Canon MF6530, MF6550, MF6540PL User Manual

Series

What Can I Do with This Machine?

Basic Guide

Before Using the Machine

Document Handling

Print Media

Sending Faxes (MF6550/MF6560PL/
MF6580PL Only)

Receiving Faxes (MF6550/MF6560PL/
MF6580PL Only)

Copying

Printing

Scanning

PC Faxing (MF6550/MF6560PL/
MF6580PL Only)

Remote UI (MF6580PL Only)

Maintenance

Troubleshooting

Please read this guide before operating this equipment.
After you finish reading this guide, store it in a safe place for future reference.

Machine Settings

Appendix

ENG

Manuals for the Machine

● Machine Set-Up

● Software Installation

● Basic Features

● Maintenance

Starter Guide

● Basic Features

● Maintenance

● Machine Settings

● Specifications

● Advanced Features

● Network and Remote User Interface

● System Monitor

● Reports and Lists

● Scanning Features

Basic Guide

(This Document)

Advanced Guide

Scanner Driver Guide

Indicates the manual is supplied in PDF format in the accompanying CD-ROM.

CD-ROM

CD-ROM

CD-ROM

CD-ROM

● To view the manuals in PDF format, Adobe Reader/Adobe Acrobat Reader is required. If Adobe
Reader/Adobe Acrobat Reader is not installed on your system, please download it from the Adobe
Systems Incorporated website.

● Considerable effort has been made to make sure that the manuals for the machine are free of
inaccuracies and omissions. However, as we are constantly improving our products if you need an
exact specification, please contact Canon.

● The machine illustration on the cover may differ slightly from your machine.

i

What Can I Do with This Machine?

Fax Features (MF6550/MF6560PL/MF6580PL Only)

Specify a recipient with a single key

One-Touch Speed Dialing

What Can I Do with This Machine?

→ p. 4-7

Specify a recipient with a two-digit
code

Coded Speed Dialing

→ p. 4-15

Specify multiple recipients with a
single key

Group Dialing

→ p. 4-23

Look up a particular recipient

Address Book Dialing

→ Advanced Guide

Redial when the line is busy

Automatic Redialing

→ Advanced Guide

ii

AAAAA
BBBBB
CCCCC

Send a fax to multiple recipients

Broadcasting

→ Advanced Guide

Send a fax at a specified time

Delayed Sending

→ Advanced Guide

Receive faxes in memory without
printing out

Memory Reception

→ Advanced Guide

What Can I Do with This Machine?

Fas (continued)

iii

Copy Features

DEF
DEF
DEF
DEF

ABC
ABC
ABC
ABC

1

Select a scan mode depending on
the type of image

Image Quality

→ p. 6-3

Adjust the density level of scanned
images

What Can I Do with This Machine?

Density

→ p. 6-4

Enlarge or reduce copied images

ABC
ABC
ABC
ABC

Zoom Ratio

→ p. 6-6

Sort copies by page order

Collate Copying

→ Advanced Guide

Make two-sided copies

Two-Sided Copy

→ Advanced Guide

iv

AAAA
AAAA

BBBB

AAAA

BBBB

CCCC

AAAA

BBBB

CCCC

DDDD

1

BBBB

CCCC

DDDD

2

CCCC

DDDD
DDDD

ABC
ABC
ABC
ABC

1

A

3

4

2

A

AAAA
AAAA

AAAA

AAAA

AAAA

AAAA

AAAA

AAAA

AAAA

1

AAAA

AAAA
AAAA

AAAA
AAAA

1

AAAA

1

AAAA

1

Copy two documents on one sheet

DEF
DEF
DEF
DEF

ABC
ABC
ABC
ABC

1

DEF
DEF
DEF
DEF

2 on 1 Combination

→ Advanced Guide

ABC
ABC
ABC
ABC

1

What Can I Do with This Machine?

ABC
ABC
ABC

2

ABC

2

1

v

Printer Feature

ABC
ABC
ABC
ABC

1

F

F

ABC
ABC
ABC
ABC

1

Print a document from a PC

Printing

→ Online help

What Can I Do with This Machine?

Scanner Feature

Specify detailed scanning options
to suit various images

Scanning

→ Scanner Driver Guide

vi

PC Fax Feature (MF6550/MF6560PL/MF6580PL Only)

Send a fax from a PC

PC Faxing

→ Online help

Remote UI Feature (MF6580PL Only)

Access and manage the machine
from a PC

Remote UI

→ Advanced Guide

What Can I Do with This Machine?

vii

Contents

Manuals for the Machine.................................................................i

What Can I Do with This Machine? ...............................................ii

Fax Features (MF6550/MF6560PL/MF6580PL Only) ..... ii

Copy Features ................................................................ iv

Printer Feature................................................................ vi

Scanner Feature ............................................................. vi

PC Fax Feature

(MF6550/MF6560PL/MF6580PL Only)...........................vii

Remote UI Feature (MF6580PL Only)............................vii

Contents .......................................................................................viii

What Can I Do with This Machine?

How to Use This Guide................................................................. xii

Symbols Used in This Manual ........................................xii

Illustrations Used in This Manual...................................xiii

Legal Notices ...............................................................................xiv

Trademarks....................................................................xiv

Copyright .......................................................................xiv

Disclaimer ......................................................................xiv

1 Before Using the Machine ......................................................1-1

Machine Components .................................................................1-1

Operation Panel ...........................................................................1-3

Main Operation Panel ...................................................1-3

Facsimile Operation Panel

(MF6550/MF6560PL/MF6580PL Only).........................1-5

LCD (Standby Mode) ...................................................................1-6

Copy Mode ...................................................................1-6

Fax Mode......................................................................1-6

Scan Mode....................................................................1-6

Optional Handset (MF6550/MF6560PL/MF6580PL Only)..........1-7

Maintaining the Handset ...............................................1-7

viii

Toner Cartridge............................................................................1-8

Maintaining the Toner Cartridge ...................................1-8

Timer Settings............................................................................1-10

Setting Sleep Mode ....................................................1-10

Setting Auto Clear Time..............................................1-13

Setting Daylight Saving Time......................................1-15

2 Document Handling.................................................................2-1

Document Requirements ............................................................2-1

Scanning Area..............................................................................2-3

Loading Documents ....................................................................2-4

On the Platen Glass......................................................2-4

In the ADF.....................................................................2-6

3 Print Media ...............................................................................3-1

Paper Requirements....................................................................3-1

Printable Area ..............................................................................3-3

What Can I Do with This Machine?

Paper Guidelines .........................................................................3-4

Loading Paper..............................................................................3-5

In the Multi-Purpose Tray (e.g., Envelopes) .................3-5

Setting Paper Type and Size.......................................................3-8

For the Paper Cassette.................................................3-8

For the Multi-Purpose Tray .........................................3-11

4 Sending Faxes (MF6550/MF6560PL/MF6580PL Only).......... 4-1

Scan Settings...............................................................................4-3

Image Quality................................................................4-3

Density..........................................................................4-5

Speed Dialing...............................................................................4-6

Registering Recipients for Speed Dialing .....................4-6

Using Speed Dialing ...................................................4-32

Manual Sending .........................................................................4-34

Direct Sending ...........................................................................4-36

ix

5 Receiving Faxes (MF6550/MF6560PL/MF6580PL Only) .......5-1

6 Copying ....................................................................................6-1

Scan Settings...............................................................................6-3

Image Quality................................................................6-3

Density..........................................................................6-4

Zoom Ratio ...................................................................6-6

7 Printing.....................................................................................7-1

8 Scanning ..................................................................................8-1

9 PC Faxing (MF6550/MF6560PL/MF6580PL Only).................. 9-1

What Can I Do with This Machine?

10 Remote UI (MF6580PL Only)...............................................10-1

11 Maintenance.........................................................................11-1

Cleaning the Machine................................................................11-1

Exterior .......................................................................11-1

Interior.........................................................................11-2

Fuser Roller ................................................................11-4

Scanning area.............................................................11-5

Cleaning the ADF Automatically .................................11-8

Transcription Roller.....................................................11-9

Replacing the Toner Cartridge ...............................................11-10

Redistributing Toner .................................................11-10

Replacing the Toner Cartridge..................................11-12

Transporting the Machine.......................................................11-16

12 Troubleshooting ..................................................................12-1

Clearing Jams ............................................................................12-1

Document Jams..........................................................12-1

Paper Jams.................................................................12-3

LCD Messages ...........................................................................12-5

x

Error Codes (MF6550/MF6560PL/MF6580PL Only)...............12-11

If a Power Failure Occurs........................................................12-13

If You Cannot Solve a Problem ..............................................12-14

13 Machine Settings.................................................................13-1

Machine Settings .......................................................................13-1

Printing USER’S DATA LIST ......................................13-1

Accessing the Setting Menu .......................................13-3

Setting Menu ..............................................................................13-5

COMMON SETTINGS ...............................................13-5

COPY SETTINGS ....................................................13-10

FAX SETTINGS

(MF6550/MF6560PL/MF6580PL Only) ....................13-12

ADDRESS BOOK SET.

(MF6550/MF6560PL/MF6580PL Only) ....................13-18

PRINTER SETTINGS ..............................................13-20

TIMER SETTINGS ...................................................13-24

ADJUST./CLEANING ..............................................13-26

REPORT SETTINGS ...............................................13-28

SYSTEM SETTINGS ...............................................13-29

14 Appendix ..............................................................................14-1

Specifications ............................................................................14-1

What Can I Do with This Machine?

General .......................................................................14-1

Copier .........................................................................14-2

Printer .........................................................................14-3

Facsimile (MF6550/MF6560PL/MF6580PL Only) ......14-3

Telephone (MF6550/MF6560PL/MF6580PL Only).....14-4

Index ...........................................................................................14-5

xi

How to Use This Guide

Symbols Used in This Manual

The following symbols are used throughout the manuals for the machine and indicate
the warnings, cautions and notes you should keep in mind when using the machine.

WARNING

CAUTION

What Can I Do with This Machine?

NOTE

In addition, this guide uses distinctive notations to identify keys and information in the
LCD:
– The keys you press appear in square brackets: [Stop].
– Information in the LCD appears in angle brackets: <DOCUMENT READY>.
The numbers that point to the keys on the operation panel diagram correspond to the
order of steps to take in the procedure.

Indicates a warning that may lead to death or serious injury if not
observed.

Explains how to avoid actions that could injure you or damage your
machine.

Explains operating restrictions and how to avoid minor difficulties.

xii

Illustrations Used in This Manual

Unless otherwise mentioned, illustrations used in this manual are those taken when no
optional equipment is attached to the LaserBase MF6580PL.

The model LaserBase MF6580PL is used for illustration purposes in this manual.
When there is any difference among MF6530, MF6540PL, MF6550, MF6560PL,
MF6580PL, it is clearly indicated in the text, e.g., “MF6580PL Only.”

What Can I Do with This Machine?

xiii

Legal Notices

Trademarks

Canon, the Canon logo and LaserBase are trademarks of Canon Inc.
All other product and brand names are registered trademarks, trademarks or service
marks of their respective owners.

Copyright

Copyright © 2006 by Canon Inc. All rights reserved. No part of this publication may be
reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any

What Can I Do with This Machine?

language or computer language in any form or by any means, electronic, mechanical,
magnetic, optical, chemical, manual, or otherwise, without the prior written permission
of Canon Inc.

Disclaimer

The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS
MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN,
INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO
MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE
OF USE OR AGAINST INFRINGEMENT OF ANY PATENT. CANON INC. SHALL NOT
BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF
ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS
MATERIAL.

xiv

What Can I Do with This Machine?

xv

Before Using the Machine

Before Using the
Machine

Machine Components

A ADF (Automatic Document Feeder)

ADE

H

CB

GF

Holds documents and feeds them
automatically into the scanning area.

B Slide guides

Adjusts to the width of the document.

C Document feeder tray

Holds documents.

D Document delivery tray

Receives documents.

E Paper delivery tray

Receives copies, prints and faxes.

F Paper stopper

Prevents the paper from falling off the paper
delivery tray.
Open the stopper from its original position for
A4 size paper.

G Operation panel

Machine controls.

H Paper cassette

Holds the paper supply.

1-1

I

LKJ

Open this cover when replacing the toner
cartridge or clearing paper jams.

Before Using the Machine

J Scanning area

I Left cover

Scans documents from the ADF.

K Platen glass cover

Open this cover when placing a document on
the platen glass.

L Platen glass

Place documents.

M Multi-purpose tray

Feeds non-standard size or thick/thin type
paper stacks.

N Slide guides for multi-purpose tray

Adjusts to the width of the paper.

O Multi-purpose tray extension

MO N

Pull out to load paper stack.

P Q

STV U R

P USB port

Connect the USB (Universal Serial Bus)
cable.

Q Ethernet port (MF6580PL only)

Connect the network cable.

R Telephone line jack (MF6550/

MF6560PL/MF6580PL only)

Connect the external telephone cable.

S External device jack (MF6550/

MF6560PL/MF6580PL only)

Connect an external device.

T Handset jack

Connect an optional handset cable.

U Power socket

Connect the power cord.

V Main power switch

Turns the power on or off.

1-2

Operation Panel

COPY FAX SCAN

OK

GHI

@./

PQRS

T

JKL

ABC

TUV

MNO

DEF

ON/OFF

WXYZ

1

4

7

2

5

8

0#

3

C

ID

6

9

◆

Main Operation Panel

● MF6550/MF6560PL/MF6580PL

AeB D GC E IF H J K L M ON RQP

Before Using the Machine

d c b a XZ Y W U T SV

A Paper Select indicator

Indicates the selected paper source.

B Jam Location indicator

Indicates the location of paper jams.

C LCD display

Displays messages and prompts during
operation. Displays selection, text, and
numbers when adjusting the settings.

DCOPY key

Press to switch to Copy mode.

E key

Press to decrease the value for various
settings. Also press to see the previous item
in the menu.

FFAX key

Press to switch to Fax mode.

GOK key

Press to determine the contents you set or
register.

1-3

H SCAN key

Press to switch to Scan mode.

I key

Press to increase the value for various
settings. Also press to see the next item in
the menu.

J Reset key

Press to return the machine to standby
mode.

K System Monitor key

Press to check fax transmission, print, copy,
or report output status.

L View Settings key

Press to confirm settings of the copy function.

MNumeric keys

Enter letters and numbers.

NID key

Press to enter a password for the machine.
(Enter password → Press ID to enable
functions. Press ID again after operations to
return to the display for entering password.)
To register a password,
[Additional Functions] → <SYSTEM
SETTINGS> → <MANAGE DEPT. ID>.

O Clear key

Press to clear entered alphanumeric
characters.

P Start key

Press to start copying, scanning and sending
faxes.

QStop key

Press to cancel machine operations.

R ON/OFF key (operation panel power

switch)

Press to turn the operation panel on/off. Also
press to enter Sleep mode or to resume the
normal mode from Sleep mode manually.

S Power indicator

Lights up when the main power is turned on.

T Error indicator

Flashes or lights up when an error has
occurred.

U Processing/Data indicator

Flashes when the machine is working. Lights
up when the machine has waiting jobs.

V Tone key

Press to switch from rotary pulse to tone
dialing.

W2 on 1 key

Press to set 2 on 1 copying.

XFrame Erase key

Press to set frame erase for copying.

Y Collate key

Press to set collate copying.

Z Additional Functions key

Press to select or cancel modes in Additional
Functions.

a Two-Sided key

Press to set two-sided copying or faxing.

b Enlarge/Reduce key

Press to enlarge or reduce copy ratio.

c Density key

Press to lighten or darken the copies or
faxes.

d Image Quality key

Press to select image quality for copying and
faxing.

e Paper Select key

Press to select a paper source (paper
cassette or multi-purpose tray).

Before Using the Machine

● MF6530/MF6540PL

A

B

e

D

COPY SCAN

d

GC

E

OK

c

IH

J

K

L

M

1

2

4

5

7

8

0#

b

a

X

Z

Y

W

ON

P

C

3

ID

6

9

U

T

RQ

ON/OFF

S

1-4

Facsimile Operation Panel (MF6550/MF6560PL/

01 02 03 04

05 06 07 08

09 10 11 12

CO

R

/

P

MF6580PL Only)

A B C D E F

Panel open

13 14 15 16

17 18 19 20

21 22 23

Before Using the Machine

A Direct TX key

Press to set Direct Sending.

BR key

Press to dial an outside line access number
or an extension number when the unit is
connected through a switchboard (PBX).

CHook key

Press when you want to dial without lifting the
optional handset or the handset of the
external telephone.

D Redial/Pause key

Press to redial the last dialed number when
fax is standing by.
Press to enter a pause between or after the
telephone/fax number when dialing or
registering numbers.

HG

G

E Coded Dial key

Press to perform coded speed dialing.

F Address Book key

Press to search preregistered destinations
under one-touch speed dialing keys or coded
speed dialing numbers by name.

G One-Touch Speed Dial keys

Press to use one-touch speed dialing (Pre­registered frequently used numbers).

H Delayed TX key

Press to set Delayed Sending.

1-5

LCD (Standby Mode)

Copy Mode

● Without optional cassette

A

100% A4

TEXTA

D

AZoom ratio

B Paper size

C Quantity

DDensity

E Image quality

E

B

C

O1

Fax Mode*

A

31/12 2006 SUN 10:50
FaxOnly FINE

● With optional cassette

A

100% AUTO

D

B

TEXTA

E

Scan Mode

SCANNING MODE

C

O1

Before Using the Machine

A Date & Time

B Receive mode

C Image quality

* MF6550/MF6560PL/MF6580PL Only

CB

1-6

Optional Handset

If you want to use the machine as a telephone and a fax machine, or if you want to
receive faxes manually, install the optional handset available from your local authorized
Canon dealer or the Canon help line.

(MF6550/MF6560PL/MF6580PL Only)

Before Using the Machine

Use a sharp object (e.g., pen) to select the ring volume of the handset.

NOTE

For how to install the handset, see “Connect Telephone Cables and Install Handset,” in the Starter Guide.

Maintaining the Handset

– Do not leave the handset exposed to direct sunlight.
– Do not install the handset in hot or humid conditions.
– Do not spray aerosol polish on the handset as it may cause damage.
– Use a damp cloth to wipe clean the handset.

1-7

Toner Cartridge

The lifetime of the Canon Genuine toner cartridge used in this machine is
approximately 5,000 pages. The page counts are on the basis of ISO/IEC 19752*
when printing A4 size paper with the default print density setting. The level of toner
consumption varies depending on the type of documents printed. If your average
document contains a lot of graphics, tables, or charts, the life of the toner cartridge
will be shorter as they consume more toner. To purchase a new Canon genuine
toner cartridge, contact your local authorized Canon dealer or Canon help line.

* “ISO/IEC 19752” is the global standard related to “Method for the determination of toner cartridge yield

for monochromatic electrophotographic printers and multi-function devices that may contain printer
components” issued by ISO (International Organization for Standardization).

Toner Cartridge name:
Canon Cartridge 706

Maintaining the Toner Cartridge

Before Using the Machine

● Keep the toner cartridge away from computer screens, disk drives, and floppy disks.
The magnet inside the toner cartridge may harm these items.

● Avoid locations subject to high temperature, high humidity, or rapid changes in
temperature.

● Do not expose the toner cartridge to direct sunlight or bright light for more than five
minutes.

● Store the toner cartridge in its protective bag. Do not open the bag until you are
ready to install the toner cartridge in the machine.

● Save the toner cartridge’s protective bag in case you need to repack and transport
the toner cartridge at a later date.

● Do not store the toner cartridge in a salty atmosphere or where there are corrosive
gases such as from aerosol sprays.

● Do not remove the toner cartridge from the machine unnecessarily.

1-8

● Do not open the drum protective shutter on the toner cartridge. Print quality may
deteriorate if the drum surface is exposed to light or is damaged.

● Always hold the toner cartridge by its handle to avoid touching the drum protective
shutter.

● Do not stand the toner cartridge on end, and do not turn it upside down. If toner
becomes caked in the toner cartridge, it may become impossible to free it even by
shaking the toner cartridge.

CAUTION

Do not place the toner cartridge in fire. Toner powder is flammable.

Before Using the Machine

1-9

Timer Settings

2

COPY FAX SCAN

OK

GHI

@./

PQRS

T

JKL

ABC

TUV

MNO

DEF

ON/OFF

WXYZ

1

4

7

2

5

8

0#

3

C

ID

6

9

◆

Setting Sleep Mode

When the machine remains idle for a certain period of time, it automatically enters
Sleep mode.

1

2

3

[OK]

Before Using the Machine

1 Press [Additional Functions].

2 Press [ ] or [ ] to select <TIMER SETTINGS>, then press [OK].

3 Press [ ] or [ ] to select <AUTO SLEEP TIME>, then press [OK].

1-10

2

COPY FAX SCAN

OK

GHI

@./

PQRS

T

JKL

ABC

TUV

MNO

DEF

ON/OFF

WXYZ

1

4

7

2

5

8

0#

3

C

ID

6

9

◆

4

5

[OK]

Before Using the Machine

4 Confirm that <ON> is displayed, then press [OK].

5 Press [ ] or [ ] to select the desired interval, then press [OK].

You can set the interval from 3 to 30 minutes (in one-minute increments).
You can also enter values using numeric keys.

6 Press [Stop] to return to standby mode.

6

1-11

NOTE

– To resume normal mode from Sleep mode, press [ON/OFF] on the operation panel.
– To enter Sleep mode manually, press [ON/OFF] on the operation panel.
– The machine will not enter Sleep mode when:

• the machine is in operation

• a system error occurs

• the optional handset or the handset of the external telephone is off the hook*

– The machine will leave Sleep mode when:

• you press [ON/OFF] on the operation panel

• a computer performs a scan through the machine

* MF6550/MF6560PL/MF6580PL Only

Before Using the Machine

1-12

Setting Auto Clear Time

2

COPY FAX SCAN

OK

GHI

@./

PQRS

T

JKL

ABC

TUV

MNO

DEF

ON/OFF

WXYZ

1

4

7

2

5

8

0#

3

C

ID

6

9

◆

If the machine remains idle for a certain period of time, the display returns to standby
mode (Auto Clear function).

1

2

3

Before Using the Machine

[OK]

1 Press [Additional Functions].

2 Press [ ] or [ ] to select <TIMER SETTINGS>, then press [OK].

3 Press [ ] or [ ] to select <AUTO CLEAR TIME>, then press [OK].

1-13

2

COPY FAX SCAN

OK

GHI

@./

PQRS

T

JKL

ABC

TUV

MNO

DEF

ON/OFF

WXYZ

1

4

7

2

5

8

0#

3

C

ID

6

9

◆

4

6

5

[OK]

4 Confirm that <ON> is displayed, then press [OK].

5 Press [ ] or [ ] to select the desired interval, then press [OK].

You can set the interval from 1 to 9 minutes (in one-minute increments).
You can also enter values using numeric keys.

6 Press [Stop] to return to standby mode.

Before Using the Machine

1-14