Kyocera KM-3035 User Manual

Operation Guide <Functions Edition>

Click on the button to jump to the desired section.

Using the Scanner Function

Sending Scanned Image Data to Your Computer

Sending Scanned Image Data by Email

Using TWAIN Capabilities

Adding File Information to Scanned Image Data

Sending Scanned Image Data to Your Computer (Scan to PC)

Create a destination folder in your computer and you can have scanned image data sent directly to that folder. The flowchart below shows a simple illustration of the steps required up to transmission of the data to the computer.

For a more detailed explanation of each step, refer to the indicated reference page. Click on the reference page will take you directly to that page.

Making basic settings

In order to use the Scan to PC function it is necessary to utilize the included utilities and make network settings and register such information as the sender and destination addresses.

Settings and registra-		See page		Settings and registra-		See page		Settings and registra-		See page
tion using Address				tion using Address				tion using an Internet
		3-26				3-71				2-1
Editor				Book				Web browser

Creating destination folders

Scanner File Utility		See page
		3-4

Sending scanned image data

Use the scanner to designate a destination and have scanned image data sent directly to that location.

*Network settings as well as the sender and destination address registration procedures can be accomplished at the scanner itself. For information on these procedures, refer to the <Setup Edition> of this Operation Guide.

i

Sending Scanned Image Data by Email (Send E-mail)

Have scanned image data sent directly by email to a registered email address. The flowchart below shows a simple illustration of the steps required up to transmission of the email message.

For a more detailed explanation of each step, refer to the indicated reference page. Click on the reference page will take you directly to that page.

Making basic settings

In order to use the Send E-mail function it is necessary to utilize the included utilities and make network settings and register such information as the sender and destination addresses.

Settings and registra-		See page		Settings and registra-		See page		Settings and registra-		See page
tion using Address				tion using Address				tion using an Internet
		3-26				3-71				2-1
Editor				Book				Web browser

Sending scanned image data

Use the scanner to designate a destination and have scanned image data sent directly to that location.

*Network settings as well as the sender and destination address registration procedures can be accomplished at the scanner itself. For information on these procedures, refer to the <Setup Edition> of this Operation Guide.

ii

Using TWAIN Capabilities (TWAIN)

Use scanner image data in TWAIN-compatible applications. The flowchart below shows a simple illustration of the steps required up to scanning of the data using the TWAIN source.

For a more detailed explanation of each step, refer to the indicated reference page. Click on the reference page will take you directly to that page.

Making basic settings

In order to use the TWAIN source it is necessary to make certain scanner-related settings.

Settings related to		See page
the TWAIN source		3-103

Starting the scanning operation

Use the TWAIN source to initiate the scanning operation.

Scanning with		See page
the TWAIN source		3-108

iii

Adding File Information to Scanned Image Data

You can make settings related to the addition of file information (keywords) which helps you search your computer for specific scanned images, or have that information saved as a csv file along with the scanned image data. By including such file information along with your scanned image data, it will be an easy task to locate any specific file among any number of others by simply searching for the added information.

* This function is not available by KM-C830/830D.

Making Basic Settings

If you intend to use the Database Connection function, it will be necessary to use the DB Assistant software to register various settings, certain information related to the computer it is installed on, as well as other information. Then, in order to connect the DB Assistant with the scanner, you will need to use a Web browser or the scanner s operation panel to enter the IP address or host name of the computer the DB Assistant is installed on.

Settings and registra-		See page		Settings using		See page
tion using the DB
		3-119		a Web browser		2-1
Assistant software

Designating the Destination

Settings using the		See page
Scanner File Utility		3-4

Adding File Information to Scanned Image Data

The scanner s operation panel is used to designate the destination where the scanned data will be saved and send that data.

*You can also use the scanner s operation panel to make network settings, designate the location to save the data, and register your (the sender s) name.

*When you add file information (keywords) and then search for the corresponding information under that same item, use PaperPort, the software that is bundled with this product.

iv

Trademark Information

•Microsoft, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation of America and other countries.

•Windows Me and Windows XP is a trademark of Microsoft Corporation.

•Ethernet is a registered trademark of Xerox Corporation.

•IBM and IBM PC/AT are trademarks of International Business Machines Corporation of America.

•Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.

•PaperPort is a registered trademark of ScanSoft Inc. of America and other countries.

All other company and product names contained in this Instruction Handbook are trademarks or registered trademarks of their respective companies. The designations ™ and ® will not be used in this handbook.

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Contents

Sending Scanned Image Data to Your Computer (Scan to PC) ..................................	i
Sending Scanned Image Data by Email (Send E-mail)...............................................	ii
Using TWAIN Capabilities (TWAIN).............................................................................	iii
Adding File Information to Scanned Image Data .........................................................	iv
Trademark Information ................................................................................................	v
Contents ......................................................................................................................	vi

Section 1 What is the Network Scanning System? .....................................................				1-1
1-1	Outline	..................................................................................................................		1-2
1-2	Using the .................................................................[Software Library] CD-ROM			1-3
	1-2-1 ........................................................................	Contents of the CD - ROM		1-4
	..............................................................................	(1)	Scanner Utilities	1-5
	................................................................................	(2)	TWAIN Source	1-6
	1-2-2 ......................................................................................	On - Line Manual		1-7

vi

1-3 Using the Scanner Function .................................................................................			1-8
1-3-1	Basic Settings .........................................................................................		1-13
	(1)	Original size selection (“Select original size”) .................................	1-13
	(2)	Image transmission size selection (“Select sending size”) .............	1-14
	(3)	Scanning resolution selection (“Scanning resolution”) ...................	1-14
	(4)	Original orientation selection (“Orig. set direction”) ........................	1-15
	(5)	Image file format selection (“File type”) ..........................................	1-15
1-3-2	Image Quality Settings ............................................................................		1-16
	(1)	Scanning density adjustment (“Scanning density”) ........................	1-16
	(2)	Image Quality selection (“Original image quality”) ..........................	1-16
	(3)	JPEG quality selection (“JPEG level set”) ......................................	1-16
	(4)	Color mode selection (“Color mode”) .............................................	1-17
	(5)	B & W mode selection (“B & W setting”) ........................................	1-17
1-3-3	Other settings..........................................................................................		1-18
	(1)	Original type mode (“Original type”) ...............................................	1-18
	(2)	Border erase mode (“Erase”) ..........................................................	1-19
	(3)	Output by page function (“One page per file”) ................................	1-19
	(4)	Continuous scanning function (“Continuous scanning”) .................	1-20
	(5)	Filing mode (“Auto selection”) .........................................................	1-20
	(6)	Default file name (“File name input”) ..............................................	1-21
	(7)	Full scanning (“Border erase mode”) ..............................................	1-22
	(8)	Centering (“Centering/Image shift mode”) ......................................	1-23
1-3-4	“Uncompress scanning” setting ..............................................................		1-24
1-3-5	“Continuous sending” setting ..................................................................		1-26
1-3-6 “Priority "Input file name"” setting ............................................................			1-29
1-3-7 “Selec. of senders (users)” setting ..........................................................			1-33

vii

Section 2 Making Settings from a Web Browser .........................................................		2-1
2-1 WebPage Functions .............................................................................................		2-2
2-2 Index of Objectives ...............................................................................................		2-3
2-3 Cautions ...............................................................................................................		2-4
2-3-1 If you are having trouble connecting to the scanner
	from a Web browser… ............................................................................	2-4
2-3-2 If a message appears which informs you that you can not connect,
	such as “Could not open Internet Site XXXXX”... ...................................	2-4
2-3-3 If “Cannot Find Page” appears… ............................................................		2-4
2-3-4 If a message appears which informs you that access is not allowed,
	such as “xxx Access is not allowed”........................................................	2-4
2-4 Using the WebPage Functions Interface ..............................................................		2-5
2-5 The Home Page ...................................................................................................		2-7
2-5-1	The Top Frame ........................................................................................	2-8
2-5-2	The Menu Frame ....................................................................................	2-9
2-5-3	The Main Frame......................................................................................	2-10
2-6 System Setting .....................................................................................................		2-11
2-6-1	Setting Conditions ...................................................................................	2-11
2-6-2	System Basic Setting ..............................................................................	2-12
2-6-3	Scanner Setting ......................................................................................	2-21
2-6-4	Sender List ..............................................................................................	2-23

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	2-6-5	Reset.......................................................................................................	2-27
2-7	Scan to PC Setting ...............................................................................................		2-28
	2-7-1	Destination List .......................................................................................	2-28
2-8	Send E-mail Setting..............................................................................................		2-35
	2-8-1	E-mail Basic Setting ................................................................................	2-35
	2-8-2	Destination List .......................................................................................	2-38

ix

“No”Section 3 Additional Utilities .................................................................................			3-1
3-1 What Utilities are Included with this Product? ......................................................			3-2
3-2 Scanner File Utility ...............................................................................................			3-4
3-2-1 What is the Scanner File Utility? .............................................................			3-4
	(1)	Preparations ...................................................................................	3-4
	(2)	Operation Flow ...............................................................................	3-5
3-2-2	Computer Environment ...........................................................................		3-6
3-2-3	Installation and Uninstallation .................................................................		3-7
	(1)	Installing the Scanner File Utility ....................................................	3-7
	(2)	Uninstalling the Scanner File Utility ................................................	3-8
3-2-4	Initial Dialogue Box for the Scanner File Utility .......................................		3-9
	(1)	Accessing the Initial Dialogue Box for the Scanner File Utility .......	3-9
	(2)	Contents of the Initial Dialogue Box for the Scanner File Utility .....	3-10
3-2-5	Destination Folders for Scanned Data ....................................................		3-12
	(1)	The Setup Dialogue Box .................................................................	3-12
	(2)	Designating a New Destination Folder for
		Receiving Scanned Data ................................................................	3-15
	(3)	Changing Settings for a Registered Destination Folder .................	3-19
	(4)	Removing a Destination Folder Designation ..................................	3-22

x

3-2-6 Saving Scanned Data as a File...............................................................		3-23
(1)	Outline of the Procedure .................................................................	3-23
(2)	The File Name ................................................................................	3-24
(3)	The Image Data ..............................................................................	3-25
(4)	If an Error Occurs when Writing Data to the Hard Disk… ..............	3-25

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3-3 Address Editor ......................................................................................................			3-26
3-3-1	The Address Editor .................................................................................		3-26
3-3-2	Computer Environment ...........................................................................		3-26
3-3-3	Installation and Uninstallation .................................................................		3-27
	(1)	Installing the Address Editor ...........................................................	3-27
	(2)	Uninstalling the Address Editor.......................................................	3-28
3-3-4	Running Address Editor ..........................................................................		3-29
3-3-5 Editing Data Selection screen .................................................................			3-31
	(1)	Scanner address settings ...............................................................	3-32
3-3-6	Scanner Search ......................................................................................		3-34
3-3-7 Password Entry (when connected to the scanner) .................................			3-36
3-3-8	System Setting ........................................................................................		3-37
	(1)	System Basic Setting......................................................................	3-37
	(2)	Default Setting ................................................................................	3-46
	(3)	Sender (User) List ..........................................................................	3-48
	(4)	Registering and editing user information ........................................	3-50

xii

3-3-9 Send E-mail Setting ................................................................................		3-52
(1)	E-mail Basic Setting .......................................................................	3-52
(2)	Destination List (E-mail) .................................................................	3-54

(3)Registering and Editing Destination Information

	(Send E-mail function) ....................................................................	3-54
(4)	Registering and Editing Destination Group Information .................	3-57
3-3-10 Scan to PC Setting..................................................................................		3-59
(1)	Destination List (PC) .......................................................................	3-59

(2)Registering and Editing Destination Information

		(Scan to PC function) .....................................................................	3-61
	(3)	Registering and editing destination computer group information ...	3-62
3-3-11	Tool Bar ...................................................................................................		3-64
3-3-12	Importing Data from Address Editor .......................................................		3-65
	(1)	Importing Address Data into the Sender (User) List and Destination List
		(for the Send E-mail and Scan to PC functions) .............................	3-65
	(2)	Making the corresponding field settings .........................................	3-67
	(3)	Checking Information to be Imported .............................................	3-68
3-3-13	Address Editor Version Information .........................................................		3-70

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3-4 Address Book .......................................................................................................			3-71
3-4-1 About the Address Book .........................................................................			3-71
3-4-2	Computer Environment ...........................................................................		3-72
3-4-3	Installation and Uninstallation .................................................................		3-73
	(1)	Installing the Address Book ............................................................	3-73
	(2)	Uninstalling the Address Book........................................................	3-74
3-4-4 Initial Dialogue Box for the Address Book ...............................................			3-75
	(1)	Accessing the Initial Dialogue Box for the Address Book ...............	3-75
	(2)	Contents of the initial dialogue box for the Address Book ..............	3-76
3-4-5	Destination List Settings .........................................................................		3-77
	(1)	Contents of the Address Book Dialogue Box .................................	3-77
	(2)	Destination List for the Send E-mail function ..................................	3-79
	(3)	Registering and editing destination information for
		the Send E-mail function ................................................................	3-81
	(4)	Registering and editing destination group information
		for the Send E-mail function ...........................................................	3-83
	(5)	Adding destinations to or deleting destinations from
		a destination group for the Send E-mail function ............................	3-85
	(6)	Destination List for the Scan to PC function ...................................	3-87
	(7)	Registering and editing destination information for
		the Scan to PC function ..................................................................	3-89
	(8)	Registering and editing destination group information for
		the Scan to PC function ..................................................................	3-91

xiv

(9)Registering or changing password of a destination group for

	the Scan to PC function ..................................................................	3-93
(10)	Adding destinations to or deleting destinations from a
	destination group for the Scan to PC function ................................	3-94
3-4-6 Importing an Address Data File ..............................................................		3-96
(1)	Importing from Address Book .........................................................	3-96
(2)	Importing a csv file .........................................................................	3-98

xv

3-5 TWAIN Source......................................................................................................		3-103
3-5-1	TWAIN source .........................................................................................	3-103
3-5-2	Computer Environment ...........................................................................	3-104
3-5-3	Installing the TWAIN source ....................................................................	3-105
3-5-4	Uninstalling the TWAIN source ...............................................................	3-106
3-5-5	Image Data .............................................................................................	3-107
3-5-6	Scanning an Image .................................................................................	3-108
	(1) Starting the scanning operation at your computer ..........................	3-108
	(2) Starting the scanning operation at the scanner ..............................	3-108
3-5-7	Main Dialogue Box ..................................................................................	3-109
3-5-8	Changing the Scanner’s IP Address .......................................................	3-113
3-5-9	Copy Management Setting .....................................................................	3-115
3-5-10	Color Profiles ..........................................................................................	3-116
3-5-11	If You Can’t Connect to the Scanner .......................................................	3-117
3-5-12	Maximam image size ..............................................................................	3-118

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3-6 DB Assistant		.........................................................................................................	3-119
3-6-1 What ......................................................................is the DB Assistant?			3-119
	(1) ...................................................................................	Preparations	3-120
	(2) ...............................................................................	Operation Flow	3-121
3-6-2	Computer ...........................................................................Environment		3-122
3-6-3	Installation .................................................................and Uninstallation		3-123
	(1) ..............................................................	Installing the DB Assistant	3-123
	(2) .........................................................	Uninstalling the DB Assistant	3-124
3-6-4	Dialogue ........................................................Boxes in the DB Assistant		3-125
	(1) ................................................	Accessing the Setup Dialogue Box	3-125
	(2) ...............................................	Contents of the Initial Dialogue Box	3-126
	(3) .................................................................	The Setup Dialogue Box	3-127
3-6-5	Setting ............................................Up the PDF Keyword Assist Option		3-128
	Supplemental: Making Settings related to
	the ‘Access ........................................according to sender name’ option		3-136

Appendix A Error Codes .............................................................................................

A-1

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Section 1

What is the Network Scanning System?

Page 1-1

1-1 Outline

This Network Scanning System enables multiple computers to share the use of a scanner that is connected to their network. A Scanner Interface Card, Software Library CD-ROM and a TWAIN-compatible application CD-ROM are included as accessories with this product. The Scanner Interface Card should be installed in the scanner itself and the Software Library CD-ROM is for use in the computer(s).

Refer to the User’s Guide included on the TWAIN-compatible application CD-ROM for information regarding to how to use the TWAIN-compatible application.

This On-Line Manual contains explanations regarding the functions of the utility programs that are included on the Software Library CD-ROM (Scanner File Utility, Address Editor, Address Book,DB Assistant and TWAIN Source) as well as the procedures for making scanner-related settings from a Web browser.

For more information on using the scanner itself, refer to the Scanner Set-up Edition of the Operation Guide for your scanner.

Page 1-2

1-2 Using the [Software Library] CD-ROM

Included on the [SoftwareLibrary] CD-ROM is the 5 other scanner utilities (Scanner File Utility, Address Editor, Address Book,DB Assistant and TWAIN source) as well as an On-Line Manual. In order to use this Network Scanning System, it will be necessary for you to install the TWAIN source and other scanner utilities from the CD-ROM onto an appropriate computer.

The following describes the procedure to access the Main Menu on the [SoftwareLibrary] CD-ROM.

*The actual screen will differ depending upon the model of your scanner.

1.Run Windows. Quit all other applications that may be open.

2.Insert the CD-ROM that is included with the scanner into the CD-ROM drive of your computer.

3.Licence Agreement will be displayed. If you agree with the conditions contained there in, click on [Accept]. If this screen does not appear after you insert the CD-ROM, open the CD-ROM window to access its contents and double-click on the [setup.exe] file.

Page 1-3

1-2 Using the [Software Library] CD-ROM

1-2-1 Contents of the CD-ROM

Click on [Scanner Utilities] in the Main Menu.

The contents of the Scanner Utilities CD-ROM that you can access are displayed as selectable items in the Main Menu screen.

Page 1-4

1-2 Using the [Software Library] CD-ROM

The following offers a basic outline of each of these available items. Click on the desired item to access it.

(1) Scanner Utilities

•Address Editor

This item installs the “Address Editor” in the computer. Using this utility enables you to register or edit the contents of the scanner’s Address Book (shared Address Book). This utility is used by the administrator in order to manage that Address Book. If there are multiple scanners accessing the Address Editor, the same destination list can be easily registered into all of these scanners. Network settings as well as scanner default settings can also be made using the Address Editor utility. This utility should be installed in one computer on the same network as the scanner. (Refer to page 3-26.)

•Scanner File Utility

This item installs the “Scanner File Utility” in the computer. Using this utility enables you to have scanned image data sent from the scanner to a network computer, with the resulting file then compressed and saved into the designated folder on that computer. If there are going to be multiple destination computers designated for reception of such data, this utility should be installed in each of those computer. (Refer to page 3-4.)

•Address Book

This item installs the “Address Book” in the computer. Using this utility enables you to create and use your own personal destination list. By selecting the [Private book] tab on the scanner’s operation panel, the personal Address Book that you are allowed to use will be displayed and you will be able to select the desired destinations from that data. This utility should be installed in each computer on the same network that will use the scanner. (Refer to page 3-71.)

•DB Assistant

This item installs the “DB Assistant” in your computer. Using this utility enables you to add file information as keywords to scanned image data files which can then be used when searching for that file. If you use the DB Assistant to register the folder which was designated using the Scanner File Utility and select “Database Connection” in the scanner’s operation panel, you can connect to your computer from the scanner and verify the contents of the designated folder directly from the scanner’s operation panel. This utility should be installed in only one computer. (Refer to page 3-119.)

Page 1-5

1-2 Using the [Software Library] CD-ROM

(2) TWAIN Source

This item installs the “TWAIN Source” in the computer. Once this driver is installed, you will be able to operate the scanner and use the scanned image data right away using a TWAIN-compatible application on the computer in which the TWAIN source is installed. If there are going to be multiple computers using this capability, the TWAIN source should be installed in each of those computers. (Refer to page 3-99.)

Page 1-6

1-2 Using the [Software Library] CD-ROM

1-2-2 On-Line Manual

The On-Line Manual that is on this [Document Library] CD-ROM is prepared in a PDF (Portable Description File) format and can only be viewed using the Adobe Acrobat Reader application.

Thus, prior to reading the On-Line Manual, you will first need to install Adobe Acrobat Reader on your computer.

IMPORTANT! Adobe Acrobat Reader should be used in accordance with the contract conditions set forth by Adobe Systems Incorporated.

Page 1-7

1-3 Using the Scanner Function

The following gives an explanation of the scanning functions of your copier. Make the appropriate settings according to your scanning needs.

For more detailed information regarding the setting procedures for the functions in each different scanner, refer to the <Setup Edition> of your Operation Guide.

Basic settings

Select original size		Selects the available original sizes (scanning area).		See page
				1-13
Input size		Selects the desired scanning area based on the entered		See page
		original size.		1-13
Select sending		Selects the available image transmission sizes (size of		See page
size		the transmitted image).		1-14
Scanning		Sets the desired level of fineness (resolution) at which		See page
resolution		the original will be scanned.		1-14
Orig. set direction		Specifies the position of the top edge of the original once		See page
		the original is set.		1-15
File type		Sets the desired format of the image file.		See page
				1-15

Page 1-8

1-3 Using the Scanner Function

Image quality settings

Scanning density

Original image quality

JPEG level set

Color Mode

B & W Mode

Adjusts the density of the scanned image to a desired value.

Sets the appropriate image quality mode in order to have the image processed according to the specific type of original being scanned.

Sets the desired JPEG quality level.

Sets the desired color mode.

Sets the desired Black & White mode.

See page 1-16

See page 1-16

See page 1-16

See page 1-17

See page 1-17

Page 1-9

1-3 Using the Scanner Function

Other settings

		With this mode, the two facing pages of an open-faced orig-
Original type		inal such as a magazine, book or the like, as well as the two
		sides of a 2-sided original, can each be scanned separately.
		With this mode, you can erase the dark shadows and lines
Erase		that appear when scanning originals such as books,
		magazines, etc.
Output by page		With this mode, the original is scanned and a file is created
		and sent for each individual page of the scanned original.
Continuous		After scanning one original, other originals can be scanned
scanning		under the same job.
Auto selection		With this mode, originals of different sizes can be set and
		scanned together.
File name input		Designate the file name.

See page 1-18

See page 1-19

See page 1-19

See page 1-20

See page 1-20

See page 1-21

Page 1-10

1-3 Using the Scanner Function

Other settings

Full scanning

Centering

Uncompress

Scanning

Continuous

sending

Priority

"Input file name"

Selec. of senders (users)

With this mode, you can scan the entire area of the selected original size as an image.

With this mode, you can center the image on the scan paper when you scan onto a peper size that is larger than of

the original.

You can select whether to perform compression or not when scanning image data.

You can select whether to perform continuous scanning or not.

You can select whether to perform Priority Input file name or not.

Perform "senders (users)" setting in advance.

See page 1-22

See page 1-23

See page 1-24

See page 1-26

See page 1-29

See page 1-33

Page 1-11

1-3 Using the Scanner Function

Note Available function symbols

Some functions can or can not be used depending on the transmission mode that is selected or the type of copier in use. The following symbols indicate the transmission modes and types of copiers under which that particular function can be used.

Transmission mode symbols

Send to PC .....................................................................

Send E-Mail ....................................................................

TWAIN (the Waiting Scan checkbox is selected) ..........

Symbols for functions that are only available in monochrome or color copiers.

For monochrome copiers only ........................................

For color copiers (color & monochrome) only .................

Page 1-12