EVS Xedio Approval User Manual Version 4.1

User’s Manual
Version 4.1 - December 2011
Xedio Approval
From Xedio Suite
EVS Broadcast Equipment – December 2011
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COPYRIGHT

EVS Broadcast Equipment – Copyri ght © 2010-2011. All rights reserved.

DISCLAIMER

The information in this manual is furnished for informational use only and subject to change without notice. While every effort has been made to ensure that the information contained in this user manual is accurate, up-to-date and reliable, EVS Broadcast Equipment cannot be held responsible for inaccuracies or errors that may appear in th is publication.

IMPROVEMENT REQUESTS

Your comments will help us improve the quality of the user documentation. Do not hesitate to send improvement requests, or report any error or inaccuracy on this user manual by e-mail to
doc@evs.tv.

REGIONAL CONTACTS

You will find the full list of addres ses and phone numbers of local offices either at the end of this user manual (for manuals on hardware products) or on the EVS website on the followi ng page:
http://www.evs.tv/contacts.

USER MANUALS ON EVS WEBSITE

The latest version of the user manual, if any, and other user manuals on EVS products can be found on the EVS download center, on the following webpage:
http://www.evs.tv/downloadcenter.
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Table of Contents
TABLE OF CONTENTS ................................................................................................. III
WHAT’S NEW? .............................................................................................................. IV
1. INTRODUCTION ..................................................................................................... 1
1.1 PURPOSE .................................................................................................................................... 1
1.2 USER INTERFACE ...................................................................................................................... 1
1.2.1 Opening XEDIO Approval ....................................................................................................... 1
1.2.2 Overview of the Xedio Approval Window ................................................................................ 2
1.2.3 Window Panes Display ........................................................................................................... 3
1.3 PROCESS OVERVIEW ............................................................................................................... 3
2. PLAYER.................................................................................................................. 4
2.1 OVERVIEW OF THE PLAYER PANE .......................................................................................... 4
2.2 VIDEO DISPLAY OF THE PLAYER ............................................................................................. 5
2.3 PLAYER CONTROLS .................................................................................................................. 5
2.3.1 Overview of the Panel ............................................................................................................. 5
2.3.2 Transport buttons .................................................................................................................... 6
2.3.3 Timecode Value Fields ............................................................................................................ 7
2.3.4 Video and Audio Monitoring Tools .......................................................................................... 7
2.3.5 Media Bar and Jog Bar ......................................................................................................... 10
2.4 LOADING MEDIA ON THE PL AYER WINDOW......................................................................... 12
3. DATABASE LIST PANE ....................................................................................... 13
3.1 OVERVIEW OF THE DATABASE LIST ..................................................................................... 13
3.2 DATABASE LIST DISPLAY ....................................................................................................... 13
3.3 SEARCHING THE DATABASE .................................................................................................. 14
3.3.1 Introduction ........................................................................................................................... 14
3.3.2 Quick Text Search................................................................................................................. 15
3.3.3 Advanced Filters ................................................................................................................... 17
3.3.4 Using Saved Filters ............................................................................................................... 23
4. APPROVAL PANE ............................................................................................... 25
4.1 ITEM PROPERTIES................................................................................................................... 25
4.2 ACCEPTANCE BUTTONS ......................................................................................................... 26
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What’s New?
The following table descr ibes the sections updated to reflect t he new and modified features on Xedio Approval from Xedio Suite 3.02 and 4.01 (compared to Xedio Suite 3.01).
In the user manual, the icon has been added on left margin to highlight information on new and updated features.
Click the section number (or the description) in the table to jump directly to the corresponding section.
Section Description
1.2.3 Possibility to hide or display the various window panes individually.
3.1 A Today tab is automatically added to the Saved Filters. It corresponds to ‘cre ation date = today’.
3.2 The Clip item is no more available for filtering from the database.
3.3.1 Quick Text search can now be applied together with an advanced filter, with an AND operator.
3.3.3 Filter Fields: The most relevant parameters are listed on the top of the list.
3.3.3 Search Fields Types: logi cal operators now replac e text.
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1. Introduction

1.1 PURPOSE

Xedio Approval is an application of the Xedio Suite that allows editorial control over the media, clips and edited items tha t are produced within the syste m.
All media, clips and edits can be accessed and previewed before being either accepted or rejected for transmission.

1.2 USER INT ERFACE

1.2.1 OPENING XEDIO APPROVAL

To start the Xedio Approval application, click on the Xedio Approval icon on the
desktop . This will display a login screen where you need to enter your username and
password.
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This pane is used to select the media, clip or edited This pane is used to display information about the

1.2.2 OVERVIEW OF THE XEDIO APPROVAL WINDOW

The Xedio Approval graphical interface consists of three main areas, besides the Menu bar. They are highlighted on the following screenshot and shortly described in the table below:
Area Description
1. Player Pan e This pane is used to preview the selected object (media, edit or clip).
2. Database List packages to be assessed for approval using various filtering techniques.
3. Approval Pane selected object and t o accept or reject it.
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from the

1.2.3 WINDOW PANES DISPLAY

Users can adapt the layo ut of the Xedio Approval window . The different panes can be hidden either by clicking the cross at the top right corner of each pane or by selecting one of the options of the View menu: Player, List area (Database List pane), Work area (Approval pane). The hidden pane(s) can then be displayed by selecting the correspo nding option of the View me nu. Seven layouts are avai lable:
Player + Approval pane + Database List
Player + Approval pane
Player + Database List
Approval pane + Database List
Player only
Approval pane only
Database List only
The different panes c an be resized.

1.3 PROCESS OVE RVIEW

The use of Xedio Appro val can be summarized as follows:
Step See …
Select a media, edit or clip
1.
Database List.
2. Load it on the Player Pane Section 2.4 on page 12
3. Accept or reject the item. Section 4 on page 25
Section 3 on page 13
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2. Player

The Player pane is used to preview the selected objects from the Database List.

2.1 OVERVIEW OF THE PL AYER PANE

The Player pane provides a video display, a media bar and a jog bar to navigate within the element, video and audio selection and monitoring buttons, transport buttons and timecode fields. It slightly diff ers according to the element loaded.
When a media is loaded from the Database List pa ne, it looks as follows:
Refer to section 2.3.1 ‘Overview of the Panel’ on page 5 for the differences between the Player panes.
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shows the original timecode of the
shows a counter starting with 0 at the
displays both the counter and the

2.2 VIDEO DISPLAY OF THE PLAYER

When you right-click on the Video Display area of the Player pane, a contextual menu appears. This gives display opti ons for the video:
Option Description
Show Timecode
Aspect Ratio This option offers a choice of aspect ratios for the display:
Show SafeAreas
This option offers four choices to display timecode on the Player window:
none does not display timecode Intra TC
media
Start TC
first frame of the med ia
Both
original timecode
Auto, 4:3 or 16:9. This option displays a safe area cage on the window to
determine which areas of the picture will be seen. This allows to check the size of graphics within the media for safe display.

2.3 PLAYER CO NTROLS

2.3.1 OVERVIEW OF THE PANEL
According to the type of the selec ted item (media, edit or clip), the pla yer provides transport buttons and controls for video and audio monitoring specific to the
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to start/stop the preview
(video and/or audio) of the selected
selected item type.
MEDIA PLAYER OR CLIP PLAYER
EDIT PLAYER

2.3.2 TRANSPORT BUTTONS

According to the se lected item type, some of t he following buttons may or may not be available.
Operation User Interface
Button
Play and Pause
Go to Start of Media
Go to End of Media
Description
Button used
item.
Button used to move from the current position to the beginning (on the first frame) of the selected it em.
These buttons are used to move from the current position to the end (on the last frame) of the select ed item.
Goto Previous Frame
Goto Next Frame
Button used to move from the current position to the previ ous frame.
Button used to move from the current position to the foll owing frame.
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through the media at a preset fast
Button used to start moving forwards through the media at a preset fast
position to the previous transition
position to the following transition
Operation User Interface
Button
Fast Rewind
Fast Forward
Goto Previous Transition
Goto Next Transition

2.3.3 TIMECODE VALUE FIELDS

Description
Button used to start moving backwards speed.
speed. Button used to move from the current inside an edit. Button used to move from the current inside an edit.
Three Timecode Value fi elds are displayed under t he Transport buttons.
Area Description
1. Media, Edit or Clip Start Timecode (first
2. Current Timecode position (no wline)
3. Media, Edit or Clip End Timecode (last recorded frame) , even if a virtual media is loaded.
recorded frame)
2.3.4 VIDEO AND AUDIO MONITORING TOOLS
VIDEO AND AUDIO CON TROLS FOR MEDIA OR CLIP
When a media or a cl ip is loaded on the Play er pane, the video and a udio tracks to monitor can be selecte d using the buttons undern eath the Video Display.
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Overview
All the available audio sources from a media or clip are displayed below the Player.
The video and audio tr ack buttons are represente d as follows:
A stereo track is represented by .
A 5.1 track is represente d by
In stereo mode, up to 8 tracks appear as follows :
(4 stereo)
In 5.1 and stereo mode, up to 16 channels can be shown as follows:
(two 5.1 tracks and two stereo tracks)
(one 5.1 track and six
stereo tracks)
(8 stereo)
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Enabled
Disabled
Video
Audio
a 5.1 radio button, a popup menu appears in
Video and Audio Selection
Clicking on the Video button will remove the video from the Player window.
The displayed button will turn to white.
Clicking on the left or right triangle of an audio stereo track will disable respectively the left or right channel of the corresponding audio track. The displayed button will tur n to white.
A 5.1 audio track is d isabled by clicking the loudspeaker button on the right of the radio button
The table summarizes ho w the icons look like dep ending on the selection:
Audio Monitoring Selection
The radio buttons between each pair of stereo audio channel buttons or next to a
5.1 audio channel but ton allow the selection of on e audio track for monit oring:
Audio meters located on the right side of the Video Display represent the monitored track.
Note: When you right-click on which you can select the 5.1 comp onents that should be monitored on the left and right channels. You can choose between the following options: Mixed, L+R, Ls+Rs or Ce nter (output on L+R speakers).
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AUDIO CONTROLS FOR EDIT
At edit creation, the audio type for the edit is specified: All Stereo, One 5.1 + 5x stereo, Two 5.1 + 2x stereo. This selection is reflected in the number and type of audio tracks displayed underneath the Video Dis play.
The active radio bu ttons (white) correspond to output audio tra cks selected for the edit. The output track that you want to monitor is set by selecting the corresponding radio bu tton. One of these radio but tons can be selected.
A set of audiometers are displayed on the right side of the Video Display and allows to see the edi t output audio tracks.

2.3.5 MEDIA BAR AND JOG BAR

JOG
The lower area is the jog bar.
Dragging the jog bar allows you to move within the media at a variable speed, shown on the icon, depen ding on:
the position of the s peed indicator
the speed range covered by the jog area. The default range is set from -2 to
+2 in Xedio Manager bu t can be modified.
Audio can be heard whe n using the jog.
MEDIA BAR
The upper area of the bar represents the whole original media of the element currently loaded in t he Player window.
When a media or an edi t is loaded:
When a clip is loaded:
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The vertical lines represent t he different positions:
Line color Meaning
Green line Mark IN point (only vi sible when a clip is load ed) Red line Mark OUT point (only vi sible when a clip is lo aded) Blue line Current position withi n the media (Nowline)
All of these lines can be moved to a new position by selecting them with the mouse and dragging them to the desired position .
The middle area, represented by a dark grey zone, is a shuttle control. This zone shows the portion of the media out of the whole media included in the top area and the position in t he whole media:
When a media or an edit has just been loaded, the top area represents the whole media: The dark grey area represents the whole media and covers the whole space in the middle ar ea.
When a clip has just been loaded, the top area represents the whole media. The dark grey area represents the whole media and covers the whole space in the middle area.
A double-click on the dark grey area will toggle the portion covered by the
upper area from the entire media length to the clip length (between Mark IN and Mark OUT). The dark grey area is re duced to represent the clip length and position with regard to the whole media.
If you click on the dark grey area and drag it, you shift the portion of media
included in the top area. The dark grey area is enlarged or reduced accordingly.
In this case, if the po rtion of the upper area cover s only a part of the media, the nowline may disappear. Then, a red indicator, on the left side or on the right side of the media bar will be displayed.
A click on that indic ator will focus on the now line.
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2.4 LOADING MEDIA ON THE PLAYER WINDOW

You can proceed in di fferent ways to load an item on the Player:
Drag t he media, edit or clip from the Da tabase List to the Player win dow:
In th e Database List, double-click the media, edit or clip to load
Once the item is loaded, the Approval Pane displays the media, edit or clip properties.
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3. Database List Pane

The Database List pane allows you to quickly find and browse the available items present within the da tabase that need to be consid ered for approval.

3.1 OVERVIEW OF THE D ATABASE LIST

The upper part of the pane gives access to the different filters which can be applied to the database l ist.
At least two tabs exist o n the left of the Database List.
The Filter 0 tab: Depending on the item selected, media, edits or clips, the
element list displays the list of all items present in the database, or it returns the result of a searc h applied to the list.
The Today tab: Depending on the item selected, media, edits or clips, the
element list shown the items with ‘creation date = t oday’.
Additional tabs are displayed when the users have saved filters applied to the database. Refer to section ‘Using Saved Filters’ on page 23 for more details., Items are displayed in co lumns.

3.2 DATABASE LIST DISPLAY

Select the item type for which you want to get the list.

DISPLAYED COLUMNS

It is possible to re-arrange the columns order, and to add or remove some columns.
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Opens a new Player window to allow the item to be
der List window listing all types of
restore processes that were achieved for the selected
ies window which shows the
Right-clicking on any of the column headings displays a contextual menu. The Choose Displayed Columns option opens the Select Visible Columns window allowing you to choose the columns you want to be displayed in the element l ist.
The column width and order can be adjusted using standard computer commands and drag and drop tech niques.

ELEMENT LIST CONTEXTUAL MENU

A contextual menu is available when you right-click on an item in the list. The options available dep end on the type of item selec ted.
Menu Item Description
Play
browsed.
Render List Opens the Ren
rendering that have b een done with the item.
Archive History Opens the Archive History window listing the archive and
item.
View Properties Opens the Media Propert
properties for the selected item. If a default metadata profile has been defined for the item, a metadata tab is displayed and allows t o modify the metadata val ues.

3.3 SEARCHING THE DATAB ASE

3.3.1 INTRODUCTION

When the database contains large amount s of data, it may become difficult to find a specific element. Th e Xedio Suite offers sever al ways to speed up your search:
quick text search
filters on parameters
By default, the columns that are taken into consideration for the Quick Text Search are the ones cu rrently visible in the grid.
If you wish to search in other columns, and view the string you are searching for in the columns, you can:
add other columns to t he element list view
use Filters, as expla ined in section ‘Advanc ed Filters’ on page 17
These search tools are explained in detail bel ow. Quick text search and filters on parameters, as well as several filters on
parameters, can be com bined and saved for later use. All the criteria must be met in the results list ( an ‘AND’ operator is applied). These Saved Filters can then be applied in one click.
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field to apply a

3.3.2 QUICK TEXT SEARCH

INTRODUCTION
The Quick Text Search field is always available on the top of the database
content list:
It allows searching for a string in the displayed c olumns. The Quick Text Search option obeys specific rules which can be accessed via the
Help button next to the Quick Text Search field. For more details on thes e rules, refer to the section ‘Qu ick Text Search Rules’, on
page 16.
HOW TO PERFORM A QUICK TEXT SEARCH
To perform a Quick Text search, proceed as follow s:
1. Show t he columns you wish to per form a quick search on.
2. Type a search string in the Quick Text Search field, based on Quick Text
search rules available from the Help button and detailed in section ‘Quick Text Search Rules’ on page 16.
3. Depending on whether the AutoRefresh Filtering setting is selected or not,
you may have to press the Search button to apply the Quick Text Search. Refer to the tab Softw are > Parameter Profiles > G eneral > General.
The Quick Text Search is applied and the search result is displayed in the grid.
4. To cl ear the applied Quick Text Search, click the red " X" icon to the r ight of
the search field or select <empty> fr om the Quick Text Search field.
5. The Quick Text Search field is a combo box that gives access to the last 10
previously searched st rings. Select a filter from the list of the Quick Text Search
previous search.
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, even if in two
in Name and
‘card’, even if in two different fields
’ at the
’ at the
QUICK TEXT SEARCH RULES
The string that you enter in the Quick Text Search field is analyzed according to the following set of rules, which can be accessed via the Help button next to
the Quick Text Search field. The free text search is not a case sensitive oper ation.
Search String Search Result
Yellow card Searches for the strings ‘yellow’ andcard’
different fields (columns), for example ‘yellow’card’ in Keywords.
For example a clip named ‘The Yellow Man’ with keywords ‘Red Card’ will be found, since it has yellow and card in 2 different
fields. "Yellow card" Searches for s trings containing ‘Yellow card’. Yellow | card Searches for ‘yellow’ or
(columns), for example ‘yellow’ in Name or ‘card’ in Keywords.
Spaces around the | si gn are mandatory. yell* Searches f or ‘yell’ at the beginni ng of a string. *low Searches for ‘low’ at the end of a string. Ye*low Searches for strings with ‘ye’ at the beginning and ‘low
end. Ye*low 123 Searches for strings with ‘ye’ at the beginning and ‘low
end and which contains ‘123’. =card Searches for a string exactly equals to ‘card’.
For example, if a field co ntains ‘yellow card’, the =card condition
will not return any re sult. =”yellow card” Searches for a string exac tly equals to ‘yellow car d’.
The use of quotes is required due to the space between ‘yellow
and ‘card’.
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button is dimmed when all filter
button is red when the filter
fields displayed

3.3.3 ADVANCED FILTERS

Filters are available for more detailed search operations from th e Filter 0 tab. The parameters available for filtering operations are the column headings and any metadata associated by the user.
From the Today tab, th e filter ‘creation date = today’ is aut omatically applied.
FILTER ACTIVATION
Show/Hide Filter Button
To display, or hide, the Filter extended area, click the Show/Hide Filter button over the grid.
Filter Button Display Meaning
(dimmed)
(red)
The Show/Hide Filter criteria are hidden. C onsequently, the filters are inactive.
The Show/Hide Filter extended area is visible, even if no filtering criterion is applied.
Filter Extend ed Area
The Filter extended ar ea is as follows:
The first field under the Show/Hide Filter button lists three options for the combination of criteri a to be taken into accoun t during the filtering op eration.
The second field is a filter field allowing the users to select a f irst filter parameter.
Criteria Combin ation
The available options are detailed in the table b elow:
Option Meaning
ALL criteria are met
All the criteria selected in the Filter under the Criteria Combination fie ld must be met.
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The media displayed in the results list fulfill all the
Option Meaning
selected filter criteria.
ANY criteria is met At least one of the criteria selected in the Filter fields
must be met. The media displayed in the results list fulfill at least one
of the selected filt er criteria.
NO criteria is met None of the criteria selected in the Filter fie lds displayed
under the Criteria Combination fie ld must be met. The media displayed in the results list fulfill none of the
selected filter criteria.
Filter Fields
Under the Criteria Combination field, the users will be able to select as many filter parameters as they want and to choose specific value(s) for these filter parameters. The use of Filter fields is explained in the next section.
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FILTER FIELDS
The Filter field provides the list of all the parameters on which a search can be performed. The fol lowing screenshot is an example of such a list. The opt ions may differ between the applications of the Xedio Suite. Most relevant parameters are listed at the top of the list, then, all the other fields are displayed in alphabetical order.
Once a parameter has b een selected, an entire li ne is displayed.
Interface Element Description 1 Selected filter parame ter. 2 Various fields used to enter the filter criteria. Refer to
section ‘Search Fields Types’ on page 20. Used to remove the corr esponding filter line.
Used to add a new filt er line.
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he first field and then enter a
value. This will include, or exclude, media containing the
SEARCH FIELDS TYPES
According to the selected filter parameter, different types of search fields will be displayed. They are de tailed in the table below.
Filter Parameter Type
Timecode or Duration Parameter
Such as TC IN, TC OUT, Duration…
Range
Such as Timecode Range
Date
Such as Creation Date
Displayed Criteria Fields
Select a logical operator in t timecode or duration v alue in the second field.
Select an option from the first field and then enter a timecode specified timecode value. Several Date Search fi lters exist. They are des cribed below.
a. Select a condition or a logical operat or in the first field
b. This will condition the next step:
Search based on a specific date (e.g. with =…): a calendar
will be displayed for the selection of a date.
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,…): no other field
additional fields will be displayed, a calendar for the
Filter Parameter Type
Displayed Criteria Fields
Search based on an interval (e.g. with […] (between)…): two
calendars are displaye d for the selection of t wo dates.
Search based on a specific date calculated from the current
date (e.g. with tomorrow, last month appears.
Time
Such as Last Rendered Date Time
Several Date Search fi lters exist. They are des cribed below. a. Select a condition or a logical operat or in the first field
b. This will condition the next step:
Search ba sed on a specific date and time (e.g. with =…): two
selection of a date and drop-down list for the selection of time.
Search based on a specific date and time calculated from
the current date and time (e.g. with next hour, last month,…): no other fiel d appears.
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and then enter a
Filter Parameter Type
Number
Such as DB Id
Option List
Such as Video Standard
Displayed Criteria Fields
Select a logical operator in the first field number in the second f ield.
Note <> means ‘differs from ’
Select a condition in the first field
Click the button to display the lis t of options available for the selected filter p arameter.
Boolean
Such as Published
Free Text
Such as Label
Example for the Video Standard:
Select an option from the list. Select Yes or No from the single crit eria field
Select a condition in the first field and then enter text in the second field.
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HOW TO PERFORM A SEARCH THROUGH FILTER FIELDS
To enter search values in the Filter fields, p roceed as follows:
1. Choose the columns you wish t o perform a search on.
2.
Click the Show/Hide Filter button The following Filter a rea is displayed:
3. Select a criteria combination f rom the list:
4. Select a filter parameter from t he filter parameter lis t.
An entire line, corres ponding to the selected fi lter parameter, is dis played:
5. Enter filter criteria as explained in section ‘Search Fields Types’ on page
20. For free text fields, press ENTER to apply the fi lter. Otherwise, the results list is automatically res tricted.
6.
If required, click the button to add a filter parameter.

3.3.4 USING SAVED FILTERS

Once you have defined a filter cri terion, you may want to save it for later use. You will then be able to apply the same filter with a single click.
Right-clicking in the Filter 0 tab displays a contextual menu with the following options:
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Allows to change the name and/or description of the
Menu Option Description Create New Filter Allows to create a new filter tab.
Save Filter As Allows to create a new filter tab in which the current
search filter will be save d.
Filter Properties
selected filter tab.
Reset Filter Removes all search criteria on the selected filter tab. Delete Filter Removes the filter tab.
HOW TO SAVE FILTERS
To save filters, proceed as fol lows:
1. Define the filter or filt ers combination you wish t o save, as explained above .
2. Right-click the Filter 0 tab.
3. Select Save Filter As from the cont extual menu.
The Filter Edit Dialog box opens.
4. Enter a label for the tab you are going to create and, if required, enter a
description.
5. Click OK to confirm.
The new filter tab is displayed on the left of the list.
HOW TO APPLY A SAVED FILTER
To apply a saved filt er, simply click the cor responding tab.
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4. Approval Pane

The main purpose of th e Approval pane is to rejec t or accept a media, edit or clip.

4.1 ITEM PROPERTIES

The upper part of the Approval pane displays the properties of the loaded item in the General tab and i ts associated metadata in th e Metadata tab.
Some of those properties are only for display and cannot be modified at this stage, while others can be updated, such as metadata, Media ID/Edit ID/Clip ID, Description, Edit On-air Date. To u pdate a field, enter a new value in the required field and press the Update button.
The user can also add a previewed status to the media by selecting the previewed box and then pressing the Update button. This will be reflected in the Previewed column of the Database List.
The Properties fields diff er according to the item loaded on the Playe r:

Media

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Edit

Clip

4.2 ACCEPTANCE BUTTONS

The lower part of the Approval window is common to all kinds of item and is used to Accept or Reject the media.
To reject an item, press the Reject button and then the Update button. ‘REJECTED’ will be di splayed in the Validated Dat e column of the Database List .
To accept an item, press the Accept button and then the Update button. The approval date will be displayed in the Validate d Date column of the Databas e List.
Note
The Xedio Approval application can be set up by the administrator of the system to lock any edit or media once it has been validated by the user. This feature can be used to prevent accidental use of the material once an editorial decision has been mad e. This is enabled in Xedio Manager > Softwares.
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To learn more about EVS go to www.evs.tv
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