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ProNotes Version
User Manual
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EVS ProNotes Version User Manual

User Manual
Version 1.0 - January 2012
Studio Ingest Software
EVS Broadcast Equipment – January 2012
Issue 1.0.D I

Copyright

EVS Broadcast Equipment – Copyright © 2011-2012. All rights reserved.

Disclaimer

The information in this manual is furnished for informational use only and subject to change without notice. While every effort has been made to ensure that the information contained in this user manual is accurate, up-to-date and reliable, EVS Broadcast Equipment cannot be held responsible for inaccuracies or errors that may appear in this publication.

Improvement Requests

Your comments will help us improve the quality of the user documentation. Do not hesitate to send improvement requests, or report any error or inaccuracy on this user manual by e-mail to
doc@evs.tv.

Regional Contacts

You will find the full list of addresses and phone numbers of the EVS headquarters and local offices either at the end of this user manual (for manuals on hardware products) or on the EVS website on the following page:
http://www.evs.tv/contacts.

User Manuals on EVS Website

The latest version of the user manual, if any, and other user manuals on EVS products can be found on the EVS download center, on the following webpage:
http://www.evs.tv/downloadcenter.
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EVS Broadcast Equipment – January 2012
Issue 1.0.D III
Table of Contents
TABLE OF CONTENTS .................................................................................................... III
1. INTRODUCTION ...................................................................................................... 1
1.1 Purpose ...................................................................................................................................... 1
1.2 Workflow ..................................................................................................................................... 1
1.3 Project Structure ........................................................................................................................ 2
2. CONFIGURING PRONOTES ...................................................................................... 3
2.1 Accessing the Settings ............................................................................................................. 3
2.2 Overview of the Settings ........................................................................................................... 3
2.2.1 Info .......................................................................................................................................... 3
2.2.2 General Settings ..................................................................................................................... 4
2.2.3 User Info ................................................................................................................................. 4
2.2.4 Communication ....................................................................................................................... 5
2.2.5 Color ....................................................................................................................................... 5
2.2.6 Production Notes Roles .......................................................................................................... 6
3. GETTING STARTED ................................................................................................ 9
3.1 Opening Pronotes ...................................................................................................................... 9
3.2 Connecting to Production Notes Server ............................................................................... 10
3.3 Selecting a project ................................................................................................................... 11
3.3.1 Select a Project Screen ........................................................................................................ 11
3.3.2 How to Select a Project ........................................................................................................ 11
3.3.3 How to Add a New Project .................................................................................................... 12
3.3.4 How to Edit a Project ............................................................................................................ 12
3.3.5 How to Delete a Project ........................................................................................................ 13
3.4 Selecting a role ........................................................................................................................ 14
3.4.1 About Roles .......................................................................................................................... 14
3.4.2 Select a Role Screen ............................................................................................................ 14
3.4.3 How to Select a Role ............................................................................................................ 14
3.4.4 How to Add a Role ................................................................................................................ 15
3.4.5 How to Edit a Role ................................................................................................................ 16
3.4.6 How to Delete a Role ............................................................................................................ 16
3.5 Selecting an Episode............................................................................................................... 18
3.5.1 Select an Episode Screen .................................................................................................... 18
3.5.2 How to Select an Episode .................................................................................................... 18
3.5.3 How to Add an Episode ........................................................................................................ 19
3.5.4 How to Edit an Episode ........................................................................................................ 19
3.5.5 How to Delete an Episode .................................................................................................... 20
3.6 Selecting a scene and take ..................................................................................................... 21
4. SELECTING A SCREEN LAYOUT ............................................................................. 23
4.1 Overview of the main screen .................................................................................................. 23
4.1.1 Title Bar ................................................................................................................................ 23
4.1.2 Available Panes .................................................................................................................... 23
4.1.3 Pane Description .................................................................................................................. 24
4.2 Customizing the Main screen layout ..................................................................................... 27
4.2.1 Introduction ........................................................................................................................... 27
4.2.2 Locked vs. Unlocked Mode .................................................................................................. 27
4.2.3 Rearranging and Resizing Panes ......................................................................................... 27
4.2.4 Hiding and Revealing Panes ................................................................................................ 28
4.2.5 Adding New Panes ............................................................................................................... 30
5. MANAGING KEYWORDS AND KEYWORD GRIDS ....................................................... 31
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5.1 About Keywords, keyword categories and Keyword grids ................................................. 31
5.2 Creating New Keyword Grids ................................................................................................. 31
5.2.1 Introduction ........................................................................................................................... 31
5.2.2 Creating a Keyword Grid Step by Step ................................................................................ 32
5.2.3 Creating a Keyword Grid Based on a Keyword Category .................................................... 37
5.3 Managing keyword categories and keywords ...................................................................... 38
5.3.1 Opening the Keyword Dictionary .......................................................................................... 38
5.3.2 Managing Keywords ............................................................................................................. 39
5.3.3 Managing Keyword Categories ............................................................................................ 43
5.3.4 Creating Keyword Categories as Basis for Keyword Grids .................................................. 49
5.4 Editing Existing Keyword grids ............................................................................................. 51
5.4.1 Changing the Grid Name and Dimensions ........................................................................... 51
5.4.2 Editing the Tabs .................................................................................................................... 53
5.4.3 Editing the Keyword Buttons ................................................................................................ 56
5.5 Deleting keyword grids ........................................................................................................... 60
6. MAKING AND REVIEWING NOTES AND COMMENTS .................................................. 63
6.1 About Notes and comments ................................................................................................... 63
6.1.1 Types of Notes ..................................................................................................................... 63
6.1.2 On Air Mode vs. Off-Air Mode .............................................................................................. 63
6.1.3 Auto Follow Mode vs. Show All Mode .................................................................................. 63
6.1.4 Public vs. Private .................................................................................................................. 64
6.1.5 Free Text vs. Keywords ........................................................................................................ 65
6.2 About Time Codes ................................................................................................................... 66
6.2.1 Types of Time Codes ........................................................................................................... 66
6.2.2 Synchronizing with an External Time Code Source ............................................................. 66
6.2.3 Entering a Custom Time Code ............................................................................................. 66
6.3 Making Notes and Comments ................................................................................................ 68
6.3.1 How to Make Notes in Stand Alone Mode ............................................................................ 68
6.3.2 How to Make Comments in Stand Alone Mode.................................................................... 70
6.3.3 How To Make Notes in Server Mode ................................................................................... 72
6.3.4 How to Make Comments in Server Mode ............................................................................. 73
6.4 Managing Scenes and Takes .................................................................................................. 74
6.4.1 Adding Scenes and Takes .................................................................................................... 74
6.4.2 Deleting Scenes and Takes .................................................................................................. 74
6.4.3 Adding a Take Rating ........................................................................................................... 76
6.5 Reviewing Notes and comments ........................................................................................... 77
6.5.1 How to Edit Notes and Comments ....................................................................................... 77
6.5.2 How to Delete Notes and Comments ................................................................................... 77
6.5.3 Filtering Notes and Comments ............................................................................................. 78
7. CREATING NOTES & COMMENTS REPORTS ............................................................ 81
7.1 About notes & Comments Reports ........................................................................................ 81
7.2 Creating and mailing or exporting Reports .......................................................................... 82
7.2.1 Prerequisites ......................................................................................................................... 82
7.2.2 How to Create and Mail or Export Reports ........................................................................... 82
7.3 Transferring reports ................................................................................................................ 85
7.4 Changing the company logo .................................................................................................. 86
INDEX .......................................................................................................................... 87
EVS Broadcast Equipment – January 2012
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Issue 1.0.D 1

1. Introduction

1.1 Purpose

ProNotes is an application used for logging, note- and comment taking. It can be used as a standalone application or it can be ‘server connected’. Various production crew members (e.g. production assistant, wardrobe mistress, make-up person, lighting and sound engineers, etc.) can make use of it.
ProNotes can be used at different moments during the production process, during or after the recording session, and from different locations, such as within the studio or in the studio control room for actions happening on stage, or anywhere else for actions previously recorded. It can even be used when reviewing content on a DVD. Therefore, the user interface layout is very flexible to fi t the needs of the various users.
Keywords can be associated to the notes. Then notes are printable or exportable to non­linear editing systems. They are added as metadata to the clips and visible as markers and text in the non-linear editing system tim eli ne.

1.2 Workflow

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1.3 Project Structure

Refer to the INSIO user manual for details on the project structure. A brief explanation is given hereafter.
Within INSIO, a project, or production, is made up of a series of episodes, or programs, themselves composed of several scenes. The project must be created before the beginning of the first recording session.
During the recording session, cameras will record one or several takes within a scene.
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2. Configuring ProNotes

2.1 Accessing the Settings
Tap the Settings icon on your iPad Hom e screen, and then, in the Settings column under Apps, select ProNotes.
2.2 Overview of the Settings
The settings are divided into the following six categories:
• Info
• General Settings
• User Info
• Communication
• Color
• Production Notes Roles

2.2.1 Info

In this field you can see the software version of ProNotes. Each time you download a new version of ProNotes, this field will be updated.
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2.2.2 General Settings

Turn Stand Alone Mode On or Off
In Stand Alone Mode, there is no communication between ProNotes and Production Notes Server. All data is stored in a local database on your iPad. When this mode is turned off, ProNotes enters into Server Mode. In this mode, it will try to make connection with Production Notes Server at start-up and interchange information with INSIO once connected. By default, Stand Alone Mode is turned on.
Tap Stand Alone to turn it on or off.
Empty Local Database at Next Startup
When you turn on this setting, the local database will be automatically emptied at the next start-up. All your data will be lost. By default, this setting is turned off. Once the local database is emptied, this setting is automatically turned off agai n.
Tap Empty Local Database at Next Startup to turn it on or off.
Set the Video Mode
Select ProNotes > Video Mode, then choose the video mode you want. You can choose between PAL and NTSC. This will have an impact on the time code displayed in the Time Code field of the Note Creation pane. If you select PAL, the time code will have a frame rate of 25 frames per second and the notati on wil l be 00:00:00:00.
If you select NTSC, the time code will have a frame rate of 29.97 frames per second and the notation will be 00:00:00;00.

2.2.3 User Info

Enter Your Login Information
Here, you have to enter your login and password necessary to log into Production Notes Server.
Tap each field and enter the required information using the onscreen keyboard. Your password will be hidden behind bullets.
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2.2.4 Communication

Enter IP Address, Server Port and Push Port Number
ProNotes uses this information to communicate with Production Notes Server. The default server port number (10000) and push port number (10001) are already filled in, but you can change them. They need to be set according to the settings on the Production Notes Server.
Tap Server Host and enter the correct IP address, server port and push port number using the onscreen keyboard.

2.2.5 Color

Choose Set of Locator Colors
The notes and comments you enter in ProNotes get a colored locator that is linked to your role. This allows you to distinguish them from the notes and comments entered by you with another role or by other crew members. At the start of a new project, you can choose the color of the locator linked to your role from a set of colors.
In the NLE Color Mapping field, you have to define which set of colors will appear by default when selecting a color for your locator. ProNotes offers you two sets of locator colors from which you can choose. The first set corresponds to the locator colors used in Apple’s Final Cut Pro, and the second to those used in Avid’s Media Composer.
Select Color Picker
ProNotes allows you to choose the color of each keyword grid button by means of a color picker. In the Color Picker field, you have to define which type of color picker will appear by default.
The simple color picker (16 Swatches) only consists of a set of 16 predefined colors.
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The full color picker also has a color wheel, a luminance slider and a field for previewing the selected color.

2.2.6 Production Notes Roles

Choosing Predefined Roles
ProNotes offers you a number of predefined roles for your projects. Roles you turn on here become automatically available for each new project you create. By default, all the roles are turned on.
Tap a role to turn it on or off. ProNotes offers you the following predefi ned roles:
• Director
• Producer
• Script
• First Assistant
• Digital Image Technician
• Director of Photography
• Floor Manager
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• Wardrobe
• Make Up
• Audio
• Props
• Extras
• Special Effects
• Set Supervisor CG
• Art Director
• Production Designer
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3. Getting Started

3.1 Opening Pronotes

Tap the ProNotes icon on your iPad Home screen to open the applicat ion. The ProNotes splash screen appears.
Press the Home button on your iPad to close ProNotes and return to the Home screen.
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3.2 Connecting to Production Notes Server
Production Notes Server is an application that manages the communication between ProNotes and the INSIO database. For more information, see the INSIO technical reference manual.
In Server Mode, ProNotes will try to conn ect to Production Notes Server at start-up. A pop-up will appear asking you to enter your login information. If you have entered your login and password in the settings, they will automatically appear in the login window. See section 2.2.3 ‘User Info’ on page 4 for more information.
Tap Login to make connection. To be able to connect to Production Notes Server, make sure the following conditions are
met:
• Wi-Fi on your iPad must be turned on.
• You must have selected and joined the correct Wi-Fi network.
• You must have entered the IP address of Production Notes Server and the push and
server port number in the settings.
• INSIO and Production Notes Server must be launched.
If not, an error message will appear.
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3.3 Selecting a project

3.3.1 Select a Project Screen

The Select a Project screen appears at start-up.
In Stand Alone Mode, this screen lists the projects created by you locally. You can add new, and edit and delete existing projects.
If you haven’t added any projects yet, a pop-up will automatically appear asking you to do so.
In Server Mode, this screen will only list the projects created in and imported from INSIO. You cannot add new, and edit or delete existing projects.
3.3.2 How to Select a Project
To select a project in the Select a Project screen, tap its name.
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3.3.3 How to Add a New Project
To add a new project to the Select a Project scr een, proceed as follows:
1.
2.
Do one of the following:
• If you haven’t added any projects yet, a pop-up will appear asking you to do so.
Go to step 3.
• If the Select a Project screen already contains projects, tap Edit in the Title bar.
The Select a Project screen enters into Edit Mode. You can now add a new project. Go to step 2.
In the Title bar, tap
+.
A pop-up and the onscreen keyboard appear.
3.
4.
Enter a name for the project, and then tap OK. The new project is added to the Select a Project screen. If it already contains
projects, the new project is added below the existing projects. In the Title bar, tap Done to close the Edit Mode again.
3.3.4 How to Edit a Project
To edit the name of a project that is displayed in the Select a Project screen, proceed as follows:
1.
2.
In the Title bar, tap Edit. The Select a Project screen enters into Edit Mode. You can now edit the name of
the displayed projects. Tap the name of the project you want to edit.
A pop-up and the onscreen keyboard appear.
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!
3.
4.
5.
Use the onscreen keyboard to edit the project name. Tap in the text field to delete it entirely.
Tap OK. In the Title bar, tap Done to close the Edit Mode again.
3.3.5 How to Delete a Project
To delete a project from the Select a Project s creen, proceed as follows:
1.
2.
3.
In the Title bar, tap Edit. The Select a Project screen enters into Edit Mode. You can now delete projects.
Tap next to the project you want to delete. Tap Delete.
4.
In the Title bar, tap Done to close the Edit Mode again.
Warning
If you delete a project, all data related to that project will be lost.
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3.4 Selecting a role

3.4.1 About Roles
A television crew consists of various members. Each member is responsible for a particular aspect of the television production. For each of these crew members a role can be created in ProNotes allowing them to create annotations during the recording of the various scenes. ProNotes offers 16 predefined roles, but it also allows the users to create their own roles.
Within a project, each role has its own colored locator. The locator is associated to the notes and comments entered by the user with this role. The layout of the main screen is linked to a particular role.

3.4.2 Select a Role Screen

As soon as you have selected a project, the S el ect a Role screen opens.
In Stand Alone Mode, the roles that you have created for a particular project will appear in this screen. It allows you to add new, and to edit and delete existing roles. When you create a new project, this screen will only show the predefined roles you have turned on in the settings.
In the Title bar, a button is provided to ret urn to the Select a Project screen.
3.4.3 How to Select a Role
To select a role in the Select a Role screen, tap its name.
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3.4.4 How to Add a Role
To add a custom role to the Select a Role screen, proceed as fol lows:
1.
2.
3.
4.
In the Title bar, tap Edit. The Select a Role screen enters into Edit Mode. You can now add new roles.
In the Title bar, tap A pop-up appears.
Enter a name for the new role using the onscreen keyboard. Tap the colored locator to the right to select a color.
+.
5.
6.
A color picker appears. The color mapping is a recurring color sequence based on the NLE profile chosen in the settings. For more information, see section 2.2.5 ‘Color’ on page 5. If, by coincidence, 2 roles with the same color are chosen, you can choose another color for a role to differenti ate between the two.
Tap a color to select it. The locator takes on the color you have sele ct ed.
Tap OK.
7.
The new role is added below the existing roles. In the Title bar, tap Done to close the Edit Mode again.
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3.4.5 How to Edit a Role
To edit the name of a role that is displayed in the Select a Role screen or to change the color of its locator, proceed as follows:
1.
2.
3.
In the Title bar, tap Edit. The Select a Role screen enters into Edit Mode. You can now edit the name of
the roles that are displayed. Tap the name of a role to select it.
A pop-up appears.
Do one of the following:
• Use the onscreen keyboard to edit the role name. Tap in the text field to
delete it entirely.
• Tap the colored locator and select a new color.
4.
5.
Tap OK. In the Title bar, tap Done to close the Edit Mode again.
Note
If you change the locator color of a particular role, the locator color of all notes already made by that role will also change.
3.4.6 How to Delete a Role
To delete a role from the Select a Role screen, p roceed as follows:
1.
2.
In the Title bar, tap Edit. The Select a Role screen enters into Edit Mode. You can now delete the roles
that are displayed. Tap next to the role you want to delete.
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!
3.
4.
Tap Delete.
In the Title bar, tap Done to close the Edit Mode again.
Warning
If you delete a role, all the notes and comments you made with that role and the main screen layout linked to that role will be lost .
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3.5 Selecting an Episode

3.5.1 Select an Episode Screen

As soon as you have selected a role, the Select an Episode screen opens.
In Stand Alone Mode, this screen lists the episodes created by you locally. It allows you to add new, and edit or delete existing episodes.
If you haven’t added any episodes yet, a pop-up will automatically appear asking you to do so.
In Server Mode, this screen will only list the episodes created in and imported from INSIO. You cannot add new, and edit or delete existing episodes.
In the Title bar, a button is provided to ret urn to the Select a Role screen.
3.5.2 How to Select an Episode
To select an episode in the Select an Episode s creen, tap its name.
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3.5.3 How to Add an Episode
To add a new episode to the Select an Episode screen, proceed as follows:
1.
2.
Do one of the following:
• If no episodes have been added yet, a pop-up will automatically appear asking
you to do so. Go to step 3.
• If episodes have already been added, tap Edit in the Title bar.
The Select an Episode screen enters into Edit Mode. You can now add new episodes. Go to step 2.
In the Title bar, tap A pop-up will appear.
+.
3.
4.
Enter a name for the episode by using the onscreen keybo ard, and then tap OK. The new episode is added below the existing episo des.
In the Title bar, tap Done to close the Edit Mode again.
3.5.4 How to Edit an Episode
To edit the name of an episode that is displayed in the Select an Episode screen, proceed as follows:
1.
2.
In the Title bar, tap Edit. The Select an Episode screen enters into Edit Mode. You can now edit the name
of the displayed episodes. Tap the name of the episode you want to edit.
A pop-up appears.
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3.
4.
5.
Use the onscreen keyboard to edit the episode name. Tap in the text field to delete it entirely.
Tap OK. In the Title bar, tap Done to close the Edit Mode again.
3.5.5 How to Delete an Episode
To delete an episode from the Select an Episode screen, proceed as follows:
1.
2.
3.
In the Title bar, tap Edit. The Select an Episode screen enters into Edit Mode. You can now delete the
displayed episodes. Tap next to the episode you want to delet e.
Tap Delete.
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!
4.
In the Title bar, tap Done to close the Edit Mode again.
Warning
If you delete an episode, all notes and comments connected to that episode will be lost.
3.6 Selecting a scene and take
As soon as you have selected an episode, the ProNotes main screen opens. In Stand Alone Mode, a pop-up will automatically appear if you have selected a newly
created episode. This pop-up will ask you to add a new scene. Use the onscreen keyboard to enter a name, and then tap OK.
ProNotes will add a new scene in the Scenes and Takes pane. It will also automatically create a first take for this scene. In the Note Creation pane, the time code will start running.
If you have selected an existing episode, no pop-up will appear. In Server Mode, the Scenes and Takes pane will only list the scenes and takes created in
and imported from INSIO. You cannot add new scenes and takes.
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