Kyocera KM-2540 User Manual
This Operation Guide is for models KM-2540 and KM-3040. In this
guide, KM-2540 refers to the 25 cpm (copies per minute) model and KM3040 to the 30 cpm model.
Note This Operation Guide contains information that corresponds
to using both the inch and metric versions of these machines.
The inch versions of these machines are shown in the screens in
this guide. If you are using the metric version, use the messages
provided for the inch version as reference only. In the body text,
only the inch messages are given if these versions differ only in
capitalization. When there is even a slight difference in the
message, we have listed the information for the inch version
followed, in brackets, by the corresponding information for the
metric version.
Included Guides
The following guides are included with this machine. Refer to the proper
guide based on your requirements.
Operation Guide (This Guide)
Describes how to load paper, basic copy operations, and
troubleshooting.
Advanced Operation Guide
Explains copying features in depth, as well as default settings.
Quick Start Guide
Lists and briefly describes the copy functions of the machine.
Safety Conventions in This Guide
Please read this Operation Guide before using the machine. Keep it
close to the machine for easy reference.
The sections of this guide and parts of the machine marked with symbols
are safety warnings meant to protect the user, other individuals and
surrounding objects, and ensure correct and safe usage of the machine.
The symbols and their meanings are indicated below.
WARNING: Indicates that serious injury or even death may
result from insufficient attention to or incorrect compliance with
the related points.
CAUTION: Indicates that personal injury or mechanical
damage may result from insufficient attention to or incorrect
compliance with the related points.
Symbols
The symbol indicates that the related section includes safety
warnings. Specific points of attention are indicated inside the symbol.
.... [General warning]
.... [Warning of danger of electrical shock]
.... [Warning of high temperature]
The symbol indicates that the related section includes information on
prohibited actions. Specifics of the prohibited action are indicated inside
the symbol.
.... [Warning of prohibited action]
.... [Disassembly prohibited]
The z symbol indicates that the related section includes information on
actions which must be performed. Specifics of the required action are
indicated inside the symbol.
.... [Alert of required action]
.... [Remove the power plug from the outlet]
[Always connect the machine to an outlet with a ground
....
connection]
Please contact your service representative to order a replacement if the
safety warnings in this Operation Guide are illegible or if the guide itself
is missing. (fee required)
i
Contents
Legal Information and Conventions ........................................... ix
1 Part Names .................................................................................. 1-1
Body ............................................................................................. 1-2
Operation Panel .......................................................................... 1-5
Touch Panel ................................................................................ 1-6
2 Preparation for Usage ................................................................ 2-1
Loading Paper ............................................................................. 2-2
Setting Media Type and Paper Size for the Cassettes and MP
Tray .............................................................................................. 2-7
Loading Originals ..................................................................... 2-14
Language ................................................................................... 2-18
3 Basic Operation .......................................................................... 3-1
Basic Copying Procedures ........................................................ 3-2
Selecting Image Quality ............................................................. 3-4
Adjusting Density ....................................................................... 3-5
Zoom ............................................................................................ 3-6
Duplex Mode ............................................................................. 3-10
Split Mode .................................................................................. 3-13
Collate Mode ............................................................................. 3-15
Interrupt Copy ........................................................................... 3-16
Low-Power Mode ...................................................................... 3-17
Sleep Mode ................................................................................ 3-17
4 Optional Equipment .................................................................... 4-1
Overview of Optional Equipment .............................................. 4-2
Document Processor .................................................................. 4-3
Paper Feeder ............................................................................... 4-3
Built-in Finisher .......................................................................... 4-3
Document Finisher ..................................................................... 4-6
Job Separator .............................................................................. 4-6
Key Counter ................................................................................ 4-7
Printer Kit .................................................................................... 4-7
Fax Kit .......................................................................................... 4-8
5 Maintenance ................................................................................ 5-1
Cleaning ....................................................................................... 5-2
Toner Container and Waste Toner Box Replacement ............. 5-7
6 Troubleshooting ......................................................................... 6-1
Solving Malfunctions .................................................................. 6-2
Responding to Error Messages ................................................. 6-4
Clearing Paper Jams .................................................................. 6-8
7 Appendix ..................................................................................... 7-1
Entering Characters on Touch Panel ........................................ 7-2
Paper ............................................................................................ 7-5
Specifications ............................................................................. 7-6
Index ....................................................................................Index-1
ii
Caution/Warning Labels
Caution labels have been attached to the machine at the following
locations for safety purposes. Be sufficiently careful to avoid fire or
electric shock when removing a paper jam or when replacing toner.
High temperature inside. Do not touch
parts in this area, because there is a
danger of getting burned.
High temperature inside. Do not
touch parts in this area, because
there is a danger of getting burned.
Do not touch the support area for the
document processor as there is a danger
that your fingers or other objects may
become caught or pinched, and this can
result in injury.
Do not incinerate toner and toner container.
Dangerous sparks may cause burn.
Label inside the printer (Laser radiation warning)
Moving parts inside. May cause personal injury.
Do not touch moving parts.
Note Do not remove these labels.
iii
Installation Precautions
Environment
Caution
Avoid placing the machine on or in locations which are unstable
or not level. Such locations may cause the machine to fall down
or fall over. This type of situation presents a danger of personal
injury or damage to the machine.
Avoid locations with humidity or dust and dirt. If dust or dirt
become attached to the power plug, clean the plug to avoid the
danger of fire or electrical shock.
Avoid locations near radiators, heaters, or other heat sources, or
locations near flammable items, to avoid the danger of fire.
To keep the machine cool and facilitate changing of parts and
maintenance, allow access space as shown below. Leave
adequate space, especially around the rear cover, to allow air to
be properly ventilated out of the machine.
315/16"
10 cm
15 3/4"
40 cm
39 3/8"
100 cm
Other precautions
The service environmental conditions are as follows:
• Temperature: 50 to 90.5 °F (10 to 32.5 °C)
• Humidity: 15 to 80 %
However, adverse environmental conditions may affect the image
quality. Avoid the following locations when selecting a site for the
machine.
• Avoid locations near a window or with exposure to direct sunlight.
• Avoid locations with vibrations.
• Avoid locations with drastic temperature fluctuations.
• Avoid locations with direct exposure to hot or cold air.
• Avoid poorly ventilated locations.
11 13/16"
30 cm
iv
Small amounts of ozone and other chemicals are released during
copying, but the quantities do not present any health risk to humans. If,
however, the machine is used over a long period of time in a poorly
ventilated room or when making an extremely large number of copies,
the smell may become unpleasant. To maintain the appropriate
environment for copy work, it is suggested that the room be properly
ventilated.
Do not install this machine beneath fluorescent lights. The original size
may be detected incorrectly.
Power supply/Grounding the machine
Warning
Do not use a power supply with a voltage other than that
specified. Avoid multiple connections in the same outlet. These
types of situations present a danger of fire or electrical shock.
Plug the power cord securely into the outlet. If metallic objects
come in contact with the prongs on the plug, it may cause a fire or
electric shock.
Always connect the machine to an outlet with a ground
connection to avoid the danger of fire or electrical shock in case
of an electric short. If an earth connection is not possible, contact
your service representative.
Other precautions
Connect the power plug to the closest outlet possible to the machine.
Handling of plastic bags
Warning
Keep the plastic bags that are used with the machine away from
children. The plastic may cling to their nose and mouth causing
suffocation.
v
Precautions for Use
Cautions when using the machine
Warning
Do not place metallic objects or containers with water (flower
vases, flower pots, cups, etc.) on or near the machine. This of
situation presents a danger of fire or electrical shock should they
fall inside.
Do not remove any of the covers from the machine as there is a
danger of electrical shock from high voltage parts inside the
machine.
Do not damage, break or attempt to repair the power cord. Do not
place heavy objects on the cord, pull it, bend it unnecessarily or
cause any other type of damage. These types of situations
present a danger of fire or electrical shock.
Never attempt to repair or disassemble the machine or its parts as
there is a danger of fire, electrical shock or damage to the laser. If
the laser beam escapes, there is a danger of it causing blindness.
If the machine becomes excessively hot, smoke appears from the
machine, there is an odd smell, or any other abnormal situation
occurs, there is a danger of fire or electrical shock. Turn the main
power switch off ( position) immediately, be absolutely certain to
remove the power plug from the outlet and then contact your service
representative.
If anything harmful (paper clips, water, other fluids, etc.) falls into
the machine, turn the main power switch off ( position)
immediately. Next, be absolutely certain to remove the power plug
from the outlet to avoid the danger of fire or electrical shock. Then
contact your service representative.
Do not remove or connect the power plug with wet hands, as
there is a danger of electrical shock.
Always contact your service representative for maintenance or
repair of internal parts.
Caution
Do not pull the power cord when removing it from the outlet. If the
power cord is pulled, the wires may become broken and there is a
danger of fire or electrical shock. (Always grasp the power plug
when removing the power cord from the outlet.)
Always remove the power plug from the outlet when moving the
machine. If the power cord is damaged, there is a danger of fire or
electrical shock.
Always hold the designated parts only when lifting or moving the
machine.
For safety purposes, always remove the power plug from the
outlet when performing cleaning operations.
vi
If dust accumulates within the machine, there is a danger of fire or
other trouble. It is therefore recommended that you consult with
your service representative in regard to cleaning of internal parts.
This is particularly effective if accomplished prior to seasons of
high humidity. Consult with your service representative in regard
to the cost of cleaning the internal parts of the machine.
Other precautions
If the optional fax kit is installed, when the main power switch is off (
position), fax send/receive is disabled. To turn the power off, press the
Power key on the operation panel.
Do not place heavy objects on the machine or cause other damage to
the machine.
Do not open the front cover, turn off the main power switch, or pull out
the power plug during copying.
When lifting or moving the machine, contact your service representative.
Do not touch electrical parts, such as connectors or printed circuit
boards. They could be damaged by static electricity.
Do not attempt to perform any operations not explained in this
handbook.
Caution: Use of controls or adjustments or performance of procedures
other than those specified herein may result in hazardous radiation
exposure.
Do not look directly at the light from the scanning lamp as it may cause
your eyes to feel tired or painful.
Cautions when handling consumables
Caution
Do not attempt to incinerate the toner container or the waste toner
box. Dangerous sparks may cause burns.
Keep the toner container and the waste toner box out of the reach
of children.
If toner happens to spill from the toner container or the waste
toner box, avoid inhalation and ingestion, as well as contact with
your eyes and skin.
• If you do happen to inhale toner, move to a place with fresh air and
gargle thoroughly with a large amount of water. If coughing
develops, contact a physician.
• If you do happen to ingest toner, rinse your mouth out with water and
drink 1 or 2 cups of water to dilute the contents of your stomach. If
necessary, contact a physician.
• If you do happen to get toner in your eyes, flush them thoroughly
with water. If there is any remaining tenderness, contact a physician.
• If toner does happen to get on your skin, wash with soap and water.
Do not attempt to force open or destroy the toner container or the
waste toner box.
Other precautions
After use, always dispose of the toner container and the waste toner box
in accordance with Federal, State and Local rules and regulations.
vii
If the machine will not be used for an extended period of time, remove
the paper from the cassette and the MP tray (multi-purpose tray), return
it to its original package and reseal it.
Don’t store the unit in a place exposed to:
• Direct sunlight
• High or rapidly variable temperature or humidity (limit: 104 °F or
40 °C)
viii
Legal Information and Conventions
Please read this information before using your machine. This chapter
provides information on the following topics:
Legal Information x
Regarding Tradenames x
Energy Saving Control Function xi
Automatic 2-Sided Copy Function xi
Recycled Paper xi
Energy Star (ENERGY STAR
About this Operation Guide xvii
Conventions in This Guide xvii
Originals and Paper Sizes xviii
®
) Program xi
ix
Legal Information
Notice: The information in this guide is subject to change without
notification. Additional pages may be inserted in future editions. The user
is asked to excuse any technical inaccuracies or typographical errors in
the present edition.
No responsibility is assumed if accidents occur while the user is
following the instructions in this guide. No responsibility is assumed for
defects in the printer’s firmware (contents of its read-only memory).
This guide, any copyrightable subject matter sold or provided with or in
connection with the sale of the machine, are protected by copyright. All
rights are reserved. Copying or other reproduction of all or part of this
guide, any copyrightable subject matter without the prior written consent
of Kyocera Mita Corporation is prohibited. Any copies made of all or part
of this guide, any copyrightable subject must contain the same copyright
notice as the material from which the copying is done.
Legal Restriction On Copying
• It may be prohibited to copy copyrighted material without permission
of the copyright owner.
• It is prohibited under any circumstances to copy domestic or foreign
currencies.
• Copying other items may be prohibited.
Regarding Tradenames
• PRESCRIBE and ECOSYS are registered trademarks of Kyocera
Corporation.
• KPDL is trademark of Kyocera Corporation.
• Windows and Windows Server are registered trademarks of
Microsoft Corporation.
• Windows NT is a trademark of Microsoft Corporation.
• PCL and PJL are registered trademarks of Hewlett-Packard
Company.
• Adobe, Adobe Acrobat and Adobe Reader are registered
trademarks of Adobe Systems Inc.
• PowerPC is a trademark of International Business Machines
Corporation.
• CompactFlash is a trademark of SanDisk Corporation.
All other brand and product names are registered trademarks or
trademarks of their respective companies. The designations ™ and ®
will not be used in this Operation Guide.
x
Energy Saving Control Function
The device comes equipped with a Low Power Mode where energy
consumption is reduced after a certain amount of time elapses since the
device was last used, as well as an Off Mode where the device
automatically turns itself off after there is no activity within a set amount
of time. When the copier includes printer and fax functions, the device
comes equipped with a Low Power Mode where printer and fax functions
remain in a waiting state but energy consumption is still reduced after a
certain amount of time elapses since the device was last used, as well
as a Sleep Mode where printer and fax functions remain in a waiting
state but power consumption is still reduced to a minimum when there is
no activity with the device within a set amount of time.
Low Power Mode
The device automatically enters Low Power Mode when 1 minute have
passed since the device was last used. The amount of time of no activity
that must pass before Low Power Mode is activated may be lengthened.
For more information refer to Low-Power Mode on page 3-17.
Off Mode
The device automatically enters Off Mode when 9 minutes have passed
since the device was last used. The amount of time of no activity that
must pass before Off Mode is activated may be lengthened. For more
information refer to Sleep Mode on page 3-17.
Sleep Mode (If the copier has printer and/or facsimile function)
The device automatically enters Sleep Mode when 9 minutes have
passed since the device was last used. The amount of time of no activity
that must pass before Sleep Mode is activated may be lengthened. For
more information refer to Sleep Mode on page 3-17.
Automatic 2-Sided Copy Function
This device includes 2-sided copying as a standard function. For
example, by copying two 1-sided originals onto a single sheet of paper
as a 2-sided copy, it is possible to lower the amount of paper used. For
more information refer to Duplex Mode on page 3-10.
Recycled Paper
This device supports the recycled paper which reduces the load on the
environment. Your sales or service representative can provide
information about recommended paper types.
Energy Star (ENERGY STAR®) Program
We have determined as a participating company in the International
Energy Star Program that this product is compliant with the standards
laid out in the International Energy Star Program.
xi
Laser Safety (Europe)
Laser radiation could be hazardous to the human body. For this reason,
laser radiation emitted inside this machine is hermetically sealed within
the protective housing and external cover. In the normal operation of the
product by user, no radiation can leak from the machine.
This machine is classified as Class 1 laser product under IEC 60825.
Caution: Performance of procedures other than those specified in this
manual may result in hazardous radiation exposure.
These labels are attached to the laser scanner unit inside the machine
and are not in a user access area.
The label shown below is attached on the right side of the machine.
xii
Safety Instructions Regarding the
Disconnection of Power
Caution: The power plug is the main isolation device! Other switches on
the equipment are only functional switches and are not suitable for
isolating the equipment from the power source.
VORSICHT: Der Netzstecker ist die Hauptisoliervorrichtung! Die
anderen Schalter auf dem Gerät sind nur Funktionsschalter und können
nicht verwendet werden, um den Stromfluß im Gerät zu unterbrechen.
DECLARATION OF CONFORMITY TO
2004/108/EC, 2006/95/EEC, 93/68/EEC and 1995/5/EC
We declare under our sole responsibility that the product to which this
declaration relates is in conformity with the following specifications.
EN55024
EN55022 Class B
EN61000-3-2
EN61000-3-3
EN60950-1
EN60825-1
EN300 330-1
EN300 330-2
Radio Frequency Transmitter
This machine contains the transmitter module. We, the manufacturer
hereby declare that this equipment is in compliance with the essential
requirements and other relevant provisions of Directive 1999/5/EC.
Radio Tag Technology
In some countries the radio tag technology used in this equipment to
identify the toner container may be subject to authorization and the use
of this equipment may consequently be restricted.
xiii
SAFETY OF LASER BEAM (USA)
1. Safety of laser beam
This machine has been certified by the manufacturer to Class 1 level
under the radiation performance standards established by the
U.S.DHHS (Department of Health and Human Services) in 1968. This
indicates that the product is safe to use during normal operation and
maintenance. The laser optical system, enclosed in a protective housing
and sealed within the external covers, never permits the laser beam to
escape.
2. The CDRH Act
A laser-product-related act was implemented on Aug. 2, 1976, by the
Center for Devices and Radiological Health (CDRH) of the U.S. Food
and Drug Administration (FDA). This act prohibits the sale of laser
products in the U.S. without certification, and applies to laser products
manufactured after Aug. 1, 1976. The label shown below indicates
compliance with the CDRH regulations and must be attached to laser
products marketed in the United States. On this machine, the label is on
the right.
3. Optical unit
When checking the optical unit, avoid direct exposure to the laser beam,
which is invisible. Shown at below is the label located on the cover of the
optical unit.
4. Maintenance
For safety of the service personnel, follow the maintenance instructions
in the other section of this manual.
5. Safety switch
The power to the laser unit is cut off when the front cover is opened.
xiv
Safety Instructions Regarding the
Disconnection of Power
Caution: The power plug is the main isolation device! Other switches on
the equipment are only functional switches and are not suitable for
isolating the equipment from the power source.
Attention: Le débranchement de la fiche secteur est le seul moyen de
mettre l’appareil hors tension. Les interrupteurs sur l’appareil ne sont
que des interrupteurs de fonctionnement: ils ne mettent pas l’appareil
hors tension.
WARNING
This equipment has been tested and found to comply with the limits for a
Class B digital device, pursuant to Part 15 of the FCC Rules. These
limits are designed to provide reasonable protection against harmful
interference in a residential installation. This equipment generates, uses
and can radiate radio frequency energy and, if not installed and used in
accordance with the instructions, may cause harmful interference to
radio communications. However, there is no guarantee that interference
will not occur in a particular installation. If this equipment does cause
harmful interference to radio or television reception, which can be
determined by turning the equipment off and on, the user is encouraged
to try to correct the interference by one or more of the following
measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that
to which the receiver is connected.
• Consult the dealer or an experienced radio/TV technician for help.
• The use of a non-shielded interface cable with the referenced device
is prohibited.
CAUTION — The changes or modifications not expressly approved by
the party responsible for compliance could void the user’s authority to
operate the equipment.
This device complies with Part 15 of FCC Rules and RSS-Gen of IC
Rules.
Operation is subject to the following two conditions; (1) this device may
not cause interference, and (2) this device must accept any interference,
including interference that may cause undesired operation of the device.
* The above warning is valid only in the United States of America.
Radio Tag Technology
In some countries the radio tag technology used in this equipment to
identify the toner container may be subject to authorization and the use
of this equipment may consequently be restricted.
MERCURY WARNING
THE LAMP(S) INSIDE THIS PRODUCT CONTAIN MERCURY
AND MUST BE RECYCLED OR DISPOSED OF ACCORDING
TO LOCAL, STATE OR FEDERAL LAWS.
xv
Warranty (USA)
KM-2540 / KM-3040
MULTIFUNCTIONAL PRODUCT LIMITED WARRANTY
Kyocera Mita America, Inc. and Kyocera Mita Canada, Ltd. (both referred to as “Kyocera”) warrant
the Customer’s new Multifunctional Product (referred to as “MFP”), and the new accessories
installed with the initial installation of the MFP, against any defects in material and workmanship for
a period of one (1) year, or 300,000 copies/prints from date of installation, whichever first occurs. In
the event the MFP or an accessory is found to be defective within the warranty period, Kyocera’s
only obligation and the Customer’s exclusive remedy shall be replacement of any defective parts.
Kyocera shall have no obligation to furnish labor.
This warranty is valid only for the original retail purchaser (referred to as the “Customer”) of a new
Kyocera MFP in the United States of America or Canada, based upon the country of purchase.
In order to obtain performance of this warranty, the Customer must immediately notify the
Authorized Kyocera Dealer from whom the product was purchased. If the Kyocera Dealer is not
able to provide service, write to Kyocera at the address below for the name and address of the
Authorized Kyocera Dealer in your area or check Kyocera’s Website at www.kyoceramita.com
This warranty does not cover MFP’s or accessories which: (a) have become damaged due to
operator negligence, misuse, accidents, improper storage or unusual physical or electrical stress,
(b) have used parts or supplies which are not genuine Kyocera brand parts or supplies, (c) have
been installed or serviced by a technician not employed by Kyocera or an Authorized Kyocera
Dealer, or (d) have had the serial number modified, altered, or removed.
.
This warranty does not cover Maintenance Kits or the components of Maintenance Kits, which
consist of the drum unit, the fixing unit, and the developing unit which have separate warranties.
This warranty gives the Customer specific legal rights. The Customer may also have other rights,
which vary from state to state, or province to province. Neither the seller, nor any other person, is
authorized to extend the time period or expand this warranty on behalf of Kyocera.
THIS WARRANTY IS MADE IN LIEU OF ALL OTHER WARRANTIES AND CONDITIONS,
EXPRESS OR IMPLIED, AND KYOCERA SPECIFICALLY DISCLAIMS ANY IMPLIED
WARRANTY OR CONDITION OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR
PURPOSE. THIS WARRANTY SHALL NOT EXTEND TO, AND KYOCERA SHALL NOT BE
LIABLE FOR, ANY INCIDENTAL OR CONSEQUENTIAL DAMAGES WHICH MAY ARISE OUT OF
THE USE OF, OR INABILITY TO USE, THE MFP.
xvi
About this Operation Guide
This Operation Guide contains the following chapters:
1Part Names
Identifies machine parts and operation panel keys.
2 Preparation for Usage
Explains adding paper, placing original, connecting the machine, and
necessary configurations before first use.
3 Basic Operation
Describes the procedures for basic copying.
4 Optional Equipment
Introduces the convenient optional equipment available for this machine.
5 Maintenance
Describes cleaning and toner replacement.
6 Troubleshooting
Explains how to handle error messages, paper jams, and other
problems.
Appendix
Explains how to enter text, describes the media types that can be used
with the machine and lists the machine specifications.
Conventions in This Guide
The following conventions are used depending on the nature of the
description.
Convention
Bold Indicates operation panel
[Regular] Indicates touch panel
Italic Indicates touch panel
Note Indicates supplemental
IMPORTANT Indicates items that are
Description Example
Press the Start key.
keys.
Press [Basic].
keys.
Ready to copy is
messages.
information or operations
for reference.
displayed.
IMPORTANT -
required or prohibited so
as to avoid problems.
Note -
xvii
Originals and Paper Sizes
This section explains the notation used in this guide when referring to
sizes of originals or paper sizes.
As in A4 and B5, which may be used either in the horizontal or vertical
direction, in order to indicate the orientation of the original/paper,
horizontal orientation is indicated by an additional R character.
Set direction Indicated size
Vertical direction
B B
A4, B5, A5, B6,
A6, 16K
A A
Original Size
For original/paper, dimension A is longer than B.
Horizontal direction
B B
A
Original Size
For original/paper, dimension A is shorter than B.
a. The size of original/paper that can be used depends on the
function and source tray. For further details, refer to the page
detailing that function or source tray.
A
A4R, B5R, A5R,
B6R, A6R, 16KR
a
xviii
1Part Names
This chapter identifies machine parts and operation panel keys.
Body 1-2
Operation Panel 1-5
Touch Panel 1-6
Part Names 1-1
Body
1
2
7
3
4
5
6
1 Original Cover (Option)
2 Platen
3 Original Size Indicator Plates
4 Left Cover 1
5 Left Cover 1 Lever
6 Left Cover 2
7 Clip Holder
8 Operation Panel
9 Cassette 1
10 Cassette 2
8
9
10
1-2 Part Names
13
1211
14
15
16
18
17
11 Toner Container
12 Toner Container Stopper
13 Main Charger
14 Waste Toner Box
15 Cleaning Brush
16 Green Knob (A1)
17 Paper Feed Unit (A2)
18 Paper Feed Unit Cover (A3)
Part Names 1-3
19
24
25
26
27
28
20
232221
19 Front Cover
20 Paper Width Guide
21 Paper Width Adjusting Tab
22 Paper Length Guide
23 Carrying Handles
24 Top Tray
25 Output Stopper
26 Paper Width Guide
27 Main Power Switch
28 MP Tray (multi-purpose tray)
1-4 Part Names
Operation Panel
1678910111214
2
3
4
5 13
Ready to copy.
11×8½"
Plain
11×17"
APS
Colo r
11×8½"
MP Tr ay
Plain
Plain
8½×11"
Plain
Auto %
100%
Zoom
Auto
Density
Density
ProgramFunctionUser choiceBasi c
Paper Size Set
11×8½"
100%
Off
Staple
Left Top
Staple
4 in 1
Mar gin
Left
Bord Er ase
Sheet
17
18
19
15
16
1 Brightness Adjustment Dial
2 Copy Key (Indicator/Lamp)
3Print Key (Indicator/Lamp)
4FAX Key (Indicator/Lamp)
5 System Menu/Counter Key
6 Print Management Key/Indicator
7 Repeat Copy Key/Indicator
8 Job Build Key/Indicator
9 Mixed Sized Originals Key/Indicator
10 Logout Key
11 Interrupt Key/Indicator
12 Energy Saver Key/Indicator
13 Power Key/Indicator
14 Main Power Indicator
15 Touch Panel
16 Numeric Keys
17 Reset Key
18 Stop/Clear Key
19 Start Key/Indicator
Part Names 1-5
Touch Panel
Displayed by pressing the Copy key. Screen changes when 1, 2, 3 and 4
are pressed.
1 [Basic] screen
Ready to copy.
11×8½"
Plain
11×17"
Col or
11×8½"
Plain
8½×11"
Plain
APS
MP Tr ay
Plain
1 2 3 4
Auto %
100%
Zoom
Auto
Density
Density
ProgramFunctionUser choiceBasic
Paper Size Set
11×8½"
100%
Off
Staple
Left Top
Staple
4 in 1
Mar gi n
Left
Bord Er ase
Sheet
2 [User choice] screen
Ready to copy.
Duplex
Comb ine
Original
Image Erase
Page #
3 [Function] screen
Ready to copy.
Paper
Selection
Density Zoom
Original
Image
Col late/
Offset
Duplex
Mar gi n/
Cente ring
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1-6 Part Names
2 Preparation for Usage
This chapter explains the preparations required before using the
machine.
Loading Paper 2-2
Before Loading Paper.............................................................. 2-2
Loading Paper into Cassette 1, 2 ............................................ 2-2
Loading Paper in the MP Tray................................................. 2-4
Loading Envelopes.................................................................. 2-6
Setting Media Type and Paper Size for the Cassettes and MP
Tray 2-7
Specifying Paper Size for the Cassettes ................................. 2-7
Specifying the Media Type for the Cassettes .......................... 2-8
Specifying the Paper Size for the MP Tray.............................. 2-9
Specifying the Media Type for the MP Tray........................... 2-13
Loading Originals 2-14
Loading Originals on the Platen ............................................ 2-14
Loading Originals in the Document Processor (option)......... 2-15
Language 2-18
Preparation for Usage 2-1
Loading Paper
Paper can be loaded standardly in the two cassettes and the MP tray. An
optional paper feeder is also available. (Refer to Chapter 4 Optional
Equipment.)
Before Loading Paper
When you open a new package of paper, fan the sheets to separate
them slightly prior to loading by the following steps.
1 Bend the stack of sheets and swell in the middle.
2 Hold the stack at both ends and stretch the bottom out flat while
keeping the top of the stack swelled.
3 Raise your right and left hands alternately to create a gap and let air
between the sheets.
4 Finally, even out the stack on a level, flat table.
If the paper is curled or folded, straighten it before loading. Paper that is
curled or folded may cause a jam.
IMPORTANT If you copy with used paper (paper already used for
copying), do not use paper that is stapled or clipped together. This
may damage the machine or cause poor image quality.
Note If printouts are curled or not neatly stapled, turn the stack in
the cassette upside down.
Avoid exposing opened paper to high temperatures and high humidity as
dampness can cause problems. Seal any remaining paper after loading
in the MP tray or cassettes back in the paper storage bag.
If the machine is not going to be used for a prolonged period, protect
paper from humidity by removing it from the cassettes and sealing it in
the paper storage bag.
Note If you use special paper such as letterhead, paper with holes
or paper with pre-prints such as logos or company name, refer to
the Advanced Operation Guide.
Loading Paper into Cassette 1, 2
Up to 500 sheets of plain paper (80 g/m²) or colored paper (80 g/m²) may
be loaded in each of the two standard cassettes.
The following paper sizes are supported: 11 × 17", 8 1/2 × 14",
11 × 8 1/2", 8 1/2 × 11", 5 1/2 × 8 1/2", 8 1/2 × 13" (Oficio II),
8 1/2 × 13 1/2", A3, B4, A4, A4R, B5, B5R, A5R, Folio, 8K, 16K and
16KR.
2-2 Preparation for Usage
IMPORTANT When using media types other than plain paper (such
as recycled or colored paper), always specify the media type setting.
(Refer to Specifying the Media Type for the Cassettes on page 2-8.)
The cassettes can hold 60 to 120
g/m² paper. When using 120 g/m²
paper, specify [Thick paper] for Specifying the Media Type for the
Cassettes on page 2-8. If the media type setting is wrong, paper jams
and deterioration of copy quality may occur.
1 Pull the cassette out toward you until it stops.
Note Do not pull out more than one cassette at a time.
2 Holding the paper width adjusting tab, move the paper width guides
to fit the paper.
Note Paper sizes are marked on the cassette.
3 Adjust the paper length guide to the length of the paper.
Note Paper sizes are indicated on the cassettes.
To change between inch size and metric size (A, B sizes),
A
B
follow the steps below to adjust the size switch.
1 Holding the paper width adjusting tab, move the paper
width guide to a position other than that of the paper.
2 Turn the size switch A 90°. >
3 Move the size lever B up (C) or down (I).
C: metric size (centimeters) (A, B sizes)
I: inch size
4 Turn the size switch 90° to lock it. >
Preparation for Usage 2-3
4 Align the paper flush against the left side of the cassette.
IMPORTANT Before loading the paper, be sure that it is not
curled or folded. Paper that is curled or folded may cause paper
jams.
Ensure that the loaded paper does not exceed the level indicator
(see the figure).
When loading the paper, keep the side that was closest the
package seal facing up.
The paper length and width guides must be adjusted to the paper
size. Loading the paper without adjusting these guides may cause
skewed feeding and paper jams.
Be sure that the paper length and width guides rest securely
against the paper. If there is a gap, readjust the guides to fit the
paper.
5 Insert the appropriate paper size card in the slot to indicate the size
of the paper inside.
6 Gently push the cassette back in.
Note If the machine is not going to be used for a prolonged
period, protect paper from humidity by removing it from the
cassettes and sealing it in the original package.
7 Select the media type (plain, recycled, etc.) for the cassette with the
operation panel. (Refer to Specifying the Media Type for the
Cassettes on page 2-8.)
Loading Paper in the MP Tray
Up to 200 sheets of plain paper (80 g/m²) may be loaded in the MP tray.
The MP tray accepts paper sizes from 11 × 17" to 5 1/2 × 8 1/2", A3 to
A6R, 8K, 16K and 16KR. Be sure to use the MP tray when you print on
any special paper.
IMPORTANT When using media types other than plain paper (such
as recycled or colored paper), always specify the media type setting.
(Refer to Specifying the Media Type for the MP Tray on page 2-13.)
The capacity of the MP tray is as follows.
• Thick paper (120 g/m²): 130 sheets
• Thick paper (160 g/m²): 100 sheets
• Thick paper (200 g/m²): 50 sheets
• Hagaki: 80 sheets
• OHP film: 25 sheets
• Envelope DL, Envelope C5, Comm. #10, Monarch, Youkei 4,
Youkei 2: 20 sheets
2-4 Preparation for Usage
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