HP PSC 950 User Manual

hp psc 900 series

Reference Guide

©Copyright Hewlett-Packard Company 2001 All rights are reserved. No part of the document may be

photocopied, reproduced, or translated to another language without the prior written consent of Hewlett-Packard Company.

Ma c OS ar e tradema r k s of Apple Compu t e r, Inc., re g i stered in the U.S. and other countries.

Publication number: C8433-90166 First edition: June 2001

Printed in U.S.A., Mexico, Germany, or Singapore Windows®, Windows NT®, Windows ME®,

Windows XP®, and Windows 2000® are U.S.-registered trademarks of Microsoft Corporation.

Intel® and Pentium® are registered trademarks of Intel Corporation.

notice

The information contained in this document is subject to change without notice and should not be construed as a commitment by the Hewlett-Packard Company.

Hewlett-Packard assumes no responsibility for any errors that may appear in this document, nor does it make expressed or implied warranty of any kind with regard to this material, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose.

The Hewlett-Packard Company shall not be liable for incidental or consequential damages in connection with, or arising out of the furnishing, performance, or use of this document and the program material which it describes.

Note: Regulatory information can be found in the “Technical information” section of the Support and Specifications Booklet.

safety information

warning

To pre ve nt fi re or shock hazard, do not

expose this product to rain or any type of moisture.

Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock.

WARNING: potential shock hazard

1 Read and understand all instructions in the setup

poster.

2 Use only a gr ou nded ele ctri cal outlet when connectin g

the unit to a power source. If you do not know whether the outlet is grounded, check with a qualified electrician.

3 Observe all warnings and instructions marked on the

product.

4 Unplug this product from wall outlets before cleaning. 5 Do not install or use this product near water or when

you are wet.

6 Install the product securely on a stable surface. 7 Install the product in a protected location where no one

can step on or trip over the line cord, and where the line cord will not be damaged.

8 If the product does not operate normally, see the online

Troubleshooting help.

9 No operator-serviceable parts inside. Refer servicing to

qualified service personnel.

10 Use in a well-ventilated area.

It is not lawful in many places to make copies of the following items. When in doubt, check with a legal representative first.

• Governmental paper or documents:

- Passports

-Immigration papers

- Selective service papers

- Identification badges, cards, or insignias

• Governmental stamps:

- Postage stamps

- Food stamps

• Checks or drafts drawn on Governmental agencies

• Paper currency, traveler’s checks, or money orders

• Certificates of deposit

• Copyrighted works

contents

1 get help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

where can I find help? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

2 quick start . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

tutorial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

before you begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

front panel features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

make a copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

adjust copy settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

setup menu review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

front panel overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

use your hp psc with a computer . . . . . . . . . . . . . . . . . . . . . . 10

review the director . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

hp psc setup menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

3 load paper and load originals . . . . . . . . . . . . . . . 15

load paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

tips for loading specific types of paper . . . . . . . . . . . . . . . . . . 17

load envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

load 4 x 6 photo paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

change paper settings for copying . . . . . . . . . . . . . . . . . . . . . 21

set the paper size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

load originals on the glass . . . . . . . . . . . . . . . . . . . . . . . . . . 22

learn more . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

contents

hp psc 900 series

4 use the scan features. . . . . . . . . . . . . . . . . . . . . . .23

scan an original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

scan to a different destination. . . . . . . . . . . . . . . . . . . . . . . 24

stop scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

learn more . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

5 use the copy features . . . . . . . . . . . . . . . . . . . . . .27

make copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

make a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

increase copy speed or quality . . . . . . . . . . . . . . . . . . . . . . 28

reduce or enlarge a copy. . . . . . . . . . . . . . . . . . . . . . . . . . 28

make copies lighter or darker . . . . . . . . . . . . . . . . . . . . . . . 29

change color intensity . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

enhance text sharpness and photo colors . . . . . . . . . . . . . . . 29

set the number of copies . . . . . . . . . . . . . . . . . . . . . . . . . . 30

change settings for all copy tasks . . . . . . . . . . . . . . . . . . . . 30

perform special copy functions . . . . . . . . . . . . . . . . . . . . . . . . 30

copy a photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

prepare a color T-shirt transfer . . . . . . . . . . . . . . . . . . . . . . 31

fit a copy to the page . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

print several copies on one page . . . . . . . . . . . . . . . . . . . . 32

make a poster . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

stop copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

learn more . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

options menu for copy commands . . . . . . . . . . . . . . . . . . . . . . 34

6 use a photo card. . . . . . . . . . . . . . . . . . . . . . . . . .35

what is a photo card? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

insert a photo card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

cards inserted incorrectly . . . . . . . . . . . . . . . . . . . . . . . . . . 36

save files to the computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

HP Photo View Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

print a proof sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

scan a proof sheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

print all photos from a photo card . . . . . . . . . . . . . . . . . . . . . . 39

contents

hp psc 900 series

deciding which photos to print . . . . . . . . . . . . . . . . . . . . . . . .39

print individual photos . . . . . . . . . . . . . . . . . . . . . . . . . . . .40

print a DPOF file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41

learn more . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41

options menu for photo card commands . . . . . . . . . . . . . . . . . .42

7 use the fax features . . . . . . . . . . . . . . . . . . . . . . . 43

send a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43

enable fax confirmation . . . . . . . . . . . . . . . . . . . . . . . . . . .43

send a fax from your HP PSC . . . . . . . . . . . . . . . . . . . . . . .44

change settings and use speed dials before sending a fax . . .44

send a color fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44

broadcast a fax to multiple recipients. . . . . . . . . . . . . . . . . .45

schedule a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

cancel a scheduled fax. . . . . . . . . . . . . . . . . . . . . . . . . . . .46

receive a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

receive a fax manually . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

set number of rings before answering . . . . . . . . . . . . . . . . .47

print reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47

generate automated reports . . . . . . . . . . . . . . . . . . . . . . . .47

generate manual reports. . . . . . . . . . . . . . . . . . . . . . . . . . .48

control resolution and contrast. . . . . . . . . . . . . . . . . . . . . . . . .48

change resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

change contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

redial a busy or unanswered number automatically . . . . . . . . . .49

forward faxes to another number . . . . . . . . . . . . . . . . . . . . . . .49

use Error Correction Mode (ECM) . . . . . . . . . . . . . . . . . . . . . .50

set automatic reduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

detect faxes received from older machines . . . . . . . . . . . . . . . .50

adjust the volume. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51

change the Answer Ring Pattern (distinctive ringing). . . . . . . . . .51

set up speed dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

create individual speed-dial settings. . . . . . . . . . . . . . . . . . .52

create group speed-dial settings . . . . . . . . . . . . . . . . . . . . .53

add or remove recipients from groups . . . . . . . . . . . . . . . . .53

delete speed-dial settings . . . . . . . . . . . . . . . . . . . . . . . . . .54

set the date and time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

set the fax header . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

iii

hp psc 900 series

enter text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

poll another fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

reprint the faxes in memory . . . . . . . . . . . . . . . . . . . . . . . . . . 56

learn more . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

options menu for fax commands . . . . . . . . . . . . . . . . . . . . . . . 57

setup menu for fax commands. . . . . . . . . . . . . . . . . . . . . . . . . 58

8 maintain your HP PSC. . . . . . . . . . . . . . . . . . . . . .59

clean the glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

clean the lid backing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

clean the exterior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

replace the print cartridges. . . . . . . . . . . . . . . . . . . . . . . . . . . 60

align the cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

clean the cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

clean the print cartridge contacts . . . . . . . . . . . . . . . . . . . . 62

restore factory defaults. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

set the country or language . . . . . . . . . . . . . . . . . . . . . . . . . . 63

set the power save mode time. . . . . . . . . . . . . . . . . . . . . . . . . 64

maintenance menu functions . . . . . . . . . . . . . . . . . . . . . . . . . . 64

9 additional setup information . . . . . . . . . . . . . . . . .65

if Microsoft’s New Hardware Found and Congratulation

messages do not appear . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

if the Fax Setup Wizard does not appear. . . . . . . . . . . . . . . . . 66

if the new hardware message appears

(Windows 98, 2000, XP, or ME) . . . . . . . . . . . . . . . . . . . . . . 66

if the previous version installed message appears . . . . . . . . . . . 67

if your computer is unable to communicate with your hp psc. . . . 67

remove and reinstall your hp psc software . . . . . . . . . . . . . . . . 67

connect your USB port on a Macintosh . . . . . . . . . . . . . . . . . . 68

learn more . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

index ......................................................................69

contents

get help

where can I find help?

This section describes the types of help available.

help description win mac

Product Tour The tour provides a brief introduction to the HP PSC and its

Setup Poster The Setup Poster provides instructions for setting up and

Reference Guide This printed Reference Guide contains introductory

Support and Specifications Booklet

User’s Guide The onscreen User’s Guide provides detailed information on

capabilities, so you can start using it immediately. To take the tour at any time, do the following:

1 In the Director, click Help, then choose Product Tour. 2 After the Product Tour dialog box appears, insert the

HP PSC 900 Series CD-ROM into your computer’s CD-ROM drive, and click Search.

configuring your unit. The printed Setup Poster comes in the box with your unit. Windows and Macintosh instructions are on each side of the poster.

information on using your HP PSC and provides additional troubleshooting assistance for the installation process.

The printed Support and Specifications booklet provides general support information for your HP PSC.

using your HP PSC and its features. It also provides detailed information on topics ranging from paper types to using other programs with your HP PSC.

where can I find help?

For Windows Users: Go to the Director, click Help, and then choose User’s Guide.

For Macintosh Users: Go to the Director, click Tools, and choose View Onscreen Guide.

hp psc 900 series

help description win mac

Dialog-box help For Windows: Clicking Help in a dialog box displays

information about options and settings within the dialog box.

To get help while working in a dialog box, click Help in that box.

For Macintosh: Select Help from the HP Director menu ba r, then select HP AIO Help . You can also display help from the HP Director by clicking Tools, then select View Onscreen Guide from the HP Toolbox.

Readme file After you install your software, you can access the Readme file

from either the HP PSC 900 Series CD-ROM or the HP PSC 900 Series program folder. To access the Readme file:

Internet help and technical support

Troubleshooting help

For Windows: go to the Windows taskbar, click Start, point to Programs, choose HP PSC 900 Series, and then choose View the Readme File.

For Macintosh: go to the HD:Applications:HP All-in-One Software folder.

If you have Internet access, you can get help from the HP website at:

www.officejetsupport.com

The website also provides user forums and answers to frequently-asked questions.

To access troubleshooting information, go to the Director, click Help, then choose Troubleshooting. Troubleshooting is also available via the Help button that appears on some error messages.

get help

tutorial

quick start

You can perform many functions using either the front panel or the HP PSC 900 Series software.

Even if you do not connect your HP PSC to a computer (also called stand-alone use), you can use the front panel to copy, print photos or fax documents. You can change a wide variety of settings using the front-panel buttons and menu system.

This brief tutorial teaches you how to use your HP PSC to: make a copy, adjust copy settings, and change setup options. This is not a comprehensive tutorial; its purpose is to familiarize you with the front pane l and th e d iff e ren t b utt o ns. It s houl d tak e a bou t t en min utes to work through the tutorial, after which you can experiment on your own.

We highly recommend that you take this tutorial before you start using your HP PSC for daily tasks.

Review the table of contents or the index to find about the other front panel tasks covered in this Reference Guide.

before you begin 1 Follow the instructions in the Setup Poster to set up your HP PSC.

The HP PSC 900 Series software should be installed on your computer prior to connecting the computer to the HP PSC.

2 Obtain a color photograph or picture (perhaps cut from a

magazine) that is smaller than Letter or A4 size. You will use this image for tutorial activities.

tutorial

hp psc 900 series

front panel features

The front panel is divided into three main regions: From: Use the buttons in this region to indicate where your picture or

document is coming from. To: Use the buttons in this region to indicate what you want to do with

your image. The buttons in this region also enable you to make changes to the image or document settings.

Start: Use the buttons in this region to start your task based on the choices that you made in the From and To regions.

From: Scanner or Photo Card: Selects

the scanner or the photo card as the image source. The feature is active when a button is lit.

To: PC Save, Copy,

or Fax : Selects one of three destinations for scanner or photo card image sources. The feature is active when a button is lit. Fax can only receive image sources from the scanner.

Start: Black or Color: Start a scan,

fax, copy, or photo print in color or black and white. Pressing Black or Color also starts saving a photo or scan to the computer.

quick start

hp psc 900 series

make a copy 1 Open the lid of your HP PSC and place your photo or picture face

down in the front right corner of the scanner glass with the sides of the original touching the right and front edges.

Top edge of original

Notice that the Scanner button is lit in the From region of the front panel. This indicates that the source is coming from the scanner glass. Scanner is the default, so this button is lit unless you insert a photo card into the slot.

2 Press Copy on the front panel.

This indicates that you want to make a copy of the picture on the glass. Copy is also the default, so the Copy button is typically lit.

If you had wanted to save the picture to the computer, you would have pressed PC Save. If you had wanted to fax the picture, you would have pressed the Fax button instead of the Copy button. For this tutorial, you will continue making a copy.

3 Press Color on the front panel.

The default is a single copy. Pressing the Color button on the HP PSC automatically prints one color copy of the picture on the glass. If you had pressed the Black button, the HP PSC would have made a single grayscale copy of your color picture.

adjust copy settings

tutorial

1 Place your photo or picture face down on the scanner glass in the front

right corner with the sides of the originals touching the right and front edges. Now you will change some copy settings before starting the copy.

2 With the Scanner and Copy buttons lit, press Options on the front

panel. The first setting in the Copy menu, Number of Copies, appears on the front panel display.

hp psc 900 series

3 Press Options repeatedly to see all of the settings in the Copy menu.

The copy settings Which Size, Copy Quality, Paper Type, Paper Size, Lighter/Darker, Enhancements, Color Intensity, and Set New Defaults display in turn. After Set New Defaults, you return to the first setting, Number of Copies.

4 If the front panel display does not show the Number of Copies

setting, navigate to this setting by pressing Options until Number of Copies appears.

Now, you are ready to set the number of copies. Use the increase or decrease the number of copies. Alternatively, you could enter the number using the numeric keypad.

or to

5 Press once so that the number of copies increases to 2 on the front

panel display.

6 Press Black on the front panel.

The HP PSC makes two black and white copies of your picture. Notice that you did not have to do anything else but select the number

of copies and press a start key. Now you will change multiple settings before making copies.

7 With the Scanner and Copy buttons lit, press the Options button. 8 With the Number of Copies setting displayed, press 3 on the

numeric keypad. The number of copies changes to 3. Before starting the copies, you are going to change another setting.

9 Press Options once to display the Which Size? setting.

Pressing Options keeps the change you just made in Number of Copies and moves to the next Copy menu setting.

Notice that the first option in the Which Size? setting is Actual 100% . Whenever you navigate to a setting, the first option that

displays for that setting is the default. Now you will change the size of the three copies.

10 Press until you reach the Custom 100% option then press Enter.

Use this option to reduce or enlarge your picture.

11 Press 5 and then the 0 button on the numeric keypad so that 50%

displays, then press Enter.

12 Press Color on the front panel.

The HP PSC prints three color copies of your picture, scaled by 50%. You now know how to navigate through the Options settings and change settings.

If you do not do anything else with your HP PSC, the settings that you adjusted will return to their defaults within two minutes. The number of copies, will for this exercise, return to one and the copy percentage returns to Actual 100%. You can make adjusted settings permanent using Set New Defaults.

quick start

Next, you will review the Setup menu.

hp psc 900 series

setup menu review

You normally change Setup menu settings when you set up the HP PSC. Any changes you make in the Setup menu automatically become the default.

1 Press Setup.

The first submenu Print Report displays.

2 Press Setup repeatedly to view the other submenus.

The other submenus are: Speed Dial Setup, Basic Fax Setup, Advanced Fax Setup, and Maintenance.

3 Press Setup. 4 Press 3, then press 6.

This selects the Basic Fax Setup menu, then selects the Ring and Beep Volume menu.

The Ring and Beep Volume settings appear.

5 Press to select Soft, Loud or Off. Press the Enter button to save

this selection. This volume setting is now permanent unless you go back and change

it. This completes the brief tutorial. Review the balance of the Reference Guide to find out how to make

other changes and use other features.

tutorial

hp psc 900 series

front panel overview

4 5

7 8

11 12

quick start

Feature Purpose

1 On: Turns the unit on and off.

hp psc 900 series

2 Scanner: Selects the scanner as the image source. The feature is

active when the button is lit.

3 Photo Card: Selects the photo card as the image source. The

feature is active when the button is lit.

4 PC Save: Selects the computer save destination for scanner or photo

card image sources. The feature is active when the button is lit.

5 Copy: Selects the copy destination for scanner or photo card image

sources. The feature is active when the button is lit.

6 Fax: Selects the fax destination from scanner image sources. Fax

can only receive image sources from the scanner. The feature is active when the button is lit.

7 Setup: Provides access to reports, fax settings, and maintenance

functions.

8 Arrows: Scroll through menu settings, through options within

settings or to move forward. The left arrow erases characters in a text entry by deleting one character each time the left arrow key is pressed.

9 Proof Sheet: Selects the proof sheet option. A proof sheet, which

may be several pages long, shows thumbnail views of all the photos stored on the photo card. The file name, date, and index number appear under each thumbnail. For more information about proof sheets, see print a proof sheet on page 37.

10 Options: Access to various copy, photo, scanning, and faxing

options.

11 Cancel: Stops a job, exits menu, or exits button settings.

front panel overview

12 Enter: Selects or saves displayed setting.

13 Keypad: Use the keypad to dial fax numbers, enter values, or enter

text.

14 Black: Starts a black and white scan, fax, copy or photo print.

15 Color: Starts a color scan, fax, copy or photo print. Pressing Black

or Color also starts saving a photo or a scan to your computer.

Depending on your model, your front panel may look slightly different.

hp psc 900 series

use your hp psc with a computer

If you connect your HP PSC to a computer, you can work from the front panel or from the HP PSC 900 Series software or from the Director, if you installed the software.

review the director

The Director is available through the desktop shortcut. For Windows Users:

•Double-click the HP PSC 900 Series shortcut on the Windows

desktop, or

• In the Windows taskbar, click Start, point to Programs, choose HP PSC 900 Series, then choose HP Director.

For Macintosh Users:

•Double-click the HP Director shortcut on the desktop.

The HP Director provides centralized access to all the capabilities of the HP all-in-one software.

The following figure shows some of the features available through the Director for Windows.

quick start

Feature Purpose

hp psc 900 series

1 Help: Provides access to onscreen assistance in the form of an

onscreen User’s Guide, troubleshooting, product tour, Director Help, and information about your HP PSC.

2 Fax: Displays the send fax dialog window where you can enter the

fax recipient information, specify the fax quality, color, hard copy attachments, and start a fax job.

3 Settings: Displays dialog windows that allow you to view or

change various settings for print, scanning, copy, photo card, Director, maintenance, and Fax.

4 Scan Image: Scans an image and displays it in the HP Image

Viewer, if turned on, and then in the HP Photo View Center.

5 Copy: Displays the Copy dialog window where you can select the

paper type, number of copies, the color, the size, any of the Creative Copy features, and start a copy.

6 Photo View Center: Displays the Photo View Center dialog

window, where you can view and edit images, use creative printing, make a photo albu m , p rint, e-mail or fa x an image, upload an im a ge to the web, or save an image.

7 Scan Text: Scans text directly to a text editing program.

8 OfficeJetWeb: Launches your browser and accesses the

HP OfficeJet website.

9 Address Book: You can access the Windows address book, if you

use Outlook Express.

10 Log: Displays a list of faxes recently sent and received.

11 Status: Displays the status window.

The following graphic shows some of the features available through the Director for Macintosh. Consult the legend for a brief explanation of a specific feature.

use your hp psc with a computer

hp psc 900 series

Macintosh Operating System version 9

Macintosh Operating System version 10

Feature Purpose

1 HP Workplace: Displays the HP Workplace, where you can view

thumbnails, view and edit images, print single or multiple photos.

2 Scan: Scans a document or photo into the HP Image Viewer, where

you can select a destination.

3 Scan Chooser: Provides a short cut to the chooser, where you can

select the HP PSC as the scanning device.

4 Copy: Copies in black and white or color.

5 Fax: Scans a document and opens the fax program.

6 Email: Scans a document or photo and attaches it to an e-mail

message.

7 OCR: Scans a document and converts it to text for editing in a word

processor.

8 Tools: Accesses the Toolbox, which you can use to maintain and

configure the HP PSC.

9 Customize: Displays options for customizing the appearance and

functionality of the Director and scanning.

10 Help: Accesses Help for assistance with the HP software.

11 About: Accesses copyright information about the HP software.

quick start

See the HP PSC 900 Series: onscreen User’s Guide for comprehensive onscreen information about the Director.

For Windows Users: Go to the Director, click Help, and then choose User’s Guide.

For Macintosh Users: Go to the Director, click Tools, and then choose View Onscreen Guide.

hp psc setup menu

The Setup menu functions are accessed by pressing the corresponding numbers for that menu. For example: to set the language and country, press

Setup, followed by pressing 5 and 6. This automatically selects the Maintenance menu, then selects the Set Language and Country

menu.

hp psc 900 series

1:Print Report 2:Speed Dial

1:Last

Transaction

2:Fax Log

3:Speed Dial List

4:Menu Settings

5:Self-Test Report

6:Automatic

Reports Setup

Press Setup to display the menu options. Press and to move to the setting you want.

Press

Enter to select the displayed setting.

Setup

1:Individual

Speed Dial

2:Group Speed

Dial

3:Delete Speed

Dial

4:Print Speed

Dial List

3:Basic Fax

Setup

1:Date and Time

2:Fax Header

3:Rings to

Answer

4:Paper Size

5:Tone or Pulse

Dialing

6:Ring and Beep

Volume

7:Fax

Forwarding Black Only

4:Advanced

Fax Setup

1:Automatic

Reports Setup

2:Answer Ring

Pattern

3:Busy Redial

4:No Answer

Redial

5:Automatic

Reduction

6:Backup Fax

Reception

7:Error

Correction Mode

8:Silent Detect

5:Maintenance

1:Clean Print

Cartridge

2:Align Print

Cartridge

3:Restore Factory

Defaults

4:Reprint Faxes in

Memory

5:Set Power Save

Mode Time

6:Set Language

and Country

hp psc setup menu

hp psc 900 series

quick start

load paper and load

originals

You can print and copy onto a variety of transparency films and paper types, weights, and sizes. It is important, however, that you choose the right paper and make sure that it is not damaged.

load paper

Following is the basic procedure for loading paper. There are specific considerations for loading certain types of paper and film. After you review this procedure, see tips for loading specific types of paper on page 17.

For best results, adjust the paper settings each time you change paper types or paper sizes. For more information, see change paper settings for copying on page 21.

To load envelopes, see load envelopes on page 19. See load 4 x 6 photo paper on page 20 for more information.

1 Lift the output tray up and slide the paper-width and -length

guides to their outermost positions.

load paper

hp psc 900 series

2 Tap the stack on a flat surface to even the edges of the paper,

and then check the paper for the following: – Make sure it is free of rips, dust, wrinkles, and curled or bent

edges.

– Make sure all the paper in the stack is the same size and type,

unless you are working with photo paper.

3 Insert paper into the input tray print-side down until it stops. If you

are using letterhead, insert the top of the page first. Be careful not to use too much or too little paper. It may be

difficult for the printer to grab a sheet of paper when there are only one or two sheets in the paper tray. Check that the stack of paper contains several sheets, but is no higher than the top of the front paper guide.

4 Slide the paper-width and -length guides in until they stop at the

edges of the paper. Make sure that the paper stack lies flat in the input tray and fits under the tab of the paper-length guide.

Do not overfill the input tray, as this may cause paper jams.

5 To prevent printed paper from falling off the tray, fully extend the

output-tray extender.

load paper and load originals

tips for loading specific types of paper

The following table provides guidelines for loading certain types of paper and transparency film. For best results, adjust the paper settings each time you change paper types and paper sizes. For more information, see change paper settings for copying on page 21.

Paper Tips

HP papers

• HP Premium Inkjet paper: Locate the gray arrow on the nonprinting side of the paper, and then insert paper with the arrow side facing up.

• HP Premium or Premium Plus Photo Paper: Load the glossy (print) side down. Always load at least five sheets of regular paper in the input tray first, and then place the photo paper on top of the regular paper.

• HP Premium Inkjet Transparency Film: Insert the film so that the white transparency strip (with arrows and the HP logo) is on top and is going into the tray first.

• HP Iron-On T-shirt Transfers: Flatten the transfer sheet completely before using it; do not load curled sheets. (To prevent curling, keep transfer sheets sealed in the original package until you are ready to use them.) Manually feed one sheet at a time, with the unprinted side facing down (the blue stripe faces up).

• HP Greeting Cards, Glossy Greeting Cards, or Textured Greeting Cards: Insert a small stack of HP greeting-card paper, with the print-side down into the input tray until it stops.

• HP Restickable Inkjet Stickers: Place the sheets in the input tray, print-side (sticker-side) down.

hp psc 900 series

Legal-size paper Fully extend the paper-length guide and make sure that the input tray is pushed

Postcards (only works with printing)

Labels (only works with printing)

tips for loading specific types of paper

all the way in.

Insert a stack of postcards with the print-side down into the input tray until it stops. Line the postcards up on the right side of the input tray, slide the width guide up against the left side of the cards, and then slide the length guide in until it stops.

• Always use letter- or A4-size label sheets designed for use with HP inkjet products (like Avery Inkjet Labels), and make sure that the labels are not over two years old.

• Fan the stack of labels to make sure none of the pages are sticking together.

• Place a stack of label sheets on top of standard paper in the input tray, print-side down. Do not insert labels one sheet at a time.

hp psc 900 series

Paper Tips

4” x 6” Photo paper (works only with printing)

Continuous (banner) paper (only works with printing)

Lift the output tray to expose the photo tray. Make sure the instruction insert has been removed. Insert a stack of 4” x 6” photo papers print-side down into the photo tray. Lower the output tray, then slide the photo tray release button into the correct position. See load 4 x 6 photo paper on page 20.

When the button is pushed into position, the photo tray is engaged. Paper is pulled only from the photo tray.

Continuous banner paper is also known as computer or z-fold paper.

• Before loading banner paper, remove all other paper from the input tray, then raise the output tray above the catch on the right side.

Raise the output tray above the catch on the right side.

• If you use non-HP banner paper, use 20-lb. paper and fan the paper before loading it.

• Verify that the stack of banner paper contains at least five pages in the stack.

• Carefully tear off the perforated edge strips from both sides of the paper stack, if any, and unfold and refold the paper to make sure the pages do not stick together.

• Put the paper in the input tray so that the unattached edge is at the top of the stack. Insert the first edge into the input tray until it stops, as shown in the figure above.

load paper and load originals

load envelopes

hp psc 900 series

Your HP PSC provides two methods for working with envelopes. Do not use shiny or embossed envelopes, or envelopes that have clasps or windows.

• If you are printing one envelope, slide the envelope into the envelope slot, which is located on the right side toward the back of the output tray. Insert the envelope with the flap up and on the left, as shown in the illustration. Slide the envelope on the top until it stops.

• If you are printing multiple envelopes, remove all paper from the input tray, and then slide a stack of envelopes into the tray, with the envelope flaps up and to the left (print-side down), until they stop.

load envelopes

Adjust the left paper guide against the envelopes (be careful not to bend the envelopes). Make sure the envelopes fit within the tray (do not overload it).

Consult the help files in your word processing software for details on how to format text for printing on envelopes.

hp psc 900 series

load 4 x 6 photo paper

The HP PSC con t a ins a special t ray that lets y o u load 4-inch b y 6-inch phot o paper for printing from your computer or direct from a photo card.

1 Lift the output tray. 2 Make sure the instruction insert has been removed. 3 Slide the photo tray release button toward you, if it has been pushed

in.

4 Place the photo cards into the photo tray with the print side down.

If you are using tabbed photo paper, place the tabbed photo paper into the photo tray so that the tabbed end feeds in last.

5 Lower the output tray. 6 Slide the photo tray release button into the correct position, as follows:

– If you are using 4” x 6” photo paper with a removable tab, push

the photo tray release buttin in until the button reaches the first position.

– If you are using 4” x 6” photo paper without a removable tab,

push the photo tray release button in further to the second position.

load paper and load originals

This ensures that the photo paper is loaded correctly and the photo tray is engaged.

change paper settings for copying

We recommend that you change these settings when you load different paper to ensure the best print quality.

You can change copy settings from the front panel or from the Director. When you change settings using the front panel, the copy settings are reset two minutes after the unit completes the copy.

HP recommends paper type settings according to the type of paper you're using. For more information, see recommended paper-type settings for copying in the onscreen User’s Guide.

To set the paper type and size for current and future copy jobs:

1 Press Scanner, then press Copy, if not already lit. 2 Press Options repeatedly until Paper Type appears. 3 Press until the desired paper type appears, then press Enter. 4 Press Black or Color.

hp psc 900 series

set the paper size

For more information, see adjust paper settings for printing in the onscreen User’s Guide.

1 Press Scanner and then press Copy. 2 Press Options repeatedly until Paper Size appears. 3 Press until the desired paper size appears. 4 Press Enter to choose the displayed paper size. 5 Press Black or Color.

change paper settings for copying

hp psc 900 series

load originals on the glass

You can copy or scan any original by placing it on the glass.

1 Lift the lid and make sure that the glass is clean.

2 Place the original face down on the glass in the front right corner with

the sides of the originals touching the right and front edges. It is important to use the front right corner when using the copy or

scanning feature.

If you are copying from a transparency (that is, your original is printed on transparency film), place a blank piece of paper on top of the transparency.

Many of the Which Size? copy features under Options will not work correctly if the glass is not clean. For more information, see clean the glass on page 59.

learn more

Top edge of original

3 Close the lid.

See the load section in the onscreen User’s Guide to learn more about:

• recommended paper-type settings for printing

• recommended paper-type settings for copying

load paper and load originals

use the scan features

Scanning is the process of converting text and pictures into an electronic format for your computer. You can scan just about anything:

• Photos

• Magazine articles

• Text documents

• 3D objects (be careful not to scratch the glass) — to put into

catalogs and flyers.

Because the scanned image or text is in an electronic format, you can bring it into your word processor or graphics program and modify it to suite your needs. You can:

• Scan text from an article into your word processor and quote it in

a report, saving you a lot of retyping.

• Scan in a logo and use it in your publishing software, allowing

you to print business cards and brochures for yourself.

• Scan in photos of your kids and e-mail them to relatives, create a

photographic inventory of your house or office, or create an electronic scrapbook.

To use the scan features, your HP PSC and computer must be connected and turned on. The HP PSC 900 Series software should also be installed on your computer prior to connecting the computer to the HP PSC.

hp psc 900 series

scan an original

You can start a scan from your computer or from your HP PSC.

1 Load your original.

For more information, see load originals on the glass on page 22.

2 Press Scanner, then press PC Save, if not already lit.

This saves the scan to your computer.

3 Press Black or Color.

For Windows, a scan of the original appears in the

HP Image Viewer. For Macintosh, a scan of the original appears in the

HP Workplace. In the HP Image Viewer, you can edit the scanned image. When

you are done viewing the image, click Accept. See the onscreen User’s Guide for more information about editing in the pre-scan view.

The HP PSC does a final scan of the original and sends the image to the HP Photo View Center in Windows.

In the HP Photo View Center, you can: – edit images, including adding text

–creative printing – create and print photo albums – send to fax, e-mail, web page, or other programs.

scan to a different destination

The scanner creates a grayscale scan if you press Black.

Your HP PSC scans the document, launches the selected program, and displays the scanned image in that program.

1 Load your original.

For more information, see load originals on the glass on page 22.

2 Press Scanner, then press PC Save, if not already lit. 3 Press Options to access the Scan destinations.

The Scan To destinations are set up through the HP software and downloaded automatically to your HP PSC.

4 Press until the desired scan to destination appears. 5 Press Black or Color.

use the scan features

stop scanning

learn more

hp psc 900 series

You can stop a scan by pressing the Cancel button located on the front panel.

See the scann i ng section i n the onscree n User’s Guide to learn more about:

• editing scanned images

• changing scan settings

• copying part of an image to another program

• sending a scan to another destination

• scanning to a brochure or flyer

• scanning text that you want to edit

• scanning images to the web

• scanning to an e-mail program

• scanning to other software applications

stop scanning

hp psc 900 series

use the scan features

use the copy features

Using your HP PSC, you can:

• Produce high-quality color and black-and-white copies using a

variety of paper types, including iron-on transfers.

• Reduce or enlarge the size of the images copied from 25% to

400% of the copy’s original size. (Percentages may vary between models.)

• Make the copy lighter or darker, adjust the color intensity, select

the number of copies, and specify the quality of the copies you make.

• Enlarge a photo, create a poster, make wallet-size photos, make

high-quality copies of photos using special photo paper, or create transparencies.

make copies

You can make copies using the front panel of your unit or using your computer. Many copy features are available using either method. However, you may find that the software offers easier access to special copy features.

All copy settings that you select on the front panel are reset two minutes after the unit completes the copy, unless you save the settings as the default settings. For more information, see Change settings for all future copy jobs in the onscreen User’s Guide.

make a copy 1 Load the input tray with the appropriate paper. For more

information, see load originals on the glass on page 22. For information on paper types for copying, see recommended paper-type settings for copying in the onscreen User’s Guide.

2 Load your original on the glass.For more information, see load

originals on the glass on page 22.

3 Press Scanner, then press Copy, if not already lit.

make copies

hp psc 900 series

4 If you want to make more than one copy (the default), press

Options once, then press until the desired number of copies appear.

Tip! You can also enter the number of desired copies using the keypad.

5 Press Enter, then press Black or Color.

increase copy speed or quality

reduce or enlarge a copy

The HP PSC provides three options that affect copy speed and quality.

• Best produces the highest quality for all paper and eliminates the

banding (striping) effect that sometimes occurs in solid areas. Best copies more slowly than the other quality settings. Best is automatically selected when you specify the paper type as photo paper.

• Normal delivers high-quality output and is the recommended setting for most of your copying. Normal is faster than Best.

• Fast copies faster than the Normal setting. The text is of comparable quality to the Normal setting, but the graphics may be of lower quality. Using Fast also cuts down on the frequency of replacing your print cartridges, because it uses less ink.

1 Load the input tray with the appropriate paper. 2 Load your original on the glass. If you are copying from a Photo

Card, insert the photo card into the appropriate slot.

3 Press Scanner, then press Copy, if not already lit. 4 Press Options until Copy Quality appears. 5 Press until the desired copy quality appears, then press Enter. 6 Press Black or Color.

You can reduce or enlarge a copy of an original using predefined settings, such as Fit to Page, Poster, or wallet, by selecting your own reduction/enlargement percentages. These settings are available when Scanner and Copy buttons are lit.

If the margins of your full-size original are smaller than the minimum margin settings supported by your unit, they will be cut off during the copy process. To get a full copy, use the Fit to Page feature. For more information on this feature, see fit a copy to the page on page 31. For more information on your unit’s margins, see Margins in the Support and Specifications booklet.

For more information, see load originals on the glass on page 22.

1 Press Scanner, then press Copy, if not already lit. 2 Press Options until Which Size? appears.

use the copy features

hp psc 900 series

3 Press or until the desired size setting appears. 4 Press Enter to select the desired size. 5 If the size you selected supports multiple copies on a single page,

select the number of copies that you want to print on a page by pressing or until the desired number appears.

6 Press Black or Color.

Tip! If the number of copies of a photo on a single page

does not come out as expected, try turning the original on the glass 90 degrees and start the copy again.

make copies lighter or darker

change color intensity

enhance text sharpness and photo colors

Use Lighter/Darker to adjust the lightness and darkness of the copies you make.

1 Press Scanner, then press Copy, if not already lit. 2 Press Options repeatedly until Lighter/Darker appears. 3 Press to lighten the copy or to darken it.

The circle moves to the left or right, depending on the button you press.

4 Press Enter to select the setting.

You can adjust color intensity to make colors on your copy more vivid or more subtle.

1 Press Scanner, then press Copy, if not already lit. 2 Press Options repeatedly until Color Intensity appears. 3 Press to make the image paler or to make the image more vivid.

The range of color intensity values appears as a circle on a scale on the front-panel display.

4 Press Enter to select the setting.

Use Text enhancements to sharpen edges of black text. Use Photo for photographs or pictures to enhance light colors that may otherwise appear white.

Text enhancement is the default option. You can turn off Text enhancement by selecting Photo or None if:

• Stray dots of color surround some text on your copies.

• Large, black typefaces look splotchy (not smooth).

• Thin, colored objects or lines contain black sections.

• Horizontal grainy or white bands appear in light- to medium-gray areas.

1 Press Scanner, then press Copy, if not already lit. 2 Press Options repeatedly until Enhancements appears.

make copies

hp psc 900 series

3 Press until the desired enhancement: (Text, Photo, or None)

appears.

4 Press Enter, then press Black or Color.

set the number of copies

You can set the number of copies using the front panel.

1 Press Scanner, then press Copy, if not already lit. 2 Press Options until Number of Copies appear. 3 Press until the desired number of copies appear or manually enter

the desired number of copies using the keypad.

4 Press Enter, then press Black or Color.

change s et ti ng s f or al l copy tasks

Save the copy settings you use most often by setting them as the default.

1 Press Scanner, then press Copy, if not already lit. 2 Change any applicable settings under the Options menu. 3 When done, press Enter. 4 Press until Set New Defaults appears. 5 Press until Yes appears, then press Enter.

Your settings are saved.

perform special copy functions

In addition to making standard copies, your unit supports special functions such as preparing a T-shirt transfer, making copies fit a page automatically, printing several copies on a single page, or making a poster. This section describes the settings to select before pressing the Black or Color buttons.

copy a photo 1 Press Scanner, then press Copy, if not already lit.

2 Press Options repeatedly until Enhancements appears. 3 Press until Photo appears, then press Enter to select your choice. 4 If you are using photo paper, press Options until Paper Type,

appears.

5 Press until the desired photo paper option appears, then press

Enter to select it. For more information, see Recommended paper-type settings

for copying in the onscreen User’s Guide.

6 To enlarge a photo automatically, press Options until Which Size?

appears.

7 Press until Fit to Page appears, then press Enter to select it.

For more information, see fit a copy to the page on page 31.

8 Press Black or Color.

use the copy features

hp psc 900 series

prepare a color T-shirt transfer

Use the Iron-On feature to reverse text and images so that they appear backwards. After the transfer is ironed onto a T-shirt, the picture appears properly on the shirt.

Origina

Tip! We recommend that you practice applying a T-shirt transfer on an old garment first.

Iron-On

1 Press Scanner, then press Copy, if not already lit. 2 Press Options repeatedly until Paper Type appears. 3 Press until Iron-On appears.

Selecting this option automatically activates the Mirror function.

4 Press Enter. 5 Press Black or Color.

fit a copy to the page

Use Fit to Page when you want to automatically enlarge or reduce your original to fit the paper size you have loaded.

1 Press Scanner, then press Copy, if not already lit. 2 Press Options repeatedly until Which Size? appears. 3 Press until Fit to Page appears.

perform special copy functions

Tip! Make sure that the glass is clean and the original has been placed in the right-front corner of the glass.

Original

Fit to Page

hp psc 900 series

4 Press Enter. 5 Press Black or Color.

print several copies on one page

You can place multiple copies of an original on one page by selecting a photo size and then selecting the number of copies you want.

There are several common photo sizes available under the Options menu. After you select one of the available sizes, you are prompted to select the number of copies that can be placed on a page.

Original Copy

1 Press Scanner, then press Copy, if not already lit. 2 Press Options repeatedly until Which Size? appears. 3 Press until the desired photo size appears. 4 Press Enter, then press to select the number of images that will fit

on a page.

5 Press Enter to select the number of photos you want to appear on a

page

6 Press Black or Color.

Tip! If the photo output is clipped, try turning the photo on the glass and start the job again.

use the copy features

hp psc 900 series

make a poster

When you use the Poster feature you divide your original into sections, then enlarge the sections so you can assemble them into a poster.

Original Poster

Tip! You can print a poster from a file on your computer. For more information, see the onscreen User’s Guide.

1 Press Scanner, then press Copy, if not already lit. 2 Press Options repeatedly until Which Size? appears. 3 Press until Poster appears, then press Enter. 4 Press to select how wide you want the poster to be. 5 Press Enter to confirm your selection 6 Press Black or Color.

Tip! After you select the poster width, the HP PSC adjusts the length automatically to maintain the original proportions. If the original cannot be enlarged to the selected poster size, an error message will appear. Select a smaller poster size and try the job again.

stop copying

learn more

stop copying

To stop copying, press Cancel on the front panel.

See the copy section in the onscreen User’s Guide to learn more about:

• performing special copying

• changing color intensity

• enhancing text sharpness and photo colors

• changing settings for copying

hp psc 900 series

options menu for copy commands

The following options become available in the Options menu when the Scanner and Copy buttons are lit.

Number of

Copies

1 2 3 ... (numeric input)

Lighter/

Darker

< oooo● oooo > < ooooO < ooooOo < ooooOoo < ooooOooo < < o < oo < ooo

●ooo >

●oo >

●o >

● >

●oooOoooo >

●ooOoooo >

●oOoooo >

●Ooooo >

Which Size? Copy

Paper Type

Quality

Actual 100% Fit to Page 8 x 10 inches 5 x 7 inches 4 x 6 inches 3 1/2 x 5 inches 3 x 4 inches 2 1/2 x 3 1/4 inches Poster 2 -wide

Normal Best Fast

Plain Paper Premium Photo Photo-Qual Glss Photo-Qual Matt Premium Inkjet Brochure Glossy Brochure Matte Iron-On Transparency

Custom 100%

Enhancements Color Intensity Set New

Defaults

Text Photo None

< ooo●ooo >

< oooO

●oo >

< oooOo < oooOoo < < o < oo

●o >

● >

●ooOooo >

●oOooo >

●Oooo >

No Yes

Paper Size

Letter A4

Use when the Scanner and Copy buttons are illuminated.

Press Options to display the menu options.

Press and to move to the setting you want. Press

Enter to select the displayed setting.

use the copy features

use a photo card

what is a photo card?

If your digital camera uses a photo card to store photos, you can insert the photo card into your HP PSC to print or save your photos. Your HP PSC features three different slots for photo card input.

Your HP PSC can read SmartMedia, CompactFlash, and Memory Stick photo cards.

SmartMedia

Memory Stick

CompactFlash

insert a photo card

what is a photo card?

You can only use one photo card in your HP PSC at a time.

After you take photos with your digital camera, you can print them immediately or save them directly to your computer.

1 Insert the photo card into the appropriate slot on your printer.

When the photo card is inserted correctly the Photo Card button illuminates on the front panel.

hp psc 900 series

2 Reading camera photo card... appears on the front panel

display. The light next to the card slot blinks green when the card is being accessed.

When the HP PSC is finished reading the card, another message appears showing the number of files found on the photo card.

You may safety remove the card only when the light is off.

cards inserted incorrectly

If you insert a photo card backwards, the light next to the card slot blinks amber and the front panel displays an error message such as Photo card is in backwards or Gold side should face right.

save files to the computer

You can save directly from a photo card to your computer. When you save photos to your computer, you can view them in the HP Photo View Center, edit them, create photo collages, and album pages — the possibilities are endless.

When you are connected to a computer, you should save all the photos to your computer. This allows you to reuse your photo card.

1 Make sure that the photo card is inserted in the appropriate slot

on your HP PSC.

2 Press 1 when Save Photos to PC? appears on the front panel

display. This saves all the photos from the photo card to your computer

using the HP PSC software. For Windows: files are saved in month and year folders

depending on when the photos were taken. The folders are created under the C:\MyDocuments\MyPictures\ folder.

For Macintosh: files are saved to the computer in the default location HardDrive\Documents\HP All-in-One Data\Photos\directory.

HP Photo View Center

The HP Photo Center is a program that you can use for viewing and editing image files. You can print images, send image by e-mail or fax to family and friends, upload images to a website, or use images in fun and creative printing projects with the HP Photo Center.

When you save photo card files to your computer, the HP Photo Center opens automatically and displays thumbnails (small versions) of your images. If you want to open the HP Photo Center at a later time, open the Director and click the Photo View Center icon, which is located in the middle of the Director window.

use a photo card

print a proof sheet

hp psc 900 series

A proof sheet, which may be several pages long, shows thumbnail views of photos stored on the photo card. The file name, index number, and date appear under each thumbnail.

A proof sheet is a simple and convenient way to order and make prints directly from a phot o ca r d. After printing a proo f s he et, fill in the circles and place the proof sheet on the glass. The proof sheet is scanned and photo prints are generated.

step 1: select the photos you want by filling in the circles located underneath each photo with a dark pen.

step 2: select the number of prints, image size, and paper type.

step 3: place the top of the proof sheet on the glass face down at the right front corner of the scanner glass.

print a proof sheet

You can use the proof sheet index number to select which photos to print. This number may be different from the number associated with the photo on your digital camera. If you add photos to, or delete photos from, your photo card, you will need to reprint the index page to see the new index numbers.

1 Insert the photo card into the appropriate slot on your printer. 2 Press the Proof Sheet button.

The front panel displays the message:

Proof Sheet 1 = Print 2 = Scan

Press 1.

The proof sheet prints. If there are more than 20 photos on the card, you can select the range of photos to be printed on the proof sheet.

hp psc 900 series

scan a proof sheet

After you print a proof sheet, you can use it to print specific photos from your photo card.

1 Load special paper type, such as photo paper. 2 Make sure that the photo card is inserted in the appropriate slot

on your printer.

3 Select which photos you would like to print by filling in the circles

located underneath the thumbnail images on the proof sheet.

4 Select the number of prints, image size and paper type by filling

in the circles in step 2 of the proof sheet.

5 Place the top of the proof sheet face down on the scanner glass in

the front right corner with the sides of the originals touching the right and front edges.

Top edge of original

6 Close the lid. 7 Press the Proof Sheet button. 8 Press 2.

The glass is scanned and the HP PSC prints the photos you specified on the proof sheet.

use a photo card

print all photos from a photo card

In addition to using the proof sheet, you can also use the front panel to print directly from a photo card without being connected to a computer. You can choose photos on a photo card from the front panel of the printer.

1 Insert the photo card into the appropriate slot on your printer. 2 Press 2 when Save Photos to PC? appears. 3 Press until Print What? Photos on Card appears. 4 Press Options and select Print Photos All, then press Enter. 5 Press to select a photo size, then press Enter. 6 Press to select a paper type, then press Enter. 7 Press to select the number of copies, then press Enter. 8 Press Black or Color.

Printing is done in grayscale if Black is pressed.

deciding which photos to print

hp psc 900 series

You can use a printed photo proof sheet or view the photo card contents in the HP PSC Photo View Center. See print a proof sheet on page 37 for instructions.

After you decide which photos to print, choose the corresponding proof index number on the printer’s front panel. You can choose:

• All the photos on the photo card

• Selected photos

• More than one copy of a selected photo

• A continuous range of photos, such as photos 5 through 15

• A Digital Print Order Format (DPOF) file created by your camera

print all photos from a photo card

hp psc 900 series

print individual photos

If you don’t know the photo index number, you may want to print a photo proof sheet before selecting individual photos to print.

Index number

File name

Date

1 Insert the photo card into the appropriate slot on your printer. 2 Press 2 when Save Photos to PC? appears. 3 Press until Print What? Photos on Card appears, then

press Enter.

4 Press until Print Photos - Select Photos appears, then

press Enter.

5 Enter the photo index numbers for the photos you want to print.

A comma is inserted automatically as the cursor advances to the right.

Tip! You can specify a range by pressing the Symbols button to enter a dash (-).

You can erase number entries by pressing . As the bottom line gets filled, the data entry field scrolls left to show the number as it is entered.

6 Press Enter when you are finished entering the photo index

numbers you want to print.

7 Press to select a photo size, then press Enter. 8 Press to select a paper type, then press Enter. 9 Press to select the number of copies, then press Enter. 10 Press Black or Color.

use a photo card

hp psc 900 series

print a DPOF file The Digital Print Order Format (DPOF) is an industry-standard print file

request that can be created by some digital cameras. See your digital camera documentation to see if it supports Digital Print Order Format (DPOF).

The DPOF file is stored by the digital camera on a photo card and specifies the following information:

• Which photos to print

• The quantity of each photo to be printed

1 Insert the photo card into the appropriate slot on your printer. 2 Press 2 when Save Photos to PC? appears. 3 Press until Print What? Use DPOF appears, then press

Enter.

4 Press or Options to select a photo size, then press Enter. 5 Press to select a paper type, then press Enter. 6 Press Black or Color.

learn more

See the photo card section in the onscreen User’s Guide to learn more about:

• using the HP Photo Center

• finding and selecting images on your photo card

• editing images

• creating projects

• making and printing photo albums

• e-mailing an image

• uploading a scanned image on the web

• sending images to another program

• printing a scanned image

learn more

hp psc 900 series

if > 20

Photos*

Select

All (1 - nnnn)

photos

Select Photos

*Shown only

following menu options: Which Size?,

Paper Type, and Set New Defaults.

Print What? Photos on Card displays

the following menu options: Print Photos,

Which Size?, Paper Type, Number of

Print What? Use DPOF displays the

Defaults

Set New

Copies

Number of

Yes

123

Plain Paper

Premium Photo

... (numeric input)

4 x 6 Prem Photo

Photo Paper

4 x 6 Photo Paper

Photo Paper

Photo-Qual Glss

Photo-Qual Matt

Premium Inkjet

Brochure Glossy

Brochure Matte

Iron-On

Copies, and Set New Defaults.

Select Photos. menu options.

Print What? Proof Sheet displays the

4 x 6 inch

3 1/2 x 5 inch

3 x 4 inch

2 1/2 x 3 1/4 inch

8 x 10 inch

5 x 7 inch

country settings.

* sizes vary based on

Enter to select the displayed setting.

Press and to move to the setting you want.

Use DPOF

Photos on Card

options menu for photo card commands

When you load a photo card, the following options become available in the options menu. Menu options vary depending on whether

you are printing a DPOF file, photos or a proof sheet.

Print What? Which Size?* Paper Type

Proof Sheet

Use when the Photo Card and Copy buttons are illuminated.

Press

Press Options to display the menu options.

use a photo card

use the fax features

send a fax

Using your HP PSC, you can:

• Send and receive paper faxes, and send computer faxes.

• Send and receive color faxes.

Your HP PSC lets you send a fax in a variety of configurations. These include:

• Sending a paper fax (using the front panel or computer).

• Sending a paper fax with a computer generated cover page (using the computer).

• Sending a computer file with or without a cover page (using the computer).

• Sending a computer generated cover page as a single-page fax (using the computer).

See the onscreen User’s Guide for more information about sending faxes and creating cover pages using your computer.

Follow these steps to send a fax from your HP PSC.

enable fax confirmation

send a fax

By default, your HP PSC prints a report only if there is a problem with sending or receiving a fax. A confirmation message indicating whether an item was successfully sent appears briefly on the frontpanel display after each transaction. If you need printed confirmation that your faxes are successfully sent, follow these instructions before sending any faxes.

If you want to print a report on your last fax transaction, see print reports in the onscreen User’s Guide.

1 Press Setup. 2 Press 1, then press 6.

This selects the Print Report menu, then selects the Automatic Reports Setup option.

hp psc 900 series

3 Press Enter. 4 Press until Send Only appears, then press Enter to select it.

send a fax from your HP PSC

change settings and use speed dials before sending a fax

1 Load your original on the glass.

For more information, see load originals on the glass on page 22.

2 Press Scanner and then press Fax, if not already lit. 3 Enter the fax number using the keypad 4 Press Black or Color.

Pressing Black scans the fax to memory, then dials the number, and sends the fax. Pressing Color dials the number, then sends the fax.

5 When the scan is complete, the front panel prompts you to scan

another page. If scanning another page, place the next original on the glass and press 1.

1 Load your original.

For more information, see load originals on the glass on page 22.

2 Press Scanner and then press Fax, if not already lit. 3 Enter the fax number using the keypad, or press Options until

Fax Mode appears.

4 Press until Speed Dials appear, then press Enter, 5 Press until the desired pre-set number appears.

Speed Dials will not appear unless you have set them up first. For more information on speed dialing, see forward faxes to another number on page 49.

6 Press Options repeatedly, until the option you want to change

appears.

7 Press to scroll through the setting options.When the setting you

want to use appears, press Enter to select the setting. For more information on changing fax settings, see control resolution and contrast on page 48.

8 Press Black or Color.

send a color fax You can send and receive color faxes to and from other color fax

mach ines . If yo u r HP P S C det e rmi n es tha t the re cip i ent ha s a bla c k and white fax unit, your HP PSC interrupts the send process and requests that you resend the fax in black and white.

We recommend that you use only color originals for color faxing.

use the fax features

hp psc 900 series

In addition, you cannot send a color fax from memory, using the group speed-dial features. To fax in color to a group, send the fax from the computer. For more information, see the onscreen User’s Guide.

1 Load your original.

For more information, see load originals on the glass on page 22.

2 Press Scanner and then press Fax, if not already lit. 3 Enter the fax number using the keypad. 4 Press Color. 5 When the scan is complete, the front panel prompts you to scan

another page. If scanning another page, place the next original on the glass and press 1.

broadcast a fax to multiple recipients

schedule a fax

Broadcasting lets you send a black and white fax to one group If you send a fax from your HP PSC. A group can contain up to 20 individual speeddial entries. To use broadcasting, the fax must fit into your HP PSC’s memory; otherwise, an error occurs.

Broadcasting can be sent to an unlimited number of groups and individuals when you send a fax from your computer.

1 Load your original. 2 Press Scanner and then press Fax, if not already lit. 3 Press Options until Fax Mode appears. 4 Press until Speed Dials appear, then press Enter. 5 Press until the desired pre-set group speed dial entry appears, then

press Enter.

6 Press Black to begin faxing.

You can schedule a black and white fax to be sent later during the same day, (for example, when telephone lines are not as busy). If you use the front panel, you can select a single recipient or group.

Using the computer to schedule a fax, you can schedule multiple faxes for different delivery dates and times. For more information, see the onscreen User’s Guide.

When the specified time is reached, your fax is automatically sent as soon as a connection can be made.

1 Load your original.

For more information, see load originals on the glass on page 22.

2 Press Scanner and then press Fax, if not already lit. 3 Press Options until Send Fax appears. 4 Press until Send Fax Later appears, then press Enter.

send a fax

hp psc 900 series

5 After Enter send time appears, use the keypad to enter the time you

want to send the fax, then press Enter.

6 After Enter fax number appears, enter the fax number of the

recipient or select the group, then press Enter. The document is scanned to memory.

7 When the scan is complete, the front panel prompts you to scan

another page. If scanning another page, place the next original on the glass and press 1.

8 When you are done faxing, press 2.

The fax is sent from memory at the selected time.

cancel a scheduled fax

receive a fax

receive a fax manually

You can cancel a fax stored in memory or one that is currently in progress.

1 Press Options until Send Fax appears. 2 After Enter fax number appears, enter the fax number of the

recipient or select the group, and press Enter.

3 Press until Send Fax Later appears, then press Enter.

If a fax has already been scheduled into memory, a message appears on the front panel that shows the time and the phone number of the scheduled fax. Another message appears asking if you want to cancel the scheduled fax.

4 Press 1 to cancel the scheduled fax.

Depending on how you set up your HP PSC, you can receive faxes automatically or manually. For more information, see set the answer mode in the onscreen User’s Guide.

Your HP PSC is automatically set to print received faxes (unless you have turned the auto-answer feature off). If you receive a legal-size fax and your HP PSC is not currently set to use legal-size paper, the unit automatically reduces the fax so that it fits on the paper that is loaded (unless you have disabled the automatic-reduction feature). For more information, see set automatic reduction on page 50.

Before manually receiving a fax to your HP PSC, we recommend that you remove any originals from the glass, so they are not accidentally processed.

1 Press Setup. 2 Press 3, then press 3 again.

This selects the Basic Fax Setup menu, then selects the Rings to Answer option.

3 Press Enter.

use the fax features

hp psc 900 series

4 Press until No Answer appears on the front panel display. 5 Press Enter to accept the setting.

To receive a fax manually

1 When your HP PSC rings, pick up the handset of a telephone that is

on the same telephone line as your HP PSC, (the handset is plugged into the back of the HP PSC).

2 If you hear fax tones, do one of the following:

–Press Black. – If you are receiving from an extension phone (on the same

telephone line as your HP PSC, but not connected directly to it), press 123 on your phone.

3 Wait for the fax tones, then hang up the telephone.

set number of rings before answering

print reports

generate automated reports

You can specify how many rings should occur before your HP PSC automatically answers the phone. When you run the Fax Setup Wizard, which is located in the HP PSC 900 Series software, this is set automatically.

If you do not want your HP PSC to answer the phone, Rings to Answer should be set to No Answer.

1 Press Setup. 2 Press 3, then press 3 again.

This selects the Basic Fax Setup menu, then selects the Rings to Answer option.

3 Press Enter. 4 Press until the desired number of rings before answering appears

on the front panel display.

5 Press Enter to accept the setting.

You can set up your HP PSC to print error reports and confirmation reports for each fax you send and receive. You can also manually print reports as you need them.

1 Press Setup. 2 Press 1, then press 6.

This selects the Print Report, then selects the Automatic Reports Setup option.

print reports

hp psc 900 series

3 Press Enter, then press to scroll through the following report types.

– Every Error, which prints whenever there is any kind of fax error

(default).

– Send Error, which prints whenever there is a transmission error. – Receive Error, which prints whenever there is a receiving error. – Every Fax, which confirms every time a fax is sent or received. – Send Only, which prints every time a fax is sent. – Off, which does not print fax reports.

4 After the option that you want appears, press Enter.

generate manual reports

1 Press Setup. 2 Press 1, then press Enter. 3 Press to scroll through the following report types.

– 1:Last Transaction, which indicates the status of the last fax

sent.

– 2:Fax Log, which lists approximately the last 40 faxes sent and

received.

– 3:Speed Dial List, which lists your individual and group

numbers.

– 4:Menu Settings, which lists in outline form the entire menu

system and indicates the current and default settings.

– 5:Self-Test Report, which prints a self-test report. For more

information, see print a self-test report in the onscreen User’s Guide.

– 6:Automatic Reports Setup, which is the automatic reports

setting described in generate automated reports on page 47.

4 Select the report you want, then press Enter.

control resolution and contrast

You can change the resolution and contrast of documents that you are sending. Your changes remain in effect until you change them again.

The copy settings do not affect faxing, and the fax resolution settings do not affect copying.

change resolution

Resolution affects the transmission speed and quality of faxed documents.

1 Press Scanner and then press Fax, if not already lit. 2 Press Options until Resolution appears. 3 Press to scroll through the available options until the one you want

appears.

use the fax features

hp psc 900 series

Your HP PSC only faxes at the highest resolution supported by the receiving fax.

If you choose Photo, be aware that the faxing process takes longer to complete. When faxing photographs, we recommend that you choose Photo.

4 Press Enter to select the desired option.

change contrast

Change this setting if you want to send a black and white fax to be darker or lighter than the original.

1 Press Scanner and then press Fax, if not already lit. 2 Press Options until Lighter/Darker appears.

The range of values appears as a circle on a scale on the display.

3 Press to lighten the copy or to darken it.

The circle moves to the left or right, depending on the button you press.

4 Press Enter to use the setting you selected.

redial a busy or unanswered number automatically

You can set your HP PSC to redial a busy or an unanswered number automatically. The default setting for Busy Redial is Redial. The default setting for No Answer Redial is No Redial.

1 Press Setup. 2 Choose one of the following options:

–Press 4, then press 3.

This selects the Advanced Fax Setup menu, then selects the Busy Redial option.

–Press 4, then press 4 again.

This selects the Advanced Fax Setup menu, then selects the No Answer Redial option.

3 Press Enter. 4 Press to select Redial or No Redial, as desired. 5 Press Enter.

forward faxes to another number

With fax forwarding, you can send a black and white fax that you receive to another fax number.

1 Press Setup. 2 Press 3, then press 7.

This selects the Basic Fax Setup menu, then selects the Fax Forwarding Black Only option.

redial a busy or unanswered number automatically

hp psc 900 series

3 Follow the messages that appear on the display.

use Error Correction Mode (ECM)

ECM eliminates data lost due to poor phone lines by detecting errors that occur during transmission and automatically requesting retransmission of the erroneous portion. Phone charges are unaffected, or may even be reduced, on good phone lines. On poor phone lines, ECM increases sending time and phone charges, but sends the data much more reliably. Turn ECM off (the default setting is on) only if it increases phone charges substantially and you are willing to accept poorer quality in exchange for reduced charges.

1 Press Setup. 2 Press 4, then press 7.

This selects the Advanced Fax Setup menu, then selects the Error Correction Mode option.

3 Press to switch between Off and On. 4 After the state that you want appears, press Enter.

set automatic reduction

This setting determines what your HP PSC does if it receives a fax too large for the default paper size. With this setting on (the default), the image is reduced so that it attempts to fit on one page. With this feature off, the information that will not fit on the first page is printed on a second page.

1 Press Setup. 2 Press 4, then press 5.

This selects the Advanced Fax Setup menu, then selects the Automatic Reduction option.

3 Press to switch between Off and On. 4 After the state that you want appears, press Enter.

detect faxes received from older machines

You can receive faxes from older fax machines that do not emit a fax signal. These silent models represent less than 5% of fax machines in use.

Leave this setting off unless all the following are true:

• You are having trouble receiving a fax from an older machine.

• Your answering machine is connected directly to your HP PSC.

1 Press Setup. 2 Press 4, then press 8.

use the fax features

This selects the Advanced Fax Setup menu, then selects the Silent Detect option.

3 Press to switch between Off and On. 4 After the state that you want appears, press Enter.

adjust the volume

Your HP PSC provides three levels for adjusting the ring and speaker volume. The ring volume is the volume of the phone rings. The speaker volume is the level of everything else, such as the dial and fax tones. The default setting is soft.

1 Press Setup. 2 Press 3, then press 6.

This selects the Basic Fax Setup menu, then selects the Ring and Beep Volume option.

3 Press to select one of the options: Soft, Loud, or Off. 4 Press Enter.

change the Answer Ring Pattern (distinctive ringing)

Distinctive ring feature that allows you to have several phone numbers on the same line. Distinctive ring is usually offered by phone companies for an additional fee, and may not be available in all regions. Each number has a specific ring pattern. If you do not have this service, leave your HP PSC set to use the default, All Rings.

If you connect your HP PSC to a line with distinctive ringing, have your telephone company assign one ring pattern to voice calls and another to fax calls (double or triple rings are best for a fax number).

1 Verify that your HP PSC is set to answer automatically. 2 Press Setup. 3 Press 4, then press 2.

This selects the Advanced Fax Setup menu, then selects the Answer Ring Pattern option.

4 Press to scroll through these options: All Rings, Single Rings,

Double Rings, Triple Rings, and Double & Triple.

5 After the ring pattern that the phone company established for this

number appears, press Enter.

hp psc 900 series

adjust the volume

Tip! We rec o mm end that yo u u se Double Rings or Triple Rings.

hp psc 900 series

6 If you have an answering machine on this phone line (on any phone

number), set the answering machine to answer after four or more rings.

You want your HP PSC to answer before the answering machine; otherwise, your HP PSC will not receive fax calls. Your unit is automatically set to answer after one ring.

If you want to change the number of rings after which your HP PSC answers, follow the instructions in set number of rings before answering on page 47.

7 If you have a modem on this phone line, turn off the setting in the

modem’s software that automatically receives faxes to your computer; otherwise, your HP PSC will not receive faxes properly.

set up speed dialing

Through your HP PSC or your computer, you can assign entries to fax numbers you use often. This lets you dial those numbers quickly using the front panel’s Speed Dial button and a one- or two-digit entry. You can create up to 60 individual and group speed-dial entries.

You can use speed-dial entries only from the front panel. You can also save numbers in your software’s address book. See set up

speed dialing in the onscreen User’s Guide for more information.

create individual speed-dial settings

You can enter fax numbers that you will reuse frequently.

1 Press Setup. 2 Press 2, then press 1.

This selects the Speed Dial Setup menu, then selects the Individual Speed Dial option.

The first unassigned speed-dial entry appears on the display.

3 Press Enter to select the displayed speed-dial entry. 4 Enter the fax number to assign to that number, then press Enter.

Tip! To enter a two-second pause within a number sequence, press Symbols to display a dash.

5 Enter the person’s or company’s name, then press Enter.

For more information, see enter text on page 55.

6 After Add Another appears, press 1 for Yes, if you want to set up

another number, or press 2 for No to exit.

use the fax features

hp psc 900 series

create group speed-dial settings

You can create a distribution list of up to 20 group speed-dial entries so that you can send a fax to all of them at the same time. You can create up to 60 groups and speed-dials.

To use a fax number in a speed-dial group the number must already have an assigned speed-dial entry. You can include only individual speed-dial entries. You cannot assign a group to another group.

1 Press Setup. 2 Press 2, then press 2 again.

This selects the Speed Dial Setup menu, then selects the Group Speed Dial option.

3 Choose one of the following:

– If this is your first group, the first unassigned number appears.

Press Enter to select it.

– If this is not your first group, 1=New 2=Edit appears. Press 1 to

create a new group. The first unassigned number appears. Press Enter to select it.

4 After Add #1 appears, press Enter. 5 Enter the number that corresponds to the fax number you want to

include in the group. The selected number and corresponding name appear on the display.

6 Choose one of the following:

– If the displayed number is correct, press Enter to add it to the

group.

– To select a different number, press or until the appropriate

number appears, then press Enter to select it.

7 After Add Another appears, press 1 for Yes if you want to add

another individual number to the group, or press 2 for No.

8 After you are done selecting individual numbers, enter a name for the

group. For more information, see enter text on page 55.

9 Press Enter to save the group. 10 After Add Another appears, press 1 for Ye s if you want to create

another group, or press 2 for No to exit.

add or remove recipients from groups

set up speed dialing

You can add or remove a number to or from an existing group.

1 Press Setup. 2 Press 2, then press 2 again.

This selects the Speed Dial Setup menu, then selects the Group Speed Dial option.

3 After 1=New 2=Edit appears, press 2.

hp psc 900 series

4 Press until the group that you want to edit appears, then press

Enter. The first individual speed-dial entry in that group appears.

5 For each entry in the group, press 1 to delete it or 2 to keep it. 6 After Add Another appears, choose one of the following:

– If you want to add new individual entries to the group, press 1 and

see create group speed-dial settings on page 53.

– If you do not want to add any additional individual numbers, press

2 to edit the group name, or press Enter to save it as is.

delete speeddial settings

Follow these steps to delete an individual or group speed-dial entry.

1 Press Setup. 2 Press 2, then press 3.

This selects the Speed Dial Setup menu, then selects the Delete Speed Dial option.

3 Press until the individual or group entry that you want to delete

appears, then press Enter.

Tip! Removing an individual speed-dial number will also

remove the number from any speed-dial groups.

set the date and time

You can set the date and time from the front panel. When a fax is transmitted, the current date and time is printed along with the fax header. The date and time format is based upon the language and country setting.

Normally the computer software sets the date and time automatically.

1 Press Setup. 2 Press 3, then press 1.

This selects the Basic Fax Setup menu, then selects the Date and Time option.

3 Enter the month, day, and year (last two digits only) by pressing the

appropriate number on the keypad. The underline cursor presented initially beneath the first digit advances automatically to each digit after, each time you press a button. The time prompt automatically appears after you enter the last digit of the

date.

4 Enter the hours and minutes.

The AM/PM prompt automatically appears after the last digit of the time is entered.

5 Press 1 for AM or 2 for PM.

The new time and date settings appear on the front panel.

use the fax features

set the fax header

Follow these steps to enter your name and fax number.

1 Press Setup. 2 Press 3, then press 2.

3 After Yo ur Na m e appears, enter your name using the numeric

4 Using the keypad, enter your fax number. 5 After you finish entering your fax number, press Enter.

enter text

The following list provides tips for entering text using the front-panel keypad.

• Press the keypad numbers that correspond to the letters of a name.

hp psc 900 series

In Hungary, the subscriber identification code (fax header) can be set or changed only by authorized personnel. For more information, contact your authorized HP dealer.

This selects the Basic Fax Setup menu, then selects the Fax Header option.

keypad as described in the next section, enter text on page 55.

set the fax header

These letters correspond to this number, and so on.

• Press a button multiple times to see a letter first in lowercase and then in uppercase. The first letter of a word is upper-cased automatically

JKL

To get this character: Press 5 this many times:

j1k2l3J4K5L65

• After the correct letter appears, press , then press the number that corresponds to the next letter in the name. Again, press multiple times until the correct letter appears.

• The cursor automatically advances to the right 1.5 seconds after the last button is pressed.

• To insert a space, press Space (#).

• To enter a symbol, such as @, press Symbols (*) repeatedly to scroll through the list of available symbols, which are: *, -, &, ., / (), ‘, =, #, @, _, and !.

• If you make a mistake, press to clear it, then make the correct entry.

• After you are done entering text, press Enter to store your entries.

hp psc 900 series

poll another fax machine

Your HP PSC can “request” another fax unit to send the fax it has waiting. The other unit must be set for polling and have a fax ready to send.

1 Press Scanner and then press Fax, if not already lit. 2 Press Options until Send fax appears. 3 Press until Poll to Receive appears, then press Enter. 4 After Enter fax number appears, enter the fax number, then press

Black.

reprint the faxes in memory

Your HP PSC can store a limited number of fax pages in its memory, with the number of pages depending on the model you purchased. When your HP PSC runs out of memory to store faxes, it will not receive any more until the stored faxes are printed.

Reprint Faxes in Memory enables you to reprint a fax stored in memory. For example, if your print cartridge runs out of ink while receiving a fax. This option prints all faxes in memory; press Cancel to stop printing faxes you do not need.

1 Press Setup. 2 Press 5, then press 4.

This selects the Maintenance menu, then selects the Reprint Faxes in Memory option.

The faxes are printed from memory.

learn more

See the fax section in the onscreen User’s Guide to learn more about:

• using a cover page

• creating a cover page template

• previewing a fax

• changing pbx settings

use the fax features

options menu for fax commands

The following options become available in the Options menu when the Scanner and Fax buttons are lit.

hp psc 900 series

Fax Mode Resolution Lighter/

Darker

< oooo

Simple Fax Speed Dials

Use when the Scanner and Fax buttons are illuminated.

Options to display the menu options.

Press Press and to move to the setting you want.

Press

Enter to select the displayed setting.

Fine Photo Standard

●oooo >

< ooooO < ooooOo < ooooOoo < ooooOooo < < o < oo < ooo

●ooo >

●oo >

●oooOoooo >

●ooOoooo >

●oOoooo >

●Ooooo >

●o >

● >

Send Fax

Now Later-Blackonly Poll to Receive

Set New Defaults

No Yes

options menu for fax commands

hp psc 900 series

setup menu for fax commands

The following fax functions are available in the Setup menu.

3:Basic Fax Setup 4:Advanced Fax

1:Date and Time

2:Fax Header

3:Rings to Answer

4:Paper Size

5:Tone or Pulse

Dialing

6:Ring and Beep

Volume

7:Fax Forwarding

Black Only

Press Setup to display the menu options. Press and to move to the setting you want.

Press

Enter to select the displayed setting.

Setup

1:Automatic

Reports Setup

2:Answer Ring

Pattern

3:Busy Redial

4:No Answer

Redial

5:Automatic

Reduction

6:Backup Fax

Reception

7:Error Correction

Mode

8:Silent Detect

use the fax features

maintain your HP PSC

clean the glass

Dirty glass (fingerprints, smudges, a hair, and so on) slows down performance and affects the accuracy of special features such as Fit to Page and Copy.

1 Turn off the unit, unplug the power cord, and raise the lid. 2 Clean the glass with a soft cloth or sponge slightly moistened with

a nonabrasive glass cleaner. Caution! Do not use abrasives, acetone, benzene, or

carbon tetrachloride on the glass; these can damage it. Do not place liquids directly on the glass. They may seep under it and damage the unit.

3 Dry the glass with a chamois or cellulose sponge to prevent

spotting.

clean the lid backing

Minor debris can accumulate on the white document-backing located underneath the unit's lid.

1 Turn off the unit, unplug the power cord, and raise the lid. 2 Clean the white document-backing with a soft cloth or sponge

3 Wash the backing gently to loosen debris; do not scrub the

4 Dry the backing with a chamois or soft cloth.

5 If this does not clean the backing well enough, repeat the

clean the glass

slightly moistened with a mild soap and warm water.

backing.

Caution! Do not use paper-based wipes as these may scratch the backing.

previous steps using isopropyl (rubbing) alcohol, and wipe the backing thoroughly with a damp cloth to remove any residual alcohol.

hp psc 900 series

clean the exterior

Use a soft, damp, lint-free cloth to wipe dust, smudges, and stains off the case. The interior of the unit does not require cleaning. Keep fluids away from the interior of the unit as well as the front panel.

replace the print cartridges

1 Turn on the unit, then open the print-cartridge access door (lift up

the handle located just above the output tray). The carriage moves to the center of the unit.

2 After the carriage stops moving, flip up the print-cartridge latch on

the right, grasp the top of the old print cartridge (the thinner one), then pull it up and out of its slot.

3 Remove the new print cartridge from its packaging and, being

careful to touch only the black plastic, gently remove both the green pull tab and blue tape covering the nozzles.

Caution! Do not touch the gold-colored contacts.

Removing tape from black ink cartridge.

Removing tape from color ink cartridge.

4 Push the new cartridge firmly down into the appropriate slot.

The print-cartridge label should be facing you after the cartridge is inserted.

maintain your HP PSC

hp psc 900 series

Place the black ink cartridge into the slot on the right.

Place the color ink cartridge into the slot on the left.

5 Lower the print-cartridge latch down onto the top of the cartridge,

and push down until the latch locks firmly into place. After you are done, all cartridges should be in place and the

latches should be closed.

Push the latch down over the black ink cartridge

Push the latch down over the color ink cartridge

6 Close the print-cartridge access door. 7 After the message appears in the front-panel display, press Enter

to align the cartridge. A page prints to confirm alignment. You can discard or recycle

this page.

align the cartridges

replace the print cartridges

The HP PSC prompts you to align the cartridges every time you install or replace a cartridge. Aligning the print cartridges ensures highquality output.

To align the cartridges after the message appears on the display, press Enter on the front panel.

To align the cartridges at any other time:

1 Press Setup. 2 Press 5, then press 2.

This selects the Maintenance menu, then selects the Align Print Cartridge option.

A page prints to confirm alignment. You can either discard or recycle this page.

hp psc 900 series

clean the cartridges

clean the print cartridge contacts

Use this feature when the Self-Test Report shows streaking or white lines through any of the colored bars. Do not clean cartridges unnecessarily. This wastes ink and shortens the life of your print cartridges.

1 Press Setup. 2 Press 5, then press 1.

This selects the Maintenance menu, then selects the Clean Print Cartridge option.

If copy or print quality still seems poor after you clean the cartridges, replace the cartridge that is affected.

A page prints to confirm cleaning. You can either discard or recycle this page.

Clean the print cartridge contacts when you get repeated front panel messages prompting you to check a cartridge after you already have.

Make sure you have the following materials available:

• Cotton swabs or any soft material that will not come apart or leave fibers (for example, a scrap piece of clean cotton cloth).

• Distilled, filtered, or bottled water (do not use tap water, as it may contain contaminants that can damage the print cartridges).

Caution! Be careful not to get ink on your hands or clothing.

1 Turn the unit on and open the print-cartridge access door.

The print cartridges move to the center.

2 After the print cartridges have moved to the center, unplug the

power cord from the back of the unit.

3 Follow these steps to clean each print cartridge.

a. Remove the cartridge from the holder. b. Dip a clean cotton swab into distilled water and squeeze any

excess water from the swab. c. Grasp the cartridge by its sides or top. d. Clean the contacts.

maintain your HP PSC

4 Close the door and plug in the unit.

5 After the message appears in the front-panel display, press Enter

restore factory defaults

You can restore the original factory settings to what they were when you purchased your HP PSC. Choosing to restore your factory defaults restores all settings, except speed dial entries, date, and fax header information.

You can only perform this process from the unit.

1 Press Setup. 2 Press 5, then press 3.

hp psc 900 series

e. Place the cartridge back into the holder.

Because you removed a print cartridge from its holder, the unit will need to realign the cartridges.

to align the cartridge. A page prints to confirm alignment.

This selects the Maintenance menu, then selects the Restore Factory Defaults option.

The factory default settings are restored.

set the country or language

1 Press Setup. 2 Press 5, then press 6.

This selects the Maintenance menu, then selects the Set Language and Country menu.

3 To select the language, you can:

– Press until the desired language appears. – Wait till the desired language appears on the front panel

display.

4 Enter the two-digit number corresponding to the language on the

keypad. For example: for English, you would enter 11.

5 After entering the two-digit number code, you are prompted to

confirm that the language you selected is the one you want.

6 Press 1 for Yes and 2 for No. 7 After the language is selected, you are prompted with all the

countries for that selected language.

8 To select the country, you can:

– Press until the desired country appears. – Wait till the desired country appears on the front panel

display.

restore factory defaults

hp psc 900 series

9 Enter the two-digit number corresponding to the country on the

keypad. For example: for USA, you would enter 10.

10 After entering the two-digit number code, you are prompted to

confirm that the language you selected is the one you want.

11 Press 1 for Ye s or 2 for No.

set the power save mode time

The bulb in your unit remains on for a specified period so that the unit is immediate l y r eady to resp o n d to your requ est. When the u n it has not been used within that specified period of time, it turns the bulb off to preserve power and displays Power Save On in the front-panel display. (You can exit this mode by pressing any button on the front panel.)

Your unit is automatical ly set to enter power-save mode after 12 hours. Follow these steps if you want the unit to enter this mode earlier.

1 Press Setup. 2 Press 5, then press 5 again.

This selects the Maintenance menu, then selects the Set Power Save Mode Time option.

3 Press until the desired time appears, then press Enter.

maintenance menu functions

Use Setup to display the menu options. Press and to move to the setting you want.

Press

Enter to select the displayed setting.

1:Print Report

1:Last

Transaction

2:Fax Log

3:Speed Dial List

4:Menu Settings

5:Self-Test Report

6:Automatic

Reports Setup

5:Maintenance

1:Clean Print

Cartridge

2:Align Print

Cartridge

3:Restore

Factory Defaults

4:Reprint Faxes

in Memory

5:Set Power

Save Mode Time

6:Set Language

and Country

maintain your HP PSC

additional setup

information

This section covers how to handle messages that may or may not appear during installation, how to set up the connection between your computer and your HP PSC, and how to add and remove the HP PSC software. The standard installation instructions are provided in your Setup Poster, which you should keep for later use.

For comprehensive information, see the fully-searchable onscreen User’s Guide. To access the guide for Windows, go to the Director, click Help, and then choose User’s Guide.

To access the guide for Macintosh, go to the Director, click Tools, and then choose View Onscreen Guide.

The onscreen User’s Guide is only accessible if the software has been installed.

if Microsoft’s New Hardware Found and Congratulation messages do not appear

If you installed the HP PSC software first as requested on the Setup Poster and you are a Windows 98/2000/ME/XP user, a series of Microsoft New Hardware Found messages should have appeared on your screen during software installation.

If the Microsoft messages did not appear, try the following:

• Verify that you are using a high-speed (12 Mbps) USB cable and

that it does not exceed five meters in length (16.4 feet).

• Verify that the computer is USB-ready. For more information about

determining whether your computer is USB-ready, see your computer’s documentation or check with the computer’s manufacturer.

• Verify that the cable is plugged fully into your HP PSC and

directly connected to the USB port on your computer. After the cable is connected properly, turn your HP PSC off and then on again.

if Microsoft’s New Hardware Found and Congratulation messages do not appear

hp psc 900 series

• Turn your HP PSC off and then on again, then restart your computer.

• If the previous steps do not solve the problem, remove and reinstall the software. For more information, see remove and reinstall your hp psc software on page 67.

if the Fax Setup Wizard does not appear

Follow the instructions discussed under if Microsoft’s New Hardware Found and Congratulation messages do not appear on page 65.

if the new hardware message appears (Windows 98, 2000, XP, or ME)

If you set up your HP PSC and connect it directly to your computer before you install the software, you may encounter one of the following messages:

To avoid errors, install the HP PSC software before you connect the HP PSC to your computer. If one of the above messages appeared and you clicked Next or OK, do the following:

additional setup information

hp psc 900 series

1 Press Esc to exit. 2 Turn off your HP PSC. 3 Follow the software installation steps outlined in the Setup Poster that

came with your HP PSC.

if the previous version installed message appears

If you receive a message that you have a previously-installed version, installation of your HP PSC software will not be complete.

You will have to uninstall the previously-installed version in order to install the HP PSC software.

if your computer is unable to communicate with your hp psc

If communication cannot be established between your computer and HP PSC (for example, the HP PSC status icon has the yellow error triangle), try the same tasks outlined under if Microsoft’s New Hardware

Found and Congratulation messages do not appear on page 65.

remove and reinstall your hp psc software

Do not simply delete the program files from your hard drive. Be sure to remove it properly using the uninstall utility provided in the HP PSC 900 Series program group.

For more information, see the Setup Poster that came with your HP PSC. For Windows:

1 On the Windows taskbar, click Start, choose Programs, choose

Hewlett-Packard, choose hp psc 900 series, then choose Uninstall Software.

2 Follow the directions on the screen. 3 If you are asked whether you would like to remove shared files, click

No. Other programs that use these files may not work properly if the files are deleted.

4 After the program finishes removing the software, disconnect your

HP PSC, and restart your computer.

5 To reinstall the software, insert the hp psc 900 series CD-ROM into

your computer’s CD-ROM drive, and follow the instructions that appear.

if the previous version installed message appears

hp psc 900 series

For Macintosh:

1 Double-click on Applications:HP All-in-One Software folder. 2 Double-click on Uninstaller. 3 Follow the directions that appear on the screen.

connect your USB port on a Macintosh

What works What does not work

learn more

Plugging into the USB port on your computer

Plugging into a powered hub that is connected to the USB port on your computer.

See the additional setup information section in the onscreen User’s Guide to learn more about:

• setting up your HP PSC for network printing

• understanding point-and-print and peer-to-peer networks

• setting up the host

• setting up a point-and-print client

• setting up a peer-to-peer client (Windows 98 server to 2000 client)

Plugging into the USB port located on the keyboard

Plugging into a non-powered USB hub.

additional setup information

index

address book - sending faxes to groups 53 adjust sound volume for fax align print cartridges answer ring pattern

banner - tips on loading paper 18 best copy quality block faxes broadcast a fax

cancel

cartridge

clean

color

CompactFlash continuous paper - tips on loading contrast

control fax resolution

copy scan

scheduled fax

align

clean cleaning contacts load color print cartridge load print cartridges

print cartridge contacts print cartridges the exterior the glass the lid backing

fax

intensity of copy

change for fax enhance photo colors

copy

an original change default settings color intensity darken enhancements enlarge fit to page lighten make a poster make copies make copies fit on page number of options menu photo quality reduce set number of copiesnumber of copies - set several copies on a page special copy jobs speed stop T-shirt transfer

country setup

28 28

darken a copy 29 date setup default settings

delay fax director review distinctive ringing

change for copy restore factory defaults

edit speed-dial groups 53 enhancements enlarge a copy

index

envelopes - tips on loading 19 Error Correction Mode

factory defaults

change for copying

reinstate fast copy quality fax

adjust sound volume

after changing settings

automated reports

block

cancel scheduled fax

change answer ring pattern

change contrast

change resolution

control appearance

create group speed-dial settings

create individual speed-dial settings

darken

delay send

delete speed-dial settings

distinctive ringing

enable confirmation

enter text

Error Correction Mode

forward faxes

lighten

manual reports

options menu

poll another machine

receive

receive automatically

receive manually

redial busy number automatically

redial unanswered number automatically

reprint fax in memory

schedule send

send

send fax to multiple recipients

send in color

set automatic reduction

set number of rings

set the header

set up speed dialing

setup menu Fax Setup Wizard fit to page forward faxes

front panel

features overview scan from tutorial

glass cleaning 59 group speed-dial settings

creating editing

help

hardware software

hp papers - tips on loading

individual speed-dial settings - create 52 intensity of color copy introduction to the Director iron-on

see T-shirt transfer

labels 17 language setup legal-size paper - tips on loading lighten or darken

a fax copies

load

4 x 6 photo paper change the paper type color print cartridge envelopes original on the glass print cartridges set the paper size tips

maintenance

align the cartridges clean the exterior clean the glass clean the lid backing clean the print cartridge contacts

index

clean the print cartridges 62

menu functions

reinstate factory defaults memory card

see photo card Memory Stick multiple recipients

create groups

send fax to

New Hardware message 66 normal copy quality number of copies - set in copy

options menu

copy commands

fax commands

maintenance commands

photo card commands originals - how to place on glass

photo paper - tips on loading paper Photo View Center photos

copy deciding which photos to print

print print a DPOF file

print individual photos poll a fax machine postcards poster - make using copy power save mode setup print

proof sheet

4 x 6 photo paper

4" x 6" photo paper - tips on loading

a DPOF file

a proof sheet

continuous (banner) paper

envelopes

individual photos

photos from photo card

37 38

scan

- tips on loading

paper

change default size for copy change the type recommended choices set the size

tips on loading paper size - change for copy photo card

CompactFlash

insert a card

inserted incorrectly

Memory Stick

options menu

Photo View Center

print a DPOF file

print a proof sheet

print individual photos

print photos from

save files to computer

scan a proof sheet

SmartMedia

what is a photo card photo mode enhancement photo paper

tips on loading

17–21

35 30

quick start 3

review the director use with a computer

receive

block fax numbers fax

reduce a copy reinstall software reinstate factory settings remove software reports

generate automatically for fax generate manually for fax

resolution - change for fax

save

a scanned image photos to computer

index

scan

a proof sheet

different destination

from front panel

stop schedule

send

set

settings

setup

setup menu

SmartMedia software

cancel scheduled fax

fax

delay fax

fax to multiple recipients

forward faxes

country and language

date and time

fax header

number of copies

power save mode

best copy quality

copy a photo

copy color intensity

copy quality

copy speed

country and language

darken a copy

date and time

enlarge a copy

fast copy quality

fax header

lighten a copy

normal copy quality

power save mode

reduce a copy

save copy

text enhancement

additional information

help

fax commands

map

introduction

remove and reinstall

sound volume - adjust speed dialing

create group settings create individual settings delete settings edit existing groups

setup

stop

copy

scan

telephone line - multiple numbers 51 text - enter on keypad time setup transparency film

troubleshooting

T-shirt transfer tutorial

recommend choices tips on loading

computer unable to communicate

with printer Fax Setup Wizard does not appear Microsoft’s Congratulations message

does not appear Microsoft’s New Hardware found

message does not appear New Hardware message previous version installed message remove and reinstall software

adjust copy settings before you begin front panel features make a copy setup menu review

USB cable installation 68

volume - adjust sound for fax 51

index

Visit the hp all-in-one information center.

It’s everything you need to get the most value from your HP PSC.

• Technical Support

• Supplies and Ordering Information

• Project Tips

• Ways to Enhance Your Product

www.hp.com/go/all-in-one

Printed in the U.S.A., Mexico, Germany, or Singapore.

*C8433-90166* *C8433-90166*

C8433-90166

HP PSC 950 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

get help

where can I find help?

tutorial

quick start

before you begin 1 Follow the instructions in the Setup Poster to set up your HP PSC.

front panel features

make a copy 1 Open the lid of your HP PSC and place your photo or picture face

adjust copy settings

setup menu review

front panel overview

use your hp psc with a computer

review the director

hp psc setup menu

load paper

tips for loading specific types of paper

load envelopes

load 4 x 6 photo paper

change paper settings for copying

set the paper size

load originals on the glass

learn more

use the scan features

scan an original

scan to a different destination

stop scanning

learn more

use the copy features

make copies

make a copy 1 Load the input tray with the appropriate paper. For more

increase copy speed or quality

reduce or enlarge a copy

make copies lighter or darker

change color intensity

enhance text sharpness and photo colors

set the number of copies

change s et ti ng s f or al l copy tasks

perform special copy functions

copy a photo 1 Press Scanner, then press Copy, if not already lit.

prepare a color T-shirt transfer

fit a copy to the page

print several copies on one page

make a poster

stop copying

learn more

options menu for copy commands

use a photo card

what is a photo card?

insert a photo card

cards inserted incorrectly

save files to the computer

HP Photo View Center

print a proof sheet

scan a proof sheet

print all photos from a photo card

deciding which photos to print

print individual photos

print a DPOF file The Digital Print Order Format (DPOF) is an industry-standard print file

learn more

options menu for photo card commands

use the fax features

send a fax

enable fax confirmation

change settings and use speed dials before sending a fax

send a color fax You can send and receive color faxes to and from other color fax

broadcast a fax to multiple recipients

schedule a fax

cancel a scheduled fax

receive a fax

receive a fax manually

set number of rings before answering

print reports

generate automated reports

generate manual reports

control resolution and contrast

change resolution

change contrast