Epson DS-575W User Manual

DS-575W User's Guide

DS-575W User's Guide................................................................................................................................ 7

Scanner Basics............................................................................................................................................ 8

Loading Originals...................................................................................................................................... 15

Wi-Fi Networking ....................................................................................................................................... 40

Scanner Parts Locations ...................................................................................................................... 8

Scanner Parts.................................................................................................................................. 8

Scanner Buttons and Lights........................................................................................................... 11

User Replaceable Epson Scanner Parts and Accessories ............................................................ 12

Changing the Power Off and Sleep Timer Settings ............................................................................ 13

Loading Originals in the Input Tray..................................................................................................... 15

Loading Multiple Sizes of Originals in the Input Tray ..................................................................... 22

Original Document Specifications.................................................................................................. 25

Loading Plastic and Laminated Cards in the Input Tray ..................................................................... 27

Plastic and Laminated Card Specifications ................................................................................... 32

Loading Special Originals................................................................................................................... 32

Special Original Specifications ...................................................................................................... 38

Manual Network Connection Setup.................................................................................................... 40

Connecting to an Existing Wi-Fi Network .......................................................................................... 41

Manually Connecting to a Wi-Fi Router Using EpsonNet Config ................................................... 42

Setting Up Network Scanning ........................................................................................................ 43

Determining the Scanner's IP Address ..................................................................................... 46

Direct Wi-Fi Mode Setup .................................................................................................................... 46

Enabling a Direct Wi-Fi (AP Mode) Connection............................................................................. 47

Using WPS to Set Up a Direct Wi-Fi Connection ........................................................................... 48

Wi-Fi Protected Setup (WPS)............................................................................................................. 48

Using WPS to Connect to a Network ............................................................................................. 49

Using WPS PIN Mode to Connect to a Network ............................................................................ 49

Epson DocumentScan App for iOS/Android ....................................................................................... 50

Using the Network Interface Unit........................................................................................................ 50

Network Interface Unit Control Panel ............................................................................................ 51

Connecting the Network Interface Unit .......................................................................................... 51

Scanning to Network Computers from the Network Interface Unit - Windows ............................... 52

Disabling Wi-Fi Features .................................................................................................................... 52

Restoring Default Network Settings.................................................................................................... 53

Scanning .................................................................................................................................................... 54

Starting a Scan................................................................................................................................... 54

Starting a Scan from a Scanner Button.......................................................................................... 54

Assigning Start Button Settings or Scan Jobs ........................................................................... 55

Starting a Scan Using the Epson Scan 2 Icon ............................................................................... 57

Starting a Scan from a Scanning Program..................................................................................... 59

Scanning with Document Capture Pro or Document Capture ............................................................ 61

Scanning in Epson Scan 2 ................................................................................................................. 64

Additional Scanning Settings - Main Settings Tab ......................................................................... 67

Additional Scanning Settings - Advanced Settings Tab................................................................. 67

Scanning Settings for Special Documents..................................................................................... 68

Image Format Options................................................................................................................... 69

Scan Resolution Guidelines ............................................................................................................... 70

Scanning with NFC from Your Android Device................................................................................... 71

Scanning Special Projects.................................................................................................................. 72

Scanning Two Originals onto One Sheet (Stitching Images) - Windows ....................................... 73

Scanning Multi-Page Originals as Separate Files - Windows ........................................................ 76

Convert Scanned Documents to Editable Text (OCR) ................................................................... 78

Scanning Using OCR - Windows .............................................................................................. 78

Scanning Using OCR - Mac ...................................................................................................... 80

Saving Scanned Documents as a Searchable PDF....................................................................... 83

Saving a Scan as an Office Format File - Windows ....................................................................... 85

Scanning to a SharePoint Server or Cloud Service ....................................................................... 86

Cleaning and Transporting Your Scanner............................................................................................... 89

Cleaning Your Scanner ...................................................................................................................... 89

Cleaning Inside Your Scanner............................................................................................................ 89

Checking the Scanner Roller Counter ................................................................................................ 93

Replacing the Scanner Rollers........................................................................................................... 94

Resetting the Scanner Roller Counter ......................................................................................... 100

Transporting Your Scanner .............................................................................................................. 102

Solving Problems .................................................................................................................................... 103

Scanner Light Status........................................................................................................................ 103

Solving Scanning Problems ............................................................................................................. 105

Scanner Does Not Turn On or Turns Off Unexpectedly ............................................................... 105

Scanner Button Does Not Work as Expected .............................................................................. 105

Scanning Software Does Not Operate Correctly ......................................................................... 106

Cannot Start Epson Scan 2 ......................................................................................................... 107

Original Feeds Incorrectly in Scanner.......................................................................................... 107

Original Jams in Scanner............................................................................................................. 108

Scanning is Slow ......................................................................................................................... 110

Solving Network Scanning Problems ............................................................................................... 110

Cannot Scan Over a Network ...................................................................................................... 111

Scanner Cannot Connect to a Wireless Router or Access Point ................................................. 111

Solving Scanned Image Quality Problems ....................................................................................... 112

Back of Original Image Appears in Scanned Image .................................................................... 113

Scanned Characters are Blurry ................................................................................................... 113

Characters are not Recognized During Conversion to Editable Text (OCR) ............................... 114

Ripple Patterns Appear in an Image ............................................................................................ 114

Spots or Lines Appear in All Scanned Images ............................................................................. 115

Scanned Image is Cropped ......................................................................................................... 115

Resetting the Epson Scan 2 Settings .......................................................................................... 115

Uninstall Your Scanner Software...................................................................................................... 116

Uninstalling Scanner Software - Windows................................................................................... 116

Uninstalling Scanner Software - Mac........................................................................................... 117

Where to Get Help............................................................................................................................ 117

Technical Specifications ........................................................................................................................ 119

Windows System Requirements ...................................................................................................... 119

Mac System Requirements .............................................................................................................. 119

General Specifications ..................................................................................................................... 120

Dimension Specifications ................................................................................................................. 121

Electrical Specifications ................................................................................................................... 122

Environmental Specifications ........................................................................................................... 122

Network Interface Specifications ...................................................................................................... 123

Safety and Approvals Specifications ................................................................................................ 124

Notices ..................................................................................................................................................... 126

Important Safety Instructions............................................................................................................ 126

Restrictions on Copying ................................................................................................................... 128

Default Delay Times for Power Management for Epson Products.................................................... 129

Binding Arbitration and Class Waiver ............................................................................................... 129

Trademarks...................................................................................................................................... 132

Copyright Notice............................................................................................................................... 133

libTIFF Software Acknowledgment.............................................................................................. 133

A Note Concerning Responsible Use of Copyrighted Materials................................................... 134

Copyright Attribution.................................................................................................................... 134

DS-575W User's Guide

Welcome to the DS-575W User's Guide.

For a printable PDF copy of this guide, click here.

Scanner Basics

See these sections to learn about the basic features of your scanner.

Scanner Parts Locations Changing the Power Off and Sleep Timer Settings

Scanner Parts Locations

See these sections to identify the parts on your scanner.

Scanner Parts Scanner Buttons and Lights User Replaceable Epson Scanner Parts and Accessories

Parent topic: Scanner Basics

Scanner Parts

1 ADF (Automatic Document Feeder)

2 Edge guides

3 Input tray

4 Input tray extension

5 Output tray

6 Output tray extensions

7 Stopper

1 Kensington security slot

2 USB port

3 Power inlet

1 Cover open lever

2 Scanner cover

3 Pickup rollers

4 Separation rollers

1 AC adapter

2 Power cord

3 USB cable

Parent topic: Scanner Parts Locations

Scanner Buttons and Lights

Buttons

2 Wi-Fi connect button

7 start button

power button

Wi-Fi button

double feed detection skip button

slow mode button

stop button

NFC tag

Lights

3 ! error light

5 ready light

Parent topic: Scanner Parts Locations

AP mode light

Wi-Fi light

automatic feeding mode light

double feed detection skip light

slow mode light

User Replaceable Epson Scanner Parts and Accessories

You can purchase genuine Epson accessories at epson.com (U.S. sales) or epson.ca (Canadian sales). You can also purchase accessories from an Epson authorized reseller. To find the nearest one, call 800GO-EPSON (800-463-7766) in the U.S. or 800-807-7766 in Canada.

Part Part number

Carrier sheet B12B819051

Roller assembly kit B12B819031

Part Part number

Cleaning kit B12B819291

Network Interface Unit B12B808441

Parent topic: Scanner Parts Locations

Changing the Power Off and Sleep Timer Settings

You can use the Epson Scan 2 Utility to change the time period before the scanner enters sleep mode and turns off automatically.

1. Do one of the following to access the Epson Scan 2 Utility:

• Windows 10: Click and select All Apps > EPSON > Epson Scan 2 Utility.

• Windows 8.x: Navigate to the Apps screen and select Epson Scan 2 Utility.

• Windows (other versions): Click or Start, and select All Programs or Programs. Select EPSON > Epson Scan 2 > Epson Scan 2 Utility.

• Mac: Open the Applications folder, open the Epson Software folder, and select Epson Scan 2

Utility.

2. Click the Power Save tab.

3. Select the length of time after which you want the scanner to go to sleep as the Sleep Timer setting.

4. Select the length of time after which you want the scanner to automatically turn off when not in use as the Power Off Timer setting.

5. Close the Epson Scan 2 Utility.

Parent topic: Scanner Basics

Loading Originals

Follow the instructions here to load your originals into the scanner.

Loading Originals in the Input Tray Loading Plastic and Laminated Cards in the Input Tray Loading Special Originals

Loading Originals in the Input Tray

You can load originals that meet the document specifications in the input tray.

Caution: Do not load photos, or valuable original documents or artwork, directly into the input tray. This may wrinkle or damage the original. Load these originals using an optional carrier sheet.

The steps below describe loading originals of the same size. To load originals of multiple sizes at once, see the link at the end of these steps.

1. Open the input tray and pull up its extension.

2. Pull out the output tray and its extension, and open the stopper.

Note: If you are loading an original that is 15.5 inches (393.8 mm) or longer, do not pull out the input

or output tray extensions and do not open the stopper.

3. Slide the input tray edge guides all the way out.

4. If you are loading a multi-page original, fan your stack of originals.

Note: If you are loading an original that is 15.5 inches (393.8 mm) or longer, load only one sheet at a time.

5. Stack the originals with the printed side facing down and slide the stack so the leading edge is at an angle as shown.

6. Load standard originals into the input tray printed side down and top edge first, and guide them in until they meet resistance.

• If you are loading paper business cards, load up to 15 cards printed side down and top edge first

into the input tray horizontally, and slide them in until they meet resistance.

• If you are loading hole-punched originals, load them with the holes facing down or to the side as

shown. The holes must be within 1.2 inches (30 mm) of the edge of the originals.

7. Slide the edge guides against the edges of the original.

Note: If you are scanning originals that are 15.5 inches (393.8 mm) or longer, support the original as

it enters into and ejects from the scanner as shown.

8. If necessary during scanning, adjust the position of the stopper on the output tray extension to fit the ejected originals.

Note: If thicker paper does not eject properly or falls from the output tray, push in the output tray and allow the originals to eject freely onto the surface below the scanner. If the scanned images are affected by the originals ejecting below the scanner, try placing the scanner on the edge of a table where the ejected originals can drop freely.

If scanning thin or wrinkled paper causes paper jams, press the slow mode button once before scanning to slow down the feeding speed; press it again to return to normal speed.

Loading Multiple Sizes of Originals in the Input Tray Original Document Specifications

Parent topic: Loading Originals

Related references

Original Document Specifications

Loading Multiple Sizes of Originals in the Input Tray

You can load originals of different sizes, paper types, and thicknesses at one time in the input tray. Just make sure they meet the original document specifications.

Caution: Do not load photos, or valuable original documents or artwork, directly into the input tray. This may wrinkle or damage the original. Load these originals using an optional carrier sheet.

1. Open the input tray and pull up its extension.

2. Pull out the output tray and its extension, and open the stopper.

Note: If you are loading originals that are 15.5 inches (393.8 mm) or longer, do not pull out the input or output tray extensions and do not open the stopper.

3. Slide the input tray edge guides all the way out.

4. Load the originals in the input tray in descending order of paper size with the widest at the back and the narrowest at the front. Slide them in until they meet resistance. Make sure the printed sides are facedown and the top edges are slightly angled in the input tray.

5. Slide the edge guides against the edges of the widest original.

6. If necessary during scanning, adjust the position of the stopper on the output tray extension to fit the ejected originals.

If scanning thin or wrinkled paper causes paper jams, press the slow mode button once before scanning to slow down the feeding speed; press it again to return to normal speed.

Parent topic: Loading Originals in the Input Tray

Original Document Specifications

You can load original documents that meet these specifications in your scanner.

Paper type Paper size Paper weight Loading capacity

Plain paper

Fine paper

Recycled paper

Letter (8.5 × 11 inches [216 × 279 mm])

Legal (8.5 × 14 inches [216 × 356 mm])

A4 (8.3 × 11.7 inches [210 × 297 mm])

A5 (5.8 × 8.2 inches [148 × 210 mm])

A6 (4.1 × 5.8 inches [105 × 148 mm])

B5 (7.2 × 10.1 inches [182 × 257 mm])

Width: 2.0 to 8.5 inches (50.8 to 215.9 mm)

Height: 15.5 to 240 inches (393.7 to 6,096 mm)

7 to 110 lb (27 to 413 g/m²)

13 to 35 lb (50 to 130 g/m²)

21 lb (80 g/m²): 50 sheets

24 lb (90 g/m²): 43 sheets

28 lb (104 g/m²): 37 sheets

34 lb (127 g/m²): 31 sheets

42 lb (157 g/m²): 25 sheets

56 lb (209 g/m²): 19 sheets

68 lb (256 g/m²): 15 sheets

110 lb (413 g/m²): 9 sheets

Loading capacity may vary depending on the paper type.

1 sheet

Paper business cards Business cards Up to 56 lb

(210 g/m²)

15 cards loaded horizontally

Note: You can load originals of different sizes, paper types, and thicknesses up to this size: Letter (8.5 × 11 inches [216 × 279 mm]).

Caution: Do not load the following types of originals in the scanner, or they may be damaged or may damage the scanner:

• Thermal paper

• Coated paper

• Originals with uneven surfaces, such as embossed documents

• Photos

• Originals with wet ink

• Ripped, curled, or wrinkled originals

• Originals containing staples or paper clips

• Originals with holes, other than standard hole-punched originals

• Originals that are bound

• Originals with carbon paper backing

• Transparencies

• Glossy originals

• Carbon-less paper

• Perforated originals

• Originals with labels or stickers

• Fabric or other non-paper originals

Parent topic: Loading Originals in the Input Tray

Loading Plastic and Laminated Cards in the Input Tray

You can load plastic and laminated cards that meet the card specifications in the input tray.

1. Open the input tray, pull out the output tray, and open the stopper. Do not pull out the extensions.

2. Slide the input tray edge guides all the way out.

3. Load plastic or laminated cards printed side down and top edge first into the input tray horizontally, and slide them in until they meet resistance.

Note: Do not load plastic cards vertically.

4. Slide the edge guides against the edges of the card.

5. Turn off the Detect Double Feed setting on the Main Settings tab in Epson Scan 2 when scanning the cards.

Note: If you do not disable the Detect Double Feed setting and a double feed error occurs, remove the plastic or laminated card from the input tray and reload it. Press the double feed detection skip button to disable the Detect Double Feed feature and scan again.

Plastic and Laminated Card Specifications

Parent topic: Loading Originals

Related references

Plastic and Laminated Card Specifications

Loading Special Originals

You can load a photo or large, thick, or folded original in the input tray using one or more carrier sheets. You can also load envelopes. Make sure the originals meet the specifications for special originals before loading them.

Note: When scanning special originals, turn off the Detect Double Feed setting on the Main Settings tab in Epson Scan 2.

1. Open the input tray and pull up its extension.

2.1 × 3.3 inches (54 × 85.6 mm)

150 mm) or smaller

0.05 inch (1.24 mm) maximum

0.03 inch (0.76 mm) maximum

0.03 inch (0.8 mm) maximum

1 card (horizontal)

5 cards (horizontal)

1 card

2. Pull out the output tray and its extension, and open the stopper.

Note: If you are loading originals that are 15.5 inches (393.8 mm) or longer, do not pull out the input or output tray extensions and do not open the stopper.

3. Slide the input tray edge guides all the way out.

4. Load envelopes vertically in the input tray with the printable side down and the flap facing as shown. Slide in the envelopes until they meet resistance.

5. Do one of the following to load a photo, or folded or irregularly shaped originals:

• For an A4-size or larger original, fold it as shown and place it in the center of an optional carrier

sheet. Make sure the illustration on the front edge of the carrier sheet is facing up.

• For a photo or an irregularly shaped original, load it in the center of an optional carrier sheet with

the printed side face down. Make sure the illustration on the front edge of the carrier sheet is facing up.

6. Load the carrier sheet in the input tray as shown until it meets resistance.

Folded original

Photo or irregularly shaped original

7. Slide the edge guides against the edges of the original or carrier sheet.

8. If necessary during scanning, adjust the position of the stopper on the output tray extension to fit the ejected originals.

Special Original Specifications

Parent topic: Loading Originals

Related references

Special Original Specifications

Wi-Fi Networking

See these sections to use your scanner over a Wi-Fi network.

Manual Network Connection Setup Connecting to an Existing Wi-Fi Network Direct Wi-Fi Mode Setup Wi-Fi Protected Setup (WPS) Epson DocumentScan App for iOS/Android Using the Network Interface Unit Disabling Wi-Fi Features Restoring Default Network Settings

Manual Network Connection Setup

If the software installation process did not result in a Wi-Fi connection between your scanner and a router or access point, do the following to manually connect to a network:

1. Connect your scanner to your computer using a direct Wi-Fi connection.

2. Enter the network settings for your router or access point using EpsonNet Config.

3. Set up your computer to scan to the networked scanner.

Follow the links here for instructions on each procedure.

Parent topic: Wi-Fi Networking

Related tasks

Enabling a Direct Wi-Fi (AP Mode) Connection Manually Connecting to a Wi-Fi Router Using EpsonNet Config Setting Up Network Scanning

Connecting to an Existing Wi-Fi Network

You can set up your scanner to communicate with your computer using a wireless router or access point. The wireless router or access point can be connected to your computer over a wireless or wired network.

1 Epson scanner

2 Wireless router or access point

3 Computer with a wireless interface

4 Computer

5 Internet

6 Ethernet cable (used only for wired connection to the wireless router or access point)

Manually Connecting to a Wi-Fi Router Using EpsonNet Config Setting Up Network Scanning

Parent topic: Wi-Fi Networking

Manually Connecting to a Wi-Fi Router Using EpsonNet Config

You can use EpsonNet Config to connect the scanner to an existing Wi-Fi network on a router or access point.

Note: You must have a computer with a wireless adapter to set up the connection.

1. Turn on the scanner.

2. Connect the computer to the scanner using a direct Wi-Fi connection.

3. Do one of the following to start EpsonNet Config:

• Windows 10: Click > All apps > EpsonNet > EpsonNet Config.

• Windows 8.x: Navigate to the Apps screen and select EpsonNet Config.

• Windows (other versions): Click or Start, and select All Programs or Programs. Select

EpsonNet > EpsonNet Config > EpsonNet Config.

• Mac: Open the Applications folder, select Epson Software > EpsonNet > EpsonNet Config >

EpsonNet Config.

4. Select your scanner from the list and click Configuration.

5. Select Network Interface > Network > Basic (Wireless).

6. Select the following settings for your infrastructure connection:

• Communication mode: Select Infrastructure.

• SSID: Enter the SSID of the wireless router or access point.

• Security level: Select the wireless connection's security level.

• WEP Settings or WPA Settings: Enter the wireless connection's security key.

7. Click Transmit.

8. Open the Device menu and select Quit.

9. Turn off the scanner.

10. Disconnect the computer or device's direct Wi-Fi connection, then connect the computer or device to the router or access point.

11. Turn on the scanner.

When the Wi-Fi light on the scanner stays on, the connection is established.

12. Set up network scanning on your computer.

Parent topic: Connecting to an Existing Wi-Fi Network

Related tasks

Enabling a Direct Wi-Fi (AP Mode) Connection Setting Up Network Scanning

Setting Up Network Scanning

You can set up network scanning using one of these methods:

• A direct connection to your scanner

• A connection to the optional Epson Network Interface Unit

Note: Make a note of the IP address or host name of the Epson Network Interface Unit or scanner so you can enter it in these steps.

1. Do one of the following:

• Manually configure your scanner to connect to your network

• Connect the Epson Network Interface Unit to your scanner and verify they are working properly.

2. Do one of the following to start Epson Scan 2 Utility:

• Windows 10: Click and select All Apps > EPSON > Epson Scan 2 Utility.

• Windows 8.x: Navigate to the Apps screen and select Epson Scan 2 Utility.

• Windows (other versions): Click or Start, and select All Programs or Programs. Select

EPSON > Epson Scan 2 > Epson Scan 2 Utility.

• Mac: Open the Applications folder, open the Epson Software folder, and select Epson Scan 2

Utility.

3. Select Settings from the Scanner drop-down list.

You see a screen like this:

Note: If you see an Enable Editing button (Windows) or a lock icon (Mac), click it so that you can modify the scanner settings.

4. Select your scanner and click Add.

You see a screen like this:

5. Do one of the following:

• Under Search for Network, select the IP address of your Epson Network Interface Unit or

scanner and click Add.

• Select the Enter address setting, type in the IP address or host name of your Epson Network

Interface Unit or scanner, and click Add.

6. Click OK to save your settings and then close Epson Scan 2 Utility.

Determining the Scanner's IP Address

Parent topic: Connecting to an Existing Wi-Fi Network

Related tasks

Scanning to Network Computers from the Network Interface Unit - Windows

Determining the Scanner's IP Address

If you have multiple scanners on your network, you need to know the IP address of the scanner when setting up network scanning.

1. Do one of the following to start EpsonNet Config:

• Windows 10: Click > All apps > EpsonNet > EpsonNet Config.

• Windows 8.x: Navigate to the Apps screen and select EpsonNet Config.

• Windows (other versions): Click or Start, and select All Programs or Programs. Select

EpsonNet > EpsonNet Config > EpsonNet Config.

• Mac: Open the Applications folder and select Epson Software > EpsonNet > EpsonNet Config

> EpsonNet Config.

2. Locate your scanner in the list and write down the IP address.

Parent topic: Setting Up Network Scanning

Direct Wi-Fi Mode Setup

You can set up your scanner to communicate directly with your computer or another device without requiring a wireless router or access point. If your product is not already connected to a wireless

network, it enters access point mode and the scanner itself acts as the network access point for up to 4 devices.

1 Epson scanner

2 Computer with a wireless interface

3 Other wireless device

Enabling a Direct Wi-Fi (AP Mode) Connection Using WPS to Set Up a Direct Wi-Fi Connection

Parent topic: Wi-Fi Networking

Enabling a Direct Wi-Fi (AP Mode) Connection

You can enable a direct Wi-Fi connection to allow direct communication between your scanner and computer or other devices without a wireless router or access point.

Note: If you are connecting a wireless device to the scanner using a direct Wi-Fi (AP mode) connection, the scanner is connected to the same Wi-Fi network (SSID) as the wireless device. When you turn off

the scanner, the wireless device is automatically connected to other Wi-Fi networks, so you must reconnect to the scanner in AP mode from the wireless device when you turn the scanner back on. To avoid reconnecting every time you turn the scanner off and back on, connect the scanner to an access point instead.

Before you begin, note the SSID and password shown on the label on the back of the scanner.

1. Open the input tray.

2. Press the Wi-Fi button on the scanner's control panel.

3. From your computer or device, search for and select the SSID shown on the label on the back of the scanner.

4. Enter the password shown on the label on the back of the scanner.

The AP mode light lights up in blue indicating an AP mode connection.

Parent topic: Direct Wi-Fi Mode Setup

Using WPS to Set Up a Direct Wi-Fi Connection

You can use Wi-Fi Protected Setup (WPS) to create a direct Wi-Fi connection to a WPS-enabled computer or device.

1. Press and hold the Wi-Fi connect button on the scanner for at least 3 seconds, then release it when the Wi-Fi light flashes blue.

The scanner enters standby mode for WPS connection for two minutes.

2. Press the WPS button on your computer or device, or enable the WPS feature.

The Wi-Fi light on the scanner stays on, indicating a wireless connection.

Parent topic: Direct Wi-Fi Mode Setup

Wi-Fi Protected Setup (WPS)

If your network uses a WPS-enabled wireless router or access point, you can quickly connect your scanner to the network using Wi-Fi Protected Setup (WPS).

Note: To check if your router is WPS-enabled, look for a button labeled WPS on your router or access point. If there is no hardware button, there may be a virtual WPS button in the software for the device. Check your network product documentation for details.

Using WPS to Connect to a Network

Using WPS PIN Mode to Connect to a Network

Parent topic: Wi-Fi Networking

Using WPS to Connect to a Network

If you have a WPS-enabled wireless router or access point, you can use Wi-Fi Protected Setup (WPS) to connect your scanner to the network.

1. Open the input tray.

2. Press and hold the WPS button on your wireless router or access point until the security light flashes.

Note: If you cannot locate the WPS button, or there are no buttons on the router or access point, see the documentation provided with your router or access point for details.

3. Press and hold the Wi-Fi connect button on the scanner for at least 3 seconds, then release it when the Wi-Fi light flashes blue.

The Wi-Fi and AP mode lights flash alternately while establishing the connection. When the

Wi-Fi light on the scanner stays on, the scanner is connected to the network.

Note: If the ! error light turns on, the connection failed. Press the stop button to clear the error, restart the router or access point, and repeat these steps.

Parent topic: Wi-Fi Protected Setup (WPS)

Related tasks

Setting Up Network Scanning

Using WPS PIN Mode to Connect to a Network

If you have a WPS-enabled wireless router or access point that supports PIN mode, you can use Wi-Fi Protected Setup (WPS) PIN mode to connect your scanner to the network.

1. Open the input tray.

2. Press and hold the Wi-Fi button and the Wi-Fi connect button on the scanner simultaneously for at least three seconds, then release them when the Wi-Fi light flashes blue.

3. Enter the PIN code 01234565 on the wireless router or access point within two minutes.

The Wi-Fi and AP mode lights flash alternately while establishing the connection. When the

Wi-Fi light on the scanner stays on, the scanner is connected to the network.

Note: If the ! error light turns on, the connection failed. Press the stop button to clear the error,

restart the access point, and repeat these steps.

Parent topic: Wi-Fi Protected Setup (WPS)

Related tasks

Setting Up Network Scanning

Epson DocumentScan App for iOS/Android

You can use the Epson DocumentScan app to scan from a network scanner to an iOS or Android device over a direct Wi-Fi connection.

For more information about Epson DocumentScan, search for the app on the App Store (iOS) or Google Play (Android).

Parent topic: Wi-Fi Networking

Related tasks

Enabling a Direct Wi-Fi (AP Mode) Connection Using WPS to Set Up a Direct Wi-Fi Connection

Using the Network Interface Unit

See these sections to use the optional Epson Network Interface Unit to scan over a network.

Network Interface Unit Control Panel Connecting the Network Interface Unit Scanning to Network Computers from the Network Interface Unit - Windows

Parent topic: Wi-Fi Networking

Network Interface Unit Control Panel

2 LCD screen (displays status, operations, and error messages)

6 OK button and arrows (use the arrows to highlight an option and the OK button to select it)

7 start button (starts scanning when networking is enabled)

Parent topic: Using the Network Interface Unit

power button (turns the unit on and off)

settings button (selects product settings, network settings, and maintenance options)

Reset button (returns the LCD to the default screen)

Stop button (cancels scanning)

Connecting the Network Interface Unit

See the documentation that came with the optional Epson Network Interface Unit for instructions on connecting it to your scanner.

After connecting the Epson Network Interface Unit, you need to set up your scanner for network scanning. See the link below.

Parent topic: Using the Network Interface Unit

Related tasks

Setting Up Network Scanning

Scanning to Network Computers from the Network Interface Unit - Windows

You can scan to a network computer directly from the Epson Network Interface Unit (Windows). You first set up a scan job in Document Capture Pro and then select the computer you want to send the scanned file to.

Note: Make sure your scan job settings are set up correctly in Document Capture Pro before scanning with the Epson Network Interface Unit.

1. Press the OK button on the Epson Network Interface Unit.

2. On the LCD screen of the Epson Network Interface Unit, select the computer you want to send the scanned file to and press the OK button.

Note: If your scanner is part of a network group, make sure to set the computer to the same network group or it will not appear on the LCD screen.

3. If you set up a password in Document Capture Pro, enter the password at the prompt.

4. Select a scan job and press the OK button on the Epson Network Interface Unit.

5. Press the start button on the scanner or Epson Network Interface Unit.

Your original is scanned and the file is sent to the computer you selected.

Parent topic: Using the Network Interface Unit

Disabling Wi-Fi Features

You may need to disable your product's Wi-Fi features if you change your network connection type or need to solve a problem with your network connection.

Note: Before disabling Wi-Fi features, make a note of your product's SSID (network name) and password, and any network settings selected for Epson DocumentScan.

Press and hold the Wi-Fi button on the scanner for at least three seconds to disable the Wi-Fi features. When the Wi-Fi light and the AP mode light turn off, Wi-Fi is disabled.

Parent topic: Wi-Fi Networking

Restoring Default Network Settings

If you need to solve a problem with your network connection, you can restore all network settings to their defaults.

1. Turn off your scanner.

2. Press and hold the Wi-Fi button and the power button until the Wi-Fi and AP mode lights turn on. Then release the buttons.

3. Wait until the Wi-Fi and AP mode lights flash alternately and then turn off.

The default network settings are restored.

Parent topic: Wi-Fi Networking

Scanning

You can scan original documents or photos and save them as digital files.

Starting a Scan Scanning with Document Capture Pro or Document Capture Scanning in Epson Scan 2 Scan Resolution Guidelines Scanning with NFC from Your Android Device Scanning Special Projects

Starting a Scan

After placing your original documents or photos on your product for scanning, start scanning using one of these methods.

Note: You can also scan using Document Capture Pro (Windows) or Document Capture (Mac).

Starting a Scan from a Scanner Button Starting a Scan Using the Epson Scan 2 Icon Starting a Scan from a Scanning Program

Parent topic: Scanning

Starting a Scan from a Scanner Button

You can scan using the start button on your scanner. This automatically starts Document Capture Pro (Windows) or Document Capture (Mac) and the scan job you have assigned to the button.

Note: Make sure Epson Scan 2 and either Document Capture Pro (Windows) or Document Capture (Mac) are installed on the computer connected to the scanner. Document Capture Pro (Windows) and Document Capture (Mac) do not support scanning from the start button on your scanner over a wireless network. Launch Epson Scan 2 before scanning from the start button on your scanner.

1. Make sure the scanner is connected to your computer or network.

2. Load an original in your scanner.

3. Press the start button.

The scanner starts the job that was assigned to the start button in Document Capture Pro (Windows) or Document Capture (Mac).

Note: You can view or change the scan settings using Document Capture Pro (Windows) or Document Capture (Mac).

Note: If your scanner is connected to one computer via USB and another computer via wireless, pressing the start button on the scanner will save the scanned images to the wirelessly connected computer.

Assigning Start Button Settings or Scan Jobs

Parent topic: Starting a Scan

Assigning Start Button Settings or Scan Jobs

You can view or change the default scan settings when you scan using the start button on your scanner. You do this by accessing the scan jobs in the Document Capture Pro (Windows) or Document Capture (Mac) program.

Note: Document Capture Pro (Windows) and Document Capture (Mac) do not support scanning from the start button on your scanner over a wireless network. Launch Epson Scan 2 before scanning from the start button on your scanner.

1. Start Document Capture Pro or Document Capture on a computer connected to the product.

2. Select Switch to Standard View, if necessary.

3. Click the Manage Job icon from the toolbar at the top of the window.

You see a window showing the current scan job list.

4. If you want to add a scan job, click Add or the + icon, enter a name for the new job, select settings as necessary, and click OK.

You can now use the new scan job when you scan with Document Capture Pro or Document Capture.

Note: See the Help information in Document Capture Pro or Document Capture for details.

5. If you want to assign a scan job to the start button, do one of the following:

• Windows: Click Event Settings.

• Mac: Click the icon at the bottom of the window and click Event Settings.

6. Do one of the following:

• Windows: Select the job that you want to assign to the start button from the 1 drop-down list.

Note: Jobs 2 to 30 can only be selected when using the optional Epson Network Interface Unit (Windows).

• Mac: Select the job that you want to assign to the start button.

7. Click OK.

Parent topic: Starting a Scan from a Scanner Button

Starting a Scan Using the Epson Scan 2 Icon

You can start the Epson Scan 2 program to select scan settings, scan, and save the scanned image to a file.

• Windows 10: Click and select All apps > EPSON > Epson Scan 2.

• Windows 8.x: Navigate to the Apps screen and select Epson Scan 2.

• Windows (other versions): Click or Start, and select All Programs or Programs. Select EPSON

> Epson Scan 2 > Epson Scan 2.

• Mac: Open the Applications folder, open the Epson Software folder, and select Epson Scan 2.

You see an Epson Scan 2 window like this:

Parent topic: Starting a Scan

Starting a Scan from a Scanning Program

You can start Epson Scan 2 from a TWAIN-compliant scanning program to select scan settings, scan, and open the scanned image in the program.

1. Open your scanning program and select its scanning option. (See your scanning program help for instructions.)

2. Select your product.

Note: In certain programs, you may need to select your product as the "source" first. If you see a Select Source option, choose it and select your product. With Windows, do not select a WIA option

for your product; it will not work correctly.

You see an Epson Scan 2 window like this:

Parent topic: Starting a Scan

Scanning with Document Capture Pro or Document Capture

When you scan with Document Capture Pro (Windows) or Document Capture (Mac), the program automatically saves your scanned file on your computer in the folder you specify. You can select settings, preview, and change the scanned file settings as necessary.

Note: The settings may vary, depending on the software version you are using. See the Help information in Document Capture or Document Capture Pro for details.

1. Do one of the following to start Document Capture Pro (Windows) or Document Capture (Mac):

• Windows 10: Click and select All Apps > Epson Software > Document Capture Pro.

• Windows 8.x: Navigate to the Apps screen and select Document Capture Pro.

• Windows (other versions): Click or Start, and select All Programs or Programs. Select

Epson Software > Document Capture Pro.

• Mac: Open the Applications folder, open the Epson Software folder, and select Document

Capture.

2. Select Switch to Standard View, if necessary.

You see a window like this:

3. Click the Scan icon.

You see a window like this:

Note: If you want to use a scan job that you created instead, select it from the Job list in the Document Capture Pro or Document Capture window, click the Start Job button, and skip the

rest of these steps.

4. Select any displayed scan settings you want to use.

Note: See the Help information in Document Capture Pro or Document Capture for details.

5. If you want to select detailed scan settings, do one of the following:

• Windows: Click Detailed Settings. Select any displayed scan settings you want to use and click .

• Mac: Close the Scan window. Open the Scan menu at the top of the screen and select Displays

the EPSON Scan Setup Screen. Click the Scan icon and select any displayed scan settings you want to use.

6. Click Scan.

You see a preview of your scan in the Document Capture Pro (Windows) or Document Capture (Mac) window.

7. If you would like to scan additional originals and add them to the current captured images, click the

Add Page button, select Acquire from Scanner, and repeat the previous steps.

8. Check the scanned images and edit them as necessary.

9. Click one of the Destination icons to choose where to send your scanned files. (If you cannot see all of the icons below, click the arrow next to the icons.)

10. Depending on the destination you chose, click OK or Send to complete the operation.

Parent topic: Scanning

Related tasks

Loading Originals in the Input Tray Scanning in Epson Scan 2

Scanning in Epson Scan 2

Epson Scan 2 automatically scans your document and saves the scanned file in PDF format in your operating system's Documents or My Documents folder, or opens it in your scanning program. You can select settings, preview, and change the scanned file settings as necessary.

1. Start Epson Scan 2.

You see this window:

Note: The Document Source setting is automatically set to ADF for your product.

2. If you want to scan different size originals by loading them into the ADF one by one, check the Automatic Feeding Mode checkbox. Scanning begins as soon as you load each original.

3. Select the Scanning Side setting that matches the sides of the original that you want to scan.

4. Select the Document Size setting that matches the size of your original, or select Auto Detect to have Epson Scan 2 automatically detect the size. You can select Customize to enter a custom size, if necessary.

5. Select your original image type and how you want it scanned as the Image Type setting.

6. Select the Resolution setting you want to use for your scan.

7. Select any of the additional settings that you want to use on the Main Settings tab.

8. Click the Advanced Settings tab and select any settings that you want to use.

9. To see a preview of your scan with the settings you selected, click the Preview button.

Epson Scan 2 previews your original and displays the results in the Epson Scan 2 window.

10. Reinsert your original into the ADF.

11. Select any additional settings that you want to use on the Main Settings tab.

12. Click the Advanced Settings tab and select any settings that you want to use.

13. If scanning an original in a carrier sheet or other special original, see the link below for other setting requirements for special documents.

14. Select the format in which you want to save your scanned file as the Image Format setting. If necessary, select Options and select any desired format options.

15. Enter the file name for your scanned file in the File Name field. If necessary, select Settings to modify the file name settings.

16. Select the location in which you want to save your scanned file as the Folder setting. If necessary, select Select to create a new folder.

17. Click Scan.

The product scans your original and saves the scanned file in the location you specified.

18. If you selected the Automatic Feeding Mode setting, place your next original in the ADF for scanning. When you finish scanning originals, click Finish.

Additional Scanning Settings - Main Settings Tab Additional Scanning Settings - Advanced Settings Tab

Scanning Settings for Special Documents Image Format Options

Parent topic: Scanning

Related tasks

Loading Originals in the Input Tray

Additional Scanning Settings - Main Settings Tab

You can select these additional scanning settings on the Epson Scan 2 Main Settings tab.

Stitch Images

When scanning double-sided originals, lets you lay out images from both sides of the original one scanned page.

Rotate

Rotates the original image clockwise to the desired angle before scanning it. Select Auto to allow your product to automatically rotate the image based on the orientation of the text (may take longer to scan).

Correct Document Skew

Corrects skewed originals, image contents, or both.

Add or edit pages after scanning

When scanning multi-page originals, select the checkbox to add additional pages or add and edit the pages in a job and save all of the scanned pages as one file.

Note: You must select a file format that supports multi-page such as PDF or Multi-TIFF.

Skip Blank Pages

If the scanner detects marks from the other side of a blank page and adds the marks to the scanned image, adjust this setting to prevent this.

Detect Double Feed

If you are scanning an original envelope or plastic card, select Off.

Parent topic: Scanning in Epson Scan 2

Additional Scanning Settings - Advanced Settings Tab

You can select these additional scanning settings on the Epson Scan 2 Advanced Settings tab. Not all adjustment settings may be available, depending on other settings you have chosen.

Unsharp Mask

Makes the edges of certain image areas clearer. Turn off this option to leave softer edges.

Descreening

Removes the ripple pattern that might appear in subtly shaded image areas, such as skin tones. This option improves results when scanning magazines or newspapers. (The results of descreening do not appear in the preview image, only in your scanned image.)

Text Enhancement

Sharpens the appearance of letters in text documents.

Auto Area Segmentation

Makes black and white images clearer and text recognition more accurate by separating the text from the graphics.

Dropout

The scan will not pick up the color you select. This setting is available only if you select Grayscale or Black & White as the Image Type setting.

Color Enhance

Enhances the shades of the color you select in the scanned image. This setting is available only if you select Grayscale or Black & White as the Image Type setting.

Brightness

Adjusts the overall lightness and darkness of the scanned image.

Contrast

Adjusts the difference between the light and dark areas of the overall scanned image.

Gamma

Adjusts the midtone density of the scanned image.

Threshold

Adjusts the level at which black areas in text and line art are delineated, improving text recognition in OCR (Optical Character Recognition) programs.

Edge Fill

Corrects shadowing around the edges of the image by filling the shadows with black or white.

Remove Punch Holes

Removes the shadows caused by holes on the edges of the original.

Dual Image Output

Scans the original image twice using different output settings (Windows only).

Parent topic: Scanning in Epson Scan 2

Scanning Settings for Special Documents

You need to select specific options on the Main Settings tab in Epson Scan 2 when scanning special originals.

Type of original Required settings

Envelope Select Off as the Detect Double Feed setting.

Plastic cards Select Plastic Card (Landscape) as the Document Size

setting and Off as the Detect Double Feed setting.

Carrier sheet If you select Auto Detect as the Document Size setting,

paper skew is automatically corrected even if the Correct Document Skew setting is set to Off.

If you select a setting other than Auto Detect as the Document Size setting, you can only use Contents Skew as the Correct Document Skew setting. As paper skew is not applied in this case, only contents skew is corrected when you select the Paper and Contents Skew setting.

Large originals If the Document Size list does not contain the document

size you want to scan, select Customize to create a custom size.

Long paper If the Document Size list does not contain the document

size you want to scan, select Auto Detect (Long Paper) or select Customize to create a custom document size.

Laminated cards To scan any transparent areas around the edges of the

card, select Settings as the Document Size setting and either select the Scan laminated card checkbox or create a custom size.

Parent topic: Scanning in Epson Scan 2

Image Format Options

You can select different image formats and related options. For details on available options, click the ? icon on the Epson Scan 2 Image Format Options window. Not all image formats have options.

Bitmap (*.bmp)

A standard image file format for most Windows programs.

JPEG (*.jpg)

An image format that lets you highly compress image data. However, the higher the compression, the lower the image quality. (The TIFF format is recommended when you need to modify or retouch your scanned image.)

PNG (*.png)

An image format that does not lose quality during editing.

TIFF (*.tif)

A file format created for exchanging data between many programs, such as graphic and DTP software.

Multi-TIFF (*.tif)

A TIFF file format when multiple pages are saved to the same file, allowing you to edit the images using a compatible program.

PDF (*.pdf)

A document format that is readable by Windows and Mac systems using Adobe Reader, Acrobat, or other programs. You can save multi-page documents in one PDF file.

Searchable PDF (*.pdf)

A document format that is readable by Windows and Mac systems using Adobe Reader, Acrobat, or other programs. You can save multi-page documents in one PDF file. Recognized text in the scanned document can be searched.

Parent topic: Scanning in Epson Scan 2

Scan Resolution Guidelines

The Resolution setting, measured in dpi (dots per inch), controls the amount of detail captured in your scans. Increasing the resolution raises the amount of detailed captured but comes with the following disadvantages:

• Larger file sizes

• It takes longer to scan your originals, send/receive your scans by email or fax, and to print your scans

• The image may become too large to fit on your display or print on paper

If you plan to enlarge a scanned image so you can print it at a larger size, you may need to increase the resolution from the default resolution set by Epson Scan 2. Follow these guidelines to determine the resolution setting you need:

• You will scan the image at its original size but enlarge it later in an image-editing program.

Increase the Epson Scan 2 Resolution setting in your scan. Increase the resolution by the same amount you will increase the image size to retain a high image quality. For example, if the resolution is 300 dpi (dots per inch) and you will double the image size later, change the Resolution setting to 600 dpi.

• You will scan the image at 100% or smaller size.

Select the Epson Scan 2 Resolution setting based on how you will use the scanned image:

• Email/view on a computer screen/post on the web: 96 to 200 dpi

• Print/fax/convert to editable text (OCR)/create searchable PDF: 200 to 300 dpi

• You will scan a long original.

Scan originals up to 215 inches (5461 mm) long with a resolution of 300 dpi or less, and over 215 inches (5461 mm) and up to 240 inches (6096 mm) long with a resolution of 200 dpi or less.

Parent topic: Scanning

Scanning with NFC from Your Android Device

You can easily connect your Android 4.0 or later device to your product using NFC (Near Field Communication). Once connected, you can scan using Epson DocumentScan.

Note: If the scanner is already connected to the Wi-Fi network before using this feature, your mobile device will be connected to the scanner using this network. If not, the scanner and your mobile device will be connected in AP mode. In AP mode, you can connect up to four devices to the scanner at the same time.

1. Make sure Epson DocumentScan is installed on your Android device and NFC is turned on in your device's settings.

2. Place your original on the product for scanning.

3. Touch the NFC antenna of your Android device to the NFC tag on your product.

Note: The location of your Android device's NFC antenna varies. See your mobile device documentation for more details.

Epson DocumentScan opens on your device and connects to the scanner automatically.

Note: If you do not have Epson DocumentScan installed, the app store page for the Epson DocumentScan app opens on your device. Install Epson DocumentScan and repeat this step.

4. Follow the Epson DocumentScan on-screen instructions to scan your document.

Note: If the Android device and product disconnect, try to scan a document. The device and scanner should reconnect automatically.

Parent topic: Scanning

Scanning Special Projects

Your product's scanning software offers various options to help you quickly complete special scan projects.

Scanning Two Originals onto One Sheet (Stitching Images) - Windows Scanning Multi-Page Originals as Separate Files - Windows Convert Scanned Documents to Editable Text (OCR) Saving Scanned Documents as a Searchable PDF Saving a Scan as an Office Format File - Windows Scanning to a SharePoint Server or Cloud Service

Parent topic: Scanning

Scanning Two Originals onto One Sheet (Stitching Images) - Windows

You can scan both sides of a double-sided or folded original and combine them into a single image with the Epson Scan 2 Stitch Images settings.

1. Load your original in the scanner.

2. Do one of the following to start Document Capture Pro:

• Windows 10: Click and select All Apps. Select Epson Software, then select Document

Capture Pro.

• Windows 8.x: Navigate to the Apps screen and select Document Capture Pro.

• Windows (other versions): Click or Start, and select All Programs or Programs. Select

Epson Software, then select Document Capture Pro.

You see this window:

3. Click the Scan icon, then click Detailed Settings.

You see an Epson Scan 2 window like this:

4. Select Double-Sided as the Scanning Side setting.

5. Select the original document size as the Document Size setting.

6. Select one of the following as the Stitch Images setting:

• Top&Bottom: Places the scanned images one above the other.

• Left&Right: Places the scanned images side by side.

7. Click Save.

8. Click Scan.

The scanned image is displayed.

Note: If the scanned images are not stitched together correctly, click Scanning Side on the Epson Scan 2 window, select Settings, and set the Binding Edge to Left or Top.

Parent topic: Scanning Special Projects

Scanning Multi-Page Originals as Separate Files - Windows

You can use Document Capture Pro (Windows) to scan multi-page originals as separate scanned files. You indicate where you want the new scanned files to start by inserting a blank page or barcode between the pages of your original.

Note: The settings may vary, depending on the software version you are using. See the Help information in Document Capture Pro for details.

1. Load a multi-page original with blank pages or barcodes inserted where you want to start a new scanned file.

2. Do one of the following to start Document Capture Pro:

• Windows 10: Click and select All Apps > Epson Software > Document Capture Pro.

• Windows 8.x: Navigate to the Apps screen and select Document Capture Pro.

• Windows (other versions): Click or Start, and select All Programs or Programs. Select

Epson Software > Document Capture Pro.

You see this window:

3. Click the Scan icon.

4. Select any displayed scan settings you want to use.

Note: See the Help information in Document Capture Pro for details.

5. Click Scan.

You see a preview of your scan in the Document Capture Pro window.

6. Click one of the Destination icons to choose where to send your scanned files. (If you cannot see all of the icons below, click the arrow next to the icons.)

7. Click File Name & Separation Settings.

8. Select Apply job separation and click Separation Settings.

9. Select the method you used to separate the originals, select a folder name specification and click OK.

10. Select any additional settings from the File Name Settings dialog and click OK.

11. Confirm your settings and click OK or Send.

Your originals are saved into separate files and folders as specified by your settings.

Parent topic: Scanning Special Projects

Related tasks

Loading Originals in the Input Tray

Convert Scanned Documents to Editable Text (OCR)

You can scan a document and convert the text into data that you can edit with a word processing, spreadsheet, or HTML-editing program. This process is called OCR (Optical Character Recognition).

To scan and use OCR, you need to install an OCR program, such as ABBYY FineReader.

Scanning Using OCR - Windows Scanning Using OCR - Mac

Parent topic: Scanning Special Projects

Scanning Using OCR - Windows

You can use the ABBYY FineReader OCR program to convert scanned documents to editable text.

1. Load your original in the scanner.

2. Do one of the following to open ABBYY FineReader:

• Windows 10: Click and select All Apps > ABBYY FineReader 12 Sprint > ABBYY

FineReader 12 Sprint.

• Windows 8.x: Navigate to the Apps screen and select ABBYY FineReader 12 Sprint.

• Windows (other versions): Click or Start, and select All Programs or Programs. Select

ABBYY FineReader 12 Sprint > ABBYY FineReader 12 Sprint.

You see a window like this:

3. Select the language used in the document you are going to scan as the Document Languages setting.

4. Click Scan Document.

5. If you see the Select Scanner window, select your product and click OK.

Note: Do not select a WIA option for your product; it will not work correctly.

You see a window like this:

6. Select your scanner settings.

7. Click Preview and adjust the area you want to scan, if necessary.

8. Reload the ejected original in the scanner.

9. Click Scan to Document.

10. Click Finish Scanning and then select the program or format you want to scan to.

You see the Save As window.

11. Select a name and a file format for your document and click Save.

Your document is scanned and processed into editable text. The file is then saved and opened in an application associated with the file type you selected, if available on your system.

12. When you are finished scanning, close the ABBYY FineReader window.

Parent topic: Convert Scanned Documents to Editable Text (OCR)

Scanning Using OCR - Mac

You can use the ABBYY FineReader OCR program to convert scanned documents to editable text.

1. Load your original in the scanner.

2. Open the Applications folder and double-click the ABBYY FineReader Sprint icon.

You see a window like this:

3. Select your product from the Source list.

4. Select the language used in the document you are going to scan as the Document language setting.

5. Click on Scan Images to New Document.

You see a window like this:

6. Select your scan settings and click Scan. Then click Finish Import.

You see your scanned image.

7. Click on the Export icon

8. Select the program or format you want to scan to and click Next.

You see the Save Converted File As window:

9. Click the Export button.

The file is saved and then opened in an application associated with the file type you selected, if available on your system.

Parent topic: Convert Scanned Documents to Editable Text (OCR)

Saving Scanned Documents as a Searchable PDF

You can scan a document and save the text in a searchable PDF. In a searchable PDF, text is recognized using Optical Character Recognition (OCR) and then embedded in the scanned original.

Note: The required Epson Scan 2 OCR Component is installed automatically when you install your product software as instructed on the Start Here sheet. If you install your scanner software programs individually, be sure to also install this component if you want to perform OCR.

1. Load your original in the product.

2. Start Epson Scan 2.

3. Select your scan settings.

4. Click Preview and adjust the area you want to scan, if necessary.

5. If you are using the ADF, reload the ejected original.

6. Select Searchable PDF as the Image Format setting.

7. Select Options from the Image Format list.

You see the Image Format Options window.

8. Select the Text tab.

9. Make sure the language used in the document text is selected as the Text Language setting.

10. Click OK.

11. Confirm the File Name setting and select a Folder setting for your document.

12. Click Scan.

The scanned image is saved as a searchable PDF.

Parent topic: Scanning Special Projects

Saving a Scan as an Office Format File - Windows

You can use Document Capture Pro (Windows) to save your scans in one of the following Microsoft Office file formats: Microsoft Word (.docx), Microsoft Excel (.xlsx), or Microsoft PowerPoint (.pptx).

1. Load your original in the scanner.

2. Do one of the following to start Document Capture Pro:

• Windows 10: Click and select All Apps > Epson Software > Document Capture Pro.

• Windows 8.x: Navigate to the Apps screen and select Document Capture Pro.

• Windows (other versions): Click or Start, and select All Programs or Programs. Select

Epson Software > Document Capture Pro.

You see this window:

3. Click the Scan icon.

4. Select any displayed scan settings you want to use.

Note: See the Help information in Document Capture Pro for details.

5. Click Scan.

You see a preview of your scan in the Document Capture Pro window.

6. Click one of the Destination icons to choose where to send your scanned files. (If you cannot see all of the icons below, click the arrow next to the icons.)

You see the Batch Save or Transfer Settings window.

7. Select the Office format file you want to save your scan as from the File Type drop-down list.

8. Click Options to display a new window with additional settings.

9. Select any additional settings as necessary, and click OK.

10. Confirm your settings and click OK or Send.

Your originals are saved in the Office file format you selected.

Parent topic: Scanning Special Projects

Scanning to a SharePoint Server or Cloud Service

You can use Document Capture Pro (Windows) or Document Capture (Mac) to upload scanned images to a SharePoint server or a cloud service.

1. Do one of the following to start Document Capture Pro (Windows) or Document Capture (Mac):

• Windows 10: Click and select All Apps > Epson Software > Document Capture Pro.

• Windows 8.x: Navigate to the Apps screen and select Document Capture Pro.

• Windows (other versions): Click or Start, and select All Programs or Programs. Select

Epson Software > Document Capture Pro.

• Mac: Open the Applications folder, open the Epson Software folder, and select Document

Capture.

You see a window like this:

2. Click the Scan icon.

3. Select any displayed scan settings you want to use.

Note: See the Help information in Document Capture Pro or Document Capture for details.

4. Click Scan.

You see a preview of your scan in the Document Capture Pro or Document Capture window.

5. Click one of the cloud service Destination icons to choose where to save your scanned file. (If you cannot see all of the icons below, the service software may not be installed, the service may not be available on your platform, or you need to click the arrow next to the icons.)

• Web Folder (WebDAV)

• Microsoft SharePoint server (Windows only)

• Evernote (Windows only)

• Google Drive

• SugarSync

You see the Transfer Settings window.

6. Enter any required information to set up the destination. If you have previously created a saved setting for the destination, select it from the drop-down list.

7. Adjust any save settings, then click OK or Send, depending on the destination.

Your originals are scanned and uploaded to the indicated server.

Parent topic: Scanning Special Projects

Related tasks

Loading Originals in the Input Tray

Cleaning and Transporting Your Scanner

See these sections if you need to clean or transport your scanner.

Cleaning Your Scanner Cleaning Inside Your Scanner Checking the Scanner Roller Counter Replacing the Scanner Rollers Transporting Your Scanner

Cleaning Your Scanner

To keep your product working at its best, you should clean it several times a year.

Caution: Do not use a hard brush, alcohol, or paint thinner to clean the product or you may damage it. Do not use oil or other lubricants inside the product or let water get inside it. Do not open the product's outer case.

1. Turn off the scanner and unplug the AC adapter.

2. Disconnect any connected cables.

3. Clean the outer case with a soft, dry cloth. Do not use liquid or chemical cleansers.

Note: If the outer case still requires additional cleaning, use a slightly damp cloth to wipe the outer case. Then wipe the case with a soft, dry cloth.

Parent topic: Cleaning and Transporting Your Scanner

Cleaning Inside Your Scanner

Clean your scanner regularly to make sure that no dust builds up on the glass scanning surfaces. Dust can cause spots or lines in your scanned images.

Caution: Do not use a hard brush, alcohol, or paint thinner to clean the product or you may damage it. Do not use oil or other lubricants inside the product or let water get inside it.

1. Turn off the scanner and unplug the AC adapter.

2. Disconnect any connected cables.

3. Pull down on the cover open lever and open the scanner cover.

4. Use a genuine Epson cleaning kit or a soft, moist cloth to wipe off any dust or dirt on the glass scanning surfaces and the rollers inside the scanner cover. If the glass surface is stained with grease or some other hard-to-remove material, use a genuine Epson cleaning kit to remove stains. Use a small amount of cleaner on the cleaning cloth to remove the stains. Wipe off all remaining liquid.

Caution: Do not spray glass cleaner directly on the scanning surfaces. Be careful not to place too much force on the glass.

5. Use a cotton swab to wipe off any dust or dirt on the sensors.

Caution: Do not use liquid or glass cleaner on the cotton swab.

6. Wipe off any dust or dirt on the separation roller using a genuine Epson cleaning kit or a soft, moist cloth.

Caution: Use only a genuine Epson cleaning kit or soft, moist cloth to clean the roller; using a dry cloth may damage the surface of the roller.

7. Wipe off any dust or dirt on the pickup roller using a genuine Epson cleaning kit or a soft, moist cloth.

Caution: Use only a genuine Epson cleaning kit or soft, moist cloth to clean the roller; using a dry cloth may damage the surface of the roller.

8. Plug in the AC adapter and press the power button to turn on the scanner.

9. Hold down the start button for at least two seconds while opening the scanner cover. The rollers on the bottom move momentarily, and then the scanner enters cleaning mode. Press the start button several times to rotate the rollers shown here. Use a genuine Epson cleaning kit or a soft,

moist cloth to wipe off any dust or dirt on the rollers as they rotate. Repeat this step until the rollers are clean.

10. Close the scanner cover.

Parent topic: Cleaning and Transporting Your Scanner

Checking the Scanner Roller Counter

Check the scanner roller counter to determine when your rollers need to be replaced. When you replace the scanner rollers, reset the scanner roller counter so you know when you may need to replace the rollers again.

1. Make sure the scanner is turned on and connected to your computer.

2. Do one of the following to open the Epson Scan 2 Utility:

• Windows 10: Click and select All Apps. Select EPSON, then select Epson Scan 2 Utility.

• Windows 8.x: Navigate to the Apps screen and select Epson Scan 2 Utility.

• Windows (other versions): Click or Start > All Programs or Programs > EPSON > Epson

Scan 2 > Epson Scan 2 Utility.

• Mac: Open the Applications folder, click Epson Software, and click Epson Scan 2 Utility.

3. Click the Counter tab.

You see a screen like this:

4. If the number of scans in the Number of Scans field exceeds the number for Life Cycle of the rollers, it is time to replace the rollers.

5. Close the Epson Scan 2 Utility.

Parent topic: Cleaning and Transporting Your Scanner

Replacing the Scanner Rollers

Replace the scanner rollers after you have scanned times. Check the scanner roller counter to see when you need to replace the rollers.

1. Turn off the scanner.

2. Unplug the AC adapter.

3. Disconnect any connected cables.

4. Pull down on the cover open lever and open the scanner cover.

5. Press down on the pickup roller cover latch and pull up the cover to remove it.

6. Pull down the tab on the pickup rollers and slide the rollers to the right to remove them.

7. To install the new pickup rollers, align the notches on the roller unit and slide it to the left. Press up on the tab to secure the rollers.

8. Align the bottom edge of the pickup roller cover into the notches as shown and press it down until it clicks into place.

Note: If you are not able to close the cover, the pickup rollers are not installed correctly. Remove the roller unit and reinstall it, then try to close the cover again.

9. Squeeze the tabs on the sides of the separation roller cover and open the cover.

Caution: Be careful not to apply too much force when opening the cover.

10. Slide the separation roller to the left and remove it.

11. To install a new separation roller, insert the end of the roller into the hole on the right side and lower the other end of the roller into place.

12. Close the separation roller cover until you hear it click into place.

Note: If you are not able to close the cover, the roller is not installed correctly. Remove the roller and reinstall it, then try to close the cover again.

13. Close the scanner cover.

14. Plug in the AC adapter and turn on the scanner.

15. Reset the roller counter after replacing the rollers.

Resetting the Scanner Roller Counter

Parent topic: Cleaning and Transporting Your Scanner

Related references

User Replaceable Epson Scanner Parts and Accessories

Related tasks

Checking the Scanner Roller Counter Resetting the Scanner Roller Counter

Resetting the Scanner Roller Counter

When you replace the scanner rollers, reset the scanner roller counter so you know when you may need to replace the rollers again.

100

Epson DS-575W User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Scanner Basics

Scanner Parts Locations

Scanner Parts

Scanner Buttons and Lights

User Replaceable Epson Scanner Parts and Accessories

Changing the Power Off and Sleep Timer Settings

Loading Originals

Loading Originals in the Input Tray

Loading Multiple Sizes of Originals in the Input Tray

Original Document Specifications

Loading Plastic and Laminated Cards in the Input Tray

Plastic and Laminated Card Specifications

Loading Special Originals

Special Original Specifications

Wi-Fi Networking

Manual Network Connection Setup

Connecting to an Existing Wi-Fi Network

Manually Connecting to a Wi-Fi Router Using EpsonNet Config

Setting Up Network Scanning

Determining the Scanner's IP Address

Direct Wi-Fi Mode Setup

Enabling a Direct Wi-Fi (AP Mode) Connection

Using WPS to Set Up a Direct Wi-Fi Connection

Wi-Fi Protected Setup (WPS)

Using WPS PIN Mode to Connect to a Network

Using WPS to Connect to a Network

Epson DocumentScan App for iOS/Android

Using the Network Interface Unit

Network Interface Unit Control Panel

Connecting the Network Interface Unit

Scanning to Network Computers from the Network Interface Unit - Windows

Disabling Wi-Fi Features

Restoring Default Network Settings

Scanning

Starting a Scan

Starting a Scan from a Scanner Button

Assigning Start Button Settings or Scan Jobs

Starting a Scan Using the Epson Scan 2 Icon

Starting a Scan from a Scanning Program

Scanning with Document Capture Pro or Document Capture

Scanning in Epson Scan 2

Additional Scanning Settings - Main Settings Tab

Additional Scanning Settings - Advanced Settings Tab

Scanning Settings for Special Documents

Image Format Options

Scan Resolution Guidelines

Scanning with NFC from Your Android Device

Scanning Special Projects

Scanning Two Originals onto One Sheet (Stitching Images) - Windows

Scanning Multi-Page Originals as Separate Files - Windows

Convert Scanned Documents to Editable Text (OCR)

Scanning Using OCR - Windows

Scanning Using OCR - Mac

Saving Scanned Documents as a Searchable PDF

Saving a Scan as an Office Format File - Windows

Scanning to a SharePoint Server or Cloud Service

Cleaning and Transporting Your Scanner

Cleaning Your Scanner

Cleaning Inside Your Scanner

Checking the Scanner Roller Counter

Replacing the Scanner Rollers

Resetting the Scanner Roller Counter