EPSON C9100 User Manual

Color Laser Printer

All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, mechanical, photocopying, recording, or otherwise, without the prior written permission of Seiko Epson Corporation. No patent liability is assumed with respect to the use of the information contained herein. Neither is any liability assumed for damages resu lting from the use of the inf ormation contained herei n.

Neither Seiko Epson Corporation nor its affiliates shall be liable to the purchaser of this product or third partie s for damages, losses, costs, or expenses incur red by purchaser or third parties as a result of: accide nt, misuse, or abuse of this product or unauthorize d modifications, repairs, or alterations to this product, or (excluding the U.S.) failure to strictly comply with Seiko Epson Corporation’s operating and maintenance instructions.

Seiko Epson Corp oration and its affiliates sha ll not be liable against any d amages or problems arising from the use of any options or any consumable products other than those designated as Original Epson Products or Epson Approved Products by Seiko Epson Corporation.

IBM and PS/2 are registered trademarks of International Business Machines Corporation. Microsoft and Windows are registered trademarks of Microsoft Corporation in the United States of America and other countries. Apple and Macintosh are registered trademarks of Apple Computer, Inc.

EPSON and EPSON ESC/P are registered trademarks and EPSON AcuLaser and EPSON ESC/P 2 are trademarks of Seiko Epson Corporation.

Coronet is a trademark of Ludlow Industries (UK) Ltd.

Marigold is a trademark of Arthur Baker and may be registered in some jurisdictions.

CG Times and CG Omega are trademarks of Agfa Monotype Corporation and may be registered in certain jurisdictions.

Arial, Times New Roman and Albertus are trademarks of The Monotype Corporation and may be registered in certain jurisdictions.

ITC Avant Garde Gothic, ITC Bookman, ITC Zapf Chancery and ITC Zapf Dingbats are trademarks of International Typeface Corporation and may be registered in some jurisdictions.

Antique Olive is a trademark of Fonderie Olive.

Helvetica, Palatino, Times, Univers, Clarendon, New Century Schoolbook, Miriam and David are trademarks of Heidelberger Druckmaschinen AG which may be registered in certain jurisdictions.

Wingdings is a trademark of Microsoft Corporation and may be registered in some jurisdictions.

HP and HP LaserJet are registered trademarks of the Hewlett-Packard Company.

General Notice: Other product names used herein are for identification purposes only and may be trademarks of their respective owners. Epson disclaims any and all rights in those marks.

Where to Find Information

Setup Guide

Provides you with information on assembling the printer and installing the printer software.

Reference Guide (this manual)

Provides you with detailed information on the printer’s functions, optional products, maintenance, troubleshooting, and technical specifications.

Network Guide

Provides network administrators with information on both the printer driver and network settings.You need to install this guide from the Network Utility CD-ROM to your computer’s hard disk before referring it.

Paper Jam Guide

Provides you with solutions for paper jam problems about your printer you may need to refer to on a regular basis. We recommend printing this guide and keeping it near the printer.

Online Help for printer software

Click Help for detailed information and instructions on the printer software that controls your printer. Online help is automatically installed when you install the printer software.

Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Warnings, Cautions, and Notes . . . . . . . . . . . . . . . . . . . . . . . . 14

Safety Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Important Safety Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Power On/Off Cautions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Chapter 1 Getting to Know Your Printer

Printer Parts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Front view. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Rear view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Inside the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Options and Consumable Products. . . . . . . . . . . . . . . . . . . . . . . . . . 23

Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Consumable products. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Various Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Double-sided printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Fit to page printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Pages per sheet printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Watermark printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Overlay printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Using the Reserve Job function . . . . . . . . . . . . . . . . . . . . . . . . . 30

Using the HDD form overlay function . . . . . . . . . . . . . . . . . . 30

Chapter 2 Paper Handling

Paper Sources. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

MP tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Standard lower cassette. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

Optional paper cassette unit . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

Selecting a paper source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

MP tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

Standard lower cassette and optional paper cassette unit . . .41

Output tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44

Printing on Special Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

EPSON Color Laser Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

EPSON Color Laser Transparencies . . . . . . . . . . . . . . . . . . . . .46

EPSON Color Laser Coated Paper. . . . . . . . . . . . . . . . . . . . . . .47

Envelopes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

Thick paper and extra thick paper. . . . . . . . . . . . . . . . . . . . . . .51

Loading a custom paper size . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Chapter 3 Using the Printer Software with Windows

About the Printer Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53

Accessing the printer driver . . . . . . . . . . . . . . . . . . . . . . . . . . . .53

Making Changes to Printer Settings. . . . . . . . . . . . . . . . . . . . . . . . . .55

Making the print quality settings. . . . . . . . . . . . . . . . . . . . . . . .55

Resizing printouts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

Modifying the print layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Using a watermark. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

Using an overlay. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

Using HDD form overlay . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

Printing with the duplex unit . . . . . . . . . . . . . . . . . . . . . . . . . . .79

Making Extended Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80

Making Optional Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

Using the Reserve Job Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Re-Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Verify Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Stored Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Confidential Job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Monitoring Your Printer Using EPSON Status Monitor 3 . . . . . . . 91

Installing EPSON Status Monitor 3 . . . . . . . . . . . . . . . . . . . . . 92

Accessing EPSON Status Monitor 3 . . . . . . . . . . . . . . . . . . . . . 96

Getting printer status details. . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Order Online . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Setting Monitoring Preferences. . . . . . . . . . . . . . . . . . . . . . . . 101

Status Alert window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Job Management function . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Stopping monitoring. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Monitored Printers settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Setting Up the USB Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Canceling Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Uninstalling the Printer Software . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Uninstalling the printer driver . . . . . . . . . . . . . . . . . . . . . . . . 115

Uninstall the USB device driver . . . . . . . . . . . . . . . . . . . . . . . 118

Chapter 4 Using the Printer Software with Macintosh

About the Printer Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Accessing the printer driver . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Making Changes to Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . 122

Making the print quality settings . . . . . . . . . . . . . . . . . . . . . . 122

Resizing printouts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

Modifying the print layout . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Using a watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Printing with the duplex unit . . . . . . . . . . . . . . . . . . . . . . . . . 140

Making Extended Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Using the Reserve Job Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Re-Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Verify Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Stored Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Confidential Job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

Monitoring Your Printer using EPSON Status Monitor 3 . . . . . . .154

Accessing EPSON Status Monitor 3. . . . . . . . . . . . . . . . . . . . .154

Getting printer status details . . . . . . . . . . . . . . . . . . . . . . . . . .156

Setting Monitoring Preferences . . . . . . . . . . . . . . . . . . . . . . . .158

Status Alert window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .160

Using the Job Management function. . . . . . . . . . . . . . . . . . . .161

Setting Up the USB Connection. . . . . . . . . . . . . . . . . . . . . . . . . . . . .163

Canceling Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .165

Uninstalling the Printer Software . . . . . . . . . . . . . . . . . . . . . . . . . . .166

For Mac OS X. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .166

For Mac OS 9 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .167

Chapter 5 Setting Up Your Printer on a Network

For Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .168

Sharing the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .168

Setting up your printer as a shared printer . . . . . . . . . . . . . .169

Using an additional driver . . . . . . . . . . . . . . . . . . . . . . . . . . . .171

Setting up clients. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .177

Installing the printer driver from the CD-ROM . . . . . . . . . .185

For Macintosh. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .187

Sharing the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .187

For Mac OS X users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .187

For Mac OS 9 users. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .187

Chapter 6 Installing Options

Optional Paper Cassette Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .191

Handling precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .191

Installing the optional paper cassette unit . . . . . . . . . . . . . . .192

Removing the optional paper cassette unit . . . . . . . . . . . . . .197

Duplex Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .198

Installing the Duplex Unit. . . . . . . . . . . . . . . . . . . . . . . . . . . . .198

Removing the Duplex Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . .202

Face-up Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .203

Installing the Face-up tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . .203

Removing the Face-up tray. . . . . . . . . . . . . . . . . . . . . . . . . . . .207

Hard Disk Drive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208

Installing the Hard Disk Drive . . . . . . . . . . . . . . . . . . . . . . . . 208

Removing the Hard Disk Drive . . . . . . . . . . . . . . . . . . . . . . . 212

Memory Module. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213

Installing a memory module . . . . . . . . . . . . . . . . . . . . . . . . . . 213

Removing a memory module . . . . . . . . . . . . . . . . . . . . . . . . . 218

Adobe PostScript 3 Kit/P5C Emulation Kit . . . . . . . . . . . . . . . . . . 219

Installing the ROM Module. . . . . . . . . . . . . . . . . . . . . . . . . . . 219

Removing the ROM module . . . . . . . . . . . . . . . . . . . . . . . . . . 223

Chapter 7 Maintenance and Transportation

Replacement Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224

Toner Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226

Handling precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226

Replacing a toner cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . 227

Photoconductor Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231

Handling precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231

Replacing the photoconductor unit . . . . . . . . . . . . . . . . . . . . 232

Waste Toner Collector . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241

Handling precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241

Replacing the waste toner collector . . . . . . . . . . . . . . . . . . . . 241

Cleaning the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245

Cleaning the pickup roller . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245

Transporting the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247

For long distances . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247

For short distances . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247

Finding a place for the printer. . . . . . . . . . . . . . . . . . . . . . . . . 249

Checking color registration . . . . . . . . . . . . . . . . . . . . . . . . . . . 251

Chapter 8 Troubleshooting

Clearing Jammed Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .255

Precautions for clearing jammed paper . . . . . . . . . . . . . . . . .256

Jam B (cover B) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .257

Jam E (cover E) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .265

Jam B, C1 (cover B and standard lower paper cassette) . . . .268

Jam E, C2/E, C3/E, C4

(cover E and optional paper cassettes) . . . . . . . . . . . . . . . .270

Jam B, D (cover B and optional Duplex Unit) . . . . . . . . . . . .274

Printing a Status Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .276

Operational Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .277

The Ready light does not turn on. . . . . . . . . . . . . . . . . . . . . . .277

The printer does not print (Ready light off) . . . . . . . . . . . . . .277

The Ready light is on but nothing prints . . . . . . . . . . . . . . . .277

The optional product is not available . . . . . . . . . . . . . . . . . . .278

Sharing Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .279

Network printers cannot be monitored in a

Windows 95 environment . . . . . . . . . . . . . . . . . . . . . . . . . .279

Printout Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .279

The font cannot be printed . . . . . . . . . . . . . . . . . . . . . . . . . . . .279

Printout is garbled . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .280

Graphics do not print correctly . . . . . . . . . . . . . . . . . . . . . . . .280

Color Printing Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .281

Cannot print in color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .281

The printout color differs when printed from

different printers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .281

The color looks different from what you see

on the computer screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . .282

Print Quality Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .283

The background is dark or dirty . . . . . . . . . . . . . . . . . . . . . . .283

White dots appear in the printout . . . . . . . . . . . . . . . . . . . . . .283

Print quality or tone is uneven . . . . . . . . . . . . . . . . . . . . . . . . .284

Half-tone images print unevenly . . . . . . . . . . . . . . . . . . . . . . .284

Toner smudges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .285

Areas are missing in the printed image . . . . . . . . . . . . . . . . .285

Completely blank pages are output. . . . . . . . . . . . . . . . . . . . .286

The printed image is light or faint . . . . . . . . . . . . . . . . . . . . . .287

The non-printed side of the page is dirty . . . . . . . . . . . . . . . .287

Memory Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 288

Print quality decreased. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 288

Insufficient memory for current task . . . . . . . . . . . . . . . . . . . 288

Insufficient memory to print all copies . . . . . . . . . . . . . . . . . 288

Paper Handling Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 289

Paper does not feed properly . . . . . . . . . . . . . . . . . . . . . . . . . 289

Problems Using Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 290

The message Invalid AUX /IF Card appears on the

LCD panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 290

Paper does not feed from the optional paper cassette . . . . . 290

Feed jam when using the optional paper cassette . . . . . . . . 291

An installed option cannot be used . . . . . . . . . . . . . . . . . . . . 291

Correcting USB Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 292

USB connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 292

Windows operating system . . . . . . . . . . . . . . . . . . . . . . . . . . . 292

Printer software installation . . . . . . . . . . . . . . . . . . . . . . . . . . 292

Status and Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 299

Canceling Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 315

Using the Cancel Job button . . . . . . . . . . . . . . . . . . . . . . . . . . 315

Using the Reset menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 315

Contacting Customer Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 316

Appendix A Technical Specifications

Printer Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 318

High-speed tandem printing engine . . . . . . . . . . . . . . . . . . . 318

High-quality printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 318

EPSON Quick Fuser Technology . . . . . . . . . . . . . . . . . . . . . . 319

Duplex printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 319

Reserve Job function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 319

HDD Form Overlay function. . . . . . . . . . . . . . . . . . . . . . . . . . 320

Pre-defined color settings in printer driver. . . . . . . . . . . . . . 320

Wide variety of fonts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 320

Toner save mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 320

Resolution Improvement Technology and

Enhanced MicroGray technology. . . . . . . . . . . . . . . . . . . . 321

Adobe PostScript 3 Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 321

P5C Emulation Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 321

Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .322

Available paper types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .322

Paper that should not be used . . . . . . . . . . . . . . . . . . . . . . . . .323

Printable area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .324

Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .324

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .324

Environmental . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .326

Mechanical. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .326

Electrical. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .327

Standard and approvals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .328

Interfaces. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .330

Parallel interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .330

USB interface. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .330

Ethernet interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .330

Options and Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .331

500-sheet Paper Cassette Unit A3. . . . . . . . . . . . . . . . . . . . . . .331

1500-sheet Paper Cassette Unit A3. . . . . . . . . . . . . . . . . . . . . .332

Duplex Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .333

Face-up Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .334

Memory modules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .334

Hard Disk Drive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .335

Toner cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .335

Photoconductor unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .336

Waste toner collector . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .337

Appendix B Functions of the Control Panel

Using the Control Panel Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . .338

When to make control panel settings . . . . . . . . . . . . . . . . . . .338

How to access the control panel menus . . . . . . . . . . . . . . . . .338

Printing and Deleting Reserve Job Data. . . . . . . . . . . . . . . . . . . . . .340

Using the Quick Print Job Menu . . . . . . . . . . . . . . . . . . . . . . .340

Using the Confidential Job Menu. . . . . . . . . . . . . . . . . . . . . . .341

Control Panel Menus. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .342

Information Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .342

Status Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .345

Tray Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .346

Emulation Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .347

Printing Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 348

Setup Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 351

Quick Print Job Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 355

Confidential Job Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 356

Color Regist Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 356

Reset Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 357

Parallel Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 358

USB Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 360

Network Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 361

AUX Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 361

LJ4 Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 362

GL2 Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 365

PS3 Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 367

ESCP2 Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 368

FX Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 371

I239X Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 374

Support Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 376

Appendix C Working with Fonts

EPSON BarCode Fonts (Windows Only) . . . . . . . . . . . . . . . . . . . . 377

System requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 379

Installing EPSON BarCode Fonts . . . . . . . . . . . . . . . . . . . . . . 379

Printing with EPSON BarCode Fonts. . . . . . . . . . . . . . . . . . . 382

BarCode Font specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . 385

Available Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 396

LJ4/GL2 mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 396

ESC/P 2 and FX modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 398

I239X mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 399

PS 3 mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 399

P5C mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 400

Printing font samples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 402

Adding More Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 402

Selecting Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 403

Downloading Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 403

EPSON Font Manager (Windows Only). . . . . . . . . . . . . . . . . . . . . 404

System requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 404

Installing EPSON Font Manager. . . . . . . . . . . . . . . . . . . . . . . 404

Appendix D Symbol Sets

Introduction to Symbol Sets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .407

In the LJ4 Emulation Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .408

International character sets for ISO . . . . . . . . . . . . . . . . . . . . .410

In the ESC/P 2 or FX Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .411

International character sets. . . . . . . . . . . . . . . . . . . . . . . . . . . .414

Characters available with the ESC (^ command . . . . . . . . . .414

In the I239X Emulation Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .415

In the EPSON GL/ 2 Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .415

In the P5C Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .416

Notice for Windows XP Users

Glossary

Index

Safety Information

Warnings, Cautions, and Notes

Warnings

must be followed carefully to avoid bodily injury.

Cautions

must be observed to avoid damage to your equipment.

Notes

contain important information and useful tips on the operation of your printer.

Safety Precautions

Be sure to follow these precautions carefully to ensure safe, efficient operation:

❏ Because the printer weighs approximately 55 kg (121 lb) with

consumable products installed, one person should not lift or carry it. Three or more people should carry the printer, lifting it by the correct positions as shown below.

heavier on this side

❏ Be careful not to touch the fuser, which is marked CAUTION

HIGH TEMPERATURE, or the surrounding areas. If the printer

has been in use, the fuser and the surrounding areas may be very hot.

Fuser

CAUTION HIGH TEMPERATURE

❏ Do not insert your hand deep into the fuser unit as some

components are sharp and may cause injury.

❏ Avoid touching the components inside the printer unless

instructed to do so in this guide.

❏ Never force the printer’s components into place. Although the

printer is designed to be sturdy, rough handling can damage it.

❏ When handling a toner cartridge, always place them on a

clean, smooth surface.

❏ Do not attempt to modify a toner cartridge or take them apart.

They cannot be refilled.

❏ Do not touch the toner. Keep the toner away from your eyes.

❏ Do not dispose of used toner cartridge, photoconductor unit,

or waste toner collector in fire, as they can explode and cause injury. Dispose of them according to local regulations.

❏ If toner is spilled, use a broom and dustpan or a damp cloth

with soap and water to clean it up. Because the fine particles can cause a fire or explosion if they come into contact with a spark, do not use a vacuum cleaner.

❏ Wait at least one hour before using a toner cartridge after

moving it from a cool to a warm environment to prevent damage from condensation.

❏ When removing the photoconductor unit, avoid exposing it

to room light for more than five minutes. The unit contains a blue-colored light-sensitive drum. Exposure to light can damage the drum, causing dark or light areas to appear on the printed page and reducing the service life of the drum. If you need to keep the unit out of the printer for long periods, cover it with an opaque cloth.

❏ Be careful not to scratch the surface of the drum. When you

remove the photoconductor unit from the printer, always place the unit on a clean, smooth surface. Avoid touching the drum, since oil from your skin can permanently damage its surface and affect print quality.

❏ To get the best print quality, do not store the photoconductor

unit in an area subject to direct sunlight, dust, salty air, or corrosive gases (such as ammonia). Avoid locations subject to extreme or rapid changes in temperature or humidity.

❏ Be sure to keep consumable components out of the reach of

children.

❏ Do not leave jammed paper inside the printer. This can cause

the printer to overheat.

❏ Avoid sharing outlets with other appliances.

❏ Use only an outlet that meets the power requirements of this

printer.

Important Safety Instructions

❏ Connect your printer to an electrical outlet that meets the

power requirements of this printer. Your printer’s power requirements are indicated on a label attached to the printer. If you are not sure of the power supply specifications in your area, contact your local power company or consult your dealer.

❏ If you are unable to insert the AC plug into the electrical

outlet, contact an electrician.

❏ Adjust only those controls that are covered by the operating

instructions. Improper adjustment of other controls may result in damage that requires repair by a qualified service representative.

ENERGY STAR

Compliance

As an International ENERGY STAR® Partner, EPSON has determined that this product meets the International for energy efficiency.

ENERGY STAR

Program guidelines

The International a voluntary partnership with the computer and office equipment industry to promote the introduction of energy-efficient personal computers, monitors, printers, fax machines, copiers, scanners, and multifunction devices, and in an effort to reduce air pollution caused by power generation. Their standards and logos are uniform among participating nations.

ENERGY STAR

Office Equipment Program is

Power On/Off Cautions

Do not turn off the printer:

❏ After turning on the printer, wait until Ready appears on

the LCD panel

❏ While the Ready light is flashing

❏ While the Data light is on or flashing

❏ While printing

Chapter 1

Getting to Know Your Printer

Printer Parts

Front view

b c

a. face-down tray b. stopper c. control panel d. cover A e. standard lower paper cassette f. power switch g. MP tray (Multi-Purpose tray) h. cover B

Getting to Know Your Printer 19

Rear view

a. vent hole b. AC inlet c. right side cover d. USB interface e. parallel interface f. Ethernet interface

20 Getting to Know Your Printer

Inside the printer

a. fuser unit b. toner cartridge c. waste toner collector d. photoconductor unit e. intermediate transfer unit

Getting to Know Your Printer 21

Control panel

abcd gef

a. LCD panel Displays printer status messages and

control panel menu settings.

Back button

Up button

Enter button

Down button

Use these buttons to access the control panel menus, where you can make printer settings and check the status of consumable products. For instructions on how to use these buttons, see “Using the Control Panel Menus” on page 338.

h i

f. Cancel Job button Press once to cancel the current print job.

Press and hold for more than two seconds to delete all jobs from the printer memory.

g. Error light

(Red)

On or flashes when an error has occurred.

22 Getting to Know Your Printer

h. Ready light

(Green)

On when the printer is ready, indicating that the printer is ready to receive and print data. Off when the printer is not ready.

i. Start/Stop button When the printer is printing, pressing

this button stops the printing. When the error light is flashing, pressing this button clears the error and switches the printer to ready status.

j. Data light

(Yellow)

On when print data is stored in th e print buffer (the section of printer memory reserved for receiving data) but not yet printed. Flashes when the printer is processing data. Off when no data remains in the print buffer.

Options and Consumable Products

Options

You can add to your printer’s capabilities by installing any of the

following options.

500-sheet Paper Cassette Unit A3 (C12C802142)

This unit increases paper feeding capacity up to 500 sheets of

paper.

Getting to Know Your Printer 23

1500-sheet Paper Cassette Unit A3 (C12C802152)

This unit holds three paper cassettes, and increases paper feeding capacity up to 1,500 sheets of paper.

Duplex Unit (C12C802132)

This Duplex Unit allows for automatic printing on both sides of the paper.

Face-up Tray (C12C802162)

The face-up tray stacks your printouts with the printed surface facing up.

Hard Disk Drive (C12C824172)

This option expands the printer’s capacity by allowing you to print complex and large print jobs at high speed. This option also enables you to use the Reserve Job function. By using the Reserve Job function, you can store print jobs in the printer’s hard disk and print them later directly from the printer’s control panel.

Adobe PostScript 3 Kit (C12C832622)

The printer’s Adobe PostScript 3 Mode provides you with the ability to print documents formatted for PostScript printers. IES (Intelligent Emulation Switch) and SPL (Shared Printer Language) support allow the printer to switch between the PostScript mode and other emulations as print data is received at the printer.

P5C Emulation Kit (C12C832621)

The P5C emulation kit provides you with the ability to print documents in the PCL5c printing language with this printer. This optional kit includes the ROM module and printer driver.

24 Getting to Know Your Printer

Memory Module

This option expands the printer’s memory by allowing you to

print complex and graphics-intensive documents. The memory

can be installed up to 1,024 MB for your printer.

Note:

Make sure that the DIMM you purchase is compatible with EPSON

products. For details, contact the store where you purchased this printer

or an EPSON qualified service representative.

Consumable products

The life of the following consumable products is monitored by the

printer. The printer lets you know when replacements are needed.

Toner Cartridge (Yellow) 0195

Toner Cartridge (Magenta) 0196

Toner Cartridge (Cyan) 0197

Toner Cartridge (Black) 0198

Photoconductor Unit 1105

Waste Toner Collector 0194

Getting to Know Your Printer 25

Various Printing Options

This printer provides you with a variety of different printing options. You can print in various formats, or can print using many different types of paper.

The following explains the procedure for each type of printing. Choose the appropriate one for your printing.

Double-sided printing

“Duplex Unit” on page 198

“Printing with the duplex unit” on page 79 (Windows)

“Printing with the duplex unit” on page 140 (Macintosh)

Lets you print on both sides of paper.

Note:

You need an optional Duplex Unit installed in your printer in order to automatically print on both sides of paper.

Fit to page printing

“Resizing printouts” on page 62 (Windows)

“Resizing printouts” on page 130 (Macintosh)

Note:

This function is not available with Mac OS X.

Lets you automatically enlarge or reduce the size of your

document to fit the paper size you selected.

Pages per sheet printing

“Modifying the print layout” on page 64 (Windows)

“Modifying the print layout” on page 132 (Macintosh)

Lets you print two or four pages on a single sheet.

Watermark printing

“Using a watermark” on page 66 (Windows)

“Using a watermark” on page 135 (Macintosh)

Note:

This function is not available with Mac OS X.

Lets you print a text or image as a watermark on your printout. For example, you can put “Confidential” on an important document.

Overlay printing

“Using an overlay” on page 70 (Windows)

Lets you prepare standard forms or template on your printout

that you can use as overlays when printing other documents.

Note:

The Overlay printing function is not available in the PostScript 3 mode.

Using the Reserve Job function

“Installing the Hard Disk Drive” on page 208

“Using the Reserve Job Function” on page 84 (Windows)

“Using the Reserve Job Function” on page 144 (Macintosh)

Lets you print jobs that you stored in the printer’s Hard Disk Drive later directly from the printer’s control panel.

Using the HDD form overlay function

“Installing the Hard Disk Drive” on page 208

“Using HDD form overlay” on page 76 (Windows)

Chapter 2

Paper Handling

Paper Sources

This section describes the combinations of paper sources and

paper types that you can use.

MP tray

Paper Type Paper Size Capacity

Plain paper/ Semi-Thick

A4, A5, B5, Letter (LT), Half-Letter (HLT), Government Letter (GLT), Executive (EXE)

Custom-size paper: 90 × 98 mm minimum 297 × 216 mm maximum

Up to 150 sheets (Total thickness: up to 18 mm thick stack)

A3, B4, Ledger (B), Legal (LGL), Government Legal (GLG), F4

Custom-size paper: 298 × 217 mm minimum

304.8 × 457.2 mm maximum

Envelopes Monarch (MON), C10, DL,

C6, ISO-B5

Labels A4, Letter (LT) Up to 18 mm thick

Up to 100 sheets (Total thickness: up to 10 mm thick stack)

Up to 18 mm thick stack

stack

Paper Handling 31

Paper Type Paper Size Capacity

Thick paper/ Extra thick paper

EPSON Color Laser Paper

EPSON Color Laser Transparencies

EPSON Color Laser Coated Paper

Long-size paper 304.8 × 1200 mm maximum Up to 10 sheets*

* When loading a long-size paper, hold the paper with both hands.

A4, A5, B5, Letter (LT), Half-Letter (HLT), Government Letter (GLT), Executive (EXE)

A3, B4, Ledger (B), Legal (LGL), Government Legal (GLG)

A4 Up to 150 sheets

A3 Up to 100 sheets

A4, Letter (LT) Up to 100 sheets

A4 Up to 18 mm thick

A3 Up to 10 mm thick

Up to 18 mm thick stack

Up to 10 mm thick stack

(Total thickness: up to 18 mm thick stack)

(Total thickness: up to 10 mm thick stack)

stack

32 Paper Handling

Standard lower cassette

Paper Type Paper Size Capacity

Plain paper/ Semi-Thick

EPSON Color Laser Paper

A3, B4, A4, A5, B5, Legal (LGL), Letter (LT), Government Legal (GLG), Ledger (B), Executive (EXE)

A3, A4

Optional paper cassette unit

Paper Type Paper Size Capacity

Plain paper/ Semi-Thick

EPSON Color Laser Paper

A3, B4, A4, B5, Legal (LGL), Government Legal (GLG), Letter (LT), Ledger (B)

A3, A4

Up to 500 sheets (Total thickness: up to 54 mm thick stack)

Up to 500 sheets in each cassette (Total thickness: up to 54 mm)

Paper Handling 33

Selecting a paper source

You can specify a paper source manually, or set the printer to select the paper source automatically.

Manual selection

You can use the printer driver or the printer’s control panel to select a paper source manually. To access the printer driver, for Windows, see “Accessing the printer driver” on page 53, or for Macintosh, see “Accessing the printer driver” on page 120. And to use the printer’s control panel, see “Using the Control Panel Menus” on page 338:

❏ Using the printer driver

For Windows users:

Access the printer driver, click the Basic Settings tab, and select the paper source that you want to use from the Paper Source list. Then click OK.

For Macintosh users:

Access the printer driver, select Printer Settings from the drop-down list and click the Basic Settings tab (for Mac OS X), or open the Basic Settings dialog box (for Mac OS 9). Then, select the paper source that you want to use from the Paper Source list and click OK.

❏ Using the printer’s control panel

Access the control panel’s Setup Menu, then select Paper Source and specify the paper source you want to use.

34 Paper Handling

Auto selection

You can use the printer driver or the printer’s control panel to

select a paper source containing the appropriate size of paper

automatically. To access the printer driver, for Windows, see

“Accessing the printer driver” on page 53, or for Macintosh, see

“Accessing the printer driver” on page 120. And to use the

printer’s control panel, see “Using the Control Panel Menus” on

page 338:

❏ Using the printer driver

For Windows users:

Access the printer driver, click the Basic Settings tab, and select Auto Selection as the paper source. Then click OK.

For Macintosh users:

❏ Using the printer’s control panel

Access the control panel’s Setup Menu, and select Paper Source, then select Auto.

The printer will search for a paper source containing the specified

paper size in the following order.

Standard configuration:

MP tray Lower Cassette 1

Paper Handling 35

With Optional 500-sheet/1500-sheet Paper Cassette Unit A3 installed:

MP tray Lower Cassette 1 Lower Cassette 2 Lower Cassette 3 Lower Cassette 4

Note:

❏ If you make paper size settings or paper source settings in your

application, these settings may override the printer driver settings.

❏ If you select an envelope for the Paper Size setting, it can be fed only

from the MP tray regardless of the Paper Source setting.

❏ You can change the priority of the MP tray by using the MP Mode

setting in the control panel’s Setup Menu. For details, see “Setup Menu” on page 351.

36 Paper Handling

Loading Paper

This section describes how to load paper. If you use special media

such as transparencies or envelopes, see also “Printing on Special

Media” on page 45.

MP tray

The MP tray is the most flexible paper source, accommodating

various paper sizes and media types. For information on the

paper sizes and types supported by the MP tray, see “Paper

Sources” on page 31.

Follow the steps below to load paper.

1. Open the MP tray, then pull out the expansion tray on the MP tray to accommodate the size of the media you want to load.

Paper Handling 37

2. Slide the paper guides outward wider than the paper width.

3. Load a stack of the desired media with the printable surface facing down, and gently push the paper until it stops.

Caution:

❏ Different sizes or types of paper cannot be loaded all

together on the MP tray. Doing so may cause a paper jam.

❏ Do not load a stack of paper that exceeds the upper limit

line. It may cause a paper jam or printer breakdown.

❏ When loading long-size paper with the MP tray, see

“Loading Long-size paper” on page 39.

38 Paper Handling

4. Slide the paper guides to fit the paper.

5. Select the Paper Source and Paper Size settings that match

the loaded media by using the printer driver or the printer’s control panel.

❏ For Windows users, see “Making the print quality

settings” on page 55.

❏ For Macintosh users, see “Making the print quality

settings” on page 122.

Note:

When loading paper with the MP tray, you need to specify the paper size as the printer does not detect the paper size automatically.

Loading Long-size paper

1. Open the MP tray, then pull out the expansion tray on the MP tray to accommodate the size of the media you want to load.

Paper Handling 39

2. Slide the paper guides outward wider than the paper width.

3. Load a stack of long-size paper with the printable surface facing down by holding the paper with both hands as shown below.

Caution:

Do not curl the paper end when loading it. Feeding curled

paper may cause the paper to jam or to be folded.

Note:

When loading long-size paper on the MP tray, load one sheet at a time.

40 Paper Handling

4. Slide the paper guides to fit the paper. Sliding either paper guide will also move the other guide.

5. Select the Paper Source and Paper Size settings that match the loaded media by using the printer driver or the printer’s control panel.

Standard lower cassette and optional paper cassette unit

For information on the paper sizes and types supported by the standard lower cassette and optional paper cassette unit, see “Paper Sources” on page 31.

Follow the steps below to load paper.

Note:

The following illustrations show the standard lower cassette.

Paper Handling 41

1. Pull out the standard lower cassette.

2. Slide the paper guides outward while pinching the knob. Then, slide the end paper guide while pinching its knob, to accommodate the paper you are loading.

3. Load a stack of the desired media on the center of the cassette with the printable surface facing up.

42 Paper Handling

Note:

Up to 500 sheets of paper can be loaded.

4. Reinsert the cassette into the printer.

5. Affix the appropriate paper size label provided onto the front of the cassette.

Paper Handling 43

Output tray

The output tray is located on the top of the printer. Since printouts are output face-down, this tray is also referred to as the face-down tray. This tray can hold up to 500 sheets.

Note:

When you output the large size paper such as A3, raise the stopper to prevent your printouts from slipping off the printer.

44 Paper Handling

Printing on Special Media

You can print on special media which include on assortment of Epson paper such as the following.

Note:

Since the quality of any particular brand or type of media may be changed by the manufacturer at any time, Epson cannot guarantee the quality of any type of media. Always test samples of media stock before purchasing large quantities or printing large jobs.

EPSON Color Laser Paper

When loading EPSON Color Laser Paper, you should make paper settings as shown below:

❏ Make settings on the Basic Settings in the printer driver.

Paper Size Paper Source Paper Type

A4 MP Tray (up to 18 mm

thick stack)

Lower Cassette 1, 2, 3, or 4 (up to 54 mm thick stack)

A3 MP Tray (up to 10 mm

thick stack)

Lower Cassette 1, 2, 3, or 4 (up to 54 mm thick stack)

❏ You can also make these settings on the Tray Menu in the

control panel. See “Tray Menu” on page 346.

Note:

When printing on the back side of previously printed paper, select

Semi-Thick (Back).

Semi-Thick

Paper Handling 45

EPSON Color Laser Transparencies

Epson recommends the use of EPSON Color Laser Transparencies.

Note:

Duplex printing is not available for transparencies.

Transparencies can be loaded into the MP tray only. When using transparencies, you should make paper settings as shown below:

❏ Make settings on the Basic Settings in the printer driver.

Paper Size Paper Source Paper Type

A4 or LT MP Tray (up to 100 sheets) Transparency

❏ You can also make these settings on the Tray Menu in the

control panel. See “Tray Menu” on page 346.

Please note the following when handling this media:

❏ Hold each sheet by its edges, as oil from your fingers may

transfer to the surface and damage the printable surface of the sheet. The Epson logo appears on the printable side.

❏ When loading transparencies in the MP tray, insert the short

edge first as shown as below.

46 Paper Handling

❏ If transparencies are loaded incorrectly, the message Check

Transparency appears on the LCD panel. Remove the

transparencies from the MP tray and remove the jammed transparencies from the MP tray. Open and close cover A to clear the message on the LCD panel, then reload the transparencies. The printer resumes printing from the page that jammed.

❏ When using transparencies, load them in the MP tray and set

the Paper Type setting to Transparency in the printer driver.

❏ When the Paper Type setting in the printer driver is set to

Transparency, do not load any other type of paper except transparencies.

Caution:

Sheets that have just been printed on may be hot.

EPSON Color Laser Coated Paper

Printing on EPSON Color Laser Coated Paper produces glossier and higher quality printouts. When loading EPSON Color Laser Coated Paper, you should make paper settings as shown below:

❏ Make settings on the Basic Settings in the printer driver.

Paper Size Paper Source Paper Type

A4 MP Tray (up to 18 mm

thick stack)

A3 MP Tray (up to 10 mm

thick stack)

Coated or Coated Glossy

Note:

❏ If you want a glossier printout, select Coated Glossy for the

Paper Type.

Paper Handling 47

❏ When printing on the back side of previously printed paper,

select Coated (Back) or Coated Glossy (Back).

❏ When printing with the Duplex Unit, you cannot select

Coated Glossy for the Paper Type.

❏ You can also make these settings on the Tray Menu in the

control panel. See “Tray Menu” on page 346.

Envelopes

The print quality of envelopes may be irregular because different parts of an envelope have different thicknesses. Print one or two envelopes to check the print quality.

Note:

❏ Depending on the quality of envelopes, the printing environment,

or the printing procedure, envelopes might be wrinkled. Make a trial print run before you print on a lot of envelopes.

❏ Duplex printing is not available for envelopes.

When loading envelopes, you should make paper settings as shown below:

❏ Make settings on the Basic Settings in the printer driver.

Paper Size Paper Source

Mon, C10, DL, C6, or ISO-B5

MP Tray (up to 18 mm thick stack)

❏ You can also make these settings on the Tray Menu in the

control panel. See “Tray Menu” on page 346.

Please note the following when handling this media.

❏ Do not use an envelope that has glue or tape on it.

48 Paper Handling

❏ Load envelopes with the long edge first as shown below.

Caution:

Make sure that the minimum size of envelopes meets the

following size requirements:

Height: 98.4 mm Width: 190.5 mm

1. Min. 98.4 mm

2. Min. 190.5 mm

Paper Handling 49

Labels

You can load up to 18 mm thickness of labels into the MP tray at a time. However, you may need to feed some labels one sheet at a time, or load them manually.

Note:

❏ Duplex printing is not available for labels.

❏ Depending on the quality of labels, the printing environment, or the

printing procedure, labels might be wrinkled. Make a trial print run before you print on a lot of labels.

When loading labels, you should make paper settings as shown below:

❏ Make settings on the Basic Settings in the printer driver.

Paper Size Paper Source Paper Type

A4 or LT MP Tray (up to 18 mm

thick stack)

Labels

❏ You can also make these settings on the Tray Menu in the

control panel. See “Tray Menu” on page 346.

Note:

❏ You should only use labels designed for monochrome laser printers

or monochrome plain-paper copiers.

❏ To prevent the label adhesive from coming into contact with printer

parts, always use labels that completely cover the backing sheet, with no gaps between the individual labels.

❏ Press a sheet of paper on top of each sheet of labels. If the paper sticks,

do not use those labels in your printer.

❏ You may have to make the setting Thick* for Paper Type in the

Setup Menu.

*When using especially thick labels, set Paper Type to ExtraThk.

50 Paper Handling

Thick paper and extra thick paper

You can load thick paper (106 to 169 g/m²) or extra thick paper (170 to 216 g/m²) into the MP tray.

When loading thick or extra thick paper, you should make paper settings as shown below:

❏ Make settings on the Basic Settings in the printer driver.

Paper Size Paper Source Paper Type

A4, A5, B5, Letter (LT), Half-Letter (HLT), Government Letter (GLT), Executive (EXE)

A3, B4, Ledger (B), Legal (LGL), Government Legal (GLG)

❏ You can also make these settings on the Tray Menu in the

control panel. See “Tray Menu” on page 346.

Note:

❏ When using thick and extra thick paper, you cannot do duplex

printing automatically. When you want to make duplex printing with thick paper, set the Page side setting on the control panel’s Setup Menu to Back or Front, then print manually.

MP Tray (up to 18 mm thick stack)

MP Tray (up to 10 mm thick stack)

Thick or Extra Thick

❏ When printing on the back side of previously printed paper, select

Thick (Back) or Extra Thick (Back).

❏ When printing on small thick paper, like post cards, select Thick

Narrow.

Paper Handling 51

Loading a custom paper size

You can load non-standard size paper (90 × 98 mm to 304.8 × 1200 mm) into the MP tray as long as it meets the following size requirements:

When loading a custom paper size, you should make paper settings as shown below:

❏ Make settings on the Basic Settings in the printer driver.

Paper Size Paper Source

User defined size MP Tray (up to 10 sheets)

Note:

❏ For Windows, access the printer driver, then select User

Defined Size from the Paper Size list on the Basic Settings

menu. In the User Defined Paper Size dialog box, adjust the Paper Width, Paper Length, and Unit settings to match your custom paper. Then click OK and your custom paper size will be saved.

❏ For Macintosh, access the printer driver, click Custom Size

in the Paper Setting dialog box. Then click New, adjust the Paper Width, Paper Length, and Margin settings to match your custom paper. Then enter the setting’s name, and click OK to save your custom paper size.

❏ You can also make these settings on the Tray Menu in the

control panel. See “Tray Menu” on page 346.

❏ If you cannot use the printer driver as explained above, make

this setting at the printer by accessing the control panel’s Printing Menu and selecting CTM (custom) as the Page Size setting.

52 Paper Handling

Chapter 3

Using the Printer Software with Windows

About the Printer Software

The printer driver lets you choose from a wide variety of settings to get the best results from your printer. The printer driver also includes EPSON Status Monitor 3, which is accessed through the Utility menu. EPSON Status Monitor 3 lets you check the status of your printer. See “Monitoring Your Printer Using EPSON Status Monitor 3” on page 91 for more information.

Accessing the printer driver

You can access the printer driver directly from any application programs, from your Windows operating system.

The printer settings made from many Windows applications override the setting made when the printer driver is accessed from the operating system, so you should access the printer driver from your application to make sure that you get the result you want.

From the application

To access the printer driver, click the Print or Page Setup from the File menu. You also need to click Setup, Options, Properties, or a combination of these buttons.

Using the Printer Software with Windows 53

Windows XP or Server 2003 users

To access the printer driver, click Start, click Printers and Faxes, then click Printers. Right-click your printer’s icon, then click Printing Preferences.

Windows Me, 98 or 95 users

To access the printer driver, click Start, point to Settings, then click Printers. Right-click your printer’s icon, then click Properties.

Windows 2000 users

To access the printer driver, click Start, point to Settings, then click Printers. Right-click your printer’s icon, then click Printing Preferences.

Windows NT4.0 users

To access the printer driver, click Start, point to Settings, then click Printers. Right-click your printer’s icon, then click Document Defaults.

Note:

The printer driver’s online help provides details on printer driver settings.

54 Using the Printer Software with Windows

Making Changes to Printer Settings

Making the print quality settings

You can change the print quality of printouts through settings in the printer driver. With the printer driver, you can make the print settings by choosing from a list of predefined settings, or customizing the settings.

Choosing the print quality by using the Automatic setting

You can change the print quality of printouts to favor speed or detail. There are two levels of print output, 300 dpi and 600 dpi. 600 dpi provides high quality, precise printing, but requires more memory and slows the printing speed.

When Automatic is selected in the Basic Settings menu, the printer driver takes care of all detailed settings according to the color setting you select. Color and resolution are the only settings you have to make. You can change other settings such as paper size or orientation in most applications.

Note:

The printer driver’s online help provides details on printer driver settings.

1. Click the Basic Settings tab.

Using the Printer Software with Windows 55

2. Click Automatic, then choose desired printing resolution from Fast (300 dpi) or Fine (600 dpi) with the slider bar.

3. Click OK to apply the settings.

Note:

If printing is unsuccessful or a memory-related error message appears, selecting a lower resolution may allow printing to proceed.

56 Using the Printer Software with Windows

Using the predefined settings

The predefined settings are provided to help you optimize print settings for a particular kind of printout, such as presentation documents or images taken by a video or digital camera.

Follow the steps below to use the predefined settings.

1. Click the Basic Settings tab.

2. Select Advanced. You will find the predefined settings in the list on the right of Automatic.

Note:

This screen may vary depending on your operating system version.

Using the Printer Software with Windows 57

3. Select the most appropriate setting from the list according to the type of document or image you want to print.

When you choose a predefined setting, other settings such as Printing Mode, Resolution, Screen, and Color Management are set automatically. Changes are shown in the current settings list on the left of the Basic Settings menu.

This printer driver provides the following predefined settings:

Automatic (Standard)

Suitable for regular printing, especially photos.

Text/Graph

Suitable for printing documents that include text and graphs, such as presentation documents.

Graphic/CAD

Suitable for printing graphics and charts.

Photo

Suitable for printing photos.

PhotoEnhance4

Suitable for printing video captures, images taken with a digital camera, or scanned images. EPSON PhotoEnhance4 automatically adjusts the contrast, saturation, and brightness of the original image data to produce sharper, more vivid color printouts. This setting does not affect your original image data.

ICM (Except for Windows NT 4.0)

ICM stands for Image Color Matching. This feature automatically adjusts printout colors to match colors on your screen.

58 Using the Printer Software with Windows

sRGB

When using equipment which supports sRGB, the printer performs Image Color Matching with these pieces of equipment before printing. To confirm that your equipment supports sRGB, contact your equipment dealer.

Automatic (High Quality)

Suitable for printing high-quality printing documents.

Advanced Text/Graph

Suitable for printing high-quality presentation documents that include text and graphs.

Advanced Graphic/CAD

Suitable for printing high-quality graphs, charts, and photos.

Advanced Photo

Suitable for printing high-quality scanned photos and digitally-captured images.

Customizing print settings

If you need to change detailed settings, make the settings manually.

Follow the steps below to customize your print settings.

1. Click the Basic Settings tab.

2. Click Advanced, then click More Settings.

3. Choose Color or Black as the Color setting, then choose desired printing resolution from 300 dpi or 600 dpi with the Resolution slider bar.

Using the Printer Software with Windows 59

Note:

When making the other settings, see online help for details on each setting.

Note:

This screen may vary depending on your operating system version.

4. Click OK to apply the settings and return to the Basic Settings

menu.

60 Using the Printer Software with Windows

Saving your settings

To save your custom settings, click Advanced, then click Save Settings on the Basic Settings menu. The Custom Settings dialog

box appears.

Type a name for your custom settings in the Name box, then click

Save. Your settings will appear in the list to the right of Automatic in the Basic Settings menu.

Note:

❏ You cannot use a predefined setting name for your custom settings.

❏ To delete a custom setting, click Advanced, click Save Settings

in the Basic Settings menu, select the setting in the Custom Settings dialog box, then click Delete.

❏ You cannot delete predefined settings.

If you change any setting in the More Settings dialog box when one of your custom settings is selected in the Advanced Settings list on the Basic Settings menu, the setting selected in the list changes to Custom Settings. The custom setting that was previously selected is not affected by this change. To return to your custom setting, simply reselect it from the current settings list.

Using the Printer Software with Windows 61

Resizing printouts

You can have your document enlarged or reduced during printing.

To automatically resize pages to fit the output paper

1. Click the Layout tab.

2. Select the Zoom Options check box, then select the desired

paper size from the Output Paper drop-down list. The page will be printed to fit on the paper you have selected.

3. Select Upper Left (to print reduced page image at upper left corner of the paper) or Center (to print reduced page image with centering) for Location setting.

4. Click OK to apply the settings.

62 Using the Printer Software with Windows

Resizing pages by a specified percentage

1. Click the Layout tab.

2. Select the Zoom Options check box.

3. Select the Zoom To check box, then specify the magnification

percentage in the box.

1 2

Note:

The percentage can be set between 50% and 200% in 1% increments.

4. Click OK to apply the settings.

If necessary, select the paper size to be printed from the Output Paper drop-down list.

Using the Printer Software with Windows 63

Modifying the print layout

Your printer can print either two or four pages onto a single page and specifies the printing order, automatically resizing each page to fit the specified paper size. You can also choose to print documents surrounded by a frame.

1. Click the Layout tab.

2. Select the Print Layout check box, then click Print Layout

Settings. The Print Layout Settings dialog box appears.

1 2

64 Using the Printer Software with Windows

3. Select the number of pages you want to print on one sheet of paper. Then Select the Page Order in which the pages are printed on each sheet.

4. Select the Print the Frame check box when you want to print the pages surrounded by a frame.

Note:

The Page Order choices depend on the number of pages selected above, and the paper orientation (Portrait or Landscape) selected on the Basic Settings menu.

5. Click OK to apply the settings and return to the Layout menu.

Using the Printer Software with Windows 65

Using a watermark

Follow the steps to use a watermark on your document. In the Watermark dialog box, you can select from a list of predefined watermarks, or you can make an original watermark with text or a bitmap. The Watermark dialog box also allows you to make a variety of detailed watermark settings. For example, you can select the size, intensity, and position of your watermark.

1. Click the Special tab.

2. Select the Watermark check box, then click Watermark

Settings. The Watermark dialog box appears.

1 2

66 Using the Printer Software with Windows

3. Select a watermark from the Watermark Name drop-down list, then select the color from the Color drop-down list.

4. Adjust the image intensity of the watermark with the Intensity slider bar.

5. Select Front (to print the watermark in the foreground of the document) or Back (to print the watermark in the background of the document) for the Position setting.

6. Select the location on the page where you want to print the watermark from the Location drop-down list.

7. Adjust the X (horizontal) or Y (vertical) Offset position.

8. Adjust the size of the watermark with the Size slider bar.

9. Click OK to apply the settings and return to the Special menu.

Using the Printer Software with Windows 67

Making a new watermark

You can make a new watermark as follows.

1. Click the Special tab.

2. Select the Watermark check box.

3. Click Watermark Settings. The Watermark dialog box

appears.

4. Click New/Delete. The User Defined Watermarks dialog box

appears.

68 Using the Printer Software with Windows

5. Select Text or BMP and type a name for the new watermark in the Name box.

Note:

This screen appears when you select Text.

6. If you select Text, type the watermark text in the Text box. If you select BMP, click Browse, select the BMP file you want to use, then click Open.

7. Click Save. Your watermark will appear in the List box.

8. Click OK to apply the new watermark settings.

Note:

You can register up to 10 watermarks.

Using the Printer Software with Windows 69

Using an overlay

The Overlay Settings dialog box allows you to prepare standard forms, or templates, that you can use as overlays when printing other documents. This feature can be useful for creating corporate letterheads or invoices.

Note:

The overlay function is available only when High Quality (Printer) is selected for the Printing Mode in the Extended Settings dialog box from the Optional Settings menu.

Creating an overlay

Follow the steps below to create and save a form overlay file.

1. Open your application and create the file that you want to use as an overlay.

2. When the file is ready to be saved as an overlay, choose Print or Print Setup from the File menu of your application, then click Printer, Setup, Options, Properties, or a combination of these buttons, depending on your application.

3. Click the Special tab.

70 Using the Printer Software with Windows

4. Select the Form Overlay check box, then click Overlay Settings. The Overlay Settings dialog box appears.

1 2

Using the Printer Software with Windows 71

5. Select Create Overlay Data, then click Settings. The Form

Settings dialog box appears.

72 Using the Printer Software with Windows

6. Select the Use Form Name check box, then click Add Form Name. The Add Form dialog box appears.

Using the Printer Software with Windows 73

7. Type the form name in the Form Name box and its description in the Description box.

8. Select To Front or To Back to specify whether the overlay will be printed as background or foreground of the document.

9. Click Register to apply the settings and return to Form settings dialog box.

10. Click OK in the Form Settings dialog box.

11. Click OK in the Overlay Settings dialog box.

12. Print the file saved as overlay data. It is possible to save any kind of file as an overlay. The overlay data is created.

74 Using the Printer Software with Windows

Printing with an overlay

Follow the steps below to print a document with overlay data.

1. Open the file to print with overlay data.

2. From the application, access the printer driver. Open the File

menu, choose Print or Print Setup, then click Printer, Setup, Options, Properties, or a combination of these buttons, depending on your application.

3. Click the Special tab.

4. Select the Form Overlay check box, and click Overlay Settings to open the Overlay Settings dialog box.

5. Choose the form from the Form drop-down list, then click OK to return the Special menu.

6. Click OK to print the data.

Using the Printer Software with Windows 75

Different printer settings overlay data

The overlay data is made with the current printer settings (such as Resolution: 600 dpi). If you want to make the same overlay with different printer settings (such as 300 dpi), follow the instructions below.

1. Re-access the printer driver as described in step 2 in “Creating an overlay” on page 70.

2. Make the printer settings and exit the printer driver.

3. Send the same data that you made by application to the printer like step 12 in “Creating an overlay” on page 70.

This setting is available only for Form Name data.

Using HDD form overlay

This function enables faster printing with form overlay data. Windows users can use the form data registered on the optional Hard Disk Drive installed in the printer though only an administrator can register or delete the form data on the Hard Disk Drive. You can access this function from the Form Selection dialog box in the printer driver.

Note:

❏ This function is not available when the Color setting is set to Black

in the printer driver’s Basic Settings menu.

❏ This function is not available if the optional Hard Disk Drive is not

installed.

❏ Use this function by inputting the registered form name after

printing the Print List.

76 Using the Printer Software with Windows

❏ When the document’s resolution, paper size or paper orientation

settings are different from the form overlay data that you use, you cannot print the document with the form overlay data.

❏ This function is available in the ESC/Page mode.

Only a network administrator using Windows XP, 2000, NT 4.0, or Server 2003 is allowed to register the form overlay data on the optional Hard Disk Drive. See the Network Guide for details.

Printing with HDD form overlay

All Windows users can use the registered form data on the optional Hard Disk Drive. Follow the steps below to print with HDD form data.

1. Click the Special tab.

2. Select the Form Overlay check box, and click Overlay Settings. The Overlay Settings dialog box appears.

3. Select No Form name in the Form drop-down list, and click Details. The Form Selection dialog box appears.

Note:

Make sure that No Form name is selected. If any form name is selected, another dialog box will appear.

4. Click Printer’s HDD, then enter the registered form name.

Using the Printer Software with Windows 77

Note:

If you need the list of the registered form data, click Print List to print it and confirm the form name. Also, if you need a sample print-out of the form data, enter the form name, then click Print Sample.

5. Select To Front or To Back to print the form data as background or foreground of the document, then click OK to return to the Special menu.

6. Click OK to print data.

Delete the form overlay data on the Hard Disk Drive

Only a network administrator using Windows XP, 2000, NT 4.0, or Server 2003 is allowed to delete or edit the form overlay data on the optional Hard Disk Drive. See the Network Guide for details.

78 Using the Printer Software with Windows

Printing with the duplex unit

Duplex printing prints on both sides of the paper. When printing for binding, the binding edge can be specified as required to produce the desired page order.

As an

ENERGY STAR

the double-sided printing function. Refer to Compliance for more information on the ENERGY STAR program.

1. Click the Layout tab.

2. Select the Duplex check box, then select Left, Top, or Right as

Binding position.

partner, Epson recommends the use of

ENERGY STAR

Using the Printer Software with Windows 79

3. Click Duplex Settings to open the Duplex Settings dialog box.

4. Specify the Binding Margin for the front and back sides of the paper, then select whether the front or back side of the paper is to be printed as the Start Page.

5. When printing for binding as a booklet, select the Binding Method check box and make appropriate settings. For details

about each setting, see online help.

6. Click OK to apply the settings and return to the Layout menu.

Making Extended Settings

You can make various settings in the Extended Settings dialog box. To open the dialog box, click Extended Settings on the Optional Settings menu.

80 Using the Printer Software with Windows

Printing Mode: High Quality (PC):

Select this mode if you use a computer with higher specs to reduce the PC load. In this mode, functions such as “Form Overlay” and “Print true type with fonts with substitution” cannot be used.

Print True Type fonts as bitmap button:

Print True Type fonts with substitution button:

High Quality (Printer): Select this mode if you use a computer with lower specs to reduce the PC load.

CRT: Select this mode if your printing results are not as good as you wish with “High Quality (PC)” or “High Quality (Printer).” In this mode, functions such as “PhotoEnhance4,” “Print Layout,” “Binding Method,” “Watermark,” “Form Overlay” and “Print true type fonts with substitution” cannot be used.

Select this button to print, as bitmap, the True Type fonts that are not substituted with device fonts in the document.

Select this button to print the True Type fonts in the document as device fonts. This function is not available when the Printing Mode setting is set to High Quality (PC).

Using the Printer Software with Windows 81

Settings button: Click this button to open the Font

Substitution dialog box. This button is available when Print True Type fonts with substitution is selected.

Uses the settings specified on the printer

button:

Uses the settings specified on the driver

button:

Offset: Makes fine adjustments to the

Skip Blank Page check box:

Ignore the selected paper size check box:

Automatically change to monochrome mode

check box:

Select this button to use the settings specified on the control panel.

Select this button to use the settings specified in the printer driver.

printing position on the front and the back of data on a page in

0.5 mm increments.

When you select this check box, the printer skips blank pages.

When you select this check box, the printer prints on loaded paper, regardless of size.

Select this check box to have the printer driver analyze the printing data, and automatically switch to monochrome mode if the printing data is black and white.

High Speed Graphics Output check box:

Select this check box to optimize the printing speed of graphics composed of line drawings such as overlaid circles and squares.

Clear this check box if graphics do not print correctly.

82 Using the Printer Software with Windows

Uses the collate settings specified in the application check box:

Select this check box to enable the collate settings that are specified on the application.

Uses the spooling method provided by the operating system

check box:

Default button: Click this button to return the

Help button: Click this button to open online

Cancel button: Click this button to exit the dialog

OK button: Click this button to save the

Making Optional Settings

Select this check box to enable the Spool function for Windows XP, 2000, Server 2003, or NT 4.0.

driver settings to the initial settings.

help.

box or printer driver without saving the settings.

settings and to exit the dialog box or printer driver.

You can update the installed option information manually if you have installed options to your printer.

1. Click the Optional Settings tab, then select Update the Printer Option Info Manually.

2. Click Settings. The Optional Settings dialog box appears.

3. Make settings for each installed option, then click OK.

Using the Printer Software with Windows 83

Using the Reserve Job Function

The Reserve Job function allows you to store print jobs on the printer’s Hard Disk Drive and to print them later directly from the printer’s control panel. Follow the instructions in this section to use the Reserve Job function.

Note:

You need an optional Hard Disk Drive installed in your printer in order to use the Reserve Job function. Make sure that the drive is correctly recognized by the printer driver before you start using the Reserve Job function.

The table below gives an overview of the Reserve Job options. Each option is described in detail later in this section.

Reserve Job Option Description

Re-Print Job Lets you print the job now and store it for later

reprinting.

Verify Job Lets you print one copy now to verify the content

Stored Job Lets you save the print job without printing it now.

Confidential Job Lets you apply a password to the print job and

before printing multiple copies.

save it for later printing.

Jobs stored on the Hard Disk Drive are handled differently depending on the Reserve Job option. Refer to the tables below for details.

Reserve Job Option

Re-Print Job + Verify Job

Maximum Number of Jobs

64 (combined total)

When Maximum is Exceeded

Oldest job automatically replaced with newest

When Drive is Full

Oldest job automatically replaced with newest

84 Using the Printer Software with Windows

Reserve Job Option

Maximum Number of Jobs

When Maximum is Exceeded

When Drive is Full

Stored Job 64 Delete old jobs

Confidential Job

Reserve Job Option

Re-Print Job data remains in

Verify Job

Stored Job Data remains in hard drive

Confidential Job

After Printing After Turning Off Printer or Using

hard drive

data is cleared Data is cleared

manually

Reset All

Data is cleared

Delete old jobs manually

Re-Print Job

The Re-Print Job option allows you to store the job you are currently printing so that you can reprint it later directly from the control panel.

Follow the steps below to use the Re-Print Job option.

1. Click the Basic Settings tab.

2. Select the Collate in Printer check box. Specify the number of copies to be printed, and make other printer driver settings as appropriate for your document.

3. Click the Optional Settings tab, then click Reserve Jobs Settings. The Reserve Job Settings dialog box appears.

Using the Printer Software with Windows 85

4. Select the Reserve Job On check box, then select Re-Print

Job.

5. Enter a user name and job name in the corresponding text boxes.

Note:

If you want to create a thumbnail of the first page of a job, select the Create a thumbnail check box. Thumbnails can be accessed by entering http:// followed by the internal print server’s IP address in a Web browser.

6. Click OK. The printer prints your document, and stores the print job on the Hard Disk Drive.

To reprint or delete this data using the printer’s control panel, see “Printing and Deleting Reserve Job Data” on page 340.

86 Using the Printer Software with Windows

Verify Job

The Verify Job option allows you to print one copy in order to verify the content before printing multiple copies.

Follow the steps below to use the Verify Job option.

1. Click the Basic Settings tab.

2. Select the Collate in Printer check box. Specify the number of

copies to be printed, and make other printer driver settings as appropriate for your document.

3. Click the Optional Settings tab, then click Reserve Jobs Settings. The Reserve Job Settings dialog box appears.

4. Select the Reserve Job On check box, then select Verify Job.

Using the Printer Software with Windows 87

5. Enter a user name and job name in the corresponding text boxes.

Note:

6. Click OK. The printer prints one copy of your document, and stores the print data with information on the number of remaining copies on the Hard Disk Drive.

After you have confirmed the printout, you can print the remaining copies or delete this data using the printer’s control panel. See “Printing and Deleting Reserve Job Data” on page 340 for instructions.

Stored Job

The Stored Job option is useful for storing documents you print on a regular basis, such as invoices. The stored data remains on the Hard Disk Drive even if you turn off the printer or reset it using the Reset All function.

Follow the steps below to store print data using the Stored Job option.

1. Click the Basic Settings tab.

2. Select the Collate in Printer check box. Specify the number of copies to be printed, and make other printer driver settings as appropriate for your document.

3. Click the Optional Settings tab, then click Reserve Jobs Settings. The Reserve Job Settings dialog box appears.

88 Using the Printer Software with Windows

4. Select the Reserve Job On check box, then select Stored Job.

5. Enter a user name and job name in the corresponding text boxes.

Note:

6. Click OK. The printer stores the print data on the Hard Disk Drive.

To print or delete this data using the printer’s control panel, see “Printing and Deleting Reserve Job Data” on page 340.

Using the Printer Software with Windows 89

Confidential Job

The Confidential Job option allows you to apply passwords to print jobs stored on the Hard Disk Drive.

Follow the steps below to store print data using the Confidential Job option.

1. Make printer driver settings as appropriate for your document.

2. Click the Optional Settings tab, then click Reserve Jobs Settings. The Reserve Jobs Settings dialog box appears.

3. Select the Reserve Job On check box, then select

Confidential Job.

4. Enter a user name and job name in the corresponding text boxes.

90 Using the Printer Software with Windows

5. Set the password for the job by entering a four-digit number in the password text box.

Note:

❏ Passwords must be four digits.

❏ Only numbers from 1 through 4 can be used for passwords.

❏ Keep passwords in a safe place. You must enter the correct

password when printing a Confidential Job.

6. Click OK. The printer stores the print job on the Hard Disk Drive.

To print or delete this data using the printer’s control panel, see “Printing and Deleting Reserve Job Data” on page 340.

Monitoring Your Printer Using EPSON Status Monitor 3

EPSON Status Monitor 3 is a utility program that monitors your printer and gives you information about its current status.

Note for Windows XP users:

❏ Shared Windows XP LPR connections and shared Windows XP

Standard TCP/IP connections with Windows clients do not support the Job Management function.

❏ EPSON Status Monitor 3 is not available when printing from a

Remote Desktop connection.

Note for Windows 95 users:

Network printers can not be monitored with EPSON Status Monitor 3.

Using the Printer Software with Windows 91

Note for Netware users:

When monitoring NetWare printers, a Novell Client that corresponds to your operating system must be used. Operation is confirmed for the versions below:

❏ For Windows Me, 98, or 95:

Novell Client 3.4 for Windows 95/98

❏ For Windows XP, 2000, or NT 4.0:

Novell Client 4.9 for Windows NT/2000/XP

❏ To monitor a NetWare printer, connect only one print server to each

queue. For directions, see the Network Guide for the printer.

❏ You cannot monitor a NetWare queue printer beyond the IPX router

because the setting for IPX hops is 0.

❏ This product supports NetWare printers configured by a

queue-based printing system such as Bindery or NDS. You cannot monitor NDPS (Novell Distributed Print Services) printers.

Installing EPSON Status Monitor 3

Follow the steps below to install EPSON Status Monitor 3.

1. Make sure that the printer is off and that Windows is running on your computer.

2. Insert the printer software CD-ROM in the CD-ROM drive.

Note:

❏ If the language selection window appears, select your country.

❏ If the Epson Installation Program screen does not appear

automatically, double-click the My Computer icon, right-click the CD-ROM icon, click OPEN in the menu that appears, then double-click Epsetup.exe.

92 Using the Printer Software with Windows

3. Click Continue. When the software license agreement screen appears, read the statement, then click Agree.

4. In the dialog box that appears, click Local.

Note:

See the Network Guide for information on installing EPSON Status Monitor 3 on a network.

5. Click Custom.

Using the Printer Software with Windows 93

6. Select the EPSON Status Monitor 3 check box, then click

Install.

7. In the dialog box that appears, make sure that your printer’s

icon is selected, and click OK.

94 Using the Printer Software with Windows

8. In the dialog box that appears, select your country or region, and the URL for EPSON’s Web site in that country or region appears. Then click OK.

Note:

❏ In the dialog box, you can set the URL for the site where you

can order consumables online. See “Order Online” on page 99 for details.

❏ Selecting your country or region allows you to change the

settings of the URL.

❏ When you click the Cancel button, the Web site’s URL does

not appear, but the EPSON Status Monitor 3 installation continues.

9. When the installation is complete, click OK.

Using the Printer Software with Windows 95

Accessing EPSON Status Monitor 3

Follow the steps below to access EPSON Status Monitor 3.

1. Access the printer driver, then click the Utility tab.

2. Click the EPSON Status Monitor 3 icon.

96 Using the Printer Software with Windows

Getting printer status details

You can monitor printer status and obtain information on consumable products using the EPSON Status Monitor 3 dialog box.

Note:

This screen may vary depending on your operating system version.

a. Icon/Message: The icon and message show the

printer status.

b. Printer image: The image at the upper left shows the

printer status graphically.

Using the Printer Software with Windows 97

c. Text box: The text box next to the printer image

displays the current status of the printer. When a problem occurs, the most probable solution is displayed.

d. Close button: Clicking this button closes the dialog

box.

e. Consumables: Displays information for the paper

trays and consumables.

f. Job Information: Displays information for the print

jobs. The Job Information menu is displayed when the Show job information check box on the Monitoring Preferences dialog box is on. See “Using the Job Information menu” on page 107 for details.

g. Paper: Displays the pap er size, the paper type

and the approximate amount of paper remaining in the paper source. Information for the optional cassette is displayed only if this option is installed.

h. Toner: Indicates the amount of remaining

toner. The toner icon flashes if the toner is low.

i. Order Online

button:

Clicking this button enables you to order consumables online. See “Order Online” on page 99 for details.

98 Using the Printer Software with Windows

j. Photoconductor

Unit:

Indicates the remaining functional life of the photoconductor unit.

The green level meter indicates the remaining life of the photoconductor unit that is set. The level meter color turns to red when the life is low.

k. Waste toner

collector:

Order Online

To order consumables online, click the Order Online button on the EPSON Status Monitor 3 dialog box. The Order Online dialog box appears.

The icon flashes when remaining functional life of the waste toner collector is low or an error has occurred.

c d

Using the Printer Software with Windows 99

a. Status Monitor

button:

b. Text box: Displays the consumables and codes.

Opens the EPSON Status Monitor 3 dialog box.

c. Order Now/Find

Dealer button:

d. Utility Settings

button:

Connects to the URL where you can place an order and find the dealer nearest you.

When you click this button, a confirmation window asking if you wish to connect to the Web site appears. If you do not want this window to appear, select the Do not display the confirming window check box in the confirmation window.

Opens the Utility Settings dialog box and allows you to change the settings of the registered URL.

If you do not want the confirmation window to appear when you press the Order Now/Find Dealer button, select the Do not display the confirming window check box in the Utility Setting dialog box.

e. Close button: Closes the dialog box.

f. Do not display

this window automatically

check box:

When this check box is selected, the Order Online dialog box does not appear automatically.

100 Using the Printer Software with Windows

EPSON C9100 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Where to Find Information

Contents

Safety Information

Warnings, Cautions, and Notes

Safety Precautions

Important Safety Instructions

Power On/Off Cautions

Getting to Know Your Printer

Printer Parts

Front view

Rear view

Inside the printer

Control panel

Options and Consumable Products

Options

Consumable products

Various Printing Options

Double-sided printing

Fit to page printing

Pages per sheet printing

Watermark printing

Overlay printing

Using the Reserve Job function

Using the HDD form overlay function

Paper Handling

Paper Sources

MP tray

Standard lower cassette

Optional paper cassette unit

Selecting a paper source

Loading Paper

MP tray

Standard lower cassette and optional paper cassette unit

Output tray

Printing on Special Media

EPSON Color Laser Paper

EPSON Color Laser Transparencies

EPSON Color Laser Coated Paper

Envelopes

Labels

Thick paper and extra thick paper

Loading a custom paper size

Using the Printer Software with Windows

About the Printer Software

Accessing the printer driver

Making Changes to Printer Settings

Making the print quality settings

Resizing printouts

Modifying the print layout

Using a watermark

Using an overlay

Using HDD form overlay

Printing with the duplex unit

Making Extended Settings

Making Optional Settings

Using the Reserve Job Function

Re-Print Job

Verify Job

Stored Job

Confidential Job

Monitoring Your Printer Using EPSON Status Monitor 3

Installing EPSON Status Monitor 3

Accessing EPSON Status Monitor 3

Getting printer status details

Order Online