HP Output Management Quick Guide

EMBEDDED WEB SERVER CONFIGURATION TO ENABLE
AUTOSEND AND OUTGOING EMAIL FOR HP QUICKPAGE

INTRODUCTION

To ensure accurate billing, the HP QuickPage program requires collection of the metered
information from the printers and multifunction products (MFPs) under contract. HP AutoSend, a
standard feature in the device firmware on many workgroup HP LaserJets, can be used to provide
this capability. This document provides a step-by-step guide to configure HP AutoSend on
HP printers and MFPs.

IMPORTANT NOTE It is essential that you follow all steps in this document and that the proper

email address for sending the AutoSend report is entered into the
box in the final step.

CONFIGURATION STEPS

AutoSend “Email Destinations”

Prerequisites

1. Identify the IP address of the printer/MFP: Navigate through the menu in the display panel of

the device and print the configuration page. The IP of the device can be found under the
networking section or under the “Embedded JetDirect” section.

2. Gather SMTP server details (server name, port, user name, and password if authentication is

required). This can be obtained from the IT admin of the client. This information is vital for
AutoSend to function.

Section 1

Use the following steps to configure HP AutoSend on HP printers and MFPs.

NOTE Please refer to Section 2 for the following printers:

• HP Color LaserJet CM4540 MFP

• HP Color LaserJet CP5520 series

1. Launch a browser (Internet Explorer 6.0 or greater) and connect to the device home page—

http://IPofTheDevice/ (for example, http://16.180.117.170/).
a) Navigate to Settings > Email server and select Enable outgoing email to configure the

email server.

b) Provide the SMTP server IP and port (if asked) along with the domain name. Use “25” for

the port if no other is evident.

NOTE On some models you will not see an input box for “Port”.

c) If the SMTP server requires authentication, provide the username and password.
d) The Return Email Address is required. The username must be the word “device” and the

customer network domain name should be entered into the Domain Name field.

Example: If the domain name is HP.com, Device email address would be “[e-mail]”.

e) Click Apply.

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2. After setting the SMTP server details:
a) Navigate to Settings > AutoSend.
b) Select Enable AutoSend and configure to send every 1 day (as shown below).
c) Provide the destination email address: [e-mail]. Replace the

“XX” (as shown here) with the 2-letter code for your country-specific email address. To
find the country-specific code, please refer to the table of email addresses at the end of
this document.

d) Click Test then Apply.

IMPORTANT NOTE To ensure the SMTP server passes the email to external destinations, please

provide a test external email address (such as a Yahoo, Gmail, Hotmail, or other web-based
email account other than the internal company account). Click Test and check for the receipt of an
email message in the test address specified confirming the compatibility of the SMTP server. If an
error message is shown at the AutoSend page or if the email does not reach your test email
account, verify with your customer technical contact (IT) that the SMTP gateway is identified
correctly in the email server section of the configuration. Send a test email again after any
modification to the SMTP gateway information. After successful receipt of an email on the test
account, be sure to
click Test and then Apply. Sending another Test will immediately send the first AutoSend report to
the QuickPage Clearing Office.

If you are using the HP SMTP PROXY APPLICATION to act as your SMTP Email Server Gateway,
the Test email to an external email account process will not work. Please just enter the “meterinfo”
email address and click Test and then Apply.

replace

the test email address with the email address stated in step 2.c. and

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