Kyocera M2735dw, M2640idw User Guide

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ECOSYS M2735dw ECOSYS M2640idw

OPERATION GUIDE

> Preface

Preface

Thank you for purchasing this machine.

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.

Please read this Operation Guide before using the machine.

To maintain quality, we recommend using genuine Kyocera toner containers, which must pass numerous quality inspections.

The use of non-genuine toner containers may cause failure.

We will not be liable for any damages caused by the use of third party supplies in this machine.

A label is affixed to our genuine supplies, as shown below.

Checking the Equipment's Serial Number

The equipment's serial number is printed in the location shown in the figure.

You'll need the equipment's serial number when contacting your Service Representative. Please check the number before contacting your Service Representative.

Preface ..................................................................................................................................... i

Contents.................................................................................................................................. ii

Overview ................................................................................................................................ ix

Machine Features ................................................................................................................... x

Color and Image Quality Functions ................................................................................... xiv

Basic Color Modes ...................................................................................................... xiv

Adjusting Image Quality and Color............................................................................... xv

Guides Provided with the Machine.................................................................................... xvi

About the Operation Guide (this Guide) ......................................................................... xviii

Structure of the guide................................................................................................. xviii

Conventions Used in This Guide................................................................................. xix

Menu Map............................................................................................................................. xxi

1 Legal and Safety Information ................................................................... 1-1

Notice ................................................................................................................................. 1-2

Safety Conventions in This Guide ............................................................................. 1-2

Environment .............................................................................................................. 1-3

Precautions for Use ................................................................................................... 1-4

Laser Safety (Europe) ............................................................................................... 1-5

SAFETY OF LASER BEAM (USA) ........................................................................... 1-6

Safety Instructions Regarding the Disconnection of Power ...................................... 1-7

Compliance and Conformity ...................................................................................... 1-7

Other precautions (for users in California, the United States) ................................... 1-7

Warranty (the United States and Canada) ................................................................ 1-8

Legal Restriction on Copying/Scanning .................................................................... 1-9

EN ISO 7779 ............................................................................................................. 1-9

EK1-ITB 2000 ............................................................................................................ 1-9

Wireless Connection (Mexico only) ........................................................................... 1-9

Security Precautions when Using Wireless LAN (If equipped) ................................. 1-9

Limited Use of This Product (If equipped) ............................................................... 1-10

Legal Information .................................................................................................... 1-11

Energy Saving Control Function ............................................................................. 1-17

Automatic 2-Sided Print Function ............................................................................ 1-17

Resource Saving - Paper ........................................................................................ 1-17

Environmental benefits of "Power Management" .................................................... 1-17

Energy Star (ENERGY STAR®) Program ............................................................... 1-17

2 Installing and Setting up the Machine ..................................................... 2-1

Part Names (Machine Exterior) ........................................................................................ 2-2

Part Names (Connectors/Interior) .................................................................................... 2-4

Part Names (With Optional Equipments Attached) ........................................................ 2-6

Connecting the Machine and Other Devices .................................................................. 2-7

Connecting Cables ............................................................................................................ 2-8

Connecting LAN Cable .............................................................................................. 2-8

Connecting USB Cable ............................................................................................. 2-9

Connecting the Power Cable .................................................................................... 2-9

Power On/Off ................................................................................................................... 2-10

Power On ................................................................................................................ 2-10

Power Off ................................................................................................................ 2-10

Using the Operation Panel ............................................................................................. 2-11

Operation Panel Keys ............................................................................................. 2-11

Touch Panel ..................................................................................................................... 2-12

Home Screen .......................................................................................................... 2-12

Display for Device Information ................................................................................ 2-16

Functions key .......................................................................................................... 2-17

Display of Keys That Cannot Be Set ....................................................................... 2-18

Using the [Enter] key ............................................................................................... 2-19

Using the [Quick No. Search] key ........................................................................... 2-19

Help Screen ............................................................................................................ 2-20

Login/Logout ................................................................................................................... 2-21

Login ....................................................................................................................... 2-21

Logout ..................................................................................................................... 2-22

Default Settings of the Machine ..................................................................................... 2-23

Setting Date and Time ............................................................................................ 2-23

Network Setup ................................................................................................................. 2-24

Configuring the Wired Network ............................................................................... 2-24

Configuring the Wireless Network ........................................................................... 2-26

Setting Wi-Fi Direct ................................................................................................. 2-30

Energy Saver function .................................................................................................... 2-32

Sleep ....................................................................................................................... 2-32

Auto Sleep ............................................................................................................... 2-32

Sleep Rules (models for Europe) ............................................................................ 2-33

Sleep Level (Energy Saver and Quick Recovery) (models except for Europe) ...... 2-33

Power Off Rule (models for Europe) ....................................................................... 2-33

Quiet Mode ....................................................................................................................... 2-34

Quick Setup Wizard ......................................................................................................... 2-35

Installing Software .......................................................................................................... 2-37

Software on DVD (Windows) .................................................................................. 2-37

Installing Software in Windows ............................................................................... 2-38

Uninstalling the Software ........................................................................................ 2-44

Installing Software in Mac Computer ...................................................................... 2-45

Setting TWAIN Driver .............................................................................................. 2-47

Setting WIA Driver ................................................................................................... 2-49

Checking the Counter ..................................................................................................... 2-50

Additional Preparations for the Administrator ............................................................. 2-51

Sending Documents to a PC ................................................................................... 2-51

Strengthening the Security ...................................................................................... 2-51

Command Center RX ...................................................................................................... 2-52

Accessing Command Center RX ............................................................................ 2-53

Changing Security Settings ..................................................................................... 2-54

Changing Device Information .................................................................................. 2-56

E-mail Settings ........................................................................................................ 2-58

Registering Destinations ......................................................................................... 2-62

Transferring Data from Our Other Products ................................................................. 2-63

Migrating the Address Book .................................................................................... 2-63

3 Preparation before Use ............................................................................. 3-1

Loading Paper ................................................................................................................... 3-2

Precaution for Loading Paper ................................................................................... 3-2

Selecting the Paper Feeder Units ............................................................................. 3-3

Loading in the Cassette ............................................................................................ 3-4

Precautions for Outputting Paper .................................................................................... 3-7

Paper Stopper ........................................................................................................... 3-7

Preparation for Sending a Document to a Shared Folder in a PC ................................ 3-8

Making a note of the computer name and full computer name ................................. 3-8

Making a note of the user name and domain name .................................................. 3-9

Creating a Shared Folder, Making a Note of a Shared Folder ................................ 3-10

Configuring Windows Firewall ................................................................................. 3-13

Registering Destinations in the Address Book ............................................................ 3-18

Adding a Destination (Address Book) ..................................................................... 3-18

Adding a Destination on One Touch Key (One Touch Key) .................................... 3-24

iii

4 Printing from PC ........................................................................................ 4-1

Printer Driver Properties Screen ...................................................................................... 4-2

Displaying the Printer Driver Help ............................................................................. 4-3

Changing the Default Printer Driver Settings (Windows 8.1) .................................... 4-3

Printing from PC ................................................................................................................ 4-4

Printing on Standard Sized Paper ............................................................................. 4-4

Printing on Non-standard Sized Paper ...................................................................... 4-6

Canceling Printing from a Computer ......................................................................... 4-9

Printing from the Handheld Device ............................................................................... 4-10

Printing by AirPrint .................................................................................................. 4-10

Printing by Google Cloud Print ................................................................................ 4-10

Printing by Mopria ................................................................................................... 4-10

Printing with Wi-Fi Direct ......................................................................................... 4-10

Printing Data Saved in the Printer ................................................................................. 4-11

Specifying the Job Box from a Computer and Storing the Job ............................... 4-11

Printing Documents from Private Print Box ............................................................. 4-12

Deleting the Documents Stored in the Private Print Box ......................................... 4-12

Printing Document from Stored Job Box ................................................................. 4-13

Deleting the Documents Stored in the Stored Job Box ........................................... 4-13

Printing Document from Quick Copy Box ................................................................ 4-14

Deleting the Documents Stored in the Quick Copy Box .......................................... 4-14

Printing Document from Proof and Hold Box .......................................................... 4-15

Deleting the Documents Stored in the Proof and Hold Box .................................... 4-15

Monitoring the Printer Status (Status Monitor) ............................................................ 4-16

Accessing the Status Monitor .................................................................................. 4-16

Exiting the Status Monitor ....................................................................................... 4-16

Quick View State ..................................................................................................... 4-16

Printing Progress Tab ............................................................................................. 4-17

Paper Tray Status Tab ............................................................................................ 4-17

Toner Status Tab .................................................................................................... 4-17

Alert Tab .................................................................................................................. 4-18

Status Monitor Context Menu .................................................................................. 4-18

Status Monitor Notification Settings ........................................................................ 4-19

Configuration Tool .......................................................................................................... 4-20

Accessing the Configuration Tool ........................................................................... 4-20

Exiting the Configuration Tool ................................................................................. 4-21

Configuration Tool Settings Screen ........................................................................ 4-22

5 Operation on the Machine ........................................................................ 5-1

Loading Originals .............................................................................................................. 5-2

Placing Originals on the Platen ................................................................................. 5-2

Loading Originals in the Document Processor .......................................................... 5-3

Loading Paper in the Multipurpose Tray ......................................................................... 5-5

Favorites ............................................................................................................................ 5-8

Registering Favorite Using the Wizard Mode ............................................................ 5-9

Registering Favorite Using the Program Mode ....................................................... 5-10

Recalling Favorite using the Wizard Mode .............................................................. 5-11

Recalling Favorite using the Program Mode ........................................................... 5-12

Editing Favorite ....................................................................................................... 5-12

Deleting Favorite ..................................................................................................... 5-12

Application ....................................................................................................................... 5-13

Installing Applications .............................................................................................. 5-13

Activating Applications ............................................................................................ 5-14

Deactivating Applications ........................................................................................ 5-15

Uninstalling Applications ......................................................................................... 5-15

Registering Shortcuts ..................................................................................................... 5-16

Adding Shortcuts ..................................................................................................... 5-16

Editing Shortcuts ..................................................................................................... 5-17

Deleting Shortcuts ................................................................................................... 5-17

Copying ............................................................................................................................ 5-18

Basic Operation ....................................................................................................... 5-18

Canceling Jobs ........................................................................................................ 5-19

Frequently-Used Sending Method ................................................................................. 5-20

Sending Document via E-mail ........................................................................................ 5-21

Configuring Settings before Sending ...................................................................... 5-21

Sending Scanned Document via E-mail .................................................................. 5-21

Sending Document to Desired Shared Folder on a Computer (Scan to PC) ............. 5-23

Configuring Settings before Sending ...................................................................... 5-23

Sending Document to Desired Shared Folder on a Computer ................................ 5-23

Sending Document to Folder on an FTP Server (Scan to FTP) ................................... 5-26

Configuring Settings before Sending ...................................................................... 5-26

Sending Document to Folder on an FTP Server ..................................................... 5-26

Scanning using TWAIN or WIA ...................................................................................... 5-28

Configuring Settings before Sending ...................................................................... 5-28

Scanning Document Using Application ................................................................... 5-28

Useful Sending Method .................................................................................................. 5-29

WSD Scan ........................................................................................................................ 5-30

Installing Driver Software ........................................................................................ 5-30

WSD scan ............................................................................................................... 5-31

Scanning with File Management Utility ......................................................................... 5-32

Configuring Settings before Sending ...................................................................... 5-32

Recalling a Favorite Configured in FMU ................................................................. 5-32

Using fax server to send a fax (fax server transmission) ............................................ 5-33

Configuring Settings before Sending ...................................................................... 5-33

Using fax server to send a fax ................................................................................. 5-33

Sending to Different Types of Destinations (Multi Sending) ....................................... 5-35

Send to Me (E-mail) ......................................................................................................... 5-36

Configuring Settings before Sending ...................................................................... 5-36

Sending a document to the mail address of the logged in user .............................. 5-36

Canceling Sending Jobs ................................................................................................. 5-37

Handling Destination ...................................................................................................... 5-38

Specifying Destination ............................................................................................. 5-38

Choosing from the Address Book ........................................................................... 5-39

Choosing from the External Address Book ............................................................. 5-41

Choosing from the One Touch Key ......................................................................... 5-42

Checking and Editing Destinations ......................................................................... 5-42

Confirmation Screen of Destinations ....................................................................... 5-43

Recall ...................................................................................................................... 5-43

How to use the FAX Function ........................................................................................ 5-44

Using Document Boxes .................................................................................................. 5-45

What is Job Box? .................................................................................................... 5-45

What is Removable Memory Box? .......................................................................... 5-45

Sub Address Box/Polling Box ................................................................................. 5-45

Operating using Removable USB Memory ................................................................... 5-46

Printing Documents Stored in Removable USB Memory ........................................ 5-46

Saving Documents to USB Memory (Scan to USB) ................................................ 5-48

Check the USB Memory Information ....................................................................... 5-49

Removing USB Memory .......................................................................................... 5-49

6 Using Various Functions .......................................................................... 6-1

Functions Available on the Machine ............................................................................... 6-2

About Functions Available on the Machine ............................................................... 6-2

Copy .......................................................................................................................... 6-2

Send .......................................................................................................................... 6-4

Removable Memory (Store File, Printing Documents) .............................................. 6-6

Functions ........................................................................................................................... 6-8

Paper Selection ......................................................................................................... 6-9

Zoom ....................................................................................................................... 6-10

Density .................................................................................................................... 6-11

Duplex ..................................................................................................................... 6-12

Combine .................................................................................................................. 6-14

Color Selection ........................................................................................................ 6-16

Collate ..................................................................................................................... 6-16

Original Size ............................................................................................................ 6-17

Original Orientation ................................................................................................. 6-18

Mixed Size Originals ............................................................................................... 6-19

Original Image ......................................................................................................... 6-19

EcoPrint ................................................................................................................... 6-20

Sharpness ............................................................................................................... 6-20

Contrast ................................................................................................................... 6-21

Background Density Adj. (Background Density Adjustment) .................................. 6-21

Skip Blank Page ...................................................................................................... 6-22

Continuous Scan ..................................................................................................... 6-22

Job Finish Notice ..................................................................................................... 6-23

File Name Entry ...................................................................................................... 6-24

Priority Override ...................................................................................................... 6-24

File Format .............................................................................................................. 6-25

Duplex (2-sided Original) ........................................................................................ 6-28

Sending Size ........................................................................................................... 6-29

File Separation ........................................................................................................ 6-29

Scan Resolution ...................................................................................................... 6-30

E-mail Subject/Body ................................................................................................ 6-30

FTP Encrypted TX ................................................................................................... 6-31

Storing Size ............................................................................................................. 6-31

Encrypted PDF Password ....................................................................................... 6-32

JPEG/TIFF Print ...................................................................................................... 6-32

XPS Fit to Page ....................................................................................................... 6-32

7 Status/Job Cancel ..................................................................................... 7-1

Checking Job Status ......................................................................................................... 7-2

Details of the Status Screens .................................................................................... 7-3

Checking Detailed Information of Jobs ..................................................................... 7-7

Checking Job History ....................................................................................................... 7-8

Checking the Detailed Information of Histories ......................................................... 7-9

Sending the Log History ............................................................................................ 7-9

Job Operation .................................................................................................................. 7-10

Pause and Resumption of Jobs .............................................................................. 7-10

Canceling of Jobs .................................................................................................... 7-10

Device/Communication ................................................................................................... 7-11

Checking the Remaining Amount of Toner and Paper (Paper/Supplies) ................... 7-13

8 Setup and Registration (System Menu) .................................................. 8-1

System Menu ..................................................................................................................... 8-2

Operation Method ..................................................................................................... 8-2

System Menu Settings .............................................................................................. 8-3

Language .................................................................................................................. 8-5

Report ....................................................................................................................... 8-5

User Property ............................................................................................................ 8-7

Cassette/MP Tray Settings ....................................................................................... 8-8

Common Settings .................................................................................................... 8-10

Home ....................................................................................................................... 8-19

Copy ........................................................................................................................ 8-20

Send ........................................................................................................................ 8-21

Document Box ......................................................................................................... 8-22

FAX ......................................................................................................................... 8-22

Application ............................................................................................................... 8-22

Internet .................................................................................................................... 8-23

Address Book/One Touch ....................................................................................... 8-23

User Login/Job Accounting ..................................................................................... 8-24

Printer ...................................................................................................................... 8-25

System/Network ...................................................................................................... 8-27

Date/Timer/Energy Saver ........................................................................................ 8-40

Adjustment/Maintenance ......................................................................................... 8-43

9 User Authentication and Accounting (User Login, Job Accounting) ... 9-1

Overview of User Login Administration .......................................................................... 9-2

Managing the Job Account from PC ......................................................................... 9-2

Enabling User Login Administration ............................................................................... 9-3

Setting User Login Administration .................................................................................. 9-5

Authentication Security ............................................................................................. 9-5

Adding a User (Local User List) ................................................................................ 9-6

Changing User Properties ......................................................................................... 9-9

User Login Administration for Printing ..................................................................... 9-12

Managing the Users to Scan Using TWAIN ............................................................ 9-13

Managing the Users to Scan Using WIA ................................................................. 9-14

Managing the Users that Send Faxes from a PC .................................................... 9-15

Group Authorization Settings .................................................................................. 9-16

Guest Authorization Set. ......................................................................................... 9-19

Obtain NW User Property ....................................................................................... 9-21

Simple Login Settings ............................................................................................. 9-23

ID Card Settings ...................................................................................................... 9-26

PIN Login Settings .................................................................................................. 9-27

Using User Login Administration .................................................................................. 9-28

Login/Logout ........................................................................................................... 9-28

Overview of Job Accounting .......................................................................................... 9-29

To Manage the Number of Sheets Used on Jobs Printed from a PC ..................... 9-29

Enabling Job Accounting ............................................................................................... 9-30

Job Accounting Access ........................................................................................... 9-30

Setting an Account .......................................................................................................... 9-31

Adding an Account .................................................................................................. 9-31

Restricting the Use of the Machine ......................................................................... 9-32

Editing an Account .................................................................................................. 9-33

Deleting an Account ................................................................................................ 9-34

Job Accounting for Printing ..................................................................................... 9-35

Job Accounting for Scan Using TWAIN .................................................................. 9-36

Job Accounting for Scan Using WIA ....................................................................... 9-37

Job Accounting for the FAX Transmitted from a Computer .................................... 9-38

Configuring Job Accounting .......................................................................................... 9-39

Default Setting ......................................................................................................... 9-39

Counting the Number of Pages Printed .................................................................. 9-40

Print Accounting Report .......................................................................................... 9-41

Using Job Accounting .................................................................................................... 9-42

Login/Logout ........................................................................................................... 9-42

Unknown User Settings .................................................................................................. 9-43

Unknown ID Job ...................................................................................................... 9-43

Registering Information for a User whose ID is Unknown ....................................... 9-44

10 Troubleshooting ...................................................................................... 10-1

Regular Maintenance ...................................................................................................... 10-2

Cleaning .................................................................................................................. 10-2

Cleaning Glass Platen ............................................................................................. 10-2

Cleaning Slit Grass ................................................................................................. 10-3

Cleaning the inside of the Machine ......................................................................... 10-4

Toner Container Replacement ................................................................................ 10-7

vii

Loading Paper ....................................................................................................... 10-10

Using the Maintenance Menu ....................................................................................... 10-11

Troubleshooting ............................................................................................................ 10-12

Solving Malfunctions ............................................................................................. 10-12

Machine Operation Trouble ................................................................................... 10-12

Printed Image Trouble ........................................................................................... 10-15

Responding to Messages ...................................................................................... 10-18

Adjustment/Maintenance .............................................................................................. 10-32

Overview of Adjustment/Maintenance ................................................................... 10-32

Drum Refresh ........................................................................................................ 10-32

Clearing Paper Jams ..................................................................................................... 10-33

Jam Location Indicators ........................................................................................ 10-33

Remove any jammed paper in Cassette 1 ............................................................ 10-34

Remove any jammed paper in Cassette 2 ............................................................ 10-36

Remove any jammed paper in Cassette 3 ............................................................ 10-38

Remove any jammed paper in the Multipurpose Tray .......................................... 10-40

Remove any jammed paper inside of the Machine ............................................... 10-41

Remove any jammed paper in Rear Cover .......................................................... 10-45

Remove any jammed paper in the Document Processor ...................................... 10-48

11 Appendix .................................................................................................. 11-1

Optional Equipment ........................................................................................................ 11-2

Overview of Optional Equipment ............................................................................. 11-2

Optional Applications .............................................................................................. 11-6

Starting Application Use .......................................................................................... 11-6

Checking Details of Application ............................................................................... 11-7

Character Entry Method .................................................................................................. 11-8

Entry Screens .......................................................................................................... 11-8

Entering Characters .............................................................................................. 11-10

Paper .............................................................................................................................. 11-11

Basic Paper Specifications .................................................................................... 11-11

Choosing the Appropriate Paper ........................................................................... 11-12

Special Paper ........................................................................................................ 11-15

Specifications ................................................................................................................ 11-19

Machine ................................................................................................................. 11-19

Copy Functions ..................................................................................................... 11-21

Printer Functions ................................................................................................... 11-21

Scanner Functions ................................................................................................ 11-22

Document Processor ............................................................................................. 11-22

Paper Feeder ........................................................................................................ 11-23

Glossary ......................................................................................................................... 11-24

Index ............................................................................................................................ Index-1

viii

> Overview

NOTE

Input Data

Operations from your PC

Document

Box functions

Application

Security

Output Data

Copy functions

Printer functions USB memory

Send functions

Fax functions

Original Electronic data Fax dataUSB memory

FAX Operation Guide

This function serves a variety of purposes, including saving data in the machine and on a USB memory stick.

Printing Data Saved in the Printer (page 4-11)

You can expand the machine functions according to your needs.

Application (page 5-13)

You can apply the various machine security levels to your specific needs.

Frequently-Used Sending Method (page 5-20)

Command Center RX

You can check the status and change the settings of the machine from a Web browser on your computer.

Command Center RX (page 2-52)

Command Center RX User Guide

Strengthen security (page xii)

Copying (page 5-18) Printing from PC (page 4-1)

Saving Documents to USB Memory (Scan to USB) (page 5-48)

Overview

• Before using the machine, be sure to read the following:

Legal and Safety Information (page 1-1)

• To prepare the device for use, including setting up cable connections and installing software.

Installing and Setting up the Machine (page 2-1)

• To learn how to load paper, set up shared folders, and add addresses to the address book, refer to the following:

Preparation before Use (page 3-1)

> Machine Features

1 2 3

Machine Features

The machine is equipped with many useful functions.

Using Various Functions (page 6-1)

Here are some examples.

Optimize your office workflow

Access to frequently used functions with just one touch (Favorites)

You can preset frequently used functions.

Once you register frequently used settings as favorite, you can call up the settings easily. Using this favorite brings the same results even if operated by another person.

Favorites (page 5-8)

Optimize your office workflow

Copy both sides of an ID card on a single sheet (ID Card Copy)

Set up the machine easily (Quick Setup Wizard)

You can configure the necessary settings before using the machine in the wizard mode.

Quick Setup Wizard (page 2-35)

Scan originals of different sizes at a time (Mixed Size Originals)

Set up fax easily (FAX Setup)

You can configure the necessary settings

before using fax in the wizard mode.

FAX Setup (page 2-35)

Scan a large number of originals in separate batches and produce as one job (Continuous Scan)

You can copy the front and back sides of an ID card on a single sheet of paper.

ID Card Copy (page 5-8)

Folio

(Legal)

(Letter)

(Legal)

(Letter)

Folio

It is useful when preparing conference materials.

You can set the different sized originals at one time so you don't need to reset the originals regardless of size.

Mixed Size Originals (page 6-19)

1~10

11~201121~30

1~30

It is useful when preparing many-page handouts.

When a large number of originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then copied or sent as one job.

Continuous Scan (page 6-22)

> Machine Features

Off

Optimize your office workflow Save energy and cost

Send one time with multiple sending options (Multi Sending)

You can send a same document to the multiple destinations using a different method.

You can specify multiple destinations of different send methods such as E-mail, SMB, and Fax.

You can reduce your workflow by sending a job at once.

Sending to Different Types of Destinations (Multi Sending) (page 5-

35)

Send a FAX from a PC (Sending FAX from PC)

You can save the paper used for sending a FAX with this function.

You can send a file to be faxed from the PC without printing the file, so that you can reduce the number of pieces of paper and perform sending jobs efficiently.

FAX Operation Guide

Save energy as needed (Energy Saver function)

The machine is equipped with Energy Saver function that automatically switched into Sleep Mode. You can set appropriate Energy Saver Recovery Level depending on the operation.

Energy Saver function (page 2-32)

Save energy and cost

Use less toner for printing (EcoPrint)

You can save toner consumption with this function.

When you only need to check the printed content, such as a trial print run or documents for internal confirmation, use this function to save toner.

Use this function when a high-quality print is not required.

EcoPrint (page 6-20)

Reduce paper use (Paper Saving Printing)

You can print originals on both sides of the paper. You can also print multiple originals onto one sheet.

Favorites (page 5-8)

Skip blank pages when printing (Skip Blank Page)

When there are blank pages in a scanned document, this function skips the blank pages and prints only pages that are not blank.

Skip Blank Page (page 6-22)

> Machine Features

Save energy and cost Create attractive documents Strengthen security

Send a FAX to reduce the communication cost (FAX Delayed Transmission)

You can reduce the communication cost with this function.

The communication cost can be reduced by setting the timer to the time period during which the communication cost is low.

FAX Operation Guide

Strengthen security

Prevent loss of finished documents (Private Print)

Scan originals in color and send them to a PC (Scan)

You can scan originals and convert them into electronic data, such as a color PDF.

Frequently-Used Sending Method (page 5-20)

Password-protect a PDF file (PDF Encryption Functions)

Use the PDF format's password security options to restrict document viewing, printing and editing.

Encrypted PDF Password (page 6-

32)

Strengthen security (Settings for Administrator)

Temporarily saving print jobs in the main unit document box and outputting them when in front of the device can prevent documents from being taken by others.

Printing Data Saved in the Printer (page 4-11)

OK !

You can log in simply by touching an ID card. You don't need to enter your user name and password.

Card Authentication Kit(B) "Card Authentication Kit" (page 11-4)

Various functions are available for administrators to strengthen security.

Strengthening the Security (page 2-

51)

xii

> Machine Features

Use functions more efficiently

Make the machine quiet (Quiet Mode)

You can make the machine quiet by reducing its running noise. ON/OFF switching by one-touch is possible.

Quiet Mode (page 2-34)

Use functions more efficiently

Use USB memory (USB Memory)

Expand functions as necessary (Application)

The functionality of the machine can be expanded by installing applications. The applications help you work more efficiently.

Application (page 5-13)

Specify image file format (File Format)

Install the machine without concerning the network cables (Wireless Network)

If there is a wireless LAN environment, it is possible to install the unit without worrying about the network wiring. In addition, Wi-Fi Direct, etc. are supported.

Configuring the Wireless Network (page 2-26) Setting Wi-Fi Direct (page 2-30)

Perform remote operation (Command Center RX)

It is useful when you need to print documents outside your office or you cannot print documents from your PC.

You can print the document from the USB memory by plugging it directly into the machine.

Original scanned at the machine can be saved in the USB memory also.

Printing Documents Stored in Removable USB Memory (page 5-

46) Saving Documents to USB Memory (Scan to USB) (page 5-48)

You can select the various file formats when sending/storing images.

File Format (page 6-25)

You can access to the machine remotely to print, send or download data.

Administrators can configure the machine behavior or management settings.

Command Center RX (page 2-52)

xiii

> Color and Image Quality Functions

Color and Image Quality Functions

The machine is equipped with various color and image quality functions. You can adjust the scanned image as desired.

Basic Color Modes

The basic color modes are as follows.

Color mode Description

Auto Color (Color/Gray)

Auto Color (Color/B & W)

Full Color Scans a document in full color. page 6-16

Grayscale Scans a document in grayscale. page 6-16

Black & White Scans a document in black & white. page 6-16

For details, refer to the following:

Color Selection (page 6-16)

Automatically recognizes whether a document being scanned is color or black & white.

Reference image

Before After

Reference

page

page 6-16

xiv

> Color and Image Quality Functions

Adjusting Image Quality and Color

To adjust the image quality or color of an image, use the following functions.

Sample image

I want to...

Before After

Adjust the color precisely.

Adjust the density. Density page 6-11

Adjust the image quality precisely

Function Page

Emphasize or blur the image outline.

Example: Emphasize the image outlines

Adjust the difference between dark and light parts of the image.

Darken or lighten the background (the area with no texts or images) of a document.

Example: Lightening the background

Adjust the scanned image

Decrease the file size and produce the characters clearly.

Sharpness page 6-20

Contrast page 6-21

Background Density page 6-21

File format

[High Comp. PDF]

page 6-25

> Guides Provided with the Machine

Guides Provided with the Machine

The following guides are provided with the machine. Refer to each guide as needed.

The contents of the guides are subject to change without notice for the purpose of improvement of machine performance.

Printed guides

Start using the machine quickly

For safe use of the machine

Quick Guide

Explains how to use basic functions of the machine, how to use convenient features, how to perform routine maintenance, and what to do when problems occur.

Safety Guide

Provides safety and cautionary information for installation environment and use of the machine. Be sure to read this guide before using the machine.

Safety Guide (ECOSYS M2735dw/ECOSYS M2640idw)

Indicates the space required for machine installation, and describes the cautionary labels and other safety information. Be sure to read this guide before using the machine.

xvi

> Guides Provided with the Machine

Guides (PDF) on the DVD (Product Library)

Use the machine thoughtfully

Use the fax functions

Use the ID card

Easily register machine information and configure settings

Print data from a computer

Directly print a PDF file

Monitor the machine and printers on the network

Scan images and save with information

Operation Guide (This Guide)

Explains how to load paper and perform copy, print and scan operations, and indicates default settings and other information.

FAX Operation Guide

Explains how to use the fax function.

Card Authentication Kit (B) Operation Guide

Explains how to perform authentication using the ID card.

Command Center RX User Guide

Explains how to access the machine from a Web browser on your computer to check and change settings.

Printer Driver User Guide

Explains how to install the printer driver and use the printer function.

KYOCERA Net Direct Print Operation Guide

Explains how to print PDF files without launching Adobe Acrobat or Reader.

KYOCERA Net Viewer User Guide

Explains how to monitor your network printing system (the machine) with KYOCERA Net Viewer.

File Management Utility User Guide

Explains how to use File Management Utility to set various parameters and send and save scanned documents.

PRESCRIBE Commands Command Reference

Print without using the printer driver

Adjust the print or scan position

Install the following versions of Adobe Reader to view the manuals on the DVD. Version 8.0 or later

Describes the native printer language (PRESCRIBE commands).

PRESCRIBE Commands Technical Reference

Describes the PRESCRIBE command functions and control for each type of emulation.

Maintenance Menu User Guide

Maintenance Menu provides the explanation on how to configure the print, scan, and other settings.

xvii

> About the Operation Guide (this Guide)

About the Operation Guide (this Guide)

Structure of the guide

The Operation Guide contains the following chapters.

Chapter Contents

1 Legal and Safety Information Provides precautions regarding use of the machine and trademark information.

2 Installing and Setting up the

Machine

3 Preparation before Use Explains preparations and settings that are required in order to use the machine, such

4 Printing from PC Explains functions that are available when the machine is used as a printer.

5 Operation on the Machine Explains the basic procedures for using the machine, such as placing originals, making

6 Using Various Functions Explains convenient functions that are available on the machine.

7 Status/Job Cancel Explains how to check the status of a job and the job history, and how to cancel jobs

8 Setup and Registration (System

Menu)

9 User Authentication and

Accounting (User Login, Job Accounting)

10 Troubleshooting Explains what to do when toner runs out, an error is displayed, or a paper jam or other

11 Appendix Describes convenient options that are available for the machine. Provides information

Explains part names, cable connections, installation of the software, login, logout, and other matters related to administration of the machine.

as how to load paper, and create an address book.

copies, sending documents, and using document boxes.

being printed or waiting to print. Also explains how to check paper and toner levels, how to check the device status, and how to cancel fax transmission.

Explains System Menu and how it relates to the operation of the machine.

Explains user login and job accounting.

problem occurs.

on media types and paper sizes, and gives a glossary of terms. Explains how to enter characters, and lists the specifications of the machine.

xviii

> About the Operation Guide (this Guide)

NOTE

Click to move from the current page to the previously displayed page. This is convenient when you want to return to the page from which you jumped to the current page.

Click an item in the Table of Contents to jump to the corresponding page.

CAUTION

Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

NOTE

Indicates supplemental explanations and reference information for operations.

IMPORTANT

Indicates operational requirements and restrictions to operate the machine correctly, and avoid damage to the machine or property.

Refer to

Click the underlined text to jump to the corresponding page.

Conventions Used in This Guide

Adobe Reader XI is used as an example in the explanations below.

The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not appear, refer to Adobe Reader Help.

Certain items are indicated in this guide by the conventions described below.

Convention Description

[Bold] Indicates keys and buttons.

"Regular" Indicates a message or setting.

xix

> About the Operation Guide (this Guide)

Conventions used in procedures for operating the machine

In this Operation Guide, continuous operation of the keys on the touch panel is as follows:

Actual procedure Procedure indicated in this guide

Select the [System Menu] key.



Select [ ].



Select [Common Settings].



Select [Sound].

[System Menu] key > [Common Settings] > [Sound]

Size and Orientation of Paper

Paper sizes such as A5 can be used in both the horizontal and vertical orientations. To distinguish the orientations when these sizes are used, "R" is added to sizes used in the vertical orientation. In addition, the following icons are used to indicate paper placement orientations on the touch panel.

Orientation Setting Position

Vertical orientation (-R)

(X=Length, Y=Width)

Cassette A5-R

Icons on the touch

panel

Indicated size in this

Guide

Multipurpose

A5-R

tray

Horizontal

Cassette A5

orientation

Multipurpose

tray

*1 Paper sizes that can be used vary depending on the function and source tray. For details, refer to the following.

Specifications

(page 11-19)

> Menu Map

Copy

Menu Map

This is a list of menus displayed on the touch panel. Depending on the settings, some menus may not be displayed. Some menu names may differ from their reference titles.

Paper Selection (page 6-9)

Zoom (page 6-10

Density (page 6-11

Duplex (page 6-12

Combine (page 6-14

Collate (page 6-16

Functions Original Size (page 6-17)

)

Original Orientation (page 6-18)

Mixed Size Originals (page 6-19)

Original Image (page 6-19)

EcoPrint (page 6-20)

Sharpness (page 6-20)

Contrast (page 6-21)

Background Density Adj. (page 6-21)

Skip Blank Page (page 6-22)

Continuous Scan (page 6-22)

Job Finish Notice (page 6-23)

File Name Entry (page 6-24)

Priority Override (page 6-24)

xxi

> Menu Map

Send

One Touch Key (page 5-42)

Address Book (page 5-39

Ext Address Book (Refer to Command Center RX User Guide.)

E-mail (page 5-21)

Folder (page 5-23

FAX Server (page 5-33

FAX (Refer to FAX Operation Guide.)

WSD Scan (page 5-31

)(page 5-26)

)

xxii

> Menu Map

Job Box

Functions Color Selection (page 6-16)

File Format (page 6-25

Original Size (page 6-17

Original Orientation (page 6-18

Mixed Size Originals (page 6-19

Duplex (page 6-28

Sending Size (page 6-29

File Separation (page 6-29

Scan Resolution (page 6-30

Density (page 6-11

Original Image (page 6-19

Sharpness (page 6-20

Contrast (page 6-21

Background Density Adj. (page 6-21

Skip Blank Page (page 6-22

FAX TX Resolution (Refer to FAX Operation Guide.)

Zoom (page 6-10

)

Continuous Scan (page 6-22

File Name Entry (page 6-24

E-mail Subject/Body (page 6-30

Job Finish Notice (page 6-23

FTP Encrypted TX (page 6-31

FAX Delayed Transmission (Refer to FAX Operation Guide.)

FAX Direct Transmission (Refer to FAX Operation Guide.)

FAX Polling RX (Refer to FAX Operation Guide.)

FAX TX Report (Refer to FAX Operation Guide.)

Job Box Private Print (page 4-12)

Private Print/Stored Job (page 4-12

)

Proof and Hold (page 4-15

Quick Copy/Proof and Hold (page 4-14

)

xxiii

)

> Menu Map

Removable

Memory

Removable Memory Print Paper Selection (page 6-9)

Collate (page 6-16

Duplex (page 6-12

Functions EcoPrint (page 6-20)

Menu Store File File Format (page 6-25)

)

Job Finish Notice (page 6-23)

Priority Override (page 6-24)

Encrypted PDF Password (page 6-32)

JPEG/TIFF Print (page 6-32)

XPS Fit to Page (page 6-32)

Duplex (page 6-28)

Scan Resolution (page 6-30)

Density (page 6-11)

File Name Entry (page 6-24)

Color Selection (page 6-16)

Functions Original Size (page 6-17)

Original Orientation (page 6-18)

Mixed Size Originals (page 6-19)

Storing Size (page 6-31)

Original Image (page 6-19)

Sharpness (page 6-20)

Contrast (page 6-21)

Background Density Adj. (page 6-21)

Skip Blank Page (page 6-22)

Zoom (page 6-10)

Continuous Scan (page 6-22)

Job Finish Notice (page 6-23)

File Separation (page 6-29)

xxiv

> Menu Map

Sub Address Box (Refer to FAX Operation Guide.)

Polling Box (Refer to FAX Operation Guide.)

Print Job Status (page 7-8)

Send Job Status (page 7-4

Store Job Status (page 7-5

Scheduled Job (page 7-6

Print Job Log (page 7-8

Send Job Log (page 7-8

Store Job Log (page 7-8

FAX Job Log (Refer to FAX Operation Guide.)

Scanner (page 7-11

Printer (page 7-11

FAX (refer to FAX Operation Guide.)

Toner Status (page 7-13

)

Paper Status (page 7-13

Removable Memory (page 7-11

USB Keyboard (page 7-11

Network Connection Status (page 7-11

Wi-Fi Direct (page 7-12

Wi-Fi (page 7-12

)

xxv

> Menu Map

System

Quick Setup Wizard FAX Setup (page 2-35)

Paper Setup (page 2-35

Energy Saver Setup (page 2-35

Network Setup (page 2-35

)

Language (page 8-5)

Report Report Print Status Page (page 8-5)

Font List (page 8-5

)

Network Status (page 8-5

Service Status (page 8-5

Accounting Report (page 8-6

Sub Address Box List (Refer to FAX Operation Guide.)

FAX List (Index) (Refer to FAX Operation Guide.)

FAX List (No.) (Refer to FAX Operation Guide.)

Outgoing FAX Report (Refer to FAX Operation Guide.)

Incoming FAX Report (Refer to FAX Operation Guide.)

Admin Report Settings

Outgoing FAX Report (Refer to FAX Operation Guide.)

Incoming FAX Report (Refer to FAX Operation Guide.)

)

Result Report Setting

Send Log History Sending Log History (page 8-7)

Counter Printed Pages (page 2-50)

Scanned Pages (page 2-50

User Property (page 9-9)

Cassette/MP Tray Settings

Cassette 1 (page 8-8)

Cassette 2 (page 8-8

)

Cassette 3 (page 8-8)

Multipurpose Tray (page 8-9)

Send Result Report (page 8-6)

RX Result Report (Refer to FAX Operation Guide.)

Job Finish Notice Setting (page 8-6)

Auto Sending (page 8-7

Destination (page 8-7

Job Log Subject (page 8-7

Personal Information (page 8-7

)

xxvi

> Menu Map

Common Settings Default Screen (page 8-10)

Sound Buzzer (page 8-10)

Original Settings Custom Original Size (page 8-11)

FAX Speaker Volume (Refer to FAX Operation Guide.)

FAX Monitor Volume (Refer to FAX Operation Guide.)

Auto Detect Original Size (DP) (page 8-11

Default Original Size (page 8-12

Default Original Size (Platen) (page 8-12

Paper Settings Custom Paper Size (page 8-13)

Media Type Settings (page 8-15

Default Paper Source (page 8-14

Paper Selection (page 8-14

Media for Auto (B & W) (page 8-14)

Special Paper Action (page 8-14)

Show Paper Setup Message (page 8-14)

Function Defaults File Format (page 8-16)

Original Orientation (page 8-16)

Collate (page 8-16)

File Separation (page 8-16)

Scan Resolution (page 8-16)

Color Select. (Send/Store) (page 8-16)

)

Original Image (Copy) (page 8-16)

Original Image (Send/Store) (page 8-16)

Background Density Adj. (Copy) (page 8-16)

Background Density Adj. (Send/Store) (page 8-16)

EcoPrint (page 8-16)

Skip Blank Page (Copy) (page 8-16)

Skip Blank Page (Send/Store) (page 8-16)

FAX TX Resolution (Refer to FAX Operation Guide.)

Zoom (page 8-16)

xxvii

> Menu Map

Common Settings Function Defaults Continuous Scan (Copy) (page 8-16)

Continuous Scan (FAX) (Refer to FAX Operation Guide.)

Continuous Scan (Send/Store) (page 8-16)

File Name Entry (page 8-17

E-mail Subject/Body (page 8-17

FTP Encrypted TX (page 8-17

JPEG/TIFF Print (page 8-17

XPS Fit to Page (page 8-17

Detail Settings Image Quality (page 8-17)

PDF/A (page 8-17

High Comp. PDF (page 8-17

Blank Detection Level (Copy) (page 8-17

Blank Detection Level (Send/Store) (page 8-17

Preset Limit (page 8-17)

Error Handling Duplexing Error (page 8-18)

Paper Mismatch Error (page 8-18)

Measurement (page 8-18)

Low Toner Alert (page 8-18)

Keyboard Layout (page 8-19)

)

USB Keyboard Type (page 8-19)

Format SD Card (page 8-19)

Display Status/Log (page 8-19)

Show Power Off Message (page 8-19)

Home Customize Desktop (page 2-13)

Customize Task Screen (page 2-13

Wallpaper (page 2-13

Copy Auto Paper Selection (page 8-20)

Auto % Priority (page 8-20)

DP Read Action (page 8-20)

Send Dest. Check before Send (page 8-21)

Entry Check for New Dest. (page 8-21

Send and Forward (page 8-21

Color TIFF Compression (page 8-21

Default Screen (page 8-21

New Destination Entry (page 8-21

)

Recall Destination (page 8-21

)

xxviii

> Menu Map

Document Box Sub Address Box (Refer to FAX Operation Guide.)

Job Box Quick Copy Job Retention (page 8-22)

Polling Box (Refer to FAX Operation Guide.)

FAX (Refer to FAX Operation Guide.)

Application (page 5-13)

Internet (page 8-23)

Address Book/One Touch

User Login/Job Accounting

Address Book (page 3-18)

One Touch Key (page 3-24

Address Book Defaults

Print List (Refer to FAX Operation Guide.)

User Login Settings User Login (page 9-3)

Deletion of Job Retention (page 8-22

)

Sort (page 8-24)

Address Book (page 8-24

Local User List (page 9-6

ID Card Settings Keyboard Login (page 9-26)

PIN Login(page 9-27

Simple login settings

)

Additional Authentication (page 9-26

)

Simple Login (page 9-23)

Simple Login Setup (page 9-23

)

User Account Lockout Settings

Group Authorization Set.

Guest Authorization Set.

Obtain NW User Property (page 9-21

Lockout (page 9-5)

Lockout Policy (page 9-5

Locked out Users List (page 9-5

Group Authorization (page 9-16)

Group List (page 9-17

Guest Authorization (page 9-19)

Guest Property (page 9-20

)

xxix

> Menu Map

User Login/Job Accounting

Printer Emulation (page 8-25)

Job Accounting Settings

Unknown User Settings

EcoPrint (page 8-25)

Override A4/Letter (page 8-25)

Duplex (page 8-25)

Copies (page 8-25)

Job Accounting (page 9-30)

Job Accounting Access (page 9-30

Print Accounting Report (page 9-41

Total Job Accounting (page 9-40

Each Job Accounting (page 9-40

Accounting List (page 9-31

Default Setting Apply Limit (page 9-39)

Unknown ID Job (page 9-43)

User Property (page 9-44

)

Copy/Printer Count (page 9-39

Default Counter Limit (page 9-39

)

Orientation (page 8-25)

Wide A4 (page 8-25)

Form Feed TimeOut (page 8-25)

LF Action (page 8-25)

CR Action (page 8-25)

Job Name (page 8-26)

User Name (page 8-26)

MP Tray Priority (page 8-26)

Paper Feed Mode (page 8-26)

Auto cassette Change (page 8-26)

Resolution (page 8-26)

KIR (page 8-26)

xxx

> Menu Map

System/Network Network Host Name (page 8-27)

Wi-Fi Direct Settings Wi-Fi Direct (page 8-27)

Wi-Fi Settings Wi-Fi (page 8-27)

Device Name (page 8-27)

IP Address (page 8-27)

Auto Disconnect (page 8-27)

Setup (page 8-28)

TCP/IP Settings (page 8-29)

Restart Network (page 8-30)

Wired Network Settings

Bonjour Protocol Setting (page 8-31)

IPSec (page 8-31)

Protocol Settings (page 8-31)

Security Settings SSL (page 8-36)

Ping (page 8-36)

TCP/IP Settings (page 8-30)

LAN Interface (page 8-30)

Available Network (Wi-Fi Direct) (page 8-31)

Available Network (Wi-Fi) (page 8-31)

Available Network (Wired Network) (page 8-31)

IPP Security (page 8-36)

HTTP Security (page 8-36)

SMTP Security (page 8-36)

POP3 Security (User 1) (page 8-36)

POP3 Security (User 2) (page 8-36)

POP3 Security (User 3) (page 8-36)

Restart Network (page 8-37)

Proxy (page 8-37)

Primary Network (Client) (page 8-37)

Interface Block Setting

Security Level (page 8-38)

Restart (page 8-38)

RAM Disk Setting (page 8-38)

Optional Memory (page 8-39)

Optional Function (page 8-39)

FAX Server Settings (page 8-39)

USB Host (page 8-37)

USB Device (page 8-37)

USB Storage (page 8-37)

xxxi

> Menu Map

Date/Timer/Energy Saver

Adjustment/ Maintenance

Date/Time (page 8-40)

Date Format (page 8-40

Time Zone (page 8-40

Auto Panel Reset (page 8-40

Panel Reset Timer (page 8-40

Sleep Rules (models for Europe) (page 8-41

Sleep Level (models except for Europe) (page 8-41

Sleep Timer (page 8-41

EnergySaver RecoveryLevel (page 8-41

Power Off Rule (models for Europe) (page 8-42

Power Off Timer (models for Europe) (page 8-42)

Auto Error Clear (page 8-42

Error Clear Timer (page 8-42

Unusable Time (Refer to FAX Operation Guide.)

Ping Timeout (page 8-42)

Density Adjustment Copy (page 8-43)

)

Send/Box (page 8-43

)

Contrast Copy (page 8-43)

Send/Box (page 8-43)

Background Density Adj.

Print Density (page 8-XX)

Auto Color Correction (page 8-43)

Correcting Black Line (page 8-43)

Display Brightness (page 8-43)

Drum Refresh (page 8-43)

Service Setting (page 8-43)

Copy (Auto) (page 8-43)

Send/Box (Auto) (page 8-43)

xxxii

1 Legal and Safety

Information

Please read this information before using your machine. This chapter provides information on the following topics.

Notice ................................................................................................................................................................. 1-2

Safety Conventions in This Guide ........................................................................................................... 1-2

Environment ............................................................................................................................................. 1-3

Precautions for Use ................................................................................................................................. 1-4

Laser Safety (Europe) .............................................................................................................................. 1-5

SAFETY OF LASER BEAM (USA) .......................................................................................................... 1-6

Safety Instructions Regarding the Disconnection of Power ..................................................................... 1-7

Compliance and Conformity .................................................................................................................... 1-7

Other precautions (for users in California, the United States) .................................................................. 1-7

Warranty (the United States and Canada) ............................................................................................... 1-8

Legal Restriction on Copying/Scanning ................................................................................................... 1-9

EN ISO 7779 ............................................................................................................................................ 1-9

EK1-ITB 2000 .......................................................................................................................................... 1-9

Wireless Connection (Mexico only) ......................................................................................................... 1-9

Security Precautions when Using Wireless LAN (If equipped) ................................................................ 1-9

Limited Use of This Product (If equipped) ............................................................................................. 1-10

Legal Information .................................................................................................................................... 1-11

Energy Saving Control Function ............................................................................................................ 1-17

Automatic 2-Sided Print Function .......................................................................................................... 1-17

Resource Saving - Paper ....................................................................................................................... 1-17

Environmental benefits of "Power Management" ................................................................................... 1-17

Energy Star (ENERGY STAR®) Program .............................................................................................. 1-17

1-1

Legal and Safety Information > Notice

NOTE

Notice

Safety Conventions in This Guide

The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.

WARNING : Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols

The  symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

... [General warning]

... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

... [Warning of prohibited action]

... [Disassembly prohibited]

The  symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

... [Alert of required action]

... [Remove the power plug from the outlet]

... [Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing (fee required).

An original which resembles a bank note closely may not be copied properly in some rare cases because this machine is equipped with a counterfeiting prevention function.

1-2

Legal and Safety Information > Notice

Environment

The service environmental conditions are as follows:

Temperature 50 to 90.5°F (10 to 32.5°C)

Humidity 10 to 80%

Avoid the following locations when selecting a site for the machine.

• Avoid locations near a window or with exposure to direct sunlight.

• Avoid locations with vibrations.

• Avoid locations with drastic temperature fluctuations.

• Avoid locations with direct exposure to hot or cold air.

• Avoid poorly ventilated locations.

If the floor is delicate against casters, when this machine is moved after installation, the floor material may be damaged.

During copying, some ozone is released, but the amount does not cause any ill effect to one's health. If, however, the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of prints, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that the room be properly ventilated.

1-3

Legal and Safety Information > Notice

Precautions for Use

Cautions when handling consumables

CAUTION

Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns.

Keep parts which contain toner out of the reach of children.

If toner happens to spill from parts which contain toner, avoid inhalation and ingestion, as well as contact with your eyes and skin.

• If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water. If coughing develops, contact a physician.

• If you do happen to ingest toner, rinse your mouth with water and drink 1 or 2 cups of water to dilute the contents of your stomach. If necessary, contact a physician.

• If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness, contact a physician.

• If toner does happen to get on your skin, wash with soap and water.

Do not attempt to force open or destroy parts which contain toner.

Other precautions

Return the exhausted toner container to your dealer or service representative. The collected toner container will be recycled or disposed in accordance with the relevant regulations.

Store the machine while avoiding exposure to direct sunlight.

Store the machine in a place where the temperature stays below 40°C while avoiding sharp changes of temperature and humidity.

If the machine will not be used for an extended period of time, remove the paper from the cassette and the Multipurpose (MP) Tray, return it to its original package and reseal it.

1-4

Legal and Safety Information > Notice

Laser Safety (Europe)

Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine.

This machine is classified as Class 1 laser product under IEC/EN 60825-1:2014.

Regarding CLASS 1 laser products, information is provided on the rating label.

1-5

Legal and Safety Information > Notice

ECOSYS xxxxxxxx

SAFETY OF LASER BEAM (USA)

1. Safety of laser beam

This machine has been certified by the manufacturer to Class 1 level under the radiation performance standards established by the U.S.DHHS (Department of Health and Human Services) in 1968. This indicates that the product is safe to use during normal operation and maintenance. The laser optical system, enclosed in a protective housing and sealed within the external covers, never permits the laser beam to escape.

2. The CDRH Act

A laser-product-related act was implemented on Aug. 2, 1976, by the Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug Administration (FDA). This act prohibits the sale of laser products in the U.S. without certification, and applies to laser products manufactured after Aug. 1, 1976. The label shown below indicates compliance with the CDRH regulations and must be attached to laser products marketed in the United States. The position of the rating label is show below.

3. Maintenance

For safety of the service personnel, follow the maintenance instructions in the other section of this manual.

4. Safety switch

The power to the laser unit is cut off when the front cover is opened.

1-6

Legal and Safety Information > Notice

Safety Instructions Regarding the Disconnection of Power

Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source.

Attention: Le débranchement de la fiche secteur est le seul moyen de mettre l'appareil hors tension. Les interrupteurs sur l'appareil ne sont que des interrupteurs de fonctionnement: ils ne mettent pas l'appareil hors tension.

Compliance and Conformity

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules.

These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

• The use of a non-shielded interface cable with the referenced device is prohibited.

CAUTION — The changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

This device complies with Part 15 of FCC Rules.

Operation is subject to the following two conditions; (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

This device complies with Industry Canada licence-exempt RSS standard(s). Operation is subject to the following two conditions: (1) this device may not cause interference, and (2) this device must accept any interference, including interference that may cause undesired operation of the device.

The antenna(s) used for this transmitter must be installed to provide a separation distance of at least 20 cm from all persons and must not be co-located or operating in conjunction with any other transmitter.

* The above statements are valid only in the United States of America and Canada.

NOTE — Use shielded interface cables.

Other precautions (for users in California, the United States)

Perchlorate Material - special handling may apply. See www.dtsc.ca.gov/hazardouswaste/perchlorate.

1-7

Legal and Safety Information > Notice

ECOSYS M2640idw

COLOR MULTIFUNCTIONAL PRODUCT LIMITED WARRANTY

KYOCERA Document Solutions America, Inc. and KYOCERA Document Solutions Canada, Ltd. (both referred to as "KYOCERA") warrant the Customer's new Color Multifunctional Product (referred to as "MFP"), and the new accessories installed with the initial installation of the MFP, against any defects in material and workmanship for a period of one year, or 100,000 copies/prints from date of installation, whichever first occurs. In the event the MFP or an accessory is found to be defective within the warranty period, KYOCERA's only obligation and the Customer's exclusive remedy shall be replacement of any defective parts. KYOCERA shall have no obligation to furnish labor.

This warranty covers Maintenance Kits and the components of Maintenance Kits included with the original MFP for a period of one year or 100,000 copies/prints, whichever first occurs. Maintenance Kits consist of the developing unit and the drum unit. Replacement Maintenance Kits have a 90 day Limited Warranty.

This warranty is valid only for the original retail purchaser (referred to as the "Customer") of a new KYOCERA MFP in the United States of America or Canada, based upon the country of purchase.

In order to obtain performance of this warranty, the Customer must immediately notify the Authorized KYOCERA Dealer from whom the product was purchased. If the KYOCERA Dealer is not able to provide service, write to KYOCERA at the address below for the name and address of the Authorized KYOCERA Dealer in your area, or check KYOCERA's website at www.kyoceradocumentsolutions.com

for KYOCERA Document Solutions America, Inc. or

www.kyoceradocumentsolutions.ca

for KYOCERA Document Solutions Canada, Ltd.

This warranty does not cover MFPs or accessories which: (a) have become damaged due to operator negligence, misuse, accidents, improper storage or unusual physical or electrical stress,

(b) have used parts or supplies which are not genuine KYOCERA brand parts or supplies, (c) have been installed or serviced by a technician not employed by KYOCERA or an Authorized KYOCERA Dealer, or (d) have had the serial number modified, altered, or removed.

This warranty gives the Customer specific legal rights. The Customer may also have other rights, which vary from state to state, or province to province. Neither the seller, nor any other person, is authorized to extend the time period or expand this warranty on behalf of KYOCERA.

THIS WARRANTY IS MADE IN LIEU OF ALL OTHER WARRANTIES AND CONDITIONS, EXPRESS OR IMPLIED, AND KYOCERA SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTY OR CONDITION OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. THIS WARRANTY SHALL NOT EXTEND TO, AND KYOCERA SHALL NOT BE LIABLE FOR, ANY INCIDENTAL OR CONSEQUENTIAL DAMAGES WHICH MAY ARISE OUT OF THE USE OF, OR INABILITY TO USE, THE MFP.

Warranty (the United States and Canada)

KYOCERA Document Solutions America, Inc.

225 Sand Road, Fairfield, New Jersey 07004-0008, USA

KYOCERA Document Solutions Canada, Ltd.

6120 Kestrel Rd., Mississauga, ON L5T 1S8, Canada

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Legal and Safety Information > Notice

Legal Restriction on Copying/Scanning

It may be prohibited to copy/scan copyrighted material without permission of the copyright owner.

Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/scanned.

• Paper money

• Bank note

• Securities

•Stamp

• Passport

• Certificate

Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above.

EN ISO 7779

Maschinenlärminformations-Verordnung 3. GPSGV, 06.01.2004: Der höchste Schalldruckpegel beträgt 70 dB (A) oder weniger gemäß EN ISO 7779.

EK1-ITB 2000

Das Gerät ist nicht für die Benutzung im unmittelbaren Gesichtsfeld am Bildschirmarbeitsplatz vorgesehen. Um störende Reflexionen am Bildschirmarbeitsplatz zu vermeiden, darf dieses Produkt nicht im unmittelbaren Gesichtsfeld platziert werden.

Wireless Connection (Mexico only)

The operation of this equipment is subject to the following two conditions:

(1) it is possible that this equipment or device may not cause harmful interference, and (2) this equipment or device must accept any interference, including interference that may cause undesired operation.

La operación de este equipo está sujeta a las siguientes dos condiciones:

(1) es posible que este equipo o dispositivo no cause interferencia perjudicial y (2) este equipo o dispositivo debe aceptar cualquier interferencia, incluyendo la que pueda causar su operación no deseada.

Security Precautions when Using Wireless LAN (If equipped)

Wireless LAN allows information to be exchanged between wireless access points instead of using a network cable, which offers the advantage that a LAN connection can be established freely within an area in which radio waves can be transmitted.

On the other hand, the following problems may occur if security settings are not configured, because radio waves can pass through obstacles (including walls) and reach everywhere within a certain area.

Secretly Viewing Communication Contents

A third person with malicious objectives may intentionally monitor radio waves and gain unauthorized access to the following communication contents.

• Personal information including ID, passwords, and credit card numbers

• Contents of email messages

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Legal and Safety Information > Notice

Illegal Intrusion

A third party with malicious intent may gain unauthorized access to personal or company networks and conduct the following illegal actions.

• Extracting personal and confidential information (information leak)

• Entering into communication while impersonating a specific person and distributing unauthorized information (spoofing)

• Modifying and retransmitting intercepted communications (falsification)

• Transmitting computer viruses and destroying data and systems (destruction)

Wireless LAN cards and wireless access points contain built-in security mechanisms to address these problems and to reduce the possibility of these problems occurring by configuring the security settings of wireless LAN products when the product is used.

We recommend that customers take responsibility and use their judgment when configuring the security settings and that they ensure that they fully understand the problems that can occur when the product is used without configuring the security settings.

Limited Use of This Product (If equipped)

• Radio waves transmitted from this product may affect medical equipment. When using this product in a medical institution or in the vicinity of medical instruments, either use this product according to the instructions and precautions provided by the administrator of the institution or those provided on the medical instruments.

• Radio waves transmitted from this product may affect automatic control equipment including automatic doors and fire alarms. When using this product in the vicinity of the automatic control equipment, use this product according to the instructions and precautions provided on the automatic control equipment.

• If this product is used in devices that are directly related to service including airplanes, trains, ships, and automobiles or this product is used in applications requiring high reliability and safety to function and in devices requiring accuracy including those used in disaster prevention and crime prevention and those used for various safety purposes, please use this product after considering the safety design of the entire system including adoption of a failsafe design and redundancy design for reliability and safety maintenance of the entire system. This product is not intended for use in applications requiring high reliability and safety including aerospace instruments, trunk communication equipment, nuclear power control equipment, and medical equipment; hence, the decision as to whether to use this product in these applications needs to be fully considered and determined.

1-10

Legal and Safety Information > Notice

Legal Information

Copying or other reproduction of all or part of this guide without the prior written consent of KYOCERA Document Solutions Inc. is prohibited.

Regarding Trade Names

• PRESCRIBE and ECOSYS are registered trademark of Kyocera Corporation.

• KPDL is a trademark of Kyocera Corporation.

• Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008, Windows 7, Windows Server 2012, Windows 8, Windows 8.1, Windows 10 and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the U.S.A. and/or other countries.

• PCL is a trademark of Hewlett-Packard Company.

• Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems Incorporated.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC/AT are trademarks of International Business Machines Corporation.

• AppleTalk, Bonjour, Macintosh, and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries.

• All European language fonts installed in this machine are used under licensing agreement with Monotype Imaging Inc.

• Helvetica, Palatino and Times are registered trademarks of Linotype GmbH.

• ITC Avant Garde Gothic, ITC Bookman, ITC ZapfChancery and ITC ZapfDingbats are registered trademarks of International Typeface Corporation.

• ThinPrint is a trademark of Cortado AG in Germany and other countries.

• UFST™ MicroType® fonts by Monotype Imaging Inc. are installed in this machine.

• This machine contains the software having modules developed by Independent JPEG Group.

• iPad, iPhone and iPod touch are trademarks of Apple Inc., registered in the U.S. and other countries.

• AirPrint and the AirPrint logo are trademarks of Apple Inc.

• iOS is a trademark or registered trademark of Cisco in the U.S. and other countries and is used under license by Apple Inc.

• Google and Google Cloud Print™ are trademarks and/or registered trademarks of Google Inc.

• Mopria™ is registered trademarks of Mopria™ Alliance.

• Wi-Fi and Wi-Fi Direct are trademarks and/or registered trademarks of Wi-Fi Alliance.

All other brands and product names are registered trademarks or trademarks of their respective companies. The designations ™ and ® will not be used in this Operation Guide.

1-11

Legal and Safety Information > Notice

GPL/LGPL

This product contains GPL (http://www.gnu.org/licenses/gpl.html) and/or LGPL (http://www.gnu.org/licenses/lgpl.html) software as part of its firmware. You can get the source code, and you are permitted to copy, redistribute and modify it under the terms of GPL/LGPL. For further information including availability of the source code, visit http://www.kyoceradocumentsolutions.com/gpl/.

OpenSSL License

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

3. All advertising materials mentioning features or use of this software must display the following acknowledgment: "This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http://www.openssl.org/)"

4. The names "OpenSSL Toolkit" and "OpenSSL Project" must not be used to endorse or promote products derived from this software without prior written permission. For written permission, please contact openssl-core@openssl.org.

5. Products derived from this software may not be called "OpenSSL" nor may "OpenSSL" appear in their names without prior written permission of the OpenSSL Project.

6. Redistributions of any form whatsoever must retain the following acknowledgment: "This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)"

THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT "AS IS" AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Original SSLeay License

This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL.

This library is free for commercial and non-commercial use as long as the following conditions are adhered to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the holder is Tim Hudson (tjh@cryptsoft.com).

If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used.

This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

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Legal and Safety Information > Notice

1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer.

3. All advertising materials mentioning features or use of this software must display the following acknowledgement: "This product includes cryptographic software written by Eric Young (eay@cryptsoft.com)" The word 'cryptographic' can be left out if the routines from the library being used are not cryptographic related :-).

4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you must include an acknowledgement: "This product includes software written by Tim Hudson (tjh@cryptsoft.com)"

THIS SOFTWARE IS PROVIDED BY ERIC YOUNG "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e. this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.]

Monotype Imaging License Agreement

1 Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as

well as the UFST Software.

2 You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and

versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or personal purposes at the address stated on the registration card you return to Monotype Imaging. Under the terms of this License Agreement, you have the right to use the Fonts on up to three printers. If you need to have access to the fonts on more than three printers, you need to acquire a multiuser license agreement which can be obtained from Monotype Imaging. Monotype Imaging retains all rights, title and interest to the Software and Typefaces and no rights are granted to you other than a License to use the Software on the terms expressly set forth in this Agreement.

3 To protect proprietary rights of Monotype Imaging, you agree to maintain the Software and other proprietary

information concerning the Typefaces in strict confidence and to establish reasonable procedures regulating access to and use of the Software and Typefaces.

4 You agree not to duplicate or copy the Software or Typefaces, except that you may make one backup copy. You

agree that any such copy shall contain the same proprietary notices as those appearing on the original.

5 This License shall continue until the last use of the Software and Typefaces, unless sooner terminated. This License

may be terminated by Monotype Imaging if you fail to comply with the terms of this License and such failure is not remedied within thirty (30) days after notice from Monotype Imaging. When this License expires or is terminated, you shall either return to Monotype Imaging or destroy all copies of the Software and Typefaces and documentation as requested.

6 You agree that you will not modify, alter, disassemble, decrypt, reverse engineer or decompile the Software.

7 Monotype Imaging warrants that for ninety (90) days after delivery, the Software will perform in accordance with

Monotype Imaging-published specifications, and the diskette will be free from defects in material and workmanship. Monotype Imaging does not warrant that the Software is free from all bugs, errors and omissions.

The parties agree that all other warranties, expressed or implied, including warranties of fitness for a particular purpose and merchantability, are excluded.

8 Your exclusive remedy and the sole liability of Monotype Imaging in connection with the Software and Typefaces is

repair or replacement of defective parts, upon their return to Monotype Imaging.

In no event will Monotype Imaging be liable for lost profits, lost data, or any other incidental or consequential damages, or any damages caused by abuse or misapplication of the Software and Typefaces.

Massachusetts U.S.A. law governs this Agreement.

1-13

Legal and Safety Information > Notice

10 You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior written

consent of Monotype Imaging.

11 Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data

and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate. Further use, duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in FAR 52.227-19 (c)(2).

12 You acknowledge that you have read this Agreement, understand it, and agree to be bound by its terms and

conditions. Neither party shall be bound by any statement or representation not contained in this Agreement. No change in this Agreement is effective unless written and signed by properly authorized representatives of each party. By opening this diskette package, you agree to accept the terms and conditions of this Agreement.

Knopflerfish License

This product includes software developed by the Knopflerfish Project. http://www.knopflerfish.org

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

- Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

- Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

- Neither the name of the KNOPFLERFISH project nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE COPYRIGHT OWNER OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Apache License (Version 2.0)

Apache License

Version 2.0, January 2004

http://www.apache.org/licenses/

TERMS AND CONDITIONS FOR USE, REPRODUCTION, AND DISTRIBUTION

1. Definitions.

"License" shall mean the terms and conditions for use, reproduction, and distribution as defined by Sections 1 through 9 of this document.

"Licensor" shall mean the copyright owner or entity authorized by the copyright owner that is granting the License.

"Legal Entity" shall mean the union of the acting entity and all other entities that control, are controlled by, or are under common control with that entity. For the purposes of this definition, "control" means (i) the power, direct or indirect, to cause the direction or management of such entity, whether by contract or otherwise, or (ii) ownership of fifty percent (50%) or more of the outstanding shares, or (iii) beneficial ownership of such entity.

"You" (or "Your") shall mean an individual or Legal Entity exercising permissions granted by this License.

"Source" form shall mean the preferred form for making modifications, including but not limited to software source code, documentation source, and configuration files.

1-14

Legal and Safety Information > Notice

"Object" form shall mean any form resulting from mechanical transformation or translation of a Source form, including but not limited to compiled object code, generated documentation, and conversions to other media types.

"Work" shall mean the work of authorship, whether in Source or Object form, made available under the License, as indicated by a copyright notice that is included in or attached to the work (an example is provided in the Appendix below).

"Derivative Works" shall mean any work, whether in Source or Object form, that is based on (or derived from) the Work and for which the editorial revisions, annotations, elaborations, or other modifications represent, as a whole, an original work of authorship. For the purposes of this License, Derivative Works shall not include works that remain separable from, or merely link (or bind by name) to the interfaces of, the Work and Derivative Works thereof.

"Contribution" shall mean any work of authorship, including the original version of the Work and any modifications or additions to that Work or Derivative Works thereof, that is intentionally submitted to Licensor for inclusion in the Work by the copyright owner or by an individual or Legal Entity authorized to submit on behalf of the copyright owner. For the purposes of this definition, "submitted" means any form of electronic, verbal, or written communication sent to the Licensor or its representatives, including but not limited to communication on electronic mailing lists, source code control systems, and issue tracking systems that are managed by, or on behalf of, the Licensor for the purpose of discussing and improving the Work, but excluding communication that is conspicuously marked or otherwise designated in writing by the copyright owner as "Not a Contribution."

"Contributor" shall mean Licensor and any individual or Legal Entity on behalf of whom a Contribution has been received by Licensor and subsequently incorporated within the Work.

2. Grant of Copyright License. Subject to the terms and conditions of this License, each Contributor hereby grants to You a perpetual, worldwide, non-exclusive, no-charge, royalty-free, irrevocable copyright license to reproduce, prepare Derivative Works of, publicly display, publicly perform, sublicense, and distribute the Work and such Derivative Works in Source or Object form.

3. Grant of Patent License. Subject to the terms and conditions of this License, each Contributor hereby grants to You a perpetual, worldwide, non-exclusive, no-charge, royalty-free, irrevocable (except as stated in this section) patent license to make, have made, use, offer to sell, sell, import, and otherwise transfer the Work, where such license applies only to those patent claims licensable by such Contributor that are necessarily infringed by their Contribution(s) alone or by combination of their Contribution(s) with the Work to which such Contribution(s) was submitted. If You institute patent litigation against any entity (including a cross-claim or counterclaim in a lawsuit) alleging that the Work or a Contribution incorporated within the Work constitutes direct or contributory patent infringement, then any patent licenses granted to You under this License for that Work shall terminate as of the date such litigation is filed.

4. Redistribution. You may reproduce and distribute copies of the Work or Derivative Works thereof in any medium, with or without modifications, and in Source or Object form, provided that You meet the following conditions:

(a)You must give any other recipients of the Work or Derivative Works a copy of this License; and

(b)You must cause any modified files to carry prominent notices stating that You changed the files; and

(c)You must retain, in the Source form of any Derivative Works that You distribute, all copyright, patent, trademark,

and attribution notices from the Source form of the Work, excluding those notices that do not pertain to any part of the Derivative Works; and

(d)If the Work includes a "NOTICE" text file as part of its distribution, then any Derivative Works that You distribute

must include a readable copy of the attribution notices contained within such NOTICE file, excluding those notices that do not pertain to any part of the Derivative Works, in at least one of the following places: within a NOTICE text file distributed as part of the Derivative Works; within the Source form or documentation, if provided along with the Derivative Works; or, within a display generated by the Derivative Works, if and wherever such third-party notices normally appear. The contents of the NOTICE file are for informational purposes only and do not modify the License. You may add Your own attribution notices within Derivative Works that You distribute, alongside or as an addendum to the NOTICE text from the Work, provided that such additional attribution notices cannot be construed as modifying the License.

You may add Your own copyright statement to Your modifications and may provide additional or different license terms and conditions for use, reproduction, or distribution of Your modifications, or for any such Derivative Works as a whole, provided Your use, reproduction in this License.

, and distribution of the Work otherwise complies with the conditions stated

1-15

Legal and Safety Information > Notice

5. Submission of Contributions. Unless You explicitly state otherwise, any Contribution intentionally submitted for inclusion in the Work by You to the Licensor shall be under the terms and conditions of this License, without any additional terms or conditions. Notwithstanding the above, nothing herein shall supersede or modify the terms of any separate license agreement you may have executed with Licensor regarding such Contributions.

6. Trademarks. This License does not grant permission to use the trade names, trademarks, service marks, or product names of the Licensor, except as required for reasonable and customary use in describing the origin of the Work and reproducing the content of the NOTICE file.

7. Disclaimer of Warranty. Unless required by applicable law or agreed to in writing, Licensor provides the Work (and each Contributor provides its Contributions) on an "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied, including, without limitation, any warranties or conditions of TITLE, NON-INFRINGEMENT, MERCHANTABILITY, or FITNESS FOR A PARTICULAR PURPOSE. You are solely responsible for determining the appropriateness of using or redistributing the Work and assume any risks associated with Your exercise of permissions under this License.

8. Limitation of Liability. In no event and under no legal theory, whether in tort (including negligence), contract, or otherwise, unless required by applicable law (such as deliberate and grossly negligent acts) or agreed to in writing, shall any Contributor be liable to You for damages, including any direct, indirect, special, incidental, or consequential damages of any character arising as a result of this License or out of the use or inability to use the Work (including but not limited to damages for loss of goodwill, work stoppage, computer failure or malfunction, or any and all other commercial damages or losses), even if such Contributor has been advised of the possibility of such damages.

9. Accepting Warranty or Additional Liability. While redistributing the Work or Derivative Works thereof, You may choose to offer, and charge a fee for, acceptance of support, warranty, indemnity, or other liability obligations and/or rights consistent with this License. However, in accepting such obligations, You may act only on Your own behalf and on Your sole responsibility, not on behalf of any other Contributor, and only if You agree to indemnify, defend, and hold each Contributor harmless for any liability incurred by, or claims asserted against, such Contributor by reason of your accepting any such warranty or additional liability.

END OF TERMS AND CONDITIONS

APPENDIX: How to apply the Apache License to your work.

To apply the Apache License to your work, attach the following boilerplate notice, with the fields enclosed by brackets "[]" replaced with your own identifying information. (Don't include the brackets!) The text should be enclosed in the appropriate comment syntax for the file format. We also recommend that a file or class name and description of purpose be included on the same "printed page" as the copyright notice for easier identification within third-party archives.

Licensed under the Apache License, Version 2.0 (the "License"); you may not use this file except in compliance with the License. You may obtain a copy of the License at

http://www.apache.org/licenses/LICENSE-2.0

Unless required by applicable law or agreed to in writing, software distributed under the License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied. See the License for the specific language governing permissions and limitations under the License.

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Legal and Safety Information > Notice

Energy Saving Control Function

The device comes equipped with a Sleep where printer and fax functions remain in a waiting state but power consumption is reduced to a minimum after a certain amount of time elapses since the device was last used. If the machine is not used while in sleep mode, the power automatically turns off.

Sleep (page 2-32)

Power Off Rule (models for Europe) (page 2-33)

Automatic 2-Sided Print Function

This device includes 2-sided printing as a standard function. For example, by printing two 1-sided originals onto a single sheet of paper as a 2-sided print, it is possible to lower the amount of paper used.

Duplex (page 6-12)

Printing in duplex mode reduces paper consumption and contributes to the conservation of forest resources. Duplex mode also reduces the amount of paper that must be purchased, and thereby reduces cost. It is recommended that machines capable of duplex printing be set to use duplex mode by default.

Resource Saving - Paper

For the preservation and sustainable use of forest resources, it is recommended that recycled as well as virgin paper

certified under environmental stewardship initiatives or carrying recognised ecolabels, which meet EN 12281:2002 an equivalent quality standard, be used.

This machine also supports printing on 64 g/m further saving of forest resources.

* : EN12281:2002 "Printing and business paper - Requirements for copy paper for dry toner imaging processes"

Your sales or service representative can provide information about recommended paper types.

paper. Using such paper containing less raw materials can lead to

Environmental benefits of "Power Management"

To reduce power consumption when idle, this machine is equipped with a power management function that automatically activates energy-saving mode when the machine is idle for a certain period of time. Although it takes the machine a slight amount of time to return to READY mode when in energy-saving mode, a significant reduction in energy consumption is possible. It is recommended that the machine be used with the activation time for energy-saving mode set to the default setting.

Energy Star (ENERGY STAR®) Program

We have determined as a participating company in the International Energy Star Program that this product is compliant with the standards laid out in the International Energy Star Program.

ENERGY STAR use of products with high energy efficiency in order to help prevent global warming. By purchasing

ENERGY STAR product use and cut energy-related costs.

is a voluntary energy efficiency program with the goal of developing and promoting the

qualified products, customers can help reduce emissions of greenhouse gases during

1-17

2 Installing and Setting

up the Machine

This chapter provides information for the administrator of this machine, such as part names, cable connection, and software installation.

Part Names (Machine Exterior) ..................... 2-2

Part Names (Connectors/Interior) ................. 2-4

Part Names (With Optional Equipments

Attached) ....................................................... 2-6

Connecting the Machine and Other

Devices ......................................................... 2-7

Connecting Cables ........................................ 2-8

Connecting LAN Cable ....................... 2-8

Connecting USB Cable ....................... 2-9

Connecting the Power Cable .............. 2-9

Power On/Off .............................................. 2-10

Power On .......................................... 2-10

Power Off .......................................... 2-10

Using the Operation Panel ........................... 2-11

Operation Panel Keys ........................ 2-11

Touch Panel ................................................ 2-12

Home Screen .................................... 2-12

Display for Device Information .......... 2-16

Functions key .................................... 2-17

Display of Keys That Cannot

Be Set ............................................... 2-18

Using the [Enter] key ........................ 2-19

Using the [Quick No. Search] key ..... 2-19

Help Screen ...................................... 2-20

Logout ............................................... 2-22

Default Settings of the Machine .................. 2-23

Setting Date and Time ...................... 2-23

Network Setup ............................................ 2-24

Configuring the Wired Network ......... 2-24

Configuring the Wireless Network .... 2-26

Setting Wi-Fi Direct ........................... 2-30

Energy Saver function ................................. 2-32

Sleep ................................................. 2-32

Auto Sleep ........................................ 2-32

Sleep Rules (models for Europe) ...... 2-33

Sleep Level (Energy Saver and Quick Recovery) (models except for

Europe) ............................................. 2-33

Power Off Rule (models for Europe) ... 2-33

Quiet Mode ................................................. 2-34

Quick Setup Wizard .................................... 2-35

Installing Software ....................................... 2-37

Software on DVD (Windows) ............ 2-37

Installing Software in Windows ......... 2-38

Uninstalling the Software .................. 2-44

Installing Software

in Mac Computer .............................. 2-45

Setting TWAIN Driver ........................ 2-47

Setting WIA Driver ............................ 2-49

Checking the Counter ................................. 2-50

Additional Preparations for

the Administrator ......................................... 2-51

Sending Documents to a PC ............. 2-51

Strengthening the Security ................ 2-51

Command Center RX .................................. 2-52

Accessing Command

Center RX ......................................... 2-53

Changing Security Settings .............. 2-54

Changing Device Information ........... 2-56

E-mail Settings .................................. 2-58

Registering Destinations ................... 2-62

Transferring Data from Our Other

Products ...................................................... 2-63

Migrating the Address Book .............. 2-63

2-1

Installing and Setting up the Machine > Part Names (Machine Exterior)

910

Part Names (Machine Exterior)

1 Document Processor

2 Inner Tray

3 Paper Stopper

4 Cassette 1

5 Power Switch

6 Front Cover Open Button

7 Original Eject Table

8 Original Stopper

9 Original Table

10 Original Width Guides

11 Slit Glass

12 Operation Panel

13 Platen

14 Original Size Indicator Plates

2-2

Installing and Setting up the Machine > Part Names (Machine Exterior)

15 Rear Cover

16 Anti-theft Lock Slot

2-3

Installing and Setting up the Machine > Part Names (Connectors/Interior)

1 2

9 10

Part Names (Connectors/Interior)

1 TEL Connector

2 LINE Connector

3 USB Interface Connector

4 Network Interface Connector

5 Feed Cover

6 Paper Length Guide

7 Paper Width Guides

8 USB Memory Slot

9 Multipurpose Tray

10 Tray Extension

11 Paper Width Guides

12 Fuser Cover

2-4

Installing and Setting up the Machine > Part Names (Connectors/Interior)

13 Toner Container Release Button

14 Toner Container

2-5

Installing and Setting up the Machine > Part Names (With Optional Equipments Attached)

Part Names (With Optional Equipments Attached)

1 Cassette 2

2 Cassette 3

Optional Equipment (page 11-2)

2-6

Installing and Setting up the Machine > Connecting the Machine and Other Devices

NOTE

IMPORTANT

USB

Ta bl et

Network cable connection

Network

Wi-Fi access point

Wi-Fi connection

Wi-Fi Direct connection

*1 Only for models with Wi-Fi.

Connecting the Machine and Other Devices

Prepare the cables necessary to suit the environment and purpose of the machine use.

When Connecting the Machine to the PC via USB

When Connecting the Machine to the PC or Tablet by network cable, Wi-Fi, or Wi-Fi direct

If you are using wireless LAN, refer to the following.

Configuring the Wireless Network (page 2-26)

Cables that Can Be Used

Connection Environment Function Necessary Cable

Connect a LAN cable to the machine.

Connect a USB cable to the machine.

Using a cable other than a USB 2.0 compatible cable may cause failure.

Printer/Scanner/Network FAX LAN cable (10BASE-T, 100BASE-TX,

Printer/Scanner (TWAIN/WIA) USB 2.0 compatible cable (Hi-Speed USB

2-7

1000BASE-T)

compliant, max. 5.0 m , shielded)

Installing and Setting up the Machine > Connecting Cables

IMPORTANT

Connecting Cables

Connecting LAN Cable

Make sure that the power to the machine is turned off.

Power Off (page 2-10)

Connect the cable to the machine.

1 Connect the LAN cable to the network interface connector.

2 Connect the other end of the cable to the hub or the PC.

Power on the machine and configure the network.

Network Setup (page 2-24)

2-8

Installing and Setting up the Machine > Connecting Cables

IMPORTANT

Connecting USB Cable

Make sure that the power to the machine is turned off.

Power Off (page 2-10)

Connect the cable to the machine.

1 Connect the USB cable to the USB interface connector.

2 Connect the other end of the cable to the hub.

Power on the machine.

Connecting the Power Cable

Connect the cable to the machine.

Connect one end of the supplied power cable to the machine and the other end to a power outlet.

Only use the power cable that comes with the machine.

2-9

Installing and Setting up the Machine > Power On/Off

CAUTION

IMPORTANT

Power On/Off

Power On

Turn the power switch on.

Power Off

Turn the power switch off.

The confirmation message for power supply off is displayed.

Show Power Off Message (page 8-19)

It takes approximately 3 minutes for power off.

If this machine will be left unused for an extended period (e.g. overnight), turn it off at the power switch. If the machine will not be used for an even longer period of time (e.g. vacation), remove the power plug from the outlet as a safety precaution.

• Note that turning the machine off at the power switch disables fax transmission and reception.

• Remove paper from the cassettes and seal it in the paper storage bag to protect it from humidity.

2-10

Installing and Setting up the Machine > Using the Operation Panel

Select the function.

Home Admin

Copy

Status

10:10

Send

Job Box

FAX

Removable

Memory

Task Screen

Sub

Address

Box

3 4 5 6 7 9

16 15

2 8

1210 11

14 13

Using the Operation Panel

Operation Panel Keys

1[Home] key: Displays the Home screen.

2[Status/Job Cancel] key: Displays the Status/Job Cancel screen.

3[System Menu/Counter] key: Displays the System Menu/Counter screen.

4 Touch panel: Displays icons for configuring machine settings.

5[Processing] indicator: Blinks while printing or sending/receiving.

6[Memory] indicator: Blinks while the machine is accessing the machine memory or fax memory.

7[Attention] indicator: Lights or blinks when an error occurs and a job is stopped.

8[Enter] key: Finalizes numeric key entry, and finalizes details during setting of functions. Operates linked with the

on-screen [OK].

9[Start] key: Starts copying and scanning operations and processing for setting operations.

10 [Stop] key: Cancels or pauses the job in progress.

11 [ Quiet Mode] key: Lower print and scan speed for quiet processing.

12 [Authentication/Logout] key: Authenticates user switching, and exits the operation for the current user (i.e. log out).

13 [Energy Saver] key: Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode.

14 [Reset] key: Returns settings to their default states.

15 [Clear] key: Clears entered numbers and characters.

16 [Quick No. Search] key: Specifies registered information such as address numbers and user IDs by number.

17 Numeric keys: Enter numbers and symbols.

2-11

Installing and Setting up the Machine > Touch Panel

Select the function.

Home Admin

Status

10:10

Desktop

Device

Information

Language

Favorites

System

Select the function.

Home Admin

Copy

Status

10:10

Send

Job Box

FAX

Removable

Memory

Task Screen

Sub

Address

Box

Desktop Task Screen

Touch Panel

Home Screen

This screen is displayed by selecting the [Home] key on the operation panel. Touching an icon will display the corresponding screen.

You can change the icons to display on the Home screen as well as its background.

Editing the Home Screen (page 2-13)

* The appearance may differ from your actual screen, depending on your configuration and option settings.

No. Item Description

1 Message Displays the message depending on the status.

2 Desktop Displays the function icon. Registered function to favorites are also displayed. Icons that are not

displayed on the first page will appear by changing the page.

3 Screen-switching keys Use these buttons to switch between desktop pages. This is displayed when there are multiple

pages.

4 [Status] Displays the Status screen. If an error occurs, the icon will show "!". Once the error clears, the

display will return to normal.

5 [Task Screen] Displays the Task Screen.

6 [Logout] Logs out the current user. This is displayed when user login administration is enabled.

7 Login User Name Displays the logged-in user name. This is displayed when user login administration is enabled.

Selecting "Login User Name" will display the information of the logged-in user.

8 Task Screen Displays the task icons.

9 [Desktop] Displays the Desktop.

2-12

Installing and Setting up the Machine > Touch Panel

NOTE

Model Name Login User Name Login Password

ECOSYS M2735dw 3500 3500

ECOSYS M2640idw 4000 4000

Editing the Home Screen

You can change the background of the Home screen as well as which icons are displayed.

Display the screen.

1 [System Menu/Counter] key > [Home]

If user login administration is enabled, you can only change the settings by logging in with administrator privileges.

The factory default login user name and login password are set as shown below.

Configure the settings.

The available settings are shown below.

Item Description

Customize Desktop Specify the function icons to display on the desktop.

Select [ ] to display the screen for selecting the function to display. Select the function to display and [OK].

Select an icon and [Previous] or [After] to change the display position of the selected icon on the Desktop.

To delete an icon from desktop, select the desired one and select [ ].

Customize Task Screen

Wallpaper Configure the wallpaper of the Home screen.

*1 Displays a maximum of 59 function icons. *2 5 task icons can be displayed.

Specify the task icons to display on the task screen.

Value: Images 1 to 8

2-13

Installing and Setting up the Machine > Touch Panel

Available Functions to Display on Desktop

Function Icon Description

Copy

Send

FAX

Job Box

Removable Memory

Sub Address Box

Polling Box

Reference

page

Displays the Copy screen. page 5-18

Displays the Send screen. page 5-20

Displays the FAX screen. Refer to FAX

Operation Guide.

Displays the Job Box screen. page 4-11

Displays the Removable Memory

page 5-46

screen.

Displays the Sub Address Box screen. Refer to FAX

Operation Guide.

Displays the Polling Box screen. Refer to FAX

Operation Guide.

FAX Server Displays the FAX Server screen. page 5-33

Send to Me (E-mail)

Displays the Send screen. The E-mail

page 5-36

address of the logged-in user is set as the destination.

Favorites Calls up the registered favorite. The icon

page 5-8

will change according to the function of the favorite.

Application Name

*3*4

Displays the selected applications. page 5-13

*1 Selected at the time of shipment from factory. *2 Displayed when user login administration is enabled. *3 The icon of the application appears. *4 This function can only be used on an ECOSYS M2640idw model that has optional expansion

memory installed.

2-14

Installing and Setting up the Machine > Touch Panel

Available Functions to Display on Task Screen

Function Icon Description

Status/Job Cancel Displays the Status screen. If an error

occurs, the icon will show "!". Once the error clears, the display will return to normal.

Device Information Displays the Device Information screen.

Check the system and network information.

You can also check information on the options that are used.

Language Displays the Language setting screen in

System Menu.

Wi-Fi Direct Wi-Fi Direct is set and a list of

information relating to the machine that can use the network appears.

System Menu Displays the System Menu screen. page 8-3

Favorites Displays the favorite list screen. page 5-8

Reference

page

page 2-16

page 8-5

page 8-27

2-15

Installing and Setting up the Machine > Touch Panel

Display for Device Information

Allows you to check system and network information, as well as options that are used.

1 [Home] key > [Task Screen] > [Device Information]

2 Check the device information.

Device information

Tab Description

Identification/Wired Network You can check ID information such as the model name, serial

number, host name and location, and the IP address.

Wi-Fi You can check ID information such as the model name, serial

number, host name and location, and the IP address of the wireless network.

FAX You can check the local fax number, local fax name, local fax

ID and other fax information.

Software Ver./Capability You can check the software version and performance.

Option You can check information on the options that are used.

2-16

Installing and Setting up the Machine > Touch Panel

Ready to copy. Copy Copies

Paper Selection

Zoom Density

Duplex Combine Collate

1-sided>>1-sided

A4 100% Normal 0

Off

Functions

10:10

Favorites

Off

Functions

Original Size

10:10

Original Orientation

Top Edge on Top

Text+Photo

Off

Mixed Size Originals

Original Image

1/2

Add/Edit Shortcut

Ready to copy.

1 Display functions.

2Select [Functions] to display other functions.

3 Select [ ] or [ ] to scroll up and down.

Functions key

This screen appears when the Functions icon is selected.

2-17

Installing and Setting up the Machine > Touch Panel

NOTE

Ready to copy. Copy Copies

Paper Selection

Zoom Density

Duplex Combine Collate

1-sided>>1-sided

A4 100% Normal 0

Off

Functions

10:10

Favorites

Off

Ready to copy. Copy Copies

Paper Selection

Zoom Density

Duplex Combine Collate

1-sided>>1-sided

A4 100% Normal 0

Off

Functions

10:10

Favorites

Off

Display of Keys That Cannot Be Set

Keys of features that cannot be used due to feature combination restrictions or non-installation of options are in a non-selectable state.

Normal Grayed out

In the following cases, the key is grayed out and cannot be selected.

• Cannot be used in combination with a feature that is already selected.

If a key that you wish to use is grayed out, the settings of the previous user may still be in effect. In this case, select the [Reset] key and try again.

2-18

Installing and Setting up the Machine > Touch Panel

EcoPrint

Off On

10:10

Cancel OK

Ready to copy.

One Touch Key No. Entry

10:10

(001 - 100)

Cancel OK

Using the [Enter] key

The [Enter] key has the same function as the key with the Enter mark ( ), such as the [OK  ] key and the [Close  ].

Using the [Quick No. Search] key

The [Quick No. Search] key is used when using the numeric keys to directly enter the number, for example, when specifying the destination for the transmission using a speed-dial number.

For more information on speed dialing, refer to the following:

Specifying Destination (page 5-38)

2-19

Installing and Setting up the Machine > Touch Panel

Paper Selection

Auto

10:10

OKCancel

1/2

Plain

A4 Plain

Ready to copy.

Select the cassette or the multipurpose tray with the desired paper size.

Auto: Automatically selects the appropriate paper size. Cassette 1: Selects the paper in cassette 1. Cassette 2: Selects the paper in cassette 2. Cassette 3: Selects the paper in cassette 3. MP Tray: Selects the paper in the multipurpose tray.

Paper Selection

10:10

1/2

Ready to copy.

Select the cassette or the multipurpose tray with the desired paper size.

Paper Selection

10:10

1/2

Ready to copy.

1 Help titles

2 Displays information about functions

and machine operation.

3 Closes the Help screen and returns to

the original screen.

4 Scrolls up and down when the help

text cannot be displayed in its entirety on a single screen.

Help Screen

If you have difficulty operating the machine, you can check how to operate it using the touch panel.

When the [?] (help) is displayed on the touch panel, you can select it to display the Help screen. The Help screen shows explanations of functions and how to use them.

Example: Checking the paper selection Help screen

Display the Paper Selection screen.

Paper Selection (page 6-9)

2-20

Installing and Setting up the Machine > Login/Logout

NOTE

Model Name Login User Name Login Password

ECOSYS M2735dw 3500 3500

ECOSYS M2640idw 4000 4000

10:10

Keyboard

Login

Enter login user name and password.

Login/Logout

If you are setting a function that requires administrator rights, or if user login administration is enabled, you must enter your login user name and login password.

The factory default login user name and login password are set as shown below.

You will be unable to login if you forget your login user name or login password. In this event, login with administrator privileges and change your login user name or login password.

Normal login

Enter the login user name and login password to login.

1 If this screen is displayed during operations, select [Keyboard] to enter the login user

name.

Character Entry Method (page 11-8)

2 [Password] > Enter the login password > [OK]

If [Network Authentication] is selected as the user authentication method, authentication destinations are displayed and either [Local] or [Network] can be selected as the authentication destination.

Select [Login].

2-21

Installing and Setting up the Machine > Login/Logout

NOTE

10:10

Select the user to login.

None

1/3

Simple Login

If this screen is displayed during operations, select a user and log in.

If a user password is required, an input screen will be displayed.

Simple Login Settings (page 9-23)

Logout

To logout from the machine, select the [Authentication/Logout] key to return to the login user name/login password entry screen.

Users are automatically logged out in the following circumstances:

• When the machine enters the sleep state.

• When the auto panel reset function is activated.

2-22

Installing and Setting up the Machine > Default Settings of the Machine

NOTE

Default Settings of the Machine

Before using this machine, configure such settings as date and time, network configuration, and energy saving functions as needed. The Machine Setup Wizard is launched when the equipment is turned on for the first time after being installed. Also, configure the following settings if necessary.

The default settings of the machine can be changed in System Menu. For settings that are configurable from System Menu, refer to the following:

Setup and Registration (System Menu) (page 8-1)

Setting Date and Time

Follow the steps below to set the local date and time at the place of installation.

When you send an E-mail using the transmission function, the date and time as set here will be printed in the header of the E-mail message. Set the date, time and time difference from GMT of the region where the machine is used.

• To make changes after this initial configuration, refer to the following:

Date/Timer/Energy Saver (page 8-40)

• The correct time can be periodically set by obtaining the time from the network time server.

Command Center RX User Guide

Display the screen.

[System Menu/Counter] key > [Date/Timer/Energy Saver]

Configure the settings.

[Time Zone] > [Date/Time] > [Date Format]

Item Description

Time Zone Set the time difference from GMT. Choose the nearest listed location from

the list. If you select a region that utilizes summer time, configure settings for summer time.

Date/Time Set the date and time for the location where you use the machine. If you

perform Send as E-mail, the date and time set here will be displayed on the header.

Val ue: Year (2000 to 2037), Month (1 to 12), Day (1 to 31),

Hour (00 to 23), Minute (00 to 59), Second (00 to 59)

Date Format Select the display format of year, month, and date. The year is displayed

in Western notation.

Val ue: Month/Day/Year, Day/Month/Year, Year/Month/Day

2-23

Installing and Setting up the Machine > Network Setup

NOTE

Model Name Login User Name Login Password

ECOSYS M2735dw 3500 3500

ECOSYS M2640idw 4000 4000

Network Setup

Configuring the Wired Network

The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP (IPv4), TCP/IP (IPv6), NetBEUI, and IPSec. It enables network printing on the Windows, Macintosh, UNIX and other platforms.

Set up TCP/IP (IPv4) to connect to the Windows network.

Be sure to connect the network cable before configuring the settings.

Connecting LAN Cable (page 2-8)

For other network settings, refer to the following:

Network (page 8-27)

If user login administration is enabled, you can only change the settings by logging in with administrator privileges.

If user login administration is disabled, the user authentication screen appears. Enter a login user name and password, and select [Login].

The factory default login user name and login password are set as shown below.

IPv4 setting

Display the screen.

[System Menu/Counter] key > [System/Network] > [Network] > [Wired Network Settings] > [TCP/IP Setting] > [IPv4]

Configure the settings.

When using DHCP server

[DHCP]: Set to [On].

When setting the static IP address

[DHCP]: Set to [Off].

[IP Address]: Enter the address.

[Subnet Mask]: Enter the subnet mask in decimal representation (0 to 255).

[Default Gateway]: Enter the address.

[Auto-IP]: Set to [Off].

When using the Auto-IP, enter "0.0.0.0" in [IP Address].

2-24

Installing and Setting up the Machine > Network Setup

IMPORTANT

NOTE

After changing the setting, restart the network from System Menu, or turn the machine OFF and then ON.

Restart Network (page 8-37)

Ask your network administrator for the IP address in advance, and have it ready when you configure this setting. In the following cases, set the IP address of DNS server on the Command Center RX.

• When using the host name with "DHCP" setting set to "Off"

• When using the DNS server with IP address that is not assigned by DHCP automatically.

Setting the IP Address of the DNS Server, refer to the following:

Command Center RX User Guide

2-25

Installing and Setting up the Machine > Network Setup

NOTE

Configuring the Wireless Network

When the connection settings are configured, it is possible to print or send in a wireless network (wireless LAN) environment. The configuration methods are as follows:

Configuration Method Description Reference Page

Configuring the Connection from the Operation Panel on This Machine

Setting the Connection by Using the Wi-Fi Setup Tool

Configuring Connections on the Web Page

Change the settings in "Primary Network (Client)" appropriately if you switch to other than a wired network interface.

Primary Network (Client) (page 8-37)

Use Quick Setup Wizard when configuring the network in a wizard-style screen, without setting individually in System menu.

Use Wi-Fi Settings or Wireless Network to configure the network in details from System menu.

This is the tool included in the Product Library. You can configure the connection according to the instructions provided by the wizard.

The connection can be set from the Command Center RX. Command Center RX User

Quick Setup Wizard (page 2-35)

Wi-Fi Settings (page 8-27)

Setting the Connection by Using the Wi-Fi Setup Tool (page 2-26)

Guide

Setting the Connection by Using the Wi-Fi Setup Tool

To send the Wi-Fi settings configured in the Wi-Fi Setup Tool to the machine, connect the computer or handheld device with the machine locally. The connection methods are wired connection via LAN cable and wireless LAN connection (Wi-Fi Direct).

• Before using the Wi-Fi Setup Tool, connect your computer to this machine locally with wired LAN cable or Wi-Fi Direct.

• To use Wi-Fi Direct, confirm that the Wi-Fi Direct is enabled (Wi-Fi Direct is set to [ON]) and Restart Network from the operation panel, before your computer will be connected to this machine with Wi-Fi Direct.

• To use a wired LAN cable directly connected to the machine, the Auto-IP (Link-local) address will be assigned to the machine and the computer. This machine applies Auto-IP as the default settings.

• Configure the settings on the operation panel if your computer supports WPS.

Wi-Fi Settings

Wired Connection by Using LAN Cable

(page 8-27)

Connect the machine with a computer

1 Connect the machine with a computer via LAN cable when the machine is powered on.

2 Turn on the computer.

IP address (link local address) of the machine and computer is generated automatically.

2-26

Installing and Setting up the Machine > Network Setup

NOTE

1Click [View License Agreement]

and read the License Agreement.

2Click [Accept].

Insert the DVD.

• Installation on Windows must be done by a user logged on with administrator privileges.

• If the "Welcome to the Found New Hardware Wizard" dialog box displays, select [Cancel].

• If the autorun screen is displayed, click [Run setup.exe].

• If the user account management window appears, click [Ye s ] ([Allow]).

Display the screen.

Select [Maintenance].

[Wi-Fi Setup Tool] > [OK]

Configure the settings.

1 [Do not use automatic configuration] > [Next] > [Next]

2 [Use LAN cable] > [Next] > [Next]

2-27

Installing and Setting up the Machine > Network Setup

NOTE

3 [Easy setup] > [Next]

The machine is detected.

• Only one machine can be searched using Wi-Fi Setup Tool. It may take times to search the machine.

• If the machine is not detected, select [Advanced setup] > [Next]. Select [Express] or [Custom] as device discovery method and specify the IP address or host name to search the machine.

4 Select the machine > [Next]

5 Select [Use the device settings.] on [Authentication mode], and enter the login user

name and password. Login user name and Password are both Admin.

6 Configure the communication settings > [Next]

7 Change the settings of access point as necessary > [Next]

The network is configured.

Wireless LAN Connection by Using Wi-Fi Direct

Display the screen.

[System Menu/Counter] key > [System/Network] > [Network] > [Wi-Fi Direct Settings] > [Wi-Fi Direct]

Configure the settings.

[On] > [OK]

Restart the network.

[System Menu/Counter] key > [System/Network] > [Network] > [Restart Network] > [Yes]

Connect a computer or a handheld device with the machine.

Setting Wi-Fi Direct (page 2-30)

Insert the DVD.

• Installation on Windows must be done by a user logged on with administrator privileges.

• If the "Welcome to the Found New Hardware Wizard" dialog box displays, select [Cancel].

• If the autorun screen is displayed, click [Run setup.exe].

• If the user account management window appears, click [Ye s ] ([Allow]).

2-28

Installing and Setting up the Machine > Network Setup

1Click [View License Agreement]

and read the License Agreement.

2Click [Accept].

Display the screen.

Select [Maintenance].

[Wi-Fi Setup Tool] > [OK]

Configure the settings.

1 [Do not use automatic configuration] > [Next] > [Next]

2 [Wi-Fi Direct] > [Next] > [Next]

3 [Advanced setup] > [Next]

Select [Express] or [Custom] as device discovery method and specify the IP address or host name to search the machine.

4 Select the machine > [Next]

5 Select [Use the device settings.] on [Authentication mode], and enter the login user

name and password. Login user name and Password are both Admin.

6 Configure the communication settings > [Next]

7 Change the settings of access point as necessary > [Next]

The network is configured.

2-29

Installing and Setting up the Machine > Network Setup

Setting Wi-Fi Direct

Setting Wi-Fi Direct enables you to print from the Wi-Fi Direct environment. The configuration methods are as follows:

Configuring the Connection from the Operation Panel on This Machine

Connecting to Computers or Handheld Devices that Support Wi-Fi Direct

Display the screen.

[System Menu/Counter] key > [System/Network] > [Network] > [Wi-Fi Direct Settings] > [Wi-Fi Direct]

Configure the settings.

[On] > [OK]

Restart the network.

[System Menu/Counter] key > [System/Network] > [Network] > [Restart Network] > [Yes]

Specify the machine name from the computer or handheld

device.

If a confirmation message appears on the operation panel of the machine, select [Yes].

The network between this machine and the handheld device is configured.

Connecting to Computers or Handheld Devices Unsupported Wi-Fi Direct

Here, we'll explain the procedures for connecting to iOS handheld devices.

Display the screen.

[System Menu/Counter] key > [System/Network] > [Network] > [Wi-Fi Direct Settings] > [Wi-Fi Direct]

Configure the settings.

[On] > [OK]

Restart the network.

[System Menu/Counter] key > [System/Network] > [Network] > [Restart Network] > [Yes]

[Home] key > [Task Screen] > [Wi-Fi Direct]

Note the network name (SSID), IP address, and password.

Configure the handheld device.

1 [Settings] > [Wi-Fi]

2 Select the network name (SSID) appeared in step 5 from the list.

3 Enter the password that was provided in step 5 > [Connect]

The network between this machine and the handheld device is configured.

2-30

Installing and Setting up the Machine > Network Setup

IMPORTANT

Configuring the Connection by Using Push Button

When your computer or handheld device does not support Wi-Fi Direct but supports WPS, you can configure the network using push button.

Display the screen.

[System Menu/Counter] key > [System/Network] > [Network] > [Wi-Fi Direct Settings] > [Wi-Fi Direct]

Configure the settings.

[On] > [OK]

Restart the network.

[System Menu/Counter] key > [System/Network] > [Network] > [Restart Network] > [Yes]

[Home] key > [Task Screen] > [Wi-Fi Direct]

Press the push button on the computer or handheld device and

select [Push Button] on the screen of operation panel simultaneously.

The network between this machine and the computer or handheld device is configured.

You can connect up to three handheld devices at the same time using Wi-Fi Direct setting. When the devices that support Wi-Fi Direct are connected, if you want to connect other device, disconnect the already-connected devices from the network. The disconnection methods are as follows:

• Disconnect the network from the computer or handheld computer

• Disconnecting all devices from the network on the operation panel

Select [Home] key > [Task Screen] > [Wi-Fi Direct] > [Connected Device List] > [Disconnect All]

• Configuring auto disconnecting time from the System menu

Wi-Fi Direct Settings

• Configuring auto disconnecting time from the Command Center RX

Command Center RX User Guide

(page 8-27)

2-31

Installing and Setting up the Machine > Energy Saver function

NOTE

Model Name Login User Name Login Password

ECOSYS M2735dw 3500 3500

ECOSYS M2640idw 4000 4000

Energy Saver indicator

Energy Saver function

If a certain period of time elapses after the machine is last used, the machine automatically enters sleep mode, which minimizes power consumption. If the machine is not used while in sleep mode, the power automatically turns off.

If user login administration is enabled, you can only change the settings by logging in with administrator privileges.

If user login administration is disabled, the user authentication screen appears. Enter a login user name and password, and select [Login].

The factory default login user name and login password are set as shown below.

Sleep

To enter Sleep, select the [Energy Saver] key. Touch panel and all indicators on the operation panel will go out to save a maximum amount of power except the Energy Saver indicator. This status is referred to as Sleep.

If print data is received during Sleep, the machine automatically wakes up and starts printing.

Also when fax data arrives while the machine is in Sleep, the machine automatically wakes up and starts printing.

To resume, perform the following actions.

• Select the [Energy Saver] key.

The machine will be ready to operate within 10 seconds.

Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly.

Auto Sleep

Auto Sleep automatically switches the machine into Sleep if left idle for a preset time.

The amount of time before entering Sleep is as follows.

• 1 minute (default setting).

To change the preset sleep time, refer to the following:

Quick Setup Wizard (page 2-35)

2-32

Installing and Setting up the Machine > Energy Saver function

Sleep Rules (models for Europe)

You can set whether sleep mode operates for each function. When the machine enters sleep mode, the ID card cannot be recognized.

For more information on Sleep Rules settings, refer to the following:

Sleep Rules (models for Europe) (page 8-41)

Sleep Level (Energy Saver and Quick Recovery) (models except for Europe)

For sleep level, you can toggle between the following two modes: Energy Saver mode and Quick Recovery mode. The default setting is Energy Saver mode.

Energy Saver mode reduces power consumption even more than Quick Recovery mode, and allows Sleep Mode to be set separately for each function. The ID card cannot be recognized.

To resume, select the [Energy Saver] key on the operation panel. If print data is received during Sleep, the machine automatically wakes up and starts printing.

For more information on Sleep Level settings, refer to the following:

Quick Setup Wizard (page 2-35)

Power Off Rule (models for Europe)

The Power Off Rule is used to stop the power from automatically turning off.

The default preset time is 3days.

For more information on Power Off Rule settings, refer to the following:

Power Off Rule (models for Europe) (page 8-42)

2-33

Installing and Setting up the Machine > Quiet Mode

NOTE

[Quiet Mode] key

Quiet Mode

Lower print speed for quiet processing. Select this mode when the running noise is uncomfortable.

When the [Quiet Mode] key is selected, the [Quiet Mode] key blinks and Quiet Mode is enabled.

The processing speed will be slower than normal when in Quiet Mode.

2-34

Installing and Setting up the Machine > Quick Setup Wizard

Quick Setup Wizard

For FAX functions, paper settings, Energy Saver functions and network settings, the following settings can be configured in a wizard-style screen.

FAX Setup Configures basic fax settings.

FAX Operation Guide

1. Dialing/RX Mode Dialing Mode

Reception Mode

Auto (DRD)

2. Local FAX Info. Local FAX Name

Local FAX Number

Local FAX ID

TTI

3. Sound Speaker Volume

Monitor Volume

Job Finish Buzzer

4. Rings Normal

Answering Machine

FAX/TEL Switch

5. Redial Retry Times

Paper Setup

Energy Saver Setup Configures sleep mode.

Network Setup Configures network settings.

Configures the paper size and media type of paper to be used in cassettes and multipurpose tray.

1. Cassette 1 Paper Size

2. Cassette 2

3. Cassette 3

4. MP Tray Paper Size

1. Sleep Mode Sleep Timer

1. Network Wi-Fi Wi-Fi

Wired Network Obtain IP Address

Media Type

Paper Size

Media Type

Paper Size

Media Type

Sleep Level (models except for Europe)

Available Network

IP Address

Subnet Mask

Default Gateway

*1 Inch version only. *2 DRD reception mode is available for some countries. *3 This setting does not appear in some regions. *4 Displayed only when the optional paper feeder is installed. *5 Not displayed when "Obtain IP Address" is set to [Auto (DHCP)].

2-35

Installing and Setting up the Machine > Quick Setup Wizard

NOTE

Model Name Login User Name Login Password

ECOSYS M2735dw 3500 3500

ECOSYS M2640idw 4000 4000

If the user authentication screen appears, enter your login user name and login password and select [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below.

Display the screen.

[System Menu/Counter] key > [Quick Setup Wizard]

Select a function.

Configure the settings.

Start the wizard. Follow the instructions on the screen to configure settings.

If you experience difficulty configuring the settings, refer to the following:

Help Screen (page 2-20)

Control Description

End Exits the wizard. Settings configured so far are applied.

Previous Returns to the previous item.

Skip Advances to the next item without setting the current item.

Next Advances to the next screen.

Back Returns to the previous screen.

Complete Register the settings and exit the wizard.

2-36

Installing and Setting up the Machine > Installing Software

NOTE

Installing Software

Install appropriate software on your PC from the included DVD (Product Library) if you want to use the printer function of this machine or perform TWAIN / WIA transmission or Network FAX transmission from your PC.

Software on DVD (Windows)

You can use either [ the standard installation method. To install components that cannot be installed by [

Express Install

] or [

Custom Install

] can be selected for the installation method. [

Express Install

], use [

For details on Custom Installation, refer to the following:

Custom Install (page 2-40)

Software Description

KX DRIVER This driver enables files on a computer to be printed by the machine.

Multiple page description languages (PCL XL, KPDL, etc.) are supported by a single driver. This printer driver allows you to take full advantage of the features of the machine.

Use this driver to create PDF files.

KX XPS DRIVER This printer driver supports the XPS (XML Paper Specification) format

developed by Microsoft Corporation.

KPDL mini-driver/PCL mini-driver

FAX Driver This makes it possible to send a document created in a computer software

Kyocera TWAIN Driver This driver enables scanning on the machine using a TWAIN-compliant

This is a Microsoft MiniDriver that supports PCL and KPDL. There are some restrictions on the machine features and option features that can be used with this driver.

application as a fax via the machine.

software application.

Express Install

Custom Install

Express

Install

] is

Kyocera WIA Driver WIA (Windows Imaging Acquisition) is a function of Windows that enables

reciprocal communication between an imaging device such as a scanner and an image processing software application. An image can be acquired using a WIA-compliant software application, which is convenient when a TWAIN-compliant software application is not installed in the computer.

KYOCERA Net Viewer This is a utility that enables monitoring of the machine on the network. -

Status Monitor This is a utility that monitors the printer status and provides an ongoing

reporting function.

File Management Utility This makes it possible to send and save a scanned document to a specified

network folder.

KYOCERA Net Direct Print This makes it possible to print a PDF file without starting Adobe

Acrobat/Reader.

FONTS These are display fonts that enable the machine's built-in fonts to be used in

a software application.

• Installation on Windows must be done by a user logged on with administrator privileges.

• WIA Driver and KX XPS DRIVER cannot be installed on Windows XP.

2-37

Installing and Setting up the Machine > Installing Software

NOTE

1Click [View License Agreement]

and read the License Agreement.

2Click [Accept].

Installing Software in Windows

Express Install

The following procedure is an example for installing the software in Windows 8.1 using [Express Install].

For details on Custom Installation, refer to the following:

Custom Install (page 2-40)

Insert the DVD.

• Installation on Windows must be done by a user logged on with administrator privileges.

• If the "Welcome to the Found New Hardware Wizard" dialog box displays, select [Cancel].

• If the autorun screen is displayed, click [Run setup.exe].

• If the user account management window appears, click [Ye s ] ([Allow]).

Display the screen.

Select [Express Install].

2-38

Installing and Setting up the Machine > Installing Software

IMPORTANT

NOTE

Install the software.

You can also select [Use host name for port name] and set to use the host name of the standard TCP/IP port. (A USB connection cannot be used.)

If Wi-Fi or Wi-Fi Direct is enabled, be sure to specify the IP address for the port name.

Installation may fail if the host name is specified.

• The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network or USB cable and that it

is turned on and click (Reload).

• If the Windows security window appears, click [Install this driver software anyway].

• To install Status Monitor on Windows versions preceding Windows 8, it is necessary to install Microsoft .NET Framework 4.0 beforehand.

2-39

Installing and Setting up the Machine > Installing Software

NOTE

Finish the installation.

When "Your software is ready to use" appears, you can use the software. To print a test page, click the "Print a test page" checkbox and select the machine.

Click [Finish] to exit the wizard.

When you have selected [Device settings] in Windows XP, the dialog box for device setting will appear after [Finish] is clicked. Configure the settings for options installed on the machine. Device settings can be configured after the installation is completed.

Printer Driver User Guide

If a system restart message appears, restart the computer by following the screen prompts. This completes the printer driver installation procedure.

If you are installing the TWAIN driver, continue by configuring the following:

Setting TWAIN Driver (page 2-47)

Custom Install

The following procedure is an example for installing the software in Windows 8.1 using [Custom Install].

Insert the DVD.

• Installation on Windows must be done by a user logged on with administrator privileges.

• If the "Welcome to the Found New Hardware Wizard" dialog box displays, select [Cancel].

• If the autorun screen is displayed, click [Run setup.exe].

• If the user account management window appears, click [Ye s ] ([Allow]).

2-40

Installing and Setting up the Machine > Installing Software

IMPORTANT

NOTE

1 Click [View License Agreement]

and read the License Agreement.

2 Click [Accept].

Display the screen.

Select [Custom Install].

Install the software.

1 Select the device to be installed.

If Wi-Fi or Wi-Fi Direct is enabled, be sure to specify the IP address for the port name.

Installation may fail if the host name is specified.

• The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network or USB cable and that it is turned on and click (Reload).

• If the desired device does not appear, select [Add custom device] to directly select the device.

2-41

Installing and Setting up the Machine > Installing Software

2 Select the driver to be installed.

3 Click [Utility] tab and select the utility to be installed.

4 Click [Install].

2-42

Installing and Setting up the Machine > Installing Software

NOTE

To install Status Monitor on Windows versions preceding Windows 8, it is necessary to install Microsoft .NET Framework 4.0 beforehand.

Finish the installation.

When "Your software is ready to use" appears, you can use the software. To print a test page, click the "Print a test page" checkbox and select the machine.

Click [Finish] to exit the wizard.

Printer Driver User Guide

If a system restart message appears, restart the computer by following the screen prompts. This completes the printer driver installation procedure.

If you are installing the TWAIN driver, continue by configuring the following:

Setting TWAIN Driver (page 2-47)

2-43

Installing and Setting up the Machine > Installing Software

NOTE

Uninstalling the Software

Perform the following procedure to delete the Software from your computer.

Uninstallation on Windows must be done by a user logged on with administrator privileges.

Display the screen.

Click [Search] in charms, and enter "Uninstall Kyocera Product Library" in the search box. Select [Uninstall Kyocera Product Library] in the search list.

In Windows 7, click [Start] button on the Windows and then select [All Programs], [Kyocera], and [Uninstall Kyocera Product Library] to display the Uninstall Wizard.

Uninstall the software.

Place a check in the check box of the software to be deleted.

Finish uninstalling.

If a system restart message appears, restart the computer by following the screen prompts. This completes the software uninstallation procedure.

• The software can also be uninstalled using the Product Library.

• In the Product Library screen, click [Uninstall], and follow the on-screen instructions to uninstall the software.

2-44

Installing and Setting up the Machine > Installing Software

NOTE

Installing Software in Mac Computer

The machine's printer functionality can be used by a Mac computer.

• Installation on Mac OS must be done by a user logged on with administrator privileges.

• When printing from a Macintosh computer, set the machine's emulation to [KPDL] or [KPDL(Auto)].

Printer (page 8-25)

• If connecting by Bonjour, enable Bonjour in the machine's network settings.

Bonjour (page 8-31)

• In the Authenticate screen, enter the name and password used to log in to the operating system.

• When printing via AirPrint, you do not have to install the software.

Insert the DVD.

Double-click the [Kyocera] icon.

Display the screen.

Double-click [Kyocera OS X x.x] depending on your Mac OS version.

Install the Printer Driver.

Install the printer driver as directed by the instructions in the installation software.

This completes the printer driver installation.

If a USB connection is used, the machine is automatically recognized and connected. If an IP connection is used, the settings below are required.

2-45

Installing and Setting up the Machine > Installing Software

NOTE

Configure the printer.

1 Open System Preferences and add the printer.

Select [ "Use".

Default

] and click the item that appears in "Name" and then select the driver in

When using host name or IP address. "Name". Change if needed.

3 Select the options available for the machine.

4 The selected machine is added.

an IP

connection,

click the IP icon for an IP connection and then enter the

The number entered in "Address" will automatically appear in

2-46

Installing and Setting up the Machine > Installing Software

NOTE

(Network)

(USB)

Setting TWAIN Driver

Display the screen.

1 Click [Search] in charms, and enter "TWAIN Driver Setting" in the search box. Select

[TWAIN Driver Setting] in the search list. TWAIN Driver screen appears.

In Windows 7, select [Start] button on the Windows, [All Programs], [Kyocera] and then [TWAIN Driver Setting].

2 Click [Add].

Configure TWAIN Driver.

1 Enter the machine name.

2 Select this machine from the list.

3 Enter the machine's IP address or host

name.

4 Set units of measurement.

5 When using SSL, select the checkbox

beside SSL.

6 Click [OK].

1 Enter the machine name.

2 Select this machine from the list.

3 Set units of measurement.

4 Set the Compression Level.

5 Click [OK].

When the machine's IP address or host name is unknown, contact Administrator.

2-47

Installing and Setting up the Machine > Installing Software

NOTE

Finish registering.

Click [Delete] to delete the added machine. Click [Edit] to change names.

2-48

Installing and Setting up the Machine > Installing Software

NOTE

(Network)

(USB)

Setting WIA Driver

Display the screen.

1 Click [Search] in charms, and enter "View scanners and cameras" in the search box.

Select [View scanners and cameras] in the search list then the Scanners and Cameras screen appears.

In Windows 7, click [Start] button on the Windows and enter [Scanner] in [Program and File Search]. Click [View scanners and cameras] in the search list then the Scanners and Cameras screen appears.

2 Select the same name as this machine from WIA Drivers, and click [Properties].

Configure WIA Driver.

1 Click the [Settings] tab.

2 Enter the machine IP addresses or host

name.

3 When using SSL, select the checkbox

beside SSL.

4 Set units of measurement.

5 Click [OK].

1 Click the [Settings] tab.

2 Set the Compression Level.

3 Set units of measurement.

4 Click [OK].

2-49

Installing and Setting up the Machine > Checking the Counter

Checking the Counter

Check the number of sheets printed and scanned.

Display the screen.

[System Menu/Counter] key > [Counter]

Check the counter.

2-50

Kyocera M2735dw, M2640idw User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Preface

Contents

Overview

Machine Features

Color and Image Quality Functions

Basic Color Modes

Adjusting Image Quality and Color

Guides Provided with the Machine

About the Operation Guide (this Guide)

Structure of the guide

Conventions Used in This Guide

Menu Map

Notice

Safety Conventions in This Guide

Environment

Precautions for Use

Laser Safety (Europe)

SAFETY OF LASER BEAM (USA)

Safety Instructions Regarding the Disconnection of Power

Compliance and Conformity

Other precautions (for users in California, the United States)

Warranty (the United States and Canada)

Legal Restriction on Copying/Scanning

EN ISO 7779

EK1-ITB 2000

Wireless Connection (Mexico only)

Security Precautions when Using Wireless LAN (If equipped)

Limited Use of This Product (If equipped)

Legal Information

Energy Saving Control Function

Automatic 2-Sided Print Function

Resource Saving - Paper

Environmental benefits of "Power Management"

Energy Star (ENERGY STAR®) Program

Part Names (Machine Exterior)

Part Names (Connectors/Interior)

Part Names (With Optional Equipments Attached)

Connecting the Machine and Other Devices

Connecting Cables

Connecting LAN Cable

Connecting USB Cable

Connecting the Power Cable

Power On/Off

Power On

Power Off

Using the Operation Panel

Operation Panel Keys

Touch Panel

Home Screen

Display for Device Information

Functions key

Display of Keys That Cannot Be Set

Using the [Enter] key

Using the [Quick No. Search] key

Help Screen

Login

Login/Logout

Logout

Default Settings of the Machine

Setting Date and Time

Network Setup

Configuring the Wired Network

Configuring the Wireless Network

Setting Wi-Fi Direct

Energy Saver function

Sleep

Auto Sleep

Sleep Rules (models for Europe)

Sleep Level (Energy Saver and Quick Recovery) (models except for Europe)

Power Off Rule (models for Europe)

Quiet Mode

Quick Setup Wizard

Installing Software

Software on DVD (Windows)

Installing Software in Windows

Uninstalling the Software