HP 350 User Manual

User's Guide

HP OfficeJet Model 330 and Model 350

All rights are reserved. No part of the document may be photocopied, reproduced, or translated to another language without the prior written consent of Hewlett-Packard Company.

Eclipse FAX9is a US. registered trademark of Pheonix Technologies, Ltd. Microsoft9is a U.S. registered trademark of Microsoft Corporation. Windows is a U.S. trademark of Microsoft Corp.

Publication number: C4661-90001 First Edition, December 1995 Second Edition May 1996 Printed in USA.

This product approved for use in the United States Canada Only. Local

country laws may prohibit the use of this product outside of United States and Canada. It is strictly forbidden by law in virtually every country to connect nonapproved telecommunications equipment (fax machines) to public telephone networks.

and

Hewlett-Packard will not honor the warranty or provide service and support of this product if used outside of United States and Canada.

Safety Information

Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock.

1. Read and understand all instructions in the user's guide.

WARNING: Potential Shock Hazard

2. Use only a grounded electrical outlet when connecting the HP OfficeJet to a power source. If you don't know whether the outlet is grounded, check with a qualified electrician.

3. Telephone lines can develop hazardous voltages. To avoid electric shock, do not touch the contacts on the end of the cord, or the TEL and LINE sockets on the back of the HP OfficeJet. Replace damaged cords immediately.

4. Never install telephone wiring during a lightning storm.

5. Observe all warnings and instructions marked on the product.

6. Unplug this product from wall outlets and telephone jacks before cleaning.

7. Do not install or use this product near water, or when you are wet.

8. Install the product securely on a stable surface.

9. Install the product in a protected location where no one can step on or trip over line cord, and the line cord will not be damaged.

10.If the product does not operate normally, see Troubleshooting.

11.No operatorserviceable parts inside. Refer servicing to qualified service personnel.

CAUTION:

This heading is followed by information that alerts you to potential damage to equipment or loss of data.

WARNING:

This heading is followed by information that alerts you to a potential safety hazard.

Notice:

The information contained in this document is subject to change without notice.

Hewlett-Packard shall not be liable for errors contained herein or for consequential damages in connection with the furnishing, performance, or use of this material.

Information regarding FCC Class B, Parts 15 and 68 requirements can be found in the back of the

User's Guide

This product may contain remanufactured parts that have been fully tested to meet 100% of original performance specifications.

Complete the following information. You'll need it if you contact your dealer or Hewlett-Packard Co.:

DATE OF PURCHASE

MO. DAY

SERIAL NUMBER

YEAR

(Located on the back of the machine.)

Contents

1. Using theHP OfficeJet Manager 1-1..............

Introducing the HP OfficeJet Manager 1-2..................

Running the HP OfficeJet Manager 1-3.....................

Using the HP OfficeJet Manager Help System 1-4.........

Using the File Menu 1-5.................................

Running Eclipse FAX SE from the

HP OfficeJet Manager 1-5............................

Cleaning the Print Cartridge 1-5.......................

Using the OfficeJet Setup Menu 1-6.......................

Modifying Device Settings 1-6........................

UsingSendFaxSetup 1-8............................

Changing the Header for Your Outgoing Faxes 1-8......

Selecting Dialing Mode 1-9........................

Setting Automatic Redial Option 1-9.................

Setting up Speed Dialing (for Paper Faxes Only) 1-10.....

Storing Speed Dial Codes for Individuals 1-11..........

Storing Speed Dial Codes for Groups 1-12.............

Changing Send Fax Quality 1-13.......................

Changing the contrast 1-13..........................

Changing the resolution 1-13........................

Using Receive Fax Setup 1-14.........................

Selecting Auto or Manual

Receive Mode for incoming faxes 1-15................

Changing the number of rings to answer 1-15...........

Setting Automatic Reduction 1-16....................

Setting Backup Reception 1-16......................

Distinctive Ring 1-17..............................

Silent Detect 1-17.................................

Remote Service 1-18...............................

Changing the Loaded Paper Size 1-18...................

Reducing Copies of Originals 1-19......................

Setting DOS Printing Options 1-19......................

Controlling Sound Settings 1-21........................

Using the Options Menu 1-22.............................

Being notified of errors or warnings 1-22.................

Using the AutoPrompt 1-23...........................

Setting PC Faxing options 1-24........................

Enabling or disabling PC Faxing 1-24.................

Including a PC-fax header 1-24......................

Routing Received Faxes 1-25........................

Printing Logs and Reports 1-26............................

Printing a Fax Log Report Automatically 1-26.............

Printing Fax Logs 1-26...............................

Printing HP OfficeJet Reports 1-29.....................

The Speed Dial Report 1-29.........................

The Menu Settings Report 1-31......................

The Self Test Report 1-35...........................

The Power Fail Report 1-37.........................

2. Sending Paper Faxes 2-1.........................

What You Need to Know... 2-2...........................

Dialing from the front panel 2-2.......................

Sending a Paper Fax Using the AutoPrompt 2-4..............

Sending a Paper Fax Using the Front Panel 2-5...............

Sending Paper Faxes to Multiple Fax Numbers 2-7............

Sending a Paper Fax at a Future Time 2-8...................

Sending a Fax to Another

`Fax Machine Upon Request (Being Polled) 2-10.............

Asking to Receive a Fax from Another Fax Machine (Polling) 2-11

Adjusting the Resolution 2-12.............................

Adjusting the Contrast 2-13...............................

3. Faxing and Scanning:

Sending from and Receiving to Your PC 3-1........

Introducing Eclipse FAX SE 3-3..........................

Using Eclipse FAX SE 3-4...............................

Using the Help System 3-5...........................

Sending PC Faxes 3-6..................................

Preparingtosendafax(SendSetup) 3-6................

Viewing the Eclipse FAX SE Cover Pages 3-8.........

Sending a fax from a Windows application 3-10...........

Modifying the selected phonebook 3-12................

Using the Special Options 3-14......................

Sending a Quick Note from Eclipse FAX SE 3-16..........

Using the Send Log to view,

-print, resend, delete, or reschedule faxes 3-18.............

Changing the display 3-18..........................

Viewing Faxes 3-19...............................

Rescheduling a fax 3-20............................

Resending a fax from the Send Log 3-21...............

Printing the Send Log 3-22..........................

Printing a fax 3-22................................

Deleting faxes 3-22................................

Sending a fax to more than one recipient 3-23.............

Adding a New Phonebook 3-26............................

Using Speed Dial for paper faxes 3-26.................

Adding entries from other applications 3-26............

Using Eclipse FAX SE to add a new Phonebook 3-27.....

Adding names to a Phonebook 3-28.....................

Modifying a Phonebook 3-29..........................

Deleting a Phonebook 3-30............................

Creating a group of names from

one or more Phonebooks 3-30..........................

Modifying a Phonebook from

the Send Fax Dialog Box 3-32.........................

Importing names and fax numbers

from other applications 3-33...........................

Importing a file of existing entries 3-33................

Receiving Faxes to Your PC 3-35..........................

Receiving a fax to your PC (Receive Setup) 3-35..........

Using the Receive Log to view, print, or delete faxes 3-36...

Changing the Display 3-36..........................

Deleting Faxes 3-37...............................

Forwarding a Fax 3-38...............................

Printing Faxes and Files 3-39..............................

Printing an entire fax from the Send o r Receive Log 3-39....

Printing selected pages

of a fax from the Send or Receive Log 3-39..............

Printing a file from Eclipse FAX SE 3-40................

Using Menus and Toolbars to View Faxes 3-41...............

Viewing a fax 3-41..................................

The View menu 3-42..............................

Zooming in on a page 3-43..........................

ThePagemenu 3-43...............................

The Tools menu 3-44..............................

The View toolbar 3-44.............................

The Thumbnail toolbar 3-46.........................

Scanning 3-47..........................................

Scanning using the AutoPrompt 3-47....................

Scanning using Eclipse Fax SE 3-49....................

Scanning and faxing 3-49...........................

Using Eclipse Fax SE to scan and view, or print 3-51.....

Using Advanced Eclipse FAX SE Features 3-53...............

Faxing a document to a file 3-53........................

Faxing a saved file from Eclipse FAX SE 3 -55............

Adding text to a fax 3-56..............................

Preparing the document 3-57........................

Adding text with the Edit toolbar 3-59.................

LLL

Adding an image to a PC fax 3-61......................

Method 1: Adding an image

to a fax sent from a Windows application 3-62..........

Method 2: Adding an image

to a document saved as a file in Eclipse FAX SE 3-62....

Method 3: adding an image

to a fax selected from the Send or Receive Log 3-62......

Using the Place Image Window to Add an Image 3-63....

Sending Multiple Documents as a Fax 3-65...............

Collecting Documents 3-65.........................

Method 1: Adding documents

to a fax sent from a Windows application 3-66..........

Method 2: Adding documents

to a fax saved as a file in Eclipse FAX SE 3-67.........

Method 3: Adding Documents

to a Fax Selected from the

Send Log or Receive Log 3-67.......................

Using the Collect dialog box 3-67.......................

Adding an Image to Cover Pages 3-70...................

Using Letterhead and Second Sheets in faxes 3-73.........

Creating Letterhead and Second Sheets 3-74............

Method 1: Faxing Your

Existing Letterhead to a File 3-74....................

Method 2: Scanning Your Existing Letterhead 3-74......

Method 3: Creating Letterhead in Eclipse FAX SE 3-75... Saving Letterhead and

Second Sheets Files in Eclipse FAX SE 3-76............

Sending faxes with Letterhead and Second Sheets 3-78...

Using the Fax Preview Feature 3-79.....................

Setting the New Page Paper Size 3-80...................

4. Making Copies and Printing 4-1..................

What You Need to Know 4-2.............................

Choosing media 4-2................................

Tips for Loading Paper and Other Media 4-3.............

Using the AutoPrompt to Make Copies 4-4..................

Using the Front Panel to Make Copies 4-5..................

Adjusting the Contrast 4-7...............................

Using the HP OfficeJet 4-8...............................

Printer Options 4-8.....................................

Opening the HP OfficeJet Printer Options 4-9................

Reviewing the Printer Settings 4-10.....................

Choosing the Grayscale Options 4-12....................

Reviewing the Grayscale Options 4-12................

Printing Envelopes With Windows Applications 4-13..........

Loading Envelopes 4-14..................................

5. Using the Front Panel 5-1........................

When and How to Use the Front Panel 5-2..................

Using the Menu Buttons 5-3..............................

Tutorial: Moving in the Menu System

and Entering Words and Symbols 5-4..................

Using Send Fax Setup 5-7...............................

Changing the Header for Your Outgoing Faxes 5-7........

Printing Logs and Reports 5-7............................

Changing the Send Fax Quality 5-8........................

Adjusting the Contrast 5-8...........................

Adjusting the Resolution 5-8..........................

Changing the Loaded Paper Size 5-9.......................

Using Speed Dial Setup 5-10..............................

Inserting a Pause in a Speed Dial Number 5-10............

Setting Up a Speed Dial Group 5-10.....................

Controlling Sounds 5-11.................................

Selecting Tone or Pulse Dialing Mode

and Setting Automatic Redial 5-11......................

Using Receive Fax Setup 5-12.............................

Changing the Receive Mode 5-12.......................

Setting the Number of Rings to Answer, Setting Automatic

Reduction, Setting Backup Reception, Enabling Silent Detect, Enabling Remote Service,

Enabling Distinctive Ring 5-12........................

Scheduling a Fax 5-13...................................

Controlling the Appearance of Your Printed Documents 5-13....

Changing Copy Reduction 5-14............................

Clean the Print Cartridge 5-14.............................

6. Troubleshooting & Maintenance 6-1...............

Troubleshooting 6-2....................................

When you need help 6-2.............................

Error Notification: Beeps, Blinking Light, Messages 6-8....

Understanding the Displayed Messages 6-9..............

Solving Problems While Printing, Faxing, or Copying 6-21..

Maintaining Your HP OfficeJet 6-28........................

Changing the Print Cartridge 6-29......................

7. Reference 7-1..................................

Product Specifications 7-2...............................

Ordering Information 7-6................................

Obtaining a Material Safety Data Sheet (MSDS) 7-7..........

Warranty Information 7-7...............................

One-Year Limited Warranty 7-7.......................

Exclusions 7-7.....................................

Warranty Limitations 7-8............................

Regulatory Information 7-8..............................

Notice to Users of the U. S. Telephone

`Network: FCC Requirements 7-8.....................

Electromagnetic or Radio Frequency

`Interference: FCC Requirements 7-10..................

Notice to Users of the Canadian Telephone

Network: DOC Requirements 7-11.....................

If You Don't Read Anything Else...

We know you'll want to get started using your HP OfficeJet as quickly as possible, and this short section shows you how, with a summary of the basic information and procedures. If you have questions about any of this information, consult the online help or the appropriate chapter in this manual. Later, you may find this section useful when you need a quick reminder of a procedure.

The table below summarizes the HP OfficeJet's capabilities.

HP OfficeJet Printer/Fax/Copier/Scann er

AutoPrompt

HP OfficeJet Series 300 Manager (Windows software)

Eclipse FAX SE (Windows software)

HP OfficeJet DOS printer drivers

* For convenience and readability in this manual, the name "HP OfficeJet Series

The HP OfficeJet Model 350 Printer/Fax/Copier/Scanner also comes with OmniPage Limited Edition, a lite OCR (optical character recognition) software application, from Caereú.

300 Manager" has been shortened to "HP OfficeJet Manager."

prints (as an HP DeskJet).

sends and receive paper faxes.

makes convenience copies.

scans documents to your PC.

sends paper faxes (documents loaded in the loading tray).

makes convenience copies.

scans documents to your PC.

sets up the HP OfficeJet from your PC.

shows the current status of the HP OfficeJet.

prints reports.

sets up PC fax options.

sends and receive PC faxes.

scans documents into PC files.

print from DOS applications.

)RUHZRUGL

Key Things to Remember about Faxing

In General

Some of the settings that you can make with the HP OfficeJet Manager apply to both PC and paper faxes; others apply only to paper faxes. For details, see "Modifying Device Settings" in chapter

Use Eclipse FAX SE to set up phonebook entries. Phonebook entries are used for PC faxes only.

Use the HP OfficeJet Manager to set up speed dial entries. Speed dial entries are used only for sending paper faxes from the HP OfficeJet front panel.

Sending Faxes

You can load your paper document in the loading tray, then return to your PC to send it using the AutoPrompt. You can even use the AutoPrompt to include a PC cover page with your paper fax.

You can also send paper faxes using the front panel buttons.

You can send PC faxes from any Windows application by selecting E-FAX on OfficeJet as your printer.

You can also use Eclipse FAX SE to fax quick notes and scan documents to your PC. (The AutoPrompt is a quick and easy way to scan documents to your PC.)

To set the resolution for PC faxes, use Send Setup in Eclipse FAX SE, not the Resolution button on the device.

Receiving Faxes

Use the HP OfficeJet Manager to specify whether received faxes should be printed or sent to the PC.

Use Eclipse FAX SE to view and print faxes received to your PC.

)RUHZRUGLL

Send paper faxes, scan documents, and make copies by loading your document in the

fax/copy loading tray

Flip this

legal extension

legal-size documents.

backward to support

Lift the

top cover

to change the print car` tridge.

Remove received faxes, print jobs, reports, and copies from the

output tray

Load paper in the

paper tray

for received

faxes, print jobs, reports, and copies.

sl-1a

)RUHZRUGLLL

Using the AutoPrompt

Whenever you load a paper document into the loading tray of your HP OfficeJet, the AutoPrompt immediately displays on your PC screen.

The AutoPrompt lets you return to your PC so you can quickly send your fax, make your copy, or scan your document and continue your work. Because of its immediate availability, the AutoPrompt is the recommended method for all of your faxing, copying, and scanning. The next few pages describe the basics of using the AutoPrompt.

)RUHZRUGLY

Sending a paper fax using the AutoPrompt

When you click the AutoPrompt displays.

Enter the name and fax number of the recipient and the total number of pages the person will receive.

Fax

button, the Send Fax dialog box

Optionally, you can also choose to send a PC fax cover sheet with this paper fax by clicking the Send Cover checkbox and selecting a cover sheet.

Click the

For more information, refer to the online help o r chapter 2 of this manual. (Chapter 3 shows each of the cover sheets available.)

Send Fax

button.

)RUHZRUGY

Copying using the AutoPrompt

When you press the

This allows you to set the number of copies and any reduction or contrast setting you might want. For more information, refer to the online help or chapter 4 of this manual.

Copy

button, a Copy dialog box displays.

Scanning using the AutoPrompt

When you press the displays.

Scan

button, the Scan Options dialog box

You must specify a PC filename for your scanned document. Additionally, you can select the resolution, adjust the contrast, or invert the image. For more information, refer to the online help or chapter 3 of this manual.

)RUHZRUGYL

For HP OfficeJet Model 350 users who have already installed their OmniPage Limited software, a fourth option, Scan with OCR,isalso available on the AutoPrompt. (OCR m eans "Optical Character Recognition," meaning that as the document is scanned, recognized characters will be captured into a file you can open in your word processor and edit.) When you press the

Scan with OCR

button, the

OCR Options dialog box displays.

When you clickOK,your document is scanned and you are prompted to indicate the directory and filename for the scanned text. For more information, refer to your OmniPage Limited Edition manual.

Turning off AutoPrompt

Turning on AutoPrompt again

TurningoffandontheAutoPrompt

You can click the screen. The AutoPrompt will redisplay the next time you load a document in the fax loading tray.

Or you can completely turn off the AutoPrompt feature by clicking the checkbox to the left of "Don't show AutoPrompt when a document is loaded" on the AutoPrompt screen. Then, whenever you load a document, you must send it or copy it using the front panel buttons.

To turn on the AutoPrompt feature again, open the HP OfficeJet Manager by double-clicking its icon in the HP OfficeJet Series 300 group. Then select the The AutoPrompt screen will display the next time you load a document in the loading tray.

button to remove the AutoPrompt from your

Options

menu and choose

AutoPrompt/Enable

)RUHZRUGYLL

Sending a Fax Directly from Your PC

Using your Windows application, create the document you want to fax.

Name

and

number boxes

Fax

Choose E-FAX on OfficeJet as the printer.

Use the application's Print command to "print" the document. The Eclipse FAX SE Send Fax dialog box appears.

In the Send Fax dialog box,

: :

File/Print Setup

enter name and fax number o f the intended recipients then click the

Send Fax

in your Windows application and select

button to send it.

Send Fax

button

When the fax is sent, you can either save your PC file or close without saving it.

)RUHZRUGYLLL

Sending a Paper Fax Using the Front Panel

1. Dial

2. Load

the fax number using one of the

following methods.

Use the numeric buttons on the HP OfficeJet.

Press the and a 2-digit code.

Press one of the 10 One-Touch buttons.

your document face-down in the

fax loading tray. Depending on the thickness of the

pages, you can load up to 20 pages in the loading tray.

Press

Start/Copy

Speed Dial

to begin.

button

sl-46b

sl-19a

sl-47

)RUHZRUGL[

Making Copies Using the Front Panel

Adjust the document guide, if necessary, then load your document face-down in the loading tray.

Depending on the thickness of the page, you can load up to 20 pages.

sl-46b

Press

Start/Copy

, then enter the number of copies you want (up to 99 copies).

Note

: If you only want one copy, you don't need to enter the "1," just skip to Step 3.

Press

Start/Copy

again to begin

copying.

sl-47a

sl-46a

sl-47b

)RUHZRUG[

1Usingthe

HP OfficeJet Manager

Topic Page

Introducing the HP OfficeJet Manager 1-2..................

Running the HP OfficeJet Manager 1-3.....................

Using the HP OfficeJet Manager Help System 1-4..........

Using the File Menu 1-5.................................

Running Eclipse FAX SE

from the HP OfficeJet Manager 1-5......................

Cleaning the Print Cartridge 1-5........................

Using the OfficeJet Setup Menu 1-6.......................

Modifying Device Settings 1-6.........................

UsingSendFaxSetup 1-8.............................

Setting up Speed Dialing (for Paper Faxes Only) 1-10........

Changing Send Fax Quality 1-13.........................

Using Receive Fax Setup 1-14...........................

Changing the Loaded Paper Size 1-18.....................

Reducing Copies of Originals 1-19.......................

Setting DOS Printing Options 1-19.......................

Controlling Sound Settings 1-21.........................

Using the Options Menu 1-22.............................

Being notified of errors or warnings 1-22..................

Using the AutoPrompt 1-23.............................

Setting PC Faxing options 1-24..........................

Printing Logs and Reports 1-26............................

Printing a Fax Log Report Automatically 1-26..............

Printing Fax Logs 1-26................................

Printing HP OfficeJet Reports 1-29.......................

Introducing the HP OfficeJet Manager

In this chapter, you will learn how to use the HP OfficeJet Manager, a software application program that allows you to manage tasks such as monitoring the status of your HP OfficeJet, printing logs and reports, and modifying device settings that were preinstalled at the factory. All of the information in this chapter can also be found in the

HP OfficeJet Manager's online help system.

To access the HP OfficeJet Manager, first make sure you have Windows 3.1 running on your PC.

Find the HP OfficeJet Series 300 window on your Program Manager screen. If it is minimized, (that is, it displays as an icon on your screen), double-click the icon to open it.

The HP OfficeJet Series 300 window displays several icons, among which are the HP OfficeJet Manager and Eclipse Fax SE. Eclipse Fax SE is a software program that allows you to manage tasks such as scanning, receiving, sending and printing faxes from the PC, and is covered in detail in chapter 3.

The HP OfficeJet Manager icon

Click the HP OfficeJet Manager icon.



Running the HP OfficeJet Manager

To run the HP OfficeJet Manager, double-click the HP OfficeJet Manager icon. The HP OfficeJet Manager window appears. A menu bar is displayed across the top of the window, with the headings

OfficeJet Setup,Options,Reports

and

Help

File

All of the choices in the are described in this chapter.

TheStatusareashowsyouthesamein` formation as on the front panel display of your HP OfficeJet. When error mes` sages display here, press the

formation

to get directions on how to fix the prob` lem.

button (bottom right corner)

Menu Bar

More In`

This area shows whether received faxes will be routed to the printer or the PC. Change this set` ting using

Options/PC Faxing

This area shows information about your menu choices.

To look up menu options for each main menu, move your mouse so the screen pointer points to the menu heading. Then click the mouse button. Each of the menu options are explained in this chapter. To close the HP OfficeJet Manager, choose

File/Exit.



Using the HP OfficeJet Manager Help System

The HP OfficeJet Manager has an online help system. When you choose menu appears. The menu items are explained below.

Help

from the HP OfficeJet Manager menu bar, a drop-down

Choose system.

Choose specific topics.

Choose about the HP OfficeJet Manager.

Choose solve problems and get customer support.

Choose version of the HP OfficeJet Manager.

Help on specific topics is also available from many HP OfficeJet Manager dialog boxes, as explained in the following pages. Clicking

Help

the relevant Help topic.

For more information on Windows-based help systems, refer to the Windows Help system in your Windows User's Guide.

Help/Contents

Help/Search

Help/Using OfficeJet Series 300 Manager

Help/Technical Support

Help/About OfficeJet Series 300 Manager

button in one of these dialog boxes will take you to the

to display the contents of the online help

for detailed information and instructions on

to learn more

for information about how to

to look up your



Using the File Menu

When you choose following drop-down menu appears.

from the main OfficeJet Manager menu, the

File

Running Eclipse FAX SE from the HP OfficeJet Manager

To run Eclipse FAX SE directly from the HP OfficeJet Manager, choose complete information.

File/Run Eclipse FAX SE

and then refer to chapter 3 for

Cleaning the Print Cartridge

If the print quality is poor, it may mean the print cartridge requires cleaning. However, as the problem can be attributed to other causes, refer to the Troubleshooting chapter first for alternate solutions, as unnecessarily cleaning the print cartridge shortens its life.

If you need to clean the print cartridge, choose

Cartridge

File/Clean Print



Using the OfficeJet Setup Menu

When you choose

OfficeJet Setup

from the main OfficeJet Manager menu, a drop-down menu appears, which you can use to configure the HP Officejet device settings.

Modifying Device Settings

The table below summarizes all the device settings you can change with the HP OfficeJet Manager. It also lists factory settings (defaults).

Setting Use Whenever You Need To... Applies To...

Send Fax Setup

Speed Dial Setup

Send Fax Quality

Change the name, and number) printed at the top of all faxed pages.

Specify tone or pulse.

Dialing Mode=Tone.

Specify automatic redial for faxes that fail the first time.

Redial=On

Add, change, or delete frequently-used names and fax numbers.

Add, change, or delete a speed dial group, to send a fax to multiple recipients.

Print a report of speed dial entries.

Change the contrast (light, normal, or dark) for copies and outgoing faxes.

Contrast=Normal.

Change the resolution (standard, fine, or photo) for outgoing faxes.

Resolution=Standard.

Fax Header

The factory setting is Automatic

(current date and time,

The factory setting is

Paper and PC faxes. Automatic Redial is managed from the PC for PC faxes.

Paper faxes only.

Paper faxes and copies. (Eclipse FAX SE has its own Resolution setting for PC faxing.)



Receive Fax Setup

Loaded Paper Size Specify type of paper currently loaded: Letter,

Copy Reduction Specify the percentage of copy to be reduced,

Printing Options (DOS)

Sounds Turn off or adjust the volume of sounds device

Change the Receive Mode to indicate whether you want the HP OfficeJet to automatically answer all phone calls or whether you want to manually answer the phone.

Change the number of rings before the HP OfficeJet answers (only applicable when receive mode is set to Auto). The factory setting is

to Answer=2

Reduce page size of incoming faxes to match paper size loaded in tray. The factory setting is

Automatic Reduction=On

If an error occurs, specify that incoming faxes be received to memory.

Backup Reception=On.

Specify a distinctive ringing service.

setting is Distinctive Ring=Off.

Receive faxes from older-model fax machines that don't emit a fax signal.

Silent Detect=Off.

Allow remote dial-in.

Remote Service=Off.

Legal, A4, Exec, or Envelope. Change this setting to match the size of paper.

U.S. is Loaded Paper Size=Letter.

relative to the original.

Reduction=100%.

Setup the HP OfficeJet as a printer for a DOS application.

makes.

The factory settings are Ringer=On,

Beeps=On, Ring and Beep Volume=Soft.

The factory setting is

The factory

The factory setting is

The factory setting for the

The factory setting is Copy

Applies To...Use Whenever You Need To...Setting

Paper and PC faxes.

Rings

Paper faxes.

Paper and PC faxes.

Paper faxes.

DOS applications.

Paper and PC faxes.



Using Send Fax Setup

To set up header information, dialing mode, and automatic redial, choose box appears, with the fax header at the top of the page, as shown below. First, review the header information for outgoing faxes. All of the headers for your outgoing faxes will contain this information.

OfficeJet Setup/Send Fax Setup

. The Send Fax Setup dialog

Changing the Header for Your Outgoing Faxes

To change the month, day, or year in the number you want to change and type in a new number.

To change the numbers in the want to change and type in a new number. If you want to express time in terms of 24 hours rather than AM/PM (13:00 rather than 1:00 PM), change the time from AM/PM to the 24-hour clock first. Then change the numbers.

Type your name or your company name in the

Type your fax number in the



Time

Fax Header Number

Date

box, double-click the

box, double-click the number you

Fax Header Name

box.

Selecting Dialing Mode

Dialing Mode offers you an option between Pulse and Tone. In the

Dialing Mode

capability; choose

box, choose

Pulse

need to switch from like, for example, charging your fax number to a credit card. To switch from Pulse to Tone, type an asterisk (*) after the fax number.

Note, this feature only works if your Dialing Mode has been set to

Pulse;

you cannot switch from

example below shows you exactly how this procedure works.

EXAMPLE

Tone

if your telephone has touch-tone

if it does not. If you select pulse, you may

PulsetoTone

to perform certain transactions

TonetoPulse

when dialing. The

To send a fax to the number (111) 222-3333, and then switch to

Tone

dialing to enter a credit card number, you would enter the fax number as 111 222 3333 *. Then enter your credit card number.

You can place the * in Speed Dial entries, Eclipse Fax SE phonebook entries and numbers you dial from the front panel of the OfficeJet (for paper faxes) for switching from

PulsetoTone

Setting Automatic Redial Option

The factory setting is HP OfficeJet encounters a busy signal, it will redial that fax number automatically five times (the number varies by country). The first redial occurs after a 1-minute wait; the next four redials occur after 5-minute waits. During this wait period, the redial timer is displayed as a countdown. To initiate the next redial without waiting, press the

Redial/Pause

button located on the front panel (this applies to paper

faxes only).

Automatic Redial=On

. With this setting, if the

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Setting up Speed Dialing (for Paper Faxes Only)

The speed dialing feature allows you to store frequently used fax numbers (either to individuals or groups) by assigning code numbers to them and thus quickens the dialing process. You can only use speed dial codes when sending a paper fax, using the front panel of the fax machine to dial the code. To create entries for PC faxing using Eclipse FAX SE, refer to chapter 3, "Using Phonebooks."

After storing a name, you can send your paper fax by pressing the

Speed Dial

OfficeJet, and entering the code number which corresponds to the name.

The first 10 speed dial codes are automatically assigned to the 10 One-Touch buttons on the right of the HP OfficeJet front panel. Store the 10 fax numbers you dial most frequently into speed dial codes 1 through 10. Then, just load your paper document and press the appropriate One-Touch button, before pressing Start.

The group speed dial feature allows you to store selected speed dial entries in groups. For example, you may want to create a group of client or vendor speed dial numbers. You can have as many as five groups of related fax numbers. After storing a number, you can send a fax to that number by simply pressing the on the front panel of the HP OfficeJet and entering the group code (any number between 61 through 65). Your fax will be sent to every person in that group.

button located on the left side of the front panel of the HP

Speed Dial

button located

When you've finished assigning names and fax numbers to the speed

dial codes, click the dialog box. You may also click the box without saving your settings, o r the this topic.

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button to save your settings and close the

Cancel

button to close the dialog

Help

button to get help for

Storing Speed Dial Codes for Individuals

Choose

In the

OfficeJet Setup/Speed Dial Setup

Name

and

Fax Number

boxes, across from each code, type the recipient's name (person or company name) and fax number. Use the Tab key to move from one column to the other. (Be sure to include any necessary prefixes; for example, 1 for long-distance numbers.)

Special Characters Use in Fax Numbers

asterisk (*) If the Dialing M ode is set to pulse, adding the asterisk switches the dialing

mode from pulse to tone. If the Dialing Mode is set to tone, the asterisk causes a "*" tone to be emitted. (In Eclipse FAX SE only, a capitalTcan be used instead of an asterisk.)

pound or number sign (#)

hyphen (-) Inserts a 2-second pause in the fax number when you need to wait for an

space or blank Spaces and blanks are ignored.

If the Dialing Mode is set to tone, a pound or number sign causes a "#" tone to be emitted. If the Dialing Mode is set to pulse, this character is ignored.

access tone or when using a credit card. For example, placing "----"ina speed dial number causes four pauses to occur. (In Eclipse FAX SE only, a comma (,) can be used instead of a hyphen.

Click the

button to save your settings and close the dialog box.

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To delete an entry, highlight the name by clicking it, and press the Delete key on your keyboard.

To print a report showing all the information you have stored in speed dial codes, click the

Print Speed Dial Report

button at the bottom of

the dialog box.

Storing Speed Dial Codes for Groups

Speed Dial Setup

Select Click the

Group Dial Setup

Setup dialog box.

from the

OfficeJet Setup

menu.

button at the bottom of the Speed Dial

The first time you open this dialog box, Code 61 will be displayed in

Group Code

the

box. To select the next code, click on the arrow to the

right of this code.

In the

Group Name

box type a name for the group of related names

(for example, Clients).

Next, highlight each name that you want to add to this group and click the from the group by highlighting it and clicking the

Group

Add to Group

button. If you add a name by mistake, delete it

Remove from

button. (Note, you cannot add names by typing them in; you

can only select from the list of individuals you entered previously.)

Click the

button to save your settings and close the dialog box.

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