Hp iPAQ h4100 User Manual

User’s Guide

hp iPAQ Pocket PC h4000 Series

Document Part Number: 343434-001

August 2003

Note: Not all models described are available in all regions. Model shown in illustrations is iPAQ Pocket PC h4100 Series

HP, Hewlett Packard, and the Hewlett-Packard logo are trademarks of Hewlett-Packard Company in the U.S. and other countries.

iPAQ is a trademark of Hewlett-Packard Development Company, L.P. in the U.S. and other countries.

Microsoft, Windows, the Windows logo, Outlook, and ActiveSync are trademarks of Microsoft Corporation in the U.S. and other countries.

hp iPAQ Pocket PC is Powered by Microsoft® Windows®.

SD Logo is a trademark of Secure Digital.

Bluetooth

All other product names mentioned herein may be trademarks of their respective companies.

Hewlett-Packard Company shall not be liable for technical or editorial errors or omissions contained herein or for incidental or consequential damages in connection with the furnishing, performance, or use of this material. The information in this document is provided “as is” without warranty of any kind, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose, and is subject to change without notice. The warranties for HP products are set forth in the express limited warranty statements accompanying such products. Nothing herein should be construed as constituting an additional warranty.

This document contains proprietary information that is protected by copyright. No part of this document may be photocopied, reproduced, or translated to another language without the prior written consent of Hewlett-Packard Company.

WARNING: Text set off in this manner indicates that failure to

follow directions could result in bodily harm or loss of life.

CAUTION: Text set off in this manner indicates that failure to follow

directions could result in damage to equipment or loss of information.

is a trademark owned by the Bluetooth SIG, Inc.

User’s Guide hp iPAQ Pocket PC h4000 Series First Edition (August 2003) Document Part Number: 343434-001

Contents

1 Getting to Know Your iPAQ Pocket PC

Using the Stylus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–4

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . 1–5

Setting the Time for Home and Locations

You Are Visiting . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–5

Setting the Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–6

Entering Owner Information . . . . . . . . . . . . . . . . . . . . . . 1–7

Resetting the Unit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–7

Performing a Normal Reset . . . . . . . . . . . . . . . . . . . . 1–7

Performing a Full Reset. . . . . . . . . . . . . . . . . . . . . . . 1–8

Aligning the Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–9

Routine Care. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–10

2 Using ActiveSync

Connecting to a Computer . . . . . . . . . . . . . . . . . . . . . . . . 2–2

Installing ActiveSync . . . . . . . . . . . . . . . . . . . . . . . . 2–2

Synchronizing with Your Computer . . . . . . . . . . . . . 2–3

Changing Synchronization Settings. . . . . . . . . . . . . . 2–4

Copying Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–5

Installing Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–6

Backing up and Restoring . . . . . . . . . . . . . . . . . . . . . . . . 2–6

Synchronizing Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–6

Sending and Receiving E-mail. . . . . . . . . . . . . . . . . . . . . 2–7

Requesting Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–7

iii

3 Managing the Battery

Installing the Battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–1

Installing the Battery in the h4100 Model. . . . . . . . . 3–2

Installing the Battery in the h4300 Model. . . . . . . . . 3–5

Removing the Battery . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–8

Removing the Battery from the h4100 Model. . . . . . 3–8

Removing the Battery from the h4300 Model. . . . . . 3–9

Charging the Battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–9

Charging with the AC Adapter . . . . . . . . . . . . . . . . 3–10

Charging with the Desktop Cradle and

AC Adapter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–11

Charging a Spare Battery. . . . . . . . . . . . . . . . . . . . . 3–12

Changing the Backlight Settings . . . . . . . . . . . . . . . 3–13

Changing the Wireless LAN Power

Saving Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–13

Disabling the Application Buttons . . . . . . . . . . . . . 3–14

Manually Monitoring the Battery . . . . . . . . . . . . . . 3–15

4 Learning the Basics

Contents

Using the Today Screen . . . . . . . . . . . . . . . . . . . . . . . . . . 4–1

Navigation Bar and Command Bar . . . . . . . . . . . . . . 4–2

Status Icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–3

Pop-Up Menus. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–3

Creating information . . . . . . . . . . . . . . . . . . . . . . . . . 4–4

Customizing the Today Screen . . . . . . . . . . . . . . . . . 4–5

Using Applications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–7

Opening Applications . . . . . . . . . . . . . . . . . . . . . . . . 4–7

Minimizing Applications. . . . . . . . . . . . . . . . . . . . . . 4–7

Closing Applications . . . . . . . . . . . . . . . . . . . . . . . . . 4–7

Installing Applications. . . . . . . . . . . . . . . . . . . . . . . . 4–8

Using iPAQ Image Zone . . . . . . . . . . . . . . . . . . . . . . 4–9

Backing Up Information . . . . . . . . . . . . . . . . . . . . . 4–11

Using iPAQ File Store Folder . . . . . . . . . . . . . . . . . 4–13

User’s Guide iv

5 Learning Input Methods

Using Input Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5–1

Changing Word Suggestion Options . . . . . . . . . . . . . 5–1

Using the On-Screen Keyboard. . . . . . . . . . . . . . . . . 5–4

Writing with the Stylus and the

Letter Recognizer . . . . . . . . . . . . . . . . . . . . . . . . . . . 5–5

Writing with the Stylus and Microsoft Transcriber . . . . . 5–6

Writing with the Stylus and Block Recognizer . . . . . 5–6

Drawing and Writing on the Screen . . . . . . . . . . . . . 5–7

Using the Integrated Keyboard (HP iPAQ Pocket

PC h4300 Series only) . . . . . . . . . . . . . . . . . . . . . . . . . . . 5–8

Configuring the Keyboard. . . . . . . . . . . . . . . . . . . . . 5–9

Special Key Features . . . . . . . . . . . . . . . . . . . . . . . . 5–10

Keyboard Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . 5–15

6 Expansion Cards

Installing a Secure Digital (SD) Expansion Card . . . . . . 6–2

Removing a Secure Digital (SD) Expansion Card. . . . . . 6–3

Viewing the Content of Memory Cards. . . . . . . . . . . . . . 6–3

Contents

7 Connecting to the Internet

Connecting to a Private Network . . . . . . . . . . . . . . . . . . . 7–2

Entering an Internet Address . . . . . . . . . . . . . . . . . . . . . . 7–2

Using a Favorites List . . . . . . . . . . . . . . . . . . . . . . . . . . . 7–3

User’s Guide v

8 Using Bluetooth

Getting Acquainted with Bluetooth . . . . . . . . . . . . . . . . . 8–2

Understanding Terms . . . . . . . . . . . . . . . . . . . . . . . . 8–3

Supported Services . . . . . . . . . . . . . . . . . . . . . . . . . . 8–4

Working with Bluetooth Settings. . . . . . . . . . . . . . . . . . . 8–4

Opening Bluetooth Settings. . . . . . . . . . . . . . . . . . . . 8–5

Setting Accessibility Properties. . . . . . . . . . . . . . . . . 8–6

Enabling Bluetooth Services . . . . . . . . . . . . . . . . . . . 8–8

Setting a Shared Folder . . . . . . . . . . . . . . . . . . . . . . 8–10

Understanding Profiles . . . . . . . . . . . . . . . . . . . . . . 8–11

Working with Bluetooth Manager . . . . . . . . . . . . . . . . . 8–13

Opening Bluetooth Manager . . . . . . . . . . . . . . . . . . 8–14

Locating and Selecting a Device . . . . . . . . . . . . . . . 8–14

Connecting to Other Devices . . . . . . . . . . . . . . . . . . . . . 8–16

Identifying the Communications Port . . . . . . . . . . . 8–16

Establishing an ActiveSync Connection . . . . . . . . . 8–16

Establishing a Serial Connection. . . . . . . . . . . . . . . 8–20

Dial-Up Networking . . . . . . . . . . . . . . . . . . . . . . . . 8–21

Joining a Personal Area Network . . . . . . . . . . . . . . 8–22

Establishing a Cell Phone Partnership. . . . . . . . . . . 8–22

Working with Files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8–23

Creating a File Transfer Connection . . . . . . . . . . . . 8–23

Sending Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8–23

Creating a Folder on a Remote Device . . . . . . . . . . 8–23

Receiving a File from a Remote Device . . . . . . . . . 8–24

Deleting a File from a Remote Device . . . . . . . . . . 8–24

Using Business Card Exchange. . . . . . . . . . . . . . . . 8–24

Setting Up Your Business Card Information. . . . . . 8–25

Opening a Connection . . . . . . . . . . . . . . . . . . . . . . . . . . 8–27

Viewing Connection Status . . . . . . . . . . . . . . . . . . . 8–27

Closing a Connection. . . . . . . . . . . . . . . . . . . . . . . . 8–28

Viewing Connection Information . . . . . . . . . . . . . . 8–28

Working with Connections . . . . . . . . . . . . . . . . . . . 8–28

Contents

User’s Guide vi

9 Using the Wireless LAN

Getting Acquainted . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9–1

Learning the Terms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9–2

Getting Started with the Wireless LAN . . . . . . . . . . . . . . 9–3

Powering the WLAN On or Off . . . . . . . . . . . . . . . . 9–3

Automatically Connecting to a Network . . . . . . . . . . 9–4

Manually Entering New Network Settings . . . . . . . . 9–5

Searching for Networks to Access. . . . . . . . . . . . . . . 9–6

Managing Wireless Network Settings . . . . . . . . . . . . . . . 9–7

Viewing or Editing a Wireless Network . . . . . . . . . . 9–7

Deleting a Wireless Network. . . . . . . . . . . . . . . . . . . 9–7

Monitoring Signal Strength and Status . . . . . . . . . . . . . . 9–8

Working with Network Settings. . . . . . . . . . . . . . . . . . . . 9–9

Looking Up an IP Address . . . . . . . . . . . . . . . . . . . . 9–9

Changing TCP/IP Settings. . . . . . . . . . . . . . . . . . . . 9–10

Changing DNS and WINS Settings. . . . . . . . . . . . . 9–11

Setting Up VPN Server Connections. . . . . . . . . . . . 9–12

Changing VPN Server Connections . . . . . . . . . . . . 9–12

Starting VPN Server Connections . . . . . . . . . . . . . . 9–14

Setting Up Proxy Server Settings . . . . . . . . . . . . . . 9–14

WLAN Security Protocol Utilities. . . . . . . . . . . . . . . . . 9–15

802.1X Certificate Enroller . . . . . . . . . . . . . . . . . . . 9–15

LEAP Registration Utility . . . . . . . . . . . . . . . . . . . . 9–16

Contents

10Troubleshooting

Common Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10–1

ActiveSync . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10–5

Expansion Cards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10–7

Bluetooth . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10–8

Wireless LAN. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10–10

User’s Guide vii

A Regulatory Notices

Federal Communications Commission Notice. . . . . . . . . A–1

Declaration of Conformity for products marked

with the FCC logo—United States only . . . . . . . . . . A–2

Canadian Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A–3

Avis Canadien . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A–3

Japanese Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A–3

Korean Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A–3

European Union Notice . . . . . . . . . . . . . . . . . . . . . . . . . . A–4

Battery Warning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A–5

Equipment Warning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A–6

Airline Travel Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . A–6

Wireless Notices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A–6

U.S. Regulatory Wireless Notice. . . . . . . . . . . . . . . . A–7

Canadian Regulatory Wireless Notice. . . . . . . . . . . . A–7

Japanese Regulatory Wireless Notice . . . . . . . . . . . . A–8

Brazilian Regulatory Wireless Notice . . . . . . . . . . . . A–8

B Specifications

Contents

System Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . B–1

Physical Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . B–2

Operating Environment . . . . . . . . . . . . . . . . . . . . . . . . . . B–3

User’s Guide viii

Getting to Know Your iPAQ

Pocket PC

Congratulations on purchasing an HP iPAQ Pocket PC h4000 Series. Use this guide to find out about setting up your Pocket PC and to learn about how it works.

The software programs described below are preinstalled on your iPAQ Pocket PC. These preinstalled programs are not deleted if your Pocket PC loses power.

You can find detailed information for using these programs in the Help files on your iPAQ Pocket PC. To access these Help files, from the Start menu, tap Help and select a program.

In addition, Microsoft Pocket PC Basics provides instructions on operating the Pocket PC. To locate Pocket PC Basics, go to the Tod ay screen and tap Start > Help > Pocket PC Basics.

hp iPAQ Software

iPAQ Backup Back up your data to protect it from loss due to

a drained battery, accidental deletion, or hardware failure.

iPAQ Image Zone Display individual images and run slide shows.

Also display images from a digital camera’s SD storage card.

Self-Test Run a basic diagnostic test on the device.

User’s Guide 1–1

Functions

(Continued)

Getting to Know Your iPAQ Pocket PC

hp iPAQ Software

Asset Viewer List detailed information about your system

and its configuration.

Bluetooth Enables short-range wireless communications

technology capable of exchanging information up to a distance of about 30 feet (10 meters).

hp Mobile Print Center Enable printing. (On CD for all models.)

iPAQ Wireless Allows you to turn Wireless LAN and/or

Bluetooth on and off.

iTask Allows you to quickly access the most

frequently used features on your iPAQ Pocket PC.

Functions

Note: Press and hold the iTask button ( ) on the front of your iPAQ Pocket PC to switch between the current application and the last application you were running.

User’s Guide 1–2

Getting to Know Your iPAQ Pocket PC

Microsoft Pocket PC Software

ActiveSync Synchronize the information between your

Pocket PC and computer so you have the latest information in both locations. Be sure you install ActiveSync on your computer before connecting the cradle and iPAQ Pocket PC to your computer.

Calculator Perform calculations and convert currency.

Functions

Calendar Schedule appointments, meetings, and other

Connections Connect your Pocket PC to the Internet and

Contacts Keep an updated list of friends and colleagues

Inbox Receive and send Internet e-mail messages

Notes Create handwritten or typed notes, drawings,

Pictures View individual pictures, run a slide show, or

Pocket Excel Create and edit workbooks or view and edit

events, and set an alarm to remind you of the appointments. Appointments for the day are displayed on the To d ay screen.

intranet to browse Web sites, send and receive e-mail, and synchronize information using ActiveSync.

to e-mail and telephone.

in Inbox on your iPAQ Pocket PC or your computer if ActiveSync is installed. You must have an e-mail address provided by your Internet Service Provider (ISP) or employer to send and receive e-mail.

and recordings.

set a picture as the background on the Today screen.

Excel workbooks created on your computer.

(Continued)

User’s Guide 1–3

Getting to Know Your iPAQ Pocket PC

Microsoft Pocket PC Software

Pocket Internet Explorer Browse the Internet and download pages

through synchronization or by connecting to the Internet.

Pocket Word Create new documents or view and edit Word

documents created on your computer.

Settings Obtain quick access to settings for the

backlight, clock, memory, power, regional settings, Today screen, password, sounds and notifications, etc.

Tasks Keep track of your to-do list.

Terminal Services Client Log onto your computer and use all the

programs available on that computer from your Pocket PC (Windows 2000 and XP or later).

Functions

Windows Media Player 9Series

Play digital audio and video files in Windows Media or MP3 format on your device.

Battery Saving Tip: You can program an Application Button to turn off the screen when an MP3 is playing, saving battery power used to run the screen. Tap Start > Windows Media > Too ls > Settings > Buttons. From the Select Function drop down list, tap Screen Toggle. Press one of the programmable buttons on the front of your iPAQ Pocket PC, then tap OK.

Using the Stylus

Your iPAQ Pocket PC comes with a stylus that you should use to tap or write on your screen.

CAUTION: To prevent damage to your iPAQ Pocket PC screen, never

use any device other than the stylus that comes with the Pocket PC or an approved replacement to tap or write on the screen. If you lose or break your stylus, you can order extras at

www.hp.com/products/pocketpc/options.

User’s Guide 1–4

Getting to Know Your iPAQ Pocket PC

You can perform three basic actions using the stylus:

Tap —Lightly touch the screen to select or open an item. Lift the stylus after you tap an item. Tapping is equivalent to clicking an item with the mouse on your computer.

Drag—Place the point of the stylus on the screen and drag an item across the screen without lifting the stylus until you have completed the selection. Dragging is equivalent to dragging with the left mouse button pressed on your computer.

Tap and hold—Hold the stylus pointer on an item for a short time until a menu displays. Tapping and holding is equivalent to right-clicking your computer mouse button. When you tap and hold, a circle of red dots appears around the stylus to indicate that the menu will soon pop up.

Setting the Date and Time

When you turn on your iPAQ Pocket PC for the first time, you are requested to select your time zone. After setting the time zone, you still need to set the time and date on your unit. All three settings are located in the Clock Settings screen and can be set at the same time.

Note: By default, the time on the iPAQ Pocket PC is synchronized with your computer each time the two devices connect using ActiveSync.

Setting the Time for Home and Locations You Are Visiting

From the Start menu, tap Settings > System tab > Clock icon.

Shortcut: From the To da y screen, tap the Clock icon to set the time.

1. Tap either Home or Visiting.

2. Tap the time-zone down arrow, and select the appropriate

time zone.

User’s Guide 1–5

3. Tap the hour, minutes, or seconds, and use the up and down arrows to adjust the time.

Shortcut: You can also adjust the time by moving the hands of the clock with the stylus.

4. Tap AM or PM.

5. Tap OK.

6. Tap Ye s to save the time.

Setting the Date

1. From the Start menu, tap Settings > System tab > Clock icon.

Shortcut: From the To da y screen, tap the Clock icon to set the date.

2. Tap the down arrow by the date.

3. Tap the left or right arrow to select a month and year.

4. Tap a day.

5. Tap OK.

6. Tap Ye s to save the date settings.

You need to reset your time zone, time, and date if:

Getting to Know Your iPAQ Pocket PC

■ The location time (Home or Visiting) needs to be changed.

■ All power to the iPAQ Pocket PC is lost, which removes all

saved settings.

■ You perform a full reset of your iPAQ Pocket PC.

Shortcut: From the Tod ay screen, tap the Clock icon to set the time zone, time, and date.

User’s Guide 1–6

Getting to Know Your iPAQ Pocket PC

Entering Owner Information

You can personalize your iPAQ Pocket PC by entering owner information. To enter owner information:

1. From the To da y screen, tap Start > Settings > Owner

Information.

Shortcut: From the To da y screen, tap Tap here to set owner information.

2. Tap in the Name field. A keyboard appears at the bottom of the screen. Tap on the characters to enter your name.

Note: If you prefer, you can use Letter Recognizer, Microsoft Transcriber, or Block Recognizer to input information. Refer to Chapter 5, “Learning Input Methods,” for more information.

3. Tap the Ta b key on the keyboard to move the cursor to the next field.

4. Continue entering whatever information you want to include.

5. To display owner information at startup, tap in the Show information when device is turned on checkbox.

6. Tap on the Notes tab to enter any notes.

7. Tap OK to save the information and return to the Tod ay screen.

Resetting the Unit

Performing a Normal Reset

A normal reset is sometimes referred to as a “soft reset.” A normal reset stops all running applications, but does not erase any programs or saved data.

CAUTION: Be sure to save any unsaved data before performing a

normal reset since normal reset erases all unsaved data.

User’s Guide 1–7

To perform a normal reset:

1. Locate the recessed Reset button on the side (h4100) or bottom (h4300) of your iPAQ Pocket PC.

2. Use the stylus to lightly press the Reset button. The Pocket PC restarts and displays the Today screen.

Performing a Full Reset

A full reset is sometimes referred to as a “hard reset.” Perform a full reset when you want to clear all settings, programs, and data from RAM.

CAUTION: If you perform a full reset, your iPAQ Pocket PC returns to its

default settings and loses all information that is not recorded in iPAQ File Storage.

To perform a full reset:

1. Press and hold the Power button.

2. Press the Reset button on the side (h4100) or bottom (h4300) of the iPAQ Pocket PC with the stylus.

Getting to Know Your iPAQ Pocket PC

HP iPAQ Pocket PC h4100 series

User’s Guide 1–8

hp iPAQ Pocket PC h4300 series

3. Release the Power button first, then the Reset button.

4. The Pocket PC resets and powers on.

Aligning the Screen

Getting to Know Your iPAQ Pocket PC

When the iPAQ Pocket PC is turned on for the first time, you are guided through a screen alignment process. You must realign your screen if:

■ The Pocket PC does not respond accurately to your taps.

■ You perform a full reset of your Pocket PC.

To realign the iPAQ Pocket PC screen:

1. From the Start menu, tap Settings > System tab > Screen icon.

2. Tap the Align Screen button.

Shortcut: To access the Align Screen application without tapping on the screen, push down and hold the 5-Way Navigation button, then press the Calendar button ( ).

User’s Guide 1–9

3. Tap the cross-hair object at each location. Be precise when tapping the cross-hair object.

4. Tap OK.

Routine Care

To keep your iPAQ Pocket PC in good condition and working properly, follow these guidelines:

■ Keep your Pocket PC away from excessive moisture and

temperature extremes.

■ Do not expose your Pocket PC to liquids or precipitation.

■ Do not place anything on top of your Pocket PC to prevent

damage to the screen.

■ Clean your Pocket PC by wiping the screen and the exterior

with a soft, damp cloth lightly moistened only with water.

■ Avoid exposing your Pocket PC to direct sunlight or strong

ultraviolet light for extended periods of time.

■ Avoid scratching the surface of the screen and banging it

against hard objects.

Getting to Know Your iPAQ Pocket PC

■ Use only the stylus that comes with your Pocket PC or an

approved replacement on the screen to prevent scratching it.

CAUTION: To reduce the risk of damage to the internal components,

do not spray liquid directly on the screen or allow excess liquid to drip inside your iPAQ Pocket PC. Using soap or other cleaning products on the screen may discolor the finish and damage it.

User’s Guide 1–10

Using ActiveSync

You can use Microsoft ActiveSync to:

■ Synchronize information between your iPAQ Pocket PC and

up to two computers or one server so that you have the latest information in all locations.

■ Change synchronization settings and the synchronization

schedule.

■ Copy files between your device and computer.

■ Install applications on your iPAQ Pocket PC.

■ Back up and restore device information.

■ Synchronize links.

■ Send and receive e-mail.

■ Request meetings.

CAUTION: For synchronization to work properly, install Microsoft ActiveSync on your computer before you connect your iPAQ Pocket PC

to your computer.

User’s Guide 2–1

Connecting to a Computer

Connect your iPAQ Pocket PC to your computer using Microsoft ActiveSync and the desktop cradle, a wireless infrared connection, or Bluetooth. For more information on using ActiveSync with Bluetooth, refer to Chapter 8,

“Using Bluetooth.”

Note: When using Microsoft ActiveSync to synchronize e-mail on your computer with your iPAQ Pocket PC, you must have Microsoft Outlook 98 or later installed on your computer. If you do not have Outlook, install the Microsoft Outlook 2002 software from the CD. Microsoft Outlook Express will not work with the iPAQ Pocket PC and ActiveSync.

Installing ActiveSync

CAUTION: For synchronization to work properly, install Microsoft ActiveSync on your computer before you connect your iPAQ Pocket PC

to your computer.

Using ActiveSync

To install Microsoft ActiveSync on your computer:

1. Insert the Companion CD into the CD tray or slot on your computer.

2. Select the link to install Microsoft ActiveSync.

3. Follow the instructions in the installation wizard. For more help, click the ActiveSync Help button during installation.

4. After installing ActiveSync on your computer, connect the iPAQ Pocket PC to the computer using the desktop cradle.

User’s Guide 2–2

Synchronizing with Your Computer

After you have installed ActiveSync, you can:

■ Create partnerships that enable you to synchronize

information with up to two computers.

■ Select information to be synchronized with your iPAQ Pocket

PC (for example, Contacts, Calendar, Inbox, Tasks, Favorites, Files, Notes, and AvantGo).

Note: When you synchronize files, you can drag and drop the selected files from your computer to the synchronized folder on your iPAQ Pocket PC. If you named your device “PC1” when you created your partnership, then the synchronized folder is named “PC1.” When you synchronize, the files move to and from your iPAQ Pocket PC.

Using the Serial Infrared (IR) Connection

As an alternative to using the desktop cradle, you can synchronize your iPAQ Pocket PC and your computer using an infrared connection if you have an infrared port or an infrared USB adapter installed on your computer. The infrared connection option works only on computers that have Microsoft Windows 98SE, Me, 2000, or XP operating systems installed.

To set up an infrared connection to a computer:

1. Synchronize your iPAQ Pocket PC with your computer using the desktop cradle before the first time you establish an ActiveSync connection via infrared.

2. Follow your computer manufacturer’s instructions to install and set up an infrared port.

3. Remove the iPAQ Pocket PC from the cradle and line up the infrared port with the computer infrared port so they are unobstructed and within 12 inches (30.5 cm) of each other.

Using ActiveSync

User’s Guide 2–3

4. Initiate a connection by tapping Start > ActiveSync > Too ls > Connect via IR. Synchronization begins on your

device.

5. To disconnect, move the devices away from each other or tap X in the upper right of the screen to turn off.

Changing Synchronization Settings

You can modify your synchronization settings for Microsoft ActiveSync to:

■ Change when your iPAQ Pocket PC synchronizes with your

computer or server.

■ Change the type of connection from your iPAQ Pocket PC

to your computer (for example, serial, USB, infrared connections).

■ Select the files and information to synchronize with your

computer.

■ Select the files and information you do not want to

synchronize with your computer (for example, e-mail attachments).

Using ActiveSync

■ Determine how conflicts between information on your

iPAQ Pocket PC and information on your computer are handled.

To change synchronization settings:

1. From the Start menu on your computer, click Programs > Microsoft ActiveSync > Tool s > Options.

a. On the Sync Options tab, select the files and information

to synchronize with your computer.

b. On the Schedule tab, select when your iPAQ Pocket PC

synchronizes with your computer.

c. On the Rules tab, determine how conflicts between

information on your iPAQ Pocket PC and information on your computer are handled.

User’s Guide 2–4

2. Tap OK when you are finished.

3. From the File menu, click Connection Settings. Select the type of connection to be allowed between the iPAQ Pocket PC and the computer.

Copying Files

You can copy files to and from your computer using Explore in ActiveSync and Windows Explorer.

To co p y file s :

1. Insert your iPAQ Pocket PC into the desktop cradle.

2. From the Start menu on your computer, click Programs >

Microsoft ActiveSync.

3. Click Explore.

4. Double-click the My Pocket PC icon.

5. On your computer, right-click the Start menu, and select

Explore.

6. Locate the file to be moved.

Using ActiveSync

Note: You cannot copy preinstalled files or system files.

7. Drag and drop your files between your iPAQ Pocket PC and your computer. ActiveSync converts the files so that they can be used by the Pocket Office applications, if necessary.

Note: Move your files directly into My Documents on your iPAQ Pocket PC (or into a folder inside My Documents), so the applications on your iPAQ Pocket PC can locate them.

User’s Guide 2–5

Installing Programs

To install programs on your iPAQ Pocket PC from your computer using ActiveSync:

1. Connect your iPAQ Pocket PC to your computer using the desktop cradle.

2. Follow the instructions provided with the program and by the installation wizard.

3. Check the screen of your iPAQ Pocket PC to see if any further steps are necessary to complete the program installation.

Backing up and Restoring

To help reduce the chance of losing information, you should back up information to your computer regularly. For more information on backing up and restoring information using Microsoft ActiveSync, refer to “Backing Up Information” in Chapter 4.

Using ActiveSync

Synchronizing Links

You can synchronize links to Web sites from your Favorites list on your computer to view them offline with Pocket Internet Explorer.

1. From the Start menu on your computer, click Programs and double-click the Internet Explorer icon.

2. Click Favorites to see the list of links to your favorite Web sites.

3. To save a Web site link to Mobile Favorites, open the Web site, and click Create Mobile Favorite.

If you select “Favorites” as an information type to be synchronized, ActiveSync copies your mobile favorite to your Pocket PC the next time you synchronize.

4. Follow the instructions in Synchronize information to manually synchronize your favorite links.

User’s Guide 2–6

Sending and Receiving E-mail

You can send and receive e-mail messages by synchronizing your iPAQ Pocket PC with your computer using ActiveSync. If you are using ActiveSync to send and receive e-mail messages, the name of the folder you are using is displayed at the bottom of the screen. For more information on sending and receiving e-mail using ActiveSync, from the Start menu, tap Help > Inbox.

Requesting Meetings

You can schedule a meeting and send a meeting request through ActiveSync. For more information, from the Start menu, tap Help > Calendar.

Using ActiveSync

User’s Guide 2–7

Managing the Battery

Installing the Battery

The Pocket PC has a small internal backup battery that allows you to change the main battery without losing RAM data (user-installed programs and data) as long as it is replaced immediately.

It is recommended that you fully charge the iPAQ Pocket PC battery before setting up the unit, and recharge regularly. Your Pocket PC uses some power to maintain files in RAM and the clock. While working at your desk, keep the Pocket PC and Charger Adapter connected through the desktop cradle. When you travel, it is recommended that you carry the AC Adapter, Charger Adapter plug, or an optional spare battery with you.

Your iPAQ Pocket PC is shipped with the battery partially charged.

User’s Guide 3–1

Managing the Battery

Installing the Battery in the h4100 Model

To install the removable/rechargeable battery in the HP iPAQ Pocket PC h4100 series:

1. On the back of the iPAQ Pocket PC, slide the Cover Release latch up 1 and pull the cover away from the unit 2.

User’s Guide 3–2

Managing the Battery

2. Insert the battery into the battery slot on the right side of the Pocket PC 1, and push the left side of the battery into place 2 with the connectors lined up on the lower right.

Note: Ensure the large battery label is visible when the battery is installed.

User’s Guide 3–3

Managing the Battery

3. Replace the cover by matching the tabs on the cover to the latches on the iPAQ Pocket PC, and snap into place.

CAUTION: The cover must be tightly latched in place for the iPAQ

Pocket PC to operate.

Note: If the battery is not fully charged, you must connect the AC Adapter to the Pocket PC to fully charge it before continuing. It takes about four hours to fully charge the battery.

User’s Guide 3–4

Managing the Battery

Installing the Battery in the h4300 Model

To install the removable/rechargeable battery in the HP iPAQ Pocket PC h4300 series:

1. On the back of the iPAQ Pocket PC, hold down the Cover Release Button 1 as you slide the cover down and away from the unit 2.

User’s Guide 3–5

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