HP 4400c, 5400c User Manual
hp scanjet 4400c series
and 5400c series scanners
user’s manual
Copyright information
Warranty
© Copyright Hewlett-Packard Company 2001
All rights reserved. Reproduction, adaptation, or translation without
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3 Front panel and accessories comparisons Back to TOC
Front panel and accessories comparisons
The following tables provide information about the HP Scanjet 4400c
series and 5400c series scanners, including descriptions of the
buttons available on the front panels and the accessories you can use
with these scanners.
To find information about your scanner, see the following tables:
"HP Scanjet 4400c scanner" on page 4.
"HP Scanjet 4470c scanner" on page 5.
"HP Scanjet 5400c scanner" on page 6.
"HP Scanjet 5470c scanner" on page 7.
"HP Scanjet 5490c scanner" on page 9.
4 Front panel and accessories comparisons Back to TOC
HP Scanjet 4400c scanner
Feature
Copy button
Photo Reprint button
Scan To button
E-mail button
Power Save button
Included on scanner
or in box
Supported
accessory
Feature
HP Scanjet Transparency Adapter
(XPA)
a
Included on scanner
or in box
Supported
accessory
a
a. Supported accessories include accessories that are not boxed with the
scanner, but can be purchased separately.
USB cable
Parallel cable
Back to TOC Front panel and accessories comparisons 5
HP Scanjet 4470c scanner
Feature
Copy button
Color/black & white copy button and
select number of copies buttons
Photo Reprint button
Scan To button
E-mail button
Share-to-Web button
Included on scanner
or in box
Supported
accessory
a
Feature
More options button
Cancel button
Two-digit LCD
USB cable
Parallel cable
HP Scanjet Transparency Adapter
(XPA)
Included on scanner
or in box
Supported
accessory
a
Power Save button
a. Supported accessories include accessories that are not boxed with the
scanner, but can be purchased separately.
6 Front panel and accessories comparisons Back to TOC
HP Scanjet 5400c scanner
Feature
Copy button
Color/black & white copy button and
select number of copies buttons
Photo Reprint button
Scan To button
E-mail button
Share-to-Web button
Included on scanner
or in box
Supported
accessory
a
Feature
Cancel button
Two-digit LCD
Scanner lock
USB cable
Parallel cable
HP Scanjet Transparency Adapter
(XPA)
Included on scanner
or in box
Supported
accessory
a
Power Save button
More options button
HP Scanjet Automatic Document
Feeder (ADF)
a. Supported accessories include accessories that are not b oxed with the
scanner, but can be purchased separately.
Back to TOC Front panel and accessories comparisons 7
HP Scanjet 5470c scanner
Feature
Copy button
Color/black & white copy button and
select number of copies buttons
Photo Reprint button
Scan To button
Select Destination button
Included on scanner
or in box
Supported
accessory
a
Feature
Power Save button
More options button
Cancel button
16-character LCD
Scanner lock
USB cable
Included on scanner
or in box
Supported
accessory
a
E-mail button
Share-to-Web button
Parallel cable
8 Front panel and accessories comparisons Back to TOC
Feature
HP Scanjet Transparency Adapter
(XPA)
HP Scanjet Automatic Document
Feeder (ADF)
Included on scanner
or in box
Supported
accessory
a
a. Supported accessories include accessories tha t are not boxed with the
scanner, but can be purchased separately.
Back to TOC Front panel and accessories comparisons 9
HP Scanjet 5490c scanner
Feature
Copy button
Color/black & white copy button and
select number of copies buttons
Photo Reprint button
Scan To button
Select Destination button
Included on scanner
or in box
Supported
accessory
a
Feature
Power Save button
More options button
Cancel button
16-character LCD
Scanner lock
USB cable
Included on scanner
or in box
Supported
accessory
a
E-mail button
Share-to-Web button
Parallel cable
10 Front panel and accessories comparisons Back to TOC
Feature
HP Scanjet Transparency Adapter
(XPA)
HP Scanjet Automatic Document
Feeder (ADF)
Included on scanner
or in box
Supported
accessory
a
a. Supported accessories include accessories tha t are not boxed with the
scanner, but can be purchased separately.
11
Front panel and accessories comparisons
HP Scanjet 4400c scanner . . . . . . . . . . . . . . . . . . . . . . . .4
HP Scanjet 4470c scanner . . . . . . . . . . . . . . . . . . . . . . . .5
HP Scanjet 5400c scanner . . . . . . . . . . . . . . . . . . . . . . . .6
HP Scanjet 5470c scanner . . . . . . . . . . . . . . . . . . . . . . . .7
HP Scanjet 5490c scanner . . . . . . . . . . . . . . . . . . . . . . . .9
1 Getting started
Printing this information . . . . . . . . . . . . . . . . . . . . . . . . . .13
Viewing the product tour . . . . . . . . . . . . . . . . . . . . . . . . .13
Where do I start? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
Using the scanner buttons . . . . . . . . . . . . . . . . . . . . . .14
Using the HP Precisionscan Pro software . . . . . . . . . . . .14
Using another program . . . . . . . . . . . . . . . . . . . . . . .14
Using the HP Scanjet Copy Utility . . . . . . . . . . . . . . . .14
Selecting and preparing items. . . . . . . . . . . . . . . . . . . . . .15
Items for the scanner glass . . . . . . . . . . . . . . . . . . . .15
Items for the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . .16
Items for the XPA . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
Completing your first scan . . . . . . . . . . . . . . . . . . . . . . . .17
Frequently asked questions . . . . . . . . . . . . . . . . . . . . . . . .20
2 Scanning from scanner buttons
Overview of scanner buttons. . . . . . . . . . . . . . . . . . . . . . .24
Scanning quickly with scanner buttons . . . . . . . . . . . . . . . .26
Scanning to the HP Precisionscan Pro software . . . . . . . .26
Scanning to another program . . . . . . . . . . . . . . . . . . .27
Sending a scan to a website . . . . . . . . . . . . . . . . . . . .28
Scanning for photo reprints . . . . . . . . . . . . . . . . . . . . .29
Sending a scan using e-mail . . . . . . . . . . . . . . . . . . . .30
Printing copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
Changing settings for buttons . . . . . . . . . . . . . . . . . . . . . .34
List of options for scanner buttons . . . . . . . . . . . . . . . . .35
3 Scanning from HP Precisionscan Pro
Overview of the HP Precisionscan Pro software . . . . . . . . . .39
Starting the HP Precisionscan Pro software . . . . . . . . . . .40
Finding help for using the software . . . . . . . . . . . . . . . .40
Performing a new scan . . . . . . . . . . . . . . . . . . . . . . . . . .41
Cropping or selecting an area for final scan . . . . . . . . . . . .42
Getting a closer look (zooming) . . . . . . . . . . . . . . . . . . . .43
Selecting output type . . . . . . . . . . . . . . . . . . . . . . . . . . .43
Making optional adjustments, basic . . . . . . . . . . . . . . . . . .45
Resizing (output dimensions) . . . . . . . . . . . . . . . . . . . .45
Changing resolution . . . . . . . . . . . . . . . . . . . . . . . . .46
Changing contrast. . . . . . . . . . . . . . . . . . . . . . . . . . .46
Rotating an image. . . . . . . . . . . . . . . . . . . . . . . . . . .47
Mirroring (reversing) an image. . . . . . . . . . . . . . . . . . .47
Sharpening an image . . . . . . . . . . . . . . . . . . . . . . . .48
Resetting all adjustments . . . . . . . . . . . . . . . . . . . . . .48
Making optional adjustments, advanced. . . . . . . . . . . . . . .49
Inverting the image . . . . . . . . . . . . . . . . . . . . . . . . . .49
Changing midtones . . . . . . . . . . . . . . . . . . . . . . . . . .50
Changing highlights . . . . . . . . . . . . . . . . . . . . . . . . .51
Changing shadows . . . . . . . . . . . . . . . . . . . . . . . . .52
Checking for clipped areas. . . . . . . . . . . . . . . . . . . . .53
Setting pixel output levels . . . . . . . . . . . . . . . . . . . . . .54
Viewing RGB values and pixels . . . . . . . . . . . . . . . . . .55
About the histogram. . . . . . . . . . . . . . . . . . . . . . . . . .56
Changing the hue . . . . . . . . . . . . . . . . . . . . . . . . . . .56
Changing the saturation . . . . . . . . . . . . . . . . . . . . . . .57
Changing the black and white threshold . . . . . . . . . . . .58
12 Back to TOC
Setting which colors become black or white in
black & white bitmaps . . . . . . . . . . . . . . . . . . . . .59
Descreening images . . . . . . . . . . . . . . . . . . . . . . . . .60
Resetting all adjustments . . . . . . . . . . . . . . . . . . . . . . .60
Completing the final scan. . . . . . . . . . . . . . . . . . . . . . . . .61
Sending to a program . . . . . . . . . . . . . . . . . . . . . . . .61
Returning the image to a TWAIN program. . . . . . . . . . .62
Saving to a file . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62
Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64
Placing a scan on a website . . . . . . . . . . . . . . . . . . . .64
Setting the scanned image as wallpaper . . . . . . . . . . . .65
Copying and pasting into another program . . . . . . . . . .65
Dragging-and-dropping into another program . . . . . . . . .65
Dragging-and-dropping to the Windows Desktop
or a folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66
Scanning to CD . . . . . . . . . . . . . . . . . . . . . . . . . . . .66
Other features and tips . . . . . . . . . . . . . . . . . . . . . . . . . .67
Tips for best image quality . . . . . . . . . . . . . . . . . . . . .67
Saving settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68
Setting preferences . . . . . . . . . . . . . . . . . . . . . . . . . .68
Scanning from other programs (TWAIN) . . . . . . . . . . . .71
Scanning from other programs (WIA) . . . . . . . . . . . . . .72
What to expect from OCR programs . . . . . . . . . . . . . .73
5 Troubleshooting and maintaining
Checking the basics . . . . . . . . . . . . . . . . . . . . . . . . . . . .85
Starting troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . .86
Resolving scanner messages. . . . . . . . . . . . . . . . . . . . . . .87
Resolving issues that did not generate messages. . . . . . . . . .87
Resolving image-quality issues. . . . . . . . . . . . . . . . . . . . . .90
Resolving issues with scanned images. . . . . . . . . . . . . .91
Resolving issues with printed copies . . . . . . . . . . . . . . .93
Resolving issues with slides and negatives . . . . . . . . . .95
Resolving issues with editable text . . . . . . . . . . . . . . . . . . .96
Resolving issues sending to destinations . . . . . . . . . . . . . . .97
Resolving issues with accessories. . . . . . . . . . . . . . . . . . .100
Resolving issues with the XPA. . . . . . . . . . . . . . . . . . .100
Resolving issues with the ADF . . . . . . . . . . . . . . . . . .101
Clearing jams from the ADF . . . . . . . . . . . . . . . . . . . . .102
Cleaning and maintaining . . . . . . . . . . . . . . . . . . . . . . .105
Cleaning the scanner glass . . . . . . . . . . . . . . . . . . . .105
Cleaning the XPA . . . . . . . . . . . . . . . . . . . . . . . . . .106
Cleaning the ADF glass . . . . . . . . . . . . . . . . . . . . . .106
Uninstalling the software . . . . . . . . . . . . . . . . . . . . . . . .107
Other resources, support, and specifications . . . . . . . . . . .107
A Using software commands and controls
4 Using accessories
Scanning from the ADF . . . . . . . . . . . . . . . . . . . . . . . . . .76
Scanning from the XPA . . . . . . . . . . . . . . . . . . . . . . . . . .77
Scanning slides . . . . . . . . . . . . . . . . . . . . . . . . . . . .77
Scanning negatives . . . . . . . . . . . . . . . . . . . . . . . . .79
Making optional adjustments for slides or negatives. . . . . . . .81
Adjusting midtones for slides or negatives. . . . . . . . . . . .81
Adjusting highlights for slides or negatives . . . . . . . . . . .82
Adjusting shadows for slides or negatives . . . . . . . . . . .82
Viewing RGB values and pixel color . . . . . . . . . . . . . . .83
Using keyboard shortcuts and the menus. . . . . . . . . . . . . .110
HP Precisionscan Pro tool and information bars . . . . . . . . .113
Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113
Adding tools to the toolbar . . . . . . . . . . . . . . . . . . . .114
Info bar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114
Status bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115
Context-sensitive cursors. . . . . . . . . . . . . . . . . . . . . . . . .116
B Glossary
Index
Back to TOC Getting started 13
Getting started
This section contains the basics to help you get started with your new
HP Scanjet scanner. From here, you can learn about viewing the
product tour, preparing items before you scan them, and choosing
which scanning method to use.
Printing this information
To print this .pdf manual, use the Print command on the File menu.
Print the whole document, or print only the chapters or topics you want
according to their page numbers. See the table of contents for page
numbers of topics.
Viewing the product tour
The product tour is a fast and easy way to explore the capabilities of
the scanner and see some interesting ways you can use the scanner
to meet your needs. The product tour, which only takes three minutes,
begins automatically when you start the HP Precisionscan Pro
software. However, you also have the option of disabling the product
tour and viewing it at another time.
To view the tour at other times: On the Start menu, point to Programs,
and click HP Precisionscan Pro. Then, on the Help menu, click
Product Tour.
14 Getting started Back to TOC
Where do I start?
You can start scanning from one of these places:
Scanner buttons
HP Precisionscan Pro software
Another program
HP Scanjet Copy Utility
Where you start depends on what you want to do with the scan and on
your own preferences.
Using the scanner buttons
Use the scanner buttons, which are shortcuts, when you want to:
start at the scanner.
scan quickly without making changes.
scan an item using the default settings optimized for the
destination you choose.
See "Scanning from scanner buttons" on page 23.
Using another program
Start scanning from within another program when:
You want to bring a scanned item into an open program, such as
your word-processing program.
The program in which you are working is compliant with TWAIN or
WIA. A program is compliant if a command such as Acquire
Image or From Scanner appears on a menu such as the File
menu. If you are unsure whether your program complies with
TWAIN or WIA standards, or you do not know the command for
inserting a scanned item, see the documentation for the program.
See "Scanning from other programs (TWAIN)" on page 71.
If the program is compliant with WIA, see "Scanning from other
programs (WIA)" on page 72.
Using the HP Scanjet Copy Utility
Use the HP Scanjet Copy Utility when you need to make standard
copy adjustments, such as reducing or enlarging, or lightening or
darkening. You can also choose a printer other than the default.
Using the HP Precisionscan Pro software
Use the HP Precisionscan Pro software when you want to:
view or change a scanned image before you send it. Changes
might include resolution, cropping, or resizing.
send to a destination, such as a desktop publishing program, but
there is no button on the scanner for that destination.
See "Scanning from HP Precisionscan Pro" on page 39.
To start the utility: on the Start menu, point to Programs, point to HP
Scanjet Utilities, and click HP Copy Utility. For help using the utility,
click Help in the utility.
Back to TOC Getting started 15
Selecting and preparing items
Before placing items in the scanner, follow these guidelines for
selecting and preparing them to prevent damage to the items and the
scanner.
CAUTION Improper placement and scanning can damage the
items and the scanner.
Items for the scanner glass
The scanner glass can scan the widest range of items, including:
paper items
news clippings, receipts, and business cards
items on all weights of media, including media lighter than 60 g/m2
(16 lb) or heavier than 105 g/m
gum-backed paper
multipart forms with carbon pages
old or worn photographs or documents
items containing tears, perforations, punch holes, wrinkles, or curls
flatter three-dimensional items such as fabric, pages in books, and
paper with texture
CAUTION Avoid placing items with sharp edges on the scanner
glass. Doing so can damage the scanner.
Before placing an item on the scanner glass, make sure the item is free
of wet glue, correction fluid, or other contaminating substances.
2
(28 lb)
16 Getting started Back to TOC
Items for the ADF
The HP Scanjet Automatic Document Feeder (ADF), which is a fast,
convenient way to scan multiple-page items, is included or supported
on some scanner models. See "Front panel and accessories
comparisons" on page 3. The ADF accepts items that meet the
following specifications:
items on standard Letter-, A4-, and Legal-size media
items consisting of as many as 25 unbound pages
items ranging in size from 88.9 by 127 mm (3.5 by 5 inches) to
215.9 by 355.6 mm (8.5 by 14 inches)
items ranging in weight from 60 to 90 g/m2 (16 to 24 lb)
items that are square or rectangular and in good condition (not
fragile or worn)
items that are free of tears, perforations, or punch holes
items that are free of wet glue, correction fluid, or ink
Avoid multipart forms with carbon pages, transparencies, magazine
pages, gum-backed pages, and light “onionskin” pages.
Items for the XPA
The HP Scanjet Transparency Adapter (XPA) is included with some
scanner models or can be ordered. Use the XPA and its templates to
scan:
35 mm photographic negatives
35 mm slides
Because these items are easily damaged, handle them only by their
edges.
Before placing an item in the ADF, prepare the item by doing the
following:
Remove curls or wrinkles.
Remove staples, paper clips, paper sticky notes, and any other
materials from items.
If your item does not meet these guidelines or you cannot prepare it as
stated, use the scanner glass.
Back to TOC Getting started 17
Completing your first scan
This section shows you how to take the same item and scan to print
using the two primary scanning methods:
Scanner buttons
HP Precisionscan Pro software
Before scanning, place the item in the scanner.
To load the item in the scanner
1 Choose an item to scan, such as a page from a magazine.
2 Place the item face down on the scanner glass and close the lid.
3 See "To complete your first scan using the scanner buttons" on
page 18.
18 Getting started Back to TOC
To complete your first scan using the scanner buttons
1 Load the item in the scanner. See "To load the item in the scanner"
on page 17.
2 On the scanner, press the Copy button ( ). The scanner
scans the item using settings optimized for printing this type of item
and then prints the item to the default printer.
Copy
3 If the scan does not work, or you have difficulty with this process,
please see "Resolving issues that did not generate messages" on
page 87.
To complete your first scan using the HP Precisionscan Pro software
1 Load the item in the scanner. See "To load the item in the scanner"
on page 17.
2 With the item loaded, press the Scan To button ( ) on the
scanner. The scanner scans the item to the HP Precisionscan Pro
software, choosing the best settings for this type of item.
3 When the scanned image appears in the preview window of the
software, draw a selection border around the image or the portion
of the image you want. To do so, click on one corner of the area
you want, and while holding down the mouse button, drag the
cursor to the opposite corner. Release the mouse button to
complete the border.
Selection
border
If you have not already scanned using the HP Precisionscan Pro
software, see "To complete your first scan using the HP Precisionscan
Pro software" on page 18.
Back to TOC Getting started 19
4 Experiment with the image. Change the output type or make other
adjustments.
5 When you finish: On the Scan menu, click Print.
6 Select any printer options you want and click OK. The scanner
performs a final scan including your changes, then prints the
scanned image.
7 If the scan does not work, or you have difficulty with this process,
please see "Resolving issues that did not generate messages" on
page 87.
If you have not already scanned using the scanner buttons, see "To
complete your first scan using the scanner buttons" on page 18.
20 Getting started Back to TOC
Frequently asked questions
This section contains answers to some questions users frequently ask
about scanning.
What settings does the HP Precisionscan Pro software set
automatically for an item I scan?
Based on the scanned item, the software automatically chooses
optimal values for these settings:
output type
resolution
sharpening
exposure (midtones, highlights, and shadows)
color (hue and saturation or black & white threshold)
Usually, the values the software selects provide optimal results.
However, you can change these values in the HP Precisionscan Pro
software.
How can I reduce the time it takes to scan?
You can reduce the time it takes to scan an item by scanning in black
and white when the original is one of the following:
a black-and-white photograph or drawing
a color photo or drawing, but you want a black-and-white image to
appear on the computer screen
contains only text
Another option is to reduce file size. See "How can I reduce the file
size?" on page 21.
Print color originals as black and white by selecting the Black & White
option on the front panel and pressing the Copy button ( ). Or, in
the HP Precisionscan Pro software, choose the Grayscale or Black &
White output types before your final scan (after the scanner completes
a preview scan). See "Selecting output type" on page 43.
In the HP Precisionscan Pro software, select the Extend lamp time
out setting on the Scanner tab. When selected, this setting keeps the
scanner lamp and the XPA light source (if connected) on beyond the
default time out period. See "Setting preferences" on page 68.
Back to TOC Getting started 21
How can I reduce the file size?
To reduce file size:
Save files using a compressed format, such as TIFF compressed
or JPEG.
Avoid using the True Color output type unless necessary. This
output type offers exceptional quality for color photos or drawings,
but it also creates large file sizes.
Set the resolution no higher than necessary. Generally, the
resolution the software automatically sets provides the best
balance between image quality and small file size.
For photos, significantly reduce file size by cropping the photo to
select just one area as the final scanned image. Or, resize the
entire photo to smaller dimensions.
Should I change the resolution?
The HP Precisionscan Pro software sets the resolution for you based
on the original document attributes. In almost all cases, you get the
best results and the smallest file size using the default resolution.
What is the difference between screen and print quality?
What is the difference between zooming and resizing?
Use Zoom In to view an area of the scanned image close up. Use
Zoom Out to return to the original view of the image.
The zoom commands do not change the final size of your scan; they
just give you a different view on a monitor. To reduce or enlarge the
size of the final scan, use the Resize command on the Tools menu.
What do I need to know about scanning text?
When you scan an item containing text, you can use the text either as
a scanned image, such as a fax or image archive, or as text you can
edit.
To have the optical character recognition (OCR) software make the
text editable automatically and send the text to a supported wordprocessing program, press the Scan To button ( ). In the HP
Precisionscan Pro software, use the output type of Editable Text
(OCR) or Text & Image. Then, on the Scan menu, click Scan To,
choose your word-processing program, and click Scan.
Tip Perform a spell-check after you have successfully
scanned your text to a word-processing program.
A computer screen usually displays images at 72 to 75 pixels per inch
(PPI). Print resolution is usually higher. Screens also use fewer colors
to display an image. Even if an image looks incorrect on the screen, it
might print the way you want.
22 Getting started Back to TOC
Back to TOC 23
Scanning from scanner buttons
The scanner buttons provide an easy way to scan items directly to
destinations using settings optimized for the destination you choose.
You do not view or change scanned images before they go to the
destination.
To view or change images, scan to the HP Precisionscan Pro software
using the Scan To button ( ). For more help viewing or changing
images, see "Overview of the HP Precisionscan Pro software" on
page 39.
Tip You can change the default settings for some
buttons on the scanner. See "Changing settings for
buttons" on page 34.
24 Scanning from scanner buttons Back to TOC
Overview of scanner buttons
For a list of buttons available on your scanner, see the "Front panel and accessories comparisons" on page 3.
Scan To
Scan to the HP Precisionscan Pro software. View the image or make adjustments, such as changing
resolution or resizing. If your scanner also has a Select Destination button (some models only) next to the
Scan To button, you can select and scan to other programs on your computer.
Select Destination (some models only)
Press this button up or down to choose a program, then press the Scan To button. The Scan To button scans
the item using settings optimized for that destination and sends the scan to that destination.
Share-to-Web (some models only)
Scan a photo and send it to the HP Share-to-Web wizard on your computer. The HP Share-to-Web wizard
uploads the image to a website.
Photo Reprint
Scan a photo and send it to the HP Photo Printing software for printing multiple photos on one page, or for
creating photo album pages.
E-mail
Scan using settings optimized for e-mail. The e-mail program window automatically launches so you can
compose your message. The scanned image becomes a file attachment in the new e-mail message. If you
do not have a supported e-mail program, this button allows you to save the scanned image as an e-mail file.
Back to TOC Scanning from scanner buttons 25
Copy
Print copies using settings optimized for printing. At the computer, you can click Cancel to choose additional
copy settings in the HP Scanjet Copy Utility before the pages print.
Number of copies (some models only)
Choose the number of copies before pressing Copy. The liquid crystal display (LCD) display shows the
number of copies selected.
Color/Black & White copy (some models only)
Choose the color or black and white setting before pressing Copy to ensure the best settings are used. Only
use color copy if you are printing to a color printer and want a color copy. The light adjacent to the currently
selected choice is lit.
More Options (some models only)
Open the dialog box to change settings, such as output quality, for some buttons on the scanner. If your
scanner does not have this button, change button settings with the HP Scanjet Button Options program on
your computer. See "To change settings for buttons or update destinations" on page 34.
Cancel (some models only)
Cancel a scan while the scanner is in the process of scanning, or cancel a series of scans from the HP
Scanjet Automatic Document Feeder (ADF).
Power Save
Puts the scanner in an energy-conservation mode. The scanner lamp and a small indicator light near the
Power Save button turn off. To use the scanner, press any button on the front panel of the scanner or start a
scan from the computer. The scan begins when the lamp is ready.
26 Scanning from scanner buttons Back to TOC
Scanning quickly with scanner buttons
Use the scanner buttons to scan quickly to a destination using settings
optimized for that destination. A destination is a printer, file, or
program, such as your e-mail or word-processing program.
If you are scanning slides or negatives using the HP Scanjet
Transparency Adapter (XPA), you must scan from the HP
Precisionscan Pro software. See "Scanning from the XPA" on
page 77.
Scanning to the HP Precisionscan Pro software
When you use the Scan To button ( ), you send directly to the HP
Precisionscan Pro software. Using the HP Precisionscan Pro software,
you can preview scanned images and make changes to the images
before you send them to a destination or file them.
To scan to the HP Precisionscan Pro software
Before you begin, make sure no other program name displays in the
scanner’s LCD window or that the LCD window reads Ready. (Some
models only, see "Front panel and accessories comparisons" on
page 3). If another program name displays, press the Select
Destination button ( ) up or down until HP Precisionscan is listed
in the scanner’s LCD window.
1 Close the HP Scanjet Copy Utility program if it is open on your
computer.
2 Place the original face down on the scanner glass and close the lid.
To load items in the ADF, see "Scanning from the ADF" on
page 76.
3 Press the Scan To button on the front panel of the scanner.
4 Your computer opens the HP Precisionscan Pro software. A
preview of the scan appears in the Precisionscan Pro software
window.
For more information, see "Scanning from HP Precisionscan Pro" on
page 39.
Back to TOC Scanning from scanner buttons 27
Scanning to another program
On some models, you can select from a list of destinations (including
the HP Precisionscan Pro software) on the front panel LCD display,
then scan directly to the selected destination.
When you select a program other than HP Precisionscan Pro using the
Select Destination button ( ), the scanner will automatically use
settings optimized for the destination you choose. You do not view or
change scanned images before they go to the destination.
To scan directly to another program
1 Close the HP Precisionscan Pro and HP Scanjet Copy Utility
programs if they are open on your computer.
2 Place the original face down on the scanner glass and close the lid.
To load items in the ADF, see "Scanning from the ADF" on
page 76.
3 If your scanner has a Select Destination button next to the Scan To
button ( ), press the Select Destination button up or down until
the destination you want to scan to is listed in the scanner’s LCD
window.
Note: For information about updating the destinations for
scanner buttons, see "Changing settings for buttons" on
page 34.
Tip If your scanner does not have a Select Destination
button next to the Scan To button, you can scan to
other programs through the HP Precisionscan Pro
software. See "Sending to a program" on page 61.
4 Press the Scan To button on the front panel of the scanner.
5 The item is scanned using settings optimized for the program you
selected. The program launches and the scan is sent to the
program.
28 Scanning from scanner buttons Back to TOC
Sending a scan to a website
On some models, you can share images with other people by scanning
directly to the Web with the Share-to-Web button ( ). People you
know can view photos and other items by visiting your website, which
will have its own address.
To place a scan on a website
1 Close the HP Precisionscan Pro and HP Scanjet Copy Utility
programs if they are open on your computer.
2 Place the original face down on the scanner glass and close the lid.
To load items in the ADF, see "Scanning from the ADF" on
page 76.
3 Press the Share- to- Web button on the front panel of the scanner.
The scanner scans the item using settings optimized for the Web.
Your computer opens the HP Share-to-Web wizard.
4 Follow the instructions on the screen to finish posting the scanned
image to your website.
Tip If your scanner does not have a Share-to-Web
button, scan to the web using your HP
Precisionscan Pro software. See "Placing a scan on
a website" on page 64.
Back to TOC Scanning from scanner buttons 29
Scanning for photo reprints
You can scan photographs and prepare them for photo reprints by
using the Photo Reprint button ( ). Photo reprints optimize the
use of photo paper, allowing you to print multiple photos on one page.
You can also create pages with multiple photographs for projects such
as photo albums.
At the computer, use the HP Photo Printing software provided with
your scanner to arrange photographs, make adjustments, and print
photographs.
To create a photo reprint
1 Close the HP Precisionscan Pro and HP Scanjet Copy Utility
programs if they are open on your computer.
2 Place the original face down on the scanner glass and close the lid.
3 Press the Photo Reprint button on the front panel of the scanner.
The scanner scans the item using settings optimized for
photograph printing. Your computer opens the HP Photo Printing
software.
To view the HP Photo Printing Quick Reference Guide
The HP Photo Printing software is available in English only in some
countries. For help in your language, press the Photo Reprint button
on the scanner, click Help, and then click Quick Reference Guide.
30 Scanning from scanner buttons Back to TOC
Sending a scan using e-mail
When you send e-mail using the E-mail button ( ), the scanner
scans the item using default settings optimized for mailing. If you have
a supported e-mail program, the scanned image automatically appears
as a file attachment in a new e-mail message, which you then address
and send. If your e-mail program is not supported, choose E-mail
anyway. The computer prompts you to save the item as a file, and then
the scanner completes the scan. Open your e-mail program and attach
the file to a message as you normally do.
Note: When prompted to save the file, be sure to select the
file type you want.
Tip To view the scanned item before you send it, open
the file attachment from the new e-mail message.
Supported e-mail programs
Supported e-mail programs allow the scanner to scan an item as a file
and attach it to a new e-mail message. If a scanned image
automatically appears as a file attachment in a new e-mail message,
your e-mail program is supported.
Unsupported e-mail programs
If you are using an unsupported e-mail program, such as the Webbased program Microsoft Hotmail
directly into an e-mail message. The scanner prompts you to save the
item as a file and then scans the item with settings optimized for
e-mail. (When prompted to save the file, be sure to select the file type
you want.) After saving the image as a file, open an e-mail message
and attach the file as you normally do.
To be prompted to save the file, make sure that E-mail File is selected
as the destination in the button options.
See "Changing settings for buttons" on page 34 to check or change
which e-mail program is set as the default, or to set E-mail File as the
default.
®
, the scanner cannot scan items
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