The information contained in this
document is subject to change without
notice.
All rights reserved. Reproduction,
adaptation, or translation of this
material is prohibited without prior
written permission of Hewlett-Packard,
except as allowed under copyright laws.
The only warranties for HP products
and services are set forth in the express
warranty statements accompanying
such products and services. Nothing
herein should be construed as
constituting an additional warranty. HP
shall not be liable for technical or
editorial errors or omissions contained
herein.
Safety information
Always follow basic safety precautions
when using this product to reduce risk
of injury from fire or electric shock.
1. Read and understand all instructions
in the documentation that comes with
the HP Fax.
2. Use only a grounded electrical outlet
when connecting this product to a
power source. If you do not know
whether the outlet is grounded, check
with a qualified electrician.
3. Observe all warnings and
instructions marked on the product.
4. Unplug this product from wall outlets
before cleaning.
5. Do not install or use this product near
water, or when you are wet.
6. Install the product securely on a
stable surface.
7. Install the product in a protected
location where no one can step on or
trip over the line cord, and the line cord
cannot be damaged.
8. If the product does not operate
normally, see
troubleshoot.
9. There are no user-serviceable parts
inside. Refer servicing to qualified
service personnel.
Maintain and
Contents
1Get started
Find other resources for the product .........................................................................................5
Understand the HP Fax parts.....................................................................................................5
Front view.............................................................................................................................6
Back view..............................................................................................................................6
Control panel buttons and lights...........................................................................................7
This guide provides details about how to use the HP Fax and to resolve problems.
Find other resources for the product
•
Understand the HP Fax parts
•
Load full-size paper
•
Load originals
•
Change HP Fax settings
•
Send a basic fax
•
Set the answer mode
•
Set up faxing for the HP Fax
•
Find other resources for the product
You can obtain product information and further troubleshooting resources that are not
included in this guide from the following resources:
ResourceDescriptionLocation
Setup posterProvides illustrated setup
Control panelProvides status, error, and
Logs and reportsProvides information about
HP Web sitesIf you have Internet access,
HP telephone supportLists information to contact
information.
warning information about
operations.
events that have occurred.
you can get help and support
from the HP Web sites. These
Web sites offer technical
support, supplies, and
ordering information.
HP. During the warranty
period, this support is often
free of charge.
Understand the HP Fax parts
•Front view
Back view
•
Control panel buttons and lights
•
A printed version of the
document is provided with the
HP Fax.
For more information, see
Control panel buttons and
lights.
For more information, see
Configure and manage.
www.hp.com/support
www.hp.com
For more information, see
Obtain HP telephone support.
Understand the HP Fax parts5
Chapter 1
Front view
1Document feeder tray
2Control panel display
3Paper guides
4Control panel
5Print cartridge door
6Input tray
7Tray extender
8Paper-width guide
9Document catcher
10Document catcher extender
11Handset
Back view
6Get started
1Power connection
2Fax ports (1-LINE and 2-EXT)
3Rear door
4Rear door access tab
Control panel buttons and lights
The following diagram and related table provide a quick reference to the control panel
features.
LabelIconName and Description
1Speed Dial: Selects a speed dial number
2Lighter / Darker: Lightens or darkens black-and-white faxes being sent
3Fax Resolution: Adjusts the resolution for black-and-white faxes being sent
4Attention light: When blinking, the attention light indicates an error has occurred that
5Display: View menus and messages
6Back: Moves you one level up in the menu
requires your attention
Understand the HP Fax parts7
Chapter 1
(continued)
LabelIconName and Description
7Left arrow: Decrease values on the display
8OK: Selects a menu or a setting on the display
9Right arrow: Increases values on the display
10Setup: Presents the Setup Menu for generating reports and changing fax and other
11Reports: Opens the menu of reports you can print
12Cancel: Stops a job, exits a menu, or exits settings
13START COPY Black: Starts a black-and-white copy
14START COPY Color: Starts a color copy
15START FAX Color: Starts a color fax
16START FAX Black: Starts a black-and-white fax
17Fax Menu: Places the HP Fax in fax mode and presents the Fax Menu. Press Fax
18Copy Menu: Places the HP Fax in copy mode and presents the Copy Menu. Press
19Keypad: Enter fax numbers, values, or text
20Flash: Cancels a fax and brings up a dial tone. Also used to answer a call waiting
21Answer Mode: Switches among the Answer Mode settings. Depending on the
22Redial/Pause: Redials the most recently dialed number or inserts a 3-second pause
23One-touch speed dial buttons: Accesses the first 20 speed dial numbers. Press a
maintenance settings
Menu repeatedly to scroll through the options in the Fax Menu.
Copy Menu repeatedly to scroll through the options in the Copy Menu.
setting, the HP Fax automatically answers incoming phone calls, requires you to
receive the fax manually, or "listens" for fax tones.
in a fax number
speed dial button once to select the speed dial number presented in the left column.
Press the same speed dial button a second time to select the speed dial number in
the right column.
Load full-size paper
You can load full-size letter, A4, or legal paper into the input tray of the HP Fax.
CAUTION: Make sure that the HP Fax is idle and silent when you load paper into
the input tray. If it is servicing the print cartridges or otherwise engaged in a task, the
paper stop inside the HP Fax might not be in place. You could push the paper too far
forward, causing the HP Fax to eject blank pages.
TIP: To help prevent rips, wrinkles, and curled or bent edges, store all paper flat in
a resealable bag. If the paper is not stored properly, extreme changes in temperature
and humidity might result in curled paper that does not work well in the HP Fax.
8Get started
To load full-size paper
1. Slide the paper-width guide to its outermost position.
2. Flip the tray extender up toward you.
NOTE: When you use legal-size paper, leave the tray extender closed.
3. Tap a stack of paper on a flat surface to align the edges, and then check the paper
for the following:
•Make sure it is free of rips, dust, wrinkles, and curled or bent edges.
•Make sure all the paper in the stack is the same size and type.
Load full-size paper9
Chapter 1
4. Insert the stack of paper into the input tray with the short edge forward and the print
side down. Slide the stack of paper forward until it stops.
TIP: If you are using letterhead, insert the top of the page first with the print side
down. For more help on loading full-size paper and letterhead, refer to the diagram
engraved in the base of the input tray.
5. Slide the paper-width guide inward until it stops at the edge of the paper.
Do not overload the input tray; make sure the stack of paper fits within the input tray
and is no higher than the top of the paper-width guide.
Load originals
You can copy or fax a single or multiple-page A4-, letter-, or legal-size document by
placing it in the document feeder tray.
The document feeder tray holds a maximum of 20 sheets of letter- or A4-size paper, or
it holds 15 sheets of legal-size paper.
To load an original in the document feeder tray
1. Load your original, with the print side down, into the document feeder tray. Place the
pages so that the top edge of the document goes in first. Slide the media into the
automatic document feeder until you hear a beep or see a message on the display
indicating that the loaded pages were detected.
TIP: For more help on loading originals in the automatic document feeder, refer
to the diagram engraved in the document feeder tray.
10Get started
2. Slide the width guides inward until they stop at the left and right edges of the media.
Change HP Fax settings
You can change the HP Fax settings from the control panel:
To change settings from the control panel
1. At the control panel, press the menu button for the function you are using (for example,
Copy Menu).
2. To reach the option that you want to change, use one of the following methods:
•Press a control-panel button, and then use the left or right arrow keys to adjust
the value.
•Select the option from the menu on the control-panel display.
3. Select the value that you want, and then press OK.
Send a basic fax
You can easily send a single- or multiple-page black-and-white fax by using the control
panel.
NOTE: If you need printed confirmation that your faxes were successfully sent,
enable fax confirmation before sending any faxes.
TIP: You can also send a fax manually from a phone or by using monitor dialing.
These features allow you to control the pace of your dialing. They are also useful
when you want to use a calling card to charge the call and you have to respond to
tone prompts while dialing.
Send a basic fax11
Chapter 1
To send a basic fax from the control panel
1. Load your originals. For additional information, see
2. Enter the fax number by using the keypad, press Speed Dial or a one-touch speed
dial button to select a speed dial, or press Redial/Pause to redial the last number
dialed.
TIP: To add a pause in the fax number you are entering, press Redial/Pause,
or press the Symbols (*) button repeatedly, until a dash (-) appears on the display.
3. Press START FAX Black.
If the HP Fax detects an original loaded in the automatic document feeder, it sends
the document to the number you entered.
TIP: If the recipient reports issues with the quality of the fax you sent, you can
try changing the resolution or contrast of your fax.
Set the answer mode
The answer mode determines how the HP Fax answers incoming calls.
•Select Fax mode if you want to receive faxes automatically. The HP Fax will answer
the telephone, automatically detect fax tones, and receive a fax.
•Select Tel mode if you want to receive faxes manually. You must be available to
respond in person to the incoming fax call or the HP Fax does not receive faxes. Press
START FAX Black or START FAX Color to begin receiving the fax.
•Select FaxTel mode if you want the HP Fax to answer faxes automatically after a
certain number of rings that are specified by the Rings to Answer setting. If the HP
Fax does not sense a fax signal, it will ring 5 times in a different tone to tell you it may
be a regular telephone call. If you do not pick up the handset, it will try again to receive
a fax after several more rings.
•Select AnswerMachine mode if you have an answering machine connected directly
to the port labeled 2-EXT on the back of your HP Fax. When a call comes in, the
answering machine answers and listens. If it detects fax tones, it receives the fax;
otherwise, the answering machine records the caller's message. If the answering
machine is switched off or not connected to your HP Fax, the HP Fax will automatically
attempt to receive a fax after several rings.
Load originals.
To select the answer mode via the control panel
▲ Press Answer Mode button until the desired mode displays.
Set up faxing for the HP Fax
After completing all the steps in the setup poster, use the instructions in this section to
complete your fax setup. Keep your setup poster for later use.
In this section, you will learn how to set up the HP Fax so that faxing works successfully
with equipment and services you might already have on the same phone line.
12Get started
Set up faxing (parallel phone systems)
Before you begin setting up the HP Fax for faxing, determine which kind of phone system
your country/region uses. The instructions for fax setup differ depending on whether you
have a serial- or parallel-type phone system.
•If you do not see your country/region listed in the table below, you probably have a
serial-type phone system. In a serial-type phone system, the connector type on your
shared telephone equipment (modems, phones, and answering machines) does not
allow a physical connection to the "2-EXT" port on the HP Fax. Instead, all equipment
must be connected at the telephone wall jack.
NOTE: In some countries/regions that use serial-type phone systems, the phone
cord that came with the HP Fax might have an additional wall plug attached to it.
This enables you to connect other telecom devices to the wall jack where you plug
in the HP Fax.
•If your country/region is listed in the table below, you probably have a parallel-type
telephone system. In a parallel-type phone system, you are able to connect shared
telephone equipment to the phone line by using the "2-EXT" port on the back of the
HP Fax.
NOTE: If you have a parallel-type phone system, HP recommends you use the
2-wire phone cord supplied with the HP Fax to connect it to the telephone wall
jack.
Table 1-1 Countries/regions with a parallel-type phone system
ArgentinaAustraliaBrazil
CanadaChileChina
ColombiaGreeceIndia
IndonesiaIrelandJapan
KoreaLatin AmericaMalaysia
MexicoPhilippinesPoland
PortugalRussiaSaudi Arabia
SingaporeSpainTaiwan
ThailandUSAVenezuela
Vietnam
If you are unsure which kind of telephone system you have (serial or parallel), check with
your telephone company.
Set up faxing for the HP Fax 13
Chapter 1
Serial-type fax setup
For information on setting up the HP Fax for faxing using a serial-type phone system, see
the Fax Configuration Web site for your country/region.
Austriawww.hp.com/at/faxconfig
Germanywww.hp.com/de/faxconfig
Switzerland (French)www.hp.com/ch/fr/faxconfig
Switzerland (German)www.hp.com/ch/de/faxconfig
United Kingdomwww.hp.com/uk/faxconfig
Finlandwww.hp.fi/faxconfig
Denmarkwww.hp.dk/faxconfig
Swedenwww.hp.se/faxconfig
Norwaywww.hp.no/faxconfig
Netherlandswww.hp.nl/faxconfig
Belgium (Dutch)www.hp.be/nl/faxconfig
Belgium (French)www.hp.be/fr/faxconfig
Portugalwww.hp.pt/faxconfig
Spainwww.hp.es/faxconfig
Francewww.hp.com/fr/faxconfig
Irelandwww.hp.com/ie/faxconfig
Italywww.hp.com/it/faxconfig
14Get started
2Use the HP Fax
•Control panel menus
Use control panel menus
•
Control-panel message types
•
Text and symbols
•
Set up speed-dial entries
•
Select print media
•
Control panel menus
Setup Menu
1. Print Report
1. Fax Confirmation
❑
2. Image on Fax Send Report
❑
3. Fax Error Report
❑
4. Self-Test Report
❑
5. Last Transaction
❑
6. Fax Log
❑
7. Speed Dial List
❑
8. Caller ID Report
❑
9. Junk Fax List
❑
0. Reprint Faxes in Memory
❑
2. Speed Dial Setup
1. Individual Speed Dial
❑
2. Group Speed Dial
❑
3. Delete Speed Dial
❑
4. Print Speed Dial List
❑
3. Basic Fax Setup
1. Fax Header
❑
2. Rings to Answer
❑
3. Fax Paper Size
❑
4. Rings and Beep Volume
❑
5. Phone Line, Monitor Volume
❑
6. Tone and Pulse Dialing
❑
7. Junk Fax Blocker Setup
❑
4. Advanced Fax Setup
1. Distinctive Ring
❑
2. Busy Redial
❑
3. No Answer Redial
❑
4. Automatic Reduction
❑
5. Backup Fax Reception
❑
6. Error Correction Mode
❑
7. Fax Speed
❑
8. Fax Forwarding (Black Only)
❑
5. Tools
1. Clean Print Cartridge
❑
2. Align Print Cartridge
❑
3. Date and Time
❑
4. Restore Factory Defaults
❑
5. Reprint Faxes in Memory
❑
6. Run Fax Test
❑
7. Clear Fax Log
❑
6. Preferences
1. Set Language and Country/Region
❑
2. Set Scroll Speed
❑
3. Set Prompt Delay Time
❑
Fax MenuCopy Menu
Enter Number
❑
Resolution
❑
Number of
❑
Copies
Reduce/Enlarge
❑
Paper Type
❑
Lighter/Darker
❑
Control panel menus15
Chapter 2
(continued)
Fax MenuCopy Menu
Lighter/Darker
❑
How to Fax
❑
Set New Defaults
❑
Use control panel menus
The following sections provide a quick reference to top-level menus that appear on the
control-panel display. To display a menu, press the menu button for the function you want
to use.
•Fax menu: Menu options include:
◦Modifying resolution
◦Lightening/darkening
◦Sending delayed faxes
◦Setting up new defaults
•Copy menu: Menu options include:
◦Selecting copy quantities
◦Reducing/enlarging
◦Selecting media type and size
Control-panel message types
Message typeDescription
Status messagesStatus messages reflect the current state of the HP Fax.
Warning messagesWarning messages inform you of events that require your
Error messagesError messages communicate that some action must be
They inform you of normal operation and require no action
to clear them. They change as the state of the HP Fax
changes. Whenever the HP Fax is ready, not busy, and
has no pending warning messages, the display shows
date, time, and the answer mode.
attention, but they do not prevent the HP Fax from
operating. An example of a warning message is a low ink
warning. These messages appear until you resolve the
condition.
performed, such as adding media or clearing a media jam.
These messages are usually accompanied by a blinking
red Attention light. Take the appropriate action to continue
printing.
If the error message shows an error code, unplug the HP
Fax, and then plug it in again. In most situations, this
action solves the problem. If the message persists, your
HP Fax might need service. For more information, see
Support and warranty.
NOTE: The faxes stored in memory are not deleted
when you unplug the power cord.
Copy Quality
❑
Copy Paper Size
❑
Enhancements
❑
Set New Defaults
❑
16Use the HP Fax
(continued)
Message typeDescription
Critical error messagesCritical error messages inform you of a HP Fax failure.
Some of these messages can be cleared by unplugging
the power cord, and plugging it back in again. If a critical
error persists, service is required. For more information,
see
Support and warranty.
NOTE: The faxes stored in memory are not deleted
when you unplug the power cord.
Text and symbols
You can use the keypad on the control panel to enter text and symbols.
You can also enter symbols from the keypad when you dial a fax or phone number. When
the HP Fax dials the number, it interprets the symbol and responds accordingly. For
example, if you enter a dash in the fax number, the HP Fax will pause before dialing the
remainder of the number. A pause is useful if you need to gain access to an outside line
before dialing the fax number.
NOTE: If you want to enter a symbol in your fax number, such as a dash, you need
to enter the symbol by using the keypad.
Type numbers and text on the control-panel keypad
You can enter text or symbols by using the keypad on the control panel.
After you are done entering text, press OK to store your entry.
To enter text
1. Press the keypad numbers that correspond to the letters of a name. For example, the
letters a, b, and c correspond to the number 2, as shown on the button below.
TIP: Press a button multiple times to see the available characters. Depending
on your language and country/region setting, other characters might be available
in addition to the ones shown on the keypad.
2. After the correct letter appears, wait for the cursor to advance automatically to the
right, or press the right arrow button. Press the number that corresponds to the next
letter in the name. Press the button multiple times until the correct letter appears. The
first letter of a word is automatically set to uppercase.
Text and symbols17
Chapter 2
To enter a space, pause, or symbol
•To insert a space, press Space.
•To enter a pause, press Redial/Pause. A dash appears in the number sequence.
•To enter a symbol, such as @, press the Symbols button repeatedly to scroll through
the list of available symbols: at (@), period (.), underscore (_), dash (-), ampersand
(&), slash (/), colon (:), semicolon (;), comma (,), question (?), back slash (\), asterisk
(*), parentheses ( ), apostrophe ('), equals (=), plus (+), number sign (#), exclamation
(!), percent (%), and quotation mark (“).
To erase a letter, number, or symbol
▲ If you make a mistake, press the left arrow button to clear it, and then make the correct
entry.
Available symbols for dialing fax numbers
To enter a symbol, such as *, press Symbols repeatedly to scroll through the list of
symbols. The following table provides the symbols that you can use in a fax or phone
number sequence, fax header information, and speed-dial entries.
Available
symbols
*Displays an asterisk symbol when
-When auto-dialing, the HP Fax enters a
( )Displays a left or right parenthesis to
WWhen auto-dialing, W causes the HP Fax
RDuring auto-dialing, the R functions the
+Displays a plus symbol. This symbol does
DescriptionAvailable when entering
required for dialing.
pause in the number sequence.
separate numbers, such as area codes,
for easier reading. These symbols do not
affect dialing.
to wait for a dial tone before continuing to
dial.
same as a Flash button on your telephone.
not affect dialing.
Set up speed-dial entries
Fax header name, speed-dial
names, speed-dial numbers, fax or
phone numbers, and monitor dial
entries
Fax header name, fax header
number, speed-dial names, speeddial numbers, and fax or phone
numbers
Fax header name, fax header
number, speed-dial names, speeddial numbers, and fax or phone
numbers
Speed-dial numbers and fax or
phone numbers
Speed-dial numbers and fax or
phone numbers
Fax header name, fax header
number, speed-dial names, speeddial numbers, and fax or phone
numbers
You can set up frequently used fax numbers as speed-dial entries. This lets you dial those
numbers quickly by using the control panel. The first 20 entries for each of these
18Use the HP Fax
destinations are associated with the 10 dual-purpose speed-dial buttons on the control
panel.
•
Set up fax numbers as speed-dial entries or groups
Print and view a list of speed-dial entries
•
Set up fax numbers as speed-dial entries or groups
You can store fax numbers or groups of fax numbers as speed-dial entries. Speed-dial
entries 1 through 20 are associated with the corresponding ten speed-dial buttons on the
control panel.
For information about printing a list of the speed-dial entries that are set up, see
view a list of speed-dial entries.
•
Set up speed-dial entries
Set up a speed-dial group
•
Set up speed-dial entries
Control panel: Press Setup, and then select the Speed Dial Setup option.
◦To add or change an entry: Select Individual Speed Dial or Group Speed Dial and
press the arrow keys to move to an unused entry number, or type a number on the
keypad. Type the fax number, and then press OK. Include any pauses or other
required numbers, such as an area code, an access code for numbers outside a PBX
system (usually a 9 or 0), or a long-distance prefix. Type the name, and then press
OK.
◦To delete one entry or all entries: Select Delete Speed Dial, press the arrow keys to
highlight the speed-dial entry that you want to delete, and then press OK.
Print and
Set up a speed-dial group
If you send information to the same group of fax numbers on a regular basis, you can set
up a speed-dial entry for a group in order to simplify the task. The speed-dial entry for a
group can be associated with a speed-dial button on the control panel.
A group member must be a member of the speed-dial list before you can add the member
to a speed-dial group. You can add up to 48 fax numbers to each group (with up to 50
characters for each fax number).
Control panel: Press the Setup button, and then select the Speed Dial Setup option.
◦To add a group: Select Group Speed Dial, select an unassigned speed-dial entry,
and then press OK. Use the arrow keys to highlight a speed-dial entry, and then press
OK to select it. Repeat this step to add additional speed-dial entries to this group.
Use the keypad to enter a group speed-dial name, and then press OK. Follow any
prompts that might occur.
◦To add entries to a group: Select Group Speed Dial, select the group speed-dial
entry that you want to change, and then press OK. Use the arrow keys to highlight a
speed-dial entry, and then press OK to select it. Repeat this step to add additional
speed-dial entries to this group. Follow any prompts that might occur.
◦To delete a group: Select Delete Speed Dial, press the arrow keys to highlight the
speed-dial entry that you want to delete, and then press OK.
Set up speed-dial entries19
Chapter 2
Print and view a list of speed-dial entries
You can print or view a list of all of the speed-dial entries that have been set up. Each
entry in the list contains the following information:
•Speed-dial number (the first ten entries correspond to the ten speed-dial buttons on
the control panel)
•Name associated with the fax number or group of fax numbers
•For the fax speed-dial list, the fax number (or all of the fax numbers for a group)
Select print media
The HP Fax is designed to work well with most types of office media. It is best to test a
variety of print media types before buying large quantities. Use HP media for optimum
print quality. Visit the HP Web site at
Tips for selecting and using print media
For the best results, observe the following guidelines.
•Always use media that conforms to the HP Fax specifications. For more information,
see
Understand specifications for supported media.
•Load only one type of media at a time into a tray.
•Load media print-side down and aligned against the right and back edges of the tray.
For more information, see
•Do not overload the tray. For more information, see
supported media.
•To prevent jams, poor print quality, and other printing problems, avoid the following
media:
◦Multipart forms
◦Media that is damaged, curled, or wrinkled
◦Media with cutouts or perforations
◦Media that is heavily textured, embossed, or does not accept ink well
◦Media that is too lightweight or stretches easily
Load full-size paper.
www.hp.com for more information about HP media.
Understand specifications for
Photo media
•Use the Best mode to copy images/embedded pictures. Note that in this mode,
copying takes longer.
•Remove each sheet as it copies and set it aside to dry. Allowing wet media to stack
up may cause smearing.
Transparencies
•Insert transparencies with the rough side down and the adhesive strip pointing
towards the back of the device.
•Use the Normal mode to copy transparencies. This mode provides longer drying time
and ensures that the ink dries completely before the next page is delivered to the
output tray.
•Remove each sheet as it copies and set it aside to dry. Allowing wet media to stack
up may cause smearing.
20Use the HP Fax
Understand specifications for supported media
Use the following tables to determine the correct media to use with your HP Fax, and
determine what features will work with your media.
•
Understand supported sizes
Understand supported media types and weights
•
Understand supported sizes
TypeSize
PaperLetter: 216 x 279 mm (8.5 x 11 inches)
A4: 210 x 297 mm (8.3 x 11.7 inches)
Legal: 216 x 356 mm (8.5 x 14 inches)
B5–JIS: 182 x 257 mm (7.2 x 10.1 inches)
Transparency filmLetter: 216 x 279 mm (8.5 x 11 inches)
A4: 210 x 297 mm (8.3 x 11.7 inches)
Premium photo paperLetter: 216 x 280 mm (8.5 x 11 inches)
A4: 210 x 297 mm (8.3 x 11.7 inches)
Understand supported media types and weights
TypePaper weightInput tray*Output tray**Document
Plain paper16 to 24 lb. (60 to
Legal paper20 to 24 lb. (75 to
Transparency filmN/A25up to 10N/A
8.5 x 11 inch photo
paper
* Maximum capacity. The input tray has a maximum input stack height capacity of 10 mm.
** Output tray capacity is affected by the type of paper and the amount of ink you are
using. HP recommends emptying the output tray frequently.
Set minimum margins
Top (leading edge)Bottom (trailing
U.S. (Letter, Legal,
Executive)
ISO (A4, A5) and JIS (B5) 1.8 mm (0.07 inches) 12.7 mm (0.50
feeder tray
90 gsm)
90 gsm)
N/A4020N/A
1.5 mm (0.06 inches) 12.7 mm (0.50
up to 100
(16 lb. paper)
up to 100
(16 lb. paper)
edge)
inches)
inches)
up to 20
(16 lb. paper)
up to 20
(16 lb. paper)
up to 20
up to 15
Left and Right
margins
6.4 mm (0.25 inches)
3.2 mm (0.13 inches)
Select print media21
3Fax
You can use the HP Fax to send and receive faxes, including color faxes. You can
schedule faxes to be sent at a later time and set up speed-dials to send faxes quickly and
easily to frequently used numbers. From the control panel, you can also set a number of
fax options, such as resolution and the contrast between lightness and darkness on the
faxes you send.
NOTE: Before you begin faxing, make sure you have set up the HP Fax properly for
faxing.
You can verify the fax is set up correctly by running the fax setup test from the control
panel. To run the fax test, press Setup, select Tools, select Run fax test, and then press
OK.
•
Send a fax
Receive a fax
•
Change fax settings
•
Fax over the Internet
•
Cancel a fax
•
Send a fax
You can send a fax in a variety of ways. Using the control panel, you can send a blackand-white or color fax. You can also initiate a fax manually from an external phone. This
allows you to speak with the recipient before sending the fax.
•
Send a fax manually from a phone
Send a fax using monitor dialing
•
Send a fax from memory
•
Schedule a fax to send later
•
Send a fax to multiple recipients
•
Send a color original or image/embedded picture fax
•
Change the fax resolution and Lighter/Darker settings
•
Send a fax in Error Correction Mode
•
Send a fax manually from a phone
Sending a fax manually allows you to make a phone call and talk with the recipient before
you send the fax. This is useful if you want to inform the recipient that you are going to
send them a fax before sending it. When you send a fax manually, you can hear the dial
tones, telephone prompts, or other sounds through the handset on your telephone. This
makes it easy for you to use a calling card to send your fax.
Depending on how the recipient has their fax machine set up, the recipient might answer
the phone, or the fax machine might take the call. If a person answers the phone, you
can speak with the recipient before sending the fax. If a fax machine answers the call,
22Fax
you can send the fax directly to the fax machine when you hear the fax tones from the
receiving fax machine.
To initiate a fax manually from an external phone
1. Load your originals. For additional information, see
Load originals.
2. Dial the number by using the keypad on the phone that is connected to the HP Fax.
NOTE: Do not use the keypad on the control panel of the HP Fax when manually
sending a fax. You must use the keypad on your phone to dial the recipient's
number.
3. If the recipient answers the telephone, you can engage in a conversation before
sending your fax.
NOTE: If a fax machine answers the call, you will hear fax tones from the
receiving fax machine. Proceed to the next step to transmit the fax.
4. When you are ready to send the fax, press START FAX Black or START FAX
Color.
NOTE: If prompted, select Send Fax, and then press START FAX Black or
START FAX Color again.
If you were speaking with the recipient before sending the fax, inform the recipient
that they should press Start on their fax machine after they hear fax tones.
The telephone line is silent while the fax is transmitting. At this point, you can hang
up the telephone. If you want to continue speaking with the recipient, remain on the
line until the fax transmission is complete.
To send a fax manually using the attached handset
1. Load your originals print side down and top first in the center of the document feeder
tray.
2. Pick up the handset that is attached to the HP Fax and dial the number by using the
keypad on the control panel.
3. If the recipient answers the telephone, you can engage in a conversation before
sending your fax.
NOTE: If a fax machine answers the call, you will hear fax tones from the
receiving fax machine. Proceed to the next step to transmit the fax.
4. Once you are ready to send the fax, press START FAX Black or START FAX
Color.
NOTE: If prompted, select Send Fax, and then press START FAX Black or
START FAX Color again.
If you were speaking with the recipient before sending the fax, inform the recipient
that they should press Start on their fax machine after they hear fax tones.
The telephone line is silent while the fax is transmitting. At this point, you can hang
up the telephone. If you want to continue speaking with the recipient, remain on the
line until the fax transmission is complete.
Send a fax23
Chapter 3
Send a fax using monitor dialing
Monitor dialing allows you to dial a number from the control panel as you would dial a
regular telephone. When you send a fax using monitor dialing, you can hear the dial tones,
telephone prompts, or other sounds through the speakers on the HP Fax. This enables
you to respond to prompts while dialing, as well as control the pace of your dialing.
TIP: If you do not enter your calling card PIN fast enough, the HP Fax might start
sending fax tones too soon and cause your PIN not to be recognized by the calling
card service. If this is the case, you can create a speed dial entry to store the PIN for
your calling card.
NOTE: Make sure the volume is turned on, or you will not hear a dial tone.
To send a fax using monitor dialing from the control panel
1. Load your originals. For additional information, see
2. Press START FAX Black or START FAX Color.
If the HP Fax detects an original loaded in the automatic document feeder, you will
hear a dial tone.
3. When you hear the dial tone, enter the number by using the keypad on the control
panel.
4. Follow any prompts that might occur.
TIP: If you are using a calling card to send a fax and you have your calling card
PIN stored as a speed dial, when prompted to enter your PIN, press Speed
Dial or a one-touch speed dial button to select the speed dial entry where you
have your PIN stored.
Your fax is sent when the receiving fax machine answers.
Load originals.
Send a fax from memory
You can scan a black-and-white fax into memory and then send the fax from memory.
This feature is useful if the fax number you are trying to reach is busy or temporarily
unavailable. The HP Fax scans the originals into memory and sends them once it is able
to connect to the receiving fax machine. After the HP Fax scans the pages into memory,
you can immediately remove the originals from the document feeder tray.
NOTE: You can only send a black-and-white fax from memory.
To send a fax from memory
1. Load your originals print side down into the document feeder tray.
2. In the Fax area, press Fax Menu.
The Enter Number prompt appears.
3. Enter the fax number by using the keypad, press Speed Dial or a one-touch speed
dial button to select a speed dial, or press Redial/Pause to redial the last number
dialed.
4. In the Fax area, press Fax Menu repeatedly until How to Fax appears.
24Fax
5. Press until Scan & Fax appears, and then press OK.
6. Press START FAX Black.
The HP Fax scans the originals into memory and sends the fax when the receiving
fax machine is available.
Schedule a fax to send later
You can schedule a black-and-white fax to be sent within the next 24 hours. This enables
you to send a black-and-white fax late in the evening, when phone lines are not as busy
or phone rates are lower, for example. The HP Fax automatically sends your fax at the
specified time.
You can only schedule one fax to be sent at a time. You can continue to send faxes
normally, however, while a fax is scheduled.
NOTE: You can only send faxes in black and white due to memory limitations.
To schedule a fax from the control panel
1. Load your originals print side down into the document feeder tray.
2. In the Fax area, press Fax Menu repeatedly until How to Fax appears.
3. Press
4. Enter the send time by using the numeric keypad, and then press OK. If prompted,
press 1 for AM, or 2 for PM.
5. Enter the fax number by using the keypad, press Speed Dial or a one-touch speed
dial button to select a speed dial, or press Redial/Pause to redial the last number
dialed.
6. Press START FAX Black.
The HP Fax scans all pages and the scheduled time appears on the display. The fax
is sent at the scheduled time.
until Send Fax Later appears, and then press OK.
To cancel a scheduled fax
1. In the Fax area, press Fax Menu repeatedly until How to Fax appears.
2. Press
If there is a fax already scheduled, the Cancel prompt appears on the display.
3. Press 1 to select Yes.
until Send Fax Later appears, and then press OK.
NOTE: You can also cancel the scheduled fax by pressing Cancel on the control
panel when the scheduled time is visible on the display.
Send a fax to multiple recipients
You can send a fax to multiple recipients without first setting up a group speed dial.
NOTE: The list of recipients you specify for this fax is not saved and only works for
sending faxes in black. If you intend to send other faxes to the same recipient list, you
should create a group speed dial list. For more information, see
as speed-dial entries or groups
Set up fax numbers
Send a fax25
Chapter 3
To send a fax to multiple recipients without using group speed dial
1. Press Fax Menu, select How to Fax, and then select Broadcast Fax.
2. Enter a fax number by using the keypad, or use the arrow keys to access speed dials.
3. At the Enter Another? prompt, do one of the following:
•If you want to add another, press Yes, and then repeat step 2 for each number.
•If you are done, press No.
NOTE: You can add up to 20 individual fax numbers.
4. Press START FAX Black.
5. When prompted, load your originals print side down and top first in the center of the
document feeder tray. For additional information, see
Load originals.
6. Press START FAX Black again.
You can send a fax to multiple recipients at once by grouping individual speed dial entries
into group speed dial entries.
To send a fax to multiple recipients using group speed dial
1. Load your originals print side down into the document feeder tray.
2. Press Speed Dial repeatedly, until the appropriate group speed dial entry appears.
TIP: You can also scroll through the speed dial entries by pressing or , or
you can select a speed dial entry by entering its speed dial code using the keypad
on the control panel.
3. Press START FAX Black.
If the HP Fax detects an original loaded in the automatic document feeder, it sends
the document to each number in the group speed dial entry.
NOTE: You can only use group speed dial entries to send faxes in black and
white, because of memory limitations. The HP Fax scans the fax into memory
then dials the first number. When a connection is made, it sends the fax and dials
the next number. If a number is busy or not answering, the HP Fax follows the
settings for Busy Redial and No Answer Redial. If a connection cannot be made,
the next number is dialed and an error report is generated.
Send a color original or image/embedded picture fax
You can fax a color original or image/embedded picture from the HP Fax. If it determines
that the recipient's fax machine only supports black-and-white faxes, the fax is sent in
black and white.
HP recommends that you use only color originals for color faxing.
To send a color original or image/embedded picture fax from the control panel
1. Load your originals print side down into the document feeder tray.
2. In the Fax area, press Fax Menu.
The Enter Number prompt appears.
26Fax
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