Konica Minolta magicolor 2500W User Manual
®
magicolor 2500W
User’s Guide
A00V-9563-01A
1800816-001B
Thank You
Thank you for purchasing a magicolor 2500W. You have made an excellent choice.
Your magicolor 2500W is specially designed for optimal performance in Windows
environments.
Trademarks
KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or registered
trademarks of KONICA MINOLTA HOLDINGS, INC.
magicolor is a trademark or registered trademark of KONICA MINOLTA PRINTING
SOLUTIONS U.S.A., INC.
Copyright Notice
Copyright © 2006 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC., Marunouchi Center Building, 1-6-1 Marunouchi, Chiyoda-ku, Tokyo, 100-0005, Japan. All
Rights Reserved. This document may not be copied, in whole or part, nor transferred
to any other media or language, without written permission of KONICA MINOLTA
BUSINESS TECHNOLOGIES, INC.
Notice
KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. reserves the right to make
changes to this guide and to the equipment described herein without notice. Considerable effort has been made to ensure that this guide is free of inaccuracies and
omissions. However, KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. makes
no warranty of any kind including, but not limited to, any implied warranties of mer
chantability and fitness for a particular purpose with regard to this guide.
KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. assumes no responsibility
for, or liability for, errors contained in this guide or for incidental, special, or consequential damages arising out of the furnishing of this guide, or the use of this guide in
operating the equipment, or in connection with the performance of the equipment
when so operated.
-
For EU member states only
This symbol means: Do not dispose of this product
together with your household waste!
Please contact the Local Authority for appropriate disposal instructions. In the case of a new device being
purchased, the used one can also be given to our dealer
for appropriate disposal. Recycling of this product will
help to conserve natural resources and prevent potential
negative consequences for the environment and human
health caused by inappropriate waste handling.
This product complies with RoHS (2002/95/EC) directive.
Contents
1 Introduction ....................................................................................................... 1
Getting Acquainted with Your Printer 2
Space Requirements 2
Printer Parts 3
Front View 3
Rear View 4
Front View with Option 4
About the Control Panel 5
About the Indicators 5
Status Messages (Ready Indicator, Error Indicator) 6
Status Messages (Toner Indicators) 6
About the Rotate Toner KEY 7
About the Cancel KEY 7
Continuing a Print Job after an Error Message 7
Cancelling a Print Job 7
2 About the Software ........................................................................................... 9
Utilities and Documentation CD-ROM 10
Drivers 10
Utilities 10
Contents
i
System Requirements 11
Selecting Driver Defaults 11
Uninstalling the Printer Driver 12
Displaying Printer Driver Settings 12
Windows XP/Server 2003 12
Windows 2000/Me/98SE 13
Using the Printer Driver 14
Common Buttons 14
OK 14
Cancel 14
Apply 14
Help 14
Easy Set 14
Paper View 14
Printer View 15
Watermark View 15
Quality View 15
Default 15
Basic Tab 15
Layout Tab 16
Overlay Tab 16
Watermark Tab 16
Quality Tab 16
Version Tab 17
3 Using the Status Display ................................................................................19
Working with the Status Display 20
Introduction 20
Opening the Status Display and Showing the Supplies Status 20
Altering the Size of the Status Display Window 20
Using the Status Display 20
Recognizing Status Display Alerts 21
Recovering from a Status Display Alert 22
Closing the Status Display 22
4 Using Media .....................................................................................................23
Media Specifications 24
Media Types 25
Plain Paper 25
Thick Stock 26
Envelopes 27
Labels 28
Letterhead 29
Postcards 29
Transparencies 30
Glossy 31
Contents ii
What Is the Guaranteed Imageable (Printable) Area? 31
Imageable Area—Envelopes 32
Page Margins 32
Loading Media 33
Tray 1 (Multipurpose Tray) 33
Loading Plain Paper 33
Other Media 35
Loading Envelopes 35
Loading Label Sheets/Postcards/Thick Stock/Transparencies 39
Manual Duplexing 41
How do I manually duplex? 41
Output Tray 42
Media Storage 42
5 Replacing Consumables ................................................................................ 43
Replacing Consumables 44
Refilled Toner Cartridges 44
About Toner Cartridges 44
Replacing a Toner Cartridge 48
Replacing the Drum Cartridge 53
6 Maintaining the Printer ................................................................................... 57
Maintaining the Printer 58
Cleaning the Printer 60
Exterior 60
Interior 61
Cleaning the Media Feed Roller and Laser Lens 61
Storing the Printer 64
7 Troubleshooting .............................................................................................. 67
Introduction 68
Preventing Media Misfeeds 69
Understanding the Media Path 70
Indicator Messages 70
Error Messages 70
Service Message 72
Clearing Media Misfeeds 73
Clearing Procedures 74
Solving Problems with Media Misfeeds 79
Solving Other Problems 81
Solving Problems with Printing Quality 84
8 Installing Accessories .................................................................................... 91
Dust Cover 92
Installing the Dust Cover 92
Loading Media in Tray 1 with the Dust Cover installed 93
Contents
iii
A Appendix ..........................................................................................................95
Safety Specifications 96
Technical Specifications 96
Printer 96
Consumable Life Expectancy Chart 98
Contents iv
Introduction
Getting Acquainted with Your Printer
Space Requirements
To ensure easy operation, consumable replacement and maintenance,
adhere to the recommended space requirements detailed below.
100 mm
(3.9")
740 mm (29.1")
630 mm (24.8")
430 mm (16.9")
Front View
630 mm (24.8")
349 mm (13.7")
100 mm
(3.9")
638 mm (25.1")
100 mm
(3.9")
700 mm (27.6")
740 mm (29.1")
489 mm (19.3")
498mm (19.6")
100 mm
(3.9")
Side View
710 mm (27.9")
740 mm (29.1")
100 mm
(3.9")
500 mm (19.7")
509mm (20.0")
Side View with Option
100 mm
(3.9")
740 mm (29.1")
Front View with Option
638 mm (25.1")
349 mm (13.7")
430 mm (16.9")
100 mm
(3.9")
" The dust cover is a standard feature on 120 V printers in the Americas
and Taiwan, but an optional accessory in other areas.
Getting Acquainted with Your Printer2
100 mm
(3.9")
Printer Parts
The following drawings illustrate the parts of your printer referred to throughout this guide, so please take some time to become familiar with them.
Front View
1—Output tray
2—Control panel
3—Front cover
4—Tray 1 (Multipurpose tray)
5—Power switch
6—Top cover
7—Transfer belt unit
8—Fuser unit
9—Fuser separator levers
10—Drum cartridge
11— Toner cartridge carousel (con-
taining 4 toner cartridges: C, M,
Y and K)
12—Toner cartridge
10
6
1
5
9
7
8
2
3
4
9
10
12
Getting Acquainted with Your Printer
11
3
Rear View
1—USB port
Front View with Option
1—Dust cover
1
1
Getting Acquainted with Your Printer4
About the Control Panel
Ready Error
Cancel
Y
M
C
K
Rotate
Toner
12
3
1—Ready indicator
2—Error indicator
3—Rotate Toner key
4—Toner indicators
5—Cancel key
About the Indicators
The indicators use five types of signals:
Off
On
Slow blinking—1 blink every 2 seconds
Blinking—1 blink per second
Rapid blinking—2 blinks per second
4
5
About the Control Panel
5
Status Messages (Ready Indicator, Error Indicator)
Status messages indicate the current condition of the printer. The printer status also can be checked on the Status Display. (Refer to “Working with the
Status Display” on page 20.)
Ready
indicator
(green)
Off Off Power off None
On Off Ready to print None
Rapid blinking
Blinking Off Processing data None
On On Initializing (power on) None
Slow blinking Off Power save mode None
On Slow blinking Drum near end Prepare the new
On Blinking Drum end Replace the drum
Error
indicator
(orange)
Off Warming up None
Condition Action
Calibration
Printing
Canceling a print job
drum cartridge.
cartridge.
Status Messages (Toner Indicators)
The amount of toner remaining also can be checked on the Status Display.
(Refer to “Working with the Status Display” on page 20.)
Toner indicator
(orange)
Slow blinking Toner near empty Prepare the new toner
On Toner empty Replace the toner cartridge.
Ton er
indicator
(orange)
Rapidblinking
Ready
indicator
(green)
On Rapid-
Condition Action
cartridge.
Error
indicator
(orange)
blinking
Condition Action
The installed
toner cartridge
is of an unap
proved type.
Install a
KONICA
-
MINOLTA toner
cartridge.
About the Control Panel6
About the Rotate Toner KEY
Pressing the Rotate Toner key once moves the cyan toner cartridge so that it
can be replaced. With each additional press of the Rotate Toner key, the
black, yellow, then magenta toner cartridge moves so that it can be replaced.
About the Cancel KEY
The Cancel key allows you to:
Continue a print job after addressing an error message
Cancel a print job
Reset the printer after a toner cartridge is replaced
" For details on resetting the printer after replacing a toner cartridge,
refer to
Begin printing the back of the page during manual duplex printing
“Replacing a Toner Cartridge” on page 48.
" For details on manual duplex printing, refer to “How do I manually
duplex?” on page 41.
Continuing a Print Job after an Error Message
You can continue a print job after correcting the following types of errors:
No more media in the tray
Media of a different format than that set in the printer driver was fed into
the printer
" For details on the error messages, refer to “Indicator Messages” on
page 70.
1 Check that one of the above errors has occurred.
2 Perform the corrective action.
3 Press the Cancel key (less than 5 seconds).
The print job continues.
Cancelling a Print Job
You can cancel a print job that is currently being processed.
1 While data is being processed or printed (the green “Ready” indicator is
blinking), hold down the Cancel key for more than 5 seconds.
2 Release the Cancel key after both indicators light up.
The current print job has now been cancelled.
About the Control Panel
7
About the
Software
Utilities and Documentation CD-ROM
Drivers
Drivers Use/Benefit
Printer Driver for
Windows XP/Server 2003/2000
Printer Driver for Windows Me/98SE
These drivers give you access to all of
the printer features, including finishing
and advanced layout. See also
“Displaying Printer Driver Settings” on
page 12.
" For detail on the installation of the printer drivers, refer to the magi-
color 2500W Installation Guide.
Utilities
Utilities Use/Benefit
Status Display From the Status Display, the current
status of this printer, such as its
consumables and error information,
can be checked.
For details, refer to “Working with the
Status Display” on page 20.
Utilities and Documentation CD-ROM10
System Requirements
Personal computer
Celeron 333 MHz or higher
Operating System
Microsoft Windows XP Home Edition/Professional, Windows XP Professional x64 Edition, Windows Server 2003, Windows Server 2003 x64 Edition, Windows 2000 Professional, Windows Me, Windows 98SE
" The 64-bit driver support x64 operating systems running on AMD64 or
Intel Pentium 4 with EM64T platforms.
Free hard disk space
– Approximately 128 MB of free hard disk space for printer driver and
Status Display
– Approximately 128 MB of free hard disk space for image processing
RAM
Windows XP/Server 2003: 128 MB
Windows 2000/ME/98 SE: 64 MB
CD-ROM/DVD drive
I/O interface
USB 2.0 compliant port
" If the printer is connected via USB 1.1, printing at 2400
not be possible in some cases.
This printer supports printing at 2400 × 600 dpi using a USB 2.0
interface.
" This printer cannot be used as a shared printer.
Selecting Driver Defaults
Before you start working with your printer, you are advised to verify/change
the default driver settings.
1 Choose the driver’s properties as follows:
– (Windows XP/Server 2003)
From the Start menu, choose Printers and Faxes to display the
Printers and Faxes directory. Right-click the KONICA MINOLTA mag
icolor 2500W printer icon. Select the Printing Preferences-Basic tab.
System Requirements
×
600 dpi may
-
11
– (Windows 2000)
From the Start menu, choose Settings and then Printers to display
the Printers directory. Right-click the KONICA MINOLTA magicolor
2500W printer icon. Select the Printing Preferences-Basic tab.
– (Windows Me/98SE)
From the Start menu, choose Settings and then Printers to display
the Printers directory. Right-click the KONICA MINOLTA magicolor
2500W printer icon. Select the Properties-Printer Properties-Basic
tab.
2 Select the default settings for your printer, such as the default media for-
mat you use.
3 Click Apply.
4 Click OK to exit from the Properties dialog box.
Uninstalling the Printer Driver
This section describes how to uninstall the magicolor 2500W Printer Driver if
necessary.
1 From the Start menu, choose Programs (Windows XP: All Programs),
then KONICA MINOLTA magicolor 2500W Utilities, and then KONICA
MINOLTA magicolor 2500W Uninstall.
2 In the Uninstall window, select the KONICA MINOLTA magicolor 2500W.
Then click Uninstall.
3 The magicolor 2500W driver will be uninstalled from your computer.
4 Restart your computer.
Displaying Printer Driver Settings
Windows XP/Server 2003
1 From the Start menu, choose Printers and Faxes to display the Printers
and Faxes directory.
2 Right-click the KONICA MINOLTA magicolor 2500W printer icon and
choose Printing Preferences.
Uninstalling the Printer Driver12
Windows 2000/Me/98SE
1 From the Start menu, point to Settings, and then click Printers to display
the Printers directory.
2 Display the printer driver settings:
Windows 2000—Right-click the KONICA MINOLTA magicolor 2500W
printer icon and choose Printing Preferences.
Windows Me/98SE—Right-click the magicolor 2500W printer icon
and choose Properties, then select Printer Properties.
Displaying Printer Driver Settings
13
Using the Printer Driver
Common Buttons
The buttons described below appear on each tab.
OK
Click to exit the Printing Preferences dialog box, saving any changes made.
Cancel
Click to exit the Printing Preferences dialog box without saving any changes
made.
Apply
Click to save all changes without exiting the Printing Preferences dialog box.
" Depending on the version of the operating system, Apply may not
appear.
Help
Click to view the help.
Easy Set
Click Save to save the current settings. Specify a Name and Comment to
access the settings for use again later.
Name: Type in the name of the settings to be saved.
Comment: Add a simple comment to the settings to be saved.
Afterward, the saved settings can be selected from the drop-down list. To
change the registered settings, click Edit.
Select Defaults from the drop-down list to reset the functions in all tabs to
their default values.
Paper View
Click the button to display a sample of the page layout in the figure area.
" This button does not appear on the Watermark, Quality, and Version
tabs.
Using the Printer Driver14
Printer View
Click the button to display an image of the printer in the figure area.
" This button does not appear on the Version tab.
Watermark View
Click this button to display a preview of the watermark.
" This button appears only when the Watermark tab is selected.
Quality View
Click this button to display a sample of the settings selected in the Quality tab.
" This button appears only when the Quality tab is selected.
Default
Click this button to reset the settings to their defaults.
" This button does not appear on the Version tab.
" When this button is clicked, the settings in the displayed dialog box
are reset to their defaults. The settings on other tabs are not changed.
Basic Tab
The Basic Tab allows you to
Specify the orientation of the media
Specify the size of the original document
Select the output media size
Zoom (expand/reduce) documents
Specify the paper source
Specify the type of media
Specify the number of copies
Turn on/off job collation
Using the Printer Driver
15
Layout Tab
The Layout Tab allows you to
Print several pages of a document on the same page (N-up printing)
Rotate the print image 180 degrees
Specify duplex printing
Print a guide
Specify booklet printing
Specify image shift settings
Overlay Tab
" Be sure to use overlays with print jobs with a media size and orienta-
tion that matches the overlay form.
In addition, if settings have been specified for “N-up” or “Booklet” in
the printer driver, the overlay form cannot be adjusted to match the
specified settings.
The Overlay Tab allows you to
Select the form to use
Add, edit or delete overlay files
Print the form on all pages or only the first page
Watermark Tab
The Watermark Tab allows you to
Specify whether to print in color or grayscale
Add, edit or delete watermarks
Print the watermark on the background
Lighten the density of the watermark
Print the watermark on only the first page
Quality Tab
The Quality Tab allows you to
Specify whether to print in color or grayscale
Control the darkness of an image (Brightness)
Adjust the contrast (Contrast)
Adjust the saturation of printed image (Saturation)
Using the Printer Driver16
Specify the color matching for printing documents
Specify the resolution for the printout
Version Tab
The Version Tab allows you to view information about the printer driver.
Using the Printer Driver
17
Using the Status
Display
Working with the Status Display
Introduction
The Status Display shows information about the current status of the printer
(and its supplies) and allows you to specify various settings such as the time
until the printer enters Energy Saver mode.
Opening the Status Display and Showing the Supplies Status
Use one of the following steps to open the Status Display:
Windows XP/Server 2003—From the Start menu, choose All Pro-
grams, then KONICA MINOLTA magicolor 2500W Utilities, and then
KONICA
Windows 2000/Me/98SE—From the Start menu, choose Programs,
then KONICA MINOLTA magicolor 2500W Utilities, and then
KONICA MINOLTA magicolor 2500W Status.
Altering the Size of the Status Display Window
From the Display menu, choose Status (Reduce) to decrease the size of
the window.
From the Display menu, choose Status (Expand) to increase the size of
the window.
MINOLTA magicolor 2500W Status.
Using the Status Display
When the background of the printer graphic is green, the printer is in
standby mode or a job is printing normally.
When the background of the printer graphic is red or yellow, there is an
error and the job has been interrupted. The status of the printer and the
error message are shown in the dialog boxes on the left.
The function areas include:
Printer Status—Displays text messages that describe the current opera-
tional status of the printer.
How to Recover—Provides you with explanations of what you need to do
in order to correct problems and recover from error conditions.
Warning Status—Displays text messages that alert you of conditions
such as low toner.
Working with the Status Display20
Printer Status Figure—Shows a graphic representation of the printer
and indicates where the problem is.
Printing Status—Displays the status of the current print job.
Popup Setting—Allows you to choose which message(s) you want to
bring to the foreground when that particular condition occurs with the
printer.
Select Printer—Allows you to select the printer that is displayed in the
Status Display when multiple magicolor 2500Ws are connected to a single computer.
In addition, if the Startup check box is selected, the Status Display is automatically started up when the computer is started up.
Printer Information—Allows you to check various information such as
the number of prints.
Supplies Status—Displays the usage status (approximate percentage
remaining) of each toner cartridge.
Mode Setting—Allows you to specify the following:
z Auto Continue: If the Auto Continue check box is selected, print-
ing can continue even if the media size set in the
printer driver is different from the size of the
media loaded in the tray.
z Auto Toner Replace: Specifies whether or not printing stops when the
toner becomes empty. If the Auto Toner Replace
check box is selected, printing stops when the
toner becomes empty and the empty toner car
tridge moves so that it can be replaced.
Restart the printer after changing the Auto Toner
Replace setting.
z Energy Saver: Specifies the length of time until the printer
enters Energy Saver mode.
Power On Test—Performs an AIDC (Auto-Image Density Control) cali-
bration.
Print Status Sheet—Prints a list of status messages indicated by the
control panel indicators and a list of error messages.
Print Config Page—Prints the configuration page.
-
Recognizing Status Display Alerts
When the Status Display detects a printing problem, the icon on the Windows
task bar changes from green to yellow or red, depending on the severity of
the printer problem.
Recognizing Status Display Alerts
21
Recovering from a Status Display Alert
When the Status Display notifies you of a printing problem, double-click its
icon on the Windows task bar to open the Status Display. The Status Display
identifies what type of error has occurred.
Closing the Status Display
To close the Status Display from the File menu, choose Exit.
" If you click the X button in the upper-right corner of the Status Display
window to close the window, the Status Display remains available at
the bottom right of the taskbar. Double-click the icon to open the Sta
tus Display window again.
" Wait at least 5 seconds before opening the Status Display again after
it has been closed.
-
Recovering from a Status Display Alert22
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