Canon MPC600, F-400 User Manual

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Page 1

Canon

SmartBase MPC600F/400

Fax Guide

Page 2

This equipment conforms with the essential requirements of EC Directive 1999/5/EC. We declare that this product conforms with the EMC requirements of EC Directive 1999/5/EC at nominal mains input 230V, 50Hz although the rated input of the product is 200V-240V, 50/60Hz. If you move to another EU country and are experiencing trouble please call the Canon Help Desk.

(For Europe Only)

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Using Your Documentation

Your machine includes the following documentation. This documentation has been designed so that you can easily use your machine to suit your particular needs.

Setting up the machine........................................

Software installation ............................................

Components of the machine ...............................

Basic operation of the machine ..........................

Summary of settings ............................................

Document and paper handling............................

Making copies.......................................................

Maintenance..........................................................

Troubleshooting feed and copy issues..............

Sending and receiving faxes...............................

Speed dialling .......................................................

Troubleshooting fax issues.................................

Controlling the machine from your PC...............

Documentation is included on the CD-ROM in PDF form.

Copyright © 2002 by Canon, Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Canon, Inc.

Quick Start Guide

Reference Guide

Fax Guide

MPC600F model only

MultiPASS Suite for Windows

Software

User’s Guide

Model Name

• H12219 (MPC600F)

Page 4

Trademarks

Canon and BJ are registered trademarks. BCI, Bubble Jet, MultiPASS, and UHQ are trademarks of Canon Inc. All other product and brand names are registered trademarks, trademarks or service marks of their respective owners.

Super G3 is a phrase used to describe the new generation of fax machines that use ITUT V.34 standard 33.6 Kbps* modems. Super G3 High Speed Fax machines allow transmission time of approximately 3 seconds* per page which results in reduced telephone line charges.

* Approximately 3 seconds per page fax transmission time based on Canon FAX Standard Chart No. 1

(Standard Mode) at 33.6 Kbps modem speed. The Public Switched Telephone Network (PSTN) currently supports 28.8 Kbps modem speeds or lower, depending on telephone line conditions.

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Chapter 1: Introduction

Customer Support ...................................... 1-1

Operation Panel ......................................... 1-1

Standby Display ......................................... 1-2

Chapter 2: Registering Information

Methods of Registering Information in the

Machine...................................................... 2-1

Guidelines for Entering Numbers, Letters,

and Symbols .............................................. 2-1

Correcting a Mistake............................... 2-2

Registering Sender Information ................. 2-3

What is Sender Information? ................. 2-3

Entering the Date and Time.................... 2-4

Registering Your Fax/Telephone Number

and Name............................................... 2-4

Printing a List to Check Information

Registered in Your Machine................... 2-5

Setting the Telephone Line Type .............. 2-6

Dialling Through a Switchboard ................ 2-6

Chapter 3: Speed Dialling

What is Speed Dialling? ............................ 3-1

Speed Dialling Methods.......................... 3-1

One-Touch Speed Dialling ........................ 3-2

Registering Numbers for One-Touch

Speed Dialling ........................................ 3-2

Changing/Deleting a One-Touch Speed

Dialling Entry .......................................... 3-3

Coded Speed Dialling................................. 3-4

Registering Numbers for Coded Speed

Dialling.................................................... 3-4

Changing/Deleting a Coded Speed

Dialling Entry .......................................... 3-5

Group Dialling ............................................ 3-7

Creating Groups ..................................... 3-7

Speed Dialling Lists ................................... 3-9

Printing Speed Dialling Lists................... 3-9

Chapter 4: Sending Faxes

Preparing to Send a Fax............................. 4-1

Documents You Can Fax........................ 4-1

Adjusting the Quality of Your Faxes .......4-1

Dialling Methods .....................................4-3

Sending Methods........................................ 4-6

Memory Sending..................................... 4-6

Manual Sending Via the Handset ...........4-8

Cancelling Sending.....................................4-9

Redialling When the Line is Busy............. 4-10

Manual Redialling .................................4-10

Automatic Redialling ............................ 4-10

Sequential Broadcasting...........................4-11

Delayed Sending .....................................4-13

Documents Stored in Memory ................. 4-13

Printing a List of Documents in

Memory ................................................4-13

Printing a Document in Memory ...........4-14

Deleting a Document from Memory ...... 4-15

Checking a Document’s Details ........... 4-15

Chapter 5: Receiving Faxes

Different Ways to Receive a Fax ............... 5-1

Setting the Options for FAX⁄TEL

AUTO SW ...............................................5-2

Receiving Faxes Manually..........................5-4

Receiving Faxes to the MultiPASS Suite.... 5-5

Polling Receiving ........................................ 5-5

Receiving While Performing Other Tasks .. 5-6 Receiving Faxes in Memory When a

Problem Occurs..........................................5-6

Cancelling Receiving ................................. 5-6

Chapter 6: Special Features

Special Dialling .......................................... 6-1

Dialling an Overseas Number

(With Pauses) .........................................6-1

Switching Temporarily to Tone Dialling ..6-2

Confirming a Dial Tone ........................... 6-2

Dialling Through a Switchboard ............. 6-3

Restricting Use of Your Machine................ 6-3

iii

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Chapter 7: Reports and Lists

Summary of Reports and Lists .................. 7-1

ACTIVITY REPORT ................................... 7-2

TX (Transmission) REPORT...................... 7-3

MULTI TX/RX (Transaction) REPORT... 7-4

RX (Reception) REPORT .......................... 7-4

Chapter 8: Troubleshooting

LCD Messages .......................................... 8-1

Faxing Problems ........................................ 8-3

Sending Problems .................................. 8-3

Receiving Problems................................ 8-4

Telephone Problems .................................. 8-6

If a Power Cut Occurs ............................... 8-7

If You Cannot Solve the Problem............... 8-7

Chapter 9: Summary of Settings

Understanding the Menu System .............. 9-1

Accessing the Menus ............................ 9-1

Menus in FAX Mode............................... 9-2

Appendix: Specifications

Facsimile ...................................................A-1

Telephone ..................................................A-1

Index........................................................... I-1

Page 7

Type Conventions Used in This Guide

Please read the list below of symbols, terms, and abbreviations used in this guide.

• Indicates a warning concerning operations that may lead to death or injury to persons or damage to property if not performed correctly. In order to use the machine safely, always pay attention to these warnings.

• Indicates operational warnings and restrictions. Be certain to read these items to operate the machine correctly, and to avoid damage to the machine.

• Indicates notes for operation or additional explanations. Reading these is highly recommended.

(→ p. n-nn) A number preceded by an arrow and enclosed in parentheses references a page

number in this guide which contains more information on the topic of the previous sentence.

→ Quick Start Guide Refer to the Quick Start Guide for details on the topic of the previous sentence. → Reference Guide Refer to the Reference Guide for details on the topic of the previous sentence. → MultiPASS Suite

User’s Guide

Refer to the MultiPASS Suite for Windows on the topic of the previous sentence.

Software User’s Guide for details

machine The word “machine” is the general term used to represent the MPC600F. default A setting that remains in effect unless you change it. document or fax The original sheet(s) of paper you send or receive with the machine. menu A list of settings from which you select an item to set up or change. A menu has a

title which appears in the LCD. Available menus and the display differ depending on the current mode (Copy, Fax, or Scan Mode). This guide shows the display in Fax Mode as an example.

transaction number When you send or receive a document, your machine automatically assigns the

document a unique transaction number. A transaction number is a four-digit

number that will help you keep track of documents you send and receive. TX/RX NO. TX/RX NO. is the abbreviation used for Transaction number. TX Denotes Sending. RX Denotes Receiving.

In addition, this guide uses distinctive typefaces to identify buttons and information in the LCD:

• The buttons you press appear in this typeface: Stop/Reset.

• Information in the LCD appears in this typeface: USER SETTINGS.

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Page 9

Chapter 1

Introduction

Customer Support

Your machine is designed with the latest technology to provide trouble-free operation. If you encounter a problem with the machine’s operation, try to solve it by using the information in Chapter 8. If you cannot solve the problem or if you think your machine needs servicing, contact your local authorised Canon dealer or the Canon help line.

Operation Panel

This section describes buttons used when sending and receiving faxes. For buttons not described here, → Reference Guide.

ON/OFF Button

Turns the machine on and off.

Resume Button

Resumes sending or receiving faxes after an error is corrected. Also ejects a document remaining in the ADF.

LCD

Displays messages and selections, and prompts during operation.

In Use/Memory Light

Blinks when the machine is using the telephone line. Lights when there are documents in memory.

Alarm Light

Flashes when an error occurs, or when the machine is out of paper or ink.

In Use/ Memory Alarm

ON/OFF

Resume

Paper Select Button

Selects the paper size for received faxes (→ Reference Guide.

OK Button

Selects and confirms settings.

(-), (+) Buttons

▼

▲

Scroll through selections. Also, clears an entry and enters a space between characters. Menu Button

Displays the menu to customise operation of your machine.

Enlarge/ Reduce

Paper Select

Image Quality

Contrast Button

Adjusts the fax contrast.

Copy Fax Scan

ABC

123

JKL MNO

GHI

456

Contrast

Image Quality Button

Selects the fax resolution.

▲

TUV

PQRS WXYZ

789

Numeric Buttons

Enter numbers when dialling or registering fax/telephone numbers. Also enter charaters when registering names.

T ( ) Button

Connects to information services that accept tone dialling only, even if you are using a rotary pulse.

Fax Button

Switches the standby display to Fax Mode.

DEF

▼

Colour/B&W Button

Sets the machine for colour or black & white transmission. For colour transmission, press this button to turn on its light.

Colour

/B&W

01 02 03 04

Redial/Pause

05 06 07 08

Coded Dial

Hook

(Stop/Reset) Button

Cancels sending/receiving faxes and other operations, and returns the machine to standby mode.

(Start) Button

Starts sending or receiving faxes.

D.T. Polling R

→ P. 1-2

Introduction

1-1

Page 10

01 02 03 04

Redial/Pause

05 06 07 08

Coded Dial

D.T. Polling R

Hook

R Button

Dials the outside line access number when the machine is connected through a

Hook Button

Engages or disengages the telephone line.

Coded Dial Button

Press this button and a twodigit code to dial a preregistered fax/telephone number or group.

Redial/Pause Button

Redials the last number that was dialled with the numeric buttons. Also enters pauses between or after the fax/ telephone number when dialling or registering numbers.

One-Touch Speed Dial Buttons

Dial fax/telephone numbers pre-registered for one-touch speed dialling

Polling Button

Polls another fax machine.

D.T. Button*

Confirms the dial tone when dialling a fax/telephone number * This feature is only available for some countries

switchboard (PBX).

Standby Display

The standby display differs depending on which mode is selected. When the machine is turned on, the Copy Mode standby display appears. You can switch Copy Mode to Fax Mode by pressing Fax. The standby display in Fax Mode is as follows:

• The standby display in Copy Mode and Scan Mode are, → Reference Guide.

■ Fax Mode

20/12 2002 FRI 15:30 FaxOnly STANDARD

Receive Mode Image Quality

1-2

Date & Time

Page 11

Chapter 2

Registering Information

Methods of Registering Information in the Machine

To customise the machine to your particular needs, you can adjust the general operation, sending, receiving, printing, system settings, and speed dialling settings. There are two methods of adjusting these settings:

■ Method 1: Using the Operation Panel

You can adjust settings directly via the operation panel of the machine. Detailed instructions are described in this guide. Adjusting settings through the operation panel is convenient when you do not have your machine connected to a PC.

■ Method 2: Using the MultiPASS Suite Software

You can adjust settings using the MultiPASS Suite software included with your machine. For instructions, → MultiPASS Suite User’s Guide.

Guidelines for entering Numbers, Letters, and Symbols

When you come to a step that requires you to enter a name or number, refer to the table below to determine which numeric button to press for the character you want:

Button Uppercase Letter

ABC

DEF

GHI

JKL

MNO

PQRS

TUV

WXYZ

Mode (

:A)

ABCЕДБАГВЖЗ abcедбагвжз 2 DEF-DËÉÈÊ defdëéèê 3 GHIÏÍÌÎ ghiïíìî 4 JKL jkl 5 MNOСШЦУТХФ mnoсшцутхф 6 PQRS pqrs 7 TUVÜÚÙÛ tuvüúùû 8 WXYZY wxyzy 9

–.A #!",;:^`_=⁄|’?$@%&+()[]{}<>

Uppercase Letter Mode (

:A)

Lowercase Letter

Mode (:a)

Lowercase Letter Mode (

:a)

Number Mode (

:1)

Registering Information

• If you pause for more than two minutes between entering data, the machine will automatically return to standby mode.

2-1

Page 12

■ Entering Letters

1 Press to switch to uppercase letter mode (:A) or

lowercase letter mode (:a).

2 Press the numeric button that contains the letter you want.

• Press repeatedly until the letter you want appears. Each button cycles through the letters it contains.

• If you are unsure which button to press for the letter you want, → p. 2-1.

3 Continue entering other letters using the numeric buttons.

• If the next letter you want to enter is under a different numeric button, simply press that button until the letter you want appears.

-orIf the next letter you want to enter is under the same numeric button you pressed in step 2, use to move the cursor to the right. Then press that same numeric button repeatedly until the letter you want appears.

• Use to enter a space and move the cursor to the right.

▼

■ Entering Numbers

1 Press to switch to number mode (:1).

2 Press the numeric button that contains the number you

want.

• Use to enter a space and move the cursor to the next digit.

▼

3 Continue entering other numbers using the numeric

buttons.

UNIT NAME :A

Ex:

UNIT NAME :A

Ex:

UNIT NAME :A

Ex:

UNIT NAME :1

Ex:

UNIT NAME :1

Ex:

UNIT NAME :1

Ex:

■ Entering Symbols

1 Press repeatedly until the symbol you want appears.

2 If you want to enter another symbol, use to move the

cursor to the right, then press repeatedly until the symbol you want appears.

▼

UNIT NAME :1

Ex:

UNIT NAME :1

Ex:

■ Correcting a Mistake

If you make a mistake while entering letters or numbers, you can correct it by using .

■ To Delete the Last Letter/Number

Press once to delete the last letter or the last number you entered.

▲

■ To Delete All Letters/Numbers

Press and hold to delete all letters or all numbers you entered.

2-2

▲

Page 13

Registering Sender Information

■

What is Sender Information?

When you receive a fax, the name of the person or company who sent you the fax, their fax/telephone number, and the date and time of transmission may be printed in small type at the top of each page. This information is called the Sender information or the Transmit Terminal Identification (TTI). Similarly, you can register your details in your machine so that whenever you send a fax, the other party knows who sent it, and when it was sent. Below is an example of how your sender information would print on a fax sent from your machine:

27/12 2002 15:33 FAX 123 4567 CANON CANON CANADA 001

DATE AND TIME

Date and time of

transmission.

FAX/TELEPHONE

NUMBER

Your fax/telephone

You can select FAX or TEL to be displayed in

front of the number.

number.

(→ TELEPHONE #

MARK, p. 9-4)

UNIT NAME

Your name or

company name.

• You can set the sender information to print inside or outside the image area. (→ TTI POSITION, p. 9-4)

• You can enter the sender information from the operation panel (→ following page) or from the MultiPASS Suite. (→ MultiPASS Suite User’s Guide)

THE SLEREXE COMPANY LIMITED

SAPORS LANE•BOOLE•DORSET•BH25 8ER

TELEPHONE BOOLE (945 13) 51617 – FAX 1234567

Our Ref. 350/PJC/EAC

If you used memory sending and dialled th e fax

number using one-touch or coded speed

dialling, the other party’s name appears here.

DESTINATION

PAGE NUMBER

The page number

of the fax.

Registering Information

2-3

Page 14

■ Entering the Date and Time

1 Press Menu. 2 Use or to select FAX SETTINGS.

3 Press OK three times.

4 Use the numeric buttons to enter the correct day, month,

5 Press OK.

▲

▼

The date and time currently set for the machine are displayed.

year, and time in this order.

•Use or to move the cursor under the number you want

▲

to change, then press the numeric button.

• Enter only the last two digits of the year.

• Use the 24-hour format for the time (e.g., 1:00 p.m. as 13:00).

▼

5.FAX SETTINGS

Ex:

FAX SETTING

1.USER SETTINGS

USER SETTINGS

1.DATE & TIME

DATE & TIME 20/12 2002 15:10

Ex:

DATE & TIME 27/12 2002 22:30

Ex:

DATE & TIME DATA ENTRY OK

USER SETTINGS

2.DATE SETUP

6 Press Stop/Reset to return to standby mode.

■ Registering Your Fax/Telephone Number and Name

1 Press Menu. 2 Use or to select FAX SETTINGS.

3 Press OK twice.

4 Use or to select UNIT TELEPHONE #.

5 Press OK.

6 Use the numeric buttons to enter your fax/telephone

▲

▼

▲

▼

number (max. 20 digits, including spaces).

• If your fax/telephone number has already been registered, the number appears.

•Use

to enter a space.

▼

• To enter a plus sign (+) before the number, press .

• If you make a mistake, press press and hold

to delete all numbers you entered.

▲

to delete the last number or

▲

5.FAX SETTINGS

Ex:

FAX SETTINGS

1.USER SETTINGS

USER SETTINGS

1.DATE & TIME

USER SETTINGS

3.UNIT TELEPHONE #

UNIT TELEPHONE # TEL=

Ex:

UNIT TELEPHONE # TEL= 123 4567

Ex:

2-4

Page 15

7 Press OK twice.

8 Use the numeric buttons to enter your name or company

name (max. 24 characters, including spaces).

• If you are unsure how to enter characters, → p. 2-1.

• If you have already registered your name or company name, the previous entry will be displayed. To change your name, press and hold

to delete the previous entry and re-enter.

▲

9 Press OK.

10 Press Stop/Reset to return to standby mode.

UNIT TELEPHONE # DATA ENTRY OK

USER SETTINGS

4.UNIT NAME

UNIT NAME :A

Ex:

UNIT NAME :A

Ex:

CANON

UNIT NAME :A DATA ENTRY OK

Ex:

USER SETTINGS

5.TX TERMINAL ID

■ Printing a List to Check Information Registered in Your

Machine

You can print the USER’S DATA LIST to check the sender information and current settings of your machine.

1 Press Menu. 2 Use or to select REPORTS/LISTS.

3 Press OK.

4 Use or to select USER DATA LIST.

5 Press OK.

▲

▼

3.REPORTS/LISTS

Ex:

REPORTS/LISTS

1.ACTIVITY REPORT

▲

▼

REPORTS/LISTS

3.USER DATA LIST

• The machine prints the USER’S DATA LIST.

The sender information is shown at the beginning of the list. The current settings of the machine are listed after this.

27/12 2002 16:40 FAX 123 4567 CANON 001

FAX SETTINGS

USER SETTINGS

DATE SETUP DD/MM YYYY UNIT TELEPHONE # 123 4567 UNIT NAME CANON TX TERMINAL ID ON

OFFHOOK ALARM ON

✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱

USER’S DATA LIST ✱✱✱

✱✱✱ ✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱

TTI POSITION OUTSIDE IMAGE TELEPHONE # MARK FAX

PRINTING REPORT

Registering Information

2-5

Page 16

Setting the Telephone Line Type

Before using your machine, you need to make sure it is set for your telephone line type. If you are unsure of your telephone line type, check with your local telephone company. The factory default setting of your machine varies depending on the current country selection. You can print the USER’S DATA LIST to check the current setting. (→ p. 2-5) If you need to change the setting, follow this procedure.

1 Press Menu. 2 Use or to select FAX SETTINGS.

3 Press OK twice.

4 Use or to select TEL LINE TYPE.

5 Press OK.

6 Use or to select the telephone line type setting you

7 Press OK.

8 Press Stop/Reset to return to standby mode.

▲

▼

▲

▼

▲

▼

want to set.

• You can select from the following:

- ROTARY PULSE (For pulse dialling)

- TOUCH TONE (For tone dialling)

5.FAX SETTINGS

Ex:

FAX SETTINGS

1.USER SETTINGS

USER SETTINGS

1.DATE & TIME

USER SETTINGS

9.TEL LINE TYPE

TEL LINE TYPE

Ex:

TEL LINE TYPE

Ex:

ROTARY PULSE

USER SETTINGS

10.R-KEY SETTING

TOUCH TONE

Dialling Through a Switchboard

A PBX (Private Branch Exchange) is an on-site telephone switchboard. If your machine is connected through a PBX or other telephone switching system, you have to dial the outside line access number first, and then the number of the party you are calling. To facilitate this procedure, you can register the PBX access type and the outside line access number under the R button so that you only need to press this button before dialling the fax/telephone number you want to reach. See below for details. The settings available and the factory default setting vary depending on the current country selection. You can print the USER’S DATA LIST to check the current setting. (→ p. 2-5)

1 Press Menu. 2 Use or to select FAX SETTINGS.

2-6

▲

▼

5.FAX SETTINGS

Ex:

Page 17

3 Press OK twice.

4 Use or to select R-KEY SETTING.

5 Press OK.

6 Use or to select PBX.

7 Press OK.

8 Use or to select the access type of your switching

system.

▲

▼

▲

▼

▲

▼

FAX SETTINGS

1.USER SETTINGS

USER SETTINGS

1.DATE & TIME

USER SETTINGS

10.R-KEY SETTING

R-KEY SETTING

PBX

Ex:

EARTH CONNECTION

PBX

PSTN

PBX

HOOKING

❚ If you selected HOOKING or EARTH CONNECTION in step 8:

9 Press OK.

10 Press Stop/Reset to return to standby mode.

❚ If you selected PREFIX in step 8:

9 Press OK.

10 Use the numeric buttons to enter the outside line access

number (max. 19 digits).

11 Press Redial/Pause to enter a pause.

12 Press OK.

13 Press Stop/Reset to return to standby mode.

FAX SETTINGS

2.REPORT SETTINGS

PREFIX

Ex:

PREFIX

Ex:

FAX SETTINGS

2.REPORT SETTINGS

Registering Information

1234576

1234576P

2-7

Page 18

2-8

Page 19

Chapter 3

Speed Dialling

What is Speed Dialling?

Speed dialling allows you to simplify dialling procedures by registering a fax/telephone number(s) and name under a button or code. You can then dial that number by pressing only one or a few buttons.

■ Speed Dialling Methods

The three speed dialling methods available with your machine are as follows:

■ One-Touch Speed Dialling (→ p. 3-2)

Allows you to dial a fax or telephone number by pressing only one button. You can register up to nine destinations for one-touch speed dialling.

■ Coded Speed Dialling (→ p. 3-4)

Allows you to dial a fax or telephone number by pressing Coded Dial followed by a two-digit code of your choice. You can register up to 100 different destinations.

■ Group Dialling (→ p. 3-7)

Allows you to dial a group of registered one-touch and/or coded speed dialling fax numbers. By registering a group for one-touch or coded speed dialling, you press only one or a few buttons to send the same document to several destinations.

The following pages describe how to register numbers for speed dialling.

• For instructions on dialling using the speed dialling methods, → p. 4-3.

• You can also register numbers for speed dialling from the MultiPASS Suite. (→ MultiPASS Suite User’s Guide)

Speed Dialling

3-1

Page 20

One-Touch Speed Dialling

■

Registering Numbers for One-Touch Speed Dialling

1 Press Menu. 2 Use or to select TEL REGISTRATION.

3 Press OK twice.

4 Use or to select a one-touch speed dialling button

5 Press OK twice.

6 Use the numeric buttons to enter the fax/telephone number

7 Press OK twice.

▲

▼

4.TEL REGISTRATION

Ex:

TEL REGISTRATION

1.1-TOUCH SPD DIAL

1-TOUCH SPD DIAL

01= 905 795 1111

Ex:

▲

(01 to 09).

▼

• If a one-touch speed dialling button has already been registered, the number registered under that button appears.

• If a group is already registered under a one-touch speed dialling button, GROUP DIAL appears.

1-TOUCH SPD DIAL

04=

Ex:

1-TOUCH SPD DIAL

1.TELEPHONE NUMBER

TELEPHONE NUMBER

TEL=

you want to register (max. 120 digits, including spaces and pauses).

•Use to enter a space and move the cursor to the next digit. Spaces are optional and are ignored during

▼

dialling.

•Press Redial/Pause to enter a pause.

• If you make a mistake, press entered.

to delete the last number, or press and hold to delete all numbers you

▲

TELEPHONE NUMBER TEL=2 50921

Ex:

▲

TELEPHONE NUMBER DATA ENTRY OK

1-TOUCH SPD DIAL

2.NAME

NAME :A

8 Use the numeric buttons to enter the name that goes with

the number (max. 16 characters, including spaces).

• If you do not want to register a name, ignore this step.

• If you are unsure how to enter characters, → p. 2-1.

3-2

NAME :A

Ex:

Canon ITALIA

Page 21

9 Press OK.

10 To continue registering other one-touch speed dialling buttons, repeat the procedure from step 4.

-or-

Press Stop/Reset to return to standby mode.

• You can use the destination labels. Stick these labels on your machine for easy reference when dialling.

NAME :A DATA ENTRY OK

Ex:

1-TOUCH SPD DIAL

05=

Ex:

■ Changing/Deleting a One-Touch Speed Dialling Entry

1 Follow steps 1 to 3 of “Registering Numbers for One-Touch Speed Dialling”. (→ p. 3-2) 2 Use or to select the one-touch speed dialling button

3 Press OK twice.

4 Use to delete the previous entry, then re-enter the fax/

5 Press OK twice.

6 Press and hold to delete the previous entry, then re-

▲

assigned to the entry you want to change or delete.

▼

1-TOUCH SPD DIAL

06= 1 432 2015

Ex:

1-TOUCH SPD DIAL

1.TELEPHONE NUMBER

TELEPHONE NUMBER TEL=1 432 2015

Ex:

❚ To Change a One-Touch Speed Dialling Entry:

▲

telephone number.

• If you do not want to change the fax/telephone number, ignore this step.

• Use to enter a space and move the cursor to the next digit. Spaces are optional and are ignored during

▼

dialling.

•Press Redial/Pause to enter a pause.

• Press and hold

to delete all numbers you entered.

▲

TELEPHONE NUMBER TEL=1 432 2060

Ex:

TELEPHONE NUMBER DATA ENTRY OK

1-TOUCH SPD DIAL

2.NAME

NAME :A

anon OPTIX

NAME :A

Canon OPTICS

enter the name.

▲

• If you do not want to change the name, ignore this step.

• If you are unsure how to enter characters, → p. 2-1.

Ex:

Speed Dialling

3-3

Page 22

7 Press OK.

NAME :A DATA ENTRY OK

Ex:

1-TOUCH SPD DIAL

07=

Ex:

8 Press Stop/Reset to return to standby mode.

❚ To Delete a One-Touch Speed Dialling Entry:

4 Press and hold to delete the fax/telephone number.

5 Press OK.

▲

TELEPHONE NUMBER TEL=

TELEPHONE NUMBER ERASING END

1-TOUCH SPD DIAL

2.NAME

6 Press Stop/Reset to return to standby mode.

• The registered name is automatically cleared when you clear the fax/telephone number.

Coded Speed Dialling

■

Registering Numbers for Coded Speed Dialling

1 Press Menu. 2 Use or to select TEL REGISTRATION.

3 Press OK.

4 Use or to select CODED SPEED DIAL.

5 Press OK.

6 Use or to select a coded speed dialling code (00 to

7 Press OK twice.

▲

▼

▲

▼

▲

99).

• If a coded speed dialling code has already been registered, the number registered under that code appears.

• If a group is already registered under a coded speed dialling code, GROUP DIAL appears.

• You can also select a code by pressing Coded Dial and then entering a two-digit code with the numeric buttons.

▼

4.TEL REGISTRATION

Ex:

TEL REGISTRATION

1.1-TOUCH SPD DIAL

TEL REGISTRATION

2.CODED SPEED DIAL

CODED SPEED DIAL

00= 2131 1250

Ex:

CODED SPEED DIAL

02=

Ex:

CODED SPEED DIAL

1.TELEPHONE NUMBER

TELEPHONE NUMBER TEL=

3-4

Page 23

8 Use the numeric buttons to enter the fax/telephone number

you want to register (max. 120 digits, including spaces and pauses).

•Use to enter a space and move the cursor to the next digit. Spaces are optional and are ignored during

▼

dialling.

•Press Redial/Pause to enter a pause.

• If you make a mistake, press entered.

to delete the last number or press and hold to delete all numbers you

▲

9 Press OK twice.

TELEPHONE NUMBER TEL=1 49 39 25 25

Ex:

▲

TELEPHONE NUMBER DATA ENTRY OK

CODED SPEED DIAL

2.NAME

NAME :A

10 Use the numeric buttons to enter the name that goes with

the number (max. 16 characters, including spaces).

• If you do not want to register a name, ignore this step.

• If you are unsure how to enter characters, → p. 2-1.

11 Press OK.

NAME :A

Ex:

Canon FRANCE

NAME :A DATA ENTRY OK

Ex:

CODED SPEED DIAL

03= 516p488 6700

Ex:

12 To continue registering other coded speed dialling codes, repeat the procedure from step 6.

-or-

Press Stop/Reset to return to standby mode.

• You can print the CODED SPEED DIAL LIST showing all the numbers and names registered for coded speed

dialling (→ p. 3-9). Keep this list near your machine for easy reference when dialling.

■ Changing/Deleting a Coded Speed Dialling Entry

1 Follow steps 1 to 5 of “Registering Numbers for Coded Speed Dialling”. (→ p. 3-4) 2 Use or to select the coded speed dialling code

3 Press OK twice.

▲

▼

assigned to the entry you want to change or delete.

• You can also select the code by pressing Coded Dial and then entering the two-digit code with the numeric buttons.

CODED SPEED DIAL

32= 81 773 3115

Ex:

CODED SPEED DIAL

1.TELEPHONE NUMBER

TELEPHONE NUMBER TEL=81 773 3115

Ex:

Speed Dialling

3-5

Page 24

❚ To Change a Coded Speed Dialling Entry:

4 Use to delete the previous entry, then re-enter the fax/

▲

telephone number.

• If you do not want to change the fax/telephone number, ignore this step.

•Use

to enter a space and move the cursor to the next digit. Spaces are optional and are ignored during

▼

dialling.

•Press Redial/Pause to enter a pause.

• Press and hold

to delete all numbers you entered.

▲

5 Press OK twice.

6 Press and hold to delete the previous entry, then re-

enter the name.

• If you do not want to change the name, ignore this step.

• If you are unsure how to enter characters, → p. 2-1.

▲

7 Press OK.

8 Press Stop/Reset to return to standby mode.

❚ To Delete a Coded Speed Dialling Entry:

4 Press and hold to delete the fax/telephone number.

▲

5 Press OK.

6 Press Stop/Reset to return to standby mode.

• The registered name is automatically cleared when you clear the fax/telephone number.

TELEPHONE NUMBER TEL=81 773 3137

Ex:

TELEPHONE NUMBER DATA ENTRY OK

CODED SPEED DIAL

2.NAME

NAME :A

Ex:

Canon UC

NAME :A

Ex:

Canon UK

NAME :A DATA ENTRY OK

Ex:

CODED SPEED DIAL

33=

Ex:

TELEPHONE NUMBER TEL=

TELEPHONE NUMBER ERASING END

CODED SPEED DIAL

2.NAME

3-6

Page 25

Group Dialling

■

Creating Groups

1 Press Menu. 2 Use or to select TEL REGISTRATION.

3 Press OK.

4 Use or to select GROUP DIAL.

5 Press OK.

6 Select a one-touch speed dialling button or coded speed

7 Press OK twice.

▲

▼

▲

▼

dialling code under which you want to register the group.

• If you wish to register a group under a button or code already registered for speed dialling, or you want to re-enter a group, you must delete the previous information first. (→ pp. 3-3, 3-5)

❚ To register a group under a one-touch speed dialling button:

Use or to select the button under which you want to

▲

• If a one-touch speed dialling button has already been registered, 1-TOUCH SPD DIAL or GROUP DIAL appears.

❚ To register a group under a coded speed dialling code:

Press Coded Dial, then use the numeric buttons to enter the code under which you want to register the group (00 to

99).

• If a coded speed dialling code has already been registered, CODED SPEED DIAL or GROUP DIAL appears.

▼

4.TEL REGISTRATION

Ex:

TEL REGISTRATION

1.1-TOUCH SPD DIAL

TEL REGUSTRATION

3.GROUP DIAL

GROUP DIAL

01=1-TOUCH SPD DIAL

Ex:

GROUP DIAL

03=

Ex:

GROUP DIAL

21=

Ex:

GROUP DIAL

1.TELEPHONE NUMBER

TEL=

Speed Dialling

3-7

Page 26

8 Enter the one-touch and/or coded speed dialling numbers you want to register in the group.

• You cannot register numbers in groups that have not been registered for speed dialling.

• You can review the numbers registered under the group by pressing

- If you want to delete one of these numbers from the group, press and hold

displayed).

- If you want to delete all numbers in the group, press and hold

numbers will cancel the group. (The registered names are automatically cleared when you cancel a group.)

- If you want to add a number to the group, press the one-touch speed dialling button or the coded speed

dialling code to which the number is assigned.

• You can cancel registering numbers and return to standby mode by pressing the Stop/Reset anytime before pressing OK in step 9.

❚ To enter a destination registered for one-touch speed dialling:

Press the one-touch speed dialling button assigned to each number you want to register in the group. Repeat for other buttons.

❚ To enter a destination registered for coded speed dialling:

Press Coded Dial, then use the numeric buttons to enter the two-digit code assigned to the number you want to register in the group. Repeat for other codes.

9 Press OK twice.

or .

▲

▼

(ERASING END is

▲

until all numbers are deleted. Deleting all

▲

TEL= 2 50921

04 Canon ITALIA

Ex:

TEL= 1 49 39 25 25

02 Canon FRANCE

Ex:

GROUP DIAL

2.NAME

NAME :A

10 Use the numeric buttons to enter a name for the group

(max. 16 characters, including spaces).

• If you do not want to register a name, ignore this step.

• If you are unsure how to enter characters, → p. 2-1.

11 Press OK.

12 To continue registering other groups, repeat the procedure

from step 6.

-or-

Press Stop/Reset to return to standby mode.

• You can print the GROUP DIAL LIST showing all the numbers and names registered for group dialling (→ p. 3-9).

Keep this list near your machine for easy reference when dialling.

3-8

NAME :1

Ex:

Canon GROUP 2

NAME :1 DATA ENTRY OK

Ex:

GROUP DIAL

04=1-TOUCH SPD DIAL

Ex:

Page 27

Speed Dialling Lists

You can print lists of fax/telephone numbers registered for speed dialling. Keep these lists near your machine so you can refer to them when dialling.

■ Printing Speed Dialling Lists

1 Press Menu. 2 Use or to select REPORTS/LISTS.

3 Press OK.

4 Use or to select SPEED DIAL LIST.

5 Press OK.

6 Use or to select the list you want to print.

7 Press OK.

▲

▼

▲

▼

▲

• You can select from the following:

-1-TOUCH LIST

-CODED DIAL LIST

-GROUP DIAL LIST

• If you selected 1-TOUCH LIST or CODED DIAL LIST above, select in what order you want the destinations to be printed: Press to print the list with the names of the destinations in alphabetical order.

-orPress to print the list in code or button order.

• The machine prints the list.

▼

3.REPORTS/LISTS

Ex:

REPORTS/LISTS

1.ACTIVITY REPORT

REPORTS/LISTS

2.SPEED DIAL LIST

SPEED DIAL LIST

1.1-TOUCH LIST

SPEED DIAL LIST

2.CODED DIAL LIST

Ex:

SORTED OUTPUT YES=( ) NO=(#)

Speed Dialling

3-9

Page 28

Samples of the lists are shown below:

■ 1-TOUCH SPD DIAL LIST

27/12 2002 17:02 FAX 123 4567 CANON 001

27/12 2002 17:03 FAX 123 4567 CANON 001

NO. *** 1-TOUCH SPD DIAL LIST *** [ 01] 905 7 ************************************************ [ 03] GROUP [ 04] 2 509 NO. CONNECTION TEL CONNECTION ID [ 06] 1 432 [ 09] 2 887 0166 Canon AUSTRALIA [ 09] 2 887 [ 01] 905 795 1111 Canon CANADA

[ 03] GROUP DIAL Canon GROUP 2 [ 04] 2 50921 Canon ITALIA [ 06] 1 432 2060 Canon OPTICS

************************************************

UNSORTED LIST: DESTINATIONS LISTED

IN BUTTON ORDER.

SORTED LIST: DESTINATIONS LISTED IN

ALPHABETICAL ORDER.

■ CODED SPEED DIAL LIST

27/12 2002 17:04 FAX 123 4567 CANON 001

27/12 2002 17:05 FAX 123 4567 CANON 001

NO. *** CODED SPEED DIAL LIST *** [ 00] 2131 *********************************************** [ 02] 1 49 3 [ 03] 516p4 NO. CONNECTION TEL CONNECTION ID [ 21] GROUP [ 00] 2131 1250 Canon DEUTSCH. [ 32] 81 77 [ 02] 1 49 39 25 25 Canon FRANCE

UNSORTED LIST: DESTINATIONS LISTED

[ 21] GROUP DIAL Canon GROUP 1 [ 03] 516p488 6700 Canon U.S.A. [ 32] 81 773 3173 Canon UK

IN BUTTON ORDER.

***********************************************

SORTED LIST: DESTINATIONS LISTED IN

ALPHABETICAL ORDER.

■ GROUP DIAL LIST

27/12 2002 17:06 FAX 123 4567 CANON 001

********************************************

*** GROUP DIAL LIST ***

********************************************

[ 03] Canon GROUP 2 [ 04] 2 50921 Canon ITALIA

[ 00] 2131 1250 Canon DEUTSCH. [ 02] 1 49 39 25 25 Canon FRANCE [ 32] 81 773 3173 Canon UK

3-10

[ 21] Canon GROUP 1 [ 01] 905 795 1111 Canon CANADA

[ 03] 516p488 6700 Canon U.S.A.

Page 29

Chapter 4

05 06

Sending Faxes

Preparing to Send a Fax

■

Documents You Can Fax

For information on the types of documents you can fax, their requirements, and details on loading documents, → Reference Guide.

■ Adjusting the Quality of Your Faxes

Canon’s Ultra High Quality (UHQ™) imaging technology enables you to send documents that are very close to the quality of the original. The machine allows you to send a document in colour or black & white, and to adjust the resolution and contrast to best suit your particular document.

• Please note that you cannot change settings while your machine is scanning a document.

Setting Colour or Black & White Transmission

Your machine can send faxes in black & white. It can also send faxes in colour to fax machines with colour capability. Before sending a document, you need to adjust whether the document will be sent in colour, or in black & white only.

■ Colour/B&W Button and Light

Press Colour/B&W to switch between colour mode and black & white mode. When the machine is in colour mode, the Colour/B&W light is turned on. When the machine is in black & white mode, the light is turned off.

Colour mode Black & White mode

Sending Faxes

can

■ Notice for Colour Faxing

If you attempt to send a colour document to a fax machine that does not support colour faxing, the document will not be sent and the LCD will display TRY AGAIN IN B&W. Try sending again in black & white. Alternatively, you can enable the COLOUR DIRECT TX setting (→ p. 9-6) that converts colour faxes to black & white if the other party’s fax machine does not support colour faxing, thus enabling you to send colour documents to any fax machine without an error occurring.

• When a transmission is over or cancelled, the setting automatically reverts to black & white.

Colour

Redial/Pause

/B&W

01 02

can

Colour

Redial/Pause

/B&W

01 02

4-1

Page 30

Setting the Scanning Resolution

Resolution is a measure of the fineness or clarity of a printout. Low resolutions may cause text and graphics to have a jagged appearance, while higher resolutions provide smoother curves and lines, crisp text and graphics, and a better match to traditional typeface designs.

• The higher the resolution, the higher the output quality, but the slower the scanning and transmission speed.

1 Press Image Quality.

FAX RESOLUTION

Ex:

(black & white mode)

B&W STANDARD

FAX RESOLUTION

Ex:

2 Use or to select the resolution.

▲

• In black & white mode, you can select from the following:

- B&W STANDARD Suitable for most text-only documents.

- B&W FINE Suitable for fine-print documents.

- B&W PHOTO Suitable for documents that contain images such as photos. With this setting, areas of the document that contain photos are automatically scanned with 64 levels of grey, rather than just two (black & white).

• In colour mode, you can select from the following:

- COLOUR STANDARD Suitable for normal colour documents.

- COLOUR FINE Suitable for fine colour documents.

▼

3 Press OK.

Ex:

COLOUR STANDARD

(colour mode)

27/12 2002 FRI 15:30 FaxOnly FINE

Setting the Scanning Contrast

Contrast is the difference in brightness between the lightest and darkest parts of a printed document. You can select from three levels of scanning contrast the machine uses to send faxes. Select according to how light or dark/deep the document is.

• You can also set the scanning contrast for sending from the MultiPASS Suite. (→ MultiPASS Suite User’s Guide)

1 Press Contrast.

2 Use or to select SCAN CONTRAST. For a lighter

▲

scanning contrast, press . For a darker or deeper scanning contrast, press .

▼

▲

▼

3 Press OK.

4-2

SCAN CONTRAST

Ex:

-LT DK+

SCAN CONTRAST

Ex:

-LT DK+

Page 31

■ Dialling Methods

There are several ways of dialling the number of the party you want to send to. They are as follows:

■ When the Fax Number is Not Registered in the Machine

• Regular Dialling

■ When the Fax Number is Registered in the Machine

• One-Touch Speed Dialling

• Coded Speed Dialling

• Group Dialling

• By registering numbers for speed dialling, you can use the sequential broadcasting feature. (→ p. 4-11)

• If you are unsure of the registered fax numbers, check the destination labels, or print each list and check the numbers.

(→ Printing Speed Dialling Lists, p. 3-9)

• For details on registering a fax number for speed dialling, → Chapter 3.

■ When You Dial from Your PC

• PC Dialling

Regular Dialling

Dial a fax number by using the numeric buttons, just like dialling a telephone number.

Ex:

5 5

Ä Press Start.

TEL= 9057951111

Ex:

• If you enter the wrong number, press Stop/Reset or use to delete the number, then enter the correct

number.

1 1 1 1

In Use/ Memory Alarm

ON/OFF

Resume

Copy Fax Scan

Enlarge/ Reduce

ABC

DEF

123

Paper Select

GHI

Contrast

Image Quality

JKL MNO

456

TUV

PQRS WXYZ

789

Colour

Redial/Pause

Coded Dial

Hook

/B&W

01 02 03 04

05 06 07 08

D.T. Polling R

▲

Sending Faxes

4-3

Page 32

One-Touch Speed Dialling

Dial a fax number by pressing the one-touch speed dialling button (01 to 09) to which the number is assigned.

Ex:

ON/OFF

In Use/ Memory Alarm

Resume

Copy Fax Scan

Enlarge/ Reduce

ABC

DEF

123

Paper Select

GHI

Contrast

Image Quality

JKL MNO

456

TUV

PQRS WXYZ

789

Colour

Redial/Pause

Coded Dial

Hook

/B&W

01 02 03 04

05 06 07 08

D.T. Polling R

TEL= 905 795 1111

01 Canon CANADA

Ex:

• The number registered under that one-touch speed dialling button (01-09) is displayed.

• If you press the wrong button, press Stop/Reset, then press the correct button.

• NO TEL # appears if no fax number is assigned to the one-touch speed dialling button you pressed.

Coded Speed Dialling

Dial a fax number by pressing Coded Dial followed by the two-digit code (00 to 99) to which the number is assigned.

Ex:

Coded Dial

ON/OFF

In Use/ Memory Alarm

Resume

Enlarge/ Reduce

Paper Select

Contrast

Image Quality

Copy Fax Scan

ABC

DEF

123

GHI

JKL MNO

456

TUV

PQRS WXYZ

789

Colour

Redial/Pause

Coded Dial

Hook

/B&W

01 02 03 04

05 06 07 08

D.T. Polling R

TEL= 1 49 39 25 25

02 Canon FRANCE

Ex:

• The number registered under that coded speed dialling code is displayed.

• If you enter the wrong code, press Stop/Reset. Then press Coded Dial and enter the correct code.

• NO TEL # appears if no fax number is assigned to the coded speed dialling code you entered.

4-4

Page 33

Group Dialling

Dial a group of fax numbers registered under a one-touch speed dialling button or coded speed dialling code.

❚ To enter a group registered under a one-touch speed dialling button:

Press the one-touch speed dialling button assigned to the group you wish to fax. (→ p. 4-4)

TEL=GROUP DIAL

03 Canon GROUP 2

Ex:

• The name of the group is displayed.

• If you press the wrong button, press Stop/Reset, then press the correct button.

• NO TEL # appears if no fax number is assigned to the one-touch speed dialling button you pressed.

❚ To enter a group registered under a coded speed dialling code:

Press Coded Dial, then use the numeric buttons to enter the two-digit code assigned to the group you wish to fax. (→ p. 4-4)

TEL=GROUP DIAL

21 Canon GROUP 1

Ex:

• The name of the group is displayed.

• If you enter the wrong code, press Stop/Reset. Then press Coded Dial and enter the correct code.

• NO TEL # appears if no fax number is assigned to the coded speed dialling code you entered.

PC Dialling

Dial a fax number from your PC using the MultiPASS Suite. (→ MultiPASS Suite User’s Guide)

Sending Faxes

4-5

Page 34

Sending Methods

This section describes the methods and advantages of the two main sending methods: Memory sending and manual sending via the handset.

■ Memory Sending

Memory sending is a quick and easy way to send a document. As the first page of a multipage document is being scanned into the machine’s memory, the machine begins calling the other party and transmitting the information even as the remaining pages are being scanned. Since the machine is multitasking, you can perform other operations while the machine is sending a fax. The machine has enough memory to store up to approximately 270 pages* (fewer if the document contains many graphics or particularly dense text). * Based on Canon FAX Standard Chart No. 1, standard mode.

■ Memory Sending Using the ADF

1 Press Fax to set Fax Mode.

2 Prepare the document and load it into the ADF.

(→ Reference Guide)

• For colour sending, press Colour/B&W to turn on its light.

(→ p. 4-1)

• To adjust the resolution and contrast, → p. 4-2.

3 Dial the other party’s fax number.

• For dialling methods, → p. 4-3.

• If you enter the wrong number, press Stop/Reset, then enter

the correct number.

• If you must first dial a digit to get an outside line (“9”, for

example), add a pause after that digit by pressing Redial/

Pause.

4 Press Start to begin scanning for sending.

• When you use speed dialling, scanning starts automatically

after a few seconds if the TIME OUT setting is on. (→ p. 9-5)

• To cancel sending once dialling has started, press Stop/Reset

then . (→ p. 4-9)

• You can scan a document up to 1 metre long.

• You can scan up to 30 different documents for memory sending.

• When an error occurs during sending, the document is automatically deleted from memory, even if it was not sent completely.

• If you send a colour document to a fax machine that does not support colour faxing, or TRY AGAIN IN B&W displays in the LCD, → p. 4-1.

27/12 2002 FRI 15:30 FaxOnly STANDARD

Ex:

MEMORY USED

Ex:

(Currently used memory)

DOCUMENT READY

(Standby to scan)

TEL= 9057951111

Ex:

4-6

Page 35

■ Memory Sending Using the Platen Glass

• When documents are loaded into the ADF, the machine will scan documents not on the platen glass but in the ADF. You need to remove documents from the ADF in advance.

1 Press Fax to set Fax Mode.

2 Prepare the document and place it on the platen glass.

(→ Reference Guide)

• For colour sending, press Colour/B&W to turn on its light.

(→ p. 4-1)

• To adjust the resolution and contrast, → p. 4-2.

3 Dial the other party’s fax number.

• For dialling methods, → p. 4-3.

• If you enter the wrong number, press Stop/Reset, then enter

the correct number.

• If you must first dial a digit to get an outside line (“9”, for

example), add a pause after that digit by pressing Redial/

Pause.

4 Press Start to begin scanning.

• When you use speed dialling, scanning starts automatically

after a few seconds if the TIME OUT setting is on. (→ p. 9-5)

• If you want to scan other documents, set the next document on

the platen glass and press Start.

5 Press OK to send.

• To cancel sending after dialling has started, press Stop/Reset

then . (→ p. 4-9)

• You can scan up to 30 different documents for memory sending.

• When an error occurs during sending, the document is automatically deleted from memory, even if it was not sent completely.

• If you send a colour document to a fax machine that does not support colour faxing, or TRY AGAIN IN B&W displays in the LCD, → p. 4-1.

27/12 2002 FRI 15:30 FaxOnly STANDARD

Ex:

TEL= 9057951111

Ex:

NEXT PAGE :START END SCANNING:OK

Sending Faxes

4-7

Page 36

■ Manual Sending Via the Handset

Manual sending via the handset allows you to talk to the other party before sending a document. This method is useful if the other party must manually set their fax machine to receive before they can receive a fax.

• For this mode, you need to connect a telephone to your machine. (→ Quick Start Guide)

• In this mode, sending from the platen glass is unavailable.

1 Press Fax to set Fax Mode.

2 Prepare the document and load it into the ADF.

(→ Reference Guide)

• For colour sending, press Colour/B&W to turn on its light.

(→ p. 4-1)

• To adjust the resolution and contrast, → p. 4-2.

3 Press Hook.

• You can also lift the handset instead of pressing Hook.

27/12 2002 FRI 15:30 FaxOnly STANDARD

Ex:

MEMORY USED

Ex:

(Currently used memory)

DOCUMENT READY

(Standby to scan)

TEL=

4 Dial the other party’s fax number.

• For dialling methods, → p. 4-3.

• If you make a mistake during dialling, press Hook and start

again from step 3.

TEL= 9057951111

Ex:

5 When you hear the other party answer the call, pick up the handset to start talking.

• If you pressed Hook in step 3 instead of lifting the handset, you will hear the other party’s voice but they

will not be able to hear you through the speaker. Pick up the handset to talk to the other party.

• If you hear a high-pitched signal instead of the other party’s voice, press Start. If you picked up the handset to dial, press Start and hang up the handset. The machine will begin sending the document.

6 When you are ready to send the document, ask the other party to press the start button on their fax

machine.

7 When you hear the high-pitched signal of the other party’s fax machine, press Start on the

machine and then hang up the handset.

• The machine begins sending the document.

• Be sure to hang up the handset after you press Start on the machine; otherwise the call will be disconnected.

• The machine will beep if the handset is not hung up properly. Make sure the handset is seated properly in its cradle.

If you do not want the machine to beep, disable the OFFHOOK ALARM setting. (→ p. 9-4)

• If you send a colour document to a fax machine that does not support colour faxing, or TRY AGAIN IN B&W

displays in the LCD, → p. 4-1.

4-8

Page 37

Cancelling Sending

Cancelling Memory Sending

■ Using the ADF

❚ While a document is scanning:

1 Press Stop/Reset.

• The transmission is cancelled.

• The machine prints an ERROR TX REPORT. (→ p. 7-3)

• When a document remains in the ADF, remove the other documents from the ADF, and then press Resume. The

document remaining in the ADF will be ejected automatically.

❚ After scanning is completed:

1 Press Stop/Reset.

• The machine asks you to confirm that you want to cancel sending.

2 Press to cancel sending.

• If you change your mind and want to continue sending, press .

• To cancel transmission of a document waiting to be sent, you will have to delete it from memory. (→ p. 4-15)

• The machine prints an ERROR TX REPORT. (→ p. 7-3)

■ Using the Platen Glass

1 Press Stop/Reset.

• The transmission is cancelled.

• If dialling had begun, the machine prints an ERROR TX REPORT. (→ p. 7-3)

CANCEL? YES=( ) NO=(#)

Ex:

Sending Faxes

Cancelling Manual Sending Via the Handset

Refer to “Using the platen glass” above.

4-9

Page 38

Redialling When the Line is Busy

There are two methods of redialling: Manual redialling and Automatic redialling. This section explains these two methods.

■ Manual Redialling

Press Redial/Pause to dial the last number you dialled with the numeric buttons. (This starts redialling regardless of whether automatic redialling is enabled.)

Cancelling Manual Redialling

To cancel manual redialling, press Stop/Reset.

■ Automatic Redialling

The fax automatically redials after the first attempt at sending fails (e.g., the line is busy). The number of redialling attempts and the time interval between attempts can be adjusted by changing the settings in the AUTO REDIAL setting. Automatic redialling can also be set off and on. (→ p. 9-5) If all attempts are unsuccessful, the machine cancels the transmission and prints an ERROR TX REPORT. (→ p. 7-3)

• You can also set the automatic redialling feature from the MultiPASS Suite. (→ MultiPASS Suite User’s Guide)

When automatic redialling is in use, the LCD alternately displays AUTO REDIAL and the transaction number (TX/RX NO.) while it is waiting to redial.

Cancelling Automatic Redialling

• If you want to cancel a transmission while the machine is waiting to redial, you will have to delete the document from

memory. (→ p. 4-15)

1 Wait until the machine begins redialling.

2 Press Stop/Reset.

• The machine asks you to confirm that you want to cancel.

3 Press to cancel redialling.

• If you change your mind and want to continue redialling, press

• The machine prints an ERROR TX REPORT. (→ p. 7-3)

27/12 2002 FRI 15:30 DIALLING

Ex:

27/12 2002 FRI 15:30

Ex:

20 545 8545

CANCEL? YES=( ) NO=(#)

4-10

Page 39

Sequential Broadcasting

Sending a Document to More Than One Destination

This feature allows you to scan a document once and send it to several destinations. You can send the document to a maximum of 110 destinations using a combination of the following dialling methods:

• One-touch speed dialling: up to 9 destinations

• Coded speed dialling: up to 100 destinations

• Regular dialling (using the numeric buttons): one destination

You can enter the destinations in any order. (Be sure to press OK after your entry with the numeric buttons.)

• If you frequently send documents to the same group of destinations, you can group them and register these numbers for group dialling. You can register up to 108 fax numbers with group dialling and send the same document to these numbers at the press of one or three buttons. (→ p. 3-7)

1 Press Fax to set Fax Mode.

2 Prepare the document and place it on the platen glass or

load it into the ADF.

• If you use the platen glass, the LCD displays the standby mode.

• For colour sending, press Colour/B&W to turn on its light.

(→ p. 4-1)

• To adjust the resolution and contrast, → p. 4-2.

3 Enter up to 110 fax numbers using any of the following

methods:

❚ One-touch speed dialling:

Press the desired one-touch speed dialling button(s).

27/12 2002 FRI 15:30 FaxOnly STANDARD

Ex:

MEMORY USED

Ex:

(Currently used memory)

DOCUMENT READY

(Standby to scan)

TEL= 2 50921

04 Canon ITALIA

Ex:

Sending Faxes

❚ Coded speed dialling:

Press Coded Dial, then use the numeric buttons to enter the two-digit code. Repeat for other codes.

TEL= 1 49 39 25 25

02 Canon FRANCE

Ex:

❚ Regular dialling:

Use the numeric buttons to enter the fax number, then press OK.

• If you enter an incorrect destination, press and hold to delete it.

• You must enter the second fax number within five seconds of entering the first one. All subsequent fax numbers must be entered within 10 seconds. If you wait longer than these times, the machine automatically begins scanning the document for sending. If you prefer the machine not to do this, disable the TIME OUT setting. (→ p. 9-5)

• If you want to review the numbers you entered, use or to scroll through the numbers.

▲

▼

▲

TEL= 9057951111

Ex:

4-11

Page 40

4 Press Start to begin scanning for sending, or wait a few seconds for the machine to begin scanning

automatically.

• The machine will first send the document to the one-touch speed dialling destinations, then the coded speed dialling destinations, and finally to the destination dialled using regular dialling.

• If you prefer the machine never to scan a document automatically after a few seconds, disable the TIME OUT setting. (→ p. 9-5)

• To cancel sending, press Stop/Reset then . Sending to all destinations you specified in step 3 will be cancelled (you cannot cancel only one destination), and the machine will print a MULTI TX/RX REPORT. (→ p. 7-4)

• If a number is busy, the machine will continue sending to the other destinations and then redial the number that was busy.

• If the machine’s memory becomes full while scanning your document, MEMORY FULL will appear in the LCD. If this happens, remove the other documents from the ADF, and then press Resume. The document remaining in the ADF will be ejected automatically. Divide the documents into several sections and send each section separately.

• If you send a colour document to a fax machine that does not support colour faxing, or TRY AGAIN IN B&W displays in the LCD, → p. 4-1.

4-12

Page 41

Delayed Sending

You can use your machine to send faxes at a preset time. This feature is called Delayed sending or Timer sending. By using this feature, you can take advantage of lower long distance rates at night, for example.

• You can only set this feature from the MultiPASS Suite. (→ MultiPASS Suite User’s Guide)

• To use this feature, your PC must be turned on and connected to the machine.

• You can perform other tasks even when you have set the machine for delayed sending.

Documents Stored in Memory

• If there are no documents stored in memory, the machine will return to standby mode when you select MEMORY REFERENCE.

■ Printing a List of Documents in Memory

The machine can print a list of documents stored in memory, along with the transaction number (TX⁄RX NO.) of each document.

1 Press Menu. 2 Use or to select MEMORY REFERENCE.

3 Press OK twice.

▲

▼

• The machine prints the DOC. MEMORY LIST.

2.MEMORY REFERENCE

Ex:

MEMORY REFERENCE

1.DOC. MEMORY LIST

PRINTING REPORT

• Alternatively, you can select DOC. MEMORY LIST in the REPORTS/LISTS menu. (→ pp. 9-2, 9-3)

• Once you know the transaction number of a document stored in memory, you can print it or delete it. These procedures are described later in this chapter.

27/12 2002 17:15 FAX 123 4567 CANON 001

**************************************

*** DOC. MEMORY LIST ***

**************************************

Sending Faxes

TX/RX NO MODE CONNECTION TEL/ID PGS. SET TIME 0046 TRANSMIT [ 01] Canon TOKYO 3 27/12 16:30 0047 TRANSMIT COL [ 04] Canon ITALIA 2 27/12 16:37 0048 B’CAST [ 01] Canon CANADA 1 27/12 16:42

[ 02] Canon FRANCE

0049 B’CAST [ 03] Canon GROUP 2 1 27/12 16:55

4-13

Page 42

■ Printing a Document in Memory

1 Press Menu. 2 Use or to select MEMORY REFERENCE.

3 Press OK.

4 Use or to select PRINT DOCUMENT.

5 Press OK.

6 Use or to select the transaction number (TX/RX

7 Press OK.

8 Press to print the first page only, or press to print all

9 To continue printing other documents in memory, repeat

▲

▼

▲

▼

▲

NO.) of the document you want to print.

pages of the document.

• The machine prints the document.

the procedure from step 6.

-orPress Stop/Reset to return to standby mode.

▼

• If you want to confirm the details of a document displayed in the

LCD, → p. 4-15.

2.MEMORY REFERENCE

Ex:

MEMORY REFERENCE

1.DOC. MEMORY LIST

MEMORY REFERENCE

2.PRINT DOCUMENT

PRINT DOCUMENT TX/RX NO. 5001

Ex:

PRINT DOCUMENT TX/RX NO. 5003

Ex:

1ST PG ONLY? YES=( ) NO=(#)

4-14

Page 43

■ Deleting a Document from Memory

1 Press Menu. 2 Use or to select MEMORY REFERENCE.

3 Press OK.

4 Use or to select DELETE DOCUMENT.

5 Press OK.

6 Use or to select the transaction number (TX/RX

7 Press OK.

8 Press to delete the document.

9 To continue deleting other documents in memory, repeat

▲

▼

▲

▼

▲

NO.) of the document you want to delete.

• The machine asks you to confirm that you want to delete the document.

• If you change your mind and want to keep the document in memory, press

• The machine deletes the document.

the procedure from step 6.

-or-

Press Stop/Reset to return to standby mode.

▼

• If you want to confirm the details of a document displayed in the

LCD, → below.

2.MEMORY REFERENCE

Ex:

MEMORY REFERENCE

1.DOC. MEMORY LIST

MEMORY REFERENCE

3.DELETE DOCUMENT

DELETE DOCUMENT TX/RX NO. 5001

Ex:

DELETE DOCUMENT TX/RX NO. 5004

Ex:

OK TO DELETE? YES=( ) NO=(#)

Sending Faxes

■ Checking a Document’s Details

Before you print or delete a document in memory, you can check the details of the document.

PRINT DOCUMENT TX/RX NO. 5

Ex:

• The transaction number (TX/RX NO.) means the following:

- 0001 to 4999: A sent document

- 5001 to 9999: A received document

• The marks before the transaction number (TX/RX NO.) mean the following:

- (No mark): Black & white document

- : Colour document

- : Black & white document being sent or printed

- &: Colour document being sent or printed.

• Use or to display details of the transaction (destination, for example).

• If you are unsure of the transaction number (TX/RX NO.), print the DOC. MEMORY LIST. (→ p. 4-13)

001

4-15

Page 44

4-16

Page 45

Chapter 5

Receiving Faxes

Your machine automatically receives faxes in colour from fax machines with colour capability. When receiving a fax, the machine detects if the incoming fax is a colour or black & white transaction and prints the fax accordingly.

Different Ways to Receive a Fax

The machine provides you with several modes for receiving faxes. Once you have decided which mode is suitable for your needs, set the mode as described in the Quick Start Guide. You can change the mode when the machine is in standby mode. To determine which mode best suits your requirements, refer to the table below:

Receive Mode Main Use Operation Requirements

FAX ONLY MODE*

MANUAL MODE Tel Machine rings for every call, whether

ANS.MACHINE MODE

FAX/TEL AUTO SW

MultiPASS Suite

* Factory default setting

Fax Machine answers all calls as fax calls.

It receives faxes automatically and disconnects voice calls.

a fax call or a voice call. For a fax call, you have to manually activate reception of the fax.

Fax/Tel Receives faxes automatically and

routes voice calls to the answering machine.

Fax/Tel Automatically switches between fax

calls and voice calls. Receives faxes automatically and rings for voice calls. To set the details, → p. 5-2.

PC Fax Directs faxes to your PC. PC connected to the machine and

Separate telephone line for fax use only.

Telephone connected to the machine.

Answering machine connected to the machine. (→ Quick Start Guide)

Telephone connected to the machine.

MultiPASS Suite installed. (→ MultiPASS Suite User’s Guide)

Receiving Faxes

You can confirm which receive mode is set by checking the standby display. The receive mode is displayed in the lower left of the LCD.

27/12 2002 FRI 15:30 FaxOnly STANDARD

Ex:

5-1

Page 46

■ Setting the Options for FAX/TEL AUTO SW

If you set FAX/TEL AUTO SW, you can control precisely how the machine handles incoming calls by adjusting the following settings:

• Adjust the time the machine takes to check whether a call is from a fax machine or a telephone (RING START TIME setting).

• Adjust the length of time the machine rings when the call is a voice call (F/T RING TIME setting).

• Set whether the machine switches to receive mode after the ring time set in F/T RING TIME has elapsed (DEFAULT ACTION setting).

• You can also set these options from the MultiPASS Suite. (→ MultiPASS Suite User’s Guide)

• The default settings and selectable settings vary depending on the current country selection.

■ What Happens When FAX/TEL AUTO SW is Selected

Type of call Telephone Fax Fax

Sending document

manually

Sending document

automatically

Telephone charges

begin for the caller.

RING START TIME

F/T RING TIME

The machine answers without ringing.

The machine listens for the fax tone.

The fax tone

is detected.

The fax tone is not detected.

The machine starts ringing.

If you don’t pick up the handset.

DEFAULT ACTION

Choose between:

RECEIVE and DISCONNECT.

RECEIVE

Not all fax machines are capable of sending a fax tone. For those cases if you set the DEFAULT ACTION to RECEIVE, the machine switches to receive mode automatically and starts receiving the document. If no document comes in, it disconnects the call after approximately 40 seconds.

The document is

received automatically.

The fax tone is detected and the machine switches to receive mode.

Pick up the handset

to talk.

DISCONNECT

The machine disconnects the call.

5-2

Page 47

1 Make sure FaxTel is displayed in the LCD.

•To set FAX/TEL AUTO SW, → Quick Start Guide.

2 Press Menu. 3 Use or to select FAX SETTINGS.

4 Press OK.

▲

▼

27/12 2002 FRI 15:30 FaxTel STANDARD

Ex:

5.FAX SETTINGS

Ex:

FAX SETTINGS

1.USER SETTINGS

5 Use or to select RX SETTINGS.

▲

▼

6 Press OK.

7 Use or to select FAX/TEL AUTO SW.

▲

▼

8 Press OK twice.

9 Use or to set the time the machine waits before

▲

ringing when it receives a call.

▼

10 Press OK twice.

11 Use or to set the time the machine rings while

▲

waiting for someone to pick up the handset.

▼

12 Press OK twice.

13 Use or to select RECEIVE or DISCONNECT.

▲

• This setting tells the machine what to do if no one picks up the handset within the specified ring time set in step 11.

▼

14 Press OK.

15 Press Stop/Reset to return to standby mode.

FAX SETTINGS

4.RX SETTINGS

RX SETTINGS

1.ECM RX

RX SETTINGS

2.FAX/TEL AUTO SW

FAX/TEL AUTO SW

1.RING START TIME

RING START TIME

Ex:

RING START TIME

Ex:

FAX/TEL AUTO SW

2.F/T RING TIME

F/T RING TIME

Ex:

F/T RING TIME

Ex:

FAX/TEL AUTO SW

3.DEFAULT ACTION

DEFAULT ACTION

Ex:

DEFAULT ACTION

Ex:

RX SETTINGS

3.INCOMING RING

8SEC

9SEC

Receiving Faxes

22SEC

30SEC

RECEIVE

DISCONNECT

• The default settings and selectable settings vary depending on the current country selection.

5-3

Page 48

Receiving Faxes Manually

In MANUAL MODE, if you connect a telephone to your machine, you can receive voice calls as well as manually activate reception of faxes. You can activate reception from the machine or from the telephone connected to the machine (this is called Remote receiving).

• For this mode, you need to connect a telephone to your machine. (→ Quick Start Guide)

• Make sure there are no documents in the ADF or on the platen glass.

• Make sure the REMOTE RX setting is enabled. (→ p. 9-7)

1 Make sure Manual is displayed in the LCD.

•To set MANUAL MODE, → Quick Start Guide.

27/12 2002 FRI 15:30 Manual STANDARD

Ex:

2 Make sure you have connected a telephone to the machine.

3 When you hear the telephone ring, pick up the handset.

4 ❚ If you hear a person’s voice:

Start your conversation. If the caller wants to send a fax after talking to you, ask them to press the start button on their fax machine. When you hear a slow beep, press Start on the machine to begin receiving the fax. Hang up the handset.

❚ If you hear a slow beep tone or silence:

Someone is trying to send you a fax. If the telephone is close to your machine, press Start on the machine to begin receiving the fax. Hang up the handset.

• When the multi-purpose tray is empty, the LCD displays LOAD PAPER. Load paper in the multi-purpose tray and

then press Resume. (→ Quick Start Guide)

• If the telephone is located away from your machine, dial 25 (the remote receiving ID) on your telephone and hang up.

• You can change the number for the remote receiving ID (00 to 99), or disable remote receiving. (→ REMOTE RX,

p. 9-7)

• If you have an answering machine connected to your machine that can carry out remote-control operations (controlling your answering machine from a remote telephone), the security code for this function may be the same as the remote receiving ID. If so, make sure you change the machine’s remote receiving ID to make it distinct from the answering machine’s security code. (→ REMOTE RX ID, p. 9-7)

• The machine will beep if the handset is not hung up properly. Make sure the handset is seated properly in its cradle. If you do not want the machine to beep, disable the OFFHOOK ALARM setting. (→ p. 9-4)

5-4

Page 49

Receiving Faxes to the MultiPASS Suite

When your PC is on, you can set the MultiPASS Suite to automatically upload incoming faxes from the machine to your PC. (→ MultiPASS Suite User’s Guide)

When Your PC is Off

If you have set the MultiPASS Suite to upload received faxes from the machine to your PC, but your PC is off, the machine stores the received faxes in its memory. When you turn on your PC, the faxes will automatically be uploaded to your PC. If you want to print a fax stored in memory instead of uploading it to your PC, follow this procedure:

• If there are no documents stored in memory, the machine will return to standby mode when you select MEMORY REFERENCE.

1 Press Menu. 2 Use or to select MEMORY REFERENCE.

3 Press OK.

4 Use or to select FILE PRINT.

5 Press OK.

▲

▼

Ex:

MEMORY REFERENCE

▲

▼

• The machine prints all received faxes that were to be uploaded to your PC.

• The faxes you print are erased from memory and can no longer be transferred to the PC.

MEMORY REFERENCE

2.MEMORY REFERENCE

1.DOC. MEMORY LIST

4.FILE PRINT

Receiving Faxes

Polling Receiving

In normal faxing, a fax machine sends a document to another fax machine. With polling however, a fax machine calls another fax machine and requests that a document be sent to it; in other words, it “polls” that fax machine. Your machine has the capability of polling another fax machine to retrieve a document from it.

• Your machine can only poll fax machines that support polling.

• The document you want to retrieve must be ready to be polled on the other party’s fax machine. If necessary call the other party to check.

• If the other party is using a Canon fax machine that has the Polling ID feature, ask them to set the Polling ID of their fax to 255 (1111 1111 binary). Ask them to refer to their user’s guide for details.

• You can poll several fax machines in one operation. Each polling operation can retrieve documents from as many as 110 fax numbers.

1 Press Fax to set Fax Mode.

2 Press Polling.

27/12 2002 FRI 15:30 FaxOnly STANDARD

Ex:

POLLING RX

TEL=

5-5

Page 50

3 Enter up to 110 fax numbers using any of the following methods:

❚ One-touch speed dialling:

Press the desired one-touch speed dialling button(s).

TEL= 2 50921

04 Canon ITALIA

Ex:

❚ Coded speed dialling:

Press Coded Dial, then use the numeric buttons to enter the two-digit code. Repeat for other codes.

TEL= 1 49 39 25 25 *02 Canon FRANCE

Ex:

❚ Regular dialling:

Use the numeric buttons to enter the fax number, then press OK.

• If you enter an incorrect destination, press and hold to delete it.

• If you want to review the numbers you entered, use scroll through the numbers.

▲

or to

▲

▼

TEL= 9057951111

Ex:

4 Press Start to begin polling the fax machine(s).

Cancelling Polling Receiving

To cancel polling receiving, follow the same procedure as for cancelling receiving. (→ below)

Receiving While Performing Other Tasks

Since the machine is a multitasking device, it can receive faxes and voice calls while you are performing other tasks. If you receive a fax while you are performing certain tasks, the machine stores the incoming fax in memory. Then, as soon as you finish your task, the machine automatically prints the fax.

Receiving Faxes in Memory When a Problem Occurs

If the machine encounters a problem when it is receiving a fax, the machine automatically stores the unprinted pages of the fax in memory, and the LCD displays REC’D IN MEMORY as well as one or more messages. For an explanation of the message(s) and details on the action to take, → p. 8-1.

• The machine memory can store up to approximately 270 pages.*

• Once the pages are printed, they are deleted from memory.

• If the memory becomes full, you will not be able to receive the remaining pages. Contact the other party and ask them to resend the remainder of the fax.

* Based on Canon FAX Standard Chart No. 1, standard mode.

Cancelling Receiving

Follow this procedure if you want to stop receiving a fax before reception is completed:

1 Press Stop/Reset.

• The machine asks you to confirm that you want to cancel.

2 Press to cancel receiving.

• If you change your mind and want to continue receiving, press .

5-6

CANCEL? YES=(*) NO=(#)

27/12 2002 FRI 15:30 TX/RX CANCELLED

Ex:

27/12 2002 FRI 15:30 TX/RX NO. 5003

Ex:

Page 51

Chapter 6

Special Features

Special Dialling

This section explains special dialling features, such as dialling an overseas number, switching temporarily to tone dialling, and confirming a dial tone.

■ Dialling an Overseas Number (With Pauses)

When you dial or register an overseas number, you may need to insert a pause within and/or after the number. The length and location of the pause depends on the telephone system of your country.

1 Press Fax to set Fax Mode.

2 Prepare the document and place it on the platen glass or

load it into the ADF.

• If you use the platen glass, the LCD displays the standby mode.

• For colour sending, press Colour/B&W to turn on its light.

(→ p. 4-1)

• To adjust the resolution and contrast, → p. 4-2.

3 Use the numeric buttons to dial the international access

code.

• If you enter the wrong number, press Stop/Reset, then enter

the correct number.

• For details on international access codes, contact your local

telephone company.

4 If necessary, press Redial/Pause to enter a two-second*

pause (p).

• For a longer pause, press Redial/Pause again for another two-

second* pause. Alternatively, you can change the length of the pause. (→ MID PAUSE SET, p. 9-5)

* The pause length varies depending on the current country selection.

5 Use the numeric buttons to dial the country code, the area

code, and the fax/telephone number of the other party.

• If you enter the wrong number, press Stop/Reset and start

again from step 3.

6 If necessary, press Redial/Pause to enter a pause.

• A pause at the end of a number (P) is fixed to ten seconds.

27/12 2002 FRI 15:30 FaxOnly STANDARD

Ex:

MEMORY USED

Ex:

(Currently used memory)

DOCUMENT READY

(Standby to scan)

TEL= 00

Ex:

TEL= 00P

Ex:

TEL= 00p81123

Ex:

TEL= 00p81123P

Ex:

Special Features

6-1

Page 52

7 Press Start to begin scanning for sending.

• To cancel the transmission once dialling has started, press Stop/Reset then . (→ p. 4-9)

• To take advantage of the speed dialling features of your machine, register frequently used overseas numbers for one-

touch or coded speed dialling. (→ pp. 3-2, 3-4)

■ Switching Temporarily to Tone Dialling

Many information services for banks, airline reservations, hotel reservations, etc., require tone dialling for their services. If your machine is connected to a rotary pulse line, follow this procedure to set the machine temporarily for tone dialling:

1 Press Fax to set Fax Mode.

2 Press Hook.

• You can also lift the handset instead of pressing Hook.

27/12 2002 FRI 15:30 FaxOnly STANDARD

Ex:

TEL=

3 Use the numeric buttons to dial the telephone number of

the information service.

• The machine connects using the pulses required by your

telephone line.

4 When the recorded message of the information service

answers, press T ( ) to switch to tone dialling.

•When T ( ) is pressed, T is displayed in the LCD.

• If you pressed Hook in step 2, you can pick up the handset if

you need to talk to the other party.

5 Use the numeric buttons to enter the numbers requested by

the information service.

• Numbers entered after pressing T ( ) will be dialled using

tone dialling.

TEL= 7654321

Ex:

TEL= 7654321T

Ex:

TEL= 7654321T 34

Ex:

6 When you have finished, press Hook to disconnect the call.

• If you used the handset, hang up to disconnect the call.

• Tone dialling is cancelled when you disconnect the call.

■ Confirming a Dial Tone*

* This feature is only available for some countries. This feature allows you to set your machine to listen for and detect a dial tone in the middle of a fax/telephone number before dialling the rest of the number. This is called Dial tone detection. Follow this procedure for dial tone detection during regular dialling or when registering a number for speed dialling:

6-2

Page 53

1 When you come to a step that requires you to enter the fax/

telephone number, use the numeric buttons to enter the number up to where dial tone detection is required.

2 Press D.T. for dial tone detection.

• A small dot indicates where the machine will wait for the dial

tone.

3 Continue entering the rest of the fax/telephone number

with the numeric buttons.

• If you enter the wrong number, press and hold , then start

again from step 1.

▲

4 Continue with the operation you are performing.

TEL= 345

Ex:

TEL= 345.

Ex:

TEL= 345.1234

Ex:

■ Dialling Through a Switchboard

For details on dialling through a switchboard, → p. 2-6.

Restricting Use of Your Machine

By enabling this feature, you can prevent unauthorised use of your machine to make calls and send faxes.

Enabling Restriction of Your Machine

Follow this procedure to enable restriction of your machine:

1 Press Menu. 2 Use or to select SYSTEM SETTINGS.

▲

▼

3 Press OK three times.

4 Use or to select ON.

▲

▼

5 Press OK twice.

6 Use the numeric buttons to enter a four-digit password.

• This password prevents unauthorised access to the LOCK

PHONE setting that enables or disables restriction of your

machine. If you do not want to enter a password, ignore this step.

7.SYSTEM SETTINGS

Ex:

SYSTEM SETTINGS

1.UN/LOCK PHONE

UN/LOCK PHONE

1.LOCK PHONE

LOCK PHONE

Ex:

LOCK PHONE

UN/LOCK PHONE

2.PASSWORD

PASSWORD

Ex:

OFF

234

Special Features

6-3

Page 54

7 Press OK.

SYSTEM SETTINGS

2.DISPLAY LANGUAGE

Ex:

8 Press Stop/Reset to return to standby mode.

Restriction of your machine is now enabled. No one can make calls or send faxes. (This setting does not restrict incoming calls or faxes.)

Cancelling Restriction of Your Machine

Follow this procedure to cancel restriction of your machine:

1 Press Menu. 2 Use or to select SYSTEM SETTINGS.

3 Press OK twice.

4 Use the numeric buttons to enter the four-digit password

5 Press OK twice.

▲

▼

you registered when you enabled restriction.

• If you did not register a password, ignore this step.

7.SYSTEM SETTINGS

Ex:

SYSTEM SETTINGS

1.UN/LOCK PHONE

UN/LOCK PHONE PASSWORD _

UN/LOCK PHONE PASSWORD

UN/LOCK PHONE

1.LOCK PHONE

LOCK PHONE

6 Use or to select OFF.

▲

▼

7 Press OK three times.

Ex:

8 Press Stop/Reset to return to standby mode.

Restriction of your machine is now disabled. Anyone can make calls or send faxes.

6-4

LOCK PHONE

UN/LOCK PHONE

2.PASSWORD

PASSWORD

SYSTEM SETTINGS

2.DISPLAY LANGUAGE

OFF

234

Page 55

Chapter 7

Reports and Lists

Summary of Reports and Lists

The table below shows the reports and lists that can be printed from your machine. Refer to the pages indicated for more details.

Report or List Description Details

USER’S DATA LIST Lists the current settings of your machine and the

ACTIVITY REPORT Shows recent facsimile transactions performed by your

TX (Transmission) REPORT Prints after transmission of a document.

RX (Reception) REPORT Prints after reception of a document.

MULTI TX/RX (Transaction) REPORT

DOC. MEMORY LIST Lists the documents currently stored in the machine’s

MEMORY CLEAR REPORT Prints automatically when power is restored to the

1-TOUCH SPD DIAL LIST Lists the numbers and names registered under one-touch

CODED SPEED DIAL LIST Lists the numbers and names registered under coded

GROUP DIAL LIST Lists groups registered under one-touch speed dialling

registered sender information.

machine. You can enable or disable automatic printing of this report after every 20 transactions. You can also manually set the machine to print it.

You can enable or disable this feature, or set the machine to print a report only when an error occurs. You can also set the machine to print the first page of the document under the transmission report to remind you of the contents of the document.

You can enable or disable this feature, or set the machine to print a report only when an error occurs.

Prints after sequential broadcasting of a document. p. 7-4

memory.

machine after a power cut. Lists the documents deleted from memory.

speed dialling buttons.

speed dialling codes.

buttons and coded speed dialling codes.

p. 2-5 p. 9-3

p. 7-2 p. 9-2

p. 7-3 p. 9-4

p. 7-4 p. 9-5

p. 4-13 p. 9-3

p. 8-7

p. 3-9 p. 9-2

p. 3-9 p. 9-3

Reports and Lists

7-1

Page 56

ACTIVITY REPORT

The machine is factory-set to automatically print an ACTIVITY REPORT after every 20 transactions. If you want to print an ACTIVITY REPORT before it is automatically printed, follow this procedure:

• If you prefer the machine not to print an ACTIVITY REPORT after every 20 transactions, disable the ACTIVITY

REPORT setting. (→ p. 9-5)

1 Press Menu. 2 Use or to select REPORTS/LISTS.

3 Press OK twice.

27/12 2002 17:28 FAX 123 4567 CANON 001

▲

▼

• The machine prints an ACTIVITY REPORT.

3.REPORTS/LISTS

Ex:

REPORTS/LISTS

1.ACTIVITY REPORT

PRINTING REPORT

Transactions in an ACTIVITY REPORT are listed chronologically.

****************************************** *** ACTIVITY REPORT *** ******************************************

ST. TIME CONNECTION TEL CONNECTION ID NO. MODE PGS. RESULT 27/12 15:10 905 795 1111 Canon CANADA 5001 AUTO RX ECM 1 OK 00’33 27/12 15:14 905 795 1111 Canon CANADA 5002 AUTO RX ECM 1 OK 00’24 27/12 15:22 03 3758 2111 Canon TOKYO 0001 B’CAST ECM 3 OK 01’18 27/12 15:45 2 887 0166 Canon AUSTRALIA 0001 B’CAST ECM 3 OK 01’18 27/12 16:10 905 795 1111 Canon CANADA 5003 AUTO RX ECM 1 OK 00’18 27/12 16:16 2 887 0166 Canon AUSTRALIA 5004 AUTO RX ECM 4 OK 00’59 27/12 16:27 20 545 8545 Canon EUROPE 0002 TRANSMIT COL 1 OK 01’20 27/12 16:30 20 545 8545 Canon EUROPE 0003 TRANSMIT COL 1 OK 04’12 27/12 16:53 03 3758 2111 Canon TOKYO 5005 AUTO RX ECM 1 OK 01’16 27/12 17:08 2 887 0166 Canon AUSTRALIA 0004 TRANSMIT COL 3 NG 00’51

27/12 17:20 1 432 2060 CANON OPTICS 0005 TRANSMIT COL 0 NG 00’01

3STOP

0018

INDICATES AN ENTRY THAT HAS APPEARED ON A PREVIOUS REPORT.

7-2

TRANSACTION (TX/RX) NUMBER

TRANSACTION MODE

COLOUR TRANSACTION

ERROR CORRECTION MODE TRANSACTION

ERROR PAGE

ERROR CODE (→ p. 8-1)

Stop/Reset WAS PRESSED DURING TRANSACTION

TRANSACTION DURATION

Page 57

TX (Transmission) REPORT

The machine is factory-set to print a TX (transmission) REPORT only when an error occurs during sending.

To change this setting, → TX REPORT, p. 9-4.

If you set the machine to print a report, a TX REPORT or an ERROR TX REPORT, similar to the ones below,

will be printed depending on the setting you select.

27/12 2002 17:47 FAX 123 4567 CANON 001

***************************** *** TX REPORT *** *****************************

TRANSMISSION OK

TX/RX NO 0003 :COLOUR TX CONNECTION TEL 1 432 2060

27/12 2002 17:21 FAX 123 4567 CANON 001

************************************ *** ERROR TX REPORT *** ************************************

TX FUNCTION WAS NOT COMPLETED

TX/RX NO 0004 CONNECTION TEL 20 545 8545 CONNECTION ID Canon EUROPE ST. TIME 27/12 17:21 USAGE T 00’18 PGS. SENT 1 RESULT NG

OUR Ref. 350/PJC/EAC December 27, 2002

Dr. P. N. Cundall, Mining Suerveys Ltd., Holroyd Road Reading Berks

OK: TRANSMISSION SUCCESFULL NG: SOME OR NO PAGES SENT

NUMBER OF PAGES SENT

TRANSMISSION DURATION

TRANSMISSION TIME

•

THE SLEREXE COMPANY LIMITED

SAPORS LANE•BOOLE•DORSET•BH25 8ER

TELEPHONE BOOLE (945 13) 51617 - FAX 1234567

“COLOUR TX”INDICATES A COLOUR TRANSMISSION

IF YOU ENABLE THE PRINT WITH IMAGE SETTING (→ p. 9-4), THE FIRST PAGE OF THE DOCUMENT WILL PRINT ON THE REPORT TO REMIND YOU OF THE CONTENTS OF THE DOCUMENT (FOR BLACK & WHITE DOCUMENTS ONLY).

Reports and Lists

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Page 58

■ MULTI TX/RX (Transaction) REPORT

If the transmission was a sequential broadcast, a MULTI TX/RX (transaction) REPORT, similar to the one

below, will be printed.

27/12 2002 18:16 FAX 123 4567 CANON 001

********************************************

*** MULTI TX/RX REPORT ***

********************************************

TX/RX NO 0054 PGS. 1 TX/RX INCOMPLETE _____ TRANSACTION OK [ 01] 905 795 1111 Canon CANADA

ERROR INFORMATION _____

[ 00] 2131 1250 Canon DEUTSCH. [ 02] 1 49 39 25 25 Canon FRANCE

RX (Reception) REPORT

The machine is factory-set not to print an RX (reception) REPORT even if an error occurs during reception.

To change this setting, → RX REPORT, p. 9-5.

If you set the machine to print a report, an RX REPORT, similar to the one below, will be printed.

27/12 2002 17:52 FAX 123 4567 CANON 001

***********************************

*** RX REPORT ***

***********************************

RECEPTION OK

TX/RX NO 5004 :COLOUR RX CONNECTION TEL 905 795 1111 CONNECTION ID Canon CANADA ST. TIME 27/12 17:52 USAGE T 01’59 PGS. 4 RESULT OK

OK: RECEPTION SUCCESFULL NG: SOME OR NO PAGES RECEIVED

NUMBER OF PAGES RECEIVED

RECEPTION DURATION

RECEPTION TIME

7-4

“COLOUR TX” INDICATES A COLOUR RECEPTION

Page 59

Chapter 8

Troubleshooting

LCD Messages

The following messages are displayed in the LCD when the machine is performing a function or encounters

an error.

This section describes messages related to fax functions. For other messages, → Reference Guide.

• The error code appears in the ACTIVITY REPORT. (→ p. 7-2)

Message (Error Code) Cause Action

AUTO REDIAL The machine is waiting to redial the other

BUSY/NO SIGNAL

( 018)

CHANGE PAPERSIZE:FAX

DOC. TOO LONG ( 003)

ECM RX The machine is receiving a fax using Error

party’s number because the line was busy or the other party did not answer when you tried to send the document.

The telephone number you dialled is busy. Try sending the document at a later time.

The fax number dialled was incorrect. Check the fax number and dial again.

The other party’s fax machine is not working.

The other party is not using a G3 machine. Contact the other party and ask them to

The touch tone/rotary pulse setting on your machine is incorrect.

The receiving fax machine did not answer within 55 seconds (after all automatic redialling attempts).

The paper size setting is set to a size other than A4, letter, or legal.

The document is longer than 1 metre. Reduce the length of the document to

There is a document jam in the ADF. Clear the document jam (→ Reference

Correction Mode (ECM).

Wait for the machine to automatically redial the number. If you want to cancel automatic redialling, wait until the machine starts dialling the number, press Stop/Reset then . (→ p. 4-10)

Contact the other party and have them check their fax machine.

send or receive the document using a G3 machine.

Set your machine to the setting that matches your telephone line. (→ p. 2-6)

Contact the other party and have them check their fax machine. You can try to send the document using manual sending via the handset (→ p. 4-8). For an overseas call, add pauses to the registered number. (→ p. 6-1)

Set the paper size setting to A4, letter, or legal (→ Reference Guide). The received fax will then be printed automatically.

within 1 metre, and then re-send it.

Guide) and reload the document in the ADF.

ECM receptions may take longer than normal receptions. Turn off ECM if you need to receive quickly, or if you know your local lines are in good condition. (→ ECM RX, p. 9-6)

Troubleshooting

8-1

Page 60

Message (Error Code) Cause Action

ECM TX The machine is sending a fax using Error

Correction Mode (ECM).

ECM transmissions may take longer than normal transmissions. Turn off ECM if you need to transmit quickly, or if you know your local lines are in good condition. (→ ECM TX, p. 9-5)

MEMORY USED nn % Shows the percentage of memory

currently in use.

If you need more space, wait for the machine to send any faxes. Also, print or delete any documents in memory you no longer need. (→ pp. 4-14, 4-15)

NO RX PAPER ( 012)

The other party’s fax machine is out of paper or its memory is full.

Contact the other party and have them load paper in their fax machine or free up space in their fax machine’s memory.

NO TEL # ( 022)

The one-touch speed dialling button or coded speed dialling code you entered has not been registered.

NOT AVAILABLE In manual sending via the handset, you

entered a speed dialling number that is assigned to a group.

Use regular dialling, or enter a one-touch speed dialling button or coded speed dialling code that only has one fax/ telephone number registered.

REC’D IN MEMORY The machine received the fax in memory

because paper or ink ran out, or a paper jam occurred.

Load paper in the multi-purpose tray (→ Quick Start Guide), replace the Ink Tank(s) (→ Reference Guide), or clear the paper jam. (→ Reference Guide)

RECEIVED IN FILE Your PC was off and a document was

received in the machine’s memory.

The MultiPASS Status Monitor is not running. (Windows 95/98/Me)

Upload the document to your PC, or print the document. (→ pp. 4-14, 5-5)

On the Windows

desktop, click Start and point to Programs. On the Programs menu, point to MultiPASS Suite, then click MultiPASS Status Monitor.

TRY AGAIN IN B&W ( 085)

You tried sending a colour document to a machine that does not support colour faxing.

Try sending again in black & white (→ p. 4-1). Alternatively, enable the COLOUR DIRECT TX setting. (→ p. 9-6)

TX/RX CANCELLED You pressed Stop/Reset to cancel the

transmission.

TX/RX NO. nnnn When the machine sends or receives a fax,

it assigns it a unique identification number

If required, try sending or receiving again.

Write the number down if you will need it later.

(nnnn).

TX nnnn SCANNING P. nnn

The machine is sending a document and its memory is full.

The machine continues to send the document as memory becomes available.

MEMORY FULL PLEASE WAIT

8-2

Page 61

Faxing Problems

■ Sending Problems

❚ You cannot send a fax.

The machine may not be set for the type of telephone line in use (pulse/tone).

• Make sure the machine is set for the correct telephone line type. (→ p. 2-6)

The document may not have been loaded.

• Remove the document, stack it if necessary, and place it on the platen glass or load it into the ADF correctly.

(→ Reference Guide)

• Make sure the feeder cover is closed.

The one-touch speed dialling button or coded speed dialling code you entered may not be registered for the feature you want to use.

• Check the one-touch speed dialling button or coded speed dialling code and make sure it is registered

correctly. (→ Chapter 3)

You dialled or have been provided with an incorrect number.

• Dial the number again, or check that you have the correct number.

The other party’s fax machine may be out of paper.

• Call the other party and ask them to make sure paper is loaded in their fax machine.

You may have sent a document in colour to a fax machine that does not support colour faxing.

• If you attempt to send a colour document to a fax machine that does not support colour faxing, the document will not be sent and the LCD will display TRY AGAIN IN B&W. Try sending again in black & white. Alternatively, you can enable the COLOUR DIRECT TX setting (→ p. 9-6) that converts colour faxes to black & white if the other party’s fax machine does not support colour faxing, thus enabling you to send colour documents to any fax machine without an error occurring.

There may be other documents being sent from memory.

• Allow time for those documents to finish sending.

An error may have occurred during sending.

• Print an ACTIVITY REPORT and check for an error. (→ p. 7-2)

The telephone line may not be working properly.

• Make sure there is a dial tone when you press Hook or when you lift the handset of the telephone connected to the machine. If there is no dial tone, contact your local telephone company.

The receiving fax machine may not be a G3 fax machine.

• Make sure the receiving fax machine is compatible with the machine (which is a G3 fax machine).

❚ Faxes sent from the machine are spotted or dirty.

The receiving fax machine may not be working properly.

• Check the machine by making a copy (→ Reference Guide). If the copy is clear, the problem may be in the receiving fax machine. If the copy is spotted or dirty, clean the scanner components. (→ Reference Guide)

The document may not have been loaded.

• Remove the document, stack it if necessary, and place it on the platen glass or load it into the ADF correctly. (→ Reference Guide)

Troubleshooting

8-3

Page 62

❚ Cannot send using Error Correction Mode (ECM).

The other party’s fax machine may not support ECM.

• If the other party’s fax machine does not support ECM, then the document is sent in normal mode without error checking.

ECM may be disabled.

• Make sure ECM is on. (→ ECM TX, p. 9-5)

❚ Errors occur frequently while sending.

The telephone lines may be in poor condition, or you may have a bad connection.

• Lower the transmission speed. (→ TX START SPEED, p. 9-5)

■ Receiving Problems

❚ Cannot receive a fax automatically.

The machine may not be set to receive automatically.

• For the machine to receive faxes automatically, the receive mode must be set to FAX ONLY MODE, FAX/ TEL AUTO SW, or ANS.MACHINE MODE (→ Chapter 5). If you have set ANS.MACHINE MODE, confirm

that an answering machine is connected to the machine and that it is turned on with an outgoing message properly recorded. (→ Quick Start Guide)

The machine’s memory is full.

• Print or delete any documents stored in memory (→ pp. 4-14, 4-15) to free up space in the machine’s memory. Then ask the other party to resend the fax.

An error may have occurred during reception.

• Check the LCD for an error message. (→ p. 8-1)

• Print an ACTIVITY REPORT and check for an error. (→ p. 7-2)

The telephone line may not be connected properly.

• Make sure all line connections are secure. (→ Quick Start Guide)

❚ The machine does not switch automatically between telephone and fax reception.

The machine may not be set to switch automatically between telephone and fax reception.

• For the machine to switch automatically, the receive mode must be set to FAX⁄TEL AUTO SW or ANS.MACHINE MODE (→ Chapter 5). If you have set ANS.MACHINE MODE, confirm that an answering

machine is connected to the machine and that it is turned on with an outgoing message properly recorded. (→ Quick Start Guide)

An error may have occurred during reception.

• Check the LCD for an error message. (→ p. 8-1)

• Print an ACTIVITY REPORT and check for an error. (→ p. 7-2)

The sending fax machine cannot send the CNG signal that tells the machine that the incoming signal is a fax.

• Some fax machines cannot send the CNG signal that tells your machine the incoming call is from a fax machine. In such cases, you will have to receive the fax manually. (→ p. 5-4)

8-4

Page 63

❚ Cannot receive a document manually.

You may have disconnected the call by pressing Start or dialling the remote receiving ID after hanging up the handset.

• Always press Start or dial the remote receiving ID before hanging up the handset. Otherwise you will disconnect the call.

❚ Print quality is poor.

You may not be using the correct type of paper.

• Make sure you load paper that meets the paper requirements for the machine. (→ Reference Guide)

The printhead may need cleaning.

• Refer to the flow chart and clean the printhead if necessary. (→ Reference Guide)

The sending fax machine may not be functioning properly.

• The sending fax machine usually determines the fax’s quality. Call the sender and have them make sure the top cover and scanning glass of their fax machine are clean.

Error Correction Mode (ECM) may be disabled.

• Make sure ECM is on. (→ ECM RX, p. 9-6)

❚ Faxes do not print.

The Printhead (Cartridge) or Ink Tanks may not be installed properly.

• Make sure the Printhead (Cartridge) and Ink Tanks are installed properly. (→ Reference Guide)

• Be sure to remove the orange protective cap from the Printhead (Cartridge) before you install it. (→ Quick Start Guide)

The printhead may need cleaning.

• Refer to the flow chart and clean the printhead if necessary. (→ Reference Guide)

The Ink Tanks may need to be replaced.

• Determine if the problem is with the Ink Tanks, and replace if necessary. (→ Reference Guide)

❚ Faxed images are blotched or uneven.

The telephone lines may be in poor condition, or you may have a bad connection.

• Error Correction Mode (ECM) sending/receiving should eliminate such problems. However, if the telephone lines are in poor condition, you may have to try again.

The sending fax machine may not be functioning properly.

• The sending fax machine usually determines the fax’s quality. Call the sender and have them make sure the top cover and scanning glass of their fax machine are clean.

❚ Cannot receive using Error Correction Mode (ECM).

The other party’s fax machine may not support ECM.

• If the other party’s fax machine does not support ECM, then the document is received in normal mode without error checking.

ECM may be disabled.

• Make sure ECM is on. (→ ECM RX, p. 9-6)

Troubleshooting

8-5

Page 64

❚ Errors occur frequently while receiving.

The telephone lines may be in poor condition, or you may have a bad connection.

• Lower the reception speed. (→ RX START SPEED, p. 9-7)

The sending fax machine may not be functioning properly.

• Call the sender and have them check that their fax machine is functioning properly.

Telephone Problems

❚ You cannot dial.

The telephone line may not be connected properly.

• Make sure all line connections are secure. (→ Quick Start Guide)

The power cord may not be plugged in securely.

• Check that the power cord is plugged securely into the machine and into the wall outlet, and that the power is turned on (→ Quick Start Guide). If the machine is plugged into a power strip, make sure the power strip is plugged in and turned on.

The machine may not be set for the type of telephone line in use (pulse/tone).

• Make sure the machine is set for the correct telephone line type. (→ p. 2-6)

❚ The telephone disconnects while you are talking.

The power cord may not be plugged in securely.

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Page 65

If a Power Cut Occurs

If power is suddenly lost due to an outage or accidental unplugging, a built-in battery retains the user data settings and the speed dialling settings. However, any sent or received documents stored in memory will be lost. During a power cut, functions are limited as follows:

• You cannot send, receive, or copy documents.

• You can only use the machine to receive voice calls if you connected a telephone to your machine.

• You may not be able to make telephone calls depending on your telephone.

When power is restored to the machine, the machine will automatically print a list of documents that were stored in memory at the time of the power cut.

27/12 2002 15:38 FAX 123 4567 CANON 001

********************************************

*** MEMORY CLEAR REPORT ***

********************************************

MEMORY FILES DELETED

TX/RX NO MODE CONNECTION TEL/ID PGS. SET TIME

0023 B’CAST [ 01] Canon CANADA 3 27/12 14:23

0024 TRANSMIT COL [ 32] Canon UK 1 27/12 14:28

• The MEMORY CLEAR REPORT is not printed if the paper size setting is set to a size other than A4, letter, or legal.

To change the paper size setting, → Reference Guide.

• If the ink in the Ink Tank is empty or there is no paper in the multi-purpose tray when power is restored, the LCD

displays CMYK INK EMPTY or LOAD PAPER. If this occurs, press Resume to return to standby mode. In these cases, the MEMORY CLEAR REPORT will not be printed even after the Ink Tank is replaced or paper is loaded.

[ 05] Canon OPTICS

If You Cannot Solve the Problem

If you have a problem with your machine and you cannot solve it by referring to the information in this chapter and in the Reference Guide, contact your local authorised Canon dealer or the Canon help line. Canon’s support personnel are trained in the technical support of Canon’s products and should be able to help you with your problem. The details on contacting your local authorised Canon dealer or the Canon help line, → Reference Guide.

8-7

Troubleshooting

Page 66

8-8

Page 67

Chapter 9

Summary of Settings

Understanding the Menu System

The machine menu system allows you to customise the way your machine operates. It consists of various menus, each containing settings that control different functions of your machine. Available menus and the LCD display differ depending on the current mode (Copy, Fax, or Scan Mode). This section explains the procedure to access the menus related only to Fax Mode. Press Fax to select Fax Mode.

• For the menus related to all modes in common, and menus related only to Copy and Scan Modes, → Reference Guide.

• Before adjusting any settings, you may want to print the USER’S DATA LIST to check the current settings.

(→ p. 2-5)

■ Accessing the Menus

The following illustrates the menu items in hierarchical order.

1.RECEIVE MODE

2.MEMORY REFERENCE

3.REPORTS/LISTS

4.TEL REGISTRATION*

5.FAX SETTINGS*

6.PRINTER SETTINGS

FAX ONLY MODE

MANUAL MODE ANS. MACHINE MODE FAX/TEL AUTO SW

1.DOC.MEMORY LIST

2.PRINT DOCUMENT

3.DELETE DOCUMENT

4.FILE PRINT

1.ACTIVITY REPORT

2.SPEED DIAL LIST

3.USER DATA LIST

4.DOC.MEMORY LIST

1.1-TOUCH SPD DIAL

2.CODED SPEED DIAL

3.GROUP DIAL

1.USER SETTINGS

2.REPORT SETTINGS

3.TX SETTINGS

4.RX SETTINGS

To select the desired menu, complete the procedure as shown on the left.

1 Press Menu to display the menus. 2 Use or to select the menu you

▲

▼

want to make a change to.

3 Press OK. 4 Use or to select the sub menu you

▲

▼

want to make a change to.

5 Press OK.

• For details on sub menus, → p. 9-2.

•Press Stop/Reset to exit from menu

system.

For details on these menus, → following pages.

For details on these menus and SPECIAL COPY, → Reference Guide.

Summary of Settings

7.SYSTEM SETTINGS

* If your machine is connected to a PC, you can access these settings using the MultiPASS Suite.

(→ MultiPASS Suite User’s Guide)

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Page 68

■ Menus in FAX Mode

• The default settings and selectable settings vary depending on the current country selection. The values shown here

are average values. Print the USER’S DATA LIST to check the current settings. (→ p. 2-5)

RECEIVE MODE

Name Description Settings

FAX ONLY MODE Switches the receive mode to FAX ONLY MODE.

MANUAL MODE Switches the receive mode to MANUAL MODE.

ANS.MACHINE MODE Switches the receive mode to ANS.MACHINE

FAX/TEL AUTO SW Switches the receive mode to FAX/TEL AUTO

MEMORY REFERENCE

Name Description Settings

1.DOC. MEMORY LIST Prints the DOC. MEMORY LIST. (→ p. 4-13) -

2.PRINT DOCUMENT Selects a document in memory and prints the

3.DELETE DOCUMENT Selects a document in memory and deletes the

4.FILE PRINT Prints a document in memory instead of uploading

REPORTS/LISTS

Name Description Settings

1. ACTIVITY REPORT Prints the ACTIVITY REPORT. (→ p. 7-2) -

2. SPEED DIAL LIST Print the lists of fax/telephone numbers registered

1. 1-TOUCH LIST Prints the 1-TOUCH SPD DIAL LIST. (→ p. 3-9) -

SORTED OUTPUT Selects the order you want the destinations to be

(→ p. 5-1)

MODE. (→ p. 5-1)

SW. (→ p. 5-1)

document. (→ p. 4-14)

document. (→ p. 4-15)

it to your PC. (→ p. 5-5)

for speed dialing (→ p. 3-9)

printed.

YES: Prints the list in alphabetical order. NO: Prints the list in button order.

YES NO

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Page 69

Name Description Settings

2. CODED DIAL LIST Prints the CODED SPEED DIAL LIST.

(→ p. 3-9)

SORTED OUTPUT Selects the order you want the destinations to be

printed.

YES: Prints the list in alphabetical order. NO: Prints the list in button order.

3. GROUP DIAL LIST Prints the GROUP DIAL LIST. (→ p. 3-9) -

3. USER DATA LIST Prints the USER’S DATA LIST. (→ p. 2-5) -

4. DOC. MEMORY LIST Prints the DOC. MEMORY LIST. (→ p. 4-13) -

TEL REGISTRATION

Name Description Settings

1.1-TOUCH SPD DIAL Registers information on One-Touch Speed

Dialling. (→ p. 3-2)

2.CODED SPEED DIAL Registers information on Coded Speed Dialling.

(→ p. 3-4)

3.GROUP DIAL Registers information on Group Dialling.

(→ p. 3-7)

FAX SETTINGS

Name Description Settings

1. USER SETTINGS -

1. DATE & TIME Sets the current date and time. (→ p. 2-4) -

2. DATE SETUP Selects the date format displayed in the LCD and

printed on the faxes you send.

3. UNIT TELEPHONE # Enters the fax/telephone number you want to appear at the top of each fax page you send. (→ p. 2-4)

4. UNIT NAME Enters the name or company name you want to appear at the top of each fax page you send. (→ p. 2-4)

YES NO

DD/MM YYYY YYYY MM/DD MM/DD/YYYY

9-3

Summary of Settings

Page 70

Name Description Settings

5. TX TERMINAL ID Enables/disables printing of the sender

1. TTI POSITION Selects the position of the identification header

2. TELEPHONE # MARK

6. OFFHOOK ALARM Enables/disables the off hook alarm that alerts

7. VOLUME CONTROL Sets the volume of the machine sounds. -

1. CALLING VOLUME

2. LINE MONITOR VOL

8. RX CALL LEVEL When the machine is set to FAX/TEL AUTO

9. TEL LINE TYPE Selects the dialling method the machine uses for

10. R-KEY SETTING Enables dialling through a switchboard. If you

2. REPORT SETTINGS

1. TX REPORT Enables/disables automatic printing of a

PRINT WITH IMAGE If you select PRINT ERROR ONLY or OUTPUT

information (→ p. 2-3)

(outside or inside the image area).* Selects the prefix for the identification header

number. (→ p. 2-3)

you when the handset is not seated properly in its cradle.

When the machine is set to FAX/TEL AUTO SW, selects the ring volume when the machine detects a voice call.

Selects the line monitor volume (sound during dialling and on hook)

SW, selects the tone of incoming calls.

your telephone line type. (→ p. 2-6)

select PBX, you can select additional subsettings. (→ p. 2-6)

transmission report. (→ p. 7-3)

PRINT ERROR ONLY:

Prints a report only when a transmission error occurs.

OUTPUT YES:

Prints a report every time you send a document.

OUTPUT NO:

No report is printed.

YES above, enables/disables printing of the first page of the fax under the report (black & white faxes only).

ON OFF

OUTSIDE IMAGE INSIDE IMAGE

FAX TEL

ON OFF

1/2/3

0 (off)/ 1/2/3

HIGH STANDARD

TOUCH TONE ROTARY PULSE

PSTN PBX

PRINT ERROR ONLY OUTPUT YES OUTPUT NO

ON OFF

* Can only be adjusted for black & white transmissions. For colour transmissions, the TTI information is

positioned inside the image area.

9-4

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Name Description Settings

2. RX REPORT Enables/disables automatic printing of a reception

3. ACTIVITY REPORT Enables/disables automatic printing of an

3. TX SETTINGS

1. ECM TX Enable/disables Error Correction Mode (ECM)

2. MID PAUSE SET Selects the length of the pause entered when you

3. AUTO REDIAL Enables/disables automatic redialling if the other

1. REDIAL TIMES Selects the number of redial attempts. 2 TIMES

2. REDIAL INTERVAL

4. TIME OUT Enbles/disables automatic scanning of documents

5. TX START SPEED Selects the speed at which the machine start

report. (→ p. 7-4)

OUTPUT NO:

No report is printed.

PRINT ERROR ONLY:

Prints a report only when a reception error occurs.

OUTPUT YES:

Prints a report every time you receive a document.

ACTIVITY REPORT after every 20 transactions. (→ p. 7-2)

during transmission.

press Redial/Pause.

party’s line is busy on the first attempt. (→ p. 4-10)ONOFF

Selects the period of time between redial attempts. 2MIN.

after entering a fax number using speed dialling or redialling.

ON:

Scanning begins automatically five seconds after entering the fax number (10 seconds if sending to multiple destinations).

OFF:

Scanning does not start automatically. (You need to press Start to begin scanning.)

transmitting.

OUTPUT NO PRINT ERROR ONLY OUTPUT YES

AUTO PRINT ON AUTO PRINT OFF

ON OFF

2SEC (1 to 15)

(1 to 10)

(1 to 99) ON

OFF

33600bps 14400bps 9600bps 7200bps 4800bps 2400bps

Summary of Settings

9-5

Page 72

Name Description Settings

6. COLOUR DIRECTTXEnables/disables sending of colour documents from

4. RX SETTINGS

1. ECM RX Enables/disables Error Correction Mode (ECM)

2. FAX/TEL AUTO SW When the machine is set to FAX/TEL AUTO SW,

1. RING START TIME

2. F/T RING TIME Selects the length of time the machine rings when

3. DEFAULT ACTION

3. INCOMING RING When the machine is set to FAX ONLY MODE or

RING COUNT Selects the number of incoming rings before the

4. MAN/AUTO SWITCH When the machine is set to MANUAL MODE,

F/T RING TIME If you select ON above, selects the length of time the

the ADF to fax machines that do not have colour faxing capability. (→ p. 4-1)

OFF:

Colour documents cannot be sent to fax machines that do not support colour faxing.

ON:

Colour documents can be sent to fax machines that do not support colour faxing. (The document is converted to black & white.)

during reception.

you can set its details. (→ p. 5-2) Selects the time the machine takes to check whether

a call is from a fax machine or a telephone.

the call is a voice call. Sets whether the machine switches to receive mode

after the ring time set in F/T RING TIME has elapsed.

FAX/TEL AUTO SW enables/disables ringing when the machine receives a call.*

machine begins receiving.

determines if the machine switches to fax receive mode after it rings for a specified time.

machine rings before switching to fax receive mode.

OFF ON

ON OFF

8SEC (0 to 30)

22 SEC (10 to 60)

RECEIVE DISCONNECT

OFF ON

2 TIMES (1 to 99)

OFF ON

15 SEC (1 to 99)

* Even if you have set INCOMING RING to ON, ringing will only occur if you have connected a telephone

to your machine.

9-6

Page 73

Name Description Settings

5. REMOTE RX Enables/disables remote receiving. (→ p. 5-4) ON

REMOTE RX ID If you selects ON above, selects the remote

receiving ID.

6. RX REDUCTION Enables/disables reduction of faxes to fit on the paper loaded in the multi-purpose tray.

REDUCE DIMENSION Selects the direction of the reduction. VERTICAL ONLY

7. RX START SPEED Selects the speed at which the machine starts

receiving.

OFF 25

(00 to 99) ON

OFF

HORIZ & VERTICAL

33600bps 14400bps 9600bps 7200bps 4800bps 2400bps

9-7

Summary of Settings

Page 74

9-8

Page 75

Appendix

Specifications

Specifications are subject to change without notice

■ Facsimile

■ Applicable Line

Public Switched Telephone Network (PSTN)

■ Compatibility

■ Data Compressing System

MH, MR, MMR, JBIG, JPEG

■ Error Correction Mode

ITU-T ECM

■ Modem Speed

33600/14400/9600/7200/4800/2400 bps Automatic fallback

■ Transmission Speed

• Black & White: Approx. 3 seconds/page* at

33.6 Kbps, ECM-MMR, transmitting from memory * Based on Canon FAX Standard Chart No. 1,

standard mode.

• Colour: Approx. 1 minute/page* at 33.6 Kbps, ECM-JPEG, transmitting from memory * Based on Canon COLOUR FAX TEST

SHEET.

■ Scanning Image Processing

UHQ™ (Ultra High Quality) image enhancement

■ Transmission/Reception Memory

• Transmission: 250 pages*

• Reception: 270 pages*

* Based on Canon FAX Standard Chart No. 1,

standard mode.

■ Fax Scanning Speed

Approx. 5.3 seconds/page* * Based on Canon FAX Standard Chart No. 1,

standard mode.

■ Fax Resolution

• Black & White: B&W STANDARD: 8 pels/mm × 3.85 lines/mm B&W FINE: 8 pels/mm × 7.7 lines/mm B&W PHOTO: 8 pels/mm × 7.7 lines/mm

•Colour: COLOUR STANDARD: 200 × 200 dpi COLOUR FINE: 200 × 200 dpi

■ Dialling

• Automatic dialling One-touch speed dialling (9 destinations) Coded speed dialling (100 destinations) Group dialling (Max. 108 destinations)

• Regular dialling (with numeric buttons)

• Automatic redialling

• Manual redialling (with Redial/Pause button)

■ Networking

• Sequential broadcast (Max. 110 destinations)

• Automatic reception

• Automatic Fax/Tel switchover

• Remote reception by telephone (Default ID:

25)

• Non-ring reception

• Polling reception

• ECM deactivation

• ACTIVITY REPORT (after every 20 transactions)

• Non-delivery report

• TTI (Transmit Terminal Identification)

■ Telephone

■ Connection

Telephone/answering machine (CNG detecting signal)/data modem

Specifications

A-1

Page 76

A-2

Page 77

Index

(-) button.........................................................1-1

▲

(+) (Menu) button...........................................1-1

▼

1-TOUCH LIST setting......................................9-2

1-TOUCH SPD DIAL LIST

description ......................................................7-1

printing ...........................................................3-9

sample.............................................................3-9

1-TOUCH SPD DIAL setting.............................9-3

Accessing menus ................................................9-1

ACTIVITY REPORT

description ......................................................7-1

printing ...........................................................7-2

sample.............................................................7-2

setting .....................................................9-2, 9-5

Alarm light..........................................................1-1

ANS.MACHINE MODE

description ......................................................5-1

setting .............................................................9-2

AUTO REDIAL

message ..........................................................8-1

setting .............................................................9-5

Automatic redialling

cancelling......................................................4-10

description ....................................................4-10

Black & white sending

setting .............................................................4-1

setting resolution ............................................4-2

Broadcasting, sequential...................................4-11

BUSY⁄NO SIGNAL message.............................8-1

Buttons (See also individual button names)

numeric...........................................................1-1

one-touch speed dial.......................................1-2

CALLING VOLUME setting ............................ 9-4

Cancelling

automatic redialling..................................... 4-10

manual redialling......................................... 4-10

polling receiving............................................ 5-6

receiving ........................................................ 5-6

restriction....................................................... 6-3

sending........................................................... 4-9

CHANGE PAPERSIZE:FAX message ............. 8-1

Coded Dial button.............................................. 1-2

CODED DIAL LIST setting.............................. 9-3

CODED SPEED DIAL LIST

description ..................................................... 7-1

printing........................................................... 3-9

sample.......................................................... 3-10

CODED SPEED DIAL setting .......................... 9-3

Coded speed dialling

changing, deleting.......................................... 3-5

description ..................................................... 3-1

registering...................................................... 3-4

using............................................................... 4-4

Colour/B&W button .......................................... 1-1

COLOUR DIRECT TX setting.......................... 9-6

Colour sending

notice for........................................................ 4-1

setting............................................................. 4-1

setting resolution............................................ 4-2

Contrast

button............................................................. 1-1

setting scanning ............................................. 4-2

Conventions, type ..................................................v

Customer support............................................... 1-1

D.T. button......................................................... 1-2

Date, entering..................................................... 2-4

DATE & TIME setting ...................................... 9-3

DATE SETUP setting........................................ 9-3

DEFAULT ACTION setting ............................. 9-6

Delayed sending............................................... 4-13

Index

I-1

Page 78

DELETE DOCUMENT setting..........................9-2

Deleting document from memory.....................4-15

Dial tone, confirming..........................................6-2

Dialling

coded speed .....................................3-1, 3-4, 4-4

group................................................3-1, 3-7, 4-5

methods ..........................................................4-3

one-touch speed...............................3-1, 3-2, 4-4

overseas number.............................................6-1

PC ...................................................................4-5

regular.............................................................4-3

speed (See Speed dialling)

switching temporarily to tone.........................6-2

through switchboard.......................................2-6

with pauses .....................................................6-1

DOC. MEMORY LIST

description ......................................................7-1

printing .........................................................4-13

sample...........................................................4-13

setting .....................................................9-2, 9-3

DOC. TOO LONG message...............................8-1

Document

checking details............................................4-15

deleting from memory..................................4-15

in memory.....................................................4-13

printing document in memory......................4-14

printing list of documents in memory ..........4-13

ECM RX

message ..........................................................8-1

setting .............................................................9-6

ECM TX

message ..........................................................8-2

setting .............................................................9-5

ERROR TX REPORT, sample...........................7-3

F/T RING TIME setting .....................................9-6

Fax

button..............................................................1-1

Mode...............................................................1-2

FAX ONLY MODE

description ......................................................5-1

setting .............................................................9-2

FAX SETTINGS menu .............................. 9-1, 9-3

FAX/TEL AUTO SW

description ......................................................5-1

setting .....................................................9-2, 9-6

setting options for...........................................5-2

FILE PRINT setting............................................9-2

GROUP DIAL LIST

description ..................................................... 7-1

printing........................................................... 3-9

sample.......................................................... 3-10

setting............................................................. 9-3

GROUP DIAL setting........................................ 9-3

Group dialling

creating groups .............................................. 3-7

description ..................................................... 3-1

using............................................................... 4-5

Hook button ....................................................... 1-2

HORIZ & VERTICAL setting........................... 9-7

Image Quality button ......................................... 1-1

In Use/Memory light.......................................... 1-1

INCOMING RING setting................................. 9-6

INSIDE IMAGE setting..................................... 9-4

LCD ................................................................... 1-1

messages (See also individual message names) 8-1

Letters, entering ................................................. 2-2

LINE MONITOR VOL setting.......................... 9-4

List (See individual list names)

MAN/AUTO SWITCH setting.......................... 9-6

MANUAL MODE

description ..................................................... 5-1

receiving in .................................................... 5-4

setting............................................................. 9-2

Manual redialling............................................. 4-10

cancelling..................................................... 4-10

Manual sending via the handset......................... 4-8

cancelling....................................................... 4-9

Memory

deleting document from............................... 4-15

documents in................................................ 4-13

printing document in.................................... 4-14

printing list of documents in........................ 4-13

receiving when problem occurs..................... 5-6

sending (See Memory sending) MEMORY CLEAR REPORT

description ..................................................... 7-1

sample............................................................ 8-7

MEMORY REFERENCE menu................. 9-1, 9-2

I-2

Page 79

Memory sending

cancelling........................................................4-9

using ADF ......................................................4-6

using platen glass............................................4-7

MEMORY USED nn % message.......................8-2

button..............................................................1-1

system, understanding ....................................9-1

Menus (See also individual menu names)

accessing.........................................................9-1

Messages, LCD (See also individual message

names..................................................................8-1

MID PAUSE SET setting...................................9-5

Mistake, correcting .............................................2-2

MULTI TX⁄RX (Transaction) REPORT............7-4

MultiPASS Suite

receiving faxes to............................................5-5

registering information via.............................2-1

Software User’s Guide .......................................i

RX PAPER message ......................................8-2

TEL message ..............................................8-2

NOT AVAILABLE message..............................8-2

Numbers, entering ..............................................2-2

Numeric buttons .................................................1-1

OFFHOOK ALARM setting ..............................9-4

OK button ...........................................................1-1

ON/OFF button...................................................1-1

One-touch speed dial buttons .............................1-2

One-touch speed dialling

changing, deleting ..........................................3-3

description ......................................................3-1

registering.......................................................3-2

using ...............................................................4-4

Operation panel...................................................1-1

registering information via.............................2-1

OUTSIDE IMAGE setting .................................9-4

Overseas number, dialling..................................6-1

Paper Select button ............................................ 1-1

Pauses, dialling with .......................................... 6-1

dialling........................................................... 4-5

when off......................................................... 5-5

Polling

button............................................................. 1-2

receiving ........................................................ 5-5

Power cut ........................................................... 8-7

DOCUMENT setting..................................... 9-2

WITH IMAGE setting................................... 9-4

Printing

1-TOUCH SPD DIAL LIST.......................... 3-9

ACTIVITY REPORT.................................... 7-2

CODED SPEED DIAL LIST ........................ 3-9

DOC. MEMORY LIST ............................... 4-13

document in memory................................... 4-14

GROUP DIAL LIST...................................... 3-9

list of documents in memory ....................... 4-13

list of information in machine ....................... 2-5

speed dialling lists ......................................... 3-9

USER’S DATA LIST.................................... 2-5

Problems

cannot solve ................................................... 8-7

receiving ........................................................ 8-4

receiving in memory when ............................ 5-6

sending........................................................... 8-3

telephone........................................................ 8-6

Quality, adjusting............................................... 4-1

R button.............................................................. 1-2

R-KEY SETTING.............................................. 9-4

REC’D IN MEMORY message......................... 8-2

RECEIVE MODE menu.............................9-1, 9-2

RECEIVED IN FILE message .......................... 8-2

I-3

Index

Page 80

Receiving (See also individual receive modes)

cancelling........................................................5-6

in memory when problem occurs...................5-6

manually.........................................................5-4

methods ..........................................................5-1

polling.............................................................5-5

problems.........................................................8-4

to MultiPASS Suite ........................................5-5

when PC off....................................................5-5

while performing other tasks..........................5-6

REDIAL

INTERVAL setting ........................................9-5

TIMES setting ................................................9-5

Redial/Pause button............................................1-2

Redialling

automatic ......................................................4-10

manual ..........................................................4-10

REDUCE DIMENSION setting.........................9-7

Registering

coded speed dialling.......................................3-4

machine name.................................................2-4

machine number .............................................2-4

methods ..........................................................2-1

one-touch speed dialling.................................3-2

sender information..........................................2-3

via MultiPASS Suite ......................................2-1

via operation panel .........................................2-1

Regular dialling ..................................................4-3

REMOTE

RX ID setting..................................................9-7

RX setting.......................................................9-7

Report (See individual report names)

REPORT SETTINGS sub menu.........................9-4

REPORTS/LISTS menu............................. 9-1, 9-2

Resolution, setting scanning...............................4-2

Restricting use of machine .................................6-3

Resume button....................................................1-1

RING

COUNT setting...............................................9-6

START TIME setting.....................................9-6

ROTARY PULSE setting...................................9-4

(Reception) REPORT.....................................7-4

CALL LEVEL setting ....................................9-4

REDUCTION setting .....................................9-7

REPORT setting.............................................9-5

SETTINGS sub menu.....................................9-6

START SPEED setting ..................................9-7

Scanning

contrast, setting.............................................. 4-2

resolution, setting........................................... 4-2

Sender information

description ..................................................... 2-3

printing list to check ...................................... 2-5

registering...................................................... 2-3

Sending

cancelling....................................................... 4-9

delayed......................................................... 4-13

manual via handset ........................................ 4-8

memory.......................................................... 4-6

methods.......................................................... 4-6

preparing for .................................................. 4-1

problems ........................................................ 8-3

sequential broadcasting................................ 4-11

setting for black & white ............................... 4-1

setting for colour............................................ 4-1

setting scanning contrast................................ 4-2

setting scanning resolution ............................ 4-2

timer (See Delayed sending)

to more than one destination........................ 4-11

using coded speed dialling............................. 4-4

using group dialling....................................... 4-5

using one-touch speed dialling ...................... 4-4

Sequential broadcasting................................... 4-11

Settings, list of ................................................... 9-2

Software, MultiPASS Suite User's Guide...............i

SORTED OUTPUT setting ........................9-2, 9-3

Special dialling .................................................. 6-1

SPEED DIAL LIST setting................................ 9-2

Speed dialling

coded................................................3-1, 3-4, 4-4

description ..................................................... 3-1

group dialling...................................3-1, 3-7, 4-5

lists................................................................. 3-9

methods.......................................................... 3-1

one-touch .........................................3-1, 3-2, 4-4

Standby display, fax mode................................. 1-2

Start button......................................................... 1-1

Stop/Reset button............................................... 1-1

Support, customer.............................................. 1-1

Symbols, entering .............................................. 2-2

I-4

Page 81

T ( ) button .......................................................1-1

TEL

LINE TYPE setting ........................................9-4

REGISTRATION menu......................... 9-1, 9-3

Telephone

line, setting type .............................................2-6

problems.........................................................8-6

TELEPHONE MARK setting.........................9-4

Time, entering.....................................................2-4

TIME OUT setting..............................................9-5

Timer sending (See Delayed sending)

Tone dialling, switching to.................................6-2

TOUCH TONE setting .......................................9-4

TRY AGAIN IN B&W message........................8-2

TTI POSITION setting.......................................9-4

(Transmission) REPORT ...............................7-3

nnnn, SCANNING P. nnn, MEMORY FULL,

PLEASE WAIT message ...............................8-2

REPORT setting.............................................9-4

SETTINGS sub menu.....................................9-5

START SPEED setting ..................................9-5

TERMINAL ID setting ..................................9-4

TX/RX

CANCELLED message..................................8-2

NO. nnnn message..........................................8-2

Type conventions, this guide.................................v

UNIT

NAME setting.................................................9-3

TELEPHONE setting..................................9-3

USER

DATA LIST setting........................................9-3

SETTINGS sub menu.....................................9-3

USER’S DATA LIST

description ......................................................7-1

printing ...........................................................2-5

sample.............................................................2-5

VERTICAL ONLY setting.................................9-7

Volume

CALLING VOLUME setting.........................9-4

LINE MONITOR VOL setting ......................9-4

RX CALL LEVEL setting..............................9-4

VOLUME CONTROL setting .......................9-4

Index

I-5

Page 82

I-6

Canon MPC600, F-400 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Using Your Documentation

Contents

Type Conventions Used in This Guide

Chapter 1

Introduction

Customer Support

Operation Panel

Standby Display

Chapter 2

Registering Information

Methods of Registering Information in the Machine

Guidelines for entering Numbers, Letters, and Symbols

■ Correcting a Mistake

Registering Sender Information

What is Sender Information?

■ Entering the Date and Time

■ Registering Your Fax/Telephone Number and Name

Setting the Telephone Line Type

Dialling Through a Switchboard

Chapter 3

Speed Dialling

What is Speed Dialling?

■ Speed Dialling Methods

One-Touch Speed Dialling

Registering Numbers for One-Touch Speed Dialling

■ Changing/Deleting a One-Touch Speed Dialling Entry

Coded Speed Dialling

Registering Numbers for Coded Speed Dialling

■ Changing/Deleting a Coded Speed Dialling Entry

Group Dialling

Creating Groups

Speed Dialling Lists

■ Printing Speed Dialling Lists

Chapter 4

Sending Faxes

Preparing to Send a Fax

Documents You Can Fax

■ Adjusting the Quality of Your Faxes

■ Dialling Methods

Sending Methods

■ Memory Sending

■ Manual Sending Via the Handset

Cancelling Sending

Redialling When the Line is Busy

■ Manual Redialling

■ Automatic Redialling

Sequential Broadcasting

Delayed Sending

Documents Stored in Memory

■ Printing a List of Documents in Memory

■ Printing a Document in Memory

■ Deleting a Document from Memory

■ Checking a Document’s Details

Chapter 5

Receiving Faxes

Different Ways to Receive a Fax

■ Setting the Options for FAX/TEL AUTO SW

Receiving Faxes Manually

Receiving Faxes to the MultiPASS Suite

Polling Receiving

Receiving While Performing Other Tasks

Receiving Faxes in Memory When a Problem Occurs

Cancelling Receiving

Chapter 6

Special Features

Special Dialling

■ Dialling an Overseas Number (With Pauses)

■ Switching Temporarily to Tone Dialling

■ Confirming a Dial Tone*

■ Dialling Through a Switchboard

Restricting Use of Your Machine

Chapter 7

Reports and Lists

Summary of Reports and Lists

ACTIVITY REPORT

TX (Transmission) REPORT