Corel WordPerfect Office - X9 User Manual
Part One: Introduction 3
getting started
Part Two: WordPerfect 17
creating professional-looking documents
Part Three: Quattro Pro 135
managing data with spreadsheets
Part Four: Presentations 185
making visual impact with slide shows
Part Five: Utilities 243
using WordPerfect Lightning, Address Book, and more
Part Six: Writing Tools 261
checking your spelling, grammar, and vocabulary
Part Seven: Macros 275
streamlining and automating tasks
Part Eight: Web Resources 285
finding even more information on the Internet
Handbook highlights
What’s included? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
What’s new in WordPerfect Office X9. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Help resources. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Documentation conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
WordPerfect basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Quattro Pro basics. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
Presentations basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187
WordPerfect Lightning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 287
Part One: Introduction
Welcome to the Corel® WordPerfect® Office X9 Handbook! More than just a reference manual, this handbook is
filled with valuable tips and insights on a wide variety of tasks and projects.
The following chapters in this introductory section are key to getting started with the software:
• “What’s new in WordPerfect Office X9” on page 11
• “Installation” on page 11
• “Using the Help files” on page 6
If you’re ready to explore specific components of the software in greater detail, see the subsequent sections in this
handbook.
For an A-to-Z look at the topics covered in this manual, see the index on page 287.
What’s included?
WordPerfect Office includes the following programs:
• Corel® WordPerfect® — for creating professional-looking documents. See “Part Two: WordPerfect” on page 17.
• Corel® Quattro Pro® — for managing, analyzing, reporting, and sharing data. See “Part Three: Quattro Pro” on
page 135.
• Corel® Presentations™ — for producing high-quality slide shows and drawings. See “Part Four: Presentations” on
page 185.
In addition, WordPerfect Office provides the following:
• utilities — supplementary tools for accomplishing specific tasks quickly and easily: taking notes, storing contact
information, converting and managing files, and much more. See “Part Five: Utilities” on page 243.
• writing tools — built-in features for improving your spelling, grammar, style, and vocabulary. See “Part Six: Writing
Tools” on page 261.
• support for macros — tools, features, and resources that can help you streamline or automate tasks. See “Part
Seven: Macros” on page 275.
• Web resources — product information, support materials, social media, and more. See “Part Eight: Web
Resources” on page 285.
Not all documented features are available in all versions of WordPerfect Office. To compare versions, please
visit WordPerfect.com.
Part One: Introduction 3
Help resources
WordPerfect Office offers a wide variety of learning resources.
For centralized, categorized access to both installed resources and additional materials on the Web, you can visit the
Reference Center.
For details on specific programs and features, you can use the installed Help files and the various built-in Help features.
In this chapter:
• “Using the Reference Center”
• “Using the Help files” on page 6
• “Using the built-in Help features” on page 8
Using the Reference Center
The Reference Center centralizes and categorizes the Help files and PDF resources that install with WordPerfect Office
— and helps you locate additional materials on the Web.
You can access the Reference Center from within Windows, or from directly within WordPerfect Office.
You can perform a Help search, or a Web search, from directly with the Reference Center.
About Help files
Help files offer information in a separate window that you can keep displayed on top of the application window. For
more information, see “Using the Help files” on page 6.
About PDF resources
The following PDF resources can be accessed from the Reference Center:
• handbook — electronic copy of the general-reference printed manual for the suite
• guidebook — anthology of tutorials, based on the CorelTUTOR
• quick-reference cards — tips and insights on various topics
• user guides — detailed reference manuals, based on the main Help files for specific programs
• macro guide — programming manual, based on the Macro Help file for the suite
• content manual — catalog of installed fonts and clipart
You can access the content manual only if you’ve installed the extra content (clipart, photos, and fonts) for the
software. See “To install DVD extras” on page 15.
™ Help files for the suite
To access the Reference Center
• Do one of the following:
• On the Windows taskbar, click Start ` All programs ` WordPerfect Office ` Reference Center.
• In WordPerfect, Quattro Pro, or Presentations, click Help
The Reference Center appears. Click a tab (on the left) to display the resources for that category; click any entry on the
page to access that resource.
` Reference Center.
Première Partie: Introduction 5
To perform a search from the Reference Center
1 In the Reference Center, click one of the following tabs:
• Key Resources — to search a wide variety of WordPerfect Office resources
• WordPerfect — to limit searches to WordPerfect content
• Quattro Pro — to limit searches to Quattro Pro content
• Presentations — to limit searches to Presentations content
2 Type a word or phrase in the search box.
3 Enable one of the following options:
• Help Search — consults the installed Help files
• Web Search — consults select websites (Internet connection required)
4 Click Search.
Results appear in a new window, which you can use to perform additional searches.
Using the Help files
Help files offer information in a separate window that you can keep displayed on top of the application window.
You can access the Help from within a program or from the Reference Center. You can browse by topic, use the index
to look up keywords, or search for specific information. You can also print specific Help topics or entire Help sections.
You can browse or search multiple Help files — or only those for WordPerfect, Quattro Pro, or Presentations
— by visiting the Reference Center. See “To perform a search from the Reference Center” on page 6.
Documentation conventions
The following table explains the documentation conventions.
When you see this Do this
Click File ` New. Click the File menu, and click New in the menu.
Click Format ` Justification ` Left. Click the Format menu, click Justification, and click Left in
the submenu that displays.
Enable a check box. Click the check box to place a check mark or an “X” inside
the box.
Disable an option. Click the option to remove the indicator.
Select text. Click and drag to highlight text.
Click an object. Click anywhere on an object.
Right-click, and click Paste. Press the right mouse button, and click Paste in the
submenu that displays.
Press Enter.Press the Enter key.
Ctrl + Shift Press the Ctrl key and the Shift key at the same time.
6 Help resources
Not all documented features are available in all versions of WordPerfect Office. To compare versions, please
visit WordPerfect.com.
To a cc e s s t h e H e l p
1 Do one of the following:
• In WordPerfect, Quattro Pro, or Presentations, click Help
• In the Reference Center, click a Help file.
2 Click one of the following tabs:
• Contents — to browse the Help file by topic
• Index — to browse the Help file by keyword
• Search — to search the Help file for a particular word or phrase. For more information, see “To search a Help
file” on page 7.
You can also
Access tutorials Do one of the following:
` Help topics.
• In WordPerfect, Quattro Pro, or Presentations, click Help `
CorelTUTOR.
• In the Reference Center, click the Tutorials entry on the
associated program page.
Access information on macros, macro languages (such as
PerfectScript™), and macro commands
Do one of the following:
• In WordPerfect, Quattro Pro, or Presentations, click Help `
Macro commands.
• In the Reference Center, click the Macros tab, and then click
the Macro Help entry.
To search a Help file
1 Click the Search tab in the left pane of the Help file.
2 Type a word or phrase in the search box.
For example, if you are looking for information about macros, you can type macro to display a list of relevant topics. To
search for a phrase, type the phrase, and enclose it in quotation marks (for example, type “writing tools” or “file
formats”).
3 Click the List topics button.
4 Choose a topic from the list that appears, and press Enter. The topic is displayed in the right pane of the Help file.
If your search results do not include any relevant topics, check the spelling of the word or phrase you typed. Note that
the English Help uses American spelling (for example, “color,” “favorite,” “center,” and “customize”), so searching for
British spellings (“colour,” “favourite,” “centre,” and “customise”) produce no results.
To determine the location of a displayed topic within the Help, click the Contents tab in the left pane of the
Help.
You can also
Search for a word or phrase in a list of topics generated by
Enable the Search previous results check box.
the previous search
Help resources 7
You can also
Search for all forms of a word Enable the Match similar words check box.
For example, if you type “type” and enable this check box, the
search results will include topics that contain the words
“types” and “typing.”
Search only the titles of Help topics Enable the Search titles only check box.
Repeat a recently performed search On the search box, click the arrow that points down, and
choose a word or phrase.
Combine multiple search terms Type a search term in the box. Click the flyout arrow that
points to the right, and choose an operator. Type another
search term in the search box, and then press Enter.
Search multiple Help files, or search for materials on the
Web
See “To perform a search from the Reference Center” on
page 6.
To print Help content
To Do the following
Print a section Select the section you want to print, click Print, and enable
the Print selected heading and all subtopics option.
Print a topic Select the topic you want to print, click Print, and enable
the Print selected topic option.
You can also print a topic by right-clicking the window and clicking Print.
Using the built-in Help features
WordPerfect Office programs offer the following types of built-in Help content:
• context-sensitive Help — information, relevant to the current task, on menu commands, toolbar buttons, dialog
boxes, and dialog box controls
• QuickTips™— information about menu items, or about icons and buttons on the toolbars and the Toolbox
• PerfectExpert™— assistance with everyday tasks and detailed projects
To access context-sensitive Help
To get help for Do the following
A menu item
A toolbar button
A dialog box Click Help, or press F1.
8 Help resources
Point to the menu item, and press F1.
Point to the toolbar button, press Shift + F1, and click the
button.
To get help for Do the following
A dialog box control
Click the Context-sensitive Help button in the dialog
box, and click the control.
To access a QuickTip
• Point to a menu item, icon, or button.
The QuickTip appears in a balloon.
To access the PerfectExpert
• In WordPerfect, Quattro Pro, or Presentations, click Help ` PerfectExpert.
A check mark next to the PerfectExpert command indicates that the command is enabled, and the PerfectExpert
panel displays in the left side of the document window.
Using Web-based resources
If you have an active Internet connection, you can use the following Web-based resources to get the most out of
WordPerfect Office.
WordPerfect Office websites
For product information, straight from the experts at Corel:
• WordPerfect.com — official home page: news, tutorials, tips & tricks, and more
• Corel.com/knowledgebase — articles by the Corel Support Services team
WordPerfect Office social media
For interaction with other WordPerfect Office users, and the team at Corel:
• OfficeCommunity.com — official community site (hosted by Corel)
• Corel.com/socialmedia — links to Corel social media (hosted on third-party sites)
WordPerfect Office Web search
To search multiple WordPerfect Office websites and social media for specific information, visit the Reference Center
that installs with WordPerfect Office.
Help resources 9
Installation
In this chapter:
• “What’s new in WordPerfect Office X9” on page 11
• “Migrating from an earlier version” on page 14
• “Installing WordPerfect Office” on page 14
• “Registering WordPerfect Office” on page 15
• “Updating WordPerfect Office” on page 15
What’s new in WordPerfect Office X9
Corel WordPerfect Office X9 offers a variety of new and enhanced features.
NEW! Customizing the color of space characters in the Reveal Codes window
Gain more control over the appearance of reveal codes by changing the color of the space character that is used to
separate words.
Applying a color to the diamond makes it stand out better from the words.
NEW! Setting the scroll speed for selecting content
Adapt and customize the scroll speed for selecting content to match your workflow needs. For example, if you need
to quickly select multiple pages of text, you can increase the scroll speed.
NEW! Applying sentence case capitalization to selected text
Apply sentence case capitalization to selected text with a single command. In this style of capitalization, all characters
are set to lowercase except for those following end of sentence punctuation.
If you are upgrading from an earlier version of WordPerfect, please note that in previous versions, applying uppercase
first and then applying lowercase resulted in sentence case capitalization. If you have created macros or scripts that
Installation 11
use this sequence of commands to apply sentence case capitalization, you have to update them to use the new
ConvertCaseSentence()command. Now when you apply lowercase to selected text, all letters become lowercase
regardless of the end of sentence punctuation. For more information about
Help (Help
NEW! Saving documents to removable drives connected to your computer
Save a copy of a document to a removable drive, such as a USB flash drive, directly from within your application.
` Reference Center ` Macros ` Macro Help primary reference tool.)
ConvertCaseSentence(), refer to the Macro
NEW! Support for Microsoft Visual Basic for Applications 7.1
WordPerfect Office X9 provides support for Microsoft Visual Basic for Applications 7.1. VBA 7.1 is now included in
the WordPerfect Office X9 installer.
ENHANCED! Disabling review mode after implementing reviewers’ feedback
Quickly close the review of a document to complete the review process after addressing reviewers’ feedback.
If you are upgrading from an earlier version of WordPerfect, you can use a PerfectScript macro to automatically turn
off review mode for one or more files. For more information, see
Center
` Macros ` Macro Help primary reference tool)
CloseReview in the Macro Help (Help ` Reference
ENHANCED! Recovering files from backup
Easily recover files from backup when the application quits unexpectedly during a session and you haven’t saved your
work. The backup file contains the changes from the last time auto-backup ran. You can specify the location, filename,
and title of the backup file.
ENHANCED! Changing line spacing
Take advantage of the Line spacing button on the property bar to quickly change the spacing between lines.
ENHANCED! Making text fit a specific number of pages
If you often need to copyfit text as part of your document production workflow, you can now use the Make it Fit
button on the WordPerfect toolbar.
ENHANCED! Previewing short form entries in Tables of Authorities
Reading the full text of short form entries is now easy. Simply resize the Reference Tools dialog box (Too ls ` Reference
` Table of Authorities).
ENHANCED! Applying subscript and strikeout to text
The Subscript and Strikeout buttons have been added to the Te xt property bar to make your workflow efficient
and quick.
12 Installation
ENHANCED! Spelling checker and Grammatik maintain settings between sessions
Now when you use the spelling checker and Grammatik to check the spelling and grammar in an entire document,
part of a document, or only selected text, the application maintains your settings between sessions.
ENHANCED! Viewing footnotes and endnotes
Quickly view the content of a footnote or endnote by hovering over the footnote or endnote reference number or
mark.
ENHANCED! Displaying the writing tools language on the application bar
For your convenience, the application bar now always shows the writing tools language on the application bar.
ENHANCED! Opening hyperlinks
Jumping to a hyperlink destination when hyperlinks are deactivated is now as easy as placing the cursor in the
hyperlink and clicking the Hyperlink perform button on the Hyperlink tools toolbar.
ENHANCED! Applying Heading 4 and Heading 5 styles (Default template)
Now when you apply the Heading 4 or Heading 5 styles to a paragraph, press Enter and start typing, the new
paragraph is using the default style for body text as expected.
ENHANCED! Wrapping text
Wrap text in cells in less time by using the Wrap text button on the property bar. For more information, see .
ENHANCED! Auto recognition of date input in spreadsheets
Entering dates is now easier with the improved auto recognition of date input. There’s no need to use special
characters when entering dates. All you have to do is type a date by using the format that is most convenient for you
and Quattro Pro will automatically apply the date format that you have set for a cell. If you haven't set a date format
for the cell, the default date format will be applied.
ENHANCED! Auto recognition of hyperlink protocols
In addition to supporting hyperlink protocols, such as FILE://, FTP://, GOPHER://, HTTP://, MAILTO://, NEWS://, NNTP:/
/, PROSPERO://, TELNET://, WAIS://, Quattro Pro now creates hyperlinks when a cell entry begins with HTTPS:// and
SSH://. Simply enter an email address, URL, Internet or network path, and Quattro Pro will turn it into an active
hyperlink.
ENHANCED! Compatibility with wireless presenters
Get enhanced support for wireless presenters that are configured to function as follows:
• F5/Esc — lets you alternate between starting and stopping a slide show
• Page Up — lets you return to the previous slide
Installation 13
• Page Down — lets you advance to the next transition
Migrating from an earlier version
WordPerfect Office offers numerous features that help you transfer, or “migrate,” from an earlier version of the
software.
For your convenience, many such features are offered during installation. If the setup detects an earlier version of the
software, you can choose to remove that version; you can also choose to migrate customized settings, user-created
templates, and user-created macros from that version. See “To install WordPerfect Office from DVD” on page 14.
For even more migration options, please see “Migrating from an earlier version of WordPerfect Office” in the
WordPerfect Help.
Installing WordPerfect Office
The WordPerfect Office DVD lets you install WordPerfect Office, as well as any DVD extras included with your
purchase.
If you downloaded the software, please refer to the installation instructions included with your purchase.
After installing WordPerfect Office, you can use the Windows® Control Panel to modify, repair, or uninstall the
software.
To install WordPerfect Office from DVD
1 Close all applications.
2 Insert the WordPerfect Office DVD in the DVD drive.
If the DVD does not start automatically, do one of the following:
• (Windows® 8 or Windows® 10) Move your pointer into the upper-right or lower-right corner, move it up or
down to click Search, type Run in the search box, and press Enter. Then in the Run dialog box, type
D:\Autorun.exe (where D is the letter that corresponds to the DVD drive), and press Enter.
• (Windows® 7) Click Start on the Windows® taskbar, type D:\Autorun.exe (where D is the letter that corresponds
to the DVD drive), and press Enter.
3 Click WordPerfect Office, and follow the setup instructions for installing the software.
You must enter your WordPerfect Office serial number. Check your disc holder for this number, and keep it
handy.
If you purchased an “upgrade” version of the software, you must enter the serial number for the earlier version
if the setup cannot detect it.
The setup lets you choose to remove any earlier versions of the software detected by the setup. You can also
choose to migrate settings, templates, and macros from an earlier version.
For help with installation, please visit the Corel® Install Center at Corel.com/installcenter.
14 Installation
To install DVD extras
1 Follow steps 1 and 2 in the previous procedure.
2 Click one of the following:
• Clipart, Photos, and Fonts — to install the extra content for WordPerfect Office, along with a PDF catalog of the
fonts and clipart (“Content Manual”)
• any desired program or feature — to install that extra
3 Follow the setup instructions.
4 Repeat this procedure for each additional extra you want to install.
To modify WordPerfect Office
1 Close all applications.
2 On the Windows Control Panel, click Uninstall a program.
3 Double-click WordPerfect Office on the Uninstall or change a program page. The setup appears.
4 Enable the Modify option, and then click Next.
5 Follow the setup instructions.
To modify an installed DVD (or download) extra for WordPerfect Office, choose that extra at step 4.
You can also
Repair WordPerfect Office At step 5, enable the Repair option.
Uninstall WordPerfect Office At step 5, enable the Uninstall option.
Registering WordPerfect Office
Registering Corel® products is important. Besides activating (or updating) your Corel account, registration provides
you with timely access to product updates, free downloads, tutorials and tips, special offers, and more.
Registration happens after you install WordPerfect Office. Do one of the following:
• Click Help
` Product registration in WordPerfect.
• Wait until WordPerfect Office prompts you to register.
• Visit Corel.com/support/register on the Web.
Updating WordPerfect Office
WordPerfect Office offers a messaging service that helps keep your installation up-to-date by informing you when
product updates are available. If you are a trial user, you can purchase WordPerfect Office directly from the
application. To receive messages, check for updates or purchase the suite from a trial version, you require an Internet
connection.
For complete information about the messaging service, you can access the Messages Help file.
Installation 15
To access the messaging service
• In WordPerfect, click Help ` Messages.
To update WordPerfect Office
• In WordPerfect, click Help ` Check for updates.
To modify the messaging settings
• In WordPerfect, click Help ` Message settings.
To purchase WordPerfect Office from within a trial
• Click Help ` Purchase.
To access the Messages Help file
1 On the Windows taskbar, click Start ` All programs ` WordPerfect Office ` Reference Center.
The Key Resources page of the Reference Center appears.
2 Click Messages Help.
16 Installation
Part Two: WordPerfect
WordPerfect is a powerful word-processing application that helps you produce newsletters, articles, reports,
proposals, books, and other documents.
About WordPerfect
See the following chapters:
•“WordPerfect basics” on page19
• “Windows and views” on page 23
• “Reveal Codes” on page 27
• “Navigation” on page 31
• “Microsoft Word compatibility” on page 33
Documents and templates
See the following chapters:
• “Document basics” on page 37
• “PDF import” on page 41
• “Templates” on page 43
Tex t
See the following chapters:
• “Text basics” on page 47
• “Text selection” on page 49
• “Text formatting” on page 51
• “Text arrangement” on page 57
• “Text organization” on page 61
Graphics
See the following chapter:
• “Graphics” on page 65
Editing content
See the following chapters:
• “Editing basics” on page 69
• “Find and Replace” on page 73
Design and layout
See the following chapters:
• “Styles” on page 77
• “Page margins” on page 81
Part Two: WordPerfect 17
• “Page size and orientation” on page 83
• “Page flow” on page 87
• “Page columns” on page 89
• “Page numbering” on page 93
• “Headers and footers” on page 97
• “Footnotes and endnotes” on page 101
Sharing documents
See the following chapters:
• “Saving documents” on page 105
• “Performing simplified merges” on page 114
•“Printing” on page117
• “Publishing to PDF” on page 119
• “Publishing eBooks” on page 131
The WordPerfect page of the Reference Center offers extensive program help: reference topics, tutorials, tips,
insights, and more. See “To access the Reference Center” on page 5.
18 Part Two: WordPerfect
WordPerfect basics
This chapter tells you how to perform basic operations in WordPerfect.
In this chapter:
• “Starting WordPerfect” on page 19
• “Exploring the workspace” on page 19
• “Changing the workspace” on page 20
• “Quitting WordPerfect” on page 21
Starting WordPerfect
You can start WordPerfect as you would any other Windows program.
If you start WordPerfect while the program is already running, a new instance is created. Running multiple instances
of WordPerfect is useful when, for example, you need to work on multiple documents simultaneously:
• Rather than switching among document windows within WordPerfect, you can switch among WordPerfect
instances in Windows.
• Rather than switching among documents at all, you can display them simultaneously across multiple monitors (if
available).
To start WordPerfect
• On the Windows taskbar, click Start ` All Programs ` WordPerfect Office ` WordPerfect.
Exploring the workspace
In WordPerfect, the workspace (or “work area”) refers to everything within the WordPerfect application window.
The document window
The large open area is the document window.
The menu bar
The menu bar, located at the top of the workspace, just below the title bar, provides access to most of the WordPerfect
commands.
The toolbars
Many menu commands can be accessed through toolbars, located below the menu bar.
This is the WordPerfect toolbar.
The property bar
The property bar is a context-sensitive toolbar that displays buttons and options related to the task you are
performing. For example, when text is selected, the property bar contains only text-related commands.
Part two : WordPerfect 19
This is the property bar.
By default, the property bar is located above the document window.
The application bar
The application bar displays information about the status of the active WordPerfect document. By default, the
application bar is located below the document window.
When you open a file, a document button with the name of the file appears on the application bar. You can use
document buttons to quickly move between the documents. For more information about moving between
documents, see “Navigation” on page 31.
This illustration shows items on the right side of the application bar.
Changing the workspace
WordPerfect lets you use different workspaces for creating documents. When choosing a workspace, you are
specifying the toolbars, buttons, options, and menus that WordPerfect displays.
You can customize and save workspace settings, including shadow cursor settings, measurement and ruler settings,
toolbar, application bar and property bar settings. Saving your workspace settings ensures they remain in effect until
you change them.
To change the workspace
1 Click Tool s ` Workspace manager.
2 Enable one of the following options:
• WordPerfect Office mode — displays the default WordPerfect workspace
• Microsoft Word mode — simulates the Microsoft® Word workspace by positioning the WordPerfect features,
including toolbars, keyboards, and menu items, where you would find the equivalent features in Microsoft Word
• WordPerfect Classic mode (version 5.1) — lets you work in the familiar visual environment of Corel WordPerfect
5.1 and use its keystrokes
• WordPerfect Legal mode — exposes the WordPerfect legal features, such as tools that let you create specialized
legal documents such as cases and pleadings
To save workspace settings
1 Click Tool s ` Settings.
2 Click Environment.
3 In the Environment settings dialog box, click the Interface tab.
4 In the Save workspace area, enable one of the following options:
• Always — always saves workspace settings when quitting WordPerfect
• Never — never saves workspace settings when quitting WordPerfect
20 WordPerfect basics
• Prompt on exit — prompts you to save workspace settings when quitting WordPerfect
Quitting WordPerfect
You can quit WordPerfect, thereby closing the application along with all of the documents you have open.
To quit WordPerfect
• Click File ` Exit.
You are prompted to save any modified documents before quitting.
Part two : WordPerfect 21
Windows and views
In this chapter:
• “Running multiple instances of WordPerfect” on page 23
• “Switching document views” on page 23
• “Changing document display settings” on page 23
• “Working with the ruler and ruler guides” on page 24
• “Using guidelines” on page 25
For additional topics, please see “Viewing and navigating documents” in the WordPerfect Help.
Running multiple instances of WordPerfect
You can run multiple instances of WordPerfect — for example, if you want to work on multiple documents across
multiple monitors.
To accommodate this new multiple-instance workflow, various traditional behaviors of WordPerfect have been
adjusted.
• Starting WordPerfect: If you start WordPerfect while the program is already running, a new instance is created.
• Viewing documents: You can transfer an open document to a new instance of WordPerfect. See page 24.
• Template settings: You can choose to apply template changes to all instances of WordPerfect. See page 43
• Macro behavior: Macro commands that previously applied to “all documents” now apply only to those in the
current instance of WordPerfect.
Switching document views
In WordPerfect, you can view documents in four ways: draft, page, two pages, and browser preview. You can also
view documents with no user-interface elements.
To switch the document view
• Click View, and click one of the following:
• Draft — to hide some document elements such as footers, page breaks, margins, and watermarks
• Page — to display the document the way it will look when printed
• Two pa ge s — to display two consecutive pages in a document side by side
• Preview in browser — to display a document in HTML format
Changing document display settings
WordPerfect lets you change document display settings in several ways. You can enlarge or reduce the page display.
As well, the document window can be minimized or maximized.
You can cascade or tile multiple open documents. You can also transfer an open document to a new instance of
WordPerfect.
Part two : WordPerfect 23
To enlarge or reduce the page display
1 Click View ` Zoom.
2 Enable one of the following options:
• Margin width — displays a complete line or block of text within a window with minimal white space to the right
and left
• Page width — displays the width of the page including margins in the window
• Full page — displays all page margins in the document window
• Other — lets you enter a custom zoom percentage
To enlarge or reduce the page display, the document must be in Draft or Page view.
To minimize or maximize the document window
• Right-click the WordPerfect title bar, and click one of the following:
• Minimize
• Maximize
If you want to restore a document window to its original size, right-click the title bar, and click Restore.
To cascade multiple documents
• Click Window ` Cascade.
To tile multiple documents
• Click Window, and click one of the following:
• Tile side by side
• Tile top to bottom
To transfer a document to a new instance of WordPerfect
• Click Window ` Separate.
You can also right-click the document button on the application bar and choose Separate document.
Working with the ruler and ruler guides
The ruler is used to display page format elements, such as margins, tabs, column gutters, and indentation. The ruler
has two parts: the line and the tab bar.
• The line resembles a ruler and contains graduated measurements for the area between the left and right margins.
• The tab bar, the white space in the lower part of the ruler, displays the triangular shaped tab marks.
Ruler guides are black dotted vertical lines that allow you to see where the settings for your margins and indentations
are in relation to where the text displays on the page. For example, when you click a tab, the ruler guide and a box
containing the tab’s settings are displayed.
24 Windows and views
To hide or display the ruler
• Click View ` Ruler.
A check mark beside Ruler indicates that the ruler is displayed.
To display ruler guides
1 Click Tool s ` Settings.
2 Click Display.
3 Click the Ruler tab.
4 Enable the Show ruler guides check box.
Using guidelines
Guidelines are horizontal and vertical nonprinting lines that you can use to align tables, margins, columns, headers,
and footers on a page.
To display guidelines
1 Click View ` Guidelines.
2 In the Display guidelines for area, enable one or more of the following check boxes:
• Ta bl e s — displays guidelines that you can drag to change the width of table columns
• Margins — displays guidelines that you can drag to change the width of margins
• Columns — displays guidelines that you can drag to change the width of columns
• Header/Footer — displays guidelines that you can drag to change the widths of headers or footers
Part two : WordPerfect 25
26 Windows and views
Reveal Codes
Formatting codes are inserted when you add text and formatting to a document.
The Reveal Codes feature gives you full control over document formatting, especially when copying and pasting text
from various sources. For example, to remove bold formatting, you can turn on Reveal Codes, locate the
code, and then just drag it out of the Reveal Codes window.
You can also double-click any code in the Reveal Codes window to make advanced alterations to the settings or
styles.
Codes are hidden by default; however, they can be displayed in a separate window below the active document.
This is how the text is displayed in the Reveal Codes window.
You can hide or display formatting codes. You can also change the location of the Reveal Codes window and dock it
on the left, right, or bottom of the screen. New documents display the Reveal Codes window in the location that was
last used. You can quickly access other Reveal Codes settings from the WordPerfect toolbar.
<Bold>
Dock the Reveal Codes window at the bottom, left, or right of the screen.
You can also customize the display of the codes. For example, you can specify the font style and color, and several
other formatting options. In addition, you can customize the appearance of the space character within the Reveal
Codes window. For example, you can set the color or use a symbol such as a diamond or bullet to separate words in
the Reveal Codes window.
Part two : WordPerfect 27
The characters that separate the words in the Reveal Codes window stand out better when you apply a color and use a symbol.
To hide or display formatting codes
• Click the Reveal Codes button on the WordPerfect toolbar.
You can also display or hide the Reveal Codes window by clicking View ` Reveal Codes or clicking the Reveal
Codes button that appears in the area where the vertical and the horizontal scrollbars meet.
To change the location of the Reveal Codes window
1 Click the Reveal Codes picker on the WordPerfect toolbar.
2 Choose one of the following options:
• Reveal Codes at left
• Reveal Codes at bottom
• Reveal Codes at right
You can also change the location of the Reveal Codes window by clicking View
` Dock Reveal Codes to, and
choosing an option.
To customize the display of formatting codes
1 Click Tool s ` Settings.
2 Click Display.
3 Click the Reveal Codes tab.
You can also click the Reveal Codes picker on the WordPerfect toolbar, and click Reveal Codes settings.
4 In the Format area, enable or disable any of the following check boxes:
• Wrap lines at window — to continue codes on the next line
• Show codes in detail — to display formatting information with codes
28 Reveal Codes
• Auto-display codes in Go to dialog — to display the Reveal Codes window when a code match is found in a
specific section of the document
5 To customize the appearance of the space characters that separate the words in the Reveal Codes window, do any
of the following:
• In the Format area, choose an option from the Show spaces as list box.
• In the Color area, open the Spaces color flyout, and click a color.
Note: You can set the color only for symbols.
You can also
Change the font
Change the font size
Change the font color
Change the background color
Use Windows system colors
Click Font, and choose a font from the Face list box.
Choose a font size from the Size list box.
In the Color area, disable the Use system colors check box.
Open the Text color flyout, and click a color.
In the Color area, disable the Use system colors check box.
Open the Background color flyout, and click a color.
In the Color area, enable the Use system colors check box.
Part two : WordPerfect 29
Loading...