HP Officejet 4100 Reference Guide

hp officejet

4100 series

all-in-one

reference guide

All rights are reserved. No part of the document may be photocopied, reproduced, or translated to another language without the prior written consent of Hewlett-Packard Company.

This product incorporates Adobe’s PDF technology, which contains an implementation of LZW licensed under U.S. Patent 4,558,302.

Adobe and the Acrobat logo are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.

Apple, the Apple logo, Mac, Mac logo, Macintosh, and Mac OS are trademarks of Apple Computer, Inc., registered in the U.S. and other countries.

Publication number: Q1608-90163 First edition: June 2003 Printed in U.S.A., Mexico, Germany,

Singapore, or China

Windows Windows ME Windows 2000

trademarks of Microsoft Corporation. Intel

trademarks of Intel Corporation.

, Windows NT®,

, Windows XP®, and

are U.S.-registered

and Pentium® are registered

notice

The information contained in this document is subject to change without notice and should not be construed as a commitment by the Hewlett-Packard Company.

Hewlett-Packard assumes no responsibility for any errors that may appear in this document, nor does it make expressed or implied warranty of any kind with regard to this material, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose.

The Hewlett-Packard Company shall not be liable for incidental or consequential damages in connection with, or arising out of the furnishing, performance, or use of this document and the program material which it describes.

Note: Regulatory information can be found in the “Technical information” section of this guide.

It is not lawful in many places to make copies of the following items. When in doubt, check with a legal representative first.

• Governmental paper or documents:

- Passports

- Immigration papers

- Selective service papers

- Identification badges, cards, or

insignias

•Governmental stamps:

-Postage stamps

- Food stamps

• Checks or drafts drawn on Governmental agencies

• Paper currency, traveler’s checks, or money orders

• Certificates of deposit

• Copyrighted works

safety information

Warning! To prevent

fire or shock hazard, do not expose this product to rain or any type of moisture.

Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock.

Warning! Potential shock hazard

1 Read and understand all

instructions in the setup poster.

2 Use only a grounded electrical

outlet when connecting the unit to a power source. If you do not know whether the outlet is grounded, check with a qualified electrician.

3 Observe all warnings and

instructions marked on the product.

4 Unplug this product from wall

outlets before cleaning.

5 Do not install or use this product

near water or when you are wet.

6 Install the product securely on a

stable surface.

7 Install the product in a protected

location where no one can step on or trip over the line cord, and where the line cord will not be damaged.

8 If the product does not operate

normally, see the online Troubleshooting help.

9 No operator-serviceable parts

inside. Refer servicing to qualified service personnel.

10 Use in a well-ventilated area.

1 get help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

2 quick start . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

use your hp officejet with a computer . . . . . . . . . . . . . . . . . . . . . . . . . 4

3 load originals and load paper. . . . . . . . . . . . . . . . . . . . . . . . . . . 7

load originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

load paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

load envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

load 4 x 6 inch photo paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

load postcards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

tips for loading other types of paper in the paper tray . . . . . . . . . . . . 11

set the paper type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

set the paper size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

4 use the copy features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

make copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

perform special copy jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

copy options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

5 use the scan features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

scan an original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

stop scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

6 use the fax features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

send a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

receive a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

print reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

control resolution and contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

change other fax settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

set up speed dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

set basic fax settings using the front panel. . . . . . . . . . . . . . . . . . . . . 27

fax job menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

setup menu for fax commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

7 maintain your hp officejet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

clean the glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

clean the white strip . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

clean the exterior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

work with print cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

restore factory defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

set scroll speed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

set the prompt delay time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

self-maintenance sounds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

setup menu options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

iii

contents

8 additional setup information. . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

possible installation problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39

remove and reinstall your hp officejet software . . . . . . . . . . . . . . . . . .40

connect your hp officejet to a phone, modem, or answering machine. . .41

additional troubleshooting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

9 technical information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43

physical specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43

power specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43

regulatory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43

10 hp support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

get support and other information from the internet . . . . . . . . . . . . . . .45

hp customer support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

prepare your unit for shipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47

hp distribution center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

11 warranty information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51

warranty service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51

warranty upgrades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51

returning your hp officejet for service . . . . . . . . . . . . . . . . . . . . . . . . .51

hewlett-packard limited global warranty statement . . . . . . . . . . . . . . . .51

index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

hp officejet 4100 series

get help

This Reference Guide contains information on using your HP Officejet and provides additional troubleshooting assistance for the installation process. The Reference Guide also contains information on how to order supplies and accessories, technical specifications, support, and warranty information.

The table below lists additional sources of information for your HP Officejet.

help description

Setup Poster The Setup Poster provides instructions for setting up and configuring your

HP Officejet. Make sure you use the correct poster for your operating system (Windows or Macintosh).

HP Photo & Imaging Help

Troubleshooting help To access troubleshooting information:

Internet help and technical support

Readme file After you install your software, you can access the Readme file from either

The HP Photo & Imaging Help provides detailed information on using the software for your HP Officejet.

For Windows users: Go to the HP Director, and click Help. For Macintosh users: Go to the HP Director, and click Help, then click hp photo and imaging help.

For Windows users: In the HP Director, click Help. Open the

Troubleshooting book in the HP Photo & Imaging Help, then follow the links to general troubleshooting as well as links to Troubleshooting help that is specific to your HP Officejet. Troubleshooting is also available from the Help button that appears on some error messages.

For Macintosh users: Open the Apple Help Viewer, click hp photo and imaging troubleshooting, then click hp officejet 4100 series.

If you have Internet access, you can get help from the HP website at:

www.hp.com/support

The website also provides answers to frequently-asked questions.

the HP Officejet 4100 Series CD-ROM or the HP Officejet 4100 Series program folder. The Readme file contains late-breaking information that does not appear in the Reference Guide or the online help. To access the Readme file, do the following: For Windows: go to the Windows taskbar, click Start, point to Programs or All Programs (XP), point to Hewlett-Packard, point to HP Officejet

4100 Series, and then choose View the Readme File. For Macintosh: go to the HD:Applications:HP Officejet Software folder.

Dialog-box help For Windows: Clicking Help in a dialog box displays information about

options and settings within the dialog box.

chapter 1

hp officejet 4100 series

quick start

You can perform many functions using either the front panel or the HP Officejet software.

Even if you do not connect your HP Officejet to a computer, you can use the front panel to copy documents or photos, and send a fax. You can change a wide variety of settings using the front-panel buttons and menu system.

front panel features

Review the illustrations below and identify the location of the buttons on the front panel.

10 11 12 13 14 15

678

button purpose

1 On: turn the HP Officejet on or off. 2 Left Arrow: scroll through settings, or to delete one character at a time from a text entry. 3 Right Arrow: scroll through settings. 4 Enter: select or save the displayed setting. 5 Cancel: stop a job, exit a menu, or exit settings. 6 Start Color: use to start a color copy, scan, or fax job. 7 Start Black: start a black and white copy, scan, or fax job.

8 Keypad: enter fax numbers, names, values, or text. 9 Redial/Pause: start a fax redial or insert a hyphen when entering a phone number.

chapter 2

button purpose

10 Speed Dial: access programmed speed dial entries. 11 Setup: access the menu system for reports, fax settings, and maintenance. 12 Fax: select the fax function. 13 Scan: select the scan function. 14 Copy: select the copy function. 15 Photo Fit to Page: enlarge a photo to fit a full-size sheet of paper.

use your hp officejet with a computer

If you installed the HP Officejet software on your computer according to the Setup Poster, you can access all the features of the HP Officejet using the HP Director.

review the hp photo & imaging director

The HP Director is available through the desktop shortcut.

for windows users 1 Do one of the following:

– Double-click the hp director icon on the desktop. – In the Windows taskbar, click Start, point to Programs or All Programs

(XP), point to Hewlett-Packard, point to hp officejet 4100 series, then choose hp photo & imaging director.

2 In the Select Device box, click to see a list of installed HP devices. 3 Select hp officejet 4100 series.

The Director displays only the buttons that are appropriate for the selected device.

123

4 5 6 7 8 9

the hp photo & imaging director

hp officejet 4100 series

feature purpose

1 Select Device: Use this feature to select the product you want to

use from the list of installed HP products.

2 Settings: Use this feature to view or change various settings for

your HP device, such as print, scan, or copy. 3 Status: Displays the status window for all-in-one devices only. 4 Send a Fax: Use this feature to send a fax and access fax

settings. 5 Scan Picture: Scans an image and displays it in the HP Photo

& Imaging Gallery. 6 Scan Document: Scans text and displays it in the selected

destination text editing software program. 7 Make Copies: Displays the Copy dialog box where you can

select the copy quality, the number of copies, the color, the

size, and can start a copy. 8 View & Print: Displays the HP Photo & Imaging Gallery, where

you can view and edit images, use HP Photo Prints, make and

print a photo album, e-mail an image, unload an image to the

Web, or copy an image to another application.

quick start

9 Help: Provides access to HP Photo & Imaging Help, which

provides software help, a product tour, and troubleshooting

information.

10 Click this arrow to access tool tips, which explain each of the

Director options.

for macintosh users

! Do one for the following:

– For OS 9, double-click the HP Photo and Imaging Director icon on the

desktop.

– For OS X, double-click the HP Photo and Imaging Director icon on the

dock.

The following figure shows some of the features available through the HP Photo and Imaging Director for Macintosh. Consult the legend for a brief explanation of a specific feature.

reference guide

chapter 2

3 4 5 6 7 8

the hp photo and imaging director for macintosh OS X

feature purpose

1 Select Device: Use this feature to select the product you want to

use from the list of installed HP products.

2 Settings: Use this feature to view or change various settings for

your HP device, such as print, scan, or copy.

3 Scan Picture: Scans an image and displays it in the HP Photo

and Imaging Gallery.

4 Scan Document: Scans text and displays it in a text editing

software program.

5 Make Copies: Displays the Copy dialog box where you can

select the copy quality, the number of copies, the color, the

size, and can start a copy. 6 Send Fax: Use this feature to send a fax. 7 Maintain Printer: Accesses the HP Inkjet Utility where you can

clean and align the print cartridges, check print cartridge ink

levels, print a test or sample page, register your printer, or

access information on product support. 8 View and Print: Displays the HP Photo and Imaging Gallery,

where you can view and edit images.

hp officejet 4100 series

load originals and load paper

You can make copies from originals loaded on the automatic document feeder (ADF). You can also print and copy onto a variety of paper types, weights, sizes, and transparency films. It is important, however, that you choose the right paper and make sure that it is loaded correctly and not damaged.

load originals

You can copy or scan any original by placing it in the automatic document feeder.

1 Load your original in the automatic document feeder.

Note: Do not feed photos smaller than 3.5-by-5 inches through the

automatic document feeder.

automatic document feeder (ADF)

load paper

2 Slide the right and left paper guides in until they stop at the edges of the

paper.

Following is the basic procedure for loading paper. There are specific considerations for loading certain types of paper, transparency film, postcards, and envelopes. After you review this procedure, see tips for loading other types of paper in the paper tray on page 11, load 4 x 6 inch photo paper on page 10, load envelopes on page 9, and load postcards on page 10.

For best results, adjust the paper settings each time you change paper types or paper sizes. For more information, see set the paper type on page 12.

to load the paper tray 1 Lower the paper tray, and extend the paper-tray extender. 2 Slide the paper-width guide, on the left, to its outermost position.

chapter 3

3 Tap the stack on a flat surface to align the edges of the paper, and then

check the paper for the following: – Make sure it is free of rips, dust, wrinkles, and curled or bent edges. – Make sure all the paper in the stack is the same size and type, unless

you are working with photo paper.

4 Insert paper into the paper tray print-side down until it stops. To avoid

bending the paper, make sure you do not push the paper in too far, or push too hard. If you are using letterhead, insert the top of the page first.

Be careful not to use too much or too little paper. Check that the stack of paper contains several sheets but is no higher than the top of the paperwidth guide.

5 Slide the paper-width guide in until it stops at the edge of the paper. Make

sure that the paper stack lies flat in the paper tray and fits under the tab of the paper-width guide.

6 Extend the output-tray.

hp officejet 4100 series

load envelopes

Use the print feature of your software to print to envelopes with your HP Officejet. Do not use shiny or embossed envelopes, or envelopes that have clasps or windows. You can load the paper tray with one or multiple envelopes.

1 Remove all paper from the paper tray. 2 Slide an envelope into the tray, with the envelope flap up and to the left

load originals and load paper

(print-side down), until it stops.

reference guide

3 Adjust the paper-width guide against the envelope until it stops.

Be careful not to bend the envelope. If you are loading multiple envelopes, make sure the envelopes fit within

the tray (do not overload it). Consult the help files in your word processing software for details on how

to format text for printing on envelopes.

chapter 3

load 4 x 6 inch photo paper

Following is the procedure for loading 4-by-6 inch photo paper into your HP Officejet.

1 Remove all paper from the paper tray, and then slide a stack of photo

paper into the tray until it stops. Make sure the print-side faces down. If the photo paper you are using has perforated tabs, load the photo

paper so that the tabs are closest to you.

2 Adjust the paper-width guide against the stack of photo paper until it

load postcards

Following is the procedure for loading postcards. 1 Remove all paper from the paper tray, and then slide a stack of cards into

stops. Make sure the photo paper fits within the tray (do not overload it).

Note: Make sure you set the paper type and paper size before printing. See set the paper type on page 12 and set the paper size on page 12.

the tray until they stop. Make sure the print-side faces down.

hp officejet 4100 series

load originals and load paper

2 Adjust the paper-width guide against the cards until it stops.

Make sure the cards fit within the tray (do not overload it).

tips for loading other types of paper in the paper tray

The following table provides guidelines for loading certain types of paper and transparency film. For best results, adjust the paper settings each time you change paper types and paper sizes. For more information, see set the paper

type on page 12.

Note: HP Photo Paper and HP Photo Paper, Glossy, 4-by-6, are not

recommended for printing with your HP Officejet. To print photos, use HP Everyday Photo Paper. For your best photo printing needs, use HP Premium Plus Photo Paper.

paper tips

HP papers

reference guide

• HP Premium Inkjet Paper: Locate the gray arrow on the nonprinting side

• HP Premium or Premium Plus Photo Paper: Load the glossy (print) side

• HP Premium Inkjet Transparency Film: Insert the film so that the white

• HP Inkjet T-shirt Transfer Iron-On: Flatten the transfer sheet completely

• HP Matte Greeting Cards, HP Glossy Greeting Cards, or HP Felt-

of the paper, and then insert paper with the arrow side facing up.

down. (To prevent curling, keep photo paper sealed in the original package until you are ready to use it.) Always load at least five sheets of regular paper in the paper tray first, and then place the photo paper on top of the regular paper.

transparency strip (with arrows and the HP logo) is on top and is going into the tray first.

before using it; do not load curled sheets. (To prevent curling, keep transfer sheets sealed in the original package until you are ready to use them.) Manually feed one sheet at a time, with the unprinted side facing down (the blue stripe faces up).

Textured Greeting Cards: Insert a small stack of HP greeting-card paper, with the print-side down, into the paper tray until it stops.

chapter 3

paper tips

Labels (works only with printing)

Postcards (works only with printing)

• Always use letter-size or A4-size label sheets designed for use with

• Fan the stack of labels to make sure none of the pages are sticking

• Place a stack of label sheets on top of standard paper in the paper

Insert a stack of postcards or hagaki cards with the print-side down into the paper tray until it stops. Line the postcards up on the right side of the paper tray, slide the paper-width guide up against the left side of the cards until it stops.

HP inkjet products (like Avery Inkjet Labels), and make sure that the labels are not over two years old.

together.

tray, print-side down. Do not insert labels one sheet at a time.

4-by-6 inch photo paper (works only with printing)

Insert the photo paper with the print-side down into the paper tray until it stops. Place the long edge of the photo paper against the right side of the paper tray, and slide the paper-width guide up against the long edge of the photo paper until it stops. If the photo paper you are using has perforated tabs, load the photo paper so that the tabs are closest to you.

set the paper type

If you want to use a different type of paper, such as photo paper, transparency film, Iron-On T-shirt transfers, or brochures, simply load that paper in the paper tray. You must then change the paper type settings to ensure the best print quality.

HP recommends paper type settings according to the type of paper you are using.

This setting refers to copy options only. If you want to set the paper type for printing from a computer, set the properties in the Print dialog box of the software.

1 Press the Copy button until Paper Type appears. 2 Press until the appropriate paper type appears. 3 Press Enter to choose the displayed paper type.

set the paper size

The HP Officejet can use Letter, Legal, or A4 paper. Use the following procedure to set the paper size for copy options.

1 Press the Copy button until Copy Paper Size appears. 2 Press until the appropriate paper size appears. 3 Press Enter to choose the displayed paper size.

To avoid jams, remove papers from the output tray frequently. The output tray capacity is affected by the type of paper and the amount of ink you are using. For more information about output-tray capacity, see technical information in the HP Photo & Imaging Help.

hp officejet 4100 series

The copy features let you do the following:

• Produce high-quality color and black-and-white copies.

• Reduce or enlarge the size of the copies you make from 25% to 200% or

• Make the copy lighter or darker, select the number of copies, and specify

• Use special copying features to make high-quality copies of photos, using

make copies

You can make copies using the front panel of your HP Officejet or by using the HP Officejet software on your computer. Many copy features are available using either method. However, you may find that the software offers easier access to special copy features.

All copy settings that you select on the front panel are reset two minutes after the HP Officejet completes the copy, unless you save the settings as the default settings, as described in change settings for all copy tasks on page 15.

use the copy features

50% to 200% (depending on your model) of the copy’s original size.

the quality of the copies you make.

special photo paper, or to create transparencies.

make a copy

1 Load the paper tray with the appropriate paper. 2 Load your original. 3 Press the Copy button. 4 Use the keypad or press the or to enter the number of copies. 5 Press Start Black or Start Color.

Tip: To make a single copy, press the Copy button and then press Start Black or Start Color.

Note: Make sure that the color print cartridge is installed in your

HP Officejet. Both print cartridges must be installed when making a copy.

increase copy speed or quality

The HP Officejet provides three options that affect copy speed and quality.

• Best produces the highest quality for all paper types. Best copies more slowly than the other quality settings.

• Normal delivers high-quality output and is the recommended setting for most of your copying. Normal copies faster than Best.

• Fast copies faster than the Normal setting. The text is of comparable quality to the Normal setting, but the graphics may be of lower quality. Using Fast also reduces the frequency of replacing your print cartridges, because it uses less ink.

chapter 4

1 Load your original. 2 Press Copy until Copy Quality appears. 3 Press until the desired quality setting appears, and then press Enter to

4 Press Start Black or Start Color.

set the number of copies

You can set the number of copies using the front panel.

1 Press the Copy button. 2 Use the keypad or press the or to enter the number of copies. 3 Press Enter. 4 Press Start Black or Start Color.

reduce or enlarge a copy

You can reduce or enlarge a copy of an original using Reduce/Enlarge. For more information about additional copy options such as Fit to Page, see

perform special copy jobs on page 15. 1 Press Copy until Reduce/Enlarge appears. 2 Press until the appropriate Reduce/Enlarge option appears, and then

3 If you select Custom 100%, Set Custom Size appears. Use the arrow keys

4 Press Enter when the desired percentage is displayed. 5 Press Start Black or Start Color.

select it.

Tip: If you hold down the right arrow button, then after reaching 10 the number of copies changes by increments of five to make it easier to set a large number of copies.

press Enter to select it.

or type a percentage on the keypad.

make copies lighter or darker

Use Lighter/Darker to adjust the lightness and darkness of the copies you make. 1 Press Copy until Lighter/Darker appears.

The range of Lighter/Darker values are represented as circles on a scale on the front-panel display.

2 Press to lighten the copy or to darken it.

The circle moves to the left or right, depending on the arrow button you press.

3 Press Enter to select the setting. 4 Press Start Black or Start Color.

enhance text sharpness and photo colors

You can use Text to sharpen edges of black text, Photo to enhance light colors in your photographs, or Mixed if your original contains a photograph and text. You can also select None to turn off all enhancements.

hp officejet 4100 series

Text enhancement is the default option. You can turn off Text enhancement by selecting Photo, Mixed, or None if the following occur:

• Stray dots of color surround some text on your copies.

• Large, black typefaces look splotchy (not smooth).

• Thin, colored objects or lines contain black sections.

• Horizontal grainy or white bands appear in light- to medium-gray areas.

1 Press Copy until Enhancements appears. 2 Press until the desired enhancement (Text, Photo, Mixed or None)

appears.

3 Press Enter to select the setting. 4 Press Start Black or Start Color.

change settings for all copy tasks

Save the copy settings you use most often by setting them as the default. This includes changes to Copy options such as Paper Type and Paper Size, as well as other Copy settings on the front panel, such as Number of Copies and Copy

Quality. 1 Make any desired changes to the copy options. 2 Press Copy until Set New Defaults appears. 3 Press until Yes appears. 4 Press Enter to set the options as a default.

Your settings are saved.

use the copy features

perform special copy jobs

In addition to supporting standard copying, your HP Officejet can also copy a photo or fit a copy to the page.

copy a photo

When copying a photo, you should select options for the correct paper type and photo enhancement.

1 Load the photo in the automatic document feeder (ADF).

For more information, see load originals.

2 If you are using photo paper, load it in the paper tray. 3 Press Copy until Paper Type appears. 4 Press until Premium Photo appears, and then press Enter to select it. 5 Press Copy until Enhancements appears. 6 Press until Photo appears, and then press Enter to select it. 7 Press Start Black or Start Color.

Tip: To enlarge a photo automatically to a full page, use the Photo Fit to Page button.

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fit a copy to the page

Use the Photo Fit to Page button when you want to automatically enlarge or reduce your original to fit Letter or A4 size paper. You can enlarge a small photo to fit a full-size page, as shown below. Using Photo Fit to Page may prevent unwanted cropping of text or images around the margins.

1 Load the original in the ADF.

2 Press the Photo Fit to Page button.

3 Press until the appropriate paper type appears, and then press Enter

4 Press Start Black or Start Color.

copy options

The following diagram shows the options that are available when you press Copy.

Original

Fit to Page

For more information, see load originals on page 7.

Note: Do not press the Fax, Copy, or Scan buttons on the front panel once you have pressed the Photo Fit to Page button.

to select it.

Copy Quality

Normal Fast Best

Copy Paper Size*

Letter Legal A4

*The sizes vary by country/region.

Text Photo Mixed None

Lighter/Darker

Enhancements Set New Defaults

Reduce/Enlarge Paper Type

Actual size Custom 100% Full Page 91% Legal > Ltr 72%

No Yes

To cycle through the copy options, press Copy repeatedly. Press and to move to the setting you want

within one of the copy options. Press Enter to select the displayed setting.

Plain Paper Photo Paper Transparency

hp officejet 4100 series

use the scan features

Scanning is the process of converting pictures and text into an electronic format for your computer. You can scan photos and text documents.

Because the scanned image or text is in an electronic format, you can bring it into your word processor or graphics program and modify it to suit your needs. You can do the following:

• Scan photos of your kids and e-mail them to relatives, create a photographic inventory of your house or office, or create an electronic scrapbook.

• Scan text from an article into your word processor and quote it in a report, saving you a lot of retyping.

Tip: To use the scan features, your HP Officejet and computer must be connected and turned on. The HP Officejet software must also be installed and running on your computer prior to scanning. To verify that the HP Officejet software is running on Windows, look for a status icon in the system tray. On a Macintosh, the HP Officejet software is always running.

Note: High resolution scanning (600 dpi or higher) requires a large amount hard disk space. If there is not enough hard disk space available, your system may stall.

scan an original

You can start a scan from your HP Officejet or from the HP Officejet software on your computer.

For more information about scanning your pictures or documents from the HP Officejet software, see scan pictures and documents in the HP Photo & Imaging Help.

to scan an original from your hp officejet 1 Load your original in the automatic document feeder (ADF).

For more information, see load originals on page 7.

2 Press Scan. 3 Select the Scan to destination by pressing or , or by pressing the

Scan button repeatedly.

The default destination is the HP Photo & Imaging Gallery. Any applications on your computer that are supported by the HP Officejet also appear in the Scan to list.

4 Press Start Black or Start Color.

The original is scanned and the image is sent to selected destination. For more information about using the HP Photo & Imaging Gallery, see

manage images in how to use the software.

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stop scanning

You can stop a scan by pressing the Cancel button located on the front panel.

hp officejet 4100 series

send a fax

use the fax features

Using your HP Officejet, you can:

• Send and receive paper faxes.

• Send computer faxes (reference the HP Photo & Imaging Help).

• Send and receive color faxes.

Fax features are available only on some HP Officejets.

You can send a fax in a variety of configurations. These include the following:

• send a paper fax (using the front panel or computer).

• send a paper fax with a PC-generated cover page (using the computer).

• send a file with or without a cover page (using the computer).

• send a PC-generated cover page as a single-page fax (using the computer).

Note: For information on sending a fax using the computer, reference the HP Photo & Imaging Help.

Note: By default, your HP Officejet prints a report only if there is a problem with sending or receiving a fax. A confirmation message indicating whether an item was successfully sent appears briefly on the front-panel display after each transaction. If you need printed confirmation that your faxes are successfully sent, see print reports on page 22 for information about report options.

Note: If you have not done so, set the date and time. See set the date and time on page 27.

send a fax from your hp officejet

1 Load your originals in the ADF.

For more information, see load originals on page 7.

2 Enter the fax number using the keypad, or press Speed Dial until the

desired speed-dial entry appears. For more information on speed dialing, see set up speed dialing in the HP

Photo & Imaging Help.

3 Press Start Black or Start Color.

change settings and use speed dials before sending a fax

1 Load your originals in the ADF.

For more information, see load originals on page 7.

2 Enter the fax number using the keypad, or press Speed Dial until the

desired speed-dial entry appears.

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send a color fax

For more information on speed dialing, see set up speed dialing in the HP Photo & Imaging Help.

3 Press Enter. 4 Press Fax to scroll through the fax options. 5 When you reach the option whose setting you wish to change, press

to scroll through the setting options.

6 When you reach the setting you want to change, press Enter to accept the

setting.

7 Press Start Black or Start Color.

You can send and receive color faxes to and from other color fax machines. If you are faxing from the front panel and your HP Officejet determines that the recipient has a black-and-white fax unit, it sends the fax in black and white. If you are faxing from the software and your HP Officejet determines that the recipient has a black-and-white fax unit, the HP Officejet prompts you to try sending the fax in black and white.

We recommend that you use only color originals for color faxing. The color originals must be loaded in the ADF, you cannot send a color fax from memory using the scan and fax features. To fax in color to multiple recipients, send the fax from the Director or your software program.

to send a color fax from the front panel 1 Load your originals in the ADF.

For more information, see load originals on page 7.

2 Enter the fax number using the keypad, or press Speed Dial until the

desired speed-dial entry appears. For more information on creating speed-dial entries, see set up speed

dialing in the HP Photo & Imaging Help.

3 Press Start Color.

schedule a fax

You can schedule a black and white fax to be sent later during the same day (for example, when telephone lines are not as busy). If you use the front panel, you can select a single recipient.

When the specified time is reached, your fax is automatically sent as soon as a connection can be made.

1 Load your originals in the ADF. 2 Enter the fax number using the keypad, or press Speed Dial until the

desired speed-dial entry appears.

3 Press Enter. 4 Press Fax to scroll through the fax options. 5 Stop scrolling when you reach the How to Fax menu. 6 Press to scroll through the setting options. 7 Stop scrolling when you reach the Send Fax Later option.

hp officejet 4100 series

8 Press Enter. 9 Enter the Send Time using the numeric keypad. 10 At the prompt, press 1 for AM or 2 for PM. 11 When Store Fax Now? appears, press 1 for Yes or 2 for No.

12 Press Start Black.

cancel a scheduled fax

You can cancel a fax stored in memory or one that is currently in progress.

• Press Cancel to cancel the scheduled fax.

receive a fax

Your HP Officejet is set to print received faxes automatically. If you receive a legal-size fax and your HP Officejet is not currently configured to use legal-sized paper, the unit automatically reduces the fax so that it fits on the paper that is loaded. For more information, see set automatic reduction on page 25.

If you have an answering machine connected to the same line as your HP Officejet, you may need to set the number of rings required before the HP Officejet begins receiving the fax. The default number of rings before the HP Officejet receives a fax is 5.

use the fax features

If 1 is selected, the document is scanned to memory and is sent at the selected time. If 2 is selected and you haven’t loaded your originals, a message appears reminding you to load the original before the send time.

set the number of rings before answering

You can specify how many rings should occur before your HP Officejet automatically answers the phone. When you run the Fax Setup Wizard this is set automatically.

If you do not want your HP Officejet to answer the phone, Rings to Answer should be set to No Answer.

1 Press Setup. 2 Press 3, then press 3 again.

This selects the Basic Fax Setup menu, then the Rings to Answer option.

3 Use the arrow keys to choose the number of rings, and then press Enter.

receive a fax manually

Before manually receiving a fax, we recommend that you remove any originals from your HP Officejet so that they are not accidentally processed.

Verify that Rings to Answer is set to No Answer. 1 When your HP Officejet rings, pick up the handset of a telephone that is

on the same telephone line as your HP Officejet.

2 If you hear fax tones, press Start Black or Start Color or, if you are

receiving from an extension phone (on the same telephone line as your HP Officejet, but not connected directly to it), press 123 on your phone.

3 After you are finished, hang up the telephone.

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print reports

You can set up your HP Officejet to print error reports and confirmation reports for each fax you send and receive. You can also manually print reports as you need them.

generate reports automatically

This setting lets you configure your HP Officejet so that it automatically prints error and confirmation reports.

1 Press Setup. 2 Press 1, then press 5.

This selects Print Report, then selects Automatic Reports Setup.

3 Press to scroll through the following report types:

– Every Error, which prints whenever there is any kind of fax error

– Send Error, which prints whenever there is a transmission error. – Receive Error, which prints whenever there is a receiving error. – Every Fax, which confirms every time a fax is sent or received. – Send Only, which prints every time a fax is sent. – Off, which does not print fax reports.

4 When you reach the report that you want, press Enter.

generate reports manually

This setting lets you print reports manually. From the computer, you can only print the Speed-Dial List and the Fax Log.

(default).

to print reports from the front panel 1 Press Setup, then press 1.

This selects the Print Report menu.

2 Press to scroll through the following report types:

– Last Transaction, which prints details of the last fax transaction. – Fax Log, which prints a log of the last 30 fax transactions. – Speed Dial List, which prints a list of programmed speed dials. – Self-Test Report, which prints a report to assist you in diagnosing print

and alignment problems. For more information, see print a self-test report on page 32.

– Automatic Reports Setup, which is the automatic reports setting

described in generate reports automatically on page 22.

3 When you reach the report that you want, press Enter.

control resolution and contrast

Your HP Officejet lets you change the resolution and contrast of documents that you are sending.

change resolution

Resolution affects the transmission speed and quality of faxed documents.

hp officejet 4100 series

to change the resolution from the front panel 1 Load your originals in the ADF. 2 Enter the fax number using the keypad, or press Speed Dial until the

desired speed-dial entry appears.

3 Press Enter. 4 Press Fax to scroll through the fax options. 5 Stop scrolling when you reach the Resolution menu. 6 Press until the desired resolution quality appears (Standard, Photo,

Fine, Very Fine).

7 Press Enter.

Your HP Officejet only faxes at the highest resolution supported by the receiving fax.

If you choose Photo, be aware that the faxing process takes longer to complete. When faxing photographs, we recommend that you choose

Photo.

change contrast

Change this setting if you want a black-and-white fax to be darker or lighter than the original.

to change the fax contrast from the front panel 1 Load your originals in the ADF. 2 Enter the fax number using the keypad, or press Speed Dial until the

desired speed-dial entry appears.

3 Press Enter. 4 Press Fax to scroll through the fax options. 5 Stop scrolling when you reach the Lighter/Darker menu.

The range of values appears as a circle on a scale on the display.

6 Press to lighten the fax or to darken it.

The circle moves left or right as you press a button.

7 Press Enter to accept the setting you selected.

use the fax features

change other fax settings

redial a number automatically

You can set your HP Officejet to redial a busy and an unanswered number automatically. If you initiated a fax from the computer, the computer must be left on for the redialing process to work correctly.

1 Press Setup. 2 Press 4.

This selects the Advanced Fax Setup menu.

3 Choose one of the following options:

– Press 3.

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This selects the Busy Redial option. The default setting for Busy Redial is Redial.

– Press 4.

This selects the No Answer Redial option. The default setting for No

Answer Redial is No Redial. 4 Press Enter. 5 Press to select Redial or No Redial, as desired. 6 Press Enter.

forward faxes to another number

With fax forwarding, you can send a fax that you receive to another fax number during the next 24-hour period.

to forward faxes from the front panel 1 Press Setup. 2 Press 3, then press 7.

This selects the Basic Fax Setup menu, then selects the Fax Forwarding

Black Only option. 3 At the prompt, enter the Fax Number to which you wish to send the fax. 4 Press Enter. 5 Enter the Start Date using the numeric keypad. 6 Enter the Start Time using the numeric keypad. 7 At the prompt, press 1 for AM or 2 for PM. 8 Enter the Stop Date using the numeric keypad.

Fax Forwarding On appears on the display.

edit or cancel fax forwarding

Once fax forwarding is enabled, you may find that you need to change the number you are faxing to or the start and stop times you entered. You may wish to cancel your fax forwarding setup altogether. Follow the steps below to edit or turn off fax forwarding.

to edit fax forwarding from the front panel 1 Press Setup. 2 Press 3, then press 7.

This selects the Basic Fax Setup menu, then selects the Fax Forwarding

Black Only option. 3 Forwarding is ON 1=Edit 2=Cancel appears on the display after a

moment. Press 1 to edit the number you wish to fax to or to change the

start and stop times. Follow the messages on the display.

to cancel fax forwarding from the front panel

• Press Cancel

hp officejet 4100 series

Follow the steps in edit or cancel fax forwarding on page 24. When Forwarding is ON 1=Edit 2=Cancel appears on the display, press 2 to cancel fax forwarding.

use error correction mode

Error Correction Mode (ECM) eliminates data lost due to poor phone lines by detecting errors that occur during transmission and automatically requesting retransmission of the erroneous portion. Phone charges are unaffected, or may even be reduced, on good phone lines. On poor phone lines, ECM increases sending time and phone charges, but sends the data much more reliably. Turn ECM off (the default setting is on) only if it increases phone charges substantially, and you can accept poorer quality in exchange for reduced charges.

to change the ECM setting from the front panel 1 Press Setup. 2 Press 4, then press 7.

This selects the Advanced Fax Setup menu, then selects the Error

Correction Mode option. 3 Press to switch between On and Off. 4 Press Enter to accept the setting you selected.

set automatic reduction

This setting determines what your HP Officejet does if it receives a fax that is too large for the default paper size. With this setting on (the default), the image is reduced so that it fits on one page. With this feature off, information that doesn’t fit on the first page is printed on a second page.

1 Press Setup. 2 Press 4, then press 5.

This selects the Advanced Fax Setup menu, then selects the Automatic

Reduction option. 3 Press to switch between On and Off. 4 Press Enter to accept the setting you selected.

use the fax features

adjust the volume

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Your HP Officejet provides three levels for adjusting the ring and speaker volume. The ring volume is the volume of the phone ringer. The speaker volume is the volume of everything else, such as the dial and fax tones. The default setting is Soft.

1 Press Setup. 2 Press 3, then press 6.

This selects the Basic Fax Setup menu, then selects the Ring and Beep

Volume option. 3 Press to select one of the options: Soft, Loud, or Off. 4 Press Enter to accept the setting you selected.

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change the answer ring pattern (distinctive ringing)

Distinctive ringing is a feature offered by phone companies that allows several phone numbers to share the same line. Each number has a specific ring pattern. If you do not have this service, use the default ring pattern, which is All Rings.

If you connect your HP Officejet to a line with distinctive ringing, have your telephone company assign one ring pattern to voice calls and another to fax calls (double or triple rings are best for a fax number).

1 Press Setup. 2 Press 4, then press 2.

This selects the Advanced Fax Setup menu, then selects the Answer Ring Pattern option.

3 Press to scroll through these options: All Rings, Single Rings, Double

Rings, Triple Rings, and Double & Triple.

4 When the ring pattern that the phone company established for this number

appears, press Enter. Tip: We recommend that you use Double Rings or Triple Rings for

fax.

set up speed dialing

Through your HP Officejet or your computer, you can assign entries to fax numbers you use often. This lets you dial those numbers quickly using the front panel’s Speed Dial button and a one- or two-digit entry. You can create up to 100 individual speed-dial entries (the maximum for some models is 70).

We recommend that you use the software to set up speed-dial settings.

Note: A speed-dial entry can only be associated with one phone number; speed-dial groups are not supported.

For more information, see set up speed dialing in the hp photo & imaging help.

create individual speed-dial settings

You can enter fax numbers that you will reuse frequently.

1 Press Setup. 2 Press 2, then press 1.

This selects the Speed Dial Setup menu, then selects the Individual Speed Dial option.

3 Press Enter.

The first unassigned speed-dial entry appears on the display.

4 Press Enter to select the displayed speed-dial entry. 5 Enter the Fax Number to assign to that entry, then press Enter.

The fax number can be up to 50 digits in length.

Tip! To enter a three-second pause within a number sequence, press Symbols to display a dash.

6 Enter the person’s or company’s name, then press Enter.

hp officejet 4100 series

The name is limited to 13 characters in length.

For more information, see enter text on page 28. 7 After Enter Another? appears, press 1 (Yes), if you want to set up another

number, or press 2 (No) to exit.

delete speed-dial settings

Follow these steps to delete an individual speed-dial entry.

1 Press Setup. 2 Press 2, then press 2 again.

This selects Speed Dial Setup, then selects Delete Speed Dial. 3 Press until the individual entry that you want to delete appears, then

press Enter.

set basic fax settings using the front panel

We recommend that you use the Fax Setup Wizard in the HP Officejet software to configure all your basic fax settings; however, you can also access these settings from the front panel.

Note: In the U.S., regulations require that your name and phone number

appear on every fax. The minimum settings that we recommend are

described in the following topics.

use the fax features

set the date and time

Follow these steps to set the date and time manually.

1 Press Setup. 2 Press 3, then press 1.

This selects the Basic Fax Setup menu, then selects the Date and Time

option. 3 Follow the prompts on the display to enter the date and time using the

keypad.

Tip: Use only the last two digits for the year.

Tip: When you enter a single-digit date or time, type a leading

zero before the single digit: for example, 03:45, or 08-03-02.

After you are done, the date and time appear on the display.

Warning! Cutting off power to the HP Officejet causes the selected date

and time to be lost. However, name and fax number information is not lost.

set the fax header

Follow these steps to enter your name and fax number in the header.

Note: In Hungary, the subscriber identification code (fax header) can be

set or changed only by authorized personnel. For more information, contact

your authorized HP dealer.

1 Press Setup. 2 Press 3, then press 2.

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This selects the Basic Fax Setup menu, then selects the Fax Header option.

3 Enter your personal or company name at the prompt. Use the guidelines

provided in the next section under enter text.

4 Press Enter. 5 Enter your fax number using the numeric keypad. 6 Press Enter.

enter text

The following list provides tips for entering text using the front-panel keypad.

• Press the keypad numbers that correspond to the letters of a name.

ABC 2

• Press a button multiple times to see a letter first in uppercase and then in lowercase.

JKL 5

• After the correct letter appears, press , and then press the number that corresponds to the next letter in the name. Again, press multiple times until the correct letter appears.

• To insert a space, press Space (#).

• To enter a symbol, such as @, press Symbols (*) to scroll through the list of available symbols.

• If you make a mistake, press to clear it, and then make the correct entry.

• After you are done entering text, press Enter to store your entries.

check for dial tone

Before using the fax features, verify that the connections are correctly established.

1 Press Fax. 2 Listen for a dial tone. 3 If you do not hear a dial tone, check the connections. 4 Press Cancel to hang up.

These letters correspond to this number, and so on.

To get this character: J j K k L l 5 Press 5 this many times1234567

hp officejet 4100 series

fax job menu

The following options become available when the Fax button is pressed.

use the fax features

Fax Number Resolution Lighter/

Enter Fax # or Speed Dial

Enter a fax number or speed dial. When the

Press and to move to the option you want. Press

Fax button is pressed:

Enter to select the displayed setting.

Fine Very Fine Photo Standard

Darker

setup menu for fax commands

The following fax settings are available in the Setup menu.

2:Speed Dial Setup

1:Individual

Speed Dial

2:Delete Speed

Dial

How to Fax

Send Fax Now Fax from Memory Send Fax Later Poll to Receive

3:Basic Fax Setup 4:Advanced Fax

1:Date and Time

2:Fax Header

3:Rings to Answer

Set New Defaults

No Yes

Setup

1:Automatic

Reports Setup

2:Answer Ring

Pattern

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3:Print Speed Dial

List

Press Setup to display the menu options. Press and to move to the setting you want.

Press

Enter to select the displayed setting.

4:Paper Size

5:Tone or Pulse

Dialing

6:Ring and Beep

Volume

7:Fax Forwarding

Black Only

3:Busy Redial

4:No Answer

Redial

5:Automatic

Reduction

6:Backup Fax

Reception

7:Error Correction

Mode

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hp officejet 4100 series

maintain your hp officejet

This section provides instructions for keeping your HP Officejet in top working condition. Perform these maintenance procedures as necessary.

clean the glass

Dirty glass, from dust, smudges, hair, and so on, slows down performance and affects the accuracy of features such as Fit to Page and Copy.

1 Turn off the unit, unplug the power cord, and raise the scanner lid.

2 Clean the glass with a soft cloth or sponge slightly moistened with a

nonabrasive glass cleaner.

Caution! Do not use abrasives, acetone, benzene, or carbon tetrachloride on the glass; these can damage it. Do not place liquids directly on the glass. They may seep under it and damage the unit.

3 Dry the glass with a chamois or cellulose sponge to prevent spotting.

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clean the white strip

Minor debris can accumulate on the white strip located underneath the scanner’s lid.

1 Turn off the unit, unplug the power cord, and raise the scanner lid. 2 Clean the white strip with a soft cloth or sponge slightly moistened with a

mild soap and warm water.

3 Wash the strip gently to loosen debris; do not scrub the strip. 4 Dry the strip with a chamois or soft cloth.

Caution! Do not use paper-based wipes as these may scratch the

strip.

5 If this does not clean the strip well enough, repeat the previous steps using

isopropyl (rubbing) alcohol, and wipe the strip thoroughly with a damp cloth to remove any residual alcohol.

clean the exterior

Use a soft, damp, lint-free cloth to wipe dust, smudges, and stains off the case. The interior of the unit does not require cleaning. Keep fluids away from the interior of the unit as well as the front panel.

work with print cartridges

To ensure the best print quality from your HP Officejet, you will need to perform some simple maintenance procedures, and when prompted by a front-panel message, replace the print cartridges.

print a self-test report

If you are experiencing problems with printing, before cleaning or replacing the print cartridges, you should print a Self-Test Report. This report provides useful information about your print cartridges, including status information.

1 Press Setup. 2 Press 1, then press 4.

This selects Print Report, and then selects Self-Test Report.

3 Press Start Black or Start Color.

A Self-Test Report is printed for your HP Officejet.

handle print cartridges

Before you replace or clean a print cartridge, you should know the part names and how to handle the print cartridge.

hp officejet 4100 series

maintain your hp officejet

Ink nozzles under tape

Do not touch the copper contacts or the ink nozzles

replace the print cartridges

Front-panel messages appear to let you know that you should replace your print cartridges.

See order print cartridges on the back cover for information on ordering replacement print cartridges.

1 Turn on the unit, then lift open the print cartridge access door.

The print carriage moves into view.

Copper contacts Plastic tape with

pink tab (must be removed)

print cartridge access door

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2 After the carriage stops moving, push down on the print cartridge down to

release it, and then pull it toward you out of its slot.

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Note: It is normal to see ink build-up in the print cartridge slots.

3 Remove the new print cartridge from its packaging and, being careful to

touch only the bright pink plastic tab, gently remove the plastic tape to uncover the ink nozzles.

Caution! Do not touch the copper contacts or ink nozzles. Once you have removed the plastic tape, install the print cartridge

immediately to prevent the ink from drying in the nozzles.

4 Push the new print cartridge into the appropriate slot at a slight angle until

it clicks into place. Caution! Do not attempt to push the cartridge straight into the slot.

It must slide in at a slight angle.

The tri-color print cartridge goes on the left and the black cartridge goes on the right.

5 Close the print cartridge access door.

hp officejet 4100 series

align the print cartridges

The HP Officejet prompts you to align cartridges every time you install or replace a print cartridge. Aligning the cartridges ensures high-quality output.

To align the print cartridges when prompted: 1 Press Enter on the front panel.

An align cartridges (test pattern) page prints.

2 Load the align cartridges page face down in the ADF between the paper-

width guides and press the Enter button again. 3 Recycle or discard the page. To align the cartridges at any other time:

1 Press Setup. 2 Press 5, then press 2.

This selects the Maintenance menu, and then selects the Align Print

Cartridge option. 3 Press Enter.

An align cartridges (test pattern) page prints. 4 Load the align cartridges page face down in the ADF between the paper-

width guides and press the Enter button again.

5 Recycle or discard the page.

clean the print cartridges

Use this feature when the Self-Test Report shows streaking or white lines through any of the colored bars. Do not clean print cartridges unnecessarily. This wastes ink and shortens the life of the ink nozzles.

1 Press Setup. 2 Press 5, then press 1.

This selects the Maintenance menu, and then selects the Clean Print

Cartridge option.

A page of patterns is printed. The cartridges are cleaned. Recycle or

discard the page.

If copy or print quality still seem poor after you clean the print cartridges,

replace the print cartridge that is affected.

maintain your hp officejet

restore factory defaults

You can restore the original factory settings to what they were when you purchased your HP Officejet. Choosing to restore your factory defaults restores all settings, except date information and any scan settings you may have set.

You can perform this process from the front panel only.

1 Press Setup. 2 Press 5, then press 3.

This selects Maintenance, and then selects Restore Factory Defaults.

The factory default settings are restored.

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set scroll speed

The Scroll Speed option lets you control the rate that text messages appear in the front-panel display. You can choose Normal, Fast, or Slow. The default is

Normal. 1 Press Setup. 2 Press 5, then press 6.

This selects Maintenance, and then selects Set Scroll Speed.

3 Press until the desired speed appears, then press Enter.

set the prompt delay time

The Prompt Delay option lets you control the amount of time before a message is displayed in the front-panel display. You can choose Normal, Fast, or Slow. The default is Normal.

1 Press Setup. 2 Press 5, then press 7.

This selects Maintenance, and then selects Set Prompt Delay Time.

3 Press until the delay time appears, then press Enter.

self-maintenance sounds

During the life of your product you may hear various mechanical sounds. This is a normal part of your unit’s self-maintenance.

hp officejet 4100 series

setup menu options

The following options are available from the Setup button.

maintain your hp officejet

1:Print Report

1:Last

Transaction

2:Fax Log

3:Speed Dial List

4:Self-Test Report

5:Automatic

Reports Setup

Use Setup to display the Print Report, Speed

Dial Setup, Basic Fax Setup, Advanced Fax Setup, and Maintenance options.

Press and to move to the setting you want.

Enter to select the displayed setting.

Press

2:Speed Dial

Setup

1:Individual

Speed Dial

2:Delete Speed

Dial

3:Print Speed

Dial List

3:Basic Fax

1:Date and Time

2:Fax Header

3:Rings to

Answer

4: Paper Size

5:Tone or Pulse

Dialing

6:Ring and Beep

Volume

7:Fax

Forwarding Black Only

Setup

4:Advanced Fax

Setup

1:Automatic

Reports Setup

2:Answer Ring

Pattern

3:Busy Redial

4:No Answer

Redail

5:Automatic

Reduction

6:Backup Fax

Reception

7:Error

Correction Mode

5:Maintenance

1:Clean Print

Cartridges

2:Align Print

Cartridges

3:Restore Factory

Defaults

4:Reprint Faxes in

Memory

5:Set Language &

Country/Region

6:Set Scroll Speed

7:Set Prompt

Delay Time

reference guide

chapter 7

hp officejet 4100 series

additional setup information

During the installation of the HP Officejet software, a number of windows are displayed. You should see the following:

• Installing

• Copying files

• A request to plug in the HP Officejet

• Green OK and check mark

• Request to restart your computer (may not occur in all cases)

•Registration If you did not see all of these windows, there may be a problem with the

installation. Verify the following:

• The HP Director contains six icons (double-click the HP Director icon on the

desktop)

• The HP Officejet is listed in the Printers dialog box

• There is an icon for the HP Officejet in the System Tray that indicates the

HP Officejet is ready. If the HP Director does not show six icons, you may need to wait a few minutes

for the HP Officejet to connect to your computer.

possible installation problems

If nothing appears on your computer screen after you insert the HP Officejet 4100 Series CD-ROM into your computer’s CD-ROM drive:

1 From the Start menu, choose Run. 2 In the Run dialog box, enter d:\setup.exe (if your CD-ROM drive is not

assigned to drive letter d, use the appropriate drive letter), then click OK. If the HP Director does not contain six icons, do the following:

• Verify that the front-panel cover is attached, then unplug the HP Officejet

and plug it in again.

• Verify that the USB and power cables are plugged in.

– Unplug the USB cable and plug it in again.

– Do not attach the USB cable to a keyboard or nonpowered hub.

– Verify that the USB cable is 3 meters or less in length

– If you have several USB devices attached to your computer, you may

want to unplug the others during the installation.

Note: AppleTalk is not supported.

• Unplug the HP Officejet from the wall and plug it in again.

• Restart your computer.

chapter 8

On Windows, check the System Tray for applications that are running in the background and close them before restarting your computer.

remove and reinstall your hp officejet software

If six icons do not appear in the Director, you may need to uninstall and re-install the software. Do not simply delete the HP Officejet program files from your hard drive. Be sure to remove them properly using the uninstall utility provided in the HP Officejet program group.

to uninstall from a Windows computer 1 Disconnect your HP Officejet from your computer. 2 On the Windows taskbar, click Start, choose Programs or All Programs

(XP), choose Hewlett-Packard, choose hp officejet 4100 series, then choose uninstall software.

3 Follow the directions on the screen.

Be sure to disconnect your HP Officejet.

4 If you are asked whether you would like to remove shared files, click No.

Other programs that use these files may not work properly if the files are deleted.

5 After the program finishes removing the software, disconnect your

HP Officejet, and restart your computer. Note: It is important that you disconnect your HP Officejet before restarting

your computer.

6 To reinstall the software, insert the HP Officejet 4100 Series CD-ROM into

your computer’s CD-ROM drive, and follow the instructions that appear.

7 After the software is installed, connect and turn on your HP Officejet,

following the onscreen instructions and the instructions in your Setup Poster. After connecting and turning on your HP Officejet, you may have to wait

several minutes for all of the Plug and Play events to complete. When the software installation is complete, you will see a Status Monitor

icon in the System Tray.

8 To verify that the software is properly installed, double-click on the

HP Director icon on the desktop. If the HP Director shows six icons, the software has been properly installed.

to uninstall from a Macintosh computer 1 Disconnect your HP Officejet from your computer. 2 Double-click on Applications:HP All-in-One Software folder.

hp officejet 4100 series

additional setup information

3 Double-click on HP Uninstaller. 4 Follow the directions that appear on the screen. 5 After the program finishes removing the software, disconnect your

HP Officejet, and restart your computer. 6 To reinstall the software, insert the HP Officejet 4100 Series CD-ROM into

your computer’s CD-ROM drive.

Note: When re-installing the software, follow the instructions on the Setup

Poster. Do not connect the HP Officejet to your computer until after you have

completed the software installation. 7 On the desktop, open the CD-ROM, double-click on hp all-in-one installer,

and follow the instructions that appear.

connect your hp officejet to a phone, modem, or answering machine

The HP Officejet can share a phone line with a phone, a modem, or an aswering machine. When sharing a phone line with an answering machine, the HP Officejet will answer fax calls and direct voice calls to the answering machine.

Note: For information on connecting your HP Officejet to your computer

and phone line, refer to the Setup Poster that came with your unit.

to connect your hp officejet to a phone, modem, or answering machine 1 Remove the white plastic stopper from connector 2 on the back of the

HP Officejet.

connector 2 on the HP Officejet

To connect more than one device to connector 2 on the HP Officejet, you

must purchase a Y-splitter and plug it into connector 2. 2 Connect the phone cord from the phone, modem, or answering machine

to connector 2 (or Y-splitter).

Caution! Do not use the phone cord that came with the HP Officejet for this

purpose. That phone cord must connect connector 1 on the HP Officejet to

the wall jack for your phone system. See the Setup Poster for details.

connector 1 on the HP Officejet

3 If you are connecting an answering machine, see set the number of rings

before answering on page 21 for instructions on setting the number of

rings correctly, or change the answer ring pattern (distinctive ringing) on

page 26 for information on incoming ring patterns. 4 If you are connecting a modem, turn off its fax-receive feature.

reference guide

chapter 8

additional troubleshooting help

You may want to refer to the readme file for more information on possible installation problems. On Windows, you can access the readme file from the Start button on the taskbar; select Programs, Hewlett-Packard, hp officejet 4100 series, View the Readme File. On Macintosh, you can access the readme file by double-clicking on the icon located in the top-level folder of the HP Officejet software CD-ROM.

The readme file provides more information, including

• Using the Re-install utility after a failed installation to return your PC to a state that will allow the HP Officejet to be re-installed.

• Using the Re-install utility on Windows 98 to recover from a Composite USB System Driver missing error.

This error may occur if the hardware is installed prior to installing the software. After running the Re-install utility, reboot your PC, and install the HP Officejet software before connecting the HP Officejet to your computer.

You can also find more information on this website:

www.hp.com/support

hp officejet 4100 series

technical information

Additional specifications information can be found in the HP Photo & Imaging Help, in the

hp officejet 4100 series section.

physical specifications

height width depth weight (without print

with paper trays and ADF closed

7.18 in. (18.24 cm) 16.76 in. (42.58 cm) 8.25 in. (20.96 cm) 7.5 lbs (3.4 kg)

with ADF and paper tray extended

10.30 in. (26.15 cm) 16.76 in. (42.58 cm) 18.54 in. (47.09 cm) 7.5 lbs (3.4 kg)

cartridges)

power specifications

• Power consumption: 75W maximum

• Source (Input Voltage): 100 to 240 VAC, grounded

• Input Frequency: 50 to 60 Hz

• Current: 1A maximum

regulatory information

Additional regulatory information can be found in the HP Photo & Imaging Help. The information in this section supercedes information in the HP Photo & Imaging Help.

doc statement / déclaration de conformité (Canada)

Le présent appareil numérique n'émet pas de bruit radioélectrique dépassant les limites applicables aux appareils numériques de la classe B prescrites dans le Règlement sur le brouillage radioélectrique édicté par le ministère des Communications du Canada.

This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus set out in the Radio Interference Regulations of the Canadian Department of Communications.

notice to users of the Canadian telephone network

This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications. This is confirmed by the registration number. The abbreviation IC before the registration number signifies that registration was performed based on a Declaration of Conformity indicating that Industry Canada technical specifications were met. It does not imply that Industry Canada approved the equipment.

Note: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.

The REN for this product is 0.3B, based on FCC Part 68 test results.

chapter 9

notice to all users of the European Economic Area (EEA)

This product is designed to interwork with the analogue telephone networks in the following countries/regions:

Germany UK Netherlands

France Spain Italy

Belgium Luxembourg Sweden

Austria Denmark Ireland

Norway Finland Switzerland

Greece Portugal

Network compatibility depends on customer selected settings, which must be reset to use the equipment on a telephone network in a country/region other than where the product was purchased. Contact the vendor or Hewlett-Packard Company if addition product support is necessary.

This equipment has been certified by the manufacturer in accordance with Directive 1999/5/EC (annex II) for Pan-European single-terminal connection to the public switched telephone network (PSTN). However, due to differences between the individual PSTNs provided in different countries/regions, the approval does not, of itself, give an unconditional assurance of successful operation on every PSTN network termination point.

In the event of problems, you should contact your equipment supplier in the first instance.

geräuschemission

LpA < 70 dB am Arbeitsplatz im Normalbetrieb nach DIN 45635 T. 19

notice to Korean customers

hp officejet 4100 series

hp support

This section explains the support services information provided by Hewlett-Packard. If you are unable to find the answer you need in the printed or onscreen documentation

supplied with your product, you can contact one of the HP support services listed in the following pages. Some support services are available only in the U.S. and Canada, while others are available in many countries/regions worldwide. If a support service number is not listed for your country/region, contact your nearest authorized HP dealer for help.

get support and other information from the internet

If you have Internet access, you can get help from the following HP website:

www.hp.com/support

The Web site offers technical support, drivers, supplies, and ordering information.

hp customer support

Software programs from other companies may be included with your HP Officejet. If you experience problems with any of those programs, you will receive the best technical assistance by calling the experts at that company.

If you need to contact HP Customer Support, do the following before you call. 1 Make sure that:

a. Your unit is plugged in and turned on. b. The specified print cartridges are installed correctly. c. The recommended paper is properly loaded in the input tray.

2 Reset your unit:

a. Turn off the unit using the On button located on the unit’s front panel. b. Unplug the power cord from the back of the unit. c. Plug the power cord back into the unit. d. Turn on the unit using the On button.

3 For more information, check the HP website at:

www.hp.com/support

4 If you are still experiencing problems and need to speak with an HP Customer

Support Representative: – Have your service ID and serial number ready. To display your service ID and

serial number on the front panel, do the following. Press Enter and Start Color at the same time, until the service ID appears in the front-panel display. From this display, press the right arrow until the serial number displays.

– Print a Self-Test Report. See print a self-test report on page 32 for information

on printing this report. – Make a color copy. – Be prepared to describe your problem in detail.

5 Call HP Customer Support. Be near your unit when you call.

call in the U.S. during warranty

Call (208) 323-2551. This service is free during the warranty period; however, your standard long-distance phone charges still apply. A fee may apply outside the warranty period.

chapter 10

U.S. phone support is available in both English and Spanish languages 24 hours a day, 7 days a week (days and hours of support may change without notice).

call elsewhere in the world

The numbers listed below are current as of the printing date of this guide. For a list of current international HP Support Service numbers, visit this address and choose your own country/region or language:

www.hp.com/support

For Korea, you can also visit this address:

http://www.hp.co.kr/

You can call the HP support center in the following countries/regions. If your country/ region is not listed, contact your local dealer or nearest HP Sales and Support Office to find out how to obtain services.

Support service is free during the warranty period; however, your standard long-distance phone charges will apply. In some cases, a flat fee per single incident will also apply.

For phone support in Europe, please check for the details and conditions of phone support in your country/region by consulting the following Web site:

www.hp.com/support

Alternatively, you can ask your dealer or call HP at the phone number indicated in this booklet.

As part of our constant efforts to improve our phone support service, we advise you to check our website on a regular basis for new information regarding service features and delivery.

country/region hp technical support country/region hp technical support

Algeria

Argentina 0810-555-5520 Mexico 01-800-472-6684

Australia +61 3 8877 8000

Austria +43 (0) 810 00 6080 Morocco

Bahrain (Dubai) 800 728 Netherlands +31 (0) 20 606 8751

Belgium (Dutch) +32 (0) 2 626 8806 New Zealand 0800 441 147

Belgium (French) +32 (0) 2 626 8807 Norway +47 22 11 6299

Brazil (Grande Sao Paulo) (11) 3747 7799 Oman +971 4 883 8454

Brazil (Demais Localidades) 0800 157751 Palestine +971 4 883 8454

Canada during warranty (905) 206 4663 Panama 001-800-7112884

Canada post-warranty (per-call charge)

Caribbean & Central America

Chile 800-360-999 Poland +48 22 865 98 00

China 86 10 6868 7980 Portugal +351 21 3176333

Colombia 9-800-114-726 Puerto Rico 1-877-2320-589

Costa Rica 0-800-011-0524 Qatar +971 4 883 8454

Czech Republic +420 (0) 261307310 Romania +40 1 315 44 42

+213 (0) 61564 543 Malaysia 1-800-805405

1902 910 910

1-877-621-4722 Peru 0-800-10111

1-800-711-2884 Philippines 632-867-3551

Mexico (Mexico City) 5258-9922

+212 22404 747

or local 01 3154442

hp officejet 4100 series

hp support

country/region hp technical support country/region hp technical support

Denmark +45 39 29 4099 Russian Federation, Moscow +7 095 797 3520

Ecuador 1800-711-2884 Russian Federation,

Europe (English) +44 (0) 207 512 5202 Saudi Arabia +800 897 14440

Egypt 02 532 5222 Singapore 65 6272 5300

Finland +358 (0) 203 47 288 Slovakia +421 (0) 2 682 08080

France (0.34 Euro/min.) +0892 69 60 22 South Africa (inside RSA) 086 000 1030

Germany (0.12 Euro/min.) +49 (0) 180 52 58 143 South Africa, (inside RSA) +27-11 258 9301

Greece +30 1060 73 603 Spain +34 902 321 123

Hong Kong (SAR) +85 (2) 3002 8555 Sweden +46 (0)8 619 2170

Guatemala 1800-995-5105 Switzerland

Hungary +36 (0) 1 382 1111 Taiwan +886-2-2717-0055

India 1-600-112267

Indonesia 62-21-350-3408 Tunisia

Ireland +353 (0) 1 662 5525 Turkey +90 216 579 7171

Israel +972 (0) 9 8304848 Ukraine +7 (380-44) 490-3520

Italy +39 (0) 226410350 United Arab Emirates +971 4 883 8454

Japan 0570 000 511

Jordan +971 4 883 8454 Venezuela 0800-47468368 or

Korea (Seoul) +82 (2) 3270 0700 Venezuela (Caracas) (502) 207-8488

Korea (outside Seoul) 080 999 0700 Vietnam 84 (0) 8 823 4530

Kuwait +971 4 883 8454 Yemen +971 4 883 8454

Lebanon +971 4 883 8454

1 This Call Center supports French speaking customers from the following countries/regions: Morocco, Tunisia,

and Algeria.

2 This Call Center supports German, French and Italian speaking customers in Switzerland.

91 11 682 6035

+81 3 3335 9800

St. Petersburg

Thailand +66 (2) 661 4000

United Kingdom +44 (0) 207 512 52 02

+7 812 346 7997

+41 (0) 84 880 1111

0800 010 055

+216 1891 222

80 0- 477-7777

call in Australia post-warranty

If your product is not under warranty, you can call 03 8877 8000. A per-incident, out-ofwarranty support fee of $27.50 (inc GST) will be charged to your credit card. You can also call 1902 910 910 ($27.50 charged to your phone account) from 9:00 A.M. to 5:00 P.M. Monday through Friday. (Charges and support hours are subject to change without notice.)

prepare your unit for shipment

If after contacting HP Customer Support or returning to the point of purchase, you are requested to send your unit in for service, please follow the power off and rebox steps below to avoid further damage to the HP product.

reference guide

chapter 10

Note: When transporting your HP Officejet, make sure that the pens have been removed, the HP Officejet has been properly shut down by pressing the power button, and you have allowed time for the carriage to return to the service station and for the scanner to return to its parked position.

1 Turn on the unit.

Disregard steps 1 through 6, if your unit will not turn on and the print carriage is in the home position. You will not be able to remove the print cartridges. Proceed to step 7.

2 Open the print cartridge access door.

The print carriage moves into view.

3 See replace the print cartridges on page 33 for information on removing the print

cartridges. Caution! Remove both print cartridges. Failure to do so may damage your

unit.

4 Place the print cartridges in an airtight bag so they will not dry out, and put them

aside (do not send them with the unit, unless instructed to by the HP customer support call agent).

5 Turn off the unit. 6 Close the print cartridge access door. 7 Remove the front panel cover as follows:

a. Grasp the front of the front panel cover with two hands, as shown. b. Firmly lift the front panel cover to unsnap it from the unit.

8 Retain the front panel cover. Do not return the front panel cover with the unit. 9 If available, pack the unit for shipment using the original packing materials or the

packaging materials that come with your exchange unit.

If you do not have the original packaging materials, please use other adequate packaging materials. Shipping damage caused by improper packaging and/or improper transportation is not covered under the warranty.

hp officejet 4100 series

10 Place the return shipping label on the outside of the box. 11 Include the following items in the box:

– A complete description of symptoms for service personnel (samples of print

quality problems are helpful). – A copy of the sales slip or other proof of purchase to establish the warranty

coverage period. – Your name, address, and a phone number where you can be reached during

the day.

hp distribution center

To order HP Officejet software, a copy of the printed Reference Guide, a setup poster, or other customer-replaceable parts, do one of the following:

• In the U.S. or Canada, call (208) 323 2551.

• Visit this website:

http://www.hp.com/cposupport/software.html

hp support

reference guide

chapter 10

hp officejet 4100 series

warranty information

HP Officejet 4100 series Duration of Limited Warranty (hardware and labor): 1 Year Duration of Limited Warranty (CD media): 90 Days Duration of Limited Warranty (print cartridges): Until the HP ink is depleted or the “end of

warranty” date printed on the cartridge has been reached, whichever occurs first.

warranty service

express service

To obtain HP express repair service, the customer must contact an HP service office or an HP Customer Support Center for basic troubleshooting first. See hp customer support on page 45 for steps to take before calling Customer Support.

If a customer unit needs a minor part replacement and these parts can normally be replaced by the customer, the customer-replaceable components may be serviced through expedited part shipment. In this event, HP will prepay shipping charges, duty and taxes; provide telephone assistance on replacement of the component; and pay shipping charges, duty, and taxes for any part that HP asks to be returned.

The HP Customer Support Center may direct customers to designated authorized service providers who are certified by HP to service the HP product.

warranty upgrades

Upgrade your standard factory warranty to a total of three years with the HP SUPPORTPACK. Service coverage begins on product purchase date and the pack must be purchased within the first 180 days of product purchase. This program offers phone support from 6:00 A.M. to 10:00 P.M. Mountain Standard Time (MST) Monday through Friday and 9:00 A.M. to 4:00 P.M. (MST) on Saturdays. If during your technical support call it is determined that you need a replacement product, then HP will ship you this product next business day free of charge. Available in U.S. only.

For more information, please call 1-888-999-4747 or visit the following HP Web site:

http://www.hp.com/go/hpsupportpack

Outside the U.S., please call your local HP Customer Support office. See call elsewhere in the world on page 46 for a list of international Customer Support numbers.

returning your hp officejet for service

Before returning your HP Officejet for service, you must call HP Customer Support. See

hp customer support on page 45 for steps to take before calling Customer Support.

hewlett-packard limited global warranty statement

extent of limited warranty

Hewlett-Packard (“HP”) warrants to the end-user customer (“Customer”) that each HP Officejet 4100 Series product (“Product”), including related software, accessories, media, and supplies, shall be free from defects in material and workmanship for the duration, which begins on the date of purchase by the Customer.

chapter 11

For each software Product, HP’s limited warranty applies only to a failure to execute programming instructions. HP does not warrant that the operation of any Product shall be uninterrupted or error free.

HP’s limited warranty covers only those defects which arise as a result of normal use of a Product, and does not cover any other problems, including those which arise as a result of (a) improper maintenance or modification, (b) software, accessories, media, or supplies not provided or supported by HP, or (c) operation outside the Product’s specifications.

For any hardware Product, the use of a non-HP print cartridge or a refilled print cartridge does not affect either the warranty to the Customer or any HP support contract with the Customer. However, if Product failure or damage is attributable to the use of a non-HP or refilled print cartridge, HP shall charge its standard labor and materials charges to service the Product for the failure or damage.

If HP receives, during the applicable warranty period, notice of a defect in any Product, HP shall either repair or replace the defective Product, at HP’s option. Where labor charges are not covered by HP’s limited warranty, repairs shall be at HP’s standard charges for labor.

If HP is unable to repair or replace, as applicable, a defective Product which is covered by HP’s warranty, HP shall, within a reasonable time after being notified of the defect, refund the purchase price for the Product.

HP shall have no obligation to repair, replace, or refund until the Customer returns the defective Product to HP.

Any replacement product may be either new or like-new, provided that it has functionality at least equal to that of the Product being replaced.

HP products, including each Product, may contain remanufactured parts, components, or materials equivalent to new in performance.

HP's limited warranty for each Product is valid in any country/region or locality where HP has a support presence for the Product and where HP has marketed the Product. The level of warranty service may vary according to local standards. HP shall have no obligation to alter the form, fit, or function of the Product in order to make it operate in a country/ region or locality for which the Product was never intended to operate.

limitations of warranty

limitations of liability

local law

TO THE EXTENT ALLOWED BY LOCAL LAW, NEITHER HP NOR ITS THIRD PARTY SUPPLIERS MAKE ANY OTHER WARRANTY OR CONDITION OF ANY KIND, WHETHER EXPRESS OR IMPLIED, WITH RESPECT TO THE COVERED HP PRODUCTS, AND SPECIFICALLY DISCLAIM THE IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY, SATISFACTORY QUALITY, AND FITNESS FOR A PARTICULAR PURPOSE.

To the extent allowed by local law, the remedies provided in this Limited Warranty Statement are the Customer’s sole and exclusive remedies.

TO THE EXTENT ALLOWED BY LOCAL LAW, EXCEPT FOR THE OBLIGATIONS SPECIFICALLY SET FORTH IN THIS LIMITED WARRANTY STATEMENT, IN NO EVENT SHALL HP OR ITS THIRD PARTY SUPPLIERS BE LIABLE FOR DIRECT, INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES, WHETHER BASED ON CONTRACT, TORT, OR ANY OTHER LEGAL THEORY AND WHETHER ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

This Limited Warranty Statement gives the Customer specific legal rights. The Customer may also have other rights which vary from state to state in the United States, from province to province in Canada, and from country/region to country/region elsewhere in the world.

hp officejet 4100 series

warranty information

To the extent this Limited Warranty Statement is inconsistent with local law, this Statement shall be deemed modified to be consistent with such local law. Under such local law, certain disclaimers and limitations of this Statement may not apply to the Customer. For example, some states in the United States, as well as some governments outside the United States (including provinces in Canada), may:

Preclude the disclaimers and limitations in this Statement from limiting the statutory rights of a consumer (e.g. the United Kingdom);

Otherwise restrict the ability of a manufacturer to enforce such disclaimers or limitations; or

Grant the Customer additional warranty rights, specify the duration of implied warranties which the manufacturer cannot disclaim, or not allow limitations on the duration of implied warranties.

FOR CONSUMER TRANSACTIONS IN AUSTRALIA AND NEW ZEALAND, THE TERMS IN THIS LIMITED WARRANTY STATEMENT, EXCEPT TO THE EXTENT LAWFULLY PERMITTED, DO NOT EXCLUDE, RESTRICT, OR MODIFY, AND ARE IN ADDITION TO, THE MANDATORY STATUTORY RIGHTS APPLICABLE TO THE SALE OF THE COVERED HP PRODUCTS TO SUCH CUSTOMERS.

reference guide

chapter 11

hp officejet 4100 series

index

Numerics

4-by-6 inch photo paper

load, 10, 12

ADF, 7 adjust

volume for fax, 25 align print cartridges, 35 Answer Ring Pattern, 26 automatic document feeder, 7 automatic reduction

fax, 25

best copy quality, 13 busy number

redial automatically, 23

cancel

scan, 18

scheduled fax, 21 cartridges

align, 35

replace, 33 clean

print cartridges, 35

the exterior, 32

the glass, 31

white strip, 32 color

enhance, 14

fax, 20

fax from front panel, 20 contrast

change for fax, 23

photo color, 14 copy, 13, 16

change default settings, 15

enhance, 14

fit to page, 16

lighten or darken, 14

menu options, 16

number of copies, 14

photo, 15

quality, 13

reduce or enlarge, 14

settings, 13, 15

speed, 13 tutorial, 4

Customer Support, 45

web site, 45

darken a copy, 14 date

setting, 27

default settings

restore, 35 director review, 4 distinctive ringing, 26

enhance copies, 14 enlarge copy, 14, 16 envelopes

load, 9 Error Correction Mode

(ECM), 25

factory defaults

restore, 35 fast copy quality, 13 fax, 28

adjust volume, 25

automated reports, 22

cancel fax forward, 24

cancel scheduled, 21

change Answer Ring

Pattern, 26 change contrast, 23 change resolution, 22 change settings, 19 control appearance, 22 create individual speed-dial

settings, 26 delete speed-dial

settings, 27 distinctive ringing, 26 Error Correction Mode

(ECM), 25 forward faxes, 24 header, 27 in color, 20 in color from front panel, 20 manual reports, 22

menu, 29 print reports, 22 receive, 21 receive manually, 21 redial busy or unanswered

number, 23 schedule, 20 send from front panel, 19 set automatic reduction, 25 set date and time, 27 set the number of rings, 21 settings, 27, 28 setup menu options, 29 speed dials, 19 test, 28

fit to page, 16 forward faxes, 24

cancel, 24

front panel

display scroll speed, 36 enter text, 28 send a fax, 19 setting prompt delay, 36 tutorial, 3

glass

cleaning, 31

greeting cards

load, 11

help, 1 HP Customer Support, 45

calling, 45

HP Director, 4 HP distribution center, 49 HP Officjet

preparing to ship, 47

HP papers

tips on loading, 11

individual speed-dial settings

create, 26

ink cartridges, see print

cartridges

inkjet paper

load, 11

index

keypad

enter text, 28

labels

load, 12 lighten copies, 14 load

change the paper type, 12

envelopes, 9

original in ADF, 7

paper, 7

photo paper, 10, 12

postcards, 10, 12

print cartridges, 33

set the paper size, 12

tips, 11

maintenance

align print cartridges, 35

clean print cartridges, 35

clean the exterior, 32

clean the glass, 31

clean the white strip, 32

normal sounds, 36

replace print cartridges, 33

restore factory defaults, 35

self-maintenance

sounds, 36

self-test report, 32 menus

copy options, 16

fax, 29

fax setup, 29

maintenance, 37

print reports, 37

normal copy quality, 13 number of copies

set, 14 number of rings

set, 21

order print cartridges, 60 originals

load in ADF, 7 output tray, 8

paper

change default size for

copy, 12

change the type, 12 load, 7 recommended, 7 set the size, 12 tips on loading, 11

paper size, change for

copy, 12

paper tray

load, 7

phone numbers, support

services, 45

photo paper

load, 10, 12

photos

copy, 15

enhance copy, 14 physical specifications, 43 postcards

load, 10, 12 power

specifications, 43 print

envelopes, 9

fax reports, 22

self-test report, 32 print cartridges

align, 35

clean, 35

handling, 32

replace, 33 prompt delay

setting, 36

quick start

review the director, 4

use with a computer, 4

receive

fax, 21 redial

busy or unanswered

number, 23 reduce copy, 14, 16 regulatory information, 43 reinstall software, 40 reports

generate automatically for

fax, 22

generate manually for

fax, 22

print, 22 self-test, 32

resolution

change for fax, 22 restore factory settings, 35 returning your HP Officejet for

service, 51

scan

from front panel, 17

stop, 18 schedule a fax, 20 scroll speed

setting, 36 self-test report, 32 send

cancel forward faxes, 24

color fax, 20

color fax from front

panel, 20

forward faxes, 24 settings

copy, 13, 15

fax, 27, 28

prompt delay, 36

scroll speed, 36 setup

additional information, 39

menu, 29 shipping

your HP Officejet, 47 software

remove and reinstall, 40 sounds

self-maintenance, 36 specifications

physical, 43

power, 43 speed dials, 19

create individual

settings, 26

delete settings, 27 stop

scan, 18

scheduled fax, 21 subscriber identification

code, 27

support services, 45

telephone line

multiple numbers, 26 telephone numbers, 45 text

enhance, 14

enter from front panel, 28 time

hp officejet 4100 series

index

setting, 27

transparency film

recommended, 7 tips on loading, 11

troubleshooting

remove and reinstall

software, 40

T-shirt Transfer Iron-On

load, 11

tutorial

front panel, 3 make a copy, 4

unanswered number

redial automatically, 23

volume

adjust, 25

warranty, 45

service, 51 statement, 51 upgrades, 51

white strip

cleaning, 32

reference guide

chapter 12

hp officejet 4100 series

declaration of conformity

According to ISO/IEC Guide 22 and EN 45014

Manufacturer’s Name and Address: Hewlett-Packard Company, 16399 West Bernardo Drive, San Diego, CA 92127-1899, USA declares that the

product

Product Name: hp officejet 4100 series (Q1608A) Model Number(s): officejet 4110 (Q1609A), officejet 4110xi (Q1610A), officejet 4110v

(Q1611A), officejet 4105 (Q1612A), officejet 4105z (Q1613A),

officejet 4115 (Q1614A) Product Options: All conforms to the following Product Specifications: Safety: EN60950:1992 +A1, A2, A3, A4 & A11

IEC60950:1991 +A1, A2, A3 & A4

UL1950/CSA 22.2 No. 950, 3rd Edn: 1995

NOM-019-SCFI-1993 EMC: CISPR22:1993 +A1 & A2 / EN55022:1994, +A1 & A2 -Class B

CISPR24:1997/EN55024:1998

IEC 61000-3-2:1995 / EN61000-3-2:1995

IEC 61000-3-3:1994 / EN61000-3-3:1995

AS/NZS 3548: 1992

CNS13438: 1997

FCC Part 15-Class B / ICES-003, Issue 2 / VCCI-2

GB 9254-1998 Telecom: TBR21: 1998

Supplementary Information The Product herewith complies with the requirements of the Low Voltage Directive 73/23/EEC,

the EMC Directive 89/336/EEC and the R&TTE Directive 1999/5/EC (ANNEX II) carries the CE marking accordingly.

European Contact for regulatory topics only: Your local Hewlett-Packard Sales and Service Office or

Hewlett-Packard GmbH. Department HQ-TRE, Herrenberger Strasse 140, D-71034 Böblingen, Germany (FAX + 49-

7031-14-3143)

order media

To order media such as HP Premium Inkjet Paper, HP Premium Inkjet Transparency Film, HP Iron-On T-shirt Transfer paper, or HP Greeting Cards, go to

www.hpshopping.com

For orders in countries other than the U.S. and Canada, select other countries, then click Yes to leave hpshopping.com. From this website, you

can access hpshopping.com for your specific language or country/ region.

order print cartridges

print cartridges hp reorder number

HP black print cartridge #56, 19 ml black print cartridge HP color print cartridge

HP tri-color print cartridge

If you have Internet access, you can get more information from the HP website at:

www.hp.com/support

Visit the hp officejet information center

It has everything you need to get the most value from your HP Officejet.

• Technical Support

• Supplies and Ordering Information

• Project Tips

• Ways to Enhance Your Product

#57, 17 ml color print cartridge #28, 8 ml color print cartridge

*Q1608-90163* *Q1608-90163*

Q1608-90163

HP Officejet 4100 Reference Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

contents

get help

quick start

front panel features

load originals and load paper

load originals

load paper

load envelopes

load 4 x 6 inch photo paper

load postcards

tips for loading other types of paper in the paper tray

set the paper type

set the paper size

make copies

use the copy features

make a copy

increase copy speed or quality

reduce or enlarge a copy

make copies lighter or darker

enhance text sharpness and photo colors

change settings for all copy tasks

perform special copy jobs

copy a photo

fit a copy to the page

copy options

use the scan features

scan an original

stop scanning

send a fax

use the fax features

send a fax from your hp officejet

change settings and use speed dials before sending a fax

send a color fax

schedule a fax

cancel a scheduled fax

receive a fax

set the number of rings before answering

receive a fax manually

print reports

generate reports automatically

generate reports manually

control resolution and contrast

change resolution

change contrast

change other fax settings

redial a number automatically

forward faxes to another number

edit or cancel fax forwarding

use error correction mode

set automatic reduction

adjust the volume

change the answer ring pattern (distinctive ringing)

set up speed dialing

create individual speed-dial settings

delete speed-dial settings

set basic fax settings using the front panel

set the date and time

set the fax header

enter text

check for dial tone

fax job menu

setup menu for fax commands

maintain your hp officejet

clean the glass

clean the white strip

clean the exterior

work with print cartridges

print a self-test report

handle print cartridges

replace the print cartridges

align the print cartridges

clean the print cartridges

restore factory defaults

set scroll speed

set the prompt delay time

self-maintenance sounds