

Do not remove any of the covers from the machine as there is a danger of electrical shock from high voltage parts inside the machine.

Do not damage, break or attempt to repair the power cord. Do not place heavy objects on the cord, pull it unnecessarily or cause any other type of damage. These types of situations present a danger of fire or electrical shock.

Legal and Safety Information

WARNING

Never attempt to repair or disassemble the machine or its parts as there is a danger of fire, electrical shock or exposure to the laser. If the laser beam escapes, there is a danger of it causing blindness.

If the machine becomes excessively hot, smoke appears from the machine, there is an odd smell, or any other abnormal situation occurs, there is a danger of fire or electrical shock. Turn the main power switch off immediately, be absolutely certain to remove the power plug from the outlet and then contact your service representative.

If anything harmful (paper clips, water, other fluids, etc.) falls into the machine, turn the main power switch off immediately. Next, be absolutely certain to remove the power plug from the outlet to avoid the danger of fire or electrical shock. Then contact your service representative.

Do not remove or connect the power plug with wet hands, as there is a danger of electrical shock.

Always contact your service representative for maintenance or repair of internal parts.

OPERATION GUIDE xi

Legal and Safety Information

CAUTION

Do not pull the power cord when removing it from the outlet. If the power cord is pulled, the wires may become broken and there is a danger of fire or electrical shock. (Always grasp the power plug when removing the power cord from the outlet.)

Always remove the power plug from the outlet when moving the machine. If the power cord is damaged, there is a danger of fire or electrical shock.

Always hold the designated parts only when lifting or moving the machine.

For safety purposes, always remove the power plug from the outlet when performing cleaning operations.

If dust accumulates within the machine, there is a danger of fire or other trouble. It is therefore recommended that you consult with your service representative in regard to cleaning of internal parts. This is particularly effective if accomplished prior to seasons of high humidity. Consult with your service representative in regard to the cost of cleaning the internal parts of the machine.

Other precautions

Do not place heavy objects on the machine or cause other damage to the machine.

During the use, do not

• Open the front cover,

• Turn off the main power switch,

• Pull out the power plug.

When lifting or moving the machine, contact your service representative.

Do not touch electrical parts, such as connectors or printed circuit boards. They could be damaged by static electricity.

Do not attempt to perform any operations not explained in this guide.

Do not look directly at the light from the scanning lamp as it may cause your eyes to feel tired or painful.

This machine comes equipped with an HDD (hard disk drive). Do not attempt to move the machine while the power is still on. Since any resulting shock or vibration may cause damage to the hard disk, be sure to turn off the power before attempting to move the machine.

xii OPERATION GUIDE

Cautions when handling consumables

CAUTION

Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns.

Keep the toner container and the waste toner box out of the reach of children.

If toner happens to spill from the toner container or the waste toner box, avoid inhalation and ingestion, as well as contact with your eyes and skin.

• If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water. If coughing develops, contact a physician.

• If you do happen to ingest toner, rinse your mouth with water and drink 1 or 2 cups of water to dilute the contents of your stomach. If necessary, contact a physician.

• If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness, contact a physician.

• If toner does happen to get on your skin, wash with soap and water.

Legal and Safety Information

Other precautions

Do not attempt to force open or destroy the toner container or the waste toner box.

If the optional Fax kit is installed and the main power switch is off, transmitting/receiving Fax is disabled. Do not turn off the main power switch, but press the Power key on the operation panel to enter Sleep mode.

Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations.

Store the machine while avoiding exposure to direct sunlight.

Store the machine in a place where the temperature stays below 40ºC while avoiding sharp changes of temperature and humidity.

If the machine will not be used for an extended period of time, remove the paper from the cassette and the Multi Purpose (MP) Tray, return it to its original package and reseal it.

OPERATION GUIDE xiii

Legal and Safety Information

Laser Safety

Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine.

This machine is classified as Class 1 laser product under IEC 60825.

Caution: Performance of procedures other than those specified in this manual may result in hazardous radiation exposure.

These labels are attached to the laser scanner unit inside the machine and are not in a user access area.

The label shown below is attached on the right side of the machine.

xiv OPERATION GUIDE

Legal and Safety Information

Safety Instructions Regarding the Disconnection of Power

Caution: The power plug is the main isolation device! Other switches on the

equipment are only functional switches and are not suitable for isolating the equipment from the power source.

VORSICHT: Der Netzstecker ist die Hauptisoliervorrichtung! Die anderen Schalter auf dem Gerät sind nur Funktionsschalter und können nicht verwendet werden, um den Stromfluß im Gerät zu unterbrechen.

DECLARATION OF CONFORMITY

89/336/EEC, 73/23/EEC, 93/68/EEC and 1995/5/EC

We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications.

EN55024

EN55022 Class B

EN61000-3-2

EN61000-3-3

Radio Frequency Transmitter

This machine contains the transmitter module. We, the manufacturer hereby declare that this equipment is in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.

Radio Tag Technology

In some countries the radio tag technology used in this equipment to identify the toner container may be subject to authorization and the use of this equipment may consequently be restricted.

EN60950

EN60825-1

EN300330-1

EN300330-2

OPERATION GUIDE xv

Legal and Safety Information

xvi OPERATION GUIDE

About this Operation Guide

This Operation Guide contains the following chapters.

Chapter 1 - Part Names

Identifies machine parts and operation panel keys.

Chapter 2 - Preparation before Use

Explains adding paper, placing original, connecting the machine, and necessary configurations before first use.

Chapter 3 - Basic Operation

Describes the procedures for basic copying, printing and scanning.

Chapter 4 - Optional Equipment

Introduces the convenient optional equipment available for this machine.

Chapter 5 - Maintenance

Describes cleaning and toner replacement.

Chapter 6 - Troubleshooting

Explains how to handle error messages, paper jams and other problems.

Appendix

Explains how to enter characters, and lists the machine specifications.

OPERATION GUIDE xvii

About this Operation Guide

Included Guides

The following guides are supplied with the machine. Refer to them as necessary.

Operation Guide (This Guide)

Describes how to load paper, basic copy, print and scan operations, and troubleshooting.

Advanced Operation Guide

Explains copying, printing and scanning features in depth, as well as default settings.

Conventions in This Guide

The following conventions are used depending on the nature of the description.

Convention Description Example

Bold Indicates the operation panel

key or a computer screen.

[Regular] Indicates the touch panel keys. Press [OK].

Italic Indicates the message

displayed on the touch panel.

Used to emphasize a key word, phrase or references to additional information.

Note Indicates supplemental

information or operations for reference.

Important Indicates items that are required

or prohibited so as to avoid problems.

Caution Indicates what must be

observed to prevent injury or machine breakdown and how to deal with it.

Press the Start key.

Ready to copy is displayed.

For more information refer to Sleep and

Auto Sleep on page 3-4.

NOTE:

IMPORTANT:

CAUTION:

xviii OPERATION GUIDE

Description of Operation Procedure

In this Operation Guide, the continuous operation of the keys on the touch panel is as follows:

About this Operation Guide

Actual procedure

Press [Copy].

Press [Next] of Quick Setup.

Press [T] twice.

Press [Change] of Original Image.

Description in this

Operation Guide

Press [Copy], [Next] of Quick Setup, [T] twice, and then [Change] of Original Image.

OPERATION GUIDE xix

About this Operation Guide

Originals and Paper Sizes

This section explains the notation used in this guide when referring to sizes of originals or paper sizes.

As in A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is indicated by an additional R character in order to indicate the orientation of the original/paper.

Set direction Indicated size *

Vertical direction A4, B5, A5, B6,

B B

A A

A6, 16K, Letter, Statement

For original/paper, dimension A is longer than B.

Horizontal direction A4-R, B5-R, A5-R,

For original/paper, dimension A is shorter than B.

* The size of original/paper that can be used depends on the function

Icons on the Touch Panel

The following icons are used to indicate originals and paper set directions on the touch panel.

Original

B B

Original

and source tray. For further details, refer to the page detailing that function or source tray.

Paper

B6-R, A6-R, 16KR, Letter-R, Statement-R

Paper

Set direction Originals Paper

Vertical direction

Horizontal direction

xx OPERATION GUIDE

Legal and Safety Information

About this Operation Guide

1Part Names

Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

2 Preparation before Use

Determining Connection Method and Preparing Cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Connecting Cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Setting Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8

Configuring Network (LAN Cable Connection) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Accessing COMMAND CENTER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12

User Login Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-24

Installing Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-27

Selecting Default Screen (Optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-28

Changing Language (Optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-29

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-30

Loading Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-40

Contents

3 Basic Operation

Power On/Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Sleep and Auto Sleep . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Adjusting Operation Panel Angle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Printing - Printing from Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18

Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19

Specifying Destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-33

Using Document Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-36

Printing a Document Stored in Removable USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-47

Canceling/Viewing/Changing Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-49

Checking Remaining Toner and Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-53

Quick Setup Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-54

4 Optional Equipment

Overview of Optional Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Document Processor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Paper Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

3000 Sheet Paper Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Built-in Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Document Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

3000 Sheet Document Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Job Separator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Document Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Key Counter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Fax Kit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Data Backup Kit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Security Kit (USB Key) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

OPERATION GUIDE xxi

Contents

Serial Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

PDF Upgrade Kit (USB Key) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

5 Maintenance

Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Toner Container and Waste Toner Box Replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

6 Troubleshooting

Solving Malfunctions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Responding to Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12

Appendix

Character Entry Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-2

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-6

Index

xxii OPERATION GUIDE

1Part Names

This chapter identifies the machine parts and operation panel keys.

• Machine........................................................................ 1-2

• Operation Panel ........................................................... 1-5

OPERATION GUIDE 1-1

Part Names

Machine

4 5

1 Original Cover (Option)

2 Original Size Indicator Plates

3 Clip Holder

4 Receive Indicator … Blinks while data is received

5 Error Indicator… Blinks when an error occurs and the job is stopped

6 Left Cover 1

7 Left Cover 1 Lever

8 Left Cover 2

9 Platen

10 Operation Panel

11 Cassette 1

12 Cassette 2

1-2 OPERATION GUIDE

Part Names

16 17

13 Toner Container Stopper

14 Toner Container

15 Waste Toner Box

16 Green Knob (A1)

17 Paper Feed Unit (A2)

18 Paper Feed Unit Cover (A2)

OPERATION GUIDE 1-3

Part Names

29 30

21 22

19 USB Memory Slot (A1)

20 Front Cover

21 Paper Width Adjusting Tab

22 Length Adjustment Plate

35 36

23 Top Tray

24 Main Power Switch

25 Paper Width Guides

26 Multi Purpose (MP) Tray

27 Memory Card Cover Holder

28 Handles

29 USB Memory Slot (A2)

30 USB Memory Slot (A3)

31 Memory Card Slot

32 USB Interface Connector

33 Network Interface Connector

34 Parallel Interface Connector

35 Option Interface Slot (OPT1)

36 Option Interface Slot (OPT2)

1-4 OPERATION GUIDE

Operation Panel

Part Names

5 9 10 11 12 13 14 15 16 17 18

2322212019678

1 System Menu Key/Indicator

2 Status/Job Cancel Key/Indicator

3 Program Key/Indicator

4 Application Key

5 Counter Key/Indicator

6 Copy Key/Indicator

7 Send Key/Indicator

8 Document Box Key/Indicator

9 Accessibility Display Key/Indicator

10 Print Indicator … Blinks during printing operation

11 Send Indicator … Blinks while data is transmitted

12 Receive Indicator … Blinks while data is received

13 Memory Indicator …Blinks while the machine is accessing to hard

disk, fax memory, Data Backup Kit (Option) or USB memory (general-purpose item)

14 Error Indicator … Blinks when an error occurs and the job is stopped

15 Help Key/Indicator

16 Logout Key/Indicator

17 Power Key

18 Main Power Indicator

19 Numeric Keys

20 Clear Key

21 Start Key/Indicator

22 Stop Key

23 Reset Key

OPERATION GUIDE 1-5

Part Names

1-6 OPERATION GUIDE

2 Preparation before Use

This chapter explains the preparations before using this equipment for the first time as well as the procedures for loading papers and originals.

•

Determining Connection Method and Preparing Cables

• Connecting Cables....................................................... 2-5

• Setting Date and Time.................................................. 2-8

• Configuring Network (LAN Cable Connection)........... 2-10

• Accessing COMMAND CENTER ............................... 2-12

• User Login Administration .......................................... 2-24

• Installing Software...................................................... 2-27

• Selecting Default Screen (Optional) ........................... 2-28

• Changing Language (Optional) .................................. 2-29

.. 2-3

• Loading Paper ............................................................ 2-30

• Loading Originals ....................................................... 2-40

OPERATION GUIDE 2-1

Preparation before Use

Documents Contained in the Attached CD-ROM

The following documents are contained in the attached CD-ROM (Product Library). Refer to them as necessary.

Documents

Extended Printer Driver User Guide

Network FAX Driver Operation Guide

COMMAND CENTER Operation Guide

KM-NET for Clients Operation Guide

KM-NET for Direct Printing Operation Guide

PRESCRIBE Commands Technical Reference

PRESCRIBE Commands Command Reference

2-2 OPERATION GUIDE

Determining Connection Method and Preparing Cables

Check the method to connect the equipment to PC or network, and have the necessary cables ready.

Connection Example

Determine the method to connect the equipment to PC or network by referring to the illustration below.

Connecting the scanner to your PC network with a network cable (100BASE-TX or 10BASE-T)

Preparation before Use

Administrator’s

Printing

Network FAX (Option)

COMMAND CENTER

Network settings Scanner default settings User and destination registration

Parallel

USB

Network

MFP

Network

Send E-mail

Sends the image data of scanned originals to the desired recipient as a file attached to an E-mail message.

Send SMB

Saves the scanned image as a data file on your PC.

Send FTP

Sends the scanned image as a data file on the FTP.

FAX (Option)

FAX

Network

TWAIN Scanning

TWAIN is a standardized interface for communication between software applications and image acquisition devices.

OPERATION GUIDE 2-3

Preparation before Use

Preparing Necessary Cables

The following interfaces are available to connect the equipment to PC. Prepare the necessary cables according to the interface you use.

Interfaces Available as Standard

Function Interface Necessary Cable

Printer/Scanner /Network FAX*

Printer USB interface USB2.0 compatible cable

* Function available by using optional fax kit. For details of Network

FAX, refer to the operation guide of the fax kit.

Optional Interface

Serial interface is available as option.

Function Interface Necessary Cable

Printer Serial interface RS-232C cable (Max. 15 m)

Network interface LAN (10Base-T or

100Base-TX, Shielded)

(Hi-Speed USB compliant, Max. 5.0 m, Shielded)

Parallel interface Parallel cable (IEEE1284

Compliant, Max. 1.5 m)

2-4 OPERATION GUIDE

Connecting Cables

Connecting LAN Cable (Optional)

Preparation before Use

Follow the steps below to connect a LAN cable to the machine.

When the machine is powered, first press the Power key on the operation

panel. Check that the Power indicator and the memory indicator are off. After this, turn off the main power switch.

Check that the indicator is off.

Connect a LAN cable to the network interface located on right side of the

body.

Connect the other end of the cable to HUB.

Configure the network. For details, refer to Configuring Network (LAN

Cable Connection) on page 2-10.

OPERATION GUIDE 2-5

Preparation before Use

Connecting Parallel/USB Cable (Optional)

Follow the steps below to connect a printer cable of parallel or USB interface to the machine.

When the machine is powered, first press the Power key on the operation

panel. Check that the Power indicator and the memory indicator are off. After this, turn off the main power switch.

Check that the indicator is off.

If connection is established using a parallel cable, PC to be connected

should also be powered off.

Connect the printer cable to each interface located on right side of the

body.

When Connecting to Parallel Interface

2-6 OPERATION GUIDE

When Connecting to USB Interface

Connect the other end of the cable to PC.

Connecting Power Cable

Connect one end of the supplied power cable to the machine and the other end to power outlet.

Preparation before Use

IMPORTANT: Only use the power cable that comes with the machine.

OPERATION GUIDE 2-7

Preparation before Use

Setting Date and Time

Follow the steps below to set date and time in the place of installation.

When you send an E-mail using the transmission function, the date and time of this setting will be printed in the header of E-mail message. Set the date, time and time difference from GMT of the region where the machine is used.

NOTE: Be sure to set the time difference before setting date and time.

Turn on the main power switch.

Press the System Menu key.

Press [T], [Date/Timer] and then [Change] of Time Zone.

Select the region

and press [OK].

Date/Timer - Time Zone

Set time zone. Pl ease sele ct the l ocati on n eares t you.

-12 :00 E niwe tok

-11 :00 Mi dwa y Is

-10 :00 H awa ii

-09 :00 Al aska

-08 :00 P fic Ti me

-07 :00 Ari zon a

Status 10/5/2006 10:10

Time Zo ne

Cance l

1/13

NOTE: Press [S] or [T] to view next region.

Press [Change] of Date/Time.

2-8 OPERATION GUIDE

Preparation before Use

Press [Off] or [On] of

Summer Time.

Set the date and

time. Press [+] or [–] in each setting.

Date/Timer - Date/Time

Se t the da te an d tim e.

Stat us 10/5/2006 10: 10

Date/Timer - Date/Time

Se t the da te an d tim e.

Stat us 10/5/2006 10: 10

DMY

Summer Time

Off

SMH

Cance l OK

DMY

Summer Time

Off

SMH

Cance l OK

NOTE: Settings include Year (Y), Month (M), Date (D), Hour (H), Minute

(M) and Second (S).

Press [OK].

When exiting, press [Close] repeatedly to return to the System Menu

default screen.

OPERATION GUIDE 2-9

Preparation before Use

Configuring Network (LAN Cable Connection)

The machine comes with the network interface as standard and supports each protocol of TCP/IP, IPX/SPX, NetBEUI and AppleTalk, allowing network printing on various platforms such as Windows, Macintosh, UNIX and NetWare.

Setting TCP/IP (When Using Fixed IP Address)

Follow the steps below to set TCP/IP when fixed IP address is used. Make sure that IP address is available by asking your network administrator to obtain it in advance.

Press the System Menu key.

Press [System], [Next] of Network and then [Change] of TCP/IP.

Press [On] of TCP/

IP.

Press [Off] of DHCP.

Press [IP Address]

and enter IP address

System - TCP/IP

Use TCP /I P.

Off

Stat us 10/5/2006 10:10

System - TCP/IP

Use TCP /I P.

DHCP

Off IP Address

Subnet Mask

Default Gateway

using the numeric keys.

Off

DHCP

Off IP Address

Subnet Mask

Default Gateway

0.0.0.0

Cance l OK

192.168.1.150

0.0.0.0

Stat us 10/5/2006 10:10

Cance l OK

2-10 OPERATION GUIDE

Press [Subnet Mask] and enter address using the numeric keys.

Press [Default Gateway] and enter address using the numeric keys.

Check that all addresses are entered correctly, and press [OK].

Press the Power key, and after confirming that the Power key/indicator

and memory indicator have turned off, turn the main power switch off and on.

Setting TCP/IP (When Using DHCP)

Follow the steps below to set TCP/IP when DHCP server is available.

Press the System Menu key.

Preparation before Use

Press [System], [Next] of Network and then [Change] of TCP/IP.

Press [On] of TCP/

IP and [On] of

System - TCP/IP

Use TCP /I P.

DHCP.

Off

Stat us 10/5/2006 10:10

Press [OK].

Press the Power key, and after confirming that the Power key/indicator

DHCP

Off IP Address

Subnet Mask

Default Gateway

0.0.0.0

Cance l OK

and memory indicator have turned off, turn the main power switch off and on.

OPERATION GUIDE 2-11

Preparation before Use

Accessing COMMAND CENTER

COMMAND CENTER refers to the machine’s integrated web-based interface. This enables you to verify the operating status of the machine and change settings related to security, network printing, E-mail transmission and advanced networking.

Open the web browser.

In the Address or Location bar, enter the machine’s IP address as the URL,

e.g. http://192.168.48.21/. The web page displays basic information about the machine and COMMAND CENTER as well as the current status of the machine.

Select a category from the navigation bar on the left to view and set values

for that particular category.

If administrator privileges have been enabled on the COMMAND

CENTER, remember to enter the correct user name and password when trying to access the relevant screens.

2-12 OPERATION GUIDE

Advanced TCP/IP Setting

Advanced > Protocols > TCP/IP > General page

This page allows you to edit the settings that are required for network printing and sending E-mail. Restart the machine to register any changed settings.

Preparation before Use

The table below lists the settings displayed on the TCP/IP General Settings page.

Item Description

Host Name Specifies a name for the machine system network component. This name is also

used as the NetBEUI Printer Name and the SNMP sysName object.

IP Address Assigns the Internet Protocol address on the machine system network

component. The format of the IP Address is four-byte (32-bit) numbers separated by dots, e.g. 192.168.48.21.

Subnet Mask Specifies the subnet mask configured on the machine system network

component. If the machine system does not automatically assign a usable default value and the first number in the IP address is from 192 to 254, then use

255.255.255.0 as the subnet mask.

Default Gateway The IP address of the gateway router for the local network.

DHCP/BOOTP Identifies how the machine obtains its IP configuration: DHCP/BOOTP: automatic

configuration via a BOOTP server or a DHCP server.

RARP Automatic configuration using the Reverse Address Resolution Protocol.

DNS Server

(Primary, Secondary)

The IP address of the primary and secondary Domain Name System (DNS) servers.

OPERATION GUIDE 2-13

Preparation before Use

Item Description

Domain Name The Domain Name System (DNS) to which the machine system belongs, such as

abcdnet.com. It should not include the host machine name.

WINS Server

(Primary, Secondary)

Scope ID This section determines the scope of IP addresses that a Windows server can

FTP Status Check Enables or disables the FTP Status Check.

The IP address of the primary and secondary Windows Internet Name Service (WINS) servers.

grant or lease to any requesting network component. A DHCP server processes the machine system’s discovery broadcasts and returns an IP address to it. The DHCP server may be set up to grant an IP address for a limited time (a temporary lease) or for an unlimited time (an unlimited lease), or it may be configured with a permanent address reservation for the machine system.

E-mail Setting

The following procedure explains the method for attaching scanned data to an E-mail for transmission.

Scan to E-mail works within the following environments:

• It must have a network environment in which this machine can

connect to a mail server. It is recommended that the machine be used in an environment in which it can connect to the mail server at any time over a LAN.

• The SMTP settings must be completed. Use COMMAND CENTER

to register the IP address and the host name of the SMTP server.

• There may be times when transmission is not possible due to the

size of each E-mail item.

2-14 OPERATION GUIDE

Advanced > E-mail > SMTP > General page

The scanner system network component offers E-mail functionality. SMTP is an embedded protocol to support this function. To use the E-mail function, the scanner system should be connected to an E-mail server using the POP3 protocol.

Preparation before Use

OPERATION GUIDE 2-15

Preparation before Use

The table below lists the settings displayed on the SMTP Protocol Settings page.

Item Description

SMTP Protocol Enables or disables SMTP protocol. To use E-mail, this protocol must be

enabled.

SMTP Port Number Set the SMTP Port Number or use the SMTP default port 25.

SMTP Server Name Enter the SMTP server name or its IP address. The maximum length of the

SMTP server name and IP address is 62 characters. If entering the name, a DNS server address must also be configured. The DNS server address may be entered on the TCP/IP General tab.

SMTP Server Timeout Enter the default time out for the server in seconds.

Authentication

Protocol

Authenticate as Authentication can be set from three POP3 accounts or you can choose a

POP before SMTP

Timeout

Test This will test if the SMTP connection can be successfully established.

E-mail Size Limit Enter the maximum size of E-mail that can be sent in kilobytes. When the value is

Sender Address Enter the E-mail address of the person responsible for the scanner system, such

Enables or disables the SMTP authentication protocol or sets POP before SMTP as the protocol. The SMTP authentication supports Microsoft Exchange 2000.

different account.

used for SMTP authentication. The maximum length of the login user name is 62 characters.

authentication. The maximum length of the login password is 62 characters.

Enter the timeout (in seconds) if you chose POP before SMTP as the Authentication Protocol.

0, the limitation for E-mail size is disabled.

as the machine administrator, so that a reply or non-delivery report will go to a person rather than to the machine. The sender address must be entered correctly for SMTP authentication. The maximum length of the sender address is 126 characters.

Signature Enter the signature. The signature is free form text that will appear at the end of

the E-mail body. It is often used for further identification of the machine. The maximum length of the signature is 126 characters.

Domain Restriction Enter the domain names that can be permitted or rejected. The maximum length

of the domain name is 30 characters. You can also specify E-mail addresses.

2-16 OPERATION GUIDE

Enabling SMB Function

The SMB function enables scanned images to be stored as individual files in a folder on your PC.

The SMB parameters can be set through the COMMAND CENTER.

The following information about each server needs to be registered on this machine.

• Login user name (using operation panel)

• Password (using operation panel)

• Host name or IP address of the PC

• Port number (normally 139)

• Path (path from the home directory of the PC to the folder for

• Shares the destination's PC folder

Login user name and Login password are identical to the Windows User logon on the PC from which the accessed folder is stored. User access rights for the machine to the necessary folder should be registered within Windows on that PC.

Preparation before Use

storage)

Scanner > SMB page

The table below lists the settings displayed on the scanner SMB page.

Item Description

SMB Protocol Switches the SMB Protocol on or off.

SMB Port Number You can enter the port number to be used by SMB.

OPERATION GUIDE 2-17

Preparation before Use

Enabling FTP Function

The FTP transmission function converts the data of originals scanned on this machine to the PDF, TIFF, or JPEG format and uploads it directly to an FTP server.

The FTP parameters can be set through the COMMAND CENTER.

The following information is required about each server in order to register them on this machine. If you are unsure about this information, seek help from the server administrator.

• Login user name (using operation panel)

• Password (using operation panel)

• Host name or IP address of FTP server

• Port number (normally 21)

• Path (path from the home directory of the FTP server to the folder for

storage)

• Shares the FTP server

Login user name and Login password are identical to the FTP User login. The FTP user account for the machine needs to be installed and administrated at the FTP server.

Scanner > FTP page

The table below lists the settings displayed on the scanner FTP page.

Item Description

FTP Switches FTP on or off.

FTP Port Number You can enter the port number to be used by FTP.

2-18 OPERATION GUIDE

Registering the Address Book

This machine has an address book function. When an E-mail address, the path to a PC folder (SMB), FTP server's path, and FAX number are registered in the address book, it can transmit directly from the operation panel.

Basic > Address Book page

The Address Book page allows you to add, edit or delete Contacts or Groups.

Preparation before Use

OPERATION GUIDE 2-19

Preparation before Use

Adding a New Contact

Open the Address Book Contacts page.

Click Add Contact and enter the information for the contact. You can

specify a fax number even if the FAX System is not installed.

Click Submit.

2-20 OPERATION GUIDE

The table below lists the settings displayed on the Address Book Contacts Add page.

Item Description

Number Select the number of this address book.

Name Enter the registration name.

E-Mail Address Enter the E-mail address.

Host Name Enter the PC (FTP server) name or IP address of PC (FTP server).

Path Enter the path of the required folder for uploading data. For example, to store

data in the ScannerData folder in the home directory, enter \ScannerData.

FAX Number Enter the recipient’s fax number.

Transmit Start Speed Selects the initial fax transmission speed.

ECM Switches the ECM communication on or off.

Sub Address Enter the subaddress for subaddress confidential communication.

Password Enter the password for subaddress confidential communication.

Preparation before Use

Encryption Key No. Selects the encryption key number to use in the encrypted communication.

Encryption Box Switches the encryption box on or off to register the fax’s encryption box

information.

Encryption Box No. Enter the encryption box number.

Editing a Contact

Open the Address Book Contacts page.

Click the Number or Name of the contact.

Modify the information of the contact.

Click Submit.

Adding a New Group

Open the Address Book Groups page.

Click Add Group and enter the information of the user to be used for the

User Login.

Enter the number and name of the group.

Click Submit.

OPERATION GUIDE 2-21

Preparation before Use

Editing the Group

Open the Address Book Groups page.

Click the Group Number or Group Name of the group to be edited.

Click Add Members to add the contacts to the group or click Delete

Members to delete the contacts from the group. You can only add one

SMB or FTP address to a group.

Click Submit.

Registering External Address Book

This machine can refer to an address book on the LDAP server as an external address book and assign a fax number and E-mail address to the destination.

To use the external address book:

Windows help.

Enable LDAP parameters in COMMAND CENTER.

Advanced > Management > LDAP page

2-22 OPERATION GUIDE

Preparation before Use

The table below lists the settings displayed on the LDAP page.

Item Description

LDAP Enables or disables access to the LDAP server.

LDAP Server Name Specifies a name or IP address for the LDAP server.

LDAP Port Number Specifies a port number for LDAP or use the LADP default port 389.

Search Timeout Specifies a period of time for searching the LDAP server.

Max Search Results Specifies a maximum number of displayed results which have been searched on

the LDAP address book.

Search Base Specifies a base object which indicates the starting point in the tree structure of

the database for the LDAP directory searching.

OPERATION GUIDE 2-23

Preparation before Use

User Login Administration

User login administration specifies how the user access is administered on this machine. Enter correct login user name and password for user authentication to log in.

Access privileges are in two types - User and Administrator. Certain items in System Menu can be modified only by administrators.

Enabling/Disabling User Login Administration

This enables user login administration. Select one of the following authentication methods:

Item Description

Local Authentication

Network Authentication

Press the System Menu key.

Press [User Login/Job Accounting].

If user login administration is invalid, the user authentication screen is

displayed. Enter a login user name and password, and press [Login]. By default, the login user name and password are 5050 respectively.

User authentication based on user property on the local user list stored in the machine

User authentication based on Authentication Server. Use a user property stored in Authentication Server to access the network authentication login page.

NOTE: The login user name and password are for default users with

administrator rights.

Press [Next] of User Login Setting and then [Change] of User Login.

2-24 OPERATION GUIDE

Preparation before Use

Select [Local

Authentic.] or [Network Authentic.]. Select [Off] to disable user login administration.

If you select [Network Authentic.], enter the host name (62 characters or less) and domain

User Logi n/Job Accounting - User Logi n

User logi n administration. Pl ease sele ct authe ntica tion m ethod .

FTP

Off

Local Authe ntic.

Network Authe ntic.

Stat us

Host Name

Domain Na me

NTLM (WinNT)

Ker bero s (Win2000/2003)

Cance l

name (254 characters or less) for the Authentication Server. Select [NTLM(WinNT)] or [Kerberos(Win2000/2003)] as the authentication method.

NOTE: If the login user name and password are rejected, check the

following settings.

• Network Authentication setting of the machine

• User property of the Authentication Server

• Clock time setting of the machine and the Authentication Server

If you cannot login because of the setting of the machine, login with any administrator registered in the local user list and correct the settings.

10/5/2006 10:10

Login/Logout

Press [OK].

If user login administration is enabled, it is necessary to enter the login user name and password to use the machine.

If the screen below appears during the

Enter login user name and password.

operations, press [Login User Name].

Stat us 10/5/2006 10:10

abcdef

********

Cance l

Enter the login user name and press [OK].

NOTE: Refer to the Character Entry Method for details on entering

characters.

OPERATION GUIDE 2-25

Preparation before Use

Logout

Press [Login Password].

Enter the password and press [OK].

Check the login user name and password are correct, and press [Login].

To log out the machine, press the Logout key to return to the login user name/password entry screen.

2-26 OPERATION GUIDE

Installing Software

Preparation before Use

Install appropriate software on your PC from the Product Library CD-ROM that is included if you want to use the printer function of this machine or perform TWAIN transmission or FAX transmission from your PC.

NOTE: Installation on Windows XP, Windows NT 4.0/2000 and Server

2003 must be installed by a user logged on with administrator privileges.

Plug and Play is disabled on this device when in Sleep Mode. Wake the device from Sleep Mode before continuing. See Sleep and Auto Sleep on

page 3-4.

OPERATION GUIDE 2-27

Preparation before Use

Selecting Default Screen (Optional)

Select the default screen (on the touch panel) to appear following the opening screen after power-on. The default screen is selectable from among the following.

Default screen Screen appearing immediately after power-on.

Copy Default screen for copying (screen to appear when

Send Default screen for sending (screen to appear when

Status Default screen for status/job cancel (screen to appear

Document box Default screen for document box (screen to appear

Program Default screen for program (screen to appear when

the Copy key is pressed)

the Send key is pressed)

when the Status/Job Cancel key is pressed)

when the Document Box key is pressed)

the Program key is pressed)

Press the System Menu key.

Press [Common Settings] and then [Change] of Default Screen.

Select the desired

default screen.

Com mon S ettin gs - De faul t Scree n

Set the default screen to be displ ayed when main p ower switch is turned on.

English Status Document Box ProgramSendCopy

Stat us 10/5/2006 10:10

Cance l OK

Press [OK].

When exiting, press [Close] repeatedly to return to the System Menu

screen.

2-28 OPERATION GUIDE

Changing Language (Optional)

Follow the steps below to change the language to appear on the touch panel.

Press the System Menu key.

Press [Common Settings] and then [Change] of Language.

Preparation before Use

Press the key for the

language you wish to use.

The message instructing you to turn the power off and on appears, press

[OK].

Press the Power key on the operation panel. Check that the Power key

and the memory indicator are off. After this, turn on the main power switch

Common Settings - Language

Set the language to use for the touch panel display.

English

NederlandsPortuguês

Status 10/5/2006 10:10

FrançaisDeutsch Italia no

Español

Cance l OK

again.

Touch panel language will be changed.

OPERATION GUIDE 2-29

Preparation before Use

Loading Paper

Before Loading Paper

As standard, paper can be loaded in the two drawers of cassettes and the Multi Purpose Tray. As options, 2 paper feeders and the side feeder of 3,000 sheets capacity are also available (refer to Chapter 4 Options).

When you open a new package of paper, fan through the sheets to separate them slightly prior to loading in the following steps.

Bend the whole set of papers to swell them in the middle.

Hold the papers at both ends and stretch them while giving a swell over the

entire papers.

Raise the right and left hands alternately to create a gap and feed air

between the papers.

Finally, align the papers on a level, flat table.

If the paper is curled or folded, straighten it before loading. Paper that is curled or folded may cause paper jam.

CAUTION: If you copy onto used paper (paper already used for copying),

do not use paper that is stapled or clipped together. This may damage the machine or cause poor image quality.

NOTE: If print outputs are curled or not neatly stapled, turn the papers in

the cassette upside down.

Avoid exposing opened paper to high temperatures and high humidity as dampness can be a cause of problem. Seal any remaining paper after loading the Multi Purpose Tray or cassette in the paper storage bag.

If the machine will not be used for a prolonged period, protect all paper from humidity by removing it from the cassettes and sealing it in the paper storage bag.

2-30 OPERATION GUIDE

NOTE: If you use special paper such as letterheads, paper with holes or

paper with pre-prints like logo or company name.

Loading Paper in the Cassettes

Up to 500 sheets of standard paper (80 g/m2) or colored paper may be loaded in each of the standard two drawers of cassettes.

The following paper sizes are supported: Ledger, Legal, Oficio II,

8.5×13.5", Letter, Letter-R, Statement-R, A3, B4, A4, A4-R, B5-R, A5-R,

Folio, 8K, 16K, and 16K-R.

Pull the cassette out toward you until it stops.

NOTE: Do not pull out more than one cassette at a time.

Preparation before Use

Holding the paper width adjusting tab, move the paper width guide to fit the

paper.

NOTE: Paper sizes are marked on the cassette.

OPERATION GUIDE 2-31

Preparation before Use

Using the paper length

adjusting tab, move the plate to fit the paper.

Align the paper flush against

the left side of the cassette.

IMPORTANT:

• Before loading the paper, be sure that it is not curled or folded. Paper that is curled or folded may cause paper jams.

• Ensure that the loaded paper does not exceed the level indicated (see illustration below).

• When loading the paper, keep the side toward the sealed side facing up.

• Paper length and width guides must be adjusted to the paper size. Loading the paper without adjusting these guides may cause skewed feeding and paper jams.

• Be sure that the paper length and width guides rest securely against the paper. If there is a gap, readjust the guides to fit the paper.

2-32 OPERATION GUIDE

Preparation before Use

Insert the appropriate paper

size card in the slot to indicate the size of the paper inside.

Gently push the cassette back in.

NOTE: If the machine will not be used for a prolonged period, protect all

paper from humidity by removing it from the cassettes and sealing it in the original package.

Select the type of the paper (plain, recycled, etc.) loaded in the cassette.

(Refer to Selecting Paper Size and Type to the Cassettes on page 2-36).

Loading Paper in the Multi Purpose Tray

Up to 200 sheets of plain paper (80 g/m2) may be loaded in the Multi Purpose Tray.

The Multi Purpose Tray accepts the paper sizes from A3 to Hagaki and from Ledger to Statement-R. Be sure to use the Multi Purpose Tray when you print on any special paper.

NOTE: The capacity of the Multi Purpose Tray is as follows.

• Thick paper (120 g/m

• Thick paper (160 g/m

• Thick paper (200 g/m

• Hagaki: 80 sheets

• OHP film: 25 sheets

• Envelope DL, Envelope C5, Comm. #10, Monarch, Youkei 4, Youkei 2 : 20 sheets

NOTE: When you load custom size paper, enter the paper size by

referring to Selecting Paper Size and Type to the Multi Purpose Tray on page 2-38.

When you use special paper such as transparency or thick paper, select the media type by referring to Selecting Paper Size and Type to the Multi Purpose Tray on page 2-38.

): 130 sheets

), Japanese noshi paper: 100 sheets

), Rough paper (45 g/m2): 50 sheets

OPERATION GUIDE 2-33

Preparation before Use

Open the Multi Purpose Tray.

Adjust the paper width guides

to the width of the paper.

Loading Envelopes

Insert the paper along the paper width guides into the tray until it stops.

IMPORTANT: Keep the side toward the sealed side facing up.

Curled paper must be uncurled before use.

Straighten the top edge if it is curled.

Up to 20 envelopes may be loaded in the Multi Purpose Tray.

Acceptable envelope sizes are as follows.

Acceptable Envelope Size

Monarch 3 1/8"×7 1/2"

Comm. #10 4 1/8"×9 1/2"

Envelope DL 110×220 (mm)

2-34 OPERATION GUIDE

Preparation before Use

Acceptable Envelope Size

Envelope C5 162×229 (mm)

Executive 7 1/4"×10 1/2"

Comm. #9 3 7/8"×8 7/8"

Comm. #6-3/4 3 5/8"×6 1/2"

ISO B5 176×250 (mm)

Envelope C4 229×324 (mm)

Oufuku Hagaki 200×148 (mm)

Youkei 2 Haguruma Envelope Swiss-You 2 w/o

border print WE-S2

Youkei 4 LIFE E506B (w/o border print) 234×105 (mm)

Open the Multi Purpose Tray.

Adjust the paper width guides

to the width of the envelope.

162×114 (mm)

In the case of the landscape form envelope, close the flap. Insert the

envelope all the way along the width guides, keeping the printing side faceup and with the flap positioned backward.

In the case of the portrait form envelope, open the flap. Insert the envelope all the way along the width guides, keeping the printing side face-up and with the flap positioned opposite to the entrance.

OPERATION GUIDE 2-35

Preparation before Use

IMPORTANT: How to load envelope (orientation and facing) will differ depending on the type of envelope. Be sure to load it in a correct way. Otherwise printing may be done in wrong direction or on wrong face.

NOTE: When you load envelope in the Multi Purpose Tray, select the

envelope type by referring to Selecting Paper Size and Type to the Multi Purpose Tray on page 2-38.

Selecting Paper Size and Type

Selecting Paper Size and Type to the Cassettes

When you use the cassettes 1 or 2 or the optional side feeder (cassettes 3 and 4), select the paper size and media type you load.

When you use the optional side feeder (cassette 3) of up to 3,000 sheets capacity, select the media type only.

Selection Item Selectable Size/Type

Paper Size Auto Paper size is automatically detected and

Standard Size 1

Standard Size 2

selected. Select whether the paper is in Metric size or in Inch size.

Select from the standard sizes. Selectable paper sizes are as follows. Inch size: Ledger, Letter-R, Letter, Legal, Statement-R, 8.5×13.5" and Oficio II Metric size: A3, B4, A4, A4-R, B5, B5-R, A5-R, and Folio

Select from the standard sizes not included in the Standard Size 1. Selectable paper sizes are as follows. Inch size: A3, B4, A4, A4-R, B5, B5-R, A5R, and Folio, 8K, 16K-R and 16K Metric size: Ledger, Letter-R, Letter, Legal, Statement-R, 8.5×13.5" and Oficio II, 8K, 16K-R and 16K

2-36 OPERATION GUIDE

Preparation before Use

Selection Item Selectable Size/Type

Media Type Plain, Rough, Vellum, Recycled, Preprinted,

Bond, Color, Prepunched, Letterhead, High Quality and Custom 1~8

Press the System Menu key.

Press [Common Settings], [Change] of Original/Paper Setup, [Change] of

Cassette setting, [Change] of the required paper source and then [Change] of Paper Size.

For automatic

detection of the paper size, press [Auto] and select [Metric] or [Inch] as the unit.

To select the paper

Commo n Settings - Custom 1

Se t casse tte pa per si ze.

Auto

Standard Sizes 1

Standard Sizes 2

A3 A4 A4 A5

B4 B5 B5

size, press [Standard Sizes 1] or [Standard Sizes 2] and select the

Stat us 10/5/2006 10:10

Cance l OK

paper size.

Press [OK].

Press [Change] of Media Type and select the media type. Then press [OK].

OPERATION GUIDE 2-37

Preparation before Use

Selecting Paper Size and Type to the Multi Purpose Tray

Select the paper size and media type when using the Multi Purpose Tray. You may select in advance the paper size and media type that will be used often.

Item Description

Paper Size

Auto Paper size is automatically detected and

selected. Select whether the paper is in Metric size or in Inch size.

Standard Size 1

Standard Size 2

Others Select from special standard sizes and custom

Select from the standard sizes. Selectable paper sizes are as follows. Inch size: Ledger, Letter-R, Letter, Legal, Statement-R, Executive, 8.5×13.5", and Oficio II Metric size: A3, A4-R, A4, A5-R, A6-R B4-R, B5R, B5, B6-R and Folio

Select from the standard sizes not included in the Standard Size 1. Selectable paper sizes are as follows. Inch size: A3, A4-R, A4, A5-R, A6-R B4-R, B5-R, B5, B6-R and Folio, 8K, 16K-R and 16K Metric size: Ledger, Letter-R, Letter, Legal, Statement-R, Executive, 8.5×13.5", and Oficio II, 8K, 16K-R and 16K

sizes. Selectable paper sizes are as follows. ISO B5, Envelope #10, Envelope #9, Envelope #6, Envelope Monarch, Envelope DL, Envelope C5, Envelope C4, Hagaki, Oufuku Hagaki, Youkei 4, Youkei 2

Size Entry

Media Type Selectable media types are as follows.

2-38 OPERATION GUIDE

Enter the size not included in the standard size. Selectable paper sizes are as follows. Inch size X (Horizontal): 5.83~17" (in 0.01" increments), Y (Vertical): 3.86~11.69" (in 0.01" increments) Metric size X (Horizontal): 148~432 mm (in 1mm increments), Y (Vertical): 98~297 mm (in 1mm increments)

Plain, Transparency, Rough, Vellum, Labels, Letterhead, Recycled, Preprinted, Bond, Cardstock, Color, Prepunched, Envelope, Thick, High Quality and Custom 1~8

Preparation before Use

Press the System Menu key.

Press [Common Settings], [Change] of Original/Paper Setup, [Change] of

MP Tray Setting, and then [Change] of Paper Size.

For automatic detection of the paper size, press [Auto] and select [Metric]

or [Inch] as the unit.

To select the paper size, press any of [Standard Sizes 1], [Standard Sizes 2], [Others] or [Size Entry] and select the paper size.

If you have chosen [Size Entry], press [+] or [–] to enter X (horizontal) and Y (vertical) sizes. You may enter the size directly using the numeric keys by pressing [# Keys].

Common Settings - Multi Purpose Tray Setting

Se t the mu lti-p urpose tray pa per si ze.

Auto

Standard Sizes 1

Standard Sizes 2

Others

Size Entry

Stat us 10/5/2006 10:10Paper is present in Document Processor.

Common Settings - Multi Purpose Tray Setting

Se t the mu lti-p urpose tray pa per si ze.

Auto

Standard Sizes 1

Standard Sizes 2

Others

Size Entry

Stat us 10/5/2006 10:10

Paper is present in Document Processor.

A3 A4 A4 A5

A6 B4 B5 B5

Cance l OK

X(148 - 432)

432

# Keys

Y(98 - 297)

297

# Keys

Cance l OK

Press [OK].

Press [Change] of Media Type and select the media type. Then press [OK].

OPERATION GUIDE 2-39

Preparation before Use

Loading Originals

Placing Originals on the Platen

Follow the steps below to load originals for copying, sending or storing.

You may place book or magazine on the platen in addition to ordinary sheet originals.

Open the original cover.

NOTE: If the optional document processor is installed, open the

document processor. Before opening the document processor, be sure that there are no originals left on the original table or on the original eject table. Originals left on the original table or on the original eject table may fall off when the document processor is opened.

Keep the document processor open if the original is 40 mm or thicker.

Place the original. Put the

scanning side facedown and align it flush against the original size indicator plates with the back left corner as the reference point.

2-40 OPERATION GUIDE

 Original size indicator plates

(Inch models)

(Metric models)

Preparation before Use

Close the original cover.

CAUTION: Do not push the original cover forcefully when you close it.

Excessive pressure may crack the platen glass.

NOTE: Shadows may be produced around the edges and in the middle

of open-faced originals.

CAUTION: Do not leave the document processor open as there is a

danger of personal injury.

OPERATION GUIDE 2-41

Preparation before Use

Loading Originals in the Document Processor

The optional document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are scanned.

Part Names of Document Processor

(6)

(3)

(1) Original table

(2) Original width guides

(3) Opening handle

(4) Original eject table

(5) Top cover

(6) Original placement indicator

Originals Supported by the Document Processor

The document processor supports the following types of originals.

Weight 45 g/m2 to 160 g/m

Size Maximum A3 to Minimum A5-R

Maximum Ledger to Minimum Statement-R

Capacity Plain paper (80 g/m

), High quality paper (50 g/m2), Colored paper, Recycled paper: 100 sheets (Mixed sized originals: 30 sheets) Thick paper (120 g/m Thick paper (160 g/m

): 66 sheets

): 50 sheets Art paper, Rough paper, Coated paper: 1 sheet High quality paper (110 g/m

(5)

): 73 sheets

(2) (1) (4)

Originals Not Supported by the Document Processor

Do not use the document processor for the following types of originals.

• Soft originals such as vinyl sheets

• Transparencies such as OHP film

• Carbon paper

• Originals with very slippery surfaces

• Originals with adhesive tape or glue

• Wet originals

2-42 OPERATION GUIDE

• Originals with correction fluid which is not dried

• Irregularly shaped (non-rectangular) originals

• Originals with cut-out sections

• Crumpled paper

• Originals with folds (Straighten the folds before loading. Failure to do so may cause the originals to jam).

• Originals bound with clips or staples (Remove the clips or staples and straighten curls, wrinkles or creases before loading. Failure to do so may cause the originals to jam).

How to Load Originals

CAUTION: Before loading originals, be sure that there are no originals left

on the original eject table. Originals left on the original eject table may cause the new originals to jam.

Adjust the original width

guides to fit the originals.

Preparation before Use

Place the originals. Put the

side to be scanned (or the first side of two-sided originals) face-up. Slide the leading edge into the document processor as far as it will go. The originals placement indicator will be lit.

CAUTION: Confirm that the original width guides exactly fit the originals.

If there is a gap, readjust the original width guides. The gap may cause the originals to jam.

OPERATION GUIDE 2-43

Preparation before Use

Ensure that loaded originals do not exceed the level indicated. Exceeding the maximum level may cause the originals to jam (see the figure below).

Originals with punched holes or perforated lines should be placed in such a way that the holes or perforations will be scanned last (not first).

2-44 OPERATION GUIDE

3 Basic Operation

This chapter explains the following operations.

• Power On/Off................................................................ 3-2

• Sleep and Auto Sleep................................................... 3-4

• Adjusting Operation Panel Angle ................................. 3-5

• Touch Panel Display..................................................... 3-6

• Copying ........................................................................ 3-7

• Printing - Printing from Applications ........................... 3-18

• Sending ...................................................................... 3-19

• Specifying Destination................................................ 3-33

• Using Document Box.................................................. 3-36

•

Printing a Document Stored in Removable USB

Memory

• Canceling/Viewing/Changing Job............................... 3-49

• Checking Remaining Toner and Paper....................... 3-53

• Quick Setup Screen ................................................... 3-54

.......................................................................3-47

OPERATION GUIDE 3-1

Basic Operation

Power On/Off

Power On

Open the main power switch cover and turn the main power switch on.

Blinking/Lighting of each Key/Indicator

When turning on the main power switch, the Key/Indicator such as the

Copy key or the Send key blinks.

Power Off

Blinking: This function is in preparation. When each key is ready, the

indicator lights out one by one.

Light-out: This function is ready.

Light on: This function is selected. Copy is selected as the default so that

the Copy key/indicator lights on first.

NOTE: The key which indicator is off can be used even if any other key

remains blinking.

When turning off the main power switch, press the Power key on the operation panel to off. Make sure that the Power key and the memory indicator are off before turning off the main power switch.

CAUTION: Turning off the main power switch before pressing the Power

key to off may cause damage to the standard internal hard disk.

3-2 OPERATION GUIDE

Basic Operation

Make sure that the indicator is off.

In case of not using the machine for extended period of time

CAUTION: If the machine will not be used for hours (overnight, etc.), turn

the main power switch off. If it will not be used for an extended period of time (vacations, etc.), remove the power plug from the outlet for safety purposes.

CAUTION: Do not turn the main power switch off when the optional fax

kit is installed. If you turn the main power switch off, you cannot receive FAX messages.

OPERATION GUIDE 3-3

Basic Operation

Sleep and Auto Sleep

Sleep

To enter Sleep, press the Power key. All indicators on the touch panel will go out to save power consumption except the Main Power indicator. This status refers to Sleep.

If print data is received during Sleep, the print job is performed while the touch panel remains unlit.

When using optional fax, received fax data is printed out also with the operation panel remaining unlit.

To resume, press the Power key. The machine will be ready to operate within 15 seconds.

Auto Sleep

Auto Sleep automatically switches the machine into Sleep if left idle for a preset time. The default preset time is 10 minutes for the 30 and 40 ppm models, and 15 minutes for the 50 ppm model.

3-4 OPERATION GUIDE

Adjusting Operation Panel Angle

Adjust the angle of the operation panel in two steps by releasing the operation panel lock lever.

Basic Operation

OPERATION GUIDE 3-5

Basic Operation

Touch Panel Display

Display of Originals and Paper

The touch panel displays the selected paper source and output tray.

Size/orientation of original and paper

Display in Changing Screen

Ready to copy.

Copi es

Copy I ma ge

100% Normal 0 Auto

Original Zoom Paper

Status 10/5/2006 10:10

Lette r

100%

: :

Lette r

Quick Setup

Zoom Density Original

1-sided >>1-sided

Duplex Original

Org./Paper/

Finishing

Text+Photo Colla te

Image

Quality

The stand-by display (icon) may appear when the touch panel screen is changed.

Normal stand-by display

Original position

Paper source

Size

Col late / Offset

Layout/Ed itImage

Ready to copy.

Copy Ima ge

Set Original.

- - -

Original

100%

Zoom

Paper

- - -

Output tray

Continuous Scan

Job Finish Notice

Rep eat Copy

Advan ced

Setup

Auto I mage Rota tion

Negative Image

Priority Ove rrid e

Copi es

Mi rror Image

Multi-page Form

Quick Setup

Status 10/5/2006 10:10

Org./Paper/

Finishing

Quality

Layo ut/ Edi tImage

Advan ced

Setup

Stand-by Display When System Menu Operation Is Completed

When the system

Ready to copy.

Copi es

menu operation is completed and

Copy Ima ge

another function (such as copying) is

Set Original.

Please wai t. Changi ng system setting…

used, the display below appears.

- - -

Original

Zoom

100%

Send

- - -

Duplex Original

Qui ck Setu p Layou t/Ed it Advance d

Status 10/5/2006 10:10

Org./Paper/

Finishing

Image Quality

Image

Collate/ Offset

Setup

3-6 OPERATION GUIDE

Copying

Basic Operation

Follow the steps as below for basic copying.

Press the Copy key when the

Copy key/indicator is off.

NOTE: If you place the original and press the Start key before the copier

has warmed up, only the scanning is performed in advance and the copying job starts upon completion of the warm-up.

Place the originals on the

platen or in the optional document processor.

NOTE: For loading instructions, refer to Loading Originals on page 2-40.

Check that [Auto] is selected of Paper Selection on the touch panel. Paper

that matches the size of the original will be selected automatically.

To change the paper

Ready to copy.

size, press [Paper Selection] and

Copy Ima ge

select desired paper source.

Set Original.

Auto

Original Zoom

Paper

Qui ck Setu p Layou t/Ed it A dvance d

Status 10/5/2006 10:10

Zoom Densi ty Pa per

1-sided >>1-sided

Duplex Original

Org./Paper/

Finishing

Normal 0 A4

Text+Photo Coll ate

Image

Image Quality

Plain

Selection

Collate/ Offset

NOTE: Select paper size manually, if necessary, instead of using

automatic paper selection.

Copi es

Setup

OPERATION GUIDE 3-7

Basic Operation

Use the numeric keys to enter

the copy quantity. Specify desired number up to 999.

Press the Start key to start

copy.

Remove the finished copies

from the top tray.

Adjusting Density

Adjust the copy density.

Density Adjustment

Option

Manual Adjust density using the 7 or 13 levels.

Auto Optimum density is selected depending on

density of original.

Description

3-8 OPERATION GUIDE

Basic Operation

Press [Image

Ready to copy.

Quality] and then [Density].

Adjust density manually pressing [-3] (Lighter) to [+3] (Darker). You can

change the density level [-3] (Lighter) to [+3] (Darker) by half a step.

To change density adjustment from Manual to Auto, press [Auto].

Copy Ima ge

Density

Set Original.

Original

- - -

Zoom

100%

- - -

Paper

Quick Setup Layout/Edit Advanced

Status 10/5/2006 10:10

Org./Paper/

Finishing

Original Image

Image Quality

EcoPrint

Ready to copy.

Density

Auto

Press [OK] to displa y

the image.

Lig hte r No rma l Darke r

-3

-2 -1 0 +1 +2 +3

-2.5 -1.5 -0.5 +0.5 +1.5 +2 .5

Copi es

Setup

Copi es

Press [OK].

Selecting Image Quality

Select image quality suited to the type of original.

Image Quality Option Description

Text+Photo For originals with both text and

Text For originals primarily consisting of text.

Photo For originals primarily consisting of

Status 10/5/2006 10:10

Add S hortcut

Cance l OK

photographs.

OPERATION GUIDE 3-9

Basic Operation

Press [Image

Quality] and then [Original Image].

Select the image

quality.

Ready to copy.

Copy Ima ge

Density

Set Original.

Original

- - -

Zoom

100%

- - -

Paper

Quick Setup Layout/Edit Advanced

Status 10/5/2006 10:10

Org./Paper/

Finishing

Original Image

Image Quality

EcoPrint

Ready to copy.

Original I mage

Select original document type for best copy results.

Press [OK] to displa y

the image.

Status 10/5/2006 10:10

[Text + Photo]: Text and photos together. [Text]: Only text, no photos. [Photo]: Only photos, no text.

Text PhotoText+Photo

Add S hortcut

Cance l OK

Copi es

Setup

Copi es

Zoom Copying

Auto Zoom

Press [OK].

Adjust the magnification to reduce or enlarge the original image. The following zoom options are available.

Automatically reduces or enlarges the original image suited to the selected paper size.

Ledger: 129 %

Letter-R

A3: 141 %

Statement-R: 64 %

A5: 70 %

3-10 OPERATION GUIDE

Manual Zoom

Manually reduces or enlarges the original image in 1% increment between 25 and 400%.

Preset Zoom

Reduces or enlarges at preset magnifications.

The following magnifications are available.

Basic Operation

25 %

400 %

Model Zoom Level (OriginalCopy)

Inch Models 100%, Auto, 400% (Max.), 200% (STMT>>Ledger),

154%(STMT>>Legal), 129% (Letter>>Ledger), 121% (Legal>>Ledger), 78% (Legal>>Letter), 77% (Ledger>>Legal), 64% (Ledger>>Letter), 50% (Ledger>>STMT), 25% (Min.)

Metric Models 100%, Auto, 400% (Max.), 200% (A5>>A3), 141%

(A4>>A3, A5>>A4), 127% (Folio>>A3), 106% (11×15">>A3), 90% (Folio>>A4), 75% (11×15">>A4), 70% (A3>>A4, A4>>A5), 50%, 25% (Min.)

Metric Models (Asia Pacific)

100%, Auto, 400%, Max, 200% (A5>>A3), 141% (A4>>A3, B5>>B4), 122% (A4>>B4, A5>>B5), 115% (B4>>A3, B5>>A4), 86% (A3>>B4, A4>>B5), 81%(B4>>A4, B5>>A5), 70% (A3>>A4, B4>>B5), 50%, 25% (Min.)

OPERATION GUIDE 3-11

Basic Operation

XY Zoom

Select vertical and horizontal magnifications individually. Reduce or enlarge original images in 1% increments between 25% and 400%.

Press [Layout/Edit]

and then [Zoom].

Press [Standard Zoom] to use Auto Zoom.

Ready to copy.

Copy I mage

Zoom Combine Margin/

Set Original.

Original

- - -

Zoom

100%

- - -

Paper

Qui ck Setu p Layo ut/Ed it Advanc ed

Status 10/5/2006 10:10

Booklet Duplex Cover

Page # Memo Page

Org./Paper/

Finishing

Image

Quali ty

Cente ring

Press [+] or [–] to change the displayed magnification as desired. You can also enter the magnification directly using the numeric keys by pressing [# Keys].

When using Preset Zoom, select the key of desired magnification.

When using XY Zoom, press [XY

Ready to copy.

Zoom

Press [OK] to disp lay

the ima ge.

Standard Zoom

XY Zoom

Y (25 - 400)

(25 - 400)

# Keys

Zoom].

Press [+] or [–] to change the displayed

Status 10/5/2006 10:10

Add S hortcut

# Keys

Cance l OK

magnifications of X (horizontal) and Y (vertical). You can also enter the magnification directly using the numeric keys by pressing [# Keys].

Copi es

Border Erase

Form Overlay

Setup

Copi es

Top Edge Top

Original Orientation

Press [Original Orientation] to select orientation of the originals, either [Top Edge Top] or [Top Edge Left]. Then press [OK].

Press [OK].

3-12 OPERATION GUIDE

Duplex Copying

One-sided to Two-sided

Basic Operation

Produce two-sided copies. The following duplex options are available.

Produces two-sided copies from one-sided originals. In case of an odd number of originals, the back side of the last copy will be blank.

Original Copy

The following binding options are available.

A Original Left/Right to Binding Left/Right: Images on the second sides

are not rotated.

B Original Left/Right to Binding Top: Images on the second sides are

rotated 180°. Copies can be bound on the top edge, facing the same orientation when turning the pages.

Two-sided to One-sided

Copies each side of a two-sided original onto two individual sheets. Optional document processor is required.

ghi

def

abc

ghi

abc

def

Original Copy

ghi

abc

def

Original Copy

The following binding options are available.

Binding Left/Right: Images on the second sides are not rotated.

Binding Top: Images on the second sides are rotated 180º.

OPERATION GUIDE 3-13

Basic Operation

Two-sided to Two-sided

Produces two-sided copies from two-sided originals. Optional document processor is required.

NOTE: The paper sizes supported in Two-sided to Two-sided are Ledger,

Legal, Letter, Executive Statement-R, Oficio II, 8.5×13.5", A3, B4, A4, B5, A5-R and Folio.

Book to One-sided

Produces a 1-sided copy of a 2-sided or open book original.

Original Copy

The following binding options are available.

Binding Left: Originals with facing pages are copied from left to right.

Binding Right: Originals with facing pages are copied from right to left.

NOTE: The following sizes of originals and paper are supported in Two-

sided to One-sided and Book to One-sided. Original: Ledger, Letter-R, A3, B4, A4-R, B5-R, A5-R and 8K. Paper: Letter, A4, B5 and 16K. You may change paper size and reduce or enlarge copy to match that size.

3-14 OPERATION GUIDE

Book to Two-sided

Produces two-sided copies from an open book original with facing pages.

NOTE: The sizes of originals and paper supported in Book to Two-sided

are Letter, A4, B5, and 16K.

212143

Original Copy

Basic Operation

Press [Layout/Edit]

and then [Duplex].

Select the desired

Duplex option.

Ready to copy.

Copy I mage

Zoom Combine Margin/

Set Original.

Original

- - -

Zoom

100%

- - -

Paper

Qui ck Setu p Layo ut/Ed it Advanc ed

Status 10/5/2006 10:10

Booklet Duplex Cover

Page # Memo Page

Org./Paper/

Finishing

Image

Quali ty

Cente ring

Ready to copy.

Duplex

1-sided >>1-sided

Press [OK] to disp lay

the image.

Status 10/5/2006 10:10

1-sided >>2-sided

2-sided >>1-sided

2-sided >>2-sided

Book >>1-sided

Book >>2-sided

Add Sh ortcut

Finishing

Bind ing Lef t/Ri gh t

Bindi ng Top

Cance l OK

Copi es

Border Erase

Form Overlay

Setup

Copi es

Top Edge Top

Original Orientation

If you choose [2-sided>>2-sided], [2-sided>>1-sided], [Book>>1-sided] or

[Book>>2-sided], select the binding edge of the originals of Original.

If you choose [1-sided>>2-sided], [2-sided>>2-sided] or [Book>>2-sided],

select the binding edge of the finished copies of Finishing.

Press [Original Orientation] to select orientation of the originals, either [Top

Edge Top] or [Top Edge Left]. Then press [OK].

OPERATION GUIDE 3-15

Basic Operation

Collate/Offset Copying

Collate

Press [OK].

Place the originals and press the Start key.

If the original is placed on the platen, scan it and replace it with a next one. Then, press the Start key.

After scanning all originals, press [Scan Finish] to start copying.

Offset

Scan multiple originals and deliver complete sets of copies as required according to page number.

Original Copy

Use offset to produce copies after rotating each set (or page) by 90º.

Original Copy

NOTE: To use offset function, load the same sized paper with different

orientation in the paper source other than the selected paper source.

The paper sizes supported in Offset are A4, B5, Letter and 16K.

Press [Org./Paper/

Finishing] and then [Collate/Offset].

Ready to copy.

Copy Ima ge

Original

Press [OK] to displa y

the image.

Original

- - -

Zoom

100%

- - -

Paper

Quick Setup Layout/Edit Advanced

Status 06/06/2006

Size

Coll ate/ Offset

Org./Paper/

Finishing

Paper Selection

Staple Output

Image Quality

Mixe d Si zed Originals

Tray

Copi es

Original Orientation

Setup

3-16 OPERATION GUIDE

Basic Operation

To use collate

copying, press [On] of Collate.

To use offset copying, press [Off]

Ready to copy.

Collate/Offset

Press [OK] to displa y

the image.

or [Each set] of Offset.

Press [OK].

Status 10/5/2006 10: 10

Use the numeric keys to enter the copy quantity.

Place the originals and press the Start key.

Collate

Offset

Add Sh ortcut

Off On

Same Width

Off Each set

Cance l OK

Copi es

OPERATION GUIDE 3-17

Basic Operation

Printing - Printing from Applications

Follow the steps below to print documents from applications.

Create a document using an application.

Click File and select Print in the application. The Print dialog box appears.

Click Name of

Printer and select this machine from the list.

Enter the desired print quantity in Number of copies box. Enter any

number up to 999.

When there is more than one document, select Collate to print output one by one in the sequence of the page numbers.

Click Properties. The Properties dialog box appears.

Select Basic tab and click Page Size to select the paper size.

To print on the special paper such as thick paper or transparency, click Media Type menu and select the media type.

Click Source and select the paper source.

NOTE: If you choose Auto Select, papers are supplied automatically

from the paper source loaded with the papers of optimum size and type. To print on the special paper such as envelope or thick paper, place it on the Multi Purpose Tray and select MP Tray.

Select paper orientation, either Portrait or Landscape, to match the

orientation of the document.

If you select Rotated, the document will be printed after being rotated 180°.

Click OK button to return to the Print dialog box.

3-18 OPERATION GUIDE

Click OK button to start printing.

Sending

Basic Operation

This machine can send a scanned image as an attachment to an E-mail message or to a PC linked to the network. In order to do this, it is necessary to register the sender and destination (recipient) address on the network.

A network environment which enables the machine to connect to a mail server is required. It is recommended that a Local Area Network (LAN) is used to assist with transmission speed and security issues.

To use the Scanning Function perform the following steps:

• Program the settings, including the E-mail setting on the machine.

• Use COMMAND CENTER (the internal HTML web page) to register the IP address, the host name of the SMTP server, and the recipient.

• Register the destination in the Address Book or One Touch keys.

• When the PC Folder (SMB/FTP) is selected, it is necessary to share the destination folder. For setting-up the PC Folder, contact your Network Administrator.

Follow the steps below for basic sending. The following four options are available.

Send as E-mail

• Send as E-mail: Sends a scanned original image as an attached file of E-mail...page 3-19

• Send to Folder (SMB): Stores a scanned original image in a shared folder of any PC...page 3-21

• Send to Folder (FTP): Stores a scanned original image in a folder of FTP server...page 3-24

• Image Data Scanning with TWAIN: Loads the document data stored in custom box to PC...page 3-27

NOTE: Originals in color can be scanned by adding more memory in the

machine. Consult with your service.

Different sending options can be specified in combination. Refer to Sending to Different Types of Destinations (Multi Sending) on page 3-35.

Sends a scanned original image as an attached file of E-mail.

NOTE:

• It must have a network environment in which this machine can connect to a mail server. It is recommended that the machine be used in an environment in which it can connect to the mail server at any time over a LAN.

• The SMTP settings must be completed. Use COMMAND CENTER, to register the IP address and the host name of the SMTP server. Refer to Accessing COMMAND CENTER on page 2-12.

OPERATION GUIDE 3-19

Basic Operation

Place the originals on the

platen or in the optional document processor.

NOTE: For loading instructions, refer to Loading Originals on page 2-40.

Press the Send key.

Press [E-mail Addr Entry] and then [E-mail Address].

NOTE: Destination can be specified using the address book or the one-

touch keys. Refer to Specifying Destination on page 3-33.

Enter destination E-

mail address and press [OK].

Press [To:], [Cc:] or [Bcc:] to change the recipient status as necessary.

To specify another destination, go to the next step. To specify only one destination, go to the step 7.

Press [Next Dest.] and repeat the steps 4 and 5 to specify the destination.

Up to 100 E-mail addresses can be specified.

Ready to sen d.

Place original.

E-mail Address Entry

E-mail Address

Cc:

Add a new E-mail destination. Press [E-ma il Address] , then enter the address using the keyboard screen. To :/Cc:/ Bcc: ca n al so be set.

Status 10/5/2006 10:10

Next Dest.Add to Addr Book

Bcc:To:

Cance l OK

Destination

NOTE: When [Add to Addr Book] is displayed, the destinations are

registered in the address book.

3-20 OPERATION GUIDE

Basic Operation

Press [OK]. The destinations are registered in the destination list.

Check the destination list.

Select a destination and press [Detail/Edit] to check and edit it. Refer to the steps 4 and 5 to edit the destination as necessary.

Select a destination and press [Delete] to remove the destination from the

Ready to sen d.

Place original .

Destination Detail

ABC

abc@defg.com

To:

list.

Chain Detail/Edit Delete Recall

AAA BBB CCC DDD E EE

006 007 008 009 010

FFF GGG HHH III JJJ

Quick SetupDestination Color/Image Advanced

Status 10/5/2006 10: 10

004003 005001 002

Type of Original/

Transmissi on

Change the original size, scan resolution, etc. if necessary.

Press the Start key. The scanned original is sent to the specified E-mail address.

1/1 0

Destination

Address Book

E-mail Addr En try

Folder Path Entry

No.

Setup

Send to Folder (SMB)

Stores a scanned original image file in the specified shared folder of any PC.

NOTE: Be sure that SMB Protocol of COMMAND CENTER is On. Refer

to Enabling SMB Function on page 2-17.

Place the originals on the

platen or in the optional document processor.

NOTE: For loading instructions, refer to Loading Originals on page 2-40.

OPERATION GUIDE 3-21

Basic Operation

Press the Send key.

Press [Folder Path Entry] and then [SMB].

NOTE: Destination can be specified using the address book or the one-

touch keys. For details, refer to Specifying Destination on page 3-33.

Enter host name,

path, user name and password. Press the key of the item to be entered, and the entry screen appears.

Enter the destination

data and press [OK].

Ready to sen d.

Place original .

Fo lde r Path E ntry

SMB

FTP

Status 10/5/2006 10: 10

Host Name

Use the keyboard to enter.

Upper-case Lowe r-ca se No./Symbol Space

Status 10/5/2006 10:10

Host Name

Path

Cance l OKNext Dest.Add to Addr Book

Cance l OK

Destination

Conne ction Test

Limit: characters

126

Input: characters

Backspace

3-22 OPERATION GUIDE

Data to be entered are as follows.

Basic Operation

Item Data to be entered

Host name*

Path Path to the receiving folder such as

* Specify the port number different from the default (139) using the

Upon completion of

all entries, press [Connection Test] to check the connection.

Host name or IP address of the PC to receive the data.

follows. For example, \User\ScanData.

User name to access the PC Up to 62

Password to access the PC Up to 62

format of Host Name: Port No.

Ready to sen d.

Place original .

Fo lde r Path E ntry

SMB

FTP

Host Name

Path

Max.

characters

Up to 62 characters

Up to 126 characters

characters

Destination

Status 10/5/2006 10: 10

Cance l OKNext Dest.Add to Addr Book

NOTE: Connected appears when connection to the destination is

correctly established. If Cannot connect appears, review the entry.

To specify another destination, go to the next step. To specify only one destination, go to the step 8.

Press [Next Dest.] and repeat the steps 4 to 6 to specify the destination.

Up to 10 folders can be specified.

NOTE: When [Add to Addr Book] is displayed, the entry is registered in

the address book.

Press [OK] to register the entry in the destination list.

Check the destination list.

Select a destination and press [Detail/Edit] to check and edit it. Edit it, if necessary, referring to the steps 5 to 7.

Conne ction Test

OPERATION GUIDE 3-23

Basic Operation

Select a destination and press [Delete] to remove the destination from the

Ready to sen d.

Place original .

Destination Detail

ABC

/User/ScanData

To:

list.

Chain Detail/Edit Delete Recall

AAA BBB CCC DDD E EE

006 007 008 009 010

FFF GGG HHH III JJJ

Quick SetupDestination Color/Image Advanced

Status 10/5/2006 10: 10

004003 005001 002

Type of Original/

Transmissi on

Change the original size, scan resolution, etc. if necessary.

Press the Start key. The scanned original data file is sent to the specified shared folder of PC.

1/1 0

Destination

Address Book

E-mail Addr En try

Folder Path Entry

No.

Setup

Send to Folder (FTP)

Stores a scanned original image in a folder of FTP server.

NOTE: Be sure that FTP of COMMAND CENTER is On. Refer to

Enabling FTP Function on page 2-18.

Place the originals on the

platen or in the optional document processor.

NOTE: For loading instructions, refer to Loading Originals on page 2-40.

3-24 OPERATION GUIDE

Basic Operation

Press the Send key.

Press [Folder Path Entry] and then [FTP].

NOTE: Destination can be specified using the address book or the one-

touch keys. Refer to Specifying Destination on page 3-33.

Enter host name,

path, user name and password. Press the key of the item to be entered, and the entry screen appears.

Enter the destination

data and press [OK].

Ready to sen d.

Place original .

Fo lde r Path E ntry

Exec uting TX job .

Host Name

Path

Cance l OKNext Dest.Add to Addr Book

Cance l OK

SMB

FTP

Status 10/5/2006 10: 10

Host Name

Use the keyboard to enter.

Upper-case Lowe r-ca se No./Symbol Space

Status 10/5/2006 10:10

Destination

Conne ction Test

Limit: characters

Input: characters

Backspace

OPERATION GUIDE 3-25

Basic Operation

Data to be entered are as follows.

Item Data to be entered

Host name*

Path Path to the receiving folder.

* Specify the port number different from the default (21) using the

Upon completion of

all entries, press [Connection Test] to check the connection.

Host name or IP address of FTP server Up to 62

For example, \User\ScanData. Otherwise the data will be saved in home directory.

FTP server log-in user name Up to 62

FTP server log-in password Up to 62

format of Host Name: Port No.

Ready to sen d.

Place original .

Fo lde r Path E ntry

SMB

FTP

Host Name

Path

Max.

characters

Up to 126 characters

characters

Destination

Status 10/5/2006 10: 10

Execut ing TX job .

Cance l OKNext Dest.Add to Addr Book

NOTE: Connected. appears when connection to the destination is

correctly established. If Cannot connect. appears, review the entry.

If you wish to specify another destination, go to the next step. If the destination is only one, go to the step 8.

Press [Next Dest.] and repeat the steps 5 to 7 to specify the destination.

Up to 10 folders (total number of SMB and FTP folders) can be specified.

NOTE: When [Add to Addr Book] is displayed, the entry is registered in

the address book.

Press [OK] to register the entry in the destination list.

Check the destination list.

Select a destination and press [Detail/Edit] to check and edit it. Edit it, if necessary, referring to the steps 4 to 6.

Conne ction Test

3-26 OPERATION GUIDE

Kyocera KM-3050, KM-4050, KM-5050 Operation Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Legal and Safety Information

Legal Information

Legal Restriction on Copying/Scanning

Regarding Trade Names

Monotype Imaging License Agreement

Energy Star (ENERGY STAR®) Program

Sleep

Automatic 2-Sided Copy Functions

Paper Recycling

Safety Conventions in This Guide

Symbols

Caution Labels

Installation Precautions

Environment

Other precautions

Power supply/Grounding the machine

Other precautions

Handling of plastic bags

Precautions for Use

Cautions when using the machine

Other precautions

Cautions when handling consumables

Other precautions

Laser Safety

Safety Instructions Regarding the Disconnection of Power

About this Operation Guide

Included Guides

Conventions in This Guide

Description of Operation Procedure

Originals and Paper Sizes

Icons on the Touch Panel

Contents

1Part Names

Machine

Operation Panel

2 Preparation before Use

Documents Contained in the Attached CD-ROM

Determining Connection Method and Preparing Cables

Connection Example

Preparing Necessary Cables

Connecting Cables

Connecting LAN Cable (Optional)

Connecting Parallel/USB Cable (Optional)

Connecting Power Cable

Setting Date and Time

Configuring Network (LAN Cable Connection)

Setting TCP/IP (When Using Fixed IP Address)

Setting TCP/IP (When Using DHCP)

Accessing COMMAND CENTER

Advanced TCP/IP Setting

E-mail Setting

Enabling SMB Function

Enabling FTP Function

Registering the Address Book

User Login Administration

Enabling/Disabling User Login Administration

Login/Logout

Installing Software

Selecting Default Screen (Optional)

Changing Language (Optional)

Loading Paper

Before Loading Paper

Loading Paper in the Cassettes

Loading Paper in the Multi Purpose Tray

Loading Envelopes

Selecting Paper Size and Type

Loading Originals

Placing Originals on the Platen

Loading Originals in the Document Processor

3 Basic Operation

Power On/Off

Power On

Power Off

Sleep and Auto Sleep

Adjusting Operation Panel Angle

Touch Panel Display