HP 4500c, 5500c User Manual

hp scanjet

4500c and 5500c

series scanners

hp scanjet

4500c y 5500c

serie scanners

scanners 

hp scanjet 

séries 4500c e 5500c

user's manual

manual del usuario

lea esto primero

manual do usuário

hp scanjet 4500c and 5500c series scanners

English

user’s manual

is prohibited, except as allowed under copyright laws. This product incorporates Adobe's PDF technology, which contains an implementation of

LZW licensed under U.S. Patent 4,558,302.

trademark credits

Adobe and the Acrobat logo are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries/ regions.

Microsoft and Windows are registered trademarks of Microsoft Corporation.

respective companies.

All other product names mentioned herein may be trademarks of their

warranty

The information contained in this document is subject to change without notice. Hewlett-Packard makes no warranty of any kind with respect to this information. HEWLETT-

PACKARD SPECIFICALLY DISCLAIMS THE IMPLIED WARRANTY OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.

Hewlett-Packard shall not be liable for any direct, indirect, incidental, consequential, or other damage alleged in connection with the furnishing or use of this information.

The TWAIN Toolkit is distributed as is. The developer and distributors of the TWAIN Toolkit expressly disclaim all implied, express or statutory warranties including, without limitation, the implied warranties of merchantability, noninfringement of third party rights and fitness for a particular purpose. Neither the developers nor the distributors will be liable for damages, whether direct, indirect, special, incidental, or consequential, as a result of the reproduction, modification, distribution or other use of the TWAIN Toolkit.

NOTICE TO U.S. GOVERNMENT USERS: RESTRICTED RIGHTS COMMERCIAL COMPUTER SOFTWARE: “Use, duplication, or disclosure by the Government is subject to restrictions as set forth in subparagraph (c) (1) (ii) of the Rights in Technical Data Clause at DFARS 52.227-

7013.” Material scanned by this product may be protected by governmental laws and other

regulations, such as copyright laws. The customer is solely responsible for complying with all such laws and regulations.

product restricted material

This HP product contains the following materials that might require special handling at endof-life:

• mercury in the fluorescent lamp in the scanner/transparent materials adapter/liquid crystal display (< 5 mg)

•lead in solder

For recycling information, you can contact http://www.hp.com/go/recycle, your local authorities, or the Electronics Industries Alliance at http://www.eiae.org.

For information about HP’s environmental stewardship program, see the “Warranty and Specifications” section of the electronic Help for your scanner.

contents

English

install the scanner. . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

before you begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

install the software and connect the scanner . . . . . . . . . . . . 2

connect the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

connect the APF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

connect the TMA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

scanner overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

how to use the scanner. . . . . . . . . . . . . . . . . . . . . . . . 7

scan pictures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

post a picture on a website . . . . . . . . . . . . . . . . . . . . . . . . 8

save a document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

create a photo show and save it on CD . . . . . . . . . . . . . . . . 9

e-mail a scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

print copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

cancel a scan in progress. . . . . . . . . . . . . . . . . . . . . . . . . 11

use the power save button . . . . . . . . . . . . . . . . . . . . . . . . 11

enable instant scanning . . . . . . . . . . . . . . . . . . . . . . . . . . 11

scan from the ADF. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

scan from the APF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

scan slides or negatives . . . . . . . . . . . . . . . . . . . . . . . . . . 12

contents

installation problems - hp scanjet 4500c/5500c series13

scanner is not working. . . . . . . . . . . . . . . . . . . . . . . . . . . 13

scanner initialization failed. . . . . . . . . . . . . . . . . . . . . . . . 14

scanner still does not work properly. . . . . . . . . . . . . . . . . . 14

hp support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

find hp help on the web. . . . . . . . . . . . . . . . . . . . . . . . . . 16

contact hp customer support . . . . . . . . . . . . . . . . . . . . . . . 17

iii

HP Scanjet 4570c/5500c scanner

install the software and connect the scanner

Set up your scanner in one of two ways: either install the software first or connect the scanner first. It is recommended that you install the software first, especially on a Macintosh computer.

If you experience difficulty installing your scanner, see installation

problems - hp scanjet 4500c/5500c series on page 13.

TMA

English

APF (HP Scanjet 5500c only)

install the software first (Windows and Macintosh)

install the scanner

1 Close all open programs on your computer. 2 Locate the HP Photo & Imaging software CD-ROM that is appropriate for

your language and operating system and insert it into your computer.

3 For a Microsoft Windows computer: Follow the instructions on the screen.

Or, if the installation program does not start automatically: a. On the Start menu, click Run. b. Type: x:setup.exe (where x is the letter of the CD-ROM drive). For a Macintosh computer: Double-click the Installation Read Me file on the

CD-ROM and follow the instructions.

4 If the instructions prompt you to shut down your computer, do so. 5 Connect the USB cable between the USB port on the scanner and the USB

port on the computer.

6 Connect the power cable between the scanner and a surge protector or a

grounded wall outlet that is easy to reach. This turns on the scanner.

7 If necessary, turn your computer on again.

A “00” in the LCD on the front panel of the scanner indicates that a USB connection error has occurred. Check that the USB cable is securely connected between the scanner and the computer.

connect USB cable to scanner

connect USB cable to computer

connect the scanner first (Windows only)

1 Make sure that your computer is on and that the operating system is

running.

2 Connect the USB cable between the USB port on the scanner and the USB

port on the computer.

3 Connect the power cable between the scanner and a surge protector or a

grounded wall outlet that is easy to reach. This turns on the scanner.

4 Follow the prompts in the New Hardware Found wizard. 5 Insert the HP Photo & Imaging software CD-ROM and click Next. If the

wizard prompts you for a drive letter, select your CD-ROM drive.

6 In the HP Scanjet installation program, follow the instructions. 7 After installation is complete, another HP installation program starts. You

can install additional software, register your scanner, and find additional help. To see if your scanner came with additional software, click Install

software and follow the prompts.

install the scanner

connect the ADF

connect the APF

If your scanner has an automatic document feeder (ADF), it allows you to scan multiple pages.

1 Disconnect the power cable from the scanner. 2 If your scanner has a lid attached to it, remove the lid by raising it and then

pulling it straight up.

3 Attach the ADF by inserting the ADF hinges into the scanner hinge slots. 4 Connect the ADF cable to its port on the scanner. 5 Reconnect the power cable.

ADF port

If your scanner has an automatic photo feeder (APF), it allows you to scan multiple photos.

1 Disconnect the power cable from the scanner. 2 If your scanner has a lid attached to it, remove the lid by raising it and then

pulling it straight up.

3 Attach the APF by inserting the APF hinges into the scanner hinge slots. 4 Connect the APF cable to its port on the scanner. 5 Reconnect the power cable.

English

install the scanner

APF port

connect the TMA

If your scanner has a transparent materials adapter (TMA), it allows you to scan 35 mm slides or negatives.

1 Disconnect the power cable from the scanner. 2 On the back of the scanner, find the round TMA port:

3 Holding the TMA cable by its free end, align the connector so the arrow is

4 Gently insert the connector into the TMA port. 5 Reconnect the power cable.

– On the HP Scanjet 4500c and 5550c series scanners, the TMA port is

the second port from the left.

– On the HP Scanjet 4570c and 5500c series scanners, the TMA port is

the second port from the right.

on the top side.

TMA port

install the scanner

scanner overview

This section describes the buttons on the front panel of the scanner and available accessories.

Feature Description

SCAN button Scans the item into the HP Photo & Imaging software.

HARE-TO-WEB button Scans the item and sends it to a website.

AVE DOCUMENT TO DISC

button

Scans the document and saves it to a CD or to your hard disk (HP Scanjet 4500c/5550c only).

English

EMORIES DISC CREATOR

button

E-

MAIL button Scans the item using settings optimized for e-mail and sends the scan to

OPY button Scans the item and sends it to a printer to make copies.

UMBER OF COPIES button Selects the number of copies to be printed with the COPY button.

OLOR/BLACK & WHITE copy

button

OWER SAVE button Turns off the scanner lamp, the LEDs, and the LCD.

ANCEL button Cancels a scan while the scanner is scanning, or cancels a series of

2-digit LCD Displays the number of copies that will print with the C

HP Scanjet automatic document feeder (ADF)

HP Scanjet automatic photo feeder (APF)

HP Scanjet transparent materials adapter (TMA)

Scans the item to the Memories Disc Creator software, where you can create a photo show on a CD, along with background music and titles (HP Scanjet 4570c/5500c only).

your e-mail software (if the software is supported).

Determines whether items will be scanned in color or in black and white when you press the COPY button.

scans from the ADF.

displays error codes that identify scanner problems. Allows you to scan multiple pages automatically (HP Scanjet 4500c/

5550c only). Allows you to scan multiple photos automatically (HP Scanjet 4570c/

5500c only). Scans 35 mm slides or negatives to the HP Photo & Imaging software,

where you can preview or change the scanned image.

OPY button. Also

scanner overview

to scan from the software

You can also preview and modify documents and pictures from the software. 1 On the Start menu, point to Programs, point to Hewlett-Packard, point to

your scanner, and click hp photo & imaging director.

2 In the Director, click Scan Document or Scan Picture.

post a picture on a website

If you have an Internet connection, you can easily post your pictures to the Web from your scanner. After you set up a website by using HP Share-to-Web, you can give people an address where they can view your pictures.

1 Close the HP Scanning software and the HP Copying software if they are

open on your computer.

2 Place the original item face down on the scanner glass and close the lid. 3 Press the S

the item using default settings optimized for the Web.

4 Follow the instructions on your computer screen. You can also post scans to a website from the software. For more information, see

the HP Photo & Imaging software Help.

HARE-TO-WEB button ( ) on the scanner. The scanner scans

If you want to place a scan on a website that is not enabled for HP Share-to-Web, save the scanned image as a file and then place the file on the site.

save a document

The HP Scanjet 4500c and 5550c scanners have a SAVE DOCUMENT TO DISC button ( ).

You can scan a document and send it directly to a compact disc (CD), if you have a read/write CD drive that supports direct writing to the CD. Alternatively, you can save the scan on your hard disk; by default the scan is saved in the My Documents folder if you have a Windows computer, in Documents if you have a Macintosh computer.

English

how to use the scanner

to save a document by using the Save Document to Disc button

1 Close the HP Scanning software and the HP Copying software if they are

open on your computer.

2 Place the original face down on the scanner glass and close the lid. 3 Press the S

prompts on the computer screen. The software scans the document using default settings optimized for document storage.

When you use the SAVE DOCUMENT TO DISC button, your scan is saved as an Adobe® Portable Document Format (PDF) file. To save your scan with a different format, use the HP Photo & Imaging software. Open the Director and click S

OCUMENT.

AVE DOCUMENT TO DISC button on the scanner and follow the

CAN

To change the location where a file is saved when you press the SAVE DOCUMENT

TO DISC button, change the button’s settings. You can also change the original

size, resolution, and file name. For more information, see change button settings in the HP Photo and Imaging software Help.

If your scanner does not have this button, you can scan documents and save them on CD from the software. For more information, see the HP Photo & Imaging software Help.

save multiple pages

You can save multiple pages to a single file without pressing the SAVE DOCUMENT

TO DISC button for each page.

After you scan a page by using the S appears asking: Scan another page into the current document? Put a new page on the scanner glass, and then click Yes in the dialog box. When you have finished scanning multiple pages, click No in the dialog box to complete the procedure.

To turn off the prompt for additional pages, change the settings for the S

OCUMENT TO DISC button. For more information, see change button

settings in the HP Photo and Imaging software Help.

An automatic document feeder (ADF) allows you to scan multiple-page items quickly and easily. For more information about the ADF, see ADF - hp scanjet4500c/5550c series in the HP Photo & Imaging software Help.

create a photo show and save it on CD

The HP Scanjet 4570c and 5500c scanners have a MEMORIES DISC CREATOR button ( ).

If you have a read/write CD drive and writable CDs, you can use your scanner to create personalized photo shows with music and titles. Then you can watch the photo show on your television using a compatible DVD player. You can also make photo reprints from the CD.

1 Close the HP Scanning software and the HP Copying software if they are

open on your computer.

2 Place the original face down on the scanner glass and close the lid. 3 Press the M

instructions on the computer screen.

If your scanner does not have this button, you can create photo shows and save them on CD from the software. For more information, see the HP Photo & Imaging software Help.

EMORIES DISC CREATOR button on the scanner and follow the

AVE DOCUMENT TO DISC button, a message

AVE

how to use the scanner

e-mail a scan

to select original type for e-mail

If your scanner has an E-MAIL button ( ), you can e-mail a scan directly from your scanner. You must also have an Internet connection and a supported e-mail program.

The HP Photo & Imaging software supports many popular e-mail programs. If your e-mail program is supported, it opens automatically when you try to e-mail a scan. If you are using an unsupported e-mail program, the scanner cannot scan items directly into an e-mail message. In this case, save the scan to a file, and then attach it to your e-mail message.

1 Close the HP Scanning software and the HP Copying software if they are

open on your computer.

2 Place the original face down on the scanner glass and close the lid. 3 Press the E-

MAIL button on the scanner. The scanner scans the item using

default settings optimized for e-mail.

4 Follow the instructions on your computer screen. If your e-mail program is

supported, a screen appears where you can address and compose a message.

You can also e-mail a scan from the software. For more information, see the HP Photo & Imaging software Help.

If the software prompts you for an original type, you have two choices: Picture or Document. The scanner uses optimized scan settings for your item depending on your choice. Use the following guidelines to determine the best original type for your needs.

English

how to use the scanner

If your original consists of

Text, or both text and graphics

A printed photograph or image

If you need to save the item as a file type other than JPG or PDF, scan and save the item by using the HP Scanning software.

Select this original type

Document Adobe® Portable

Picture Joint Photographic

Receive this type of output

Document Format (PDF) file

Experts Group (JPG) file

print copies

to change the original type

If the software does not prompt you for an original type, you can change the setting for the E-MAIL button so that it regularly scans using settings optimized for either documents or pictures. For more information, see change button settings in the HP Photo and Imaging software Help.

If your scanner has a COPY button ( ), you can scan an item and send it directly to a printer to make copies.

1 Close the HP Scanning software if it is open on your computer. 2 Place the original face down on the scanner glass and close the lid. 3 If you want to print a color copy, select the color setting by pressing the

OLOR/BLACK & WHITE button on the front panel of the scanner. The light

adjacent to the current selection is lit. Use color copy only if you are printing to a color printer and want a color copy.

4 Select the number of copies by pressing the NUMBER OF COPIES button on

the front panel of the scanner. The liquid crystal display (LCD) shows the number of copies selected. The default setting is one copy.

5 Press the C

default settings optimized for printing, and then the number of copies specified in the scanner LCD window are printed on the default printer.

If you want to reduce or enlarge the copies, lighten or darken them, or change printer settings, click Cancel in the copy progress dialog box. You can then make changes to settings in the HP Copying software.

You can also make copies from the HP Copying software. For more information, see the HP Photo & Imaging software Help.

OPY button on the scanner. The software scans the item using

cancel a scan in progress

The CANCEL button ( ) cancels a scan in progress. When you press the C

ANCEL button during a scan, the lamp returns to its starting position.

use the power save button

Use the POWER SAVE button ( ) to turn off the lamp when you are not using the scanner. When you press the P indicator lights, and the LCD turn off, and the scanner lamp returns to its starting position.

To use the scanner again, press any button on the front panel of the scanner or start a scan from the computer. After a short warm-up cycle, the scan begins.

enable instant scanning

If the instant scanning feature is available on your scanner, you can start scanning right away, without waiting for the lamp to warm up. Your scanner has this feature if the Instant lamp warm-up option appears in the Quality vs. Speed tab, which you access by using the following procedure.

OWER S AVE button, the scanner lamp, the small

how to use the scanner

1 Open the Director and, on the Settings menu, click Scan Preferences. 2 Click the Quality vs. Speed tab.

scan from the ADF

The HP Scanjet 4500c and 5550c scanners support the use of an automatic document feeder (ADF), which allows you to scan multiple-page items quickly and easily.

For more information about the ADF, see ADF - hp scanjet 4500c/5550c in the HP Photo & Imaging software Help.

scan from the APF

The HP Scanjet 4570c and 5500c scanners support the use of an automatic photo feeder (APF), which allows you to scan multiple photos quickly and easily.

– To eliminate the lamp warm-up time and enable instant scanning, select

the Instant lamp warm-up check box.

– To reduce power consumption, clear the Instant lamp warm-up check

box.

If instant scanning is enabled, you can scan right away even after you have pressed the P

Instant scanning does not function while you are using the TMA.

To prevent damage to your photos:

• do not use the APF to scan photos that are fragile, damaged, or irreplaceable

• do not use the APF to scan the same photo more than 5 times

OWER SAVE button.

English

For more information about the APF, see APF - hp scanjet 4570c/5500c in the HP Photo & Imaging software Help.

scan slides or negatives

You can use the optional HP Scanjet transparent materials adapter (TMA) to scan 35 mm slides or negatives. To do so, use the HP Scanning software rather than the scanning buttons.

For more information about the TMA, see TMA - hp scanjet 4500c/5500c series in the HP Photo & Imaging software Help.

how to use the scanner

• Test the scanner hardware: a. Disconnect the USB cable and the power cable from the scanner. Make

sure the power cable is still connected to the power source.

b. Press the E-

while reconnecting the power cable to the scanner. (Hold the scanner buttons for less than 5 seconds.) The scanner lamp should turn on.

c. Press the SCAN ( ) button. (Hold the button for less than 5 seconds.)

The carriage in the scanner should move forward and backward. d. To end the test, disconnect the power cable. If the scanner lamp does not turn on or the carriage does not move, a

problem exists with the scanner hardware. Contact HP Customer Support.

scanner initialization failed

• If you receive a message that the scanner initialization failed, or if the HP Scanning software stops working after it has been functioning properly, try the following procedures.

a. Close the HP Scanning software if it is open. b. Make sure that the cables connecting the computer and the HP scanner

are securely fastened.

c. Turn the scanner off by disconnecting the power cable. Turn the scanner

back on by reconnecting the power cable.

d. Turn the computer off and then on again.

• A “00” in the LCD on the front panel of the scanner indicates that a USB connection error has occurred. Check that the USB cable is securely connected between the scanner and the computer.

• If the scanner still fails to initialize, run the Repair utility (Windows computers only) as described in the next topic, scanner still does not work

properly.

MAIL ( ) and COPY ( ) buttons at the same time,

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scanner still does not work properly

• If the scanner stops scanning or the buttons no longer work as they should, a software conflict might exist on your computer. You might need to reinstall the HP Photo & Imaging software. To do this, run the Repair utility (Windows computers only).

a. Click Start, point to Settings, and then click Control Panel (in Windows

XP, click Start, and then click Control Panel).

b. Click Add/Remove Programs, and then select the HP Photo & Imaging

software.

c. Click Add/Remove (or Change, depending on your version of

Windows).

d. Follow the instructions on the computer screen, and then click Repair.

• If this does not work, install the scanner on another computer. This will help determine if the problem is related to the first computer or to the scanner.

• If the scanner still does not work, contact HP Customer Support.

installation problems - hp scanjet 4500c/5500c series

If the troubleshooting information you need is not shown here, see the software ReadMe file for the most recent information, or review the troubleshooting section in the electronic Help.

installation problems - hp scanjet 4500c/5500c series

hp support

For warranty and specifications, see the electronic Help for your scanner. For regulatory information, see the regulatory_supplement.htm file on the

CD-ROM that came with your scanner.

find hp help on the web

HP provides several resources on the Web to provide help with your scanner. These Web services are free and available to you 24 hours a day, 7 days a week.

English

hp product support

hp scanjet website

accessibility website

Visit http://www.hp.com/cposupport/loc/regional.html, select your region, and then type your scanner model in the “quick find” box, to find information about the following topics:

• setting up and using your scanner

• downloading drivers

• solving a problem

•ordering

•warranty

Visit http://www.hp.com and click “products and services” for the following information:

• Tips for using your scanner more effectively and creatively

• HP Scanjet driver updates and software

Customers with disabilities can get help by visiting http://www.hp.com/hpinfo/

community/accessibility/prodserv/.

hp assistance If you cannot find an answer to your question by using the websites listed above,

visit http://www.hp.com/cposupport/mail_support.html. From there, you can discover how to contact HP by using e-mail, the telephone, and other methods.

hp support

contact hp customer support

Before contacting HP Customer Support, please see find hp help on the web. The website services described in that section are free and available to you around the clock. If you don’t find what you need on the Web, please contact HP Customer Support.

You can contact HP by telephone or mail for support and service for your scanner. Prices, availability, and hours of support are subject to change without notice.

how hp can help

Hewlett-Packard's support hotline can help resolve problems with:

•setup

• installation

• configuration

•operation

For questions relating to operating systems or network configurations, contact your point of purchase or internal support department. For help with non-HP hardware or software, please contact the manufacturer of the other product.

before you call

Please try the following steps before you call HP Customer Support:

• Review the “installation problems” chapter in the user’s manual; for additional troubleshooting, see the “troubleshooting” module in the HP Photo & Imaging software Help.

• Review the troubleshooting information on the HP product support website.

when you call

If possible, be at the computer where the scanner is installed and have the following information ready when you call:

• serial number (found on the back or bottom of your scanner or under the scanner glass)

• product name (found on the scanner lid)

• date of purchase

obtain support in the United States

For information about your warranty, see warranty and specifications in the electronic Help.

free telephone support for the duration of your warranty

Within the period of your warranty, telephone support is provided to you free of charge. If this is a long distance call for you, long distance charges will apply.

Call (208) 323-2551. Our support staff is available from 6 am to 10 pm Mountain Time, Monday

through Friday, and 9 am to 4 pm on Saturday.

hp support

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