Kyocera KM-2810, FS-1128MFP, KM-2820, FS-1028MFP User Manual
Legal Notes
Unauthorized reproduction of all or part of this guide is prohibited.
The information in this guide is subject to change for improvement without notice.
We cannot be held liable for any problems arising from the use of this product, regardless of the information herein.
Regarding Trademarks
Microsoft Windows is a registered trademark of Microsoft Corporation in the U.S. and/or other countries. KPDL is a
trademark of Kyocera Corporation. PCL is a trademark of Hewlett-Packard Company. TrueType is a registered trademark
of Apple Computer, Inc. Adobe, Acrobat, Adobe Reader, Photoshop and PostScript® are trademarks of Adobe Systems,
Incorporated.
All other brand and product names herein are registered trademarks or trademarks of their respective companies.
Examples of the operations given in this guide support the Windows 7 printing environment. Essentially the same
operations are used for Microsoft Windows Vista, Windows XP, Windows Server 2003, Windows Server 2008 and
Windows 2000 environments.
User Interface screen captures shown in this guide may differ depending on your printing device.
This user guide and its contents were developed for the 5.1 driver.
Models supported by the KX printer driver
FS-1028MFP
FS-1128MFP
KM-2810
KM-2820
Copyright © 2010 KYOCERA MITA Corporation
All rights reserved.
Table of Contents
Chapter 1 Installation
Preparing to Install the Driver ........................................................................................................ 1-1
Selecting an Installation Method ................................................................................................... 1-1
Installing Utilities ........................................................................................................................... 1-2
Upgrading Driver Components ...................................................................................................... 1-2
Express Installation ....................................................................................................................... 1-2
Installing in Express Mode ....................................................................................................... 1-2
Custom Installation ....................................................................................................................... 1-4
Installing in Custom Mode with a Network Connection using Discover ................................... 1-4
Installing in Custom Mode with a USB Connection using Discover ......................................... 1-5
Installing in Custom Mode with a Network Connection using Custom Select .......................... 1-7
Installing in Custom Mode with a USB Connection using Custom Select ................................ 1-8
Optional Printer Components ........................................................................................................ 1-9
Installing Optional Printer Components ................................................................................... 1-9
The Add Printer Wizard ............................................................................................................... 1-10
Installing a Printer Driver in Windows 7 and Windows Vista .................................................. 1-10
Installing a Printer Driver in Windows XP and Windows 2000 ............................................... 1-10
Printer Driver Settings Access ..................................................................................................... 1-11
Changing the Default Driver Settings .................................................................................... 1-11
Chapter 2 Device Settings
Accessing Device Settings ............................................................................................................ 2-1
Device Options .............................................................................................................................. 2-2
Setting Device Options ............................................................................................................ 2-2
Auto Configure .............................................................................................................................. 2-2
Enabling Auto Configuration .................................................................................................... 2-2
Memory ......................................................................................................................................... 2-3
Setting the Memory ................................................................................................................. 2-3
Administrator Settings ................................................................................................................... 2-3
User Login ............................................................................................................................... 2-3
Job Accounting ........................................................................................................................ 2-5
Show Quick Print Tab .............................................................................................................. 2-6
Send Count Information ........................................................................................................... 2-7
Send Application Name ........................................................................................................... 2-7
Administrator Password .......................................................................................................... 2-7
Associate Profile with Application ............................................................................................ 2-7
Lock Settings ........................................................................................................................... 2-8
SNMP ...................................................................................................................................... 2-9
User Settings .............................................................................................................................. 2-10
Identification .......................................................................................................................... 2-11
Units ...................................................................................................................................... 2-11
Language Preference ............................................................................................................ 2-11
PDL (Page Description Language) ............................................................................................. 2-11
PDL Options .......................................................................................................................... 2-12
PDF Options .......................................................................................................................... 2-14
XPS Driver .................................................................................................................................. 2-15
KX DRIVER
i
Compatibility Settings ................................................................................................................. 2-16
Media Source Enumeration ................................................................................................... 2-16
Ignore Application Collation ................................................................................................... 2-16
Combine Source and Media Type Lists ................................................................................. 2-17
Removing a Plug-in ..................................................................................................................... 2-17
Chapter 3 Quick Print
Quick Print Options ....................................................................................................................... 3-1
Common Printing Options ....................................................................................................... 3-1
Collate ..................................................................................................................................... 3-2
Duplex Printing ........................................................................................................................ 3-2
Multiple Pages per Sheet ........................................................................................................ 3-3
Edit Quick Print ........................................................................................................................ 3-3
Profiles .......................................................................................................................................... 3-3
Selecting a Profile .................................................................................................................... 3-4
Saving a Profile ....................................................................................................................... 3-4
Editing a Profile ....................................................................................................................... 3-5
Importing a Profile ................................................................................................................... 3-5
Exporting a Profile ................................................................................................................... 3-5
Application Based Printing ....................................................................................................... 3-6
Chapter 4 Basic
Basic Settings ............................................................................................................................... 4-1
Source and Media Types .............................................................................................................. 4-2
Print Size and Page Size ............................................................................................................... 4-2
Creating a Custom Page Size ................................................................................................. 4-3
Printing with Custom Size Pages ............................................................................................. 4-3
Duplex Printing .............................................................................................................................. 4-3
Printing in Duplex Mode .......................................................................................................... 4-4
Collate ........................................................................................................................................... 4-4
Printing Collated Documents ................................................................................................... 4-5
Quality ........................................................................................................................................... 4-5
Print Preview ................................................................................................................................. 4-5
Previewing a Print Job ............................................................................................................. 4-5
Kyocera Logo ................................................................................................................................ 4-6
Displaying Version Information ................................................................................................ 4-6
Displaying Plug-in Information ................................................................................................. 4-6
Chapter 5 Layout
Multiple Pages per Sheet .............................................................................................................. 5-1
Printing Multiple Pages per Sheet ........................................................................................... 5-1
Scaling .......................................................................................................................................... 5-2
Setting Scaling on the Page .................................................................................................... 5-2
Gutter ............................................................................................................................................ 5-2
Creating a Gutter ..................................................................................................................... 5-2
Booklet .......................................................................................................................................... 5-3
Printing a Booklet .................................................................................................................... 5-3
Poster ............................................................................................................................................ 5-3
Printing a Poster ...................................................................................................................... 5-4
Chapter 6 Imaging
Print Quality and Custom Quality .................................................................................................. 6-1
Selecting Print Quality ............................................................................................................. 6-1
Selecting EcoPrint ................................................................................................................... 6-2
Fonts ............................................................................................................................................. 6-2
ii
User Guide
Font Settings ........................................................................................................................... 6-2
Selecting Font Settings ............................................................................................................ 6-3
Font Substitution ..................................................................................................................... 6-3
Disable Device Fonts ............................................................................................................... 6-4
Graphics ........................................................................................................................................ 6-4
Selecting Graphics Settings .................................................................................................... 6-4
Pattern Scaling ........................................................................................................................ 6-4
Inversion Settings .................................................................................................................... 6-5
Optimization Settings .............................................................................................................. 6-5
CIE Optimization ..................................................................................................................... 6-5
Halftone Screen ....................................................................................................................... 6-5
Adjusting Grayscale ...................................................................................................................... 6-7
Selecting Text and Graphics Effects ............................................................................................. 6-7
Chapter 7 Publishing
Cover Mode .................................................................................................................................. 7-1
Printing Covers ........................................................................................................................ 7-1
Cover Mode Options ................................................................................................................ 7-2
Choosing Cover Media ............................................................................................................ 7-4
Page Insert .................................................................................................................................... 7-5
Printing Page Inserts ............................................................................................................... 7-5
Page Insertion Options ............................................................................................................ 7-6
Transparency Interleaving ............................................................................................................ 7-6
Interleaving Transparencies .................................................................................................... 7-7
Chapter 8 Advanced
Prologue/Epilogue ......................................................................................................................... 8-1
Selecting a Prologue/Epilogue File .......................................................................................... 8-1
Editing a Prologue/Epilogue File ............................................................................................. 8-1
Deleting a Prologue/Epilogue File ........................................................................................... 8-2
Assigning a Prologue/Epilogue File ......................................................................................... 8-2
Unassigning a Prologue/Epilogue File ..................................................................................... 8-2
Specifying the Insertion Point .................................................................................................. 8-2
Watermark .................................................................................................................................... 8-3
Adding or Editing a Watermark ................................................................................................ 8-3
Selecting Pages for Watermark ............................................................................................... 8-4
Security Watermark ...................................................................................................................... 8-5
Adding or Editing a Security Watermark .................................................................................. 8-6
Adjusting Security Watermark Calibration ............................................................................... 8-7
Selecting Pages for Security Watermark ................................................................................. 8-7
Configuring Status Monitor ............................................................................................................ 8-8
Setting Status Monitor Preferences ......................................................................................... 8-9
EMF Spooling ............................................................................................................................. 8-10
Selecting EMF Spooling ........................................................................................................ 8-10
Enable Client Profile .................................................................................................................... 8-10
Glossary .................................................................................................................................................................. iv
KX DRIVER
iii
1 Installation
A printer driver is an application that manages communication between a printer
and your computer. Once installed, the printer driver settings must be
configured in the printer Properties and Printing Preferences.
Note: In Windows operating systems, you must be logged in with
administrator rights to install the printer driver.
Preparing to Install the Driver
This section describes the initial steps to take before you install the printer
driver, and based on your operating system, the next procedure you can follow.
Turn on the computer and the printer.
1
In Windows 7 and Windows Vista with a USB connection, a driver installation
will be made from the Microsoft Windows Update site if a certified driver is
available and the system is connected to the web. We recommend you continue
with the steps to install the driver for an expanded feature set. In Windows, if the
Found New Hardware Wizard dialog box appears during the installation
process, click Cancel. If the Hardware Installation warning dialog box
appears, click Continue Anyway.
Insert the Product Library CD into the CD drive.
2
After the installation wizard begins, the Main Menu appears.
Note: If the Product Library fails to start after inserting the Product Library
CD into the CD drive, use Windows Explorer to locate Setup.exe on the local
drive and double-click to open.
Click View License Agreement to read the license agreement.
3
Click Accept to proceed.
4
To begin the installation, click Install Software.
5
Note: If the Windows Security warning dialog box appears at any point
during the installation process, click Install this driver software anyway.
The Installer wizard appears with several installation methods displayed.
6
Selecting an Installation Method
You can select Express Mode for a network or USB connection and the
installation wizard will discover your printers. You can also select Custom
1-1
User Guide
Installing Utilities
Installation
Mode for a network or USB connection and either manually select installation
packages and specify utilities or let the installation wizard discover your printer.
Express Mode Installation
Installing in Express Mode on page 1-2
Custom Mode Installation
Installing in Custom Mode with a Network Connection using Discover on
page 1-4
Installing in Custom Mode with a USB Connection using Discover on page
1-5
Installing in Custom Mode with a Network Connection using Custom Select
on page 1-7
Installing in Custom Mode with a USB Connection using Custom Select on
page 1-8
Note: KPrint installs a client port monitor that lets Windows TCP/IP print
from any network card connected to a printing system. KPrint supports LPR
and IPP printing. For the KPrint Installation instructions, refer to your
Product Library CD. KPrint uses a stand-alone installer.
On the Installation Method page, click Utilities to install printer utilities. You
can also select utilities to install during the Custom Installation procedure.
Upgrading Driver Components
If the installation wizard detects older driver or utility components, the Software
Component Upgrade page appears.
Choose the component to upgrade. Click Next.
1
Confirm your upgrade settings. To start the upgrade, click Upgrade.
2
When the upgrade completes, click Next. The Installation Method page
3
appears.
Express Installation
Express Mode applies to driver installation for a USB or network connection
only. The installation wizard discovers printers that are turned on, and
connected by USB and network cable. In Custom Mode, you are able to select
the installation packages and specify the port.
Installing in Express Mode
KX DRIVER
This section describes the express installation procedure of the driver software
in Windows operating systems.
Ensure that your printer and computer are turned on and connected by USB or
1
network cable.
1-2
Installation
Note: In Windows 7 and Windows Vista with a USB connection, a driver
installation will be made from the Microsoft Windows Update site if a certified
driver is available and the system is connected to the web. We recommend you
continue with the steps to install the KX Driver for an expanded feature set. In
Windows, if the Found New Hardware Wizard dialog box appears during the
installation process, click Cancel. If the Hardware Installation warning dialog
box appears, click Continue Anyway.
On the Installation Method page, click Express Mode.
2
The Discover Printing System page opens, searching for your printing
3
system.
If Discover finds your printing system, select your model from the list and click
Next.
If Discover does not find your printing system, a message appears. Remove
and reinsert the USB or network cable, and ensure it is connected properly.
Click Refresh to retry the discovery. If the system still cannot find your printing
system, contact your system administrator.
Select Use host name for port name to use a host name for the Standard
4
TCP/IP port. If the installation wizard still displays the IP address, contact your
system administrator. (Not available with a USB connection.)
Click Information if you want to open a dialog box with details about IP
5
Address, Host Name, Printer Model, Contact, Location, and Serial Number.
Click OK. Click Next. (Not available with a USB connection.)
On the Printer Settings page, you can assign a name to your printing system.
6
Note: With a first time USB connection, the Printer Settings page does not
appear.
You can also choose to share this printer with others or set this printer as the
default printer. Make your selections, and then click Next.
On the Confirm Settings page, click Install if the settings are correct. Click
7
Back to correct the settings.
The Installation Completed page appears displaying the following driver
8
options.
Print a test page
This selection verifies a connection with the printer and creates a print out of
the installed driver components.
Show Quick Print Tab
This selection lets you define basic print options into group profiles that can
be accessed easily. The Show Quick Print tab option also appears in the
Administrator Settings in Device Settings.
Enable Status Monitor
The Status Monitor displays system status messages on your computer
screen during printing tasks. The Status Monitor button appears on the
Advanced tab.
1-3
User Guide
When the installation completes successfully, click Finish to exit the installation
wizard and return to the Product Library CD menu.
Software installation failures generate the following message:
One or more software installations have failed.
Click Finish, and retry the installation. If the same message appears again,
contact your system administrator.
The installation of the printer is now complete. If prompted, restart your
computer.
Custom Installation
Custom Mode applies to driver installation for a USB or network connection.
The installation wizard can discover printers that are turned on, and connected
by USB and network cable, or you can manually select the driver from drivers
that are available. You can specify the printer port, fonts, and the utilities you
want to install.
Printer drivers that ship with Windows operating systems are called minidrivers.
The minidriver is available separately for PCL and KPDL and provides basic
support for your printer.
The KX XPS DRIVER and XPS minidriver is only available for printing systems
used with Windows 7 and Windows Vista. The XPS driver is discussed in the
Device Settings chapter. Minidriver functionality is not documented in this user
guide.
Installation
Device Settings
Select the Device Settings check box to open Device Settings where you
can choose installed options for your printing system. (The Device Settings
check box appears only in Windows XP with a network connection.)
Installing in Custom Mode with a Network Connection using Discover
This section describes the custom installation procedure of the driver software
in Windows operating systems using a network connection.
Ensure that your printer and computer are connected to a network.
1
On the Installation Method page, select Custom Mode.
2
The Discover Printing System page opens searching for your printing system.
3
The Discover button is automatically selected. A list of models appears. Click
Next.
If Discover does not find your printing system, a message appears. Remove
and reinsert the network cable, and ensure it is connected properly. Click
Refresh to retry the discovery. If the system still cannot find your printing
system, contact your system administrator.
On the Custom Installation page, select the driver and software packages you
4
want to install from the Driver and Utility tabs, and clear those not intended for
installation. Click Next.
If you only select software packages from the Utility tab, you will skip to the
Confirm Settings page.
KX DRIVER
1-4
Installation
On the Printer Settings page, you can assign a name for your printing system.
5
You can also choose to share this printer with others or set this printer as the
default printer. Make your selections, and then click Next.
On the Confirm Settings page, click Install if the settings are correct. Click
6
Back to correct the settings.
Note: If the Hardware Installation warning dialog box appears, click
Continue.
The Installation Completed page appears displaying the following driver
7
options.
Print a test page
This selection verifies a connection with the printer and creates a print out of
the installed driver components.
Show Quick Print Tab
This selection lets you define basic print options into group profiles that can
be accessed easily. The Show Quick Print tab option also appears in the
Administrator Settings in Device Settings.
Enable Status Monitor
The Status Monitor displays system status messages on your computer
screen during printing tasks. The Status Monitor button appears on the
Advanced tab.
Device Settings
Select the Device Settings check box to open Device Settings where you
can choose installed options for your printing system. (The Device Settings
check box appears only in Windows XP.)
When the installation completes successfully, click Finish to exit the installation
wizard and return to the Product Library CD menu.
Software installation failures generate the following message:
One or more software installations have failed.
Click Finish, and retry the installation. If the same message appears again,
contact your system administrator.
The installation of the printer is now complete. If prompted, restart your
computer.
1-5
Installing in Custom Mode with a USB Connection using Discover
This section describes the custom installation procedure of the driver software
in Windows operating systems using a USB connection. With Discover, all
devices available for the driver installation are found automatically. This is the
recommended Custom Mode USB installation method.
Ensure that your printer and computer are turned on and connected using a
1
USB cable.
Note: In Windows 7 and Windows Vista, a driver installation will be made from
the Microsoft Windows Update site if a certified driver is available and the
system is connected to the web. We recommend you continue with the steps to
install the KX Driver for an expanded feature set.
User Guide
On the Installation Method page, select Custom Mode.
2
The Discover Printing System page opens, searching for your printing
3
system. The Discover button is automatically selected.
Select your device and click Next.
If Discover does not find your printing system, a message appears. Remove
and reinsert the USB cable, and ensure it is connected properly. Click Refresh
to retry the discovery. If the system still cannot find your printing system, contact
your system administrator.
On the Custom Installation page, select the driver and software packages you
4
want to install from the Driver and Utility tabs, and clear those not intended for
installation. Click Next.
If you only select software packages from the Utility tab, you will skip to the
Confirm Settings page.
On the Printer Settings page, you can assign a name to your printing system.
5
Note: With a first time USB connection, the Printer Settings page does not
appear.
Installation
You can also choose to share this printer with others or set this printer as the
default printer. Make your selections, and then click Next.
On the Confirm Settings page, click Install if the settings are correct. Click
6
Back to correct the settings.
Note: If the Hardware Installation warning dialog box appears, click
Continue Anyway.
The Installation Completed page appears displaying the following driver
7
options.
Print a test page
This selection verifies a connection with the printer and creates a print out of
the installed driver components.
Show Quick Print Tab
This selection lets you define basic print options into group profiles that can
be accessed easily. The Show Quick Print tab option also appears in the
Administrator Settings in Device Settings.
Enable Status Monitor
The Status Monitor displays system status messages on your computer
screen during printing tasks. The Status Monitor button appears on the
Advanced tab.
When the installation completes successfully, click Finish to exit the installation
wizard and return to the Product Library CD menu.
Software installation failures generate the following message:
One or more software installations have failed.
Click Finish, and retry the installation. If the same message appears again,
contact your system administrator.
KX DRIVER
1-6
Installation
The installation of the printer is now complete. If prompted, restart your
computer.
Installing in Custom Mode with a Network Connection using Custom Select
This section describes the custom installation procedure of the driver software
in Windows operating systems using a network connection.
Ensure that your printer and computer are connected to a network.
1
On the Installation Method page, select Custom Mode.
2
The Discover Printing System page opens, searching for your printing
3
system. The Discover button is automatically selected. Choose Custom select
and click Next.
The Printing System page appears. Select your printing system model from
4
the list and click Next. If there is only one driver model, this page does not
appear. Proceed to the next step.
On the Printer Port page, select the port connected to your printing system, or
5
add a port connected to your system by clicking Add Port. Click Next.
On the Custom Installation page, select the driver and software packages you
6
want to install from the Driver and Utility tabs, and clear those not intended for
installation. Click Next.
If you only select software packages from the Utility tab, you will skip to the
Confirm Settings page.
On the Printer Settings page, you can assign a name for your printing system.
7
You can also choose to share this printer with others or set this printer as the
default printer. Make your selections, and then click Next.
On the Confirm Settings page, click Install if the settings are correct. Click
8
Back to correct the settings.
Note: If the Hardware Installation warning dialog box appears, click
Continue.
The Installation Completed page appears displaying the following driver
9
options.
Print a test page
This selection verifies a connection with the printer and creates a print out of
the installed driver components.
Show Quick Print Tab
This selection lets you define basic print options into group profiles that can
be accessed easily. The Show Quick Print tab option also appears in the
Administrator Settings in Device Settings.
Enable Status Monitor
1-7
User Guide
Installation
The Status Monitor displays system status messages on your computer
screen during printing tasks. The Status Monitor button appears on the
Advanced tab.
Device Settings
Select the Device Settings check box to open Device Settings where you
can choose installed options for your printing system. (The Device Settings
check box appears only with Windows XP.)
When the installation completes successfully, click Finish to exit the installation
wizard and return to the Product Library CD menu.
Software installation failures generate the following message:
One or more software installations have failed.
Click Finish, and retry the installation. If the same message appears again,
contact your system administrator.
The installation of the printer is now complete. If prompted, restart your
computer.
Installing in Custom Mode with a USB Connection using Custom Select
This section describes the custom installation procedure of the driver software
in Windows operating systems using a USB connection. With the Custom
select option, you manually select the printing system and printer port to install.
In Custom mode, Custom Select is not recommended for USB in
environments where printing systems are connected and reconnected using
USB ports. The Discover method provides a more reliable installation path.
Ensure that your printer and computer are turned on and connected using a
1
USB cable.
Note: In Windows 7 and Windows Vista, a driver installation will be made from
the Microsoft Windows Update site if a certified driver is available and the
system is connected to the web. We recommend the Custom Mode using
Discover for USB connections to ensure a reliable installation.
On the Installation Method page, select Custom Mode.
2
The Discover Printing System page opens, searching for your printing
3
system. The Discover button is automatically selected. Choose Custom select
and click Next.
The Printing System page appears. Select your printing system model from
4
the list and click Next. If there is only one driver model, this page does not
appear. Proceed to the next step.
On the Printer Port page, select an existing port connected to your printing
5
system. Click Next.
On the Custom Installation page, select the driver and software packages you
6
want to install from the Driver and Utility tabs, and clear those not intended for
installation. Click Next.
If you only select software packages from the Utility tab, you will skip to the
Confirm Settings page.
KX DRIVER
1-8
Installation
On the Printer Settings page, you can assign a name to your printing system.
7
You can also choose to share this printer with others or set this printer as the
default printer. Make your selections, and then click Next.
On the Confirm Settings page, click Install if the settings are correct. Click
8
Back to correct the settings.
Note: If the Hardware Installation warning dialog box appears, click
Continue Anyway.
The Installation Completed page appears displaying the following driver
9
options.
Print a test page
This selection verifies a connection with the printer and creates a print out of
the installed driver components.
Show Quick Print Tab
This selection lets you define basic print options into group profiles that can
be accessed easily. The Show Quick Print tab option also appears in the
Administrator Settings in Device Settings.
Enable Status Monitor
The Status Monitor displays system status messages on your computer
screen during printing tasks. The Status Monitor button appears on the
Advanced tab.
When the installation completes successfully, click Finish to exit the installation
wizard and return to the Product Library CD menu.
Software installation failures generate the following message:
One or more software installations have failed.
Click Finish, and retry the installation. If the same message appears again,
contact your system administrator.
The installation of the printer is now complete. If prompted, restart your
computer.
Optional Printer Components
You can expand the functionality of your printer driver by installing optional
components from the Product Library CD menu > Advanced Tools menu.
Installing Optional Printer Components
On the Product Library CD menu > Advanced Tools menu, select Optional
1
Printer Components.
Select a printer to install optional components, and click Next.
2
On all Select pages, choose your components, and click Next.
3
On the Confirm Settings page, click Install if the displayed settings are
4
correct. Click Back to correct any settings.
1-9
User Guide
The Printer Components Installation Completed page appears. Click Finish.
5
When you have completed installing printers and optional components, restart
your computer if prompted.
The Add Printer Wizard
The Add Printer Wizard displays a series of pages that guide you through
printer installation. You are prompted to make installation choices on each
page.
Installing a Printer Driver in Windows 7 and Windows Vista
This section describes how to install a printer driver using the Add Printer
Wizard in Windows 7 and Windows Vista.
Click Start and click Devices and Printers (Windows 7), or click Control Panel
1
and double-click Printers (Windows Vista).
Click Add a printer.
2
The Add Printer Wizard appears. Click either Add a local printer or Add a
3
network, wireless or Bluetooth printer. Follow the instructions on each page,
and then click Next to proceed to the next page.
Installation
Note: If the Windows Security warning dialog box appears, click Install this
driver software anyway.
The last page of the wizard appears with a message that you’ve successfully
4
added the printer you selected. Installation of the printer driver is now complete.
Click Print a test page if you want to produce sample print output from the
newly installed printer. To close the Add Printer Wizard, click Finish.
Installing a Printer Driver in Windows XP and Windows 2000
This section describes how to install a printer driver using the Add Printer
Wizard in Windows XP and Windows 2000.
Click Start and Printers and Faxes.
1
Click Add a printer.
2
The Add Printer Wizard appears. Follow the instructions on each page, and
3
then click Next to proceed to the next page.
Note: If the Found New Hardware Wizard page appears, click Cancel. If the
Hardware Installation warning dialog box appears, click Continue Anyway.
KX DRIVER
When the Completing the Add Printer Wizard page appears, installation of
4
the printer driver is now complete. To close the Add Printer Wizard, click
Finish. If prompted, restart your computer.
1-10
Installation
Printer Driver Settings Access
The printer driver software can be accessed from the Print dialog box of an
application, or from Start. If accessed from an application, then changes made
to driver settings remain in effect until the application ends. If accessed from
Start, changes are maintained as the default printer settings.
Changing the Default Driver Settings
Default driver settings apply to print jobs, though you can change the settings
temporarily when printing from an application.
Click Start and click Devices and Printers (Windows 7), or click Control Panel
1
and double-click Printers (Windows Vista), or Printers and Faxes (Windows
XP).
Right-click your printing system icon.
2
Click Printing Preferences.
3
In the Printing Preferences dialog box, select the desired features in all tabs.
4
Click OK to save the settings.
5
1-11
User Guide
2 Device Settings
In Device Settings, you can select installed printing system options so the
associated features can be used with the printer driver. You can also match the
memory setting in the driver with the memory installed in your printing system,
which lets the driver manage font downloads more efficiently. Administrator,
User, PDL (Page Description Language), and Compatibility settings can also be
selected.
Accessing Device Settings
Device Settings can be accessed from Devices and Printers (Windows 7),
Printers (Windows Vista), or Printers and Faxes (Windows XP) folder.
Click Start and click Devices and Printers (Windows 7), or click Control Panel
1
and double-click Printers (Windows Vista), or Printers and Faxes (Windows
XP).
Right-click the desired printing system model.
2
Click Printer properties (Windows 7) or Properties (Windows Vista, Windows
3
XP).
Click Device Settings.
4
KX DRIVER
2-1
Device Settings
Device Options
Auto Configure
Optional devices extend the capabilities of your printing system for source.
In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.
Setting Device Options
You can set the printer driver to match the optional devices installed on your
printing system.
In Device Settings > Device options, select the check boxes for all installed
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devices.
Click OK in the Properties dialog box.
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Auto Configure detects the devices installed on the printing system if it is
connected over a network. When your computer is connected to the printing
system through a TCP/IP or WSD port, the Auto Configure button appears in
Device Settings. Auto Configure updates the Device options list, Memory,
and preview images to keep the printer driver consistent with the printing
system configuration.
Not all installed devices are detected by using Auto Configure. Before
selecting OK in Device Settings, check the settings to make sure that they are
correct.
Note: The default setting for Windows XP Service Pack 2 is for the Windows
Firewall to be set to On. The setting can be changed to allow communication
between the printing system and your computer. In the Windows Security
Alert dialog box, click Unblock.
Silent Auto Configuration
Silent auto configuration checks the printing system every 10 minutes for
changes in optional devices or memory. When a change is detected, the driver
is automatically updated with the new settings. Silent auto configuration is
only available for printing systems installed in Windows 7 or Windows Vista.
In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.
Enabling Auto Configuration
The Auto Configure button can be used to detect all available device options
when the printing system is connected to a network through a TCP/IP port.
Verify that all optional devices are attached to the printing system, and that it is
1
turned on and ready to print.
In Device Settings, click Auto Configure.
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In Windows XP and Windows 2000, the driver settings are updated
immediately.
In Windows 7 and Windows Vista, the Auto Configure dialog box opens. Select
from Auto configure options:
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User Guide
Memory
Device Settings
Auto Configure Now
Click the button at any time to retrieve the current settings from the printing
system. It is recommended to do this when the driver is first installed and
when Silent auto configuration is turned off.
Silent auto configuration
Select to let the driver check the printing system every 10 minutes for any
changes in optional devices or memory. When a change is detected, the
driver is automatically updated with the new settings.
Memory is the amount of standard and optional memory installed in the printing
system. To maximize the downloading of printing system fonts, the driver must
be set to match the total printing system memory.
Setting the Memory
By default, the Memory setting matches the standard memory in the printing
system. If optional memory is installed, set the memory in the printer driver to
match the total amount of memory.
Install optional DIMM memory in the printing system.
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In Device Settings > Memory, type or select the amount of total installed
2
memory by clicking the up and down arrows until the text box shows the correct
number of megabytes (MB).
If your printing system includes the Auto Configure feature, you can use it to
obtain information about the memory size.
Administrator Settings
Administrator Settings lets you set options, varying by your model, that
include controlling accessibility, displaying features in the interface and setting a
password to control access to the Administrator Settings options.
In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.
User Login
User login provides job restriction by user, in contrast to the Job accounting
feature, which assigns privileges by division or department. A maximum of 20
login user names and passwords can be registered at the printing system and
100 User IDs and passwords can be stored in the printer driver for use with
multiple printing systems.
User login adds users with a user name and password. This feature limits
printing privileges to specified users for secure printing and accounting. The
number of pages printed by each user will be tracked by the printing system.
Users added in the printer driver must also be manually registered at the
printing system’s operation panel.
KX DRIVER
User Login Options
User login settings selected in the driver are applied to every print job sent from
this computer. The available options are as follows:
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Device Settings
Use specific login user name
This option can be used to specify a user name and password to use the
same User login for every print job. If this option is selected, the user will not
have to type the name and password for each print job.
Prompt for login user name
This option prompts the user for a user name and password. You can use a
Login user name that is not on the list, and does not add the name to the
list. When sending a print job, type a Login user name and User login
password when prompted, then click OK to print.
If you type a login user name that is not registered in the printing system, the
job prints only if Unknown User ID Job is set to Permit at the printing system.
Prompt for login user name and validate
This option prompts for a Login user name and password. For the job to
print, the user name and password entered must be on the Login user
names list. You can use the Login user names entered in the Login user
names list of the driver. When sending a print job, type a Login user name
and password when prompted, then click OK to print. This option ensures
that the job will print, only when verifying that the selected Login user name
is saved in the driver.
Verify the printing system's login user for each user (PC)
This option lets you use User login by searching for a Login user name
from the Login user name list.
If a match is found, the Login user name is used for the print job.
If a match is not found, the driver checks for administrator or user
permissions. A user with administrator permissions is prompted to type a
Login user name and User login password to print the job. The driver
searches for a Windows Login user name and adds this name with the
Login user name and User login password to the Login user names list
in the driver. With user permissions, the print job is canceled, and the user is
prompted to contact an administrator to establish printing permissions.
Login User Name List
Click to add, delete, edit, import, or export login user names and passwords
from the Login user names list of the driver. Once a Login user names list
is created, the list can be exported as a group by saving it as a text file
(.CSV). To import a Login user names list, browse for an existing list and
save it in your printer driver.
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Printing with User Login
After Login user names are assigned and user login mode is set to On at the
printing system, you can choose User login to print in user login mode.
In Device Settings > Administrator Settings, select User Login.
1
Select a User login option:
2
Use specific login user name
Prompt for login user name
The remaining User login options become available when you create a login
user name list.
Note: If you select the Use specific login user name or Prompt for login
user name option, proceed to step 5.
User Guide
Device Settings
Select Login User Name List to create and manage Login user name lists.
3
Select from the remaining User login options:
4
Prompt for login user name and validate
Verify the printing system's login user for each user (PC)
Click OK in all dialog boxes.
5
Print the document from the application.
6
When the Print Options dialog box appears, type or select a Login user name
7
and User login password, and click OK. Login is required for some options.
Job Accounting
Job accounting gives an administrator the ability to control usage of a printing
system. With Job accounting, you can assign account IDs (identification
numbers) to users or departments, a specific account ID, or make account ID
input mandatory for printing. After account IDs are created, you can view from
the printing system operation panel the number of copies associated with a
specific ID as well as limit the number of copies for individual IDs. Account IDs
can be up to 8 digits.
Note: Job accounting must be set to On at the printing system. A maximum
of 20 account ID user names and passwords can be registered at the printing
system and 100 account IDs and passwords can be stored in the printer driver
for use with multiple printing systems.
Job Accounting Options
Job accounting supports the following options:
Use specific account ID
Select this option to track the print jobs of a user or group with an account ID.
It sends the account ID with each print job. An administrator can restrict a
user or group from changing their account ID by using the Password
protect administrator settings in the Administrator Settings dialog box.
Prompt for account ID
Select this option to track the print jobs of a user or group with an account ID
as well as prompt for an account ID. At the time a print job is sent, the user is
prompted to enter a Job Accounting ID.
Prompt for account ID and validate
Select this option to prompt for an account ID that is saved in the driver.
When sending a print job, type an account ID when prompted, then click OK
to print. The account ID is validated against the account ID list. If typed
incorrectly, you are prompted to type it again.
Display account ID list
Select this option to display the account ID list at the time of printing. The
print job can be assigned to a user or group. The account ID list is stored in
the driver and more than one ID must be established for the list to appear.
Account ID List
Select this option to display the account ID to manage the Account ID list.
Add, edit or delete account IDs from the list stored in the driver. Account IDs
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Device Settings
descriptions match the user or group with an account ID. After an account ID
list is created, the list can be exported as a group by saving it as a text file
(.CSV). To import an account ID list, browse for an existing list and open it.
Printing with Job Accounting
After account IDs are assigned and Job accounting is set to On at the printing
system, the number of pages printed is added to the selected account ID total.
In Device Settings > Administrator Settings, select Job accounting.
1
Select a Job accounting option:
2
Use specific account ID
Prompt for account ID
The remaining Job accounting options become available when you create an
account ID list.
If you select the Use specific account ID or Prompt for account ID option,
proceed to step 5.
Select Account ID List to create and manage account ID lists.
3
Select from the remaining Job accounting options:
4
Prompt for account ID and validate
Display account ID list
Click OK in all dialog boxes.
5
Print the document from the application.
6
For some options, when the Print Options dialog box appears, type or select
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an account ID, and click OK.
Show Quick Print Tab
This option lets you control the display of the Quick Print tab. You can define
basic print options into group profiles that can be accessed quickly and easily.
With a cleared Show Quick Print tab check box, the tab does not appear in the
Printing Preferences dialog box.
To enable this feature, in Device Settings, click Administrator > Show Quick
Print tab.
With a selected Show Quick Print tab check box, the tab appears in the
Printing Preferences dialog box. When you select the Show Quick Print tab
check box, you can access additional check boxes:
Selecting Hide other tabs displays only the Quick Print tab to the user.
Selecting Set Quick Print tab as default opens to this tab when you access
Printing Preferences.
Selecting Hide Edit Quick Print control prevents users from customizing
the Quick Print tab.
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User Guide
Device Settings
Send Count Information
This option lets you embed count information in the print job, which can be used
by some applications for accounting purposes. Count information includes the
number of copies produced as well as duplex printing, multiple pages per sheet,
color mode, color page count, and paper size values.
When PDF is selected in the PDL settings dialog box, only color page count
information is sent with PDF.
To enable this feature, in Device Settings, click Administrator > Send Count
information.
Send Application Name
This option lets you send the application name with a print job, so that a
different printing process is used for each application.
This option is not available when PDF is selected in the PDL Settings dialog
box.
To enable this feature, in Device Settings, click Administrator > Send
Application name.
Administrator Password
You can set Password protect administrator settings in the Administrator
Settings dialog box to prevent unauthorized changes in this dialog box. When
selected, this setting prompts you to enter a password and confirm the
password. This password protection blocks access to all Administrator
Settings options.
Setting the Administrator Password
You can set a password to prevent unauthorized changes in the Administrator
Settings dialog box.
In Device Settings > Administrator Settings, select Password protect
1
administrator settings.
In the Password dialog box, enter a password, using at least 4 and no more
2
than 16 characters. Reenter the password in Confirm password and click OK.
Clearing the Administrator Password
You can remove the administrator password.
In Device Settings, click Administrator.
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In the Enter Password dialog box, type the password and click OK.
2
KX DRIVER
In the Administrator Settings dialog box, clear the Password protect
3
administrator settings check box.
Click OK.
4
Associate Profile with Application
This option lets you set all printing from each installed application to use the
same driver settings as defined in a profile. Before using this feature:
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Device Settings
A profile must be created in the Profiles dialog box, accessed from any
Printing Preferences tab.
An association must be created between a profile and an application in the
Application Based Printing dialog box, accessed from the Profiles dialog
box.
To enable this feature, in Device Settings, click Administrator > Associate
Profile with application.
Lock Settings
An administrator can specify settings at the tab or feature level in the driver, and
then lock them (so that the settings are applied to all print jobs, and changes are
restricted). The settings are locked in the Device Settings > Administrator
Settings > Lock Settings dialog box. For example, you can always set a
printing system to print duplex. This saves paper, resulting in cost savings and
ecological benefits.
Locking a setting also locks the feature where it appears in other tabs. For
example, selecting Lock Multiple pages per sheet selects and locks that
feature in the Quick Print and Layout tabs.
The administrator can also set a password that is required to temporarily unlock
a feature.
In a client/server environment, this feature is unavailable to a client logged in as
a restricted user.
Lock Settings Options
The Lock Settings dialog box lists the following driver settings that can be
locked so that the settings are applied to all print jobs, and changes are
restricted:
Lock EcoPrint
This option locks the current EcoPrint setting.
Lock Duplex
This option locks the current Duplex setting. Flip on long edge and Flip on
short edge options are not locked. Clicking the icon in the Quick Print tab,
or the selection in the Basic tab, switches between the flip options.
Lock Multiple pages per sheet
This option locks the current Multiple pages per sheet setting. The Pages
per sheet option is not locked.
Lock Profile with Application
This option can help standardize print jobs. It sets all printing from each
installed application to use the same driver settings as defined in a profile.
The administrator must first make selections in the Profiles and Application
Based Profile dialog boxes. The administrator can then ensure that all print
jobs use those settings by locking this feature. Selecting Lock Profile with
Application also prevents any user changes in the Application Based
Profile dialog box.
Lock Security Settings
If the Security Watermark plug-in is installed, the administrator must first
make selections for the Security Watermark in the Advanced tab. The
administrator can then ensure that a security watermark is printed on all jobs
by locking this feature. Selecting Lock Security Settings also prevents any
user changes in the Security Watermark dialog box.
Password settings
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User Guide
Device Settings
The administrator can also set a password that is required to temporarily
unlock a feature. If selected, this setting prompts you to enter a password
and confirm the password.
Locking Driver Settings
You can select driver settings to lock, so that the settings are applied to all print
jobs.
In Device Settings > Administrator Settings, click Lock Settings.
1
Select the check box for each driver feature to be locked.
2
Select the Password Settings check box if you wish to protect the settings with
3
a password, otherwise skip to the next step.
In the Password Settings dialog box, type a password of at least 4 but no more
than 16 characters. Retype the password in Confirm password, and click OK.
To unlock the password, clear the Password Settings check box. In the
Unlock Password dialog box, type the password, and click OK.
To save your Lock Settings selections, click OK at the bottom of the dialog
4
box.
When a password is set, the Unlock button appears in driver tabs where the
locked features appear. To unlock a feature and change its settings temporarily,
click Unlock and type the password.
SNMP
Simple Network Management Protocol (SNMP) is a set of rules that govern the
management of network devices, such as printing systems. SNMP settings
determine the level of security when using the Auto Configure feature, and
prevent unauthorized printing to the SNMPv3 printing system. SNMP settings
must be set in the printer driver and in the printing system’s Command Center.
The following SNMP options are available:
SNMPv1/v2c
This option ensures successful Auto Configure communication using Read
community name and Write community name.
SNMPv3
This option ensures secure Auto Configure communication using a user
name and password. Authentication and privacy options are available by
selecting Settings.
Apply to other models
This option displays a list of installed printing systems to apply the selected
SNMP settings.
KX DRIVER
SNMPv3 Options
You can select SNMPv3 options for secure communication with the printing
system.
Authentication
This option provides an algorithm to check that a transferred file has arrived
intact. Message Digest 5 (MD5) and Secure Hash Algorithm 1 (SHA1) are hash
algorithms used to authenticate packet data.
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