Canon LBP312x User Guide

LBP312x

User's Guide

USRMA-1622-01 2018-12 en Copyright CANON INC. 2018

Contents

Important Safety Instructions

Installation ............................................................................................................................................................... 3

Power Supply ............................................................................................................................................................ 5

Handling ................................................................................................................................................................... 6

Maintenance and Inspections .................................................................................................................................... 9

Consumables .......................................................................................................................................................... 10

........................................................................................................... 2

Basic Operations .......................................................................................................................................... 14

Parts and Their Functions ........................................................................................................................................ 16

Front Side .......................................................................................................................................................... 17

Back Side ........................................................................................................................................................... 19

Interior .............................................................................................................................................................. 21

Multi-Purpose Tray .............................................................................................................................................. 22

Paper Drawer ..................................................................................................................................................... 23

Operation Panel ................................................................................................................................................. 24

Display ........................................................................................................................................................ 27

Using the Operation Panel ....................................................................................................................................... 29

Entering Text ...................................................................................................................................................... 32

Turning ON/OFF the Power ...................................................................................................................................... 34

Performing a Quick Start of the Machine ............................................................................................................... 36

Loading Paper ......................................................................................................................................................... 38

Loading Paper in the Paper Drawer ....................................................................................................................... 40

Loading Paper in the Multi-Purpose Tray ............................................................................................................... 46

Loading Envelopes or Postcards ........................................................................................................................... 49

Loading Preprinted Paper .................................................................................................................................... 53

Specifying Paper Size and Type ............................................................................................................................. 57

Specifying Paper Size and Type in the Paper Drawer ......................................................................................... 58

Specifying Paper Size and Type in the Multi-Purpose Tray .................................................................................. 60

Saving Energy ......................................................................................................................................................... 62

Entering Sleep Mode ........................................................................................................................................... 63

Setting Auto Shutdown Time ................................................................................................................................ 66

Printing a Document ................................................................................................................................ 70

Printing from a Computer ....................................................................................................................................... 71

Basic Printing Operations .................................................................................................................................... 73

Canceling Prints ................................................................................................................................................. 78

Various Print Settings .......................................................................................................................................... 80

Enlarging or Reducing ................................................................................................................................... 82

Switching 1-Sided and 2-Sided Printing ............................................................................................................ 84

Collating Printouts by Page ............................................................................................................................ 86

Printing Multiple Pages onto One Sheet .......................................................................................................... 88

I

Printing Posters ............................................................................................................................................

Printing Booklet ........................................................................................................................................... 92

Printing Borders ........................................................................................................................................... 94

Printing Dates and Page Numbers .................................................................................................................. 95

Printing Watermarks ..................................................................................................................................... 97

Printing Specic Pages onto Different Paper .................................................................................................... 99

Selecting Document Type ............................................................................................................................ 101

Saving Toner .............................................................................................................................................. 103

Combining and Printing Multiple Documents ................................................................................................. 105

Conguring Print Settings to Your Needs ............................................................................................................. 109

Registering Combinations of Frequently Used Print Settings ............................................................................ 110

Changing Default Settings ........................................................................................................................... 112

Using Useful Print Functions ................................................................................................................................. 114

Printing from USB Memory (USB Direct Print) ....................................................................................................... 116

Changing Default USB Print Settings ............................................................................................................. 125

Printing a Document Secured by a PIN (Secured Print) .......................................................................................... 127

Using the Encrypted Secured Print ................................................................................................................ 132

Printing a Document Stored in the Machine (Stored Job Print) ................................................................................ 133

Deleting a Document Stored in the Machine .................................................................................................. 137

Setting a Name or PIN to a Box .................................................................................................................... 140

90

Printing without Opening a File (Direct Print) ....................................................................................................... 142

Print Settings for Direct Print ....................................................................................................................... 146

Printing Received E-mail (E-Mail Print) ................................................................................................................. 153

Can Be Used Conveniently with a Mobile Device ........................................................... 161

Connecting to a Mobile Device ............................................................................................................................... 162

Making the Best Use of the Machine by Utilizing Applications ................................................................................. 163

Using AirPrint ................................................................................................................................................... 165

Printing with AirPrint .................................................................................................................................. 169

If AirPrint Cannot Be Used ........................................................................................................................... 171

Using Google Cloud Print .................................................................................................................................. 172

Managing the Machine Remotely .......................................................................................................................... 176

Network ............................................................................................................................................................ 178

Connecting to a Network ...................................................................................................................................... 179

Connecting to a Wired LAN ................................................................................................................................ 181

Setting IP Addresses ......................................................................................................................................... 183

Setting IPv4 Address ................................................................................................................................... 184

Setting IPv6 Addresses ................................................................................................................................ 188

Conguring the Machine for Printing from a Computer .......................................................................................... 192

Conguring Printing Protocols and WSD Functions ............................................................................................... 193

Enabling IPP/IPPS ....................................................................................................................................... 199

Setting Up Print Server ...................................................................................................................................... 205

Conguring the Machine for Your Network Environment ....................................................................................... 209

Conguring Ethernet Settings ............................................................................................................................ 210

Setting a Wait Time for Connecting to a Network .................................................................................................. 212

II

Conguring DNS ..............................................................................................................................................

Conguring WINS ............................................................................................................................................. 219

Conguring SNTP ............................................................................................................................................. 222

Monitoring and Controlling the Machine with SNMP ............................................................................................. 225

Conguring Settings for Device Management Software ......................................................................................... 231

Conguring SMB .............................................................................................................................................. 235

Conguring Settings on the Computer for Printing ......................................................................................... 238

213

Security .............................................................................................................................................................. 241

Protecting the Machine from Unauthorized Access ................................................................................................ 242

Preventing Unauthorized Access ........................................................................................................................ 243

Setting Access Privileges .................................................................................................................................... 245

Setting the System Manager Password .......................................................................................................... 246

Setting the Department ID Management ....................................................................................................... 249

Setting a Remote UI PIN .............................................................................................................................. 256

Restricting Communication by Using Firewalls ..................................................................................................... 257

Specifying IP Addresses for Firewall Rules ...................................................................................................... 258

Specifying MAC Addresses for Firewall Rules .................................................................................................. 264

Setting a Proxy ................................................................................................................................................. 267

Restricting the Machine's Functions ...................................................................................................................... 270

Restricting the Printing Operations ..................................................................................................................... 271

Restricting USB Functions .................................................................................................................................. 275

Restricting Operation Panel Functions ................................................................................................................. 278

Disabling HTTP Communication ......................................................................................................................... 281

Disabling Remote UI ......................................................................................................................................... 282

Disabling the LAN Port ...................................................................................................................................... 283

Hiding the Print Job History ................................................................................................................................ 284

Implementing Robust Security Features ................................................................................................................ 286

Using TLS for Encrypted Communications ............................................................................................................ 287

Conguring IPSec Settings ................................................................................................................................. 291

Conguring IEEE 802.1X Authentication ............................................................................................................... 302

Conguring Settings for Key Pairs and Digital Certicates ...................................................................................... 308

Generating Key Pairs ................................................................................................................................... 310

Using CA-issued Key Pairs and Digital Certicates ........................................................................................... 319

Verifying Key Pairs and Digital Certicates ..................................................................................................... 322

Using Remote UI ........................................................................................................................................ 325

Starting Remote UI ............................................................................................................................................... 326

Remote UI Screens ................................................................................................................................................ 329

Managing Documents and Checking the Machine Status ........................................................................................ 335

Enabling End Users to Operate Documents .......................................................................................................... 342

Setting Up Menu Options from Remote UI ............................................................................................................. 345

Saving/Loading Registered Data ............................................................................................................................ 347

Saving Registered Data ..................................................................................................................................... 348

Loading Registered Data ................................................................................................................................... 350

III

Setting Menu List ...................................................................................................................................... 353

Setup Menu .......................................................................................................................................................... 354

Control Menu ................................................................................................................................................... 355

Paper Source ................................................................................................................................................... 368

Network .......................................................................................................................................................... 369

Layout ............................................................................................................................................................. 390

Print Quality ..................................................................................................................................................... 394

Interface ......................................................................................................................................................... 398

User Maintenance ............................................................................................................................................ 401

Print Mode ....................................................................................................................................................... 413

Settings Specic to Print Mode ........................................................................................................................... 415

UFR II ........................................................................................................................................................ 416

PCL ........................................................................................................................................................... 417

Imaging .................................................................................................................................................... 423

XPS ........................................................................................................................................................... 429

PDF ........................................................................................................................................................... 433

PS ............................................................................................................................................................. 437

MEAP Settings .................................................................................................................................................. 440

Check Counter ................................................................................................................................................. 441

Initialize Menu ................................................................................................................................................. 442

Utility Menu .......................................................................................................................................................... 443

Job Menu .............................................................................................................................................................. 447

Reset Menu ........................................................................................................................................................... 449

Select Feeder Menu ............................................................................................................................................... 451

Troubleshooting ......................................................................................................................................... 459

Clearing Jams ........................................................................................................................................................ 461

When an Error Message Appears ........................................................................................................................... 469

Common Problems ................................................................................................................................................ 486

Installation/Settings Problems ........................................................................................................................... 487

Printing Problems ............................................................................................................................................. 490

When You Cannot Print Properly ............................................................................................................................ 493

Printing Results Are Not Satisfactory ................................................................................................................... 495

Paper Creases or Curls ...................................................................................................................................... 502

Paper Is Fed Incorrectly ..................................................................................................................................... 504

When a Problem Cannot Be Solved ......................................................................................................................... 505

Maintenance ................................................................................................................................................. 507

Cleaning the Machine ........................................................................................................................................... 509

Exterior ........................................................................................................................................................... 510

Fixing Unit ....................................................................................................................................................... 511

Replacing Toner Cartridges ................................................................................................................................... 512

How to Replace Toner Cartridges ........................................................................................................................ 515

IV

Relocating the Machine

Maintaining and Improving Print Quality ............................................................................................................... 519

Adjusting Print Density ...................................................................................................................................... 520

Adjusting Print Position ..................................................................................................................................... 522

Printing Reports and Lists ..................................................................................................................................... 527

Viewing the Counter Value .................................................................................................................................... 536

Checking Consumables ......................................................................................................................................... 539

Initializing Settings ............................................................................................................................................... 541

Initializing Menu ............................................................................................................................................... 542

Initializing the Network Settings ......................................................................................................................... 543

......................................................................................................................................... 517

Appendix ........................................................................................................................................................... 545

Third Party Software ............................................................................................................................................. 546

Feature Highlights ................................................................................................................................................ 547

Going Green and Saving Money ......................................................................................................................... 548

Improving Eciency ......................................................................................................................................... 550

So Much More .................................................................................................................................................. 553

Specications ....................................................................................................................................................... 556

Machine Specications ...................................................................................................................................... 557

Paper .............................................................................................................................................................. 560

Consumables ........................................................................................................................................................ 564

Optional Items ...................................................................................................................................................... 565

Installing the ROM ............................................................................................................................................ 567

Installing an SD Card ......................................................................................................................................... 571

Manuals Included with the Machine ...................................................................................................................... 576

Using User's Guide ................................................................................................................................................ 577

Screen Layout of User's Guide ............................................................................................................................ 578

Viewing User's Guide ........................................................................................................................................ 582

Managing MEAP Applications ................................................................................................................................ 584

Using FTP Clients .................................................................................................................................................. 585

Preparing for Using the FTP Server ..................................................................................................................... 586

Printing via FTP Client (FTP Print) ........................................................................................................................ 589

Specifying Settings via FTP Client ........................................................................................................................ 591

Others .................................................................................................................................................................. 598

Basic Windows Operations ................................................................................................................................. 599

Font Samples ................................................................................................................................................... 606

Notice ............................................................................................................................................................. 611

V

Important Safety Instructions

Important Safety Instructions

Important Safety Instructions ...................................................................................................................

Installation ............................................................................................................................................................ 3

Power Supply ......................................................................................................................................................... 5

Handling ................................................................................................................................................................. 6

Maintenance and Inspections .............................................................................................................................. 9

Consumables ....................................................................................................................................................... 10

2

1

Important Safety Instructions

Important Safety Instructions

167A-000

The content described in this chapter is for the pr
and others. Before using this machine, read this chapter and follow the instructions to properly use this machine. Do
not perform any operations not described in this manual. Canon will not be responsible for any damages resulting
from use not described in this manual, improper use, or repair/changes not performed by Canon or a third party
authorized by Canon.

evention of damage to property and injury to users of the machine

2

Important Safety Instructions

Installation

T

o use this machine safely and comfortably, carefully read the following precautions and install the machine in an

appropriate location.

167A-001

Do not install in a location that may result in a r

● A location where the ventilation slots are blocked

(too close to walls, beds, sofas, rugs, or similar objects)

● A damp or dusty location

● A location exposed to direct sunlight or outdoors

● A location subject to high temperatures

● A location exposed to open ames

● Near alcohol, paint thinners or other ammable substances

e or electrical shock

Other warnings

● Do not connect unapproved cables to this machine. Doing so may result in a re or electrical shock.

● Do not place necklaces and other metal objects or containers lled with liquid on the machine. If foreign

substances come in contact with electrical parts inside the machine, it may result in a re or electrical shock.

● When installing and removing the optional accessories, be sure to turn OFF the power, unplug the power

plug, and then disconnect all the interface cables and power cord from the machine. Otherwise, the power
cord or interface cables may be damaged, resulting in a re or electrical shock.

● If any foreign substance falls into this machine, unplug the power plug from the AC power outlet and

contact your local authorized Canon dealer.

Do not install in the following locations

The machine may dr

● An unstable location

● A Location exposed to vibrations

op or fall, resulting in injury.

Other cautions

● When carrying this machine, follo

in injury.

● When installing this machine, be careful not to get your hands caught between the machine and the oor or

walls. Doing so may result in injury.

w the instructions in this manual. If carried improperly, it may fall, resulting

3

Avoid poorly ventilated locations

Important Safety Instructions

● This machine gener

are not harmful to health. However, they may be noticeable during extended use or long production runs in
poorly ventilated rooms. To maintain a comfortable working environment, it is recommended that the room
where the machine operates be appropriately ventilated. Also avoid locations where people would be
exposed to emissions from the machine.

ates a slight amount of ozone and other emissions during normal use. These emissions

Do not install in the following locations that may result in damage

● A location subject to dr

humidity

● A location near equipment that generates magnetic or

electromagnetic waves

● A laboratory or location where chemical reactions occur

● A location exposed to corrosive or toxic gases

● A location that may warp from the weight of the machine or

where the machine is liable to sink (a carpet, etc.)

amatic changes in temperature or

Do not install in a location where condensation occurs

● W

ater droplets (condensation) may form inside the machine when the room where the machine is installed
is heated rapidly, and when the machine is moved from a cool or dry location to a hot or humid location.
Using the machine under these conditions may result in paper jams, poor print quality, or damage to the
machine. Let the machine adjust to the ambient temperature and humidity for at least 2 hours before use.

In altitudes of above sea level 3,000 m or higher

● Machines with a hard disk may not operate properly when used at high altitudes of about 3,000 meters

above sea level, or higher.

Other precautions

● When the machine is turned ON for the rst time after purchased, it may make some noise initially, but

please note that this is not a fault.

4

Power Supply

Important Safety Instructions

167A-002

This machine is compatible with voltages of 220 to 240 V

● Use only a po

or electrical shock.

● The machine must be connected to a socket-outlet with grounding connection by the provided power cord.

● Do not use power cords other than the one provided, as this may result in a re or electrical shock.

● The provided power cord is intended for use with this machine. Do not connect the power cord to other

devices.

● Do not modify, pull, forcibly bend, or perform any other act that may damage the power cord. Do not place

heavy objects on the power cord. Damaging the power cord may result in a re or electrical shock.

● Do not plug in or unplug the power plug with wet hands, as this may result in an electrical shock.

● Do not use extension cords or multi-plug power strips with the machine. Doing so may result in a re or

electrical shock.

● Do not wrap the power cord or tie it in a knot, as this may result in a re or electrical shock.

● Insert the power plug completely into the AC power outlet. Failure to do so may result in a re or electrical

shock.

● Remove the power plug completely from the AC power outlet during a thunder storm. Failure to do so may

result in a re, electrical shock, or damage to the machine.

wer supply that meets the specied voltage requirements. Failure to do so may result in a re

, and electrical frequency of 50/60 Hz.

● Install this machine near the po

unplugged easily in an emergency.

wer outlet and leave sucient space around the power plug so that it can be

When connecting power

● Do not connect the po

damage to the machine at power failure.

● If you plug this machine into an AC power outlet with multiple sockets, do not use the remaining sockets to

connect other devices.

● Do not connect the power cord to the auxiliary AC power outlet on a computer.

wer cord to an uninterruptible power source. Doing so may result in malfunction of or

Other precautions

● Electrical noise may cause this machine to malfunction or lose data.

5

Handling

Important Safety Instructions

167A-003

● Immediately unplug the po

and contact an authorized Canon dealer if the machine makes
an unusual noise, emits an unusual smell, or emits smoke or
excessive heat. Continued use may result in a re or electrical
shock.

● Do not disassemble or modify this machine. There are high-

voltage and high-temperature components inside the machine
which may result in a re or electrical shock.

● Place the machine wher

and electrical parts. Failure to do so may result in unexpected accidents.

● Do not use ammable sprays near this machine. If ammable substances come into contact with electrical

parts inside this machine, it may result in a re or electrical shock.

● When moving this machine, be sure to turn OFF the power of this machine and your computer, and then

unplug the power plug and interface cables. Failure to do so may damage the power cord or interface
cables, resulting in a re or electrical shock.

● When plugging or unplugging a USB cable when the power plug is plugged into an AC power outlet, do not

touch the metal part of the connector, as this may result in an electrical shock.

wer plug from the AC power outlet

e children will not come in contact with the power cord and other cables or internal

If you are using a cardiac pacemaker

● This machine gener

feel abnormalities, please move away from this machine and consult your physician immediately.

● Do not place heavy objects on this machine as the

● For your safety, please unplug the power cord if the machine will not be used for a long period of time.

● Use caution when opening and closing covers to avoid injury to your hands.

● Keep hands and clothing away from the rollers in the output area. If the rollers catch your hands or clothing,

this may result in personal injury.

● The inside of the machine and the output slot are very hot during and immediately after use. Avoid contact

with these areas to prevent burns. Also, printed paper may be hot immediately after being output, so use
caution when handling it. Failure to do so may result in burns.

ates a low level magnetic ux and ultrasonic waves. If you use a cardiac pacemaker and

y may fall, resulting in injury.

6

Important Safety Instructions

● Do not carry the machine with the paper dr

feeder installed. Otherwise, they may fall, resulting in injury.

awer or optional paper

Laser beam

● If the laser beam should escape and enter your e

yes, exposure may cause damage to your eyes.

When transporting the machine

T

o prevent damage to the machine during transport, perform the following.

● Remove the toner cartridges.

● Securely pack the machine in the original box with packing materials.

If the operating noise concerns you

● Depending on the use environment and operating mode, if the operating noise is of concern, it is

recommended that the machine be installed in a place other than the oce.

Other precautions

● Follow the instructions in the caution label attached to this machine.

● Avoid shaking or applying shock to this machine.

● Do not forcibly open and close doors, covers, and other parts. Doing so may result in damage to the

machine.

● Do not touch the contacts (

) inside the machine. Doing so may result in damage to the machine.

7

Important Safety Instructions

● T

o prevent a paper jam, do not turn OFF the power, open/close the covers, and load/unload the paper when

printing.

8

Important Safety Instructions

Maintenance and Inspections

167A-004

Clean this machine periodically
observe the following. If a problem occurs during operation, see
be resolved or you feel the machine requires an inspection, see

● Befor

● Unplug the power plug periodically and clean with a dry cloth to remove dust and grime. Accumulated dust

● Use a damp, well wrung-out cloth to clean the machine. Dampen cleaning cloths with water only. Do not use

● Check the power cord and plug periodically for damage. Check the machine for rust, dents, scratches,

e cleaning, turn OFF the power and unplug the power plug from the AC power outlet. Failure to do so

may result in a re or electrical shock.

may absorb humidity in the air and may result in a re if it comes into contact with electricity.

alcohol, benzine, paint thinner, or other ammable substances. Do not use tissue paper or paper towels. If
these substances come into contact with electrical parts inside the machine, they may generate static
electricity or result in a re or electrical shock.

cracks, or excessive heat generation. Use of poorly-maintained equipment may result in a re or electrical
shock.

. If dust accumulates, the machine may not operate properly. When cleaning, be sure to

Troubleshooting(P. 459) . If the pr

When a Problem Cannot Be Solved(P. 505) .

oblem cannot

● The inside of the machine has high-temper

may result in burns. Do not touch any part of the machine that is not indicated in the manual.

● When loading paper or removing jammed paper, be careful not to cut your hands with the edges of the

paper.

● When r

your hands or clothing. If toner gets on your hands or clothing, wash them immediately with cold water.

emoving jammed paper or replacing toner cartridges or the like, be careful not to get any toner on

ature and high-voltage components. Touching these components

9

Consumables

Important Safety Instructions

167A-005

● Do not dispose of used toner cartridges or the lik

paper in a location exposed to open ames. This may cause the toner to ignite, and result in burns or re.

● If you accidentally spill or scatter toner, carefully wipe up the loose toner with a damp, soft cloth and avoid

inhaling any toner dust. Do not use a vacuum cleaner that is not equipped with safety measures to prevent
dust explosions to clean up loose toner. Doing so may cause damage to the vacuum cleaner or result in a
dust explosion due to static discharge.

e in open ames. Also, do not store toner cartridges or

If you are using a cardiac pacemaker

● The toner cartridge generates a low level magnetic ux. If you are using a cardiac pacemaker and feel

abnormalities, please move away from the toner cartridge and consult your physician immediately.

● Use caution not to inhale any toner. If you should inhale toner, consult a physician immediately

● Use caution so that toner does not get into your eyes or mouth. If toner should get into your eyes or mouth,

immediately wash with cold water and consult a physician.

● Use caution so that toner does not come into contact with your skin. If it should, wash with soap and cold

water. If there is any irritation on your skin, consult a physician immediately.

● Keep the toner cartridges and other consumables out of the reach of small children. If toner is ingested,

consult a physician or poison control center immediately.

.

● Do not disassemble or modify the toner cartridge or the like. Doing so may cause the toner to scatter.

● When removing the sealing tape from the toner cartridge, pull it out completely but without using excessive

force. Doing otherwise may cause the toner to scatter.

Handling the toner cartridge

● Be sur

● Do not touch the toner cartridge memory ( ) or the electrical contacts ( ). To avoid scratching the

e to hold the toner cartridge using the handle.

surface of the drum inside the machine or exposing it to light, do not open the drum protective shutter ( ).

10

Important Safety Instructions

● Ex

cept when necessary, do not take out the toner cartridge from the packing material or from this machine.

● The toner cartridge is a magnetic product. Do not move it close to products susceptible to magnetism

including oppy disks and disk drives. Doing so may result in data corruption.

Storing the toner cartridge

● Store in the following environment to ensure safe and satisfactory use.

Storage temperature range: 0 to 35 °C
Storage humidity range: 35 to 85% RH (relative humidity/no condensation)

*

● Store without opening until the toner cartridge is to be used.

● When removing the toner cartridge from this machine for storage, place the removed toner cartridge in the

original packing material.

● When storing the toner cartridge, do not store it upright or upside down. The toner will solidify and may not

return to its original condition even if it is shaken.

*

Even within the storable humidity range, water droplets (condensation) may develop inside the toner cartridge if there is a
difference of temperature inside and outside the toner cartridge. Condensation will adversely affect the print quality of
toner cartridges.

Do not store the toner cartridge in the following locations

● Locations exposed to open ames

● Locations exposed to direct sunlight or bright light for ve minutes or more

● Locations exposed to excessive salty air

● Locations where there are corrosive gases (i.e. aerosol sprays and ammonia)

● Locations subject to high temperature and high humidity

● Locations subject to dramatic changes in temperature and humidity where condensation may easily occur

● Locations with a large amount of dust

● Locations within the reach of children

Be careful of counterfeit toner cartridges

● Please be aware that there are counterfeit Canon toner cartridges in the marketplace. Use of counterfeit

toner cartridge may result in poor print quality or machine performance. Canon is not responsible for any
malfunction, accident or damage caused by the use of counterfeit toner cartridge.
For more information, see canon.com/counterfeit.

Availability period of repairing parts and toner cartridges and the like

● The repairing parts and toner cartridges and the like for the machine will be available for at least seven (7)

years after production of this machine model has been discontinued.

Toner cartridge packing materials

● Save the packing materials for the toner cartridge. They are required when transporting this machine.

● The packing materials may be changed in form or placement, or may be added or removed without notice.

11

Important Safety Instructions

● After you pull out the sealing tape fr

local regulations.

om the toner cartridge, dispose of it in accordance with the applicable

When disposing of a used toner cartridge or the like

● When discarding a toner cartridge or the like, place it in the original packing material to prevent toner from

scattering from inside, and dispose of it in accordance with the applicable local regulations.

Other precautions

● When the machine is turned ON for the rst time after toner cartridge replacement, it may make some noise

initially, but please note that this is not a fault.

12

Basic Operations

Basic Operations

Basic Operations ...............................................................................................................................................

Parts and Their Functions ................................................................................................................................... 16

Front Side ....................................................................................................................................................... 17

Back Side ........................................................................................................................................................ 19

Interior ........................................................................................................................................................... 21

Multi-Purpose Tray ......................................................................................................................................... 22

Paper Drawer ................................................................................................................................................. 23

Operation Panel .............................................................................................................................................. 24

Display ..................................................................................................................................................... 27

Using the Operation Panel .................................................................................................................................. 29

Entering Text .................................................................................................................................................. 32

Turning ON/OFF the Power ................................................................................................................................. 34

Performing a Quick Start of the Machine ........................................................................................................ 36

Loading Paper ...................................................................................................................................................... 38

Loading Paper in the Paper Drawer ................................................................................................................ 40

Loading Paper in the Multi-Purpose Tray ........................................................................................................ 46

Loading Envelopes or Postcards ..................................................................................................................... 49

14

Loading Preprinted Paper ............................................................................................................................... 53

Specifying Paper Size and Type ....................................................................................................................... 57

Specifying Paper Size and Type in the Paper Drawer ............................................................................... 58

Specifying Paper Size and Type in the Multi-Purpose Tray ....................................................................... 60

Saving Energy ...................................................................................................................................................... 62

Entering Sleep Mode ...................................................................................................................................... 63

Setting Auto Shutdown Time .......................................................................................................................... 66

13

Basic Operations

Basic Operations

167A-006

This chapter describes basic oper
frequently performed to use the functions of the machine.

ations, such as how to use the operation panel or how to load the paper, that are

◼ Parts and Their Functions

This section describes the exterior and interior parts of the machine and their functions, as well as how to use the keys
on the operation panel and how to view the display.

◼ Using the Oper

This section describes how to use the keys on the operation panel to perform various operations, such as adjusting
and checking the settings.

ation Panel

Using the Operation Panel(P. 29)

Parts and Their Functions(P. 16)

urning ON/OFF the Power

◼ T

This section describes how to turn ON/OFF the power.

◼ Loading Paper

This section describes ho

w to load the paper into the paper drawer and multi-purpose tray.

Turning ON/OFF the Power(P. 34)

Loading Paper(P. 38)

14

Basic Operations

◼ Saving Ener

This section describes how to reduce power consumption.

gy

Saving Energy(P. 62)

15

Basic Operations

Parts and Their Functions

167A-007

This section describes the parts of the machine (e
addition to describing the parts of the machine used for such basic operations as loading paper and replacing the
toner cartridges, this section also describes the keys on the operation panel and display. Read this section for tips on
how to use the machine properly.

Front Side(P. 17)
Back Side(P. 19)
Interior(P. 21)
Multi-Purpose Tray(P. 22)
Paper Drawer(P. 23)
Operation Panel(P. 24)

xterior, front and back side, and interior) and how they function. In

16

Front Side

Basic Operations

167A-008

Output tray

Printed paper is output to the output tr

ay.

Ventilation slots

om inside the machine is vented out to cool down the inside of the machine. Note that placing objects in

Air fr
front of the ventilation slots prevents ventilation.

Installation(P. 3)

Lift handles

Hold the lift handles when carrying the machine. Relocating the Machine(P. 517)

Multi-purpose tray

Load the paper into the multi-purpose tr
that which is loaded in the paper drawer.

ay when you want to temporarily use a type of paper different from

Loading Paper in the Multi-Purpose Tray(P. 46)

Operation panel

The oper
operations and specify settings from the operation panel.

ation panel consists of numeric keys, a display, status indicators, etc. You can perform all the

Operation Panel(P. 24) Display(P. 27)

Power switch

Pr

ess the power switch to turn ON the power. When turning OFF the power, do not use this switch, but follow

the procedures shown in

Turning OFF the Power (Performing a Shutdown)(P. 34) .

Paper stopper

Open the paper stopper to pr

event paper in the output tray from falling.

17

Basic Operations

Front cover

Open the Fr

Cartridges

ont cover when replacing the toner cartridge or clearing paper jams.

(P. 515)

Clearing Jams(P. 461)

How to Replace Toner

Paper drawer

Load the type of paper you fr

Dr

awer(P. 40)

equently use into the paper drawer.

Loading Paper in the Paper

USB memory port (For USB memory)

ou can connect a USB memory device to the machine and directly print the data from the USB memory

Y
device. You can directly print the data in the USB memory device without using a computer. (

fr

om USB Memory (USB Direct Print)(P. 116) ). Also, connect a USB memory device when exporting or

importing the settings of the machine (

Import/Export Set.(P. 410) ).

Printing

Right cover

Open the right co

ver to install the optional ROM.

Installing the ROM(P. 567)

18

Back Side

Basic Operations

167A-009

Back cover

Open the back co

ver when clearing paper jams.

Clearing Jams(P. 461)

Rating label

The label sho

oblem Cannot Be Solved(P. 505)

Pr

ws the serial number, which is needed when making inquiries about the machine.

Ventilation slots

om inside the machine is vented out to cool down the inside of the machine. Note that placing objects in

Air fr
front of the ventilation slots prevents ventilation.

Installation(P. 3)

Power socket

Connect the po

wer cord.

SD card slot cover

Open the SD car

d slot cover when installing the optional SD card.

Installing an SD Card(P. 571)

USB port (for USB device connection)

Connect a USB device that is used with MEAP applications.

When a

USB port (for computer connection)

Connect a USB cable when connecting the machine and a computer.

ACT indicator

CT indicator blinks while data is being sent or received.

The A

19

Basic Operations

LNK indicator

The LNK indicator blinks gr

een when the machine is properly connected to a network.

LAN port

Connect a LAN cable when connecting the machine to a wir

LAN(P

. 181)

ed LAN router, etc.

Connecting to a Wired

20

Interior

Basic Operations

167A-00A

Transport guide (at the back)

If ther

e is a paper jam inside the machine, raise the transport guide toward the front of the machine to

remove the jammed paper.

Clearing Jams(P. 461)

Transport guide (at the front)

e is a paper jam inside the machine, raise the transport guide toward the back of the machine to

If ther
remove the jammed paper.

Clearing Jams(P. 461)

Duplex transport guide

If paper has jammed during 2-sided printing, lo

Clearing Jams(P. 461)

wer the duplex transport guide to remove the jammed paper.

21

Multi-Purpose Tray

Basic Operations

167A-00C

Paper guides

Adjust the paper guides to e
machine. Press the lock release lever that is marked with arrow in the illustration to release the lock and slide
the paper guides.

xactly the width of the loaded paper to ensure that paper is fed straight into the

Paper tray

Pull out the paper tr

ay when loading paper.

Tray extension

Open the tr

LINKS

Loading Paper in the Multi-Purpose Tray(P. 46)

ay extension when loading large paper.

22

Paper Drawer

Basic Operations

167A-00E

Paper guides

Adjust the paper guides to e
machine. Press the lock release levers that are marked with arrows in the illustrations to release the locks
and slide the paper guides.

xactly the size of the loaded paper to ensure that paper is fed straight into the

Lock release lever (for extending the paper drawer)

When loading Legal size paper, the paper dr
and extend the length of the paper drawer.

Paper level indicator

Indicates the r
decreases.

LINKS

Loading Paper in the Paper Drawer(P. 40)

emaining amount of paper. The mark moves downward as the remaining amount of paper

awer needs to be extended. Press this lever to release the lock

23

Operation Panel

Basic Operations

167A-00F

Display

Displays the curr
cartridge, etc.

ent printing or other operation status, error information, amount remaining in the toner

Display(P. 27)

Job Status/Cancel key

If you pr
waiting to be printed ar

document.

ess this key when the [

e listed. You can select the document from the list and cancel printing of the

From the Operation Panel(P. 79)

] indicator is lit or blinking, a document being printed and documents

Back key

Press to return to the previous screen. If you press this key when specifying settings, for example, the
settings are not applied and the display returns to the previous screen.

Numeric keys ([0]-[9] keys)

Pr

ess to enter numbers and text.

Entering Text(P. 32)

[*] key

ess to switch the type of text that is entered.

Pr

24

Ready indicator

Lights up when the machine is r

Message indicator

Basic Operations

eady for printing or otherwise blinks.

● Lights up when a pr

● Lights up if the machine enters sleep mode while being off line.

oblem occurs to disable printing.

Troubleshooting(P. 459)

Job indicator

Lights up when the machine is r
Blinks when print data is being processed.

eceiving print data or any print data remains in the memory of the machine.

Energy Saver key

ess to put the machine into sleep mode. This key lights up in green when the machine is in sleep mode.

Pr
Press the key again to exit sleep mode.

Entering Sleep Mode(P. 63)

Application key

Each pr

logging on when department ID management is enabled, the authentication scr

ess of this key cycles through the functions in the order of: Print Screen

MEAP8 USB Direct Print Print Screen. Select the function you want to use. If you press this key without

MEAP1 MEAP2 ...

een is displayed.

Select Feeder key

ess to select the paper source or specify the paper size.

Pr

Select Feeder Menu(P. 451)

[ID] key

Displays the login scr
again to log off.

een for using the MEAP function. After you nish using the machine, press this key

Clear key

Pr

ess to delete the entered numbers and text.

Online key

Switches between online mode (printing jobs ar
This key lights up green when the machine is online and goes off when the machine is oine. Usually, keep
the machine online, but set it to oine when specifying settings of
setting menu.

you do not operate the key for 2 minutes when the machine is oine and the

● If

displayed, the machine automatically becomes online. You can select <Auto Reset Time> to change this
time value (

Auto Reset Time(P. 357) ).

e accepted) and oine mode (no printing job is accepted).

User Maintenance(P. 401) in the

Main Screen(P. 27)

[#] key

Pr

ess to enter symbols such as "@" or "/".

is

25

Utility key/[ ] key

Basic Operations

● Displays

information for checking.

● When

cursor to the left.

the Utility menu. You can display the total number of printed pages and print internal system

Utility Menu(P. 443)

specifying settings, press to return to the previous screen. When entering text, press to move the

Job key/[ ] key

● Displays the Job menu. Y

● When

specifying settings, press to select the item immediately above the currently selected item. When

changing setting values, press to increase a value.

ou can check the print logs.

Settings key/[ ] key

● Displays the Setup menu. Y

● When

specifying settings, press to proceed to the next screen. When entering text, press to move the

cursor to the right.

ou can specify settings of the machine.

Reset key/[ ] key

● Displays

Reset Menu(P. 449)

the Reset menu. You can cancel all processes, delete data in memory, and turn OFF the power.

Job Menu(P. 447)

Setup Menu(P. 354)

● When

specifying settings, press to select the item immediately below the currently selected item. When

changing setting values, press to decrease a value.

[OK] key

Pr

ess to apply settings or specied details.

LINKS

Using the Operation Panel(P. 29)

26

Display

Main Screen

Status indication

Displays the curr

Basic Operations

The display shows the printing status and the screens for specifying settings. It also

sho

ws error messages and the amount remaining in the toner cartridge.

ent status or operation mode of the machine.

167A-00H

Paper size indication

Displays the curr

The following paper sizes are shown in an abbreviated form.

● Legal: L

● Letter:LT

● Statement: ST

● Executive: EX

● Foolscap: FC

● Index Card: IC

● Indian Legal: ILG

● Postcard: PD

● Reply Postcard: P2

● 4 on 1 Postcard: P4

ently selected paper size.

G

● Envelope NAGAGATA 3: N3

● Envelope YOUGATANAGA 3: YN3

● Envelope No. 10 (COM10): CO

● Envelope Monarch: MO

● Envelope C5: EC5

● Envelope DL: DL

● Free Size: FR

● Custom Paper Size Landscape: 80

● Custom Paper Size Portrait: 80R

Remaining toner cartridge indication

The amount of r

emaining toner cartridge is indicated.

Menu Screen

Press ( ), ( ), ( ), ( ), or ( ) to display the corresponding menu screen. The

een displayed when

scr

Setting Menu List(P. 353)

( ) is pressed is shown below as an example.

27

Basic Operations

When an Error Occurs

In some cases when an error occurs, instructions on how to respond to the error are displayed. Follow the on­scr

een instructions to solve the problem. The screen displayed when a paper jam occurs is shown below as an

example.

When an Error Message Appears(P. 469)

LINKS

Using the Operation Panel(P. 29)

28

Basic Operations

Using the Operation Panel

167A-00J

Use the k

eys shown below to specify settings and adjust values.

Using /

Scrolling the Screen

The scr
the scroll bar is displayed, use

inverted when it is selected.

oll bar is displayed on the right side of the screen when not all of the information ts on one screen. If

/ to scroll up or down. The text and background colors of an item are

Changing a Setting Value

Use / to enter values.

● V

alues in ( ) displayed below the entry box are the enterable value range.

29

Basic Operations

Using /

Proceeding to the Next Screen/Returning to the Previous Screen

Pr

ess

to proceed to the next screen. Press to return to the previous screen.

● Y

ou can also proceed to the next screen by pressing

.

, and return to the previous screen by pressing

Moving the Cursor

Use

/ to enter text and values. Entering Text(P. 32)

Using

Press to apply a setting.

Using ( )

To return to the main screen after exiting the setting menu, press ( ).

Using the Numeric Keys

Use the numeric keys to enter text and values. Entering Text(P. 32)

● Depending

.

on the screen, you cannot use the numeric keys to enter values. In that case, enter with

30

/

Basic Operations

● Y

ou can specify a variety of display-related settings, such as the screen adjustment and display language, by

using <Control Menu> in the setting menu of the operation panel.

Control Menu(P. 355)

31

Entering Text

Basic Operations

167A-00K

Use the numeric k

eys to enter text and values.

Switching the Type of Text

Press to switch the type of text that is entered.

Types of Text That Can Be Entered

Text that can be entered is listed below.

Key A a 12

(Not available) 1

ABC abc 2

DEF def 3

GHI ghi 4

JKL jkl 5

MNO mno 6

32

Basic Operations

PQRS pqrs 7

TUV tuv 8

WXYZ wxyz 9

(Not available) 0

(space) @./-_!?&$%#()[]{}<>*+=",;:'^`|\ (Not available)

● Pr

scr

ess

een. Use

when the type of text that is entered is <A> or <a> to display enterable symbols in the

/ / / to select the symbol you want to enter, and press .

Deleting Text

One character is deleted each time is pressed. Press and hold to delete all of the entered text.

ving the Cursor

Mo

Press or to move the cursor.

Entering a Space

Press , and press .

Example of Entering T

Example: "Canon 1"

Press

1

Press repeatedly until the letter "C" is selected.

2

Press repeatedly until <a> is selected.

3

repeatedly until <A> is selected.

ext and Numbers

Press repeatedly until the letter "a" is selected.

4

Press repeatedly until the letter "n" is selected.

5

Press repeatedly until the letter "o" is selected.

6

Press repeatedly until the letter "n" is selected.

7

Press , and press .

8

Press repeatedly until <12> is selected.

9

Press .

10

Press .

11

33

Basic Operations

Turning ON/OFF the Power

167A-00L

The po

wer switch is used to turn ON the machine. However, when turning OFF the machine, be sure to shut down the
machine from the operation panel without using the power switch. This procedure is the same as that for turning
ON/OFF a computer.

Turning ON the Power(P. 34)
Turning OFF the Power (Performing a Shutdown)(P. 34)

Turning ON the Power

Press the power switch of the machine. When the main screen appears on the display of the operation panel after self­diagnosis is performed, the machine is ready for printing.

● If a message is displayed after the self-diagnosis When an Error Message Appears(P. 469)

● If you specify the quick startup settings, you can r

Performing a Quick Start of the Machine(P. 36)

educe a waiting time after the power is turned on.

Turning OFF the Power (Performing a Shutdown)

When turning OFF the machine, shut do

Performing a Shutdown without Using the Power Switch

● If you pr

below to properly turn OFF the power.

● If you have enabled the quick start function, you can pr

Performing a Quick Start of the Machine(P. 36)

ess the power switch to turn OFF the power, an unexpected error may occur. Follow the procedure

wn the machine from the operation panel.

ess the power switch to turn OFF the power.

Press ( ).

1

34

Basic Operations

Use

2

Select <Yes>, and press .

3

/ to select <Shut Down>, and press .

➠ After the message belo

When <Could not execute.> appears

e is remaining print data. Delete the data (

● Ther

cancel the operation, press

w appears, the power is automatically turned OFF.

Reset Menu(P

( ).

. 449) ), and retry the operation. To

● It may tak

e a maximum of 10 minutes until the power is turned OFF, but it is not a failure.

Do not turn ON the power immediately after turning OFF the power

● W

ait for 10 seconds or more, and then turn ON the power.

● The machine slightly consumes po

consumption, unplug the power plug from the AC power outlet.

wer even after the power is turned OFF. To completely eliminate power

LINKS

Performing a Quick Start of the Machine(P. 36)

35

Basic Operations

Performing a Quick Start of the Machine

167A-00R

If you specify the quick startup settings, you can r
screens become operable. The way of turning OFF the power to perform a quick start of the machine is called "quick
turn-OFF."

Conguring Quick Startup Settings(P
Turning OFF the Power (Performing a Quick Turn-OFF)(P. 37)

Befor

e Conguring Quick Startup Settings

When you are using a network

If any of the settings belo

● RARP, BOOTP, IPv6

● IPSec Conguring IPSec Settings

When you are using the MEAP function

Check whether the curr

Network(P. 178)

ently installed MEAP applications support the quick start function.

. 36)

w is <On>, the quick start function is disabled.

educe the time from when the power switch is pressed until the

(P. 291)

Conguring Quick Startup Settings

1

Press

( ).

Use / to select <Control Menu>, and press .

2

Select <Main Pwr Quick Start>, and press .

3

Select <On>, and press .

4

<Off>

Disables the Quick Start function.

<On>

Enables the Quick Start function.

Perform a hard reset.

5

Performing a Hard Reset(P. 449)

➠ The settings ar

e enabled after the hard reset is performed.

36

Basic Operations

Turning OFF the Power (Performing a Quick Turn-OFF)

If you press the power switch to turn OFF the power when the quick start function is enabled, a quick start of the
machine is performed when the machine is turned ON next time (quick turn-OFF).

Do not unplug the power plug from the AC power outlet after performing a quick turn­OFF

● Do not unplug the po

turn-OFF. Doing so may damage the internal components of the machine. Before you unplug the power plug

when relocating the machine, turn ON the power, and then perform a shutdown.

(Performing a Shutdo

● When the machine is performing a job or is in an err

operation panel or Remote UI, pressing the power switch does not trigger a quick turn-OFF, but triggers a

shutdown instead.

● If the power is turned OFF by a shutdown operation even when the quick start function is enabled, the

machine starts as usual when it is turned ON next time.

● If you perform the auto shutdown timer function when the quick start function is enabled, a quick turn-OFF

is performed.

● If you turn ON the po

machine to start up.

wer plug from the AC power outlet after turning OFF the power by performing a quick

Turning OFF the Power

wn)(P. 34)

or state or after you change any setting using the

Setting Auto Shutdown Time(P. 66)

wer immediately after performing a quick turn-OFF, it may take some time for the

37

Basic Operations

Loading Paper

167A-00S

Y

ou can load paper into the paper drawer and multi-purpose tray. Load the paper you usually use into the paper
drawer. The paper drawer is convenient when using large amounts of paper. Use the multi-purpose tray when you
temporarily use size or type of paper that is not loaded in the paper drawer. See
sizes.

Paper Type and Setting for the Machine

See the table below to specify the paper settings according to the type and weight of the paper to load into the
paper sour

Paper Size and T
Paper(P. 560) .

ce. For more information about how to specify the paper settings on the machine, see

ype(P. 57) . For the amount of paper that can be loaded in each paper source, see

Paper(P. 560) for available paper

Specifying

Plain paper

Heavy paper

Bond paper

Postcard

*3

Paper Type Paper Weight Paper Setting on the Machine

52 to 59 g/m² <Plain L3>

*2

*1

60 g/m²

60 to 74 g/m² <Plain L>

75 to 89 g/m² <Plain>

90 to 105 g/m² <Heavy 1>

106 to 120 g/m² <Heavy 2>

121 to 149 g/m² <Heavy 3>

150 to 199 g/m² <Heavy 4>

60 to 74 g/m² <Bond 1>

75 to 104 g/m² <Bond 2>

105 to 120 g/m² <Bond 3>

<Plain L2>

<Postcard>

Envelope

Label

*1

Recycled paper is also available.

*2

Specify <Plain L> as the paper type if printouts come out curled with <Plain L2> specied.

*3

Y

ou can use three types of postcard: regular, reply, and 4-on-1. The inkjet printable postcard or reply postcard cannot be used.

*4

Specify <Envelope H> as the paper type if printouts come out faded due to poor toner xing with <Envelope> specied.

<Envelope>
<Envelope H>

<Labels>

*4

38

Basic Operations

Do not use the following types of paper:

rinkled or creased paper

● W

● Curled or rolled paper

● Torn paper

● Damp paper

● Very thin paper

● Paper printed by a thermal transfer printer

● Highly textured paper

● Glossy paper

● Paper with low stiffness

Paper handling and storage

● Store the paper on a at surface.

● Keep the paper wrapped in its original package to protect the paper from moisture or dryness.

● Do not store the paper in such a way that may cause it to curl or fold.

● Do not store the paper vertically or stack too much paper.

● Do not store the paper in direct sunlight, or in a place subject to high humidity, dryness, or drastic

changes in temperature or humidity.

When printing on paper that has absorbed moisture

● Steam may emit fr

output area. There is nothing unusual about any of these occurrences, which occur when the heat
generated from xing toner on the paper causes moisture in the paper to evaporate (most likely to
occur at low room temperatures).

om the paper output area, or water droplets may form on and around the paper

39

Basic Operations

Loading Paper in the Paper Drawer

167A-00U

Load the paper that you usually use in the paper dr
paper drawer, load the paper in the multi-purpose tray.

Loading Standard Size Paper(P. 40)
Loading a Custom Size Paper(P. 42)

awer. When you want to print on paper that is not loaded in the

Paper Orientation

See the table below to load available paper in correct orientation.

Paper Orientation

A4, B5, A5 (portrait), A6, Legal, Letter,
Statement, Ex
Indian Legal, Custom (portrait)

A5 (landscape), Custom (landscape)

● Follo

w the procedure below when loading paper into the optional paper feeder.

ecutive, Foolscap, 16K,

Loading Paper in the Multi-Purpose Tray(P. 46)

Loading Standard Size Paper

o load paper whose size is found in the paper size markings on the paper drawer, use the following procedure. For

T
paper whose size is not found in the paper size markings, see

Pull out the paper drawer until it stops, and remove it while lifting the front side.

1

Adjust the positions of the paper guides to the paper size you want to use.

2

● Pr

ess the lock release lever (

) to align the projection ( ) to the appropriate paper size marking.

Loading a Custom Size Paper(P. 42) .

40

Basic Operations

When loading Legal size paper

● Pr

ess the lock release lever, and extend the paper drawer.

Load the paper so that the edge of the paper stack is aligned against the paper guide

3

on the r

● Insert the paper with the print side face do

● Fan the paper stack well, and tap it on a at surface to align the edges.

Do not exceed the load limit line when loading paper

● Mak

cause paper jams.

ear side of the paper drawer.

wn.

e sure that the paper stack does not exceed the load limit line (

). Loading too much paper can

● When loading paper with a logo, see Loading Preprinted Paper(P. 53) .

Set the paper drawer.

4

41

Basic Operations

Continue to

»

When changing the paper size or type

factory default settings for paper size and type are <A4> and <Mixed Types>, respectively. If you load a

● The

different size or type of paper into the machine, make sure to change the setting. If you do not change the
paper size or type setting, the machine cannot print properly.

● When you want to print a document fr

and paper type, such as from a computer running an operating system or a mobile device that does not
support any printer driver, set <Standard Paper Size> and <Default Paper Type>.

Menu(P

Printing on the Back Side of Printed Paper (Manual 2-Sided Printing)

You can print on the back side of printed paper. Flatten any curls on the printed paper and insert it into the
multi-purpose tr
(previously printed side face down).

● When you want to print on the back side of the paper that is already printed, set <Manual 2-Sided (MP)> to

<2nd Side> in the setting menu of the operation panel. Manual 2-Sided (MP)(P. 456)

. 451)

ay ( Loading Paper in the Multi-Purpose Tray(P. 46) ), with the side to print face up

Specifying Paper Size and Type in the Paper Drawer(P. 58)

om an environment not allowing you to make settings for paper size

Select Feeder

● Load one sheet of paper each time you print.

● You can use only the paper printed with this machine.

● You cannot print on the side that has previously been printed on.

Loading a Custom Size Paper

To load custom size paper or other paper whose size is not found in the paper size markings on the paper drawer, use
the following procedure.

Pull out the paper drawer until it stops, and remove it while lifting the front side.

1

Slide the paper guides apart.

2

ess the lock release lever to slide the paper guides outward.

● Pr

42

Basic Operations

When loading paper that is longer than A4

● Pr

ess the lock release lever, and extend the paper drawer.

Load the paper so that the edge of the paper stack is aligned against the front side of

3

the paper dr

● Place the paper stack with the print side face do

● Fan the paper stack well, and tap it on a at surface to align the edges.

Do not exceed the load limit line when loading paper

e sure that the paper stack does not exceed the load limit line (

● Mak

cause paper jams.

awer.

wn.

). Loading too much paper can

● When loading paper with a logo, see Loading Preprinted Paper(P. 53) .

43

Basic Operations

Align the paper guides against the edges of the paper.

4

● Pr

ess the lock release lever and slide the paper guides inward until they are aligned securely against the

edges of the paper.

Align the paper guides securely against the edges of the paper

● Paper guides that ar

e too loose or too tight can cause misfeeds or paper jams.

Insert the paper drawer into the machine.

5

Continue to

»

When changing the paper size or type

factory default settings for paper size and type are <A4> and <Mixed Types>, respectively. If you load a

● The

different size or type of paper into the machine, make sure to change the setting. If you do not change the
paper size or type setting, the machine cannot print properly.

● When you want to print a document fr

and paper type, such as from a computer running an operating system or a mobile device that does not
support any printer driver, set <Standard Paper Size> and <Default Paper Type>.

Menu(P

Printing on the Back Side of Printed Paper (Manual 2-Sided Printing)

. 451)

Specifying Paper Size and Type in the Paper Drawer(P. 58)

om an environment not allowing you to make settings for paper size

Select Feeder

You can print on the back side of printed paper. Flatten any curls on the printed paper and insert it into the
multi-purpose tr
(pr

eviously printed side face down).

● When you want to print on the back side of the paper that is already printed, set <Manual 2-Sided (MP)> to

<2nd Side> in the setting menu of the operation panel.

● Load one sheet of paper each time you print.

● Y

ou can use only the paper printed with this machine.

● You cannot print on the side that has previously been printed on.

Loading Paper in the Multi-Purpose Tray(P. 46) ), with the side to print face up

ay (

Manual 2-Sided (MP)(P. 456)

44

LINKS

Paper(P. 560)

Basic Operations

45

Basic Operations

Loading Paper in the Multi-Purpose Tray

167A-00W

When you want to print on paper that is not loaded in the paper dr
Load the paper that you usually use in the paper drawer.

Loading Paper in the Paper Drawer(P. 40)

Paper Orientation

See the table below to load available paper in correct orientation.

Paper Orientation

A4, B5, A5 (portrait), A6, Legal, Letter, Statement, Executive,
Foolscap, 16K, Inde
Postcard, Reply Postcard, 4 on 1 Postcard, Envelope

A5 (landscape), Custom (landscape)

Open the cover.

1

● Hold the left and right side handles, and open the co

x Card, Indian Legal, Custom (portrait),

ver.

awer, load the paper in the multi-purpose tray.

Pull out the paper tray and the tray extension.

2

● Pull out the tr

Spread the paper guides apart.

3

ess the lock release lever to slide the paper guides outward.

● Pr

ay extension when loading large paper.

46

Basic Operations

Insert the paper into the multi-purpose tray until the paper stops.

4

● Insert the paper with the print side face up.

● Fan the paper stack well, and tap it on a at surface to align the edges.

Do not exceed the load limit guide when loading paper

e sure that the paper stack does not exceed the load limit guide (

● Mak

cause paper jams.

● When

Align the paper guides against the edges of the paper.

5

ess the lock release lever and slide the paper guides inward until they are aligned securely against the

● Pr

edges of the paper.

loading envelopes or paper with a logo, see

Loading Preprinted Paper(P. 53) .

Loading Envelopes or Postcards(P. 49)

). Loading too much paper can

or

47

Basic Operations

Align the paper guides securely against the edges of the paper

● Paper guides that ar

e too loose or too tight can cause misfeeds or paper jams.

Continue to

»

When changing the paper size or type

factory default settings for paper size and type are <A4> and <Mixed Types>, respectively. If you load a

● The

different size or type of paper into the machine, make sure to change the setting. If you do not change the
paper size or type setting, the machine cannot print properly.

● When you want to print a document fr

and paper type, such as from a computer running an operating system or a mobile device that does not
support any printer driver, set <Standard Paper Size> and <Default Paper Type>.

Menu(P

. 451)

Specifying Paper Size and Type in the Multi-Purpose Tray(P. 60)

om an environment not allowing you to make settings for paper size

Select Feeder

Printing on the Back Side of Printed Paper (Manual 2-Sided Printing)

You can print on the back side of printed paper. Flatten any curls on the printed paper and insert it into the
multi-purpose tr

● When you want to print on the back side of the paper that is already printed, set <Manual 2-Sided (MP)> to

<2nd Side> in the setting menu of the operation panel.

ay, with the side to print face up (previously printed side face down).

Manual 2-Sided (MP)(P. 456)

● Load one sheet of paper each time you print.

ou can use only the paper printed with this machine.

● Y

● You cannot print on the side that has previously been printed on.

LINKS

Paper(P. 560)

48

Basic Operations

Loading Envelopes or Postcards

167A-010

Befor

e loading envelopes or postcards, make some preparations such as attening any curls on them. Also pay
attention to the orientation of envelopes or postcards and which side is face up. Note that neither envelopes nor
postcards can be loaded in the paper drawer.

Loading Envelopes(P. 49)
Loading Postcards(P. 51)

● This section describes ho

need to complete before loading envelopes or postcards. For the general procedure for loading envelopes
or postcards in the multi-purpose, see

w to load envelopes in the orientation you want, as well as procedures that you

Loading Paper in the Multi-Purpose Tray(P. 46) .

Loading Envelopes

◼ Befor

Follow the procedure below to prepare the envelopes before loading.

e Loading Envelopes

Close the ap of each envelope.

1

Flatten them to release any remaining air, and make sure that the edges are pressed

2

tightly

Loosen any stiff corners of the envelopes and atten any curls.

3

.

49

Basic Operations

Align the edges of the envelope on a at surface.

4

◼ Loading Envelopes in the Multi-Purpose T

Load the envelopes in portrait orientation (with the short edge toward the machine), with the non-glued side (front
side) face down. You cannot print on the reverse side of envelopes.

ray

Envelopes YOUGATANAGA 3, No. 10 (COM10), Monarch, C5, or DL

Load the envelope so that the edge with the ap is toward the left side as shown in the illustration.

Envelope NAGAGATA 3

Insert the envelope with the ap to

ward you.

50

Loading Postcards

Basic Operations

● For postcar

rst print on one side and then print on the other side.

● Before loading the postcards, atten any curls on them. With curls remaining, printouts may be skewed or

images may be printed distorted.

◼ Loading Postcar

Insert the postcard with the print side face up and with the short edge toward the machine if the type of postcard is
regular or 4-on-1 or the long edge toward the machine if the type of postcard is reply.

ds, automatic 2-sided printing is impossible. If you want to print on both sides of the postcard,

ds in the Multi-Purpose Tray

Postcard

Insert the postcard with the upper end toward the machine.

Reply Postcard

Unfold the postcar

d and insert it with the upper end toward the machine.

51

4 on 1 Postcard

Insert the postcar

Basic Operations

d with the upper end toward the machine.

52

Basic Operations

Loading Preprinted Paper

167A-011

When you use paper that has been pr
Load the paper properly so that printing is performed on the correct side of the paper with a logo.

Making 1-Sided Printouts on Paper with Logos(P. 53)
Making 2-Sided Printouts on Paper with Logos(P. 55)

● This section mainly describes ho

general procedure for loading paper in the paper drawer or multi-purpose tray, see the following.

Loading Paper in the Paper Drawer(P. 40)
Loading Paper in the Multi-Purpose Tray(P. 46)

eprinted with a logo, pay attention to the orientation of the paper when loading.

w to load preprinted paper with the proper facing and orientation. For the

Making 1-Sided Printouts on Paper with Logos

Printing on Paper with Logos in Portr

ait Orientation

When loading paper in the paper drawer

Load the paper with the logo side (the side to print the document) face do

wn.

When loading paper in the multi-purpose tray

Load the paper with the logo side (the side to print the document) face up.

53

Basic Operations

Printing on Paper with Logos in Landscape Orientation

When loading paper in the paper drawer

Load the paper with the logo side (the side to print the document) face do

When loading paper in the multi-purpose tray

Load the paper with the logo side (the side to print the document) face up.

wn.

54

Basic Operations

Making 2-Sided Printouts on Paper with Logos

When a document to print consists of an odd number of pages, set <Alternative Method> to <Off> in the setting menu
of the operation panel. Alternative Method(P. 393)

Printing on Paper with Logos in Portr

ait Orientation

When loading paper in the paper drawer

Load the paper with the fr

ont logo side (the side to print the rst page of the document) face up.

When loading paper in the multi-purpose tray

Load the paper with the fr

ont logo side (the side to print the rst page of the document) face down.

55

Basic Operations

Printing on Paper with Logos in Landscape Orientation

When loading paper in the paper drawer

Load the paper with the fr

ont logo side (the side to print the rst page of the document) face up.

When loading paper in the multi-purpose tray

Load the paper with the fr

ont logo side (the side to print the rst page of the document) face down.

The <Paper Feed Method> setting

● When you print on pr

switch between 1-sided and 2-sided printing. However, if <Paper Feed Method> is set to <Print Side Priority>,
the facing that you use for loading preprinted paper for 2-sided printing (logo side face up for paper drawer
or down for multi-purpose tray) can also be used for 1-sided printing. This setting is especially useful if you
frequently perform both 1-sided and 2-sided printing.

eprinted paper, you need to change the facing of the paper to load each time you

Paper Feed Method(P. 409)

56

Basic Operations

Specifying Paper Size and Type

167A-012

Y

ou must specify the paper size and type settings to match the paper that is loaded. Make sure to change the paper

settings when you load the paper that is different from the previously loaded paper.

● If the setting does not match the size and type of loaded paper, a paper jam or printing err

or may occur.

57

Basic Operations

Specifying Paper Size and Type in the Paper Drawer

167A-013

Specify the paper size and type as necessary depending on the paper you load in the paper dr

Press

1

Use / to select one of <Drawer 1 Paper Size> to <Drawer 4 Paper Size>, and

2

pr

ess

awer 2 Paper Size> to <Drawer 4 Paper Size> are displayed when the optional paper feeder is installed.

● <Dr

Select the paper size, and press .

3

( ).

.

awer.

For A5 size/custom size paper

size or custom size paper can be loaded in either portrait or landscape orientation. See the table below

● A5

to select the setting according to the orientation of the paper.

Paper size Orientation Setting

A5

Custom size paper

*1

Befor

e printing, select the [Feed A5 Vertically] check box in the [Paper Source] tab of the printer driver.

*2

Before printing, select the [Feed Custom Paper Vertically] check box in the [Paper Source] tab of the printer driver.

< A5R>

*1

< A5>

< Custom Size R>

*2

< Custom Size>

About <Free Size>

you frequently change sizes of paper to load, you can specify <Free Size>, which saves you the trouble of

● If

changing the paper size setting each time you print. However, note that the paper size specied on the
printer driver is not checked before printing in this case.

● If you select <Free Size>, the print speed will be slower.

58

Basic Operations

4

5

LINKS

Select one of <Drawer 1 Paper Type> to <Drawer 4 Paper Size>, and press

awer 2 Paper Type> to <Drawer 4 Paper Size> are displayed when the optional paper feeder is installed.

● <Dr

Select the paper type, and press .

About <Mixed Types>

you frequently change sizes of paper to load, you can specify <Mixed Types>, which saves you the

● If

trouble of changing the paper type setting each time you print. However, note that the paper type
specied on the printer driver is not checked before printing in this case.

.

Loading Paper in the Paper Drawer(P. 40)
Paper(P. 560)

59

Basic Operations

Specifying Paper Size and Type in the Multi-Purpose

ray

T

167A-014

Press

1

Use / to select <MP Tray Paper Size>, and press .

2

Select the paper size, and press .

3

For A5 size/custom size paper

● A5 size or custom size paper can be loaded in either portrait or landscape orientation. See the table below

to select the setting according to the orientation of the paper.

( ).

Paper size Orientation Setting

A5

Custom size paper

*1

Befor

e printing, select the [Feed A5 Vertically] check box in the [Paper Source] tab of the printer driver.

*2

Before printing, select the [Feed Custom Paper Vertically] check box in the [Paper Source] tab of the printer driver.

About <Free Size>

you frequently change sizes of paper to load, you can specify <Free Size>, which saves you the trouble of

● If

changing the paper size setting each time you print. However, note that the paper size specied on the
printer driver is not checked before printing in this case.

< A5R>

*1

< A5>

< Custom Size R>

*2

< Custom Size>

● If you select <Free Size>, the print speed will be slower.

60

Basic Operations

Select <MP Tray Paper Type>, and press

4

Select the paper type, and press .

5

About <Mixed Types>

you frequently change sizes of paper to load, you can specify <Mixed Types>, which saves you the

● If

trouble of changing the paper type setting each time you print. However, note that the paper type
specied on the printer driver is not checked before printing in this case.

LINKS

Loading Paper in the Multi-Purpose Tray(P. 46)
Paper(P. 560)

.

61

Basic Operations

Saving Energy

167A-016

Y

ou can save energy by making a setting so that the machine automatically enters the power saving state (sleep
mode) or automatically turns OFF if no operation is performed for a certain period of time or that the machine is
automatically turned OFF at a xed time on each day of the week.

Entering Sleep Mode(P. 63)
Setting Auto Shutdown Time(P. 66)

62

Entering Sleep Mode

Basic Operations

167A-017

The sleep mode function r
operation panel. If no operations will be performed on the machine for a while, such as during a lunch break, you can
save power simply by pressing

automatically put the machine into sleep mode if it r
to change the interval at which the auto sleep function is performed or put the machine in sleep mode at a specied
time.

educes the amount of power consumed by the machine by disabling power ow to the

on the operation panel. You can also use the Auto Sleep Time setting to

emains idle for a specied length of time. You can specify settings

When in sleep mode

● When the machine is in sleep mode, lights in green.

Situations in which the machine does not enter sleep mode

● The machine does not enter sleep mode when it is r

of the covers is opened, or no toner cartridge is installed.

eceiving data from or sending data to a computer, any

Selecting the Sleep Mode Level

Sleep mode can be set to 2 different levels with different energy consumption reduction effects. The factory
default setting for sleep mode le
save the most power. If you want to change the setting, follow the procedure below.

Sleep Mode Power-saving effect

High (Deep Sleep)

Mid (Printer Sleep)

( ) <Control Menu> <Sleep Mode> Select the sleep mode level

vel is <High (Deep Sleep)>. We recommend using the factory default setting to

Large

Medium

Changing Auto Sleep Time

When the sleep mode level is set to other than <Off>, the machine automatically enters sleep mode if it remains
idle for a specied length of time. The factory default setting for the amount of time that elapses befor
Sleep is performed is 5 minutes (the user setting range is 5 to 60 minutes). We recommend using the factory
default settings to save the most power. If you want to change the amount of time that elapses before Auto
Sleep is performed, follow the procedure below.

e Auto

63

Basic Operations

( ) <Control Menu> <Auto Sleep Time> Select the time

● Immediately after the machine is turned ON, the length of time to elapse befor

sleep mode may be longer than specied in the menu.

Automatically Entering/Exiting Sleep Mode at Specied Time

You can set the machine to enter sleep mode at a specied time. Y
mode at a specied time.

( ) <Control Menu> <Timer Settings> <Wake Up Timer> or <Sleep

Timer> <On> <Wake Up Time> or <Sleep Time> Set the time

ou can also set the machine to exit sleep

<Wake Up Timer>

Select <On> to automatically e

xit sleep mode at a specied time.

e the machine enters

<Wake Up Time>

Set the time to automatically e

xit sleep mode.

<Sleep Timer>

Select <On> to automatically enter sleep mode at a specied time.

<Sleep Time>

Set the time to automatically enter sleep mode.

When You Want to Prevent the Machine from Entering Sleep Mode if an Error Occurs

By default, Auto Sleep is enabled even if an error occurs. However, you can specify settings so that the machine
will not enter sleep mode when an error occurs.

64

Basic Operations

( ) <Control Menu> <Sleep Even if Error> <Off>

Exiting Sleep Mode

Press .

When you are using utility software related to network

● If you set sleep mode to <High (Deep Sleep)>, the utility softwar

e may fail in communication.

65

Basic Operations

Setting Auto Shutdown Time

167A-018

Y

ou can congure the machine to be automatically turned OFF when it is not operated for a long time. You can also
congure the machine to be turned OFF at a specied time. These functions allow you to avoid useless power
consumption that occurs due to failure to turn OFF the power. By factory default, this function is enabled.

Start the Remote UI and log on in Management Mode.

1

Click [Settings/Registration].

2

Click [Control Menu] [Edit].

3

Starting Remote UI(P. 326)

Congure auto shutdo

4

wn timer settings.

66

Basic Operations

[Use Auto Shutdown Timer]

Select the check bo

[Auto Shutdown Time]

Specify after how many hours the machine should be turned OFF since it has entered sleep mode. You can
select in the range from [After 1 hr.] to [After 8 hr.] in units of hours.

[Set Auto Shutdown Weekly Timer]

Select the check box to set the auto shutdown time for each day of the week.

[Sunday] to [Saturday]

Enter the time to turn OFF the power for each day of the week. If no time is specied, the auto shutdown
time is not set for the day of the week.

Click [OK].

5

x to turn OFF the power when the time set in [Auto Shutdown Time] elapses.

If shutdown does not seem to be nished

● It may tak

e a maximum of 10 minutes until the power is turned OFF, but it is not a failure.

67

Basic Operations

Situations that may be responsible for failure to turn OFF the power automatically at
the specied time

ou are making some operation on the machine.

● Y

● The machine is in the process of printing, cleaning, or some other operation.

● An error message is displayed.

If the power cannot be turned OFF automatically at the specied time, a retry will be performed up to 10 times
at intervals of 1 minute. If the power cannot be turned OFF even after ten retries, auto shutdown will be
impossible for that day.

68

Printing a Document

Printing a Document

Printing a Document ......................................................................................................................................

Printing from a Computer ................................................................................................................................... 71

Basic Printing Operations ............................................................................................................................... 73

Canceling Prints .............................................................................................................................................. 78

Various Print Settings ..................................................................................................................................... 80

Enlarging or Reducing ............................................................................................................................. 82

Switching 1-Sided and 2-Sided Printing .................................................................................................... 84

Collating Printouts by Page ...................................................................................................................... 86

Printing Multiple Pages onto One Sheet .................................................................................................. 88

Printing Posters ....................................................................................................................................... 90

Printing Booklet ....................................................................................................................................... 92

Printing Borders ...................................................................................................................................... 94

Printing Dates and Page Numbers ........................................................................................................... 95

Printing Watermarks ................................................................................................................................ 97

Printing Specic Pages onto Different Paper ........................................................................................... 99

Selecting Document Type ...................................................................................................................... 101

Saving Toner .......................................................................................................................................... 103

Combining and Printing Multiple Documents ........................................................................................ 105

Conguring Print Settings to Your Needs ..................................................................................................... 109

Registering Combinations of Frequently Used Print Settings ................................................................. 110

Changing Default Settings ..................................................................................................................... 112

70

Using Useful Print Functions ............................................................................................................................ 114

Printing from USB Memory (USB Direct Print) .............................................................................................. 116

Changing Default USB Print Settings ..................................................................................................... 125

Printing a Document Secured by a PIN (Secured Print) ................................................................................. 127

Using the Encrypted Secured Print ........................................................................................................ 132

Printing a Document Stored in the Machine (Stored Job Print) ..................................................................... 133

Deleting a Document Stored in the Machine ......................................................................................... 137

Setting a Name or PIN to a Box ............................................................................................................. 140

Printing without Opening a File (Direct Print) ............................................................................................... 142

Print Settings for Direct Print ................................................................................................................. 146

Printing Received E-mail (E-Mail Print) .......................................................................................................... 153

69

Printing a Document

Printing a Document

167A-019

This section describes ho
print documents by entering a PIN from the operation panel.

w to print documents made on your computer, print les saved in a USB memory device, and

◼ Printing from a Computer

You can print a document made on your computer by using the printer driver.

Printing from a Computer(P. 71)

◼ Using Useful Print Functions

ou can use the print functions to print les stored in a USB memory device by connecting it directly to the machine

Y
without using a computer and to set a requirement that a PIN must be entered before any printing can start.

Useful Print Functions

(P. 114)

Using

70

Printing a Document

Printing from a Computer

167A-01A

Y

ou can print a document made with an application on your computer by using the printer driver. There are useful
settings on the printer driver, such as enlarging/reducing and 2-sided printing, that enable you to print your
documents in various ways. Before you can use this function, you need to complete some procedures, such as
installing the printer driver on your computer. For more information, see the manuals for the relevant drivers on the
online manual website.

● Depending on the oper

driver screens in this manual may differ from your screens.

● You can use the Generic Plus PCL6 printer driver as well as the UFR II printer driver. The available print

settings vary depending on the printer driver. For more information, click [Help] on each printer driver
screen.

ating system and the type or version of the printer driver you are using, the printer

About the Printer Driver Help

● Clicking [Help] on the printer driver scr

descriptions that are not in the User's Guide.

o Use Optional Accessories

◼ T

If the optional paper feeder or SD card is attached to the machine, perform the following operation on the printer
driver.

een displays the Help screen. On this screen, you can see the detailed

● T

o perform the following procedure, log on to your computer with an administrator account.

Open the printer folder ( Displaying the Printer Folder(P. 599) ) Right-click your printer icon

[Printer Properties] or [Properties] [Device Settings] tab Make settings for the option you

want to use [OK]

71

Printing a Document

72

Printing a Document

Basic Printing Operations

167A-01C

This section describes ho

● Befor

e printing, specify the paper size and type for the paper loaded in the paper source.

Loading Paper(P. 38)
Specifying Paper Size and Type(P. 57)

Open a document in an application and display the print dialog box.

1

● Ho

w to display the print dialog box differs for each application. For more information, see the instruction

manual for the application you are using.

w to print a document on your computer by using the printer driver.

Select your printer, and click [Preferences] or [Properties].

2

● The scr

3

een that is displayed differs depending on the application you are using.

Specify the paper size.

73

Printing a Document

[Page Size]

Select the size of a document made in the application.

[Output Size]

Select the size of paper on which the document will be actually printed. If the selected size differs fr
one specied in [Page Size], the document is printed enlarged/reduced automatically according to the size
specied in [Output Size].

Clickable UI

● Y

ou can easily specify the page layout, binding position, etc. intuitively on the preview image. For more

information, click [Help] on the printer driver screen.

Enlarging or Reducing(P. 82)

om the

Click the [Paper Source] tab, and specify the paper source and paper type.

4

74

Printing a Document

[Paper Sour

Select the paper source from which paper is fed.

Auto

Multi-Purpose Tray Paper is fed from the multi-purpose tray.

Drawer 1 Paper is fed from the paper drawer of the machine.

Drawer N (N=2 to 4) Paper is fed from the optional paper feeder.

● Clicking

each paper source and check whether paper is loaded in each paper source.

[Paper T

Specify the setting according to the type and basis weight of the paper to print on.

Paper(P

ce]

Setting Value Paper Source

The paper source is automatically selected according to the specied size and type of
the paper to print on and the settings congur

[Paper Source Information] allows you to check the current machine setting of paper size for

ype]

. 38)

ed in the machine.

Loading

● If

[Printer Default] is selected, the paper type specied for <Default Paper Type> in the setting menu of

the operation panel is applied.

● If

paper is loaded in portrait orientation, select the [Feed A5 Vertically] or [Feed Custom Paper Vertically]

check box.

Specify other print settings as necessary.

5

ou can register the settings you specied in this step as a "prole" and use the prole whenever you

● Y

print. You can eliminate the need to specify the same settings every time you print.

Combinations of Fr

equently Used Print Settings(P. 110)

Default Paper Type(P. 455)

Various Print Settings(P. 80)

75

Registering

Click [OK].

6

Printing a Document

Click [Print] or [OK].

7

● Printing starts. On some applications, a scr

o cancel printing, click [Cancel] when the screen shown above is displayed. After the screen disappears or if

● T

the screen is not displayed, you can cancel printing in other ways.

een like shown below appears.

Canceling Prints(P. 78)

When printing from the Windows Store app in Windows 8/10/Server 2012

Windo

ws 8/Server 2012

Display the charms on the right side of the screen
click [Print]

Windows 8.1/Server 2012 R2

Display the charms on the right side of the screen [Devices] [Print] the printer driver for this machine

tap or click [Print]

[Devices] the printer driver for this machine tap or

76

Windows 10

[ ] [Print]

Printing a Document

● If you print using this method, only a limited number of print settings ar

● If the message [The printer requires your attention. Go to the desktop to take care of it.] is displayed, go to

the desktop and follow the instructions in the displayed dialog box. This message appears when the
machine is set to display the user name during printing and similar instances.

e available.

LINKS

Managing Documents and Checking the Machine Status(P. 335)

77

Printing a Document

Canceling Prints

Y

ou can cancel printing from your computer or on the operation panel of the machine.

From a Computer(P. 78)
From the Operation Panel(P. 79)

From a Computer

You can cancel printing from the printer icon displayed on the system tray on the desktop.

Double-click the printer icon.

1

167A-01E

When the printer icon is not displayed

● Open

Select the document you want to cancel, and click [Document]

2

Click [Yes].

3

● Printing of the selected document is canceled.

the printer folder (

[See what's printing] (or double-click the icon of the printer driver for the machine).

Displaying the Printer Folder(P. 599)

), right-click your printer icon, and click

[Cancel].

● Se

veral pages may be output after you cancel printing.

Canceling from the Remote UI

ou can cancel printing from the [Job Status] page on the Remote UI:

● Y

Documents

(P. 335)

78

Checking Current Status of Print

Canceling from an application

Printing a Document

● On some applications, a scr

een like shown below appears. You can cancel printing by clicking [Cancel].

From the Operation Panel

When the print data is sent to the machine fr
printing fr

om the operation panel while the indicator is lit or blinking.

Press

1

Use / to select the document to cancel, and press .

2

( ).

om a computer, the [

] indicator lights up (or blinks). You can cancel

Select <Yes>, and press .

3

➠ The <Canceling jobs> message is displayed and the selected print job is canceled.

● Se

veral pages may be output after you cancel printing.

LINKS

Basic Printing Operations(P. 73)
Managing Documents and Checking the Machine Status(P. 335)

79

Printing a Document

Various Print Settings

Ther

e are a variety of settings to suit your needs, such as Enlarged/Reduced and 2-sided Printing.

167A-01F

Enlarging or Reducing(P. 82) Switching 1-Sided and 2-Sided

(P. 84)

Printing Posters(P. 90) Printing Booklet(P. 92)

Printing Multiple Pages onto One

Sheet(P

. 88)

Printing

Collating Printouts by

Page(P

. 86)

Printing Borders(P. 94) Printing Dates and Page

Numbers(P

. 95)

80

Printing Watermarks(P. 97)

Printing a Document

Printing Specic Pages onto

ent Paper(P. 99)

Differ

Combining and Printing Multiple

Documents

(P. 105)

Selecting Document Type(P. 101) Saving Toner(P. 103)

81

Printing a Document

Enlarging or Reducing

You can make enlarged or reduced printouts by using a preset print ratio, such as A5

to A4, or a custom print r

Setting Print Ratio by Specifying the Original Document and Paper Size (Preset Ratio)

The print ratio is automatically set based on the document and paper size you have specied.

[Basic Settings] tab Select the document size in [Page Size] Select the paper size in [Output
Size] [OK]

atio that you set in increments of 1%.

167A-01H

Specifying Print Ratio in Increments of 1%

[Basic Settings] tab Select the [Manual Scaling] check box Enter the print ratio in [Scaling]
[OK]

82

Printing a Document

● Depending on the selected paper size, you may not be able to set the optimum enlar

example, there may be large blank spaces on your printout, or portions of the document that are missing.

● The enlarging/reducing settings on some applications have priority over those on the printer driver.

ging/reducing ratio. For

LINKS

Basic Printing Operations(P. 73)

83

Printing a Document

Switching 1-Sided and 2-Sided Printing

You can make both 1-sided and 2-sided printouts. The default setting is [2-sided

Printing]. Change the setting as necessary

● 2-sided printing may not be available with some sizes and types of paper. Paper(P. 560)

[Basic Settings] tab Select [1-sided Printing] or [2-sided Printing] in [1-sided/2-sided/Booklet
Printing] Select the position to bind in [Binding Location] [OK]

.

167A-01J

[1-sided/2-sided/Booklet Printing]

Select [1-sided Printing] or [2-sided Printing].

● For [Booklet Printing], see Printing Booklet(P. 92) .

[Binding Location]

Specify the position to bind the printouts with a binding tool such as a stapler. Printing orientation will be
changed depending on the specied binding position. T
click [Gutter].

[Long Edge [Left]] Prints a document in such a way that the printed pages are opened to the left when

bound.

84

o specify the margin width for the binding position,

Printing a Document

[Short Edge [Top]] Prints a document in such a way that the printed pages are opened to the top when

[Long Edge [Top]] Prints a document in such a way that the printed pages are opened to the top when

[Short Edge [Left]] Prints a document in such a way that the printed pages are opened to the left when

bound.

bound.

bound.

[Gutter]

Specify a binding mar

gin.

LINKS

Basic Printing Operations(P. 73)
Printing Multiple Pages onto One Sheet(P. 88)
Printing Booklet(P. 92)

85

Printing a Document

Collating Printouts by Page

When printing copies of multi-page documents, select [Collate] to print complete

sets in sequential page or
meetings or presentations.

[Basic Settings] tab Select [Collate] or [Group] in [Collate/Group] [OK]

167A-01K

der. This function is useful when preparing handouts for

[Collate/Group]

Specify the sorting method of the printouts when printing multiple-page documents.

[Off] If you select [Off], whether the printouts are collated or not depends on the setting

made on the application.

[Collate] The printouts are grouped into complete sets in sequential page order. For example, if

e printing three copies of a four-page document, the printouts will be arranged

you ar
in the following page order: 1, 2, 3, 4, 1, 2, 3, 4, 1, 2, 3, 4.

[Group] The printouts are not collated. The specied number of copies ar

page. For example, if you are printing three copies of a four-page document, the
printouts will be arranged in the following page order: 1, 1, 1, 2, 2, 2, 3, 3, 3, 4, 4, 4.

e printed for each

86

LINKS

Basic Printing Operations(P. 73)

Printing a Document

87

Printing a Document

Printing Multiple Pages onto One Sheet

You can print multiple pages onto a single sheet. For example, you can print four or

nine pages onto a single sheet b
want to save paper or to view your document in thumbnails.

y using [4 on 1] or [9 on 1]. Use this function if you

167A-01L

● T

o save more paper, combine this setting with 2-sided printing.

Printing

(P. 84)

[Basic Settings] tab In [Page Layout], select the number of pages to print onto a single sheet In
[Page Or

der], select the page distribution layout

Switching 1-Sided and 2-Sided

[OK]

[Page Layout]

Select the number of pages to print onto a single sheet fr
pages onto a single sheet, select [16 on 1].

● For options such as [Poster [2 x 2]], see Printing Posters(P. 90) .

● Printing

collating printouts.

may not be performed properly if you combine this setting with an application setting for

88

om [1 on 1] to [16 on 1]. For example, to print 16

[Page Order]

Select a page distribution layout. For e
top left, and then the rest of the pages are arranged rightward.

LINKS

Basic Printing Operations(P. 73)
Switching 1-Sided and 2-Sided Printing(P. 84)

Printing a Document

xample, if you select [Across from Left], the rst page is printed on the

89

Printing Posters

You can print one page of a document onto multiple pages. For example, if you make

[Basic Settings] tab In [Page Layout], select the dimensions of your poster (for example, [Poster [2
x 2]]) [OK]

Printing a Document

a one-page A4-size document nine times lar
sheets large after you print the document and paste it together.

ger, you will have a poster 3x3 A4 size

167A-01R

[Page Layout]

e are four size settings: [Poster [1 x 2]], [Poster [2 x 2]], [Poster [3 x 3]], and [Poster [4 x 4]].

Ther

● Poster

size settings cannot be selected when 2-sided printing is enabled. Select [1-sided Printing] in [1-

sided/2-sided/Booklet Printing], and then select a poster size setting.

[Poster Details]

The follo
click [Help] on the printer driver screen.

wing screen allows you to make settings for borders and pasting margins. For more information,

90

LINKS

Basic Printing Operations(P. 73)
Enlarging or Reducing(P. 82)

Printing a Document

91

Printing a Document

Printing Booklet

You can print two pages of a document on both sides of paper and then fold your

printed pages in half to mak
such a way that the page numbers are correctly arranged.

● Booklet printing may not be available with some sizes and types of paper. The paper that is available for 2-

sided printing is also available for booklet printing. See Paper(P. 560) .

e a booklet. The printer driver controls the print order in

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[Basic Settings] tab Select [Booklet Printing] in [1-sided/2-sided/Booklet Printing] Click
[Booklet] to specify detailed settings as necessary [OK] [OK]

[1-sided/2-sided/Booklet Printing]

Select [Booklet Printing].

● For [1-sided Printing] and [2-sided Printing], see Switching 1-Sided and 2-Sided Printing(P. 84) .

[Booklet]

The scr

een below is displayed.

92

Printing a Document

[Booklet Printing Method]

● [All

Pages at Once]: Prints all of the pages at once as a single bundle so that you can make a booklet just

by folding the printed pages in half.

● [Divide into Sets]: Prints as multiple bundles divided by the number of the pages specied on [Sheets

per Set]. Bind each bundle, and then combine them as one booklet. Select this option when the
document has so many pages that you cannot bind them all into a single booklet.

[Specify Booklet Gutter]

If you ar
the [Specify Booklet Gutter] check box and specify the margin width in [Booklet Gutter].

e using a stapler or other binding tools, specify the margin width for binding your booklet. Select

LINKS

Basic Printing Operations(P. 73)

93

Printing Borders

You can add borders, such as broken lines or double lines, in the margins of

[Page Setup] tab Click [Page Options] Select the border type in [Edging] [OK] [OK]

Printing a Document

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printouts.

[Edging]

Select the bor

der type.

Preview

Displays a pr

LINKS

Basic Printing Operations(P. 73)
Printing Dates and Page Numbers(P. 95)
Printing Watermarks(P. 97)

eview with the selected border.

94