HP PSC 950 User Manual

hp psc 900 series

Reference Guide

©Copyright Hewlett-Packard Company 2001 All rights are reserved. No part of the document may be

photocopied, reproduced, or translated to another language without the prior written consent of Hewlett-Packard Company.

Ma c OS ar e tradema r k s of Apple Compu t e r, Inc., re g i stered in the U.S. and other countries.

Publication number: C8433-90166 First edition: June 2001

Printed in U.S.A., Mexico, Germany, or Singapore Windows®, Windows NT®, Windows ME®,

Windows XP®, and Windows 2000® are U.S.-registered trademarks of Microsoft Corporation.

Intel® and Pentium® are registered trademarks of Intel Corporation.

notice

The information contained in this document is subject to change without notice and should not be construed as a commitment by the Hewlett-Packard Company.

Hewlett-Packard assumes no responsibility for any errors that may appear in this document, nor does it make expressed or implied warranty of any kind with regard to this material, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose.

The Hewlett-Packard Company shall not be liable for incidental or consequential damages in connection with, or arising out of the furnishing, performance, or use of this document and the program material which it describes.

Note: Regulatory information can be found in the “Technical information” section of the Support and Specifications Booklet.

safety information

warning

To pre ve nt fi re or shock hazard, do not

expose this product to rain or any type of moisture.

Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock.

WARNING: potential shock hazard

1 Read and understand all instructions in the setup

poster.

2 Use only a gr ou nded ele ctri cal outlet when connectin g

the unit to a power source. If you do not know whether the outlet is grounded, check with a qualified electrician.

3 Observe all warnings and instructions marked on the

product.

4 Unplug this product from wall outlets before cleaning. 5 Do not install or use this product near water or when

you are wet.

6 Install the product securely on a stable surface. 7 Install the product in a protected location where no one

can step on or trip over the line cord, and where the line cord will not be damaged.

8 If the product does not operate normally, see the online

Troubleshooting help.

9 No operator-serviceable parts inside. Refer servicing to

qualified service personnel.

10 Use in a well-ventilated area.

It is not lawful in many places to make copies of the following items. When in doubt, check with a legal representative first.

• Governmental paper or documents:

- Passports

-Immigration papers

- Selective service papers

- Identification badges, cards, or insignias

• Governmental stamps:

- Postage stamps

- Food stamps

• Checks or drafts drawn on Governmental agencies

• Paper currency, traveler’s checks, or money orders

• Certificates of deposit

• Copyrighted works

contents

1 get help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

where can I find help? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

2 quick start . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

tutorial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

before you begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

front panel features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

make a copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

adjust copy settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

setup menu review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

front panel overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

use your hp psc with a computer . . . . . . . . . . . . . . . . . . . . . . 10

review the director . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

hp psc setup menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

3 load paper and load originals . . . . . . . . . . . . . . . 15

load paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

tips for loading specific types of paper . . . . . . . . . . . . . . . . . . 17

load envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

load 4 x 6 photo paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

change paper settings for copying . . . . . . . . . . . . . . . . . . . . . 21

set the paper size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

load originals on the glass . . . . . . . . . . . . . . . . . . . . . . . . . . 22

learn more . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

contents

hp psc 900 series

4 use the scan features. . . . . . . . . . . . . . . . . . . . . . .23

scan an original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

scan to a different destination. . . . . . . . . . . . . . . . . . . . . . . 24

stop scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

learn more . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

5 use the copy features . . . . . . . . . . . . . . . . . . . . . .27

make copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

make a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

increase copy speed or quality . . . . . . . . . . . . . . . . . . . . . . 28

reduce or enlarge a copy. . . . . . . . . . . . . . . . . . . . . . . . . . 28

make copies lighter or darker . . . . . . . . . . . . . . . . . . . . . . . 29

change color intensity . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

enhance text sharpness and photo colors . . . . . . . . . . . . . . . 29

set the number of copies . . . . . . . . . . . . . . . . . . . . . . . . . . 30

change settings for all copy tasks . . . . . . . . . . . . . . . . . . . . 30

perform special copy functions . . . . . . . . . . . . . . . . . . . . . . . . 30

copy a photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

prepare a color T-shirt transfer . . . . . . . . . . . . . . . . . . . . . . 31

fit a copy to the page . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

print several copies on one page . . . . . . . . . . . . . . . . . . . . 32

make a poster . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

stop copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

learn more . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

options menu for copy commands . . . . . . . . . . . . . . . . . . . . . . 34

6 use a photo card. . . . . . . . . . . . . . . . . . . . . . . . . .35

what is a photo card? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

insert a photo card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

cards inserted incorrectly . . . . . . . . . . . . . . . . . . . . . . . . . . 36

save files to the computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

HP Photo View Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

print a proof sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

scan a proof sheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

print all photos from a photo card . . . . . . . . . . . . . . . . . . . . . . 39

contents

hp psc 900 series

deciding which photos to print . . . . . . . . . . . . . . . . . . . . . . . .39

print individual photos . . . . . . . . . . . . . . . . . . . . . . . . . . . .40

print a DPOF file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41

learn more . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41

options menu for photo card commands . . . . . . . . . . . . . . . . . .42

7 use the fax features . . . . . . . . . . . . . . . . . . . . . . . 43

send a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43

enable fax confirmation . . . . . . . . . . . . . . . . . . . . . . . . . . .43

send a fax from your HP PSC . . . . . . . . . . . . . . . . . . . . . . .44

change settings and use speed dials before sending a fax . . .44

send a color fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44

broadcast a fax to multiple recipients. . . . . . . . . . . . . . . . . .45

schedule a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

cancel a scheduled fax. . . . . . . . . . . . . . . . . . . . . . . . . . . .46

receive a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

receive a fax manually . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

set number of rings before answering . . . . . . . . . . . . . . . . .47

print reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47

generate automated reports . . . . . . . . . . . . . . . . . . . . . . . .47

generate manual reports. . . . . . . . . . . . . . . . . . . . . . . . . . .48

control resolution and contrast. . . . . . . . . . . . . . . . . . . . . . . . .48

change resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

change contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

redial a busy or unanswered number automatically . . . . . . . . . .49

forward faxes to another number . . . . . . . . . . . . . . . . . . . . . . .49

use Error Correction Mode (ECM) . . . . . . . . . . . . . . . . . . . . . .50

set automatic reduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

detect faxes received from older machines . . . . . . . . . . . . . . . .50

adjust the volume. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51

change the Answer Ring Pattern (distinctive ringing). . . . . . . . . .51

set up speed dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

create individual speed-dial settings. . . . . . . . . . . . . . . . . . .52

create group speed-dial settings . . . . . . . . . . . . . . . . . . . . .53

add or remove recipients from groups . . . . . . . . . . . . . . . . .53

delete speed-dial settings . . . . . . . . . . . . . . . . . . . . . . . . . .54

set the date and time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

set the fax header . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

iii

hp psc 900 series

enter text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

poll another fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

reprint the faxes in memory . . . . . . . . . . . . . . . . . . . . . . . . . . 56

learn more . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

options menu for fax commands . . . . . . . . . . . . . . . . . . . . . . . 57

setup menu for fax commands. . . . . . . . . . . . . . . . . . . . . . . . . 58

8 maintain your HP PSC. . . . . . . . . . . . . . . . . . . . . .59

clean the glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

clean the lid backing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

clean the exterior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

replace the print cartridges. . . . . . . . . . . . . . . . . . . . . . . . . . . 60

align the cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

clean the cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

clean the print cartridge contacts . . . . . . . . . . . . . . . . . . . . 62

restore factory defaults. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

set the country or language . . . . . . . . . . . . . . . . . . . . . . . . . . 63

set the power save mode time. . . . . . . . . . . . . . . . . . . . . . . . . 64

maintenance menu functions . . . . . . . . . . . . . . . . . . . . . . . . . . 64

9 additional setup information . . . . . . . . . . . . . . . . .65

if Microsoft’s New Hardware Found and Congratulation

messages do not appear . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

if the Fax Setup Wizard does not appear. . . . . . . . . . . . . . . . . 66

if the new hardware message appears

(Windows 98, 2000, XP, or ME) . . . . . . . . . . . . . . . . . . . . . . 66

if the previous version installed message appears . . . . . . . . . . . 67

if your computer is unable to communicate with your hp psc. . . . 67

remove and reinstall your hp psc software . . . . . . . . . . . . . . . . 67

connect your USB port on a Macintosh . . . . . . . . . . . . . . . . . . 68

learn more . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

index ......................................................................69

contents

get help

where can I find help?

This section describes the types of help available.

help description win mac

Product Tour The tour provides a brief introduction to the HP PSC and its

Setup Poster The Setup Poster provides instructions for setting up and

Reference Guide This printed Reference Guide contains introductory

Support and Specifications Booklet

User’s Guide The onscreen User’s Guide provides detailed information on

capabilities, so you can start using it immediately. To take the tour at any time, do the following:

1 In the Director, click Help, then choose Product Tour. 2 After the Product Tour dialog box appears, insert the

HP PSC 900 Series CD-ROM into your computer’s CD-ROM drive, and click Search.

configuring your unit. The printed Setup Poster comes in the box with your unit. Windows and Macintosh instructions are on each side of the poster.

information on using your HP PSC and provides additional troubleshooting assistance for the installation process.

The printed Support and Specifications booklet provides general support information for your HP PSC.

using your HP PSC and its features. It also provides detailed information on topics ranging from paper types to using other programs with your HP PSC.

where can I find help?

For Windows Users: Go to the Director, click Help, and then choose User’s Guide.

For Macintosh Users: Go to the Director, click Tools, and choose View Onscreen Guide.

hp psc 900 series

help description win mac

Dialog-box help For Windows: Clicking Help in a dialog box displays

information about options and settings within the dialog box.

To get help while working in a dialog box, click Help in that box.

For Macintosh: Select Help from the HP Director menu ba r, then select HP AIO Help . You can also display help from the HP Director by clicking Tools, then select View Onscreen Guide from the HP Toolbox.

Readme file After you install your software, you can access the Readme file

from either the HP PSC 900 Series CD-ROM or the HP PSC 900 Series program folder. To access the Readme file:

Internet help and technical support

Troubleshooting help

For Windows: go to the Windows taskbar, click Start, point to Programs, choose HP PSC 900 Series, and then choose View the Readme File.

For Macintosh: go to the HD:Applications:HP All-in-One Software folder.

If you have Internet access, you can get help from the HP website at:

www.officejetsupport.com

The website also provides user forums and answers to frequently-asked questions.

To access troubleshooting information, go to the Director, click Help, then choose Troubleshooting. Troubleshooting is also available via the Help button that appears on some error messages.

get help

tutorial

quick start

You can perform many functions using either the front panel or the HP PSC 900 Series software.

Even if you do not connect your HP PSC to a computer (also called stand-alone use), you can use the front panel to copy, print photos or fax documents. You can change a wide variety of settings using the front-panel buttons and menu system.

This brief tutorial teaches you how to use your HP PSC to: make a copy, adjust copy settings, and change setup options. This is not a comprehensive tutorial; its purpose is to familiarize you with the front pane l and th e d iff e ren t b utt o ns. It s houl d tak e a bou t t en min utes to work through the tutorial, after which you can experiment on your own.

We highly recommend that you take this tutorial before you start using your HP PSC for daily tasks.

Review the table of contents or the index to find about the other front panel tasks covered in this Reference Guide.

before you begin 1 Follow the instructions in the Setup Poster to set up your HP PSC.

The HP PSC 900 Series software should be installed on your computer prior to connecting the computer to the HP PSC.

2 Obtain a color photograph or picture (perhaps cut from a

magazine) that is smaller than Letter or A4 size. You will use this image for tutorial activities.

tutorial

hp psc 900 series

front panel features

The front panel is divided into three main regions: From: Use the buttons in this region to indicate where your picture or

document is coming from. To: Use the buttons in this region to indicate what you want to do with

your image. The buttons in this region also enable you to make changes to the image or document settings.

Start: Use the buttons in this region to start your task based on the choices that you made in the From and To regions.

From: Scanner or Photo Card: Selects

the scanner or the photo card as the image source. The feature is active when a button is lit.

To: PC Save, Copy,

or Fax : Selects one of three destinations for scanner or photo card image sources. The feature is active when a button is lit. Fax can only receive image sources from the scanner.

Start: Black or Color: Start a scan,

fax, copy, or photo print in color or black and white. Pressing Black or Color also starts saving a photo or scan to the computer.

quick start

hp psc 900 series

make a copy 1 Open the lid of your HP PSC and place your photo or picture face

down in the front right corner of the scanner glass with the sides of the original touching the right and front edges.

Top edge of original

Notice that the Scanner button is lit in the From region of the front panel. This indicates that the source is coming from the scanner glass. Scanner is the default, so this button is lit unless you insert a photo card into the slot.

2 Press Copy on the front panel.

This indicates that you want to make a copy of the picture on the glass. Copy is also the default, so the Copy button is typically lit.

If you had wanted to save the picture to the computer, you would have pressed PC Save. If you had wanted to fax the picture, you would have pressed the Fax button instead of the Copy button. For this tutorial, you will continue making a copy.

3 Press Color on the front panel.

The default is a single copy. Pressing the Color button on the HP PSC automatically prints one color copy of the picture on the glass. If you had pressed the Black button, the HP PSC would have made a single grayscale copy of your color picture.

adjust copy settings

tutorial

1 Place your photo or picture face down on the scanner glass in the front

right corner with the sides of the originals touching the right and front edges. Now you will change some copy settings before starting the copy.

2 With the Scanner and Copy buttons lit, press Options on the front

panel. The first setting in the Copy menu, Number of Copies, appears on the front panel display.

hp psc 900 series

3 Press Options repeatedly to see all of the settings in the Copy menu.

The copy settings Which Size, Copy Quality, Paper Type, Paper Size, Lighter/Darker, Enhancements, Color Intensity, and Set New Defaults display in turn. After Set New Defaults, you return to the first setting, Number of Copies.

4 If the front panel display does not show the Number of Copies

setting, navigate to this setting by pressing Options until Number of Copies appears.

Now, you are ready to set the number of copies. Use the increase or decrease the number of copies. Alternatively, you could enter the number using the numeric keypad.

or to

5 Press once so that the number of copies increases to 2 on the front

panel display.

6 Press Black on the front panel.

The HP PSC makes two black and white copies of your picture. Notice that you did not have to do anything else but select the number

of copies and press a start key. Now you will change multiple settings before making copies.

7 With the Scanner and Copy buttons lit, press the Options button. 8 With the Number of Copies setting displayed, press 3 on the

numeric keypad. The number of copies changes to 3. Before starting the copies, you are going to change another setting.

9 Press Options once to display the Which Size? setting.

Pressing Options keeps the change you just made in Number of Copies and moves to the next Copy menu setting.

Notice that the first option in the Which Size? setting is Actual 100% . Whenever you navigate to a setting, the first option that

displays for that setting is the default. Now you will change the size of the three copies.

10 Press until you reach the Custom 100% option then press Enter.

Use this option to reduce or enlarge your picture.

11 Press 5 and then the 0 button on the numeric keypad so that 50%

displays, then press Enter.

12 Press Color on the front panel.

The HP PSC prints three color copies of your picture, scaled by 50%. You now know how to navigate through the Options settings and change settings.

If you do not do anything else with your HP PSC, the settings that you adjusted will return to their defaults within two minutes. The number of copies, will for this exercise, return to one and the copy percentage returns to Actual 100%. You can make adjusted settings permanent using Set New Defaults.

quick start

Next, you will review the Setup menu.

hp psc 900 series

setup menu review

You normally change Setup menu settings when you set up the HP PSC. Any changes you make in the Setup menu automatically become the default.

1 Press Setup.

The first submenu Print Report displays.

2 Press Setup repeatedly to view the other submenus.

The other submenus are: Speed Dial Setup, Basic Fax Setup, Advanced Fax Setup, and Maintenance.

3 Press Setup. 4 Press 3, then press 6.

This selects the Basic Fax Setup menu, then selects the Ring and Beep Volume menu.

The Ring and Beep Volume settings appear.

5 Press to select Soft, Loud or Off. Press the Enter button to save

this selection. This volume setting is now permanent unless you go back and change

it. This completes the brief tutorial. Review the balance of the Reference Guide to find out how to make

other changes and use other features.

tutorial

hp psc 900 series

front panel overview

4 5

7 8

11 12

quick start

Feature Purpose

1 On: Turns the unit on and off.

hp psc 900 series

2 Scanner: Selects the scanner as the image source. The feature is

active when the button is lit.

3 Photo Card: Selects the photo card as the image source. The

feature is active when the button is lit.

4 PC Save: Selects the computer save destination for scanner or photo

card image sources. The feature is active when the button is lit.

5 Copy: Selects the copy destination for scanner or photo card image

sources. The feature is active when the button is lit.

6 Fax: Selects the fax destination from scanner image sources. Fax

can only receive image sources from the scanner. The feature is active when the button is lit.

7 Setup: Provides access to reports, fax settings, and maintenance

functions.

8 Arrows: Scroll through menu settings, through options within

settings or to move forward. The left arrow erases characters in a text entry by deleting one character each time the left arrow key is pressed.

9 Proof Sheet: Selects the proof sheet option. A proof sheet, which

may be several pages long, shows thumbnail views of all the photos stored on the photo card. The file name, date, and index number appear under each thumbnail. For more information about proof sheets, see print a proof sheet on page 37.

10 Options: Access to various copy, photo, scanning, and faxing

options.

11 Cancel: Stops a job, exits menu, or exits button settings.

front panel overview

12 Enter: Selects or saves displayed setting.

13 Keypad: Use the keypad to dial fax numbers, enter values, or enter

text.

14 Black: Starts a black and white scan, fax, copy or photo print.

15 Color: Starts a color scan, fax, copy or photo print. Pressing Black

or Color also starts saving a photo or a scan to your computer.

Depending on your model, your front panel may look slightly different.

hp psc 900 series

use your hp psc with a computer

If you connect your HP PSC to a computer, you can work from the front panel or from the HP PSC 900 Series software or from the Director, if you installed the software.

review the director

The Director is available through the desktop shortcut. For Windows Users:

•Double-click the HP PSC 900 Series shortcut on the Windows

desktop, or

• In the Windows taskbar, click Start, point to Programs, choose HP PSC 900 Series, then choose HP Director.

For Macintosh Users:

•Double-click the HP Director shortcut on the desktop.

The HP Director provides centralized access to all the capabilities of the HP all-in-one software.

The following figure shows some of the features available through the Director for Windows.

quick start

Feature Purpose

hp psc 900 series

1 Help: Provides access to onscreen assistance in the form of an

onscreen User’s Guide, troubleshooting, product tour, Director Help, and information about your HP PSC.

2 Fax: Displays the send fax dialog window where you can enter the

fax recipient information, specify the fax quality, color, hard copy attachments, and start a fax job.

3 Settings: Displays dialog windows that allow you to view or

change various settings for print, scanning, copy, photo card, Director, maintenance, and Fax.

4 Scan Image: Scans an image and displays it in the HP Image

Viewer, if turned on, and then in the HP Photo View Center.

5 Copy: Displays the Copy dialog window where you can select the

paper type, number of copies, the color, the size, any of the Creative Copy features, and start a copy.

6 Photo View Center: Displays the Photo View Center dialog

window, where you can view and edit images, use creative printing, make a photo albu m , p rint, e-mail or fa x an image, upload an im a ge to the web, or save an image.

7 Scan Text: Scans text directly to a text editing program.

8 OfficeJetWeb: Launches your browser and accesses the

HP OfficeJet website.

9 Address Book: You can access the Windows address book, if you

use Outlook Express.

10 Log: Displays a list of faxes recently sent and received.

11 Status: Displays the status window.

The following graphic shows some of the features available through the Director for Macintosh. Consult the legend for a brief explanation of a specific feature.

use your hp psc with a computer

hp psc 900 series

Macintosh Operating System version 9

Macintosh Operating System version 10

Feature Purpose

1 HP Workplace: Displays the HP Workplace, where you can view

thumbnails, view and edit images, print single or multiple photos.

2 Scan: Scans a document or photo into the HP Image Viewer, where

you can select a destination.

3 Scan Chooser: Provides a short cut to the chooser, where you can

select the HP PSC as the scanning device.

4 Copy: Copies in black and white or color.

5 Fax: Scans a document and opens the fax program.

6 Email: Scans a document or photo and attaches it to an e-mail

message.

7 OCR: Scans a document and converts it to text for editing in a word

processor.

8 Tools: Accesses the Toolbox, which you can use to maintain and

configure the HP PSC.

9 Customize: Displays options for customizing the appearance and

functionality of the Director and scanning.

10 Help: Accesses Help for assistance with the HP software.

11 About: Accesses copyright information about the HP software.

quick start

See the HP PSC 900 Series: onscreen User’s Guide for comprehensive onscreen information about the Director.

For Windows Users: Go to the Director, click Help, and then choose User’s Guide.

For Macintosh Users: Go to the Director, click Tools, and then choose View Onscreen Guide.

hp psc setup menu

The Setup menu functions are accessed by pressing the corresponding numbers for that menu. For example: to set the language and country, press

Setup, followed by pressing 5 and 6. This automatically selects the Maintenance menu, then selects the Set Language and Country

menu.

hp psc 900 series

1:Print Report 2:Speed Dial

1:Last

Transaction

2:Fax Log

3:Speed Dial List

4:Menu Settings

5:Self-Test Report

6:Automatic

Reports Setup

Press Setup to display the menu options. Press and to move to the setting you want.

Press

Enter to select the displayed setting.

Setup

1:Individual

Speed Dial

2:Group Speed

Dial

3:Delete Speed

Dial

4:Print Speed

Dial List

3:Basic Fax

Setup

1:Date and Time

2:Fax Header

3:Rings to

Answer

4:Paper Size

5:Tone or Pulse

Dialing

6:Ring and Beep

Volume

7:Fax

Forwarding Black Only

4:Advanced

Fax Setup

1:Automatic

Reports Setup

2:Answer Ring

Pattern

3:Busy Redial

4:No Answer

Redial

5:Automatic

Reduction

6:Backup Fax

Reception

7:Error

Correction Mode

8:Silent Detect

5:Maintenance

1:Clean Print

Cartridge

2:Align Print

Cartridge

3:Restore Factory

Defaults

4:Reprint Faxes in

Memory

5:Set Power Save

Mode Time

6:Set Language

and Country

hp psc setup menu

hp psc 900 series

quick start

load paper and load

originals

You can print and copy onto a variety of transparency films and paper types, weights, and sizes. It is important, however, that you choose the right paper and make sure that it is not damaged.

load paper

Following is the basic procedure for loading paper. There are specific considerations for loading certain types of paper and film. After you review this procedure, see tips for loading specific types of paper on page 17.

For best results, adjust the paper settings each time you change paper types or paper sizes. For more information, see change paper settings for copying on page 21.

To load envelopes, see load envelopes on page 19. See load 4 x 6 photo paper on page 20 for more information.

1 Lift the output tray up and slide the paper-width and -length

guides to their outermost positions.

load paper

hp psc 900 series

2 Tap the stack on a flat surface to even the edges of the paper,

and then check the paper for the following: – Make sure it is free of rips, dust, wrinkles, and curled or bent

edges.

– Make sure all the paper in the stack is the same size and type,

unless you are working with photo paper.

3 Insert paper into the input tray print-side down until it stops. If you

are using letterhead, insert the top of the page first. Be careful not to use too much or too little paper. It may be

difficult for the printer to grab a sheet of paper when there are only one or two sheets in the paper tray. Check that the stack of paper contains several sheets, but is no higher than the top of the front paper guide.

4 Slide the paper-width and -length guides in until they stop at the

edges of the paper. Make sure that the paper stack lies flat in the input tray and fits under the tab of the paper-length guide.

Do not overfill the input tray, as this may cause paper jams.

5 To prevent printed paper from falling off the tray, fully extend the

output-tray extender.

load paper and load originals

tips for loading specific types of paper

The following table provides guidelines for loading certain types of paper and transparency film. For best results, adjust the paper settings each time you change paper types and paper sizes. For more information, see change paper settings for copying on page 21.

Paper Tips

HP papers

• HP Premium Inkjet paper: Locate the gray arrow on the nonprinting side of the paper, and then insert paper with the arrow side facing up.

• HP Premium or Premium Plus Photo Paper: Load the glossy (print) side down. Always load at least five sheets of regular paper in the input tray first, and then place the photo paper on top of the regular paper.

• HP Premium Inkjet Transparency Film: Insert the film so that the white transparency strip (with arrows and the HP logo) is on top and is going into the tray first.

• HP Iron-On T-shirt Transfers: Flatten the transfer sheet completely before using it; do not load curled sheets. (To prevent curling, keep transfer sheets sealed in the original package until you are ready to use them.) Manually feed one sheet at a time, with the unprinted side facing down (the blue stripe faces up).

• HP Greeting Cards, Glossy Greeting Cards, or Textured Greeting Cards: Insert a small stack of HP greeting-card paper, with the print-side down into the input tray until it stops.

• HP Restickable Inkjet Stickers: Place the sheets in the input tray, print-side (sticker-side) down.

hp psc 900 series

Legal-size paper Fully extend the paper-length guide and make sure that the input tray is pushed

Postcards (only works with printing)

Labels (only works with printing)

tips for loading specific types of paper

all the way in.

Insert a stack of postcards with the print-side down into the input tray until it stops. Line the postcards up on the right side of the input tray, slide the width guide up against the left side of the cards, and then slide the length guide in until it stops.

• Always use letter- or A4-size label sheets designed for use with HP inkjet products (like Avery Inkjet Labels), and make sure that the labels are not over two years old.

• Fan the stack of labels to make sure none of the pages are sticking together.

• Place a stack of label sheets on top of standard paper in the input tray, print-side down. Do not insert labels one sheet at a time.

hp psc 900 series

Paper Tips

4” x 6” Photo paper (works only with printing)

Continuous (banner) paper (only works with printing)

Lift the output tray to expose the photo tray. Make sure the instruction insert has been removed. Insert a stack of 4” x 6” photo papers print-side down into the photo tray. Lower the output tray, then slide the photo tray release button into the correct position. See load 4 x 6 photo paper on page 20.

When the button is pushed into position, the photo tray is engaged. Paper is pulled only from the photo tray.

Continuous banner paper is also known as computer or z-fold paper.

• Before loading banner paper, remove all other paper from the input tray, then raise the output tray above the catch on the right side.

Raise the output tray above the catch on the right side.

• If you use non-HP banner paper, use 20-lb. paper and fan the paper before loading it.

• Verify that the stack of banner paper contains at least five pages in the stack.

• Carefully tear off the perforated edge strips from both sides of the paper stack, if any, and unfold and refold the paper to make sure the pages do not stick together.

• Put the paper in the input tray so that the unattached edge is at the top of the stack. Insert the first edge into the input tray until it stops, as shown in the figure above.

load paper and load originals

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