HP 350 User Manual

User's Guide

HP OfficeJet
Model 330 and Model 350

.

Copyright Hewlett­Packard Company 1995,
1996

All rights are reserved.
No part of the document
may be photocopied,
reproduced, or translated
to another language
without the prior written
consent of
Hewlett-Packard
Company.

Eclipse FAX9is a US.
registered trademark of
Pheonix Technologies,
Ltd. Microsoft9is a U.S.
registered trademark of
Microsoft Corporation.
Windows is a U.S.
trademark of Microsoft
Corp.

Publication number:
C4661-90001
First Edition,
December 1995
Second Edition
May 1996
Printed in USA.

This product
approved for use in the
United States
Canada Only. Local

country laws may
prohibit the use of this
product outside of United
States and Canada. It is
strictly forbidden by law
in virtually every country
to connect nonapproved
telecommunications
equipment (fax
machines) to public
telephone networks.

is

and

Hewlett-Packard will not
honor the warranty or
provide service and
support of this product if
used outside of United
States and Canada.

!

Safety Information

Always follow basic
safety precautions when
using this product to
reduce risk of injury from
fire or electric shock.

1. Read and understand
all instructions in the
user's guide.

WARNING:
Potential Shock Hazard

2. Use only a grounded
electrical outlet when
connecting the HP
OfficeJet to a power
source. If you don't
know whether the
outlet is grounded,
check with a qualified
electrician.

3. Telephone lines can
develop hazardous
voltages. To avoid
electric shock, do not
touch the contacts on
the end of the cord, or
the TEL and LINE
sockets on the back of
the HP OfficeJet.
Replace damaged
cords immediately.

4. Never install
telephone wiring
during a lightning
storm.

5. Observe all warnings
and instructions
marked on the
product.

6. Unplug this product
from wall outlets and
telephone jacks before
cleaning.

7. Do not install or use
this product near
water, or when you
are wet.

8. Install the product
securely on a stable
surface.

9. Install the product in a
protected location
where no one can step
on or trip over line
cord, and the line cord
will not be damaged.

10.If the product does not
operate normally, see
Troubleshooting.

11.No operator­serviceable parts
inside. Refer servicing
to qualified service
personnel.

CAUTION:

This heading is followed
by information that alerts
you to potential damage
to equipment or loss of
data.

WARNING:

This heading is followed
by information that alerts
you to a potential safety
hazard.

Notice:

The information
contained in this
document is subject to
change without notice.

Hewlett-Packard shall not
be liable for errors
contained herein or for
consequential damages in
connection with the
furnishing, performance,
or use of this material.

Information regarding
FCC Class B, Parts 15
and 68 requirements can
be found in the back of
the

User's Guide

This product may
contain remanu­factured parts that have
been fully tested to
meet 100% of
original performance
specifications.

.

Complete the following information. You'll need it if you contact your dealer or
Hewlett-Packard Co.:

DATE OF PURCHASE

--

MO. DAY

SERIAL NUMBER

YEAR

(Located on the back of the machine.)

Contents

1. Using theHP OfficeJet Manager 1-1..............

Introducing the HP OfficeJet Manager 1-2..................

Running the HP OfficeJet Manager 1-3.....................

Using the HP OfficeJet Manager Help System 1-4.........

Using the File Menu 1-5.................................

Running Eclipse FAX SE from the

HP OfficeJet Manager 1-5............................

Cleaning the Print Cartridge 1-5.......................

Using the OfficeJet Setup Menu 1-6.......................

Modifying Device Settings 1-6........................

UsingSendFaxSetup 1-8............................

Changing the Header for Your Outgoing Faxes 1-8......

Selecting Dialing Mode 1-9........................

Setting Automatic Redial Option 1-9.................

Setting up Speed Dialing (for Paper Faxes Only) 1-10.....

Storing Speed Dial Codes for Individuals 1-11..........

Storing Speed Dial Codes for Groups 1-12.............

Changing Send Fax Quality 1-13.......................

Changing the contrast 1-13..........................

Changing the resolution 1-13........................

Using Receive Fax Setup 1-14.........................

Selecting Auto or Manual

Receive Mode for incoming faxes 1-15................

Changing the number of rings to answer 1-15...........

Setting Automatic Reduction 1-16....................

Setting Backup Reception 1-16......................

Distinctive Ring 1-17..............................

Silent Detect 1-17.................................

Remote Service 1-18...............................

Changing the Loaded Paper Size 1-18...................

Reducing Copies of Originals 1-19......................

Setting DOS Printing Options 1-19......................

Controlling Sound Settings 1-21........................

Using the Options Menu 1-22.............................

Being notified of errors or warnings 1-22.................

Using the AutoPrompt 1-23...........................

Setting PC Faxing options 1-24........................

Enabling or disabling PC Faxing 1-24.................

Including a PC-fax header 1-24......................

Routing Received Faxes 1-25........................

L

Printing Logs and Reports 1-26............................

Printing a Fax Log Report Automatically 1-26.............

Printing Fax Logs 1-26...............................

Printing HP OfficeJet Reports 1-29.....................

The Speed Dial Report 1-29.........................

The Menu Settings Report 1-31......................

The Self Test Report 1-35...........................

The Power Fail Report 1-37.........................

2. Sending Paper Faxes 2-1.........................

What You Need to Know... 2-2...........................

Dialing from the front panel 2-2.......................

Sending a Paper Fax Using the AutoPrompt 2-4..............

Sending a Paper Fax Using the Front Panel 2-5...............

Sending Paper Faxes to Multiple Fax Numbers 2-7............

Sending a Paper Fax at a Future Time 2-8...................

Sending a Fax to Another

`Fax Machine Upon Request (Being Polled) 2-10.............

Asking to Receive a Fax from Another Fax Machine (Polling) 2-11

Adjusting the Resolution 2-12.............................

Adjusting the Contrast 2-13...............................

3. Faxing and Scanning:

Sending from and Receiving to Your PC 3-1........

Introducing Eclipse FAX SE 3-3..........................

Using Eclipse FAX SE 3-4...............................

Using the Help System 3-5...........................

Sending PC Faxes 3-6..................................

Preparingtosendafax(SendSetup) 3-6................

Viewing the Eclipse FAX SE Cover Pages 3-8.........

Sending a fax from a Windows application 3-10...........

Modifying the selected phonebook 3-12................

Using the Special Options 3-14......................

Sending a Quick Note from Eclipse FAX SE 3-16..........

Using the Send Log to view,

-print, resend, delete, or reschedule faxes 3-18.............

Changing the display 3-18..........................

Viewing Faxes 3-19...............................

Rescheduling a fax 3-20............................

Resending a fax from the Send Log 3-21...............

Printing the Send Log 3-22..........................

Printing a fax 3-22................................

Deleting faxes 3-22................................

Sending a fax to more than one recipient 3-23.............

LL

Adding a New Phonebook 3-26............................

Using Speed Dial for paper faxes 3-26.................

Adding entries from other applications 3-26............

Using Eclipse FAX SE to add a new Phonebook 3-27.....

Adding names to a Phonebook 3-28.....................

Modifying a Phonebook 3-29..........................

Deleting a Phonebook 3-30............................

Creating a group of names from

one or more Phonebooks 3-30..........................

Modifying a Phonebook from

the Send Fax Dialog Box 3-32.........................

Importing names and fax numbers

from other applications 3-33...........................

Importing a file of existing entries 3-33................

Receiving Faxes to Your PC 3-35..........................

Receiving a fax to your PC (Receive Setup) 3-35..........

Using the Receive Log to view, print, or delete faxes 3-36...

Changing the Display 3-36..........................

Deleting Faxes 3-37...............................

Forwarding a Fax 3-38...............................

Printing Faxes and Files 3-39..............................

Printing an entire fax from the Send o r Receive Log 3-39....

Printing selected pages

of a fax from the Send or Receive Log 3-39..............

Printing a file from Eclipse FAX SE 3-40................

Using Menus and Toolbars to View Faxes 3-41...............

Viewing a fax 3-41..................................

The View menu 3-42..............................

Zooming in on a page 3-43..........................

ThePagemenu 3-43...............................

The Tools menu 3-44..............................

The View toolbar 3-44.............................

The Thumbnail toolbar 3-46.........................

Scanning 3-47..........................................

Scanning using the AutoPrompt 3-47....................

Scanning using Eclipse Fax SE 3-49....................

Scanning and faxing 3-49...........................

Using Eclipse Fax SE to scan and view, or print 3-51.....

Using Advanced Eclipse FAX SE Features 3-53...............

Faxing a document to a file 3-53........................

Faxing a saved file from Eclipse FAX SE 3 -55............

Adding text to a fax 3-56..............................

Preparing the document 3-57........................

Adding text with the Edit toolbar 3-59.................

LLL

Adding an image to a PC fax 3-61......................

Method 1: Adding an image

to a fax sent from a Windows application 3-62..........

Method 2: Adding an image

to a document saved as a file in Eclipse FAX SE 3-62....

Method 3: adding an image

to a fax selected from the Send or Receive Log 3-62......

Using the Place Image Window to Add an Image 3-63....

Sending Multiple Documents as a Fax 3-65...............

Collecting Documents 3-65.........................

Method 1: Adding documents

to a fax sent from a Windows application 3-66..........

Method 2: Adding documents

to a fax saved as a file in Eclipse FAX SE 3-67.........

Method 3: Adding Documents

to a Fax Selected from the

Send Log or Receive Log 3-67.......................

Using the Collect dialog box 3-67.......................

Adding an Image to Cover Pages 3-70...................

Using Letterhead and Second Sheets in faxes 3-73.........

Creating Letterhead and Second Sheets 3-74............

Method 1: Faxing Your

Existing Letterhead to a File 3-74....................

Method 2: Scanning Your Existing Letterhead 3-74......

Method 3: Creating Letterhead in Eclipse FAX SE 3-75...
Saving Letterhead and

Second Sheets Files in Eclipse FAX SE 3-76............

Sending faxes with Letterhead and Second Sheets 3-78...

Using the Fax Preview Feature 3-79.....................

Setting the New Page Paper Size 3-80...................

4. Making Copies and Printing 4-1..................

What You Need to Know 4-2.............................

Choosing media 4-2................................

Tips for Loading Paper and Other Media 4-3.............

Using the AutoPrompt to Make Copies 4-4..................

Using the Front Panel to Make Copies 4-5..................

Adjusting the Contrast 4-7...............................

Using the HP OfficeJet 4-8...............................

Printer Options 4-8.....................................

Opening the HP OfficeJet Printer Options 4-9................

Reviewing the Printer Settings 4-10.....................

Choosing the Grayscale Options 4-12....................

Reviewing the Grayscale Options 4-12................

Printing Envelopes With Windows Applications 4-13..........

Loading Envelopes 4-14..................................

L

Y

5. Using the Front Panel 5-1........................

When and How to Use the Front Panel 5-2..................

Using the Menu Buttons 5-3..............................

Tutorial: Moving in the Menu System

and Entering Words and Symbols 5-4..................

Using Send Fax Setup 5-7...............................

Changing the Header for Your Outgoing Faxes 5-7........

Printing Logs and Reports 5-7............................

Changing the Send Fax Quality 5-8........................

Adjusting the Contrast 5-8...........................

Adjusting the Resolution 5-8..........................

Changing the Loaded Paper Size 5-9.......................

Using Speed Dial Setup 5-10..............................

Inserting a Pause in a Speed Dial Number 5-10............

Setting Up a Speed Dial Group 5-10.....................

Controlling Sounds 5-11.................................

Selecting Tone or Pulse Dialing Mode

and Setting Automatic Redial 5-11......................

Using Receive Fax Setup 5-12.............................

Changing the Receive Mode 5-12.......................

Setting the Number of Rings to Answer, Setting Automatic

Reduction, Setting Backup Reception, Enabling Silent
Detect, Enabling Remote Service,

Enabling Distinctive Ring 5-12........................

Scheduling a Fax 5-13...................................

Controlling the Appearance of Your Printed Documents 5-13....

Changing Copy Reduction 5-14............................

Clean the Print Cartridge 5-14.............................

6. Troubleshooting & Maintenance 6-1...............

Troubleshooting 6-2....................................

When you need help 6-2.............................

Error Notification: Beeps, Blinking Light, Messages 6-8....

Understanding the Displayed Messages 6-9..............

Solving Problems While Printing, Faxing, or Copying 6-21..

Maintaining Your HP OfficeJet 6-28........................

Changing the Print Cartridge 6-29......................

Y

7. Reference 7-1..................................

Product Specifications 7-2...............................

Ordering Information 7-6................................

Obtaining a Material Safety Data Sheet (MSDS) 7-7..........

Warranty Information 7-7...............................

One-Year Limited Warranty 7-7.......................

Exclusions 7-7.....................................

Warranty Limitations 7-8............................

Regulatory Information 7-8..............................

Notice to Users of the U. S. Telephone

`Network: FCC Requirements 7-8.....................

Electromagnetic or Radio Frequency

`Interference: FCC Requirements 7-10..................

Notice to Users of the Canadian Telephone

Network: DOC Requirements 7-11.....................

Y

L

If You Don't Read
Anything Else...

We know you'll want to get started using your HP OfficeJet as
quickly as possible, and this short section shows you how, with a
summary of the basic information and procedures. If you have
questions about any of this information, consult the online help or the
appropriate chapter in this manual. Later, you may find this section
useful when you need a quick reminder of a procedure.

The table below summarizes the HP OfficeJet's capabilities.

HP OfficeJet
Printer/Fax/Copier/Scann
er

AutoPrompt

HP OfficeJet Series 300
Manager
(Windows software)

Eclipse FAX SE
(Windows software)

HP OfficeJet DOS printer
drivers

* For convenience and readability in this manual, the name "HP OfficeJet Series

The HP OfficeJet Model 350 Printer/Fax/Copier/Scanner also comes
with OmniPage Limited Edition, a lite OCR (optical character
recognition) software application, from Caereú.

*

300 Manager" has been shortened to "HP OfficeJet Manager."

N

prints (as an HP DeskJet).

N

sends and receive paper faxes.

N

makes convenience copies.

N

scans documents to your PC.

N

sends paper faxes (documents loaded in
the loading tray).

N

makes convenience copies.

N

scans documents to your PC.

N

sets up the HP OfficeJet from your PC.

N

shows the current status of the
HP OfficeJet.

N

prints reports.

N

sets up PC fax options.

N

sends and receive PC faxes.

N

scans documents into PC files.

N

print from DOS applications.

)RUHZRUGL

Key Things to Remember about Faxing

In General

N

Some of the settings that you can make with the HP OfficeJet
Manager apply to both PC and paper faxes; others apply only to
paper faxes. For details, see "Modifying Device Settings" in chapter

1.

N

Use Eclipse FAX SE to set up phonebook entries. Phonebook entries
are used for PC faxes only.

N

Use the HP OfficeJet Manager to set up speed dial entries. Speed dial
entries are used only for sending paper faxes from the HP OfficeJet
front panel.

Sending Faxes

N

You can load your paper document in the loading tray, then return to
your PC to send it using the AutoPrompt. You can even use the
AutoPrompt to include a PC cover page with your paper fax.

N

You can also send paper faxes using the front panel buttons.

N

You can send PC faxes from any Windows application by selecting
E-FAX on OfficeJet as your printer.

N

You can also use Eclipse FAX SE to fax quick notes and scan
documents to your PC. (The AutoPrompt is a quick and easy way to
scan documents to your PC.)

N

To set the resolution for PC faxes, use Send Setup in Eclipse FAX
SE, not the Resolution button on the device.

Receiving Faxes

N

Use the HP OfficeJet Manager to specify whether received faxes
should be printed or sent to the PC.

N

Use Eclipse FAX SE to view and print faxes received to your PC.

)RUHZRUGLL

Send paper faxes, scan documents, and
make copies by loading your document
in the

fax/copy loading tray

.

Flip this

legal extension

legal-size documents.

backward to support

Lift the

top cover

to
change the print car`
tridge.

Remove received faxes, print
jobs, reports, and copies from
the

output tray

.

Load paper in the

paper tray

for received

faxes, print jobs, reports, and copies.

sl-1a

)RUHZRUGLLL

Using the AutoPrompt

Whenever you load a paper document into the loading tray of your
HP OfficeJet, the AutoPrompt immediately displays on your PC
screen.

The AutoPrompt lets you return to your PC so you can quickly send
your fax, make your copy, or scan your document and continue your
work. Because of its immediate availability, the AutoPrompt is the
recommended method for all of your faxing, copying, and scanning.
The next few pages describe the basics of using the AutoPrompt.

)RUHZRUGLY

Sending a paper fax
using the AutoPrompt

1.

When you click the AutoPrompt
displays.

Enter the name and fax number of the recipient and the total number
of pages the person will receive.

Fax

button, the Send Fax dialog box

Optionally, you can also choose to send a PC fax cover sheet with this
paper fax by clicking the Send Cover checkbox and selecting a cover
sheet.

2.

Click the

For more information, refer to the online help o r chapter 2 of this
manual. (Chapter 3 shows each of the cover sheets available.)

Send Fax

button.

)RUHZRUGY

Copying using the AutoPrompt

When you press the

This allows you to set the number of copies and any reduction or
contrast setting you might want. For more information, refer to the
online help or chapter 4 of this manual.

Copy

button, a Copy dialog box displays.

Scanning using the AutoPrompt

When you press the
displays.

Scan

button, the Scan Options dialog box

You must specify a PC filename for your scanned document.
Additionally, you can select the resolution, adjust the contrast, or
invert the image. For more information, refer to the online help or
chapter 3 of this manual.

)RUHZRUGYL

For HP OfficeJet Model 350 users who have already installed their
OmniPage Limited software, a fourth option, Scan with OCR,isalso
available on the AutoPrompt. (OCR m eans "Optical Character
Recognition," meaning that as the document is scanned, recognized
characters will be captured into a file you can open in your word
processor and edit.) When you press the

Scan with OCR

button, the

OCR Options dialog box displays.

When you clickOK,your document is scanned and you are prompted
to indicate the directory and filename for the scanned text. For more
information, refer to your OmniPage Limited Edition manual.

Turning off
AutoPrompt

Turning on
AutoPrompt
again

TurningoffandontheAutoPrompt

You can click the
screen. The AutoPrompt will redisplay the next time you load a
document in the fax loading tray.

Or you can completely turn off the AutoPrompt feature by clicking
the checkbox to the left of "Don't show AutoPrompt when a
document is loaded" on the AutoPrompt screen. Then, whenever you
load a document, you must send it or copy it using the front panel
buttons.

To turn on the AutoPrompt feature again, open the HP OfficeJet
Manager by double-clicking its icon in the HP OfficeJet Series 300
group. Then select the
The AutoPrompt screen will display the next time you load a
document in the loading tray.

Close

button to remove the AutoPrompt from your

Options

menu and choose

AutoPrompt/Enable

)RUHZRUGYLL

.

Sending a Fax
Directly from Your PC

1.

Using your Windows application, create the document you want to
fax.

Name

and

number boxes

Fax

2.

Choose
E-FAX on OfficeJet as the printer.

3.

Use the application's Print command to "print" the document. The
Eclipse FAX SE Send Fax dialog box appears.

4.

In the Send Fax dialog box,

:
:

File/Print Setup

enter name and fax number o f the intended recipients
then click the

Send Fax

in your Windows application and select

button to send it.

Send Fax

button

5.

When the fax is sent, you can either save your PC file or close
without saving it.

)RUHZRUGYLLL

Sending a Paper Fax
Using the Front Panel

1. Dial

2. Load

3.

the fax number using one of the

following methods.

N

Use the numeric buttons on the
HP OfficeJet.

N

Press the
and a 2-digit code.

N

Press one of the 10 One-Touch
buttons.

your document face-down in the

fax loading tray.
Depending on the thickness of the

pages, you can load up to 20 pages in
the loading tray.

Press

Start/Copy

Speed Dial

to begin.

button

sl-46b

sl-19a

sl-47

)RUHZRUGL[

Making Copies
Using the Front Panel

1.

Adjust the document guide, if
necessary, then load your document
face-down in the loading tray.

Depending on the thickness of the
page, you can load up to 20 pages.

sl-46b

2.

Press

Start/Copy

, then enter the
number of copies you want (up to 99
copies).

Note

: If you only want one copy, you
don't need to enter the "1," just skip to
Step 3.

3.

Press

Start/Copy

again to begin

copying.

sl-47a

sl-46a

sl-47b

)RUHZRUG[

1Usingthe

HP OfficeJet Manager

Topic Page

Introducing the HP OfficeJet Manager 1-2..................

Running the HP OfficeJet Manager 1-3.....................

Using the HP OfficeJet Manager Help System 1-4..........

Using the File Menu 1-5.................................

Running Eclipse FAX SE

from the HP OfficeJet Manager 1-5......................

Cleaning the Print Cartridge 1-5........................

Using the OfficeJet Setup Menu 1-6.......................

Modifying Device Settings 1-6.........................

UsingSendFaxSetup 1-8.............................

Setting up Speed Dialing (for Paper Faxes Only) 1-10........

Changing Send Fax Quality 1-13.........................

Using Receive Fax Setup 1-14...........................

Changing the Loaded Paper Size 1-18.....................

Reducing Copies of Originals 1-19.......................

Setting DOS Printing Options 1-19.......................

Controlling Sound Settings 1-21.........................

Using the Options Menu 1-22.............................

Being notified of errors or warnings 1-22..................

Using the AutoPrompt 1-23.............................

Setting PC Faxing options 1-24..........................

Printing Logs and Reports 1-26............................

Printing a Fax Log Report Automatically 1-26..............

Printing Fax Logs 1-26................................

Printing HP OfficeJet Reports 1-29.......................

Introducing the
HP OfficeJet Manager

In this chapter, you will learn how to use the HP OfficeJet Manager,
a software application program that allows you to manage tasks such
as monitoring the status of your HP OfficeJet, printing logs and
reports, and modifying device settings that were preinstalled at the
factory. All of the information in this chapter can also be found in the

HP OfficeJet Manager's online help system.

1.

To access the HP OfficeJet Manager, first make sure you have
Windows 3.1 running on your PC.

2.

Find the HP OfficeJet Series 300 window on your Program Manager
screen. If it is minimized, (that is, it displays as an icon on your
screen), double-click the icon to open it.

The HP OfficeJet Series 300 window displays several icons, among
which are the HP OfficeJet Manager and Eclipse Fax SE. Eclipse Fax
SE is a software program that allows you to manage tasks such as
scanning, receiving, sending and printing faxes from the PC, and is
covered in detail in chapter 3.

The HP OfficeJet
Manager icon

3.

Click the HP OfficeJet Manager icon.



Running the HP OfficeJet
Manager

To run the HP OfficeJet Manager, double-click the HP OfficeJet
Manager icon. The HP OfficeJet Manager window appears. A menu
bar is displayed across the top of the window, with the headings

OfficeJet Setup,Options,Reports

and

Help

.

File

,

All of the choices in the
are described in this chapter.

TheStatusareashowsyouthesamein`
formation as on the front panel display
of your HP OfficeJet. When error mes`
sages display here, press the

formation

to get directions on how to fix the prob`
lem.

button (bottom right corner)

Menu Bar

More In`

This area shows whether received faxes will be
routed to the printer or the PC. Change this set`
ting using

Options/PC Faxing

.

This area shows information about your menu choices.

To look up menu options for each main menu, move your mouse so
the screen pointer points to the menu heading. Then click the mouse
button. Each of the menu options are explained in this chapter. To
close the HP OfficeJet Manager, choose

File/Exit.



Using the HP OfficeJet Manager Help
System

The HP OfficeJet Manager has an online help system. When you
choose
menu appears. The menu items are explained below.

Help

from the HP OfficeJet Manager menu bar, a drop-down

N

Choose
system.

N

Choose
specific topics.

N

Choose
about the HP OfficeJet Manager.

N

Choose
solve problems and get customer support.

N

Choose
version of the HP OfficeJet Manager.

Help on specific topics is also available from many HP OfficeJet
Manager dialog boxes, as explained in the following pages. Clicking

Help

the
relevant Help topic.

For more information on Windows-based help systems, refer to the
Windows Help system in your Windows User's Guide.

Help/Contents

Help/Search

Help/Using OfficeJet Series 300 Manager

Help/Technical Support

Help/About OfficeJet Series 300 Manager

button in one of these dialog boxes will take you to the

to display the contents of the online help

for detailed information and instructions on

to learn more

for information about how to

to look up your



Using the File Menu

When you choose
following drop-down menu appears.

from the main OfficeJet Manager menu, the

File

Running Eclipse FAX SE
from the HP OfficeJet Manager

To run Eclipse FAX SE directly from the HP OfficeJet Manager,
choose
complete information.

File/Run Eclipse FAX SE

and then refer to chapter 3 for

Cleaning the Print Cartridge

If the print quality is poor, it may mean the print cartridge requires
cleaning. However, as the problem can be attributed to other causes,
refer to the Troubleshooting chapter first for alternate solutions, as
unnecessarily cleaning the print cartridge shortens its life.

If you need to clean the print cartridge, choose

Cartridge

.

File/Clean Print



Using the OfficeJet Setup Menu

When you choose

OfficeJet Setup

from the main OfficeJet Manager
menu, a drop-down menu appears, which you can use to configure
the HP Officejet device settings.

Modifying Device Settings

The table below summarizes all the device settings you can change
with the HP OfficeJet Manager. It also lists factory settings
(defaults).

Setting Use Whenever You Need To... Applies To...

Send Fax Setup

Speed Dial Setup

Send Fax Quality

:

Change the
name, and number) printed at the top of all faxed
pages.

:

Specify tone or pulse.

Dialing Mode=Tone.

:

Specify automatic redial for faxes that fail the
first time.

Redial=On

:

Add, change, or delete frequently-used names
and fax numbers.

:

Add, change, or delete a speed dial group, to
send a fax to multiple recipients.

:

Print a report of speed dial entries.

:

Change the contrast (light, normal, or dark) for
copies and outgoing faxes.

Contrast=Normal.

:

Change the resolution (standard, fine, or photo)
for outgoing faxes.

Resolution=Standard.

Fax Header

The factory setting is Automatic

.

(current date and time,

The factory setting is

The factory setting is

The factory setting is

Paper and PC faxes.
Automatic Redial is
managed from the
PC for PC faxes.

Paper faxes only.

Paper faxes and
copies. (Eclipse
FAX SE has its own
Resolution setting
for PC faxing.)



Receive Fax Setup

Loaded Paper Size Specify type of paper currently loaded: Letter,

Copy Reduction Specify the percentage of copy to be reduced,

Printing Options
(DOS)

Sounds Turn off or adjust the volume of sounds device

:

Change the Receive Mode to indicate whether
you want the HP OfficeJet to automatically
answer all phone calls or whether you want to
manually answer the phone.

:

Change the number of rings before the HP
OfficeJet answers (only applicable when receive
mode is set to Auto). The factory setting is

to Answer=2

:

Reduce page size of incoming faxes to match
paper size loaded in tray. The factory setting is

Automatic Reduction=On

:

If an error occurs, specify that incoming faxes be
received to memory.

Backup Reception=On.

:

Specify a distinctive ringing service.

setting is Distinctive Ring=Off.

:

Receive faxes from older-model fax machines
that don't emit a fax signal.

Silent Detect=Off.

:

Allow remote dial-in.

Remote Service=Off.

Legal, A4, Exec, or Envelope. Change this setting to
match the size of paper.

U.S. is Loaded Paper Size=Letter.

relative to the original.

Reduction=100%.

Setup the HP OfficeJet as a printer for a DOS
application.

makes.

The factory settings are Ringer=On,

Beeps=On, Ring and Beep Volume=Soft.

.

.

The factory setting is

The factory

The factory setting is

The factory setting is

The factory setting for the

The factory setting is Copy

Applies To...Use Whenever You Need To...Setting

Paper and PC faxes.

Paper and PC faxes.

Rings

Paper faxes.

Paper faxes.

Paper and PC faxes.

Paper and PC faxes.

Paper faxes.

Paper faxes.

DOS applications.

Paper and PC faxes.



Using Send Fax Setup

To set up header information, dialing mode, and automatic redial,
choose
box appears, with the fax header at the top of the page, as shown
below. First, review the header information for outgoing faxes. All of
the headers for your outgoing faxes will contain this information.

OfficeJet Setup/Send Fax Setup

. The Send Fax Setup dialog

Changing the Header for Your Outgoing Faxes

1.

To change the month, day, or year in the
number you want to change and type in a new number.

2.

To change the numbers in the
want to change and type in a new number. If you want to express time
in terms of 24 hours rather than AM/PM (13:00 rather than 1:00 PM),
change the time from AM/PM to the 24-hour clock first. Then change
the numbers.

3.

Type your name or your company name in the

4.

Type your fax number in the



Time

Fax Header Number

Date

box, double-click the

box, double-click the number you

Fax Header Name

box.

box.

Selecting Dialing Mode

Dialing Mode offers you an option between Pulse and Tone. In the

Dialing Mode

capability; choose

box, choose

Pulse

need to switch from
like, for example, charging your fax number to a credit card. To
switch from Pulse to Tone, type an asterisk (*) after the fax number.

Note, this feature only works if your Dialing Mode has been set to

Pulse;

you cannot switch from

example below shows you exactly how this procedure works.

EXAMPLE

Tone

if your telephone has touch-tone

if it does not. If you select pulse, you may

PulsetoTone

to perform certain transactions

TonetoPulse

when dialing. The

To send a fax to the number [phone], and then switch to

Tone

dialing to enter a credit card number, you would enter the fax number
as 111 222 3333 *. Then enter your credit card number.

You can place the * in Speed Dial entries, Eclipse Fax SE phonebook
entries and numbers you dial from the front panel of the OfficeJet
(for paper faxes) for switching from

PulsetoTone

.

Setting Automatic Redial Option

The factory setting is
HP OfficeJet encounters a busy signal, it will redial that fax number
automatically five times (the number varies by country). The first
redial occurs after a 1-minute wait; the next four redials occur after
5-minute waits. During this wait period, the redial timer is displayed
as a countdown. To initiate the next redial without waiting, press the

Redial/Pause

button located on the front panel (this applies to paper

faxes only).

Automatic Redial=On

. With this setting, if the



Setting up Speed Dialing
(for Paper Faxes Only)

The speed dialing feature allows you to store frequently used fax
numbers (either to individuals or groups) by assigning code numbers
to them and thus quickens the dialing process. You can only use
speed dial codes when sending a paper fax, using the front panel of
the fax machine to dial the code. To create entries for PC faxing
using Eclipse FAX SE, refer to chapter 3, "Using Phonebooks."

After storing a name, you can send your paper fax by pressing the

Speed Dial

OfficeJet, and entering the code number which corresponds to the
name.

The first 10 speed dial codes are automatically assigned to the 10
One-Touch buttons on the right of the HP OfficeJet front panel. Store
the 10 fax numbers you dial most frequently into speed dial codes 1
through 10. Then, just load your paper document and press the
appropriate One-Touch button, before pressing Start.

The group speed dial feature allows you to store selected speed dial
entries in groups. For example, you may want to create a group of
client or vendor speed dial numbers. You can have as many as five
groups of related fax numbers. After storing a number, you can send
a fax to that number by simply pressing the
on the front panel of the HP OfficeJet and entering the group code
(any number between 61 through 65). Your fax will be sent to every
person in that group.

button located on the left side of the front panel of the HP

Speed Dial

button located

When you've finished assigning names and fax numbers to the speed

OK

dial codes, click the
dialog box. You may also click the
box without saving your settings, o r the
this topic.



button to save your settings and close the

Cancel

button to close the dialog

Help

button to get help for

Storing Speed Dial Codes for Individuals

1.

2.

Choose

In the

OfficeJet Setup/Speed Dial Setup

Name

and

Fax Number

boxes, across from each code, type the
recipient's name (person or company name) and fax number. Use the
Tab key to move from one column to the other. (Be sure to include
any necessary prefixes; for example, 1 for long-distance numbers.)

Special
Characters Use in Fax Numbers

asterisk (*) If the Dialing M ode is set to pulse, adding the asterisk switches the dialing

mode from pulse to tone. If the Dialing Mode is set to tone, the asterisk
causes a "*" tone to be emitted. (In Eclipse FAX SE only, a capitalTcan
be used instead of an asterisk.)

pound or number
sign (#)

hyphen (-) Inserts a 2-second pause in the fax number when you need to wait for an

space or blank Spaces and blanks are ignored.

If the Dialing Mode is set to tone, a pound or number sign causes a "#"
tone to be emitted. If the Dialing Mode is set to pulse, this character is
ignored.

access tone or when using a credit card. For example, placing "----"ina
speed dial number causes four pauses to occur. (In Eclipse FAX SE only, a
comma (,) can be used instead of a hyphen.

.

3.

Click the

button to save your settings and close the dialog box.

OK



To delete an entry, highlight the name by clicking it, and press the
Delete key on your keyboard.

To print a report showing all the information you have stored in speed
dial codes, click the

Print Speed Dial Report

button at the bottom of

the dialog box.

Storing Speed Dial Codes for Groups

1.

2.

Speed Dial Setup

Select
Click the

Group Dial Setup

Setup dialog box.

from the

OfficeJet Setup

menu.

button at the bottom of the Speed Dial

3.

The first time you open this dialog box, Code 61 will be displayed in

Group Code

the

box. To select the next code, click on the arrow to the

right of this code.

4.

In the

Group Name

box type a name for the group of related names

(for example, Clients).

5.

Next, highlight each name that you want to add to this group and
click the
from the group by highlighting it and clicking the

Group

Add to Group

button. If you add a name by mistake, delete it

Remove from

button. (Note, you cannot add names by typing them in; you

can only select from the list of individuals you entered previously.)

6.

Click the

OK

button to save your settings and close the dialog box.



Changing Send Fax Quality

When you choose
Quality dialog box appears.

OfficeJet Setup/Send Fax Quality

, the Send Fax

Changing the contrast

To modify the

Darken

N

Normal

N

(factory setting).

Lighten

N

Avoid sending faxes written in pencil, but if you do, change the
contrast to Darken first.

Contrast

for originals that are too light.

for documents with acceptable lightness/darkness

for originals that are too dark.

of copies or outgoing paper faxes, click:

Changing the resolution

To modify the resolution (sharpness) of outgoing paper faxes, click:

Standard

N

illustrations), or when the transmission speed is more important
than quality.

Fine

N

Photo

N

capture images containing different shades of gray or color. This
selection causes documents to be scanned as halftone images.

Copies are automatically made with the best resolution. For this
reason, a photograph may not fit completely in memory and you may
not be able to make multiple copies. You will need to make
individual copies.

After you've made your changes, click
close the dialog box.
your settings;
displays help for this topic.

for text only faxes (no photographs or graphic

to make text and line drawings as sharp as possible.

when faxing or making copies of photographs or to

OK

to save your settings and

Cancel

closes the dialog box without saving

Default

returns selections to factory settings; and

Help



Note

: For PC scanning, you can override the settings made here. For
more information, see chapter 3 or the online help system for Eclipse
FAX SE.

Using Receive Fax Setup

When you choose
Setup dialog box appears. The settings in this dialog box were
determined during installation. You need only modify these settings
if the conditions that existed at setup have changed.

When you have finished, clickOKto save your settings and close the
dialog box.

Default

for this topic.

returns selections to factory settings; and

OfficeJet Setup/Receive Fax Setup

closes the dialog box without saving your settings;

Cancel

, the Receive Fax

displays help

Help



Selecting Auto or Manual
Receive Mode for incoming faxes

Before you select the auto or manual Receive Mode setting for
incoming faxes, review the setup information in your Installation
Guide to make sure your system is cabled correctly. Then make your
selection based on the following.

Choose

If This Is Your Situation...

A separate telephone number for receiving fax calls
only (no voice calls).

One telephone number for both phone and fax
calls, andnotelephone answering machine.

One telephone number for both phone and fax
calls, and youdohave a telephone answering
machine.

One telephone number for both phone and fax
calls, and you subscribe to a

service

from your telephone company.

distinctive ringing

this setting

Auto.

Manual.

Auto.

Auto, and click the
Distinctive Ring
button in the
Settings box.

Changing the number of rings to answer

When the receive mode is set to Auto, HP OfficeJet answers the call
automatically, after a specified number of rings.

N

To change the setting, click the arrow to the right of the

Answer

box to show the desired number, then click on the

Rings to

number.

Answering machines also have a rings-to-answer feature. If you have
an answering machine connected (according to scenario 3 in the
Installation Guide), make sure the number of

Rings to Answer

in this
dialog box is set to a higher number than that of your answering
machine.

The HP OfficeJet "listens" while the answering machine plays its
greeting. If the HP OfficeJet detects fax tones, it will cut off the
answering machine and receive the fax.



Setting Automatic Reduction

Automatic Reduction

The
your incoming fax to fit the paper loaded in the tray. The Factory
setting is
from the checkbox. The two scenarios below demonstrate what
happens if you turn auto reduction on or off.

Automatic Reduction=On

setting automatically reduces each page of

. To turn it off, remove the check

Example 1

letter-size paper loaded in the HP OfficeJet. With

Reduction=On

original. With
into two pages.

Example 2

letter-size paper loaded in the HP OfficeJet. With

Reduction=On
Auto Reduction=Off

The HP OfficeJet cannot print on the bottom 1/2 inch of the page, so
a fax that fills a letter-size page may print on two pages if Automatic
Reduction is turned off. You should always leave the Automatic
Reduction setting On, unless maintaining the original size is
important to you.

:`

You receive a fax on legal-size paper, but have

Auto

, the page will be a 75% reduction of the legal-size

Auto Reduction=Off

:`

You receive a fax on letter-size paper and also have

, each page you receive may be reduced slightly. With

, the page may be split into two pages.

, the legal-size original will be split

Auto

Setting Backup Reception

The HP OfficeJet has a backup capability for receiving faxes and
storing them in memory if it is unable to print them for the following
reasons:

N

The paper tray is empty.

N

The wrong paper size is loaded for receiving faxes (only Letter,
Legal, and A4 paper are valid for faxes).

N

The print cartridge is out of ink or is not installed.

N

There's a paper jam.

With the
faxes will be received to memory. If
incoming calls will be answered, nor incoming faxes received, until
the circumstance listed above is corrected.

If you are printing a file from your PC or copying when a fax is
received, the fax will be saved to memory, regardless of the

Reception

stored in memory print immediately.



Backup Reception=On

setting. When the printing or copying is complete, faxes

(the factory setting), incoming paper

Backup Reception=Off

, no

Backup

Distinctive Ring

"Distinctive ring" is a service provided by a telephone company. You
need to check with your telephone company to see if it is offered in
your area. If it is offered, it allows you to have two or three phone
numbers on the same phone line and is cheaper than having separate
lines. It is easy to tell the phone numbers apart because each one has
a distinctive ring: the first phone number has a single ring, the second
has a double ring, and the third has a triple ring.

Distinctive Ring

The
between voice and fax calls when both are received on the same
phone line, but it only works with your telephone company's
distinctive ring service. The factory setting is
the HP OfficeJet automatically (Receive mode is set to

calls. If you have subscribed to your telephone company's

all

distinctive ring service, ask your telephone company to assign the

single ring to phone numbers that receive voice calls and multiple
rings to phone number(s) that receive fax calls. Then Check the

Distinctive Ring

phone and receive faxes only when it detects a multiple ring.
(At the time of publication, distinctive ring services`also known by

other names`were available only in certain parts of the U.S. and
some Asian countries.)

feature allows the HP OfficeJet to distinguish

Distinctive Ring=Off

Auto

)answers

checkbox to allow the HP OfficeJet to answer the

;

Silent Detect

To receive faxes from older-model fax machines that don't emit a fax
signal, click the
these silent models represented about 5% of the fax machines in use.

The factory setting is
following are true:

Silent Detect

checkbox. At the time of publication,

Silent Detect=Off

. Modify only when all of the

N

You receive a fax from an older-model fax machine.

N

our telephone answering machine is directly connected to the

Y

HP OfficeJet.

N

Receive Mode

The

is set to

Auto.



Remote Service

If you've contacted a Hewlett-Packard service representative about a
problem, you may be asked to turn the remote service settingOnby
clicking the checkbox. The factory setting is
Reset

it to

after the problem has been diagnosed.

Off

Remote Service=Off

.

Changing the Loaded Paper Size

Use

OfficeJet Setup/Loaded Paper Size

in the lower paper tray. The table below shows the paper sizes that
you can use for each HP OfficeJet function.

Task Valid Paper Sizes

Printing Letter, Legal, A4, Exec, Envelope
Faxing Letter, Legal, A4
Copying Letter, Legal, A4

Letter: 8.5 x 11 inches (216 x 279 mm)
Legal: 8.5 x 14 inches (216 x 356 mm)
A4: 8.27 x 11.7 inches (210 x 297 mm)
Exec: 7.25 x 10.5 inches (184 x 267 mm)
Envelope: Either (1) U.S. No. 10 envelopes, 4.12 x 9 .5 inches (105 x

241 mm), or (2) European DL envelopes, 8.66 x 4.33 inches (220 x
110 mm)

to change the size of the paper



Reducing Copies of Originals

To make reduced copies of originals, select

Reduction

and slide the mouse down the list of percentages displayed

OfficeJet Setup/Copy

in the drop-down menu. Release the mouse button after your
selection has be highlighted.

Setting DOS Printing Options

To set printing options for DOS software applications, choose

OfficeJet Setup/Printing Options (DOS)

HP OfficeJet DOS printing characteristics and any DOS application
that prints afterward will use these settings unless the application's
printer driver overrides them.

Your DOS software application supplies printer drivers for many
printer models. A printer driver that supports your printer features
may already be in your software application. Your access to some
printer features, such as font selection, depends on your software
application and the printer driver installed.

Note

:`If you use DOS software applications and Windows
applications, be sure to exit Windows before running your DOS
applications. Do not print from the Windows MS DOS Prompt.

The following table summarizes the choices you can make from the
HP OfficeJet Manager for DOS printing.

. These selections update the

Font
Font Size
Print Quality
Carriage Return

Orientation

The character set the printer uses for printing.
Normal or Condensed.
Letter (highest) or Draft (quickest).
Carriage Return (CR) only or Carriage Return and

Line Feed (CR and LF).
Portrait or Landscape.



Do the following before changing any settings on this dialog box.

1.

Determine if your DOS software application provides a printer driver
that you can use.

Check the printer selection or printer setup menu in your software
application for a list of printer models. The list below identifies
recommended printer driver selections you can use and the type of
support that each offers:

Use this printer driver: For this type of printer support:

HP DeskJet 520 printer All printer features
HP DeskJet 510 printer All printer features
HP DeskJet 500 printer All printer features except for some fonts and

2.

Select the printer driver using the instructions provided by your

envelope printing

software application manual.
If the HP DeskJet 520 printer is not listed, use one of the alternate

printer drivers listed and contact your software company to determine
if an HP DeskJet 520 printer driver is available.

3.

Print a few documents from your software applications to make sure
documents are printing correctly.

Note:`

You may need to add or change the MODE statement in your
computer's AUTOEXEC.BAT file. The MODE statement tells your
computer where to send printing information. This statement is not
always required. If the HP OfficeJet does not print, check your
AUTOEXEC.BAT file to make sure the MODE statement for a
Centronics parallel connection to the LPT1 port is:`

MODE LPT1:,,P

If you are not familiar with your AUTOEXEC.BAT file, see your
DOS manual for information.

.



Controlling Sound Settings

To modify the sounds produced by your HP OfficeJet, select

OfficeJet Setup/Sounds

selected. To turn the ringer and beeps on/off, or to modify the
volume, click the checkbox. Click the
settings and close the dialog box.

This table describes the different sounds that may be heard and the
items on the

Type of Sound Occurs When... Adjust using...

Rings You receive a call on the telephone

line connect ed to the HP OfficeJet.

One Short Beep You press a button on the front

panel.

Three Short Beeps You press an incorrect button on the

front panel.
Nine Short Beeps An error occurs.
One Long Beep You send or receive a fax

successfully(without error).

Sounds

. A marked setting indicates the feature is on or

OK

button to save your

dialog box that controls them.

Ringer

and

Ring and Beep Volume
Beeps

and

Ring and Beep Volume
Ring and Beep Volume

Ring and Beep Volume
Ring and Beep Volume

.

.
.

.
.

To adjust the volume of fax tones of outgoing faxes, slide the volume
control slider located on the right side of the HP OfficeJet toward the
minus sign (-) to decrease the volume, and toward the plus sign (+) to
increase it.



Using the Options Menu

The

When

Options

menu gives you three options to choose from:

,

AutoPrompt

,and

PC Faxing

.

Notify

Being notified of errors or warnings

Whenever an error and/or warning occurs, you have the option to
make the HP OfficeJet Manager window pop to the foreground, so
that you ar e alerted immediately. The factory setting is (

Errors Occur

and selecting from the three choices shown below.

You can be notified when
jams inside the device), when
example, a warning would alert you when the print cartridge is
getting low), or
the foreground to alert you to errors or warnings).

A list of error messages requiring a response from the user, together
with recovery information is included in chapter 6, and also provided
in the online help.

. Change this setting by choosing

Errors Occur

Warnings and Errors Occur

(the HP OfficeJet Manager would never pop to

Never

Options/Notify When

(for example, when paper

Notify When)

(for



Using the AutoPrompt

Whenever you place a paper document into the loading tray of your
HP OfficeJet, the AutoPrompt will be displayed on your PC screen.
You can either choose the AutoPrompt on your PC screen to fax,
copy, or scan the document, or use the HP OfficeJet front panel
buttons to fax or copy your document.

N

When you press the
displays. Enter the name and fax number of the recipient, plus the
total number of pages being faxed (including the PC fax cover sheet,
if there is one).

N

To send a paper fax, click the

N

When you press the
allowing you to select the number of copies, as well as the reduction
or contrast setting.

N

When you press the
displays. You must specify a PC filename for your scanned
document. Additionally, you can select the resolution, adjust the
contrast, or invert the image.

N

For HP OfficeJet Model 350 users, who have already installed their
OmniPage Limited Edition software, a fourth option, Scan with OCR,
is also available. (Scanning with OCR, which stands for Optical
Character Recognition, means that as the document is scanned,
recognized characters are captured into a file you can open in your
word processor and edit.) The factory set directory for scanned files
is C:\OPLIMIT. After your document is scanned, you can save it in a
file on your PC by specifying a filename and filetype.

Fax

button, an abbreviated Send Fax dialog box

Send Fax

Copy

button, a Copy dialog box displays,

Scan

button, the Scan Options dialog box

button.



Turning off
AutoPrompt

You can turn off the HP OfficeJet Series 300 AutoPrompt feature by
clicking the box to the left of "Don't show AutoPrompt when a
document is loaded" on the AutoPrompt screen or by choosing

Options/AutoPrompt

and selecting

Disable

.

Turning on
AutoPrompt
again

To turn on the AutoPrompt feature again, open the HP OfficeJet
Manager. Choose

Options/AutoPrompt

and select

Enable

.The
AutoPrompt screen will appear the next time you load a document in
your HP OfficeJet loading tray.

Setting PC Faxing options

Choose
received faxes to your PC or printer, and to turn off the HP OfficeJet
header if you are using a PC fax software application that imposes its
own header. It is a legal requirement to include the originating fax
name, number, and date on all outgoing faxes. Do not turn off the PC
fax header information unless you are certain your PC fax software is
already including this information.

Enabling or disabling PC Faxing

If you want to receive faxes to your PC or use a program other than
Eclipse Fax SE to send faxes from your PC, you must mark the

Enable PC Faxing

IncludingaPC-faxheader

Options/PC Faxing

checkbox.

to turn on/off PC faxing capability, route

The HP OfficeJet includes a header on every PC fax. If you are using
a PC faxing software package o ther than Eclipse Fax SE that also
includes a header, you may have two headers printing on every
outgoing fax. If this happens, turn off the HP OfficeJet header by
removing the check from the

Include Fax Header on PC Faxes

box.
Again, your outgoing faxes whether on paper or generated from the
PC must, by law, include the originating fax name, number, and date.



Routing Received Faxes

When PC faxing is enabled, you will be asked to specify whether to
route incoming faxes to the HP OfficeJet printer or to your PC.

To Printer

N

on the HP OfficeJet and immediately removed from the device's
memory.

To PC

N

files on your PC, where you can view, print, delete, or save them
to other files and then send them as faxes. To receive faxes on
the PC, the PC must be turned on and the Windows program
must be running.

`If you select this option, incoming faxes are printed

`If you select this option, incoming faxes are saved as



Printing Logs and Reports

The Reports menu offers three choices:

,and

Log

Print Reports.

Automatic Log,Print Fax

Printing a
Fax L og Report Automatically

When you choose
Manager menu, the Automatic Fax Log dialog box appears. You can
choose to have the fax log printed whenever errors occur, whenever
you send a fax, when either of those conditions occur, or never. The
factory setting is
error occurs). When you select
printed every time you send a fax.

Reports/Automatic Log

(

Error Only

the log is printed automatically when an

Send or ErrororSend only

from the HP OfficeJet

, a report is

Printing Fax Logs

To print a log of the last fax or the last 30 faxes sent and received,
choose
(accessible from the
report is shown on the next page.

Print Fax Log

from the

HP OfficeJet Manager

Reports/Automatic Logs

menu

menu).A sample Fax Log



HP OfficeJet

Printer/Fax/Copier/Scanner

Personal

faxes

Last 30

Identification Result Pages Type Date Time Duration Diagnostic
555-3756 OK 03 Sent Oct-19 10:14A 00:02:05 001000000000

999-555-4783 Stop 02 Received Oct-19 01:21P 00:01:38 001000000000
555-1900 No Answer 00 Poll-in Oct-20 09:57A 00:00:09 001000000000403
Public Images Inc. Busy 00 Sent Oct-20 11:48A 00:00:08 001000000000
555-7990 Error 01 Poll-out Oct-20 04:38P 00:01:18 001000000000411
555-7990 Jammed 0 3 Sent Oct-20 05:10P 00:02:40 001000000000
Mary Henry No Document 00 Sent Oct-21 01:00A 00:00:21 001000000000
999-555-8012 PowerFail 01 Received Oct-21 08:43A 00:01:27 001000000000
555-4382 Power Fail 00 Sent Oct-21 08:43A 00:00:05 001000000000
The Corner Deli Cover Open 00 Sent Oct-21 11:15A 00:00:14 001000000000
555-4164 No Dial Tone 00 Sent Oct-21 11:51A 00:00:12 001000000000

Fax Log Report

Austen Enterprises
111-2222
Apr-23-96 2:30PM

for

As the sample above shows in eight columns, the Fax Log Report is a
detailed record of who the fax was sent to, whether it was successful,
the page count, whether it was sent or received, the date, time,
duration, and diagnostic check. Each of these columns is explained in
detail in the table below.

Heading Description

Identification The location a document is

number and only the first 20 digits are shown.

: If you send a fax to a location using a speed dial name, the name not

Note

the fax number will be displayed. In the example above, the name "Public
Images Inc," not the number is displayed.

Result

"OK" indicates the fax was successfully transmitted.

"Stop"

"

means you pressed the

No answer

" means the receiving fax machine did not answer. Call recipi`

ent to make sure the fax machine is ready to receive faxes.
"

" indicates the receiving fax machine is busy and you should try

Busy

again later, or set Auto Redial to "On" to allow the phone number to b e
redialed, automatically, up to five times.

sent toorreceived from

button to cancel the fax.

STOP

is identified by the fax



DescriptionHeading

Result
(continued)

Pages The number of pages successfully sent or received.

Type "Sent"and "Received"indicates whether the fax was sent or received.

Date The date of transmission.
Time
Duration
Diagnostic

"Error" means the fax failed during transmission, due to an error. Try
again and/or contact the recipient to ensure the fax machine is ready to
receive faxes. If receiving a fax, ask the sender to retransmit it.

"Jammed" means the loaded paper jammed while being drawn into the
machine for faxing or copying. Open the front panel by pulling the top
ledge of the panel toward you, remove the paper jam and close the front
panel. Resume faxing or copying.

"No document" means the document scheduled for faxing at a later time
(with the Send Fax Later feature) was not there.

"Power fail" means the power failed during send or receive mode, details
of which are recorded in the Power Fail report. See "Power Fail Report" at
the end of this chapter.

"Cover open" means the fax was aborted during transmittal because the
front panel was opened. Part or all of the document will need to be resent.

"No dial tone" means an absence of a dial tone on the connecting tele`
phone line. Check your connections and try again.

Note: The total number of pages sent is listed in this column if a fax is sent
from memory (as with faxes scheduled for a future time and group faxes).
For example, "02/02" means that two out of two pages were sent.

"Poll-in" means the fax was received after polling another fax machine.
"Poll-out" the fax was sent to another fax machine that polled yours.

The time of the transmission.
The time it took to transmit the fax in hours, minutes, and seconds.
A 12- or 15-digit code used by HP service representatives to diagnose send/

receive problems.



Printing HP OfficeJet Reports

Choose
Samples and explanations for each report are provided at the end of
this chapter.

N

N

N

N

A Power Fail report is printed automatically if power fails while a fax
is being transmitted, or is pending. If the Power Fail report issues
either of these warnings "These faxes were in the process of being
received but were not completely printed," or "These faxes were not
completely sent," the fax(es) will have to be resent.

Reports/Print Reports

Speed Dial

fax numbers.

Menu Settings

currently-selected settings (marked with an asterisk) in a
hierarchical diagram.

Self Test

current and factory settings of menu items, and informs you of
print cartridge problems and the current version of your product.

Print Demo

OfficeJet and demonstrates print quality.

. This report lists stored speed dial codes, names, and

. This report describes the menu layout as well as

. This report prints samples of internal fonts, lists

. This report summarizes key features of the HP

to print any of the following reports.

The Speed Dial Report

The Speed Dial report lists speed dial codes, names, and fax numbers
you have programmed using either the HP OfficeJet Manager or the
front panel.

Heading Description

Speed Dial Code
Number

Name The names that correspond to individual speed dial codes (1-60), or group

Fax Number The fax number you entered for this speed dial code.

A speed dial code programmed during Speed Dial setup.
Codes 1 through 60 are allocated to individual speed dial numbers, and
codes 61 through 65 are reserved for group speed dial numbers.

speed dial codes (61-65).



HP OfficeJet

Personal Printer/Fax/Copier/Scanner

Speed Dial
Code Number Name Fax Number

01 ABC Property Mgmt 555-1900
02 Public Images Inc. 1-999-555-4783
03 W.M., Accountant 555-7379
04 S&H Office Supplies 555-2312
05 Old Pioneer Bank 1-999-555-3776

06 The Corner Deli 555-8989
07 Sturdy Constr. Co. 555-7584
08 Western Mortgage 555-9900
09 DJ's Realty 555-4387
10 D. Best Architects 1-999-555-6776

11 Donna Ortega 1-999-555-8012
12 Paul Arnold 1-999-555-8681
13 Alan Calderon 1-999-555-4914
14 Tracie Gomovich 555-4324
15 Steven K. Fong 555-8332

16 Mary Henry 1-999-555-5773
17 Pat Schultz 555-8464
18 Jeff Rutledge 555-2109
19 Jane Markowitz 555-4951
20 Mike Bentley 555-8146

Speed Dial Report for
Austen Enterprises
111-2222
Apr-23-96 08:30AM

21 Jane Letrich 555-6562
22 Betty Matlock 555-9255
23 Alan Klein 555-4898

61 Area Managers

11 Donna Ortega 1-999-555-8012
12 Paul Arnold 1-999-555-8681
13 Alan Calderon 1-999-555-4914
14 Tracie Gomovich 555-4324
15 Steven K. Fong 555-8332
16 Susen Henry 1-999-555-5773



The Menu Settings Report

The Menu Settings report shows both the menu layout and the
currently-selected settings in a hierarchical diagram. The current
selections are marked with an asterisk in the report, just as they are
on the front panel display. Refer to this report to look at current
selections and review other available ones before making changes. A
sample report on the next page shows the selected factory settings.



HP OfficeJet

Personal Printer/Fax/Copier/Scanner

MENU

Time/Date, Header

Reports

Time/Date
Fax Header

Fax Log

Menu Settings Report for
Austen Enterprises.
111-2222
Apr-23-96 09:36 AM

Print Now

Last Fax
Last 30 Faxes

Fax/Copy Contrast

Paper Size

Fax Settings

Menu Settings
Self Test
Print Demo
Print All
Speed Dial/One-Touch

Normal *

Lighten
Darken

Letter (8.5x11 in) *

A4 (210x297mm)
Legal (8.5x14 in)
Exec (7.25x10.5 in)
Envelopes

Speed Dial Setup
Group Dial Setup
Phone Setup

Automatic Log

Rings to Answer
Ringer

Ring/Beep
Volume

Button Beeps

Dialing Mode

Auto Redial

Distinctive
Ring

Error only*

Send or error
Send only
Off

On *

Off

Soft*

Loud

On *

Off

Tone *

Pulse

On *

Off

Off *

On



Remote Ser`
vice

Off *

On

Printer Set`
tings

Send Fax Later

Polling Set`
up

Backup Reception

Silent De`
tect

Auto Reduc`
tion

Error Correc`
tion

Character
Set

Carriage Re`
turn

Perf Skip
Mode

Text Scale
Mode

Orientation

Printer Font

Print Quality

Setup
Cancel
Send

Receive
Send

On *

Off

Off *

On

Off *

On

On *

Off

PC-8 *

HP Roman 8
PC-8 Danish/Nor
UK ISO 4
German ISO 21
French ISO 69
Italian ISO 15
Nor v.1 ISO 60
Swed Names ISO
11
Spanish ISO 17
ASCII
Portug ISO 16
PC-850
ECMA-94 Latin 1
HP legal

CR only *

CR and LF

On *

Off

Off *

On

Portrait *

Landscape

Normal *

Condensed

Letter *

Draft



Copier Settings

Clean Pen

Printer Status

Copy Reduc`
tion

Ready*

Offline

100% *

95%
90%
85%
80%
75% Legal-to-Letter
70%



The Self Test Report

To look at samples of internal fonts, review current and factory
settings, locate any print cartridge problems, as well as product
version information, you will need to print the Self Test report.

HP OfficeJet

Personal

Printer/Fax/

Copier/Scanner

Self Test Report

Austen Enterprises.
111-2222
Apr-23-96 09:52 AM

Font Samples:

Courier --- abcdefg ABCDEFG 123456789 @#$%^&*

Courier Italic --- abcdefg ABCDEFG 123456789 @#$%^&*

CG Times --- abcdefg ABCDEFG 123456789 @#$%^&*

CG Times Italic --- abcdefg ABCDEFG 123456789 @#$%^&*

Letter Gothic --- abcdefg ABCDEFG 123456789 @#$%^&*

Letter Gothic Italic --- abcdefg ABCDEFG 123456789 @#$%^&*

Univers --- abcdefg ABCDEFG 123456789 @#$%^&*

Univers Italic --- abcdefg ABCDEFG 123456789 @#$%^&*

Menu Feature Current Setting Factory Setting

Fax Header:

ACME Co.
619 555-1234

Automatic Log:
Fax/Copy Contrast:
Paper Size:
Rings to Answer:
Ringer:
Ring/Beep Volume:
Button Beeps:
Dialing Mode:
Auto Redial:
Distinctive Ring:
Remote Service:
Backup Reception:
Silent Detect:
Auto Reduction:
Character Set:
Carriage Return:
Perf Skip Mode:
Text Scale Mode:
Orientation:
Printer Font:
Print Quality:
Printer Status:
Copy Reduction:

Error only
Normal
Letter (8.5x11 in)
2
On

Soft
On
Tone
On
Off
Off
On
Off
On
PC-8
CR only
On
Off
Portrait
Normal
Draft
Ready
100%

Error only
Normal
Letter (8.5x11 in)
2
On

On
Tone
On
Off
Off
On
Off
On
PC-8
CR only
On
Off
Portrait
Normal
Letter
Ready
100%

This symbol ( ) indicates that the current setting is different from the factory setting.

Self Test: PASSED Firmware Version 1.0 LIU Type 15
Print Cartridge Tests:

31

11121

41

for

Soft



Heading Description

Font Samples Sample characters and numbers shown for each of the eight internal fonts.
MENU Features All menu items are listed.
Current Settings The current selection for that menu item.
Factory Settings The setting selected at the factory for that menu item.
Self Test: Passed Internal electronics tested and are working correctly.
Self Test: Failed The internal electronics failed their self test. Please call for service. (See

"Getting Help" in chapter 6 for Customer Support Center numbers.)

Firmware/Version The version number of your HP OfficeJet internal firmware. You may be

asked to provide this number when you talk to a customer support
representative.

LIU Type The type of line interface unit (LIU) in your HP OfficeJet. The LIU (the

module into which you plugged your telephone cords) controls your fax
transmissions (send and receive). You may be asked to provide this
information when you talk to a customer support representative.

Print Cartridge
Tests

This diagonal pattern and area will help you diagnose print cartridge nozzle
problems. If the diagonal line is not continuous (if white gaps break the
line), or if the area fill is not filled in solidly with ink (horizontal white
lines appear in it), some of the nozzles in your print cartridge may be
clogged, so they're not releasing ink.

If you think your nozzles are clogged, see "Solving Problems While
Printing, Faxing, or Copying" in chapter 6 for cleaning and reseating
instructions.

11121

11121

??

The Power Fail Report

A Power Fail report is printed
fax is being transmitted or pending. The following sample shows you
the information contained in the report.



31

41

No gaps =
Nozzles okay

31

41

White gaps =
Clogged nozzles

Solid area fill =
Nozzles okay

White lines =
Clogged nozzles

automatically

if power is lost while a

If your power fail report heading is "These faxes were in the process
of being received but were not completely printed," ask the sender to
resend the document.

If your report's heading is, "These faxes were not completely sent,"
you may have to resend the entire document.

HP OfficeJet

Personal

Power failed at 08:43AM on Apr-23-96

These faxes were in the process of being received but were not completely

Identification Result Pages Type Date Time Duration Diagnostic
999 555 8012 Power fail 01 Received Oct-21 08:43A 00:01:27 001000000000

These faxes were not completely

Identification Result Pages Type Date Time Duration Diagnostic
5554382 Powerfail 00 Sent Oct-21 08:43A 00:00:05 001000000000

Printer/Fax/Copier/Scanner

sent:

Power Fail Report

Austen Enterprises.
111-2222
Apr-23-96 08:59AM

printed:

for



2 Sending

Paper Faxes

Topic Page

What You Need to Know... 2-2...........................

Dialing from the front panel 2-2.......................

Sending a Paper Fax Using the AutoPrompt 2-4..............

Sending a Paper Fax Using the Front Panel 2-6...............

Sending Paper Faxes to Multiple Fax Numbers 2-8............

Sending a Paper Fax at a Future Time 2-9...................

Sending a Fax to Another

Fax Machine Upon Request (Being Polled) 2-11...............

Asking to Receive a Fax from

Another Fax Machine (Polling) 2-12........................

Adjusting the Resolution 2-13.............................

Adjusting the Contrast 2-14...............................

What You Need to Know...

This chapter explains how to send paper documents to other fax
machines, as well as send a loaded document on request (being
polled), or retrieve a document from another fax machine (polling).
To send faxes from, and receive faxes to, your PC, refer to chapter 3.

To fax a document that is stapled or secured with paper clips,
remove the staples and paper clips from the document before faxing.

CAUTION

Failure to remove staples and paper clips before faxing can cause
permanent damage to the scanner inside the HP OfficeJet.

Dialing from the front panel

There are several ways to dial a fax number from the front panel.

N

Use the numeric keypad on
the HP OfficeJet.

N

Press the

Speed Dial

(at the top left of the front
panel) and a 2-digit code us`
ing the numeric keypad on
the HP OfficeJet.

N

Press one of the 10 One­Touch buttons at the right of
the front panel.

button

Speed Dial

01
03
05

07
09

through

0

through

0

9

9

02
04

06
08
10

2`2

Redial/Pause

To immediately start redialing the last fax number you dialed, press

Redial/Pause

.

The

Redial/Pause

N

Immediately start redialing the last fax number you dialed.
If you press

button allows you to do two things:

Redial/Pause

while the automatic redial timer is
displayed, the next redial begins immediately. Note, however,
you cannot redial a group of fax numbers.

N

Insert a pause into the dialing sequence.
If you press

Redial/Pause

while in the middle of entering a fax
number, a dash (-) is displayed in the fax number and the dialing
will pause momentarily at that point.



Sending a Paper Fax
Using the AutoPrompt

1. Load

2.

your document face-down in the fax loading tray. (Depending
on the thickness of the paper, you can load up to 20 pages. However,
if you have problems, try sending a few pages at a time.) Wait a few
seconds while the HP OfficeJet begins to load the bottom page. Note
that the selected resolution shows on the bottom line of the display.

sl-19a

Look at your PC; the AutoPrompt should be displayed.

(If the AutoPrompt is not displayed, open it by selecting

AutoPrompt

Enabled.)

2`4

the HP OfficeJet Manager and change the setting to

from

Options/

3.

Click the

4.

Enter the name and fax number of the recipient. Optionally, you can

button, the Send Fax dialog box displays.

Fax

also choose to send a PC fax cover sheet with this paper fax by
clicking the Send Cover checkbox and selecting a cover sheet.

5.

Enter the number of pages being f axed (the total number placed in the
loading tray, including the cover page, if any).

(The total number of pages is required for the Send Log. The
HP OfficeJet sends all pages you have loaded for faxing regardless of
the number here. It is beneficial to enter the correct number here so
when you reference the Send Log, all of the information regarding
sent faxes is correct. Note, too, that you cannot view a paper fax from
the Send Log; you can view only PC cover sheets for your paper
faxes and PC faxes.)

6.

Click the

Send Fax

button to send your paper fax (and PC fax cover

sheet, if you added one).



Sending a Paper Fax
Using the Front Panel

1. Dial

2. Load

the fax number using one of the

following methods.

N

Use the numeric buttons on the
HP OfficeJet.

N

Press the
and a 2-digit code.

N

Press one of the 10 One-Touch
buttons.

N

Pick up the handset and dial from
a telephone connected directly to
your HP OfficeJet. If you
dial this way, stay on the line
through step 3.

your document, face-down, in
the fax loading tray. (Depending on the
thickness of the paper, you can load up
to 20 pages. However, if you have
problems, try sending a few pages at a
time.) Wait a few seconds while the
HP OfficeJet beg in s to load the bottom
page. Note that the selected resolution
shows on the bottom line of the dis`
play.

Speed Dial

button

sl-46b

sl-19a

3.

Press

Start/Copy

Note:`

If you dialed from a telephone
connected directly to your HP Office`
Jet and a person picks up the phone
on the receiving end, ask them to p ress
the Start button on their machine to
start receiving the fax. You can replace
the handset at anytime.

to begin.

2`6

sl-47

Helpful Hints:

N

If the line is busy, the fax number may be redialed automatically
several times. Or, you may choose to manually redial with the
button instead. See "Redialing with the
beginning of this chapter.

N

If you want to send a fax to someone you're already talking to on a
telephone connected directly to your HP OfficeJet, just load the
document and press
person on the other end to press the Start button on their fax machine
after hearing the fax tone.

Start/Copy

; you don't need to dial. Ask the

Redial/Pause

Button" at the

Redial



Sending Paper Faxes
to Multiple Fax Numbers

The following procedure lets you manually send a paper fax to
several numbers you have not already grouped. If your document
does not fit into memory, you will need to send the document to each
fax number, one at a time.

this:

Do

1.

Dial a fax number OR press

Speed Dial

code number. (The example
shows "5552312.")

2.

Press

Copy

3.

Press
number.

4.

Repeat steps 1 and 2 until
you've entered all your fax
numbers (up to 10 fax num`
bers can be entered). Then
press2to quit adding fax
numbers.

5.

Load your document. The
bottom line of the display
will tell you how many fax
numbers will be dialed ("3"
in the example).

and a two-digit

Enter/Save

).

to enter another fax

1

(not

Start/

Using
these buttons: For this display:

0

Enter/Save

1

2

through

9

Press START to send
5552312

Enter another?
1=Yes 2=No

Enter fax number
2:

Load document
then press START

Loading document
Group size: 3

Press START to send
Group size: 3

6.

Press

Start/Copy

document is scanned into
memory, then the fax num`
bers are dialed, one at a time,
in the same sequence in
which you entered them.

. First the

2`8

Start/Copy

Storing...
Memory used: 40%

MENU:
Fax Settings

Sending a Paper Fax

Send Fax
Later

this:

Do

1.

Press the
display the menu.

2.

3.

4.

5.

Right Arrow

Press
times to move to "Fax Set`
tings."

Enter/Save

Press
"Fax Settings."

Right Arrow

Press
times to move to "Send Fax
Later."

Enter/Save

Press
"Send Fax Later."

at a Future Time

You can schedule a fax to be sent automatically, up to 24 hours later
than the current time. You can also send a paper fax at a future time
by using the Scan and Fax feature of Eclipse FAX SE. Refer to
chapter 3 for complete information.

Menu

button to

to select

to select

multiple

multiple

Using
these buttons: For this display:

Menu

Enter/Save

Enter/Save

MENU

Time/Date, Header

MENU

Fax Settings

FAX SETTINGS

Speed Dial Setup

FAX SETTINGS

Send Fax Later

SEND FAX LATER

Setup

6.

7.

(Continued on next page)

Enter/Save

Press
"Setup."

Enter the time at which you
want the fax to be sent. (If
you previously set the time in
AM/PM format, you will be
prompted to press

2

or

for PM.)

to select

1

for AM

Enter/Save

0

through

Enter start time
12:00

9

Enter start time
01:00



Using

Do this: For this display:

8.

Enter the fax number.
OR press

Speed Dial

and a

these buttons:

through

0

9

Enter fax number
5554138

two-digit code number.
OR press a One-Touch but`

ton.

9.

Press

Enter/Save

to save the

fax number you entered.

10.

Press1to store the document
in memory until the fax start
time, or press2to load the
document in the fax loading
tray until the fax start time.

Enter/Save

1

OR

2

Store fax now?
1=Yes 2=No

Load document,
then press START

OR

Load document,
in fax tray

11.

If you pressed1in step 10,
load the document and press

Start/Copy

. (If the message
"Memory full" displays,
leave the entire document in
the fax loading tray until the
start time.)

OR

If you pressed2in step 10,
load the document and leave
it there until the start time.
You may remove the docu`
ment if you need to send
another fax or make copies;
just replace it before the start
time (on the bottom line of
the display).

If you want to cancel a scheduled fax: Repeat steps 1 through 5,
then press

Enter/Save

Start/Copy

Right Arrow

to display "Cancel Send," then press

to cancel the scheduled fax.

Storing...
Memory used: 40%

OR

Document loaded
Faxat1:00AM

2`10

MENU:
Fax Settings

Sending a Fax to Another Fax

Polling
Setup

Machine Upon Request (Being
Polled)

The following procedure allows another fax machine to instruct the
HP OfficeJet to send it a paper fax. You can only be polled by one
other fax machine at a time. You must repeat the procedure for each
fax machine you want to poll the HP OfficeJet.

this:

Do

1.

Press the
display the menu.

2.

Press
times to move to "Fax Set`
tings."

3.

Press
"Fax Settings."

4.

Press
times to move to "Polling
Setup."

5.

Press
"Polling Setup." ("Receive"
displays.)

6.

Press
"Send."

7.

Press
"Send."

Menu

button to

Right Arrow

Enter/Save

Right Arrow

Enter/Save

Right Arrow

Enter/Save

to select

to select

to select

multiple

multiple

to move to

Using
these buttons: For this display:

Menu

Enter/Save

Enter/Save

Enter/Save

Load document

MENU

Time/Date, Header

MENU

Fax Settings

FAX SETTINGS

Speed Dial Setup

FAX SETTINGS

Polling Setup

POLLING SETUP

POLLING SETUP

Receive

Receive

POLLING SETUP

Send

8.

Load your document into the
fax loading tray.

To cancel a to-be-polled setup: Remove the document from the fax
loading tray, then press the

Stop

Waiting for poll

button.



MENU:
Fax Settings

Asking to Receive a Fax from

Polling
Setup

Do

this:

1.

Press the
display the menu.

2.

3.

4.

5.

6.

Right Arrow

Press
times to move to "Fax Set`
tings."

Enter/Save

Press
"Fax Settings."

Right Arrow

Press
times to move to "Polling
Setup."

Enter/Save

Press
"Polling Setup." ("Receive" is
displayed.)

Enter/Save

Press
"Receive."

Another Fax Machine (Polling)

Use the following procedure to poll another fax machine. You can
poll only one fax machine at a time.

Menu

button to

multiple

to select

multiple

to select

to select

Using
these buttons: For this display:

Menu

Enter/Save

Enter/Save

Enter/Save

Enter fax number:

MENU

Time/Date, Header

MENU

Fax Settings

FAX SETTINGS

Speed Dial Setup

FAX SETTINGS

Polling Setup

POLLING SETUP

Receive

7.

Enter the number of the fax
machine you want to poll
(OR press
two-digit code number).

8.

Press
number you entered. It will
be dialed immediately.

Speed Dial

Enter/Save

to save the

2`12

and a

0

Enter/Save

through

9

Enter fax number:
5553658

Dialing . . .
5553658

Resolution

Adjusting the Resolution

The Resolution setting affects the quality at which your outgoing
faxes are scanned. Change the Resolution setting before faxing or
copying. Either use the HP OfficeJet Manager (

Fax Quality

instructions described here.
Refer to the following when changing the resolution (sharpness) of

outgoing faxes.

N

N

N

Do

this:

1.

Press the
once to display the current
resolution setting, which is
marked with an asterisk (*).
(The example shown is
"Standard.")

2.

Press
times until the setting you
want is displayed. (The ex`
ample shown is "Photo.")

3.

Press
setting you displayed. Note
that an asterisk denotes your
new selection.

4.

Press
the Ready display.

Resolution

Resolution

Enter/Save

Enter/Save

multiple

to select the

to return to

OfficeJet Setup/Send

dialog box) described in chapter 1 or the front panel

Standard

illustrations), or when the transmission speed is more important
than quality.

Fine

take longer to send a fax.

Photo

color (such as photographs). This selection causes documents to
be scanned as halftone images.

button

for text only faxes (no photographs or graphic

to make text and line drawings as sharp as possible. It may

to capture images containing different shades of gray or

Using
these buttons: For this display:

Resolution

Resolution

Resolution

Enter/Save

RESOLUTION

Standard *

RESOLUTION

Photo

RESOLUTION

Photo *

Ready Auto
Apr-23-96 10:30 AM



MENU:
Fax/Copy

Contrast

Adjusting the Contrast

The
your outgoing faxes and copies, as they are scanned. Change the
Contrast setting before faxing or copying. Either use the HP OfficeJet
Manager (
chapter 1, or the front panel instructions described here.

Refer to the following when changing the lightness or darkness of
outgoing faxes.

N

N

N

this:

Do

1.

Press the
display the menu. "Time/
Date, Header" is displayed.

2.

Press
times to move to "Fax/Copy
Contrast."

3.

Press
"Fax/Copy Contrast." Note
that the current setting is
marked with an asterisk (*).

4.

Press
contrast setting you want is
displayed. ("Darken" is
shown as an example.)

5.

Press
displayed setting. An asterisk
denotes your new selection.

6.

Press
the Ready display.

Menu

button to

Right Arrow

Enter/Save

Right Arrow

Enter/Save

Enter/Save

multiple

to select

until the

to select the

to return to

Fax/Copy

Darken
Normal

Contrast setting affects the lightness and darkness of

OfficeJet Setup/Send Fax Quality

for originals that are too light.
for documents with acceptable lightness/darkness

(factory setting).

Lighten

for originals that are too dark.

Using
these buttons: For this display:

Menu

Enter/Save

Enter/Save

Enter/Save

dialog box) described in

MENU

Time/Date, Header

MENU

Fax/Copy Contrast

FAX/COPYCONTRAST

Normal *

FAX/COPY CONTRAST

Darken

FAX/COPY CONTRAST

Darken *

Ready Auto
Apr-23-96 10:30 AM

2`14

3 Faxing and

Scanning:
Sending from and
Receiving to
Your PC

Topic Page

Introducing Eclipse FAX SE 3-3..........................

Using Eclipse FAX SE 3-4...............................

Using the Help System 3-5............................

Sending PC Faxes 3-6..................................

Preparing to send a fax (Send Setup) 3-6..................

Sending a fax from a Windows application 3-10.............

Sending a Quick Note from Eclipse FAX SE 3-16...........

UsingtheSendLogtoview,

`print, resend, delete, or reschedule faxes 3-18.............

Sending a fax to more than one recipient 3-23..............

Adding a New Phonebook 3-26............................

Adding names to a Phonebook 3-28......................

Modifying a Phonebook 3-29............................

Deleting a Phonebook 3-30.............................

Creating a group of names from one or more Phonebooks 3-30.
Modifying a Phonebook from the Send Fax Dialog Box 3-32..
Importing names and fax numbers from other applications 3-33

Receiving Faxes to Your PC 3-35..........................

Receiving a fax to your PC (Receive Setup) 3-35............

Using the Receive Log to view, print, or delete faxes 3-36.....

Forwarding a Fax 3-38.................................

Printing Faxes and Files 3-39..............................

Printing an entire fax from the Send o r Receive Log 3-39.....

Printing selected pages

`of a fax from the Send or Receive Log 3-39...............

Printing a file from Eclipse FAX SE 3-40..................

Using Menus and Toolbars to View Faxes 3-41...............

Viewing a fax 3-41....................................

Scanning 3-47..........................................

Scanning using the AutoPrompt 3-47.....................

Scanning using Eclipse Fax SE 3-49......................

Using Advanced Eclipse FAX SE Features 3-53...............

Faxing a document to a file 3-53.........................

Faxing a saved file from Eclipse FAX SE 3-55..............

Adding text to a fax 3-56...............................

Adding an image to a PC fax 3-61........................

Sending Multiple Documents as a Fax 3-65................

Using the Collect dialog box 3-67........................

Adding an Image to Cover Pages 3-70....................

Using Letterhead and Second Sheets in faxes 3-73...........

Using the Fax Preview Feature 3-79......................

Setting the New Page Paper Size 3-80.....................



Introducing Eclipse FAX SE

Eclipse FAX SE is a software program that allows you to scan and
fax documents from your PC, as well as send and receive faxes
directly to your PC, rather than to the device itself.

First make sure you are in your Windows desktop. When you click
on the HP OfficeJet icon, the HP OfficeJet Series 300 program
window displays, among its icons, the HP OfficeJet Manager and
Eclipse FAX SE. The OfficeJet Manager is explained in Chapter 1;
this chapter discusses the features of Eclipse Fax SE. All of this
information is also contained in the online help system.

Eclipse FAX SE not only allows you to fax and scan using your PC,
but it lets you modify your documents before faxing, as well as
perform other tasks such as:

N

Set up as many as six phonebooks.
A phone book is a list of names and fax numbers that you can

store in memory by assigning a code number to it for easy recall.
It is similar to Speed Dial entry used for paper faxing, explained
in chapter 2.

N

Create a document in any Windows application and then fax it
directly from your PC.

N

Receive faxes directly to your PC. Once an incoming fax has
been received, you can use Eclipse FAX SE to view, print, or
delete it.

N

Forward a fax you've received to another recipient.

N

Route the fax to a file, to be saved for future faxing.

N

Scan a document into your PC to be sent as a fax, saved as a file,
or printed.

N

Add text and images to the faxes.

N

Modify cover pages and use your letterhead and second sheets
with faxes.

N

Send two or more documents as a fax.



Using Eclipse FAX SE

To access Eclipse FAX SE, do one of the following:

N

Choose
menu.

N

Double-click the Eclipse FAX SE icon in the HP OfficeJet Series
300 program window.

N

Click the Fax or Scan button in the AutoPrompt window.

The Eclipse FAX SE icon

File/Run Eclipse FAX SE

from the HP OfficeJet Manager

The Eclipse FAX SE window appears. The five menu options,

Send, Receive, Scan

are explained in detail in this chapter, as well as in the online help
system.

For information about Windows-based help systems, refer to the

Windows User's Guide.

and

, shown in the menu bar across the top,

Help

File,



Using the Help System

Eclipse FAX SE has a comprehensive online help system, designed

Help

to help you look up the topics quickly. When you choose
the Eclipse FAX SE menu bar, a drop-down menu is displayed (see
figure on previous page).

from

N

Choose
system.

N

Choose
specific topics.

N

Choose
information and customer support.

N

Choose
Eclipse FAX SE.

To get help on specific topics like Send Setup, Send Fax, Phonebook,
Receive Setup, and HP OfficeJet Scanner, click the
dialog box of the selected menu item.

Note

:`Each time you send a fax, a data file is added to your disk.
Because these files take u p a lot of disk space, use
unneeded files frequently.

Help/Contents

Help/Search

Help/Technical Support

Help/About

to display the contents of the online help

for detailed information and instructions on

to look up information about your version of

for help with troubleshooting

Help

button in the

Send Log

to delete



Sending PC Faxes

You can use Eclipse Fax SE to send a fax directly from your PC,
instead of from the device, and you can use the AutoPrompt to fax,
copy, and scan paper documents.

Preparing to send a fax (Send Setup)

Before using Eclipse FAX SE (or any Windows application) to send
faxes, review the setup information, preinstalled at the factory, to
make sure it is correct. If you need to modify current settings such as

Resolution, Cover Page,orNew Page Paper Size,

below.

1.

Open Eclipse FAX SE.

2.

Choose
box displays.

Send/Setup

from the menu bar. The Send Fax Setup dialog

follow the steps



Change any of the following as necessary.

Resolution
Standard

N

N

- you are given two options. The factory setting is

.

Standard
Best Available

resolution (the default) is 204 x 98 dpi.

resolution is 204 x 196 dpi.

Note, for faxes sent from your PC, the resolution you choose h ere
will override the setting made from the HP OfficeJet Manager or
using the front panel. However, it will not affect the resolution of
paper faxes.

Cover Page Information

box - Make sure the information is current.
Otherwise, you have the option to change your name, company name,
and fax number.

New Page Paper Size

that is opened when you choose

3.

Click the

OK

- This setting determines the size of the page

File/New Page

button to save your changes; the

from the main menu.

Cancel

button at any

time to close the dialog box without saving your changes; and the

Help

button to access the online help.



Viewing the Eclipse FAX SE Cover Pages

1.

Choose
cannot view the cover pages from the Send menu.)

2.

In the
double-clicking on it.

3.

In the Directories box, choose HPOJET\EFAX\IMAGES by double
clicking on each of the three directory names. The names of five
cover pages appear, and you can choose from the different styles.

4.

Click on the cover page you want to view; it will be displayed (see
below).

Although you can print each cover page, write filenames on them,
and keep them for reference, you cannot modify them here. To
modify the cover pages, see "Modifying Cover Pages" later in this
chapter.

File/Open File

List Files of Type

from the Eclipse FAX SE menu bar. (You

box, choose Cover Page (.CVR) by



Shadow

Roundbox

Halfpage

Notebox

Thinline



Sending a fax
from a Windows application

To fax a document from a Windows application, other than Eclipse
FAX SE, follow these steps.

1.

In your Windows application (Word for Windows, Lotus 1-2-3,
Excel, and so on), create the document you want to fax.

2.

Select E-FAX on OfficeJet as your printer by choosing

Setup

, or the equivalent command for your application. ClickOK,or
the equivalent button. It may take a few seconds for the change to
occur. If you know that E-FAX is the selected printer, skip to step 3.

The application's Print Setup (or equivalent) dialog box appears, with
the name of the selected printer. The sample dialog bo x below is
from Word for Windows 6.0.

File/Print

3.

Choose
necessary if you used step 2)
appears.

4.

Select the range of pages you want to fax.

Note:`

for number of copies to 1 and see "Sending a Fax to More Than One
Recipient."

5.

Click the
printing has started, the Send Fax dialog box appears.



File/Print

To send the fax to more than o ne recipient, leave the setting

OK

(depending on the application, this step may not be

The application's Print dialog box

.

button. After a message is displayed informing you the

The Name box
The

Company box

The

Phonebook box

6.

In the

name)

box, type the name of the recipient (

Name

personorcompany

. To select the recipient's name from an existing Eclipse FAX
SE phonebook, go to step 7. (For more information about
phonebooks, see "Adding, Changing, or Deleting a Phonebook from
the Send Fax Dialog Box" later in this chapter.)

In the

Company

box, type or select the recipient's company

(optional).
In the

box, type the recipient's fax number, including prefix and

Fax

area code, if necessary.

Using the Clear Button

To remove entries in the Name, Company, Fax, Voice (telephone), and
Phonebook Note boxes, use the Clear button. The Clear button only

removes information from the Send Fax dialog box, but does not delete it
from the selected phonebook

.

Nowskiptostep8.



7.

In the

Phonebook

box, select the phonebook you want by clicking on

it.

Next, click the arrow to the right of the

box and click the

Name

recipient's name, or, type the f irst few letters of the recipient's last
name and press the Tab key.

N

To view the names of people associated with a company, click
the arrow to the right of the

Company

company. Next, click the arrow to the right of the

box and select the

Name

Names associated with the company appear.

Note

:`You must select the name of the company in order to use this
feature; if you type the name of the company, then click the
box arrow, all the names in the phonebook are displayed.

When you select a name f rom a phonebook, Eclipse FAX SE fills in
the

Phonebook Note

box, as well as the

Fax

Company,Voice

(telephone)

,and

boxes, if this information has been added to the

phonebook. Add the area code or prefix, if required.
For information about the

Fax to Phonebook

and

Group

buttons, see

``Sending a Fax to More Than One Recipient."

N

Click the

Phonebook

button if you want to add, delete, or rename
a phonebook. The procedure for modifying the Phonebook is
explained below.

box.

Name

Modifying the selected phonebook

N

To send a fax and add the recipient to the phonebook, type the
person's name and other information, then click the

N

To add a

Note

Company,Voice

for a name that is already in the phonebook, type the

information, then click the

N

To delete an entry from the phonebook, select the entry and click

Delete

button

.

the

(telephone) number, and/or

Update

button

.

Add

Phonebook

button

.



8.

The

Fax Cover Sheet

N

To send the selected cover page with your fax, click the

button.

Cover

N

To send a different cover page, click the
click the arrow to the right of the box and click the cover page
you want.

N

To send no cover page with the fax, leave the
unchecked.

Eclipse FAX SE offers a choice of five cover sheets. For cover page
illustrations, see "Viewing the Eclipse FAX SE Cover Pages" earlier
in this chapter. For instructions on modifying cover pages, see
"Adding an Image to Cover Pages" later in this chapter.

9.

If you haven't created a letterhead for use with Eclipse FAX SE, the

Other Sheets: Letterhead

letterhead, see "Creating Letterhead and Second Sheets," later in this
chapter.

If you have created a letterhead, this box displays the name of the last
letterhead you used.

N

To fax the first page of your document on the selected letterhead,
click the

N

To choose a different letterhead, click the
then click the arrow to the right of the box and double-click the
name of the letterhead you want.

10.

If you haven't created second sheets for use with Eclipse FAX SE, the

Other Sheets: 2nd Sheets

second sheets, see "Creating Letterhead and Second Sheets," later in
this ch apter.

If you have created second sheets, this box displays the name of the
last second sheet you used.

box shows the name of the last cover sheet used.

Send Cover

Send Cover

box is blank. For information about creating

Letterhead

button.

Letterhead

box is blank. For information about creating

button, then

button;

Send

button

N

To fax the second and subsequent pages of your document on the
selected second sheet, click the

N

To choose a different second sheet, click the
then click the arrow to the right of the box and double-click the
name of the second sheet that you want.

2nd Sheets

button.

2nd Sheets

button;



11.

Under

Schedule

N

Skip this box if you want your fax sent at the current date and

, do one of the following:

time, but after any pending faxes that are scheduled for the same
date and time. (This is the default.)

N

Click the

Immediately

checkbox if you want to send this fax
before any pending faxes. The fax will be sent when you click
the

Send Fax

button (or, if the HP OfficeJet is busy, as soon as it

is free).

N

To schedule the fax, double-click the parameter you want to
change (hour, minute, month, day, or year). Then either type a
new time or use the arrows to set the time you want. (Eclipse
FAX SE uses a 24-hour clock`midnight is 00:00, noon is 12:00,
1:00 p.m. is 13:00, and so on.) The fax will be sent at the
scheduled time. (The Send Log will show the exact date and time
sent.)

12.

After completing your entries in this dialog box, click the
button.

Note:`

When you send a PC fax, the HP OfficeJet waits until 1-2
pages have been downloaded before it tries to connect with the
receiving fax machine (this minimizes fax connect time). When
transmission begins, the PC must have downloaded the rest of the
fax. If the HP OfficeJet finds that another PC application is
interfering with the process, it may temporarily block (or slow down)
the application in order to allow the fax to continue. (This also
applies to mouse movement.)

Send Fax

Using the Special Options

To use one of the

Special

options before sending your fax (you can
choose only one option from the Send Fax dialog box; you can
choose more later in the process), click on the following options:

Fax Preview:
Send Fax

View your fax before sending it. When you click the

button, the fax is displayed with the Thumbnail toolbar. See

"Using Menus and Toolbars to View Faxes," later in this chapter.

Mark Up:
Send Fax

Add text to your fax before sending it. When you click the

button, the fax is displayed with the Edit toolbar. See

"Adding Text to a Fax," later in this chapter.



Place Image:

click the

Add an image to your fax before sending it. When you

Send Fax

button, the fax is displayed with the Place Image
window open. See "Adding an Image to a PC Fax," later in this
chapter.

Append Pages:

you click the

Add documents to your fax before sending it. When

Send Fax

button, the fax is displayed with the Collect
Pages dialog box open. See "Sending Multiple Documents as a Fax,"
later in this chapter.

If You Get A Busy Signal:

Automatic Redial

T

he

setting of the HP OfficeJet Manager , if turned
on, allows both paper and PC fax numbers to be redialed five times in
the event of a busy signal, both from other Windows applications and
from Eclipse FAX SE (see "Sending a Quick Note from Eclipse FAX
SE," next).

If a PC fax fails because of a busy signal, and

Automatic Redial=Off

,

the fax number is not redialed.
If a PC fax fails because of a busy signal, and

Automatic Redial=On

,
the fax remains in the Send Log with a status of Pending. It is
redialed according to your country's regulations. If you cancel the fax

Cancel

before all the redials take p lace, either by clicking the

button

in the Eclipse FAX SE "Sending" message box, or by pressing the

Stop

button located on the front panel, the automatic redials stop, and

the fax is placed in the Send Log with a status of Terminated.
If a PC fax fails for a reason other than a busy signal (no answer, dial

tone, etc.), the fax is not retried, and is listed in the Send Log with a
status of Terminated.

If a PC fax transmission reaches a busy signal and you want to
prevent redials, highlight the fax in the Send Log (status = Pending)

Delete

andclickthe

button.



Sending a Quick Note from
Eclipse FAX SE

The Quick Note feature lets you add a note to a cover page before
sending a fax, and is the easiest way to fax a short message.

1.

From the Eclipse FAX SE menu bar, choose

For the Quick Note feature, the Send Fax dialog box looks like this.
A default cover page is selected;
selected; and the

Other Sheets

Include Note on Cover Sheet

Special

and

Send/Quick Note

options are not available.

.

is

2.

Complete the
and include any required prefix with the fax number. (For more
details see "Sending a Fax from a Windows Application," earlier in
this ch apter.)



Name

and

Fax

options, schedule the fax, if necessary,

3.

Click the

Send Fax

button. The Cover Sheet Notes dialog box

appears.

4.

Move your cursor to the

box by clicking in it or by pressing the

Note

Tab key, and type your note.

5.

Click the

6.

(For an explanation of the Duplicate and Duplicate All options, see

Send Fax

button.

"Sending a Fax to More Than One Recipient," later in this chapter.)

After completing this procedure, you will be returned to the Eclipse
FAX SE window.



Using the Send Log to view, print,
resend, delete, or reschedule faxes

Eclipse FAX SE keeps a log (list) of the faxes you have sent, which
you can use to view, modify, print, delete, or reschedule faxes.

The

To open the Send Log, choose
menu bar. The Send Log appears. To close the Send Log, either click

Cancel

the

Show

buttons The

button or double-click in the upper left corner.

Changing the display

Send/Log

from the Eclipse FAX SE

Display

buttons

Use the

All Faxes

Use the

N

N



Show

buttons to display either

.

Display

Click the
names (people or companies), selected from a phonebook or
specified in the Send Fax dialog box.

Click the
(usually, their fax numbers), received from their fax machines.

buttons to change the display in the

Names

button (the default) to display the recipients'

ID's

button to display the recipients' fax identifiers

Unsent Faxes,Sent Faxes

Destination

,or

field.

Viewing Faxes

1.

To view a fax, do one of the following:

N

double-click on the entry in the Send Log, or,

N

highlight the entry and click the

The fax is displayed, with the View toolbar and additional menu
choices.

2.

Close the fax opened from

3.

Choose

To add text and images, as well as other documents to the fax, refer
to these sections: "Adding Text to a Fax"; "Adding an Image to a
Fax"; " Sending Multiple Documents as a Fax"; and "Using Menus
and Toolbars to View Faxes."

File/Close

to return to the Eclipse FAX SE window.

Send Log

View

.

button.

Viewing Fax Information

To view the technical information about a fax, highlight the entry in
the Send Lo g and click the
the
following information:

N

N

N

N

N

button again. The Send Log Details box provides the

Details

Fax:

The recipient's fax number.

File Type:

been deleted but the Sen d L og entry kept (see "Deleting Faxes").

File:

see "Managing Files."

File Spec's:
Application:

document's title in that application, if it has one; and the number
of pages in the document, if it contains more than one.

File type will be "File Deleted" if the data file has

The filename. For information about filenames and types,

The resolution and the file's size, in bytes.

The application in which the fax originated; the

button. To turn the box off, click

Details

Note, while you cannot view a paper fax sent using the AutoPrompt,
you can view the accompanying PC cover page, if there is one.



Rescheduling a fax

1.

Set the display to

2.

Highlight the entry and click the
dialog box appears.

Unsent FaxesorAll Faxes

Resched

.

button. The Reschedule Fax

Note, the

Unsent Faxes

is set to

3.

Enter a new name and fax number to send the fax to a different

Resched

All Faxes

button is only available when the display is set to

and the pending faxes are displayed, or when the display

and a pending fax is highlighted.

recipient.

4.

Do one of the following:

N

Click theOKbuttontosendthefaximmediately.

N

Click the

Send Immediately

button to send this fax ahead of any

other faxes waiting to be sent at this time.

N

Use the

Date

and

arrows to schedule the fax for a different

Time

date or time.

5.

Click the

button. The fax will be sent at the scheduled time.

OK



Resending a fax from the Send Log

You can resend a fax from the Send Log even if the fax has a status
of Completed or Terminated (unless it was a paper fax sent using the
AutoPrompt).

1.

Set the Send Log display to

2.

Highlight the entry and click the
dialog box appears.

3.

Enter a new name and fax number to send the fax to a different
recipient (optional).

4.

Do one of the following:

N

Click theOKbutton to send the fax immediately.

N

5.

Click the

Click the
other faxes waiting to be sent at this time.

N

Use the
date or time.

Send Immediately

and

Date

button. The fax will be sent at the scheduled time.

OK

Sent FaxesorAll Faxes

Resend

button to send this fax ahead of any

arrows to schedule the fax for a different

Time

button. The Resend a Fax

.



Printing the Send Log

To print the Send Log, from the
button. The Printer Setup dialog box appears; select HP OfficeJet
Printer, if it isn't selected and click the
printed.

Send Log

OK

menu click the

button. The Send Log is

Print Log

Printing a fax

For information on printing faxes, see "Printing Faxes and Files" later
in this chapter.

Deleting faxes

To delete one or more faxes from the Send Log, follow these steps.
Note, once a fax has been deleted, it can't be recovered.

N

To delete one fax, highlight the entry and click the
button.

N

To delete more than one fax, hold down the Ctrl key and
highlight the entries by clicking on them. When you have
highlighted all the entries you want to delete, click the
button.

N

To delete every fax that is currently displayed in the Send Log,
click the
log?" Click the

If the fax status was Pending, the data file and the entry are both
deleted. If the fax had a status other than Pending, the message
shown below appears. Click the
delete both the fax's data file and the entry in the Send Log. Click

Delete Data File Only

the Send Log.

Delete All

button. You are asked, "Delete all items in the

Yes

button.

Delete Data File and Entry

to delete the fax's data file but keep the entry in

Delete

Delete

button to



Sending a fax
to more than one recipient

You can send a fax to every person in a phonebook, selected
individuals from one phonebook, or individuals from more than one
phonebook.

Before sending a group fax, make sure all the recipients have been
added to the phonebooks first. (For more information, see "Using
Phonebooks.") Then follow the first five steps of "Sending a Fax
from a Windows Application" or the first step of "Sending a Quick
Note from Eclipse FAX SE." When the Send Fax dialog box appears,
follow these steps:

1.

Do one of the following:

N

To send a fax to every person in a phonebook, select the
phonebook and click the

Send Fax

N

To send a fax to selected recipients from one phonebook or to
recipients from more than one phonebook, click the

button in the Send Fax dialog box. The Group dialog box
appears.

In the
which you want to choose recipients. Then either double-click
each desired recipient in the
highlight each desired recipient and click the
names you select appear in the

button to send your fax.

Select Phonebook

Fax to Phonebook

box, select the first phonebook from

Phonebook Contents

Group Members

button. Click the

Group

box, or

Add

button. The

box.



When you have finished adding recipients from this phonebook,
select another phonebook. Continue in this manner until you
have added all the recipients you want. If you add a recipient by
mistake, highlight the name and click the

Remove

button.

If you have fewer than six existing phonebooks, you can save
this group of names as a new phonebook. Press the

Save As

button. The Save Group to Phonebook dialog box appears. Type
a name for the new phonebook and click the

OK

button. You

will be returned to the Group dialog box.

OK

After adding recipients for the fax, click the
return to the Send Fax dialog box. Click the

button. You will

Send Fax

buttontosend

your fax.

2.

If you are sending a quick note, or if you chose the

Cover Sheet

the name of the first recipient in the

In the

option, the Cover Sheet Notes dialog box appears, with

Name

Note

box, type a note for the recipient shown in the

box.

Include Note on

Name

or, if you don't want to send a note to this recipient, click the arrow to
the right of the

Name

box and select another recipient. Then do one

of the following:

N

To send the previous note to this new recipient, click the

Duplicate

N

To send the previous note to this new recipient and every other
recipient, click the
to this r ecipient, press the Tab key or click in the

button;

Duplicate All

button; to send a different note

Note

box, then
type the new note. Repeat for the other recipients. (For all
recipients of a phonebook to receive the same note, you must
select a second name and click the

When you're finished adding notes, click the

Duplicate All

Send Fax

button.)

button.

box;



3.

If you did not choose one of the
the procedure. Your fax will be sent at the scheduled time to each
recipient in the group.

4.

If you did choose one of the
now. If you chose:

Special

options, you are finished with

Special

options, the option takes place

N

Fax Preview

See "Using Menus and Toolbars to View Faxes."

N

Mark Up

"Adding Text to a Fax."

N

Place Image

open. See "Adding an Image to a Fax."

N

Append Pages

dialog box open. See "Sending Multiple Documents as a Fax."

Refer to the "Special Options" section at the end of this chapter.

, your fax is displayed with the Thumbnail toolbar.

, your fax is displayed with the Edit toolbar. See

, your fax is displayed with the Place Image window

, your fax is displayed with the Collect Pages



Adding a New Phonebook

If you need to send the same fax to different groups of people, such
as vendors, clients, or colleagues, to save time and duplication,
Eclipse FAX SE allows you to create phonebooks in which you can
store a list of names, fax numbers, and related information for easy
recall. Although Eclipse only comes with Phonebook 1, it lets you
create a total of six phonebooks. You also have the option of deleting
Phonebook 1 and adding six new ones.

Using Speed Dial for paper faxes

While Eclipse FAX SE allows you to create phonebooks for PC
faxing only, the HP OfficeJet Manager lets you create speed dial
entries for paper faxes. See "Using Speed Dial Setup for Paper
Faxes" in chapter 1, and "Sending a Paper Fax Using the Front Panel"
in chapter 2.

Adding entries from other applications

You can import other entries like a Winfax or CAS phonebook, or
entries from an existing file with names, phone numbers, and fax
numbers directly into Eclipse FAX SE. Or, you can use another
application to create your entries, and then import them into Eclipse
FAX SE. See "Importing Names and Fax Numbers into Eclipse FAX
SE" for more information.



Using Eclipse FAX SE to add a new Phonebook

1.

Open Eclipse FAX SE.

2.

From the Eclipse FAX SE menu bar, choose
The Phonebook dialog box appears.

3.

In the

4.

Click the

Phonebook Title

button. The phonebook is added to Eclipse FAX SE.

Add

box, type the name of the phonebook.

File/Open Phonebook

.

Once you have created six phonebooks, the

button will turn

Add

gray. You will have to delete a phonebook before you can add
another one.

5.

When you have finished adding phonebooks, click the

OK

button.



Adding names to a Phonebook

1.

From the Eclipse FAX SE menu bar, choose

File/Open Phonebook

The Phonebook dialog box appears.

2.

3.

Phonebook Title

In the

box, type the name of the phonebook.

For each person or company, and related information, you want to
add to the phonebook, first:

N

Complete the

Name

Name

:

Type the name of the person or company as you want it to

and

Fax

boxes - this is required.

appear on the cover pages. If you need to add more than one
entry for this person or company`a home fax number and an
office fax number, for example`include the other information in
parentheses; text in parentheses doesn't appear on cover pages.

Fax

: Type the fax number, including area code and dialing
prefix, if necessary. See the table on the next p age for more
information about fax numbers.

N

Complete the

Company

Company,Voice

:

Type the name of the company where the person

,and

Notes

boxes - this is optional.

works. You can add any number of names to a company. To use
a company name that is already in the phonebook, click the
arrow to the right of the

Company

box and choose the company
you want. To look at company names you've already added,
select the company name and click the arrow to the right of the

Name

box.

.

:

Voice

For your reference only, type the phone number of the

person or company.

:

Notes

For your reference only, type a note about the person or

company.

N

When you have finished entering information for this entry, click

Add

the

4.

When you have finished making additions to the phonebook, click the

OK

button.

button.



Special
Characters Use in Fax Numbers

asterisk (*) If the Dialing Mode is set to pulse, the asterisk switches the dialing mode

from pulse to tone. If the Dialing Mode is set to tone, the asterisk causes a
"*" tone to be emitted. (In Eclipse FAX SE only, a capitalTcan be used
instead of an asterisk.)

pound or number
sign (#)

hyphen (-) Inserts a 2-second pause in the fax number when you need to wait for an

space or blank Spaces and blanks are ignored.

If the Dialing Mode is set to tone, a pound or number sign causes a "#"
tone to be emitted. If the Dialing Mode is set to pulse, this character is
ignored.

access tone or when using a credit card. For example, placing "----"ina
speed dial number causes four pauses to occur. (In Eclipse FAX SE only, a
comma (,) can be used instead of a hyphen.)

Modifying a Phonebook

To add, change, or delete n ames in an existing phonebook:

From the Eclipse FAX SE menu bar, choose

1.

The Phonebook dialog box appears.
Click the arrow to the right of the

2.

Phonebook Title

of phonebooks. Using the up and down arrows, if necessary, highlight
the phonebook that you want to modify.

Do

3.

of the following:

one

File/Open Phonebook

box to display a list

.

To add an entry to the selected phonebook, type the information

N

andclickthe

To modify an entry, select it by clicking the arrow to the right of

N

the

box and highlighting the entry. After you have made

Name

the desired changes, click the

To remove an entry, select it and click the

N

Add

button.

Update

button.

Delete

button.



Deleting a Phonebook

1.

From the Eclipse FAX SE menu bar, choose
The Phonebook dialog box appears.

2.

3.

4.

Phonebook Title

In the
Click the
You'll be asked if you want to delete the current phonebook and all

associated entries. Click the

Delete

box, select the phonebook.

button.

Yes

button.

File/Open Phonebook

Creating a group of names
from one or more Phonebooks

To send a fax to selected recipients from one phonebook, or to
recipients from more than one phonebook:

1.

From the Eclipse FAX SE menu bar, choose
The Phonebook dialog box appears.

2.

Click the

Group

button. The Group dialog box appears.

File/Open Phonebook

.

.

Existing phonebook



New group of names

3.

Click the arrow to the right of the

Select Phonebook

phonebook from which to copy names. The

box and select a

Phonebook Contents

displays the names in that phonebook, with the first name highlighted.

Using the Remove Button

If you add a name in error to the new or modified phonebook, delete it
by highlighting it and clicking the

4.

Either double-click the first name that you want to add to the new or
modified phonebook, or highlight it and click the

5.

Repeat for each name that you want to add.

6.

Repeat for another phonebook (optional).

7.

When you have added all the names you want, do one of the

Remove

button.

Add

button.

following:

N

Click theOKbutton. You will return to the Phonebook dialog
box. Click the

OKorCancel

buttontoreturntotheEclipseFAX

SE window.

N

Click the

Save As

button if you want to save the new or modified
phonebook and stay in the Group dialog box to create another
new or modified phonebook.

The Save Group to Phonebook dialog box appears.

box

8.

Do one of the following:

N

To create a new phonebook, type a name for it and click the
button.

N

To add the entries to an existing phonebook, click the arrow to
the right of the

OK

Cancel

button.

9.

Click the

the

time.

OK

Phonebook

box, select the phonebook, and click

button to return to the Phonebook dialog box at any

