Kyocera FS-C5400DN, FS-1300D, FS-1100 User Manual 2

OPERATION GUIDE

FS-C5400DN

Contents

Legal and Safety Information

1 Machine Parts

Components at the Front of the Printer ................................... 1-2

Components at the Left of the Printer ...................................... 1-2

Internal Components .................................................................. 1-3

Components at the Rear of the Printer ..................................... 1-3

Operation Panel .......................................................................... 1-4

2 Printing Operation

Changing Network Interface Parameters ................................. 2-2

Printing a Status Page ............................................................... 2-3

Installing the Printer Driver ....................................................... 2-4

Printing from Application Software ........................................ 2-10

Status Monitor .......................................................................... 2-11

Uninstalling Software (Windows PC) ...................................... 2-15

3 Handling Paper

General Guidelines ..................................................................... 3-2

Selecting the Right Paper .......................................................... 3-4

Special Paper .............................................................................. 3-7

Paper Type ................................................................................ 3-13

Loading Paper ........................................................................... 3-14

4 Using the Operation Panel

General Information ................................................................... 4-2

Understanding the Operation Panel ......................................... 4-3

Keys ............................................................................................. 4-6

Using the Menu Selection System ............................................ 4-8

Setting a Mode Selection Menu ............................................... 4-10

Report Print ............................................................................... 4-11

USB Memory (USB memory selection) ................................... 4-17

Job Box ..................................................................................... 4-20

Job Log ...................................................................................... 4-29

Counter (Viewing the counter value) ...................................... 4-31

Paper Settings .......................................................................... 4-33

Print Settings ............................................................................ 4-45

Network (Network settings) ..................................................... 4-55

Device Common (Selecting/Setting the common device) .... 4-62

Security (Security function setting) ........................................ 4-76

Job Account.Set. (Job Account setting) ................................ 4-85

Administrator (Administrator settings) .................................. 4-94

Adjust/Maint. (Adjust/Maintenance selection/setting) .......... 4-97

5 Maintenance

General Information ................................................................... 5-2

Toner Container Replacement .................................................. 5-2

Replacing the Waste Toner Box ................................................ 5-6

Cleaning the Printer ................................................................... 5-8

6 Troubleshooting

General Guidelines ..................................................................... 6-2

Print Quality Problems ............................................................... 6-3

Error Messages ........................................................................... 6-6

Clearing Paper Jams ................................................................ 6-16

Appendix

iii

Interface .......................................................................................A-2

USB Interface ..............................................................................A-2

Network Interface ........................................................................A-3

About the Options ......................................................................A-5

Expansion Memory Modules .....................................................A-6

General Description of Options .................................................A-9

Specifications ...........................................................................A-12

Glossary

Index

iv

Legal and Safety Information

CAUTION NO LIABILITY IS ASSUMED FOR ANY
DAMAGE CAUSED BY IMPROPER INSTALLATION.

Notice on Software

SOFTWARE USED WITH THIS PRINTER MUST SUPPORT THE
PRINTER'S EMULATION MODE. The printer is factory-set to emulate the
PCL.

Copyright Notice

The information in this guide is subject to change without notification.
Additional pages may be inserted in future editions. The user is asked to
excuse any technical inaccuracies or typographical errors in the present
edition.

No responsibility is assumed if accidents occur while the user is following
the instructions in this guide. No responsibility is assumed for defects in
the printer's firmware (contents of its read-only memory).

This guide, any copyrightable subject matter sold or provided with or in
connection with the sale of the page printer, are protected by copyright.
All rights are reserved. Copying or other reproduction of all or part of this
guide, any copyrightable subject matter without the prior written consent
of Kyocera Mita Corporation is prohibited. Any copies made of all or part
of this guide, any copyrightable subject must contain the same copyright
notice as the material from which the copying is done.

Regarding Tradenames

PRESCRIBE and KPDL are trademarks of Kyocera Corporation.

Hewlett-Packard, PCL, and PJL are registered trademarks of Hewlett­Packard Company. Centronics is a trade name of Centronics Data
Computer Inc. PostScript is a registered trademark of Adobe Systems
Incorporated. Macintosh is a registered trademark of Apple Computer,
Inc. Microsoft, Windows, and Windows NT are registered trademarks of
Microsoft Corporation. PowerPC and Microdrive are trademarks of
International Business Machines Corporation. CompactFlash is a
trademark of SanDisk Corporation. ENERGY STAR is a U.S. registered
mark. All other brand and product names are registered trademarks or
trademarks of their respective companies.

This product was developed using the Tornado™ Real Time Operating
System and Tools from Wind River Systems.

This product contains UFST™ and MicroType
Inc.

®

from Monotype Imaging

v

License Agreements

Typeface Trademark Acknowledgement

All resident fonts in this printer are licensed from Monotype Imaging Inc.

Helvetica, Palatino and Times are registered trademarks of Linotype-Hell
AG. ITC Avant Garde Gothic, ITC Bookman, ITC ZapfChancery and ITC
Zapf Dingbats are registered trademarks of International Typeface
Corporation.

Monotype Imaging License Agreement

1 “Software” shall mean the digitally encoded, machine readable,

scalable outline data as encoded in a special format as well as the
UFST Software.

2 You agree to accept a non-exclusive license to use the Software to

reproduce and display weights, styles and versions of letters,
numerals, characters and symbols (“Typefaces”) solely for your own
customary business or personal purposes at the address stated on
the registration card you return to Monotype Imaging. Under the
terms of this License Agreement, you have the right to use the Fonts
on up to three printers. If you need to have access to the fonts on
more than three printers, you need to acquire a multi-user license
agreement which can be obtained from Monotype Imaging.
Monotype Imaging retains all rights, title and interest to the Software
and Typefaces and no rights are granted to you other than a License
to use the Software on the terms expressly set forth in this
Agreement.

3 To protect proprietary rights of Monotype Imaging, you agree to

maintain the Software and other proprietary information concerning
the Typefaces in strict confidence and to establish reasonable
procedures regulating access to and use of the Software and
Typefaces.

4 You agree not to duplicate or copy the Software or Typefaces,

except that you may make one backup copy. You agree that any
such copy shall contain the same proprietary notices as those
appearing on the original.

5 This License shall continue until the last use of the Software and

Typefaces, unless sooner terminated. This License may be
terminated by Monotype Imaging if you fail to comply with the terms
of this License and such failure is not remedied within thirty (30)
days after notice from Monotype Imaging. When this License expires
or is terminated, you shall either return to Monotype Imaging or
destroy all copies of the Software and Typefaces and documentation
as requested.

6 You agree that you will not modify, alter, disassemble, decrypt,

reverse engineer or decompile the Software.

7 Monotype Imaging warrants that for ninety (90) days after delivery,

the Software will perform in accordance with Monotype Imaging­published specifications, and the diskette will be free from defects in
material and workmanship. Monotype Imaging does not warrant that
the Software is free from all bugs, errors and omissions.

8 THE PARTIES AGREE THAT ALL OTHER WARRANTIES,

EXPRESSED OR IMPLIED, INCLUDING WARRANTIES OF
FITNESS FOR A PARTICULAR PURPOSE AND
MERCHANTABILITY, ARE EXCLUDED.

vi

9 Your exclusive remedy and the sole liability of Monotype Imaging in

connection with the Software and Typefaces is repair or replacement
of defective parts, upon their return to Monotype Imaging.

10 IN NO EVENT WILL MONOTYPE IMAGING BE LIABLE FOR LOST

PROFITS, LOST DATA, OR ANY OTHER INCIDENTAL OR
CONSEQUENTIAL DAMAGES, OR ANY DAMAGES CAUSED BY
ABUSE OR MISAPPLICATION OF THE SOFTWARE AND
TYPEFACES.

11 Massachusetts U.S.A. law governs this Agreement.

12 You shall not sublicense, sell, lease, or otherwise transfer the

Software and/or Typefaces without the prior written consent of
Monotype Imaging.

13 Use, duplication or disclosure by the Government is subject to

restrictions as set forth in the Rights in Technical Data and Computer
Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or
subparagraph (c)(1)(ii), as appropriate. Further use, duplication or
disclosure is subject to restrictions applicable to restricted rights
software as set forth in FAR 52.227-19 (c)(2).

14 YOU ACKNOWLEDGE THAT YOU HAVE READ THIS

AGREEMENT, UNDERSTAND IT, AND AGREE TO BE BOUND BY
ITS TERMS AND CONDITIONS. NEITHER PARTY SHALL BE
BOUND BY ANY STATEMENT OR REPRESENTATION NOT
CONTAINED IN THIS AGREEMENT. NO CHANGE IN THIS
AGREEMENT IS EFFECTIVE UNLESS WRITTEN AND SIGNED
BY PROPERLY AUTHORIZED REPRESENTATIVES OF EACH
PARTY. BY OPENING THIS DISKETTE PACKAGE, YOU AGREE
TO ACCEPT THE TERMS AND CONDITIONS OF THIS
AGREEMENT.

GPL

Firmware of this machine is using in part the GPL applied codes
(www.fsf.org/copyleft/gpl.html). Please access "http://
www.kyoceramita.com/gpl" for more information on how to make GPL
applied codes available.

Open SSLeay License

Copyright © 1998-2006 The OpenSSL Project. All rights reserved.

Redistribution and use in source and binary forms, with or without
modification, are permitted provided that the following conditions are met:

1 Redistributions of source code must retain the above copyright

notice, this list of conditions and the following disclaimer.

2 Redistributions in binary form must reproduce the above copyright

notice, this list of conditions and the following disclaimer in the
documentation and/or other materials provided with the distribution.

3 All advertising materials mentioning features or use of this software

must display the following acknowledgment:
"This product includes software developed by the OpenSSL Project
for use in the OpenSSL Toolkit. (http://www.openssl.org/)"

4 The names "OpenSSL Toolkit" and "OpenSSL Project" must not be

used to endorse or promote products derived from this software
without prior written permission.
For written permission, please contact [e-mail].

5 Products derived from this software may not be called "OpenSSL"

nor may "OpenSSL" appear in their names without prior written
permission of the OpenSSL Project.

vii

6 Redistributions of any form whatsoever must retain the following

acknowledgment: "This product includes software developed by the
OpenSSL Project for use in the OpenSSL Toolkit (http://
www.openssl.org/)"

THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT "AS IS"
AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT
NOT LIMITED TO, THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE
ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR
ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT,
INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL
DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF
SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR
PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND
ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT
LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE)
ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN
IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Original SSLeay License

Copyright © 1995-1998 Eric Young ([e-mail]) All rights
reserved.

This package is an SSL implementation written by Eric Young
([e-mail]). The implementation was written so as to conform
with Netscapes SSL.

This library is free for commercial and non-commercial use as long as the
following conditions are aheared to. The following conditions apply to all
code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code;
not just the SSL code. The SSL documentation included with this
distribution is covered by the same copyright terms except that the holder
is Tim Hudson ([e-mail]).

Copyright remains Eric Young's, and as such any Copyright notices in the
code are not to be removed.

If this package is used in a product, Eric Young should be given attribution
as the author of the parts of the library used.

This can be in the form of a textual message at program startup or in
documentation (online or textual) provided with the package.

Redistribution and use in source and binary forms, with or without
modification, are permitted provided that the following conditions are met:

1 Redistributions of source code must retain the copyright notice, this

list of conditions and the following disclaimer.

2 Redistributions in binary form must reproduce the above copyright

notice, this list of conditions and the following disclaimer in the
documentation and/or other materials provided with the distribution.

3 All advertising materials mentioning features or use of this software

must display the following acknowledgement:
"This product includes cryptographic software written by Eric Young
([e-mail])"
The word 'cryptographic' can be left out if the rouines from the library
being used are not cryptographic related :-).

viii

4 If you include any Windows specific code (or a derivative thereof)

from the apps directory (application code) you must include an
acknowledgement:
"This product includes software written by Tim Hudson
([e-mail])"

THIS SOFTWARE IS PROVIDED BY ERIC YOUNG "AS IS" AND ANY
EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT
LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY
AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN
NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE
FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY,
OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED
TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS
OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION)
HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY,
WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING
NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE
USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY
OF SUCH DAMAGE.

The licence and distribution terms for any publically available version or
derivative of this code cannot be changed, i.e., the code cannot simply be
copied and put under another distribution licence [including the GNU
Publica License.]

ix

Compliance and Conformity

This equipment has been tested and found to comply with the limits for a
Class B digital device, pursuant to Part 15 of the FCC Rules. These limits
are designed to provide reasonable protection against harmful
interference in a residential installation. This equipment generates, uses
and can radiate radio frequency energy and, if not installed and used in
accordance with the instructions, may cause harmful interference to radio
communications. However, there is no guarantee that interference will not
occur in a particular installation. If this equipment does cause harmful
interference to radio or television reception, which can be determined by
turning the equipment off and on, the user is encouraged to try to correct
the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to
which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

• The use of a non-shielded interface cable with the referenced device
is prohibited.

CAUTION
the party responsible for compliance could void the user’s authority to
operate the equipment.

This device complies with Part 15 of FCC Rules and RSS-Gen of IC
Rules.

Operation is subject to the following two conditions; (1) this device may
not cause interference, and (2) this device must accept any interference,
including interference that may cause undesired operation of the device.

* The above warning is valid only in the United States of America.

— The changes or modifications not expressly approved by

Interface connectors

IMPORTANT Be sure to power off the printer before connecting or

disconnecting an interface cable. For protection against static
electricity discharge to the printer's internal electronics through the
interface connector(s), cover any interface connector that is not in use
with the protective cap supplied.

Note Use shielded interface cables.

x

Safety Information

Laser Safety

This printer is certified as a Class 1 laser product under the U.S.
Department of Health and Human Services (DHHS) Radiation
Performance Standard according to Radiation Control for Health and
Safety Act of 1968. This means that the printer does not produce
hazardous laser radiation. Since radiation emitted inside the printer is
completely confined within protective housings and external covers, the
laser beam cannot escape from the printer during any phase of user
operation.

Laser Notice

This printer is certified in the U.S. to conform to the requirements of DHHS
21 CFR Subchapter for Class I (1) laser products, and elsewhere is
certified as a Class I laser product conforming to the requirements of IEC

825.

DANGER CLASS 3B LASER RADIATION WHEN OPEN.
AVOID DIRECT EXPOSURE TO BEAM.

CAUTION Use of controls or adjustments or performance
of procedures other than those specified herein may result
in hazardous radiation exposure.

Radio Frequency Transmitter

This machine contains a transmitter module. We, the manufacturer
(Kyocera Mita Corporation) hereby declare that this equipment (page
printer), model name mentioned on the cover page are in compliance with
the essential requirements and other relevant provisions of Directive
1999/5/EC.

Radio Tag Technology

In some countries, the radio tag technology used in this equipment to
identify the toner container may be subject to authorization, and the use
of this equipment may consequently be restricted.

xi

Cautionary Labels

The printer bears any of the following labels.

Label inside the printer (Laser radiation warning)

High temperature inside. Do
not touch parts in this area,
because there is a danger of
getting burned.

For Europe, Asia, and other countries

For U.S.A. and Canada

xii

CDRH Regulations

The Center for Devices and Radiological Health (CDRH) of the U.S. Food
and Drug Administration implemented regulations for laser products on
August 2, 1976. These regulations apply to laser products manufactured
after August 1, 1976. Compliance is mandatory for products marketed in
the United States. A label indicating compliance with the CDRH
regulations must be attached to laser products marketed in the United
States.

Ozone concentration

The printers generate ozone gas (O3) which may concentrate in the place
of installation and cause an unpleasant smell. To minimize the

concentration of ozone gas to less than 0.1 ppm, we recommend you not
to install the printer in a confined area where ventilation is blocked.

Safety Instructions Regarding the Disconnection of Power

Caution: The power plug is the main isolation device! Other switches on

the equipment are only functional switches and are not suitable for
isolating the equipment from the power source.

VORSICHT: Der Netzstecker ist die Hauptisoliervorrichtung! Die anderen
Schalter auf dem Gerät sind nur Funktionsschalter und können nicht
verwendet werden, um den Stromfluß im Gerät zu unterbrechen.

DECLARATION OF CONFORMITY

TO

2004/108/EC, 2006/95/EEC, 93/68/EEC and 1999/5/EC

We declare under our sole responsibility that the product to which this
declaration relates is in conformity with the following specifications.

EN55024

EN55022 Class B

EN61000-3-2

EN61000-3-3

EN60950-1

EN60825-1

EN300 330-1

EN300 330-2

xiii

Canadian Department of Communications Compliance Statement

This Class B digital apparatus complies with Canadian ICES-003.

Avis de conformité aux normes du ministère des Communications du Canada

Cet appareil numérique de la classe B est conforme à la norme NMB-003
du Canada.

EN ISO 7779

Maschinenlärminformations-Verordnung 3. GPSGV, 06.01.2004: Der
höchste Schalldruckpegel beträgt 70 dB (A) oder weniger gemäß EN ISO

7779.

Disclaimer

Kyocera Mita will not be liable to customers or any other person or entity
for any loss or damage caused or alleged to be caused directly or
indirectly by equipment sold or furnished by us, including but not limited
to, any interruption of service, loss of business or anticipatory profits, or
consequential damages resulting from the use or operation of the
equipment or software.

xiv

Energy Saving Control Function

To reduce energy consumption while in a waiting state, the device comes
equipped with an energy saving control function for switching to a Sleep
Mode where power consumption is automatically reduced to a minimum
after a certain amount of time elapses since the device was last used.

Sleep

The device automatically enters Sleep when 45 minutes have passed
since the device was last used. The amount of time of no activity that must
pass before Sleep is activated may be lengthened.

Automatic 2-Sided Print Function

This device includes 2-sided printing as a standard function. For example,
by printing two 1-sided originals onto a single sheet of paper as a 2-sided
print, it is possible to lower the amount of paper used.

Paper Recycling

This device supports the recycled paper which reduces the load on the
environment. Your sales or service representative can provide
information about recommended paper types.

Energy Star (ENERGY STAR®) Program

We have determined as a participating company in the International
Energy Star Program that this product is compliant with the standards laid
out in the International Energy Star Program.

xv

Installation Precautions

Environment

CAUTION Avoid placing the printer on or in locations which

are unstable or not level. Such locations may cause the
printer to fall. This type of situation presents a danger of
personal injury or damage to the printer.

Avoid locations with humidity or dust and dirt. If dust or dirt
becomes attached to the power plug, clean the plug to avoid
the danger of fire or electrical shock.

Avoid locations near radiators, heaters, or other heat
sources, or locations near flammable items, to avoid the
danger of fire.

To keep the printer cool and facilitate changing of parts and
maintenance, allow access space as shown below. Leave
adequate space, especially around the side cover, to allow
air to be properly ventilated from the printer.

Top: 400 mm
(16 inches)

Left: 400 mm
(16 inches)

Right: 250 mm
(10 inches)

Rear: 200 mm
(7-7/8 inches)

Front: 600 mm
(23-5/8 inches)

Other Precautions

Adverse environmental conditions may affect the safe operation and
performance of the printer. Install in an air-conditioned room
(recommended room temperature: around 23 °C, humidity: around 60 %
RH) and avoid the following locations when selecting a site for the printer.

- Avoid locations near a window or with exposure to direct sunlight.

- Avoid locations with vibrations.

- Avoid locations with drastic temperature fluctuations.

- Avoid locations with direct exposure to hot or cold air.

- Avoid poorly ventilated locations.

If the flooring is of a soft material, it may be damaged by the casters when
this product is moved after installation.
During printing, some ozone is released, but the amount does not cause
any ill effect to one's health. If, however, the printer is used over a long
period of time in a poorly ventilated room or when printing an extremely
large number of copies, the smell may become unpleasant. To maintain
the appropriate environment for print work, it is suggested that the room
be properly ventilated.

xvi

Power Supply/Grounding the Printer

WARNING Do not use a power supply with a voltage other

than that specified. Avoid multiple connections in the same
outlet. These types of situations present a danger of fire or
electrical shock.

Plug the power cord securely into the outlet. If metallic objects
come in contact with the prongs on the plug, it may cause a fire
or electric shock.
Always connect the printer to an outlet with a ground
connection to avoid the danger of fire or electrical shock in
case of an electric short. If an earth connection is not possible,
contact your service representative.

Other Precautions

Connect the power plug to the closest outlet possible to the printer.

Handling of Plastic Bags

WARNING Keep the plastic bags that are used with the

printer away from children. The plastic may cling to their
nose and mouth causing suffocation.

xvii

Precautions for Use

Cautions when Using the Printer

• Do not place metallic objects or containers with water (flower vases,
flower pots, cups, etc.) on or near the printer. This type of situation
presents a danger of fire or electrical shock should they fall inside.

• Do not remove any of the covers from the printer as there is a danger
of electrical shock from high voltage parts inside the printer.

• Do not damage, break or attempt to repair the power cord. Do not
place heavy objects on the cord, pull it, bend it unnecessarily or cause
any other type of damage.These types of situations present a danger
of fire or electrical shock.

• Never attempt to repair or disassemble the printer or its parts as there
is a danger of fire, electrical shock or damage to the laser. If the laser
beam escapes, there is a danger of it causing blindness.

• If the printer becomes excessively hot, smoke appears from the
printer, there is an odd smell, or any other abnormal situation occurs,
there is a danger of fire or electrical shock. Turn the power switch
OFF ({) immediately, remove the power plug from the outlet and
contact your service representative.

• If anything harmful (paper clips, water, other fluids, etc.) falls into the
printer, turn the power switch OFF ({) immediately. Next, remove the
power plug from the outlet to avoid the danger of fire or electrical
shock. Then contact your service representative.

• Do not remove or connect the power plug with wet hands, as there is
a danger of electrical shock.

• Always contact your service representative for maintenance or repair
of internal parts.

• Do not pull the power cord when removing it from the outlet. If the
power cord is pulled, the wires may become broken and there is a
danger of fire or electrical shock. (Always grasp the power plug when
removing the power cord from the outlet.)

• Always remove the power plug from the outlet when moving the
printer. If the power cord is damaged, there is a danger of fire or
electrical shock.

• If the printer will not be used for a short period of time (overnight, etc.),
turn the power switch OFF ({). If it will not be used for an extended
period of time (vacations, etc.), remove the power plug from the outlet
for safety purposes during the time the printer is not in use.

• For safety purposes, always remove the power plug from the outlet
when performing cleaning operations.

• If dust accumulates within the printer, there is a danger of fire or other
trouble. It is therefore recommended that you consult with your
service representative in regard to cleaning of internal parts. This is
particularly effective if accomplished prior to seasons of high humidity.
Consult with your service representative in regard to the cost of
cleaning the internal parts of the printer.

xviii

Other Precautions

• Do not place heavy objects on the printer or cause other damage to

the printer.

• Do not open the top/left/rear cover, turn off the main switch, or pull out

the power plug during printing.

• During printing, some ozone is released, but the amount does not
cause any ill effect to one's health. If, however, the printer is used over
a long period of time in a poorly ventilated room or when printing an
extremely large number of copies, the smell may become unpleasant.
To maintain the appropriate environment for print work, it is suggested
that the room be properly ventilated.

• Do not touch electrical parts, such as connectors or printed circuit
boards. They could be damaged by static electricity.

• Do not attempt to perform any operations not explained in this
handbook.

• If the printer will not be used for an extended period of time, remove
the paper from the cassette, return it to its original package and reseal
it.

CAUTION Use of controls or adjustments or performance
of procedures other than those specified herein may result
in hazardous radiation exposure.

Cautions for Toner Handling

• Do not incinerate toner and toner containers. Dangerous sparks may
cause burn.

• Never open the toner container.

• Do not inhale the toner.

• If you get toner on your hands, do not rub your eyes or touch your
mouth. Wash the toner from your hands.

• For the disposal of the old toner container, consult your service
technician or dispose of the toner or toner containers in accordance
with Federal, State and Local rules and regulations.

xix

About the Operation Guide

This Operation Guide has the following chapters:

Chapter 1 - Machine Parts

This chapter explains the names of parts.

Chapter 2 - Printing Operation

This chapter explains how to print from your workstation.

Chapter 3 - Handling Paper

This chapter explains how to replace the toner container and how to care
for your printer.

Chapter 4 - Using the Operation Panel

This chapter explains how to handle printer problems that may occur,
such as paper jams.

Chapter 5 - Maintenance

This chapter lists the printer’s specifications.

Chapter 6 - Troubleshooting

This chapter explains how to handle error messages, paper jams and
other problems.

Appendix

Lists the fonts installed on the printer and explains the available printer
interfaces, the environmental setting commands, the optional products
and the printer's specifications.

Glossary

A Glossary of terms used is provided here.

Conventions

This manual uses the following conventions.

Convention Description Example

Italic Typeface

Bold

Braket Bold

Note

Important

Caution

Used to emphasize a key word, phrase
or reference to additional information.

Used to denote buttons on the
software.

Used to denote operation panel keys. Press [OK] Key to resume printing.

Used to provide additional or useful
information about a function or feature.

Used to provide important information.

Indicates what must be observed to
prevent injury or machine breakdown
and how to deal with it.

To replace the toner container, refer to Toner

Container Replacement on page 3-2.

To start printing, click OK.

Note Check with your network

administrator for the network address
settings.

IMPORTANT Ensure paper is not folded,
curled, or damaged.

CAUTION The fuser unit inside the
printer is hot. Do not touch it with your
hands as it may result in burn injury.
Remove jammed paper carefuly.

Warning

Used to alert users to the possibility of
personal injury.

WARNING High voltage is present in the
charger section.

xx

1 Machine Parts

This chapter provides explanations and illustrations for you to
determine the parts and their functions. Try to be familiar with
the names and functions of these parts for correct use and
optimal performance.

This chapter contains explanations on the following topics:

Components at the Front of the Printer 1-2
Components at the Left of the Printer 1-2
Internal Components 1-3
Components at the Rear of the Printer 1-3
Operation Panel 1-4

Machine Parts 1-1

Components at the Front of the Printer

1 3

5

6

1 Operation Panel

2 Front Cover

3 Paper Stopper

4 Top Cover (Top Tray)

5 MP (Multi-Purpose) Tray

6 Paper Cassette

7 Power Switch

2

4

7

Components at the Left of the Printer

10 11 12 13

8

9

8 Left Cover

9 Waste Toner Box

10 Magenta Toner Container (M)

11 Cyan Toner Container (C)

12 Yellow Toner Container (Y)

13 Black Toner Container (K)

1-2 Machine Parts

Internal Components

14

15

16

14 Paper Transfer Unit

15 Paper Ramp

16 Duplex Unit

Components at the Rear of the Printer

23

18 19 20 21

17 USB Memory Slot

18 Power Cord Connector

19 Option Interface Slot

20 Network Indicators

21 Network Interface Connector

22 USB Interface Connector

23 Rear Cover

17

22

Machine Parts 1-3

Operation Panel

24 25 26

27

24 Message Display

25 Ready Indicator

26 Data Indicator

27 Attention Indicator

28 Arrow Keys

29 [MENU] Key

30 [Left Select] Key

31 [Right Select] Key

32 [Back] Key

33 [OK] Key

34 [Cancel] Key

28 29

3330 31 32 34

1-4 Machine Parts

2 Printing Operation

This chapter contains explanations on the following topics:

Changing Network Interface Parameters 2-2
Printing a Status Page 2-3
Installing the Printer Driver 2-4
Printing from Application Software 2-10
Status Monitor 2-11
Uninstalling Software (Windows PC) 2-15

Printing Operation 2-1

Changing Network Interface Parameters

This printer supports TCP/IP, TCP/IP (IPv6), NetWare, AppleTalk, IPP,
SSL Server and the IPSec protocols and Security Level.

The table below shows the items required for each of the settings.

Configure the printer's network parameters as appropriate for your PC
and your network environment.

For details of the procedure, refer to Using the Operation Panel on page
4-1.

Menu Submenu Setting

Network TCP/IP Set. TCP/IP On/Off

IPv4
Setting

IPv6
Setting

Security Network Security Netware Off/On

AppleTalk On/Off

IPP On/Off

SSL
Setting

IPSec On/Off

DHCP On/Off

IP Address IP address

Subnet Mask IP address

Default
Gateway

Bonjour On/Off

TCP/IP(IPv6) On/Off

RA(Sateless) On/Off

DHCPv6 On/Off

SSL On/Off

IPP over SSL On/Off

HTTPS On/Off

IP address

Frame type

Note After all network related settings have been done, turn the

machine OFF and ON again.
This is mandatory to make the settings effective!

2-2 Printing Operation

Printing a Status Page

After completing the network settings, print a status page. The status
page allows you to confirm a range of information, including network
addresses and network protocols.

To print a status page, select Status Page from the Report Print menu.

Refer to Report Print on page 4-11 for detailed information the setup
procedure.

Printing Operation 2-3

Installing the Printer Driver

Ensure the printer is plugged in and connected to the PC before installing
the printer driver from the CD-ROM.

Installing the Software in Windows

If you are connecting this printer to a Windows PC, follow the next steps
to install the printer driver. The example shows you how to connect your
printer to a Windows Vista PC.

Note In Windows Vista, Windows XP and Windows 2000, you

must be logged on with administrator privileges.

You can use either Express Mode or Custom Mode to install the software.
Express Mode automatically detects connected printers and installs the
required software. Use Custom Mode if you want to specify the printer
port and select the software to be installed.

1 Turn on the computer and start up Windows.

If the Welcome to the Found New Hardware Wizard dialog box
displays, select Cancel.

2 Insert the CD-ROM supplied with the printer into the optical drive of

the PC. In Windows Vista, the user account management window
appears. Click Allow.

The installation program launches.

Note If the software install wizard does not launch

automatically, open the CD-ROM window in Windows
Explorer and double-click Setup.exe.

3 Click View License Agreement and read the License Agreement.

Click Accept.

4 Click Install software.

The software install wizard starts up. Click Next.

From this point, the procedure differs depending on your version of
Windows and your connection method. Proceed to the correct
procedure for your connection type.

• Express Mode

• Custom Mode

2-4 Printing Operation

Express Mode

In Express Mode, the installer automatically detects the printer when it is
turned on. Use Express Mode for standard connection methods.

1 In the installation method selection window, select Express Mode.

The print system detection window appears and the installer detects
the connected printers. If the installer does not detect a print system,
check that the print system is connected via USB or a network and
that it is turned on. Then return to the print system detection window.

Note While the information shown in Windows Vista and

Windows XP installation dialog boxes differs slightly, the
installation procedure is the same.

2 Select the print system to be installed and click Next.

Note If the Found New Hardware Wizard appears, click

Cancel. If a hardware installation warning message appear,
click Continue.

3 You can customize the print system name in the installation settings

window. This will be the name displayed in the Printer window and in
the printer lists displayed in applications. Specify whether to share the
print system name or set the print system as an existing printer and
then click Next.

IMPORTANT Step 3 only appears if the print system is connected
via a network. It does not appear if the print system is connected
via a USB.

4 A window appears in which you can check the settings. Check the

settings carefully and then click Install.

Note If the Windows security window appears, click Install

this driver software anyway.

5 A message appears saying that the printer has been installed

successfully. Click Finish to exit the printer installation wizard and
return the CD-ROM main menu.

If the device setup dialog box appears after you click Finish, you can
specify the settings for items such as optional features installed in the
print system. You can also specify the device settings after you exit
the installation. For details, refer to Device Settings in the printer
driver operation manual on the CD-ROM.

This completes the printer driver installation procedure. Follow the
on-screen instructions to restart the system, if required.

Printing Operation 2-5

Custom Mode

Use Custom Mode if you want to specify the printer port and select the
software to be installed.

For example, if you do not want fonts installed on your computer to be
replaced, select Custom Mode and deselect the Fonts checkbox in the
installation window.

1 Select Custom Mode.

2 Following the instructions in the install wizard window, select the

software packages to be installed and the specify the port, etc.

For details, refer to Custom Installation in the printer driver operation
manual on the CD-ROM.

Installation on a Macintosh

1 Turn on the printer and the Macintosh.

2 Insert the included CD-ROM (Product Library) into the CD-ROM

drive.

3 Double-click the CD-ROM icon

4 Double-click either OS X 10.2 and 10.3 Only or OS X 10.4 or higher

depending on your Mac OS version.

5 Double-click Kyocera OS X x.x.

2-6 Printing Operation

6 The printer driver installation program starts up.

7 Choose Select Destination, Installation Type and then install the

printer driver as directed by the instructions in the installation
software.

Note In addition to Easy Install, the Installation Type opti-

ons include Custom Install, which allows you to specify the
components to be installed.

IMPORTANT In the Authenticate screen, enter the name and
password used to log in to the operating system.

This completes the printer driver installation. Next, specify the print
settings.

If an IP or AppleTalk connection is used, the settings below are
required. If a USB connection is used, the printer is automatically
recognized and connected.

8 Open System Preferences and click Print & Fax.

9 Click the plus symbol (+) to add the installed printer driver.

Printing Operation 2-7

10Click the IP icon for an IP connection or the AppleTalk icon for an

AppleTalk connection and then enter the IP address and printer
name.

11Select the installed printer driver and click Add.

12Select the options available for the printer and click Continue.

2-8 Printing Operation

13The selected printer is added. This completes the printer setup

procedure.

Printing Operation 2-9

Printing from Application Software

The steps required to print a document created with an application are
explained below. You can select the printing Paper Size and Output
Destination.

1 Load the paper required into the paper cassette.

2 From the application File menu, select Print. The Print dialog box

displays.

3 Click the drop down list of printer names. All the printers installed in

Windows are listed. Click the name of the machine.

4 Use Number of copies to enter the number of prints required. Up to

999 copies can be entered.

For Microsoft Word, we recommend that you click Options and
specify Use printer settings for the Default tray.

3

4

5 To start printing, click OK.

Note For information on how to use the printer driver software,

refer to KX Printer Driver User Guide.

2-10 Printing Operation

Status Monitor

The Status Monitor monitors the printer status and provides an ongoing
reporting function. It also allows you to specify and modify settings for
printers not included in the KX driver.

The Status Monitor is installed automatically during KX driver installation.

Accessing the Status Monitor

Use either of the methods listed below to launch the Status Monitor.

• Launch when printing starts:
When you specify a printer and start a print job, one Status Monitor is
launched for each printer name. If Status Monitor startup is requested
from multiple printers, Status Monitors are launched for each printer
that issues the request.

• Launch from the KX driver properties:
Click the Status Monitor button in the Advanced tab. Then click
Open Status Monitor button in the Status Monitor dialog box to
launch the Status Monitor.

Exiting the Status Monitor

Use either of the methods listed below to exit the Status Monitor.

• Exit manually:
Right-click the Status Monitor icon in the taskbar and select Exit in the
menu to exit the Status Monitor.

• Exit automatically:
The Status Monitor automatically shuts down after 5 minutes if it is not
being used.

Screen Overview

The screen overview of the Status Monitor is as follows.

Pop-up window

3D View

Status Monitor icon

Pop-up window

If an information notification event occurs, a pop-up window appears. This
window only appears when the 3D View is open on the desktop.

Printing Operation 2-11

3D View

This shows the status of the monitored printer as a 3D image. You can
choose whether to show or hide the 3D view from the menu displayed
when you right-click the Status Monitor icon.

If an information notification event occurs, the 3D view and an alert sound
are used to notify you. For information on the sound notification settings,
refer to Status Monitor Settings on page 2-13.

Status Monitor icon

While the Status Monitor is running, its icon is displayed in the taskbar
notification area. When you position the cursor over the icon, the printer
name appears. Right-clicking the Status Monitor icon allows you to set
the options below.

Show the status monitor

Displays or hides the Status Monitor icon.

Configure...

If the printer is connected to a TCP/IP network and has its own IP
address, use a web browser to access the COMMAND CENTER to
modify or confirm the network settings. For more information, refer to the
COMMAND CENTER Operation Guide.

Preferences...

Specify the Sound Notification and Appearance settings for the Status
Monitor. For details, refer to Status Monitor Settings on page 2-13.

Kyocera Online

Accesses the Kyocera Mita website.

Exit

Exits the Status Monitor.

2-12 Printing Operation

Status Monitor Settings

Use the Preference option to set up the Status Monitor. The Status
Monitor has two tabs to configure its settings.

Sound Notification Tab

The Sound Notification tab contains the following items.

IMPORTANT To confirm the settings on Sound Notification tab, the
computer requirs the sound capabilities such as sound card and
speaker.

Enable Event Notification

Select to enable or disable monitoring the events in Available events.

Sound file

A sound file can be selected if you require an audible notification. Click

Browse to search for the sound file.

Use Text to speech

Select this check box to enter text you would like to hear played for
events. Although a sound file is unnecessary, this function is applicable
for Windows XP or later.

To use this function, follow these steps.

1 Select Enable Event Notification.
2 Select an event to use with the text to speech function in Available

events.

3 Click Browse to notify the event by sound file.

Note The available file format is WAV.

Select Use Text to speech to speech the text entered in Text to
speech box when an event occurred.

4 Click Play to confirm the sound or text is played correctly.

Printing Operation 2-13

Appearance Tab

The Appearance tab is contains the following items.

Enlarge window

Doubles the size of the Status Monitor window.

Always on top

Positions the Status Monitor in front of other active windows.

Transparency

Displays the Status Monitor as a transparent window.

2-14 Printing Operation

Uninstalling Software (Windows PC)

The software can be uninstalled (removed) using the CD-ROM (Product
Library) supplied with the printer.

IMPORTANT On Macintosh computers, because the printer settings
are specified using a PPD (PostScript Printer Description) file, the
software cannot be uninstalled using the CD-ROM (Product Library).

1 Exit all active software applications.

2 Insert the enclosed CD-ROM (Product Library) into the CD-ROM

drive.

3 Following the procedure used to install the printer driver, click

Remove Software. The Kyocera Uninstaller wizard appears.

4 Select the software package to remove.

5 Click Uninstall.

Note In Windows Vista, the Remove Driver and Package

screen appears. Select Remove driver and driver package,
and click OK. When KM-NET VIEWER or KM-NET for Direct
Printing is installed, separate uninstallers are launched for
each application. Proceed with the uninstallation steps for
each application as directed by the on-screen instructions.

The uninstaller starts.

6 When Uninstall complete screen appears, click Next.

7 Select whether you restart your computer or not, click Finish.

Printing Operation 2-15

2-16 Printing Operation

3 Handling Paper

This chapter contains explanations on the following topics:

General Guidelines 3-2
Selecting the Right Paper 3-4
Special Paper 3-7
Paper Type 3-13
Loading Paper 3-14

Handling Paper 3-1

General Guidelines

The machine is designed to print on standard copier paper (the type used
in ordinary dry copier machines), but it can also accept a variety of other
types of paper within the limits specified below.

Note The manufacturer assumes no liability for problems that

occur when paper not satisfying these requirements is used.

Selection of the right paper is important. Using the wrong paper can result
in paper jams, curling, poor print quality, and paper waste, and in extreme
cases can damage the machine. The guidelines given below will increase
the productivity of your office by ensuring efficient, trouble-free printing
and reducing wear and tear on the machine.

Paper Availability

Most types of paper are compatible with a variety of machines. Paper
intended for xerographic copiers can also be used with the machine.

There are three general grades of paper: economy, standard, and
premium. The most significant difference between grades is the ease with
which they pass through the machine. This is affected by the smoothness,
size, and moisture content of the paper, and the way in which the paper
is cut. The higher the grade of paper you use, the less risk there will be of
paper jams and other problems, and the higher the level of quality your
printed output will reflect.

Differences between paper from different suppliers can also affect the
machine’s performance. A high-quality printer cannot produce high­quality results when the wrong paper is used. Low-priced paper is not
economical in the long run if it causes printing problems.

Paper in each grade is available in a range of basis weights (defined
later). The traditional standard weights are 60 to 120 g/m² (16 to 32
pounds).

Paper Specifications

The following table summarizes the basic paper specifications. Details
are given on the following pages.

Item Specification

Weight Cassette: 60 to 120 g/m² (16 to 32 lb/ream)

MP Tray: 60 to 220 g/m² (16 to 59 lb/ream)

Thickness 0.086 to 0.110 mm (3.4 to 4.3 mils)

Dimensions Refer to Paper Sizes on page 3-4

Dimensional accuracy ±0.7 mm (±0.0276 inches)

Squareness of corners 90° ±0.2°

Moisture content 4 % to 6 %

Direction of grain Long grain

Pulp content 80 % or more

3-2 Handling Paper

Minimum and Maximum Paper Sizes

The minimum and maximum paper sizes are as follows. For non standard
paper such as transparency, labels, vellum, cardstock, envelope, coated
and thick, the MP (Multi-Purpose) tray must be used. For information on
how to set paper sizes, refer to Media Type Set. (Paper type settings) on
page 4-40.

Paper Cassette

148 mm 5-13/16 inches

356 mm

14 inches

Minimum
Paper Size

105 mm
4-1/8 inches

Maximum
Paper Size

216 mm
8-1/2 inches

MP Tray

356 mm

14 inches

138 mm

5-7/16 inches

Minimum
Paper Size

70 mm
2-3/4 inches

Maximum
Paper Size

216 mm
8-1/2 inches

Recommended Paper

The following products are recommended for use with the printer for
optimum performance.

Size Product Weight

Letter, Legal Hammermill LASER PRINT 90 g/m² (24 lb)

A4 NEUSIEDLER COLOR COPY 90 g/m²

Handling Paper 3-3

Selecting the Right Paper

This section describes the guidelines for selecting paper.

Condition

Avoid using paper that is bent at the edges, curled, dirty, torn, embossed,
or contaminated with lint, clay, or paper shreds.

Use of paper in these conditions can lead to illegible printing and paper
jams, and can shorten the life of the machine. In particular, avoid using
paper with a surface coating or other surface treatment. Paper should
have as smooth and even a surface as possible.

Composition

Do not use paper that has been coated or surface-treated and contains
plastic or carbon. The heat of fusing can cause such paper to give off
harmful fumes.

Bond paper should contain at least 80 % pulp. Not more than 20 % of the
total paper content should consist of cotton or other fibers.

Paper Sizes

Cassettes and the MP tray are available for the paper sizes listed in the
table below. For details, including the paper sizes for the paper feeder
(Optional paper feeder PF-500, PF-510) refer to Cassette (1 to 5) Size
(Setting the cassette paper size) on page 4-35.
The dimensional tolerances are ±0.7 mm (±0.0276 inches) for the length
and width. The angle at the corners must be 90° ±0.2°.

MP Tray Only Size

Env. Monarch 3-7/8 × 7-1/2 inches Legal 8-1/2 × 14 inches

Envelope #10 4-1/8 × 9-1/2 inches Letter 8-1/2 × 11 inches

Envelope #9 3-7/8 × 8-7/8 inches ISO A4 210 × 297 mm

Envelope #6 3-5/8 × 6-1/2 inches ISO A5 148 × 210 mm

Envelope DL 110 × 220 mm ISO A6 105 × 148 mm

JIS B6 128 × 182 mm Envelope C5 162 × 229 mm

Hagaki 100 × 148 mm ISO B5 176 × 250 mm

OufukuHagaki 148 × 200 mm JIS B5 182 × 257 mm

Youkei 2 114 × 162 mm Statement 5-1/2 × 8-1/2 inches

Youkei 4 105 × 235 mm Executive 7-1/4 × 10-1/2 inches

Cassette: 105 to 216 mm × 148 to 356 mm

Custom

MP Tray: 70 to 216 mm × 138 to 356 mm

(4-1/8 to 8-1/2 inches × 5-13/16 to 14 inches)

(2-3/4 to 8-1/2 inches × 5-7/16 to 14 inches)

Cassette or
MP Tray

Oficio II 8-1/2 × 13 inches

Folio 210 × 330 mm

16 kai 197 × 273 mm

Size

3-4 Handling Paper

Smoothness

The paper should have a smooth, uncoated surface. Paper with a rough
or sandy surface can cause voids in the printed output. Paper that is too
smooth can cause multiple feeding and fogging problems. (Fogging is a
gray background effect.)

Basis Weight

Basis weight is the weight of paper expressed in grams per square meter
(g/m²). Paper that is too heavy or too light may cause feed errors or paper
jams as well as premature wear of the product. Uneven weight of paper,
namely uneven paper thickness may cause multiple-sheet feeding or
print quality problems such as blurring because of poor toner fusing.

The recommended basis weight is:
Cassette: 60 to 120 g/m²
MP tray: 60 to 220 g/m²
PF 500: 60 to 120 g/m²
PF 510: 60 to 220 g/m²

Paper Weight Equivalence Table

The paper weight is listed in pounds (lb) and metric grams per square
meter (g/m²). The shaded part indicates the standard weight.

U. S. Bond Weight (lb) Europe Metric Weight (g/m²)

16 60

17 64

20 75

21

22 81

24 90

27

28 105

32 120

34 128

36 135

39 148

42 157

43 163

47 176

80

100

53 199

Thickness

The paper used with the machine should be neither extremely thick nor
extremely thin. If you are having problems with paper jams, multiple
feeds, and faint printing, the paper you are using may be too thin. If you
are having problems with paper jams and blurred printing the paper may
be too thick. The correct thickness is 0.086 to 0.110 mm (3.4 to 4.3 mils).

Handling Paper 3-5

Moisture Content

Moisture content is defined as the percent ratio of moisture to the dry
mass of the paper. Moisture can affect the paper’s appearance, feed
ability, curl, electrostatic properties, and toner fusing characteristics.

The moisture content of the paper varies with the relative humidity in the
room. When the relative humidity is high and the paper absorbs moisture,
the paper edges expand, becoming wavy in appearance. When the
relative humidity is low and the paper loses moisture, the edges shrink
and tighten, and print contrast may suffer.

Wavy or tight edges can cause jams and alignment anomalies. The
moisture content of the paper should be 4 to 6 %.

To ensure correct moisture content, it is important to store the paper in a
controlled environment. Some tips on moisture control are:

• Store paper in a cool, dry location.

• Keep the paper in its wrapping as long as possible. Re-wrap paper
that is not in use.

• Store paper in its original carton. Place a pallet etc. under the carton
to separate it from the floor.

• After removing paper from storage, let it stand in the same room as
the machine for 48 hours before use.

• Avoid leaving paper where it is exposed to heat, sunlight, or damp.

Note When using coated paper, be aware that the sheets will

stick together in a very humid environment.

Paper Grain

When paper is manufactured, it is cut into sheets with the grain running
parallel to the length (long grain) or parallel to the width (short grain).
Short grain paper can cause feeding problems in the machine. All paper
used in the machine should be long grain.

Other Paper Properties

Porosity: Indicates the density of paper fiber.

Stiffness: Limp paper may buckle in the machine, resulting in paper

jams.

Curl: Most paper naturally tends to curl one way if left unpacked.

Electrostatic discharge: During the printing process the paper is

electrostatically charged to attract the toner. The paper must be able to
release this charge so that printed sheets do not cling together in the
Output Tray.

Whiteness: The contrast of the printed page depends on the whiteness
of the paper. Whiter paper provides a sharper, brighter appearance.

Quality control: Uneven sheet size, corners that are not square, ragged
edges, welded (uncut) sheets, and crushed edges and corners can cause
the machine to malfunction in various ways. A quality paper supplier
should take considerable care to ensure that these problems do not
occur.

3-6 Handling Paper

Packaging: Paper should be packed in a sturdy carton to protect it from
damage during transport. Quality paper obtained from a reputable
supplier is usually correctly packaged.

Note You might see the printer emitting steam in the area around

the top tray if you use damp paper, but it is safe to continue
printing.

Special Paper

The following types of special paper can be used:

Paper Type to be Used Paper Type to be Selected

Overhead projector transparencies TRANSPARENCY

Rough paper ROUGH

Thin paper (60 to 64 g/m²) VELLUM

Label LABELS

Recycled paper RECYCLED

Preprinted paper PREPRINTED

Bond paper BOND

Postcards CARDSTOCK

Colored paper COLOR

Prepunched paper PREPUNCHED

Letterhead LETTERHEAD

Envelopes ENVELOPE

Coated paper COATED

Thick paper (120 to 220 g/m²) THICK

High-quality paper HIGH QUALITY

Custom CUSTOM 1~8

Use paper that is sold specifically for use with copiers or printers (heat­fusing type). When using transparencies, labels, thin paper, envelopes,
postcards, or thick paper, feed the paper from the MP tray. For details,
refer to Paper Settings on page 4-33.

Since the composition and quality of special paper vary considerably,
special paper is more likely than white bond paper to give trouble during
printing. No liability will be assumed if moisture and so forth given off
during printing on special paper causes harm to the machine or operator.

Note Before purchasing any type of special paper, test a sample

on the machine and check that printing quality is satisfactory.

Handling Paper 3-7

Transparency

Transparencies must be able to withstand the heat of fusing during the
printing process. The recommended transparency product is 3M CG3700
(Letter, A4).

The table below lists the specifications for transparency:

Item Specification

Tolerance of heat Must tolerate at least 190 °C (374 °F)

Thickness 0.100 to 0.110 mm (3.9 to 4.3 mils)

Material Polyester

Dimensional accuracy ±0.7 mm (±0.0276 inches)

Squareness of corners 90° ±0.2°

To prevent printing problems,
feed transparencies into the
printer one sheet at a time
from the MP tray. Always load
the transparencies vertically
(with the long edge towards
the printer).

If the transparencies have
rough edges on the back, it
may cause a paper jam.
Remove the rough edges,
reverse the sides or feed the
sheet from the opposite
edge.

When unloading transparencies (e.g., for clearing jams), hold them
carefully by the edges to avoid leaving fingerprints on them.

3-8 Handling Paper

Labels

Labels must be fed from the MP tray or optional paper feeder PF-510.

The basic rule for printing on adhesive labels is that the adhesive must
never come into contact with any part of the machine. Adhesive paper
sticking to the drum or rollers will damage the machine.

Label paper has a structure
comprising of three layers, as
shown in the diagram. The top
sheet is printed on. The
adhesive layer consists of
pressure-sensitive adhesives.
The carrier sheet (also called
the linear or backing sheet)
holds the labels until used.
Due to the complexity of its
composition, adhesive-backed
label paper is particularly likely to give printing problems.

Adhesive label paper must be entirely covered by its top sheet, with no
spaces between the individual labels. Labels with spaces in between are
liable to peel off, causing serious paper jam problems.

Some label paper is manufactured with an extra margin of top sheet
around the edge. Do not remove the extra top sheet from the carrier sheet
until after printing is finished.

Top sheet (white
bond paper)
Adhesive

Carrier sheet

UnacceptableAcceptable

Top sheet

Carrier sheet

The table below lists the specifications for adhesive label paper.

Item Specification

Weight of top sheet 44 to 74 g/m² (12 to 20 lb/ream)

Composite weight 104 to 151 g/m² (28 to 40 lb/ream)

Thickness of top sheet 0.086 to 0.107 mm (3.9 to 4.2 mils)

Composite thickness 0.115 to 0.145 mm (4.5 to 5.7 mils)

Moisture content 4 to 6 % (composite)

Handling Paper 3-9

Postcards

Fan the stack of postcards and align the edges before loading them in the
MP tray. Make sure the postcards you are going to set are not curled.
Feeding curled postcards may cause paper jams.

Some postcards have rough
edges on the back (those are

Rough
Edge

created when the paper is cut).
In this case, put the postcards
on a flat place and rub the
edges with, for example, a ruler

Rough
Edge

to smooth them.

Envelopes

Envelopes should always be
fed from the MP tray, with the
print-side down. If you use
envelopes quite often, we
recommend to use optional
paper feeder PF-510.

Since the composition of an
envelope is more complex than
that of ordinary paper, it is not
always possible to ensure
consistent printing quality over
the entire envelope surface.

Normally, envelopes have a diagonal grain direction. Refer to Paper
Grain on page 3-6. This direction can easily cause wrinkles and creases
when envelopes pass through the printer. Before purchasing envelopes,
make a test print to check whether the printer accepts the envelope.

• Do not use envelopes that have an encapsulated liquid adhesive.

• Avoid a long printing session for envelopes only. Extended envelope
printing can cause premature printer wear.

• If jams occur, try setting a lesser number of envelopes on the MP tray.

• To avoid jams caused by curled envelopes, stack no more than 10
printed envelopes on the top tray.

3-10 Handling Paper

Thick Paper

Fan the stack of paper and align the edges before loading them in the MP
tray. Some types of paper have rough edges on the back (those are
created when the paper is cut). In this case, put the paper on a flat place
and rub the edges once or twice with, for example, a ruler to smooth them.
Feeding rough edged paper may cause paper jams.

Note If the paper jams

even after you smooth
it out, load the paper in
the MP tray with the
leading edge raised up
a few millimeters as
shown in the
illustration.

Note If you use thick paper quite often, we recommend to use

optional paper feeder PF-510.

Colored Paper

Colored paper should satisfy the same conditions as white bond paper,
refer to Paper Specifications on page 3-2. In addition, the pigments used
in the paper must be able to withstand the heat of fusing during the
printing process (up to 200 °C or 392 °F).

Preprinted Paper

Preprinted paper should satisfy the same conditions as white bond paper,
refer to Paper Specifications on page 3-2. The preprinted ink must be
able to withstand the heat of fusing during the printing process, and must
not be affected by silicone oil. Do not use paper with any kind of surface
treatment, such as the type of paper commonly used for calendars.

Recycled Paper

Select recycled paper that meets the same specifications as the white
bond paper except for whiteness, refer to Paper Specifications on page
3-2.

Note Before purchasing recycled paper, test a sample on the

machine and check that the printing quality is satisfactory.

Coated Paper

Coated paper is created by treating the surface of the base paper with a
coating that provides higher printing quality than plain paper. Coated
paper is used for particularly high quality printing.

The surface of high-quality or medium-quality paper is coated with special
agents that make the color of the print look more beatiful by making the
paper surface smoother. These agents are used either to coat both sides
of the paper or just one side. The coated side appears slightly glossy.

Handling Paper 3-11

IMPORTANT When printing on coated paper in very humid
environments, ensure that the paper is kept dry as moisture may
cause sheets to stick together when they are fed into the printer.

Paper Type Indicators (Optional paper feeder PF-510)

If you are going to load non
standard paper in the optional
paper feeder PF-510, cut out
the blank section of the
attached paper type indicator
sheet, fold the remaining sheet
in half and insert it into the
cassette's display folder so
that the paper type symbol is
displayed.

• Envelopes

• Thick paper

• Labels

• Coated paper

3-12 Handling Paper

Paper Source

Paper Type

The printer is capable of printing under the optimum setting for the type of
paper being used.

Setting the paper type for the paper source from the printer’s operation
panel will cause the printer to automatically select the paper source and
print in the mode best suited to that type of paper.

A different paper type setting can be made for each paper source
including the MP tray. Not only can preset paper types be selected, but it
is also possible for you to define and select customized paper types.
Refer to Media Type Set. (Paper type settings) on page 4-40. The
following types of paper can be used.

Paper Type

MP Tray

PLAIN Yes Yes Normal 2 Yes Yes

TRANSPARENCY Yes No Heavy 2 No No

ROUGH Yes Yes Normal 3 Yes Yes

VELLUM Yes No Light No No

LABELS Yes No Heavy 1 No Yes

RECYCLED Yes Yes Normal 2 Yes Yes

PREPRINTED Yes Yes Normal 2 Yes Yes

BOND Yes Yes Normal 3 Yes Yes

CARDSTOCK Yes No Heavy 1 No Yes

COLOR Yes Yes Normal 2 Yes Yes

PREPUNCHED Yes Yes Normal 2 Yes Yes

LETTERHEAD Yes Yes Normal 2 Yes Yes

ENVELOPE Yes No Heavy 3 No Yes

COATED Yes No Heavy 1 Yes Yes

Paper Cassette
Optional Paper
Feeder PF-500

Paper Weight Duplex Path

Optional Paper
Feeder PF-510

THICK Yes No Heavy 2 No Yes

HIGH QUALITY Yes Yes Normal 3 Yes Yes

CUSTOM 1 (to 8)

Yes: Can be stored No: Cannot be stored

†. This is a paper type defined and registered by the user. Up to eight types of user settings may be defined. For

details, refer to Media Type Set. (Paper type settings) on page 4-40.

†

Yes Yes Normal 2 Yes Yes

Handling Paper 3-13

Loading Paper

The following explains the procedure for loading paper in the cassette
and the MP tray.

Loading Paper into the Cassette

1 Fan the media (paper/transparencies), then tap it on a level surface

to avoid media jams or skewed printing.

Paper Cassette

Paper Size Dial

A4

Paper Size Window

2 Pull the paper cassette all the way out of the printer.

3 Turn the Paper Size Dial so that the size of the paper you are going

to use appears in the Paper Size Window.

Note When the Paper Size Dial is set to Other the paper size

must be set into the printer on the operation panel. Refer to

Cassette (1 to 5) Size (Setting the cassette paper size) on
page 4-35.

3-14 Handling Paper

Release Lever

Paper Guides

4 Pull the release lever of both side guides and slide to the desired

paper size.

Release Lever

Paper Stopper

5 Pull the release lever and slide the paper stopper to the desired paper

size.

When using non-standard size paper, move the paper guides and
paper stopper all the way out, insert the paper, then adjust the paper
guides and paper stopper to the size of the paper. Adjust them so that
they are in light contact with the paper.

Standard paper sizes are marked on the inside of the paper cassette.

6 Slide the paper into the paper cassette.

Load Limit

Note Do not load more paper than will fit under the load limits

on the paper guides.
The paper cassette will hold approximately 500 sheets of 80
g/m² (21 lb.) paper with a thickness of 0.11 mm.

Handling Paper 3-15

Paper Gauge

7 Insert the paper cassette into the slot in the printer. Push it straight in

as far as it will go.

There is a paper gauge on the right side of the front of the paper
cassette to indicate the remaining paper supply. When paper is

exhausted, the pointer will go down to the level of (empty).

Loading Paper into the MP (Multi-Purpose) Tray

1 Fan the media (paper/transparencies), then tap it on a level surface

to avoid media jams or skewed printing.

MP Tray

2 Press the center of the MP tray, and pull it towards you until it stops.

3 Pull the subtray toward you until it stops, making sure there are no

gaps.

Subtray

3-16 Handling Paper

Load
Limit

Load
Limit

4 Adjust the position of the paper guides on the MP tray. Standard

paper sizes are marked on the MP tray. For standard paper sizes,
slide the guides to the position marked correspondingly.

5 Align the paper with the paper guides and insert as far as it will go.

Note Do not load more paper than will fit under the load limits

on the inside of the MP tray.
When printing on transparencies, feed the sheets into the
printer one at a time.
If the paper is considerably curled in one direction, for
example, if the paper is already printed on one side, try to roll
the paper in the opposite direction to counteract the curl.
Printed sheets will then come out flat.

Correct

Incorrect

6 Set the MP tray paper size on the printer’s operation panel. Refer to

Paper Settings on page 4-33.

Handling Paper 3-17

Paper stopper

Align the paper stopper to the desired paper size.

• For A4 or Letter size paper
Move the paper stopper as far as the location of ➀.

• For Legal size paper
Face the paper stopper upward, pull up as shown at ➀ and move it as

far as the location of

➁.

Open the stand inside the paper stopper as far as the location of
and lock.

• For A5 size paper
Face the paper stopper upward, pull up as shown at ➀ and move it as

far as the location of

Open the stand inside the paper stopper, lower toward you as shown
at

➂, and align the front edges of the stand at the projection on the

printer.

➁.

➂

Projection

3-18 Handling Paper

4 Using the Operation Panel

This chapter contains explanations on the following topics:

General Information 4-2
Understanding the Operation Panel 4-3
Keys 4-6
Using the Menu Selection System 4-8
Setting a Mode Selection Menu 4-10
Report Print 4-11
USB Memory (USB memory selection) 4-17
Job Box 4-20
Job Log 4-29
Counter (Viewing the counter value) 4-31
Paper Settings 4-33
Print Settings 4-45
Network (Network settings) 4-55
Device Common (Selecting/Setting the common device)
Security (Security function setting) 4-76
Job Account.Set. (Job Account setting) 4-85
Administrator (Administrator settings) 4-94
Adjust/Maint. (Adjust/Maintenance selection/setting) 4-97

4-62

Using the Operation Panel 4-1

General Information

This chapter provides the information you need to configure the Ecosys
Color printer. In general you need to use the operation panel only to make
default settings. You can make most changes to the printer settings using
the printer driver through the application software.

Note Changes to printer settings made using a software

application override changes made using the operation panel.

You can also access the printer's various settings from a remote location,
by using the control panel, the printer driver or other utilities such as the
Status Monitor Utility. Other printer utilities can be installed using the CD­ROM supplied with the printer.

The chapter describes the operation panel in detail, including its menus
and the procedures for changing various printer settings.

4-2 Using the Operation Panel

Understanding the Operation Panel

The operation panel on the top of the printer has a 4-line by 21-character
liquid crystal display (LCD), ten keys, and three indicators (LED).

Messages that appear on the display and functions of indicators and keys
are explained in this chapter.

Message Display

The message display on the operation panel shows:

• Status information, the ten messages listed below which are displayed
during normal operation.

• For information on error code and errors where the printer requires
the operator's attention, refer to Troubleshooting on page 6-1.

Using the Operation Panel 4-3

Status Information

Message Meaning

Please wait. The printer is warming up and is not ready.

When the printer is switched on for the first time, this message will take several minutes.

Please wait.
Loading paper...

Please wait.
Adding toner...

Please wait.
Performing
Color Calibration...

Please wait.
Cleaning...

Ready to print. The printer is ready to print.

Processing. The printer is receiving data to print. This is also shown when the printer is reading a

Sleeping. The printer is in Auto Sleep. The printer wakes from Auto Sleep whenever a print job is

Canceling... Jobs inside the printer are being canceled. To cancel a job, refer to Canceling a Printing

This message appears when the printer is preparing to print coated paper (Coated) fed
from the optional paper feeder PF-510.

Toner is currently being replenished. This message may be displayed during continuous
printing of a large volume of pages which require a large amount of toner such as with
photographs, etc.

The color calibration function is being performed automatically as you powered on the
printer. You can also execute this function manually on the operation panel.
For details, refer to ColorCalibration on page 4-97.

Displayed during LSU cleaning.

memory card, USB memory, hard disk or RAM disk.

received. The printer then warms up and goes on-line.
For details on Auto Sleep, refer to Sleep Timer (Sleep timer timeout time) on page 4-72.

Job on page 4-6.

Error Codes

Refer to the Troubleshooting on page 6-1.

4-4 Using the Operation Panel

Indicators in Message Display

Ready to print.

UW

A4 VX A6

[ Toner ]

Ready, Data, and Attention Indicators

The following indicators light during normal operation and whenever the
printer needs attention. Depending on the status of lighting, each
indicator has the following meaning:

Indicator Description

Flashing. Indicates an error that you can resolve. For

details, refer to Troubleshooting on page 6-1.
On. Indicates that the printer is ready and on-line. The
printer prints the data it receives.
Off. Indicates that the printer is off-line because printing is
manually stopped or automatically stopped due to an error
condition. Data can be received but will not be printed. For
details, refer to Error Messages on page 6-6 if printing is
automatically stopped when an error condition has
occurred.

Flashing. Indicates that a data is being received.
On. Indicates either that data received is being processed

before printing starts, or that the hard disk or memory card
is being accessed.

Flashing. If Please wait is displayed, the printer is
warming up.

Or, the printer cannot print for some reason (e.g. there is no
paper in the cassette). Check the message display and
carry out the required action. For details, refer to Error
Messages on page 6-6.
On. The printer cannot print due to an error. Check the
message display and carry out the required action. For
details, refer to Error Messages on page 6-6.

Using the Operation Panel 4-5

Keys

The operation panel keys are used to configure the printer operation.
Note that certain keys have a secondary function.

Cancel Key

This key is used to:

• Cancel a printing job.

• Stop the alarm sound.

Canceling a Printing Job

1 While the printer displays Processing., press [Cancel].

The Job Cancel List appears, showing the list of current print
jobs.

2 Press U or V to display the desired job and then press [OK].

When the Job will be canceled. Are you sure? message
appears, press [Yes] ([Left Select]) to cancel the job or [No]
([Right Select]) to cancel this operation and continue printing.

When you cancel a job, Canceling... appears on the message
display and printing stops after the page currently printing has been
fed out.

MENU Key

• [MENU] lets you enter the menu system to change the setup and

printing environment of the printer.

Arrow Keys

• The four arrow keys are used in the menu system to access an item
or enter numeric values.

4-6 Using the Operation Panel

OK Key

This key is used to:

• Finalize settings of numeric values and other selections.

Back Key

• Cancels the menu setting currently displayed and returns to the menu
for the previous step.

Left Select Key / Right Select Key

• These keys only function when the respective key tabs are shown in
the message display. Pressing the key executes the function shown in
the message display.

Pressing the key executes the function shown in the message display.

E.g.:

When the menu shown below is displayed, pressing [Left Select]

([Yes]) prints the file selected. Pressing [Right Select] ([No]) stop

printing and returns to the menu for the previous step.

Print.
Are you sure?

z Q

Data01

[ Yes ] [ No ]

• These keys only function when the paper jam message has appeared
on the message display. A help message will then appear to facilitate
jam clearing in the location.

Using the Operation Panel 4-7

Ready to print.

UW

A4 VX A6

Using the Menu Selection System

Menu Selection System

This section explains how to use the menu selection system.

[MENU] on the operation panel allows you to use the menu to configure
the printer settings to your specific needs. Settings can be made when
Ready to print., Sleeping., Please wait. or Processing. is
indicated on the printer message display.

Note Settings that are received from application software and

the printer driver will take priority over settings made in the
operation panel.

Entering the Mode Selection Menu

Press [MENU] when Ready to print. is indicated on the printer
message display.

The mode selection menu is displayed.

[ Toner ]

Scroll line

Menu:

1

Report Print

2

USB Memory

3

Job Box

[ Exit ]

Scroll page

Menu:

4

Job Log

5

Counter

6

Paper Settings

*********************

[ Exit ]

a

b

a

b

The directions of usable
arrow keys are shown on
the screen displayed.

a

Paper Settings:

1

MP Tray Set.

2

Cassette 1 Set.

*********************

3

Media Type Set.

b

[ Exit ]

An asterisk (*) is displayed
to the left of the currently
selected setting.

Media Type:

1

*Plain

*********************

2

Preprinted

3

Bond

a

b

IMPORTANT Job Box is displayed in the Mode Selection Menu when
the hard disk or RAM Disk is installed. For more information, please
refer to

disk) on page 4-66

4-8 Using the Operation Panel

Job Box on page 4-20 or RAM Disk Setting (Using the RAM

.

Menu:

1

Report Print

2

USB Memory

3

Job Box

a

b

[ Exit ]

Detail:

P

b
File Name: 1/ 4
ABCDEFGHIJKLMNOPQRST

[ Detail ]

Media Type:

1

*Plain

*********************

2

Preprinted

3

Bond

a

b

Selecting a Menu

The mode selection menu is hierarchical. Press U, V, Y or Z to display
the desired menu.

a

•If [

•If [

] appears in the top-right of the screen, you can use the U and
V to scroll up and down through the menu options one line at a time,
and the Y and Z to move between menu options one page at a time.

P

] appears in the top-right of the screen, you can use the Y and Z

to switch between pages.

N

To return to the menu one level up, press [Back].

Setting a Menu

Select the desired menu and press [OK]. You can now select options in
the menu. press U, V, Y or Z to select or enter the desired setting and
then press [OK] to confirm your selection.

If you are choosing from a list of settings, an asterisk (*) is displayed to
the left of the currently selected setting.

Cancelling Menu Selection

If you press [MENU] when a menu is selected, the message display
returns to Ready to print. or Sleeping..

Using the Operation Panel 4-9

Setting a Mode Selection Menu

This section explains the setting procedures used for each menu item in
the mode selection menu.

Menu:

1

Report Print

2

USB Memory

3

Job Box

[ Exit ]

a

b

Sleeping. and Processing., press [MENU]. The Mode Selection

Menu is displayed.

2 Each time you press U or V, the selection changes.

• Report Print

• USB Memory

• Job Box

• Job Log

• Counter

• Paper Settings

• Print Settings

•Network

• Device Common

• Security

• Job Account.Set.

• Administrator

• Adjust/Maint.

1 While the printer displays Ready to print., Please wait.,

4-10 Using the Operation Panel

Report Print

Prints a report. The options available in the Report Print menu are as
follows:

• Menu Map (Printing a menu map)

• Status Page (Printing a printer's status page)

• Font List (Printing a list of the printer's fonts)

• RAM File List (Printing a list of the files on the RAM disk)

• Hard Disk File List (Printing a list of the files on the hard disk)

• MemCard FileList (Printing a list of the files on a memory
card)

1 Press [MENU].

2 Press U or V to select Report Print.

Report Print:

1

Menu Map

2

Status Page

3

Font List

a

b

[ Exit ]

Print.
Are you sure?

z

Menu Map

[ Yes ] [ No ]

3 Press [OK]. The Report Print menu appears showing a list of the

types of report that can be printed. Note that report types shown may
vary depending on which optional units are installed in the printer.

Menu Map (Printing a menu map)

The printer prints a full list of the menu selection system menu map.

1 In the Report Print menu, press U or V to select Menu Map.

2 Press [OK]. A confirmation message is displayed.

3 Press [Yes] ([Left Select]). The message Accepted. appears and

the printer prints the menu map.

Pressing [No] ([Right Select]) returns you to the Report Print menu
without printing the menu map.

Using the Operation Panel 4-11

Menu Map Sample

Menu Map

Printer

FS-C5400DN

Firmware version

4-12 Using the Operation Panel

Status Page (Printing a printer's status page)

You can check the printer's current status and option settings by printing
a status page.

1 In the Report Print menu, press U or V to select Status Page.

2 Press [OK]. A confirmation message is displayed.

Print.
Are you sure?

z

Status Page

[ Yes ] [ No ]

2

3

3 Press [Yes] ([Left Select]). The message Accepted. appears and

the printer prints the status page.

Pressing [No] ([Right Select]) returns you to the Report Print menu
without printing the status page.

Understanding the Status Page

The numbers in the following diagram refer the items explained below the
diagram. The items and values on the status page may vary depending
on the printer’s firmware version.

Status Page

Printer

FS-C5400DN

Firmware version

Group Settings

Print Settings

Device Common Settings

Option Status

Network

Interface BlockPaper Settings

Memory

Emulation

Counters

1

5

6

7

8

4

Toner Gauges

9

Using the Operation Panel 4-13

1 Firmware Version

This item shows the version and release date of the printer
firmware.

2 Printer Settings Information

This item shows various printer settings for hardware-related
items:

- MP tray paper size and type

- Paper cassette size and type

- Sleep time

- Formfeed timeout time

3 Installed Options

This item shows the options installed in the printer:

- Hard disk

- Memory card

4 Network Status

This item shows the IP address, subnet mask address, and
default gateway address for the network interface card in the
printer.

5 Interface Information

This information shows the block status for items including the
USB memory slot and USB interface. When connected by
network interface card (NIC), block status is shown for an
optional interface.

6Memory

This item shows:

- Standard memory in the printer

- Option memory slot status in megabytes

- Total memory in the printer

- Current status of the RAM disk

7Emulation

This item shows all available emulations of the printer. The
KPDL (AUTO) emulation is set as default when the printer is
shipped from the factory. The emulations are:

-PCL 6

-KPDL

8 Page Information

This shows counter information. Total printed page count and
total page count of each paper size are shown, and are itemized
by color/monochrome/total for each counter.

9 Consumable Status

This item shows the approximate level of remaining toner. When
the value is 100, the toner container is full. The closer to 0, the
smaller the amount of remaining toner.

Font List (Printing a list of the printer's fonts)

To help you decide in selecting a font, you can printout lists of the internal
fonts or the optional fonts.

1 In the Report Print menu, press U or V to select Font List.

2 Press [OK]. A confirmation message is displayed.

4-14 Using the Operation Panel

Print.
Are you sure?

z

Font List

[ Yes ] [ No ]

3 Press [Yes] ([Left Select]). The message Accepted. appears and

the printer prints the font list.

Pressing [No] ([Right Select]) returns you to the Report Print menu
without printing the font list.

RAM File List (Printing a list of the files on the RAM disk)

This allows you to print a list of the files on the RAM disk.

IMPORTANT This is displayed when RAM Disk Mode is set to ON.

1 In the Report Print menu, press U or V to select RAM File List.

2 Press [OK]. A confirmation message is displayed.

Print.
Are you sure?

z

RAM File List

[ Yes ] [ No ]

Print.
Are you sure?

z

Hard Disk File List

3 Press [Yes] ([Left Select]). The message Accepted. appears and

the printer prints a list of the files held in the RAM disk.

Pressing [No] ([Right Select]) returns you to the Report Print menu
without printing the RAM disk file list.

Hard Disk File List (Printing a list of the files on the hard disk)

This allows you to print a list of the files on the hard disk.

IMPORTANT This is only displayed when the printer has a hard disk
installed and the disk is correctly formatted.

1 In the Report Print menu, press U or V to select Hard Disk File

List.

2 Press [OK]. A confirmation message is displayed.

3 Press [Yes] ([Left Select]). The message Accepted. appears and

the printer prints a list of the files held on the hard disk.

Pressing [No] ([Right Select]) returns you to the Report Print menu
without printing the hard disk file list.

[ Yes ] [ No ]

Using the Operation Panel 4-15

MemCard FileList (Printing a list of the files on a memory card)

This allows you to print a list of the files on a memory card.

IMPORTANT This message will be displayed only when the memory
card is installed in the printer and properly formatted.

1 In the Report Print menu, press U or V to select MemCard

FileList.

2 Press [OK]. A confirmation message is displayed.

Print.
Are you sure?

z

Mem. Card File List

[ Yes ] [ No ]

3 Press [Yes] ([Left Select]). Accepted. appears and the printer

prints a list of the files held on the memory card.

Pressing [No] ([Right Select]) returns you to the Report Print menu
without printing the memory card file list.

4-16 Using the Operation Panel

USB Memory (USB memory selection)

This specifies the settings for removing the USB memory and printing
USB memory content.

Note The USB Memory menu automatically appears when you

install the USB memory.

IMPORTANT This is only displayed when USB memory is installed
and the USB host is not blocked.

The options available in the USB Memory menu are as follows:

• Print File List (Printing and checking the files in the USB memory)

• Print File (Prints the selected file)

• Remove Memory (Removing the USB memory)

1 Press [MENU].

2 Press U or V to select USB Memory.

USB Memory:

1

Print File

2

Remove Memory

[ Exit ]

Print File:

i

00 Folder-1

i

01 Folder-2

j

02 File-1.jpg

[ Detail ]

a

b

available actions.

Print File List (Printing and checking the files in the USB memory)

This displays a list of the files and folders in the USB memory so that you
can select and print one of the displayed files. You can also view the
details of the selected file or folder.

1 In the USB Memory menu, press U or V to select Print File.
2 Press [OK]. File List appears showing a list of the files and folders in

O

b

3 Press [OK]. The USB Memory menu appears showing a list of

the USB memory.

If there are 3 or more files and folders, pressing U or V repeatedly
scrolls up or down through the list.

i

Folder-1:

i

00 Folder-11

j

01 File3.tif

j

02 File4.pdf

O

b

Press U or V to select a folder and then press [OK].

The folders and files in the selected folder are displayed.

[ Detail ]

IMPORTANT Print File only shows the PDF, TIFF, JPEG and XPS
files in the USB memory. Up to 3 folder levels can be displayed.
Depending on the USB memory capacity and the number of files, the
list may take some time to appear.

Using the Operation Panel 4-17

Print File (Prints the selected file)

You can use this to specify printing for files in the USB memory.

1 Use the procedure described in Print File List (Printing and checking

the files in the USB memory) on page 4-17 to display a list of the files

in the folder containing the file you want to print.

2 Press U or V to select the file you want to print.
3 Press [OK]. The Copies menu screen appears.

IMPORTANT To use this feature, an optional hard disk must be
installed in the printer or the RAM disk must be set to

ON.

Copies:

a

b

(1 - 999)

/**1-

copies

M

Paper Selection:a b

F

Letter Labels

A

A4 Plain

B

A5 Bond

Accepted.

4 To print 2 or more copies, use the arrow keys to set the number of

copies to be printed.

Press U or V to increase or decrease, respectively, the value at the
blinking cursor.

Use Y and Z to move the cursor right and left.

5 Press [OK]. The Paper Selection menu screen appears.

6 Press U or V to select the tray containing the paper you want to use.

Press [OK]. A confirmation screen appears.

Press [Yes] ([Left Select]). The message Accepted. appears and
printing begins.

Press [No] ([Right Select]) to return to the file list selection screen.

Detail (Shows the details of the selected file)

Use this to view detailed information on the files and folders in the USB
memory.

1 Use the procedure described in Print File List (Printing and checking

the files in the USB memory) on page 4-17 to display a list of the files

or folders you want to check.

2 Press U or V to select the folder or file you want to check.
3 Press [Detail] ([Right Select]). The Detail screen appears.

Detail:
File Name: 1/ 4
ABCDEFGHIJKLMNOPQRST

[ Detail ]

4-18 Using the Operation Panel

P

b

If you selected a file, there are 4 Detail screens. Press Y or Z to
move between the screens.

N

Detail:

P

b
Folder Name: 1/ 2
ABCDEFGHIJKLMNOPQRST

[ Detail ]

If you selected a folder, there are 2 Detail screens. Press Y or Z to
move between the screens.

N

Detail:

P

b
File Name: 1/ 4
ABCDEFGHIJKLMNOPQRST

[ Detail ]

Detail:

O

b
ABCDEFGHIJKLMNOPQRSTU
VWXYZabcdefghijklmnop
qrstuvwxyz1234567890

If the entire name shown as the File Name or Folder Name will not fit
on one line, pressing [Detail] ([Right Select]) changes to a 3-line
name display. If the name is 3 or more lines long, you can scroll up or

N

down by pressing U or V.

Pressing [OK] while file or folder details are displayed returns you to the
USB Memory menu.

Remove Memory (Removing the USB memory)

Allows you to remove a USB memory device.

1 In the USB Memory menu, press U or V to select Remove Memory.

2 Press [OK]. The printer is now ready for the USB memory to be

removed and the Mode Selection menu screen appears.

Cannot remove the
memory while in use.

IMPORTANT If the screen on the left appears, the USB memory is
still being used. Wait until the relevant job (e.g. printing from the USB
memory) has ended and then repeat the Remove Memory procedure.

Using the Operation Panel 4-19

Job Box

IMPORTANT To use the Job Box, an optional hard disk must be installed

in the printer. The RAM disk may also be used in the Proof-and-Hold and
Private Print modes.

Job Box is a print function that makes the Job Retention function possible.
The settings are specified from the printer driver. Refer to KX Printer
Driver User Guide for the driver settings.

Job Retention

Job Retention has four modes as summarized below. These modes are
selected from the printer driver through the application software:

Quick Copy Proof-and-Hold Private Print Stored Job

Primary function To later print

additional copies

Start storing by Printer driver Printer driver Printer driver Printer driver

On terminating print
setting from
application software

Retrieved by Operation panel Operation panel Operation panel Operation panel

Default number of
copies printed at
retrieval

Maximum number of
jobs stored

PIN security No No Yes Yes (if necessary)

Data after printing Stored Stored Deleted Stored

Data at power off Deleted Deleted Deleted Stored

Hard disk Necessary Unnecessary

†

Prints simultaneously Prints one copy

Same as storing
(can be changed)

32, expandable to 50 32, expandable to 50 Depends on the hard

To proof the first copy
before printing
multiple copies

simultaneously

One less
(can be changed)

(RAM disk may also
be used)

To hold the document
in printer to prevent
unauthorized access

Does not print Does not print

Same as storing
(can be changed)

disk capacity (the job
is automatically
deleted after printing)

Unnecessary
(RAM disk may also
be used)

To electronically store
documents such as
fax cover pages

One
(can be changed)

Depends on the hard
disk capacity

Necessary

†. Jobs in excess will cause the earlier ones to be deleted.

Note Refer to the KX Printer Driver User Guide for the driver

settings and print (save) procedures.

The options available in Job Box are as follows:

• Quick Copy (Using Quick Copy/Proof-and-Hold)

• Private/Stored (Printing a Private Print/Stored Job)

• Job Box Settings (Job Box Configuration)

1 Press [MENU].

2 Press U or V to select Job Box.

4-20 Using the Operation Panel

Job Box:

1

Quick Copy

2

Private/Stored

3

Job Box Settings

[ Exit ]

a

3 Press [OK]. The Job Box menu appears showing a list of available

b

actions.

Quick Copy is only displayed if there are any jobs that were saved to the
hard disk in Quick Copy mode.

Private/Stored is only displayed if there are any jobs that were saved
to the hard disk or RAM disk.

Quick Copy (Using Quick Copy)

This mode enables you to print the requested number of copies of a job,
simultaneously storing the job on the hard disk/RAM disk. When
additional copies are required, you can reprint the required number of
copies from the printer operation panel. To print a job as a quick copy job,
refer to KX Printer Driver User Guide.

The default number of print jobs that can be stored on the hard disk is 32.
This value can be increased to up to 50. For details, refer to Job Box
Settings (Job Box Configuration) on page 4-28. When the number of jobs
reaches the limit, the oldest job will be overwritten by the new one.

When the printer is turned off, all stored jobs will be deleted.

Note Refer to the KX Printer Driver User Guide for the driver

settings.

Using the Operation Panel 4-21

Quick Copy:

l

User01

l

User02

l

User03

Printing Additional Copies using Quick Copy

1 In the Job Box menu, press U or V to select Quick Copy.
2 Press [OK]. The Quick Copy screen appears listing the user names

a

b

for stored jobs.

3 Press U or V to select the user name you entered in the printer

driver.

l

User01:

Q

Data01

Q

Data02

Q

Data03

[ Delete ]

Copies:
(1 - 999)

/**1-

copies

M

Print.
Are you sure?

z Q

Data01

a

b

selected user name.

5 Press U or V to select the name of the job to be printed.
6 Press [OK]. The Copies menu screen appears.

4 Press [OK]. The printer displays a list of the jobs stored under the

a

b

To print 2 or more copies, use the arrow keys to set the number of
copies to be printed.

Press U or V to increase or decrease, respectively, the value at the
blinking cursor.

Use Y and Z to move the cursor right and left.

7 Press [OK]. A confirmation message is displayed.

[ Yes ] [ No ]

8 Press [Yes] ([Left Select]). The message Accepted. appears and

Accepted.

4-22 Using the Operation Panel

the printer prints the selected job.

Pressing [No] ([Right Select]) returns you to the Job Box menu
without printing the job.

Quick Copy:

l

User01

l

User02

l

User03

Deleting a Quick Copy Job

Jobs saved using Quick Copy are automatically deleted when you turn
the printer off, but you can also use this procedure to delete jobs
individually.

1 In the Job Box menu, press U or V to select Quick Copy.
2 Press [OK]. The Quick Copy screen appears listing the user names

a

b

for stored jobs.

3 Press U or V to select the user name you entered in the printer

driver.

l

User01:

Q

Data01

Q

Data02

Q

Data03

a

b

[ Delete ]

Delete.
Are you sure?

z Q

Data01

[ Yes ] [ No ]

Completed.

4 Press [OK]. The printer displays a list of the jobs stored under the

selected user name.

5 Press U or V to select the name of the job to be deleted.

6 Press [Delete] ([Right Select]). A confirmation message is

appears.

7 Press [Yes] ([Left Select]). The message Completed. appears

and the printer deletes the selected job.

Pressing [No] ([Right Select]) returns you to the Job Box menu
without deleting the job.

Using the Operation Panel 4-23

Using Proof-and-Hold

When you print multiple copies, this mode first prints one copy so that you
can proof it before continuing to print the remaining copies. Since you can
proof the printouts before printing the remaining copies, wastage of paper
can be reduced.

The printer prints one copy and, at the same time, saves the print job on
the hard disk/RAM disk. You can also change the number of copies when
resuming printing from the operation panel.

When the printer is turned off, all stored jobs will be deleted.

Note Refer to KX Printer Driver User Guide for the driver

settings.

Printing Remaining Copies of a Proof-and-Hold Job

1 In the Job Box menu, press U or V to select Quick Copy.

Quick Copy:

l

User01

l

User02

l

User03

l

User01:

Q

Data01

Q

Data02

Q

Data03

[ Delete ]

Copies:
(1 - 999)

/**1-

M

copies

a

b

for stored jobs.

3 Press U or V to select the user name you entered in the printer

2 Press [OK]. The Quick Copy screen appears listing the user names

driver.

4 Press [OK]. The printer displays a list of the jobs stored under the

a

b

selected user name.

5 Press U or V to select the name of the job to be printed.

6 Press [OK]. The Copies menu screen appears.

a

b

If you want to change the number of remaining copies to be printed,
use the arrow keys to set the number of copies to be printed.

Press U or V to increase or decrease, respectively, the value at the
blinking cursor.

Use Y and Z to move the cursor right and left.

Print.

7 Press [OK]. A confirmation message is displayed.

Are you sure?

z Q

Data01

[ Yes ] [ No ]

4-24 Using the Operation Panel

Accepted.

8 Press [Yes] ([Left Select]). The message Accepted. appears and

the printer prints the selected job.

Pressing [No] ([Right Select]) returns you to the Job Box menu
without printing the job.

Deleting a Proof-and-Hold Job

Saved jobs are automatically deleted when you turn the printer off, but
you can also use this procedure to delete jobs individually.

1 In the Job Box menu, press U or V to select Quick Copy.

Quick Copy:

l

User01

l

User02

l

User03

l

User01:

Q

Data01

Q

Data02

Q

Data03

[ Delete ]

Delete.
Are you sure?

z Q

Data01

a

b

for stored jobs.

3 Press U or V to select the user name you entered in the printer

2 Press [OK]. The Quick Copy screen appears listing the user names

driver.

4 Press [OK]. The printer displays a list of the jobs stored under the

a

b

selected user name.

5 Press U or V to select the name of the job to be deleted.

6 Press [Delete] ([Right Select]). A confirmation message is

appears.

[ Yes ] [ No ]

7 Press [Yes] ([Left Select]). The message Completed. appears

Completed.

Using the Operation Panel 4-25

and the selected job is deleted.

Pressing [No] ([Right Select]) returns you to the Job Box menu
without deleting the job.

Private/Stored (Printing a Private Print/Stored Job)

In private printing, you can specify that a job is not printed until you
release the job from the operation panel. When sending the job from the
application software, specify a 4-digit access code in the printer driver.
The job is released for printing by entering the access code on the
operation panel ensuring confidentiality of the print job.

In the stored job mode, access codes are not mandatory, but can be set
on the printer driver if printing with PIN security is required. Then, the
access code must be entered on the operation panel to print a stored job.
Print data will be stored in the hard disk/RAM disk after printing.

Refer to KX Printer Driver User Guide for the driver settings.

Printing a Private/Stored Job

1 In the Job Box menu, press U or V to select Private/Stored.

Private/Stored:

l

User01

l

User02

l

User03

a

b

l

User01:

R

****01*************-

Data

Q

Data02

Q

Data03

a

b

[ Delete ]

ID:

P

b

(0000-9999)

0

S

123456789

[Bckspace] [ Enter ]

2 Press [OK]. The Private/Stored screen appears listing the user

names for stored jobs.

3 Press U or V to select the user name you entered in the printer

driver.

4 Press [OK]. The printer displays a list of the jobs stored under the

selected user name.

5 Press U or V to select the name of the job to be printed.

6 Press [OK]. If the selected job was saved as a Private Print job, its

ID is displayed. If the job was saved in stored job mode, the number
of direct copies is displayed.

7 Enter the access code entered in the printer driver.

Use the Y or Z to select a number and then press [OK] to enter the
number.

You can go back one character by pressing [Bckspace] ([Left
Select]).

4-26 Using the Operation Panel

Copies:
(1 - 999)

/**1-

copies

M

a

8 Press [Enter] ([Right Select]). If the entered access code is

b

correct, the Copies menu screen appears.

If the entered access code is incorrect, the ID menu screen
reappears.

To print 2 or more copies, use the arrow keys to set the number of
copies to be printed.

Press U or V to increase or decrease, respectively, the value at the
blinking cursor.

Use Y and Z to move the cursor right and left.

Print.
Are you sure?

z Q

Data01

[ Yes ] [ No ]

Accepted.

9 Press [OK]. A confirmation message is displayed.

10

Press [Yes] ([Left Select]). The message Accepted. appears and
the printer prints the selected job.

Pressing [No] ([Right Select]) returns you to the Job Box menu
without printing the job.

Deleting a Private/Stored Job

You can individually delete stored jobs by performing the following
procedure. Jobs saved using Private Print will be automatically deleted if
you turn the power off after printing, but jobs saved using Stored Job will
not be deleted automatically.

1 Refer to steps 1 to 5 in Private/Stored (Printing a Private Print/Stored

Job) on page 4-26 to select the job to be deleted.

ID:

P

b
(0000-9999)

0

S

123456789

[Bckspace] [ Enter ]

Delete.
Are you sure?

z Q

Data01

[ Yes ] [ No ]

2 Press [Delete] ([Right Select]). The ID menu screen appears.

3 Enter the access code entered in the printer driver.

Use the Y or Z to select a number and then press [OK] to enter the
number.

You can go back one character by pressing [Bckspace] ([Left
Select]).

4 Press [Enter] ([Right Select]). If the entered access code is

correct, the Delete menu screen appears. If the entered access code
is incorrect, the ID menu screen reappears.

Using the Operation Panel 4-27

Completed.

5 Press [Yes] ([Left Select]). Complete. appears and the printer

deletes the selected job.

Pressing [No] ([Right Select]) returns you to the Job Box menu
without deleting the job.

Job Box Settings (Job Box Configuration)

Use this to change the maximum number of Quick Copy jobs that can be
stored on the hard disk.

Changing the Maximum Number of Quick Copy jobs

This changes maximum number of Quick Copy jobs to a value between
0 and 50. The default is 32.

1 In the Job Box menu, press U or V to select Job Box Settings.

Job Box Settings:a b

1

Quick Copy Jobs

[ Exit ]

Quick Copy Jobs:a b
(0 - 50)

/*0-

job(s)

M

2 Press [OK]. The Job Box Settings screen appears.

3 Select Quick Copy Jobs and press [OK]. The Quick Copy Jobs

menu screen appears.

4 Use the arrow keys to set the maximum number of Quick Copy jobs.

Press U or V to increase or decrease, respectively, the value at the
blinking cursor.

Use Y and Z to move the cursor right and left.

5 Press [OK]. The setting is stored and the Job Box Settings menu

reappears.

4-28 Using the Operation Panel

Job Log

You can use the Job Log to check the history of jobs that have already
finished printing.

As well as jobs printed from PCs, this log shows the outcomes for jobs
printed directly from USB memory and reports such as status pages.

The information available in the Job Log is listed below.

Item Content Results Displayed

Display Icon Description

Job Name Job name Job name Job name

Result Job status OK u Completed normally

Error v Error occurred.

Cancel t Job canceled.

Job Type Job type Printer n Printed from a PC

Report j Report

USB Y Printed from USB memory

E-mail p Printed from E-mail

Box i Printed from Job Box

User Name Printed user name User name

Accepted Time Job reception time Year/Month/Day

Hour: Minute

End Time Job completion time Year/Month/Day

Hour: Minute

Printed Pages Pages printed ***Page(s) No. of pages

***/*** Pages completed/Pages

specified

Color/B & W Printing type Color Color printing

Black & White Black & White printing

1 Press [MENU].

2 Press U or V to select Job Log.

3 Press [OK]. Job Log is displayed, along with the job numbers of

Job Log:

n

0006

ABCDEFGHIJ

[ Detail ]

a

b

N v

completed jobs and a list of the job names. The job type and result for
each job are also shown as icons.

4 Press U or V to select the name of the job whose details you want

to view.

Using the Operation Panel 4-29

0006 Detail:

a

b
Job Name: 1/6
ABCDEFGHIJKLMNOPQRST

[ Detail ]

0006 Detail:

a

b
Job Name: 1/6
ABCDEFGHIJKLMNOPQRST

[ Detail ]

5 Press [Detail] ([Right Select]). The Job Log details screen

N

N

appears.

The detailed job log covers 6 pages in all. Press Y to view to the next
page or Z to return to the previous page.

Pressing [OK] while file or folder details are displayed returns you to the
Job Log menu.

If the entire name shown as the Job Name will not fit on one line, pressing
[Detail] ([Right Select]) changes to a 3-line name display. If the name
is 3 or more lines long, you can scroll up or down by pressing U or V.

Detail:

a

b
ABCDEFGHIJKLMNOPQRSTU
VWXYZabcdefghijklmnop
qrstuvwxyz1234567890

Pressing [OK] during 3-line name display returns you to single-line name
display.

4-30 Using the Operation Panel

Counter (Viewing the counter value)

Displays the number of pages printed.

The options available in Counter are as follows:

• Total (Displaying the total printed pages)

• Color (Displaying the color printed pages)

• Black & White (Displaying the monochrome printed pages)

1 Press [MENU].

2 Press U or V to select Counter.

Counter:

1

Total

2

Color

3

Black & White

a

b

[ Exit ]

Total:

O

b

Total 17000

3 Press [OK]. The Counter menu appears showing a list of available

options.

Total (Displaying the total printed pages)

This only displays the total number of pages printed. You cannot change
the displayed number.

1 In the Counter menu screen, press U or V to select Total.

2 Press [OK]. The Total screen appears showing the total number of

pages printed.

Color (Displaying the color printed pages)

This allows you to check the total number of color pages printed and the
number of color pages printed in each of the 9 paper sizes.

You cannot change the displayed number.

1 In the Counter menu screen, press U or V to select Color.

2 Press [OK]. The Color screen appears showing the total number of

Color:
Total 17000
A4 2000
B5 1000

Using the Operation Panel 4-31

O

b

color pages printed and the number of color pages printed in 2 paper
sizes.

Press U or V to view the number of color pages printed in other
paper sizes.

Pressing [OK] returns you to the Counter menu.

Black & White (Displaying the monochrome printed pages)

This allows you to check the total number of monochrome pages printed
and the number of monochrome pages printed in each of the 9 paper
sizes.

You cannot change the displayed number.

1 In the Counter menu screen, press U or V to select Black &

White.

Black & White:

O

b
Total 17000
A4 2000
B5 1000

2 Press [OK]. The Black & White screen appears showing the total

number of monochrome pages printed and the number of
monochrome pages printed in 2 paper sizes.

Press U or V to view the number of monochrome pages printed in
other paper sizes.

Pressing [OK] returns you to the Counter menu.

4-32 Using the Operation Panel

Paper Settings

This sets the paper size and type for the MP tray and cassettes from
which paper is supplied.

The options available in Paper Settings are as follows:

• MP Tray Set. (MP tray settings)

• Cassette (1 to 5) Set. (Settings for the cassettes)

• Media Type Set. (Paper type settings)

• Reset Type Adj. (Resets customized settings)

1 Press [MENU].

Paper Settings:

1

MP Tray Set.

2

Cassette 1 Set.

3

Cassette 2 Set.

[ Exit ]

a

b

3 Press [OK]. The Paper Settings menu appears showing a list of

available options.

MP Tray Set. (MP tray settings)

To print correctly on paper supplied from the MP tray, use the procedure
below to set the paper size and media type.

Note Feeding the paper having a paper size which does not

match the current paper size from the MP tray can cause paper
jam.

Paper Size (Paper size setting for MP tray)

You can use this to set the paper size that can be supplied from the MP
tray. The default setting is Letter size for the U.S. and Canada and A4 for
other countries.

For more information about the paper sizes that you can feed from the MP
tray, refer to Paper Specifications on page 3-2.

2 Press U or V to select Paper Settings.

1 In the Paper Settings menu, press U or V to select MP Tray Set..

2 Press [OK]. The MP Tray Set. menu screen appears.

MP Tray Set.:

1

Paper Size

2

Media Type

[ Exit ]

a

b

3 Press U or V to select Paper Size.

Using the Operation Panel 4-33

Paper Size:

1

*Envelope Monarch

2

Envelope #10

3

Envelope DL

a

4 Press [OK]. The Paper Size screen appears listing the paper sizes

b

that can be supplied from the MP tray.

The available paper sizes are as follows:

Envelope Monarch
Envelope #10
Envelope DL
Envelope C5
Executive
Letter
Legal
A4
B5
A5
A6
B6
Envelope #9
Envelope #6
ISO B5
Custom
Hagaki
Oufuku Hagaki
Oficio II
16K
Statement
Folio
Youkei 2
Youkei 4

5 Press U or V to select the desired paper size.
6 Press [OK]. The paper size for the MP tray is set and the Paper

Settings menu screen reappears.

Media Type (Paper type setting for MP tray)

You can use this to set the paper type that can be supplied from the MP
tray. The default setting is PLAIN.

For more information about paper types that you can feed from the MP
tray, refer to Paper Specifications on page 3-2.

1 In the Paper Settings menu, press U or V to select MP Tray Set..

4-34 Using the Operation Panel

MP Tray Set.:

1

Paper Size

2

Media Type

[ Exit ]

Media Type:

1

*Plain

2

Transparency

3

Preprinted

[ Exit ]

a

b

3 Press U or V to select Media Type.
4 Press [OK]. The Media Type screen appears listing the media types

a

b

2 Press [OK]. The MP Tray Set. menu screen appears.

that can be supplied from the MP tray.

The available paper sizes are as follows:

Plain
Transparency
Preprinted
Labels
Bond
Recycled
Vellum
Rough
Letterhead
Color
Prepunched
Envelope
Cardstock
Coated
Thick
HighQuality
CUSTOM1 to 8

5 Press U or V to select the desired media type.

6 Press [OK]. The media type for the MP tray is set and the Paper

Settings menu screen reappears.

Cassette (1 to 5) Set. (Settings for the cassettes)

To print correctly on paper supplied from the cassettes, use the procedure
below to set the paper size and media type.

Cassette (1 to 5) Size (Setting the cassette paper size)

To set the standard sizes A5, A4, B5, Letter, and Legal size for the paper
cassette, load the paper and turn the paper size dial so that the size of the
paper you are going to use appears in the paper size window. To load a
non-standard paper size (sizes other than A5, A4, B5, Letter, Legal and
A6 (paper cassette)) into a paper cassette, refer to the custom paper
sizes listed on page 4-36.

If the PF-500 or PF-510 optional paper feeder is installed, use the same
procedure to load paper into the paper feeder cassettes.

Using the Operation Panel 4-35

Paper Size Dial

1 Pull the cassette out of the printer and set the paper size using the

paper size dial.

A4

2 Adjust the paper guides in the cassette to the size of the paper to be

used for printing and load the paper into the cassette.

Custom Paper Size

If you use a non-standard size paper, load the paper and turn the paper
size dial to Other (refer to Loading Paper on page 3-14).

Selecting the Size Dial Setting

1 Pull the cassette out of the printer and set the paper size dial to Other.

For details, refer to step 1 in Cassette (1 to 5) Size (Setting the
cassette paper size) on page 4-35.

2 Adjust the paper guides in the cassette to the size of the paper to be

used for printing and load the paper into the cassette.

Cassette 1 Set.:a b

1

Media Type

2

Other Paper Size

3

Custom PaperSize

[ Exit ]

Setting the Paper Size from the Operation Panel

Use the operation panel to set the size of paper loaded in the cassette on
the printer. This menu appears if the size dial for the cassette is set to
Other.

1 In the Paper Settings menu, press U or V to select the paper

cassette assigned to Other on the Size Dial.

2 Press [OK]. The Cassette # Set. menu screen appears.

# shows the number of the cassette installed in the printer (1 to 5).

3 Press U or V to select Other Paper Size.

4-36 Using the Operation Panel

Other Paper Size:a b

1

*Envelope C5

2

Executive

3

Letter

[ Exit ]

4 Press [OK]. The Other Paper screen appears listing the paper sizes

that can be used in the cassette.

The available paper sizes are as follows:

Envelope Monarch (#2)
Envelope #10 (#2)
Envelope DL (#2)
Envelope C5
Executive
Letter
Legal
A4
B5
A5
A6 (#1)
Envelope #9 (#2)
Envelope #6 (#2)
ISO B5
Custom
Oufuku Hagaki (#2)
Oficio II
16K
Statement
Folio
Youkei 2 (#2)
Youkei 4 (#2)
(#1): Cassette 1 only
(#2): Only when optional paper feeder PF-510 installed.

5 Press U or V to select the desired paper size.

6 Press [OK]. The paper size for the cassette is set and the Paper

Settings menu screen reappears.

If you selected Custom in step 4, use the procedure below to specify
the paper length and width.

Using the Operation Panel 4-37

Setting a Custom Paper Size

In the procedure below, select the units to be used for entering the custom
paper size and then enter the paper width and length. As shown in the
figure, enter the Y and X values for the paper size, using the selected
units.

Cassette 1 Set.:a b

1

Media Type

2

Other Paper Size

3

Custom PaperSize

[ Exit ]

Custom PaperSize:a b

1

Measurement

2

Size Entry(Y)

3

Size Entry(X)

[ Exit ]

Y Dimension

105 to 216 mm
(4-1/8 to 8-1/2 inches)

X Dimension

1 In the Cassette # Set menu, press U or V to select Custom

PaperSize.

# shows the number of the cassette installed in the printer (1 to 5).

2 Press [OK]. The Custom PaperSize menu screen appears.

148 to 356 mm

(5-13/16 to 14 inches)

3 Press U or V to select Measurement.

4 Press [OK]. The Measurement menu screen appears.

Measurement:

1

*inch

2

mm

a

b

5 Press U or V to select the paper size units and then press [OK]. The

unit for entering the paper size is set and the Custom PaperSize
menu screen reappears.

6 Press U or V to select Size Entry(Y).

Size Entry(Y):

a

b
(5.83 - 14.02)

/*7.00-

"

M

4-38 Using the Operation Panel

7 Press [OK]. The Size Entry(Y) menu screen appears.

Size Entry(X):
(4.13 - 8.50)

/*8.50-

"

M

8 Use the arrow keys to enter the paper length.

Press U or V to increase or decrease, respectively, the value at the
blinking cursor.

Use Y and Z to move the cursor right and left.

The range of paper lengths you can set for each cassette is as
follows:

• Cassette:
148 to 356 mm (5-13/16 to 14 inches)

• Paper Feeder PF-500/PF-510:
162 to 356 mm (6-25/64 to 14 inches)

9 Press [OK]. The entered paper length is set and the Custom

PaperSize menu screen reappears.

10

Press U or V to select Size Entry(X).

11

a

b

Press [OK]. The Size Entry(X) menu screen appears.

12

Use the arrow keys to enter the paper width.

Press U or V to increase or decrease, respectively, the value at the
blinking cursor.

Use Y and Z to move the cursor right and left.

The range of paper widths you can set for each cassette is as follows:

• Cassette:
105 to 216 mm (4-1/8 to 8-1/2 inches)

• Paper Feeder PF-500/PF-510:
92 to 216 mm (3-5/8 to 8-1/2 inches)

13

Press [OK]. The entered paper width is set and the Custom
PaperSize menu screen reappears.

14

Pressing [Exit] ([Right Select]) returns you to Ready to print
screen.

Cassette (1 to 5) Type (Setting the cassette paper type)

By setting a paper type (plain, recycled, etc.) for the paper cassette, you
can automatically select the paper in the paper cassette according to the
paper type you command on the printer driver. The default setting is plain
paper for all paper cassettes.

If the PF-500 or PF-510 optional paper feeder is installed, use the same
procedure to setting the cassette paper type.

For more information about paper types that you can feed from the paper
cassette, refer to Paper Specifications on page 3-2.

1 In the Paper Settings menu, press U or V to select the cassette you

want to set.

Using the Operation Panel 4-39

Cassette 1 Set.:a b

1

Media Type

2

Other Paper Size

3

Custom PaperSize

[ Exit ]

2 Press [OK]. The Cassette # Set. menu screen appears.

# shows the number of the cassette installed in the printer (1 to 5).

3 Press U or V to select Media Type.

Media Type:

1

*Plain

2

Preprinted

3

Bond

a

b

Cassette

Plain
Preprinted
Bond
Recycled
Rough
Letterhead
Color
Prepunched
HighQuality
CUSTOM1 to 8

4 Press [OK]. The Media Type screen appears listing the media types

that can be used with the selected cassette.

The available Media Types are as follows:

Paper Feeder PF-500
(Cassettes 2 to 5)

Plain
Preprinted
Bond
Recycled
Rough
Letterhead
Color
Prepunched
HighQuality
CUSTOM1 to 8

Paper Feeder PF-510
(Cassettes 2 to 5)

Plain
Preprinted
Labels
Bond
Recycled
Rough
Letterhead
Color
Prepunched
Envelope
Cardstock
Coated
Thick
HighQuality
CUSTOM1 to 8

5 Press U or V to select the desired media type.

6 Press [OK]. The media type for the cassette is set and the Paper

Settings menu screen reappears.

Media Type Set. (Paper type settings)

You set the paper thickness by selecting a paper weight. This allows you
to set the paper thickness for each of the media types that can be used
on the printer. And for custom paper registered in the printer (up to 8), you
can specify paper thickness and whether duplex printing is permitted.
(For the procedure for registering custom paper sizes, refer to Setting a
Custom Paper Size on page 4-38.)

For normal settings, refer to Setting the Paper Thickness on page 4-41.
For custom paper settings, refer to Custom Paper Settings on page 4-42.

4-40 Using the Operation Panel

Setting the Paper Thickness

You set the paper thickness by selecting a paper weight.

The available paper weights are as follows (grammages are provided as
a guide)

Extra Heavy (OHP)

2

Heavy 3 (170 to 220 g/m

Heavy 2 (135 to 170 g/m

Heavy 1 (120 to 135 g/m

Normal 3 (90 to 120 g/m

Normal 2 (75 to 90 g/m

Normal 1 (64 to 75 g/m

Light (60 to 64 g/m

)

2

)

2

)

2

)

2

)

2

)

2

)

The default setting is Normal 2 for plain paper. When using any paper
other than plain paper, you should change the paper weight referring to
the table below to achieve the best possible print quality for each paper.

Media Type Paper Weight

Plain Normal 2

Transparency Heavy 2

Rough Normal 3

Vellum Light

Labels Heavy 1

Recycled Normal 2

Preprinted Normal 2

Bond Normal 3

Cardstock Heavy 2

Color Normal 2

Prepunched Normal 2

Letterhead Normal 2

Envelope Heavy 3

Coated Normal 3

Thick Heavy 2

HighQuality Normal 3

CUSTOM1 to 8 Normal 2

Use the procedure below to set the paper weight.

(For the procedure for setting weights for custom paper (CUSTOM 1 to

8), refer to Custom Paper Settings on page 4-42.)

Using the Operation Panel 4-41

1 In the Paper Settings menu, press U or V to select Media Type

Set..

Media Type Set.:a b

1

Plain

2

Transparency

3

Preprinted

[ Exit ]

Plain:

1

Paper Weight

a

b

[ Exit ]

Paper Weight:

1

Extra Heavy

2

*Heavy 3

3

Heavy 2

a

b

2 Press [OK]. The Media Type Set. screen appears listing the

media types that can used with the printer.

3 Press U or V to select the media type for which you want to set the

paper weight.

4 Press [OK]. A menu for the selected media is displayed.

5 Press U or V to select Paper Weight.

6 Press [OK]. The Paper Weight screen appears listing the paper

weights that can used with the printer.

Media Type Set.:a b

1

Plain

2

Transparency

3

Preprinted

[ Exit ]

7 Press U or V to select the desired paper weight.

8 Press [OK]. The paper weight is set and the Media Type Set.

screen reappears.

Custom Paper Settings

This setting specifies the paper weight of the selected custom paper and
whether duplex printing is permitted.

Use the procedure below to set the custom paper weight.

1 In the Paper Settings menu, press U or V to select Media Type

Set..

2 Press [OK]. The Media Type Set. screen appears listing the

media types that can used with the printer.

3 Press U or V to select the custom paper (CUSTOM 1 to 8) for which

you want to set the paper weight.

4-42 Using the Operation Panel