Clickfree DVD Backup User Manual

Clickfree DVD Backup User Guide
for Microsoft Windows users
Copyright © 2009 Storage Appliance Corporation. 2
Feature / function
O
EULA
Password protection
backup complete folders
choosing categories for BU / RSTR (like HD/Xformer)
choosing locations / types & sizes / embedded
all filetypes selected by default
multiple computers per DVD
multiple backups per DVD – adding / updating
undo restore
browsing / searching backed-up files
Search entire computer - exclusions for Windows folders & removable media (true for Music, not true for Photos, ??? Office) CHECK SCREENCAPS
Restore files to their original location
restore defaults to x:\Restored Files\{Music|Photos}
Tools
Reminders
Remembers your customized settings
Add/Remove/Edit filetypes
Clickfree DVD Backup User Guide Introducing Clickfree DVD Backup
Copyright © 2009 Storage Appliance Corporation. 3
Contents
CONTENTS 3
INTRODUCING CLICKFREE DVD BACKUP 6
Main Features 6
Package contents 6
Definitions 7
BASICS 8
HOW DOES CLICKFREE WORK? 8
WHAT GETS BACKED UP? 8
Clickfree backs up content 8
What content categories does Clickfree back up? 8
WHAT DO I NEED BEFORE I START? 9
BACKING UP MY CONTENT 10
HOW DO I START USING MY CLICKFREE DVD BACKUP? 10
ZERO EFFORT BACKUP REALLY! 11
WHAT IF CLICKFREE DOESNT START UP AUTOMATICALLY? 12
What if the Vista Autoplay Window appears? 13
HOW DO I CHANGE HOW CLICKFREE DOES BACKUPS? (OFFICE ONLY) 13
Choosing categories of content to be backed up – required 15
Choosing locations to search for content – required 15
Choosing complete folders to be backed up – optional 16
HOW DO I CHANGE HOW CLICKFREE DOES BACKUPS? (MUSIC, PHOTO) 19
Choosing locations to search for content – optional 20
Choosing file types and sizes to be backed up – optional 22
Choosing whether embedded files are backed up – optional 22
Clickfree DVD Backup User Guide Introducing Clickfree DVD Backup
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RESTORING MY CONTENT 26
WHAT IF MY COMPUTERS INTERNAL HARD DRIVE STOPS WORKING, OR I WOULD LIKE TO TRANSFER MY
CONTENT TO A NEW COMPUTER? 26
WHAT DO I NEED BEFORE I CAN USE CLICKFREE TO RESTORE MY CONTENT? 26
HOW DO I GET MY CONTENT BACK? 26
What gets restored, and to where – Default restore? 26
HOW DO I LET CLICKFREE RESTORE DECIDE WHAT TO RESTORE AND WHERE? 27
HOW DO I CHANGE HOW CLICKFREE RESTORES CONTENT? 30
Restoring content 30
Choosing content to be restored 30
Choosing where to restore content to 31
HOW CAN I USE CLICKFREE TO COPY FILES FROM ONE COMPUTER TO ANOTHER? 33
HOW DO I FIND FILES THAT WERE RESTORED 33
BROWSING, SEARCHING & VIEWING YOUR FILES 35
HOW DO I BROWSE, SEARCH & VIEW? (OFFICE ONLY) 35
From the Backup Summary screen 35
HOW DO I PLAY OR EMAIL MUSIC? (MUSIC ONLY) 36
HOW DO I VIEW AND USE PHOTOS? (PHOTO ONLY) 36
HOW DO I BROWSE MY BACKED-UP FILES? (OFFICE ONLY) 38
HOW DO I SEARCH FOR MY BACKED-UP FILES? (OFFICE ONLY) 39
WHAT CAN I DO WITH FILES FROM BROWSE AND SEARCH 41
ADVANCED TOPICS 42
WHAT IF THERE IS MORE THAN ONE USER ON MY COMPUTER? 42
WHAT IF I HAVE MORE THAN ONE COMPUTER? 42
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HOW DO I CHOOSE INDIVIDUAL FILE EXTENSIONS FOR BACKUP? (OFFICE) 42
HOW DO I CHOOSE INDIVIDUAL FILE EXTENSIONS FOR BACKUP? (MUSIC, PHOTO) 43
WHAT IF I DONT ENOUGH CLICKFREE BACKUP DVDS? 44
WHAT ARE FACTORY SETTINGS AND HOW DO I USE THEM? 45
HOW DO I ADD/REMOVE/EDIT FILETYPES? (OFFICE ONLY) 45
HOW DO I CHOOSE ANOTHER DRIVE AND/OR FOLDER TO RESTORE TO? 47
LEGAL STUFF 49
Clickfree DVD Backup User Guide Introducing Clickfree DVD Backup
Copyright © 2009 Storage Appliance Corporation. 6
Introducing Clickfree DVD Backup
Thank you for buying the Clickfree DVD Backup – the easiest way to keep the valuable information on your computer safe.
Clickfree is an easy-to-use computer backup system that automatically searches for and
backs up content stored on your computer. No hardware configuration or software installation is required. The backup procedure begins once the Clickfree DVD has been inserted into your DVD drive.
Caution: Please remember that a backup is meant to be a second copy of your computer
data, not the only copy of your data. Having two copies (redundancy) is what keeps your important data safe. Please use your Clickfree DVD Backup to keep a safe copy of your data.
MAIN FEATURES
Clickfree backup technology
Automatically starts when connected to your computer
Does not require any software installation or setup
Automatically searches for and backs up the important data from your computer –
music, photos, or office files, depending on which Clickfree DVD Backup package you are using
For most users the automatic search finds and backs up everything that matters
Customizable backup options
Includes options for custom file types and full folder backup (Office Files Backup only)
Easy restore to same or other computer
Backed-up content can quickly and easily be restored
You can just as easily ‘restore’ content to a different computer as to the original one
This makes Clickfree a great way to move your content from your old computer to
your new one
How it backs up
The first time you put a Clickfree Backup DVD into your DVD writer it searches for, finds, backs up and organizes all of your important content, depending on which
Clickfree DVD Backup package you are using
Photo Viewer/Music Player
Conveniently view backed-up photos from the DVD in thumbnail and expanded view(Photo Backup Only)
Conveniently listen to backed-up music from the DVD (Music Backup only)
PACKAGE CONTENTS
Your Clickfree backup package contains three, five, or ten Clickfree DVD Backup disks.
Clickfree DVD Backup User Guide Introducing Clickfree DVD Backup
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DEFINITIONS
Just to make sure that the user guide is clear, we’re going to define a couple of terms that are used throughout the guide.
Administrator
“Administrator” is a special login name for the user who can make system-wide changes to the computer, has full control, and can access all of the files on the computer. Most home users are automatically the Administrator of their computer. If you don’t know if you are the Administrator, or how to log in as Administrator, you might need to talk to the person who set up the computer for you. If no one set up your computer for you, then by default, you are the Administrator.
Back up and Restore
Backing up is making copies of data so that a copy can be used to restore the original after the data is lost or destroyed. Backups are used to restore data after loss of or damage to your computer’s hard drive, and to restore files that have been accidentally deleted or corrupted.
Making a backup of your content only copies it from your computer to your DVD Backup, and does not delete it from the computer’s hard drive.
Restoring your content from a backup only copies it from your DVD Backup to your computer, and does not delete it from the DVD Backup.
Important: Clickfree never erases or replaces content on your computer’s hard drive, unless
you ask it to replace a file during restore.
Clickfree never erases or replaces content on your DVD Backup.
Your Clickfree backups are also handy for moving or copying data from one computer to another.
Content
Normally you don’t use Clickfree to back up your programs or operating system (Windows), only the data that you have created or copied to your computer – music, photos, letters, emails, tax information etc, depending on which Clickfree DVD Backup package you are using. In this guide we refer to this data as content.
File
Information used by your computer and stored in a specific place on your hard drive. A file may be content, a program or part of a program, or information a program uses in some way.
Sometimes the relationship between content and file is clear: a photo or a letter is usually a single file. On the other hand, a single email message may be just a part of a large file that contains many messages, and related information such as email addresses, calendar events etc. However, you don’t need to be concerned about this because Clickfree takes care of all the details for you.
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Basics
HOW DOES CLICKFREE WORK?
All you need to do to keep your projects, photos, videos, music etc. safe is to put the
Clickfree DVD Backup into the DVD drive in your computer and let it work! No need to
install software or to configure anything. Your computer knows when the Clickfree DVD has been inserted, and it runs the program automatically each time. You can back up as many computers as you like with the Clickfree DVD Backup. However, each DVD can hold backed-up files from only one computer.
When Clickfree has finished backing up your computer, just eject the DVD and store it in a safe place. We recommend that you do not leave the Clickfree DVD in your DVD drive: your content is safer if your DVD Backup is kept separately from the computers it has backed up.
If your data is lost for any reason (hard disk crash, laptop lost or stolen, content accidentally deleted), you’ll be really happy that you bought and used Clickfree. Your backed-up content is safe on your Clickfree backup, waiting to be restored when you have a working computer again.
A Clickfree backup is also ideal for transferring your content from an old computer to a new one.Sometimes, for a variety of reasons, the program may not run by itself – it may need a little help. If this happens to you, don’t worry – it’s easy to get things going. We’ll show you how a little later. For details, see “What if Clickfree doesn’t start up automatically?” on page 12.
WHAT GETS BACKED UP?
CLICKFREE BACKS UP CONTENT
At Clickfree we want to protect our customers from losing things that are irreplaceable. That’s why Clickfree finds and backs up all of the content from wherever it is on your computer – according to which DVD Backup you use – Office, Music, Photo.
When it runs automatically, Clickfree searches your computer for all of the content that you have either created or placed in your computer. To see a list of the categories of content that Clickfree backs up automatically, see “What content categories does Clickfree back up?” on page 8. Most likely, this means that it will back up everything that matters to you right out of the box without you having to do anything but insert the DVD.
Unless you explicitly ask it to do so (and only for Office backup), Clickfree does not back up the programs or the operating system. This means that your backup won’t need nearly as much space as the size of your computer’s hard drive since your content may only take up a small portion of your hard drive’s capacity, and we only look for the content.
WHAT CONTENT CATEGORIES DOES CLICKFREE BACK UP?
Depending on which DVD Backup you are using, Clickfree backs up content in these categories:
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{P} Photos – including common graphic formats such as JPEG and RAW
{P} Video – for example, AVI, MPEG, Shockwave Flash
{M} Music – including CD audio, MP3, MIDI
{O} Emails – including Thunderbird, Eudora, and those from Microsoft Office
{O} Text Documents – usually from word-processing programs such as Microsoft
Word, Open Office, and WordPerfect
{O} Spreadsheets – for example, Microsoft Excel, Open Office, and Lotus 123
{O} Presentations – for example, Microsoft Powerpoint and Corel Show
{O} Artwork and Drawings – such as Corel Draw, Visio and Paintshop images
{O} Favorite Websites – internet shortcuts and address books
{O} Other – including zip and RAR files, XML, and comma-separated values files
{O} Financial – such as those from QuickBooks and tax programs
Want to know more? You can look at the details by following the steps in “How do I Change how Clickfree does backups? (Office only)” on page 13, or “How do I Change how Clickfree does backups? (Music, Photo)” on page 19, without making any changes.
WHAT DO I NEED BEFORE I START?
Before you start your first restore you should read the entire “Restoring my content” chapter of this manual.
For Clickfree to work, your computer needs to be running one of these operating systems:
Microsoft Vista® (any editions)
Microsoft Windows® XP (any editions)
Microsoft Windows® 2000 (with SP4)
Mac OSX 10.5 Leopard running on an Intel processor (products manufactured after
Jan 1, 2009)
In addition you need:
At least 100 MB of free space on your computer
A DVD writer with DVD+R capability
Clickfree DVD Backup User Guide Backing up my content
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Backing up my content
HOW DO I START USING MY CLICKFREE DVD BACKUP?
Note: Screenshots in this section show mostly Office Backup screens – the screens for
Music and Photo backup are almost identical.
To start using your Clickfree DVD Backup:
1. Make sure that your computer is switched on and has finished starting up.
2. Log in, if that is what you normally do.
3. Insert a Clickfree DVD into your DVD drive.
4. Wait for the Clickfree window to appear. You may have to wait up to a full minute for your computer to recognize the Clickfree DVD Backup – please be patient!
What happens next depends on whether the Clickfree DVD contains any backed-up content.
If the Clickfree DVD contains backed-up content, see “Restoring my content” on
page 26.
A second Welcome window appears and shows the number of seconds left before the backup starts automatically:
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ZERO EFFORT BACKUP REALLY!
Unless you stop the countdown by clicking a button, at the end of the countdown period
Clickfree starts the backup.
If you want to let Clickfree decide what needs to be backed up from where, then
you’re done: just relax and let Clickfree work.
Without any effort on your part, Clickfree is safeguarding your valuable content!
For details, see “What gets backed up?” on page 8.
If you want to make changes to how backup is done, click Options and see “How do
I Change how Clickfree does backups? (Office only)” on page 13, or “How do I Change how Clickfree does backups? (Music, Photo)” on page 19.
Clickfree displays some screens to show progress:
Note: The appearance of these screens varies a little, depending on which Clickfree DVD
Backup package you are using: Office, Music, or Photo.
Clickfree adds up the sizes of all of the content it finds, then adds the sizes of the
files in the complete folders you also chose, and tells you how many files of what types it found, and how many DVDs are needed for the backup:
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5. If you have enough Clickfree Backup DVDs, click I’m Ready – Start Backup.
Important: Before you backup your files, you must ensure that you have as many Clickfree
Backup DVDs as are needed: if the backup requires more than one DVD, you need to use a Clickfree Backup DVD every time that the program tell you to change DVDs. If you don’t have enough Clickfree Backup DVDs for a backup, see “What if I don’t enough Clickfree Backup DVDs?” on page 44.
The Backup Summary screen shows you how many files of each type were backed up.
When you see the Backup Summary screen, simply click Close, then OK, then eject the Clickfree DVD and store it in a safe place.
Note: Before backing up any content, Clickfree tells you how many DVDs will be
needed. Each time it fills up a DVD, Clickfree prompts you to label the full DVD with a sequence number, and to insert another empty Clickfree DVD.
You should write the date & time on the DVD, and, if you use Clickfree DVD Backup with more than one computer, write the name of the computer too.
WHAT IF CLICKFREE DOESNT START UP AUTOMATICALLY?
There could be a couple of reasons why Clickfree does not run when you plug in the
Clickfree DVD Backup:
You may see a message telling you that “Clickfree™ Backup cannot start because
you do not have the required permissions. Please re-login to this computer as the
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Administrator.”
1. Log out.
2. Eject the Clickfree DVD.
3. Log in again as Administrator.
4. Insert the Clickfree DVD again. The backup then starts automatically.
Your computer settings may prevent Clickfree from running automatically because “Autorun” is turned off.
To fix this problem, follow these steps. You only need to do this once, not every time you use Clickfree.
To turn on Autorun:
[[are we going to give any instructions about enabling autorun? or just say to call tech support?]]
WHAT IF THE VISTA AUTOPLAY WINDOW APPEARS?
In Windows Vista, if the AutoPlay window appears:
1. Check Always do this for software and games.
2. Click Start ClickFree Backup.
You only need to do this once, not every time you use Clickfree.
HOW DO I CHANGE HOW CLICKFREE DOES BACKUPS? (OFFICE ONLY)
You can change:
The types of content Clickfree backs up
Where Clickfree looks for the content to back up content.
You can also tell Clickfree to back up all of the files in a folder, regardless of what category or file type they are.
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What do the Cancel, Next, and Back buttons do?
As you go from one step to the next to back up content, the screens you see usually have buttons for Cancel, Next >, and Back>.
Cancel abandons the changes you have made and returns you to the Manage
Settings and PCs screen.
Next > accepts the decisions you have made so far, then moves on to the next step and the
next decision.
Back > sends you back to the previous step so that you can change a decision you already
made. Until you click Start or Cancel there is no limit to how often you can go back and make changes.
To review or change what gets backed up:
1. Follow steps 1 to 4 of the procedure “How do I start using my Clickfree DVD Backup?” on page 10.
2. Before the countdown reaches zero, click Options.
The Choose File Types screen is displayed:
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CHOOSING CATEGORIES OF CONTENT TO BE BACKED UP REQUIRED
3. All of the categories are selected by default. Choose the categories of content to be backed up, for example, Text Documents, Presentations, and Financial.
To include a category, for example, Presentations, in the backup, make sure that the
box to the left of the category name is checked . If it isn’t, click the box to check it. You can add and remove the checkmark by clicking in the box.
To exclude a category, for example, Financial, from the backup, make sure that the
box to the left of the category name is unchecked . If it is checked, click the box to uncheck it.
Note: You can make a finer selection by choosing file types within each category. For
details, see “How do I choose individual file extensions for backup? (Office)” on page 42 in the “Advanced topics” chapter.
4. When you are finished choosing content categories, click Next >.
Note: You must choose at least one file type or category – you cannot leave all file types
and categories unchecked.
CHOOSING LOCATIONS TO SEARCH FOR CONTENT REQUIRED
1. Choose where you want Clickfree to search for content for the categories and types you chose earlier – Clickfree can either:
look through your entire computer (the default setting) or
look only in certain folders
To look through the entire computer
Choose Search the entire computer
To look only in certain folders:
Choose Search selected folders only then select folders
from My Documents. and My Computer in the folder selection box that appears.
To search the entire My Documents folder, make sure that the checkbox is
checked .
To see details of a folder under My Documents, click the + to the left of the checkbox. This expands My Documents to show the folders that it contains, and changes the + to a -. Click the – when you want to collapse the folder
+ 34 hidden pages