Kyocera KM-2540 User Manual

This Operation Guide is for models KM-2540 and KM-3040. In this guide, KM-2540 refers to the 25 cpm (copies per minute) model and KM3040 to the 30 cpm model.

Note This Operation Guide contains information that corresponds to using both the inch and metric versions of these machines.

The inch versions of these machines are shown in the screens in this guide. If you are using the metric version, use the messages provided for the inch version as reference only. In the body text, only the inch messages are given if these versions differ only in capitalization. When there is even a slight difference in the message, we have listed the information for the inch version followed, in brackets, by the corresponding information for the metric version.

Included Guides

The following guides are included with this machine. Refer to the proper guide based on your requirements.

Operation Guide (This Guide)

Describes how to load paper, basic copy operations, and troubleshooting.

Advanced Operation Guide

Explains copying features in depth, as well as default settings.

Quick Start Guide

Lists and briefly describes the copy functions of the machine.

Safety Conventions in This Guide

Please read this Operation Guide before using the machine. Keep it close to the machine for easy reference.

The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.

WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols

The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

.... [General warning]

.... [Warning of danger of electrical shock]

.... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

.... [Warning of prohibited action]

.... [Disassembly prohibited]

The z symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

.... [Alert of required action]

.... [Remove the power plug from the outlet]

[Always connect the machine to an outlet with a ground

....

connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing. (fee required)

Legal Information and Conventions ........................................... ix

1 Part Names .................................................................................. 1-1

Body ............................................................................................. 1-2

Operation Panel .......................................................................... 1-5

Touch Panel ................................................................................ 1-6

2 Preparation for Usage ................................................................ 2-1

Loading Paper ............................................................................. 2-2

Setting Media Type and Paper Size for the Cassettes and MP

Tray .............................................................................................. 2-7

Loading Originals ..................................................................... 2-14

Language ................................................................................... 2-18

3 Basic Operation .......................................................................... 3-1

Basic Copying Procedures ........................................................ 3-2

Selecting Image Quality ............................................................. 3-4

Adjusting Density ....................................................................... 3-5

Zoom ............................................................................................ 3-6

Duplex Mode ............................................................................. 3-10

Split Mode .................................................................................. 3-13

Collate Mode ............................................................................. 3-15

Interrupt Copy ........................................................................... 3-16

Low-Power Mode ...................................................................... 3-17

Sleep Mode ................................................................................ 3-17

4 Optional Equipment .................................................................... 4-1

Overview of Optional Equipment .............................................. 4-2

Document Processor .................................................................. 4-3

Paper Feeder ............................................................................... 4-3

Built-in Finisher .......................................................................... 4-3

Document Finisher ..................................................................... 4-6

Job Separator .............................................................................. 4-6

Key Counter ................................................................................ 4-7

Printer Kit .................................................................................... 4-7

Fax Kit .......................................................................................... 4-8

5 Maintenance ................................................................................ 5-1

Cleaning ....................................................................................... 5-2

Toner Container and Waste Toner Box Replacement ............. 5-7

6 Troubleshooting ......................................................................... 6-1

Solving Malfunctions .................................................................. 6-2

Responding to Error Messages ................................................. 6-4

Clearing Paper Jams .................................................................. 6-8

7 Appendix ..................................................................................... 7-1

Entering Characters on Touch Panel ........................................ 7-2

Paper ............................................................................................ 7-5

Specifications ............................................................................. 7-6

Index ....................................................................................Index-1

Caution/Warning Labels

Caution labels have been attached to the machine at the following locations for safety purposes. Be sufficiently careful to avoid fire or electric shock when removing a paper jam or when replacing toner.

High temperature inside. Do not touch parts in this area, because there is a danger of getting burned.

Do not touch the support area for the document processor as there is a danger that your fingers or other objects may become caught or pinched, and this can result in injury.

Do not incinerate toner and toner container. Dangerous sparks may cause burn.

Label inside the printer (Laser radiation warning)

Moving parts inside. May cause personal injury. Do not touch moving parts.

Note Do not remove these labels.

iii

Installation Precautions

Environment

Caution

Avoid placing the machine on or in locations which are unstable or not level. Such locations may cause the machine to fall down or fall over. This type of situation presents a danger of personal injury or damage to the machine.

Avoid locations with humidity or dust and dirt. If dust or dirt become attached to the power plug, clean the plug to avoid the danger of fire or electrical shock.

Avoid locations near radiators, heaters, or other heat sources, or locations near flammable items, to avoid the danger of fire.

To keep the machine cool and facilitate changing of parts and maintenance, allow access space as shown below. Leave adequate space, especially around the rear cover, to allow air to be properly ventilated out of the machine.

315/16" 10 cm

15 3/4" 40 cm

39 3/8" 100 cm

Other precautions

The service environmental conditions are as follows:

• Temperature: 50 to 90.5 °F (10 to 32.5 °C)

• Humidity: 15 to 80 %

However, adverse environmental conditions may affect the image quality. Avoid the following locations when selecting a site for the machine.

• Avoid locations near a window or with exposure to direct sunlight.

• Avoid locations with vibrations.

• Avoid locations with drastic temperature fluctuations.

• Avoid locations with direct exposure to hot or cold air.

• Avoid poorly ventilated locations.

11 13/16" 30 cm

Small amounts of ozone and other chemicals are released during copying, but the quantities do not present any health risk to humans. If, however, the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that the room be properly ventilated.

Do not install this machine beneath fluorescent lights. The original size may be detected incorrectly.

Power supply/Grounding the machine

Warning

Do not use a power supply with a voltage other than that specified. Avoid multiple connections in the same outlet. These types of situations present a danger of fire or electrical shock.

Plug the power cord securely into the outlet. If metallic objects come in contact with the prongs on the plug, it may cause a fire or electric shock.

Always connect the machine to an outlet with a ground connection to avoid the danger of fire or electrical shock in case of an electric short. If an earth connection is not possible, contact your service representative.

Other precautions

Connect the power plug to the closest outlet possible to the machine.

Handling of plastic bags

Warning

Keep the plastic bags that are used with the machine away from children. The plastic may cling to their nose and mouth causing suffocation.

Precautions for Use

Cautions when using the machine

Warning

Do not place metallic objects or containers with water (flower vases, flower pots, cups, etc.) on or near the machine. This of situation presents a danger of fire or electrical shock should they fall inside.

Do not remove any of the covers from the machine as there is a danger of electrical shock from high voltage parts inside the machine.

Do not damage, break or attempt to repair the power cord. Do not place heavy objects on the cord, pull it, bend it unnecessarily or cause any other type of damage. These types of situations present a danger of fire or electrical shock.

Never attempt to repair or disassemble the machine or its parts as there is a danger of fire, electrical shock or damage to the laser. If the laser beam escapes, there is a danger of it causing blindness.

If the machine becomes excessively hot, smoke appears from the machine, there is an odd smell, or any other abnormal situation occurs, there is a danger of fire or electrical shock. Turn the main power switch off ( position) immediately, be absolutely certain to remove the power plug from the outlet and then contact your service representative.

If anything harmful (paper clips, water, other fluids, etc.) falls into the machine, turn the main power switch off ( position) immediately. Next, be absolutely certain to remove the power plug from the outlet to avoid the danger of fire or electrical shock. Then contact your service representative.

Do not remove or connect the power plug with wet hands, as there is a danger of electrical shock.

Always contact your service representative for maintenance or repair of internal parts.

Caution

Do not pull the power cord when removing it from the outlet. If the power cord is pulled, the wires may become broken and there is a danger of fire or electrical shock. (Always grasp the power plug when removing the power cord from the outlet.)

Always remove the power plug from the outlet when moving the machine. If the power cord is damaged, there is a danger of fire or electrical shock.

Always hold the designated parts only when lifting or moving the machine.

For safety purposes, always remove the power plug from the outlet when performing cleaning operations.

If dust accumulates within the machine, there is a danger of fire or other trouble. It is therefore recommended that you consult with your service representative in regard to cleaning of internal parts. This is particularly effective if accomplished prior to seasons of high humidity. Consult with your service representative in regard to the cost of cleaning the internal parts of the machine.

Other precautions

If the optional fax kit is installed, when the main power switch is off ( position), fax send/receive is disabled. To turn the power off, press the Power key on the operation panel.

Do not place heavy objects on the machine or cause other damage to the machine.

Do not open the front cover, turn off the main power switch, or pull out the power plug during copying.

When lifting or moving the machine, contact your service representative.

Do not touch electrical parts, such as connectors or printed circuit boards. They could be damaged by static electricity.

Do not attempt to perform any operations not explained in this handbook.

Caution: Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

Do not look directly at the light from the scanning lamp as it may cause your eyes to feel tired or painful.

Cautions when handling consumables

Caution

Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns.

Keep the toner container and the waste toner box out of the reach of children.

If toner happens to spill from the toner container or the waste toner box, avoid inhalation and ingestion, as well as contact with your eyes and skin.

• If you do happen to inhale toner, move to a place with fresh air and

gargle thoroughly with a large amount of water. If coughing develops, contact a physician.

• If you do happen to ingest toner, rinse your mouth out with water and

drink 1 or 2 cups of water to dilute the contents of your stomach. If necessary, contact a physician.

• If you do happen to get toner in your eyes, flush them thoroughly

with water. If there is any remaining tenderness, contact a physician.

• If toner does happen to get on your skin, wash with soap and water.

Do not attempt to force open or destroy the toner container or the waste toner box.

Other precautions

After use, always dispose of the toner container and the waste toner box in accordance with Federal, State and Local rules and regulations.

vii

If the machine will not be used for an extended period of time, remove the paper from the cassette and the MP tray (multi-purpose tray), return it to its original package and reseal it.

Don’t store the unit in a place exposed to:

• Direct sunlight

• High or rapidly variable temperature or humidity (limit: 104 °F or

40 °C)

viii

Legal Information and Conventions

Please read this information before using your machine. This chapter provides information on the following topics:

Legal Information x Regarding Tradenames x Energy Saving Control Function xi Automatic 2-Sided Copy Function xi Recycled Paper xi Energy Star (ENERGY STAR About this Operation Guide xvii Conventions in This Guide xvii Originals and Paper Sizes xviii

) Program xi

Legal Information

Notice: The information in this guide is subject to change without

notification. Additional pages may be inserted in future editions. The user is asked to excuse any technical inaccuracies or typographical errors in the present edition.

No responsibility is assumed if accidents occur while the user is following the instructions in this guide. No responsibility is assumed for defects in the printer’s firmware (contents of its read-only memory).

This guide, any copyrightable subject matter sold or provided with or in connection with the sale of the machine, are protected by copyright. All rights are reserved. Copying or other reproduction of all or part of this guide, any copyrightable subject matter without the prior written consent of Kyocera Mita Corporation is prohibited. Any copies made of all or part of this guide, any copyrightable subject must contain the same copyright notice as the material from which the copying is done.

Legal Restriction On Copying

• It may be prohibited to copy copyrighted material without permission

of the copyright owner.

• It is prohibited under any circumstances to copy domestic or foreign

currencies.

• Copying other items may be prohibited.

Regarding Tradenames

• PRESCRIBE and ECOSYS are registered trademarks of Kyocera

Corporation.

• KPDL is trademark of Kyocera Corporation.

• Windows and Windows Server are registered trademarks of

Microsoft Corporation.

• Windows NT is a trademark of Microsoft Corporation.

• PCL and PJL are registered trademarks of Hewlett-Packard

Company.

• Adobe, Adobe Acrobat and Adobe Reader are registered

trademarks of Adobe Systems Inc.

• PowerPC is a trademark of International Business Machines

Corporation.

• CompactFlash is a trademark of SanDisk Corporation.

All other brand and product names are registered trademarks or trademarks of their respective companies. The designations ™ and ® will not be used in this Operation Guide.

Energy Saving Control Function

The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount of time elapses since the device was last used, as well as an Off Mode where the device automatically turns itself off after there is no activity within a set amount of time. When the copier includes printer and fax functions, the device comes equipped with a Low Power Mode where printer and fax functions remain in a waiting state but energy consumption is still reduced after a certain amount of time elapses since the device was last used, as well as a Sleep Mode where printer and fax functions remain in a waiting state but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of time.

Low Power Mode

The device automatically enters Low Power Mode when 1 minute have passed since the device was last used. The amount of time of no activity that must pass before Low Power Mode is activated may be lengthened. For more information refer to Low-Power Mode on page 3-17.

Off Mode

The device automatically enters Off Mode when 9 minutes have passed since the device was last used. The amount of time of no activity that must pass before Off Mode is activated may be lengthened. For more information refer to Sleep Mode on page 3-17.

Sleep Mode (If the copier has printer and/or facsimile function)

The device automatically enters Sleep Mode when 9 minutes have passed since the device was last used. The amount of time of no activity that must pass before Sleep Mode is activated may be lengthened. For more information refer to Sleep Mode on page 3-17.

Automatic 2-Sided Copy Function

This device includes 2-sided copying as a standard function. For example, by copying two 1-sided originals onto a single sheet of paper as a 2-sided copy, it is possible to lower the amount of paper used. For more information refer to Duplex Mode on page 3-10.

Recycled Paper

This device supports the recycled paper which reduces the load on the environment. Your sales or service representative can provide information about recommended paper types.

Energy Star (ENERGY STAR®) Program

We have determined as a participating company in the International Energy Star Program that this product is compliant with the standards laid out in the International Energy Star Program.

Laser Safety (Europe)

Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine.

This machine is classified as Class 1 laser product under IEC 60825.

Caution: Performance of procedures other than those specified in this manual may result in hazardous radiation exposure.

These labels are attached to the laser scanner unit inside the machine and are not in a user access area.

The label shown below is attached on the right side of the machine.

xii

Safety Instructions Regarding the Disconnection of Power

Caution: The power plug is the main isolation device! Other switches on

the equipment are only functional switches and are not suitable for isolating the equipment from the power source.

VORSICHT: Der Netzstecker ist die Hauptisoliervorrichtung! Die anderen Schalter auf dem Gerät sind nur Funktionsschalter und können nicht verwendet werden, um den Stromfluß im Gerät zu unterbrechen.

DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC and 1995/5/EC

We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications.

EN55024 EN55022 Class B EN61000-3-2 EN61000-3-3 EN60950-1 EN60825-1 EN300 330-1 EN300 330-2

Radio Frequency Transmitter

This machine contains the transmitter module. We, the manufacturer hereby declare that this equipment is in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.

Radio Tag Technology

In some countries the radio tag technology used in this equipment to identify the toner container may be subject to authorization and the use of this equipment may consequently be restricted.

xiii

SAFETY OF LASER BEAM (USA)

1. Safety of laser beam

This machine has been certified by the manufacturer to Class 1 level under the radiation performance standards established by the U.S.DHHS (Department of Health and Human Services) in 1968. This indicates that the product is safe to use during normal operation and maintenance. The laser optical system, enclosed in a protective housing and sealed within the external covers, never permits the laser beam to escape.

2. The CDRH Act

A laser-product-related act was implemented on Aug. 2, 1976, by the Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug Administration (FDA). This act prohibits the sale of laser products in the U.S. without certification, and applies to laser products manufactured after Aug. 1, 1976. The label shown below indicates compliance with the CDRH regulations and must be attached to laser products marketed in the United States. On this machine, the label is on the right.

3. Optical unit

When checking the optical unit, avoid direct exposure to the laser beam, which is invisible. Shown at below is the label located on the cover of the optical unit.

4. Maintenance

For safety of the service personnel, follow the maintenance instructions in the other section of this manual.

5. Safety switch

The power to the laser unit is cut off when the front cover is opened.

xiv

Safety Instructions Regarding the Disconnection of Power

Caution: The power plug is the main isolation device! Other switches on

the equipment are only functional switches and are not suitable for isolating the equipment from the power source.

Attention: Le débranchement de la fiche secteur est le seul moyen de mettre l’appareil hors tension. Les interrupteurs sur l’appareil ne sont que des interrupteurs de fonctionnement: ils ne mettent pas l’appareil hors tension.

WARNING

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that

to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

• The use of a non-shielded interface cable with the referenced device

is prohibited.

CAUTION — The changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment.

This device complies with Part 15 of FCC Rules and RSS-Gen of IC Rules.

Operation is subject to the following two conditions; (1) this device may not cause interference, and (2) this device must accept any interference, including interference that may cause undesired operation of the device.

* The above warning is valid only in the United States of America.

Radio Tag Technology

In some countries the radio tag technology used in this equipment to identify the toner container may be subject to authorization and the use of this equipment may consequently be restricted.

MERCURY WARNING

THE LAMP(S) INSIDE THIS PRODUCT CONTAIN MERCURY AND MUST BE RECYCLED OR DISPOSED OF ACCORDING TO LOCAL, STATE OR FEDERAL LAWS.

Warranty (USA)

KM-2540 / KM-3040

MULTIFUNCTIONAL PRODUCT LIMITED WARRANTY

Kyocera Mita America, Inc. and Kyocera Mita Canada, Ltd. (both referred to as “Kyocera”) warrant the Customer’s new Multifunctional Product (referred to as “MFP”), and the new accessories installed with the initial installation of the MFP, against any defects in material and workmanship for a period of one (1) year, or 300,000 copies/prints from date of installation, whichever first occurs. In the event the MFP or an accessory is found to be defective within the warranty period, Kyocera’s only obligation and the Customer’s exclusive remedy shall be replacement of any defective parts. Kyocera shall have no obligation to furnish labor.

This warranty is valid only for the original retail purchaser (referred to as the “Customer”) of a new Kyocera MFP in the United States of America or Canada, based upon the country of purchase.

In order to obtain performance of this warranty, the Customer must immediately notify the Authorized Kyocera Dealer from whom the product was purchased. If the Kyocera Dealer is not able to provide service, write to Kyocera at the address below for the name and address of the Authorized Kyocera Dealer in your area or check Kyocera’s Website at www.kyoceramita.com

This warranty does not cover MFP’s or accessories which: (a) have become damaged due to operator negligence, misuse, accidents, improper storage or unusual physical or electrical stress, (b) have used parts or supplies which are not genuine Kyocera brand parts or supplies, (c) have been installed or serviced by a technician not employed by Kyocera or an Authorized Kyocera Dealer, or (d) have had the serial number modified, altered, or removed.

This warranty does not cover Maintenance Kits or the components of Maintenance Kits, which consist of the drum unit, the fixing unit, and the developing unit which have separate warranties.

This warranty gives the Customer specific legal rights. The Customer may also have other rights, which vary from state to state, or province to province. Neither the seller, nor any other person, is authorized to extend the time period or expand this warranty on behalf of Kyocera.

THIS WARRANTY IS MADE IN LIEU OF ALL OTHER WARRANTIES AND CONDITIONS, EXPRESS OR IMPLIED, AND KYOCERA SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTY OR CONDITION OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. THIS WARRANTY SHALL NOT EXTEND TO, AND KYOCERA SHALL NOT BE LIABLE FOR, ANY INCIDENTAL OR CONSEQUENTIAL DAMAGES WHICH MAY ARISE OUT OF THE USE OF, OR INABILITY TO USE, THE MFP.

xvi

About this Operation Guide

This Operation Guide contains the following chapters:

1Part Names

Identifies machine parts and operation panel keys.

2 Preparation for Usage

Explains adding paper, placing original, connecting the machine, and necessary configurations before first use.

3 Basic Operation

Describes the procedures for basic copying.

4 Optional Equipment

Introduces the convenient optional equipment available for this machine.

5 Maintenance

Describes cleaning and toner replacement.

6 Troubleshooting

Explains how to handle error messages, paper jams, and other problems.

Appendix

Explains how to enter text, describes the media types that can be used with the machine and lists the machine specifications.

Conventions in This Guide

The following conventions are used depending on the nature of the description.

Convention

Bold Indicates operation panel

[Regular] Indicates touch panel

Italic Indicates touch panel

Note Indicates supplemental

IMPORTANT Indicates items that are

Description Example

Press the Start key.

keys.

Press [Basic].

keys.

Ready to copy is

messages.

information or operations for reference.

displayed.

IMPORTANT -

required or prohibited so as to avoid problems.

Note -

xvii

Originals and Paper Sizes

This section explains the notation used in this guide when referring to sizes of originals or paper sizes.

As in A4 and B5, which may be used either in the horizontal or vertical direction, in order to indicate the orientation of the original/paper, horizontal orientation is indicated by an additional R character.

Set direction Indicated size

Vertical direction

B B

A4, B5, A5, B6, A6, 16K

A A

Original Size

For original/paper, dimension A is longer than B. Horizontal direction

B B

Original Size

For original/paper, dimension A is shorter than B.

a. The size of original/paper that can be used depends on the

function and source tray. For further details, refer to the page detailing that function or source tray.

A4R, B5R, A5R, B6R, A6R, 16KR

xviii

1Part Names

This chapter identifies machine parts and operation panel keys.

Body 1-2 Operation Panel 1-5 Touch Panel 1-6

Part Names 1-1

Body

1 Original Cover (Option) 2 Platen 3 Original Size Indicator Plates 4 Left Cover 1 5 Left Cover 1 Lever 6 Left Cover 2 7 Clip Holder 8 Operation Panel 9 Cassette 1 10 Cassette 2

1-2 Part Names

1211

11 Toner Container 12 Toner Container Stopper 13 Main Charger 14 Waste Toner Box 15 Cleaning Brush 16 Green Knob (A1) 17 Paper Feed Unit (A2) 18 Paper Feed Unit Cover (A3)

Part Names 1-3

232221

19 Front Cover 20 Paper Width Guide 21 Paper Width Adjusting Tab 22 Paper Length Guide 23 Carrying Handles 24 Top Tray 25 Output Stopper 26 Paper Width Guide 27 Main Power Switch 28 MP Tray (multi-purpose tray)

1-4 Part Names

Operation Panel

1678910111214

5 13

Ready to copy.

11×8½" Plain

11×17"

APS

Colo r 11×8½"

MP Tr ay

Plain

8½×11" Plain

Auto %

100%

Zoom

Auto Density

Density

ProgramFunctionUser choiceBasi c

Paper Size Set

11×8½"

100%

Off

Staple Left Top

Staple

4 in 1

Mar gin Left

Bord Er ase Sheet

1 Brightness Adjustment Dial 2 Copy Key (Indicator/Lamp) 3Print Key (Indicator/Lamp) 4FAX Key (Indicator/Lamp) 5 System Menu/Counter Key 6 Print Management Key/Indicator 7 Repeat Copy Key/Indicator 8 Job Build Key/Indicator 9 Mixed Sized Originals Key/Indicator 10 Logout Key 11 Interrupt Key/Indicator 12 Energy Saver Key/Indicator 13 Power Key/Indicator 14 Main Power Indicator 15 Touch Panel 16 Numeric Keys 17 Reset Key 18 Stop/Clear Key 19 Start Key/Indicator

Part Names 1-5

Touch Panel

Displayed by pressing the Copy key. Screen changes when 1, 2, 3 and 4 are pressed.

1 [Basic] screen

Ready to copy.

11×8½" Plain

11×17" Col or

11×8½" Plain

8½×11" Plain

APS

MP Tr ay Plain

1 2 3 4

Auto %

100%

Zoom

Auto Density

Density

ProgramFunctionUser choiceBasic

Paper Size Set

11×8½"

100%

Off

Staple Left Top

Staple

4 in 1

Mar gi n Left

Bord Er ase Sheet

2 [User choice] screen

Ready to copy.

Duplex

Comb ine

Original Image Erase

Page #

3 [Function] screen

Ready to copy.

Paper Selection

Density Zoom

Original Image

Col late/ Offset

Duplex

Mar gi n/ Cente ring

Bor der Erase

4 [Program] screen

Ready to copy.

Reca ll

abc

list a

list b

list c

Col late/ Offset

Booklet Co ver

Origi nal Size

Mixe d Si ze Origi nal s

Page #

Cov er

list d

fil e 1

fil e 2

Mar gi n/ Cente rin g

Progra mFunctionUser choiceBasi c

Comb ine

Continuous Scan

Book let

Progra mFunctionUser choiceBa sic

Paper Size Set

Bor der

Origi nal Size

Paper Size Set

Down

Paper Size Set

Reg./ Delete

Reg iste r

Delete

Chang e Name

100%

11×8½"

4 in 1

Mar gi n Left

Bor d Er ase Sheet

4 in 1

Mar gi n Left

Bor d Er ase Sheet

4 in 1

Mar gi n Left

Bor d Er ase Sheet

1-6 Part Names

2 Preparation for Usage

This chapter explains the preparations required before using the machine.

Loading Paper 2-2

Before Loading Paper.............................................................. 2-2

Loading Paper into Cassette 1, 2 ............................................ 2-2

Loading Paper in the MP Tray................................................. 2-4

Loading Envelopes.................................................................. 2-6

Setting Media Type and Paper Size for the Cassettes and MP Tray 2-7

Specifying Paper Size for the Cassettes ................................. 2-7

Specifying the Media Type for the Cassettes .......................... 2-8

Specifying the Paper Size for the MP Tray.............................. 2-9

Specifying the Media Type for the MP Tray........................... 2-13

Loading Originals 2-14

Loading Originals on the Platen ............................................ 2-14

Loading Originals in the Document Processor (option)......... 2-15

Language 2-18

Preparation for Usage 2-1

Loading Paper

Paper can be loaded standardly in the two cassettes and the MP tray. An optional paper feeder is also available. (Refer to Chapter 4 Optional Equipment.)

Before Loading Paper

When you open a new package of paper, fan the sheets to separate them slightly prior to loading by the following steps.

1 Bend the stack of sheets and swell in the middle. 2 Hold the stack at both ends and stretch the bottom out flat while

keeping the top of the stack swelled.

3 Raise your right and left hands alternately to create a gap and let air

between the sheets.

4 Finally, even out the stack on a level, flat table.

If the paper is curled or folded, straighten it before loading. Paper that is curled or folded may cause a jam.

IMPORTANT If you copy with used paper (paper already used for copying), do not use paper that is stapled or clipped together. This may damage the machine or cause poor image quality.

Note If printouts are curled or not neatly stapled, turn the stack in the cassette upside down.

Avoid exposing opened paper to high temperatures and high humidity as dampness can cause problems. Seal any remaining paper after loading in the MP tray or cassettes back in the paper storage bag.

If the machine is not going to be used for a prolonged period, protect paper from humidity by removing it from the cassettes and sealing it in the paper storage bag.

Note If you use special paper such as letterhead, paper with holes or paper with pre-prints such as logos or company name, refer to the Advanced Operation Guide.

Loading Paper into Cassette 1, 2

Up to 500 sheets of plain paper (80 g/m²) or colored paper (80 g/m²) may be loaded in each of the two standard cassettes.

The following paper sizes are supported: 11 × 17", 8 1/2 × 14", 11 × 8 1/2", 8 1/2 × 11", 5 1/2 × 8 1/2", 8 1/2 × 13" (Oficio II), 8 1/2 × 13 1/2", A3, B4, A4, A4R, B5, B5R, A5R, Folio, 8K, 16K and 16KR.

2-2 Preparation for Usage

IMPORTANT When using media types other than plain paper (such as recycled or colored paper), always specify the media type setting. (Refer to Specifying the Media Type for the Cassettes on page 2-8.)

The cassettes can hold 60 to 120

g/m² paper. When using 120 g/m²

paper, specify [Thick paper] for Specifying the Media Type for the Cassettes on page 2-8. If the media type setting is wrong, paper jams and deterioration of copy quality may occur.

1 Pull the cassette out toward you until it stops.

Note Do not pull out more than one cassette at a time.

2 Holding the paper width adjusting tab, move the paper width guides

to fit the paper.

Note Paper sizes are marked on the cassette.

3 Adjust the paper length guide to the length of the paper.

Note Paper sizes are indicated on the cassettes.

To change between inch size and metric size (A, B sizes),

follow the steps below to adjust the size switch.

1 Holding the paper width adjusting tab, move the paper

width guide to a position other than that of the paper.

2 Turn the size switch A 90°. > 3 Move the size lever B up (C) or down (I).

C: metric size (centimeters) (A, B sizes)

I: inch size

4 Turn the size switch 90° to lock it. >

Preparation for Usage 2-3

4 Align the paper flush against the left side of the cassette.

IMPORTANT Before loading the paper, be sure that it is not curled or folded. Paper that is curled or folded may cause paper jams.

Ensure that the loaded paper does not exceed the level indicator (see the figure).

When loading the paper, keep the side that was closest the package seal facing up.

The paper length and width guides must be adjusted to the paper size. Loading the paper without adjusting these guides may cause skewed feeding and paper jams.

Be sure that the paper length and width guides rest securely against the paper. If there is a gap, readjust the guides to fit the paper.

5 Insert the appropriate paper size card in the slot to indicate the size

of the paper inside.

6 Gently push the cassette back in.

Note If the machine is not going to be used for a prolonged period, protect paper from humidity by removing it from the cassettes and sealing it in the original package.

7 Select the media type (plain, recycled, etc.) for the cassette with the

operation panel. (Refer to Specifying the Media Type for the Cassettes on page 2-8.)

Loading Paper in the MP Tray

Up to 200 sheets of plain paper (80 g/m²) may be loaded in the MP tray.

The MP tray accepts paper sizes from 11 × 17" to 5 1/2 × 8 1/2", A3 to A6R, 8K, 16K and 16KR. Be sure to use the MP tray when you print on any special paper.

IMPORTANT When using media types other than plain paper (such as recycled or colored paper), always specify the media type setting. (Refer to Specifying the Media Type for the MP Tray on page 2-13.)

The capacity of the MP tray is as follows.

• Thick paper (120 g/m²): 130 sheets

• Thick paper (160 g/m²): 100 sheets

• Thick paper (200 g/m²): 50 sheets

• Hagaki: 80 sheets

• OHP film: 25 sheets

• Envelope DL, Envelope C5, Comm. #10, Monarch, Youkei 4,

Youkei 2: 20 sheets

2-4 Preparation for Usage

Note When you load custom size paper, enter the paper size by referring to Specifying the Paper Size for the MP Tray on page 2-9.

When you use special paper such as transparencies or thick paper, select the media type by referring to Specifying the Media Type for the MP Tray on page 2-13.

1 Open the MP tray.

2 Adjust the paper width guides to the width of the paper.

3 Insert the paper along the paper width guides into the tray until it

stops.

IMPORTANT Keep the side that was closest the package seal facing up.

Curled paper must be uncurled before use.

Straighten the top edge if it is curled.

When loading paper, always adjust the paper width guides to the width of the paper. If you butt the paper up against either side of the MP tray and then use the machine without adjusting the paper width guides to the width of the paper, the machine will malfunction.

Preparation for Usage 2-5

Loading Envelopes

Up to 20 envelopes may be loaded in the MP tray.

Acceptable envelope sizes are as follows.

Acceptable Envelope Size

Monarch 3 7/8 × 7 1/2" Comm. #10 4 1/8 × 9 1/2" Envelope DL 110 × 220 mm Envelope C5 162 × 229 mm Executive 7 1/4 × 10 1/2" Comm. #9 3 7/8 × 8 7/8" Comm. #6-3/4 3 5/8 × 6 1/2" ISO B5 176 × 250 mm Envelope C4 229 × 324 mm Oufuku Hagaki 148 × 200 mm Youkei 2 162 × 114 mm Youkei 4 234 × 105 mm

1 Open the MP tray.

2 Adjust the paper width guides to the width of the envelope.

3 For landscape form envelopes, close the flap. Insert the envelope all

the way along the width guides, keeping the printing side face-up and the flap closed.

For portrait form envelopes, open the flap. Insert the envelope all the way along the width guides, keeping the printing side face-up and the flap positioned opposite to the entrance.

IMPORTANT How envelopes are loaded (orientation and facing) will differ depending on the type of envelope. Be sure to load them correctly, otherwise they may be printed in the wrong direction or on the wrong face.

Note When you load envelopes in the MP tray, select the envelope type by referring to Specifying the Media Type for the MP Tray on page 2-13.

2-6 Preparation for Usage

Setting Media Type and Paper Size for the

Cassettes and MP Tray

The default paper size setting for cassettes 1 and 2 and for the optional paper feeder (cassettes 3 and 4) is [Auto Detection] and the default media type setting is [Plain]. To fix the type of paper to be used, specify the paper size and media type settings. Refer to Specifying Paper Size for the Cassettes below and Specifying the Media Type for the Cassettes on page 2-8.

The default paper size setting for the MP tray is [Auto Detection] and the default media type setting is [Plain]. To fix the type of paper to be used, specify the paper size and media type settings. Refer to Specifying the

Paper Size for the MP Tray on page 2-9 and Specifying the Media Type for the MP Tray on page 2-13.

Specifying Paper Size for the Cassettes

To fix the type of paper to be used in cassettes 1 and 2 and in the optional paper feeder (cassettes 3 and 4), specify the paper size setting. To automatically detect the paper size, set to [Auto Detection] and select either [Centimeter] or [Inch] units.

The following paper sizes are available.

11 × 17", 8 1/2 × 14", 11 × 8 1/2", 8 1/2 × 11", 5 1/2 × 8 1/2", 8 1/2 × 13 1/2", 8 1/2 × 13" (Oficio II), A3, B4, A4, A4R, B5, B5R, A5R, Folio, 8K, 16K, 16KR

1 Press the System Menu/Counter key.

System Menu / Counter

System Menu

Copy Default

Mach ine Default

System Menu / Counter

Mach ine Defa ult

Default menu

Auto ca ssette swi tching

Paper size (Cassette 1)

Paper size (Cassette 2) Paper size (Cassette 3) Paper size (Cassette 4)

System Menu

Languag e

MP Tr ay Setting

Reg iste r Orig. Si ze

Setting mode

On / All types of paper

Auto/ Inch

Auto/ Inch Auto/ Inch Auto/ Inch

2 Press [Machine Default]. 3 Use the numeric keys to enter the 4 digit management code. The

Job Accoun

Print Rep or t

default setting is 2500 for the 25 cpm model and 3000 for the 30 cpm model.

If the correct management code has been entered, the Machine Default screen will be displayed.

4 Press [S] or [T], select the cassette you wish to set the paper size

from Paper size (Cassette 1) - Paper size (Cassette 4) and press [Change #].

Note Cassette 3 and Cassette 4 are shown when the optional paper feeder have been installed.

Chang

Preparation for Usage 2-7

Pap er size (Cassette 1)

Select paper size.

Auto Detection

Standard size s

Sy stem Me nu Mach ine Defa ult-

Back

Clo se

5 If [Auto Detection] is selected, choose the unit type. If [Standard

sizes] is selected, choose the paper size.

5½×8½"

½×13½"

½×13"

16K

Press [Close].

Key Description

[Close] Keeps the settings and returns to the previous

page.

[Back] Cancels settings and returns to the previous

page.

6 Press [Close]. 7 Press [End]. The display returns to the [Basic] screen.

Specifying the Media Type for the Cassettes

To use a media type other than plain paper in cassettes 1 and 2 or in the optional paper feeder (cassettes 3 and 4), specify the media type setting.

The following media types are available.

Plain, Rough, Vellum, Recycled, Preprinted, Bond, Color (Colour), Prepunched, Letterhead, Thick paper, High Quality, Custom 1 - 8

IMPORTANT If the optional fax kit is installed, the available media types for printing received faxes are as shown below.

System Menu / Counter

System Menu

Copy Default

Mach ine Default

System Menu / Counter

Mach ine Def aul t

Default menu

Media Type (Cassette 1)

Media Type (Cassette 2) Media Type (Cassette 3) Media Type (Cassette 4) Store Paper Size for MPT

System Menu

Plain

Col or Plain Plain

Language

MP Tr ay Setting

Reg iste r Orig. Size

Setting mode

Plain, Rough, Recycled, Bond, Color (Colour), High Quality, Custom 1 - 8

1 Press the System Menu/Counter key.

2 Press [Machine Default]. 3 Use the numeric keys to enter the 4 digit management code. The

Job Accoun

Print Rep ort

default setting is 2500 for the 25 cpm model and 3000 for the 30 cpm model.

If the correct management code has been entered, the Machine Default screen will be displayed.

4 Press [S] or [T], select the cassette you wish to set the media type

from Media Type (Cassette 1) - Media Type (Cassette 4) and press [Change #].

Note Cassette 3 and Cassette 4 are shown when the optional paper feeder have been installed.

Chan g

2-8 Preparation for Usage

Media Type (Cassette 1)

Select and displa y paper type.

Plain

Recy cle d Col or Custo m 2

Rou gh

Vellum

Preprinted

Bond Letter hea d

Mach ine Defa ultSystem Menu

Prepunched

Thick paper

High Quality

Custom 1

Custom 3

Custom 4

5 Select the media type and press [Close].

6 Press [Close]. 7 Press [End]. The display returns to the [Basic] screen.

Specifying the Paper Size for the MP Tray

To fix the type of paper to be used in the MP tray, specify the paper size setting.

The following paper sizes are available.

Setting method

Unit Paper size

Auto Detect Inch 11 × 17", 8 1/2 × 14", 11 × 8 1/2",

8 1/2 × 11", 5 1/2 × 8 1/2"

Centimeter A3, B4, A4, A4R, B5, B5R, A5R, B6R, A6R

Other Standard Sizes ISO B5, Envelope DL, Envelope C5,

Envelope C4, Comm. #10, Comm. #9, Comm. #6-3/4, Monarch, Executive, OUFUKU HAGAKI (return postcard), YOUKEI 2, YOUKEI 4, 8 1/2 × 13 1/2", 8 1/2 × 13" (Oficio II), 8K, 16K, 16KR

Size Entry Inch models

Height: 3 7/8 - 11 5/8" (1/8" increments) Width: 5 7/8 - 17" (1/8" increments)

Metric models Height: 98 - 297 mm (1 mm increments)

Width: 148 - 432 mm (1 mm increments)

Custom Size Pre-assigned paper size 1-4

Assignable paper sizes Inch models Height: 3 7/8 - 11 5/8" (1/8" increments)

Width: 5 7/8 - 17" (1/8" increments) Metric models Height: 98 - 297 mm (1 mm increments)

Width: 148 - 432 mm (1 mm increments)

Auto Detect

The paper size is automatically detected. Select between [Centimeter] ([Centimetre]) and [Inch] measurement units.

1 Press the System Menu/Counter key.

Preparation for Usage 2-9

System Menu / Counter

System Menu

Copy Default

Mach ine Default

Language

MP Tr ay Setting

Reg iste r Orig. Size

2 Press [MP Tray Setting].

Job Accoun

Print Rep ort

System Menu / Counter

MP Tr ay Setti ng

Paper Si ze Medi

Auto Detection

Size Entry

Others Standard

Unit

Centimeter

Inch

System Menu / Counter

System Menu

Copy Default

Mach ine Default

Language

MP Tr ay Setting

Reg iste r Orig. Size

3 Press [Auto Detection]. 4 Select [Centimeter] ([Centimetre]) or [Inch].

5 Press [Close]. The display returns to the [Basic] screen.

Other Standard Sizes

Specify special standard sizes.

1 Press the System Menu/Counter key.

2 Press [MP Tray Setting].

Job Accoun

Print Rep ort

System Menu / Counter

MP Tr ay Setti ng

Paper Si ze Medi

Auto size size

Size Entry

Others Standard

Envelope C4

Select

System Menu / Counter

Select size

3 Press [Others Standard] and press [Select size].

4 Select the paper size. 5 Press [Close].

6 Press [Close]. The display returns to the [Basic] screen.

ISO B5

Envel ope DL

Envel ope C5

Envel ope C4

2-10 Preparation for Usage

Comm .#10

Comm .#9

Comm . #6-3 /4

MO YOU KEI 4

OUFU KU HAGAKI

YOUKEI 2

8½×13½"

8½×13"

16K

Size Entry

Specify the required paper size.

1 Press the System Menu/Counter key.

System Menu / Counter

System Menu

Copy Default

Mach ine Default

Languag e

MP Tr ay Setting

Reg iste r Orig. Si ze

System Menu / Counter

MP Tr ay Setti ng

Paper Si ze Medi

Auto Detection

Size Entry

Others Standard

7/8

~11

5/8

)

1111/

7/8

~17)

169/

2 Press [MP Tray Setting].

Job Accoun

Print Rep or t

3 Press [Size Entry]. 4 Press [+] and [–] to set the Y (height) and X (width) sizes.

With the metric models, you may enter the size directly using the numeric keys by pressing [#-Keys].

5 Press [Close]. The display returns to the [Basic] screen.

Custom Size

Store frequently used paper sizes as custom sizes. Also, the media type can be set for each custom size.

Assignment Method

1 Press the System Menu/Counter key.

System Menu / Counter

System Menu

Copy Default

Mach ine Default

Languag e

MP Tr ay Setting

Reg iste r Orig. Si ze

System Menu / Counter

Mach ine Def aul t

Default menu

Media Type (Cassette 1) Media Type (Cassette 2) Media Type (Cassette 3) Media Type (Cassette 4)

Store Paper Size for MPT Cha ng

System Menu

Plain Col or Plain Plain

Setting mode

2 Press [Machine Default]. 3 Use the numeric keys to enter the 4 digit management code. The

Job Accoun

Print Rep or t

default setting is 2500 for the 25 cpm model and 3000 for the 30 cpm model.

If the correct management code has been entered, the Machine Default screen will be displayed.

4 Press [S] or [T] to select Store Paper Size for MPT, and press

[Change #].

Preparation for Usage 2-11

Store Paper Size for MPT

Stores Paper Size for Multi Purpose Tray.

Default menu

Pap er siz e ( User r eg. 1)

Pap er siz e ( User r eg. 2) Pap er siz e ( User r eg. 3) Pap er siz e ( User r eg. 4)

Sy stem Menu Mach ine Def aul t-

Pap er size (U ser r eg. 1 )

Stores Paper Size for Multi Purpose Tray.

Color/B&W selection

Y"X "

Off

Sy stem Menu Mach ine Def aul t- Store Paper Size for MPT-

11 11 11

7/8

~11

5/8

)(5

1111/

11/16

Setting mode

×16

9/16

×16

9/16

×16

9/16

×16

9/16

5 Press [S] or [T], select the number to register from Paper size

(User reg. 1 - 4) and press [Change #].

" " "

Chang

6 Press [On] and press [+] or [–] to set the Y (Length) and X (Width)

sizes.

7/8

~17)

169/

Med

With the metric models, you may enter the size directly using the numeric keys by pressing [#-Keys].

Pla

To specify a media type, press [Select Media Type]. Select the media type and press [Close].

7 Press [Close]. 8 Press [Close]. 9 Press [End]. The display returns to the [Basic] screen.

Setting Method

1 Press the System Menu/Counter key.

System Menu / Counter

System Menu

Copy Default

Mach ine Default

Language

MP Tr ay Setting

Reg iste r Orig. Size

System Menu / Counter

MP Tr ay Setti ng

Paper Si ze Medi

Auto size size

Size Entry

Others Standard

Envelope C4

Select

/ Counter

Back Close

Custom Si ze

.#10

.#9

. 4

OUFU KU HAGAKI

YOUKEI 2

YOUKEI 4

8½×13½"

8½×13"

16K

/16×169/16"

2 Press [MP Tray Setting].

Job Accoun

Print Rep ort

3 Press [Others Standard] and press [Select size].

4 Select the paper size from Custom Size (Use regist). 5 Press [Close]. 6 Press [Close]. The display returns to the [Basic] screen.

2-12 Preparation for Usage

Specifying the Media Type for the MP Tray

To use a media type other than plain paper in the MP tray, specify the media type setting.

The following media types are available.

Plain, Transparency, Rough, Vellum, Labels, Recycled, Preprinted, Bond, Cardstock, Color (Colour), Prepunched, Letterhead, Thick paper, Envelope, High Quality, Custom 1 - 8

IMPORTANT If the optional fax kit is installed and you are using the MP tray to print received faxes (refer to Turning Manual Paper Feed

ON/OFF (MP Tray setting) in Chapter 6 of the fax kit Operation Guide), the available media types are as shown below.

Plain, Rough, Recycled, Bond, Color (Colour), High Quality, Custom 1 - 8

Note Media type cannot be changed for MP tray paper size when a Custom size has been selected that has already set the media type.

1 Press the System Menu/Counter key.

System Menu / Counter

System Menu

Copy Default

Mach ine Default

/ Counter

Unit

Centi meter

Inch

System Menu / Counter

Select Media Type

Plain

Tra nsparency

Rou gh

Vellum

Labels Cardstock

Recy cled Co lor Env elo pe Custo m 2

Prepri nted

Bond Letterhead

Clo seBack

Select Media Type

Custom 1

Custom 4

Job Accoun

Print Rep or t

Languag e

MP Tr ay Setting

Reg iste r Orig. Si ze

Media Type

Plain

Thick paper

Prepunched Custom 3

High Quali ty

2 Press [MP Tray Setting].

3 Press [Select Media Type].

4 Select the media type. 5 Press [Close].

6 Press [Close]. The display returns to the [Basic] screen.

Preparation for Usage 2-13

Loading Originals

Follow the steps below to load originals for copying.

Loading Originals on the Platen

You may place books or magazines on the platen in addition to ordinary sheet originals.

1 Open the original cover.

Note Open the optional document processor instead if installed. Before opening the document processor, be sure that there are no originals left on the original table or on the original eject table. Left originals may fall off when the document processor is opened.

Keep the document processor open if the original is 40 mm or thicker.

2 Place the original. Put the scanning side facedown and align it flush

against the original size indicator plates with the back left corner as the reference point.

Original size indicator plates (Inch models)

2-14 Preparation for Usage

(Metric models)

3 Close the original cover.

IMPORTANT Do not push the original cover forcefully when you close it. Excessive pressure may crack the platen glass.

Note Shadows may be produced around the edges and in the middle of open-faced originals.

CAUTION Do not leave the document processor open as there is a danger of personal injury.

Loading Originals in the Document Processor (option)

The optional document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are scanned.

Part Names of the Document Processor

1237456

1 Original placement indicator 2 Top cover 3 Original width guides 4 Original table

Preparation for Usage 2-15

5 Original eject table 6 Original stopper 7 Opening handle

Originals Supported by the Document Processor

The document processor supports the following types of originals.

Item Specifications

Weight 45 g/m² to 160 g/m² Size Maximum 11 × 17" to Minimum 5 1/2 × 8 1/2"

Maximum A3 to Minimum A5R

Capacity Plain paper (80 g/m²), Colored paper, Recycled

paper: 75 sheets (Mixed sized originals: 30 sheets) Thick paper (120 g/m²): 49 sheets Thick paper (160 g/m²): 37 sheets Art paper: 1 sheet High quality paper (110 g/m²): 54 sheets

Originals Not Supported by the Document Processor

Do not use the document processor for the following types of originals.

• Soft originals such as vinyl sheets

• Transparencies such as OHP film

• Carbon paper

• Originals with very slippery surfaces

• Originals with adhesive tape or glue

• Wet originals

• Originals with correction fluid which is not dried

• Irregularly shaped (non-rectangular) originals

• Originals with cut-out sections

• Crumpled paper

• Originals with folds (Straighten the folds before loading. Failure to do

so may cause the originals to jam).

• Originals bound with clips or staples (Remove the clips or staples

and straighten curls, wrinkles or creases before loading. Failure to do so may cause the originals to jam).

How to Load Originals

IMPORTANT Before loading originals, be sure there are no originals

left on the original eject table. Left originals may cause the new originals to jam.

1 Adjust the original width guides to the width of the originals.

2-16 Preparation for Usage

2 Place the originals. Put the side to be scanned (or the first side of

two-sided originals) face-up. Slide the leading edge into the document processor as far as it will go. The original placement indicator will be lit.

IMPORTANT Confirm that the original width guides exactly fit the originals. If there is a gap, readjust the guides. The gap may cause the originals to jam.

Ensure that loaded originals do not exceed the level indicator. If exceeded, originals may jam (see the figure).

Originals with punched holes or perforated lines should be placed such that the holes or perforations will be scanned last (not first).

Original placement indicator

The original placement indicator is lit depending on how originals are placed.

Indications and their status are as follows.

• Green (upper indicator) lit: Original is placed properly.

• Green (upper indicator) blinking: Original is not placed properly.

Remove and place again.

• Red (lower indicator) blinking: Original is jammed. Remove the

jammed original and place it properly.

Preparation for Usage 2-17

Language

Select the language displayed on the touch panel.

The following languages are available.

Model Type Language

Inch models English, French (Français), Spanish (Español),

Japanese ( ), Portuguese (Português)

Metric models English, German (Deutsch), French (Français),

Spanish (Español), Italian (Italiano), Russian ()

1 Press the System Menu/Counter key.

System Menu / Counter

System Menu

Copy Default

Mach ine Default

Language

English Français Español

System Menu

Languag e

MP Tr ay Setting

Reg iste r Orig. Si ze

Português

2 Press [Language].

Job Accou

Print Rep or

3 Select the key for the language you would like to set. The touch

panel display will change to that language.

2-18 Preparation for Usage

3 Basic Operation

This chapter explains the following operations.

Basic Copying Procedures 3-2

Turning off the main power switch........................................... 3-3

Selecting Image Quality 3-4 Adjusting Density 3-5 Zoom 3-6

Auto Zoom ............................................................................... 3-6

Manual Zoom........................................................................... 3-7

Preset Zoom ............................................................................ 3-7

XY Zoom.................................................................................. 3-8

Duplex Mode 3-10

One-sided to Two-sided......................................................... 3-10

Two-sided to Two-sided ......................................................... 3-10

Book to Two-sided................................................................. 3-10

Split Mode 3-13

Two-sided to One-sided......................................................... 3-13

Book to One-sided................................................................. 3-13

Collate Mode 3-15 Interrupt Copy 3-16 Low-Power Mode 3-17

Auto Low-Power Mode .......................................................... 3-17

Sleep Mode 3-17

Auto Sleep Mode ................................................................... 3-17

Basic Operation 3-1

Basic Copying Procedures

p t

Follow the steps as below for basic copying.

1 Open the main power switch cover and move the main power switch

to on ( | position).

After warm-up is complete, the Start key’s Start indicator will glow green.

2 Place the original.

Note Refer to Loading Originals on page 2-14 for original placement instructions.

Ready to copy.

11×8½" Plain

11×17" Col or

11×8½" Plain

8½×11" Plain

APS

MP Tr ay Plain

Auto %

100%

Zoom

Auto Density

Density

Progra mFunctionUser choiceBasi c

3 Confirm that [APS] is selected. In this mode, paper that matches the

size of the originals will be selected automatically. To change the paper size, press the desired paper size to select the paper source.

Off

Sta Lef

Sta

4 Use the numeric keys to enter the copy quantity. You can specify up

to 999 copies.

Note When copying onto 11 × 17" or A3 paper, open the output stopper.

5 Press the Start key.

3-2 Basic Operation

Note Adjust the angle of the operation panel by pulling the operation panel lower lever.

6 Remove the finished copies from the top tray.

The top tray can hold up to 250 sheets of standard paper (80 g/m²). However, the actual capacity varies depending on the type and condition of the paper.

Turning off the main power switch

Press the Power key on the operation panel, and after verifying the Power indicator has gone off, switch off the main power switch.

If the optional fax kit is installed, when the main power switch is off ( position), fax send/receive is disabled. To turn the power off, press the Power key on the operation panel.

Basic Operation 3-3

p t

Ready to copy.

h h

11×8½" Plain

11×17" Col or

11×8½" Plain

8½×11" Plain

APS

MP Tr ay Plain

Auto %

100%

Zoom

Auto Density

Density

Progra mFunctionUser choiceBasi c

Selecting Image Quality

Choose the image quality suited to the type of original.

Image Quality Description

Text+Photo Appropriate for mixed text and photo originals. Photo Appropriate for photo originals. Text Appropriate for document originals with large

amounts of text.

1 Place the original. 2 Press [Function].

Off

Sta Lef

Sta

Ready to copy.

Paper Selection

Density Zoom

Original Image

Col late/ Offset

Duplex

Mar gi n/ Cente ring

Bor der Erase

Ready to copy.

Original Image

Text+Photo

Photo

Text

Original Size

Mixe d Si ze Originals

Page #

Cov er

Comb ine

Continuous Scan

Book let

Progra mFunctionUser choiceBasi c

Shortcut

Text+P hoto:Se t this m with mixed te xt and p Photo: F or copying p Text: For copying text

3 Press [Original Image].

4 Select the image quality.

5 Press the Start key. Copying begins.

3-4 Basic Operation

p t

Ready to copy.

11×8½" Plain

11×17" Col or

11×8½" Plain

8½×11" Plain

APS

MP Tr ay Plain

Auto %

100%

Zoom

Auto Density

Density

Progra mFunctionUser choiceBasi c

Adjusting Density

Adjust the density automatically or manually. The default setting is [Manual]. Follow the steps as below for Manual mode.

1 Place the original. 2 Press the density adjustment key ( / ) to adjust the density.

Press [Auto Density] to use Auto Density. The machine determines a suitable density for copying. To change the density from [Auto] to

Off

Sta Lef

Sta

[Manual], press the density adjustment key ( / ).

3 Press the Start key. Copying begins.

Note Press [Density] to display the Density screen. You can

also adjust the density from this screen.

Basic Operation 3-5

Zoom

p t

Adjust the magnification to reduce or enlarge the original image.

The following zoom modes are available.

• Auto Zoom – Automatically reduces or enlarges the original image

suited to the selected paper size.

• Manual Zoom – Reduces or enlarges the original image in 1 %

increments between 25 - 400 %.

• Preset Zoom – Reduces or enlarges at preset magnifications.

• XY Zoom – Independently adjust vertical and horizontal

magnifications. Set zoom size in 1 % increments between 25 400 %.

Auto Zoom

81/2×11"

Ready to copy.

11×8½" Plain

11×17" Col or

11×8½" Plain

8½×11" Plain

APS

MP Tr ay Plain

Ready to copy.

11×8½" Plain

11×17" Col or

11×8½" Plain

8½×11" Plain

APS

MP Tr ay Plain

11 × 17": 129 %

A3: 141 %

5 1/2 × 8 1/2": 64 %

A5: 70 %

Auto %

100%

Zoom

Auto %

100%

Zoom

Auto Density

Density

ProgramFunctionUser choiceBasi c

Auto Density

Density

ProgramFunctionUser choiceBasi c

Automatically reduces or enlarges the original image suited to the selected paper size.

Follow the steps below to use auto zoom.

1 Place the original and select paper size.

Off

Sta Lef

Sta

2 Press [Auto %].

The magnification will be displayed.

Off

Sta Lef

Sta

3 Press the Start key. The image will be automatically reduced or

enlarged for copying onto the selected paper.

3-6 Basic Operation

Manual Zoom

p t

25 %

Ready to copy.

11×8½" Plain

11×17" Col or

11×8½" Plain

8½×11" Plain

APS

Ready to copy.

Standard Zoom

XY Zoom

MP Tr ay Plain

# ke ys

Auto %

100%

Zoom

Auto Density

Density

Progra mFunctionUser choiceBas ic

Shortcut

Auto %

100%

400%

200%

5½×8½"J11×17"

400 %

154%

5½×8½"

129%

8½×11"J1

121%

8½×14"J1

78%

8½×14"J8

Reduces or enlarges the original image in 1 % increments between 25 400 %.

Follow the steps as below to use manual zoom.

1 Place the original and press [Zoom].

Off

Sta Lef

Sta

2 Press [+] and [–] to set the displayed magnification.

BaZoom

Press [# keys] ([#-Keys]) to enter with numeric keys.

3 Press the Start key. Copying begins.

Preset Zoom

Reduces or enlarges at preset zoom levels.

Model Type Zoom Level

Inch models 200 % (5 1/2 × 8 1/2"J11 × 17")

154% (51/2×81/2"J8 1/2 × 14") 129 % (8 1/2 × 11"J11 × 17") 121 % (8 1/2 × 14"J11 × 17") 78 % (8 1/2 × 14"J81/2×11") 77 % (11 × 17"J8 1/2 × 14") 64 % (11 × 17"J81/2×11") 50 % (11 × 17"J5 1/2 × 8 1/2")

Metric models 200 % (A5JA3)

141 % (A4JA3, A5JA4) 127 % (FolioJA3) 106 % (11 × 15"JA3) 90 % (FolioJA4) 75 % (11 × 15"JA4) 70 % (A3JA4, A4JA5)

Basic Operation 3-7

p t

Ready to copy.

p t

11×8½" Plain

11×17" Col or

11×8½" Plain

8½×11" Plain

APS

MP Tr ay Plain

Auto %

100%

Zoom

Auto Density

Density

ProgramFunctionUser choiceBasi c

Model Type Zoom Level

Metric models (Asia Pacific)

200 % (A5JA3) 141 % (A4JA3, B5JB4) 122 % (A4JB4, A5JB5) 115 % (B4JA3, B5JA4) 86 % (A3JB4, A4JB5) 81 % (B4JA4, B5JA5) 70 % (A3JA4, B4JB5)

Follow the steps as below to use preset zoom.

1 Place the original and press [Zoom].

Off

Sta Lef

Sta

keys

Shortcut

Auto %

100%

400%

200%

5½×8½"J11×17"

154%

5½×8½"

129%

8½×11"

121%

8½×14"

78%

8½×14"

100%

11×8½"

77%

11×17"

64%

11×17"

50% 11×17"

25%

Set

5½×8½"

Paper Si ze

Back Close

8½×14"

11×17"

8½×11"

2 Select the zoom level.

Note You can also adjust the magnification in 1 % increments as desired by pressing [+] and [–].

8½×14"

8½×11"

3 Press the Start key. Copying begins.

XY Zoom

Select vertical and horizontal magnifications individually. Set zoom level in 1 % increments between 25 - 400 %.

Follow the steps as below to use XY zoom.

Ready to copy.

1 Place the original and press [Zoom]. 2 Press [XY Zoom].

11×8½" Plain

11×17" Col or

11×8½" Plain

8½×11" Plain

APS

MP Tr ay Plain

3-8 Basic Operation

Auto %

100%

Zoom

Auto Density

Density

ProgramFunctionUser choiceBasi c

Off

Sta Lef

Sta

e e

Ready to copy.

Zoom

Standard Zoom

XY Zoom

Shortcut

# keys # k eys

3 Press [+] and [–] to set the X and Y zoom ratios.

Sel Ori

Press [# keys] ([#-Keys]) to enter with numeric keys.

T T

Shortcut

# keys # k eys

Paper Si ze

11×8½"

100%

Back

Select Original Orie ntation.

Top Edge Top

Set

Clo se

Top Edge Left

4 Under Select Original Orientation, select [Top Edge Top] or [Top

Edge Left].

5 Press the Start key. Copying begins.

Basic Operation 3-9

Duplex Mode

Use Duplex mode to create two-sided copies from a variety of originals, including facing pages (such as books or magazines) and two-sided originals.

One-sided to Two-sided

Original Copy

Produces two-sided copies from one-sided originals. The back side of the last copied page will be blank for originals with an odd number of

pages.

The following binding options are available.

• Original Left/Right Bind to Finish Left/Right Bind: Back side is copied

with same orientation as front side. ...A

• Original Left/Right Bind to Finish Top Bind: Images are copied onto the back side rotated 180°. Pages of the copied document are in the

same orientation if pages are flipped upward. ...B

ghi

def

abc

ghi

abc

def

ghi

abc

def

Original Copy

Two-sided to Two-sided

Produces two-sided copies from two-sided originals.

Note This operation requires the optional document processor.

Supported paper sizes for Two-sided to Two-sided operation are: 11 × 17", 8 1/2 × 14", 11 × 8 1/2", 8 1/2 × 11", 5 1/2 × 8 1/2", 8 1/2 × 13" (Oficio II), 8 1/2 × 13 1/2", A3, B4, A4, A4R, B5, B5R, A5R and Folio.

Book to Two-sided

Produces two-sided copies from originals such as books and magazines with facing pages.

212143

Original Copy

Note Supported paper sizes for Book to Two-Sided operation are

limited to: 11 × 17", 8 1/2 × 11", A3, B4, A4R, B5R, A5R, and 8K.

3-10 Basic Operation

p t

Ready to copy.

e e

o o

e e

o o

11×8½" Plain

11×17" Col or

11×8½" Plain

8½×11" Plain

APS

MP Tr ay Plain

Auto %

100%

Zoom

Auto Density

Density

ProgramFunctionUser choiceBasi c

Follow the steps as below to use duplex copying.

1 Press [Function].

Off

Sta Lef

Sta

Ready to copy.

Paper Selection

Density Zoom

Original Image

Col late/ Offset

Duplex

Mar gi n/ Cente ring

Bor der Erase

2 sided mode.

Duplex

1 sided

2 sided

1 sided

Book

1 sided

2 sided

Book

2 sided

2 sided mode.

Duplex

1 sided

2 sided

1 sided

Book

1 sided

2 sided

Book

2 sided

Original Size

Mixe d Si ze Originals

Page #

Cov er

Original

Bind ing Left/Right

Bind ing Top

Comb ine

Continuous Scan

Book let

Progra mFunctionUser choiceBas ic

Finishing

Bindi ng Left/Right

Bindi ng Top

Finishing

Bindi ng Left/Right

Bindi ng Top

2 Press [Duplex].

3 Select the desired Duplex mode.

BaShortcut

Sel Ori

T T

4 For [2 sided J 2 sided] ([2-sided J 2-sided]) or [Book J 2 sided]

([Book J 2-sided]), select the bind direction for Original.

BaShortcut

Sel Ori

T T

2 sided mode.

Duplex

1 sided

2 sided

1 sided

Book

1 sided

2 sided

Book

2 sided

Finishing

Bindi ng Left/Right

Bindi ng Top

BaShortcut

Sel Ori

2 sided mode.

Set top

BaShortcut

Duplex

1 sided

2 sided

1 sided

Book

1 sided

2 sided

Book

2 sided

Original

Bind ing Left

Bind ing Rig ht

Basic Operation 3-11

Book 2 sided

Book

Finishing

Book

For [1 sided J 2 sided] ([1-sided J 2-sided]) or [2 sided J 2 sided] ([2-sided J 2-sided]), select the bind direction for Finishing.

T T

For [Book J 2 sided] ([Book J 2-sided]), set the copy page order for Finishing.

Original

Bind ing Left/Right

Bind ing Top

Shortcut

Finishing

Bind ing Left/Right

Bind ing Top

Paper Si ze Set

100%

Back

Select Original Orie ntation.

Top Edge Top

11×8½"

Clo se

Top Edg e Left

For [1 sided J 2 sided] ([1-sided J 2-sided]) or [2 sided J 2 sided] ([2-sided J 2-sided]), set [Top Edge Top] or [Top Edge Left] from Select Original Orientation.

5 Place the original and press the Start key.

If the original has been placed on the optional document processor, copying begins automatically.

If the original is placed on the platen, Scan next original(s) is displayed. Place the next original page and press the Start key.

If all original pages have been scanned, press [Scanning finished]. Copying begins.

3-12 Basic Operation

Split Mode

p t

Use Split mode to create single-sided copies from two-sided originals or originals with facing pages (such as books or magazines) as follows.

Two-sided to One-sided

Original Copy

Copies each side of a two-sided original onto two individual sheets.

Note This operation requires the optional document processor.

The following binding options are available.

• Binding Left/Right: The back side and front side of the original are

copied with the same orientation.

• Binding Top: The back side is copied rotated 180 ° from the

orientation of the front side.

Book to One-sided

Copies each page of originals with facing pages (such as books or

magazines) onto two individual sheets.

The following binding options are available.

• Binding Left: Originals with facing pages are copied from left to right.

• Binding Right: Originals with facing pages are copied from right to

left.

Note Original sizes for split mode copy mode are limited to 11 × 17", 8 1/2 × 11", A3, B4, A4R, B5R and 8K. Paper sizes are limited to 11 × 8 1/2", A4, B5 and 16K. Change the paper size to fit the original to that size.

Ready to copy.

11×8½" Plain

11×17" Col or

11×8½" Plain

8½×11" Plain

APS

MP Tr ay Plain

Ready to copy.

Paper Selection

Density Zoom

Original Image

Col late/ Offset

Duplex

Mar gi n/ Cente ring

Bor der Erase

Auto %

100%

Zoom

Original Size

Mixe d Si ze Originals

Page #

Cov er

Auto Density

Density

ProgramFunctionUser choiceBasi c

Comb ine

Continuous Scan

Book let

Progra mFunctionUser choiceBas ic

Follow the steps as below to use Split mode.

1 Press [Function].

Off

Sta Lef

Sta

2 Press [Duplex].

Basic Operation 3-13

e e

Ready to copy.

e e

3 Select the desired Split mode.

Duplex

1 sided

2 sided

1 sided

Book

1 sided

Ready to copy.

Duplex

1 sided

2 sided

1 sided

Book

1 sided

Original

Bind ing Left/Right

Bind ing Top

1 sided

2 sided

Book

2 sided

1 sided

2 sided

Book

2 sided

Shortcut

Original

Bind ing Left/Right

Bind ing Top

Original

Bind ing Left/Right

Bind ing Top

Paper Si ze Set

11×8½"

100%

Back

Select Original Orie ntation.

Top Edge Top

Clo se

Top Edg e Left

BaShortcut

Sel Ori

T T

4 Specify the binding in the Original section.

BaShortcut

Sel Ori

T T

5 When [2 sided J 1 sided] ([2-sided J 1-sided]) is selected, select

[Top Edge Top] or [Top Edge Left] for Select Original Orientation.

6 Place the original and press the Start key.

If the original has been placed on the optional document processor, copying begins automatically.

If the original is placed on the platen, Scan next original(s) is displayed. Place the next original page and press the Start key.

If all original pages have been scanned, press [Scanning finished]. Copying begins.

3-14 Basic Operation

Collate Mode

p t

Original Copy

Ready to copy.

11×8½" Plain

11×17" Col or

11×8½" Plain

8½×11" Plain

Ready to copy.

Paper Selection

Density Zoom

Original Image

Col late/ Offset

APS

MP Tr ay Plain

Bor der Erase

Duplex

Mar gi n/ Cente ring

Scans multiple originals to deliver complete sets of copies as required according to page number.

Follow the steps as below to use Collate mode.

1 Press [Function].

Auto %

100%

Zoom

Auto Density

Density

ProgramFunctionUser choiceBasi c

Off

Sta Lef

Sta

2 Press [Collate/Offset].

Original Size

Mixe d Si ze Originals

Page #

Cov er

Comb ine

Continuous Scan

Book let

Progra mFunctionUser choiceBas ic

Ready to copy.

Collate/Offset

Collate Offset

Collate Off

Collate:On

3 Press [Collate: On]. 4 Use the numeric keys to enter the copy quantity.

BaShortcut

Off

5 Place the original and press the Start key.

If the original has been placed on the optional document processor, copying begins automatically.

If the original is placed on the platen, Scan next original(s) is displayed. Place the next original page and press the Start key.

If all original pages have been scanned, press [Scanning finished]. Copying begins.

Complete sets of copies will be delivered on the top tray.

Basic Operation 3-15

Interrupt Copy

Interrupt copying is useful to pause one copy job and copy other originals with different copy settings. After completing the urgent job, you can resume the interrupted jobs according to their original settings. You can also pause copy jobs that are being printed when you need to make urgent copies.

Follow the steps as below to use interrupt copying.

1 Press the Interrupt key.

Interrupt Mode OK will be displayed.

2 Temporarily remove and set aside the original pages of the current

job.

3 Place the original for the interrupt job.

4 Specify the copy settings for the interrupt job and press the Start

key.

5 After the interrupt job is completed, remove the originals and press

the Interrupt key.

The previous settings will be restored. If there was a job being printed, it will be resumed.

6 Replace the interrupted original and press the Start key to restart the

job.

3-16 Basic Operation

Low-Power Mode

To activate Low-Power mode, press the Energy Saver key.

On the operation panel, only the Energy Saver, Power, and main power indicators will remain lit.

To resume copying, perform one of the following actions. The machine returns to a copy-ready condition.

• Press any key on the operation panel.

• Open the original cover or the optional document processor.

• Place originals in the optional document processor.

The machine will resume copy functionality in 10 seconds.

If you are using the optional printer function or fax function and print data or a fax arrives while the machine is in Low-Power mode, the machine automatically wakes up and starts printing.

Auto Low-Power Mode

In Auto Low-Power mode, the machine automatically switches to LowPower mode if left idle for a preset period. The default period for Auto Low-Power mode is 1 minute.

Sleep Mode

To activate Sleep mode, press the Power key.

On the operation panel, only the Main Power indicator will remain lit. The machine will use much less power than Low-Power mode.

To resume copying, press the Power key again. The machine will resume copy functionality in 15 seconds.

If you are using the optional printer function or fax function and print data or a fax arrives while the machine is in Sleep mode, the machine automatically starts printing without illuminating the operation panel.

Auto Sleep Mode

In Auto Sleep mode, the machine automatically switches to Sleep mode if left idle for a preset period. The default period for Auto Sleep mode is 9 minutes.

Basic Operation 3-17

3-18 Basic Operation

4 Optional Equipment

This chapter introduces the optional equipment available for the machine.

Overview of Optional Equipment 4-2 Document Processor 4-3 Paper Feeder 4-3 Built-in Finisher 4-3

Adding Staples......................................................................... 4-4

Clearing Staple Jams............................................................... 4-5

Document Finisher 4-6 Job Separator 4-6 Key Counter 4-7

Inserting the Key Counter........................................................ 4-7

Printer Kit 4-7 Fax Kit 4-8

Optional Equipment 4-1

Overview of Optional Equipment

The following optional equipment is available for the machine.

Document Finisher

Document Processor

Key Counter

Job Separator

Printer Kit

Paper Feeder Fax KitBuilt-in Finisher

4-2 Optional Equipment

Document Processor

Automatically scans originals. Also you can perform duplex copying and split copying. For document processor operation, refer to Loading Originals in the Document Processor (option) on page 2-15.

Paper Feeder

Two additional cassettes identical to the machine’s double cassettes can be installed in the machine. Paper capacity and loading method are the same as Cassettes 1 and 2. Refer to Loading Paper into Cassette 1, 2 on page 2-2.

Note Left cover 3 is located on the left side of the paper feeder for use in clearing paper jams.

Built-in Finisher

The built-in finisher holds a large quantity of finished prints. The finisher offers a convenient means of sorting. Sorted finished prints may also be stapled.

12356

1 Ejected paper guide extension 2 Ejected paper guide 1 3 Ejected paper guide 2 4 Finisher tray 5 Process table 6 Finisher tray extension

Optional Equipment 4-3

Note Sorted copies are delivered onto the finisher tray.

Adjust the ejected paper guide extension to the size of the paper.

The paper sizes are marked on the ejected paper guide extension. Open ejected paper guides 1 and 2 as necessary to accommodate the size of the paper.

When stapling 11 × 17", 8 1/2 × 14", A3 or B4 paper, open the finisher tray extension to ensure that the paper does not fall out of the tray.

Adding Staples

1 Open the front cover of the stapler.

4-4 Optional Equipment

2 Pull out the staple holder.

3 Remove the empty staple case from the staple holder.

4 Holding the staple holder in your left hand, insert a new staple case

with your right hand in the direction of the arrow.

5 Insert the staple case as far as it will go. Pull of the paper tape

wound around the staple case.

6 Reinsert the staple holder into the slot of the staple unit. The staple

holder clicks locked when fully inserted.

Clearing Staple Jams

Pull out the staple holder referring to steps 1 and 2 of Adding

Staples.

Optional Equipment 4-5

2 Lift the face plate up by tab A.

3 Remove the jammed staple from the end of the cartridge (staple-

loaded side).

4 Lower the face plate back. 5 Insert the face plate back in place. The face plate clicks locked when

fully inserted.

6 Lift the staple unit slightly, then lower it and insert it again into its

place.

7 Close the stapler front cover.

Document Finisher

The document finisher holds a large quantity of finished copies. The finisher offers a convenient means of sorting. Sorted finished copies may also be stapled. For further details, refer to the Document Finisher Operation Guide.

Job Separator

Separate paper according to output tray for easier sorting. Specify as the output tray for copy or print jobs. You can also specify the default mode output destination used for copies and received faxes.

There is a paper indicator in the front of the machine that shows whether there is paper in the job separator.

IMPORTANT Note that some media types have a tendency to curl and may jam in the paper eject unit.

If the ejected paper slips or stacks unevenly, turn the paper in the cassette over and try again.

4-6 Optional Equipment

Note To ensure that paper is delivered to the job separator, select the output destination or change the default setting. (For details, refer to Chapter 1 Selecting Output Destination and Chapter 3 Machine Default in the Advanced Operation Guide.)

When removing paper from the job separator, pull it out at an angle to avoid catching the corners of the paper.

Key Counter

Use the key counter to monitor machine usage. The key counter offers a convenient solution for centralized management of copy volume for different departments in a large company.

Inserting the Key Counter

Insert the key counter securely into the key counter slot.

Note When the key counter function is activated, copies can only be made when a key counter is inserted into the machine. If the key counter is not inserted securely, Insert key counter will be displayed.

Printer Kit

Install the printer kit to use the machine as a printer as well. For further details, refer to the Printer Kit Operation Guide.

Optional Equipment 4-7

Fax Kit

Install the fax kit to use the machine as a fax as well. For further details, refer to the Fax Kit Operation Guide.

4-8 Optional Equipment

5 Maintenance

This chapter describes cleaning and toner replacement.

Cleaning 5-2

Original Cover, Document Processor and Platen.................... 5-2

Slit Glass ................................................................................. 5-2

Separator................................................................................. 5-3

Transfer Roller......................................................................... 5-4

Main Charger........................................................................... 5-5

Toner Container and Waste Toner Box Replacement 5-7

Maintenance 5-1

Cleaning

Clean the machine regularly to ensure optimum copy quality.

CAUTION For safety, always unplug the power cord before cleaning the machine.

Original Cover, Document Processor and Platen

Wipe the rear side of the optional document processor or original cover and the platen with a soft cloth dampened with alcohol or diluted mild detergent.

IMPORTANT Do not use thinner or other organic solvents.

Original Cover (Document Processor)

Clean the slit glass for original fed from DP.

1.Open the document processor.

2.Clean the surface of the slit glass located on the left side and the reading guide on the document processor with the supplied dry cl oth.

3.Close the document processor.

4.Press [END]. If the slit glass is dirty, black li ne will appear on the copy.

Platen

Slit Glass

If black streaks or other soiling appears in copies when the optional document processor is used, clean the slit glass and white guide with the cleaning cloth provided. The message: Clean the slit glass for original fed from DP (Clean the slit glass for original fed) may be displayed if the slit glass requires cleaning. After cleaning, press [End].

IMPORTANT Lightly wipe the slit glass and white guide with a dry cloth. To remove adhesive material or ink, apply alcohol to a cloth and wipe lightly. Do not use water, thinner, or organic solvents.

1 Remove the cloth from the cleaning cloth compartment. 2 Open the document processor and wipe slit glass A.

5-2 Maintenance

3 Wipe white guide B in the document processor. 4 Press [End].

Separator

To maintain the best possible print quality, clean the machine as described below on a regular basis (once a month).

1 Open the front cover.

2 Remove cleaning brush (blue colored).

3 Pull up left cover 1 lever and open left cover 1.

4 Run the brush from side to side along the separator as shown to

remove any soiling.

Maintenance 5-3

5 Replace the cleaning brush and close the front cover and left cover

IMPORTANT Push in the position indicated to ensure that left cover 1 is securely closed.

Transfer Roller

To maintain the best possible print quality, clean the machine as described below on a regular basis (once a month).

1 Open the front cover.

2 Remove cleaning brush (blue colored).

3 Pull up left cover 1 lever and open left cover 1.

4 Run the brush from side to side along the transfer roller as shown,

rotating by the gear at the end, to remove any soiling.

5-4 Maintenance

5 Replace the cleaning brush and close the front cover and left cover

IMPORTANT Push in the position indicated to ensure that left cover 1 is securely closed.

Main Charger

If black or white vertical streaks appear on copies, clean the main charger.

1 Open the front cover.

2 Remove the waste toner box. 3 Clean the main charger as described in steps 6 to 11 in Toner

Container and Waste Toner Box Replacement on page 5-7.

4 Install the waste toner box and close the front cover.

5 Press the System Menu/Counter key.

Maintenance 5-5

/ Counter

Language

MP Tr ay Setting

Reg iste r Orig. Size

Job Accoun ting

Print Rep ort

End

Check the counter

User Adju stmen t

6 Press [User Adjustment].

System Menu / Counter

User adjustment

Drum refresh

System Menu

in charger.

1.O pe n the fron t cov er a nd the n remove the waste toner box.

2.Clean the main charger.

3.After clea ning, install the waste toner box. Close the front cover and press [End]. The machine executes adjustment for 5 min. See the leaflet supplied with the toner container or Operation Guide for clea ning.

Char ger Cleaning

7 Press [Charger Cleaning].

8 Press [End]. Adjustment begins. Wait 5 minutes.

End

5-6 Maintenance

Toner Container and Waste Toner Box Replacement

When the touch panel displays Add toner, replace the toner without delay even if several more copies are still possible. When replacing the toner container, replace the waste toner box as well.

Each time you replace the toner container, be sure to clean the parts as instructed below. Dirty parts may deteriorate output quality.

CAUTION Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns.

CAUTION Do not attempt to force open or destroy the toner container or the waste toner box.

1 Open the front cover.

WARNING High voltage is present in the charger section. Take sufficient care when working in this area, as there is a danger of electrical shock.

2 Remove the waste toner box.

3 Peel the sticker off the waste toner box and remove the cap.

Maintenance 5-7

4 Fit the cap into the opening in the waste toner box and attach the

sticker over the cap.

5 Place the used waste toner box in the provided plastic disposal bag.

CAUTION Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns.

CAUTION Do not attempt to force open or destroy the toner container or the waste toner box.

6 Pull the cleaner rod out slowly as far as it will go, and then push it

back in.

Repeat 2 or 3 times.

IMPORTANT Do not pull strongly on the rod or pull it out completely.

7 Hold the main charger to the right and pull out about 5 cm.

8 Take the grid cleaner provided out of its bag and remove the cap.

5-8 Maintenance

9 Align the grid cleaner with the notch and attach it to the machine.

10While gently holding the grid cleaner in place with your left hand, pull

the main charger out fully and then push it back to a position where the roller A does not quite reach the white pad on the grid cleaner.

Repeat 2 or 3 times.

IMPORTANT When pushing the main charger back in, take care not to push it all the way in. This could result in damage to copies.

11With the main charger pulled out about 5 cm (2 inches), remove the

grid cleaner. Then push the main charger back in fully, applying pressure in the direction shown by the arrow so that the main charger is in its designated position.

12Install a new waste toner box.

13Remove cleaning brush (blue colored).

Maintenance 5-9

14Pull up left cover 1 lever and open left cover 1.

15Run the brush from side to side along the separator as shown to

remove any soiling.

16Run the brush from side to side along the transfer roller as shown,

rotating by the gear at the end, to remove any soiling.

17After cleaning, replace the cleaning brush and close left cover 1.

IMPORTANT Push in the position indicated to ensure that left cover 1 is securely closed.

18Push the toner container stopper to the right and pull out the old

toner container.

IMPORTANT Do not pull the toner container out completely as it could drop onto the floor.

5-10 Maintenance

19Hold the toner container in both hands and remove slowly.

20Place the used toner container in the provided plastic disposal bag.

21Hold the new toner container upright and tap the top of the container

5 or more times.

Then turn the container the other way up and again tap the top of the container 5 or more times.

5~5~

5~ 5~

22Then shake the toner container up and down 5 or more times.

Again turn the container the other way up and shake it another 5 or more times.

23Shake the toner container from side to side 5 or more times so that

the toner inside the container is distributed evenly.

Maintenance 5-11

24Hold the new toner container in both hands and gently push it into

the machine.

25Using both hands, push the toner container in until it locks.

26Open the MP tray.

27Remove the filter.

28Remove dust from the filter using a vacuum cleaner or dry cloth.

IMPORTANT Do not wash the filter with water. Do not use the attached cleaning brush.

29Put the filter back in place and close the MP tray. 30Close the front cover. 31When Replaced the toner container? appears, press [Yes]. 32When Cleaned the main charger? appears, press [Yes]. 33Adjustment begins. Wait 5 minutes.

After use, always dispose of the toner container and the waste toner box in accordance with Federal, State and Local rules and regulations.

5-12 Maintenance

6 Troubleshooting

This chapter explains how to solve problems with the machine.

Solving Malfunctions 6-2 Responding to Error Messages 6-4 Clearing Paper Jams 6-8

Jam Location Indicators........................................................... 6-8

Paper Jam Precautions ........................................................... 6-9

Cassette 1 ............................................................................... 6-9

Cassette 2 ............................................................................. 6-10

Optional Cassettes 3 and 4 ....................................................6-11

MP Tray ................................................................................. 6-12

Inside the Left Covers 1, 2 and 3........................................... 6-12

Duplex Unit ............................................................................ 6-13

Duplex Unit and Cassette 1................................................... 6-13

Paper Feed Unit .................................................................... 6-14

Optional Built-in Finisher ....................................................... 6-16

Optional Document Processor............................................... 6-18

Optional Document Finisher .................................................. 6-19

Optional Job Separator.......................................................... 6-19

Troubleshooting 6-1

Solving Malfunctions

The table below provides general guidelines for problem solving.

If a problem occurs with your machine, check the checkpoints and perform procedures indicated on the following pages. If the problem persists, contact your Service Representative.

Symptom Checkpoints Corrective Actions

The operation panel does not respond when the machine is turned on ( | position).

Pressing the Start key does not produce copies.

The original size is not detected properly.

Blank sheets are output. Are the originals loaded correctly? When placing originals on the platen,

Copies are too light. Is the machine set to Manual Density? Use the density adjustment key to set

Copies are too dark. Is the machine set to Manual Density? Use the density adjustment key to set

Copies have a moire pattern (dots grouped together in patterns and not aligned uniformly).

Copies are not clear. Did you choose appropriate image

Copies are dirty. Are the original cover or platen dirty? Clean the original cover or platen

Copies are fuzzy. Is the paper damp? Replace the paper with new paper. page 2-2

Is the machine plugged in? Plug the power cord into an AC outlet. —

Is a message displayed on the touch panel?

Are the originals loaded correctly? When placing originals on the platen,

Is the machine installed beneath fluorescent lights?

Is the toner distributed evenly within the toner container?

Is there a message indicating the addition of toner?

Is the paper damp? Replace the paper with new paper. page 2-2

Is the original a printed photograph? Set the original image to [Photo]. page 3-4

quality for the original? Is the paper damp? Replace the paper with new paper. page 2-2

Determine the appropriate response to the message and take action accordingly.

place them face-down and align them with the original size indicator plates.

Place originals face-up in the optional document processor.

Do not install this machine beneath fluorescent lights.

place them face-down and align them with the original size indicator plates.

Place originals face-up in the optional document processor.

Do not install this machine beneath fluorescent lights.

the correct density. Shake the toner container up and down

approximately 10 times. Replace the toner container. page 5-7

the correct density.

Select an appropriate original image mode.

glass.

Reference Page

page 6-4

page 2-14

page 2-15

—

page 2-14

page 2-15

—

page 3-5

page 5-7

page 3-5

page 3-4

page 5-2

6-2 Troubleshooting

Symptom Checkpoints Corrective Actions

Copies are skewed. Are the originals loaded correctly? When placing originals on the platen,

place them face-down and flush against the original size indicator plates.

When placing originals in the document processor, align the original width guides securely before placing the originals.

Is the paper loaded correctly? Check the position of the paper width

guides.

Paper jams frequently occur.

Copies from the optional document processor have black lines.

Copies are wrinkled. Is the separator dirty? Clean the separator. page 5-3

Is the paper loaded correctly? Load the paper correctly. page 2-2 Is the paper of the supported type? Is it

in good condition? Is the paper curled, folded, or

wrinkled? Are there any loose scraps or jammed

paper in the machine? Is the paper damp? Replace the paper with new paper. page 2-2 Is the slit glass dirty? Clean the slit glass. page 5-2

Is the paper damp? Replace the paper with new paper. page 2-2 Is the paper set in a proper orientation? Change the orientation in which the

Remove the paper from the cassette, turn it over, and reload it.

Replace the paper with new paper. page 2-2

Remove any jammed paper. page 6-8

paper is positioned.

Reference Page

page 2-14

page 2-15

page 2-2

—

Troubleshooting 6-3

Responding to Error Messages

If the touch panel displays any of these messages, follow the corresponding procedure.

Error Messages Checkpoints Corrective Actions Reference Page

Close ### cover. Is the indicated cover open? Close all covers securely. — Check the cover. Are any covers open?

Does the message indicate which cover is open?

Close Document Processor. Is the optional document

processor open while loading the original?

Close Document processor cover.

Set cassette #. (Close paper cassette #.) Open cassette #, check and

remove paper from inside of the machine.

(Open cassette #, check and remove paper from inside of machine.)

Reset feeding unit for paper cassette.

Add paper in cassette #. (Add paper cassette #.)

Add paper in the Multi Purpose Tray. ## size

(Place paper on the Multi Purpose Tray. ## size)

Add paper in the Multi Purpose Tray.

(Add paper on the Multi Purpose Tray.)

Change the size of MP tray. Is the specified size paper

Check paper size. Is the specified size paper

Reposition original. Is the orientation of the specified

Is the optional document processor top cover open?

Is the indicated cassette not fully closed?

— Completely pull out the

Is the paper feeder securely pushed into the machine?

Is the indicated cassette out of paper?

Is paper of the specified size loaded in the MP tray?

Has all the paper on the MP tray been fed?

loaded in the MP tray?

loaded?

paper different from that of the original?

Close all covers securely. —

Close the document processor. —

Close the document processor top cover.

Pull out the cassette and push in securely.

indicated cassette and remove any paper inside.

Pull out the paper feeder and securely push it all the way into the machine.

Load paper. If the same type of paper is loaded in another cassette in the same orientation, you can press either one of paper selection keys on the left of the touch panel to switch to that cassette for copying.

Load paper of the size indicated in the MP tray.

Load paper in the MP tray. page 2-4

Reconfigure the size of the MP tray.

Load paper of a size that can be used.

Change the orientation of the original. If you press the Start key without doing so, the original will be copied at the current size.

page 2-15

—

page 6-11

—

page 2-4

page 2-9

—

6-4 Troubleshooting

Error Messages Checkpoints Corrective Actions Reference Page

Check paper size. Copy paper is not the same size as original.

(Paper size in cassette differs from actual size. Check paper size in cassette.)

Reposition original or change cassette.

(Reset original or select another paper cassette.)

Reset originals in processor. — Remove originals from the

Reset all originals in processor. (Reset originals in processor.)

Reset all originals in Document Processor.

(Reset originals in Document Processor.)

Cannot copy this paper type. Can the specified copy functions

Cannot staple this paper type. Did you select a media type that

Cannot staple this size. (Cannot staple this paper size.)

Cannot staple. ## :maximum capacity (Staple)

(Cannot staple. ## :Max. staples)

The top tray is full of paper. Remove paper, and press Start key.

The top tray is full of paper. Remove paper, and press Continue key.

Paper capacity exceeded. (Finisher) Remove paper, and press Start key.

Paper capacity exceeded. (Finisher) Remove paper, and press Continue key.

Is the specified paper loaded? Or are the settings incorrect?

Is the orientation of the specified paper different from that of the original?

Is the copier installed beneath fluorescent lights?

— Remove originals from the

Are there any originals left in the optional document processor?

be used with the selected media type?

cannot be stapled?

Is stapling available for the size of the loaded paper?

Is the maximum page quantity for stapling exceeded?

During copying, is the maximum capacity of the top tray exceeded?

During printing, is the maximum capacity of the top tray exceeded?

During copying, is the maximum capacity of the optional document finisher output tray exceeded?

During printing, is the maximum capacity of the optional document finisher output tray exceeded?

Load the specified paper. Adjust any settings that are incorrect.

Change the orientation of the original.

Do not install this machine beneath fluorescent lights.

optional document processor, stack them uniformly and reset them.

optional document processor, and reset them in the original order.

Reset all originals in the optional document processor.

Select another type of media. —

Select another type of media. Refer to the

Change the paper size. page 7-9

Decrease the number of sheets to be stapled to less than the maximum staple sheet count.

Remove some pages from the top tray and press the Start key. Printing continues.

Remove some pages from the top tray and press [Continue]. Printing continues.

Remove some pages from the optional document finisher and press the Start key. Printing continues.

Remove some pages from the optional document finisher and press [Continue]. Printing continues.

—

page 2-15

—

optional Document Finisher Operation Guide.

Refer to the optional Document Finisher Operation Guide.

page 7-9 Refer to the

optional Document Finisher Operation Guide.

—

Troubleshooting 6-5

Error Messages Checkpoints Corrective Actions Reference Page

Remove paper. Finisher tray. Is the maximum capacity of the

optional document finisher output tray exceeded?

These functions cannot be combined.

Insert key counter. Is the optional key counter

Memory full — The current copy cannot be

Toner will be empty soon. — The toner container will need to

Ready to copy. Add toner.

Add toner. — Replace the toner container. page 5-7 Set the toner container. Is the toner container securely

Clean the main charger. Have you cleaned the main

Image cycle. (Now adding toner.)

Please wait. Now in the fusing temperature adjustment process.

Check waste toner box. Is the waste toner box securely

Replace the waste toner box. — Replace the waste toner box. page 5-7 Clean the slit glass for original

fed from DP. (Clean the slit glass for original

fed.) Install duplex unit. Is the duplex unit securely

Out of staples. Add staples.

(Stapler empty. Add staples.)

Have you selected functions that cannot be used together?

inserted correctly?

— The machine is running low on

installed?

charger?

— Toner replenishment is in

— Performing internal

fastened?

— Rub the slit glass with the

installed? Is the optional document finisher

or built-in finisher out of staples?

Remove some pages from the optional document finisher.

Check the settings. —

Insert the optional key counter securely and completely.

processed because there is no more copy memory free space, or the number of original pages exceeded the maximum 999 pages. When the following message is displayed select the resolution method.

[Cancel]: Cancels copying. [Continue]: Copies up to the last scanned page.

be replaced soon. Prepare the replacement toner container.

toner; only one page may be printed at a time. Prepare the replacement toner container.

Open the front cover and pull the toner container out. Shake the container well and set back in place.

Clean the main charger after replacing the toner container. After cleaning, press [End]. Adjustment begins. Wait 5 minutes.

progress. Wait until the process is completed.

maintenance. Wait until the process is completed.

Securely fasten the waste toner box.

included dry cleaning cloth.

Open left cover 1 and install the duplex unit in place securely.

Refill staples. page 4-4

—

page 5-7

—

page 5-7

page 5-2

—

Refer to the optional Document Finisher Operation

Guide.

6-6 Troubleshooting

Error Messages Checkpoints Corrective Actions Reference Page

Time for maintenance. — Periodic maintenance is

required to keep your machine in good condition. Contact your Service Representative or Authorized Service Center promptly.

Paper misfeed. — If a paper jam occurs, the

location of the jam will be indicated on the touch panel and the machine will stop. Leave the machine switched on (| position) and follow the instructions to remove the jammed paper.

Remove paper from inner tray of Finisher.

Staple jam. Is the optional document finisher

System error. Call service.

Paper cassette is out of order. Select another paper cassette.

(Paper cassette is out of order. Select other paper cassette.)

System error. Main Power Switch Off / On.

Please wait. Remote edit.

(Please wait. Remote editing.)

Is there any paper left in the optional document finisher?

or built-in finisher experiencing a staple jam?

Is it re-displayed after opening and closing the front cover, turning off and on the main power switch, and plugging out and plugging in the power plug in the power outlet?

— The cassette in use has a

— A system error has occurred.

Is Job account editing being done from a network connected computer?

Remove all paper left in the optional document finisher.

Remove the jammed staple. page 4-5

Make a note of this message (C followed by a number). Turn off the machine ( position), unplug the power cord, and contact your Service Representative or Authorized Service Center.

problem and is temporarily unavailable. Contact your Service Representative or Authorized Service Center promptly. To continue copying, use another cassette.

Turn the main power switch off and on again.

Copying is not possible until editing is complete.

—

page 6-8

—

Refer to the optional Document Finisher Operation Guide.

—

Troubleshooting 6-7

Clearing Paper Jams

Paper misfeed.

JAM 00

Paper misfeed.

JAM 00

1.Open left cover 1 of the machine and remove any paper that is inside.

2.Open cassette 1.

3.Remove the paper.

4.Reset the casse tte and cl ose th e cove r.

1.Open left cover 1 of the and remov e any paper tha

2.Open ca ssette 1.

3.Remove the paper.

4.Re set the casse tte and close the cover.

If a paper jam occurs, the touch panel will display Paper misfeed and the copying will stop. Refer to these procedures to remove the jammed paper.

Jam Location Indicators

When a paper jam occurs, the jam location indicators and corrective action are displayed. Jam location indicators indicate the paper jam position, as shown below.

Jam Location Indicators

Paper Jam Location

Reference Page

A Cassette 1 page 6-9

page 6-13

B Cassette 2 page 6-10 C Optional cassettes 3 and 4 page 6-11 D MP tray page 6-12 E Duplex unit, Inside the left cover 1 page 6-12

page 6-13

F Inside the left covers 2 and 3 page 6-12 G Paper feed unit page 6-14 H Optional built-in finisher page 6-16 I Optional document processor page 6-18 J Optional document finisher page 6-19 K Optional job separator page 6-19

After clearing the jam, the machine will warm up again and the error message will be cleared. The machine resumes from the page on which the jam occurred.

6-8 Troubleshooting

Paper Jam Precautions

• Do not reuse paper cleared from a jam.

• If the paper was torn during removal, be sure to remove any loose

scraps of paper from the machine inside. Scraps of paper left in the machine may cause subsequent jamming.

• Jammed paper from the document finisher (option) will be fed out

again. Do not return this paper to the document finisher tray.

WARNING High voltage is present in the charger section. Take sufficient care when working in this area, as there is a danger of electrical shock.

CAUTION The fixing unit is extremely hot. Take sufficient care when working in this area, as there is a danger of getting burned.

Cassette 1

Follow the steps below to clear paper jams in cassette 1.

1 Pull up left cover 1 lever and open left cover 1.

2 Remove the jammed paper.

3 Pull out cassette 1.

Troubleshooting 6-9

4 Remove the jammed paper.

If the paper tears, remove every loose scrap from inside the machine.

5 Push cassette 1 securely back in place.

6 Press the indicated position to close left cover 1.

Cassette 2

Follow the steps below to clear paper jams in cassette 2.

1 Open left cover 2.

2 Remove the jammed paper.

3 Pull out cassette 2.

6-10 Troubleshooting

4 Remove the jammed paper.

If the paper tears, remove every loose scrap from inside the machine.

5 Push cassette 2 securely back in place. 6 Close left cover 2.

Optional Cassettes 3 and 4

Follow the steps below to clear paper jams in cassettes 3 or 4 when using the optional paper feeder.

1 Open left cover 3.

2 Remove the jammed paper.

If the paper tears, remove every loose scrap from inside the machine.

3 Pull out the cassette in use.

4 Remove the jammed paper. 5 Push the cassette securely back in place. 6 Close left cover 3.

Troubleshooting 6-11

MP Tray

Follow the steps below to clear paper jams in the MP tray.

1 Remove all papers from the MP tray.

2 If paper is jammed inside, pull the paper toward you to remove.

Inside the Left Covers 1, 2 and 3

Follow the steps below to clear paper jams inside left cover 1, 2 or 3 (option).

1 Open the left cover where paper is jammed inside.

2 Remove the jammed paper.

If the paper tears, remove every loose scrap from inside the machine.

3 Close the left cover.

6-12 Troubleshooting

Duplex Unit

Follow the steps below to clear paper jams in the duplex unit.

1 Pull up left cover 1 lever and open left cover 1.

2 Remove the jammed paper.

3 Lift up the duplex unit and remove the jammed paper.

4 Press the indicated position to close left cover 1.

Duplex Unit and Cassette 1

Follow the steps below to clear paper jams in duplex unit and cassette 1.

1 Pull up left cover 1 lever and open left cover 1.

Troubleshooting 6-13

2 Remove the jammed paper.

3 Lift up the duplex unit and remove the jammed paper.

4 Pull out cassette 1 and remove the jammed paper.

If the paper tears, remove every loose scrap from inside the machine.

5 Push cassette 1 securely back in place.

6 Press the indicated position to close left cover 1.

Paper Feed Unit

Follow the steps below to clear paper jams in the paper feed unit.

1 Pull up left cover 1 lever and open left cover 1.

6-14 Troubleshooting

2 Remove the jammed paper.

If the paper tears, remove every loose scrap from inside the machine.

3 Open the front cover.

4 Turn the lower green knob (A1) clockwise.

5 Remove the jammed paper.

If you cannot remove the paper, proceed with the next step.

6 Pull out the paper feed unit (A2).

Troubleshooting 6-15

(2)

7 Open the paper feed unit cover (A3) and remove the jammed paper. 8 Push the paper feed unit (A2) back in place, and close the front

cover.

9 Press the indicated position to close left cover 1.

Optional Built-in Finisher

Follow the steps below to clear paper jams in the optional built-in finisher.

1 Remove any paper left in the finisher output slot. 2 Remove the output tray.

(1)

3 Pull up left cover 1 lever and open left cover 1.

4 Remove the jammed paper.

6-16 Troubleshooting

(2)

5 Press the indicated position to close left cover 1.

6 Reattach the output tray.

(1)

7 Turn the dial to lower the finisher process tray.

8 Remove any paper from the tray.

9 Push the tray upward back into place.

Troubleshooting 6-17

Optional Document Processor

Follow the steps below to clear paper jams in the optional document processor.

1 Remove the original from the original tray.

2 Open the document processor top cover.

3 Remove the jammed original.

4 Lift up the paper feed unit A. 5 Remove the jammed original.

If the original tears, remove every loose scrap from inside the machine.

6 Remove the original by turning the dial as shown. 7 Put the paper feed unit A back in place and close the document

processor top cover.

8 Reload the originals on the document processor tray.

6-18 Troubleshooting

Kyocera KM-2540 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Included Guides

Contents

Caution/Warning Labels

Installation Precautions

Precautions for Use

Legal Information and Conventions

1Part Names

Body

Operation Panel

Touch Panel

2 Preparation for Usage

Loading Paper

Before Loading Paper

Loading Paper into Cassette 1, 2

Loading Paper in the MP Tray

Loading Envelopes

Specifying Paper Size for the Cassettes

Specifying the Media Type for the Cassettes

Specifying the Paper Size for the MP Tray

Specifying the Media Type for the MP Tray

Loading Originals

Loading Originals on the Platen

Loading Originals in the Document Processor (option)

Language

3 Basic Operation

Basic Copying Procedures

Turning off the main power switch

Selecting Image Quality

Adjusting Density

Zoom

Auto Zoom

Manual Zoom

Preset Zoom

XY Zoom

Duplex Mode

One-sided to Two-sided

Two-sided to Two-sided

Book to Two-sided

Split Mode

Two-sided to One-sided

Book to One-sided

Collate Mode

Interrupt Copy

Low-Power Mode

Auto Low-Power Mode

Sleep Mode

Auto Sleep Mode

4 Optional Equipment

Overview of Optional Equipment

Document Processor

Paper Feeder

Built-in Finisher

Adding Staples

Clearing Staple Jams

Document Finisher

Job Separator

Key Counter

Inserting the Key Counter

Printer Kit

Fax Kit

5 Maintenance

Cleaning

Original Cover, Document Processor and Platen

Slit Glass

Separator

Transfer Roller

Main Charger

Toner Container and Waste Toner Box Replacement

6 Troubleshooting

Solving Malfunctions

Responding to Error Messages

Clearing Paper Jams

Jam Location Indicators

Paper Jam Precautions

Cassette 1

Cassette 2