Corel WordPerfect Office - X8 User Manual
Part One: Introduction 3
getting started
Part Two: WordPerfect 19
creating professional-looking documents
Part Three: Quattro Pro 113
managing data with spreadsheets
Part Four: Presentations 159
making visual impact with slide shows
Part Five: Utilities 209
using WordPerfect Lightning, Address Book, and more
Part Six: Writing Tools 227
checking your spelling, grammar, and vocabulary
Part Seven: Macros 241
streamlining and automating tasks
Part Eight: Web Resources 251
finding even more information on the Internet
Handbook highlights
What’s included? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
What’s new? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Help resources. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Documentation conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
WordPerfect basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Quattro Pro basics. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Presentations basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161
WordPerfect Lightning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 253
Part One: Introduction
Welcome to the Corel® WordPerfect® Office X8 Handbook! More than just a reference manual, this handbook is
filled with valuable tips and insights on a wide variety of tasks and projects.
The following chapters in this introductory section are key to getting started with the software:
• “What’s new?” on page 5
• “Installation” on page 15
• “Help resources” on page 9
If you’re ready to explore specific components of the software in greater detail, see the subsequent sections in this
handbook.
For an A-to-Z look at the topics covered in this manual, see the index on page 253.
What’s included?
WordPerfect Office includes the following programs:
• Corel® WordPerfect® — for creating professional-looking documents. See “Part Two: WordPerfect” on page 19.
• Corel® Quattro Pro® — for managing, analyzing, reporting, and sharing data. See “Part Three: Quattro Pro” on
page 113.
• Corel® Presentations™ — for producing high-quality slide shows and drawings. See “Part Four: Presentations” on
page 159.
In addition, WordPerfect Office provides the following:
• utilities — supplementary tools for accomplishing specific tasks quickly and easily: taking notes, storing contact
information, converting and managing files, and much more. See “Part Five: Utilities” on page 209.
• writing tools — built-in features for improving your spelling, grammar, style, and vocabulary. See “Part Six: Writing
Tools” on page 227.
• support for macros — tools, features, and resources that can help you streamline or automate tasks. See “Part
Seven: Macros” on page 241.
• Web resources — product information, support materials, social media, and more. See “Part Eight: Web
Resources” on page 251.
Not all documented features are available in all versions of WordPerfect Office. To compare versions, please
visit WordPerfect.com.
Part One: Introduction 3
What’s new in WordPerfect Office
• “Updated color and appearance” on page 6
• “Pasting unformatted text” on page 6
• “Scaling (DPI)” on page 7
• “Increased number of undo levels” on page 7
• “Locking toolbars” on page 7
• “Purchasing WordPerfect Office for trial users” on page 7
• “Browsing installed templates” on page 7
Counting characters in a document with and without spaces
You can count the number of characters in a document with and without counting the spaces between words.
To count characters with and without spaces
1 Click Tool s ` Word count.
2 Click the Word count tab.
The Statistics area displays the number of characters with and without spaces.
3 Click OK.
You can also count characters by clicking File
` Properties and clicking the Word count tab.
Customizing the display of Reveal Codes
You can display or hide the Reveal Codes window with a single click. You can also change the location of the Reveal
Codes window and dock it on the left, right, or bottom of the screen. New documents display the Reveal Codes
window in the location that was last used. You can quickly access other Reveal Codes settings from the WordPerfect
toolbar.
In addition, you can customize the appearance of the space character within the Reveal Codes window.
Dock the Reveal Codes window at the bottom, left, or right of the screen.
Part One: Introduction 5
For detailed information about every Reveal Code, there’s a new comprehensive list of code descriptions.
To display or hide the Reveal Codes window
• Click the Reveal Codes button on the WordPerfect toolbar.
You can also display or hide the Reveal Codes window by clicking View
` Reveal Codes or clicking the Reveal
Codes button that appears in the area where the vertical and the horizontal scrollbars meet.
To change the location of the Reveal Codes window
1 Click the Reveal Codes picker on the WordPerfect toolbar.
2 Choose one of the following options:
• Reveal Codes at left
• Reveal Codes at bottom
• Reveal Codes at right
You can also change the location of the Reveal Codes window by clicking View
Codes and choosing a docking option.
To access Reveal Codes settings
1 Click the Reveal Codes picker on the WordPerfect toolbar.
2 Click Reveal Codes settings.
You can also access Reveal Codes settings by clicking View
` Reveal Codes settings.
To customize the space character in the Reveal Codes window
` Reveal Codes ` Dock Reveal
1 Click the Reveal Codes picker on the WordPerfect toolbar.
2 Click Reveal Codes settings.
3 Choose an option from the Show spaces as list box.
Updated color and appearance
The work area now has a cleaner and more streamlined look. The background color around the page is lighter in the
WordPerfect Office theme. The page border is also lighter and more subtle.
Pasting unformatted text
You can quickly paste unformatted text from various access points in the application — menus, the WordPerfect
toolbar, and the shortcut key.
6 What’s new in WordPerfect Office
To paste unformatted text
• Click Edit ` Paste unformatted text.
You can also paste unformatted text by clicking the Paste unformatted text button on the WordPerfect toolbar
or pressing Ctrl+ Alt + V.
For more information about pasting text, see “Cutting, copying, and pasting text and graphics” on page 63.
Scaling (DPI)
In keeping with updating WordPerfect for the latest operating systems, WordPerfect Office file management dialog
boxes, such as Open, Save, and Save As, now respect Windows font scaling (DPI). Icons and text within those dialog
boxes now increase or reduce size along with the Windows icons. This ensures that UI elements scale properly and
appear crisp and legible on screens of all resolutions.
Increased number of undo levels
With this version of WordPerfect Office, the number of undo levels has been increased to 50.
Locking toolbars
You can lock toolbars.
To lock toolbars
• Right-click a toolbar or the property bar, and click Lock toolbars.
A check mark next to the command indicates that double-clicking or dragging a toolbar or property bar is disabled.
Purchasing WordPerfect Office for trial users
If you are a trial user, you can purchase WordPerfect Office directly from the application.
To purchase WordPerfect Office from within a trial
• Click Help ` Purchase.
Browsing installed templates
WordPerfect provides an easy way to access and browse the rich collection of templates installed with the application.
When you find the template you need, you can start a new document.
Part One: Introduction 7
Browse a wide selection of templates provided with WordPerfect.
To browse for templates
1 Click File ` New from template.
Available templates appear in the New from template dialog box.
2 Perform a task from the following table.
To Do the following
View all categories Click Home.
View all templates in a category Click a category.
Increase or decrease the size of thumbnails Drag the Thumbnail size slider to the right or left.
Start a document from a template Choose a template, and click Open.
WordPerfect creates a new document based on the
selected template.
If WordPerfect cannot find any templates in the default installation location, you must repair the installation
of WordPerfect Office.
For more information, see “Working with templates” on page 105.
8 What’s new in WordPerfect Office
Help resources
WordPerfect Office offers a wide variety of learning resources.
For centralized, categorized access to both installed resources and additional materials on the Web, you can visit the
Reference Center.
For details on specific programs and features, you can use the installed Help files and the various built-in Help features.
In this chapter:
• “Using the Reference Center”
• “Using the Help files” on page 10
• “Using the built-in Help features” on page 12
Using the Reference Center
The Reference Center centralizes and categorizes the Help files and PDF resources that install with WordPerfect Office
— and helps you locate additional materials on the Web.
You can access the Reference Center from within Windows, or from directly within WordPerfect Office.
You can perform a Help search, or a Web search, from directly with the Reference Center.
About Help files
Help files offer information in a separate window that you can keep displayed on top of the application window. For
more information, see “Using the Help files” on page 10.
About PDF resources
The following PDF resources can be accessed from the Reference Center:
• handbook — electronic copy of the general-reference printed manual for the suite
• guidebook — anthology of tutorials, based on the CorelTUTOR
• quick-reference cards — tips and insights on various topics
• user guides — detailed reference manuals, based on the main Help files for specific programs
• macro guide — programming manual, based on the Macro Help file for the suite
• content manual — catalog of installed fonts and clipart
You can access the content manual only if you’ve installed the extra content (clipart, photos, and fonts) for the
software. See “To install DVD extras” on page 16.
™ Help files for the suite
To access the Reference Center
• Do one of the following:
• On the Windows taskbar, click Start
• In WordPerfect, Quattro Pro, or Presentations, click Help
The Reference Center appears. Click a tab (on the left) to display the resources for that category; click any entry on
the page to access that resource.
` All programs ` WordPerfect Office ` Reference Center.
` Reference Center.
Part One: Introduction 9
To perform a search from the Reference Center
1 In the Reference Center, click one of the following tabs:
• Key Resources — to search a wide variety of WordPerfect Office resources
• WordPerfect — to limit searches to WordPerfect content
• Quattro Pro — to limit searches to Quattro Pro content
• Presentations — to limit searches to Presentations content
2 Type a word or phrase in the search box.
3 Enable one of the following options:
• Help Search — consults the installed Help files
• Web Search — consults select websites (Internet connection required)
4 Click Search.
Results appear in a new window, which you can use to perform additional searches.
Using the Help files
Help files offer information in a separate window that you can keep displayed on top of the application window.
You can access the Help from within a program or from the Reference Center. You can browse by topic, use the index
to look up keywords, or search for specific information. You can also print specific Help topics or entire Help sections.
You can browse or search multiple Help files — or only those for WordPerfect, Quattro Pro, or Presentations
— by visiting the Reference Center. See “To perform a search from the Reference Center” on page 10.
Documentation conventions
The following table explains the documentation conventions.
When you see this Do this
Click File ` New. Click the File menu, and click New in the menu.
Click Format ` Justification ` Left. Click the Format menu, click Justification, and click Left in
the submenu that displays.
Enable a check box. Click the check box to place a check mark or an “X” inside
the box.
Disable an option. Click the option to remove the indicator.
Select text. Click and drag to highlight text.
Click an object. Click anywhere on an object.
Right-click, and click Paste. Press the right mouse button, and click Paste in the
submenu that displays.
Press Enter.Press the Enter key.
Ctrl + Shift Press the Ctrl key and the Shift key at the same time.
Not all documented features are available in all versions of WordPerfect Office. To compare versions, please
visit WordPerfect.com.
10 Help resources
To ac c e s s t he H e l p
1 Do one of the following:
• In WordPerfect, Quattro Pro, or Presentations, click Help
• In the Reference Center, click a Help file.
2 Click one of the following tabs:
• Contents — to browse the Help file by topic
• Index — to browse the Help file by keyword
• Search — to search the Help file for a particular word or phrase. For more information, see “To search a Help
file” on page 11.
You can also
Access tutorials Do one of the following:
` Help topics.
• In WordPerfect, Quattro Pro, or Presentations, click Help
` CorelTUTOR.
• In the Reference Center, click the Tu to r ia l s entry on the
associated program page.
Access information on macros, macro languages (such as
PerfectScript™), and macro commands
Do one of the following:
• In WordPerfect, Quattro Pro, or Presentations, click Help
` Macro commands.
• In the Reference Center, click the Macros tab, and then
click the Macro Help entry.
To search a Help file
1 Click the Search tab in the left pane of the Help file.
2 Type a word or phrase in the search box.
For example, if you are looking for information about macros, you can type macro to display a list of relevant topics.
To search for a phrase, type the phrase, and enclose it in quotation marks (for example, type “writing tools” or “file
formats”).
3 Click the List topics button.
4 Choose a topic from the list that appears, and press Enter. The topic is displayed in the right pane of the Help file.
If your search results do not include any relevant topics, check the spelling of the word or phrase you typed. Note
that the English Help uses American spelling (for example, “color,” “favorite,” “center,” and “customize”), so
searching for British spellings (“colour,” “favourite,” “centre,” and “customise”) produce no results.
To determine the location of a displayed topic within the Help, click the Contents tab in the left pane of the
Help.
You can also
Search for a word or phrase in a list of topics generated by
the previous search
Search for all forms of a word Enable the Match similar words check box.
Part One: Introduction 11
Enable the Search previous results check box.
For example, if you type “type” and enable this check box,
the search results will include topics that contain the
words “types” and “typing.”
You can also
Search only the titles of Help topics Enable the Search titles only check box.
Repeat a recently performed search On the search box, click the arrow that points down, and
choose a word or phrase.
Combine multiple search terms Type a search term in the box. Click the flyout arrow that
points to the right, and choose an operator. Type another
search term in the search box, and then press Enter.
Search multiple Help files, or search for materials on the
Web
See “To perform a search from the Reference Center” on
page 10.
To print Help content
To Do the following
Print a section Select the section you want to print, click Print, and enable
the Print selected heading and all subtopics option.
Print a topic Select the topic you want to print, click Print, and enable
the Print selected topic option.
You can also print a topic by right-clicking the window and clicking Print.
Using the built-in Help features
WordPerfect Office programs offer the following types of built-in Help content:
• context-sensitive Help — information, relevant to the current task, on menu commands, toolbar buttons, dialog
boxes, and dialog box controls
• QuickTips™— information about menu items, or about icons and buttons on the toolbars and the Toolbox
• PerfectExpert™— assistance with everyday tasks and detailed projects
To access context-sensitive Help
To get help for Do the following
A menu item Point to the menu item, and press F1.
A toolbar button Point to the toolbar button, press Shift + F1, and click the
button.
A dialog box Click Help, or press F1.
A dialog box control
Click the Context-sensitive Help button in the dialog
box, and click the control.
To access a QuickTip
• Point to a menu item, icon, or button.
The QuickTip appears in a balloon.
12 Help resources
To access the PerfectExpert
• In WordPerfect, Quattro Pro, or Presentations, click Help ` PerfectExpert.
A check mark next to the PerfectExpert command indicates that the command is enabled, and the PerfectExpert
panel displays in the left side of the document window.
Using Web-based resources
If you have an active Internet connection, you can use the following Web-based resources to get the most out of
WordPerfect Office.
WordPerfect Office websites
For product information, straight from the experts at Corel:
• WordPerfect.com — official home page: news, tutorials, tips & tricks, and more
• Corel.com/knowledgebase — articles by the Corel Support Services team
WordPerfect Office social media
For interaction with other WordPerfect Office users, and the team at Corel:
• OfficeCommunity.com — official community site (hosted by Corel)
• Corel.com/socialmedia — links to Corel social media (hosted on third-party sites)
WordPerfect Office Web search
To search multiple WordPerfect Office websites and social media for specific information, visit the Reference Center
that installs with WordPerfect Office.
Part One: Introduction 13
Installation
In this chapter:
• “Migrating from an earlier version” on page 15
• “Installing WordPerfect Office” on page 15
• “Registering WordPerfect Office” on page 16
• “Updating WordPerfect Office” on page 16
Migrating from an earlier version
WordPerfect Office offers numerous features that help you transfer, or “migrate,” from an earlier version of the
software.
For your convenience, many such features are offered during installation. If the setup detects an earlier version of the
software, you can choose to remove that version; you can also choose to migrate customized settings, user-created
templates, and user-created macros from that version. See “To install WordPerfect Office from DVD” on page 15.
For even more migration options, please see “Migrating from an earlier version of WordPerfect Office” in the
WordPerfect Help.
Installing WordPerfect Office
The WordPerfect Office DVD lets you install WordPerfect Office, as well as any DVD extras included with your
purchase.
If you downloaded the software, please refer to the installation instructions included with your purchase.
After installing WordPerfect Office, you can use the Windows® Control Panel to modify, repair, or uninstall the
software.
To install WordPerfect Office from DVD
1 Close all applications.
2 Insert the WordPerfect Office DVD in the DVD drive.
If the DVD does not start automatically, do one of the following:
•
(Windows® 8.1 or Windows® 10) Move your pointer into the upper-right or lower-right corner, move it up
or down to click Search, type Run in the search box, and press Enter. Then in the Run dialog box, type
D:\Autorun.exe (where D is the letter that corresponds to the DVD drive), and press Enter.
• (Windows 7 ®) Click Start on the Windows® taskbar, type D:\Autorun.exe (where D is the letter that
corresponds to the DVD drive), and press Enter.
3 Click WordPerfect Office, and follow the setup instructions for installing the software.
You must enter your WordPerfect Office serial number. Check your disc holder for this number, and keep it
handy.
If you purchased an “upgrade” version of the software, you must enter the serial number for the earlier version
if the setup cannot detect it.
Part One: Introduction 15
The setup lets you choose to remove any earlier versions of the software detected by the setup. You can also
choose to migrate settings, templates, and macros from an earlier version.
For help with installation, please visit the Corel® Install Center at Corel.com/installcenter.
To install DVD extras
1 Follow steps 1 and 2 in the previous procedure.
2 Click one of the following:
• Clipart, Photos, and Fonts — to install the extra content for WordPerfect Office, along with a PDF catalog of the
fonts and clipart (“Content Manual”)
• any desired program or feature — to install that extra
3 Follow the setup instructions.
4 Repeat this procedure for each additional extra you want to install.
To modify WordPerfect Office
1 Close all applications.
2 On the Windows Control Panel, click Uninstall a program.
3 Double-click WordPerfect Office on the Uninstall or change a program page. The setup appears.
4 Enable the Modify option, and then click Next.
5 Follow the setup instructions.
To modify an installed DVD (or download) extra for WordPerfect Office, choose that extra at step 4.
You can also
Repair WordPerfect Office At step 5, enable the Repair option.
Uninstall WordPerfect Office At step 5, enable the Uninstall option.
Registering WordPerfect Office
Registering Corel® products is important. Besides activating (or updating) your Corel account, registration provides
you with timely access to product updates, free downloads, tutorials and tips, special offers, and more.
Registration happens after you install WordPerfect Office. Do one of the following:
• Click Help
` Product registration in WordPerfect.
• Wait until WordPerfect Office prompts you to register.
• Visit Corel.com/support/register on the Web.
Updating WordPerfect Office
WordPerfect Office offers a messaging service that helps keep your installation up-to-date by informing you when
product updates are available. To receive messages, you require an Internet connection.
For complete information about the messaging service, you can access the Messages Help file.
16 Installation
To access the messaging service
•In WordPerfect, click Help ` Messages.
To update WordPerfect Office
•In WordPerfect, click Help ` Check for updates.
To modify the messaging settings
•In WordPerfect, click Help ` Message settings.
To access the Messages Help file
1 On the Windows taskbar, click Start ` All programs ` WordPerfect Office ` Reference Center.
The Key Resources page of the Reference Center appears.
2 Click Messages Help.
Part One: Introduction 17
Part Two: WordPerfect
WordPerfect is a powerful word-processing application that helps you produce newsletters, articles, reports,
proposals, books, and other documents.
About WordPerfect
See the following chapters:
•“WordPerfect basics” on page21
• “Windows and views” on page 25
• “Reveal Codes” on page 28
• “Navigation” on page 30
• “Microsoft Word compatibility” on page 31
Documents and templates
See the following chapters:
• “Document basics” on page 33
• “PDF import” on page 35
• “Templates” on page 37
Tex t
See the following chapters:
• “Text basics” on page 41
• “Text selection” on page 43
• “Text formatting” on page 45
• “Text arrangement” on page 51
• “Text organization” on page 55
Graphics
See the following chapter:
• “Graphics” on page 59
Editing content
See the following chapters:
• “Editing basics” on page 63
• “Find and Replace” on page 67
Design and layout
See the following chapters:
• “Styles” on page 71
• “Page margins” on page 75
Part Two: WordPerfect 19
• “Page size and orientation” on page 76
• “Page flow” on page 79
• “Page columns” on page 80
• “Page numbering” on page 83
• “Headers and footers” on page 87
• “Footnotes and endnotes” on page 89
Sharing documents
See the following chapters:
• “Saving documents” on page 93
• “Performing simplified merges” on page 1
•“Printing” on page99
• “Publishing to PDF” on page 101
• “Publishing eBooks” on page 109
The WordPerfect page of the Reference Center offers extensive program help: reference topics, tutorials, tips,
insights, and more. See “To access the Reference Center” on page 9.
20 Part Two: WordPerfect
WordPerfect basics
This chapter tells you how to perform basic operations in WordPerfect.
In this chapter:
• “Starting WordPerfect”
• “Exploring the workspace”
• “Changing the workspace” on page 23
• “Quitting WordPerfect” on page 24
Starting WordPerfect
You can start WordPerfect as you would any other Windows program.
If you start WordPerfect while the program is already running, a new instance is created. Running multiple instances
of WordPerfect is useful when, for example, you need to work on multiple documents simultaneously:
• Rather than switching among document windows within WordPerfect, you can switch among WordPerfect
instances in Windows.
• Rather than switching among documents at all, you can display them simultaneously across multiple monitors (if
available).
To start WordPerfect
• On the Windows taskbar, click Start ` All Programs ` WordPerfect Office ` WordPerfect.
Part Two: WordPerfect 21
Exploring the workspace
In WordPerfect, the workspace (or “work area”) refers to everything within the WordPerfect application window.
The document window
The large open area is the document window.
The menu bar
The menu bar, located at the top of the workspace, just below the title bar, provides access to most of the WordPerfect
commands.
The toolbars
Many menu commands can be accessed through toolbars, located below the menu bar.
This is the WordPerfect toolbar.
The property bar
The property bar is a context-sensitive toolbar that displays buttons and options related to the task you are
performing. For example, when text is selected, the property bar contains only text-related commands.
This is the property bar.
By default, the property bar is located above the document window.
The application bar
The application bar displays information about the status of the active WordPerfect document. By default, the
application bar is located below the document window.
When you open a file, a document button with the name of the file appears on the application bar. You can use
document buttons to quickly move between the documents. For more information about moving between
documents, see “Navigation” on page 30.
This illustration shows items on the right side of the application bar.
22 WordPerfect basics
Changing the workspace
WordPerfect lets you use different workspaces for creating documents. When choosing a workspace, you are
specifying the toolbars, buttons, options, and menus that WordPerfect displays.
You can customize and save workspace settings, including shadow cursor settings, measurement and ruler settings,
toolbar, application bar and property bar settings. Saving your workspace settings ensures they remain in effect until
you change them.
To change the workspace
1 Click Tool s ` Workspace manager.
2 Enable one of the following options:
• WordPerfect Office mode — displays the default WordPerfect workspace
• Microsoft Word mode — simulates the Microsoft® Word workspace by positioning the WordPerfect features,
including toolbars, keyboards, and menu items, where you would find the equivalent features in Microsoft Word
• WordPerfect Classic mode (version 5.1) — lets you work in the familiar visual environment of Corel WordPerfect
5.1 and use its keystrokes
• WordPerfect Legal mode — exposes the WordPerfect legal features, such as tools that let you create specialized
legal documents such as cases and pleadings
To save workspace settings
1 Click Tool s ` Settings.
2 Click Environment.
3 In the Environment settings dialog box, click the Interface tab.
4 In the Save workspace area, enable one of the following options:
• Always — always saves workspace settings when quitting WordPerfect
• Never — never saves workspace settings when quitting WordPerfect
• Prompt on exit — prompts you to save workspace settings when quitting WordPerfect
Part Two: WordPerfect 23
Quitting WordPerfect
You can quit WordPerfect, thereby closing the application along with all of the documents you have open.
To quit WordPerfect
• Click File ` Exit.
You are prompted to save any modified documents before quitting.
24 WordPerfect basics
Windows and views
In this chapter:
• “Running multiple instances of WordPerfect”
• “Switching document views” on page 25
• “Changing document display settings” on page 25
• “Working with the ruler and ruler guides” on page 26
• “Using guidelines” on page 27
For additional topics, please see “Viewing and navigating documents” in the WordPerfect Help.
Running multiple instances of WordPerfect
You can run multiple instances of WordPerfect — for example, if you want to work on multiple documents across
multiple monitors.
To accommodate this new multiple-instance workflow, various traditional behaviors of WordPerfect have been
adjusted.
• Starting WordPerfect: If you start WordPerfect while the program is already running, a new instance is created.
• Viewing documents: You can transfer an open document to a new instance of WordPerfect. See page 26.
• Template settings: You can choose to apply template changes to all instances of WordPerfect. See page 37
• Macro behavior: Macro commands that previously applied to “all documents” now apply only to those in the
current instance of WordPerfect.
Switching document views
In WordPerfect, you can view documents in four ways: draft, page, two pages, and browser preview. You can also
view documents with no user-interface elements.
To switch the document view
• Click View, and click one of the following:
• Draft — to hide some document elements such as footers, page breaks, margins, and watermarks
• Page — to display the document the way it will look when printed
• Two pa g e s — to display two consecutive pages in a document side by side
• Preview in browser — to display a document in HTML format
Changing document display settings
WordPerfect lets you change document display settings in several ways. You can enlarge or reduce the page display.
As well, the document window can be minimized or maximized.
You can cascade or tile multiple open documents. You can also transfer an open document to a new instance of
WordPerfect.
Part Two: WordPerfect 25
To enlarge or reduce the page display
1 Click View ` Zoom.
2 Enable one of the following options:
• Margin width — displays a complete line or block of text within a window with minimal white space to the right
and left
• Page width — displays the width of the page including margins in the window
• Full page — displays all page margins in the document window
• Other — lets you enter a custom zoom percentage
To enlarge or reduce the page display, the document must be in Draft or Page view.
To minimize or maximize the document window
• Right-click the WordPerfect title bar, and click one of the following:
• Minimize
• Maximize
If you want to restore a document window to its original size, right-click the title bar, and click Restore.
To cascade multiple documents
• Click Window ` Cascade.
To tile multiple documents
• Click Window, and click one of the following:
• Tile side by side
• Tile top to bottom
To transfer a document to a new instance of WordPerfect
• Click Window ` Separate.
You can also right-click the document button on the application bar and choose Separate document.
Working with the ruler and ruler guides
The ruler is used to display page format elements, such as margins, tabs, column gutters, and indentation. The ruler
has two parts: the line and the tab bar.
• The line resembles a ruler and contains graduated measurements for the area between the left and right margins.
• The tab bar, the white space in the lower part of the ruler, displays the triangular shaped tab marks.
Ruler guides are black dotted vertical lines that allow you to see where the settings for your margins and indentations
are in relation to where the text displays on the page. For example, when you click a tab, the ruler guide and a box
containing the tab’s settings are displayed.
26 Windows and views
To hide or display the ruler
• Click View ` Ruler.
A check mark beside Ruler indicates that the ruler is displayed.
To display ruler guides
1 Click Tool s ` Settings.
2 Click Display.
3 Click the Ruler tab.
4 Enable the Show ruler guides check box.
Using guidelines
Guidelines are horizontal and vertical nonprinting lines that you can use to align tables, margins, columns, headers,
and footers on a page.
To display guidelines
1 Click View ` Guidelines.
2 In the Display guidelines for area, enable one or more of the following check boxes:
• Ta bl e s — displays guidelines that you can drag to change the width of table columns
• Margins — displays guidelines that you can drag to change the width of margins
• Columns — displays guidelines that you can drag to change the width of columns
• Header/Footer — displays guidelines that you can drag to change the widths of headers or footers
Part Two: WordPerfect 27
Reveal Codes
Formatting codes are inserted when you add text and formatting to a document.
The Reveal Codes feature gives you full control over document formatting, especially when copying and pasting text
from various sources. For example, to remove bold formatting, you can turn on Reveal Codes, locate the
and then just drag it out of the Reveal Codes window.
You can also double-click any code in the Reveal Codes window to make advanced alterations to the settings or styles.
Codes are hidden by default; however, they can be displayed in a separate window below the active document.
This is how the text is displayed in the Reveal Codes window.
You can hide or display formatting codes.
You can also customize the display of the codes. For example, you can specify the font style and color, and several
other formatting options.
<Bold> code,
To hide or display formatting codes
• Click View ` Reveal Codes.
A check mark beside Reveal Codes indicates that formatting codes are displayed.
To customize the display of formatting codes
1 Click Tool s ` Settings.
2 Click Display.
3 Click the Reveal Codes tab.
4 In the Format area, enable or disable any of the following check boxes:
• Wrap lines at window — to continue codes on the next line
• Show spaces as bullets — to display a bullet for each space character
• Show codes in detail — to display formatting information with codes
• Auto-display codes in Go to dialog — to display the Reveal Codes window when a code match is found in a
specific section of the document
You can also
Change the font Click Font, and choose a font from the Face list box.
Change the font size Choose a font size from the Size list box.
Change the font color In the Color area, disable the Use system colors check box.
Open the Tex t color flyout, and click a color.
28 Reveal Codes
You can also
Change the background color In the Color area, disable the Use system colors check box.
Open the Background color flyout, and click a color.
Use Windows system colors In the Color area, enable the Use system colors check box.
Part Two: WordPerfect 29
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