Hp OFFICEJET 4100 REFERENCE GUIDE [zh]

contents

help overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1

tutorial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1

load originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1

make copies and scan images. . . . . . . . . . . . . . . . . . . . . . . . . .1

use the fax features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

print images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

maintain your hp psc . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

support, specifications, and warranty . . . . . . . . . . . . . . . . . . . . .2

quick start . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

tutorial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

before you begin. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

front panel features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

make a copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

enhance your copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

setup button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6

load originals and load paper . . . . . . . . . . . . . . . . . . 7

load originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

load paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

load envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

load 4 x 6 inch photo paper . . . . . . . . . . . . . . . . . . . . . . . . . .10

load postcards or hagaki cards . . . . . . . . . . . . . . . . . . . . . . . .11

recommended papers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

papers to avoid. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

tips for loading other types of paper in the paper tray . . . . . . . .13

recommended paper-type settings for printing . . . . . . . . . . . . . .14

recommended paper-type settings for copying. . . . . . . . . . . . . .14

set the paper type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

set the paper size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

avoid jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

use the copy features . . . . . . . . . . . . . . . . . . . . . . . . 17

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contents

make copies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

make a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

increase copy speed or quality. . . . . . . . . . . . . . . . . . . . . . 18

set the number of copies . . . . . . . . . . . . . . . . . . . . . . . . . . 18

reduce or enlarge a copy . . . . . . . . . . . . . . . . . . . . . . . . . 18

make copies lighter or darker. . . . . . . . . . . . . . . . . . . . . . . 19

enhance text sharpness and photo colors. . . . . . . . . . . . . . . 19

change settings for all copy tasks . . . . . . . . . . . . . . . . . . . . 19

perform special copy jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

copy a photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

fit a copy to the page . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

use the scan features. . . . . . . . . . . . . . . . . . . . . . . . .21

scan an original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

stop scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

use the fax features . . . . . . . . . . . . . . . . . . . . . . . . .23

send a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

send a fax from your hp officejet . . . . . . . . . . . . . . . . . . . . 24

send a fax from your computer. . . . . . . . . . . . . . . . . . . . . . 24

send a fax from within a software program . . . . . . . . . . . . . 25

send a pc-generated cover page as a single-page fax. . . . . . 26

change settings before sending a fax . . . . . . . . . . . . . . . . . 27

send a color fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

broadcast a fax to multiple recipients . . . . . . . . . . . . . . . . . 28

send a fax from your scanner. . . . . . . . . . . . . . . . . . . . . . . 29

attach a cover page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

create a cover-page template . . . . . . . . . . . . . . . . . . . . . . . 30

use a cover-page template . . . . . . . . . . . . . . . . . . . . . . . . . 31

preview a fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

receive a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

receive a fax automatically . . . . . . . . . . . . . . . . . . . . . . . . 34

set the number of rings before answering. . . . . . . . . . . . . . . 34

receive a fax manually . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

view or print a fax at your computer . . . . . . . . . . . . . . . . . . . . 34

print reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

generate reports automatically . . . . . . . . . . . . . . . . . . . . . . 36

generate reports manually . . . . . . . . . . . . . . . . . . . . . . . . . 36

control resolution and contrast . . . . . . . . . . . . . . . . . . . . . . . . 37

change resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

change contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

change other fax settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

hp officejet 4100 series

redial a number automatically. . . . . . . . . . . . . . . . . . . . . . .40

forward faxes to another number. . . . . . . . . . . . . . . . . . . . .40

edit or cancel fax forwarding . . . . . . . . . . . . . . . . . . . . . . .41

use error correction mode. . . . . . . . . . . . . . . . . . . . . . . . . .42

set automatic reduction. . . . . . . . . . . . . . . . . . . . . . . . . . . .43

adjust the volume. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44

change pbx settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44

change the answer ring pattern (distinctive ringing) . . . . . . . .44

set basic fax settings using the front panel. . . . . . . . . . . . . . . . .45

set the date and time . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

set the fax header . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

enter text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

check for dial tone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

set up the address book . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

fax dialog boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

send fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

cover page data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

fax settings dialog boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

fax settings - personal information . . . . . . . . . . . . . . . . . . . .50

fax settings - fax forwarding . . . . . . . . . . . . . . . . . . . . . . . .50

fax settings - paper fax quality . . . . . . . . . . . . . . . . . . . . . .50

fax log dialog boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51

fax log - sent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51

fax log - received. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

fax log - blocked faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

contents

use the print features . . . . . . . . . . . . . . . . . . . . . . . . 53

print from your software program . . . . . . . . . . . . . . . . . . . . . .53

quality settings for specific papers . . . . . . . . . . . . . . . . . . . .54

recommended paper-size settings for printing . . . . . . . . . . . .54

make your hp officejet the default printer . . . . . . . . . . . . . . .55

display print settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

increase print speed or quality . . . . . . . . . . . . . . . . . . . . . .56

change the page orientation . . . . . . . . . . . . . . . . . . . . . . . .57

set the number of copies. . . . . . . . . . . . . . . . . . . . . . . . . . .57

perform special print jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

print a web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

print a photo on photo paper . . . . . . . . . . . . . . . . . . . . . . .58

print using 4800x1200 optimized dpi . . . . . . . . . . . . . . . . .59

print a presentation on transparency film . . . . . . . . . . . . . . .60

print a group of addresses on labels or envelopes . . . . . . . . .60

stop a print job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

reference guide

chapter 1

order supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63

order media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

order print cartridges. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

maintain your hp officejet . . . . . . . . . . . . . . . . . . . . .65

clean the glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

clean the white strip . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

clean the exterior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

work with print cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

print a self-test report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

handle print cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

replace the print cartridges . . . . . . . . . . . . . . . . . . . . . . . . 67

align the print cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . 68

clean the print cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . 69

clean the print cartridge contacts . . . . . . . . . . . . . . . . . . . . 69

restore factory defaults. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

set scroll speed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

set the prompt delay time. . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

self-maintenance sounds . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

hp officejet 4100 troubleshooting help. . . . . . . . . . . .73

access troubleshooting help . . . . . . . . . . . . . . . . . . . . . . . . . . 73

technical information. . . . . . . . . . . . . . . . . . . . . . . . .75

system requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

print specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

print margin specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

automatic document feeder (ADF) capacities . . . . . . . . . . . . . . 77

copy specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

fax specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

scan specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

physical specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

power specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

environmental specifications. . . . . . . . . . . . . . . . . . . . . . . . . . 78

environmental product stewardship program . . . . . . . . . . . . . . 78

regulatory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

notice to users of the U.S. telephone network: FCC requirements79

regulatory notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

doc statement / déclaration de conformité (Canada) . . . . . . 81

notice to all users of the European Economic Area (EEA) . . . . 82

hp officejet 4100 series

notice to users of the German telephone network. . . . . . . . . .82

VCCI-2 (Japan) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

notice to Korean customers . . . . . . . . . . . . . . . . . . . . . . . . .83

declaration of conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . .84

get hp officejet 4100 support . . . . . . . . . . . . . . . . . . 85

get support and other information from the internet . . . . . . . . . .85

hp customer support. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

prepare your unit for shipment. . . . . . . . . . . . . . . . . . . . . . . . .87

hp distribution center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89

warranty information. . . . . . . . . . . . . . . . . . . . . . . . 91

warranty service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

warranty upgrades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

returning your hp officejet 4100 series for service . . . . . . . . . . .91

hewlett-packard limited global warranty statement . . . . . . . . . . .92

contents

reference guide

vii

chapter 1

viii

hp officejet 4100 series

help overview

The help for the HP Officejet contains the following:

• a link to the troubleshooting help for the HP Officejet

• a short tutorial on using the front-panel features

• information on loading different types of paper, including envelopes, postcards, and 4-by-6 inch photo paper.

• complete instructions for using copy and scan features from the front panel

• information on how to print to your HP Officejet from your computer

• information on maintenance functions for the HP Officejet, including how to replace and align print cartridges

• technical specifications for the HP Officejet 4100 Series

• information on how to get support from HP on using your HP Officejet

• warranty information

• information on ordering supplies, including print cartridges and paper.

troubleshooting

Using the troubleshooting chapter, you can quickly find solutions to problems you may have with your HP Officejet. Troubleshooting searches are performed within the troubleshooting chapter only, not in the balance of online help.

tutorial

The brief tutorial teaches you how to use your HP Officejet to make a copy, adjust copy settings, and print a report. It is not a comprehensive tutorial; its purpose is to familiarize you with the front panel and the different buttons.

load originals

You can make copies from originals loaded on the glass. You can also print and copy onto a variety of paper types, weights, sizes, and transparency films. It is important, however, that you choose the right paper and make sure that it is loaded correctly and not damaged.

make copies and scan images

These chapters explain how to use the copy and scan features from the front panel of the HP Officejet.

chapter 1

use the fax features

This chapter describes how to send black-and-white or color paper faxes and how to set up and use speed-dial entries.

print images

This chapter describes how to print from your HP Officejet as well as how to change printer settings and perform special print jobs, such as print to photo paper or print a banner.

maintain your hp psc

This chapter describes how to keep your HP Officejet in working order, as well as how to replace and maintain print cartridges.

support, specifications, and warranty

These chapters tell you how to get support from HP for your HP Officejet as well as include technical specifications and warranty information.

hp officejet 4100 series

tutorial

quick start

You can perform many functions using either the front panel or the HP Officejet software.

Even if you do not connect your HP Officejet to a computer, you can use the front panel to copy documents or photos, and send a fax. You can change a wide variety of settings using the front-panel buttons and menu system.

This brief tutorial teaches you how to use your HP Officejet to make a copy, adjust copy settings, and print a report. This is not a comprehensive tutorial; its purpose is to familiarize you with the front panel and the different buttons. It should take about ten minutes to complete the tutorial, after which you can experiment on your own.

Note: We highly recommend that you take this tutorial before you start using your HP Officejet for daily tasks.

Review the table of contents or the index to find out about the other front-panel tasks covered in this online help.

• before you begin

• front panel features

• make a copy

• enhance your copy

• setup button

before you begin

Do the following:

• Follow the instructions in the Setup Poster to set up your HP Officejet. You should install the HP Officejet software before connecting the HP Officejet to the computer.

• Make sure paper is loaded in the paper tray. If you need more information, see load paper on page 8.

• Have available a color photograph or picture that is smaller than Letter or A4 size. You will use this image for tutorial activities.

• Obtain a two or three-page document. You will use it for tutorial activities.

front panel features

Review the illustrations below and identify the location of the buttons on the front panel.

chapter 2

10 11 12 13 14 15

678

button purpose

1 On: turn the HP Officejet on or off. 2 Left Arrow: scroll through settings, or to delete one character at a time from a text entry. 3 Right Arrow: scroll through settings. 4 Enter: select or save the displayed setting. 5 Cancel: stop a job, exit a menu, or exit settings. 6 Start Color: use to start a color copy, scan, or fax job. 7 Start Black: start a black and white copy, scan, or fax job. 8 Keypad: enter fax numbers, values, or text. 9 Redial/Pause: start a fax redial or insert a hypen when entering a phone number. 10 Speed Dial: access programmed speed dial entries. 11 Setup: access the menu system for reports, fax settings, and maintenance. 12 Fax: select the fax function. 13 Scan: select the scan function. 14 Copy: select the copy function. 15 Photo Fit to Page: resize a photo to fit a full-size sheet of paper.

Review the rest of this HP Officejet 4100 series help to find out how to make other changes and use other features.

make a copy

Follow the instructions below to make a copy of your color photo or picture.

hp officejet 4100 series

quick start

1 Load your original in the automatic document feeder (ADF) print side

down. Note: Do not feed photos smaller than 3.5-by-5 inches through the

automatic document feeder.

2 Slide the right and left paper guides in until they stop at the edges of the

paper.

3 Press the Copy button. 4 Press Start Color.

If you had wanted to save the picture to the computer, you would have pressed Scan, then Start Color. For this tutorial, you will continue making a copy.

The default is a single copy. Pressing the Start Color button on the HP Officejet automatically prints one color copy of the original that is loaded in the ADF. If you had pressed the Start Black button, the HP Officejet would have made a single black-and-white copy of your color picture.

enhance your copy

reference guide

1 Reload your original in the ADF print side down, press the Copy button,

then press to increase the number of copies to 2.

2 Press Start Black on the front panel.

The HP Officejet makes two black-and-white copies of your picture. Notice that you did not have to do anything else but select the number of

copies and press a start key. Now you will change an additional setting before making more copies.

3 Reload your original in the ADF print side down, press the Copy button,

then press to increase the number of copies to 3.

4 Press Copy until Reduce/Enlarge appears. 5 Press until Custom 100% appears in the front-panel display, then press

Enter. Set Custom Size appears in the front-panel display.

Use this option to reduce or enlarge your picture.

chapter 2

6 Type 75% on the keypad, then press Enter. 7 Press Start Color on the front panel.

The HP Officejet prints three color copies of your picture, reduced to 75% of its original size.

If you do not do anything else with your HP Officejet, the settings that you adjusted will return to their default settings within two minutes. The number of copies returns to one and the copy percentage returns to 100%.

8 If you do not want to wait for two minutes, press Cancel.

Next, you will use the Photo Fit to Page option to enlarge your photograph.

9 Reload your original in the ADF print side down, and then press the Photo

Fit to Page button on the front panel.

10 Press until the appropriate paper type appears, and then press Enter

to select it.

11 Press Start Black or Start Color.

A copy of your picture is printed, which fills the whole page.

setup button

The Setup button lets you enter the menu system that you use to change scan setup, as well as perform maintenance and print reports.

1 Press Setup.

The first submenu appears.

2 Press Setup repeatedly to view all the submenus.

The submenus are as follows: – 1:Print Report – 2:Speed Dial Setup –3:Basic Fax Setup – 4:Advanced Fax Setup –5:Maintenance

3 Press Setup until Print Report appears, then press Enter. 4 Press until Self-Test Report appears, then press Enter.

A Self-Test Report is printed. This concludes the brief tutorial. Review the rest of this HP Officejet 4100 series help to find out how to

make other changes and use other features.

hp officejet 4100 series

load originals and load paper

You can make copies from originals loaded on the automatic document feeder. You can also print and copy onto a variety of paper types, weights, sizes, and transparency films. It is important, however, that you choose the right paper and make sure that it is loaded correctly and not damaged.

This section contains the following topics:

• load originals

• load paper

• load envelopes

• load 4 x 6 inch photo paper

• load postcards or hagaki cards

• recommended papers

• papers to avoid

• tips for loading other types of paper in the paper tray

• recommended paper-type settings for printing

• recommended paper-type settings for copying

• set the paper type

• set the paper size

• avoid jams

load originals

You can copy or scan any original by placing it in the automatic document feeder.

1 Load your original in the automatic document feeder.

Note: Do not feed photos smaller than 3.5-by-5 inches through the

automatic document feeder.

chapter 3

load paper

2 Slide the right and left paper guides in until they stop at the edges of the

paper.

Following is the basic procedure for loading paper. There are specific considerations for loading certain types of paper, transparency film, postcards, and envelopes. After you review this procedure, see tips for loading other types of paper in the paper tray on page 13, load 4 x 6 inch photo paper on page 10, load envelopes on page 10, and load postcards or hagaki cards on page 11.

For best results, adjust the paper settings each time you change paper types or paper sizes. For more information, see set the paper type on page 15.

to load the paper tray 1 Lower the paper tray, and extend the paper-tray extender. 2 Slide the paper-width guide to its outermost position. 3 Tap the stack on a flat surface to align the edges of the paper, and then

check the paper for the following: – Make sure it is free of rips, dust, wrinkles, and curled or bent edges. – Make sure all the paper in the stack is the same size and type, unless

you are working with photo paper.

4 Insert paper into the paper tray print-side down until it stops. If you are

using letterhead, insert the top of the page first. Be careful not to use too much or too little paper. Check that the stack of

paper contains several sheets but is no higher than the top of the paperwidth guide.

hp officejet 4100 series

load originals and load paper

5 Slide the paper-width guide in until it stops at the edge of the paper. Make

sure that the paper stack lies flat in the paper tray and fits under the tab of the paper-width guide.

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6 Extend the output-tray.

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load envelopes

Use the print feature of your software to print to envelopes with your HP Officejet. Do not use shiny or embossed envelopes, or envelopes that have clasps or windows. You can load the paper tray with one or multiple envelopes.

1 Remove all paper from the paper tray. 2 Slide an envelope into the tray, with the envelope flap up and to the left

(print-side down), until it stops.

3 Adjust the paper-width guide against the envelope until it stops.

Be careful not to bend the envelope. If you are loading multiple envelopes, make sure the envelopes fit within

the tray (do not overload it). Consult the help files in your word processing software for details on how

to format text for printing on envelopes.

load 4 x 6 inch photo paper

Following is the procedure for loading 4-by-6 inch photo paper into your HP Officejet.

1 Remove all paper from the paper tray, and then slide a stack of photo

paper into the tray until it stops. Make sure the print-side faces down. If the photo paper you are using has perforated tabs, load the photo paper

so that the tabs are closest to you.

hp officejet 4100 series

2 Adjust the paper-width guide against the stack of photo paper until it stops.

Make sure the photo paper fits within the tray (do not overload it).

Note: Make sure you set the paper type and paper size before printing. See set the paper type on page 15 and set the paper size on page 15.

load postcards or hagaki cards

Following is the procedure for loading postcards or hagaki cards. 1 Remove all paper from the paper tray, and then slide a stack of cards into

the tray until they stop. Make sure the print-side faces down.

load originals and load paper

2 Adjust the paper-width guide against the cards until it stops.

Make sure the cards fit within the tray (do not overload it).

recommended papers

If you want the best print quality, we recommend HP Premium Inkjet papers. Using paper that is too thin, paper that has a slick texture, or paper that stretches easily can cause paper jams. Using paper that has a heavy texture or does not

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accept ink can cause printed images to smear, bleed, or not be filled in completely. For more information about HP Premium Inkjet papers, check our website at:

www.hp.com/support

Following is a list of HP papers you can use for copying and printing.

• HP Bright White Inkjet Paper delivers high-contrast colors and sharp text. It is opaque enough for two-sided color usage, with no show-through, which makes it ideal for newsletters, reports, and flyers.

• HP Photo Paper, HP Premium Photo Paper, and HP Premium Plus Photo Paper are high-quality, glossy-finish or matte-finish, photo-based papers. They look and feel like photographs and can be mounted under glass or in an album. Photo papers dry rapidly and resist fingerprints and smudges.

• HP Premium Plus Photo Paper and HP Photo Paper, Glossy are available in 4” x 6” photo-card sizes for printing full-bleed photos from your HP Officejet.

• HP Inkjet T-Shirt Transfer Iron-On can be used to transfer your designs or photos onto T-shirts, sweatshirts, and fabric crafts.

• HP Premium Plus Inkjet Transparency Film makes your color presentations vivid and even more impressive. This film is easy to use and handle and dries quickly without smudging.

• HP Everyday Photo Paper, Semi-Gloss or Matte, is coated on both sides for two-sided copying. It is perfect for near-photographic reproductions and business graphics for report covers, special presentations, brochures, mailers, and calendars.

• HP Premium Inkjet Paper is the ultimate coated paper for high-resolution usage. A smooth, matte finish makes it ideal for your special documents.

• HP Matte Greeting Cards, HP Glossy Greeting Cards, and HP Felt-Textured Greeting Cards allow you to make your own greeting cards. HP Matte Greeting Cards are available in quarter-fold, and HP Glossy Greeting Cards are available in half-fold.

• HP Professional Brochure & Flyer paper is matte-coated or glossy-coated on both sides for two-sided use. It is the perfect choice for near-photographic reproductions and business graphics for report covers, special presentations, brochures, mailers, and calendars.

• 16 to 36 lb. (60 to 135 gsm) copier paper or letterhead

• Letter or A4-size label sheets designed for use with HP Inkjet products (like Avery Inkjet labels).

papers to avoid

We do not recommend the following papers for printing:

• Highly textured stock, such as linen. It may not print evenly, and the ink can bleed into these papers.

• Extremely smooth, shiny, or coated papers not specifically designed for your unit. They can jam the unit or actually repel ink.

• Multi-part forms (such as duplicate and triplicate forms). They can wrinkle or get stuck. The ink is also more likely to smear.

hp officejet 4100 series

load originals and load paper

We do not recommend the following papers for copying:

• Any size paper other than letter, A4, or legal

• Paper heavier than 36 lb. (135 gsm) or lighter than 16 lb. (60 gsm)

• Paper with cutouts or perforations

• Photo paper other than HP Premium Photo

• Envelopes

• Transparency film other than HP Premium or Premium Plus

• Heavyweight paper

• Multiple-part forms or label stock

tips for loading other types of paper in the paper tray

The following table provides guidelines for loading certain types of paper and transparency film. For best results, adjust the paper settings each time you change paper types and paper sizes. For more information, see set the paper

type on page 15.

paper tips

HP papers

Labels (works only with printing)

• HP Premium Inkjet Paper: Locate the gray arrow on the nonprinting side of the paper, and then insert paper with the arrow side facing up.

• HP Premium or Premium Plus Photo Paper: Load the glossy (print) side down. Always load at least five sheets of regular paper in the paper tray first, and then place the photo paper on top of the regular paper.

• HP Premium Inkjet Transparency Film: Insert the film so that the white transparency strip (with arrows and the HP logo) is on top and is going into the tray first.

• HP Inkjet T-shirt Transfer Iron-On: Flatten the transfer sheet completely before using it; do not load curled sheets. (To prevent curling, keep transfer sheets sealed in the original package until you are ready to use them.) Manually feed one sheet at a time, with the unprinted side facing down (the blue stripe faces up).

• HP Matte Greeting Cards, HP Glossy Greeting Cards, or HP FeltTextured Greeting Cards: Insert a small stack of HP greeting-card paper, with the print-side down, into the paper tray until it stops.

• Always use letter-size or A4-size label sheets designed for use with HP inkjet products (like Avery Inkjet Labels), and make sure that the labels are not over two years old.

• Fan the stack of labels to make sure none of the pages are sticking together.

• Place a stack of label sheets on top of standard paper in the paper tray, print-side down. Do not insert labels one sheet at a time.

Postcards or hagaki cards (only works with printing)

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Insert a stack of postcards or hagaki cards with the print-side down into the paper tray until it stops. Line the postcards up on the right side of the paper tray, slide the paper-width guide up against the left side of the cards until it stops.

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paper tips

4-by-6 inch photo paper (works only with printing)

Insert the photo paper with the print-side down into the paper tray until it stops. Place the long edge of the photo paper against the right side of the paper tray, and slide the paper-width guide up against the long edge of the photo paper until it stops. If the photo paper you are using has perforated tabs, load the photo paper so that the tabs are closest to you.

recommended paper-type settings for printing

Select the Paper Type setting for the paper or transparency film you are using. Use only the paper type settings listed for best print quality.

paper paper type setting

Copier Plain/Inkjet Letterhead Plain/Inkjet Labels Plain/Inkjet Inkjet Plain/Inkjet Photo Photo Paper 4” x 6” Photo paper Photo Paper Transparency Films Transparency Special Papers Plain/Inkjet Greeting Cards Plain/Inkjet Brochure Papers:

HP Professional Brochure & Flyer paper, Glossy HP Professional Brochure & Flyer paper, Matte

Photo Paper Plain/Inkjet

recommended paper-type settings for copying

You can choose these settings using the Copy button on the front panel.

paper paper type setting

Copier paper or letterhead Plain Paper HP Bright White Inkjet Paper Plain Paper HP Premium Plus Photo Paper, Glossy Premium Photo HP Premium Plus Photo Paper, Matte Premium Photo HP Everyday Photo Paper, Glossy Premium Photo HP Premium Photo Paper Premium Photo HP Photo Paper Premium Photo Other Photo Paper Premium Photo

hp officejet 4100 series

paper paper type setting

HP Inkjet T-Shirt Transfer Iron-On Plain Paper HP Premium Inkjet Paper Plain Paper Other Inkjet Paper Plain Paper HP Professional Brochure & Flyer Paper, (Glossy) Premium Photo HP Professional Brochure & Flyer Paper (Matte) Plain Paper HP Premium Inkjet Transparency Film Transparency Other Transparency Film Transparency

set the paper type

If you want to use a different type of paper, such as photo paper, transparency film, Iron-On T-shirt transfers, or brochures, simply load that paper in the paper tray. You must then change the paper type settings to ensure the best print quality.

HP recommends paper type settings according to the type of paper you are using.

This setting refers to copy options only. If you want to set the paper type for printing from a computer, set the properties in the Print dialog box of the software.

1 Press the Copy button until Paper Type appears. 2 Press until the appropriate paper type appears. 3 Press Enter to choose the displayed paper type.

load originals and load paper

set the paper size

The HP Officejet can use Letter, Legal, or A4 paper. Use the following procedure to set the paper size for copy options.

1 Press the Copy button until Copy Paper Size appears. 2 Press until the appropriate paper size appears. 3 Press Enter to choose the displayed paper size.

avoid jams

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To avoid jams, remove papers from the output tray frequently. The output tray capacity is affected by the type of paper and the amount of ink you are using. For more information about output-tray capacity, see paper-tray capacities. For help with clearing a paper jam, see the <a href=javascript:ts.Click()>Troubleshooting Help</a>.

hp officejet 4100 series

The copy features let you do the following:

• Produce high-quality color and black-and-white copies.

• Reduce or enlarge the size of the copies you make from 25% to 400% of

• Make the copy lighter or darker, select the number of copies, and specify

• Use special copying features to make many sizes of photos, make high-

This section contains the following topics:

• make copies

• perform special copy jobs

make copies

You can make copies using the front panel of your HP Officejet or by using the HP Officejet software on your computer. Many copy features are available using either method. However, you may find that the software offers easier access to special copy features.

All copy settings that you select on the front panel are reset two minutes after the HP Officejet completes the copy, unless you save the settings as the default settings, as described in change settings for all copy tasks on page 19.

This section contains the following topics:

• make a copy

• increase copy speed or quality

• set the number of copies

• reduce or enlarge a copy

• make copies lighter or darker

• enhance text sharpness and photo colors

• change settings for all copy tasks

use the copy features

the copy’s original size.

the quality of the copies you make.

quality copies of photos using special photo paper, or create transparencies.

make a copy

1 Load the paper tray with the appropriate paper. 2 Load your original. 3 Press the Copy button. 4 Use the keypad or press the or to enter the number of copies.

5 Press Start Black or Start Color.

You can make up to 99 copies.

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Tip — To make a single copy, press the Copy button and then press Start Black or Start Color.

Note: If you are making a color copy on plain paper or a black or color

copy on photo paper, the color print cartridge must be installed.

increase copy speed or quality

The HP Officejet provides three options that affect copy speed and quality.

• Best produces the highest quality for all paper types and eliminates the banding (striping) effect that sometimes occurs in solid areas. Best copies more slowly than the other quality settings.

• Normal delivers high-quality output and is the recommended setting for most of your copying. Normal copies faster than Best.

• Fast copies faster than the Normal setting. The text is of comparable quality to the Normal setting, but the graphics may be of lower quality. Using Fast also cuts down on the frequency of replacing your print cartridges, because it uses less ink.

1 Load your original. 2 Press Copy until Copy Quality appears. 3 Press until the desired quality setting appears, and then press Enter to

select it.

4 Press Start Black or Start Color.

set the number of copies

You can set the number of copies using the front panel.

1 Press the Copy button. 2 Use the keypad or press the or to enter the number of copies.

You can make up to 99 copies.

3 Press Enter. 4 Press Start Black or Start Color.

Tip — If you hold down the right arrow button, then after reaching

10 the number of copies changes by increments of five to make it easier to set a large number of copies.

reduce or enlarge a copy

You can reduce or enlarge a copy of an original using Reduce/Enlarge. For more information about additional copy options such as Fit to Page, see

perform special copy jobs on page 19. 1 Press Copy until Reduce/Enlarge appears. 2 Press until the appropriate Reduce/Enlarge option appears, and then

press Enter to select it.

3 If you select Custom 100%, Set Custom Size appears. Use the arrow keys or

type a percentage on the keypad.

4 Press Enter when the desired percentage is displayed. 5 Press Start Black or Start Color.

hp officejet 4100 series

make copies lighter or darker

Use Lighter/Darker to adjust the lightness and darkness of the copies you make. 1 Press Copy until Lighter/Darker appears.

The range of Lighter/Darker values are represented as circles on a scale on the front-panel display.

2 Press to lighten the copy or to darken it.

The circle moves to the left or right, depending on the arrow button you press.

3 Press Enter to select the setting. 4 Press Start Black or Start Color.

enhance text sharpness and photo colors

You can use Text to sharpen edges of black text, Photo to enhance light colors in your photographs, or Mixed if your original contains a photograph and text. You can also select None to turn off all enhancements.

Text enhancement is the default option. You can turn off Text enhancement by selecting Photo, Mixed, or None if the following occur:

• Stray dots of color surround some text on your copies.

• Large, black typefaces look splotchy (not smooth).

• Thin, colored objects or lines contain black sections.

• Horizontal grainy or white bands appear in light- to medium-gray areas.

1 Press Copy until Enhancements appears. 2 Press until the desired enhancement (Text, Photo, Mixed or None)

appears.

3 Press Enter to select the setting. 4 Press Start Black or Start Color.

use the copy features

change settings for all copy tasks

Save the copy settings you use most often by setting them as the default. This includes changes to Copy options such as Paper Type and Paper Size, as well as other Copy settings on the front panel, such as Number of Copies and Copy

Quality. 1 Make any desired changes to the copy options. 2 Press Copy until Set New Defaults appears. 3 Press until Yes appears. 4 Press Enter to set the options as a default.

Your settings are saved.

perform special copy jobs

In addition to supporting standard copying, your HP Officejet can also copy a photo or fit a copy to the page.

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copy a photo

fit a copy to the page

In addition to supporting standard copying, your HP Officejet can also do the following:

• copy a photo

• fit a copy to the page

When copying a photo, you should select options for the correct paper type and photo enhancement.

1 Load the photo in the ADF.

For more information, see load originals.

2 If you are using photo paper, load it in the paper tray. 3 Press Copy until Paper Type appears. 4 Press until Premium Photo appears, and then press Enter to select it. 5 Press Copy until Enhancements appears. 6 Press until Photo appears, and then press Enter to select it. 7 Press Start Black or Start Color.

Tip — To enlarge a photo automatically to a full page, use the Photo Fit to Page button.

Use the Photo Fit to Page button when you want to automatically enlarge or reduce your original to fit the paper size you have loaded. You can enlarge a small photo to fit a full-size page, as shown below, or you can use this feature to easily copy a Legal original to Letter paper or vice versa. Using Photo Fit to Page may prevent unwanted cropping of text or images around the margins.

Original

Fit to Page

1 Load the original in the ADF.

For more information, see load originals.

2 Press the Photo Fit to Page button. 3 Press until the appropriate paper type appears, and then press Enter

to select it.

4 Press Start Black or Start Color.

hp officejet 4100 series

use the scan features

Scanning is the process of converting text and pictures into an electronic format for your computer. You can scan just about anything:

•Photos

• Magazine articles

•Text documents Because the scanned image or text is in an electronic format, you can bring it

into your word processor or graphics program and modify it to suit your needs. You can do the following:

• Scan text from an article into your word processor and quote it in a report, saving you a lot of retyping.

• Scan in a logo and use it in your publishing software, allowing you to print business cards and brochures for yourself.

• Scan in photos of your kids and e-mail them to relatives, create a photographic inventory of your house or office, or create an electronic scrapbook.

Tip — To use the scan features, your HP Officejet and computer must be connected and turned on. The HP Officejet software must also be installed and running on your computer prior to scanning. To verify that the HP Officejet software is running on Windows, look for a status icon in the system tray.

For more information about scanning your documents, pictures, or negatives from the HP Officejet software, see <a href="msits:UT_SCAN.chm::UT_SCANINTRO.html">scan pictures and documents</a> for more information.

This section contains the following topic:

• scan an original

scan an original

You can start a scan from your computer or from your HP Officejet.

to scan an original from your hp officejet 1 Load your original in the ADF.

For more information, see load originals on page 7.

2 Press Scan. 3 Select the Scan to destination by pressing or , or by pressing the

Scan button repeatedly.

The default destination is the HP Photo & Imaging Gallery. Any applications that reside on your cmputer that are supported by the HP Officejet also appear in the Scan to list.

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4 Press Start Black or Start Color.

stop scanning

You can stop a scan by pressing the Cancel button located on the front panel.

The original is scanned and the image is sent to selected destination. See <a href="ms-

its:UT_MANAGEIMAGES.chm::UT_PHOTOIMAGEGALLERY.HTML">mana ge images</a> for more information about using the HP Photo & Imaging Gallery.

hp officejet 4100 series

use the fax features

Using your HP Officejet, you can:

• Send and receive paper faxes.

•Send computer faxes.

• Send and receive color faxes.

Fax features are available only on some HP Officejets.

This chapter contains the following topics:

• send a fax

• attach a cover page

• preview a fax

• receive a fax

• view or print a fax at your computer

• print reports

• control resolution and contrast

• change other fax settings

• set up the address book

• fax dialog boxes

• fax settings dialog boxes

• fax log dialog boxes

send a fax

You can send a fax in a variety of configurations. These include the following:

• send a paper fax (using the front panel or computer). See the product-specific help for your HP Officejet for information on

sending a fax from the device itself.

• send a paper fax with a PC-generated cover page (using the computer).

• send a legal size fax.

• send a file with or without a cover page (using the computer).

• send a PC-generated cover page as a single-page fax (using the computer).

Note: By default, your HP Officejet prints a report only if there is a problem with sending or receiving a fax. A confirmation message indicating that an item was successfully sent appears briefly on the front-panel display after each transaction. If you need printed confirmation that your faxes are successfully sent, see print reports on page 35 for information about report options.

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This section contains the following topics:

• send a fax from your hp officejet

• send a fax from your computer

• send a fax from within a software program

• send a pc-generated cover page as a single-page fax

• change settings before sending a fax

• send a color fax

• broadcast a fax to multiple recipients

send a fax from your hp officejet

1 Load your original.

For more information, see load originals on page 7.

2 Enter the fax number using the keypad, or press Speed Dial until the

desired speed-dial entry appears. For more information on speed dialing, see <a href="ms-

its:UT_FAX.chm::UT_FAX3.HTML">set up speed dialing</a>.

3 Press Start Black or Start Color.

send a fax from your computer

This section describes how to send a fax from your computer using the Director. For information on sending a fax from a specific software program, see send a

fax from within a software program on page 25. 1 Load your originals in the ADF. 2 In the Director, click Fax.

The Send Fax dialog box appears.

3 In the Send Fax dialog box, enter the fax number (or select one from the

address book or Recent Faxes list) and other recipient information.

4 To include additional originals from the HP Officejet, go to the Include with

Fax area, and select the Originals Loaded in Fax check box.

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