HP 2605dtn User Manual
HP Color LaserJet 2605, 2605dn, 2605dtn
User Guide
HP Color LaserJet 2605, 2605dn, and
2605dtn Printer
User Guide
Copyright and License
Trademark Credits
© 2006 Copyright Hewlett-Packard
Development Company, L.P.
Reproduction, adaptation, or translation
without prior written permission is
prohibited, except as allowed under the
copyright laws.
The information contained in this document
is subject to change without notice.
The only warranties for HP products and
services are set forth in the express
warranty statements accompanying such
products and services. Nothing herein
should be construed as constituting an
additional warranty. HP shall not be liable
for technical or editorial errors or omissions
contained herein.
Part number Q7821–90906
Edition 1, 4/2006
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Table of contents
1 Printer basics
Quick access to printer information ........................................................................................................2
Printer configurations ..............................................................................................................................3
HP Color LaserJet 2605 printer .............................................................................................3
HP Color LaserJet 2605dn printer .........................................................................................3
HP Color LaserJet 2605dtn printer ........................................................................................4
Printer features .......................................................................................................................................5
Walk around ............................................................................................................................................7
Software ..................................................................................................................................................9
Software and supported operating systems ..........................................................................9
Software tips ..........................................................................................................................9
How do I gain access to the printer features? ......................................................9
How do I get the latest printing software? ...........................................................10
What other software is available? .......................................................................10
Print-media specifications .....................................................................................................................11
General guidelines ...............................................................................................................11
Paper and print media .........................................................................................................11
Printing and storage environment ........................................................................................12
Envelopes ............................................................................................................................12
Labels ...................................................................................................................................14
Transparencies ....................................................................................................................15
HP LaserJet glossy paper and HP LaserJet Photo paper ...................................................15
Letterhead or preprinted forms ............................................................................................15
HP LaserJet Tough paper ....................................................................................................15
Custom-sized print media or cardstock ...............................................................................16
Supported media weights and sizes ....................................................................................16
2 Software for Windows
Printer drivers .......................................................................................................................................20
Using Help ...........................................................................................................................20
HP ToolboxFX ......................................................................................................................................21
Embedded Web server (EWS) .............................................................................................................22
HP Web Jetadmin .................................................................................................................................23
Uninstalling the printing software .........................................................................................................24
Uninstalling software for Windows .......................................................................................24
Uninstalling software for Windows by using Add or Remove Programs .............................24
3 Software for Macintosh
Software for Macintosh computers .......................................................................................................26
ENWW iii
Installing Macintosh printing system software for networks ................................................26
Installing Macintosh printing system software for direct connections (USB) .......................27
To remove software from Macintosh operating systems .....................................................27
Printer drivers for Macintosh computers ...............................................................................................28
Supported printer drivers .....................................................................................................28
Gaining access to the printer drivers ...................................................................................28
Using features in the Macintosh printer driver ......................................................................................29
Creating and using presets in Mac OS X ............................................................................29
Printing a cover page ...........................................................................................................29
Printing multiple pages on one sheet of paper ....................................................................30
Printing on both sides of the paper ......................................................................................30
Setting the color options ......................................................................................................31
Enabling memory .................................................................................................................32
Managing printer color options on Macintosh computers ....................................................................33
Print Color as Gray ..............................................................................................................33
Advanced color options for text, graphics, and photographs ..............................................33
Halftone options ..................................................................................................33
Neutral Grays ......................................................................................................33
RGB Color ...........................................................................................................34
Edge Control .......................................................................................................34
Using Macintosh Configure Device ......................................................................................................35
Macintosh Configure Device (Mac OS X V10.3 and Mac OS X V10.4) ..............................35
Troubleshooting common Macintosh problems ...................................................................................36
Solving problems with Mac OS X ........................................................................................36
4 Control panel
Control panel features ..........................................................................................................................40
5 Printing tasks
Loading trays ........................................................................................................................................46
Printing on special media .....................................................................................................................52
Controlling print jobs .............................................................................................................................53
Display .................................................................................................................................40
Control panel menus ............................................................................................................41
Using the control panel menus ...........................................................................41
Control panel menu map .....................................................................................41
Understanding Supplies Status ...........................................................................................42
Black, Yellow, Cyan, and Magenta Supplies Status gauges ..............................43
Understanding Printer Status ...............................................................................................43
Cancel Job button ...............................................................................................43
Attention light .......................................................................................................43
Ready light ..........................................................................................................43
Left and Right arrow buttons ...............................................................................43
Loading Tray 1 .....................................................................................................................46
Loading Tray 2 .....................................................................................................................47
Settings for selecting print media .........................................................................................53
Features in the printer driver ...............................................................................54
Setting a custom paper size ...............................................................54
Printing in grayscale ...........................................................................54
Changing the color settings ................................................................54
iv ENWW
6 Color
Creating and using watermarks .........................................................54
Printing multiple pages on one sheet of paper (N-up printing) ..........55
Creating and using Quick Sets ...........................................................55
Reducing or enlarging ........................................................................55
Printing on different paper for the first page .......................................55
Restoring the default printer-driver settings .......................................56
To print from Windows ........................................................................................56
Gaining access to printer driver settings .............................................................................56
Printing on both sides ...........................................................................................................................58
Canceling a print job .............................................................................................................................60
Using color ............................................................................................................................................62
HP ImageREt 2400 ..............................................................................................................62
Media selection ....................................................................................................................62
Color options ........................................................................................................................62
Standard red-green-blue (sRGB) .........................................................................................62
Managing color options ........................................................................................................................64
Print in Grayscale .................................................................................................................64
Automatic versus Manual color adjustment .........................................................................64
Change color options ...........................................................................................................6 4
Halftone options ..................................................................................................65
Edge Control .......................................................................................................65
RGB Color ...........................................................................................................65
Neutral Grays ......................................................................................................66
Matching colors .....................................................................................................................................67
7 Photo
Inserting a memory card .......................................................................................................................70
Changing memory card default settings ...............................................................................................72
Changing memory card settings for the current job .............................................................................73
Printing photos directly from the memory card .....................................................................................74
Printing a memory card index ...............................................................................................................75
8 Networking
Set up the printer and use it on the network ........................................................................................78
Managing the network ..........................................................................................................................80
Using the printer control panel .............................................................................................................81
To configure a network port-connected printer configuration (direct mode or peer-to-
peer printing) ........................................................................................................................78
To configure a direct-connected shared printer (client server printing) ...............................79
To change from a direct-connected shared printer to a network port-connected
printer configuration .............................................................................................................79
Viewing network settings .....................................................................................................80
Changing network settings ..................................................................................................80
Set my network password ....................................................................................................80
Network configuration page .................................................................................................81
Configuration page ...............................................................................................................81
IP configuration ....................................................................................................................81
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Configure a static IP address for my printer .......................................................81
Automatic configuration .......................................................................................82
Link speed and duplex settings ...........................................................................................82
Supported network protocols ................................................................................................................84
TCP/IP ..................................................................................................................................................86
Internet Protocol (IP) ............................................................................................................86
Transmission Control Protocol (TCP) ..................................................................................86
User Datagram Protocol (UDP) ...........................................................................................86
IP address ............................................................................................................................86
IP address: network portion ................................................................................87
IP address: host portion ......................................................................................87
IP address structure and class ............................................................................87
Configuring IP parameters ...................................................................................................88
Dynamic Host Configuration Protocol (DHCP) ...................................................88
BOOTP ................................................................................................................88
Subnets ................................................................................................................................88
Subnet mask .......................................................................................................88
Gateways .............................................................................................................................89
Default gateway ..................................................................................................89
TCP/IP configuration ............................................................................................................89
Server-based, AutoIP, and manual TCP/IP configuration ..................................89
Server-based TCP/IP configuration ....................................................................90
Default IP address configuration (AutoIP) ..........................................................90
TCP/IP configuration tools ..................................................................................90
Troubleshooting ....................................................................................................................................91
Verifying that the printer is on and online ............................................................................91
Resolving communication problems with the network .........................................................91
9 How do I?
Print: How do I? ....................................................................................................................................94
Network: How do I? ............................................................................................................................100
Add memory: How do I? .....................................................................................................................102
Other: How do I? ................................................................................................................................105
Set the printer for high-quality output ..................................................................................94
Print on both sides of the paper ...........................................................................................95
Select paper type for special media ....................................................................................97
Change the device print settings, such as print quality, in HP ToolboxFX ..........................97
Print color documents from my computer in black and white only ......................................98
Change color options ...........................................................................................................9 8
Halftone options ..................................................................................................98
Edge Control .......................................................................................................98
RGB Color ...........................................................................................................99
Neutral Grays ......................................................................................................99
Set up the printer and use it on the network ......................................................................100
Set my network password ..................................................................................................100
Find my network IP address ..............................................................................................100
Configure a static IP address for my printer ......................................................................100
Installing memory and font DIMMs ....................................................................................102
Changing print cartridges ...................................................................................................105
To change the print cartridge ............................................................................105
vi ENWW
10 Managing the printer
Device pages and reports ...................................................................................................................110
Demo page ........................................................................................................................110
Configuration page .............................................................................................................110
Supplies Status page .........................................................................................................111
Networking page ................................................................................................................113
Fonts pages .......................................................................................................................113
Usage page ........................................................................................................................113
Menu map ...........................................................................................................................................114
HP ToolboxFX ....................................................................................................................................115
To view HP ToolboxFX ......................................................................................................115
Status .................................................................................................................................116
Alerts ..................................................................................................................................117
Help ....................................................................................................................................117
Device settings ...................................................................................................................118
Network settings ................................................................................................................122
Using the embedded Web server .......................................................................................................123
To access the embedded Web server using a network connection ..................................123
Information tab ...................................................................................................................124
Settings tab ........................................................................................................................124
Networking tab ...................................................................................................................125
Other links found in HP ToolboxFX ...................................................................................125
Event log ...........................................................................................................116
Set up status alerts ...........................................................................................117
Set up e-mail alerts ...........................................................................................117
Device information ............................................................................................118
Paper handling ..................................................................................................119
Printing ..............................................................................................................119
PCL5e ...............................................................................................................119
PostScript ..........................................................................................................120
Print quality ........................................................................................................120
Print density .......................................................................................................120
Paper types .......................................................................................................121
Memory card (HP Color LaserJet 2605dtn) ......................................................121
System setup ....................................................................................................122
Service ..............................................................................................................122
11 Maintenance
Managing supplies ..............................................................................................................................128
Supplies life ........................................................................................................................128
Checking and ordering supplies ........................................................................................128
To check status and order using the control panel ...........................................128
To check and order supplies using HP ToolboxFX ..........................................128
To check and order using HP Web Jetadmin ...................................................129
Storing supplies .................................................................................................................129
Replacing and recycling supplies ......................................................................................129
HP policy on non-HP supplies ...........................................................................................129
Resetting the printer for non-HP supplies .........................................................129
HP anti-counterfeit website ................................................................................................130
Cleaning the printer ............................................................................................................................131
ENWW vii
Cartridge out override .........................................................................................................................134
Changing print cartridges ...................................................................................................................135
Calibrating the printer .........................................................................................................................138
12 Problem solving
Troubleshooting process ....................................................................................................................140
Control panel messages .....................................................................................................................142
Clearing jams ......................................................................................................................................148
Print problems .....................................................................................................................................156
Troubleshooting tools .........................................................................................................................165
To remove toner build-up ...................................................................................................131
To clean the paper path using HP ToolboxFX ..................................................................133
Configuration ......................................................................................................................134
On-going operation ............................................................................................................134
To change the print cartridge .............................................................................................135
To calibrate the printer at the printer .................................................................................138
To calibrate the printer from the HP ToolboxFX ................................................................138
Troubleshooting checklist ..................................................................................................140
Alert and warning messages .............................................................................................142
Critical error messages ......................................................................................................145
Where to look for jams .......................................................................................................148
To clear jams from inside the printer .................................................................................149
To clear jams from the duplex area (HP Color LaserJet 2605dn and 2605dtn models
only) ...................................................................................................................................150
To clear jams from the top bin (HP Color LaserJet 2605) .................................................152
To clear jams from the top output area (HP Color LaserJet 2605dn and 2605dtn
models only) .......................................................................................................................153
To clear jams from Tray 2 or optional Tray 3 .....................................................................155
Print quality problems ........................................................................................................156
Identifying and correcting print defects .............................................................156
Print-quality checklist ........................................................................156
General print quality issues ..............................................................156
Solving issues with color documents ...............................................161
Media-handling problems ..................................................................................................162
Print-media guidelines .......................................................................................162
Solving print-media problems ...........................................................................163
Performance problems ......................................................................................................164
Device pages and reports ..................................................................................................165
Demo page ........................................................................................................165
Configuration page ............................................................................................165
Supplies Status page ........................................................................................165
HP ToolboxFX ....................................................................................................................165
To view HP ToolboxFX .....................................................................................165
Troubleshooting tab ..........................................................................................165
Service menu .....................................................................................................................166
Restoring the factory-set defaults .....................................................................166
Cleaning the paper path ....................................................................................166
Calibrating the printer ........................................................................................166
13 Working with memory
viii ENWW
Printer memory ...................................................................................................................................168
Installing memory and font DIMMs .....................................................................................................169
Checking DIMM installation ................................................................................................................172
Enabling memory ................................................................................................................................173
Enabling the language-font DIMM for Windows .................................................................................174
Appendix A Accessories and ordering information
Supplies ..............................................................................................................................................176
Memory ...............................................................................................................................................177
Cable and interface accessories ........................................................................................................178
Paper handling accessories ...............................................................................................................179
Paper and other print media ...............................................................................................................180
User-replaceable parts .......................................................................................................................182
Supplementary Documentation ..........................................................................................................183
Appendix B Service and support
Hewlett-Packard limited warranty statement ......................................................................................186
Print Cartridge Limited Warranty Statement ......................................................................................187
HP Customer Care .............................................................................................................................188
Availability of support and service ......................................................................................................190
HP Care Pack™ Services and Service Agreements .........................................................190
Repacking the printer .........................................................................................................................191
To repack the printer ..........................................................................................................191
Service information form .....................................................................................................................192
Appendix C Specifications
Printer specifications ..........................................................................................................................194
Appendix D Regulatory information
Introduction .........................................................................................................................................198
FCC regulations ..................................................................................................................................199
Environmental Product Stewardship program ....................................................................................200
Protecting the environment ................................................................................................200
Ozone production ...............................................................................................................200
Power consumption ...........................................................................................................200
HP LaserJet printing supplies ............................................................................................200
Disposal of waste equipment by users in private households in the European Union .....201
Material safety data sheet ..................................................................................................202
Declaration of conformity ....................................................................................................................203
Country/region-specific safety statements .........................................................................................204
Laser safety statement ......................................................................................................204
Canadian DOC statement ..................................................................................................204
Korean EMI statement .......................................................................................................204
VCCI statement (Japan) ....................................................................................................204
Finnish laser statement ......................................................................................................205
Index....................................................................................................................................................................207
ENWW ix
x ENWW
1 Printer basics
This section provides information about the following topics:
Quick access to printer information
●
●
Printer configurations
Printer features
●
Walk around
●
Software
●
Print-media specifications
●
ENWW 1
Quick access to printer information
Several references are available for use with this printer.
Guide Description
Getting Started Guide Provides step-by-step instructions for installing and setting
Accessory and consumable
Installation guides
User guide Provides detailed information for using and troubleshooting
Help Provides information about the options that are available in
Readme Provides detailed information for installing the printer.
up the printer.
Provides step-by-step instructions for installing the
accessories and supplies. (These guides are supplied with
the optional printer accessories and supplies.)
the printer. Available on the printer CD.
the printer drivers. To view a Help file, open the online Help
through the printer driver.
Available on the printer CD.
2 Chapter 1 Printer basics ENWW
Printer configurations
Thank you for purchasing the HP Color LaserJet 2605 printer. This printer is available in the
configuration described below.
HP Color LaserJet 2605 printer
The HP Color LaserJet 2605 printer is a four-color laser printer that prints 10 pages per minute (ppm)
in color and 12 ppm in monochrome (black and white).
● Trays. The printer comes with a single sheet priority feed slot (Tray 1) and a universal tray
(Tray 2) that holds up to 250 sheets of various paper types and sizes or 10 envelopes. It
supports an optional 250-sheet paper tray (optional Tray 3). See
sizes for more information.
Supported media weights and
● Connectivity. The printer provides a Hi-Speed USB 2.0 port for connectivity.
Memory. The printer contains 64 megabytes (MB) of synchronous dynamic random access
●
memory (SDRAM). To allow for memory expansion, the printer has one DIMM slot that accepts
256 MB RAM. This printer can support up to 320 MB of memory.
HP Color LaserJet 2605dn printer
ENWW Printer configurations 3
The HP Color LaserJet 2605dn printer is a four-color laser printer that prints 10 ppm in color and
12 ppm in monochrome (black and white).
● Trays. The printer comes with a single sheet priority feed slot (Tray 1) and a universal tray (Tray
2) that holds up to 250 sheets of various paper types and sizes or 10 envelopes. It supports an
optional 250-sheet paper tray (optional Tray 3). See
more information.
● Connectivity. The printer provides a USB port for connectivity and an HP built-in internal print
server for connecting to a 10/100Base-T network.
● Memory. The printer contains 64 megabytes (MB) of synchronous dynamic random access
memory (SDRAM). To allow for memory expansion, the printer has one DIMM slot that accepts
256 MB RAM. This printer can support up to 320 MB of memory.
● Print on Both Sides. The printer can automatically print on both sides.
Supported media weights and sizes for
HP Color LaserJet 2605dtn printer
The HP Color LaserJet 2605dtn printer includes the features of the HP Color LaserJet 2605dn
printer, but has an additional 250-sheet paper tray (Tray 3) and four memory card slots.
4 Chapter 1 Printer basics ENWW
Printer features
Feature HP Color LaserJet 2605 series printer
Color printing ● Provides laser printing in full color by using the four
Fast print speed
Excellent print quality ●
Ease of use ● Few supplies to order. Supplies are easy to install.
Flexible paper handling
process colors: cyan, magenta, yellow, and black
(CMYK).
● Prints in black on A4/letter paper up to 12 ppm. Prints
in color on A4/letter at 10 ppm.
ImageREt 2400 provides 2400 dpi equivalent-color
quality through a multilevel printing process.
● True 600 by 600 dots per inch (dpi) text and graphics.
● Adjustable settings to optimize print quality.
The HP UltraPrecise print cartridge has a finer toner
●
formulation that provides sharper text and graphics.
Convenient access to printer information and settings
●
by using the HP ToolboxFX software.
● Convenient access to all supplies and to the paper path
through the front door.
Trays 1 and 2 for letterhead, envelopes, labels,
●
transparencies, custom-sized media, postcards,
HP LaserJet glossy paper, HP LaserJet Tough paper,
heavy paper, and HP Laser Photo paper.
● A 125-sheet top output bin.
PostScript® (PS) level 3 emulation language and fonts
Interface connections
Energy savings
Economical printing
● Print on Both Sides (manually). See
sides.
● Print on Both Sides (Automatically) (HP Color LaserJet
2605dn and HP Color LaserJet 2605dtn models only).
To print on both sides (automatically) (HP Color
See
LaserJet 2605dn and 2605dtn).
Includes 35 built-in PS language fonts.
Hi-Speed USB port.
●
● The HP Color LaserJet 2605dn and 2605dtn printers
includes an HP built-in internal print server for
connecting to a 10/100Base-T network.
The printer automatically conserves electricity by
●
substantially reducing power consumption when it is
not printing.
As an ENERGY STAR® partner, Hewlett-Packard
●
Company has determined that this product meets
ENERGY STAR® guidelines for energy efficiency.
ENERGY STAR® is a U.S. registered service mark of
the United States Environmental Protection Agency.
N-up printing (printing more than one page on a sheet)
●
and Printing on Both Sides features save paper. See
Printing multiple pages on one sheet of paper (N-up
printing) and Printing on both sides.
Printing on both
ENWW Printer features 5
Feature HP Color LaserJet 2605 series printer
Supplies
Accessibility ● Online user guide that is compatible with text screen-
Expandability ● Optional Tray 3 (standard on HP Color LaserJet
Memory card slots (HP Color LaserJet 2605dtn only)
A Supplies Status page with print cartridge gauges that
●
show the supply levels that remain. For HP supplies
only.
● No-shake cartridge design.
Authentication for HP print cartridges.
●
Enabled supplies-ordering capability.
●
readers.
● All doors and covers can be opened by using one hand.
2605dtn). This 250-sheet universal tray reduces how
often you have to add paper to the printer. Only one
additional 250-sheet tray can be installed on the printer.
● Optional HP Jetdirect external print server for
connecting to a network.
● One DIMM slot for adding memory and fonts.
The following memory cards are supported:
CompactFlash
●
Memory Stick and Memory Stick PRO
●
● MultiMedia
● Secure Digital (SD)
SmartMedia
●
xD
●
6 Chapter 1 Printer basics ENWW
Walk around
The following illustrations identify the locations and names of key components of this printer.
Figure 1-1 Front view (HP Color LaserJet 2605dtn shown)
1 Output bin
2 Printer control panel
3 Front door
4 Tray 2 (250 sheets)
5 Tray 1 (single sheet priority feed slot)
6 Tray 3 (optional; 250 sheets)
7 Memory card slots (HP Color LaserJet 2605dtn only)
ENWW Walk around 7
Figure 1-2 Back and side view
1 On/off switch
2 Power connection
3 Dust cover
4 DIMM access door
5 HP built-in internal print server for connecting to a 10/100 Base-T network (HP Color LaserJet 2605dn and 2605dtn)
6 USB connection
1 Transfer belt (ETB)
CAUTION Do not place anything on the transfer belt, which is located on the inside of
the front door. Otherwise, the printer may be damaged, adversely affecting print quality.
8 Chapter 1 Printer basics ENWW
Software
Software and supported operating systems
For easy printer setup and access to the full range of printer features, HP strongly recommends that
you install the software that is provided. Not all software is available in all languages. See the Getting
Started Guide for installation instructions, and see the Readme file for the latest software information.
The most recent drivers, additional drivers, and other software are available from the Internet and
other sources. If you do not have access to the Internet, see
The printer supports the following operating systems:
● Microsoft® Windows® 98 Second Edition, Windows Millennium Edition (Me), and Windows®
●
●
The following tables list the software that is available for your operating system.
Table 1-1 HP Color LaserJet 2605 series printer software
HP Customer Care.
Server 2003 (Add Printer installation)
Microsoft® Windows® 2000 and Windows XP
Macintosh OS X v10.2 and later
Feature Windows 98 Second
Windows Installer
PCL printer driver
PS printer driver
HP Web Jetadmin software
HP ToolboxFX software
HP imaging software
Macintosh Installer
Macintosh printer drivers
Edition, Me, and
Server 2003
Windows 2000 and XP Macintosh OS X v10.2 and
later
Software tips
The following are some tips for working with the printer software.
How do I gain access to the printer features?
The printer features are available in the printer driver. Some features such as custom paper sizes
and page orientation might also be available in the program you are using to create a file. Change
ENWW Software 9
settings in the program, if possible, because changes that are made in the program override changes
that are made in the printer driver.
Gain access to advanced printer features through the printer driver (or the Print dialog box for
Macintosh operating systems). See
printer-driver features.
Gaining access to printer driver settings for help with specific
How do I get the latest printing software?
When you want to check for and install upgrades to the printing software, you can download drivers
from the World Wide Web or HP’s file transfer protocol (FTP) servers.
To download drivers
1. Go to
2. The Web page for the drivers might be in English, but you can download the drivers themselves
If you do not have Internet access, contact HP Customer Care. (See
that came in the printer box.) See the Readme file for additional release information.
http://www.hp.com/support/clj2605. Click the support & drivers block.
in several languages.
HP Customer Care or the flyer
What other software is available?
See the Readme file that is provided on the HP Color LaserJet 2605 series CD-ROM for additional,
included software and for supported languages.
10 Chapter 1 Printer basics ENWW
Print-media specifications
This section contains information about specifications for the quality of print media, guidelines for
print media usage, and guidelines for print media storage.
General guidelines
Some print media might meet all of the guidelines in this manual and still not produce satisfactory
results. This problem might be the result of improper handling, unacceptable temperature and
humidity levels, or other variables over which Hewlett-Packard has no control.
Before purchasing large quantities of print media, always test a sample and make sure that the print
media meets the requirements specified in this user guide and in the HP LaserJet Printer Family
Print Media Guide. For ordering information, see
CAUTION Using print media that does not meet HP specifications can cause problems for
the printer, requiring repair. This repair is not covered by the Hewlett-Packard warranty or
service agreements.
CAUTION Use only paper designed for laser printers. Paper for inkjet printers may damage
the printer.
This printer accepts a variety of media, such as cut-sheet paper (including up to 100% recycled-fibercontent paper), envelopes, labels, transparencies, HP LaserJet glossy paper, HP LaserJet Tough
paper, HP LaserJet Photo paper, and custom-size paper. Properties such as weight, composition,
grain, and moisture content are important factors that affect printer performance and output quality.
Print media that does not meet the guidelines outlined in this manual can cause the following
problems:
Accessories and ordering information.
Poor print quality
●
Increased jams
●
● Premature wear on the printer, requiring repair
Paper and print media
Category Specifications
Acid content 5.5 pH to 8.0 pH
Caliper 0.094 to 0.18 mm (3.0 to 7.0 mils)
Curl in ream Flat within 5 mm (0.02 inch)
Cut-edge conditions Cut with sharp blades with no visible fray
Fusing compatibility Must not scorch, melt, offset, or release hazardous
Grain Long Grain
Moisture content 4% to 6% by weight
Smoothness 100 to 250 Sheffield
emissions when heated to 210°C (410°F) for 0.1 second
ENWW Print-media specifications 11
For complete print-media specifications for all HP LaserJet printers, see the HP LaserJet Printer
Family Print Media Guide. To download the guide in PDF format, go to
ljpaperguide.
http://www.hp.com/support/
Printing and storage environment
Ideally, the printing and media-storage environment should be at or near room temperature, and not
too dry or too humid. Remember that paper is hygroscopic; it absorbs and loses moisture rapidly.
Heat causes the moisture in paper to evaporate, while cold causes it to condense on the sheets.
Heating systems and air conditioners remove most of the humidity from a room. As paper is opened
and used, it loses moisture, causing streaks and smudging. Humid weather or water coolers can
cause the humidity to increase in a room. As paper is opened and used it absorbs any excess
moisture, causing light print and dropouts. Also, as paper loses and gains moisture it can distort. This
issue can cause jams.
As a result, paper storage and handling are as important as the paper-making process itself. Paper
storage environmental conditions directly affect the feed operation and print quality.
Care should be taken not to purchase more paper than can be easily used in a short time (about
three months). Paper stored for long periods can experience heat and moisture extremes, which can
cause damage. Planning is important to prevent damage to a large supply of paper.
Unopened paper in sealed reams can remain stable for several months before use. Opened
packages of paper have more potential for environmental damage, especially if they are not wrapped
with a moisture-proof barrier.
The media-storage environment should be properly maintained to ensure optimum printer
performance. The recommended condition is 20° to 24°C (68° to 75°F), with a relative humidity of
45% to 55%. The following guidelines should be helpful when evaluating the paper's storage
environment:
● Print media should be stored at or near room temperature.
● The air should not be too dry or too humid (to moderate the hygroscopic properties of paper).
The best way to store an opened ream of paper is to rewrap it tightly in its moisture-proof
●
wrapping. If the printer environment is subject to extremes, unwrap only the amount of paper to
be used during the day's operation to prevent unwanted moisture changes.
Avoid storing paper and print media near heating and air conditioning vents or near windows
●
and doors that are frequently open.
Envelopes
Envelopes can be printed from Tray 1 or Tray 2. Select the type of envelope that you are using from
the Print dialog box or the printer driver.
In your program, set the margins for the envelope. The following table gives typical address margins
for a commercial #10 or DL envelope.
12 Chapter 1 Printer basics ENWW
Type of address Top margin Left margin
Return address 15 mm (0.6 inch) 15 mm (0.6 inch)
Delivery address 51 mm (2 inches) 89 mm (3.5 inches)
● For the best print quality, position margins no closer than 15 mm (0.6 inch) from the edges of
the envelope.
● Avoid printing over the area where the envelope seams meet.
Envelope storage
Proper storage of envelopes helps contribute to print quality. Envelopes should be stored flat. If air is
trapped in an envelope and creates an air bubble, then the envelope might wrinkle during printing.
Envelope construction
Envelope construction is critical. Envelope fold lines can vary considerably, not only between
manufacturers, but also within a box from the same manufacturer. Successful printing on envelopes
depends upon the quality of the envelopes. When selecting envelopes, consider the following
components:
●
Weight: The weight of the envelope paper should not exceed 90 g/m
2
(24 lb) or jamming might
occur.
Construction: Before printing, envelopes should lie flat with less than 6 mm (0.25 inch) curl,
●
and should not contain air.
Condition: Envelopes should not be wrinkled, nicked, stuck together, or otherwise damaged.
●
Never use envelopes that have clasps, snaps, windows, coated linings, self-stick adhesives, or
other synthetic materials.
Temperature: Use envelopes that are compatible with the heat and pressure of the printer. This
●
printer's fusing temperature is 210°C (410°F).
Size: Use only envelopes that are within the following size ranges.
●
Tray Minimum Maximum
Tray 1 or Tray 2 76 x 127 mm (3 x 5 inches) 216 x 356 mm
(8.5 x 14 inches)
Envelopes with double side-seams
Double side-seam construction has vertical seams at both ends of the envelope rather than diagonal
seams. This style might be more likely to wrinkle. Be sure the seam extends all the way to the corner
of the envelope as indicated in the following illustration.
ENWW Print-media specifications 13
1
2
1 Acceptable
2 Unacceptable
Envelopes with adhesive strips or flaps
Envelopes with a peel-off adhesive strip or with more than one flap that folds over to seal must use
adhesives that are compatible with the heat and pressure in the printer. The extra flaps and strips
might cause wrinkling, creasing, or even jams and might damage the fuser.
CAUTION Failure to follow the guidelines above can result in jams.
For instructions on loading envelopes, see Loading Tray 1 or Loading Tray 2.
Labels
Select the type of label that you are using from the Print dialog box or the printer driver.
CAUTION To avoid damaging the printer, use only labels that are recommended for laser
printers. To prevent serious jams, always use Tray 1 or Tray 2 to print on labels. Never print
on the same sheet of labels more than once or print on a partial sheet of labels.
When selecting labels, consider the quality of each component:
● Adhesives: The adhesive material should be stable at 210°C (410°F), which is the printer
fusing temperature.
● Arrangement: Only use labels with no exposed backing between them. Labels can peel off
sheets with spaces between the labels, causing serious jams.
● Curl: Before printing, labels must lie flat with no more than 13 mm (0.5 inch) of curl in any
direction.
● Condition: Do not use labels that have wrinkles, bubbles, other indications of separation, or are
damaged in any way.
For instructions on loading labels, see
Loading Tray 1 or Loading Tray 2.
14 Chapter 1 Printer basics ENWW
Transparencies
● Use only Tray 1 or Tray 2 to print on transparencies. Select Transparencies from the Print
dialog box or the printer driver.
● The printer supports printing on color transparencies. Use only transparencies that are
recommended for use in laser printers.
● Place transparencies on a flat surface after removing them from the printer.
Transparencies that are used in the printer must be able to withstand 210°C (410°F), which is
●
the printer fusing temperature.
CAUTION To avoid damage to the printer, use only transparencies that are recommended
for use in laser printers. See
Transparent print media that is not designed for LaserJet printing will melt in the printer, and
will damage the printer.
Accessories and ordering information.
HP LaserJet glossy paper and HP LaserJet Photo paper
● Handle HP LaserJet glossy paper and HP LaserJet Photo paper by the edges. Oil from your
fingers that is deposited on HP LaserJet glossy paper and HP LaserJet Photo paper can cause
print-quality problems.
● Use only HP LaserJet glossy paper and HP LaserJet Photo paper with this printer. HP products
are designed to work together for optimum printing results.
Letterhead or preprinted forms
Avoid using raised or embossed letterhead.
●
Avoid using letterhead that is printed with low-temperature inks, such as those used in some
●
types of thermography.
The printer uses heat and pressure to fuse toner to the print media. Make sure that any colored
●
paper or preprinted forms use inks that are compatible with this fusing temperature (210°C (410°
F) for 0.1 second).
For instructions on loading letterhead, see
Loading Tray 1 and Loading Tray 2.
HP LaserJet Tough paper
When printing on HP LaserJet Tough paper, follow these guidelines:
● Handle HP LaserJet Tough paper by the edges. Oil from your fingers that is deposited on
HP LaserJet Tough paper can cause print-quality problems.
● Use only HP LaserJet Tough paper with this printer. HP products are designed to work together
for optimum printing results.
ENWW Print-media specifications 15
Custom-sized print media or cardstock
● Postcards, 3 x 5-inch (index) cards, and other custom-sized print media can be printed on from
Tray 1, Tray 2, or optional Tray 3. The minimum size is 76 x 127 mm (3 x 5 inches) and the
maximum size is 216 x 356 mm (8.5 x 14 inches). See
information.
● Always insert the short edge first into Tray 1, Tray 2, or optional Tray 3. To print in landscape
mode, make this selection through your program. Inserting the media long-edge-first might
cause a jam.
In your program, set margins at least 6.4 mm (0.25 inch) away from the edges of the print media.
●
Print-media specifications for more
For instructions on loading paper, see
Supported media weights and sizes
This section contains information about the sizes, weights, and capacities of paper and other print
media that each tray supports.
Table 1-2 Tray 1 and Tray 2 specifications
Tray 1 and Tray 2
Paper Minimum: 76 x 127 mm
HP LaserJet glossy paper and
HP LaserJet Photo paper
HP Premium Cover paper
4
Dimensions
(3 x 5 inches)
Maximum: 216 x 356 mm
(8.5 x 14 inches)
Same as the preceding listed
minimum and maximum sizes.
4
1
Loading Tray 1 and Loading Tray 2.
Weight Capacity
60 to 163 g/m2 (16 to 43 lb)
Up to 176 g/m
postcards
75 to 220 g/m2 (20 to 58 lb)
200 g/m2 (53 lb) cover
2
(47 lb) for
2
Single sheet of 75 g/m2 (20 lb)
paper for Tray 1
Up to 250 sheets for Tray 2
Single sheet of HP LaserJet
glossy paper or HP LaserJet
Photo paper for Tray 1
Up to 25 mm (0.99 inch) stack
height for Tray 2
Single sheet of HP Cover paper
for Tray 1
Up to 25 mm (0.99 inch) stack
height for Tray 2
Transparencies and opaque film
3
Labels
Envelopes
1
The printer supports a wide range of standard and custom sizes of print media. Check the printer driver for supported sizes.
2
Capacity can vary depending on media weight and thickness, and environmental conditions.
3
Smoothness: 100 to 250 (Sheffield).
4
Hewlett-Packard does not guarantee results when printing with other types of heavy paper.
Thickness: 0.10 to 0.13 mm
(3.9 to 5.1 mils)
Thickness: up to 0.23 mm (up
to 9 mils)
Up to 90 g/m2 (up to 24 lb)
Single sheet of transparency or
opaque film for Tray 1
Up to 50 sheets for Tray 2
Single sheet of labels for Tray 1
Up to 25 mm (0.99 inch) stack
height for Tray 2
Single envelope for Tray 1
Up to ten envelopes for Tray 2
16 Chapter 1 Printer basics ENWW
Table 1-3 Optional Tray 3 specifications
Optional Tray 3 (250-sheet
Dimensions
1
Weight
Capacity
2
tray)
Plain paper Minimum: 76 x 127 mm
60 to 163 g/m2 (16 to 43 lb)
Up to 200 sheets
(3 x 5 inches)
Maximum: 216 x 356 mm (8.5 x
14 inches)
1
The printer supports a wide range of standard and custom sizes of print media. Check the printer driver for supported sizes.
2
Capacity can vary depending on the media weight and thickness, and environmental conditions.
Table 1-4 Specifications for automatic 2-sided printing
Tray 1, Tray 2, and optional
Dimensions
1
Weight
Capacity
Tray 3
Paper Letter, A4, legal, 8.5 x 13 inches
60 to 105 g/m2 (16 to 28 lb)
Single sheet for Tray 1
Up to 250 sheets for Tray 2 and
optional Tray 3
HP LaserJet glossy paper Letter, A4
75 to 120 g/m2 (20 to 32 lb)
Single sheet for Tray 1
Up to 250 sheets for Tray 2 and
optional Tray 3
1
The printer supports a wide range of standard and custom sizes of print media. Check the printer driver for supported sizes.
2
Capacity can vary depending on the media weight and thickness, and environmental conditions.
2
ENWW Print-media specifications 17
18 Chapter 1 Printer basics ENWW
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