Page 1
IF-118
User’s
Guide
Page 2
Contents
Contents
1 Introduction
1.1 Welcome ........................................................................................1-1
Trademark Acknowledgements..................................................1-1
About PageScope Light..............................................................1-1
2 Overview
2.1 Scan to E-mail ...............................................................................2-1
2.2 Scan to Server (FTP).....................................................................2-2
2.3 Internet Faxing ..............................................................................2-4
2.4 Direct Fax Transmission ..............................................................2-5
2.5 System Requirements ..................................................................2-6
System Requirements................................................................2-6
2.6 Control Panel Parts and Their Functions ...................................2-7
2.6.1 Names of Control Panel Parts and Their Functions ...................2-7
2.6.2 About the Display .......................................................................2-9
Symbol list ..................................................................................2-9
2.6.3 Entering Text Characters..........................................................2-10
Key Operation...........................................................................2-10
Text Entry Example..................................................................2-12
Notes on Entering and Correcting Text Input...........................2-13
2.7 Using PageScope Light..............................................................2-14
2.7.1 What is PageScope Light? .......................................................2-14
2.7.2 System Requirements..............................................................2-15
2.7.3 Accessing PageScope Light.....................................................2-15
2.7.4 Using PageScope Light............................................................2-15
2.7.5 About the Screen Layout..........................................................2-16
2.7.6 Logging In as an Administrator.................................................2-17
Logging In to Administrator Mode.............................................2-17
IF-118 i
Page 3
3 Getting Ready
3.1 Connecting to a LAN Network..................................................... 3-1
Connecting the LAN Cable ........................................................3-1
3.2 Specifying the Network Settings................................................. 3-2
3.2.1 Quick Overview of the Network Settings....................................3-2
3.2.2 Using the Control Panel To Specify Settings .............................3-8
3.2.2.1 Network Settings........................................................................ 3-8
Setting the IP Address ............................................................... 3-8
Specifying the Subnet Mask ....................................................3-10
Specifying the (Default) Gateway ............................................3-10
Specifying the DNS Configuration ........................................... 3-11
Specifying the Gateway Transmission Setting.........................3-11
3.2.2.2 Specifying the E-mail Settings (“E-MAIL SETTING 1” Menu).. 3-12
Registering the Sender’s Name ............................................... 3-12
Registering the E-mail Address of the Sender......................... 3-13
Specifying the SMTP Server Address......................................3-13
Specifying the SMTP Port Number
(“SMTP PORT NO.” Function).................................................3-14
Specifying the Timeout Period for the SMTP Server
(“SMTP TIMEOUT” Function) ..................................................3-14
Specifying Whether or Not To Insert a Text Description
(“TEXT INSERT” Function)...................................................... 3-15
Specifying the Default Subject Line ......................................... 3-15
Specifying the E-mail Mode Settings ....................................... 3-16
3.2.2.3 Specifying Other E-mail Settings
(“E-MAIL SETTING 2” Menu)................................................... 3-18
Specifying the POP3 Server Address ...................................... 3-18
Specifying the POP3 Port Number
(“POP3 PORT NO.” Function) ................................................. 3-19
Specifying the Timeout Period for the POP3 Server
(“POP3 TIMEOUT” Function)...................................................3-19
Specifying the POP3 Account Name .......................................3-20
Specifying the POP3 Password ............................................... 3-20
Setting Up Auto Reception.......................................................3-21
Specifying the Address for Result Notifications ....................... 3-21
Specifying Whether or Not To Print Header Information
(“HEADER PRINT” Function)................................................... 3-22
3.2.3 Specifying Settings Using PageScope Light............................ 3-23
3.2.3.1 “Network” tab ...........................................................................3-23
TCP/IP Configuration............................................................... 3-23
SMTP & POP3 Configuration................................................... 3-25
FTP & DNS Configuration........................................................ 3-27
Contents
ii IF-118
Page 4
Contents
3.2.3.2 “Fax” tab ...................................................................................3-28
Fax Configuration.....................................................................3-28
3.2.3.3 “Scan” tab.................................................................................3-29
File Destination Setting.............................................................3-29
3.3 Adding Destinations ...................................................................3-32
3.3.1 Using the Control Panel To Add Addresses.............................3-32
Specifying the Settings for a One-Touch Dial Key ...................3-32
Specifying the Settings for a Speed Dial Number ....................3-34
Specifying the Settings for a Group Dial Key ...........................3-36
3.3.2 Using PageScope Light To Add Addresses .............................3-38
Specifying Settings for One-Touch Dialing...............................3-38
Adding a New One-Touch Dial Setting.....................................3-39
Specifying the Settings for Speed Dialling................................3-41
Adding a New Speed Dial Setting ............................................3-42
Specifying the Settings for Group Dialling................................3-44
Adding a New Group Dial Setting.............................................3-44
Specifying the Setting for Speed Dialing (FTP Server) ............3-46
Adding a New Speed Dial (FTP Server) Setting.......................3-46
Downloading and Uploading the Destination List.....................3-49
4 Using Scan to E-mail Operations
4.1 Transmission Procedures............................................................4-2
4.1.1 Using the Automatic Document Feeder......................................4-2
4.1.2 Using the Original Glass.............................................................4-4
4.1.3 Changing the Scan Mode Settings.............................................4-6
4.1.4 Changing the Scanned Image Size............................................4-7
4.1.5 Specifying the Default Settings for the Scan Settings ................4-7
Specifying the Resolution...........................................................4-7
Specifying the Data Format........................................................4-8
Specifying the Encoding Method................................................4-8
4.1.6 If Memory Becomes Full While Scanning...................................4-9
4.2 Specifying the Destination Using One-Touch Dial Keys.........4-10
4.3 Specifying the Destination Using Speed Dial Numbers..........4-11
4.4 Specifying the Destination Using Group Dial Keys.................4-12
4.5 Specifying the Destination Using the
Tel Book {Phone Book} ..............................................................4-13
Searching the Tel Book {Phone Book} .....................................4-14
IF-118 iii
Page 5
5 Using Scan to Server (FTP) Operations
5.1 Procedure for Scanning to a Server ........................................... 5-2
5.1.1 Using the Automatic Document Feeder.....................................5-2
5.1.2 Using the Original Glass ............................................................ 5-4
5.1.3 If Memory Becomes Full While Scanning ..................................5-6
6 Using Internet Faxing Operations
6.1 Procedure for Sending Internet Faxes ....................................... 6-2
6.1.1 Using the Automatic Document Feeder.....................................6-2
6.1.2 Using the Original Glass ............................................................ 6-3
6.1.3 Fax Resolution Settings.............................................................6-5
Adjusting the Fax Resolution ..................................................... 6-5
6.1.4 Changing the Transmission Mode Settings ...............................6-6
6.1.5 If Memory Becomes Full While Scanning ..................................6-8
6.2 Specifying the Destination Using Programmed Dialing ........... 6-9
6.3 Sending a Document to Multiple Destinations
(Broadcast Transmission) ........................................................... 6-9
6.3.1 Using Broadcast Transmission .................................................. 6-9
6.4 Sending a Document at a Specified Time
(Timer Transmission)................................................................. 6-12
6.4.1 Using Timer Transmission ....................................................... 6-12
6.5 Cancelling (Deleting) a Document Queued for Timer
Transmission .............................................................................. 6-14
6.5.1 Cancelling a Queued Document.............................................. 6-14
6.6 Relay Broadcast Transmission ................................................. 6-15
6.7 Receiving Internet Faxes ........................................................... 6-16
6.7.1 Types of E-mail Messages That Can Be Received ................. 6-16
6.7.2 Auto Reception ........................................................................ 6-17
6.7.3 Manual Reception....................................................................6-17
Checking E-mail Manually .......................................................6-17
6.8 Forwarding Fax Documents ...................................................... 6-19
6.8.1 Using the Forwarding Function................................................6-20
Contents
iv IF-118
Page 6
Contents
7 Direct Fax Transmission
7.1 About Unimessage Pro I-Net Portal ............................................7-1
7.2 Using Unimessage Pro I-Net Portal.............................................7-1
8 Checking the Transmission/Reception Results
8.1 Checking the Transmission Results ...........................................8-1
9 Operation Error Messages
9.1 Common Messages and Their Remedies...................................9-1
9.2 Troubleshooting............................................................................9-3
Scan to E-mail Transmission......................................................9-3
Internet Fax Transmission..........................................................9-3
Internet Fax Reception...............................................................9-4
Direct Fax Transmission (Gateway TX)......................................9-5
PageScope Light........................................................................9-5
10 Appendix
10.1 Specifications..............................................................................10-1
Scan to E-mail / Scan to Server ...............................................10-1
Internet Fax ..............................................................................10-1
11 Index
IF-118 v
Page 7
Contents
vi IF-118
Page 8
Introduction
1 Introduction
1.1 Welcome
This manual provides information on using the network application
functions when using the Internet or an intranet.
Read these instructions thoroughly before using the functions.
For instructions on using the copier itself and for general safety
precautions, refer to the manual provided with the fax unit.
Store this manual and the enclosed CD-ROM in a safe location for future
reference.
Trademark Acknowledgements
PageScope is trademark of KONICA MINOLTA BUSINESS
TECHNOLOGIES, INC.
Ethernet is a registered trademark of Xerox Corporation.
PCL is a registered trademark of Hewlett-Packard Company.
Microsoft, Windows, and Windows NT are registered trademarks of
Microsoft Corporation.
Netscape Communications, the Netscape Communications logo,
Netscape Navigator, Netscape Communicator, and Netscape are
trademarks of Netscape Communications Corporation.
Novell and NetWare are registered trademarks of Novell, Inc.
Unimessage is a registered trademark of Wordcraft International Limited.
All other product names are trademarks or registered trademarks of their
respective holders.
Copyright 2003 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.
The information contained in this manual is subject to change without
notice.
1
About PageScope Light
If a network interface card (NIC) is installed, you can use the PageScope
Light network utility. PageScope Light is a network utility that allows you
to modify network and other settings over the network instead of from the
device itself.
IF-118 1-1
Page 9
1
Introduction
All you need in order to use PageScope Light is a Web browser (Internet
Explorer or Netscape Navigator) installed on your computer. It is not
necessary for any special software to be installed. For instructions on
using PageScope Light, refer to “Using PageScope Light” on page 2-14.
✎
Note
No part of this manual may be copied or reproduced, either in part or
in whole, without prior permission.
The contents of this manual are subject to change without notice.
No part of the manual may be reproduced or modified without prior
permission.
Screen images used in this manual may differ from the actual screen
display.
Information provided within { } in this manual are for models using inch
measurements.
1-2 IF-118
Page 10
Overview
2Overview
The scan function makes it possible to easily convert paper documents
into electronic documents and file them in an electronic filing system that
makes it much easier to access the information. The scanned images
(scan data) are stored in TIFF or PDF format and can be sent to
computers over a network.
Scan data can be sent in the following ways. Select the method best
suited to your network environment or purpose.
2.1 Scan to E-mail
G The scan data is sent as TIFF or PDF e-mail attachments to other
computers on the network or over the Internet.
G This method requires that a mail server is available over the network.
2
Mail Server
Client Computer
Intranet
Internet
Mail Server
Client Computer
IF-118 2-1
Page 11
2
2.2 Scan to Server (FTP)
G The scan data is uploaded, as TIFF or PDF files, to the specified folder
on an FTP server.
G This method requires that an FTP server is available over the network.
G The scan data can also be sent to an FTP server that is accessed via
a proxy server.
Overview
FTP Server
Intranet
Internet
FTP Server
2-2 IF-118
Page 12
Overview
2
G In addition, the system can be set to send to as many as 10 specified
recipients a notification of the FTP server address where the data was
uploaded.
FTP Server
FTP Server
Internet
Client Computer
Intranet
Internet
Mail Server
Client Computer
IF-118 2-3
Page 13
2
2.3 Internet Faxing
G Unlike fax machines that use telephone lines, Internet faxing can send
and receive fax images over the Internet. The Internet fax service uses
Internet e-mail services to send and receive fax images. An Internet
fax service transmits scanned images as TIFF-F files attached to email messages and sends them to the desired Internet fax destination.
The Internet fax service that receives the e-mail messages then prints
the files when they are received.
G Since Internet fax uses e-mail to send the fax images, Internet faxes
can also be sent to e-mail addresses as well as other Internet fax
services. The person that receives the Internet fax will receive the fax
images as e-mail attachments using their e-mail software.
Overview
Mail Server
Client Computer
Internet Fax
Terminal
Intranet
Internet
Mail Server
Client Computer
2-4 IF-118
Page 14
Overview
2.4 Direct Fax Transmission
G With this operation, documents created with word-processing software
and other applications can be sent directly a fax machine simply by
specifying the phone (fax) number, without having to print the
document.
It is also possible to check on the status of a fax transmission from
your computer.
G The destination can be an e-mail address or traditional fax (phone)
number.
G In order to use the Direct Fax function, the optional Unimessage Pro I-
Net Portal software must be installed. After checking that the network
environment meets the network requirements, go to Network Settings
or Unimessage Pro I-Net Portal setup.
Network Line
Client Computer
2
Phone Line
Fax Transmission
Fax Terminal
IF-118 2-5
Page 15
2
2.5 System Requirements
The following system environment is required in order to use the Internet
fax or network scanning functions.
✎
Tip
TCP/IP connections must be enabled in order to use the Internet fax
or network scanning functions.
The copier must be connected to a phone line in order to use functions
that require a phone line connection.
System Requirements
Functions available when the Internet Fax & Network Scan Kit is installed
Overview
Required
environment
for image data
transmission
Required
environment
for image data
importing
Scan to E-mail
Mail server
(SMTP server)
E-mail client FTP client Internet fax
Scan to Server
(FTP)
• FTP server
• In order to
use e-mail
notifications,
a mail server
(SMTP
server) is
required.
Internet Faxing Direct Fax
Mail server
(POP3 server,
SMTP server)
terminal
Unimessage
Pro I-Net Portal
software
(Optional)
-
2-6 IF-118
Page 16
Overview
2.6 Control Panel Parts and Their Functions
2.6.1 Names of Control Panel Parts and Their Functions
1 23 4
5
*The above illustration shows the model for the United Kingdom.
No. Part Name Function
1 [RESOLUTION] key Used to select the image quality (transmission resolution)
2 [TEL BOOK] key
{[PHONE BOOK]}
3 [FAX SET] key Used to switch between different function settings screens.
4 [SPEED DIAL] key Used to specify destinations previously programmed with a
5 One-touch dial keys Used to specify previously programmed destinations.
for the Internet fax function.
Searches for and displays addresses programmed in onetouch dial, group dial, and speed dial.
“Sending a Document to Multiple Destinations (Broadcast
Transmission)” on page 6-9, “Sending a Document at a
Specified Time (Timer Transmission)” on page 6-12,
“Cancelling (Deleting) a Document Queued for Timer
Transmission” on page 6-14, “Receiving Internet Faxes”
on page 6-16
3-digit number.
2
IF-118 2-7
Page 17
2
Overview
713
8
10
11
14 1715
169612
19 20
18
*The above illustration shows the model for the United Kingdom.
No. Part Name Function
6 “ERROR” indicator Lights up if an error has occurred.
7 [STATUS] key Used to check the status of a transmission.
8 [UTILITY] key Used to display the different Utility mode screens.
9 Display Displays settings details, such as e-mail addresses,
10 and keys
[DENSITY SET] key
11 and keys
[ZOOM] key
12 [YES] key Used to confirm settings.
13 [NO/CLEAR] key Used to delete characters or numbers that have been
14 [SCAN] key Used to switch between different scan modes. This key
15 [FAX] key Used to send scan data or receive e-mail messages when
16 10-key pad Used to enter settings values. Used to enter numbers/
17 [123/ABC] key Used to switch between number and character entry.
18 [START] key Used to start scanning, or send mesages/files.
19 [STOP] key Used to stop the scanning of documents, stop sending or
20 [AUTO RESET] key Used to cancel all current operations.
MACHINE SETTING, FAX REGISTRATION, E-MAIL
SETTING 1, E-MAIL SETTING 2, NETWORK SETTING,
SCAN SETTING
settings menus, and error messages.
Used to specify the scanning mode when using the
network scanning functions. Used to select the item to the
left or right of the current position in settings screens.
Used to select the item above or below the current position
in settings screens or lists.
entered in a setting field. Used to return to the previous
screen.
lights up in green to indicate that the copier is in Scan
mode.
using the Internet fax function.
characters. E-mail addresses and other text can be
entered with these keys.
Used to enter speed dial numbers.
receiving, or to stop printing.
2-8 IF-118
Page 18
Overview
2.6.2 About the Display
1
2
1
2
No. Display Indication Description
1 Mode or function
name
2 Message area Displays messages such as operating instructions.
Symbol list
• Displays the currently selected mode or function setting.
• Displays the current settings menu or option.
• If an error occurs, displays the error message.
• During standby, displays the date and the amount of
memory available.
2
Symbol Description
Sending/receiving email messages
In standby for timer
transmission
An e-mail message is being sent or received.
An e-mail message is queued for timer transmission.
IF-118 2-9
Page 19
2
2.6.3 Entering Text Characters
This section describes how to enter text characters when registering a
destination or when entering names, for example, for one-touch dial keys.
Key Operation
The 10-key pad can be used to enter numbers, text, and symbols.
Press the [123/ABC] key to switch the input mode of the 10-key pad
between numbers and letters/symbols.
When entering numbers, “[1]” appears in the display.
When entering letters or symbols, “[A]” appears in the display.
The following lists show the characters available with each key of the 10-
key pad.
For fax number and e-mail address input:
10-key pad key Available characters*
1 @ . (period) @ _ (underscore) - (hyphen) 1
2 ABC ABC2abc
3DEF DEF3def
4GHI GHI4ghi
5JKL JKL5jkl
6MNO MNO6mno
7PQRS PQRS7pqrs
8TUV TUV8tuv
9 WXYZ WXYZ9wxyz
0 Space (space) 0
+&/ =!?( )%[ ]^‘’{ }|˜$
##
* Repeatedly press the 10-key pad key to scroll through the available characters and symbols
until the desired character appears in the display.
Overview
2-10 IF-118
Page 20
Overview
2
For recipient names:
Metric models
10-key pad key Available characters*
1 @ . (period) @ _ (underscore) - (hyphen) 1
2 ABC ABC2abcДдЕеЖжаЗз
3 DEF DEF3defÉéè
4GHI GHI4ghiìíî
5 JKL JKL5jkl
6 MNO MNO6mnoСсЦцШшт
7 PQRS PQRS7pqrsß
8TUV TUV8tuvÜüùú
9 WXYZ WXYZ9wxyz
0 Space (space) 0
+&/ =!?( )%[ ]^‘’{ }|˜$,:;<>"¿£
##
Inch models
10-key pad Available characters*
1 @ . (period) @ _ (underscore) - (hyphen) 1
2 ABC ABC2abc
3 DEF DEF3def
4GHI GHI4ghi
5 JKL JKL5jkl
6 MNO MNO6mno
7 PQRS PQRS7pqrs
8TUV TUV8tuv
9 WXYZ WXYZ9wxyz
0 Space (space) 0
+&/ =!?( )%[ ]^‘’{ }|˜$,:;<>"¿£
##
* Repeatedly press the 10-key pad key to scroll through the available characters and symbols
until the desired character appears in the display.
IF-118 2-11
Page 21
2
Overview
Text Entry Example
To enter the name “NJ Office”
The current cursor (_) position blinks alternately with the character at that
position.
Press the [6] key twice.
Press the [5] key once.
Press the [0] key once.
Press the [6] key 3 times.
Press the [3] key 7 times.
Press the
Press the [3] key 7 times.
Press the [4] key 7 times.
Press the [2] key 7 times.
Press the [3] key 6 times.
Press the
key.
key.
2-12 IF-118
Page 22
Overview
2
Notes on Entering and Correcting Text Input
Hold down the [NO] key for one second or longer to delete all text that has
been entered in a settings field.
To delete only part of the text, press the and keys to move the
cursor (_) to the character to be deleted, and then press the [NO] key.
To enter a space, press the [0] key on the 10-key pad.
When entering text, press the key before entering the next character
when it is the same as the current character. (Refer to the “Text Entry
Example” on page 2-12.)
To change a character that has been entered, press the and keys
to move the cursor (_) to the character to be changed, press the [NO] key
to delete the character, and then enter the correct character.
IF-118 2-13
Page 23
2
2.7 Using PageScope Light
2.7.1 What is PageScope Light?
PageScope Light is a device control utility program provided by the HTTP
server built into the network interface card. This utility can be used with a
Web browser as an interface for remotely controlling the copier and
network interface card.
HTTP Server
Access
Overview
Here are some examples of the types of tasks that can be performed with
PageScope Light.
G Setting/changing network settings
❍ TCP/IP settings
2-14 IF-118
Page 24
Overview
❍ SMTP settings
❍ POP3 settings
❍ FTP settings
G Adding/changing e-mail addresses
❍ One-touch dial settings
❍ Speed dial settings
❍ Group dial settings
❍ Speed dial settings (adding an FTP server address)
2.7.2 System Requirements
PageScope Light can be used in the following system environments.
Operating system Windows 95 (OSR 2.5), Windows 98,
Windows 98 SE, Windows ME, Windows NT
4.0, Windows 2000, or Windows XP
Browser Microsoft Internet Explorer 4.0 or later
Netscape Navigator 4 or later
2.7.3 Accessing PageScope Light
✎
Note
In order to use PageScope Light, an IP address, subnet mask, and
gateway setting must already be specified from the control panel of the
copier. For information on specifying these settings, refer to “Network
Settings” on page 3-8.
2
PageScope Light is accessed directly using a Web browser.
1 Start up your Web browser.
2 Enter the IP address of the copier into the “Address” box, and then
press the [Enter] key.
http://<copier_IP_address>/
❍ (Example) If the copier IP address is 192.168.0.100, enter:
http://192.168.0.100/
3 The PageScope Light screen appears.
2.7.4 Using PageScope Light
PageScope Light is used in the same way as other Internet Web pages.
Click links in the page to jump to that page, and use the [Back] and [Next]
buttons to navigate through pages that have already been loaded.
IF-118 2-15
Page 25
2
2.7.5 About the Screen Layout
The following screen appears when you access PageScope Light.
✎
Note
Screen images used in this manual may differ from the actual screen
display. They are also subject to change without notice.
Overview
1 3
24
1 Status display Displays the current status of the copier.
2 Administrator password Enter the administrator password to log in to the
3 Tabs These are used to select the various categories of
4 Menu This is used to select various setting items or display
5 Information/settings
display
5
Administrator mode.
settings.
information.
Displays the details for the item selected from the menu.
2-16 IF-118
Page 26
Overview
2.7.6 Logging In as an Administrator
Some of the settings available in PageScope Light can only be changed
by an administrator. These settings are only displayed when you log in to
the Administrator mode.
Logging In to Administrator Mode
1 Enter the administrator password in the “Admin Password” box at the
left side of the screen.
2 Click the [Login] button to log in to the Administrator mode.
2
3 To log out, click the [Logout] button.
✎
Note
The default password for Administrator mode is “sysadm”.
Be sure to change the administrator password before using
Administrator mode.
If no operations are performed for 10 minutes, PageScope Light
automatically logs out.
The copier cannot be used while you are logged in to PageScope Light
with Administrator mode.
IF-118 2-17
Page 27
2
Overview
2-18 IF-118
Page 28
Getting Ready
3 Getting Ready
3.1 Connecting to a LAN Network
This copier supports the TCP/IP protocol used by LAN networks. In order
to use this protocol, the copier must be connected to the LAN with a
network cable.
Connecting the LAN Cable
Insert the connector on one end of the LAN cable into the network port
(marked “LAN”) on the left side of the copier, and the connector on the
other end to an open port on a network hub.
✎
Tip
The network port is on the left side of the copier.
Use a Category 5 or 5E LAN cable.
The LAN cable is not included.
3
LED1
LED2
About the LEDs
LED1 (LINK): This LED lights up when the network cable is connected
correctly. If this LED is not lit, check the connection
again, even if the copier appears to be connected
correctly. If this LED is not lit when both ends are
connected correctly, the network cable may be
damaged.
LED2 (ACT): This LED blinks when data is being transferred.
IF-118 3-1
Page 29
3
3.2 Specifying the Network Settings
Depending on the network environment in which the copier is located,
there may be some restrictions on the network functions that the copier
can use. Specify the network settings to suit the functions and
environment required for your configuration.
The network settings can be specified from the control panel of the copier
or using the Administrator mode of PageScope Light.
3.2.1 Quick Overview of the Network Settings
Getting Ready
Scan
Function Description
2: Required; -: Unnecessary; ●: As necessary 2 : Possible
NETWORK SETTINGS
IP
ADDRESS
SUBNET
MASK
GATEWAY
This function is
used to specify
the IP address
for the copier.
Consult your
network
administrator
for information
about the IP
address to use.
This function is
used to specify
the subnet
mask value for
the network.
Consult your
network
administrator
for details.
This function is
used to specify
the default
gateway (IP
address) of a
router on the
network.
Consult your
network
administrator
for details.
Internet
Faxing
2*2 2*2 2*2 2*2 22
2*2 2*2 2*2 2*2 22
2*2 2*2 2*2 2*2 22
to Email
Scan
to
Server
Direct
Fax
Setting
Control
panel
- : Not possible
PageScope
Light
3-2 IF-118
Page 30
Getting Ready
3
Function Description
DNS
CONFIG.
GATEWAY TXThis function is
E-MAIL SETTING 1
SENDER
NAME
E-MAIL
ADDRESS
This function is
used to enable
or disable the
DNS (Domain
Name System)
setting. If there
is a DNS server
on your
network, enter
the IP address
of the DNS
server.
*If the DNS
server is
located within
your local
network, select
“ENABLE”. If
you are using
the DNS server
of an Internet
service provider
(ISP) or some
other DNS
server located
outside your
local network,
select
“DISABLE”.
Consult your
network
administrator
for details.
used to enable
the Direct Fax
function.
This function is
used to specify
the sender's
name.
This function is
used to specify
the e-mail
address of the
sender.
Consult your
network
administrator
for details.
Scan
Internet
Faxing
●●●- 22
---22 -
22●*1 - 22
22●*1 - 22
to Email
Scan
to
Server
Direct
Fax
Setting
Control
panel
PageScope
Light
IF-118 3-3
Page 31
3
Getting Ready
Function Description
SMTP
SERVER
SMTP
PORT
NO.
SMTP
TIMEOUT
TEXT
INSERT
DEFAULT
SUBJECT
This function is
used to specify
the IP address
or host name of
an SMTP
server.
Consult your
network
administrator
for details.
This function is
used to specify
the port number
(1 to 65535) for
the SMTP
server.
Consult your
network
administrator
for details.
This function is
used to specify
the length of
time (in
seconds) until
the connection
to the SMTP
server times
out. (30 to 300
seconds)
This function is
used to specify
whether or not
text explaining
that an image
has been
attached to the
e-mail message
is inserted
when scan data
is sent as an email
attachment.
This function is
used to specify
the default
subject line
when sending
scan data as an
e-mail
attachment.
Scan
Internet
Faxing
222*3 - 22
22●*1 - 22
22●*1 - 22
22●*1 - 22
22●*1 - 22
to Email
Scan
to
Server
Direct
Fax
Setting
Control
panel
PageScope
Light
3-4 IF-118
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Getting Ready
3
Function Description
E-MAIL
MODE
E-MAIL SETTING 2
POP3
SERVER
POP3
PORT
NO.
POP3
TIMEOUT
POP3
ACCOUNT
This function is
used to specify
the default
settings for the
Basic and
Advanced
transmission
modes when
sending a
document by
Internet fax
(using the 10key pad to enter
the
destination).
This function is
used to specify
the IP address
or host name of
the POP3
Consult your
network
administrator
for details.
This function is
used to specify
the port number
(1 to 65535) for
the POP3
server.
Consult your
network
administrator
for details.
This function is
used to specify
the length of
time (in
seconds) until
the connection
to the POP3
server times
out. (30 to 300
seconds)
This function is
used to specify
the account
name used to
log in to the
POP3 server.
Consult your
network
administrator
for details.
Scan
Internet
Faxing
2 ---22
2 ---22
2 ---22
2 ---22
2 ---22
to Email
Scan
to
Server
Direct
Fax
Setting
Control
panel
PageScope
Light
IF-118 3-5
Page 33
3
Getting Ready
Function Description
POP3
PASSWO
RD
AUTO
RECEPTI
ON
REPLY
ADDRESS
HEADER
PRINT
This function is
used to specify
the account
name used to
log in to the
POP3 server.
Consult your
network
administrator
for details.
This function is
used to specify
the time interval
(in minutes) for
checking e-mail
when the Auto
Reception
function is
enabled. (OFF,
1 to 60 minutes)
This function is
used to specify
the e-mail
addresse
where
notifications are
sent if an error
occurs while an
Internet fax is
being received.
This function is
used to specify
whether or not
to print header
information
when printing email messages
that have been
received.
Scan
Internet
Faxing
2 ---22
2 ---22
2 ---22
2 ---22
to Email
Scan
to
Server
Direct
Fax
Setting
Control
panel
PageScope
Light
3-6 IF-118
Page 34
Getting Ready
3
Scan
Function Description
PageScope Light Administrator mode: “Scan” tab
File
Destination
PageScope Light Administrator mode: “Network” tab
FTP
Configura
tion
This function is
used to specify
the FTP
destination
used for Scan
to Server (FTP)
operations. It is
used to specify
the IP address
of the FTP
server, the
directory and
other settings.
This function is
used to specify
the IP address
for the proxy
server of an
FTP server.
Internet
Faxing
--2 -- 2
--● -- 2
to Email
Scan
to
Server
Direct
Fax
Setting
Control
panel
PageScope
Light
*1: Required if notification of the URL is sent by e-mail.
*2: Can also be assigned automatically by the DHCP server.
*3: If there is no SMTP server available over the network, enter “0.0.0.0”
as the IP address.
IF-118 3-7
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3
3.2.2 Using the Control Panel To Specify Settings
3.2.2.1 Network Settings
These settings can be specified from the “NETWORK SETTINGS” menu
in Utility mode.
This section describes how to specify settings for the following functions.
G IP ADDRESS
G SUBNET MASK
G GATEWAY
G DNS CONFIG.
G GATEWAY TX
✎
Note
Be sure to consult your network administrator before specifying any of
the network settings.
✎
Tip
If you wish to cancel a change to a network setting before applying it,
press the [NO] key. Press the [YES] key after the message “STOP
SETTING?” appears.
Getting Ready
Setting the IP Address
1 Press the [UTILITY] key.
The Utility mode menu appears.
2 Press the or key until
“NETWORK SETTING” appears.
3 Press the [1] key on the 10-key pad
to select “IP ADDRESS”.
3-8 IF-118
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Getting Ready
4 Press the and keys to
5 Using the 10-key pad, enter the IP
3
select “AUTO” or “SPECIFY”, and
then press the [YES] key.
❍ If “AUTO” is selected, the IP address is automatically acquired
from the DHCP server. The NETWORK SETTING screen appears.
❍ If “SPECIFY” is selected, the screen for entering the IP address
appears. (Go to step 5.)
✎
Note
“AUTO” is only available if there is a DHCP server on the network.
When “AUTO” is selected, there is no need to set the subnet mask
or gateway setting.
If a fixed IP address is being used, “IP Address in NVRAM” must
be selected in PageScope Light. Select this option from the screen
displayed after clicking “TCP/IP Configuration” in the menu on the
“Network” tab.
address for the copier.
❍ The illustration at the right is an
example of an IP address.
Consult your network administrator for details about these settings.
6 Press the [YES] key.
The NETWORK SETTING screen appears. To register settings in the
copier, the copier must be turned off, then on again.
7 While the NETWORK SETTING screen is displayed, press the [NO]
key or [AUTO RESET] key so that the message “PLEASE RE-START
POWER SUPPLY OFF/ON” appears.
8 Set the power switch of the copier to “O”, then “I” to restart the copier.
IF-118 3-9
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3
Getting Ready
Specifying the Subnet Mask
1 From the “NETWORK SETTING”
menu in the Utility mode, press the
[2] key on the 10-key pad to select
“SUBNET MASK”.
2 Using the 10-key pad, enter the
subnet mask value.
❍ The illustration at the right is an
example of a subnet mask address. Consult your network
administrator for details about these settings.
3 Press the [YES] key.
The NETWORK SETTING screen appears. To register settings in the
copier, the copier must be turned off, then on again.
4 While the NETWORK SETTING screen is displayed, press the [NO]
key or [AUTO RESET] key so that the message “PLEASE RE-START
POWER SUPPLY OFF/ON” appears.
5 Set the power switch of the copier to “O”, then “I” to restart the copier.
Specifying the (Default) Gateway
1 From the “NETWORK SETTING”
menu in the Utility mode, press the
[3] key on the 10-key pad to select
“GATEWAY”.
2 Using the 10-key pad, enter the IP
address for the gateway.
❍ The illustration at the right is an
example of a gateway address.
Consult your network administrator for details about these settings.
3 Press the [YES] key.
The NETWORK SETTING screen appears. To register settings in the
copier, the copier must be turned off, then on again.
4 While the NETWORK SETTING screen is displayed, press the [NO]
key or [AUTO RESET] key so that the message “PLEASE RE-START
POWER SUPPLY OFF/ON” appears.
3-10 IF-118
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Getting Ready
5 Set the power switch of the copier to “O”, then “I” to restart the copier.
Specifying the DNS Configuration
1 From the “NETWORK SETTING”
2 Press the and keys to
3 Using the 10-key pad, enter the IP
4 Press the [YES] key.
3
menu in the Utility mode, press the
[4] key on the 10-key pad to select
“DNS CONFIG”.
select “DISABLE” or “ENABLE”,
and then press the [YES] key.
❍ If “DISABLE” is selected, the NETWORK SETTING screen
appears.
❍ If “ENABLE” is selected, the screen for entering the IP address of
the DNS server appears. (Go to step 3.)
address for the DNS server.
The NETWORK SETTING screen appears. To register settings in the
copier, the copier must be turned off, then on again.
5 While the NETWORK SETTING screen is displayed, press the [NO]
key or [AUTO RESET] key so that the message “PLEASE RE-START
POWER SUPPLY OFF/ON” appears.
6 Set the power switch of the copier to “O”, then “I” to restart the copier.
Specifying the Gateway Transmission Setting
1 From the “NETWORK SETTING”
menu in the Utility mode, press the
[5] key on the 10-key pad to select
“GATEWAY TX”.
2 Press the and keys to
select “DISABLE” or “ENABLE”,
and then press the [YES] key.
The NETWORK SETTING screen appears.
IF-118 3-11
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3
Getting Ready
3.2.2.2 Specifying the E-mail Settings (“E-MAIL SETTING 1” Menu)
The settings for the E-MAIL SETTING 1 functions are specified from the
“E-MAIL SETTING 1” menu in Utility mode.
This section describes how to specify settings for the following functions.
G SENDER NAME
G E-MAIL ADDRESS
G SMTP SERVER
G SMTP PORT NO.
G SMTP TIMEOUT
G TEXT INSERT
G DEFAULT SUBJECT
G E-MAIL MODE
✎
Tip
If you wish to cancel a change to a setting before applying it, press the
[NO] key. Press the [YES] key after the message “STOP SETTING?”
appears.
Registering the Sender’s Name
1 Press the [UTILITY] key. The Utility
mode menu appears.
2 Press the or key until “E-
MAIL SETTING 1” appears.
3 Press the [1] key on the 10-key pad
to select “SENDER NAME”.
4 Enter the sender name.
❍ For information on entering text,
refer to “Entering Text
Characters” on page 2-10.
❍ Up to 20 characters can be entered for the sender name.
3-12 IF-118
[ ]
Page 40
Getting Ready
5 Press the [YES] key.
Registering the E-mail Address of the Sender
1 From the “E-MAIL SETTING 1 ”
2 Enter the e-mail address of the
3 Press the [YES] key.
3
The E-MAIL SETTING 1 screen appears again.
menu in the Utility mode, press the
[2] key on the 10-key pad to select
“E-MAIL ADDRESS”.
copier.
❍ For information on entering text,
refer to “Entering Text Characters” on page 2-10.
❍ Up to 64 characters can be entered for the sender address.
❍ Consult your network administrator for information about the e-mail
address to use.
❍ If you do not receive e-mail on the copier, enter the e-mail address
of the administrator.
The E-MAIL SETTING 1 screen appears again.
[ ]
Specifying the SMTP Server Address
1 From the “E-MAIL SETTING 1 ”
menu in the Utility mode, press the
[3] key on the 10-key pad to select
“SMTP SERVER”.
2 Enter the IP address or host name
of the SMTP server.
❍ For information on entering text,
refer to “Entering Text Characters” on page 2-10.
❍ Up to 64 characters can be entered for the host name.
❍ The DNS settings must have been specified before the host name
for the SMTP server can be specified.
❍ The illustration at the right is an example of a host name. Consult
your network administrator for details about this setting.
[ ]
3 Press the [YES] key.
The E-MAIL SETTING 1 screen appears again.
IF-118 3-13
Page 41
3
Getting Ready
Specifying the SMTP Port Number (“SMTP PORT NO.” Function)
1 From the “E-MAIL SETTING 1”
menu in the Utility mode, press the
[4] key on the 10-key pad to select
“SMTP PORT NO.” .
2 Enter the port number for the SMTP
server.
❍ For information on entering text,
refer to “Entering Text Characters” on page 2-10.
❍ The port number can be set between 1 and 65535.
❍ Normally, port number 25 is used.
3 Press the [YES] key.
The E-MAIL SETTING 1 screen appears again.
Specifying the Timeout Period for the SMTP Server (“SMTP TIMEOUT” Function)
1 From the “E-MAIL SETTING 1 ”
menu in the Utility mode, press the
[5] key on the 10-key pad to select
“SMTP TIMEOUT”.
2 Enter the timeout period (in
seconds).
❍ For information on entering text,
refer to “Entering Text Characters” on page 2-10.
❍ The timeout period can be set between 30 and 300 seconds.
e
(
)
3 Press the [YES] key.
The E-MAIL SETTING 1 screen appears again.
3-14 IF-118
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Getting Ready
Specifying Whether or Not To Insert a Text Description (“TEXT INSERT” Function)
1 From the “E-MAIL SETTING 1 ”
2 Press the and keys to
Specifying the Default Subject Line
1 From the “E-MAIL SETTING 1”
2 Enter text for the default subject
menu in the Utility mode, press the
[6] key on the 10-key pad to select
“TEXT INSERT”.
select “ON” or “OFF”, and then
press the [YES] key.
The E-MAIL SETTING 1 screen
appears again.
menu in the Utility mode, press the
[7] key on the 10-key pad to select
“DEFAULT SUBJECT”.
line.
❍ For information on entering text,
refer to “Entering Text Characters” on page 2-10.
❍ Up to 20 characters can be entered for the default subject.
3
[ ]
3 Press the [YES] key.
The E-MAIL SETTING 1 screen appears again.
IF-118 3-15
Page 43
3
Getting Ready
Specifying the E-mail Mode Settings
This function specifies the default settings for the Basic and Advanced
transmission modes when sending a document by Internet fax (using the
10-key pad to enter the destination).
There are two transmission modes: Basic and Advanced. These can be
used to specify the maximum size, the maximum resolution, and the
encoding method to be used when sending a document.
Function Description
Basic Mode Advanced Mode
Maximum TX Size Inch models: LT
Maximum Resolution Fine Fine, S/F (Superfine)
Coding Method MH MH, MR, MMR
Metric models: A4
Inch models: LT, 11
Metric models:A4, B4, A3
× 17
If an Internet fax is sent using a size, resolution, or coding method that is
not supported by the device receiving the document, the recipient may not
be able to read the document. When sending a document by Internet fax,
the settings should be specified according to the receiving device. If these
settings are specified correctly, the document will be sent with the settings
appropriate for the recipient even if the settings are set when the job is
sent.
1 From the “E-MAIL SETTING 1 ”
menu in the Utility mode, press the
[8] key on the 10-key pad to select
“E-MAIL MODE”.
2 Press the and keys to
select the scan mode (“BASIC” or
“ADVANCED”), and then press the
[YES] key.
❍ If “ADVANCED” is selected, the screen for specifying the
maximum size of document that can be sent appears. (Go to step
3.)
❍ If “BASIC” is selected, the E-MAIL SETTING 1 screen appears
again.
3-16 IF-118
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Getting Ready
3 Press the and keys to
4 Press the and keys to
5 Press the and keys to
6 Press the [YES] key.
3
select the maximum document
transmission size (metric models:
“A4”, “B4”, or “A3”; inch models:
“LT” or “11 × 17”), and then press the [YES] key.
❍ When the [YES] key is pressed, the screen for specifying the
maximum resolution appears.
select the maximum resolution
(“FINE” or “S/F”), and then press the
[YES] key.
❍ When the [YES] key is pressed, the screen for specifying the
compression method appears.
select the compression method
(“MH”, “MR”, or “MMR”).
The E-MAIL SETTING 2 screen appears again.
IF-118 3-17
Page 45
3
Getting Ready
3.2.2.3 Specifying Other E-mail Settings (“E-MAIL SETTING 2” Menu)
The settings for the E-MAIL SETTING 2 functions are specified from the
“E-MAIL SETTING 2” menu in Utility mode.
This section describes how to specify settings for the following functions.
G POP3 SERVER
G POP3 PORT NO.
G POP3 TIMEOUT
G POP3 ACCOUNT
G POP3 PASSWORD
G AUTO RECEPTION
G REPLY ADDRESS
G HEADER PRINT
✎
Tip
If you wish to cancel a change to a setting before applying it, press the
[NO] key. Press the [YES] key after the message “STOP SETTING?”
appears.
Specifying the POP3 Server Address
1 Press the [UTILITY] key. The Utility
mode menu appears.
2 Press the or key until “E-
MAIL SETTING 2” appears.
3 Press the [1] key on the 10-key pad
to select “POP3 SERVER”.
4 Enter the IP address or host name
of the POP3 server.
❍ For information on entering text,
refer to “Entering Text Characters” on page 2-10.
❍ Up to 64 characters can be entered for the host name.
3-18 IF-118
[ ]
Page 46
Getting Ready
5 Press the [YES] key.
Specifying the POP3 Port Number (“POP3 PORT NO.” Function)
1 From the “E-MAIL SETTING 2 ”
2 Enter the port number for the POP3
3 Press the [YES] key.
3
❍ The DNS settings must have been specified before the host name
for the POP3 server can be specified.
❍ The illustration at the right is an example of a host name. Consult
your network administrator for details about this setting.
The E-MAIL SETTING 2 screen appears.
menu in the Utility mode, press the
[2] key on the 10-key pad to select
“POP3 PORT NO.”.
server.
❍ For information on entering text,
refer to “Entering Text Characters” on page 2-10.
❍ The port number can be set between 1 and 65535.
❍ Normally, port number 110 is used.
The E-MAIL SETTING 2 screen appears again.
Specifying the Timeout Period for the POP3 Server (“POP3 TIMEOUT” Function)
1 From the “E-MAIL SETTING 2 ”
menu in the Utility mode, press the
[3] key on the 10-key pad to select
“POP3 TIMEOUT”.
2 Enter the timeout period (in
seconds).
❍ For information on entering text,
refer to “Entering Text Characters” on page 2-10.
❍ The timeout period can set between 30 and 300 seconds.
(
e
)
3 Press the [YES] key.
The E-MAIL SETTING 2 screen appears again.
IF-118 3-19
Page 47
3
Getting Ready
Specifying the POP3 Account Name
1 From the “E-MAIL SETTING 2 ”
menu in the Utility mode, press the
[4] key on the 10-key pad to select
“POP3 ACCOUNT”.
2 Enter the account name.
❍ For information on entering text,
refer to “Entering Text
Characters” on page 2-10.
❍ Up to 64 characters can be entered for the account name.
3 Press the [YES] key.
The E-MAIL SETTING 2 screen appears again.
Specifying the POP3 Password
1 From the “E-MAIL SETTING 2 ”
menu in the Utility mode, press the
[5] key on the 10-key pad to select
“POP3 PASSWORD”.
2 Enter the password.
❍ For information on entering text,
refer to “Entering Text
Characters” on page 2-10.
❍ Up to 32 characters can be entered for the password.
❍ The illustration at the right is an example of the password display.
Consult your network administrator for details about this setting.
3 Press the [YES] key.
The E-MAIL SETTING 2 screen appears again.
3-20 IF-118
Page 48
Getting Ready
Setting Up Auto Reception
1 From the “E-MAIL SETTING 2 ”
2 Press the and keys to
3 Specify the time interval (in
4 Press the [YES] key.
3
menu in the Utility mode, press the
[6] key on the 10-key pad to select
“AUTO RECEPTION”.
select “ON” or “OFF”, and then
press the [YES] key.
❍ If “ON” is selected, the screen used to specify the time interval for
checking e-mail appears. (Go to step 3.)
❍ If “OFF” is selected, the E-MAIL SETTING 2 screen appears again.
minutes) for checking e-mail.
❍ The time interval for
automatically checking for new e-mail messages can be set
between 1 minute and 60 minutes.
The E-MAIL SETTING 2 screen appears again.
Specifying the Address for Result Notifications
1 From the “E-MAIL SETTING 2”
menu in the Utility mode, press the
[7] key on the 10-key pad to select
“REPLY ADDRESS”.
2 Enter the e-mail address to which
error notifications should be sent.
❍ For information on entering text,
refer to “Entering Text Characters” on page 2-10.
❍ Up to 64 characters can be entered for the reply address.
❍ Normally, the reply address is set to the e-mail address of the
administrator.
[ ]
3 Press the [YES] key.
The E-MAIL SETTING 2 screen appears again.
IF-118 3-21
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3
Getting Ready
Specifying Whether or Not To Print Header Information (“HEADER PRINT” Function)
1 From the “E-MAIL SETTING 2 ”
menu in the Utility mode, press the
[8] key on the 10-key pad to select
“HEADER PRINT”.
2 Press the and keys to
select “ON” or “OFF”, and then
press the [YES] key. The E-MAIL
SETTING 2 screen appears again.
3-22 IF-118
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Getting Ready
3.2.3 Specifying Settings Using PageScope Light
The network settings can be specified using PageScope Light.
1 Start up PageScope Light.
❍ Refer to “Using PageScope Light” on page 2-14.
2 Log in to the Administrator mode.
3 To specify the settings using PageScope Light, click the appropriate
tab and specify the desired settings, and then click the [Apply] button.
❍ If the settings on the “Network” tab are modified, they are only
enabled after the [Apply] button is clicked, then the [Reset] button
next to “NIC and Printer Controller Reset” on the “System” tab is
clicked after the message “Update Successful” has appeared.
3.2.3.1 “Network” tab
TCP/IP Configuration
3
TCP/IP Configuration
Function Description
IP Address This function is used to specify the IP address for the copier.
Subnet Mask This function is use d to specify the subnet mask used to access
Default Gateway This function is used to specify the default gateway used to
Base Port Number This function is used to specify the port number for RAW
the network.
access the network.
printing.
IF-118 3-23
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3
Getting Ready
Function Description
DHCP (APIPA) Select this function if the IP address is automatically assigned
by a DHCP server or APIPA.
IP Address in NVRAM Select this function if a fixed IP address is used.
3-24 IF-118
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Getting Ready
SMTP & POP3 Configuration
3
SMTP Configuration
Function Description
SMTP Server Address This function is used to specify the IP address or host name of
Default Subject for E-mail
Attachment
Sender name This function is used to specify the sender’s name when
E-Mail Address This function is used to specify the sender's e-mail address
an SMTP server. (Up to 64 characters)
This function is used to specify the default subject line when
sending scan data as an e-mail attachment. (Up to 20
characters)
sending scan data as an e-mail attachment. (Up to 20
characters)
when sending scan data as an e-mail attachment. (Up to 64
characters)
Always enter the e-mail address of the sender, not that of the
copier itself.
IF-118 3-25
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3
Getting Ready
Function Description
Port Number This function is used to specify the port number for the SMTP
SMTP Server Timeout This function is used to specify the length of time (30 to 300
server. Normally, port number 25 is used. (1 to 65535)
seconds) until the connection to the SMTP server times out.
Internet Fax Settings
Function Description
Basic Mode/Advanced
Mode
Max TX Size This func tion is used to specify the maximum documen t size for
Max Resolution This function is used to specify the maximum transmission
Coding Mode This function is use d to specify the coding method for scan data
This function is used to specify the default settings for the Basic
and Advanced transmission modes when sending a document
by Internet fax (using the 10-key pad to enter the destination).
(“Basic Mode” or “Advanced Mode”)
transmission when using the Advanced mode. (Metric models:
“A4”, “B4”, or “A3”; Inch models: “LT” or “11
resolution when using the Advanced mode. (“Fine” or “Super
Fine”)
that is to be transmitted when using the Advanced mode.
(“MH”, “MR”, or “MMR”)
× 17”)
POP3 Configuration
Function Description
POP3 Server Address This function is used to specify the IP address or host name of
Account Name This function is used to specify the account name used to log
Password This function is used to specify the password associated with
Auto Reception This function is used to specify the time interval (between 1 and
Reply Address This function is used to specify the return e-mail address for
Port Number This function is used to specify the port number for the POP3
POP3 Server Timeout This function is used to specify the length of time (30 to 300
the POP3 server. (Up to 64 characters)
in to the POP3 server. (Up to 64 characters)
the account name used to log in to the POP3 server. (Up to 32
characters)
60 minutes) for checking e-mail when the Auto Reception
function is enabled.
error messages. If an error occurs, an error message will be
sent to the e-mail address specified here. Normally, the reply
address is set to the e-mail address of the administrator. (Up to
64 characters)
server. Normally, port number 110 is used. (1 to 65535)
seconds) until the connection to the POP3 server times out.
3-26 IF-118
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Getting Ready
FTP & DNS Configuration
FTP Configuration
Function Description
FTP Proxy Server Address This function is used to specify the IP address for the proxy
Remote Port Number of
Proxy
FTP Server Timeout This function is used to specify the length of time (5 to 300
server used to access an FTP server.
This function is used to specify the port number for the proxy
server. (1 to 65535)
seconds) until the connection to the FTP server times out.
3
DNS Configuration
Function Description
Enable DNS Server This function is used to enable the use of a DNS server to
DNS Server Address This function is used to specify the IP address of the DNS
resolve addresses.
server when “Enable DNS Server” is selected.
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3
3.2.3.2 “Fax” tab
Fax Configuration
E-mail Setting
Function Description
Text Insert This function is used to specify whether or not text explaining
Header Print This function is used to specify whether or not to print header
Getting Ready
that an image has been attached to the e-mail message is
inserted when scan data is sent as an e-mail attachment.
information when printing e-mail messages that have been
received.
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Getting Ready
3.2.3.3 “Scan” tab
File Destination Setting
1 Click a number in the File Destination List that does not contain a file
destination.
3
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3
Getting Ready
2 Enter the necessary information in the screen that appears.
File Destination
Function Description
Destination Name This function is used to specify the name for the file destination.
FTP Server Address This function is used to specify the host name or IP address of
Directory This function is used to specify the file path of the directory on
(Up to 20 characters)
the FTP site where the scan data will be sent. (Up to 64
characters)
the FTP site where the scan data will be stored. (Up to 128
characters)
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Getting Ready
Function Description
Use Proxy This function is used to specify whether or not to access the
Remote Port Number This function is used to specify the remote port number (1 to
E-Mail Notification
Function Description
Enable Notification This function is used to specify whether or not to send an e-mail
Notification Address This function is used to specify the e-mail addresses (up to 10)
Account Information
Function Description
Anonymous This function should be selected if the FTP site is an
Private Site If the FTP site requires user authentification, specify settings
FTP site via a proxy server. (For information on proxy server
settings, refer to “FTP & DNS Configuration” on page 3-27)
65535) if a proxy server is not being used. Normally, port
number 21 is used.
notification when scan data is uploaded to an FTP server.
where e-mail notifications should be sent. (Up to 64 characters)
anonymous FTP server.
for the following.
User Name: The user name (up to 20 characters) used to log
in to the FTP site
Password: The password (up to 20 characters) associated with
the user name used to log in to the FTP site
Confirm: Used to specify the password for confirmation.
3
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3
3.3 Adding Destinations
Destinations can be added using the control panel of the copier or using
PageScope Light.
E-mail Address Location Control Panel PageScope Light
2: Can be added; -: Cannot be added
One-touch dial key 22
Speed dial number 22
Group dial key 22
Speed dial number
(with FTP server
addresses added)
3.3.1 Using the Control Panel To Add Addresses
- 2
✎
Tip
For information on changing or deleting e-mail addresses from the
control panel, refer to the manual provided with the fax unit.
Specifying the Settings for a One-Touch Dial Key
Getting Ready
1 Press the [UTILITY] key.
2 Press the or key until “FAX
REGISTRATION” appears.
3 Press the [1] key on the 10-key pad
to select “ONE-TOUCH DIAL”.
4 Press the one-touch dial key where
you wish to add an address.
5 Enter the recipient name.
❍ For information on entering text, refer to “Entering Text
Characters” on page 2-10.
3-32 IF-118
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Getting Ready
6 Press the [YES] key.
7 Enter the e-mail address of the
8 Press the [YES] key.
9 Press the and keys to
3
❍ Up to 20 characters can be
entered for the recipient name.
recipient.
❍ For information on entering text,
refer to “Entering Text Characters” on page 2-10.
❍ Up to 64 characters can be entered for the e-mail address.
❍ If only numbers are entered for the address, it will be regarded as
a fax number.
❍ The [YES] key cannot be pressed if the e-mail address does not
contain “@”.
select the scan mode (“BASIC” or
“ADVANCED”), and then press the
[YES] key.
❍ If “ADVANCED” is selected, the screen for specifying the
maximum size of document that can be sent appears. (Go to step
10.)
❍ If “BASIC” is selected, go to step 14.
10 Press the and keys to
select the maximum document
transmission size (metric models:
“A4”, “B4”, or “A3”; inch models:
“LT” or “11 × 17”), and then press the [YES] key.
❍ When the [YES] key is pressed, the screen for specifying the
resolution appears.
11 Press the and keys to
select the maximum resolution
(“FINE” or “S/F”), and then press the
[YES] key.
❍ When the [YES] key is pressed, the screen for specifying the
compression method appears.
IF-118 3-33
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3
Getting Ready
12 Press the and keys to
select the compression method
(“MH”, “MR”, or “MMR”).
13 Press the [YES] key.
The settings are registered. To add information for other one-touch
dial keys, repeat steps 4 through 13.
14 Press the [NO] key when you have
finished adding addresses.
The FAX REGISTRATION screen
appears again.
Specifying the Settings for a Speed Dial Number
1 Press the [UTILITY] key.
2 Press the or key until “FAX
REGISTRATION” appears.
3 Press the [2] key on the 10-key pad
to select “SPEED DIAL”.
4 Use the 10-key pad to enter the 3-
digit speed dial number where you
wish to add an address. (Example:
011)
5 Enter the recipient name.
❍ For information on entering text,
refer to “Entering Text
Characters” on page 2-10.
❍ Up to 20 characters can be entered for the recipient name.
6 Press the [YES] key.
7 Enter the e-mail address of the
recipient.
❍ For information on entering text,
refer to “Entering Text Characters” on page 2-10.
❍ Up to 64 characters can be entered for the e-mail address.
3-34 IF-118
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Getting Ready
8 Press the [YES] key.
9 Press the and keys to
10 Press the and keys to
3
❍ If only numbers are entered for the address, it will be regarded as
a fax number.
❍ The [YES] key cannot be pressed if the e-mail address does not
contain “@”.
select the scan mode (“BASIC” or
“ADVANCED”), and then press the
[YES] key.
❍ If “ADVANCED” is selected, the screen for specifying the
maximum size of document that can be sent appears. (Go to step
10.)
❍ If “BASIC” is selected, go to step 14.
select the maximum document
transmission size (metric models:
“A4”, “B4”, or “A3”; inch models:
“LT” or “11 × 17”), and then press the [YES] key.
❍ When the [YES] key is pressed, the screen for specifying the
maximum resolution appears.
11 Press the and keys to
select the maximum resolution
(“FINE” or “S/F”), and then press the
[YES] key.
❍ When the [YES] key is pressed, the screen for specifying the
compression method appears.
12 Press the and keys to
select the compression method
(“MH”, “MR”, or “MMR”).
13 Press the [YES] key.
The settings are registered. To add information for other speed dial
numbers, repeat steps 4 through 13.
14 Press the [NO] key when you have
finished adding addresses.
The FAX REGISTRATION screen
appears again.
IF-118 3-35
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3
Getting Ready
Specifying the Settings for a Group Dial Key
1 Press the [UTILITY] key.
2 Press the or key until “FAX
REGISTRATION” appears.
3 Press the [3] key on the 10-key pad
to select “GROUP DIAL”.
4 Press the one-touch dial key where
you wish to add a group dial setting.
5 Enter a group name, and then press
the [YES] key.
❍ For information on entering text,
refer to “Entering Text Characters” on page 2-10.
❍ Up to 20 characters can be entered for the group name.
6 Use the one-touch dial keys and
speed dial numbers to enter the
address for the recipient.
✎
Tip
For information on changing or deleting e-mail addresses that
have already been registered, refer to the manual provided with
the fax unit. To delete the currently displayed destination, press the
[NO] key, and then select a new recipient.
7 Select the next destination, and
then press the [YES] key.
❍ Repeat steps 6 and 7 until all of
the destinations have been specified.
❍ Up to 50 destinations can be specified for one group dial key.
❍ In this case, the numbers of destinations specified for the one-
touch (group dial) key are added to the current group dial setting.
3-36 IF-118
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Getting Ready
8 Press the [START] key when you
9 Press the [NO] key when you have
3
have finished adding addresses.
❍ The settings are registered. To
add information for other group dial keys, repeat steps 4 through 8.
finished adding addresses.
The FAX REGISTRATION screen
appears again.
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3
3.3.2 Using PageScope Light To Add Addresses
Specifying Settings for One-Touch Dialing
From the page displayed by clicking “One-Touch Dial Setting” in the menu
on the “Fax” tab, one-touch dial settings for the copier can be specified.
Getting Ready
1 2 3 4 5
1 No. One-touch dial number (01 to 27)
2 Name The name of the destination for the one-touch dial setting
3 Destination address The address programmed for the one-touch dial setting
4 Timer Transmission The send time is displayed for one-touch dial settings
5 [Delete] button Click this button to delete the selected one-touch dial
Depending on the type of destination, this address can be
a fax number or an e-mail address.
specified for time transmission.
setting.
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Getting Ready
Adding a New One-Touch Dial Setting
1 Start up PageScope Light.
2 Log in to the Administrator mode.
3 Click the “One-Touch Dial Setting” in the menu on “Fax” tab.
4 Click the one-touch dial number where you wish to add a new address.
3
❍ Refer to “Using PageScope Light” on page 2-14.
The One-Touch Registration screen appears.
5 Select “E-Mail” from the drop-down list, and then click the [Apply]
button.
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3
Getting Ready
6 Enter the destination name and e-mail address below E-mail
Destination, specify the Internet fax settings, and then click the [Apply]
button.
E-mail Destination
Function Description
Destination Name This function is used to specify the name for the one-touch dial
Destination Address This function is used to specify the e-mail address. (Up to 64
entry. (Up to 20 characters)
characters)
Internet Fax Setting
Function Description
Basic Mode/Advanced
Mode
Max TX Size This func tion is used to specify the maximum documen t size for
Max Resolution This function is used to specify the maximum transmission
Coding Mode This function is use d to specify the coding method for scan data
This function is used to specify the Basic and Advanced
transmission modes when sending a document by Internet fax.
(“Basic Mode” or “Advanced Mode”)
transmission when using the Advanced mode. (Metric models:
“A4”, “B4”, or “A3”; Inch models: “LT” or “11
resolution when using the Advanced mode. (“Fine” or “Super
Fine”)
that is to be transmitted when using the Advanced mode.
(“MH”, “MR” or “MMR”)
× 17”)
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Getting Ready
Specifying the Settings for Speed Dialling
From the page displayed by clicking “Speed Dial Setting” in the menu on
the “Fax” tab, speed dial settings for the copier can be specified.
3
1
2 4 53
1 Index Click an index number to ju mp to the corresponding speed
2 No. Speed dial number (001 to 200)
3 Destination Name The destination programmed with the selected speed dial
4 Destination address The destination address programmed with the selected
5 [Delete] button Click this button to delete the selected speed dial setting.
dial list.
number
speed dial number
Depending on the type of destination, this address can be
a fax number or an e-mail address.
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3
Getting Ready
Adding a New Speed Dial Setting
1 Start up PageScope Light.
❍ Refer to “Using PageScope Light” on page 2-14.
2 Log in to the Administrator mode.
3 Click the “Speed Dial Setting” in the menu on “Fax” tab.
4 Click the speed dial number where you wish to add a new address.
The Speed Dial Registration screen appears.
5 Select “E-Mail” from the drop-down list, and then click the [Apply]
button.
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Getting Ready
6 Enter the destination name and e-mail address below E-mail
E-mail Destination
Function Description
Destination Name This function is used to specify the name for the speed dial
Destination Address This function is used to specify the e-mail address. (Up to 64
3
Destination, and the click the [Apply] button.
entry. (Up to 20 characters)
characters)
Internet Fax Setting
Function Description
Basic Mode/Advanced
Mode
Max TX Size This funct ion is used to specify the maximum document size for
Max Resolution This function is used to specify the maximum transmission
Coding Mode This function is used to specify the coding method for scan data
This function is used to specify the Basic and Advanced
transmission modes when sending a document by Internet fax.
(“Basic Mode” or “Advanced Mode”)
transmission when using the Advanced mode. (Metric models:
“A4”, “B4”, or “A3”; Inch models: “LT” or “11
resolution when using the Advanced mode. (“Fine” or “Super
Fine”)
that is to be transmitted when using the Advanced mode.
(“MH”, “MR” or “MMR”)
× 17”)
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3
Getting Ready
Specifying the Settings for Group Dialling
From the page displayed by clicking “Group Dial Setting” in the menu on
the “Fax” tab, group dial settings for the copier can be specified.
1 3 42
1 No. One-touch dial number (01 to 27)
2 Destination Name The group name is displayed for the one-touch dial keys
3 Address “(Group Dial)” is displayed for the one-touch dial keys that
4 [Delete] button Click this button to delete the one-touch dial settings that
that contain groups.
contain groups.
contain group dial information.
Adding a New Group Dial Setting
1 Start up PageScope Light.
❍ Refer to “Using PageScope Light” on page 2-14.
2 Log in to the Administrator mode.
3 Click the “Group Dial Setting” in the menu on “Fax” tab.
4 Click the group dial number where you wish to add a new address.
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Getting Ready
5 The Group Dial Registration screen appears. Destinations that have
6 Click the [Apply] button.
3
already been specified for one-touch dialing or speed dialing can be
added to the 50 destinations specified for a group dial key. To select
a destination, select the check box to the left of the destination in the
list.
1
23
1 Group Dial Name This function is used to specify the name for the group dial
IF-118 3-45
setting. (Up to 20 characters)
Page 73
3
Getting Ready
2 One-Touch Dial Index Click an index number to jump to the corresponding one-
3 Speed Dial Index Click an index number to jump to the corresponding sp eed
touch dial list.
dial list.
Specifying the Setting for Speed Dialing (FTP Server)
From the page displayed by clicking “File Destination Setting” in the menu
on the “Scan” tab, FTP servers can be specified for speed dial numbers
on the copier.
1 3 42
1 No. Speed dial number (201 to 210)
2 Destination Name FTP server name
3 Address FTP server address
4 [Delete] button Click this button to delete the selected speed dial setting.
Adding a New Speed Dial (FTP Server) Setting
1 Start up PageScope Light.
❍ Refer to “Using PageScope Light” on page 2-14.
2 Log in to the Administrator mode.
3 Click “File Destination Setting” in the menu on the “Scan” tab.
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Getting Ready
4 Click the speed dial number where you wish to add a new address.
5 The File Destination screen appears. Enter the necessary information,
3
and then click the [Apply] button.
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3
Getting Ready
File Destination
Function Description
Destination Name This function is used to specify the name for the file destination.
FTP Server Address This function is used to specify the host name or IP address of
Directory This function is used to specify the file path of the directory on
Use Proxy This function is used to specify whether or not to access the
Remote Port Number This function is used to specify the remote port number (1 to
(Up to 20 characters)
the FTP site where the scan data will be sent. (Up to 64
characters)
the FTP site where the scan data will be stored. (Up to 128
characters)
FTP site via a proxy server. (For information on proxy server
settings, refer to “FTP & DNS Configuration” on page 3-27.)
65535) if a proxy server is not being used. Normally, port
number 21 is used.
E-Mail Notification
Function Description
Enable Notification This function is used to specify whether or not to send an e-mail
Notification Address This function is used to specify the e-mail addresses (up to 10)
notification when scan data is uploaded to an FTP server.
where e-mail notifications should be sent. (Up to 64 characters)
Account Information
Function Description
Anonymous This function should be selected if the FTP site is an
Private Site If the FTP site requires user authentification, specify settings
anonymous FTP server.
for the following.
User Name: The user name (up to 20 characters) used to log
in to the FTP site
Password: The password (up to 20 characters) associated with
the user name used to log in to the FTP site
Confirm: Used to specify the password for confirmation
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Getting Ready
Downloading and Uploading the Destination List
From the page displayed by clicking “Downloading/Uploading Destination
list” in the menu on the “Fax” tab, you can export to a CSV file the onetouch dial and speed dial settings for destinations (except FTP server
destinations) registered on the copier (download). You can also upload a
CSV file to the copier.
3
132
1 [Apply] button Click this button to export to a CSV file the list of
2 [Browse] button Click this button to select a CSV file containing
3 [Apply] button Click this butt on to upload the selected CSV file containi ng
destinations programmed with one-touch dial keys and
speed dial numbers. (A file download window opens.)
destinations programmed with one-touch dial keys and
speed dial numbers.
one-touch dial key and speed dial number settings to the
copier.
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3
Getting Ready
3-50 IF-118
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Using Scan to E-mail Operations
4 Using Scan to E-mail Operations
✎
Note
For information on documents that can be used and the scanning area
of the image, refer to the manual provided with the fax unit.
✎
Tip
With a Scan to E-mail operation, documents are sent via a mail server.
They are not sent directly to the recipient. In addition, images are
regarded as having been sent successfully on completion of their
transmission to the server.
In order to perform this operation, an IP address, SMTP server, and email address must have already been specified.
To cancel a job while the document is being scanned, press the [Stop]
key.
4
If the job could not be sent, the transmission result report is printed.
To delete a job after it has been scanned, but is still in the queue,
waiting to be sent, press the [FAX SET] key, and then select “CANCEL
RESERV.”.(p. 6-14)
IF-118 4-1
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4
4.1 Transmission Procedures
4.1.1 Using the Automatic Document Feeder
1 Press the [SCAN] key.
The copier switches to Scan mode,
and the Scan screen appears.
2 Place the document to be scanned
in the Automatic Document Feeder.
❍ Adjust the guides to the size of
the document.
❍ Load the document with the
surface to be scanned face up.
Using Scan to E-mail Operations
3 Press the [123/ABC] key.
4 Press the keys on the 10-key pad to
enter the e-mail address, and then
press the [YES] key. The e-mail
address can also be specified using
one of the following methods.
❍ “Specifying the Destination Using One-Touch Dial Keys” on
page 4-10.
❍ “Specifying the Destination Using Speed Dial Numbers” on
page 4-11.
❍ “Specifying the Destination Using the Tel Book {Phone Book}” on
page 4-13.
4-2 IF-118
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Using Scan to E-mail Operations
❍ To skip specifying the subject line, resolution, etc., press the
[START] key, instead of the [YES] key.
5 Enter a title (subject), and then
press the [YES] key.
6 Enter the e-mail address for any
additional recipient, and then press
the [YES] key.
❍ To specify more then one CC address, press the [YES] key to enter
the additional addresses. Repeat step 6 until all of the recipients
have been specified.
7 After you have finished specifying
the addresses for additional
recipients, press the [YES] key.
8 Press the and keys to select
the resolution (150 × 150 dpi, 300 ×
300 dpi, or 600 × 600 dpi), and then
press the [YES] key.
❍ To specify detailed settings for the scan mode, press the key.
❍ For information on specifying detailed settings, refer to “Changing
the Scan Mode Settings” on page 4-6.
4
9 Press the and keys to
select “ADF”.
10 Press the [START] key.
Scanning starts, and the scan data is sent to the recipients.
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4
4.1.2 Using the Original Glass
1
Press the [SCAN] key.
The copier switches to Scan mode,
and the Scan screen appears.
2 Open the original and place the
document on the original glass.
❍ Load the document with the
surface to be scanned face
down.
❍ Align the document with the
scale marks at the top and left
side of the original glass.
3 Press the [123/ABC] key.
Using Scan to E-mail Operations
4 Press the keys on the 10-key pad to
enter the e-mail address, and then
press the [YES] key. The e-mail
address can also be specified using
one of the following methods.
❍ “Specifying the Destination Using One-Touch Dial Keys” on
page 4-10.
❍ “Specifying the Destination Using Speed Dial Numbers” on
page 4-11.
❍ “Specifying the Destination Using the Tel Book {Phone Book}” on
page 4-13.
❍ To skip specifying the subject line, CC address, resolution, etc.,
press the [START] key, instead of the [YES] key.
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Using Scan to E-mail Operations
5 Enter a title (subject), and then
press the [YES] key.
6 Enter the e-mail address for any
additional recipient, and then press
the [YES] key.
❍ To specify more then one CC address, press the [YES] key to enter
the additional addresses. Repeat step 6 until all of the recipients
have been specified.
7 After you have finished specifying
the addresses for additional
recipients, press the [YES] key.
8 Press the and keys to select
the resolution (150 × 150 dpi, 300 ×
300 dpi, or 600 × 600 dpi), and then
press the [YES] key.
❍ To specify detailed settings for the scan mode, press the key.
❍ For information on specifying detailed settings, refer to “Changing
the Scan Mode Settings” on page 4-6.
4
9 Press the and keys to select
“BOOK”.
❍ To change the size of the
scanned image, press the key.
❍ For information on changing the size, refer to “Changing the
Scanned Image Size” on page 4-7.
10 Press the [YES] key.
❍ Scanning starts.
11 When scanning a document
containing several pages, place the
next page on the original glass
when the screen shown at the right
appears, and then press the [YES] key.
❍ Repeat step 11 until all of the pages in the document have been
scanned.
12 Press the [START] key.
Transmission starts.
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4
Using Scan to E-mail Operations
4.1.3 Changing the Scan Mode Settings
The scan mode settings can be changed from the screen for selecting the
resolution. If the settings are not changed, scan data will be sent using the
default scan mode settings, or the initial settings.
For more details, refer to “Specifying the Default Settings for the Scan
Settings” on page 4-7.
1 Press the key in the screen for
selecting the resolution.
2 Press the and keys to select
the data format (“TIFF” or “PDF”) for
e-mail attachments.
3 To change other settings, press the key. (Go to step 4.)
❍ To quit making changes to the scan mode settings, press the
[YES] key. The screen for selecting the document mode appears.
4 Press the [DENSITY SET] key, to
select “[A]”(auto), “PHOTO”,
“TEXT” or “TEXT/P”.
❍ The current setting appears on
the left side of the display.
5 If “PHOTO”, “TEXT” or “TEXT/P”
was selected, press the and
keys to adjust the density level.
6 To change other settings, press the key. (Go to step 7.)
❍ To quit making changes to the scan mode settings, press the
[YES] key. The screen for selecting the document mode appears.
7 Press the and keys to select
the compression encoding method
(“MH”, “MR”, or “MMR”).
8 Press the [YES] key. The Scan screen closes.
The document mode selection screen appears.
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Using Scan to E-mail Operations
4.1.4 Changing the Scanned Image Size
The setting for the size of the scan image can be changed from the screen
for selecting the document mode (“BOOK”).
1 Press the key in the screen for
selecting the document mode
(“BOOK”).
2 Press the and keys to
specify whether to automatically
detect the document size (“AUTO”),
or specify the scanning size
manually (“MANUAL”), and then press the [YES] key.
❍ If “AUTO” is selected, the document mode selection screen
appears again.
❍ If “MANUAL” is selected, go to step 3.
3 Press the and keys to select
the scan size, and then press the
[YES] key.
The document mode selection screen appears again.
4.1.5 Specifying the Default Settings for the Scan Settings
The default settings for resolution, data format, and encoding method
used by the Scan to E-mail and Scan to Server (FTP) functions can be
specified.
4
Specifying the Resolution
1 Press the [UTILITY] key.
2 Press the or key until
“SCAN SETTING” appears.
3 Press the [1] key on the 10-key pad
to select “RESOLUTION”.
4 Press the and keys to select
the resolution (150 × 150 dpi, 300 ×
300 dpi, or 600 × 600 dpi), and then
press the [YES] key.
The SCAN SETTING screen appears.
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4
Using Scan to E-mail Operations
Specifying the Data Format
1 Press the [UTILITY] key.
2 Press the or key until
“SCAN SETTING” appears.
3 Press the [2] key on the 10-key pad
to select “IMAGE FORMAT”.
4 Press the and keys to select
the data format (“TIFF” or “PDF”),
and then press the [YES] key.
The SCAN SETTING screen appears.
Specifying the Encoding Method
1 Press the [UTILITY] key.
2 Press the or key until
“SCAN SETTING” appears.
3 Press the [3] key on the 10-key pad
to select “CODING METHOD”.
4 Press the and keys to select
the compression encoding method
(“MH”, “MR” or “MMR”), and then
press the [YES] key.
The SCAN SETTING screen appears.
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Using Scan to E-mail Operations
4.1.6 If Memory Becomes Full While Scanning
A warning message will appear if the amount of free memory in the copier
becomes low while scanning a document.
Approximately two seconds later
If the [START] key is pressed within one minute of the message
appearing, the scan data for the pages that have already been scanned is
sent. If the Automatic Document Feeder is being used, the remaining
pages in the document will be scanned after the scan data has been sent.
If the [YES] key is pressed within one minute of this message appearing,
or if no key is pressed, the job will be cancelled.
4
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4
Using Scan to E-mail Operations
4.2 Specifying the Destination Using One-Touch Dial Keys
✎
Note
The one-touch dial setting must have already been specified.
For information on setting up one-touch dial keys, refer to “Adding
Destinations” on page 3-32.
1 Press the one-touch dial key
([01] to [27]) programmed with
the e-mail address where you
want to send the scan data.
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Using Scan to E-mail Operations
4.3 Specifying the Destination Using Speed Dial Numbers
✎
Note
The speed dial setting must have already been specified.
For information on setting up speed dial numbers, refer to “Adding
Destinations” on page 3-32.
1 Press the [SPEED DIAL] key, and
then use the 10-key pad to enter the
3-digit speed dial number
programmed with the e-mail
address where you want to send the
scan data.
❍ If you make a mistake, press the
[NO] key, and then enter the
correct number.
4
IF-118 4-11
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Using Scan to E-mail Operations
4.4 Specifying the Destination Using Group Dial Keys
✎
Note
The group dial setting must have already been specified.
For information on setting up group dial keys, refer to “Adding
Destinations” on page 3-32.
If at least one fax number is registered as a recipient with a group dial
key, that group dial key cannot be used with the Scan to E-mail
transmission. In this case, the message “NOT E-MAIL ADDRESS”
appears in the display.
1 Press the one-touch dial key
([01] to [27]) programmed with
the group where you want to
send the scan data.
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Using Scan to E-mail Operations
4.5 Specifying the Destination Using the Tel Book {Phone Book}
The tel book {phone book} contains all programmed one-touch dialing and
speed dialing numbers, allowing you to search for and select the recipient
that you wish to send the document to.
1 Press the [TEL BOOK] {[PHONE
BOOK]} key.
2 Press the and keys to select
“LIST” or “SEARCH”, and then
press the [YES] key.
❍ If “LIST” is selected, the detailed
settings for one-touch dial keys
and speed dial numbers are
displayed. Press the and
keys to select a recipient.
❍ If “SEARCH” is selected, a
screen for entering the
characters to search for appears. This is used to enter part (or all)
of a recipient’s name. For information on performing the search,
refer to “Searching the Tel Book {Phone Book}” on page 4-14.
4
3 Press the [START] key.
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Using Scan to E-mail Operations
Searching the Tel Book {Phone Book}
1 Press the [TEL BOOK] {[PHONE BOOK]} key.
2 Press the and keys to select
“SEARCH”, and then press the
[YES] key. A screen for entering the
characters to search for appears.
3 Enter the first few letters of a
recipient’s name.
❍ Enter letters that are part of a
recipient's name stored in a one-touch dial or speed dial setting.
For information on entering text, refer to “Entering Text
Characters” on page 2-10.
❍ Up to 10 characters can be entered.
4 Press the [YES] key.
❍ The recipient names that start
with the characters entered in
step 3 are displayed. To select
one of the recipient names as
the destination, go to step 7.
✎
Tip
If none of the names in the one-touch dial or speed dial settings
match the characters that were entered, “(0)” appears, and then
the screen for entering the search characters appears again.
5 To add more characters to refine
the search, press the [YES] key,
and then continue entering
characters.
6 Press the [YES] key.
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Using Scan to E-mail Operations
7 Press the and keys to
select a destination.
❍ If the desired destination does
not appear in the list of found
items, press the [NO] key twice
to return to the screen for
entering the characters to
perform another search.
4
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Using Scan to E-mail Operations
4-16 IF-118
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Using Scan to Server (FTP) Operations
5 Using Scan to Server (FTP)
Operations
✎
Tip
In order to perform this operation, an FTP server address must have
already been specified. Use PageScope Light to specify the settings.
(Refer to “File Destination Setting” on page 3-29.)
A specified recipient can be notified by e-mail of the FTP server
address where a file was uploaded. This setting can be specified using
PageScope Light. (Refer to “File Destination Setting” on page 3-29.)
To cancel a job while the document is being scanned, press the [Stop]
key.
If the job could not be sent, a transmission result report is printed.
To delete a job after it has been scanned, but is still in the queue,
waiting to be sent, press the [FAX SET] key, and then select “CANCEL
RESERV.”. (Refer to “Cancelling a Queued Document” on page 6-14.)
5
IF-118 5-1
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5
Using Scan to Server (FTP) Operations
5.1 Procedure for Scanning to a Server
5.1.1 Using the Automatic Document Feeder
1
Press the [SCAN] key.
The copier switches to Scan mode,
and the Scan screen appears.
2 Place the document to be scanned
in the Automatic Document Feeder.
❍ Adjust the guides to the size of
the document.
❍ Load the document with the
surface to be scanned face up.
3 Press the [SPEED DIAL] key, and
then use the 10-key pad to enter the
3-digit speed dial number
programmed with the FTP server
address where you want to upload
the scan data.
❍ Specify a speed dial number
between “201” and “210”.
❍ An FTP server address can only
be specified with a speed dial number. In addition, the FTP server
addresses are registered for a speed dial number using
PageScope Light. For details, refer to “Specifying the Setting for
Speed Dialing (FTP Server)” on page 3-46.
❍ If you make a mistake, press the [NO] key, and then enter the
correct number.
❍ If there is no address registered for the specified speed dial
number, an error message appears. Enter a correct speed dial
number.
4 Press the [YES] key.
❍ To skip specifying the image
resolution, press the [START]
key, instead of the [YES] key.
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Using Scan to Server (FTP) Operations
5 Press the and keys to select
the resolution (150 × 150 dpi, 300 ×
300 dpi, or 600 × 600 dpi), and then
press the [YES] key.
❍ To specify detailed settings for the scan mode, press the key.
❍ For information on specifying detailed settings, refer to “Changing
the Scan Mode Settings” on page 4-6.
6 Press the and keys to select
“ADF”.
7 Press the [START] key.
The copier scans the document, then connects to the FTP server and
uploads the data.
✎
Tip
Up to 10 specified recipients can be notified by e-mail of the FTP
server address where a file was uploaded. When using
PageScope Light to register the speed dial information, select
“Enable Notification”. (Refer to “Adding a New Speed Dial (FTP
Server) Setting” on page 3-46.)
5
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5
5.1.2 Using the Original Glass
1
Press the [SCAN] key.
The copier switches to Scan mode,
and the Scan screen appears.
2 Open the original cover and place
the document on the original glass.
❍ Load the document with the
surface to be scanned face
down.
❍ Align the document with the
scale marks at the top and left
side of the original glass.
3 Press the [SPEED DIAL] key, and
then use the 10-key pad to enter the
3-digit speed dial number
programmed with the FTP server
address to which you want to
upload the scan data.
❍ Specify a speed dial number
between “201” and “210”.
❍ An FTP server address can only
be specified with a speed dial number. In addition, the FTP server
addresses are registered for a speed dial number using
PageScope Light. For details, refer to “Specifying the Setting for
Speed Dialing (FTP Server)” on page 3-46.
❍ If you make a mistake, press the [NO] key, and then enter the
correct number.
❍ If there is no address registered for the specified speed dial
number, an error message appears. Enter a correct speed dial
number.
Using Scan to Server (FTP) Operations
4 Press the [YES] key.
❍ To skip specifying the image
resolution, press the [START]
key, instead of the [YES] key.
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Using Scan to Server (FTP) Operations
5 Press the and keys to select
the resolution (150 × 150 dpi, 300 ×
300 dpi, or 600 × 600 dpi), and then
press the [YES] key.
❍ To specify detailed settings for the scan mode, press the key.
❍ For information on specifying detailed settings, refer to “Changing
the Scan Mode Settings” on page 4-6.
6 Press the and keys to select
“BOOK”.
❍ To change the size of the
scanned image, press the key.
❍ For information on changing the size, refer to “Changing the
Scanned Image Size” on page 4-7.
7 Press the [YES] key.
Scanning starts.
8 When scanning a document
containing several pages, place the
next page on the original glass
when the screen shown at the right
appears, and then press the [YES] key.
❍ Repeat step 8 until of the pages in the document have been
scanned.
5
9 Press the [START] key.
The copier connects to the FTP server and uploads the scan data.
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5
Using Scan to Server (FTP) Operations
5.1.3 If Memory Becomes Full While Scanning
A warning message will appear if the amount of free memory in the copier
becomes low while scanning a document.
Approximately two seconds later
If the [START] key is pressed within one minute of the message
appearing, the scan data for the pages that have already been scanned is
sent. If the Automatic Document Feeder is being used, the remaining
pages in the document will be scanned after the scan data has been sent.
If the [YES] key is pressed within one minute of this message appearing,
or if no key is pressed, the job will be cancelled.
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Using Internet Faxing Operations
6 Using Internet Faxing Operations
✎
Note
For information on documents that can be used, the scanning area of
the image, the print area, and paper types and sizes, refer to the
manual provided with the fax unit.
✎
Tip
Internet faxes are sent and received via a mail server. They are not
sent directly to the recipient. In addition, images are regarded as
having been sent successfully on completion of their transmission to
the server.
The size of original that can be sent and the image quality varies
depending on the type of Internet fax at the receiving end. Be sure to
check the capabilities of the Internet fax device at the receiving end
before sending an Internet fax. If the capabilities of the Internet fax
device at the receiving end are unknown, send the fax as Letter size
(inch models) or A4 size (metric models) and at standard resolution.
6
In order to use Internet faxing, an IP address, SMTP server, and e-mail
address must have already been specified.
To cancel a job while the document is being scanned, press the [Stop]
key.
If the job could not be sent, a transmission result report is printed.
To delete a job after it has been scanned, but is still in the queue,
waiting to be sent, press the [FAX SET] key, and then select “CANCEL
RESERV.”.(p. 6-14)
IF-118 6-1
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