HP 540 User Manual

Model/Description

HP DeskJet 540 Printer

2162607

Note The figure above shows the earlier version paper tray

assembly. Later version HP DeskJet 540 printers have an envelope feed slot. See “Front View” for an HP DeskJet 540 printer with the envelope feed slot.

Printer Description

Model Number Status Description

C2162A Available HP’s affordable high-quality monochrome printer with

optional color.

Front View

Front View of the HP DeskJet 540 printer

Access Door

Resume Button

Power Button

Print Cartridge Cradle

Card Guide

Paper Width Adjuster

Output Tray Assembly

IN Tray

Single Envelope Slot

Paper Length Adjuster

2184001B

Rear View

Rear View of the HP DeskJet 540 Printer

Power Module Socket

Interface Port

2162951

Ordering Printer Options

The HP DeskJet 540 printer is the same for all countries. The power module and the set of user’s documentation however, vary for the region’s needs.

Printer

Region or Country Printer Option Number Power Module Number

Arabic C2162A ARG 9100-5124 Canada (French) C2162A ABC 9100-5124 Czechoslovakia C2162A AKB 9100-5132 Denmark C2162A ABY 9100-5132 Europe C2162A ABB 9100-5126 Finland C2162A ABX 9100-5132 France C2162A ACS 9100-5132 Germany C2162A ACT 9100-5132 Greece C2162A AB7 9100-5132 Hungary C2162A AKC 9100-5132 Israel-English C2162A AKJ 9100-5132 Italy C2162A ARP 9100-5132 Jordan, Lebanon, North

Africa Latvia C2162A A2J 9100-5132 Lithuania C2162A A2H 9100-5132 Middle East-Arabic C2162A ARU 9100-5131 Netherlands C2162A ACU 9100-5132 Norway C2162A ABN 9100-5132

Table continued on next page

and Power Module Numbers

C2162A ARW 9100-5132

Printer

Region or Country Printer Option Number Power Module

Poland C2162A AKD 9100-5132 Portugal C2162A AB9 9100-5132 Russia-Cyrillic C2162A ACB 9100-5132 Russia-English C2162A AR3 9100-5132 South Africa C2162A ACQ 9100-5128 Spain C2162A ABE 9100-5126 Sweden C2162A ABS 9100-5132 Turkey C2162A AB8 9100-5132 USA C2162A ABA 9100-5124

and Power Module Numbers (cont.)

User’s Documentation, Software and Language of Kits

Region or Country

Arabic C2162-60202 C2162-60235 Arabic/English Australia C2162-60026 C2162-60256 English Canada (French) C2162-60032 C2162-60052 French Czechoslovakia C2162-60206 C2162-60225 Finnish Denmark C2162-60204 C2162-60223 Danish Europe C2162-60025 C2162-60045 English Finland C2162-60206 C2162-60225 Finnish France C2162-60032 C2162-60052 French Germany C2162-60208 C2162-60227 German Greece C2162-60209 C2162-60235 Greek/English Hungary C2162-60210 C2162-60228 Hungarian Israel-English C2162-60201 C2162-60235 English Italy C2162-60211 C2162-60229 Italian Jordan, Lebanon,

North Africa Latvia C2162-60201 C2162-60235 English

Table continued on next page

User’s

Documentation

Kit

C2162-60202 C2162-60235 Arabic/English

Printer

Software

Kit

Language of

Documentation and

Printer Software Kits

User’s Documentation, Software and Language of Kits

Region or Country

Lithuania C2162-60201 C2162-60235 English Middle East-Arabic C2162-60202 C2162-60221 Arabic/English Netherlands C2162-60205 C2162-60224 Dutch Norway C2162-60212 C2162-60230 Norwegian Poland C2162-60213 C2162-60231 Polish Portugal C2162-60038 C2162-60058 Portuguese Russia-Cyrillic C2162-60215 C2162-60235 Cyrillic/English Russia-English C2162-60201 C2162-60235 English South Africa C2162-20025 C2162-60045 English Spain C2162-60039 C2162-60253 Spanish Sweden C2162-60217 C2162-60234 Swedish Turkey C2162-60218 C2162-60221 Turkey/International

USA C2162-60025 C2162-60045 English

1. For supplies and accessories, refer to “Accessories/Supplies and Accessories.”

2. For more power module information, refer to “Power Module Information.”

User

Documentation

Kit

Printer

Software

Kit

Language of

Documentation and

Printer Software

English

Items Included

Items Included with the HP DeskJet 540 Printer

Printer

Power Module

User’s Guide

Printer Software Black Print Cartridge,

Part Number 51626A

1. See Ordering Printer Options for printer ordering information.

2. Refer to Power Modules for power module information.

3. See Ordering Printer Options for user documentation part numbers.

4. See Ordering Printer Options for printer driver part numbers. See Items Included for a listing of software included with the printer.

2184046

Note The color print cartridge and the print cartridge storage

container are sold separately as a color kit. See Supplies and Accessories for the color kit part number.

Software Included with the HP DeskJet 540 Printer

Description Purpose

Printer Driver for Microsoft Windows

HP DeskJet Status Monitor Monitoring the printer status when using MS Windows 3.1. TrueType Fonts Scalable Fonts for greater impact when using MS Windows

HP DeskJet 540 Control Panel for DOS

Hewlett-Packard’s printer driver for MS Windows 3.1.

3.1. Access to HP DeskJet 540 printer features when using DOS

applications.

Note For more printer driver information, see “Printer Driver

Information.”

Fonts Included

The HP DeskJet 540 printer is shipped with the following internal fonts:

Available Internal Fonts (Portrait and Landscape Modes)

Available Point Sizes

Internal Font

Courier Upright 6, 12, and 24 Point 5, 10, 16.67, and 20 CPI Courier Italic 6, 12, and 24 Point 5, 10, and 20 CPI Letter Gothic 6, 12, and 24 Point 6, 12, and 24 CPI Letter Gothic 4.75, 9.5, and 19 Point 16.67 CPI Letter Gothic Italic 6, 12, and 24 Point 6, 12, and 24 CPI CG Times 5, 6, 7, 8, 10, 12, and 14 Point Proportional Spacing CG Times Italic 5, 6, 7, 8, 10, 12, and 14 Point Proportional Spacing Univers 5, 6, 7, 8, 10, 12, and 14 Point Proportional Spacing Univers Italic 5, 6, 10, and 12 Point Proportional Spacing

(Character Height)

Available Pitches (Horizontal Spacing)

Note All fonts listed are available in portrait and landscape modes.

TrueType Fonts Included

Symbol Sets

PC-8 Roman-8 Danish/Norwegian (60) PC-8 Danish/Norwegian PC-8 Turkish ANSI/ASCII (06) United Kingdom (04) French (69) German (21) Italian (15) Spanish (17) Swedish (11) PC-850 Multilingual PC-852 Latin 2 1 Latin 1 (EMCA-94) Legal 2 Latin 2 9 Latin 5

Additional Fonts in Region Specific Printers

Some HP DeskJet 540 printers contain flash memory. Flash memory provides the capability to install fonts and symbol sets for specific regions. The following figure shows how to identify printers with flash memory by observing the serial number label on the back of the printer.

Identifying Printers with Flash Memory

With Flash Memory

No Flash Memory

To identify a printer with flash memory, look for the lightning bolt symbol on the serial number label located on the back of the printer. The flash font code found directly below the lightning bolt can be used to identify the language of fonts downloaded into flash memory. Use the following tables to identify the fonts and symbol set(s) loaded into flash memory.

Flash Fonts Information

Fonts and Symbol Sets for Flash Codes

Name of Font and

Flash Codes

ARB Arabic Saudi Arabia C2162A ARG ARB Arabic Middle East/Arabic C2162A ARU ARB Arabic N. Africa, Jordan,

CYR Cyrillic Russia C2162A ACB CYR Cyrillic Russia English C2162A AR3

GRK Greek Greece C2162A AB7

HBR Hebrew Israel C2162A AKJ

LIT Latvian Latvia C2162A A2J

LTV Lithuanian Lithuania C2162A A2H

THA Thai Thailand C2162A AB3

Symbol Set Country/Region Printer Model

Lebanon

Flash Fonts and Symbol Sets

C2162A ARW

Hebrew (Flash Font Code HBR)

Spacing Font Name Point Size Pitches

Proportional David PS 5, 6, 7, 8, 10, 12, 14 N/A

Narkis Tam 5, 6, 7, 8, 10, 12, 14 N/A Miyram PS 5, 6, 7, 8, 10, 12, 14 N/A Miyram PS Italic 5, 6, 10, 12 N/A

Fixed Courier 6, 12, 24 5, 10, 16.67, 20

Courier Italic 6, 12, 24 5, 10, 20 David 6, 12, 24 5, 10, 16.67, 20 Miyram 6, 12, 24 6, 12, 24 Miyram Italic 6, 12, 24 6, 12, 24

Symbol Sets: Latin Hebrew (ISO-8859/8), PC Latin Hebrew (CP-862)

Arabic (Flash Font Code ARB)

Spacing Font Name Point Size Pitches

Proportional Ryadh 5, 6, 7, 8, 10, 12, 14 N/A Fixed Naskh 6, 12, 24 5, 10, 16.67, 20

Naskh 7, 14, 28 8.5, 17 Koufi 6, 12, 24 6, 12, 24

Symbol Sets: HP Arabic-8, PC Arabic (CP-864)

Cyrillic (Flash Font Code CYR)

Spacing Font Name Point Size Pitches

Proportional CG Times 5, 6, 7, 8, 10, 12, 14 N/A

CG Times Italic 5, 6, 7, 8, 10, 12, 14 N/A Univers 5, 6, 7, 8, 10, 12, 14 N/A Univers Italic 5, 6, 10, 12 N/A

Fixed Courier 6, 12, 24 5, 10, 16.67, 20

Courier Italic 6, 12, 24 5, 10, 20 Letter Gothic 6, 12, 24 6, 12, 24 Letter Gothic Italic 6, 12, 24 6, 12, 24

Symbol Sets: PC Cyrillic (CP-866), Latin/Cyrillic (ISO-8859/5)

Greek (Flash Font Code GRK)

Spacing Font Name Point Size Pitches

Proportional CG Times 5, 6, 7, 8, 10, 12, 14 N/A

CG Times Italic 5, 6, 7, 8, 10, 12, 14 N/A Univers 5, 6, 7, 8, 10, 12, 14 N/A Univers Italic 5, 6, 10, 12 N/A

Fixed Courier 6, 12, 24 5, 10, 16.67, 20

Courier Italic 6, 12, 24 5, 10, 20 Letter Gothic 6, 12, 24 6, 12, 24 Letter Gothic Italic 6, 12, 24 6, 12, 24

Symbol Sets: PC-8 Greek, Latin/Greek (ISO-8859/7)

Baltic (Flash Font Codes LIT and LTV)

Spacing Font Name Point Size Pitches

Proportional CG Times 5, 6, 7, 8, 10, 12, 14 N/A

CG Times Italic 5, 6, 7, 8, 10, 12, 14 N/A Univers 5, 6, 7, 8, 10, 12, 14 N/A Univers Italic 5, 6, 10, 12 N/A

Fixed Courier 6, 12, 24 5, 10, 16.67, 20

Courier Italic 6, 12, 24 5, 10, 20 Letter Gothic 6, 12, 24 6, 12, 24 Letter Gothic Italic 6, 12, 24 6, 12, 24

Symbol Sets: Latvian/Russian, Lithuanian/Russian, PC Lithuanian (CP-772)

Thai (Flash Font Code THA)

Spacing Font Name Point Size Pitches

Fixed Thai Courier 10, 12, 24 12, 10, 6

Thai Courier Bold 10, 12, 24 12, 10, 6 Thai Courier Italic 10, 12, 24 12, 10, 6 Thai Courier Bold Italic 12 10 Thai Line Printer 8.5 16

Symbol Set: TIS (TAPIC23)

Note TAPIC23 is the registration name for Hewlett-Packard’s Thai

HP DeskJet symbol set.

Part Numbers

Item Part Number Description

Print Cartridges

HP Premium

Transparency Film

HP Premium

Glossy Paper

HP Premium

InkJet Paper

Color Kits

User Replaceable

Components

Technical

Reference

C2170-90099 HP DeskJet Series Technical Reference Guide

51625A Color Inkjet Print Cartridge

(Cyan, Magenta, and Yellow Inks)

51626A High-Capacity Inkjet Print Cartridge (Black Ink)

C3834A US Letter Size, 50 sheets

C3828A US Letter Size, 20 sheets C3835A European A4 Size, 50 sheets C3832A European A4 Size, 20 sheets C3836A US Letter Size, 50 sheets

C3833A US Letter Size, 10 sheets C3837A European A4 Size, 50 sheets C3831A European A4 Size, 10 sheets

51634Y US Letter Size, 200 sheets

51634Z European A4 Size, 200 sheets C3067A U.S., Asia C3069A Europe C3276A International English, French, Spanish,

Portuguese Refer to “Accessories/User Replaceable

Components”

Power Modules Refer to Power Modules

Interface Cables Refer to “Configuration and Interface

Information/Interface Cable Information/ Recommended Interface Cables.”

Documentation See Ordering Printer Options

1. Color kits include a color print cartridge and a print cartridge storage container. Refer to Color Kit Information.

Color Kit Information

Color Kit

2162615

The optional Color Kit which includes a color print cartridge and a print cartridge storage container, provides color output printing capability from an HP DeskJet 540 printer. The printer comes from the factory as color capable, it does not require any modifications. Color features, however, need to be turned on in the printer driver dialog box in MS Windows. For more information, refer to the HP DeskJet 540 printer user’s documentation, or to “Printer Driver Information/MS Windows.”

Notes

The print cartridge storage container will hold one black or one color print cartridge. To obtain maximum print quality and print cartridge life, always store the open print cartridge that is not in the printer in the print cartridge storage container.

When printing a color page with the color print cartridge, you cannot print true black. The printer will print composite black, made up of cyan, magenta, and yellow inks.

User Replaceable Components

Access Door

Base Foot

Paper Tray

2162904

User Replaceable Components

Part Number Description

C2162-60097 Access Door Assembly C2162-60098 Base Foot Assembly (4 ea.) C2164-67807 Paper Tray Assembly C2171-67801 Absorber

Host/System Requirements

MS DOS 3.3 or Greater MS Windows 3.1 2 MB of RAM 10 MB of Free Hard Disk Space EGA Monitor or Greater

Configuring the Printer

The HP DeskJet 540 printer does not have any DIP switches. All printer configuration is accomplished using the printer driver for MS Windows or the HP DeskJet 540 Control Panel for DOS. Refer to “Printer Driver Information” to learn more about printer settings in DOS and MS Windows.

Installing the Printer Software

Installing Printer Software

Category Task or Information

Minimum Requirements Microsoft Windows 3.1

Microsoft DOS, Version 3.3 through 6.x Intel 286™ or better processor At Least 2 MB or Memory (RAM) At Least 10 MB of free Hard Disk Space EGA or Better Monitor

Installing the Printer Driver for Microsoft Windows

Installing the DOS Printer Software

1. Close any screen saver or other software programs that are open and running in the background.

2. Insert Installation Disk #1 into the computer’s floppy disk drive.

3. Click File in the menu bar off the Program Manager window.

4. Choose Run in the File menu. The Run dialog box appears.

5. In the Command Line box, type your computer’s floppy disk drive designator followed by HPSETUP. (For example, A:\HPSETUP).

6. Click OK.

7. Follow the instructions on the screen.

1. Close any screen saver or other software programs that are open and running in the background.

2. Insert Installation Disk #2 into the computer’s disk drive.

3. At the DOS prompt (C:\), type the disk drive designator followed by INSTALL. (For example, A:\INSTALL).

4. Press the Enter key.

5. Follow the instructions on screen.

Notes Increasing system RAM may improve printing performance.

For more information, refer to “Printer Driver Information.”

Interface Specifications

Interface 1284 Compatibility, Nibble, ECP Buffer Size 32K

Note

For a complete description of your printer’s interface, see “Printer Interface Information.”

Product Performance Specifications

DOS Print Speed and Resolution Specifications

Category EconoFast Normal Best

Black Print Speed 240 CPS 167 CPS 55 CPS Color Print Speed Document Dependent Resolution (Text) 300 X 300 DPI 600 X 300 DPI 600 X 300 DPI Resolution (Graphics) See DOS Graphics

Resolution

MS Windows Print Speed and Resolution Specifications

Category EconoFast Normal Best

Black Print Speed 3 PPM 2 PPM 1 PPM Color Print Speed 1.5 MPP 2.5 MPP 4 MPP Resolution (Text) 300 X 300 DPI 600 X 300 DPI 600 X 300 DPI Resolution (Graphics) 300 X 300 DPI 600 X 300 DPI 600 X 300 DPI

CPS = Characters Per Second PPM = Pages Per Minute MPP = Minutes Per Page DPI = Addressable Dots Per Inch

Note All color resolution is 300 X 300 dpi.

DOS Graphics Resolution

Horizontal

Resolution

75 PPI 75 PPI 16 DPP 150 PPI 150 PPI 4 DPP 300 PPI 300 PPI 1 DPP

PPI = Pixels Per Inch DPP = Dots Per Pixel

Vertical

Resolution

Number of Dots

Per Pixel

Software and Fonts Compatibility

Category Specification

Programming Command Set HP PCL Level III Plus Available Internal Symbol Sets PC-8, Roman-8, Danish/Norwegian (60), United

Kingdom (04), French (69), German (21), Italian (15), Spanish (17), Swedish (11), 1 Latin 1 (ECMA 94), 2 Latin 2, 9 Latin 5, PC-8 D/N (Danish/Norwegian), PC-8 Turkish, PC-850 (Multilingual), PC-852 Latin 2, ASCII (06), and Legal

Software Compatibility MS Windows v3.1

Most DOS Applications (Application Dependent) OS/2 2.0 and 2.1

Windows Applications Under OS/2 Fonts Supported TrueType and ATM Scalable Fonts TrueType Fonts Included with Printer Arial® Black, CG Goudy Old Style, CG Goudy Old

Style Italic, CG Goudy Old Style Bold, Phyllis,

Graphite Light, Graphite Light Narrow, CG Poster

Bodoni, Lucida® Casual, Lucida® Casual Italic, Gill

Sans® Shadow, Milestone™ Font, Signet

Roundhand, and PL Benguiat Frisky Built-In Internal Fonts Refer to General/Fonts Included

1. The printer driver is not compatible with MS Windows 3.0.

2. Unlike MS Windows, DOS applications require separate drivers for each application. Call the software vendor for the latest printer driver information.

3. The OS/2 driver for HP DeskJet printers is developed, supported and available from IBM.

4. Use the printer driver for Microsoft Windows when running MS Windows applications from OS/2.

Paper Handling Specifications

Paper Handling Capabilities

Category Specification

Paper Grain Long grain only Supported Media Sizes

US Letter US Legal Executive ISO & JIS A4 ISO & JIS A5 B5-JIS User Defined

Width Length

Supported Envelope Sizes

US No. 10 Envelope European DL Envelope European C6 Envelope

Supported Index Card Sizes

US Size US Size European A6 Card Japanese Hagaki Postcard

Media Weight

Paper Envelopes Index Cards

IN Tray Capacity Up to 100 Sheets (<1/2 in.) Envelope Feeder Capacity Up to 20 Envelopes (<1/2 in.) Card Capacity Up to 30 Cards OUT Tray Capacity Up to 50 Sheets

1. To minimize print skew, use envelopes with rectangular flaps rather than triangular flaps.

2. Envelope capacity is dependent on the manufacturer, type of envelope, and its construction.

8 1/2 in. X 11 in. (216 mm X 279 mm) 8 1/2 in. X 14 in. (216 mm X 356 mm) 7 1/4 in. X 10 1/2 in. (184mm X 267 mm) (210 mm X 297 mm) (148.5 mm X 210 mm) (182 mm X 257 mm)

5 in. to 8 1/2 in. (127 mm to 216 mm)

5.83 in. to 14 in. (148 mm to 356 mm)

4 1/8 in. X 9 1/2 in. (110 mm X 220 mm) (114 mm X 162 mm)

4 in. X 6 in. (81.6 mm X 152.4 mm) 5 in. X 8 in. (127 mm X 203.2 mm) (105 mm X 148.5 mm) (100 mm X 148 mm)

16 to 36 lb (60 to 135 g/m2) 20 to 24 lb (75 to 90 g/m2) 29 to 53 lb (110 to 200 g/m2), 61 to 110 lb Index, 8.5 pt Maximum

Note The HP DeskJet 540 printer works well with most types of

paper although variables in paper composition may affect print quality and paper handling. Bond paper, such as letterhead gives excellent quality. Paper should be tested to ensure best performance.

Printable Area Specifications

US Paper and Transparency Sizes

U.S. Executive

7.25" x 10.5"

U.S. Letter

8.5" x 11" U.S. Legal

8.5" x 14"

2162985

US Paper and Transparency Printable Area, DOS, Black (Portrait)

Types and Sizes Margins

U.S. Executive

71/4 X 10 1/2 in. (184.1 mm X 266.7 mm)

U. S. Letter

8 1/2 in. X 11 in. (215.9 mm X 279.4 mm)

U. S. Legal

8 1/2 in. X 14 in. (215.9 mm X 355.6 mm)

Top Margin 0.00 in.

Bottom Margin 0.46 in.

Left & Right Margins 0.25 in.

Printable Area 6.75 X 10.04 in.

Top Margin 0.00 in.

Bottom Margin 0.46 in.

Left & Right Margins 0.25 in.

Printable Area 8.00 in. X 10. 54 in.

Top Margin 0.00 in.

Bottom Margin 0.46 in.

Left & Right Margins 0.25 in.

Printable Area 8.00 in. X 13. 54 in.

DOS Black

Printing

(0.0 mm)

(11.7 mm)

(6.3 mm)

(171.5 mm X 255.0 mm)

(0.0 mm)

(11.7 mm)

(6.3 mm)

(203.2 mm X 267.7 mm)

(0.0 mm)

(11.7 mm)

(6.3 mm)

(203.2 mm X 343.9 mm)

US Paper and Transparency Printable Area, DOS, Color (Portrait)

Types and Sizes Margins

U.S. Executive

71/4 X 10 1/2 in. (184.1 mm X 266.7 mm)

U. S. Letter

8 1/2 in. X 11 in. (215.9 mm X 279.4 mm)

U. S. Legal

8 1/2 in. X 14 in. (215.9 mm X 355.6 mm)

Top Margin 0.00 in.

Bottom Margin 0.59 in.

Left & Right Margins 0.25 in.

Printable Area 6.75 X 9.91 in.

Top Margin 0.00 in.

Bottom Margin 0.59 in.

Left & Right Margins 0.25 in.

Printable Area 8.00 in. X 10. 41 in.

Top Margin 0.00 in.

Bottom Margin 0.59 in.

Left & Right Margins 0.25 in.

Printable Area 8.00 in. X 13. 41 in.

DOS Color

Printing

(0.0 mm)

(14.9 mm)

(6.3 mm)

(171.5 mm X 251.7 mm)

(0.0 mm)

(14.9 mm)

(6.3 mm)

(203.2 mm X 264.4 mm)

(0.0 mm)

(14.9 mm)

(6.3 mm)

(203.2 mm X 340.6 mm)

US Paper and Transparency Printable Area, MS Windows, Black and Color (Portrait)

Types and Sizes Margins

U.S. Executive

71/4 X 10 1/2 in. (184.1 mm X 266.7 mm)

U. S. Letter

8 1/2 in. X 11 in. (215.9 mm X 279.4 mm)

U. S. Legal

8 1/2 in. X 14 in. (215.9 mm X 355.6 mm)

Top Margin 0.17 in.

Bottom Margin 0.67 in.

Left & Right Margins 0.25 in.

Printable Area 6.75 X 9.66 in.

Top Margin 0.17 in.

Bottom Margin 0.67 in.

Left & Right Margins 0.25 in.

Printable Area 8.00 in. X 10. 16 in.

Top Margin 0.17 in.

Bottom Margin 0.67 in.

Left & Right Margins 0.25 in.

Printable Area 8.00 in. X 13. 16 in.

MS Windows

Black and Color Printing

(4.2 mm)

(17.0 mm)

(6.3 mm)

(171.5 mm X 245.4 mm)

(4.2 mm)

(17.0 mm)

(6.3 mm)

(203.2 mm X 258.1 mm)

(4.2 mm)

(17.0 mm)

(6.3 mm)

(203.2 mm X 334.3 mm)

1. The printable region can be modified by changing the DESKJET.INI file in MS Windows.

A4, A5, and B5 Sizes

148mm x 210mm

210mm x 297mm

182mm x 257mm

A4, A5, and B5 Printable Area, DOS, Black (Portrait)

Types and Sizes Margins DOS Black Printing

ISO & JIS A4

8.27 in. X 11.69 in. (210.0 mm X 297.0 mm)

Top Margin 0.00 in.

(0.0 mm)

Bottom Margin 0.46 in.

(11.7 mm)

Left & Right Margins 0.13 in.

(3.2 mm)

Printable Area 8.00 in. X 11.23 in.

(203.2 mm X 285.3 mm)

2162987

ISO & JIS A5

5.83 in. X 8.27 in. (148 mm X 210 mm)

JIS B5

7.17 in. X 10.12 in. (182 mm X 257 mm)

Top Margin 0.00 in.

(0.0 mm)

Bottom Margin 0.71 in.

(18.0 mm)

Left & Right Margins 0.13 in.

(3.2 mm)

Printable Area 5.58 in. 7.56 in.

(141.6 mm X 192.0 mm)

Top Margin 0.00 in.

(0.0 mm)

Bottom Margin 0.46 in.

(11.7 mm)

Left & Right Margins 0.17 in.

(4.2 mm)

Printable Area 6.83 in. X 9.66 in.

(173.6 mm X 245.4 mm)

A4, A5, and B5 Printable Area, DOS, Color (Portrait)

Types and Sizes Margins DOS Color Printing

ISO & JIS A4

8.27 in. X 11.69 in. (210.0 mm X 297.0 mm)

Top Margin 0.00 in.

(0.0 mm)

Bottom Margin 0.59 in.

(14.9 mm)

Left & Right Margins 0.13 in.

(3.2 mm)

Printable Area 8.00 in. X 11.10 in.

(203.2 mm X 282.0 mm)

ISO & JIS A5

5.83 in. X 8.27 in. (148 mm X 210 mm)

JIS B5

7.17 in. X 10.12 in. (182 mm X 257 mm)

Top Margin 0.00 in.

(0.0 mm)

Bottom Margin 0.84 in.

(21.3 mm)

Left & Right Margins 0.13 in.

(3.2 mm)

Printable Area 5.58 in. 7.43 in.

(141.6 mm X 188.7 mm)

Top Margin 0.00 in.

(0.0 mm)

Bottom Margin 0.59 in.

(14.9 mm)

Left & Right Margins 0.17 in.

(4.2 mm)

Printable Area 6.83 in. X 9.53 in.

(173.6 mm X 242.1 mm)

A4, A5, and B5 Printable Area, MS Windows, Black and Color (Portrait)

Types and Sizes Margins

ISO & JIS A4

8.27 in. X 11.69 in. (210.0 mm X 297.0 mm)

ISO & JIS A5

5.83 in. X 8.27 in. (148 mm X 210 mm)

JIS B5

7.17 in. X 10.12 in. (182 mm X 257 mm)

1. The printable region can be modified by changing the DESKJET.INI file in MS Windows.

Top Margin 0.17 in.

Bottom Margin 0.67 in.

Left & Right Margins 0.19 in.

Printable Area 7.89 in. X 10.86 in.

Top Margin 0.17 in.

Bottom Margin 0.84 in.

Left & Right Margins 0.13 in.

Printable Area 5.58 in. 7.27 in.

Top Margin 0.17 in.

Bottom Margin 0.59 in.

Left & Right Margins 0.17 in.

Printable Area 6.83 in. X 9.36 in.

Black and Color Printing

MS Windows

(4.2 mm)

(17.0 mm)

(4.8 mm)

(200.0 mm X 275.7 mm)

(4.2 mm)

(21.3 mm)

(3.2 mm)

(141.6 mm X 184.7 mm)

(4.2 mm)

(14.9 mm)

(4.2 mm)

(173.6 mm X 237.7 mm)

Card Stock Sizes

U.S. Card

4" x 6"

U.S. Card

5" x 8"

A6 Card

105mm x

148mm

Japanese

Hagaki

Postcard

100mm x

148mm

2162988

Card Stock Printable Area, DOS, Black (Portrait)

Types and Sizes Margins DOS Black Printing

U.S. Card Stock

4 in. X 6 in. (101.6 mm X 152.4 mm)

Top Margin 0.00 in.

(0.0 mm)

Bottom Margin 0.71 in.

(18.0 mm)

Left & Right Margins 0.13 in.

(3.2 mm)

Printable Area 3.75 in. X 5.29 in.

(95.2 mm X 134.4 mm)

U.S. Card Stock

5 in. X 8 in. (127.0 mm X 203.2 mm)

ISO & JIS A6 Cards

4.13 in. X 5.83 in. (105 mm X 148 mm)

Japanese Hagaki Postcards

3.934 in. X 5.83 in. (100 mm X 148 mm)

Top Margin 0.00 in.

(0.0 mm)

Bottom Margin 0.71 in.

(18.0 mm)

Left & Right Margins 0.13 in.

(3.2 mm)

Printable Area 4.75 in. 7.29 in.

(120.6 mm X 185.2 mm)

Top Margin 0.00 in.

(0.0 mm)

Bottom Margin 0.71 in.

(18.0 mm)

Left & Right Margins 0.13 in.

(3.2 mm)

Printable Area 3.88 in. X 5.12 in.

(98.6 mm X 130.0 mm)

Top Margin 0.00 in.

(0.0 mm)

Bottom Margin 0.71 in.

(18.0 mm)

Left & Right Margins 0.17 in.

(4.2 mm)

Printable Area 3.60 in. X 5.12 in.

(91.6 mm X 130.0 mm)

Card Stock Printable Area, DOS, Color (Portrait)

Types and Sizes Margins DOS Color Printing

U.S. Card Stock

4 in. X 6 in. (101.6 mm X 152.4 mm)

U.S. Card Stock

5 in. X 8 in. (127.0 mm X 203.2 mm)

ISO & JIS A6 Cards

4.13 in. X 5.83 in. (105 mm X 148 mm)

Japanese Hagaki Postcards

3.934 in. X 5.83 in. (100 mm X 148 mm)

Top Margin 0.00 in.

(0.0 mm)

Bottom Margin 0.84 in.

(21.3 mm)

Left & Right Margins 0.13 in.

(3.2 mm)

Printable Area 3.75 in. X 5.16 in.

(95.2 mm X 131.6 mm)

Top Margin 0.00 in.

(0.0 mm)

Bottom Margin 0.84 in.

(21.3 mm)

Left & Right Margins 0.13 in.

(3.2 mm)

Printable Area 4.75 in. 7.16 in.

(120.6 mm X 181.9 mm)

Top Margin 0.00 in.

(0.0 mm)

Bottom Margin 0.84 in.

(21.3 mm)

Left & Right Margins 0.13 in.

(3.2 mm)

Printable Area 3.88 in. X 4.99 in.

(98.6 mm X 126.7 mm)

Top Margin 0.00 in.

(0.0 mm)

Bottom Margin 0.84 in.

(21.3 mm)

Left & Right Margins 0.17 in.

(4.2 mm)

Printable Area 3.60 in. X 4.99 in.

(91.6 mm X 126.7 mm)

Card Stock Printable Area, MS Windows, Black and Color (Portrait)

Types and Sizes Margins

U.S. Card Stock

4 in. X 6 in. (101.6 mm X 152.4 mm)

U.S. Card Stock

5 in. X 8 in. (127.0 mm X 203.2 mm)

ISO & JIS A6 Cards

4.13 in. X 5.83 in. (105 mm X 148 mm)

Japanese Hagaki Postcards

3.934 in. X 5.83 in. (100 mm X 148 mm)

1. The printable region can be modified by changing the DESKJET.INI file in MS Windows.

Top Margin 0.17 in.

Bottom Margin 0.84 in.

Left & Right Margins 0.13 in.

Printable Area 3.75 in. X 5.00 in.

Top Margin 0.17 in.

Bottom Margin 0.84 in.

Left & Right Margins 0.13 in.

Printable Area 4.75 in. 7.00 in.

Top Margin 0.17 in.

Bottom Margin 0.84 in.

Left & Right Margins 0.13 in.

Printable Area 3.88 in. X 4.83 in.

Top Margin 0.17 in.

Bottom Margin 0.84 in.

Left & Right Margins 0.17 in.

Printable Area 3.60 in. X 4.83 in.

Black and Color Printing

MS Windows

(4.2 mm)

(21.3 mm)

(3.2 mm)

(95.2 mm X 127.0 mm)

(4.2 mm)

(21.3 mm)

(3.2 mm)

(120.6 mm X 177.8 mm)

(4.2 mm)

(21.3 mm)

(3.2 mm)

(98.6 mm X 122.7 mm)

(4.2 mm)

(21.3 mm)

(4.2 mm)

(91.6 mm X 122.7 mm)

Envelope Sizes

#10 Envelope

9.5" x 4.125"

DL Envelope

220mm x 110mm

C6 Envelope

162mm x 114mm

Envelope Printable Area, DOS, Black (Landscape)

Types and Sizes Margins DOS Black Printing

No. 10 Envelopes

4 1/8 in. X 9 1/2 in. (104.8 mm X 241.3 mm)

International DL Envelopes

4.33 in. X 8.66 in. (110 mm X 220 mm)

International C6 Envelopes

4.49 in. X 6.38 in. (114 mm X 162 mm)

Top & Bottom Margins 0.13 in.

(3.2 mm)

Left Margin 0.71 in.

(18.0 mm)

Right Margin 0.00 in.

(0.0 mm)

Printable Area 3.88 in. X 8.79 in.

(98.4 mm X 223.3 mm)

Top & Bottom Margins 0.13 in.

(3.2 mm)

Left Margin 0.71 in.

(18.0 mm)

Right Margin 0.00 in.

(0.0 mm)

Printable Area 4.08 in. X 7.95 in.

(103.6 mm X 201.9 mm)

Top & Bottom Margins 0.13 in.

(3.2 mm)

Left Margin 0.71 in.

(18.0 mm)

Right Margin 0.00 in.

(0.0 mm)

Printable Area 4.24 in. X 5.67 in.

(107.6 mm X 144.0 mm)

2162986

Envelope Printable Area, DOS, Color (Landscape)

Types and Sizes Margins DOS Color Printing

No. 10 Envelopes

4 1/8 in. X 9 1/2 in. (104.8 mm X 241.3 mm)

International DL Envelopes

4.33 in. X 8.66 in. (110 mm X 220 mm)

International C6 Envelopes

4.49 in. X 6.38 in. (114 mm X 162 mm)

Top & Bottom Margins 0.13 in.

(3.2 mm)

Left Margin 0.84 in.

(21.3 mm)

Right Margin 0.00 in.

(0.0 mm)

Printable Area 3.88 in. X 8.66 in.

(98.4 mm X 220.0 mm)

Top & Bottom Margins 0.13 in.

(3.2 mm)

Left Margin 0.84 in.

(21.3 mm)

Right Margin 0.00 in.

(0.0 mm)

Printable Area 4.08 in. X 7.82 in.

(103.6 mm X 198.6 mm)

Top & Bottom Margins 0.13 in.

(3.2 mm)

Left Margin 0.84 in.

(21.3 mm)

Right Margin 0.00 in.

(0.0 mm)

Printable Area 4.24 in. X 5.54 in.

(107.6 mm X 140.7 mm)

Envelope Printable Area, MS Windows, Black and Color (Landscape)

Types and Sizes Margins

No. 10 Envelopes

4 1/8 in. X 9 1/2 in. (104.8 mm X 241.3 mm)

International DL Envelopes

4.33 in. X 8.66 in. (110 mm X 220 mm)

International C6 Envelopes

4.49 in. X 6.38 in. (114 mm X 162 mm)

1. The printable region can be modified by changing the DESKJET.INI file in MS Windows.

Top & Bottom Margins 0.13 in.

Left Margin 0.84 in.

Right Margin 0.17 in.

Printable Area 3.88 in. X 8.5 in.

Top & Bottom Margins 0.13 in.

Left Margin 0.84 in.

Right Margin 0.17 in.

Printable Area 4.08 in. X 7.66 in.

Top & Bottom Margins 0.13 in.

Left Margin 0.84 in.

Right Margin 0.17 in.

Printable Area 4.24 in. X 5.38 in.

Black and Color Printing

MS Windows

(3.2 mm)

(21.3 mm)

(4.3 mm)

(98.4 mm X 216.0 mm)

(3.2 mm)

(21.3 mm)

(4.3 mm)

(103.6 mm X 194.6 mm)

(3.2 mm)

(21.3 mm)

(4.3 mm)

(107.6 mm X 136.6 mm)

Custom Page Printable Area, DOS, Black (Portrait)

Page Widths Margins DOS Black Printing

Page Width

5 in. 7.12 in.

Top Margin 0.00 in.

(0.0 mm)

(127 mm X 180.8 mm)

Left Margin

0.13 in.

(3.2 mm)

Bottom Margin

0.71 in.

(18.0 mm)

Page Width

Width = 7.12 in. to 8.5 in.

Top Margin 0.00 in.

(0.0 mm)

(180.8 mm to 215.9 mm)

Left Margin

0.13 in.

(3.2 mm)

Bottom Margin 0.46 in.

(11.7 mm)

Custom Page Printable Area, DOS, Color (Portrait)

Page Widths Margins DOS Color Printing

Page Width

5 in. 7.12 in.

Top Margin 0.00 in.

(0.0 mm)

(127 mm X 180.8 mm)

Left Margin

0.13 in.

(3.2 mm)

Bottom Margin

0.84 in.

(21.3 mm)

Page Width

Width = 7.12 in. to 8.5 in.

Top Margin 0.00 in.

(0.0 mm)

(180.8 mm to 215.9 mm)

Left Margin

0.13 in.

(3.2 mm)

Bottom Margin 0.59 in.

(14.9 mm)

Custom Page Printable Area, MS Windows, Black and Color (Portrait)

Page Widths Margins

Page Width

Top Margin 0.17 in.

5 in. 7.12 in.

MS Windows Black and

Color Printing

(4.2 mm)

(127 mm X 180.8 mm)

Left Margin

0.13 in.

(3.2 mm)

Bottom Margin

0.84 in.

(21.3 mm)

Page Width

Width = 7.12 in. to 8.5 in.

Top Margin 0.17 in.

(4.2 mm)

(180.8 mm to 215.9 mm)

Left Margin

0.13 in.

(3.2 mm)

Bottom Margin 0.59 in.

(14.9 mm)

1. The HP DeskJet 540 printer can handle paper from 5 inches to 8.5 inches wide and from 5.83 inches to 14 inches long.

2. The right margin is application dependent.

3. Print skew may be visible on the last few lines.

Physical Specifications

)

Printer Physical Specifications

7.9 in

(199 mm)

13.0 in

(330 mm

16.0 in

(405 mm)

17.2 in

(436 mm)

20.5 in

(520 mm)

2162614

Electrical Specifications

Category Specification

Input Voltage 100 VAC, 120 VAC, 220 VAC, 230 VAC, or 240

VAC (±10%)

Frequency

100 VAC 120 VAC 220 VAC 230 VAC 240 VAC

Power Consumption

Powered Off (Plugged In) Powered On (Idle State) Powered On (Printing State)

1. Power modules are available for each listed input voltage. Refer to Power Module Information.

50/60 Hz (±3 Hz) 60 Hz (±3 Hz) 50 Hz (±3 Hz) 50 Hz (±3 Hz) 50 Hz (±3 Hz)

2 Watts

4.5 Watts 12 Watts (Maximum)

Environmental Specifications

Category Specification

Temperature

Operating Non-Operating Recommended Operating

Relative Humidity 10% to 80% RH at 30∞ C Altitude

Operating Non-Operating

Mechanical Vibration

Frequency Range Operating (Random) Non-Operating (Random) Swept Sine

BTU Output 41 BTU/hour (maximum) ESD per CISPR24 Part 2 Passed1, No Waivers Noise Levels per ISO 9296

Sound Pressure (L

EconoFast Mode Presentation Mode

Sound Power (L

EconoFast Mode Presentation Mode

1. ESD contact points include the carriage rod, paper guide, service station motor, interface port, and pivot return spring. Air discharge points include the carriage assembly, rear seams, and top seams.

wAd

)

pAm

)

5 to 40∞ C (41 to 104∞ F)

-40 to 60∞ C (-40 to 140∞ F) 15 to 35∞ C (59 to 95∞ F)

0 to 3048 meters (10,000 feet) 0 to 4572 meters (15,000 feet)

5 to 500 Hz Approximately 0.21 G rms Approximately 2.09 G rms

0.5 G (0 to peak)

49 dB(A) 46 dB(A)

6.4 B(A)

6.1 B(A)

Safety and EMI Specifications

Product Safety Specifications

Category Specification

Power Module Safety Certifications

Printer/Power Module Safety Certifications

EMI Certifications FCC Class B when used with a Class B computing device (USA),

UL, CSA, TUV, SEMKO, NEMKO, SECV, FIMKO, DEMKO, NOM

UL, CSA, TUV, ETL

EMC Directive 89/336/EEC (European Community), VCCI (Japan), SABS (South Africa)

Reliability Specifications

Category Specification

Vertical Resolution ±0.002 in. Printer Usage Rate 1000 Pages Per Month (Maximum) Mean Time Between Failures (MTBF) 20,000 Hours

(2000 Hours Power-On and 12,000 Printed Pages per Year)

Mechanism Life 60,000 Pages

Packaging Specifications

Packaging Physical Specifications

SHARP SIMPLE SMART

Optional

Color Kit

available

HP DeskJet 540 Printer

A new kind of printer Great black printing now Easy add-on Color Kit for now or for the future

18.9 in.

(480 mm)

18.9 in.

(480 mm)

HP DeskJet 540

Inkjet Printer

11.0 in.

(280 mm)

2162622

Refilling Policy

Caution The ink in the print cartridges has been carefully formulated

by Hewlett-Packard to ensure superior print quality and compatibility with the printer. Damage to the printer resulting from modifying the print cartridge is not the responsibility of Hewlett-Packard.

Hewlett-Packard does not support the refilling of print cartridges. Hewlett-Packard cannot guarantee the print quality from refilled print cartridges.

capacity print cartridge may result in a sudden loss of ink from the print cartridge

capacity black ink or color ink print cartridges is not covered by the Hewlett-Packard warranty or customer service agreements.

. Printer damage caused by refilling high-

Attempting to refill the high-

Part Numbers

Part Numbers for HP Print Cartridges and Color Kits

Item Part Number Description

Print Cartridges 51625A

51626A High Capacity Inkjet Print Cartridge

Color Kits

1. The Color print cartridge is compatible with the following printers: HP DeskJet 500C, DeskJet 540, DeskJet 550C, DeskJet 560C, DeskWriter C, DeskWriter 540, DeskWriter 550C, and DeskWriter 560C printers.

2. The Color Kits include a color print cartridge and a print cartridge storage container. The storage container can hold one black or one color print cartridge.

3. For more information on Color Kits, refer to: Product Information/Accessories/Color Kit Information (HP DeskJet 540 and DeskWriter 540 printers).

2, 3

C3067A U.S., Asia C3069A Europe C3276A International English, French,

Color Inkjet Print Cartridge (Cyan, Magenta, and Yellow Inks)

(Black)

Spanish and Portuguese

Print Cartridge Specifications

Specification Hewlett-Packard Print Cartridges

Type Plain paper drop-on-demand

Thermal Inkjet printing

Print Cartridge Life

51626A (Black) 51625A (Color)

Number of Nozzles

51626A (Black) 51625A (Color)

Resolution 300 dpi

1. The 51645A print cartridge life is based on an 8 in. x 10 in. printable area with a 5% printing density.

2. The 51641A print cartridge life is based on an 8 in. x 10 in. printable area with a 15% printing density. The printing consists of 10% composite black and 15% of the following colors: cyan, magenta, yellow, green, red and blue.

800 pages at 5% density 150 pages at 15% density

50 Nozzles 48 Nozzles

Thermal Inkjet Technology

The HP DeskJet printer family uses Thermal Inkjet II (TIJ II) technology. This technology centers on a disposable print cartridge which propels ink out of 50 nozzles (48 nozzles on the color print cartridge). The basic principle of TIJ II is to apply heat to a tiny measure of ink until it expands and is propelled through a nozzle.

This is achieved by first filling a small reservoir, known as the firing chamber, with ink. The next step is to heat the ink with a thin-film resistor layered above the firing chamber. As the ink heats up, it expands to form a bubble. As the bubble continues to expand and burst, it is forced through the nozzle located below the firing chamber.

This process is repeated up to 5,000 times per second and creates residual heat in the resistor which must be removed. A layer of silicon placed above the resistor transfers the residual heat from the resistor.

Cooling Layer of Silicon

Heated Thin-Film Resistor

Firing Chamber

Nozzle

Propelled Ink Droplet

212161

Print Cartridge Safety

Ink used in the print cartridge does not pose a health hazard to customers. During the development of ink formulas, all the ingredients are screened and researched for known potential health related issues. Only those chemicals that meet or exceed worldwide safety and regulatory requirements are used in HP inks.

If ink is accidentally ingested, contact the HP Health Line:

1 (800) 457-4209 in North America.

From all other international locations the HP Health Line can be reached by calling:

1 (503) 494-7199.

For health related issues, this line is staffed 24 hours per day.

Material Safety Data Sheet (MSDS)

A Material Safety Data Sheet (MSDS) is available for the print cartridges. The MSDS includes product identification, characteristics of the ink, and precautions for handling and use. You can request a MSDS at the following address:

Hewlett-Packard Customer Information Center Department MSDS 19310 Pruneridge Avenue Cupertino, CA 95014 Mailstop 49AS

Telephone 1 (800) 752-0900 Ask for Department MSDS (6:00 AM to 5:00 PM Pacific Time)

The Material Safety Data Sheet is also available from the following sources:

HP forums of electronic bulletin board services HP FIRST Customer Support Centers

Refer to “Service and Support/Resources” for access to the above resources.

Maintaining Print Cartridges

The printer automatically performs operations of spitting, wiping, and capping of the print cartridge nozzles to maintain optimum print quality. These operations occur transparently to the user.

Proper use and handling will provide optimum print quality and print cartridge life.

Note

See “Print Cartridge Information/Maintenance and Troubleshooting” for more print cartridge troubleshooting information.

Print Cartridge Tips

Print Cartridge Dos and Don’ts

Do: Don’t:

Keep print cartridges sealed in their packaging until ready for use. (The print cartridges have a longer life sealed in the packaging than in the printer or the print cartridge storage container.)

Keep opened print cartridges in the printer or the storage container.

If the printout is missing dots or white lines appear to run through the printout, refer to “Troubleshooting Information/Print Quality Problems/Missing Dots.”

Store print cartridges at room temperature. Do not install a print cartridge that has a

Press the Power button to turn off the printer rather than unplugging the printer.

Do not use print cartridges after the expiration date. See “Print Cartridge Information/ Maintenance and Troubleshooting.”

Do not unplug the printer without turning the power off from the power button. Pressing the power button caps the print cartridge in the service station, keeping the ink from drying in the print cartridge nozzles.

Do not allow the print cartridge contacts and nozzles to touch any surface or object, including your fingers. Skin oil and dust can cause print quality problems.

crusting of dried ink around the print cartridge nozzles. Discard it and install a new print cartridge.

Note On the HP DeskJet 540 and DeskWriter 540 printers, opening

the access door automatically moves the print cartridge to the center of the mechanism for easy access.

Modifying or Refilling Print Cartridges

See “Print Cartridge Information/General/Refilling Policy.”

Identifying the Expiration Date

Print quality problems may be caused by print cartridges that have passed their expiration date. The print cartridge expiration date is 18 months after the date of manufacture .

Methods for Identifying Print Cartridge Expiration Dates

Method 1 - Read the Date on the Box

If the print cartridge is in a box, read the “Use Before” date printed on the box.

DEC 1993

DJP901

Method 2 - Read the Code on the Print Cartridge

1.Determine the manufacturing date from the code printed on the print cartridge. For example, the print cartridges in the following figure were produced on March 28, 1993.

2.Replace the print cartridge if it is more than 18 months after the manufacturing date code.

YEAR

MONTH

-3

AX30328A

-3

51608A

DAY

AX30328A

Print Cartridge

YEAR

MONTH

AX30328A

DAY

-3

51625A

Print Cartridge

HP 30328-X

HP 30328 - X

AXXX:XX:XX

YEAR

MONTH

DAY

51626A

Print Cartridge

212165

Note Ink can evaporate through the nozzles, reducing the print

cartridge life. Therefore, keep print cartridges in their sealed container or capped by the service station at the right end of the mechanism.

Use a FIFO (First In, First Out) inventory control process to avoid having print cartridges longer than the print cartridge shelf-life specification.

Short Print Cartridge Life

There are several causes for a short print cartridge life. The information below identifies average print cartridge life and possible causes for a reduction to the average cartridge life.

Print Cartridge Life Specifications

Print Cartridge

Black 51626A Color 51625A

1. The 51645A print cartridge life is based on an 8 in. x 10 in. printable area with a 5% printing density.

Part Number

Sealed in its Container

5% Density 15% Density

800 Pages 18 Months

150 Pages 18 Months

(Shelf Life)

Possible Causes for Short Print Cartridge Life

Cause Reason

Higher coverage rate than listed in the specifications

Pages contain graphics Generally, graphics use ink at a much higher rate than text. If

Selected print mode Higher quality print modes use more ink than a draft print mode. To

Tape covering the bottom of a high-capacity print cartridge

Print cartridge is past its expiration date

Continued on next page

The rate of coverage on the page significantly impacts the number of pages per print cartridge. Heavy concentrations of ink and higher print quality settings significantly reduces the number of pages per print cartridge.

possible, print drafts of documents without the graphics.

maximize print cartridge life, print drafts of documents in EconoFast mode, then print the final copies in Best mode.

The high-capacity print cartridge, part number 51626A, has two pieces of tape: one tape covers the print cartridge nozzles and the other tape covers the bubble generator. Removing tape from the print cartridge nozzles without removing tape from the bubble generator will result in a short print cartridge life.

Remove the tape from the high-capacity print cartridge and run the print cartridge cleaning routine. If this does not restore the print cartridge, replace the print cartridge and be sure to remove both pieces of tape on all high-capacity print cartridges before installing them in the printer.

Replace the print cartridge. Use a FIFO (First In-First Out) inventory process to minimize having a stock of expired print cartridges.

Possible Causes for Short Print Cartridge Life (cont.)

Cause Reason

Printer unplugged with the print cartridge out of its home position

Print cartridge may need to be restored

Excessive use of the print cartridge cleaning routine

Print cartridge stored outside of the printer or a print cartridge storage container

Refilled print cartridge Hewlett-Packard does not recommend or guarantee the print

Print cartridge prematurely removed from its sealed container

Incorrect estimate of pages printed with the print cartridge

Faulty print cartridge Replace the print cartridge. If there becomes a pattern of faulty

Printer hardware problem The service station may be faulty, or the printer may be

Short color print cartridge life Most of the causes for short black print cartridge life also apply

A service station is located at the right end of the mechanism. This service station caps the print cartridge nozzles to minimize ink drying in the nozzles. Turning off the printer caps the print cartridge and returns it to the service station. Always allow the print cartridge to return to the home position by pressing the Power button rather than unplugging the printer.

Run the print cartridge cleaning routine. If print quality is not restored after a page of printing, replace the print cartridge.

The process of restoring print cartridges by running the cleaning routine uses ink. Avoid excessive use of the cleaning routine.

Open print cartridges must be stored in the printer or in a print cartridge storage container.

quality or life from the refilling of print cartridges. Replace the print cartridge with a new print cartridge.

The print cartridge has a longer life sealed in its packaging than in the printer or the print cartridge storage container. Keep print cartridges sealed in their packaging until needed. Then, install the print cartridge promptly into the printer.

It is very easy to underestimate the number of pages printed. When counting pages per cartridge, be sure to count drafts that are thrown away.

print cartridges, the printer may be causing the print cartridges to fail. In this case, return the printer for repair and indicate the history of the faulty print cartridges.

damaging the print cartridges. If the problem recurs with the printer, return the printer for repair and indicate the history of the faulty print cartridges.

to the color print cartridge. Review the other possible causes in this table.

Print Cartridge Routine

If rows of dots are missing on printouts, try cleaning the print cartridge by using the print cartridge cleaning routine in the printer. Refer to “Troubleshooting Information/Printer Diagnostic Information/Print Cartridge Cleaning.”

Removing Crusted Ink from Nozzles

Caution Use care during this process to avoid staining your hands or

clothes with ink from the print cartridge.

Black print cartridges left out of the printer or storage container may experience a crusting of ink on the print cartridge nozzles.

print cartridge with this crusting into the printer or in the storage container

Use the following procedure to remove the crusted ink from the nose of a black print cartridge.

1.Grasp the print cartridge by the green top portion of the print cartridge.

2.Using a damp cloth, gently and slowly wipe the dried ink off the print cartridge nozzles and into a trash container.

3.Once again, gently and slowly wipe any residual ink off the nozzle plate with a clean portion of the damp cloth.

4.Run the print cartridge cleaning routine. (Refer to "Troubleshooting Information/Printer Diagnostic Information/Print Cartridge Cleaning.")

Do not install a

5.Open the top cover and clean the wiper located near the right side of the mechanism.

6.Observe the print cartridge cleaning routine printout.

If the printout is not missing dots toward the end of the page, the print cartridge is restored to operating condition.

If the printout is missing dots toward the end of the printout, the process did not restore the print cartridge. Replace the print cartridge.

Clearing Clogged Nozzles

If rows of dots are missing, if the print cartridge contains ink, and if the print cartridge cleaning procedure did not solve the problem, then the print cartridge may have clogged nozzles. Replace the print cartridge.

Printout Missing Dots

Horizontal rows of dots missing on printouts may be the result of a connection problem between the printer carriage contacts and the print cartridge contacts. For information about solving missing dot problems, refer to "Troubleshooting Information/Print Quality Problems/Missing Dots."

Print Quality Problems

Refer to "Troubleshooting Information/Print Quality Problems/Misc. Print Quality Problems."

Media Part Numbers

The following are general guidelines for the selection and loading of paper and media in HP DeskJet and DeskWriter printers. For information about your specific printer, refer to “User’s Guide/Printable Area and Paper Handling.”

HP Media Part Numbers

Product Name

HP Premium Inkjet Paper (Not for use with photo pen)

HP Premium Inkjet Papern (Not for use with photo pen)

HP Premium Transparency Film

HP Premium Glossy Paper

HP Greeting Card Paper

Continued on next page

Description Dimensions Package

U.S. Letter/A-size coated paper for premium DeskJet printing

European/A4-size coated paper for premium DeskJet printing

U.S. Letter/A-size transparency film for presentation-quality overheads

European/A4-size transparency film for presentation-quality overheads

U.S. Letter/A-size transparency film for presentation-quality overheads

European/A4-size transparency film for presentation-quality overheads

U.S. Letter/A-size glossy paper 216 x 279 mm

European/A4-size glossy paper 210 x 297 mm 10 sheets C3831A

U.S. Letter/A-size glossy paper 216 x 279 mm

European/A4-size glossy paper 210 x 297 mm 50 sheets C3837A

A-size paper and matching envelope for Quarter fold cards

Part

Size

216 x 279 mm

(8.5 x 11 in)

210 x 297 mm 200

216 x 279 mm

(8.5 x 11 in)

210 x 297 mm 20 sheets C3832A

216 x 279 mm

(8.5 x 11 in)

210 x 297 mm 50 sheets C3835A

(8.5 x 11 in)

216 x 279 mm

(8.5 x 11 in)

200

sheets

20 sheets C3828A

50 sheets C3834A

10 sheets C3833A

50 sheets C3836A

20 ea C1812A

Number

51634Y

51634Z

HP Media Part Numbers (Cont.)

Product Name

HP Bright White InkJet Paper

HP Banner

Paper HP Banner

Paper HP Photo

Paper Greeting Card (Available Spring ‘97)

HP Photo Paper Greeting Card (Available Spring ‘97)

HP Photo Paper Invite Card (Available Spring ‘97)

Description Dimensions Sheets

per Pack

U.S. Letter/A-size treated paper great for two-sided printing

European/A4-size treated paper great for two-sided printing

U.S. Letter/A-size Z-Fold, bothside printable

European/A4, Z-fold, both-side printable

U.S. Letter/A-size glossy paper great for photos

European/A4-size glossy paper

216 x 279 mm

(8.5 x 11 in)

500

sheets

210 x 297 mm 500

sheets

216 x 279 mm

(8.5 x 11 in)

100

sheets

210 x 297 mm 100

sheets

216 x 279 mm

20 sheets C1846A

(8.5 x 11 in)

210 x 297 mm 20 sheets C1847A

great for photos U.S. Letter/A-size glossy paper

great for photos

216 x 148.5

20 sheets C1848A

(8.5 x 5.5 in)

European/A4-size glossy paper

210 x 297 mm 20 sheets C1849A

great for photos

Glossy paper and matching envelopes for half-fold Invite Card with two-sided printing

Glossy paper and matching

216 x 148.5

20 sheets C1850A

(8.5 x 5.5 in)

148 x 210 mm 20 sheets C1851A envelopes for half-fold Invite Card with two-sided printing

Part

Number

C1824A

C1825A

C1820A

C1821A

1. Verify through your User’s Guide the applicability of using banner paper with your printer.

2. Verify through your User’s Guide the applicability of using photo paper with your printer.

Selecting Paper Tips

Tips for Selecting and Using Paper

For paper handling and printable area specifications, refer to “Product Information/Specifications.”

Always use paper that conforms to the product’s specifications. Refer to “Product Information/Specifications.”

Most plain paper manufactured for photo-copying produces good results for most printing needs. However, cotton bond paper, HP Premium Inkjet Paper, and HP Premium Glossy Paper produce excellent printing results for special projects.

Before you purchase large quantities of a certain type of paper, print on both sides of a few sheets to determine if it provides acceptable quality printing on its "print side." (See "Determining the Print Side of Media.")

Be sure that your paper does not have tears, dust, wrinkles, or curled or bent edges.

Tips for Selecting and Using Envelopes

Always use envelopes that conform to the product’s Specifications. Refer to “Product Information/Specifications.”

Before you purchase large quantities of a certain type of envelope, first sample its ease of use with the printer to determine whether it's compatible.

Use high quality envelopes that are thin and sharply creased. Do not use envelopes that are shiny or embossed or that have

clasps or windows. Do not use envelopes with thick or crooked edges, or envelopes

that are damaged, curled, wrinkled, or irregularly shaped.

Tips for Selecting and Using Transparencies and other Media

Always use transparencies, index cards, postcards, and other media that conform to the product’s Specifications. Refer to “Product Information/Specifications.”

For best results when printing on transparencies, use HP Premium Transparency Film.

Do not use paper that is damaged, curled, or wrinkled. Do not use paper with cutouts or perforations. Do not use multiple-part forms. Do not use paper that is heavily textured or embossed.

Tips for Selecting and Using Labels

The following Hewlett-Packard printers support labels:

HP DeskJet 510 HP DeskJet 520 HP DeskJet 540 HP DeskJet 550C HP DeskJet 560C HP DeskJet 600 Series HP DeskJet 750C HP DeskJet 800 Series

While label support is not officially recognized in the User’s Guides, the printers listed above can successfully be used if the following guidelines are STRICTLY followed:

HP DeskWriter 510 HP DeskWriter 520 HP DeskWriter 540 HP DeskWriter 550C HP DeskWriter 560C HP DeskWriter 600 Series

Caution Failure to follow the suggestions below can permanently

damage your printer.

The following are guidelines when using labels in HP DeskJet printers:

Use only Avery paper labels that are specifically designed for use with HP inkjet printers. These labels are less likely to peel when inside the printer.

Do not use plastic or clear labels. DeskJet inks are formulated for use with paper or specially treated plastic papers and will not dry properly when used with plastic or clear labels.

Do not use ANY label material which is damaged, folded, curled, or wrinkled in any fashion. These conditions are frequent causes of jams caused by labels peeling inside the printer. Labels that have peeled inside the printer are difficult to remove and may necessitate returning the printer to HP for service.

Do not use labels that are over two years old. Older label materials are more likely to peel inside the printer.

Do not print on partially used sheets of label material. The varying thicknesses of material passing over the print rollers can cause label jams or print skew.

Observe the following guidelines when storing label materials:

Always store label materials in the manufacturer’s packaging until ready for use. The manufacturer’s packaging protects the labels and adhesives from humidity extremes which could prematurely age the labels.

Always store label materials out of direct sunlight. Keep label materials flat in the original packaging to help prevent

premature aging, wrinkling or bending.

Tips for Selecting and Using Banner Paper

For paper handling and printable area specifications, refer to “Product Information/Specifications.”

Always use paper that conforms to the product’s specifications. Refer to “Product Information/Specifications.”

Most 20 lb Z-fold banner-type paper will produce good results for your banner printing needs. However, HP Premium Inkjet Banner Paper, will produce excellent printing results for all your banner printing projects.

Before you purchase large quantities of a certain type of paper, print a few sheets to determine if it provides acceptable quality printing.

Be sure that your paper does not have tears, dust, wrinkles, or curled or bent edges.

Tips for Selecting and Using HP Photo Paper with the HP Photo Cartridge

Verify that the HP Photo Cartridge is intended for use in your printer. Refer to the “User’s Guide” for your printer.

Remove the black print cartridge and replace it with the HP Photo Cartridge. Refer to the “User’s Guide” for your printer for instructions.

Be certain that you have selected “Use HP Photo Cartridge” in the Page Setup box.

Use HP Photo Paper (loaded glossy-side down) in your printer’s IN tray, not HP Premium InkJet paper when you print photographs. Using HP Photo paper will ensure high-quality, fade-resistant images.

For paper handling and printable area specifications, refer to the “User’s Guide” for your printer.

Before you purchase large quantities of a certain type of paper, print a few sheets to determine if the paper provides acceptable quality printing.

Be sure that your paper does not have tears, dust, wrinkles, or is curled, or has bent edges.

For best results with the HP Photo paper/HP Photo cartridge combination, scan your photographs at 100 or 150 dpi. If you scan them at a higher dpi, you won’t improve the print quality, and your photographs will take longer to print.

Printing in Best mode yields the most vivid colors. (If the slower printing speed is acceptable.)

Loading Paper Tips

General Tips for Loading Media Effectively

To obtain the best print quality and avoid getting media jammed in the paper feed rollers, always use paper and other media that conform to the product’s specifications. Refer to “Product Information/Specifications.”

Load only one media type at a time into the IN tray making sure the right edge of the media is aligned with the right edge of the IN tray.

Insert all paper, cards, envelopes, labels, transparencies and banner paper print-side-down into the IN tray of the printer. (See "Determining the Print Side of Media.”)

Never load more than the recommended amount of media into the IN tray at one time.

Always load index cards, postcards, and envelopes in portrait orientation (that is, where the paper is longer than wide when placed in the IN tray).

Always use print settings in the printer driver that match the media type, size, and orientation.

Before inserting a stack of media into the IN tray, always tap its edges on a flat surface to even it out.

Determining the Print Side of Media

Insert all paper, cards, envelopes, labels, transparencies and banner paper print-side down into the IN tray of the printer. Here are some tips for loading media print side down:

For plain paper, load the side identified by the paper’s packaging as the printside face down.

For letterhead paper, load the letterhead side down and facing the back of the paper tray.

For HP Premium Inkjet Paper, load face down the side identified on the packaging as the print side with the corner arrow facing the back of the paper tray.

For HP Premium Glossy Paper, load the glossy side down. For index cards or postcards, load the side designed to be written

upon face down. For envelopes, load the side you address face down For labels, load the paper side down (the slick side up). For HP Premium Transparency Film, load the rough side down

with the sensing strip facing the back of the paper tray. For HP Premium Banner Paper, load face down the side identified

on the packaging as the print side with the corner arrow facing the back of the paper tray.

Using the Single-Sheet Feeder

If your printer is equipped with a single-sheet feeder, the single-sheet feeder allows you to feed a single sheet of paper or other media into the printer without unloading the IN tray. The single-sheet feeder slides freely to the right and left to accommodate the width of the media you insert. Always use paper and other media that conform to the product’s Specifications. Refer to “Product Information/Specifications.”

Part Numbers

Note These power modules are not compatible with the

HP DeskJet 300 series printers.

Power Module Part Numbers and General Information

Power Module

Plug Type

216298

216297

Country or

Region

Canada

Latin America

Brazil Ecuador Columbia

Taiwan

Saudi Arabia

Mexico

Japan

People’s Republic of China

Argentina

Australia

Region’s

AC Voltage

120 VAC

60 Hz

100 VAC

50/60 Hz

220 VAC

50 Hz

240 VAC

50 Hz

HP Part Number

9100-5124

(C2175A)

9100-5130

(C2178A)

9100-5129

(C2179A)

9100-5127

(C2181A)

Continued on next page

2162977

216297

India

South Africa

Brazil

Philippines

220 VAC

50 Hz

220 VAC

50 Hz

9100-5128

(C2180A)

9100-5391

Power Module Part Numbers and General Information (Cont.)

Power Module

Plug Type

(4.8 mm Plug)

(4 mm Plug)

2162979

216298

Country or

Region

Korea 220 VAC

United Kingdom

Singapore

Malaysia

Asia-Pacific

Middle East

Hong Kong

Eastern & Western Europe

Chile

Israel

Jordan Nicaragua

North Africa

Paraguay

Peru

Russia

Turkey

Region’s

AC Voltage

60 Hz

240 VAC

50 Hz

220 VAC

50 Hz

230 VAC

50 Hz

HP Part Number

9100-5126

(C2182A)

9100-5131

(C2177A)

9100-5348

9100-5132

(C2176A)

1. This power module is wound for 50 Hz.

Asia, North

Caribbean

Indonesia

South America

Thailand

220 VAC

60 Hz

9100-5346

Specifications

Power Module Specifications

Category Specification

Input Voltage (Power Module Dependent) 100 VAC, 120 VAC, 220 VAC, 230 VAC, or

240 VAC (±10%)

Frequency

100 VAC 120 VAC 220 VAC 230 VAC 240 VAC

50/60 Hz (±3 Hz)± 60 Hz (±3 Hz) 50 Hz (±3 Hz) 50 Hz (±3 Hz) 50 Hz (±3 Hz)

Troubleshooting

Possible Causes of Printer Not Printing

Power module plug may not be fully seated in the printer’s power socket.

Power module may not be connected to a powered receptacle. Make sure any power strip switches are turned on. Also, try a different outlet.

Power Module is not the correct device for the country or region’s power. Refer to “Product Information/Ordering Printer Options”.

Power Module may be faulty. Substitute another power module if available.

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Warranty Information

The warranty for HP DeskJet/DeskWriter printers varies depending upon the product and the date and country of purchase.

For products returned under warranty, Hewlett-Packard may use one of the following options:

Repair the product Replace the product with a re-manufactured unit Replace the product with a product of equal or greater functionality Refund the purchase price

Hewlett-Packard Limited Warranty Statement

Duration of Limited Warranty (Unless HP Product

Software 90 days Print Cartridges 90 days Printer and Peripheral Hardware 1 Year

otherwise stated in the printer’s

documentation)

Extent of Limited Warranty

1. Hewlett-Packard (HP) warrants to the end user customer that HP products will be free from defects in materials and workmanship, for a specified time after the date of purchase by the customer. The duration of this limited warranty is stated above. Certain additional conditions and limitations of HP’s warranty are stated in the user’s guide. Those conditions and limitations include:

a. For software products, the warranty applies only to the media

upon which the product is recorded; and

b. HP does not warrant the operation of any product to be

uninterrupted or error free.

H P D e s k J e t a n d D e s k W r i t e r P r i n t e r s W a r r a n t y I n f o r m a t i o n

2. HP’s limited warranty covers only those defects which arise as a result of normal use of the product, and do not apply to any:

a. Improper or inadequate maintenance; b. Software or interfacing not supplied by HP; c. Unauthorized modification or misuse; d. Operation outside the product’s environmental specifications,

including duty cycle abuse or use of a mechanical switchbox

without a designated surge protector; e. Use of non-supported printing media or memory boards; or f. Improper site preparation or maintenance.

3. For HP printer products, the use of a non-HP print cartridge or a refilled print cartridge does not affect either the warranty to the customer or any HP support contract with the customer; print cartridge includes both toner cartridges and ink cartridges. However, if printer failure or damage is attributable to the use of a non-HP or refilled print cartridge, HP will charge its standard time and materials charges to service the printer for the particular failure or damage.

4. If any software media product or print cartridge product proves defective during the applicable warranty period, and if the product is covered by HP’s warranty, the customer shall return the product for replacement.

5. If HP receives, during the applicable warranty period, notice of a defect in a hardware product which is covered by HP’s warranty, HP shall either repair or replace the product, at its option. Any replacement product may be either new or like-new, provided that it has functionality at least equal to that of the product being replaced.

6. If HP is unable to repair or replace, as applicable, a defective product which is covered by HP’s warranty, HP shall within a reasonable time after being notified of the defect, refund the purchase price for the product, provided the customer returns the product.

7. Your warranty is valid in any country where this product is distributed by Hewlett-Packard. Contracts for additional services such as on-site service are available from any authorized HP service facility in countries where this product is distributed by HP or an authorized importer.

8. This limited Warranty Statement gives the customer specific legal rights. The customer may also have other legal rights which vary from state to state in the United States, from province to province in Canada, and from country to country elsewhere in the world.

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Limitations of Warranty

1. NEITHER HP NOR ANY OF ITS THIRD PARTY SUPPLIERS MAKES ANY OTHER WARRANTY OF ANY KIND, WHETHER EXPRESS OR IMPLIED, WITH RESPECT TO HP PRODUCTS. HP AND ITS THIRD PARTY SUPPLIERS SPECIFICALLY DISCLAIM THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.

2. To the extent that this Limited Warranty Statement is inconsistent with the law of the locality where the customer uses the HP product, this Limited Warranty Statement shall be deemed modified to be consistent with such local law. Under such local law, certain limitations of this Limited Warranty Statement may not apply to the customer. For example, some states in the United States, as well as some governments outside the United States (including provinces in Canada), may:

a. Preclude the disclaimers and limitations in this Warranty

Statement from limiting the statutory rights of a customer (e.g. Australia and the United Kingdom);

b. Otherwise restrict the ability of a manufacturer to make such

disclaimers or impose such limitations; or

c. Grant the customer additional warranty rights, specify the

duration of implied warranties which the manufacturer cannot disclaim, or not allow limitations on how long an implied warranty lasts.

3. To the extent allowed by local law, the remedies provided in this Warranty Statement are the customer’s sole and exclusive remedies.

Limitations of Liability

1. EXCEPT FOR THE OBLIGATIONS SPECIFICALLY SET FORTH IN THIS WARRANTY STATEMENT, IN NO EVENT SHALL HP BE LIABLE FOR ANY DIRECT, INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES, WHETHER BASED ON CONTRACT, TORT, OR ANY OTHER LEGAL THEORY AND WHETHER ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

H P D e s k J e t a n d D e s k W r i t e r P r i n t e r s O b t a i n i n g P r i n t e r D r i v e r s

Obtaining Printer Drivers

Updates to the HP Printer Driver software occur periodically. New versions can be obtained from authorized Hewlett-Packard dealers or any of the sources listed below.

24-hour modem access

HP BBS Library

HP's electronic bulletin board library service is available 7 days a week, 24 hours a day for your convenient access to HP printer drivers and support information.

In the United States (for the following baud rates: 300, 1200, 2400, 4800, 9600, 14400), call (208) 344-1691.

In the United Kingdom (for baud rates up to 14400) call, 44 (1344) 361891.

World-wide (for the following baud rates: 300, 1200, 2400, 4800, 9600,

14400), call 1 (208) 344-1691.

Set your modem communications software to N,8,1.

CompuServe

Printer drivers and interactive sharing of technical information are available on CompuServe's HP Peripherals forum (GO HPPER).

To subscribe in the United States, call CompuServe, Inc., at (800) 524-3388 and ask for representative #51 (This service is not operated by Hewlett-Packard).

To subscribe in the United Kingdom, call toll-free (0800) 289378 or (614) 529-1349.

To subscribe world-wide, call (614) 529-1349.

H P D e s k J e t a n d D e s k W r i t e r P r i n t e r s O b t a i n i n g P r i n t e r D r i v e r s

Internet

Printer drivers and product support information can be obtained through the World-Wide Web as follows: URL ttp://www.hp.com/home.html or, www.hp.com/go/cposupport

Updated Printer Drivers by Mail

HP's Distribution Centers provide printer drivers and printer driver updates.

Worldwide Fulfillment Information

Driver Distribution

US and Canada

UK (0) is used

only when calling within the country

Asia Pacific (Singapore)

Australia (Sidney)

Languages Available

English French Spanish

English - - 44 (0) 1429 865 511 French - - - 44 (0) 1429 863 343 German - - 44 (0) 1429 863 353 Spanish - - 44 (0) 1429 520 012 Italian - - - 44 (0) 1429 520 013

Mon - Fri, 8:30 am to 6 pm CET, (except Wed 8:30 am to 4 pm CET)

All localized languages

Telephone Orders

970-339-7009 Mon - Sat, 24 Hours per day

65 740 4477 Mon - Fri 8:30 am5:30 pm Singapore time

612 565 6099 Mon - Fri 8:30 am5:30 pm Australian Eastern Time

Fax Orders

970-3307655

(Within UK) 0 1429 866 000

(Outside UK) 44 1429 866 000

65 740 4499 (24 hours a day - 7 days a week)

612 519 5631 (24 hours a day - 7 days a week)

Mail Orders

US Driver Fulfillment for Hewlett-Packard PO Box 1754 Greeley, CO 80623

European Fulfillment for Hewlett-Packard c/o Starpack International, Ltd. PO Box 63 Hartlepool Cleveland TS25 2YP United Kingdom

Fulfillment: Plus Pte Ltd. No. 51, Ubi Ave 3 Singapore 1440

Fulfillment: Plus Pty Ltd. Private Bag 75 Alexandria NSW Australia 2015

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U.S. Service Support Contracts

HP Express Exchange Service

Hewlett-Packard offers an express exchange service to minimize product downtime. With HP Express Exchange Service, a replacement unit is available by 10:30 the next working day.

HP Express Exchange provides next day exchange service (same as HP SupportPack) but the fee is based on a per incident of repair rather than throughout the warranty period. This service does not need to be purchased within 30 days of the printer purchase date.

To order the HP Express Exchange Service, call toll-free at 800-835-4747; ask for ext. 524.

HP SupportPack

The HP SupportPack is an enhancement to the customer’s original oneyear warranty repair service. The HP SupportPack provides next day express exchange service (see above) for the duration of a three-year warranty period. This service enhancement provides customers with a cost-effective and timely way to achieve quality support. The HP SupportPack (ordered like any other HP product) is sold exclusively through resellers and is not available directly from Hewlett-Packard. Customers must purchase this service enhancement within 30 days of purchasing the printer. The HP SupportPack is piece of equipment Additional information on HP SupportPack and the prices for the service upgrade are available through HPNN and the InTouch newsletter.

not transferable from one

HP Customer Return Repair Service

If uptime is less critical, the HP Customer Return Repair Service provides maintenance service at the HP Customer Service Center located in Corvallis, Oregon. HP will repair the product within two working days from receipt and return via surface transportation.

To order the HP Customer Return Repair Service for customers with noncritical applications, call toll-free 800-835-4747; ask for ext. 524.

H P D e s k J e t a n d D e s k W r i t e r P r i n t e r s N o n - U . S . S e r v i c e S u p p o r t C o n t r a c t s

Non-U.S. Service Support Contracts

HP SupportPack

The HP SupportPack enhances the service offering during the warranty period by upgrading warranty repair service to a next day exchange service. This service enhancement provides customers with a costeffective and timely way to achieve quality support. HP SupportPack is sold exclusively through resellers (ordered like any other HP product) and is not available directly from Hewlett-Packard. Additional information on HP SupportPack and the prices for the service upgrade is available through HPNN.

For other service and support contracts, contact the Hewlett-Packard office or Response Center for that country.

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Returning a Printer for Service

In the USA

If a printer requires service, the customer can contact a service authorized reseller. The reseller should verify that the printer is in need of repair and contact the HP Corvallis Service Center. Sales authorized resellers should call (800) 544-9976 to arrange for repair. Service authorized resellers should call (503) 750-2035.

Customers can contact Hewlett-Packard directly by calling HP Customer Support Center at (208) 323-2551. They will verify that the printer is in need of repair and transfer the customer to the HP-Corvallis Repair Center. If packaging materials are needed, call the HP Resellers Response Line at (800) 544-9976.

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Printer Return Instructions

If the printer needs to be shipped, be sure it is packed in a protective carton. Hewlett-Packard recommends that the original shipping container be saved for this purpose. In-transit damage is not covered by the warranty. It is suggested that shipments are always insured.

When either a customer or reseller calls HP to arrange for service, the HP Corvallis Service Center will dispatch a premium carrier to pick up the product at the reseller or customer location. The printer will be delivered to HP, at HP’s expense, using second day delivery. The customer or reseller must still package the printer for shipment.

Once the printer is repaired, HP will ship it to the customer or reseller location using second day delivery.

You can help assure effective servicing of your customer's printer by following these guidelines:

Procedure:

1. Follow the troubleshooting instructions in this manual to make certain the malfunction is in the printer and not the result of an interface error or a malfunction in the computer or software. If possible, identify the defective area or function.

2. If you determine that repair is required, please provide the following with the printer when returning the printer for service:

a. Printout a copy of the “HP Printer Repair Sheet.” (For

information regarding printouts, see the note at the top of the HP Printer Repair Sheet.)

b. Determine the appropriate customer code from the Printer

Repair Feedback Information section which follows.

c. Fill out the repair sheet. Include specific information, such as

the configuration at the time of the malfunction, the type of interface cable, a description of the computer or host, and a description of the software application in use.

d. If purchased through a Hewlett-Packard reseller, include a

copy of the sales slip or other proof of purchase to establish the warranty coverage period.

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In the UK, France, Germany, Switzerland, Austria, Belgium, Norway, Sweden, Denmark, Finland, and the Netherlands

If a printer fails during the warranty period, the customer should do the following:

1. Follow the troubleshooting procedures in this document or consult the HP FIRST facsimile assistance services.

2. If the customer is still unable to determine the cause of the failure, the customer should contact their local reseller or the European Customer Support Center.

Customer support representatives can answer your questions regarding the setup, configuration, installation, and operation of the printer. They can also troubleshoot and diagnose printer problems and, if necessary, can give instructions for getting the printer serviced and repaired.

If available for your country and language, phone numbers for HP FIRST and the European Customer Support Center are given in a separate document shipped with the printer. If additional information is needed, customers can call the reseller or the nearest HP Sales and Support Office.

If a printer fails after the warranty period:

1. Follow the troubleshooting procedures in this document or the printer user's guide.

2. If the customer is unable to determine the cause of the failure, the customer should contact their local reseller or the nearest HP Sales and Support Office for instructions on returning your printer for service and repair.

H P D e s k J e t a n d D e s k W r i t e r P r i n t e r s R e t u r n i n g a P r i n t e r f o r S e r v i c e

Elsewhere in the World

If a printer fails during or after the warranty period:

1. Follow the troubleshooting procedures in this document or the printer user's guide.

Notes

Operating accessories (such as, optional plug-in

cartridges, print cartridges, and software) should not be included with the printer unless the problem relates to an accessory.

In the U.S., the power module should not be included

with the printer unless instructed otherwise.

Outside of the U.S., the power module should be

included when returning the printer for repair.

H P D e s k J e t a n d D e s k W r i t e r P r i n t e r s S e r v i c e a n d S u p p o r t R e s o u r c e s

Service and Support Resources

HP Support Assistant (CD-ROM)

HP Support Assistant is an on-line tool providing technical information on a variety of Hewlett-Packard computers and peripheral products. This information is contained on a CD-ROM which is updated quarterly and mailed to you as part of the subscription. This system runs on any PC under MS Windows.

Obtaining HP Support Assistant CD-ROM

Telephone

Country

U.S., Canada 1 (800) 457-

Latin America 01 (317) 364-

UK 1 (800) 457-

Europe 31 (55) 384279

Asia Pacific 65 740-4629

Number

1762

(24 Hours)

7 Days)

8882

(24 Hours)

(7 Days)

1762

(24 Hours)

(7 Days)

(9:00 - 6:00)

(Monday -

Friday)

65 740-4477 (8:30 - 5:30)

(Monday -

Friday)

Fax Number

(317) 364-8888 Hewlett-Packard Company

0-800-960-273 Hewlett-Packard Company

31 (55) 434455 Hewlett-Packard Company

65 740-4617 65 740-4477

Mailing Address

PO Box 4700 Crawfordsville, IN 47933 USA

PO Box 501 7300 AM Apeldoorn The Netherlands

Hewlett-Packard Company Circuit Road PO Box 0131 Singapore 9137 Singapore

Hewlett-Packard News Network (HPNN)

HPNN is an electronic bulletin board service available only to HP authorized resellers. This service provides the following information:

Presales Information Printer Drivers HP SupportPack Information Software Notes Postsales Information

H P D e s k J e t a n d D e s k W r i t e r P r i n t e r s S e r v i c e a n d S u p p o r t R e s o u r c e s

For more information, call 1 (408) 553-7303.

HP Distribution Center

The HP Distribution Center has current printer drivers for Hewlett-Packard products. Call 1 (303) 339-7009 except Sundays.

HP Customer Information Center

The HP Customer Information Center provides presales product information. This service is available for resellers and end-user customers. Call 1 (800) 752-0900, Monday - Friday, 6:00 AM - 5:00 PM Pacific Time.

HP Reseller Response Line

The HP Reseller Response Line provides pre-sales and post-sales technical support for HP authorized resellers. Call 1 (800) 544-9976, Monday - Friday, 8:00 AM - 4:00 PM Pacific Time.

H P D e s k J e t a n d D e s k W r i t e r P r i n t e r s S e r v i c e a n d S u p p o r t R e s o u r c e s

Ordering Supplies

Country Telephone Number

Austria (1) 25000 536 Australia/New Zealand (03) 895-2895 Belgium/Luxembourg 02-778 34 00 Canada (Except Toronto) 1 (800) 387-3154 Canada (Toronto) (416) 671-8383 Community of Independent Sales (095) 181 8002 Czech Republic (2) 47 17 230 Denmark 4599 1000 Europe (East Central Headquarters) (1) 25 000 0 Finland (90) 887 21 France Minitel 3616 HPMICRO,

Rubrique 2: “Points de Vente” agréés Germany 0180-53262-22 Greece 30-1-689 64 11 Hungary (1) 142 09 86 Iceland (1) 67 10 00 Israel 00972 3 53 80 380 Italy 02/9212 4378 Japan (03) 331-6111 Latin America (525) 326-40-00 Lebanon 009611 89 31 13 Norway 22 73 56 00 Poland (22) 37 50 65 Portugal (01) 301 7343 Slovenia (61) 159 33 22 South Africa 002711 806 10 00 Spain 900 123 123 Sweden (0) 8 750 2000 Switzerland 01 / 735 71 11 The Netherlands 020 - 547 6666 Tunisia 002161 28 01 44 Turkey (0) 212 224 59 25 United Arabian Emirates 009714 37 75 91 United Kingdom 01344 369 369 U.S. 1 (800) 538-8787

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HP BBS Library

The HP electronic bulletin board library service contains drivers and support information which can be downloaded to your PC via modem.

HP BBS Library

Country Number Baud Rate

Austria + 43 (222) 251658 2400, 4800, 9600, 14400,

19200, 28000, or ISDN

Belgium + 32 (2) 778-3819 1200, 2400, 4800, 9600,

14400

Denmark + 45 (45) 991905 300, 1200, 2400, 4800, 9600,

14400 Finland (9600) 7280 2400, 4800, 9600, 14400 France 3616 HP MICRO 1200 to 14400 (Service

Minitel) Germany *HP# Datex J-BTX System Italy + 39 (2) 9210-4244 Up to 14400 Netherlands + 31 (20) 647-5433 2400, 9600, 14400 Norway + 47 (2) 273-5697 2400, 4800, 9600, 14400,

19200 Sweden + 46 (8) 750-6262 2400, 4800, 9600, 14400 Switzerland + 41 (64) 560200 Up to 19200 or ISDN United Kingdom + 44 (1344) 361891 Up to 14400 United States + 1 (208) 344-1691 300, 1200, 2400, 4800, 9600,

14400 Worldwide Int Code + 1 (208) 344-1691 300, 1200, 2400, 4800, 9600,

14400

Set your modem for no parity, 8 data bits, and 1 stop bit (N, 8, 1).

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HP FAXback on Demand - HP FIRST

You can use this service to select documents, such as product descriptions and technical information, which are then faxed to you. To access this service, use the handset on your fax machine and dial the appropriate number from the table in this section.

Use the following steps to use HP FIRST:

1. Call the system. You will need to use a touch-tone telephone or the phone set of your fax machine. A voice prompt will welcome you and guide you to the information you need. You will also need to give the phone number of the fax machine where you wish to receive the documents you select.

2. We suggest you initially request the index which lists all available documents.

3. Once you receive the HP FIRST index, choose the documents you need.

4. Call HP FIRST again. A voice prompt will ask you for the index number of the documents you have selected and would like to have faxed to you.

5. Selected documents will be sent immediately to the fax number you have specified.

Note

To obtain documents in English from outside the UK, dial your international access code and then (31) 20 681 5792 (international toll rates applicable).

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HP FIRST Telephone Numbers

Country (Language) Telephone Number

Austria (German) 0660-8128 Australia (English) 61-3-272 26 27 Denmark (Danish) 800-10453 Belgium (French) 0800 1 7043 Belgium (Dutch) 0800 1 1906 Europe (English) (31) 20 681 5792 Finland (Finnish) 9800-13134 France (French) 05-905900 Germany (German) 0130-810061 Hong Kong (English) 506 24 22 Italy (Italian) 1678-59020 Korea (Korean) 82-2-769 05 43 Netherlands (Dutch) 06-0222420 Norway (Norwegian) 800-11319 Singapore (English) 65-291 79 51 Spain (Spanish) 900-993123 Sweden (Swedish) 020-795743 Switzerland (French) 155-1526 Switzerland (German) 155-1527 UK 0800 96 02 71 US 1 (800) 333-1917 Worldwide Int Code + 1 (208) 344-4809

HP Audio Tips (U.S. Only)

HP Audio Tips is an automated audio (voice) problem-solving tips for your most frequently asked questions. Use the following telephone number:

1 (800) 333-1917

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HP Forum on CompuServe

The HP Systems Forum on CompuServe is an on-line service accessible via modem. This service provides information about Hewlett-Packard products, and allows you to communicate with other Hewlett-Packard users.

You can join CompuServe at no charge by calling a telephone number in the table below. CompuServe will send you a free introductory membership immediately, including information on how to access CompuServe. From the CompuServe prompt, type:

GO HP <Enter>

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CompuServe Telephone Numbers by Country Table

Local Call/

Country Free-Phone Number Direct Number

Argentina 54 (1) 345-3871 Australia (008) 025240 61 (2) 410-4260 Canada 1 (800) 848-8199 1 (614) 529-1349 Chile 56 (2) 696-8807 France 36,638,122 33 (1) 4714-2160 Germany (0130) 3732 49 (89) 6655-0111 Hong Kong 852 867-0118 Hungary 36 (1) 156-5366 Israel 972 (3) 290466 Japan (0120) 221200 81 (3) 5471-5806 New Zealand (0800) 446113 61 (2) 410-4260 Portugal 33 (1) 4714-2160 South Africa 27 (12) 841-2530 South Korea (080) 022-7400 82 (2) 411-1327 Spain 33 (1) 4714-2160 Taiwan 866 (2) 651-6899 UK (0800) 289378 44 (1272) 760680 U.S. 1 (800) 848-8199 1 (614) 529-1349 Venezuela 58 (2) 793-2984 Worldwide Int Code + 1 (614) 529-1349

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Hewlett-Packard Telephone Support

Technical Phone Support for Customers

The HP Customer Support Center provides free live technical assistance for peripherals during the hardware warranty of the product. If the product is still under warranty, the customer should call (208) 323-2551. If the product is out of warranty, the customer has two options.

The customer can call 1 (900) 555-1500 at $2.50 per minute. The customer can call 1 (800) 999-1148 at $25.00 per call using

VISA or MasterCard.

(The above prices are subject to change without notice)

To ensure the call is dealt with quickly, have the following information ready:

The product model number and serial number. The operating system version and the configuration. A description of the software installed and the accessories used.

HP North American Customer Support Center

Assistance from the Hewlett-Packard North American Customer Support Center is available Monday to Friday, 7:00 AM to 6:00 PM Mountain time, except Wednesday when the hours are 7:00 AM to 4:00 PM.

1 (303) 635-1000

HP European Customer Support Center

Assistance from the Hewlett-Packard European Customer Support Center is available in English, Monday to Friday, 8:30 AM to 6:00 PM Central European time, except Wednesday when the hours are 8:30 AM to 4:00 PM.

Int Code + 31 (20) 682-8291

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Contacting Hewlett-Packard

To contact Hewlett-Packard, check your local telephone directory for the HP Sales and Service Office near you. If you cannot find an HP office, contact one of the major HP Sales and Service Offices or one of the following Worldwide Marketing Headquarters.

Asia Far East Sales Region Headquarters Hewlett-Packard Asia Ltd. 22/F Peregrine Tower Lipp Centre 89 Queensway, Central Hong Kong

Canada Hewlett-Packard Ltd. 6877 Goreway Drive Mississauga Ontario L4V 1M8, Canada

Europe European Operations Headquarters Hewlett-Packard S.A. 150, route du Nant-d’Avril PO Box 1217 Meyrin 2/Geneva, Switzerland

Latin America Hewlett-Packard Latin Am. Headquarters Monte Pelvoux 111 Lomas de Chapultepec 11000 Mexico D.F.

Middle East/Africa Middle East/Central Africa Sales Headquarters Hewlett-Packard S.A. Rue de Veyrot 39 CH-1217 Meyrin 1/Geneva, Switzerland

U.S. Intercon Operations Headquarters Hewlett-Packard Company 3495 Deer Creek Road PO Box 10495 Palo Alto, CA 94303-0896, USA

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Printer Repair Feedback Information

Procedure for Providing Repair Feedback Information:

1. Make a copy of the HP DeskJet Printer Family Repair Sheet found on the following page.

2. Observe the problem with the printer. Verify the problem is repeatable.

3. Determine the customer code from the table below.

4. Fill out the repair sheet and return the repair sheet with the printer.

HP DeskJet Printer Family Customer Codes

Customer Code

CPS100 Power-Up Failed No lights, no noise, no movement, power failure,

CPS105 Self-Test Failed Self-test does not print or is incomplete/wrong CPS110 Erratic/Intermittent

CPS200 Lights On Steady LEDs on front panel ON steady CPS205 Lights Flash in Unison LEDs on front panel ON and flashing CPS210 No Lights/Fan Only/No

CPS215 Lights Flashing

CWP000 Multiple Exchange Customer has received more than one exchange per

CWP005 Customer Return Customer returns exchanged unit CWP010 Re-Repair 90 days Unit fails within 90 days of previous repair CWP015 Defective from Stock Unit shipped to customer is defective from stock CWP020 Customer Damaged Customer/Reseller has damaged or mis-repaired unit CWP025 Wrong Model Wrong model or product sent to customer

CPG100 Won’t Print Printer will not print or locks up while printing CPG105 Stops Printing Prints part of a page then stops CPP100 Burning Smell During operation, unit emits a burning smell CPN100 Grinding, Squeaking,

CPN105 Knocking, Clicking,

Table continued on next page

Failure Keywords

STARTUP PROBLEMS

Operation

Lamp

Alternately

QUALITY

PERFORMANCE

Scraping Noise

Chattering Noise

Failure Description

dead

Product behaves inconsistently or exhibits an intermittent failure

No LEDs On or no LEDs and the fan is ON or lamp not on

Different LED’s flash On and Off alternately

incident

Unusual, persistent grinding, squeaking, scraping noise

Frequent shock or clicking or chattering noise

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HP DeskJet Printer Family Customer Codes (Cont.)

Customer Code

CMM100 No Media Pick-Up Paper/envelope/transparency not loading CMM105 Multiple Pick Several sheets/envelopes are picked together CMM110 Incomplete Load Sheet/envelope loads then stops or media slips CMM115 Media Jams Sheet/envelope/labels stuck inside of

CMM120 Skewed/Slanted Page Sheet/envelope loads unevenly CMM135 Media Eject Problem Sheet/envelope fails to eject CMM140 Continuous Media

CMM150 Tracks on Media Excessive force on pinch wheels causes tracks on

CGT100 Missing Dots White line or streak through text or graphics, partial

CGT105 Fuzzy/Blurred/Wavy or

CGT110 Vertical Misalignment Table columns of text/vertical lines are not well

CGT115 Underlines or Streaks

CGT120 Incomplete/Faded

CGT125 Won’t Print Carriage moving but not printing CGT130 Wrong Colors Printing wrong colors or ink appears mixed CPG115 Hardware Banding Printed page exhibits banding in print not caused by

Table continued on next page

Failure Keywords

MEDIA HANDLING

Feed

PRINT/IMAGE QUALITY

Unusual Print

in Printing

Failure Description

product/obstruction

Continuously picks and feeds media

media

characters Overspray of dots or print appears wavy or

compressed or faded

aligned (bi-directional shift) Prints extra lines across media when printing self-test

Parts of printed characters are missing on self-test or print is faded

the print cartridge

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HP DeskJet Printer Family Customer Codes (Cont.)

Customer Code

CCP100 Left-Side Collision Carriage slams to left side and stays there CCP105 Right-Side Collision Carriage slams to right side and stays there CCP120 Erratic/Slow Movement Erratic, slow movement or carriage stalls or hangs CCP125 Pen Won’t Lock Pen cartridge won’t lock in carriage

CKK100 I/O Port Fail Serial or parallel Input/Output from PC fails to

CKK105 LAN/MIO Fail Local Area Network communications failed

CTT105 Leaking Pen Print cartridge has leaked in printer and damaged

CTT110 Rejects Cartridge Printer rejects cartridge or cartridge will not install

CTT120 Short Pen Life Cartridge life not to specifications

CYD100 Loose/Damaged part Broken, scratched, damaged or loose part CZZ000 NTF No trouble found

Failure Keywords

CARRIAGE PROBLEMS

COMMUNICATION

PRINT CARTRIDGE (PEN)

MISCELLANEOUS

Failure Description

print...not cable or PC

printer

properly

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HP Printer Repair Sheet

Note To print this form, select “Print” under the “File” menu.

HP 540 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual