Hp 4050 TN, 4050 T, 4050 N User Manual

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HP LaserJet 4050, 4050 T,

English

4050 N, and 4050 TN Printers User’s Guide

HP LaserJet 4050, 4050 T, 4050 N, and 4050 TN Printers

User’s Guide

First Edition, February 1999

Warranty

The information contained in this document is subject to change without notice.

Hewlett-Packard makes no warranty of any kind with respect to this information. HEWLETT-PACKARD SPECIFICALLY DISCLAIMS THE IMPLIED WARRANTY OF MERCHANT ABILITY AND FITNESS FOR A PARTICULAR PURPOSE.

Hewlett-Packard shall not be liable for any direct, indirect, incidental, consequential, or other damage alleged in connection with the furnishing or use of this information.

Trademark Credits

Adobe and PostScript are trademarks of Adobe Systems Incorporated which may be registered in certain jurisdictions.

Arial and Times New Roman are U.S. registered trademarks of the Monotype Corporation.

Microsoft, MS Windows, Windows, and Windows NT are U.S. registered trademarks of Microsoft Corporation.

T rueT ype is a U.S. trademark of Apple Computer, Inc.

NERGY STAR

E registered service mark of the U.S. EPA.

is a U.S.

Hewlett-Packard Company 11311 Chinden Boulevard Boise, Idaho 83714

How to Use This Online User’s Guide

This user’s guide is provided in an Adobe™ Acrobat portable document format (PDF file). This section will help familiarize you with using PDF documents.

Navigational Features in This Guide

Click the Table of Contents icon to go to the table of contents for the online user’s guide. The entries are linked to their related locations in the user’s guide.

Click the Introduction icon to return to this section for tips on using this online user’s guide.

Click the Index icon to go to the index for the online user’s guide . The index entries are linked to their related topics.

Click the Up Arrow icon to go to the previous page.

Click the Down Arrow icon to go to the next page.

Features of Acrobat Reader

Finding Information in PDF Documents

To find specific information in a PDF document, click Contents or Index in the upper-left corner of the Acrobat Reader window, and

then click the topic you want.

Viewing PDF Documents

For complete instructions on how to view PDF documents , see the online help included with Acrobat Reader.

iii

Magnifying the Page View

You can use the zoom-in tool, the magnification box in the status bar, or the toolbar buttons to change the screen magnification. When you zoom in on a document, you can use the hand tool to move the page around.

Acrobat Reader also offers magnification lev el choices that control how the page fits on-screen:

Fit Page Fit Width Fit Visible

To increase magnification:

scales the page to fit within the main window.

scales the page to fit the width of the main window.

fills the window with the page’s content area only.

Select the zoom-in tool and click

on the document page to double the current magnification.

To decrease magnification:

Select the zoom-in tool while holding down Ctrl (Windows and UNIX) or Option (Macintosh), and click the center of the area you want to reduce.

Paging Through a Document

The following options are a v ailab le f or paging through a document.

T o go to the next page:

or press the Right Arrow or Down Arrow.

To return to the previous page:

in the toolbar, or press the Left Arrow or Up Arrow.

To go to the first page:

Click the Next P age button in the toolbar ,

Click the Previous Page button

Click the First Page button in the toolbar.

To go to the last page:

To jump to a specific numbered page:

Click the Last Page button in the toolbar.

Click the page number box in the status bar at the bottom of the main window, type the page number, and click OK.

Browsing with Thumbnails

A thumbnail is a miniature view of each document page. You can display thumbnails in the overview area. Use a thumbnail to jump quickly to a page and to adjust the view of the current page.

Click on a thumbnail to move to the page it represents.

Finding Words

Use the Find command to find part of a word, a complete word, or multiple words in the active document.

Click on the Find button, or choose Find from the Tools menu.

Printing the document

To print selected pages: From the File menu, choose Print.

Choose Pages. In the From and To box es type the range of pages you wish to print. Then click OK.

T o print the whole document: F rom the File menu, choose Print. Choose All document), then click OK.

pages (

represents the total number of pages in the

Note

Go to http://www.adobe .com/ for the lastest versions and additional languages of Adobe™ Acrobat Reader.

Where to Look for More Information . . .

Several ref erences are av ailable for use with this printer . F or additional copies of the guides below , contact HP Direct at (800) 538-8787 (U.S.) or contact your HP-authorized dealer. Additional information is available at http://www.hp.com.

Setting Up the Printer

Getting Started Guide

Step-by-step instructions for installing and setting up the printer.

HP JetDirect Print Server Software Installation Guide*

Step-by-step instructions for configuring the HP JetDirect print server.

*Accompanies printers that include an HP JetDirect print server (network card).

Using the Printer

Online User’s Guide

Detailed information on using and troubleshooting the printer.

Quick Reference Guide

Tips and quick information in a booklet to keep by the printer . See y our network administrator for the copy that came with the printer.

Online Help

Information on printer options that are available from within printer drivers. To view a help file, access the online help through the printer driver.

HP Fast InfraRed Receiver User Guide

Detailed information on using and troubleshooting the HP Fast InfraRed Receiver.

vii

HP Customer Care Service and Support

Online Services

For 24-hour access to information over your modem, we suggest these services:

World Wide Web

Printer drivers, updated HP printer software, plus product and support information may be obtained from the following URLs in the U.S. http://www.hp.com/go/support

Printer drivers may be obtained from the following sites: in China ftp://www.hp.com.cn/go/support in Japan ftp://www.jpn.hp.com/go/support in Korea http://www.hp.co.kr/go/support in Taiwan http://www.hp.com.tw/go/support

or the local driver website http://www.dds.com.tw

Obtaining Software Utilities and Electronic Information for U.S.:

Monday - Friday: 6:00 am - 10:00 pm MST Saturday: 9:00 am - 4:00 pm MST

Phone: (805) 257-5565 Fax: (805) 257-6995

HP website: http://www.hp.com/ Mail:

Hewlett-Packard Co. P.O. Box 907 Santa Clarita, CA 91380-9007 U.S.A.

For Canada:

Phone: (905) 206-4663

viii

For Europe:

HP Distribution Europe

The languages supported are also listed above beside the telephone numbers.

Hours of operation are 7:30 am GMT (8:30 am CET) to 17:00 GMT (18:00 CET).

English speaking line 01429 865511 +44 1429 865511 French speaking line +44 1429 863343 German speaking line +44 1429 863353 Italian speaking line +44 1429 520013 Spanish speaking line +44 1429 520012 Portuguese speaking line +44 1429 890466

Within UK Internationally

For Asia Pacific Region:

Australia +61 3 9272 8000 P.R. China ( Beijing ) +86 10 65053888 Hong Kong +65 740-4477 India +91 (011) 682 6035 Indonesia +65 740-4477 Japan +81 3 53461891 Korea +82 2 3270 0805 Malaysia +65 740-4477 New Zealand 0800-445-543 (toll free) or (09) 356 6640 Philippines +65 740-4477 Singapore +65 740-4477 Taiwan +886 (02) 717 0055 Thailand +66 (02) 661-3900 ext 3224

For Latin America:

Argentina

8:30 a 19:30 hrs.

Buenos Aires:

787-8080

Brazil

8:00 a 19:00 hrs.

São Paulo:

011-829-6612

Chile

8:30 a 18:30 hrs.

Chile:

800-360999

Colombia

* Local dealers provide technical assistance

Mexico “HP Contigo”

8:00 a 18:00 hrs.

Mexico:

01-800-4726684

Mexico:

01 800-4720684

Venezuela

8:00 a 18:00 hrs. 800-47-888

Caracas:

* Technical Assistance for Other Latin American countries are provided by local dealers.

207-8488

HP Direct Ordering for Accessories or Supplies:

Call (800) 538-8787 (U.S.) or (800) 387-3154 (Canada).

HP Direct Ordering for Genuine HP Parts:

In the U.S., call (800) 227-8164

HP Service Parts Information Compact Disc:

This powerful, CD-ROM-based parts information tool is designed to give users fast, easy access to parts information such as pricing and recommended stocking lists for a wide range of HP products. To subscribe to this quarterly service in the U.S. or Canada, call (800) 336-5987. In Asia Pacific, call (65) 740-4484. Parts identification and pricing information worldwide can also be accessed via the World Wide Web at www.hp.com/go/partsinfo.

HP Support Assistant Compact Disc:

This support tool offers a comprehensive online information system designed to provide technical and product information on HP products. To subscribe to this quarterly service in the U.S. or Canada, call (800) 457-1762. In Hong Kong, Indonesia, Mala ysia, or Singapore, call Mentor Media at (65) 740-4477.

HP Service Information:

To locate authorized HP resellers, call (800) 243-9816 (U.S.) or (800) 387-3867 (Canada).

HP Service Agreements:

Call (800) 835-4747 (U.S.) or (800) 268-1221 (Canada). Extended Service (800) 446-0522

HP FIRST

HP FIRST fax-on-demand service will deliver detailed troubleshooting information on common software and troubleshooting tips for y our HP product. Call from any touch tone phone and request up to three documents per call. These documents will be sent to the fax of your choice. Many of these numbers are local numbers and will not work internationally.

North and Latin America

Outside the U.S. and Canada (404) 329-2009 In the U.S. and Canada (800) 333-1917

Asia/Pacific

Australia (03) 9272 2627 China (10) 6505 5280 Hong Kong 2506 2422 India (11) 682 6031 Indonesia (21) 352 2044 Japan (03) 3335 8622 Korea (02) 769 0543 Malaysia (03) 298 2478 New Zealand (09) 356 6642 Philippines (02) 848 9880 Singapore 275 7251 Thailand (02) 661 3511 Vietnam (08) 823 4161

Europe, Middle East and Africa

Austria 0660-8218 Belgium

Dutch 0800 1 1906

French 0800 1 7043 Denmark 800-10453 European International +31 20 681 5792 Finland 9800-13134 France 0800-905900 Germany 0130-810061 Hungary 36 1 461-8222 Italy 1678-59020 Netherlands 0800-0222420 Norway 800-11319 Portugal 05 05 313342 Spain 900-993123 Sweden 020-795743 Switzerland

French 0800-551526

German 0800-551527 United Kingdom 0800-960271

Customer Support Options Worldwide

The service and support chapter of this user’s guide contains worldwide sales and service addresses and phone numbers for countries not listed here.

HP Customer Care and Product Repair Assistance for the U.S. and Canada

Refer to the service and support chapter of this user’s guide for additional product repair information.

Call (208) 323-2551 Monday through Friday from 6 am to 6 pm (Mountain Time) free of charge during the warranty period. However, your standard long-distance phone charges still apply. Have your system nearby and your serial number ready when calling.

If you know your printer needs repair , call (800) 243-9816 to locate your nearest authorized HP service provider.

Post-warranty telephone assistance is available to answer your product questions. Call (900) 555-1500 ($2.50* per minute, U.S. only) or call (800) 999-1148 ($25* per call, Visa or MasterCard, U.S. and Canada) Monday through F rida y from 7am to 6 pm (Mountain Time).

technician. *Prices subject to change.

Charges begin only when you connect with a support

xii

European HP Customer Care Center Language and In-country Options Available

Open Monday through F rida y 8:30 - 18:00 Central European Time (CET)

HP provides a free telephone support service during the warranty period. By calling a telephone number listed below, you will be connected to a responsive team waiting to help you. If you require support after your warranty has expired, you can receive support for a fee through the same telephone number. The fee is charged on a per-incident basis. When calling HP, have the following information ready: product name and serial number, date of purchase, and description of the problem.

English Ireland: (353) (1) 662-5525

Dutch Belgium: (32) (2) 626-8806

French France: (33) (01) 43-62-3434

German Germany: (49) (180) 525-8143

Norwegian Norway: (47) 2211-6299 Danish Denmark: (45) 3929-4099 Finnish Finland: (358) (9) 0203-47288 Swedish Sweden: (46) (8) 619-2170 Italian Italy: (39) (2) 0-264-10350 Spanish Spain: (34) (90) 232-1123 Portuguese Portugal: (351) (1) 441-7199

U.K.: (44) (171) 512-5202 International: (44) (171) 512-5202

Netherlands: (31) (20) 606-8751

Belgium: (32) (2) 626-8807 Switzerland: (41) (84) 880-1111

Austria: (43) (1) 0660-6386

xiii

In-country Support Numbers

If you require support after your warranty has expired, additional product repair services, or if your country is not listed below, see “Worldwide Sales and Service Offices” on page 145.

Argentina 787-8080 Australia (61) (0) 3 8877 8000 Brazil 011-829-6612 Canada (208) 323-2551 China (86) (0) 10 6564 5959 Chile 800-360999 Czech Republic (420) (2) 613 07310 Greece (30) (1) 689-6411 Hong Kong 800 96 7729 Hungary (36) (1) 461-8110 India (91) (0) 11 682 6035 Indonesia 62 (0) 21 350 3408 Korea (Seoul) (82) (0) 2 3270 0700 Korea outside Seoul 080 999 0700 Japan (81) (3) 3335-8333 Malaysia (60) (0) 3 295 2566 Mexico (Mexico City) 01 800 4726684

Mexico (outside Mexico City) 01 800-90529 New Zealand (64) (0) 9 356 6640 Philippines (63) (0) 2 867 3551 Poland (48) (22) 608-7700 Portugal (351) (1) 301-7330 Russia (7) (95) 923-5001 Singapore +65 272 5300 Switzerland (41) (1) 0800-55-5353 Taiwan 886 (0) 2 717 0055 Thailand +66 (0) 2 661 4000 Turkey (90) (1) 224-5925 Vietnam +848 823 4530

01 800 4720684

xiv

How to Use This Online User’s Guide . . . . . . . . . . . . . . . . . . . . .iii

Navigational Features in This Guide . . . . . . . . . . . . . . . . . . .iii

Features of Acrobat Reader . . . . . . . . . . . . . . . . . . . . . . . . .iii

Where to Look for More Information . . . . . . . . . . . . . . . . . . . . . .vi

Setting Up the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vi

Using the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii

HP Customer Care Service and Support . . . . . . . . . . . . . . . . . .viii

Online Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .viii

HP FIRST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xi

Customer Support Options Worldwide . . . . . . . . . . . . . . . . . . . xii

HP Customer Care and Product Repair Assistance

for the U.S. and Canada . . . . . . . . . . . . . . . . . . . . . . . . . . xii

European HP Customer Care Center Language and

In-country Options Available . . . . . . . . . . . . . . . . . . . . . . xiii

In-country Support Numbers . . . . . . . . . . . . . . . . . . . . . . . .xiv

1 Printer Basics

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Printer Features and Benefits . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Printer Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Printer Parts and Locations . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Accessories and Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6

Suggested Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Ordering Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Control Panel Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Control Panel Lights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Control Panel Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Using the Printer Online Help System . . . . . . . . . . . . . . . . . 14

Control Panel Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Printer Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Software for Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Software for Macintosh Computers . . . . . . . . . . . . . . . . . . .28

Software for Networks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Contents xv

2 Printing Tasks

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Selecting the Output Bin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Printing to the Top Output Bin . . . . . . . . . . . . . . . . . . . . . . . 32

Printing to the Rear Output Bin . . . . . . . . . . . . . . . . . . . . . .33

Loading Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Loading Tray 2 (4050/4050 N) . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Loading Trays 2 and 3 (4050 T/4050 TN) . . . . . . . . . . . . . . . . . 37

Loading the Optional 500-Sheet Tray . . . . . . . . . . . . . . . . . . . . 39

Printing Both Sides of Paper (Optional Duplexer) . . . . . . . . . . . 41

Guidelines for Printing Both Sides of Paper . . . . . . . . . . . . 42

Printing Special Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Printing Letterhead, Prepunched, or Preprinted Paper . . . . 45

Paper Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Printing Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47

Printing Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Printing Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Printing Cards, Custom-Size, and Heavy Paper . . . . . . . . . 56

Advanced Printing Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Using Features in the Printer Driver . . . . . . . . . . . . . . . . . . 59

Customizing Tray 1 Operation . . . . . . . . . . . . . . . . . . . . . . . 63

Printing by Type and Size of Paper . . . . . . . . . . . . . . . . . . . 65

Supported Types of Paper . . . . . . . . . . . . . . . . . . . . . . . . .66

Job Retention Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Quick Copying a Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Printing Additional Copies of a Quick Copy Job . . . . . . . . . 67

Deleting a Stored Quick Copy Job . . . . . . . . . . . . . . . . . . . 68

Proofing and Holding a Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Printing the Remaining Copies of a Held Job . . . . . . . . . . . 69

Deleting a Held Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Printing a Private Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Specifying a Private Job . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Releasing a Private Job . . . . . . . . . . . . . . . . . . . . . . . . . . .71

Deleting a Private Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Storing a Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Printing a Stored Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Deleting a Stored Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Printing with the Optional HP Fast InfraRed Receiver . . . . . . . . 75

Setting Up to Print with Windows 9x . . . . . . . . . . . . . . . . . .75

Printing a Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75

Interrupting and Resuming Printing . . . . . . . . . . . . . . . . . . . 76

xvi Contents

3 Printer Maintenance

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Managing the Toner Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . 78

HP Policy on Non-HP Toner Cartridges . . . . . . . . . . . . . . .78

Toner Cartridge Storage . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Toner Cartridge Life Expectancy . . . . . . . . . . . . . . . . . . . . . 78

Checking the Toner Level . . . . . . . . . . . . . . . . . . . . . . . . . .79

Resetting the HP TonerGauge . . . . . . . . . . . . . . . . . . . . . . 79

Continue Printing When Toner Is Low . . . . . . . . . . . . . . . . . 80

Cleaning the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Performing Routine Maintenance . . . . . . . . . . . . . . . . . . . . . . . 87

4 Problem Solving

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Clearing Jams from the Input Tray Areas . . . . . . . . . . . . . . 92

Clearing Jams from the Optional Envelope Feeder . . . . . .94

Clearing Jams from the Top Cover Area . . . . . . . . . . . . . . . 96

Clearing Jams from the Toner Cartridge Area . . . . . . . . . .98

Clearing Jams from the Output Areas . . . . . . . . . . . . . . . . .99

Clearing Jams from the Optional Duplexer . . . . . . . . . . . .100

Solving Repeated Paper Jams . . . . . . . . . . . . . . . . . . . . . 102

Understanding Printer Messages . . . . . . . . . . . . . . . . . . . . . . 103

Mopy Disk Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . .114

Correcting Output Quality Problems . . . . . . . . . . . . . . . . . . . . 116

Determining Printer Problems . . . . . . . . . . . . . . . . . . . . . . . . .118

Troubleshooting Flowchart . . . . . . . . . . . . . . . . . . . . . . . . 118

Troubleshooting Flowchart for Macintosh Users . . . . . . . .124

Troubleshooting the Printer Hard Disk . . . . . . . . . . . . . . . . . .127

PS Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Troubleshooting HP Fast InfraRed Receiver Problems . . . . . . 129

Communicating with an Optional HP JetDirect Print Server . . 131

HP JetDirect 10/100TX print server . . . . . . . . . . . . . . . . . . 131

Checking the Printer’s Configuration . . . . . . . . . . . . . . . . . . . . 133

Menu Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .133

Configuration Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

PCL or PS Font List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

5 Service and Support

Warranty Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

Service During and After the Warranty Period . . . . . . . . . 137

Guidelines for Repacking the Printer . . . . . . . . . . . . . . . . . . . . 138

Contents xvii

Hewlett-Packard Limited Warranty Statement . . . . . . . . . . . . . 139

Limited Warranty for Toner Cartridge Life . . . . . . . . . . . . . . . . 141

Service Information Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

HP Software License Terms . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Worldwide Sales and Service Offices . . . . . . . . . . . . . . . . . . . 145

A Specifications

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-1

Paper Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-2

Supported Sizes and Weights of Paper . . . . . . . . . . . . . . A-3

Supported Types of Paper . . . . . . . . . . . . . . . . . . . . . . . . A-7

Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-10

Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-10

Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-11

Card Stock and Heavy Paper . . . . . . . . . . . . . . . . . . . . . A-13

Printer Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-15

Physical Dimensions . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-15

Environmental Specifications . . . . . . . . . . . . . . . . . . . . . A-16

Serial Cable Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . A-18

B Control Panel Menus

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-1

Quick Copy Jobs Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-2

Private/Stored Jobs Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-3

Information Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-4

Paper Handling Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-5

Print Quality Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-8

Printing Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-10

Configuration Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-14

I/O Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-19

EIO Menu (4050 N/4050 TN) . . . . . . . . . . . . . . . . . . . . . . . . . B-21

Resets Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-23

C Printer Memory and Expansion

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-1

Installing Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-3

Checking Memory Installation . . . . . . . . . . . . . . . . . . . . . . C-5

Adjusting Memory Settings . . . . . . . . . . . . . . . . . . . . . . . . C-6

Installing EIO Cards/Mass Storage . . . . . . . . . . . . . . . . . . . . . C-8

xviii Contents

D Printer Commands

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . D-1

Understanding PCL 5e Printer Command Syntax . . . . . . . . . . D-2

Combining Escape Sequences . . . . . . . . . . . . . . . . . . . . . D-3

Entering Escape Characters . . . . . . . . . . . . . . . . . . . . . . . D-4

Selecting PCL 5e Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . D-5

Common PCL 5e Printer Commands . . . . . . . . . . . . . . . . . . . D-6

E Regulatory Information

FCC Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . E-1

Environmental Product Stewardship . . . . . . . . . . . . . . . . . . . . E-2

Protecting the Environment . . . . . . . . . . . . . . . . . . . . . . . . E-2

Material Safety Data Sheets . . . . . . . . . . . . . . . . . . . . . . . E-5

Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . . . E-6

Safety Statements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . E-7

Laser Safety Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . E-7

Canadian DOC Regulations . . . . . . . . . . . . . . . . . . . . . . . E-7

VCCI Statement (Japan) . . . . . . . . . . . . . . . . . . . . . . . . . . E-7

Laser Statement for Finland . . . . . . . . . . . . . . . . . . . . . . . E-8

Glossary Index

Contents xix

xx Contents

Printer Basics

Overview

Congratulations on your purchase of an HP LaserJet 4050 series printer. If you have not done so, see the getting started guide provided with the printer for setup instructions.

Now that the printer is set up and ready to use, take a f ew moments to get to know the printer. This chapter introduces the following:

Features and benefits of the printer.

•

Important printer parts and locations.

•

Accessories and supplies available for the printer.

•

The layout and basic operation of the printer’s control panel.

•

Helpful printer software for increased printing flexibility.

•

Chapter 1: Printer Basics 1

Printer Features and Benefits

Speed and Throughput

•

Instant-on fuser prints the first page in 15 seconds

•

Prints letter-size paper 17 pages per minute (ppm) or A4-size paper 16 ppm

•

“RIP ONCE” capability with 16 MB or hard disk option

Resolution

•

FastRes 1200 for faster printing

•

ProRes 1200 for better graphics

•

Up to 220 levels of gray for smooth, photo-like images

•

HP precision toner for clear, sharp output

Paper Handling

•

Handles up to 600 sheets of paper (base) and expandable to handle up to 1100 sheets of paper with accessories

•

Prints a wide range of sizes and weights

Language and Fonts

•

HP PCL 6, PCL 5e, and PostScript Level 2 emulation

•

110 fonts for Microsoft Windows, plus HP FontSmart

Expandable Design

•

500-sheet universal paper tray, 75-envelope power feeder, and duplex printing accessory available

•

Flash storage for forms, fonts, and signatures

•

Memory can be expanded up to 200 MB

•

Two EIO slots for connecting to networks or additional devices

•

HP JetSend enabled

2 Chapter 1: Printer Basics

Printer Information

Configurations

This printer is available in four configurations, as described below.

HP LaserJet 4050

The HP LaserJet 4050 comes standard with 8 MB RAM and one 500-sheet tray.

HP LaserJet 4050 N

The HP LaserJet 4050 N comes standard with 16 MB RAM, a HP JetDirect 10/100Base-TX print server card for connecting to a network, an HP Fast InfraRed (FIR Receiv er), and one 500-sheet tray.

HP LaserJet 4050 T

The HP LaserJet 4050 T comes standard with 8 MB RAM and two 250-sheet trays.

HP LaserJet 4050 TN

The HP LaserJet 4050 TN comes standard with 16 MB RAM, a HP JetDirect 10/100Base-TX print server card for connecting to a network, an HP Fast InfraRed (FIR Receiv er), and two 250-sheet trays.

Chapter 1: Printer Basics 3

Printer Parts and Locations

Top cover

Tray 1

(100-sheet)

Paper level

indicator

(500-sheet, closed)

Top output bin

Tray 2

Control

panel

Additional

memory can be

installed here.

Power switch

Tray numbers

Figure 1 Printer Parts

(front view, HP LaserJet 4050/4050 N printer)

4 Chapter 1: Printer Basics

Figure 2 Printer Parts

Rear output bin (straight-through paper path)

Power connector

Dust cover

FIR receiver port

Parallel interface port

Network, I/O slot

10/100Base-TX (RJ-45) port

Memory (More than one DIMM can be installed.)

Serial port

Accessory interface port

Serial and model numbers (inside cover)

456

(rear view, HP LaserJet 4050/4050 N printer)

Chapter 1: Printer Basics 5

Accessories and Supplies

You can increase the capabilities of the printer with optional accessories and supplies.

Note Use accessories and supplies specifically designed for the printer

to ensure optimum performance. The printer supports two enhanced input/output (EIO) cards. One

of these is used in the HP LaserJet 4050 N and 4050 TN for the HP JetDirect 10/100Base-TX print server card. Other accessories and options are available. For ordering information, see page 8.

6 Chapter 1: Printer Basics

Suggested Accessories

Use the following accessories to optimize the printer.

1 2 3 4

6 6

HP LaserJet 4050/4050 N Printers HP LaserJet 4050 T/4050 TN Printers

Figure 3 Optional Accessories

HP JetDirect Print Server (EIO card)

Hard Disk (EIO card)

Memory or Flash DIMM

HP Fast InfraRed Receiver

Envelope Feeder

Duplex Printing Accessory (or duplexer, for 2-sided printing)

Optional 500-Sheet Tray

Chapter 1: Printer Basics 7

Ordering Information

Use only accessories specifically designed for this printer. To order an accessory, contact an HP-authorized service or support provider . (See the HP Customer Care Service and Support pages at the front of this user’s guide.)

Ordering Information

Item Description or Use Part Number

500-Sheet Paper Feeder and Tray

Envelope Feeder Automatically feeds up to

Duplex Printing Accessory (duplexer)

250-Sheet Replacement Tray

Universal Optional 500-Sheet Replacement

Paper Handling

Tray 500-Sheet Replacement

Tray

HP Multi-purpose Paper HP brand paper for a variety of uses

HP LaserJet Paper Premium HP brand paper for use

Printing Supplies

Toner Cartridge (6,000 pages)

Paper feeder and one 500-sheet tray.

75 envelopes. Allows automatic printing on both

sides of paper. Replacement paper tray for the

HP LaserJet 4050 T/4050 TN printers (Trays 2 and 3).

Replacement paper tray is a 500-sheet tray . (Supports nine paper sizes)

Replacement paper tray for the HP LaserJet 4050/4050 N printers (Tray 2). (Supports letter, A4, and legal paper sizes)

(1 box of 10 reams, 500 sheets each, weighing 20 lb). To order a sample, in the U.S. call 1-800-471-4701.

with HP LaserJet printers (1 box of 10 reams, 500 sheets each, weighing 24 lb). To order a sample, in the U.S. call 1-800-471-4701.

Replacement HP precision toner cartridge.

C4124A

C4122A

C4123A

C4126A

C4125A

C3122A

HPM1120

HPJ1124

C4127A

Toner Cartridge (10,000 pages)

Replacement HP precision toner cartridge.

C4127X

8 Chapter 1: Printer Basics

Ordering Information (Continued)

Item Description or Use Part Number

Dual In-line Memory Module (DIMM)

Boosts the ability of the printer to handle large print jobs (maximum 200 MB with HP brand DIMMs):

EDO DIMMs 4 MB

8 MB 16 MB

SDRAM DIMMs 4 MB

8 MB 16 MB 32 MB 64 MB

Flash DIMM Permanent storage for fonts and

forms: 2 MB

4 MB

Font DIMM 8 MB Asian MROM:

Memory, Fonts, and Mass Storage

traditional Chinese simplified Chinese

Hard Disk Permanent storage for fonts and

forms. Also used for making multiple original prints and Job Retention features.

Dust Cover Dust cover, Tray 1x500

Dust cover, Tray 2x250 Dust cover, optional 500

C4135A C4136A C4137A

C4140A C4141A C4142A C4143A C3913A

C4286A C4287A

C4292A C4293A

C2985A

C4232A C4233A C4234A

Chapter 1: Printer Basics 9

Ordering Information (Continued)

Item Description or Use Part Number

Parallel Cables 2 Meter IEEE-1284 cable

3 Meter IEEE-1284 cable

Serial Cables 9-9 pin serial cable

(male/female) 9-25 pin serial cable (male/female)

Serial Adapter 25-9 pin adapter

(male/female) C2809A

Macintosh Computer Serial Cable

Macintosh Network Cable Kit

For connecting to a Macintosh computer.

For PhoneNET or LocalTalk connection.

Enhanced I/O Cards HP JetDirect 600N EIO internal print

Cable and Interface Accessories

servers:

10Base-T Ethernet, single RJ-45

port

Ethernet 10Base-T and 10Base2,

LocalTalk networks Token Ring networks Fast Ethernet 10/100Base-TX

FIR Receiver Fast InfraRed Receiver C4103A

C2950A C2951A

C2932A C2933A

92215S

92215N

J3110A J3111A J3112A

J3113A

10 Chapter 1: Printer Basics

Ordering Information (Continued)

Item Description or Use Part Number

HP LaserJet Printer Family Paper Specification Guide

HP LaserJet 4050, 4050 T, 4050 N, and 4050 TN User

A guide to using paper and other print media with HP LaserJet printers.

An additional copy of the user documentation CD-ROM.

Documentation CD-ROM

User’s Documentation Bundle, HP LaserJet 4050

Documentation

and 4050 N Printers User’s Documentation

Bundle, HP LaserJet 4050 T and 4050 TN

Printer Maintenance Kit Contains user-replaceable parts

Maintenance

Getting started guide, and the quick reference guide.

and instructions for routine printer maintenance.

110 V printer:

new exchange

220 V printer:

new exchange

5040-9072

C4251-91001

C4251-90951 (English)

C4252-90925 (English)

C4118-67902 C4118-69001

C4118-67903 C4118-69002

Chapter 1: Printer Basics 11

Control Panel Layout

The printer’s control panel consists of the following:

Two-line

display

READY

Ready

Data

Attention

Figure 4 Control Panel Layout

Control Panel Lights

Cancel

Job

Item

– Value +

Select

Printer

online

help

Light Indication when lit

Ready The printer is ready to print. Data The printer is processing information. Attention Action is required. See the control panel display.

12 Chapter 1: Printer Basics

Control Panel Keys

Key Function

• Places the printer either online or offline.

[Go]

• Prints any data residing in the printer’s buffer.

• Allows the printer to resume printing after being offline. Clears most printer messages and places the printer online.

• Allows the printer to continue printing with an error message such as

x LOAD [TYPE] [SIZE]

• Confirms a manual feed request if Tray 1 is loaded and

MODE=CASSETTE

printer’s control panel.

• Overrides a manual feed request from T ra y 1 by selecting paper from the next available tray.

• Exits the control panel menus. (T o sav e a selected control panel setting, first press

has been set from the Paper Handling Menu in the

[Select]

UNEXPECTED PAPER SIZE

TRAY

TRAY 1

[Cancel Job]

Cycles through the control panel menus. Press the right end of the key to

[Menu]

Cycles through the selected menu’s items . Press the right end of the key to

[Item]

[- Value +]

[Select]

• Saves the selected value for that item. An asterisk (*) appears next to the

Cancels the print job that the printer is processing. (Press only once.) The time it takes to cancel depends on the size of the print job .

move forward or the left end of the key to move backward.

Cycles through the selected menu item’ s values. Press

to move backward.

[-]

selection, indicating that it is the new default. Default settings remain when the printer is switched off or reset (unless you reset all factory defaults from the Resets Menu).

• Prints one of the printer information pages from the control panel.

[+]

[Cancel Job]

to move forw ard

Chapter 1: Printer Basics 13

Using the Printer Online Help System

This printer features an online help system on the control panel that provides instructions for resolving most printer errors. Certain control panel error messages alternate with instructions on accessing the online help system.

Whenever a [?] alternates with to navigate through a sequence of instructions.

Note To exit the online help system, press [Go].

appears in an error message, or a message

FOR HELP PRESS THE ? KEY

, press the [Item] key

14 Chapter 1: Printer Basics

Control Panel Menus

For a complete list of control panel items and possible v alues, see page B-1.

Note

Press

[Menu]

additional trays or other accessories are installed in the printer, ne w menu items automatically appear.

for access to all control panel menus. When

To Change a Control Panel Setting:

Press

1 2 3 4

Settings in the printer driver and software application override control panel settings. (Software application settings override printer driver settings.)

If you cannot access a menu or item, it is either not an option for the printer, or you have not enabled the associated higher level option, or your network administrator has lock ed the function. (The control panel reads network administrator.

[Menu]

Press

[Item]

Press

[- Value +]

Press

[Select]

next to the selection in the display, indicating that it is now the default.

Press

[Go]

repeatedly until the desired menu appears.

repeatedly until the desired item appears.

repeatedly until the desired setting appears.

to save the selection. An asterisk (

to exit the menu.

ACCESS DENIED MENUS LOCKED

.) See your

) appears

Chapter 1: Printer Basics 15

To Print a Control Panel Menu Map:

To see the current settings for the menus and items available in the control panel, print a control panel menu map:

1 2 3

Press Press Press

[Menu] [Item] [Select]

repeatedly until

to print the menu map.

INFORMATION MENU

PRINT MENU MAP

appears.

Y ou might want to store the menu map near the printer f or reference. The content of the menu map varies, depending on the options currently installed in the printer. (Many of these values can be overridden from the printer driver or software application.)

16 Chapter 1: Printer Basics

Printer Software

The printer comes with helpful software on a compact disc. See the getting started guide for installation instructions.

Note Check the ReadMe.txt file provided on the compact disc for

late-breaking information.

Windows

Client

Macintosh

Client

Windows Software

Drivers HP FontSmart*

Macintosh Software

Apple LaserWriter 8 Driver*** PPDs HP LaserJet Utility*

Windows Software

HP JetAdmin Drivers HP FontSmart* HP Resource Manager**

Macintosh Software

Apple LaserWriter 8 Driver*** PPDs HP LaserJet Utility* Fonts* Desktop Printer Utility*** Guide files***

Network

Administrator

*These products are not supported in Traditional Chinese, Simplified Chinese, Korean, and Japanese.

**HP Resource Manager is supported only in English, French, Italian, German, Spanish, Dutch, Traditional Chinese, Simplified Chinese, Korean, and Japanese.

***These products are supported by English only.

Figure 5 Printer Software

Note The online user’s guide and a copy of Adobe Acrobat Reader

(English version) are on the second of the two compact discs.

Chapter 1: Printer Basics 17

The printer drivers provided on the compact disc must be installed to take full advantage of the printer’s features. The other software programs are recommended, but are not required f or operation. See the ReadMe.wri file for more information.

Note Network Administrators: HP JetAdmin and HP Resource Manager

should be installed only on the network administrator’s computer. Load all other applicable software on the server and all client computers.

The most recent drivers, additional drivers, and other softw are are available from the Internet (see the HP Customer Care Service and Support pages at the front of this user’s guide). Depending on the configuration of Windows-driven computers, the installation program for the printer software automatically chec ks the computer for Internet access and can obtain the latest software. If you do not have access to the Internet, see the HP Customer Care Service and Support pages at the front of this user’s guide for information on obtaining the most recent software.

Included with the printer is a compact disc containing the HP LaserJet Printing System. On the compact disc are software components and drivers that benefit end users and network administrators. See the ReadMe.wri file for the most current information.

The Printing System includes software designed for end users operating in the following environments:

•

Microsoft Windows 3.1x

•

Microsoft Windows 9x

•

Microsoft Windows NT 4.0

•

IBM OS/2 version 2.0 or greater

•

Apple Mac OS 7 or greater

•

AutoCad versions 12–15

Additional drivers for Windows NT 3.51 are a vailable on the Internet.

18 Chapter 1: Printer Basics

The Printing System also includes software for network administrators using the following network operating systems:

Novell NetWare 3.x or 4.x

•

Microsoft Windows NT 4.0

•

AppleTalk (LocalTalk or EtherTalk)

•

Network administration software for UNIX, IBM OS/2, and other network operating systems is availab le from the web or through your HP distributor. (See the HP Customer Care Service and Support pages at the front of this user’s guide.)

The drivers and software components for end users and administrators using the environments listed above are described in the following sections.

Chapter 1: Printer Basics 19

Printer Drivers

Printer drivers access the printer features and allow the computer to communicate with the printer (via a printer language).

Note Check the ReadMe.wri file provided on the compact disc for

additional software included and supported languages. Certain printer features are available only from the PCL 6 drivers.

See the printer software help for availability of features.

Drivers Included with the Printer

The following printer drivers are included with the printer . The most recent drivers are available on the Internet. Depending on the configuration of Windows computers, the installation program for the printer software automatically checks the computer for Internet access to obtain the latest drivers.

PCL 5e PCL 6 PS

Windows 3.1x Windows 9x Windows NT 4.0 Macintosh computer

1. PostScript Level 2 emulation is referred to as PS throughout this user’s guide.

2. Level 1 emulation only.

✓✓✓ ✓✓✓ ✓✓✓

✓

20 Chapter 1: Printer Basics

Windows

Within the computer installation program, select install the PCL 5e/6, and PS drivers and HP FontSmart. Select

Custom Install

a network administrator. Select PCL 6 driver for basic printing.

to install only the software you pref er, or if you are

Minimum Install

Typical Install

to install only the

Macintosh

Click PostScript Printer Description files (PPDs), PDF files (PDFs), online help, HP LaserJet utility, and Desktop Printer utility. Click to only install the software you prefer.

Additional Drivers

You can obtain the following printer drivers by downloading them from the Internet, or by requesting them from an HP-authorized service or support provider. (See the HP Customer Care Service and Support pages at the front of this user’s guide.)

OS/2 PCL 5e/6 printer driver

•

OS/2 PS printer driver

•

NT 3.51 PCL 5e, NT 3.51 PS

•

The OS/2 drivers are available from IBM and are packaged with OS/2. They are

not available for Traditional Chinese, Simplified Chinese, Korean, and Japanese.

The NT 3.51 PS driver is available for English only.

to install the LaserWriter 8 driver (English only),

Install

Custom

Note

If the desired printer driver is not on the compact disc or is not listed here, check the software application’ s installation disks or ReadMe files to see if they include support for the printer. If not, contact the software manufacturer or distributor and request a driver for the printer.

Chapter 1: Printer Basics 21

Software for Windows

Use the Typical Install or Custom Install option (if you are a network administrator) to install the HP software. (This includes several printer drivers. For more information, see page 20.)

Network Administrators: If the printer is attached to a network through an HP JetDirect EIO card, before you can print, the printer must be configured for that network. T o configure the printer f or your network, you can select Custom Install from the printer installation program or use HP JetAdmin software. (See the

Server Software Installation Guide

or the getting started guide that

came with your printer.)

Note You should use the Custom Install option because it allows you to

install administration software such as HP JetAdmin and HP Resource Manager.

Use the Disk Images option to create a set of disks with the exact software you want the end users to use . This allows you to distribute drivers without distributing administration software to end users.

HP JetDirect Print

22 Chapter 1: Printer Basics

Access the Windows Printer Driver

To configure the driver, access it in one of the following ways:

Temporarily Change Settings

Operating System

Windows 9x From the File menu, click Print,

Windows NT 4.0 From the File menu, click Print,

Windows 3.1x and Windows NT 3.51

(from a software application)

and then click Properties. (The actual steps can vary; this is the most common method.)

From the File menu, click Print, click Printers, and then click Options. (The actual steps can vary; this is the most common method.)

Change Default Settings (across all applications)

Click the Start button, point to Settings, and then click Printers. Right-click the printer icon, and choose Properties.

Click the Start button, point to Settings, and then click Printers. Right-click and choose

Document Defaults or Properties.

From the Windows control panel, double-click Printers, highlight the printer, and click Setup.

Note Settings in the printer driver and software application override

control panel settings. (Software application settings override printer driver settings.)

Chapter 1: Printer Basics 23

Choose the Right Printer Driver for Your Needs

Choose a printer driver based on the way you use the printer.

•

Use the PCL 6 driver to take full advantage of the printer’s features. Unless backward compatibility with previous PCL drivers or older printers is necessary, the PCL 6 driver is recommended.

•

Use the PCL 5e driver if you want print results to look comparable to those from older printers.

•

Use the PS driver for compatibility with PostScript Level 2 needs. Certain features are not available in this driver.

•

The printer automatically switches between PS and PCL printer languages.

For the Macintosh, use the Apple LaserWriter 8 Driver, which is a PS driver.

Printer Driver Help

Each printer driver has help screens that can be activated either from the Help button, the F1 key, or a question mark symbol in the upper right corner in the printer driver (depending on the Windows operating system used). These help screens give detailed information about the specific driver . Printer driver help is separate from the software application help.

24 Chapter 1: Printer Basics

HP FontSmart

Note HP FontSmart is not supported for Traditional Chinese, Simplified

Chinese, Korean, and Japanese. Access HP FontSmart from the HP LaserJet folder. HP FontSmart

is a font management utility (for Windows only) which does the following:

installs, uninstalls, and deletes fonts

•

manages fonts inside a single window by allowing you to

•

drag-and-drop provides 145 TrueType™ fonts

•

provides an on-screen preview of all the fonts and prints

•

samples of them provides web connectivity to HP FontSmart, an online resource

•

for free fonts and HP-specific font information (not available for Windows 3.x)

provides HP LaserJet printer matching screen fonts

•

HP Resource Manager

The HP Resource Manager should be installed only on the network administrator’s computer . The HP Resource Manager allows y ou to control hard disk and flash memory features not found in the drivers. Bidirectional communication is required.

Note HP Resource Manager is not available for the Macintosh.

Use the HP Resource Manager to do the following:

initialize disk and flash memory

•

download, delete, and manage fonts and macros to disk and

•

flash memory across networks

PostScript Type 1, PostScript Type 42 (True Type fonts

•

converted to PostScript format), TrueType, and PCL bitmap fonts

Note To download Type 1 fonts, Adobe Type Manager must be loaded

and turned on.

Note HP Resource Manager is only supported in English, French, Italian,

German, Spanish, Dutch, T r aditional Chinese, Simplified Chinese , Korean, and Japanese.

Chapter 1: Printer Basics 25

HP JetSend Communications Technology

HP JetSend is a technology from Hewlett-Packard that allows devices to communicate with each other simply and directly . HP JetSend is built into your printer , allowing it to receive information from any HP JetSend-enabled sending device anywhere on your network, whether it is in

the same office or at a remote location. When you use the HP Fast InfraRed Receiver accessory, your printer can also receive information from any HP JetSend-enabled infrared device. Examples of HP JetSend sending devices include computers or laptops running HP JetSend software or scanners with HP JetSend built in. HP JetSend uses simple IP addressing between networked devices and cab leless communication between infrared devices.

Note

HP JetSend software is not supported for Traditional Chinese, Simplified Chinese, Korean, and Japanese.

To HP JetSend enable your computer or laptop, visit the HP JetSend website (www.jetsend.hp.com/products) for information on HP JetSend software. With the software , you will be able to exchange intra-company documents directly between two or more computers and between any HP JetSend enabled printers, without the problems of incompatible software applications or versions. HP JetSend software will allo w your colleagues to create documents on their computers and send copies directly to this printer without any device-specific drivers or configuration difficulties.

You can visit the HP JetSend website to learn which other devices are available to communicate easily and directly with your HP JetSend-enabled printer.

26 Chapter 1: Printer Basics

How the JetSend Communications Technology Works

Networked Devices

T o use the HP JetSend capability between networked de vices, print a configuration page (see page 134) to find your HP JetSend IP address, and give your address to anyone who wants to send information to your printer via HP JetSend.

From a HP JetSend sending device, a person only needs to enter the printer’s IP address and press “send.”

Infrared Devices

To use HP JetSend infrared capability , line up the infrared sensors between the sending and receiving devices, and choose the “send” option on the sending device.

The devices will automatically negotiate the best possible outcome because they have HP JetSend in them.

Note HP JetSend software is not available for the Macintosh computer.

Chapter 1: Printer Basics 27

Software for Macintosh Computers

Apple LaserWriter 8 Driver

The driver for the Apple LaserWriter 8 comes on the compact disc shipped with the printer.

Note Apple LaserWriter 8 Driver applies to English only.

PostScript Printer Description Files (PPDs)

PPDs, in combination with the Apple LaserWriter 8 Driver, access the printer features and allow the computer to communicate with the printer. An installation program for the PPDs and other software is provided on the compact disc. Use the Apple LaserWriter 8 Driver that comes with the computer or is installed with the HP printer software compact disc.

HP LaserJet Utility

Note The HP LaserJet Utility is not supported for Traditional Chinese,

Simplified Chinese, Korean, and Japanese. HP LaserJet Utility allows control of features that are not available

in the driver. The illustr ated screens make selecting printer features from the Macintosh computer easier than ever . Use the HP LaserJet Utility to do the following:

•

Customize the printer’s control panel messages.

•

Name the printer, assign it to a zone on the network, download files and fonts, and change most of the printer settings.

•

Set a password for the printer.

•

From the computer, lock out functions on the printer’s control panel to prevent unauthorized access. (See the printer software help.)

•

Configure and set the printer for IP printing.

28 Chapter 1: Printer Basics

Software for Networks

HP JetAdmin

HP JetAdmin software is primarily for users who cannot use HP Web JetAdmin due to the lack of browser access or because none of the supported server platforms exist on their network. HP JetAdmin should be installed only on the network administrator’s computer . HP JetAdmin can be accessed by clicking the click the or from the HP LaserJet program group folder. Use HP JetAdmin software to do the following:

•

HP JetAdmin software works on the following network systems:

•

*The software for these systems is not included on the compact disc with the printer, but is a vailable from the Internet. If you do not ha ve access to the Internet, see the HP Customer Care Service and Support pages at the front of this user’s guide to obtain this software.

button (point to

Start

HP JetAdmin

Install, configure, and manage printers that are connected to a network with an HP JetDirect print server.

Manage and troubleshoot network HP printers and print servers.

Microsoft Windows NT 4.0 Microsoft Windows 9x Microsoft Windows NT 3.51* Novell NetWare HP-UX* Solaris* SunOS* IBM OS/2* Mac OS (via the HP LaserJet Utility)

Settings

icon) in Windows 9x and Windows NT 4.0;

, click

Control Panel,

and then

Note

Network Administrators: If the printer is attached to a network, before you can print, the printer must be configured f or that network using HP JetAdmin or similar network software. (See the getting started guide.)

Chapter 1: Printer Basics 29

HP Web JetAdmin

HP Web JetAdmin is a browser-based management tool. It can be installed and run on the following systems:

•

Microsoft Windows NT

•

HP-UX*

•

Sun Solaris*

*HP Web JetAdmin is not included on the CD-ROM with the printer , but is available from the Internet at http://www.hp.com/support/ net_printing. If you do not have access to the Internet, see the HP Customer Care Service and Support pages at the front of this user’s guide to obtain this software.

When installed on a host server, HP Web JetAdmin can be accessed by any client through a supported web browser (such as Microsoft Internet Explorer 3.x and 4.x or Netscape Navigator 3.x and 4.x) by browsing to the HP Web Jet Admin host.

Use HP Web JetAdmin to do the following:

•

Install and configure printers that are connected to a network with an HP JetDirect print server. If you install HP Web JetAdmin 5.0 or greater, it will configure Novell NetWare parameters on the HP JetDirect print server and NetWare server.

•

Manage and troubleshoot network printers from any location.

Note

30 Chapter 1: Printer Basics

See the your printer documentation CD-ROM or your networking software to configure the printer for your needs.

HP JetDirect Print Server Software Installation Guide

Printing Tasks

Overview

This chapter presents basic printing tasks, such as:

Selecting the output bin.

•

Loading the trays.

•

Printing on both sides of paper with the optional duplexer.

•

Printing on special paper, such as letterhead and envelopes,

•

(including automatically feeding envelopes with the optional envelope feeder).

This chapter also introduces some advanced printing tasks, to help you take full advantage of the printer’s features. These tasks are “advanced” because they require you to change settings from a software application, the printer driver, or the printer’s control panel.

The printer driver allows you to:

•

Create Quick Sets to save the printer’s setup information for

•

different kinds of print jobs. Print pages with a watermark in the background.

•

Print the first page of a document on a different kind of paper

•

than the rest of the pages. Print multiple pages on one sheet of paper.

•

(See “Using Features in the Printer Driver” on page 59.)

Tray 1 can be used in several different ways. See “Customizing

•

Tray 1 Operation” on page 63. If you frequently use sev eral kinds of paper or share the printer

•

with others, print by type and size to ensure that print jobs always print on the desired paper. See “Printing by Type and Size of Paper” on page 65.

Chapter 2: Printing Tasks 31

Selecting the Output Bin

The printer has two output locations: the rear output bin and the top output bin. To use the top output bin, be sure the rear output bin is closed. To use the rear output bin, open it.

•

If paper coming out of the top output bin has problems, such as excessive curl, try printing to the rear output bin.

•

To avoid paper jams, do not open or close the rear output bin while the printer is printing.

Printing to the Top Output Bin

The top output bin collects paper face-down, in correct order. The top output bin should be used for most print jobs and is recommended for printing the following:

•

over 50 sheets of paper, continuously

•

transparencies

Figure 6 Top Output Bin

32 Chapter 2: Printing Tasks

Printing to the Rear Output Bin

The printer always prints to the rear output bin if it is open. Paper comes out of the printer face-up, with the last page on top.

To open the rear output bin, grasp the handle at the top of the bin. Pull the bin down, and slide out the extension.

Printing from Tray 1 to the rear output bin provides the straightest paper path. Opening the rear output bin might improve output quality with the following:

envelopes

•

labels

•

small custom-size paper

•

postcards

•

paper heavier than 28 lb (105 g/m2)

•

Note

Figure 7 Rear Output Bin

Opening the rear output bin disables the optional duplexer (if installed) and the top output bin.

Chapter 2: Printing Tasks 33

Loading Tray 1

Note

To avoid paper jams, do not load trays while the printer is printing.

T r ay 1 is a multi-purpose tray that holds a variety of paper, including up to 100 sheets of paper, 10 envelopes, or 20 index cards. The printer might pull paper from Tray 1 first. To change this, see page 63. For supported sizes of paper, see page A-3.

1 Open Tray 1. 2 Pull out the tray extension. 3 Set the side guides to the desired

width.

4 Load Tray 1. 5 Paper should fit, without bending,

under the tabs on the guides, and below the line as indicated. For correct orientation, see page 46.

34 Chapter 2: Printing Tasks

Loading Tray 2 (4050/4050 N)

Tray 2 is a 500-sheet tray. The optional 500-sheet tray is adjusted differently (page 39). (Tray 2 and the optional 500-sheet tray can be interchanged in the printer.) Tray 2 adjusts for letter , A4, and legal sizes; these adjustments affect printer performance.

Lock

Note

To avoid paper jams, do not load trays while the printer is printing.

1 Pull the tray completely out of the

printer.

2 If the tray is not already set to the

desired paper size, snap the left and right guides into place to match the width of the paper. F or A4 size paper, slide the lock down to secure the guide.

3 Lift the back of the rear paper guide

and slide it to the desired paper size until it clicks into place. If the tray is not properly adjusted, the printer might display an error message or paper might jam.

Continued on the next page.

Chapter 2: Printing Tasks 35

4 Load paper into the tray. For correct

orientation, see page 46.

5 Make sure the paper is flat in the tray

at all four corners and below the tabs on the guides. Slide the tray bac k into the printer.

The printer automatically senses the size of paper loaded if the tray is adjusted correctly. To print by type and size of paper, see page 65.

36 Chapter 2: Printing Tasks

Loading Trays 2 and 3 (4050 T/4050 TN)

Trays 2 and 3 are 250-sheet trays. For supported sizes of paper, see page A-3. Choose A5 and B5 ISO as custom sizes in the printer driver for these trays (page 56).

Note

To avoid paper jams, do not load trays while the printer is printing.

1 Pull the tray completely out of the

printer.

2 If the tray is not already set to the

desired paper size, snap the left and right guides into place to match the width of the paper.

3 Locate the release tabs (indicated by

the two arrows). Squeeze the blue tabs to release

them from the slots while sliding the back section of the tray to the desired paper size. Make sure the tabs lock into the correct slots.

Continued on the next page.

Chapter 2: Printing Tasks 37

4 Load paper into the tray. 5 Make sure the paper is flat in the tray

at all four corners and below the tabs on the guides. Gently slide the tray back into the printer.

The printer senses the size of paper loaded if the tray is adjusted correctly. To print by type and size of paper, see page 65.

38 Chapter 2: Printing Tasks

Loading the Optional 500-Sheet Tray

The optional 500-sheet tray is Tray 3 f or the HP LaserJet 4050/4050 N printers, or Tray 4 for the HP LaserJet 4050 T/ 4050 TN printers. This tray is adjusted differently than Tray 2 (page 35). Tray 2 and the optional 500-sheet tray can be interchanged in the printer. For supported sizes of paper, see page A-5.

Note

To avoid paper jams, do not load trays while the printer is printing.

1 Pull the tray completely out of the

printer.

2 If the tray is not set to the desired

paper size, squeeze the release on the left guide and adjust the left and right guides to match the width of the paper.

3 Squeeze the release on the back of

the rear paper guide and slide it to the desired paper size.

4 Load paper into the tray. Continued on the next page.

Chapter 2: Printing Tasks 39

5 Make sure the paper is flat at all four

corners and below the tabs on the guides.

6 Set the dial on the right side of the

tray to match the paper size.

Note

Setting the dial adjusts the printer’s sensors. It does not adjust the guides inside the tray.

7 Gently slide the tray into the printer. To print by type and size of paper, see

page 65.

40 Chapter 2: Printing Tasks

Printing Both Sides of Paper (Optional Duplexer)

The printer can automatically print on both sides of paper with an optional duplex printing accessory (duplexer). This is called duplexing.

Note See the documentation included with the duplexer for complete

installation and setup instructions. Duplexing might require additional memory (page C-1).

The duplexer supports standard sizes from B5 JIS (7.2 by 10 inches or 182 by 257 mm) to legal (8.5 by 14 inches or 216 by 356 mm).

Note The accessory dust cover cannot be used when the optional

duplexer is installed.

Installed Removed

Figure 8 Printer with the Optional Duplexer

Chapter 2: Printing Tasks 41

Guidelines for Printing Both Sides of Paper

Caution Do not print on both sides of labels, transparencies, envelopes, or

paper heavier than 28 lb (105 g/m paper jamming might result.

WARNING! To avoid personal injury and damage to the printer, do not lift the

printer with the duplexer installed. Before relocating the printer, separate the duplexer and optional trays from the printer.

•

You might need to configure the printer driver to recognize the duplexer. (See the printer software help for details.)

•

To print on both sides of paper, make the selection from the software or printer driver. (See the printer software help.)

•

If the printer driver does not have this option, change the Duplex setting from the Paper Handling Menu in the printer’s control panel to Binding to long edge or short edge. (For more information, see page 44.)

•

Close the rear output bin to use the duplexer (page 32). Opening the rear output bin disables the duplexer.

DUPLEX=ON

. Also in the Paper Handling Menu, set

). Damage to the printer and

42 Chapter 2: Printing Tasks

Paper Orientation for Printing Both Sides of Paper

The duplexer prints the second side of paper first, so paper such as letterhead and preprinted paper needs to be oriented as shown in Figure 9.

Figure 9 Paper Orientation for Printing Both Sides of Paper

For Tray 1, load the first side facing down and the top toward you. For all other trays, load the first side facing up and the top toward the printer.

Chapter 2: Printing Tasks 43

Layout Options for Printing Both Sides of Paper

The four print orientation options are shown below. These options can be selected from the printer driver or from the printer’s control panel (set

BINDING

ORIENTATION

2. Long-edge landscape*

Figure 10 Layout Options for Printing Both Sides of Paper

from the Paper Handling Menu and

from the Printing Menu).

1. Long-edge portrait

3. Short-edge portrait*

4. Short-edge landscape

1. Long-edge portrait This is the default printer setting, and the most common layout used, with every printed image oriented right side up. Facing pages are read from top to bottom on the left page, then from top to bottom on the right page.

2. Long-edge landscape This layout is often used in accounting, data processing, and spreadsheet applications. Every other printed image is oriented upside-down. Facing pages are read continuously from top to bottom.

3. Short-edge portrait This layout is often used with clipboards. Every other printed image is oriented upside-down. Facing pages are read continuously from top to bottom.

4. Short-edge landscape Each printed image is oriented right side up. Facing pages are read from top to bottom on the left page, then from top to bottom on the right page.

Note

When using Windows drivers, select “Flip Pages Up” to get the binding options designated with (*) above.

44 Chapter 2: Printing Tasks

Printing Special Paper

Special paper includes letterhead, prepunched (including 3-hole punched), envelopes, labels, transparencies, and custom-size paper.

Printing Letterhead, Prepunched, or Preprinted Paper

When printing letterhead, prepunched, or preprinted paper, it is important to correctly orient the paper. See the “Paper Orientation” section for instructions.

Chapter 2: Printing Tasks 45

Paper Orientation

For Tray 1, load paper with the side-to-be-printed facing up , and the top, short edge toward the printer.

Figure 11 Paper Orientation for Tray 1

For all other trays, load paper with the side-to-be-printed facing down, and the top edge toward you.

Figure 12 Paper Orientation for All Other Trays

46 Chapter 2: Printing Tasks

Printing Envelopes

With the optional envelope f eeder, the printer will automatically feed up to 75 envelopes. To order an envelope feeder, see page 8. To print with the envelope feeder, see page 49.

Many types of envelopes can be printed from Tray 1. (Up to 10 can be stacked in the tray.) Printing performance depends on the construction of the envelope. Always test a few sample envelopes before purchasing a large quantity.

Set margins at least 0.6 inch (15 mm) from the edge of the

•

envelope. If you have problems printing envelopes, try opening the rear

•

output bin.

When you print large numbers of envelopes and standard paper, for best printing performance print paper first, then envelopes. To alternate paper and envelopes, from the Configuration Menu in the printer’s control panel select

SMALL PAPER SPEED=SLOW

WARNING!

Caution

Never use envelopes with coated linings, exposed self-stick adhesives, or other synthetic materials. These items can emit noxious fumes.

Envelopes with clasps, snaps, windows, coated linings, exposed self-stick adhesives, or other synthetic materials can severely damage the printer.

T o a void jamming and possible printer damage, ne ver try to print on both sides of an envelope.

Before you load envelopes, make sure they are flat and not damaged or stuck together. Do not use envelopes with pressure-sensitive adhesive. (For envelope specifications, see page A-11.)

Chapter 2: Printing Tasks 47

Loading Envelopes in Tray 1

Open Tray 1, but do not pull out the extension. (Envelopes feed best without the extension.)

Open the rear output bin and pull out the tray extension. (This reduces envelope curl and wrinkling.)

Load up to 10 envelopes in the center of Tray 1 with the side-to-be-printed facing up, and the postage-end toward the printer. Slide the envelopes into the printer as far as they will go without forcing them.

Adjust the guides to touch the envelope stack without bending the envelopes. Mak e sure the envelopes fit under the tabs on the guides.

48 Chapter 2: Printing Tasks

Feeding Envelopes Automatically (Optional Envelope Feeder)

With the optional envelope f eeder, the printer will automatically feed up to 75 envelopes. To print envelopes without an en velope f eeder, see page 47.

Note See the documentation included with the envelope feeder for

complete installation and setup instructions.

You might need to configure the printer driver to recognize the envelope feeder. See the printer software help for details.

Release lever

Guides

Envelope

weight

Tray extension

Figure 13 Envelope Feeder Details

Envelope Sizes

The envelope feeder supports standard sizes from 3.5 by 6.3

•

inches (90 by 160 mm) to 7 by 10 inches (178 by 254 mm). Other sizes of envelopes should be printed from Tray 1.

•

Chapter 2: Printing Tasks 49

Inserting and Removing the Envelope Feeder

Open Tray 1.

Open the access door on the right, front corner of the printer, inside T ra y

Remove the plastic cover from the printer. (Replace the cov er when the envelope feeder is not attached.)

Insert the envelope feeder into the printer as far as it will go. (The connector on the top right side of the envelope feeder fits into the plug in the printer.) Pull gently on the envelope feeder to be sure that it is securely in place.

To remove the envelope feeder, press the release button on the left and pull the envelope feeder away from the printer.

50 Chapter 2: Printing Tasks

Loading Envelopes in the Envelope Feeder

Note

Print only on envelopes approved for use in the printer (page 47 and page A-11).

1 Fold down the tray e xtension. Lift the

envelope weight.

2 Squeeze the release lever on the left

envelope guide and slide the guides apart.

3 Load envelopes into the envelope

feeder with the side-to-be-printed facing up, and the postage end toward the printer. Push the envelopes into the envelope feeder as far as they will go without forcing them. Push the bottom envelope in slightly farther than the top envelopes. (Stack them as shown.)

Continued on the next page.

Chapter 2: Printing Tasks 51

4 Adjust the guides to touch the

envelopes without bending them. Make sure the envelope f eeder is not overfilled.

5 Lower the envelope weight onto the

envelopes.

Note

Select the envelope size from the software application (if the setting is available), the printer driver, and the Paper Handling Menu in the printer’s control panel (page B-5). To print by type and size of paper, see page 65.

52 Chapter 2: Printing Tasks

Printing Labels

Use only labels recommended for use in laser printers. Make sure that labels meet the correct specifications (page A-3).

Do:

Print a stack of 50 labels from Tray 1 or a stack of 50 to 100

•

labels from other trays. Load labels in Tray 1 with the side-to-be-printed facing up, and

•

the top, short edge toward the printer. For orientation in other trays, see Figure 12 on page 46.

Try opening the rear output bin (page 33) to prevent curl and

•

Printing Transparencies

Use only transparencies recommended for use in laser printers. F or transparency specifications, see page A-10.

Load transparencies face up in Tray 1 with the top toward the

•

printer. A stack of 50 to 100 transparencies can be printed from other

•

trays. Because transparencies are heavier than paper, do not load the other trays to capacity. For orientation in other trays, see Figure 12 on page 46.

To prevent transparencies from becoming too hot or sticking

•

together, use the top output bin. Before using the top output bin, be sure the rear output bin is closed (page 32). Remove each transparency from the output bin before printing another.

Place transparencies on a flat surface to cool after removing

•

them from the printer.

Figure 15 Printing Transparencies

Chapter 2: Printing Tasks 55

Printing Cards, Custom-Size, and Heavy Paper

Custom-size paper can be printed from Tray 1 or the optional 500-sheet tray. For paper specifications, see page A-2.

Note Choose A5 and B5 (ISO) as custom sizes in the printer driver for

Tray 2 and Tray 3 (HP LaserJet 4050 T/4050 TN printers) and the optional 500-sheet tray. Settings for these sizes are marked in the tray, but custom settings must be selected in the software and from the printer’s control panel.

Tray Minimum Size Maximum Size

Tray 1 3 by 5 inches

(76 by 127 mm)

Optional 500-Sheet Tray 5.8 by 8.2 inches

(148 by 210 mm)

The maximum paper weight is 53 lb (199 g/m 28 lb (105 g/m

) from the 500-sheet tray.

8.5 by 14 inches (216 by 356 mm)

) from Tray 1 and

Note To prevent curl and other problems, heavy paper and very small

custom-size paper should be printed from Tray 1 to the rear output bin. Open the rear output bin to use it (page 33).

The printer’s control panel can be set f or one custom size at a time. Do not load more than one size of custom paper into the printer.

For paper sizes less than 5 inches (127 mm) f eed page in a portrait orientation (short edge first).

56 Chapter 2: Printing Tasks

Guidelines for Printing Custom-Size Paper

Do not attempt to print on paper smaller than 3 inches (76 mm)

•

wide or 5 inches (127 mm) long. Set page margins at least .17 inch (4.23 mm) away from the

•

edges. Feed short-edge first.

•

Setting Custom Paper Sizes

When custom paper is loaded, size settings need to be selected from the software application (the preferred method), the printer driver, or from the printer’s control panel.

Note Settings in the printer driver and software application override

control panel settings. (Software application settings override printer driver settings.)

X (front edge)

Feed short-edge

first

Y (side edge)

Figure 16 Printing Custom-Size Paper

Chapter 2: Printing Tasks 57

If the settings are not available from the software, set the custom paper size from the control panel:

1 From the Printing Menu set

CONFIGURE CUSTOM PAPER=YES

2 From the Printing Menu, select inches or millimeters as the unit

of measurement.

3 From the Printing Menu, set the X dimension (the front edge of

the paper) as shown in Figure 16. X can be 3 to 8.5 inches (76 to 216 mm).

4 Set the Y dimension (the side edge of the paper) as shown in

Figure 16. Y can be 5 to 14 inches (127 to 356 mm).

5 If custom paper is loaded into Tray 1 and

MODE=CASSETTE

, then set

TRAY 1 SIZE=CUSTOM

TRAY 1

from the Paper Handling Menu in the printer’s control panel. See “Customizing Tray 1 Operation” on page 63.

If custom paper is loaded in the optional 500-sheet tray , be sure the paper size dial is set to Custom (page 39).

6 In the software, select Custom as the paper size. For example , if the custom paper is 8 by 10 inches (203 by 254 mm),

set X=8 inches and Y=10 inches (X=203 millimeters and Y=254 millimeters).

58 Chapter 2: Printing Tasks

Advanced Printing Tasks

This section will help you take full adv antage of the printer’s f eatures. These tasks are “advanced” because they require you to change settings from the printer’s control panel or the printer driver.

Using Features in the Printer Driver

When you print from a software application, many of the printer’s features are available from the printer driver. To access Windows printer drivers, see page 23.

Note HP PCL 5e, PCL 6, PS, OS/2, UNIX and Macintosh drivers are

slightly different. Check the drivers f or a vailable options . The PCL6 driver takes full advantage of the printer’s features.

Settings in the printer driver and software application override control panel settings. (Software application settings override printer driver settings.)

Printer Collation

The Printer Collation feature, only available with 16 MB of RAM or a hard disk, allows multiple original prints (mopying) that provides you the following advantages:

Reduces network traffic

•

Faster return to application

•

All documents are original

•

Note See the application or printer driver help for specific steps.

Chapter 2: Printing Tasks 59

RIP ONCE

RIP ONCE allows the print job to be processed one time at the printer. The RIP ONCE capability creates an image of the page then saves a compressed image of the page into memory. RIP ONCE is enabled when a minimum of 16 MB of RAM or a hard disk is installed in the printer. Pages are printed by decompressing page images without pausing to process the print job again. The print job will print exactly the same ev ery time because the compressed image is not dependent on any other printer data.

Saving Printer Setup Information

Printer drivers allow you to save the printer settings you use most often as the default settings. For example, the driver might be set to print on letter size paper, portrait orientation, with automatic tray selection (from the first available tray).

Some PCL 5e/ PCL 6 printer drivers will allow you to save printer settings for multiple kinds of print jobs. F or example, you might w ant to create a Quick Set for en v elopes , or for printing the first page of a document on letterhead.

Look for the printer driver. See the printer driver help for more information on these features.

Quick Sets

option in the Windows PCL 5e/PCL 6

Printer Driver Features

Look for and driver, or see the printer driver help for more information.

Quick Sets, ZoomSmart

Booklet Printing

options in the Windows PCL 5e/PCL 6 printer

(any page size to any page size),

Printing with a Watermark

A watermark is a notice, such as “Top Secret,” printed in the background of each page in a document. Check the driver for available options.

60 Chapter 2: Printing Tasks

Different First Page

Follow these instructions for printing a first page that is diff erent from other pages in the print job.

1 For Windows, select “Use diff erent paper f or first page” in y our

printer driver. Choose Tray 1 (or Manual Feed) for the first page and one of the other trays for the remaining pages. Place the paper for the first page in Tray 1. (For man ual feed, place paper in Tray 1 after the job is sent to the printer and the printer requests paper.) Place the paper with the side-to-be-printed up , the top of the page facing the rear of the printer, and the long edge leading into the printer.

For Macintosh computers, select “First from” and “Remaining from” in the print dialog box.

Note Where and how you make selections depends on your software

application or associated printer driver. (Some options ma y only be available through the printer driver.)

2 Load the paper for the remaining pages of the document into

another tray. You may select the first and remaining pages by type of paper. F or more information, see “Printing by Type and Size of Paper” on page 65

Chapter 2: Printing Tasks 61

Printing Multiple Pages on One Sheet of Paper

You can print more than one page on a single sheet of paper. This feature is available in some printer drivers, and provides a cost-effective way to print draft pages.

To print more than one page on a sheet of paper, look for a Lay out or Pages Per Sheet option in the printer driver. (This is sometimes called 2-up, 4-up, or n-up printing.)

Figure 17 Sample Layout Options (1-up, 2-up, and 4-up)

62 Chapter 2: Printing Tasks

Customizing Tray 1 Operation

Customize Tray 1 to fit your printing needs. The printer can be set to print from T ra y 1 as long as it is loaded, or

to print only from Tray 1 if the type of paper loaded is specifically requested. Set from the Paper Handling Menu in the printer’s control panel. (Print speed might be slightly slower when printing from Tray 1 when

1 MODE=FIRST

TRAY 1 MODE=FIRST

TRAY 1 MODE=CASSETTE

Tray 1 Mode=First

If you do not keep paper in Tray 1 all the time, or y ou use T r ay 1 only for manually feeding paper, keep the default setting,

MODE=FIRST

in the Paper Handling Menu.

TRAY 1

TRAY

• TRAY 1 MODE=FIRST

from Tray 1 first unless it is empty or closed. You can still choose paper from other trays by specifically

•

choosing another tray in the printer driver.

means that the printer usually pulls paper

Tray 1 Mode=Cassette

TRAY 1 MODE=CASSETTE

internal trays. Instead of looking for paper in Tray 1 first, the printer pulls paper either starting from the bottom tray upward (from the tray with the highest capacity to the tra y with the least capacity), or the tray that matches type or size settings selected from the software.

When

•

TRAY 1 MODE=CASSETTE

Paper Handling Menu to configure for Tray 1.

Through the printer driver, you can select paper from any tray (including Tray 1) by type, size, or source. To print by type and size of paper, see page 65.

means the printer treats Tray 1 like the

is set, an option appears in the

as well as

size

type

settings

Chapter 2: Printing Tasks 63

Manually Feeding Paper from Tray 1

The Manual Feed f eature allows y ou to print on special paper from T ra y 1, such as envelopes or letterhead. If Manual F eed is selected, the printer will print only from Tray 1.

Select Manual Feed through the software or printer driver. Manual Feed can also be enabled from the Paper Handling Menu in the printer’s control panel.

Note

When Manual Feed is selected, if automatically prints (if paper is in the tray). If

MODE=CASSETTE

the printer prompts to load Tray 1 whether or not

TRAY 1 MODE=FIRST

TRAY 1

the printer

Tray 1 is loaded. This enables you to load different paper if necessary. Press

[Go]

to print from Tray 1.

64 Chapter 2: Printing Tasks

Printing by Type and Size of Paper

You can configure the printer to select paper by or letterhead) and (a paper tray).

(such as letter or A4), as opposed to

size

(such as plain

type

source

Benefits of Printing by Type and Size of Paper

If you frequently use sev eral different kinds of paper , once tra ys are set up correctly, you do not have to check which paper is loaded in each tray bef ore you print. This is especially helpful when the printer is shared, and more than one person loads or removes paper.

Printing by type and size of paper is a wa y to be sure that print jobs always print on the desired paper. (Some printers have a feature which “locks out” trays, to prevent printing on the wrong paper. Printing by type and size of paper eliminates the need to lock out trays.)

To print by type and size of paper, do the following:

Be sure to adjust and load the trays correctly. (See the sections

on loading paper, starting on page 34.) From the Paper Handling Menu in the printer’s control panel,

select the paper you are loading (such as bond or recycled), check the label on the package of paper.

Select the paper

•

: If the printer has been set to

Tray 1

from the Paper Handling Menu, also set the paper size from the Paper Handling Menu. If custom paper is loaded, set the size of custom paper from the Printing Menu to match the paper loaded in Tray 1. To print custom-size paper, see page 57.

Optional envelope feeder

Paper Handling Menu.

Optional 500-sheet tray

when paper is properly loaded into the printer and the paper size dial is set to match the paper size. If custom paper is loaded, set the size of custom paper from the Printing Menu to match the paper loaded in the tray. Set the paper size dial in the tray to Custom. To print custom-size paper, see page 57.

Other trays

properly loaded into the printer. (See the sections on loading paper, starting on page 35.)

: Paper size settings are adjusted when paper is

for each tra y. If you are unsure what type

type

settings from the control panel.

size

TRAY 1 MODE=CASSETTE

: Set the paper size from the

: Paper size settings are adjusted

Chapter 2: Printing Tasks 65

4 From the software or printer driver , select the desired type and

size of paper.

Note The type and size settings can also be configured from HP Web

JetAdmin and HP JetAdmin software for networked printers. See the printer driver help.

To print by type and size, it might be necessary to unload or close Tray 1, or set Menu in the printer’s control panel. For more information, see page 63.

Settings in the printer driver and software application override control panel settings. (Software application settings override printer driver settings.)

TRAY 1 MODE=CASSETTE

from the Paper Handling

Supported Types of Paper

The printer supports the following types of paper:

•

plain

•

letterhead

•

prepunched

•

bond

•

color

•

rough

•

preprinted

•

transparency

•

labels

•

recycled

•

card stock

•

user-defined (5 types)

66 Chapter 2: Printing Tasks

Job Retention Features

T o use the job retention features listed below , you must install a hard disk in the printer and properly configure the drivers.

Caution Make sure to identify your jobs in the printer driver before printing.

Using default names may override previous jobs with the same default name or cause the job to be deleted.

Quick Copying a Job

The quick copy feature prints the requested number of copies of a job and stores a copy on the printer’s hard disk. Additional copies of the job can be printed later. This feature can be turned off from the driver.

For more information about specifying the number of quick copy jobs that can be stored, see the item described on page B-18.

QUICK COPY JOBS

Printing Additional Copies of a Quick Copy Job

control panel

To print additional copies of a job stored on the printer’s hard disk from the control panel:

1 Press [Menu] repeatedly until 2 Press [Item] until the desired user or job name appears.

Note If you are using a Macintosh computer , the user name appears on

the first line of the display and the job name appears on the second line of the display. After you have selected the desired user name using [Item], press [Value] until the desired job name appears.

3 Press [Select] to select the job. 4 Press [- Value +] until the desired number of copies appears. 5 Press [Select] to print the job.

QUICK COPY JOBS MENU

COPIES=1

Chapter 2: Printing Tasks 67

appears.

Deleting a Stored Quick Copy Job

When a user sends a quick copy job, the printer overwrites any previous jobs with the same user and job name. If there is not a quick copy job already stored under the same user and job name and the printer needs additional space, the printer may delete other stored quick copy jobs starting with the oldest job. The default number of quick copy jobs that can be stored is 32. The n umber of quick copy jobs that can be stored is set from the control panel (see page B-18).

Note If you turn the printer off and then back on, all quick copy, proof and

hold, and private jobs are deleted. A stored quick copy job can also be deleted from the control panel

or from HP Web JetAdmin and HP JetAdmin software.

1 Press [Menu] repeatedly until 2 Press [Item] until the desired user name appears.

Note If you are using a Macintosh computer , the user name appears on

the first line of the display and the job name appears on the second line of the display. After you have selected the desired user name using [Item], press [Value] until the desired job name appears.

3 Press [Select] to select the job. 4 Press [- Value] until 5 Press [Select] to delete the job.

DELETE

QUICK COPY JOBS MENU

COPIES=1

appears.

68 Chapter 2: Printing Tasks

Proofing and Holding a Job

The proof and hold feature provides a quic k and easy way to print and proof one copy of a job and then print the additional copies.

To permanently store the job and prevent the printer from deleting it when space is needed for something else, select the Stored Job option in the driver.

Printing the Remaining Copies of a Held Job

The user can print the remaining copies of a job held on the printer’s hard disk from the control panel.

1 Press [Menu] repeatedly until 2 Press [Item] until the desired user name appears.

Note If you are using a Macintosh computer , the user name appears on

the first line of the display and the job name appears on the second line of the display. After you have selected the desired user name using [Item], press [Value] until the desired job name appears.

3 Press [Select] to select the job. 4 Press [- Value +] until the desired number of copies appears. 5 Press [Select] to print the job.

QUICK COPY JOBS MENU

COPIES=1

appears.

Chapter 2: Printing Tasks 69

Deleting a Held Job

When a user sends a proof and hold job, the printer automatically deletes that user’s pre vious stored proof and hold job. If there is not a proof and hold job already stored for that job name and the printer needs additional space, the printer may delete other stored proof and hold jobs starting with the oldest one.

Note If you turn the printer off and then back on, all quick copy, proof and

hold, and private jobs are deleted. A stored proof and hold job can also be deleted from the control panel.

1 Press [Menu] repeatedly until 2 Press [Item] until the desired user name appears.

Note If you are using a Macintosh computer , the user name appears on

the first line of the display and the job name appears on the second line of the display. After you have selected the desired user name using [Item], press [Value] until the desired job name appears.

3 Press [Select] to select the job. 4 Press [- Value] until 5 Press [Select] to delete the job.

DELETE

QUICK COPY JOBS MENU

COPIES=1

appears.

70 Chapter 2: Printing Tasks

Printing a Private Job

The private printing feature lets a user specify that a job is not printed until that user releases it using a 4-digit personal identification number (PIN) through the printer’s control panel. The user specifies the PIN in the driver and it is sent to the printer as part of the print job.

Specifying a Private Job

T o specify that a job is private from the driv er, select the Private Job option and type a 4-digit PIN.

Releasing a Private Job

The user can print a private job from the control panel. 1 Press [Menu] repeatedly until

appears.

2 Press [Item] until the desired user name appears.

Note If you are using a Macintosh computer , the user name appears on

the first line of the display and the job name appears on the second line of the display. After you have selected the desired user name using [Item], press [Value] until the desired job name appears.

3 Press [Select] 4 Press [- Value +] to change the first number of the PIN, and

then press [Select]. An Repeat these steps to change the remaining three numbers of the PIN.

5 Press [- Value +] until the desired number of copies appears. 6 Press [Select] to print the job.

PIN:0000

COPIES=1

appears.

PRIVATE/STORED JOBS MENU

appears.

appears in place of the number.

Chapter 2: Printing Tasks 71

Deleting a Private Job

A private job is automatically deleted from the printer’s hard disk after the user releases it for printing, unless the user selects the Stored Job option in the driver.

Note If you turn the printer off and then back on, all quick copy, proof and

hold, and private jobs are deleted. A private job can also be deleted from the printer’s control panel

before it is ever printed. 1 Press [Menu] repeatedly until

appears.

2 Press [Item] until the desired user name appears.

Note If you are using a Macintosh computer , the user name appears on

the first line of the display and the job name appears on the second line of the display. After you have selected the desired user name using [Item], press [Value] until the desired job name appears.

3 Press [Select] to select the job. 4 Press [- Value +] to change the first number of the PIN, and

then press [Select]. An Repeat these steps to change the remaining three numbers of the PIN.

5 Press [- Value] until 6 Press [Select] to delete the job.

COPIES=1

appears.

DELETE

PRIVATE/STORED JOBS MENU

PIN:0000

appears in place of the number.

appears.

72 Chapter 2: Printing Tasks

Storing a Print Job

The user can download a print job to the printer’s hard disk without printing it. The user can then print the job at any time through the printer’s control panel. F or e xample , a user may want to download a personnel form, calendar, time sheet, or accounting form that other users can access and print.

To store a print job permanently on the hard disk, select the Stored Job option in the driver when printing the job.

Printing a Stored Job

The user can print a job stored on the printer’s hard disk from the control panel.

1 Press [Menu] repeatedly until

appears.

2 Press [Item] until the desired user name appears.

Note If you are using a Macintosh computer , the user name appears on

the first line of the display and the job name appears on the second line of the display. After you have selected the desired user name using [Item], press [Value] until the desired job name appears.

3 Press [Select] to select the job name. 4 Press [- Value +] until the desired number of copies appears. 5 Press [Select] to print the job.

PRIVATE/STORED JOBS MENU

COPIES=1

appears.

Chapter 2: Printing Tasks 73

Deleting a Stored Job

Jobs stored on the printer’s hard disk can be deleted from the control panel.

1 Press [Menu] repeatedly until

appears.

2 Press [Item] until the desired user name appears.

Note If you are using a Macintosh computer , the user name appears on

the first line of the display and the job name appears on the second line of the display. After you have selected the desired user name using [Item], press [Value] until the desired job name appears.

3 Press [Select] to select the job. 4 Press [- Value] until 5 Press [Select] to delete the job.

DELETE

PRIVATE/STORED JOBS MENU

COPIES=1

appears.

74 Chapter 2: Printing Tasks

Printing with the Optional HP Fast InfraRed Receiver

The HP Fast InfraRed Receiv er enab les wireless printing from any IRDA-compliant portable device (such as a laptop computer) to the HP LaserJet 4050, 4050 N, 4050 T, or 4050 TN printer.

The printing connection is maintained by positioning the sending infrared (FIR) port within operating range. Note that the connection can be blocked b y objects such as a hand, paper , direct sunlight, or any bright light shining into either FIR port.

Note For more information, see the user guide that came with the HP F ast

InfraRed Receiver.

Setting Up to Print with Windows 9x

Before launching the InfraRed Driver , complete the f ollowing steps: 1 From the Printers f older , select the HP LaserJet 4050, 4050 N,

4050 T, or 4050 DN as your default printer.

2 While in the same Printers folder , choose Pr operties/Details,

and make sure that Virtual Infrared LPT Port is selected.

3 Select the file to print.

Printing a Job

1 Align your laptop computer (or other portable device equipped

with an IRDA-compliant FIR window) within 2 to 3 f eet (1 meter) maximum of the HP Fast InfraRed Receiver. The FIR window must be at an angle of +/- 15 degrees to ensure an effective connection for printing.

2 Print the job. The status indicator on the HP Fast InfraRed

Receiver lights up, and, after a short delay, the printer status panel displays

If the status indicator does not light up, realign the HP F ast InfraRed Receiver with the FIR port on the sending device, resend the print job, and maintain the alignment of all de vices . If you have to move the equipment (for example, to add paper), make sure that all devices remain within the range of operation to maintain the connection.

PROCESSING JOB

Chapter 2: Printing Tasks 75

If the connection is interrupted before your print job is complete, the HP Fast InfraRed Receiver status indicator turns off. You have up to 40 seconds to correct the interruption and continue the job. If the connection is resumed within this time, the status indicator lights up again.

Note The connection is permanently broken if the sending port is moved

out of operating range or if anything passing between the ports blocks transmission f or more than 40 seconds. (This block could be a hand, paper, or even direct sunlight.) Depending on the size of the job, printing with the HP F ast InfraRed Receiv er ma y be slower than printing with a cable connected directly to the parallel port.

Interrupting and Resuming Printing

The job interrupt and resume feature lets a user temporarily stop the job that is currently printing in order to print another job. When the new job is finished printing, the interrupted job resumes printing.

A user can only interrupt jobs that are printing and collating multiple copies by connecting to the infrared (FIR) port on the printer and sending a job to the printer. The printer stops printing the current job when it reaches the end of the copy it is printing. The printer then prints the job sent over the FIR connection. When the printer is done printing that job, it resumes printing the original job with multiple copies where it left off.

76 Chapter 2: Printing Tasks

Printer Maintenance

Overview

This chapter explains basic printer maintenance.

Managing the toner cartridge.

•

Cleaning the printer.

•

Performing routine maintenance.

•

Chapter 3: Printer Maintenance 77

Managing the Toner Cartridge

HP Policy on Non-HP Toner Cartridges

Hewlett-Pac kard Company cannot recommend use of non-HP toner cartridges, either new or remanufactured. Because they are not HP products, HP cannot influence their design or control their quality.

To install a new HP toner cartridge and recycle the used cartridge, follow the instructions included in the toner cartridge box.

Toner Cartridge Storage

Do not remove the toner cartridge from its package until you are ready to use it. (The shelf life of a cartridge in an unopened package is approximately 2.5 years.)

Caution To prevent damage to the toner cartridge, do not expose it to light

for more than a few minutes.

Toner Cartridge Life Expectancy

The life of the toner cartridge depends on the amount of toner that print jobs require. When printing text at 5% cover age, an HP toner cartridge lasts an average of 10,000 or 6,000 pages, depending on which toner cartridge is installed. (A typical business letter is about 5% coverage.) This assumes that print density is set to 3 and EconoMode is off. (These are the default settings.)

78 Chapter 3: Printer Maintenance

Hp 4050 TN, 4050 T, 4050 N User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

How to Use This Online User’s Guide

Navigational Features in This Guide

Features of Acrobat Reader

Where to Look for More Information . . .

Setting Up the Printer

Using the Printer

Online Services

HP FIRST

Customer Support Options Worldwide

Contents

Overview

Printer Features and Benefits

Printer Information

Configurations

Printer Parts and Locations

Accessories and Supplies

Suggested Accessories

Ordering Information

Control Panel Layout

Control Panel Lights

Control Panel Keys

Using the Printer Online Help System

Control Panel Menus

Printer Software

Printer Drivers

Windows

Macintosh

Software for Windows

Software for Macintosh Computers

Software for Networks

Overview

Selecting the Output Bin

Printing to the Top Output Bin

Printing to the Rear Output Bin

Loading Tray 1

Loading Trays 2 and 3 (4050 T/4050 TN)

Loading the Optional 500-Sheet Tray

Guidelines for Printing Both Sides of Paper

Printing Special Paper

Paper Orientation

Printing Envelopes

Printing Labels

Printing Transparencies

Advanced Printing Tasks

Using Features in the Printer Driver

Customizing Tray 1 Operation

Printing by Type and Size of Paper

Supported Types of Paper

Job Retention Features

Quick Copying a Job

Printing Additional Copies of a Quick Copy Job

Deleting a Stored Quick Copy Job

Proofing and Holding a Job

Printing the Remaining Copies of a Held Job

Deleting a Held Job

Printing a Private Job

Specifying a Private Job

Releasing a Private Job

Deleting a Private Job

Storing a Print Job

Printing a Stored Job

Deleting a Stored Job

Setting Up to Print with Windows 9x

Printing a Job

Interrupting and Resuming Printing

Overview

Managing the Toner Cartridge

HP Policy on Non-HP Toner Cartridges

Toner Cartridge Storage

Toner Cartridge Life Expectancy