Kyocera FS-C5016N, KM-2560, KM-3530, KM-4230, FS-9530DN User Manual

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Page 1

KX Driver User Guide

Page 2

Legal Notes

FS-820 FS-920 FS-1 1 18MFP FS-1030D FS-2000D FS-3900DN FS-4000DN FS-6950DN FS-9130DN FS-9530DN FS-C5015N FS-C5020N FS-C5025N FS-C5030N FS-C8100DN KM-1820 KM-2540* KM-2560* KM-3040* KM-3050* KM-3060* KM-4050 * KM-5050 * KM-6030 KM-8030

KM-C2520 KM-C3225 KM-C3232 KM-C4008 KM-C4035E KM-C3232E KM-C3225E KM-C2525E FS-1010 FS-1018MFP FS-1020D FS-1050 FS-1100* FS-1300D* FS-1800 FS-1800+ FS-1900 FS-1920 FS-3800 FS-3800KPDL3 FS-3820N FS-3830N FS-C5016N FS-6020 FS-6026

FS-C8008N FS-C8026N FS-9100DN FS-9120DN FS-9500DN FS-9520DN KM-1530 KM-1650 KM-1815 KM-2030 KM-2050 KM-2530 KM-2550 KM-3035 KM-3530 KM-4030 KM-4035 KM-4530 KM-5035 KM-5530 KM-6330 KM-7530 KM-C830 KM-C850 KM-C2630

CS-1820 CS-2560 CS-3050 CS-3060 CS-4050 CS-5050 CS-6030 CS-8030 CS-C2520 CS-C3225 CS-C3232 CS-C4008 CS-C4035E CS-C3232E CS-C3225E CS-C2525E CS-1650 CS-2050 CS-2550 EP 370DN* EP 470DN* EP 510DN* EP C170N* EP C220N* EP 270N* EP 320DN*

Unauthorized reproduction of all or part of this guide is prohibited. The information in this guide is subject to change for improvement without notice. We cannot be held liable for any problems arising from the use of this product, regardless of the information herein.

Regarding Trademarks

• PCL is a registered trademark of Hewlett-Packard Company.

• Microsoft Windows is a registered trademark of Microsoft Corporation in the U.S. and/or other countries.

• PostScript is either a registered trademark or trademark of Adobe Systems Incorporated in the U .S. and/or other

countries.

• TrueType is a registered trademark of Apple Computer Inc.

• All other brand and product names herein are registered trademarks or trademarks of their respective companies.

Examples of the operations given in this guide support the Microsoft Windows XP printing environment. Essentially the same operations are used for Microsoft Windows 2000/Vista environments.

Models supported by the KX printer driver

Page 3

Chapter 1 Installation

Express Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Windows XP and Vista - Express Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2

Custom Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Vista - Custom Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3

Windows XP - USB, Custom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3

Windows XP - Parallel Port (LPT) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4

Windows XP - Network Connection, Custom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4

Installing Optional Components. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Product Library CD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Installing using the Add Printer Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Chapter 2 Printer Properties

Accessing Printer Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Installing Optional Devices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Auto Configure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-1

Device Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Punch Unit Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-3

Assigning Custom Boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-4

User Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Identification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-4

Unit of Measurement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-4

Language Preference Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-5

Page Description Language (PDL) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

PDL Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-5

Administrator Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

User Login . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-9

Job Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-11

Administrator Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-12

Compatibility Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12

Chapter 3 Printing Basics

Basic Printing Tasks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Basic Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-1

Printing on Paper of Non-Standard Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Custom Paper Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5

Duplex Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Print on Both Sides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-6

Reverse Order Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Collating Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8

Sorter Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-9

Page 4

Chapter 4 Layout

Booklet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Left Edge and Right Edge Binding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-1

Booklet Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2

Multiple Pages Per Sheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Poster. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Sheets Per Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-4

Available Poster Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-4

Scaling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Scaling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-6

Chapter 5 Finishing

Finishing Edge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Gutter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-4

Staple. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4

Using the Stapler . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-5

Punch. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6

Using Hole Punch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-6

Separation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

Rotate Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-7

Offset Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-7

Chapter 6 Imaging

Print Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Custom Print Quality Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2

EcoPrint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Font Substitution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-4

Disable Device Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-4

Graphics. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Pattern Scaling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-5

Inversion Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-5

Optimization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-5

Halftone Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-6

Grayscale . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-7

Chapter 7 Publishing

Printing with Covers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

Cover Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-2

Edit Cover Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-4

Page Insert. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4

Insert Page Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-5

Combinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-6

Transparency Interleaving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-6

Chapter 8 Job

Job Storage (e-MPS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1

Custom Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-2

Quick Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-7

Proof and Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-8

Page 5

Private Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-9

Job Storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-10

Job Name. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-11

Chapter 9 Advanced

Prologue/Epilogue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-1

Select Prologue/Epilogue File to Insert . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-2

Add . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-2

Edit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-2

Delete . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-2

Insertion Point . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-3

Watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4

Select Watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-4

Page selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-4

Add Watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-5

Additional Text Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-5

Edit Watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-7

Delete Watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-7

Security Watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-7

Select Security Watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-9

Page Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-9

Add Security Watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-10

Additional Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-11

Edit Security Watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-13

Delete Security Watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-14

Security Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-14

Security Watermark in Security Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-14

PrintID Tracker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-14

Lock PrintID Tracker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-16

Enable Client Profile. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-17

EMF Spooling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-18

Chapter 10 Profile

Add Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-1

Edit Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-2

Delete Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-3

Import and Export Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-3

Glossary

Index

iii

Page 6

Installation

1 Installation

A printer driver is an application that sends documents to a printer and manages communication between a printer and your computer. Install the printer driver from the supplied Product Library CD-ROM. Once installed, a vari ety of printer settings can be configured.

Note: In Windows XP, Windows Vista, and Windows 2000, you must be logged in with administrator rights to install the KX Driver. If you connect the Universal Serial Bus (USB) cable before CD installation, it is strongly recommended that you cancel the Found New Hardware Wizard and install the software through the CD menu. Browsing the CD and installing each driver separately is not recommended.

Turn off the power for the computer and printer. 1

Ensure that the printer is ready to print (remove packing materials, insert paper and

any toner or ink cartridges), then connect the computer and printer usin g either USB, a parallel cable, or a network cable. For further details on connecting the printer to the computer, refer to the printer’s Operation Guide . 2

Once connected, power on both devices. 3

If the Windows Found New Hardware Wizard appears, click Cancel. Insert the Product Library CD-ROM into the CD drive. 4

After the installation program starts the Main Menu appears.

Note: If the Product Library Software Installation Wizard fails to start after

inserting the CD-ROM into the CD drive, explore the CD drive, and double-click Setup.exe.

Click View License Agreement to read the License Agreement. 5

Click Accept to proceed. 6

To begin installation, click Install Software. 7

The Software Installation Wizard appears. Click Next. 8

The installation differ s depending on your oper ating system and connection method. Select your operating system and connection method from the list below and proceed to the referenced page to continue the installation.

Windows XP and Vista - Express Installation on page 1-2 Vista - Custom Installation on page 1-3 Windows XP - USB, Custom on page 1-3 Windows XP - Parallel Port (LPT) on page 1-4 Windows XP - Network Connection, Custom on page 1-4

1-1 KX Driver

Page 7

Windows XP and Vista - Express Installation Installation

Note: KPrint installs a client port monitor that enables Windows TCP/IP printing to any network card connected to Kyocera printi ng systems. KPrint supports LPR and IPP printing. For the KPrint Installation instructions, refer to your CD. KPrint is now a standalone installer.

Express Installation

Express mode is for a Universal Serial Bus (USB) or network connection only. The installer can find the printer if it is turned on and connected by USB or network cable. For the simple, default installation, select Express Mode Installation. In the Custom method you are able to choose which software packages to install and specify the port. To us e the Cus tom method, see Custom Installation on page 1-2.

Windows XP and Vista - Express Installation

In Windows Vista the installatio n dialog boxes have a slightly different appearance, but the steps are the same.

For the simple, default connection select Express Mode and then click Next. 1

After you select Express Mode and click Next, Discover Printing System opens and looks for your printer. If Discovery does not find your printing system, ensure that it is properly connected by USB or network cable and that it is turned on, and then retry Discovery.

At the Discover Printing System page, select the printing system you would like to

install and click Next. 2

Note: If the Found New Hardware Wizard appears, click Cancel. If the Hardware Installation warning dialog box appears, click Continue Anyway.

In Printer Setting s you can assign a name to the printing system. This is the n ame

that appears in Windows Printers and Faxes and in the printer lists in applications. You can also choose to share this printer with others or set this printer as the default printer. Make your selection from the following choices, and then click Next. 3

• Share your printers with others

• Set the printer system as the default In the Confirm Settings page, click Install if the settings are correct. Click Cancel

to correct the settings. 4 The Printer Installed Successfully screen appears. Click Finish to exit the Printer

Installation Wizard and return to the CD-ROM main menu. 5 The installation of the printer is now complete. If prompted, restart your system.

Custom Installation

When using the Custom method you can specify the printer port and choose which software packages to install. For example, if you do not want to overwrite your existing fonts, choose the Custom mode and then clear Fonts in the Custom Installation page (shown in step 2 on page 1-4).

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Installation Vista - Custom Installation

Vista - Custom Installation

In the Installation Method page, select a custom installation then click Next. 1

In the Custom Installation page, ensure that the KX Driver is selected as the

product and then click Next. 1 The Discover Printing System page appears. 2

To find a printing system already turned on and connected to the network, click Discover. and go to step 4 on page 1-3.

-ORTo manually select your printing system and port select Custom select and then

click Next. The Printer Port page appears. If the port you want to use appears in the Port name

list, select it and click Next, then go to step 4 on page 1-3. 3 T o create a new port, click Add Port and the n click Next. The Add Port Wizard page

appears.

Add Port Wizard in Vista

At the Welcome page, ensure that the printing device is on and connected to the

network, then click Next. 1 Type the printer name or IP address and then click Next. 2

After the port has been created, the Completing the Add Standard TCP/P Printer

Port Wizard page shown below appears. Click Finish to close the Add Port Wizard

page and return to the installation wizard. 3

Vista Custom Installation, continued from page 1-3

The Printing System page appears. From the list, select the Printing System to

install, and click Next. 4 In Printer Settings you can create a custom name to the printing system. This name

appears in Windows Printers and Faxes and in the printer lists in applications. You can also choose to share this printer with others or set this prin te r as th e de fault printer. Make your selections and then click Next. 5

In the Confirm Settings page, click Install if the settings are correct. Click Cancel

to correct the settings. 6 The Printer Installed Successfully page appears. Click Finish to exit the Printer

Installation Wizard and return to the CD-ROM main menu. 7 The installation of the printer is now complete. If prompted, restart your system.

Windows XP - USB, Custom

Ensure that your printer and computer are conne cted using the Universal Serial Bus

(USB) cable. 1

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Windows XP - Parallel Port (LPT) Installation

In the Installation Method page, select Custom Mode > Driver. If you want to

install the fonts, also select Utilities. 2 In the Connection Type page, select Universal Serial Bus (USB), and then click

Next. 3 The Printing System appears in cert ain conditio ns, for example , when the in staller

cannot detect the USB connection. From the list, select the printing system to install, and click Next. 4

In the Custom Installation page, ensure that the KX Driver is selected as the

product and then click Next. 1 In the Confirm Settings page, click Install if the settings are correct. Click Cancel

to correct the settings. 2

Note: If the Found New Hardware Wizard appears, click Cancel. If the Hardware Installation warning dialog box appears, click Continue Anyway.

The installation of the printer is now complete. If prompted, restart your system.

Windows XP - Parallel Port (LPT)

In the Installation Method page, select Custom Mode > Driver. If you want to

install the fonts, also select Utilities. In the Connection Type page, select Parallel Port (LPT), then click Next. 2

The Printing System appears. From the list, select the prin ting system to install, and

click Next. 3 In the Custom Installation page, ensure that the KX Driver is selected as the

product and then click Next. 1 In Printer Setting s you can assign a name to the printing system. This is the n ame

that appears in Windows Printers and Faxes and in the printer lists in applications. Here you can also choose to share this printer with others or set this printer as the default printer. Make your selections and then click Next. 2

In the Printer Port page, select a port, and then click Next. 3

In the Confirm Settings page, click Install if the settings are correct. Click Cancel

to correct the settings. 4 In the Printer Installed Successfully dialog box. Click Finish. 5

The installation of the printer is now complete. If prompted, restart your system.

Windows XP - Network Connection, Custom

In the Installation Method page, select Custom Mode for Driver or Utilities. Later,

you can choose to install a KX Driver or mini-driver and fonts, a scanner driver, and KMnet for clients. 1

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Installation Windows XP - Network Connection, Custom

In the Connection Type page, select Network connection and then click Next. 2

In the Network Port Type page select a port type. If you select Standard TCP/IP

port, the installer automatically creates a new port if needed. 3 In the Printing System page, select the model to install, and click Next. 4

In Custom Installation select the software packages you want to install, and clear

those not intended for installation. Click Next. 5 In Printer Settings, you can assign a name for the printing system. This name

In the Standard TCP/IP Port dialog box, you can select Discover Printing Syst em

or Host name or IP address. 7 The Discover Printing System searches the network for the printer . After it is found

select the printer and then click Next. To use Host name or IP address, type the IP address or host name and then click Next.

In the Confirm Settings page, click Install if the settings are correct. Click Cancel

to correct the settings. 8 After the installation is complete, the Printer Installed Successfully page appears.9

The installation of the printer is now complete. If prompted, restart your system. 10

Installing Optional Components

Y ou can expand the functions of your printer driver by installing optional components that compliment the ways in which you use your printer. Availabl e component s may include Common Profiles and Plug-ins.

A plug-in is a small computer program that interacts with a larger program to provide additional functionality. An example is Security Watermark, which is available for Kyocera printer drivers. Installing the plug-in adds Security Watermark functionality to the printer driver , adds a Security Watermark icon to the Advanced t ab, and adds the dialog boxes that are used to set up a Security Watermark.

In the CD Main Menu select Advanced Tools. 1

On the Advanced Tools page, select Optional Printer Components. 2

The Optional Components Wizard dialog box appears. Click Next to install

optional components or Cancel to close the wizard. 3 The Select Printer page appear s. From the list, select the optional components you

want to install and click Next. 4 The Select Component s page appears. Select the components to insta ll, and click

Next. 5

Other pages, such as Select Common Profiles and Select Plug-In Modules may appear, depending on what selections are made here.

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Windows XP - Network Connection, Custom Installation

In any Select pages that appear make your selections and click Next.

In the Confirm Settings page, click Install if the settings are correct. Click Cancel

to correct the settings. 6 The Printer Components Installation Completed page appears. Click Finish. 7

When you have completed installing printers and optional components, if prompted, restart your system.

Product Library CD

Selections in the Product Library include Install Software, Remove Software, Advanced Tools, Documentation, Software Release Notes and Select Language. Remove software provides a tool to eliminate the KX driver from your

computer. The sof tware release notes pro vide inform ation about the content s of the CD-ROM, and known driver and hardware issues.

Click Documentation to view a list of available manuals. You can select your interface language from the language menu. The Product

Library menus use the selected language.

Installing using the Add Printer Wizard

This section describes how to install a printer driver using the Add Printer Wizard. Click Start in the Windows taskbar, and click Printers and Faxes to open the

Printers and Faxes window. 1 Click Add a printer in the Printer Tasks group box on the left. 2

Note: The Add Printer Wizard can also be launched by clicking Add printer in the File menu of the Printers and Faxes window.

The Add Printer W izard page appears. In the Welcome page, click Next and follow

the instructions. 3 When the Completing the Add Printer Wizard page appears, click Finish. 4

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Installation Windows XP - Network Connection, Custom

Note: If the Found New Hardware Wizard page appears, click Cancel. If the Hardware Installation warning dialog box appears, click Continue Anyway.

Installation of the printer driver is now complete. If prompted, restart your system.

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2 Printer Properties

This chapter explains how to customize the following printer driver settings:

• Accessing Printer Properties

• Installing Optional Devices

• User Settings

• Page Description Language (PDL)

• Administrator Settings

• Compatibility Settings Follow the steps below to set your preferred options as the default settings. These

default settings can be changed temporarily when printing from Windows-based applications.

Accessing Printer Properties

Click Start in the Quick Launch toolbar and click Printers and Faxes. The Printers

and Faxes window appears. 1

Printer Properties

Right-click the printer icon in the Printers and Faxes window. 2

Click Properties in the list. The Properties dialog box appears. 3

Installing Optional Devices

In the Printer Properties dialog box, go to the Device Settings tab. For each optional device installed in your printing system, select the equivalent setting under the Device Options list. Available devices include finishers, paper feeders, large capacity feeder, hard disk, mailbox, and folding unit.

For models connected to a network, the Auto Configure button can be used to detect all available devices. See Auto Configure for more information. You can also specify the memory setting, PDL (Page Description Language), settings for the user , and more.

Auto Configure

Auto Configure detects the installed device options on the printing system if it is connected over a network. This button appears in the Device Settings tab.

Auto Configure can detect printing system devices such as input devices, output devices, and hard disk size. Then it updates the Device options list in the Device Settings tab. Auto Configure keeps the printer driver’s Device Settings consistent with the actual printing system devices.

Note: Not all installed devices are detected by using Auto Configure. Before selecting OK in the Device Settings tab, check the settings to make sure they are correct.

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Printer Properties

T o use this feature, click Auto Configure. An "in progress" message appears, saying "Communicating with the printer to obtain setting information. Please wait a moment."

The check box settings in the Device options list change and the Preview image is updated according to the device options installed. Memory information also changes based on the setting information returned.

Under the following conditions the Auto Configure tool canno t communicate with the printing system:

• The printing system is powered off or is in the middle of the startup process. In such cases, Auto Configure displays the following message after the time out: "Please verify that the printer is powered on and ready to print."

• The Windows XP firewall prevents the communication. It opens a Windows Security Alert dialog box with this message: "Do you want to keep blocking this program? (Keep Blocking, Unblock, Ask me Later)."

The Microsoft Windows XP Firewall settings can be change d to allow communication between the printing system and your computer . The default settin g for Windows XP Service Pack 2 is for the Windows Firewall to be set to On.

When the Windows Security Alert dialog box appears, click Unblock to allow communication between the printing system and your computer.

When you click Unblock, Auto Configure is added to the Windows Firewall > Exceptions > Programs and Services list. The Windows Firewall is accessed through the Control Panel. 4

Auto Configure currently supports only TCP/IP port s for Microsoft Windows 2000, XP and Vista operating systems.

A TCP/IP port can be either an IP address or the printing system name (Host name).

Device Options

Click the Device Settings tab. 1

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Printer Properties

Under Device options in the Device Settings tab, select the check boxes for

devices installed in your printing system. 2

Note: Some devices cannot be installed simultaneously. For example, an internal finisher and a 1000-sheet finisher cannot be used at the same time. After you have selected a device, other devices are marked with a red X, preventing the selection of conflicting devices.

When you select the check box of an optional device shown in blue, a sub-dialog box appears with additional setting details. If a device option check box is already selected, double-click the device option to open the sub-dialog box. 3

The Hard Disk Settings dialog box appears if you select the Hard disk option, enabling the configuration of Custom boxes. For further det ails, see Custom Box on page 8-2.

In the Memory box, select the memory capacity of your printing system. This setting

is required to optimize the downloading of printing system fonts. 4

Punch Unit Settings

When you select the check box for a finishing device shown in blue in the Device options list, such as Finisher or Multi Finisher, the Punch Unit Settings dialog box

appears. If the device listing is already selected , double -click the op tion to ope n the Punch Unit Settings dialog box.

Select 2 Hole, 2 & 3 Hole (for inches), or 2 & 4 Hole (for millimeters) punch option depending on the optional Punch Unit attached to your finisher.

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Printer Properties

User Settings

Assigning Custom Boxes

If you select the Hard disk check box, the Hard Disk Settings dialog box appears and virtual mail boxes can be created. For further details, see Custom Box on page 8-2. If the device listing is already selected, double-click the option to open the

Hard Disk Settings dialog box.

Note: An installed hard disk supports the following options: Custom box, Quick

Copy, Proof and Hold, Private Print, and Job Storage.

The following user information can be configured by selecting User in the Device Settings tab.

• Identification

• Unit of Measurement

• Language Preference Selection

Identification

In this dialog box, type user name and department information to be used with the Job Storage feature. For further details, see Job Storage (e-MPS) on page 8-1.

In the Device Settings tab, click User. 1

The User Settings dialog box appears. In the User name and Department text

boxes, type up to 31 characters. 2

• Type the preferred name in User name text box.

• Type the user's department or group name in the Department text box.

Click OK.

Unit of Measurement

The unit of measurement is used for the following settings:

• Custom Page Sizes setting in the Page Sizes section in the Basic tab

• Spacing setting in the Watermark Add and Edit dialog boxes

• Poster settings in the Layout tab.

In the User Settings dialog box, select either inches or millimeters.

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Language Preference Selection

The Language preference option specifies the user in terface language of the Device Settings tab of Printer Properties and all tabs of Printing Preferences. Available

languages vary depending on your locale and your computer settings. Select the preferred language from the Language preferences list. To activate the

new language, click OK in User Settings and then in the Properties dialog box.

Page Description Language (PDL)

You have the option to change the Page Description Language (PDL) by selecting PDL in the Device Settings tab. You can choose from PCL XL, PCL 5e, KPDL (Kyocera Page Description Language), or PDF. The default is PCL XL, which is suitable for most printing purposes. After you select a PDL, the selection appears in the lower corner of the Preview image.

Printer Properties

PDL Settings

In the Device Settings tab, click PDL. 1

The PDL Settings dialog box appears. Select the desir ed language from the Select

PDL list. See the table below for options and descriptions. 2

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Printer Properties

Option Description PCL XL

(color and monochrome printing systems)

PCL 5e

(monochrome printing systems)

KPDL (color and monochrome printing systems)

PDF

(Portable Document Format)

The most recent version of HP PCL and PCL 6. This PDL includes PCL 5e features.

Enhanced over PCL 5e in these areas:

• Reduced file size

• Better print speed

• Faster return to application

• Lacks backward compatibility with earlier PCL versions

Specifies PCL 5e as the PDL.

• Fully compatible with earlier PCL versions

• Bidirectional communication support

• Wide selection of fonts for use with Microsoft Windows applications

• Allows more options for utilizing PRESCRIBE commands within applications

• Quality when printing complex graphics may be lower

Specifies KPDL as the PDL. KPDL is used when printing from applications that support PostScript 2 or 3.

• An optional KPDL upgrade kit may be required for some models.

• Kyocera’s emulation of PostScript printing

• Strong graphics reproduction

• Print speeds may be slower than PCL 5e.

• Requires more printing system memory than PCL 5e.

• Enables native TrueType font downloadin g

• Supports most Graphics settings options

Lets you print or s ave documen ts fr om multipl e sources to Adobe PDF format. The PDF format is independent of the operating system and application software used to create documents.

Output to PDF is a plug-in that lets you print or save documents from multiple sources to Adobe PDF format. For information about installing the Output to PDF plug-in, see Installing Optional Components on page 1-5.

• Use as an alternative to existing commercial applications for creating PDF documents.

• Documents saved as PDF retain their original appearance, and can be viewed and printed with the free Adobe Reader on Windows, Mac OS, and UNIX platforms.

Note: With PDF selected as the Page description language, only a limited set of driver options are available.

In GDI compatible mode, vector graphics are rasterized for printing as bitmap images. Use the GDI compatible mode option to improve the gr aphic output quality created by the application. Due to memory restrictions, this feature is not available in certain printing environments.

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Page 19

Settings is available when the PDL is set to PCL XL, KPDL, or PDF. 4

PCL XL

Option Description

Disable auto media type switching

Printer Properties

A check box control for disabling automatic switching of the paper source.

If the selected cassette runs out of paper: Cleared: The printing system automatically switches to

another cassette loaded with the same page size and media type.

Selected: Printing stops until you load more paper into the cassette.

KPDL

Option Description

Allow data passthrough Data passthrough reduces errors when printing complex

jobs from applications that use PostScript formatting.

PDF

Options Description

Embed fonts Select to ensure document fonts appear accurately in the

PDF file on screen. This option significantly increases the file size and ensures accurate reproduction.

Compress data Select to enable Flat compression for the generated PDF

document. It significantly reduces the file size. Additional compression options are available within Adobe Acrobat.

Security Select 40-b it or 128-bit encryp tion for the print job an d set

passwords for opening a document and/or access to changing the document restrictions within Adobe Acrobat. Save to file must be checked for security to create secure PDF documents. Click Settings for additional security settings.

Save to file Select to save the document as a PDF file. Password

settings are available in the Security Settings dialog box.

Note: If Save to file is selected, the document is not printed when you click OK in the Print dialog box.

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Printer Properties

Options Description

Security Settings Lets you select an encryption level and create passwords

for the generated PDF file. To access the Security Settings dialog, follow these steps:

1. Open Printer Properties/Device Settings

2. Click on the PDL. button

3. For Select PDL:, choose PDF then click on the

Settings.

4. Place a checkmark next to Security then click on

Settings. The following security options are available:

• Encryption: Encryption provides password protection so that a document cannot be easily opened or altered by unauthorized users.

• 40-bit: Provides low level security for a document. Supported for earlier versions of Adobe Acrobat and Adobe Reader 3.0 - 4.x.

• 128-bit: Provides high level security for Ado be Acrobat and Adobe Reader 5.0 or later.

Adobe Acrobat 3 and 4 cannot open 128 bit

Note:

encrypted PDF documents.

• Passwords: Select passwords for changing security settings and for opening a document. Passwords are supported up to 16 characters in length.

• Requires a password to change security settings: Type an Owner password. Within Adobe Acrobat, this password is be required to change the document restrictions in the Files/Properties/Security section.

• Requires a password to open document: Type a User password. The user password must be entered at the time the PDF document is opened. This password must be different from the owner password used to control document restrictions.

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Administrator Settings

The following settings can be specified by selecting Administrator in the Device Settings tab.

• User Login

• Job Accounting

• Administrator Password

Note: The Administrator Settings dialog box appearance and options may vary depending on your printing system.

User Login

Use User Login to add users with a user name and password. Use this feature to limit printing privileges to specified users, for secure printing and job accounting. The number of pages/job printed by each user can be tracked by the printer. See your printing system’s Operation Manual for information about tracking usage at the printer.

User login provides job restriction by user, in contrast to the Job accounting feature, which assigns privileges by division or department. A maximum of 1000 login user names and passwords can be registered at the printing system. One hundred user names and passwords can be stored in the printer driver.

Printer Properties

Note: Job accounting and User login cannot be used at the same time.

Users added in the printer driver should also be manually registered at the printing system’s operation panel.

The settings selected here are applied to every print job sent from this computer. The available options are as follows:

• Use specific login user name Select this option and type a user name and password to use the same user

login for every print job. If this option is selected, the user does not have to type the name and password for each print job.

• Prompt for login user name

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Printer Properties

When a user prints a document, the driver prompts you for a user name and password. You can use a Login User Name that is not on the list, and it is not added to the list. When sending a print job, type a Login User Name and password when prompted, then click OK to print.

• Prompt for login user name and validate Whenever a user sends a job to print, the driver prompts for user name and

password. For the job to print, the user name and password entered must be on the Login User Name List (see Add Login User Names on page 2-10).

You can use the Login User Names entered in th e Login User Na me List of the driver. When sending a print job, type a Login User Name and password when prompted, then click OK to print. This option ensures that the job prints only when the selected Login User Name is saved in the driver.

• Verify the printing system’s login user for each user (PC)

When this option is selected, the driver asks for a Login User Name and password the first time the a job is sent to the printer. The Login User Name must be one that is not yet registered on the Login User Name List.

The name entered is added to the list, and thereafter the printer driver does not prompt for a user name and password.

Add Login User Names

In the Administrator Settings dialog box, select User login. 5

Click Login User Name List. 6

Click Add. 7

The name and password are case-sensitive. The name and password can each be up to 64 alphanumeric characters. The user name is automatically filled in with the Login User Name by default, but can be changed. The user name can be up to 20 characters.

Import and Export the Login User Name List

This section explains how to import and export your Login User Name lists. You can save the list of Login User Names created in the previous section to your personal computer or network. After saved, the list can be imported into other printer dr ivers.

Import

In Administrator Settings, click Login User Name List, then click Import. 1

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Printer Properties

Use Look in at the top of the window to find for the file to import, or type the file name,

and click Open. 2

You can then select the imported file from the list of Login User Names. 3

Export

In the Administrator Settings dialog box, click Login User Name List, then click

Export. 1 In Login User Names select a file to export, and click Export.

Use Save in to browse to a location to save the file, type the file name, and click

Save. 2

Job Accounting

With Job accounting, you can assign account IDs to print jobs, or work with IDs already created at the printing system. Job accounting features help you manag e and control the number of copies in a printing system. After IDs are created, from the printing system operation panel you can view the number of co pie s attache d to a specific ID or limit the number of copies for individual IDs. IDs for newer models must be 8 digits or less.

Copy management must be set to ON at the printing system to use this feature. Depending on the printing system model, a maximum of 500 account IDs can be assigned at the printing system and stored in the printer driver. For complete information about the job accounting features of the printing system, please see the Operation Guide for your particular model.

Note: User login and job accounting cannot be used at the same time in the driver.

Job accounting includes the following opti ons: Use specific account ID: This option can be used to specify a single account ID to

manage the print jobs of a specific user . When the user prints, your job s are sent with the account ID. You can use Password protect administrator settings to protect access to the Administrator Settings dialog box, so that the user cannot see or change this setting.

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Printer Properties

Note: Some versions say Password protect instead of Password protect administrator settings. Both open the same dialog box.

Prompt for account ID: This option can be used to prompt the user fo r an ac co unt

ID when printing. When sending a print job, type an account ID when prompted, then click OK to print. The account ID must b e one that has been registered at the printing system, or the job does not print.

Prompt for account ID and validate: This option can be used to prompt the user to specify an account ID that is saved in the driver . Wh en sending a print job, type an account ID when prompted, then click OK to print. The account ID is validated against the account ID list, so you must type an ID from the list, or you cannot pr int.

Display account ID list: This option can be used to display the list of IDs e ntered in the account ID list of the driver when sending a print job. This gives the user a selection of account IDs to choose from.

Account ID List: This option can be use to add, edit, or dele te account IDs from the account ID list of the driver. You can also give the IDs text descriptions to help manage and track them. After an account ID list is created, the list can be exported as a group by saving it as a text file (.CSV). To import an account ID list, browse for an existing list and save it in your printer driver.

Administrator Password

Y ou can set a password for the Administrator Settings dialog box. After a password is typed in, the administrator settings dialog box cannot be opened until the password is typed in the Enter Password dialog box. This prevents unauthorized personnel from changing the administrator settings.

Set the Password

In the Administrator Settings dialog box, select the Password protect check box to

open the Password dialog box. 1 In the Password dialog box, enter the new password using between 4 and 16

characters in the Password text box. Re-enter the password in Confirm password and click OK. 2

Change the Password

In the Device Settings tab, click Administrator. 1

The Enter Password dialog box appears. Type the password and click OK. 2

The Administrator Settings dialog box appears. Clear the Password protect

check box. A Password message appears. 3 Click OK. 4

Compatibility Settings

This feature supports compatibility for media source values unique to the printer driver, such as those for cassettes or feeders, so your newly installed KX Driver maintains identical media source sup port with th e driver it replaces, whether for this

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Printer Properties

driver or one from another manufacturer. If media source macros exist for the older driver, then the alignment of media source values maint ain support without the need to change the macros.

Use the Driver Info utility , available on the Product Library CD, to compare the source values for all installed drivers.

If the values for a given media source dif fer betwe en the old and new printer drivers, reassign the value in the new driver to match the value in the pr evious driver. Compatibility settings can be adjusted by selecting Compatibility in the Device Settings tab.

In the Device Settings tab, click Compatibility. 1

The Compatibility Settings dialog box appears. From the Media source

enumeration list, select the paper supply method. The current valu e is listed in the Enumerated value box.

Type a new Enumerated value for the media source and click OK. You can also

restore all the parameters to the default by clicking Reset. 2 The other options in the Compatibility Settings dialog box include: 3

• Disable face-up reverse page order This option prevents reverse order printing if face-up output is selected.

• Ignore application collation Use this option to bypass the Collate setting in the application, and give priority

to the printer driver setting.

• Combine source and media type lists This option changes the Basic tab of Printer Properties so that Media type and

Source are combined into one box, labelled Source.

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Printing Basics

3 Printing Basics

This chapter describes the following printing tasks when printing from Microsoft Windows applications.

• Basic Printing Tasks

• Printing on Paper of Non-Standard Sizes

• Duplex Printing

• Reverse Order Printing

• Collating Modes

Basic Printing Tasks

The steps required to print a document created with an application are explained below. You can select the printing paper size and output destination.

Basic Printing

Insert the proper paper size (such as A4) into th e printing system's paper cassette or

MP tray. 1 From the application’s File menu, select Print. The Print dialog box appears. 2

Select the desired printing system from the list of available printing systems. 3 Specify the number of copies to print in the Number of copies box. You can print up

to 999 copies. When printing two or more copies, enable the Collate check box for collation. Number o f copies and Collate can also be specified in the Basic tab. See

page 3-10 for further information. 4

If Ignore application collation is selected in the Compatibility Settings dialog box, the Print Collate setting is not applied.

When using Microsoft Word, we recommend that you click Options, and for default tray select Use printer settings.

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Printing Basics

Click Properties to open the Properties dialog box. 5

In the Basic tab, click Page Sizes to open the Page Sizes dialog box. In the Select

page size list, select a page size for the print job. 6

Click OK to return to the Basic tab. Click OK to return to the Properties dialog box.7

For best results when printing on transpare ncies or recycled pa per (the back side of paper which has already b een printed on), from the Media type list select the media type. For further details, see Media Types on page 3-3.

The printing system automatically selects the paper size that matches the size specified above. A message appears requesting you to load paper into the MP tray if the proper paper size is not available.

Click the Source list to specify the paper cassette for printing.

Choose either Portrait or Landscape to match the document page orientation. You

can rotate the document 180 degrees by selecting the Rotated check box. 8 Click OK to return to the Print dialog box. 9

Click OK to start printing. 10

Print Sizes

This section describes how to print documents of diffe rent sizes than the original document. The document image is adjusted to match the size you select. If you would like to manually input the Scaling percentage, see Scaling on page 4-6.

In the Properties dialog box, from the Basic tab click Page Sizes. 1

In the Page Sizes list, select the document’s paper size and click OK. 2

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Printing Basics

In the Basic tab, click the Print Size list and select the preferred output paper size.3

Confirm the proper paper size is loaded.

Click OK to start printing. 5

The source document is automatically scaled to fit the output paper size.

Media Types

The printing system automatically selects the paper size specified in the Page Sizes setting in the Basic tab by default when you are printing on r egular paper. However, the printing system supports a wide variety of printing media depending on your printing system model.

You can specify the media type in the Media type setting for auto media selection when using non-standard types of printing media, such as recycled paper, labels, or transparencies. Y ou can also specify the finishing settings for best results. Automatic selection of media types can be disabled in the PCL XL settings dialog box. For further details, refer to Page Description Language (PDL) on page 2-5.

Labels, transparencies, and envelopes must be printed using the MP tray. Ensure the paper is properly loaded by following the instructions outlined in the printing system's Operation Guide.

Note: The default setting is for Source and Media type to be separate items in the dialog box, but it is possible to combine them using a setting in Compatibility Settings. If they are combined, the Media type list is not available. To change this setting, open Printer Properties from the Microsoft Windows Printer and Faxes window, go to Device settings and then Compatibility Settings, and then clear the Combine source and media type lists selection.

Click OK to return to the Print dialog box.4

When paper is properly loaded in the paper cassette, the printing system can automatically detect the paper size. However, it is necessary to use the operation panel on the printing system to assign the media type of the paper cassette so that the printing system can recognize it. The steps to specify the media settings are listed below.

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Printing Basics

Load the paper in a paper cassette or the MP tray . 1

Note: Use the MP tray in cassette mode (the default). For further deta ils on MP tray

modes, refer to the printing system's Operation Guide.

Specify the media type at the operation panel on the printing system. 2

Open the Properties dialog box. 3

Select the document paper size from the Print Size list. 4

From the Media type list, select the type of media for printing, then click OK. 5

Options Available in the Media Type List

Media Type Usable Paper Cassettes

Plain 64 to 90 g/m Preprinted All Bond (securities) All Coated All Recycled All

Vellum Less than 64 g/m Letterhead All

Color 64 to 90 g/m Prepunched All High quality All Cardstock MP Tray Envelopes MP Tray Thick MP Tray or paper cassette

Rough 90 to 200 g/m Labels MP Tray Transparency MP Tray Custom (1-8) Refer to Operation Guide

All

MP Tray or paper cassette

After printing begins, the printing system automatically selects the paper to match the paper size and specified media type.

If the paper loaded does not match the size, type, or both, a message appears asking you to load paper in the MP tray.

Printing on Paper of Non-Standard Sizes

To use custom sizes of paper in your printing system, you must first define the custom paper sizes in the Properties dialog box.

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Printing Basics

Width = 150 mm

Height = 200 mm

Sample Paper Measurements (150 mm x 200 mm)

Note: For custom paper, supply the paper using the universal (adjustable) paper cassette or the MP tray.

Custom Paper Sizes

Load the custom paper into the printing system. For further details, refer to the

printing system's Operation Guide. 1 Click Start in the Windows taskbar and then select Printers and Faxes. The

Printers and Faxes window appears. 2 Right-click the printer icon and select Properties to open the Properties dialog

box. 3 Click Printing Preferences to open the Printing Preferences dialog box. 4

Click Page Sizes. The Page Sizes dialog box appears. 5

Click New to display Custom_01 in the Name box. You can replace Custom_01

with the name for your new custom paper size. The name can be up to 31 characters. 6

Type the measurements in the Height and Width boxes in millimeters or inches. The

unit (inches or millimeters) is selected in the User Settings dialog box, accessed from the Device Settings tab. For further details on changing the unit, refer to User

Settings on page 2-4. 7

Size limits for custom paper are listed in the table below. 8

Size Cassette MP tray Duplex unit

Minimum (A4 printing systems)

Maximum (A4 printing systems)

Minimum (A3 printing systems)

Maximum (A3 printing systems)

148 × 210 mm (5.8 x 8.3 inches)

216 × 356 mm (8.5 x 14 inches)

148 × 210 mm (5.8 x 8.3 inches)

297 × 450 mm (11.7 x 17.7 inches)

70 × 148 mm (Portrait)

216 × 356 mm (Portrait)

70 × 148 mm 148 × 210 mm

310 × 458 mm 297 × 431.8 mm

148 × 216 mm

216 × 356 mm

3-5 KX Driver

Click OK. 9

Page 31

Duplex Printing

Printing Basics

To add more custom paper sizes, repeat the steps above (Maximum 20 custom paper sizes).

Printing with Custom Paper Sizes

Select Print from the File menu. From the application’s Print dialog box, open Print

Properties. 1 In the Basic tab, select the name of your saved paper size in the Print Size list. 2

From the Source list, select the source cassette for the custom page size. 3

Click OK to return to the Print dialog box. 4

Click OK to start printing. 5

This section describes how to enable the duplex printing option. In order to activate this printing option, a duplex unit must be installed, and additional memory may be required. For further details, refer to your printing system's Operation Guide. For information on Booklet printing, see Booklet Printing on page 4-2.

The paper sizes and media types listed in the ta ble below cannot be used for duplex printing:

Paper sizes Media Types

A3 wide A6 B6 Postcards Double postcards Envelopes Western size 2 (114 × 162 mm) Western size 4 (105 × 235 mm)

Transparencies Labels Thin paper Envelopes Postcards

Print on Both Sides

Within your application, select Print from the File menu. Then, from the Print dialog

box, open Properties. 1

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Printing Basics

Portrait

Landscape

Portrait

Landscape

Flip on Long Edge Flip on Short Edge

From the Basic tab, select Print on Both Sides. Select Flip on Long Edge or Flip

on Short Edge. 2

Click OK to return to the Print dialog box. 3

Click OK to start printing. 4

Reverse Order Printing

You can print document pages in reverse ord er, from the last page to the first. The reverse order printing function places the order of pages into reverse numerical order as shown below.

Print Pages in Reverse Order

Open the Properties dialog box. 1

From the Basic tab, select the output tray from the Destination list. 2

3-7 KX Driver

Select Rev erse page order. If Reverse p age order does not appear, select an other

choice other than Printer default for the Destination output tray. 3 Click OK to return to the Print dialog box. 4

Click OK to start printing. 5

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Collating Modes

Printing Basics

By attaching a sorter to your printing system, you can specify how printed documents are stacked in the output trays after printing.

The number of output trays and their re ceiving capacity (the number of sheets) varies depending on the sorter model. Refer to your sorter's Operation Guide.

Frequently , the ap plication settings are give n priority, causing a change in the sorter output method depending on the application. Verify these settings before printing your documents.

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Printing Basics

Tra y 1 Tra y 2

Tray 3

Tra y 4 Tra y 5

Page 1

Page 2

Page 2 Page 2

Page 1

20 copies of page 1

20 copies of page 4

Tra y 1 Tra y 2 Tra y 3 Tra y 4 Tra y 5

Page 1

Page 1 Page 2

Page 2

Page 3

Tray 1 Tray 2 Tray 3 Tray 4 Tray 5

Sorter Modes

There are three sorter modes available. These mo des are selected in the Basic tab:

Collating

• Collating in sorter mode produces the specified numbe r of copies as complete sets of documents in each tray.

• The document is printed following the page order and received in each tray. The number of document copies must not exceed the number of trays. If a tray becomes full, the printing system pauses and shows a message to remove the paper from the tray. After the paper is removed, printing resumes for the rema ining number of copies.

Non-collating

• Non-collating mode produces the specified number of copies but divides the document for output in each tray, with page 1 in tray 1, page 2 in tray 2, and so on. For example , printing 20 copies of a four page document using grouping produces 20 copie s of page 1 in tray 1, 20 copies of page 2 in tray 2, and so on.

• The number of document copies must not exceed the sheet capacity of any tray. When a tray reaches capacity, the printing system pauses and shows a message to remove the paper from the tray. In addition, the maximum document page length must not exceed the number of sorter trays. When a tray reaches capacity, the printing system pauses and shows a message to remove the paper from the tray.

3-9 KX Driver

Mailbox

• The mailbox mode sends copies to specified user trays, which is useful when the printing system is shared among different users. For example, specifying tray 5 sends the printed document to tray 5.

• When a tray reaches capacity, the printing system pauses and shows a message to remove the paper from the tray.

• Mailbox is a physical mailbox.

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Printing Basics

Collate

Open the Properties dialog box. 1

From the Destination list, select a face-down destination, such as Finisher (face-

down) or Top T r ay (face-down). 2 Select the Collate check box. 3

Select the number of complete sets in the Number of copies box. When printing

using the collate option, specify the number of copies not to exceed the number of trays. The document page length must not exceed the tray capacity (for example, 200 sheets). 4

Click OK to return to the Print dialog box, and click OK to begin printing. The

specified number of copies is produced in separate trays. 5

Non-Collating

Clearing the Collate check box produces page 1 in tray 1 and page 2 in tray 2. Open the Properties dialog box. 1

From the Destination list, select Finisher (face-down) or Top Tray (face-down).2

Clear the Collate check box. 3

Click OK to return to the application’s Print dialog box and begin printing. The

specified number of copies of each page is delivered to each tray. 4

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Layout

4 Layout

In the Layout tab you can arrange docume nt data on printed pages without ch anging the original document.

• Booklet prints a multi-page document in a book format that can be folded and stapled.

• Multiple pages per sheet prints more than one document page on a single sheet.

• Use Poster to print a large banner using several sheets of paper.

• Scaling increases or decreases the print size.

Booklet

Use the Booklet option to print a two-page layout on both sides of each sheet of paper. You can then fold and bind the booklet in the center.

Y o u can use optional documen t finishers to stap le the booklet. For fu rther det ails on Staple settings, refer to Staple on page 5-4.

The supported paper sizes for Booklet printin g are A3, B4, A4, A5, B5 ( JIS), ledge r, letter, legal, statement, and folio. Booklet printing can be used with Cover mode to add a cover to the booklet. For further details, refer to Printing with Covers on page 7-1.

Left Edge and Right Edge Binding

Select left edge or right edge binding of the booklet to match the direction of your written language:

•Select Left edge binding for languages that read left to right.

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•Select Right edge binding for languages that read right to left.

Left Edge Binding

Outside

Inside

Outside

Inside

Outside

Inside

Outside

Inside

Right Edge Binding

Layout

Booklet Printing

In your application, select Print from the File menu and open Print Properties. 1

Click the Layout tab. 2

Select Booklet. 3

Select Left edge binding or Right edge binding. 4

• To use the Stapling feature, continue to step 5.

• To continue with Booklet printing, go to step 8.

Click Basic > Destination, and select a face-down finishing tray. 5

If the Staple check box is not available in the Finishing tab, change the setting for Destination in the Basic tab to an output tray that has a stapler.

Booklet is selected automatically if Staple is selected in the Finishing tab and Booklet [fold] is selected under Position. Subsequently clearing the Booklet

option does not reset Destination in the Basic tab. To return the driver to the default settings, click Restore Defaults. Rest ore Default s is available when accessin g the printer driver from the application's Print dialog box.

Select the number of copies to print. 6

Click the Finishing tab, and select the Staple check box. Booklet (fold) is selected

automatically. 7

User Guide 4-2

Click OK to return to the Print dialog box. 8

Click OK to start printing. 9

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Layout

Multiple Pages Per Sheet

You can print multiple pages of a document on a single sheet of paper. Pages can be arranged in a variety of ways, and a border can be printed around each document page.

From the application’s Print dialog box, open Properties. (Select Print from the File

menu, and select Properties.) 10 Click the Layout tab. 11

Select Multiple pages per sheet. 12

Poster

In the Pages per sheet list, select the number of source pages. 13

From the Layout list, select the horizontal and vertical direction for the page

layout. 14 Examples:

• If you select six pages per sheet and select Top to bottom and left, the pages are arranged from the top right corner to the bottom left corner.

• If Auto is selected, the pages are arrang ed from the top lef t corner to the bottom right corner.

Select the Print borders check box to print a border around each document page.15

You can print a document in a larger size than the paper supported for the printing system. The Poster feature allows you to increase the print size, print portions of the document on several sheets of paper, then assemble the sheets into a large banner, up to 25 times larger than the original document.

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Sheets Per Page

2 x 2 4 x 43 x 3 5 x 5

In the Sheets per page list, select the size of the desired poster, in relation to the original document size. The list shows the number of sheets to be printed and the maximum poster size. The final size may be reduced slightly depending on selections made in the Poster Settings dialog box. For further details, re fer to Poster

Settings on page 4-5.

Layout

Available Poster Sizes

• Select 2 x 2 to print a poster 4 times larger than the original.

• Select 3 x 3 to print a poster 9 times larger than the original.

• Select 4 x 4 to print a poster 16 times larger than the original.

• Select 5 x 5 to print a poster 25 times larger than the original.

The dimensions shown after each option are based on the selected Page size in the Basic tab. For further details on selecting a page size, refer to Basic Printing Tasks on page 3-1.

The unit (inches or millimeters) is selected in the User Settings dialog box, accessed from the Device Settings tab. For further details on changing the unit, refer to User Settings on page 2-4.

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Layout

Print Format

If you are new to poster printing, you may want to print a proof sheet, in addition to the poster, to guide you in assembling the printed poster sheets. The proof sheet shows all poster pages on one sheet with marking s that show how to assemble the sheets. Under Print format:

•Select Poster pages to print only the sheets of the poster.

•Select Proof sheet to print only a one-page proof sheet.

•Select Poster pages a nd p roof s hee t to pr int a ll poste r shee ts and a one-page proof sheet.

Poster Settings

To make it easier to create a poster, you can print visual cues on the poster sheets that provide help in cropping and assembling the pages. In the Layout tab, click the Poster Settings button to open the Poster Settings dialog box.

You can use any combination of the fo llowing optio ns in the Poster Settings dialog box.

• Overlap edges Select this option to duplicate the edges of document data on adjoining sheets.

Poster appearance is improved when the edges overlap slightly. Select the check box, then type or select a value between 0.00 and 1.20 inches (0.0 and

30.4 mm). This option reduces the final poster size slightly.

• Print crop marks Select this option to print a border at the edges of each poster sheet. You can

crop each sheet on the border before assembling the sheets. This option ensures that data on adjoining sheets matches precisely.

• Print assembly marks Select this option to print numbers at the edges of each sheet, matching

numbers on adjoining sheets. Assemble each sheet edge to the same n umbered edge on another sheet. For a large poster with many she ets , this option ensures that the poster assembles correctly.

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Scaling

Layout

Based on the page size and print size specified in the Basic tab, you can increase the top and/or left margin.

Scaling

Click the Layout tab in the Properties dialog box, and type the scale percentage into the Scaling (20-500%) box, or click the up or down arrow buttons to adjust the value.

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Finishing

5 Finishing

This chapter describes the uses of finishing equipment. The Finishing tab is available for models that support optional finishing d evices such as Internal finisher

or 1000-sheet finisher.

Note: For some features in the Finishing tab, the caution symbol appears when the feature is unavailable. Place the pointer over the symbo l for a message that tells how to activate the feature in the driver.

• Finishing Edge aligns the matching sides of two different page sizes in a document.

• Staple binds multiple document pages together with one or more staples.

• Punch places round hole punches in the margin.

• Separation physically separates document copies or multiple copies of a print job in the finishing tray.

Finishing Edge

Finishing edge aligns the matching sides of two different page sizes in a document. For example, the long edge of an A4 page is aligned with the short edge of an A3 page; or the short edge of a letter size page is aligned with the short edge of a legal size page. Finishing edge can be used with or without the staple or punch features.

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Finishing

You can choose the position of staples and hole punche s in a docu men t compo sed of mixed page sizes. In contrast, if you are printing a mixed page size document without using Finishing edge, staple or hole punch positions depend on the paper size settings (portrait or landscape) in the paper cassettes.

Finishing edge should be selected before an y other features in the Finishing tab. If set last, Finishing edge might change any se ttings you previously made under S taple or Punch.

In the Finishing tab, if Booklet (fold) is selected for the St aple feature, Finishing t ab options are unavailable. Finishing edge makes some other features unavailable , such as Separation and Rotated. Finishing edge cannot be used with the Poster feature.

To create a gutter in the document, click Gutter. A gutter increases the blank space on the left side or top of the printed page by scaling do wn text and graphics. For more information see Gutter on page 5-4. For applications that do not depend on the driver for page size (such as Microsoft Word ), use the application’s Page Setup dialog box to specify the sizes of the mixed pages in your document.

Page Size Combinations

Finishing edge can be used for the following combinations of page sizes:

• A4 and A3 (210 x 297 mm and 297 x 420 mm)

• B5 (JIS) and B4 (182 x 257 mm and 257 x 364 mm)

• Letter and Legal (8.5 x 11 in. and 8.5 x 14 in.)

• Letter and Ledger (8.5 x 11 in. and 11 x 17 in.)

• 16K and 8K (197 x 273 mm and 273 x 394 mm)

Using Finishing Edge

In the Basic tab, from the Print size list, select the size of the first page to be printed

in the mixed page document. 1

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Page 44

Finishing

In the Basic tab, from the Source list select an Auto source. 2

In the Finishing tab, select Finishing edge. 3

Select from available Position (the document edge to be finished) options, or select

Custom. Positions are based on the Print size selection in the Basic tab. For more

information, see Positioning Options for Finishing Edge on page 5-3. 4 Click OK in all driver dialog boxes. 5

Load each paper size (using the supporte d paper size pairs described in Page Size

Combinations) into different paper cassettes. For example, load A4 and A3 paper

so that both sizes feed the 297 mm edge; or load letter and legal paper so that both sizes feed the 8.5 inch edge. 6

Click OK in the application’s Print dialog box. 7

If the printer driver determines the specified paper size or direction (short or long edge) is not available in the printing system, the front panel message requests you load the correct paper size into the cassette with the correct orientation.

Positioning Options for Finishing Edge

Select from available options to specify the page edges to be aligned and finished. For additional position settings, select Custom, then click Settings. Available options for Position depend on Print size, Orientation, Booklet, and Multiple pages per sheet selections. For more information see Chapter 3, Printing Basics and

Chapter 4, Layout.

In the side panel display, the page image shows a blue highlighted strip to indicate the current selected finishing edge and Staple or hole punch positions, if selected. When the staple or hole punch option is used, the Position selection determines where staples and hole pun ches are placed. Use this image to verify your selections for Finishing edge, Staple,

Custom Finishing Edge Settings

To select Custom for Position, click Settings to open the Custom Finishing Edge Settings dialog box. Select one of the settings. The illustrations in the dialog box

help you visualize the page alignments.

or Punch.

In the Custom Finishing Edge Settings dialog box:

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The top two settings (e.g. A4/Letter) are for the smaller size paper in the mixed page document.

The second row of settings (e.g. A3/Legal/Ledger) is for the larger size paper in the mixed page document.

Select the one setting that best illustrates the edge of the mixed pages you want to align. Note that a change to one custom Finishing edge setting adjusts other selections to make them compatible with the change.

Gutter

Based on the page size and print size specified in th e Basic tab, you can reduce or enlarge the image from 20% to 500% of the original size, or increase the top or left margin, before printing.

Finishing

Staple

Click Gutter to increase the outside margins in a range from 5.0 to 2 5.4 mm (0.20 to

1.00 inch). The left and/or top margins can be adjusted. This is useful when you want

to add extra margin space to the page for staples or hole punches. When used with duplex printing, the enlarged gutter lines up evenly on both sides of the sheet. For further details on duplex printing, refer to Duplex Printing on page 3-6.

• To increase outside margins on the left side of the page, enter a number into the

Left (long edge) box. This optio n may not be available, depending on your Orientation and Print on both sides settings in the Basic tab.

• To increase outside margins at the top of the page, enter a number into the Top (long edge) box. This option may not be available, depending on your Orientation and Print on both sides settings in the Basic tab.

•Since the Gutter feature shifts document data to the right or down, select the Reduce image to fit check box if the printed data extends beyond the edge of

the paper when changing the gutter setting. The size of the printe d data is decreased slightly to fit in the printable margins of the page.

• If the document data is small enough that it does not extend beyond the edge o f the paper when the gutter is increased, clear the Reduce image to fit check box.

When you want to change the page size (for example, to enlarge an A4-size brochure for printing on A3 paper), refer to Print Sizes on page 3-2.

The Staple feature is available on printing systems with an optional finishing device installed. If a 3000-sheet finisher and folding unit are installed, the Booklet printing feature is available. For further details, refer to Booklet on page 4-1.

After installation, optional equipment must be selected in the printer driver in the Device Settings tab. For further details, refer to Installing Optional Devices on page 2-1.

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Finishing

Note: Staple and Separation features cannot be used together.

If Printer def ault is selected as the Destination in the Basic t ab, the selection of an option in the Finishing tab results in the automatic selection of a destination compatible with that finishing option. The des tination is automatically upda ted to the first available output tray that supports the selected finishing option.

Staple, Punch, and Separation > Offset jobs each select the Destination automatically. If Staple > Booklet [fold] is selected, Booklet in the Layout tab is also automatically selected. If the finishing option is changed, the Destination selection is not affected.

Using the Stapler

From the application’s Print dialog box, open Properties. (Select Print from the File

menu, and select Properties.) 1 Click the Finishing tab, then select Staple. 2

Select the available stapling position: Upper left 3

Note: You can increase the left or top margin to provide additional space for sta pling

by using the Gutter feature. See Gutter on page 5-4.

Select how many pages to staple together under Count. 4

Note: The maximum number of sheets that can be stapled varies, depend ing on the

selected Page size or Media type, and on the finisher model. See your finishing device’s Operation Guide for details.

• All sheets (maximum of [--]) Staples all document sheets up to the displayed limit. If the document being

printed has more than the maximum number of sheets, the document is not stapled. One sheet can equal two pages when duplexed.

For example, if the supported maximum is 50 document sheets, then a 58 sheet document is not stapled.

• After every [--] sheets

Select this option to divide the document into sets, with a specified number of sheets in each set, then staple each set separately. You can designate from 2 sheets up to the limit displayed under All sheets. If the final set has fewer sheets than the limit, it is stapled.

For example, if stapling has been specified af ter every 20 sheet s for a document that has 58 sheets, the print job is stapled in set s of 20, 20, and 18 sheets.

Click OK to return to the Print dialog box. 5

Click OK to start printing. 6

The printed document is stapled and delivered to the output tray. For further details about stapler specifications, refer to your finishing device’s

Operation Guide.

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Punch

The Punch feature is available on printing systems with an optional finishing device installed. This feature places hole punches along the edge of the printed pages, so that the pages can be bound together or placed in a binder. Punch cannot be used when Booklet is selected in the Layout tab.

Note: Not all finishing devices support the punch feature. For further details, refer to Installing Optional Devices on page 2-1.

Using Hole Punch

In your application, open the Print dialog box, then open Properties. (Select Print

from the File menu, and select Properties.) 1 In the Basic tab, under Destination, select a face-up or face-down finishing tray. 2

Click the Finishing tab, then select Punch. 3

Select the number of hole punches: 2 hole, 3 hole, or 4 hole. Available punch options

are set in the Device Settings tab and depend on the punch unit being installed on the device and selected. For further details, refer to Installing Optional Devices on page 2-1. For information on positioning the hole punches, refer to Position the Hole

Punch below. 4

Finishing

• For metric specification, use 2 hole and 4 hole punch options.

• For inches specification, use 2 hole and 3 hole punch options.

Click OK to return to the Print dialog box. 5

Click OK to start printing. 6

The print job is punched by the finishing device and delivered to the output tray. For further details about hole punch specifications, refer to your finishing device’s

Operation Guide.

Position the Hole Punch

Note: Some models do not support the punch position option.

With Punch selected in the Finishing tab, click the Settings button. 1

In the Punch Position Settings dial og box, select where to place the hole pu nches

on the page: Left, Right, or Upper. 2 In the Punch Position Settings dialog box, click OK. 3

Click OK to return to the Print dialog box. 4

Click OK to start printing. 5

The print job is punched by the finishing device and delivered to the output tray.

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Finishing

Separation

Note: Each sheet is punched separately. When sheets are stacked, the holes may

not line up exactly.

Y o u can increase the lef t or top margin to provide a dditional space fo r hole punches by using the Gutter feature. For further details, refer to Gutter on page 5-4.

When multiple copies of a print job are printed, they can be difficu lt to separate in the output tray. The Separation feature stacks copies so that one can be clearly distinguished from another. Available options are:

• Offset jobs physically shifts each print job in the output tray.

• Rotate copies stacks each copy of a print job at right angles in the output tray.

Rotate Copies

Rotate copies stacks each copy of a print job at right angles in the output tray. This feature requires the following:

• Paper size selections are limited to Letter, A4, 16K, or B5 (JIS).

• The selected paper size must be loaded into two paper sources, one ho rizontally and one vertically.

• The print job must contain multiple pages and be specified to print multiple copies.

From the application’s Print dialog box, open Properties. (Select Print from the File

menu, and select Properties.) 1 In the Basic tab, under Destination, select an option that is not a finishing tray, for

example: Top tray (face-down) 2 Select a number of copies greater than 1. 3

Click the Finishing tab, then select Separation. The Rotate copies option is

selected. 4 Click OK to return to the Print dialog box. 5

Click OK to start printing. 6

Y our print job is st acked in the output tray with each copy alternating horizont ally and vertically.

Offset Jobs

Offset jobs physically shifts each print job in the output tray. This feature requires an optional finishing device such as an Internal finisher or 1000-sheet finisher. For further details, refer to Installing Optional Devices on page 2-1.

Note: To ensure consistent offset stacking, all users printing to the same printing system should select Offset jobs as the default setting. For further details, refer to

Printer Properties on page 2-1.

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From the application’s Print dialog box, open Properties. (Select Print from the File

menu, and select Properties.) 1 In the Basic tab, under Destination, select a face-down finishing tray, such as

Finishing tray or Finishing tray (face-down). 2 Click the Finishing tab, then select Separation. The Offset jobs option is selected. 3

Click OK to return to the Print dialog box. 4

Click OK to start printing. 5

Your print job is stacked in the output tray, offset from other jobs in the same tray.

Finishing

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Imaging

6 Imaging

The Imaging tab co ntains options fo r print job Quality an d Grayscale for print jobs.

Print Quality

From the Print dialog box of the application, click Properties. 1

In the Properties dialog box, click Imaging. 2

Select a Print quality from the list. 3

If you select Custom as the Print quality, next to the list click Custom Quality to

open the Custom Quality Settings dialog box. 4

Print Quality Option Description High quality Uses the highest printing system resolution. Proof (monochrome

printers only) EcoPrint Makes text and graphics appear lighter in the printed

Custom Choose your own combination of settings for

Uses the second highest printing system resolution.

job.

Resolution, Kyocera Image Refinement and EcoPrint.

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Custom Print Quality Settings

You can select one or more Custom Quality Settings:

• Resolution

• Kyocera Image Refinement

• EcoPrint

These settings can extend the life of toner cartridges by adjusting print resolution to reduce the amount of toner used.

Imaging

EcoPrint

Fonts

Custom Option Description Resolution

(monochrome printers only)

Kyocera Image Refinement

EcoPrint Makes text and graphics appear lighter in the printed

From the Imaging tab, click Print Quality > Custom. Click Custom Quality to view the Custom Quality Settings dialog box. EcoPrint changes toner saturation, making the entire image, text and graphics, appear lighter in the printed job. The actual amount of toner used depends on the printing system mode l, the type of dat a printed (text, graphics, or both), and whether it is monochrome or color. EcoPrint does not increase print speed.

The Fonts feature lets you specify how TrueType fonts are sent to the printing system. The chosen method affects the speed and quality of the print job.

The number of dots printed in one inch. At higher resolutions more detail appears in the print job. Select Fast 1200 mode, 600 dpi, or 300 dpi.

Smoothes the outlines of text and vector graphics.

job.

Note: All of Kyocera's device fonts are TrueType fonts; do not disable them in the driver.

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Imaging

Click Fonts to open the Font Settings dialog box. 1

Select one of the methods for sending TrueType fonts, and then click OK to save

your selection: 2

Fonts Option Description

Download as outlines Best suited for large documents or print jobs using

multiple fonts and font sizes. Print speeds are faster because of the optimization features in this setting. The repetition of similar font data sent to the printing system is reduced, thereby increasing the print speed.

Print speed cannot be increased when using Asian fonts such as Japanese, Chinese, and Korean, because of the large amount of font information used for these particular fonts.

Allow native download Improves text quality and increases print speed by

converting TrueType fonts to Adobe Type 42 font format. This feature is available when KPDL is selected in the PDL Settings dialog. For further deta ils on changing the page description language, refer to

PDL Settings on page 2-5.

Download as bitmaps Bitmap downloading provides more detail, however it

creates large file sizes. For print jobs with very small fonts (point size 1-4), user-defined fonts, or Asian fonts.

Substitute with device fonts

System fonts and device fonts are automatically matched based on typeface name. To match a specific device font with a system font, select Substitute with

device fonts, then click Fonts to open the Font Substitution dialog box.

Select under these circumstances:

• To increase print speed and efficiency.

• To change a font found throughout a large document. This selection replaces the old font with the desired font.

Note: GDI compatible mode does not support Substitute with device fonts. For further details on GDI compatible mode see page 2-6.

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Font Substitution

With Substitute with device fonts selected as the font setting, click Fonts to open the Font Substitution dialog box.

The System fonts list shows the fonts installed on your computer. The printing system fonts are listed in the Available device fonts list. Select the system font, and then the available device font to be substituted. If the device font does not have similar font characteristics to the system font, character spacing in the document does appear incorrect.

Imaging

Graphics

Disable Device Fonts

In some cases, the printing system substitutes fonts even if you send the TrueType fonts as outline fonts or bitmap images. Select Disable device fonts to prevent substitution of device fonts for TrueType fonts.

When printing with Autodesk or Adobe applications and Microsoft Office versions older than Office 2000, select Disable device fonts to overcome device font limitations with these applications. Device fonts are normally visible in application font lists as printer icons next to the font name, unless there are equivalent system fonts, in which case the “TT” TrueType icon remains.

This option also improves portability of printable data. (If cleared, device fonts may not match when sent to a different printing system.)

The Substitute with device fonts option is disabled if Disable device fonts is selected.

From the Imaging tab, click Graphics to open the Graphics Settings dialog box. Choose your graphics settings, and then click OK to save your selections. See below for descriptions of graphics settings options.

Note: Some options are available only when a specific PDL is selected. For further details on changing the page description language, refer to PDL Settings on page 2-5.

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Imaging

Pattern Scaling

Adjust the pattern scaling to improve visual compatibility between screen and print output.

If printed patterns and fills do not match the appearance of that on the screen, use this feature to select a different print den sity.

Pattern Scaling Option Description Auto (default setting) In most cases, this option prints patterns and fills to

match the on-screen appearance.

Coarse Prints patterns and fills with the fewest number of lines,

patterns, or dots. Coarse is the same as Auto when PCL XL or PCL 5e is selected in the PDL Settings dialog box.

Medium Prints patterns and fills with a greater number of lines,

patterns or dots than the Coarse setting. Medium is the same as Auto when KPDL is selected in the PDL

Settings dialog box.

Fine Prints patterns and fills with the greatest number of

lines, patterns, or dots. Printed patterns and fills may appear more dense than the on-screen appearance.

Inversion Options

Inversion options are available when KPDL is selected in the PDL Settings dialog box.

Option Description Reverse image Prints images like a photo negative, reversing black

and white areas of the image.

Mirror print Prints the page content backwards, as it would appear

in a mirror image.

Optimization

Optimization selections are available when KPDL is selected in the PDL Settings dialog box.

Optimization Option Description Fast printing Delivers images in binary format. Fast printing

decreases spool size and increases print speed. Use it for most everyday printing needs.

Document portability Creates a PostScript file in ASCII text encoding. Unlike

the binary format created in Fast printing, the ASCII text created with this selection can be edited.

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Halftone Screen

An experienced user can adjust Halftone Screen settings to create shades of gray in graphic images. The Halftone Screen process breaks down the image into dots. Larger dots spaced close together create darker shades, and smaller dots spaced farther apart create lighter shades. Shading can be varied by adjusting the number of rows of dots, the angle at which rows of dots are placed, and the shape of the dots.

Halftone Screen is available only when KPDL is selected in the Device Settings tab, in PDL Settings. If GDI compatible mode is selected in the PDL Settings dialog box, Halftone Screen is unavailable.

Imaging

From the Graphic settings dialog box, click Halftone Screen. 1

Clear the Use printer’s default screens check box. 2

Select from the list for each option, or enter the values: 3

Halftone Screen Option Description Ink Black is the only available ink color in the printed

output.

Frequency Number of rows of dots per inch or cen timeter. Enter a

numeric value in the Frequency box, and select lines/

inch or lines/cm.

Angle Select the angle at which rows are aligned. An angle is

measured in degrees, ranging from -180 to +180.

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Imaging

Halftone Screen Option Description Shape Select the shape of the halftone dot. The choice fo r the

best halftone shape depends on the pattern and number of colors for your image.

Ellipse Resists optical jump, which is when areas of an image that should be smooth suddenly become darker. An ellipse shape provides a smoother gradation of tones. Choose for images with dark areas.

Round Resists moiré formation and dot gain. Moiré formation is an unintended pattern that occurs when two or more colors are printed at the wrong angles. The correct angles depend on the number of colors being printed. Dot gain is when the halftone dots increase when printed, causing a moiré pattern. Choose for images with light tints and highlighted areas.

Line Used for special effect. You can change the effect by selecting a different Angle.

Increase accuracy of screens

Uses a very precise halftone screen which provides better print quality, but may increase printing time.

Grayscale

Use the Grayscale options to adjust the appearance of gr aphics and text produced. Grayscale adjustment settings let you change the Brightness and Contrast of

graphics. Grayscale adjustment settings are useful if graphic images are printing to o light, too gray, or too dark. Text remains unaffected.

Click Adjustment to open the Adjustment Settings dialog box. 1

A preview image in the dialog box illustrates any brightness and contrast changes. Drag the Brightness slider right to lighten, or left to darken the graphic images of the

print job. 2 You can also change brightness by entering a numeric value in the text box at the

right. The brightest setting is +100; the darkest is -100. Zero is the default mid-level setting. Adjusting brightness is useful when graphic images are printing too dark or too light. Text remains unaffected.

Drag the Contrast slider right or left to increase or decrease proportion of light to

dark in the graphic images of the print job. 3 A high contrast setting decreases the grayscale spectrum, making light grays lighter

and dark grays darker. A low contrast setting increases the grayscale spectrum, making light grays darker and dark grays lighter.

Y ou can al so change contrast by entering a n umeric value in the text box at the right. The highest contrast setting is +100; the lowest is -100. Zero is the default mid-level setting. Adjusting contrast is useful if graphic images are printing too gray, or too black and white. Text remains unaffected.

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Publishing

7 Publishing

This section describes the Cover mode, Page insert, and T ransparency interlea ving features of the printer driver . When these options are used with the MP tray , cassette mode (the default setting), must be set. For further details, refer to the printing system's Operation Guide.

• Cover mode: Adds a front or back cover to your document.

• Page insert: Inserts blank or printed pages before pages in your document.

• Transparency interleaving: Inserts a blank or printed page between transparencies.

Printing with Covers

For your document's front cover or front and back covers, you can insert and print on paper that is a different weigh t or color than the p aper for th e body of the document. You can also specify cover printing when completing booklet printing settings. The paper used for printing the document body is specified in the Paper settings in the Basic tab of the Properties dialog box. The source of the cover paper is specified by adjusting the Media for cover settings in the Publishing dialog box. Y ou can also print on the covers.

T o print using the Front inside or Back outside options in the Basic tab, you must select Print on both sides.

Although Cover mode and Page insert may be used simultaneously, they cannot be used with Transp arency interleaving (described in T ransparency Interleaving on page 7-6).

For further details on printing with covers in the booklet pr int ing s etting s , refer to

Booklet Printing on page 4-2.

From the application’s Print dialog bo x, open the Properties. (Select Print from the

File menu and select Properties.) 1

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Publishing

Front cover

In the Properties dialog box, click the Publishing tab. 2

Select the Cover mode check box. Select from the page arrangements described in

the table below. 3

Cover Printing Options

Check Box Selection Cover Insertion T ype Front

Inserts a blank front cover .

Front 5Front Outside

Front 5Front Inside

Front 5Front Outside 5Front Inside

Prints on the outside surface of the front cover.

Prints on the inside surface of the front cover.

Prints on the outside and inside surfaces of the front cover.

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Check Box Selection Cover Insertion T ype

Front cover

Back cover

Front cover

Back cover

Front cover

Back cover

Front cover

Back cover

Front cover

Back cover

Front and Back

Inserts blank front and back covers.

Publishing

Front and Back 5Front Outside

Front and Back 5Front Inside

Front and Back 5Front Outside 5Front Inside

Prints on the outside surface of the front cover and inserts a blank back cover.

Prints on the inside surface of the front cover and inserts a blank back cover.

Prints on both sides of the front cover and inserts a blank back cover.

Print s on the inside surface of the back cover and

inserts a blank front cover.

Front and Back 5Back Inside

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Publishing

Back cover

Front cover

Back cover

Front cover

Check Box Selection Cover Insertion T ype

Front and Back 5Back Outside

Prints on the outside surface of the back cover and inserts a blank front cover .

Front and Back 5Back Inside 5Back Outside

Front and Back 5Front Outside 5Front Inside 5Back Inside 5Back Outside

Prints on both sides of the back cover and inserts a blank front cover.

Print s on both sides of the front and back covers.

Edit Cover Printing Options

From the Media for cover list, select the media type or source cassette for the front

and back covers. When you choose the media type, a source cassette matching that media is automatically selected. 1

Note: Heavy, thin, or other special papers must be supplied from the MP tray.

Load the paper for the front and b ack cover in the paper cassette selected in step 1. 2

Click OK to return to the Print dialog box 3

Click OK to start printing. 4

Page Insert

You can insert a preprinted page or a page of a different paper type before a designated page. Y ou can also print on the inserted paper . Using the standard duplex unit, you can also print on the reverse of the inserted paper.

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Publishing

Inserted page

Although the Page insert and Cover mode may be used simultaneously, they cannot be combined with Transparency interleaving (described in Transparency

Interleaving on page 7-6).

Insert Page Printing

From the application’s Print dialog box, open the Properties. (Select Print from the

File menu and select Properties). 1 In the Properties dialog box, click the Publishing tab. 2

Select the Page insert check box. Select the option corresponding to your desired

page arrangement as shown in the table below. To print on both the front and back of the inserted page, enable the Print onto front and Print onto back check boxes. 3

Check Box Options Page Insertion T ypes 5Page insert

Inserts a blank page before the second page.

5Page insert 5Print onto Front

5Page insert 5Print onto Back

Prints on the front surface of the inserted page.

Prints on the inside surface of the inserted page.

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Publishing

Inserted page

Check Box Options Page Insertion T ypes

5Page insert 5Print onto Front 5Print onto Back

Prints on both sides of the inserted page.

Combinations

Adjust Media Combination Settings

Enter the page number to insert. A page is inserted between the page number you

entered and the page before it. For duplex printing without p rinting on the cover, you can designate for pages to be inserted starting with page 2 and ending on page 255. For duplex printing and if you check print cover front and back, then the range is 3 to

255. If simplex printing, the range is from 2 to 511.

To designate several pages in the document for insertion, enter a comma (,) to

separate them. For a series of insertions in a range of pages, use a hyphen (-). For example, to insert a page before pages 5, 11, 12, 13, and 18, enter [5,11-13,18]. 4

From the Media for page list, select the media type of the inserted page or the

source paper cassette. 5 When you choose the media type, a source cassette that matches that media is

automatically selected. Heavy, thin, or other special papers must be supplied from the MP tray. 6

Click OK to return to the Print dialog box. 7

Load the paper into the paper cassette. 8

Click OK to begin printing. 9

Transparency Interleaving

Transparency interleaving inserts a page between each transparency in a print job to prevent damaging the transparencies. This function is only available when printing on transparencies supplied from the MP tray. On these inserted pages you can print the same content as for the transparencies.

Transparency interl eaving cannot be used togeth er with Cover mode o r Page insert.

Transparency Interleaving Method

From the application’s Print dialog box, open the Properties. (Select Print from the

File menu and select Properties.) 1 If the Source and Media type lists have been combined in the Compatibility

Settings dialog box, select Auto (Transparency). 2

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Publishing

If the Source and Media type lists have not been combined, from the Media type list, select Transparency. 3

Click the Publishing tab. 4

Select the Trans parency interleav ing check box. To print the transpar ency content

on the inserted pages as well, select the Print onto backing check box. 5 From the Media for backing list, select the media type of the backing sheet or the

source paper cassette. When you choose the med ia type, the source cassette where that media is loaded is automatically selected. 6

The printing system’s operation panel prompts you to load transparencies into the

MP tray, and, if necessary, load backing paper into the selected cassette. 7 Click OK to begin printing. 8

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Job

8Job

This feature lets you store print jobs in the standard Hard disk so that you can print them again later from the printing system's operation panel.

Job Storage (e-MPS)

The Job tab offers a variety of features, as listed below. Not all features are available on all printing systems. The Job tab only shows the features that are available on your particular printing system.

Printer Driver Menu Options

Custom Box Stores print jobs for

Quick Copy Prints all copies of a

Function Job Deletion

later printing from the operation panel.

job and then saves it on the printing system’s hard disk so it can be reprinted from the printing system’s operation panel.

after Printing

User can specify how long job is saved

Saved until printing system power is turned off

Access Code

Yes Document

No Menu> e-MPS>

Panel Message

(Category)

Box>

Quick Copy

Default number of copies printed

Same as for original job

Same as for original job (adjustable)

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Job

Printer Driver Menu Options

Proof and Hold When you print

Private Print Saves print jobs

Job Storage Saves print jobs to

Function Job Deletion

multiple copies, the printing system produces one copy for proofing and pauses. You can resume printing the remaining copies from the printing system’s operation panel.

(without printing them) for printing later using the printing system’s operation panel. Printing with this function requires an access code.

print later as needed. You can print the required number of copies later from the printing system’s operation panel.

after Printing

Saved until printing system power is turned off

Deleted after printing

Saved until manually deleted

Access Code

No Menu> e-MPS

Yes Menu> e-MPS

Optional Menu> e-MPS

Panel Message

(Category)

>Quick Copy

> Private/ Stored

Default number of copies printed

One fewer than original job (adjustable)

Same as for original job (adjustable)

Sometimes the application settings are given priority over the printer driver settings, causing a change in the output method.

If you select one of the Job options, the hard d isk icon appears in the lowe r corner of the Preview image.

Custom Box

Custom boxes are created on the printing system’s hard disk and assigned to multiple users. Jobs saved in a Custom box can be printed later from the prin ting system’s operation panel.

100 Custom boxes are set up on the printing system’s hard disk at installation. The maximum number of Custom boxes is 1000.

When setting up a Custom box on the har d di sk, you have the op tion of having jobs deleted after printing or of saving jobs for 1-31 days.

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Job

Register a Custom Box

Before you can send a document to a Custom box, you m ust register a Custom box at the printing system’s operation panel.

At the printing system’s operation panel, press the Document Box key. 1

A list of Custom boxes that are already registered, if any, appears on the operation

panel. Press the Edit Box key and then on the next screen press the Add key. 2 To assign the box number, press the Box Number Change key. Use the + and - keys

to enter the box number and then press OK. 3 To give the box a name, press the Box Name Change key. Enter a name using the

alphanumeric keypad and then press Ok. 4 Press the Box Password Change key, then press the Password key and enter the

password using the alphanumeric keypad, and then press OK. 5 Next, press Confirm Password and reenter the password and then press OK. 6

Press OK again to finish entering the password. 7

If you would like to restrict the size of Custom boxes that can be created, press the

Usage Restriction Change key and then use the + and - keys to enter a number, and then press OK. 8

If you would like to set a time limit on how long the hard disk saves print jobs in this

box, press the Auto File Deletion Change key. Use the + and - keys to set the number of days to save jobs, and then press OK. 9

When you have completed the Custom box settings, press the Register key. 10

Set Up Custom Boxes in the Driver

Use this procedure to set up Custom boxe s in your printer d river (on your comp uter) that match the custom boxes registered at the printing system’s operation panel.

Click Start in the Windows task bar, and click Printers and Faxes to open the

Printers and Faxes window. 1 Right-click the icon for your printing system in the Printers and Faxes window. A list

appears. 2

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Page 67

Click Properties in the list. The Properties dialog box appears. Click the Device

Settings tab, and double-click Hard disk. 3

Job

The Hard Disk Settings dialog box appears. Click Add. In Box number, type in a

four-digit number between 0001 and 1000. 4

Type a name in the Box name text box. The name can be up to 32 characters in

length. 5 Type a User name. 6

To share a box, select Shared box. 7

To set a password for the Shared box, select Require password and type a

password. 8 Click Add. 9

T o assign multiple Custom boxes, repeat the steps for setting up custom boxes in the driver. When finished, click OK to close the Hard Disk Settings dialog box.

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Job

To delete a Custom box that you created, select the Custom box from the Box Number list and click Delete.

Import and Export a Custom Box List

This section explains how to import and export Custom box lists. You can save the list of Custom boxes created in the previous section onto your personal computer or network. Once saved, the list can be imported into other printer drivers.

Export

Click Start in the Windows task bar, and click Printers and Faxes to open the

Printers and Faxes window. 1 Right-click the icon for your printer in the Printers and Faxes window. A list appears.2

Click Properties in the list. The Properties dialog box appears. Click the Device

Settings tab, and double-click Hard disk. 3 The Hard Disk Settings dialog box appears. Click Export. 4

The Export Custom Box List dialog box appears. Select a save location from the

Look in list. 5 Type a File name and click Save. 6

Click OK to close the Properties dialog box. 7

Import

Click Start in the Windows task bar, and click Printers and Faxes to open the

Printers and Faxes window. 1 Right-click the icon for your printing system in the Printers and Faxes window. A list

appears. 2 Click Properties in the list. The Properties dialog box appears. Click the Device

Settings tab, and double-click Hard disk. 3 The Hard Disk Settings dialog box appears. In Box number, type in a four-digit

number between 0001 and 1000 and click Import. 4 The Import Custom Box List dialog box appears. Select the Custom box data file

to import and click Open. 5 The Custom box list is opened and displayed in the Defined Custom Boxes area.

Click OK to save the list. The imported list replaces all the Custom boxes that were already in the list. 6

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Save Jobs in Custom Boxes

From the application’s Print dialog box, open the Properties dialog box, and click

the Job tab. 1 Select Custom box and click Selection. 2

Job

The Custom Box Settings dialog box appears. 3

If no Custom boxes have been created in the driver , the last two options are disabled. See Set Up Custom Boxes in the Driver on page 8-3 for instructions on adding a Custom box.

The options, and their behavior at print time are explained here: 4 Use the specific box number This option lets you type in the box number and

password here instead of selecting from a list after you click Print (or OK, depending on the application you are printing from). T o use this option, select Use the specific

box number , type the box number and password, and then click OK. Prompt for box number If this option is selected, at print time the driver asks for

the box number and password. Display box number list If you select this option, at print time the driver opens a

dialog box with a list of Custom boxes to choose from. Select a box, type the password, and then click OK.

Verify box number for each login user At print time this option asks for a box number and password for each login user saved to a custom box. The box number

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Job

and password must have been already added to the Custom box list. See Set Up

Custom Boxes in the Driver on page 8-3 for instructions on adding a Custom box.

Make a selection, type in a box number and passwor d if needed, and then click OK.5 Click OK to close the Properties dialog box, and then click Print. The job is saved

to the specified Custom box and held for printing . 6

Print Jobs in Custom Boxes

Jobs are printed from the printing system's operation panel. At the printing system’s operation panel, press the Document Box key. 1

A list of custom boxes appears. Select a box and press Open. 2

A list of documents saved in the custom box appears. To select a document to print,

press the checkbox in the left hand column. A checkmark appears. 3 Press Print. 4

A window with printing options appears. Here you can select options like duplex,

staple, and paper size. For complete information on print settings that can be set at the operation panel, see your printing syste m’s Operation Guide. 5

To print the document, press the Start key. 6

Quick Copy

After using the quick copy feature, a document can be reprinted from the operation panel.

In the Properties dialog box, click the Job tab. 1

Select the Job storage (e-MPS) check box, and then select Quick copy. 2

You can name the job for later reference when printing from the printing system’s

operation panel. Under Job name, select Application defined for automatic naming by the application. Or, select Custom to type in a name of your choice. The name can be up to 79 characters. 3

With Application defined (display application name and Job name) selected for Microsoft Word or Power Point jobs only, you can choose to display only the Job name, up to 32 characters, in the job list and at the operation panel message. Job name is the same as the document name. To remove the application name, select Don’t use application name.

Click OK. 4

When you Print from the application, the job is saved to the hard disk while the

specified number of copies prints. 5

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Print Additional Copies of Quick Copy Jobs

Press the Document Box key at the printing system's operation panel. 1

Press Job Box. 2

Press Quick copy/Proof and Hold. 3

Press Open. 4

If the user name is correct, press Open. Otherwise, press the T or S key until the

correct name appears. 5 If the job name is correct, press Print. Otherwise, press the T or S key until the

correct job appears. 6 Press the + or - key to specify the number of copies. 7

Press Start Print. 8

Job

Delete Quick Copy Jobs

Refer to steps 1 through 5 in Print Additional Copies of Quick Copy Jobs on

page 8-8. 1 If this is the correct job for deletion, touch DELETE. Otherwise, press the T or S key

until the correct name appears. 2 Press YES to delete the job. 3

Proof and Hold

Open the Job tab as indicated in the instructions for Quick Copy on page 8-7. Select

Proof and hold. 1

Name the job for future reference when printing from the printing system’s operat ion

panel. 2

• If you select Application defined in Job name, the application automatically names the document.

• In the Job name area, select Custom to type in a name of your choice. The name can be up to 79 characters in length.

Click OK. 3

When printing a Proof and hold job of multiple copies, only the first copy is printed and the remaining copies are saved. Follow the steps below after proofing the first copy.

Print the Remaining Copies of Proof and Hold Jobs

Y ou can print th e remaining copies of Proof and hold jobs following the same steps as for Print Additional Copies of Quick Copy Jobs on page 8-8. Use the keys at the printing system’s operation panel to proceed. When using the Proof and hold option, the number of copies shown is one less than the total due to the existing proof

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Job

copy. The printed jobs remain saved on the hard disk until the printing system is turned off. To delete jobs manually, use the same key sequences as explained in

Delete Quick Copy Jobs on page 8-8.

Private Print

Private print jobs are saved to the hard disk for printing until a four-digit access code

is entered. The saved jobs are deleted as soon as they are printed.

Save a Private Print Job

In the Job tab, select Private print. 1

Type In a four-digit number for the Access code. 2

You can name the job for later reference when printing from the printing system’s

operation panel. 3

• If you select Application defined in Job name the application automatically names the document.

•In Job name, select Custom to type in a name of your choice. The name ca n be up to 79 characters in length.

Click OK. 4

Print Private Print Jobs

Press the Document Box key at the printing system's operation panel. 1

Press Job Box. 2

Press Private Print/Stored Job. 3

Press Open. 4

If the user name is correct, press Open. Otherwise, press the T or S key until the

correct name appears. 5 If the job name is correct, press Print. Otherwise, press the T or S key until the

correct job appears. 6 Enter the four-digit access code created in Private Print on page 8-9. 7

Press the + or - key to specify the number of copies. 8

Press Start Print. 9

After printing, the job automatically deletes from the hard disk. To delete the job without printing it, follow the same procedure as in Delete Quick Copy Jobs on page 8-8. 10

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Job Storage

The Job storage feature saves jobs on the hard disk for future printing, even if the printing system is switched off. Y ou can also use access codes to restrict the printing of forms.

In the Job tab, click Job storage (e-MPS) and then select Job Storage. 1

Job

Select the Access code check box and type in the desired four-digit access code.

When you want to print the saved jobs, type in the access code on the printing system’s operation panel. 2

You can name the job for future reference when printing from the printing system’s

operation panel. 3

• If you select Application defined in the Job name box, the application automatically names the document.

• To give it a name you create, in Job name, select Custom and type in the name of your choice. The name can be up to 31 characters in length.

Click OK. When you select print, the job is saved to the hard disk witho ut pr int ing . 4

Print Jobs Saved Using Job Storage

To print forms and other documents saved using Job S torage, follow the same steps as for Print Private Print Jobs on page 8-9.

The stored jobs remain saved even after the printing system is switched of f. T o delete them manually, follow the same steps as for Delete Quick Copy Jobs on page 8-8. When deleting jobs, you must type in the same access code as saved in the Job storage procedure.

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Job Name

Select a name for your print job to use with Job storage features, or to display the name on the printing system's operation p anel while the job is printing. Th is can help manage documents when multiple users are using the device at the same time. Select Application defined to allow the a pplication to define the Job name or select Custom and type your own Job name, to a maximum of 79 characters.

With Application defined selected, selec t th e Don’t use application name check box to remove the application name from the job name in the operation panel message and in job storage features. The job name is easier to find in a job list. This feature is useful only when printing from Microsoft Word or PowerPoint.

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Advanced

9 Advanced

The Advanced tab contains special features that extend the capabilities of the printing system. Click the button at the left of the feature name to open a dialog box containing options for that feature.

• Prologue/Epilogue inserts PRESCRIBE printing system language commands into specified pages or locations of a print job.

• Watermark adds semitransparent text to a print job.

• Security Watermark adds watermark text and a background pattern to a print job. The text is nearly invisible when printed, but shows up if the printed document is photocopied.

• Enable Client Profile allows you to save custom profiles in your client driver or use the profiles on the server to apply with your print jobs.

• EMF S pooling allows you to retu rn to your a pplication while ru nning a lar ge print job.

Prologue/Epilogue

Prologue/Epilogue lets an experienced PRESCRIBE user insert o ne or more printing system language command files into specific locations of a print job. For example, a command file may contain a macro (series of commands called to accomplish a

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Advanced

specific task), settings for printing system emulation, an electronic form, or a graphic object such as a logo or signature.

You can add or delete command file names in the list, or select a file to edit.

• To insert a command file into the print job and enable the features in the Prologue/Epilogue dialog box, select a file name from the list.

• To disable Prologue/Epilogue features and clear selection of all command files, select [None] at the top of the file list. (To disable a particular command file, select the file, then select Unassigned.)

Select Prologue/Epilogue File to Insert

From the list, select the name of a command file to insert in to the print job. (If no file names are visible in the list, you must click Add to browse for files on your computer or network to add to the list.) Selecting a file enables the insertion point options for that file in the dialog box.

Add

Click Add to browse your computer or network for co mmand files. The files are plain text format and typically have a file name extension of either .txt or .log.

Edit

Select a file name in the list, then click Edit. Microsoft Notepad opens for editing the file text. To return to the Prologue/Epilogue dialog box, save any changes to the file and exit Notepad.

Note: Editing a file changes the original file in the compute r or netw or k dire ct or y.

Delete

Select a Prologue/Epilogue file name, then click Delete. In the message box, click Yes to confirm the deletion. To refuse the deletion, click No.

Note: The file name only is removed from the Prologue/Epilogue list. The original

file itself is not deleted; it remains in the computer or network directory.

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Advanced

Insertion Point

Each file in the list can be assigned only one insertion point. Choose one of the following insertion point options:

Unassigned

The selected command file is not inserted into the print job. This is useful if the list contains several command files, and you want to print some but not others. Select

Unassigned for the files you do not want to print.

Note: To disable all command files (thereby disabling the entire Prologue/Epilogue feature), select [None] at the top of the file list.

Beginning of the print job

The command file is inserted as the first page of the print job. The document start s printing on the second page.

End of the print job

The command file is inserted as the last page of the print job, which prints after the last page of the document.

Note: The following Start of the page and End of the page insertion point options are available only when PCL 5e is selected as the PDL (Page Description Language). For further details on changing the page description language, refer to PDL Settings on page 2-5.

Start of the page

The command file is inserted at the top of each page of the print job.

End of the page

The command file is inserted at the bottom of each page of the print job. With Start of the page or End of the page selected, choose one of the following

page options:

Only on odd pages

The command file is inserted into all odd-numbered pages.

Only on even pages

The command file is inserted into all even-numbered pages.

Pages

To insert the command file into specific pages, type individual page numbers separated by commas in the text box, or a page range separated by a hyphen.

For example, if you type 2 in the text box, the command file is inserted only into page

2. If you type 1, 3, 5-12 the command file is inserted into page 1, page 3, and p ages

5 through 12.

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Advanced

Watermark

If the Pages option is selected and you click OK without entering any numbers, you are prompted to specify page numbers.

Use the Watermark feature to create, ar r ange, and print se mitra nsp are nt text in the background of a document. You can choose one of four standard watermarks or create your own text. The preview area at the left of the dialog box shows how the watermark appears on a page. This is useful for viewing any adjustments you make to the appearance and location of the text.

Select Watermark

Select a watermark from the Select watermark list. The selection list contains four standard watermarks: Confidential 1, Confidential 2, Sample and Copy. For details on creating your own watermarks, see Add Watermark on page 9-5.

Page selection

Page selection options are enabled after a watermark is selected from the list. Choose one of the following:

All pages

The watermark prints on every page of the do cument.

First page only

The watermark prints only on the first page of the document.

All pages except first page

The watermark prints on all pages of the document except the first page.

Only on specified pages

To print the watermark only on specific pages, type individual page numbers separated by commas in the text box, or a page range separated by a hyphen.

For example, if you type 2 in the text box, the watermark print s only on page 2. If you type 1, 3, 5-12 the watermark prints on page 1, page 3, and pages 5 through 12.

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If the Only on specified p ages option is selected and you click OK without e ntering any numbers, you are prompted to specify page numbers.

Print onto front outside cover

Select Print onto front outside cover to print the watermark on a separate front cover page before the document prints. This o ption is enabled when Cover mode is selected in the Publishing tab.

If Cover mode an d Front outside are selected in the Publishing tab, the Print onto front outside cover option in the Watermark dialog box shows as selected, but is disabled. This is because cover printing is already enabled by the two Publishing tab selections.

In the Publishing tab you can also select different media for the cover than that used for the rest of the print job. For further details, see Printing with Covers on page 7-1.

Add Watermark

You can create your own custom watermarks with different fonts, styles, colors, sizes, positions, and angles. You can also set Count to have the watermar k appear multiple times on the page.

Click Add to open the Add Watermark dialog box. 1

Type a descriptive name for your watermark in the Watermark name text box. The

name can be different from the actual watermark text. After the new watermark is added, the name appears in the Select watermark list. 2

Type the text you want to print as a watermark in the Watermark text box. Your text

appears in the preview area at the left of the dialog box. 3 To add the new custom watermark, click OK. To exit the dialog box without saving

the watermark, click Cancel. 4

Additional Text Options

Fonts

Select a font for the new watermark from the Font list, an d select a font style , color, and size.

In the Count box, type in the number of watermarks to appear on a page, from 1 to

20. Selecting a number greater than 1 in Count enables the Spacing option. Type

In a number for the distance between multiple watermarks, in tenths of an inch or millimeters. The unit (inches or millimeters) is selected in the User Settings dialog box, accessed from the Device Settings tab. For further details on changing the unit, refer to User Settings on page 2-4.

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Advanced

Use the preview area and the Position or Angle features to adjust where the watermark prints on the page.

Position

Click the position button to change the position of the watermark without changing the angle. Position the cursor anywhere in the preview area. Click and hold as you move the mouse, adjusting the watermark image as you want it to appear on the printed page.

The following options provide additional means for positioning watermark text: Centered [default]: Places the center of the watermark text in the center of the

page. User defined: Select, and then use the x and y boxes to move the text from the

center of the page:

• A positive x value moves the watermark text to the right.

• A negative x value moves the watermark text to the left.

• A positive y value moves the watermark text down.

• A negative y value moves the watermark text up.

Angle

Click the angle button to change the angle of the watermark. Position the cursor anywhere in the preview area. Click and hold as you move the mouse, rotating the watermark image to as you want it to appear on the printed page

The method of rotation is determined by selecting or clearing the Rotate around center check box at the far right of the dialog box. Select the check box to rotate text around its center; clear the check box to rota te text around its left end. You must select User defined in both Angle and Position to enable the Rotate around center option.

The following options provide additional means for positioning watermark text:

Diagonal [default]: Places the watermark at the default angle. User defined: Select to change the angle from the default value. Type In the

number for the angle you want. An angle is measured in degrees, ranging from 0 to

360.

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Advanced

Edit Watermark

The Edit Watermark feature lets you select an existing watermark and make changes to its appearance and properties. For st andard watermarks, the Watermark name and Watermark text cannot be changed.

From the Select watermark list, select a watermark to edit. 1

Click Edit to open the Edit Watermark dialog box. 2

Make any adjustments you want to the watermark. For details on how to change

watermark properties, refer to Add Watermark on page 9-5. 3 When you are finished editing, click OK to save any changes you made to the

watermark. To exit the dialog box without saving the changes, click Cancel. 4

Delete Watermark

The Delete feature lets you delete custom watermarks that were added. The standard watermarks cannot be deleted.

From the Select watermark list, select a watermark to delete. 1

Click Delete. 2

In the message box, click Yes to confirm the deletion. To refuse the deletion, click

No. 3

Security Watermark

Security Watermark is an optional feature that is available with some printing

systems. Security Watermark adds watermark text and a background pattern to a print job. The text blends into the background pattern making it nearly invisible when printed. If the printed document is photocopied, the security watermark is visible. A security watermark can be used to help protect against unauthorize d reproduction of documents, or simply to differentiate original documents from photocopies.

If Security Watermark is available for your printing system, the installation program offers the opportunity to install it during installation of the printer driver. If you have already installed the printer driver, you can install Security Watermark using the installation CD-ROM that came with your printing system.

The Security Watermark feature is accessed from the Advanced t ab. To enable the button that opens the Security Watermark dialog box, PCL XL must be selected as the PDL (Page Description Language). To view or change PDL settings, in the

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Advanced

Windows Printers and Faxes folder right-click th e i co n fo r yo ur p rin tin g syste m, a nd select Properties. Click the Device Settings tab, then click PDL.

T o enable the Security Watermark feature, select a watermark from the lis t. Y ou can choose one of four standard security watermarks, or crea te your own text. To disable the security watermark feature, at the top of the list select [None]. If [None] is selected, no security watermark is applied to the document, and all options in the dialog box are unavailable, except Add.

The preview area provides an idea of how the security watermark and background appears on a photocopied page. It is useful for viewing any a djustments made to the appearance of the text. Only a section of the preview page is displayed; it does not show how the entire page appears. The preview shows all security watermark settings except Pattern shading, Text contrast, Overprint, and Print as footer also.

Security watermark is available only when these driver features are set as follows:

• Scaling set to 100%

• Print size set to 100%

• Gutter – Reduce Image to Fit set to Off

• Multiple pages per sheet set to Off

• Booklet set to Off

• Watermark set to Off

• Poster set to Off

• Resolution set to 600 dpi

• Kyocera Image Refinement set to Off

• EcoPrint set to Off

• Monochrome Brightness and Contrast set to 0

The Select security water mark list is constrained to [None] if any of these settings are changed. The reverse also applies: if Security W atermark is set to anything other than [None], the settings are constrained by the driver to the following values:

• Scaling set to 100%

• Print size set to the same size as Page size

• Gutter – Reduce Image to Fit set to Off

o Off (pages per sheet is set to 1)

•

Multiple pages per sheet

• Booklet set to Off

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• Watermark set to Off

• Poster set to Off

• Print Quality - Custom is constrained as follows:

• Resolution set to 600 dpi

• Kyocera Image Refinement set to Off

• EcoPrint set to Off

• Monochrome Brightness and Contrast set to 0.

Select Security Watermark

Select a watermark from the Select security watermark drop-down list. The selection list contains four standar d security watermarks: Confidential 1, Confidential 2, Sample, and Copy. For details on creating your own watermarks, see Add Security Watermark on page 9-10.

Note: The quality and effectiveness of the printed and photocopied security watermark is dependent on the particular printing system and the settings used. Before printing a security watermark, it is necessary to adjust the calibration and print calibration pages. It is also necessary to adjust the calibration, then print calibration pages, whenever certain changes are made to the printing system or security watermark settings. See Adjust Calibration on page 9-12 for more information on how to perform these important steps.

Page Selection

Page selection options are enabled after a security watermark is selected from the

list. Choose one of the following:

All pages

The security watermark prints on every p age of the document.

First page only

The security watermark prints only on the first page of the document.

All pages except first page

The security watermark prints on all pages of the document except the first page.

Only on specified pages

To print the security watermark on specific pages, type individual page numbers separated by commas in the text box, or a page range separated by a hyphen.

For example, if you type 2 in the text box, the secu rity watermark prints only on page

2. If you type 1, 3, 5-12 the security watermark prints on p age 1, pa ge 3, an d p ages

5 through 12. If the Only on specified p ages option is selected and you click OK without e ntering

any numbers, you are prompted to specify page numbers.

Print onto front outside cover

Select this option to print the security watermark o n the front cover p age. Print onto front outside cover is enable d when Cover mode is selected in the Publishing tab.

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Advanced

When printing is specified for the first page under Page Selection and Front outside is selected In the Publishing tab, Print onto front outside cover is automatically selected by the driver . (Even though the c heck box shows as selected, the option is disabled.)

If you want, in the Publishing tab you can also select dif ferent media for th e covers than that used for the rest of the print job. For more details on Cover mode, see the

Publishing chapter.

Add Security Watermark

You can create your own custom security watermarks with different font s, styles, colors, sizes and angles. You can also make changes to the footer, footer position, background pattern, pattern shading , and text contrast. A maximum of 26 security watermarks can be added (in addition to the existing standa rd security watermarks).

Note: The Add button is unavailable when the number of security watermarks reaches the maximum of 30. You must delete items to make the Add button available again.

Click Add to open the Add Security Watermark dialog box. 1

Type a descriptive name for your watermark in the Security watermark name text

box. The name can be different from the actual watermark text, but the name cannot be the same as one of the standard security watermark names. After the new watermark is added, its name appears in the Select security watermark drop-down list. 2

If you type the same name as a previously added security watermark, wh en you try to add the new watermark the driver prompts you for a decision to replace the one that already exists. Click Yes to replace the existing security watermark with the new one, or click No to cancel the Add action.

If you do not type a name, and the name text b ox is left blank, the driver prompt s you to type a name. A security watermark cannot be saved with a blank name.

Up to three lines of text can be printed as a security watermark. Though the text lines

(Line 1, Line 2, Line 3) are all optional, at least one of the lines must contain text.3

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To leave a text line blank, select [None] from that line’s drop-down list. With User Defined selected from the Line text drop- down list, type the text you want

in the text box next to the drop-down list. The maximum length of each line of text is 39 characters. As you type, your text appears in the preview pane at the left.

As an alternative to creating your own security watermark text, you can choose one of the following selections from the list. These options direct the printing system to retrieve information from the computer or printer driver to print the security watermark:

• Computer name • Mac address • Time

• Date and time • User name • IP address

• Job name • Date • Job ID

For date, time, and job selections, only a label for the selection appears in the preview panel. When the job is printed, the a ctual date, time or job inform ation prints as the security watermark text.

To add the new custom security watermark, click OK. To quit the dialog box without

saving the watermark, click Cancel. 4

Advanced

Additional Options

Fonts

Select a font for the new watermark from the Font list. The Security Watermark feature uses only TrueType fonts. Select a font Size and Style. To adjust the Angle of the text on the page, select from the list. An angle is measured in degr ees, ranging from 0 to 180. The default is 45 degrees.

Print as Footer Also

Select this option to print the first available line of text (in the Line 1, Line 2, or Line 3 text boxes) as a footer on the document page. Select Left, Center, or Right to

position the text in the footer. Since the actual security watermark text ma y not be visible on the document original,

the footer can be useful for reproducing the te xt visibly in an inconsp icuous place at the bottom of the page,

Outline Text

This option produces an effect on the photocopied page that is the reverse of the standard result. If the check box for Outline text is cleared (the standard printing option), the text is the darkest, most visible part of the photocopy. If selected, the background is the most visible part, cr eating an outline around the text which make s the text appear white. The default setting for Outline text is On.

Watermark Color

Select a Watermark color from the drop-do wn list for printing the security watermark text and background. The default is Black.

Background Pattern

Select a Background Pattern from the drop-down list for printing the security watermark background.

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Advanced

Available background pattern choices ar e:

• Wave • Tile

• Leaf • Plaid

• Diamond • Square

•Lattice •Crystal

Overprint

Select Overprint to print the security watermar k over the document content, leaving the content visible. The effect is the security watermark seems blended in with the document content. This is useful for applications such as Microsof t Power Poin t and Internet Explorer, where the document content fills the entire page. If the Overprint check box is cleared, the security watermark is covered with the document content.

In the Device Settings, PDL Settings dialog box, if GDI compatible mode is selected, then Overprint is selected automatically.

Adjust Calibration

Use this option to set and make adjustments to the Pattern shading and Text contrast for each individual security waterm ark. Y ou can print sample calibrations to

help you determine the appearance of the secu rity watermark. The quality and effectiveness of the printed and photo copied security watermark is

dependent on the particular printing system and the settings used. Before printing a security watermark it is necessary to adjust the calibration, and then print calibration pages.

Calibration should be adjusted (and calibration pages printed) under these circumstances:

• Before using the Security Watermark feature the first time for each standard or custom security watermark.

• When the toner is replaced.

• After periods of heavy printing activity.

• When the physical printing device is replaced.

• After changing the background pattern.

Click Adjust Calibration to open the Calibration Adjustments dialog box. 1

Pattern shading: Select Light, Normal, or Dark from the list for the shading density

to apply to the pattern background. The default is Normal. 2 Text contrast: Select a contrast level from the list to specify text darkness in relation

to the background pattern. Contrast 1 is the lightest against the background, and Contrast 9 is the darkest. The default value for Text contrast varies with the printing

system model. 3

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Print sample: Click to print a sample page of the selected text contrast and

background shading density. For comparison, the page also includes other text contrast options. Your settings are identified in the Current selectio n box bordered in black. 4

For best results, print three separate sample pages using each of the Pattern

shading selections, Light, Normal and Dark. This provides the best range of choices for Pattern shading and Text contrast settings. 5

Advanced

To ensure the security watermark prints and photocopies correctly, select the

combination of Pattern shading and Text contrast settings where the text is the most nearly invisible. 6

To save your calibration adjustments, click OK. To quit the dialog box without saving

new adjustments, click Cancel. 7

Edit Security Watermark

The Edit Security Watermark feature lets you select an existing watermark and make changes to its appeara nce and pro perties. For st andard secu rity watermarks, the Security watermark name and Line 1, 2, and 3 text cannot be changed.

From the Select security watermark drop-down list, select a watermark to edit. 1

Click Edit to open the Edit Security Watermark dialog box. 2

Make any adjustments you want to the security watermark. For details on how to

change security watermark properties, see Add Security W aterma rk on page9-10.3

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Advanced

Delete Security Watermark

1 2 3

Security Settings

When you are finished editing, click OK to save any changes you made to th e security watermark. To quit the dialog box without saving the changes, click Cancel. 4

The Delete option lets you remove a custom se curity watermark that was previously added. The standard security watermarks cann ot be deleted. If the watermark selected in the list is one of the standard security watermarks, the Delete button is disabled.

From the Select security watermark list, select a watermark to delete. 1

Click Delete. 2

In the message box, click Yes to confirm the deletion. To refuse the deletion, click No. 3

Security watermark can be installed separately or as part of the Security settings plug-in, which also includes PrintID tracker.

Security Watermark in Security Settings

To use Security watermark in Security settings: In the Advanced tab, click Security Settings to open the Security Settings dialog

box. 4 Under Select security settings, select Security Watermark. 5

Note: In Security settings, the Add and Edit options are slightly different for Security

Watermark, as noted below. For details on all feature options, see Security Watermark on page 9-7.

The following additional options are available in the Add and Edit dialog boxes only for Security Watermark as a component of the Security Settings package:

Image Select to use an image for the Security watermark. Type the path and file name (.MIE), or click Browse to find a valid image file.

Text Select to use text for the Security watermark.

PrintID Tracker

PrintID tracker lets you embed user and print job information in the document, su ch as user name, date and time, and IP address, to hinder unauthorized printing of sensitive documents. The PrintID Reader utility can scan and read a document embedded with PrintID tracker information, and then trace it back to its source. This can help prevent leakage of sensitive printed information. If people know that print jobs can be traced back to them, this helps prevent them from printing sensitive information. PrintID tracker is available with the Security settings plug-in module.

In Device Settings, PDL, select PCL XL to make this feature available.

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The administrator can lock PrintID tracker so that all printed documents are embedded with ID information. See Lock PrintID Tracker on page 9-16.

To use PrintID tracker: In the Advanced tab, click Security Settings to open the Security Settings dialog

box. 6 Under Select security settings, select PrintID Tracker. 7

With PrintID tracker selected, the following options are available in the Security Settings dialog box:

Select ID: Displays a list of default and custom IDs. A maximum of 30 IDs can be saved. Select an ID from the list.

Preview: Illustrates the color and mode of the selected ID. Add: To open the Add ID dialog box and create custom IDs, click Add. Edit: Select an existing ID and click Edit to open the Edit ID dialog box. Delete: To remove a custom ID from the list, select it and click Delete. Default IDs

cannot be deleted.

Advanced

Page Selection

Page selection options let you indicate which page or pages to print the ID. Choose one page option for the ID:

All pages: Prints the ID on all pages. First page only: Prints the ID on the first page. All pages except first page: Prints the ID on all pages after the first page. Only on specified pages: Prints the ID on a specified number of individual pages

separated by a comma, and/or a range of pages separated by a dash. Print onto front outside cover: Prints the ID on the front and/or back cover pages.

Cover mode in the Publishing tab must also be specified for the print job. To use, select the Publishing tab, then select Cover mode.

ID settings: Displays the optional settings selected for the current ID. Optional settings can be selected in the Add ID and Edit ID dialog boxes.

Add Edit ID

You can create a custom ID or edit an existing ID. With PrintID tracker selected in the Security Settings dialog box. Click Add to create a new ID. 1

Select an existing ID from the Select ID list and click Edit to change settings. The

name and embedded information cannot be changed for default IDs. 2 The following options are available in the Add ID and Edit ID dialog boxes:

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Advanced

ID name: Type a descriptive name for the new ID, up to 39 characters. Once added, it appears in the ID selection list in the Security Settings dialog box.

Embedded information: Select optional text to include in addition to default ID information. Select from the following options:

• User defined: Type custom text, up to 39 characters.

• Job name Include the default job name. For some m odels, the job na me can be selected in the Job tab.

• IP address: Include the computer's IP address.

Pattern size: Select the density of the printed pattern:

• Fine: A lighter background that makes the printed document easier to read.

• Coarse A darker background and higher likelihood of detection.

Color: Select the color for the printed pattern. For monochrome models, Black is the only available color.

Mode: Select a position where the ID information is most likely to be detected when the page is scanned. PrintID tracker information is embedded through out the printed page, but the following options let you select a place to make it more visible, based on the white space of the document. Mode options include:

• Fast: Embeds data without verifying whether PrintID tracker information is likely to be detected. Select this option for documents with an average amount of white space.

• Upper right: Makes the PrintID tracker pattern more visible in the white space near the upper right corner of the page.

• Presentation: Scales the document data down, and prints it starting at the upper left edge of the page so that the PrintID tracker pattern is more visible in the white space created at the bottom of the page.

• Verify: The driver searches the document to determine whether PrintID tracker information is likely to be detected:

• With a high likelihood, printing proceeds.

• With a low likelihood, the user is prompted to print in Fast mode or cancel the

job.

In Device Settings, PDL, select GDI compatible mode to make Verify available.

Lock PrintID Tracker

The administrator can lock PrintID tracker to prevent users from disabling it. It is locked by creating a password, and once created, it is then required to unlock the feature. The password must be different than the Administrator Settings password. So even if a user knows the Administrator Settings password, they would need to know the specific password for Lock PrintID Tracker to unlock and disable it. This gives the administrator the option of ensuring that all print jobs have the tracking information that is embedded by the PrintID tracker feature.

When PrintID tracker is locked, W atermar k and Security waterma rk are unava ilable in the Security Settings dialog box. The options for PrintID tracker are also unavailable. The only available buttons are Unlock, OK, and Cancel. The Unlock button only appears if Lock PrintID Tracker is selected. The Unlock button gives the administrator a quick way to make changes to the PrintID tracker information without having to go to the Device Settings tab to unlock the feature. Clicking Unlock and entering the Lock PrintID Tracker password only temporarily unlocks the feature.

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Advanced

Once changes have been made and OK or Cancel is clicked, PrintID tracker is locked again.

To lock PrintID tracker: In the Device Settings tab, click Administrator to open the Administrator Settings

dialog box. 1 Select Lock PrintID Tracker. 2

Enter a 4-16 character password. Reenter the password in the Conf ir m pas swo rd

dialog box to confirm. 3 Click OK in all dialog boxes. 4

To unlock PrintID tracker: In the Device Settings tab, click Administrator to open the Administrator Settings

dialog box. 1 Clear Lock PrintID Tracker. 2

Type the established password. 3

Click OK in all dialog boxes. 4

To temporarily unlock PrintID tracker and change ID settings: In the Advanced tab, click Security Settings to open the Security Settings dialog

box. 1 Click Unlock. 2

Type the established password. 3

Add or edit an ID. 4

Click OK in all dialog boxes. 5

The selected ID is printed, and PrintID tracker remains locked.

Enable Client Profile

In a client/server environment, you can use profile s saved in the server or u se client profiles created and saved in your driver. This feature is available in the Advanced tab only in a client/server environment.

• Clear the Enable client profile check box to select profiles from the server to

• Select the Enable client profile check box to create and save custom profiles in

apply to your print jobs. Server profiles are read-only.

your (client) driver.

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Advanced

EMF Spooling

When printing large documents, it can be beneficial to select EMF spooling. This delays spooling and returns the user to their application more quickly. EMF spooling is not available when KPDL is selected as the page description languag e (see Page

Description Language (PDL) on page 2-5).

9-18 KX Driver

Page 93

Profile

10 Profile

This feature lets you save printer driver settings as a profile. Yo u can select multiple options in the Printing Preferences tabs, save them to a profile, and use all of them at once when you apply the profile. For example, you can save a profile with selected options for Print on both sides, landscape, and rear tray destination. Exported profiles can be shared with other KX Drivers on your computer or other computers. A maximum 26 profiles can be saved in one driver, including the default profile.

A set of common profiles can be installed as optional componen ts from the Printer Installation Wizard.

Note: The Device Settings tab options cannot be saved to a profile.

Add Profile

Follow these steps to create a new profile. Select the options you want in each Printing Preferences tab. 1

Click Profile. 2

Click Add to open the Add Profile dialog box. 3

User Guide 10-1

Page 94

Profile

Type a Name for the profile, select an Icon, and type an optional Description. The

name can be up to 31 characters, the description can be up to 25 5 ch ar ac te rs. 4

Click OK to save the profile. 5

Click Apply to activate the selected profile to the current print job. 6

Note: To reset the printer driver to default settings, select the Factory Default profile and click Apply. This clears the settings of a selected profile.

Edit Profile

Follow these steps to edit a profile. Click Profile in the Printing Preferences dialog box. 1

Select a profile and click Edit. 2

The Edit Profile dialog box appears. You can edit the Name, Icon, or Description.3

Click OK to save the profile. 4

10-2 KX Driver

Page 95

Delete Profile

Click Profile in the Printing Preferences dialog box. 1

Select profiles and click Delete. 2

Click Yes to delete the profiles. 3

Import and Export Profile

You can export and save a profile on your computer and transfer it to other computers, then use it with other printing systems. Only one profile can be exported at a time. Use the import feature to import a profile.

Export

Click Profile in the Printing Preferences dialog box. 1

Select a profile and click Export. 2

Profile

The Export Profile dialog box appears. Name and save the profile. 3

Import

Click Import in the Profile dialog box. The Import Profile dialog box appears. 1

Select a profile and click Open. 2

The profile appears in the Select profile list. 3

User Guide 10-3

Page 96

Glossary

Access code A four-digit code you must enter at the printing system’s operation panel to

print a Private Print job. An access code can also be used with the Job storage feature.

Auto Configure Device settings feature that queries a printing system through the

network and automatically retrieves settings for optional devices, and memory. Driver settings will be updated with information received from the physical printing system. Installed devices will be displayed in the Preview image.

Booklet Layout mode that prints a multi-page document in a booklet format by using a

duplex unit. Two pages are printed on each side of a sheet to create a documen t that can be read like a book.

Cassette Input paper tray. Custom box Job option that stores print jobs in the printing system’s memory for later

printing from the operation panel. Custom box jobs are saved to boxes that are assigned to users, and can be restricted by password. Your printing system must have an installed hard disk to use this feature. 100 Custom boxes are set up on the printing syst em’s hard disk at installation. The maximum number of Custom boxes is 1000.

dpi Dots per inch.

Duplex unit Accessory that supports two-sided document printing.

EcoPrint Printing mode that changes toner saturation, making the entire image, text and

graphics, appear lighter in the printed job. The actual amount of toner used depends on the printing system mode and, the type of data printed (text, graphics, or both). EcoPrint does not increase print speed.

e-MPS Job storage that lets you store print jobs in the sta n dard Har d dis k s o that you can

access and print the job again later from the printing system’s operation panel.

Fast printing Printing mode that decreases spool size and increases print speed. Finisher Optional device for stapling, folding, punching, or sorting print jobs.

GDI compatible mode A page description language option that accurately reproduces

what is viewed on the screen using the Microsoft Graphical Device Interface (GDI) component to render the document. It generates data in a raster printing format, creating a larger printable file.

Gutter Blank space on the left side or top of a printed page that can b e increased by scaling

down text and graphics. This supports st apling and hole punching. When used with Duplex printing, the enlarged blank space lines up evenly on both sides of the sheet. The larger blank space is created by shifting the printable area to the rig ht or down as much as one inch (25.4 mm).

Glossary - 1 KX Driver

Page 97

Job accounting An accounting system that records and controls the number of pages

printed by each account ID. Account IDs can be assigned at the printing system and stored in the driver. After account IDs are assigned, use Job accounting to print in the Copy Management mode.

KM-NET Software that provides network-wide management of printers and copiers. Kyocera image refinement Imaging feature that smoothes the ed ges of text and vector

graphics.

Mailbox Print job destination option that distributes print jobs to output trays when an

optional device such as a Sorter stacker, Document finisher, or Mailbox is installed.

Monochrome Imaging mode that uses black toner only. MP tray Source tray used for labels, transparencies, envelopes, and custom printing

media.

Offset jobs Finishing mode that physically shifts eac h print job in the output tray. This

feature requires an optional finishing device such as an Internal finisher or 1000-sheet finisher.

PDL Page Description Language. This is the language used by your computer to tell the

printing system how to print a document. Availability of some printing options depends on the selected PDL. Available page description languages are PCL XL, PCL 5e (monochrome models only), and KPDL.

Poster Layout feature for printing a document in a larger size than the maximum supported

by the printer so the cumulative sheets can be assembled as a poster. Use this feature to print a document in a large, eye-catching poster format, up to 25 times larger than the origina l document size.

PRESCRIBE Kyocera's scripting language that you can use to embed commands into

specified locations in a print job. See also Prologue/Epilogue .

Private print Job feature that sends secure print jobs to the printing system with a four-

digit Access code and stores them on the Hard disk. The job is printed out at the operation panel by using the Access code.

Profile A set of user defined driver settings that you save as a group. After saved, you can

select a profile by name and apply its settings to a print job without selecting each feature individually.

Prologue/Epilogue Advanced feature that allows you to insert a macro into specific

locations in the print job. An advanced user may choose to use this feature to embed a PRESCRIBE command that will call a macro to overlay PRESCRIBE form data or a graphic object, such as a logo or a signature, at a specific point in the print job.

Proof and hold Job feature that prints one copy of a multiple copy job and then stores the

remaining copies on Hard disk. After the first copy has been reviewed, the remaining copies can be printed or deleted at the printing system’s operation panel. Proof and hold jobs are stored temporarily and are deleted when the printing system is reset or powered off.

User Guide Glossary - 2

Page 98

Quick copy Job feature that prints all copies of a job, then saves the job on the printing

system’s optional Hard disk temporarily for later access. The stored Quick copy jobs can be accessed from the printing system's operation panel.

Resolution The number of dots printed in one inch. Higher resolu tion improves the quality

of detailed printed images.

Reverse page order Print output option that sends a print job to a destination from the

last page to the first. This option is unavailable when Printer default is selected.

Rotate copies Finishing mode that draws every other copy from a separate tray and

stacks them in a collated, multi-copy print job. The final stack clearly distinguishes each copy horizontally and vertically. For restrictions, see the

Separation Finishing option that stacks print jobs in an output tray so that one pr int job or

copy is clearly distinguished from another. Separation options include Offset jobs and Rotate copies.

Transparency Clear sheet used as printing media. Transparency interleaving A Publishing feature that inserts a backing sheet between

printed transparencies. The backing sheet, also known as an interleaf, helps keep transparencies clean and prevents the transparencies from clinging together.

User login Registers users with a user name and password. User login provides job

restriction by user, in contrast to the Job accounting feature, which assigns privileges by division or department. A maximum of 1000 login user names and passwords can be registered at the printing system. One hundred user names and passwords can be stored in the printer driver

Finishing chapter.

Watermark Advanced feature that lets you add semitransparent text to a document.

Glossary - 3 KX Driver

Page 99

Index

Accessing Printer Properties 2-1 Add Port Wizard Add Printer Wizard Administrator Settings

job accounting

password Advanced tab Assembly marks Auto Configure Available device fonts

1-3

1-6

2-9

2-11 2-12 9-1

4-5

2-1

6-4

Basic Printing Tasks 3-1 Binding Bitmaps Brightness

4-1

6-3

6-7

Cassettes 3-5 Client Profile Collate

to sort in their proper sequence Collating Modes Color

adjustment settings Command files Common Profiles

installing Compatibility settings Components, installing Contrast Cover

printing

printing options

printing with Crop marks Custom box

registering at the printer

setting up in the driver

9-14, 9-17

3-8

6-7

9-1

1-5

2-12

1-5

6-7

7-2

7-2, 7-4

7-1

4-5

8-1 – 8-2, 8-6

8-3

3-10

Data Passthrough 2-7 Device fonts

disabling Device Options Document image, sizing Document portability Duplex Printing Duplex unit

6-3

6-4

2-2

3-2

6-5

3-6

3-5

EcoPrint 6-2 EMF spooling

9-14, 9-18

Fast printing 6-5 Finisher

Finishing Finishing Edge Firewall Font Substitution Fonts

Found New Hardware Wizard

2-3

Punch settings

4-2, 5-1

5-1

2-2

6-4

6-2

native download

2-3

6-3

GDI compatible mode 2-6 Graphic Settings Grayscale

5-4

Gutter Gutters

5-4

6-4

6-7

Halftone Screen 6-6 Hard Disk Settings Hole Punch

5-6

8-4

1-1

User Guide Index - 1

Page 100

Imaging 6-1 Inserting a page Installation Installing Components Installing Optional Devices Inversion Options

7-4

1-1

1-5

2-1

6-5

Job Accounting 2-11

administrator password password protect

Job Storage

8-1

Jobs

job storage private print proof and hold quick copy

8-2, 8-10

8-10

8-9

8-7

8-8

2-12

KPDL 2-5, 6-5

settings

Kyocera Image Refinement

2-6 – 2-7

6-2

Language Preference Selection 2-5

4-1

Layout Left edge binding License Agreement

4-1

1-1

Macros 9-1 Margins Measurement Media type

Memory Mirror print Monochrome printers MP tray Multiple pages per sheet

5-4

2-4

3-3

available options combinations combined with Source

3-4

7-6

2-3

6-5

2-6

3-5

2-13

4-3

network cable 1-1 Non-Collating

3-10

Offset 5-7 – 5-8 Optimization Optional devices, installing Optional Printer Components

installing

6-5

2-1

1-5

Page Description Language (PDL) Settings 2-5 Page Insert Page Size Paper Cassettes Paper Size matching parallel cable Pattern Scaling

2-5

PCL PCL 5e

settings PCL XL

settings

2-6

PDF

settings

2-5

PDL PDL settings Plug-In Modules

installing Poster

assembly marks

crop marks

settings

Sheets Per Page

Sizes PostScript PRESCRIBE Print borders Print Quality

Custom settings Printer default settings Printer Properties

accessing PrintID Tracker

locking

7-4

3-2

3-4

3-3

1-1

6-5

2-5

2-6

2-6, 3-3

2-7

2-1, 2-5, 6-5 1-5

4-3, 4-5

4-5

4-4

6-5

9-1 4-3

6-1

6-2

2-1

9-14

9-16

Index - 2 KX Driver

Kyocera FS-C5016N, KM-2560, KM-3530, KM-4230, FS-9530DN User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

1 Installation

Express Installation

Windows XP and Vista - Express Installation

Custom Installation

Vista - Custom Installation

Add Port Wizard in Vista

Vista Custom Installation, continued from page 1-3

Windows XP - USB, Custom

Windows XP - Parallel Port (LPT)

Windows XP - Network Connection, Custom

Installing Optional Components

Product Library CD

Installing using the Add Printer Wizard

2 Printer Properties

Accessing Printer Properties

Installing Optional Devices

Auto Configure

Device Options

Punch Unit Settings

User Settings

Assigning Custom Boxes

Identification

Unit of Measurement

Language Preference Selection

Page Description Language (PDL)

PDL Settings

Administrator Settings

User Login

Add Login User Names

Import and Export the Login User Name List

Job Accounting

Administrator Password

Set the Password

Change the Password

Compatibility Settings

3 Printing Basics

Basic Printing Tasks

Basic Printing

Print Sizes

Media Types

Printing on Paper of Non-Standard Sizes

Custom Paper Sizes

Duplex Printing

Printing with Custom Paper Sizes

Print on Both Sides

Reverse Order Printing

Print Pages in Reverse Order

Collating Modes

Sorter Modes

Collate

Non-Collating

4 Layout

Booklet

Left Edge and Right Edge Binding

Booklet Printing

Multiple Pages Per Sheet

Poster

Sheets Per Page

Available Poster Sizes

Print Format

Poster Settings

Scaling

Scaling

5 Finishing

Finishing Edge

Page Size Combinations

Using Finishing Edge

Positioning Options for Finishing Edge

Custom Finishing Edge Settings

Gutter

Staple

Using the Stapler

Punch

Using Hole Punch

Position the Hole Punch