Canon MYMAIL BROCHURE

Canon Business Services

MyMail

MyMail

My Mail is designed to provide

signicant cost saving benets
for low volume ofce users
by fully automating a secure

postal service that will place
documents such as letters,
appointment reminders, test
results, invoices into the post
straight from the desktop.

Business Benets

MyMail will consolidate print output from across

•

all departments

Mail throughout the day will be compressed,

•

encrypted and electronically delivered to a central
print production facility

The electronic mail items are then automatically

•

mail sorted to achieve the maximum available

postal discounts and delivered for print production.

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Our Approach

MyMail offers businesses the ability to develop and integrate a true hybrid mail and print

strategy with an effective and proven customer communication strategy. MyMail delivers cost
savings and increased productivity in respect of printing and mail output, maximising revenue

with more efcient customer communication and providing a secure means for mail auditing.

MyMail follows a structured implementation path that enables customers to work with Canon

and implement the solution in a very short period of time. The essence of the product ensures
that there is no complicated IT project and very little integration required. A typical installation of
MyMail consists of the following:

MyMail analysis aurvey (typically 2 days)

•

Survey recommendations presented & timescales agreed

•

MyMail pilot (typically 1-2 departments for a maximum of 1 month)

•

Project kick-off meeting (key stakeholders inc. IT)

•

Implementation (typically 1 day)

•

Training workshops & seminars (as required)

•

Business Issues

Disruption and costs-to-core business can be caused by time spent on mail and

response services, and a dependency on hardware. In addition to this, holding copies

of documents sent to customers by the client requires space if storage is being used

for physical copies, and an effective system is needed for quick document recall and

retention if being stored electronically.

Utilising your mailing system to increase productivity, accountability and revenue is not the
primary focus of a business, and so Canon’s MyMail solution offers the following benets:

Increased productivity within the business, streamlining the document

•

creation-to-mail processes

Reduced dependency on expensive desktop printers and franking machines

•

MyMail has a web-based interface for tracking processed documents and can

•

maintain change control

MyMail acts as a central repository for company divisions requiring the use of

•

pre-prepared content rich documents (such as those with maps and directions,

or an information brochure)

True-copy image archive holding exact copies of documents sent to customers,

•

improving client to customer communication

Enhanced security accompanied by strict Service Levels Agreements

•

Greater control over outgoing mail, including a complete audit trail of mail activity

•

and itemised billing, ideal for monitoring and tracking your budgets at a highly

detailed level

Differentiators

Bespoke - Canon adopts the most appropriate project management methodology, which

•

ensures that real world situations are catered for; known as Canon SDP, the Solution
Delivery Process

Secure - Canon’s production environments meet the demanding requirements of ISO 27001,

•

the British Standard for Information Security Management

Independent - MyMail is independent of postal carriers and therefore not locked into a single

•

provider allowing your solution to be delivered through the most appropriate channel

Global - No geographical limits to engage with the MyMail solution. Canon currently prints in

•

excess of 1 billion A4 images per annum across its three managed print facilities

Accessible - No major IT implementation project required allowing for speedy access to

•

the MyMail service

3

customer

Your

Your

business

Your

employees

All specifications subject to change without notice. All company and/or product names are trademarks
and/or registered trademarks of their respective manufacturers in their markets and/or countries.

Canon Inc.

canon.com

Canon Europe

canon-europe.com

English

© Canon Europa N.V., 2013

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