Canon imageCLASS MF4700 User Manual

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Page 1

Basic Operation Guide

For information about machine setup and software

installation, see the Starter Guide.

This guide describes the basic use of the machine. Read this guide after finishing the machine setup.

Read ”Important Safety Instructions”

first ĺp..

Keep this manual for future reference.

For information about advanced operations and

specifications, see the e-Manual included on the User

Software CD-ROM.

Page 2

This Manual

Manuals for the Machine

Starter Guide

The Starter Guide describes setting up the machine and installing the software. Be sure to read this manual before using the machine.

Wireless LAN Setting Guide (MF4890dw/MF4880dw Only)

This manual describes Wireless LAN setup procedures and causes and countermeasures for trouble you might face during the setup. Be sure to read this manual before using the machine.

Basic Operation Guide

The Basic Operation Guide describes common use and basic functions of the copy, fax, and print functions.

e-Manual

The e-Manual includes information about all functions and con gurations of the machine. This manual is included on the User Software CD-ROM. Use the e-Manual’s search function to easily  nd the information you want.

For Macintosh Users

The examples shown in this manual are based on the operation in the Windows environment. To view how to use printer driver, fax driver, and scanner driver, refer to the driver guides included in the User Software CD-ROM and the driver’s help.

Displaying Driver Guides

To view the Driver Guides, double-click the HTML  les from the following folders on the User Software CD-ROM.

• Canon MF Printer Driver Installation Guide  [Documents] [Print] 

[Guide]  [index.html]

• Canon Fax Driver Installation Guide  [Documents]  [Fax]  [Guide] 

[index.html]

• Canon Scanner Driver Guide  [Documents]  [Scan]  [Guide] 

[index.html]

Displaying from Driver’s Help System

From each driver panel, click [ ]

Page 3

How to Use This Manual

Symbols Used in This Manual

WARNING

CAUTION

IMPORTANTIMPORTANT

Indicates a situation that may lead to death or injury to persons. To u

se the machine safely, always pay attention to these warnings.

Indicates a situation that may lead to injury to persons or damage to eq

uipment. To use the machine safely, always pay attention to these

cautions.

Indicates an operation that must not be performed. Read these items carefully, and make sure not to perform the described operations.

Indicates operational requirements and restrictions. Be sure to read these items carefully to operate the machine correctly and avoid damage to the machine or property.

Indicates a clari cation of an operation or additional explanations for a procedure. Reading these notes is highly recommended.

Keys and Buttons Used in This Manual

In this manual, the following styles are used to represent keys, messages on the display, and buttons or other items on a computer screen.

• Operation panel keys: [Key icon] (Key name)

Example: [ ] (Stop)

• Display: <Message>

Example: <Specify Destination>

• Buttons and items on a computer screen: [Item]

Example: [Preference]

Illustrations Used in This Manual

Illustrations of the MF4890dw are used in this manual. If a procedure or topic applies to only one mac

Displays Used in This Manual

The display shown in this manual is the factory preset display for the MF4890dw. De display may di er.

hine, this will be clearly indicated in the manual (for example, “MF4880dw”).

pending on the system con guration and product purchased, the appearance of the

Page 4

Main Functions

Adjusting Quality

Adjust image quality by setting the density, resolution, and sharpness.

• Copy → P. 3 2

Enlarging and Reducing

• Copy → P. 3 1

• Print → P. 4 0

Multiple Documents onto Single Page

Print multiple pages onto a single page.

• Copy → P. 3 5

• Print → P. 4 2

• Fax → P. 5 2

2-Sided Printing*

Print copies, received faxes, or documents on both sides of paper.

Fax

• Copy → P. 3 4

• Print → P. 4 1

• Fax → P. 6 9

One-touch/Coded/Group Dialing

Specify fax destinations using onetouch keys, coded dial, and group dial.

* MF4890dw/MF4880dwonly

→ P. 4 8

Page 5

Copy

<ON>

<OFF>

Collating Copies → P. 3 5

Collate copies when copying multiple documents.

Booklet Printing* → P. 4 3

• Combine two pages onto a single

page, and then print on both sides.

• Make a booklet by folding printouts

in half and binding.

Poster Printing → P. 4 4

• Magnify and divide a single-paged

• Make a poster by combining the

Scan

Copying ID Card → P. 3 6

Copy both sides of an ID card onto a single page.

image to print on multiple sheets of paper.

prints together.

Watermark Printing → P. 4 5

Add watermarks, such as “COPY” or “DRAFT”, to the document.

Scanning using the Operation Panel → P. 7 5

Select a computer to save scanned images in and scan images directly from the operation panel.

Receiving in the Memory

→ P. 6 4

• Store received faxes in the memory.

• Print or forward the received fax after

con rming the sender.

* MF4890dw/MF4880dwonly

Remote Scanning from Computers → P.7 8

Set to use the remote scan from the machine, and then scan images from a computer using the MF Toolbox.

Sequential Broadcasting

→ P. 5 8

Send the same document to multiple destinations at a time.

Polling Receiving →

Retrieve pre-loaded documents from a sender’s fax machine.

Page 6

Basic Operation

Learn the Names and Functions of Each Part of the Machine ……… 10

Front Side …………………………………………………………… 10 In

terior ……………………………………………………………… 12

Back Side …………………………………………………………… 13

Learn the Functions of the Operation Panel ………………………… 14

itch to Copy/Fax/Scan Mode ……………………………………… 16

S Enter Text …………………………………………………………… 17 Set Date and Time …………………………………………………… 18 Place Documents …………………………………………………… 19

Placing Documents on the Platen Glass …………………………… 20 Placing Documents in the Feeder …………………………………… 20

Load Paper …………………………………………………………… 22

Loading Paper in the Paper Cassette ………………………………… 23

ing Paper in the Multi-Purpose Tray …………………………… 24

Load Loading Envelopes or Paper with a Letterhead ……………………… 25 Setting a Paper Size and Type ……………………………………… 26

Switch to the Quiet Mode …………………………………………… 27

itch to the Sleep Mode …………………………………………… 27

S Use the Toner Saver Mode …………………………………………… 28

Copy

Make a Basic Copy …………………………………………………… 30 Copy by Saving Paper ………………………………………………… 31 Enlarge or Reduce Copies …………………………………………… 31 Adjust the Image Quality for Copy …………………………………… 32

Adjusting the density ……………………………………………… 32 Selecting the Document Type ……………………………………… 32 Adjusting the sharpness …………………………………………… 33

Make Double-Sided Copies (MF4890dw/MF4880dw Only) ………… 34

py Multiple Pages onto One Sheet ……………………………… 35

C Collate Copies ………………………………………………………… 35 Copy a Double-Sided ID Card ………………………………………… 36 View and Cancel Copy Jobs ………………………………………… 37 Change the Default Copy Settings …………………………………… 37

Page 7

(→ p.105)

You can see frequentely asked questions about the receive mode.

Print a Document …………………………………………………… 40 Enlarge or Reduce a Document ……………………………………… 40 Print a Double-Sided Document (MF4890dw/MF4880dw Only) …… 41 Print Multiple Pages onto One Sheet ………………………………… 42 Print a Booklet (MF4890dw/MF4880dw Only) ……………………… 43 Print a Poster ………………………………………………………… 44 Add Watermarks to a Printout ……………………………………… 45 View and Cancel Print Jobs …………………………………………… 46

Fax

Registering Numbers to One-Touch Keys …………………………… 48 Regi

stering Numbers to Coded Dialing Codes ……………………… 49 Registering Recipients for Group Dialing …………………………… 50 Editing and Deleting Registered Destinations ……………………… 52

Adjust the Image Quality for Fax …………………………………… 52

Adjusting the Density ……………………………………………… 52

lec

ting the Resolution …………………………………………… 53

Se Adjusting the Sharpness …………………………………………… 53 Specifying the Double-Sided Document Format (MF4890dw Only) … 54 Changing the Default Settings ……………………………………… 54

Send a Fax …………………………………………………………… 55

Entering a Fax Number with the Alphanumeric Keys ………………… 55

ing the One-Touch Keys ………………………………………… 56

U Using the Coded Dialing Codes……………………………………… 56 Searching the Address Book ………………………………………… 57 Redialing …………………………………………………………… 57 Sending a Fax to Multiple Destinations (Sequential Broadcast) ……… 58 Sending a Fax to an International Destination (Adding Pauses) ……… 58 Calling a Recipient before Sending a Fax …………………………… 59

Receive a Fax (Receive Mode) ………………………………………… 60

Using the Machine for Fax Only ……………………………………… 61

ing the Machine for Faxing and Phoning ………………………… 61

U Using the Answering Machine ……………………………………… 62 Using the Machine Primarily for Phoning …………………………… 62 Receiving Faxes in Manual Mode …………………………………… 63

Receive a Fax from Memory ………………………………………… 64

Switching to Memory Lock Mode …………………………………… 64

ewing/Canceling/Forwarding Received Fax Documents ………… 65

V Printing Received Fax Documents …………………………………… 65

View/Cancel/Forward a Fax Job ……………………………………… 66

ange the Fax Settings ……………………………………………… 66

Changing Fax Sending Settings ……………………………………… 66 Rest

ricting Fax Sending Functions …………………………………… 68 Changing Fax RX Settings …………………………………………… 69 Changing Communication Management Settings ………………… 70

Page 8

(→ p.106)

You can see frequentely asked questions about the scan function.

Scan

Understand the Scanning Method …………………………………… 74 Scan a Document with the Operation Panel ………………………… 75

Scanning a Document Using a Shortcut Key ………………………… 77

Scan a Document with the MF Toolbox ……………………………… 78

Con guring Scan Settings Using the MF Toolbox …………………… 80

Scan a Document with the Scanner Driver ………………………… 82

Maintenance and Management

Clean the Machine …………………………………………………… 84

Cleaning the Exterior and Interior …………………………………… 84 Cl

eaning the Fixing Unit …………………………………………… 85

Cleaning the Platen Glass and Feeder ……………………………… 86

Check and Replace Toner Cartridges ………………………………… 87

Checking the Toner Level …………………………………………… 87

nserving the Toner to Extend the Life of Toner Cartridges ………… 88

C Replacing the Toner Cartridge ……………………………………… 88

Manage Using the Report and List Functions ……………………… 91

 gure Settings Using the Remote UI …………………………… 92

Trou bl es hoo ti ng

Clear Jams …………………………………………………………… 94

Clearing Document Jams in the Feeder……………………………… 95 Cl

earing Paper Jams Inside the Machine …………………………… 96

Resolve a Displayed Message ………………………………………… 100 Resolve a Improve Output Quality ……………………………………………… 102 Resolve a Problem …………………………………………………… 104

n Error Code ………………………………………………… 101

FAQ …………………………………………………………………… 105

If a Power Failure Occurs ……………………………………………… 108 Recycling Used Cartridges …………………………………………… 108 The Clean Earth Campaign …………………………………………… 108 Important Safety Instructions ……………………………………… 109 Legal Notices ………………………………………………………… 111 Laser Safety …………………………………………………………… 114

Page 9

Basic Operation

This chapter describes overall information about the machine, and how to place the documents and load the paper. Read this chapter  rst.

Learn the Names and Functions of Each Part of the Machine ……… 10

Front Side …………………………………………………………… 10 In

terior ……………………………………………………………… 12

Back Side …………………………………………………………… 13

Learn the Functions of the Operation Panel ………………………… 14

itch to Copy/Fax/Scan Mode ……………………………………… 16

Placing Documents on the Platen Glass …………………………… 20 Placing Documents in the Feeder …………………………………… 20

Load Paper …………………………………………………………… 22

Loading Paper in the Paper Cassette ………………………………… 23

ing Paper in the Multi-Purpose Tray …………………………… 24

Load Loading Envelopes or Paper with a Letterhead ……………………… 25 Setting a Paper Size and Type ……………………………………… 26

Switch to the Quiet Mode …………………………………………… 27

itch to the Sleep Mode …………………………………………… 27

S Use the Toner Saver Mode …………………………………………… 28

Page 10

Learn the Names and Functions of Each Part of the Machine

Front Side

MF4890dw

MF4880dw/MF4770n

Feeder

Automatically feeds documents into the machine (

Document guides

Adjust these guides to  t the document.

→P. 2 0 ) .

Tray extension

Pull out to load large size

uments.

doc

Document feeder tray

Place your documents in

tray.

this

Document return tray

Returns documents after scanning.

Feeder cover

Open this cover to clear paper jams (→P.9 5 ) .

Lift handles (left, right)

Hold these handles to lift or transport the machine.

Operation panel

Use the panel to control the machine (

Multi-purpose tray

Load paper one by one manually (→P. 2 4) .

Paper guides

Adjust these guides to  t the paper.

→P.1 4) .

Page 11

Platen glass

Used to scan non-standard size paper or books, as well as standard size paper (

→P. 2 0 ) .

Output tray

Printed documents are output here

Basic Operation

Scanning area

Scans documents from the feeder.

Power button

Turn the power ON or OFF.

Ventilation slots

(MF4890dw/ MF4880dw only) Allows heat to escape from inside of the machine. Leave more than 4” (10 cm) of space around the machine.

Output tray extension

Pull out the tray extension when

ing paper larger than LTR.

Paper stopper

Use the paper stopper to

ent paper from falling out

of the output tray.

Paper cassette (Auto)

Load paper here (→P. 2 3) .

Dust cover

Close after loading the paper.

Paper guides

Adjust these guides to  t the paper.

Page 12

Interior

Toner cover

Open this cover to access the toner cartridge or clear paper jams (

→P. 8 8, P. 9 6 ) .

Paper exit guide

Open this guide to clear paper jams (

→P. 9 6) .

Toner guides

When inserting the toner cartridge,  t the protrusions on the toner cartridge into these guides (

→P. 8 8 ) .

Page 13

Back Side

Basic Operation

MF4890dw/MF4880dw

MF4770n

Rating label

The machine’s serial number (consists of three letters and a 5-digit number) and the required voltage and current are speci ed.

Write the serial number on the back cover of this guide for reference when contacting the Canon Customer Center.

USB port

Connect to a computer via a USB cable.

LAN port

Connect to a network via a LAN cable.

HAND SET

EXT.

LINE

External device jack

Connect an external telephone.

Telephone line jack

Connect a telephone line.

Power socket

Connect the power cord.

Rear cover

(MF4890dw/MF4880dw only) Open this cover to clear paper jams when using the 2-sided copy function (

→P. 9 9) .

Page 14

Learn the Functions of the Operation Panel

Navigate the menu or options.

(See “Navigating the Menu” on the next page.)

Reset Press to return to standby mode.

Back Press to return to the previous screen.

▲/▼ Press to scroll up and down, or to increase or decrease a value.

Press to return to the previous screen, proceed to the next

•

One-touch Speed Dial Keys

Press to specify recipients

gistered to one-touch keys

re (→p.56).

◄/►

OK Press to con rm an action or setting.

screen, or move the cursor to the left or right.

• Press to decrease or increase the fax ring volume.

Display

Mode switching keys

Press to switch the mode to copy,

x, or scan (→p.27).

Address Book Press to search for recipients registered in the address book (→p.57).

Redial/Pause

Coded Dial Press to enter a recipient’s code for coded speed dialing (

Hook Press to dial a number without using a telephone or handset.

Menu Press to access menu functions (see “Navigating the Menu” at the bottom of the next page).

Paper Settings Press to specify paper size and type for the paper cassette or multi-purpose tray (

Report Press to manually print reports and lists (

Status Monitor/

Cancel

When faxing, press to redial the last three numbers called or insert a pause in a fax number

→p.57, p.58).

(

→p.91).

ress to view or cancel jobs. You can also check the status of the machine (→p.37, p.46, p.66).

Processing/Data Indicator

The indicator blinks while sending or

ceiving data and remains lit when jobs

re are waiting in memory.

Error Indicator

The indicator blinks when an error occurs.

→p.56).

→p.26).

Page 15

Enter letters and numbers (→p.17).

0 to 9

(Numeric Keys)

Press to enter letters and numbers.

• Press to switch the character entry mode.

• When sending a fax, press to switch

between pulse and tone dialing.

Press to enter symbols.

Scan►PC1/ Scan►PC2

Press to send the scanned documents to the

gistered computer for each keys.

Paper Save Copy

Press to copy with a preset setting to save paper.

Basic Operation

Navigating the Menu

Example: Adjust the density

Press [

(Menu).

Network Settings

]

Preferences

Timer Settings

Copy Settings

Press [ an item, and then press [OK].

Clear Press to delete letters and numbers.

Stop Press to cancel jobs.

Start Press to start copying or sending a fax.

Energy Saver

Quiet Mode Press to reduce the noise when performing a job (

Wi-Fi Indicator

(MF4890dw/

MF4880dw only)

Press [ ] (Back) or [◄] to

return to the previous screen.

▲] or [▼] to highlight

Press to manually set or cancel the Sleep mode. The Energy

er indicator lights green while in the Sleep mode (→p.27).

Sav

→p.27).

Turns on when the machine is connected to Wireless LAN.

Copy Settings

Change Defaults

Correct Density

Press [▲] or [▼] to highlight an item, and then press [OK].

Correct Density

- +

Press [◄] or [►] to adjust the level, and then press [OK].

(If necessary, press [

▲] or [▼].)

If you close the menu before you press [OK], the changes made to the settings are not saved.

Press [ ] (Menu) to save the setting.

Page 16

Switch to Copy/Fax/Scan Mode

Switch to Copy, Fax, or Scan mode  rst to use each mode.

If you do not operate the machine for a while, the machine returns to the Copy mode (standby mode) automatically.

Copy Mode

Copy: Press Start

100% LTR Density: 0 Original Type: Text 2-Sided: Off

...

Press the desired mode key.

Displays the copy ratio, paper source, paper size, and number of copies.

To change the settings:

1. Press [

2. Press [

▲] or [

then press [OK].

▲], [

values, and then press [OK].

] to highlight an item, and

▼

], [◄] or [►] to specify the

▼

Fax Mode

Specify destination.

01/01/2012 12:52AM

RX Mode: Auto Resolution: 200 x 1

...

Displays the recipient’s number.

To change the settings:

1. Press [

2. Press [

▲] or [

then press [OK].

▲], [

values, and then press [OK].

] to highlight an item, and

▼

], [◄] or [►] to specify the

▼

Scan Mode

Select the scan type.

Computer Remote Scanner

• If you use the Fax mode for the  rst time:

Fax setup guide will appear on the display. Refer to the on-screen instructions and Starter Guide to con gure

ettings.

the s

• To set a frequently used mode to the standby mode:

Press [ screen  [OK].

] (Menu)  <Preferences>  <Display Settings>  <Select Default Screen>  Select the

• To specify how long the machine waits before returning to standby mode:

Press [

] (Menu)  <Timer Settings>  <Auto Reset Time>  Specify the time  [OK].

To select the scan method:

▲] or [

Press [ then press [OK].

] to highlight an item, and

▼

Page 17

Enter Text

Enter characters with the alphanumeric keys.

Basic Operation

To switch entry modes:

<A> Uppercase alphabetic letters and symbols

<a> Lowercase alphabetic letters and symbols

<12> Numbers

ess [

Pr or

1. Press [

and then press [OK].

2. Press [

mode, and then press [OK].

<Apply>

Entry Mode: A

] (Tone) repeatedly.

▲] or [

] to highlight <Entry Mode>,

▼

] to highlight the desired

▼

To enter text, symbols, and numbers:

Press a key several times until the desired character is

layed.

Key

Entry mode:

<A>

ABC abc 2

DEF def 3

GHI ghi 4

JKL jkl 5

MNO mno 6

PQRS pqrs 7

TUV tuv 8

WXYZ wxyz 9

(Not available) 0

- . * # ! " , ; : ^ ` _ = / | ´ ? $ @ % & + \ ( ) [ ] { } < >

Entry mode:

<a>

@.-_/ 1

Entry mode:

<12>

(Not available)

• Press to move the cursor.

• To enter a space, move the cursor to the

end of the text, and then press [►].

Example: Enter “CANON1”

Press [ ] to switch the entry mode to <A>.

Press [ ] until the letter “N” appears on the screen.

▌

CAN

• Press to delete the last character.

• Press and hold to delete all text.

Press [ ] until the letter “C” appears on the screen.

▌

Press [ ] until the letter “O” appears on the screen.

▌

CANO

Press [ ] until the letter “A” appears on the screen.

▌

Press [ ] until the letter “N” appears on the screen.

CANON

▌

Press [ ] to switch the entry mode to <12>.

Press [ ] to enter “1.”

CANON1

▌

Page 18

Set Date and Time

If the incorrect date or time is printed on faxes or reports, change the date and time settings.

Press [ ] (Menu).

Press [▲] or [

Timer Settings Quiet Mode Time Set

Time & Date Settings

Auto Sleep Time Auto Reset Time

Press [▲] or [

[OK].

To change the display format for the date or time, specify <Date Display Type> or

•

<12/24 Hour Clock>.

• To use daylight savings time, set <Daylight Savings> to <On>, and then specify

the starting date and the ending date.

Use the numeric keys to enter the date and time, and then press [OK].

To move the cursor, press [◄] or [►].

•

• To switch between <AM> or <PM>, press [▲] or [

Current Time Set.

01/01/2012 12:52 AM

] to highlight <Timer Settings>, and then press [OK].

▼

] to highlight <Time & Date Settings>, and then press [OK].

▼

...

] to highlight <Current Time Settings>, and then press

▼

(0:00-12:59)

Press [ ] (Menu) to close the screen.

Page 19

Place Documents

1-sided document

13.3 to 27.9 lb Bond (50 to 105 g/m²) 2-sided document

16.0 to 27.9 lb Bond (60 to 105 g/m²)

1-sided document

13.3 to 27.9 lb Bond (50 to 105 g/m²)

50 sheets

35 sheets

Min.

Max.

Choose the appropriate way to place documents according to the document’s type.

When placing non-standard documents

such as heavy paper, small paper, or

booklets:

Check available documents

113/4"(297mm)

Basic Operation

Use the platen glass. (→p.20)

When placing multiple documents

of plain paper in the same size,

thickness, and weight:

Size (Width X Length)

Weight

Capacity

Check available documents

MF4890dw MF4880dw/MF4770n

14"(356mm)

5"(127mm)

Max.

51/2"

(140mm)

Min.

81/2" (215.9mm)

Maximum

Maximum 4.4 lb (2 kg)

1 sheet

Size (Width X Length)

81/2"

81/2" (216mm)

(216mm)

57/8"

(148mm)

14"(356mm)

41/8"(105mm)

Max.

Min.

81/2"

81/2" (216mm)

(216mm)

Use the feeder. (→p.20)

• Place a document after glue, ink, or correction  uid on the document is completely dry.

IMPORTANTIMPORTANT

• To prevent paper jams in the feeder, place a document on the platen glass when using the following types of

paper:

- Wrinkled or creased paper

- Carbon paper or carbon-backed paper

- Curled or rolled paper

- Torn paper

- Thin paper

- Documents with staples or paper clips attached

- Transparency

Capacity (For 21 lb Bond (80 g/m²))

50 sheets

Weight

1-sided document

13.3 to 27.9 lb Bond (50 to 105 g/m²) 2-sided document

16.0 to 27.9 lb Bond (60 to 105 g/m²)

35 sheets

1-sided document

13.3 to 27.9 lb Bond (50 to 105 g/m²)

Page 20

Placing Documents on the Platen Glass

Open the feeder.

Place your document face down.

Align the document with the appropriate paper size marks.

If the document does not match any of the paper size marks, align the upper left

•

edge of your document with the arrow mark.

• If the document is a transparency, place white paper above the document.

STMT

LTR

CAUTION

• When closing the

feeder, be careful not to get your  ngers caught.

• Do not press down

on the feeder forcefully. This may damage the platen glass and cause personal injury.

Close the feeder.

Placing Documents in the Feeder

Open the document feeder tray.

Spread the document guides a little wider than the document’s width.

When placing large documents, pull out the extension tray.

Fan the document stack and align the edges of the pages.

Thoroughly fan the

paper in small batches.

Align the edges a few

times on a  at surface.

Page 21

Neatly place the documents face up.

Place the document under the load limit guides (A).

•

• Make sure that the paper stack does not exceed the load limit marks (B).

Align the document guides tightly to the width of the document.

Basic Operation

IMPORTANTIMPORTANT

If the document guides are too loose or too tight, this may result in misfeeds or paper jams.

• While scanning documents, do not add or remove documents.

• When scanning is complete, remove the document from the document

return tray to avoid paper jams.

• Do not scan the same document more than 30 times. When a document

is scanned repeatedly, the paper can become wrinkled, earmarked, or torn, which may result in paper jams.

Page 22

Load Paper

Before loading paper, check the paper is the right type. If you load inappropriate paper repeatedly, this may cause paper jams.

Paper such as Legal, Letter, Statement, Executive, and envelopes can be used. For details about the available paper or precautions, see [Basic Operation]  [Loading paper] in the e-Manual.

tep

Check if the type of paper is appropriate.

To prevent paper jams, do not use any of the following:

• Wrinkled or creased paper

• Curled or rolled paper

• Tor n paper

• Damp paper

• Paper printed with a thermal transfer printer

(Do not copy on the reverse side.)

Select where to load paper, and then load the paper.

Use the multi-purpose tray when loading a sheet of small-sized paper or heavy paper (→p.24).

Use the paper cassette when loading a stack of plain paper in the same size, thickness, and weight (

→p.23).

Check if the type of paper is appropriate.

If the setting is di erent from the size of the loaded paper, an error message appears, or printing is not performed correctly.

Page 23

Loading Paper in the Paper Cassette

This section describes how to load letter paper in the Paper Cassette. When loading envelopes or paper with a letterhead, see ”Loading Envelopes or Paper with a Letterhead” (

→p.25).

Lift the dust cover.

Spread the paper guides a little wider than the paper size.

Basic Operation

Gently load the paper into the paper cassette with the print side face up,

until the edge of the paper stack meets the back of the paper cassette.

Make sure that the paper stack does not exceed the load limit guides (A).

•

Adjust the paper guides tightly to the width and length of the paper.

IMPORTANTIMPORTANT

If the paper guides are too loose or too tight, this may result in misfeeds or paper jams.

Page 24

Close the dust cover.

Specify the loaded paper size and type (→p.25).

Loading Paper in the Multi-Purpose Tray

Spread the paper guides a little wider than the paper.

Gently load the paper into the paper cassette with the print side face up,

and adjust the paper guides tightly to the width of the paper.

If the paper guides are too loose or too tight, this may result in misfeeds

IMPORTANTIMPORTANT

Specify the loaded paper size and type (→p.26).

or paper jams.

Page 25

Loading Envelopes or Paper with a Letterhead

This section describes how to load envelopes and paper with a letterhead.

Envelopes

Before Loading

Basic Operation

Flatten envelopes

to release any remaining air.

Loading Orientation

Load the envelopes with the  aps face up.

Loosen any sti corners of the

envelopes, and  atten any

curls, as shown in the  gure.

Envelope

No.10, DL, ISO-C5

Paper with a Letterhead or Logo

Loading Orientation

Load the paper properly by following the instructions below.

1-sided printing

Load the paper with the printed side face up.

ABC

When printing with portrait layout

If <Print Side Priority> is selected, load the paper with the printed side face down regardless of 1-sided or 2-sided printing. For details, see [Basic Operation]

When printing with landscape layout

2-sided printing (MF4890dw/MF4880dw only)

Load the paper with the printed side face down.

ABC

When printing with portrait layout

 [Select the Print Side] in the e-Manual.

When printing with landscape layout

Page 26

Setting a Paper Size and Type

Make sure that the Paper Settings match the size and the type of the loaded paper.

Press [ ] (Paper Settings).

Press [▲] or [▼] to highlight <MP Tray> or <Drawer 1>, and then press

[OK].

Press [▲] or [

To specify the paper size manually, select <Custom Size>, and then refer to

•

“Specify a Paper Size Manually” at the bottom of this page to specify the size.

Paper Size

LTR

LGL STMT EXEC

Press [▲] or [

Paper Type

Plain (16 lb Bond-24

Plain L (16 lb Bond

Recycled Color

Press [ ] (Paper Settings) to close the screen.

] to highlight the desired paper size, and then press [OK].

▼

] to highlight the desired paper type, and then press [OK].

▼

...

Specify a Paper Size Manually

For paper size, specify within the possible range of length and width (<Y> ≥ <X>).

Press [▲] or [

Use the numeric keys to specify the width, and then press [OK].

Set Length for X

Press [▲] or [

Use the numeric keys to specify the length, and then press [OK].

Press [▲] or [

] to highlight <X>, and then press [OK].

▼

3_ 0/0 "

(3-8_1/2)

] to highlight <Y>, and then press [OK].

▼

] to highlight <Apply>, and then press [OK].

▼

Page 27

Switch to the Quiet Mode

You can switch to and cancel the Quiet mode, by pressing [ ] (Quiet Mode).

• By default, the Quiet mode is set to <O >. To change this setting to <On>,

and specify the time to switch to the Quiet mode automatically, press [ ] (Menu)  <Timer Settings>  <Quiet Mode Time Settings>, and then specify a time.

• When the Quiet mode is On, the processing speed of functions becomes

slower.

• The Quiet mode cannot be used with some paper sizes or types.

• The Special mode has higher priority than the Quiet mode.

• The Quiet mode only reduces noise that occurs while the machine is

performing jobs. This does not a ect the speaker or the key volume. To lower or set <O >, <Entry Tone> or <Job Done Tone>, refer to the [Basic Operation]  [Adjust the Volume] in the e-Manual

Basic Operation

Switch to the Sleep Mode

You can switch to and cancel the Sleep mode, by pressing [ ] (Energy Saver).

When the Processing/Data indicator is lit or blinking, the machine will not enter the Sleep mode, because an operation is in progress or an error has occurred.

By default, the machine automatically enters the Sleep mode if you do not perform any functions for 5 minutes. To change this setting, press [ ] (Menu)  <Timer Settings>  <Auto Sleep Time>, and then specify a time.

Page 28

Use the Toner Saver Mode

You can set whether or not to conserve toner when copying or faxing. When using the Toner Saver mode, the output may not be clear, as subtle details, such as thin lines and light colors, may not be clearly reproduced.

Press [ ] (Menu).

Press [▲] or [

Preferences Sound Volume Control Display Settings

Toner Saver Mode Paper Feed Method Sw

Press [▲] or [

Press [ ] (Menu) to close the screen.

] to highlight <Preferences>, and then press [OK].

▼

] to highlight <Toner Saver Mode>, and then press [OK].

▼

...

] to highlight <Copy> or <Fax>, and then press [OK].

▼

] to highlight <On> or <O >, and then press [OK].

▼

Page 29

Copy

This chapter describes basic copy functions.

Adjusting the density ……………………………………………… 32 Selec

ting the Document Type ……………………………………… 32

Adjusting the sharpness …………………………………………… 33

Make Double-Sided Copies (MF4890dw/MF4880dw Only) ………… 34

py Multiple Pages onto One Sheet ……………………………… 35

Page 30

Make a Basic Copy

Place your documents (→p.19).

IMPORTANTIMPORTANT

Switch to the Copy mode (→p.16).

Enter the desired copy quantity (1 to 99) with the alphanumeric keys.

Press [ ] (Clear) to delete the entered copy quantity.

•

Copy: Press Start 100% LTR Density: 0 Original Type: Text 2-Sided: Off

Press [ ] (Start).

If the document guides are too loose or too tight, this may result in misfeeds or paper jams.

...

Canceling Copy Jobs

Press [ ] (Stop) twice.

* It is valid when only one job is processing or waiting.

Page 31

Copy by Saving Paper

You can save paper with [ ] (Paper Save Copy) when making a copy.

Place your documents (→p.19)

Press [ ] (Paper Save Copy).

Press [▲] or [

press [OK].

<2 on 1 1→2-Sided>* Copy two pages onto each of both sides of paper.

<4 on 1 1

<2 on 1 1

<4 on 1 1

* MF4890dw/MF4880dw only

Press [▲] or [

If a document is placed on the platen glass, you may specify the scan size as <LGL>

•

size, but the actual size is <A4> size.

Press [ ] (Start).

When placing your documents in the feeder

When placing your documents on the

ten glass

pla

] to highlight the desired dcombination option, and then

▼

→2-Sided>* Copy four pages onto each of both sides of paper. →1-Sided> Copy two pages onto one side of each paper.. →1-Sided> Copy four pages onto one side of each paper.

] to highlight the document size, and then press [OK].

▼

Copying starts automatically.

1. Place the next page on the platen glass, and then pr

s [ ] (Start).

• Press [ ] (Start) for every scanning.

2. After scanning all your documents, press [ to highlight <Start Copying>, and then press [OK].

Copy

▲] or [▼]

Enlarge or Reduce Copies

Enlarge or reduce copies using preset copy ratios or custom copy ratios.

Place your documents (→p.19).

Switch to the Copy mode (→p.16).

Press [▲] or [▼] to highlight <Copy Ratio>, and then press [OK].

Press [▲] or [▼] to highlight the desired ratio, and then press [OK].

If you want to set a copy ratio in 1% increments, select <Custom Ratio>, and then

•

enter the copy ratio using the numeric keys or press [▲] or [▼] to specify the ratio.

Copy Ratio

Custom Ratio

100% Direct 400% Max 200%

Press [ ] (Start).

Page 32

Adjust the Image Quality for Copy

Relation between the density and document type:

If <Density> i to <Tex t>.

Adjusting the density

You can make the density brighter or darker than the original documents.

Place your documents (→p.19).

Switch to the Copy mode (→p.16).

Press [▲] or [▼] to highlight <Density>, and then press [OK].

Press [◄] or [►] to adjust the density , and then press [OK].

Select <Auto Density> to use the density that is most suitable for the document.

•

Density Auto Density

Manual Density

- +

s set to <Auto Density>, <Original Type> will be changed

– : Less density (lighter) + : More density (darker)

Press [ ] (Start).

Selecting the Document Type

Select the appropriate document type.

Place your documents (→p.19).

Switch to the Copy mode (→ p.16).

Press [▲] or [▼] to highlight <Original Type>, and then press [OK].

Press [▲] or [▼] to highlight the appropriate document type, and then

press [OK].

<Te x t> Best suited for text-only documents.

<Text /Photo (High

ed)>

Spe

<Te x t/ Ph o to > Suitable for documents that contain text and photos.

<Photo> Suitable for documents that contain large photos.

Suitable for documents that contain text and photos. (Sca

nned documents are at a low resolution at high

speed.)

Press [ ] (Start).

Page 33

Adjusting the sharpness

You can sharpen or soften the edges of images by adjusting the sharpness.

Place your documents (→p.19).

Switch to the Copy mode (→p.16).

Press [▲] or [▼] to highlight <Sharpness>, and then press [OK].

Press [◄] or [►] to adjust the sharpness, and then press [OK].

Copy

Sharpness

- +

Press [ ] (Start).

– : Less sharpness

(Suitable for photos)

+ : More sharpness

(Suitable for documents written in pen or pencil)

Page 34

Make Double-Sided Copies

(MF4890dw/MF4880dw Only)

You can make double-sided copies from single-sided documents. When using the MF4

890dw, you can also make double-sided or single-sided copies from double-sided

documents.

Place your documents (→p.19).

To make double-sided copies from single-sided documents, place the documents in

•

the feeder or on the platen glass.

• To make double-sided or single-sided copies from double-sided documents, place

documents in the feeder.

Switch to the Copy mode (→p.16).

Press [▲] or [▼] to higlight <2-Sided>, and then press [OK].

Press [▲] or [▼] to highlight the 2-sided copy format, and then press

[OK].

2-Sided Off

1 2-Sided

2 2-Sided 2 1-Sided

Press [ ] (Start).

When placing your documents in the feeder

When placing your documents on the platen glass

Copying starts automatically.

1. Press [

2. Place the next page on the platen glass, and then

3. After scanning all your documents, press [

▲] or [▼] to highlight the size of the original

document, and then press [OK].

• You may specify the scan size as <LGL> size, but

the actual size is <A4> size.

press [

• Press [ ] (Start) for every scanning.

to highlight <Start Copying>, and then press [OK].

] (Start).

▲] or [▼]

Specifying the orientation

If you select <Format Settings> at step 4 above, you may specify the orientation of your documents and the desired  nishing format.

Page 35

Copy Multiple Pages onto One Sheet

You can combine multiple pages (two or four pages) onto one copy sheet.

Place your documents (→p.19).

Switch to the Copy mode (→p.16).

Press [▲] or [▼] to highlight <N on 1>, and then press [OK].

Press [▲] or [▼] to highlight <2 on 1> or <4 on 1>, and then press [OK].

N on 1 Off

2 on 1

4 on 1 ID Card Copy

Press [▲] or [▼] to highlight the desired scan size, and then press [OK].

You may specify the scan size as <LGL> size, but the actual size is <A4> size.

•

Press [ ] (Start).

Copy

<ON>

Specifying the page layout manually

If you select <Select Layout> at step 4 above, you may specify the desired page layout.

<2 on 1 (1)> <2 on 1 (2)> <4 on 1 (1)> <4 on 1 (2)> <4 on 1 (3)> <4 on 1 (4)>

Collate Copies

You can arrange copies into sets arranged in page order by using the <Collate> function when making multiple copies of multiple documents.

Place your documents (→p.19).

Switch to the Copy mode (→p.16).

Press [▲] or [▼] to highlight <Collate>, and then press [OK].

<OFF>

Press [▲] or [▼] to highlight <On>, and then press [OK].

Press [ ] (Start).

Page 36

Copy a Double-Sided ID Card

STMT

You can make a copy of a double-sided ID card onto single-sided paper.

Place an ID on the platen glass.

Place the card at the center of the left edge of the platen glass, with a 1/4” (5 mm)

•

space created.

To place the card horizontally

STMT

To place the card vertically

LTR

STMT

LTR

5mm5mm

Switch to the Copy mode (→p.16).

Press [▲] or [▼] to highlight <N on 1>, and then press [OK].

Press [▲] or [▼] to highlight <ID Card Copy>, and then press [OK].

Press [ ] (Start).

Turn and place the card.

STMT

LTR

Press [ ] (Start).

• The copy ratio is automatically set to <100%>.

• You can only use Letter size or larger paper for ID card copying.

Page 37

View and Cancel Copy Jobs

You can view or cancel copy jobs while the jobs are in progress.

Press [ ] (Status Monitor/Cancel).

Press [▲] or [▼] to highlight <Copy Job Status>, and then press [OK].

View the details of a copy job or cancel the job.

To view the details, press [▲] or [▼].

•

• To cancel the job, press [▲] or [▼] to highlight <Cancel>, and then press [OK].

Copy Job Status

Job Number: 0001 Status: Copying Time: 01/01 12:52 AM

Press [ ] (Status Monitor/Cancel) to close the screen.

Copy

Change the Default Copy Settings

You can change the default copy settings that are applied when the machine is restarted, [ ] (Reset) is pressed or the screen is returned to the default screen after auto reset is performed.

Press [ ] (Menu).

Press [▲] or [▼] to highlight <Copy Settings>, and then press [OK].

Press [▲] or [▼] to highlight <Change Defaults>, and then press [OK].

Press [▲] or [▼] to highlight the desired option, and then press [OK].

<No. of Copies> Select the copy quantity.

<Density> Make the density lighter or darker.

<Original Type> Select the image quality.

<2-Sided>* Copy 1-sided document to 2 sides.

<Copy Ratio> Select the copy ratio.

<N on 1> Copy multiple documents onto one sheet.

Collate copies of a complete copy job arranged in page

uential order or by page.

<Sharpness> Emphasize the outline of the image or decrease the contrast.

* MF4890dw/MF4880dw only

Specify the desired setting.

After you have speci ed the setting, press [▲] or [▼] to highlight

<Apply>, and then press [OK].

Press [ ] (Menu) to close the screen.

Page 38

Memo

3838

Page 39

Print

This chapter describes basic Print functions.

Before using the printing functions, connect the machine to a computer and install the printer driver on the computer. See the Starter Guide to learn how to install the printer driver.

• You cannot specify printing options with the printer driver and another

application at the same time.

• Your computer screen may di er from the images shown here,

depending on your operating system and the type and version of the printer driver.

Page 40

Print a Document

Make sure that a computer and the machine are connected properly, and

the printer driver is installed on the computer.

Open a document from an application, and then open the Print window.

Select your printer driver, and click [Preferences] (or [Properties]).

Specify the print settings such as the number of copies and print

orientation, and click [OK].

Click [Print] to start printing.

Canceling Print Jobs

Press [ ] (Stop) twice.

* It is valid when only one job is processing or waiting.

Enlarge or Reduce a Document

You can enlarge or reduce the data to  t the paper size automatically, or specify a custom ratio.

Open a document from an application, and then open the Print window.

Select your printer driver, click [Preferences] (or [Properties]), and display

the Printing Preferences window.

Page 41

Click the [Basic Settings] tab, and then specify the print ratio.

Select the paper size of the document.

To automatically scale the document to  t the loaded paper, select an output size.

To specify the print ratio manually, select [Manual Scaling], and then specify the scaling ratio.

Click [OK] to return to the Print window.

Click [OK] to start printing.

Print a Double-Sided Document

(MF4890dw/MF4880dw Only)

You can print on both sides of paper.

Open a document from an application, and then open the Print window.

Select your printer driver, click [Preferences] (or [Properties]), and display

the Printing Preferences window.

Click the [Basic Settings] tab, and then specify the settings for double-

sided printing.

Select [2-sided Printing].

Select the binding edge.

Click [OK] to return to the Print window.

Click [OK] to start printing.

Supported document sizes for double-sided printing varies depending on the models. For details, see [Speci cations]  [Supported Paper Types] in the e-Manual..

Page 42

Print Multiple Pages onto One Sheet

You can reduce and print 2, 4, 6, 8, 9, or 16 pages of an original document onto a single sheet of paper. This feature allows you to save paper or to view several pages at once.

Open a document from an application, and then open the Print window.

Select your printer driver, click [Preferences] (or [Properties]), and display

the Printing Preferences window.

Click the [Basic Settings] tab, and then specify the number of pages and a

page layout.

Select the number of pages to print on a single page.

Select the page layout.

Click [OK] to return to the Print window.

Click [OK] to start printing.

You cannot enlarge or reduce the documents manually when using this function.

Page 43

Print a Booklet

(MF4890dw/MF4880dw Only)

You can print pages side-by-side, and then fold them to create a booklet.

Open a document from an application, and then open the Print window.

Select your printer driver, click [Preferences] (or [Properties]), and display

the Printing Preferences window.

Click the [Basic Settings] tab, select [Booklet Printing], and then click

[Booklet].

Specify the settings for the booklet, and then click [OK].

To specify the margin for binding, select the check box, and then enter the value.

Click [OK] to return to the Print window.

Click [OK] to start printing.

Make a booklet by folding the printouts in half.

You can choose to print all pages at once or print sets of pages according to the speci ed number of pages.

Page 44

Print a Poster

You can enlarge a one-page document and print it on multiple pages. You can then combine the printed pages to create a large poster.

Open a document from an application, and then open the Print window.

Select your printer driver, click [Preferences] (or [Properties]), and display

the Printing Preferences window.

Click [Basic Settings] tab, and then select [Poster(N×N)] from the

[Page Layout] drop-down menu.

Select [Poster [N×N]] (N×N is split numbers of divided pages wide by high).

Click [OK] to return to the Print window.

Click [OK] to start printing.

Make a poster by gluing or taping the printouts together.

You cannot combine this feature with watermark printing, manual scaling, or printing multiple pages onto one sheet.

Page 45

Add Watermarks to a Printout

You can add watermarks, such as “DRAFT,” to a document.

Open a document from an application, and then open the Print window.

Select your printer driver, click [Preferences] (or [Properties]), and display

the Printing Preferences window.

Click the [Page Setup] tab, and then specify the settings for watermark

printing.

Select to add watermarks.

Select the desired watermark.

Select to create a new original stamp.

To create a new original watermark, click [Edit Watermark], and then

enter the new text.

Select to create a new watermark.

Delete the selected watermark from the list.

Enter the created watermark name.

Specify watermark options.

Click [OK] to return to the Print window.

Click [OK] to start printing.

You can register up to 50 new watermarks, in addition to the provided watermarks.

Page 46

View and Cancel Print Jobs

You can view or cancel print jobs that are waiting or in progress.

Press [ ] (Status Monitor/Cancel).

Press [▲] or [▼] to highlight <Print Job Status>, and then press [OK].

View the details of a print job or cancel the job.

Press [▲] or [▼] to view the print job status.

•

• Press [OK] to view the detailed information.

• To cancel the job, press [▲] or [▼] to highlight <Cancel>, and then press [OK].

Details

Job Number: 0020 Status: Printing Time: 01/01 09:42AM

Press [ ] (Status Monitor/Cancel) to close the screen.

Page 47

(→ p.105)

You can see frequentely asked q

uestions about the receive mode.

About PC Fax

You can fax documents directly

om a computer using PC Fax (Fax

fr driver). By faxing directly from the computer, you can reserve paper and toner, and send a higher-quality fax document. See “PC Fax” in the e-Manual.

Fax

This chapter describes the basic fax functions.

Registering Numbers to One-Touch Keys …………………………… 48 Regi

Adjust the Image Quality for Fax …………………………………… 52

Adjusting the Density ……………………………………………… 52

lec

ting the Resolution …………………………………………… 53

Send a Fax …………………………………………………………… 55

Entering a Fax Number with the Alphanumeric Keys ………………… 55

ing the One-Touch Keys ………………………………………… 56

U Using the Coded Dialing Codes……………………………………… 56 Searching the Address Book ………………………………………… 57 Redialing …………………………………………………………… 57 Sending a Fax to Multiple Destinations (Sequential Broadcast) ……………………………………………… 58 Sending a Fax to an International Destination (Adding Pauses) ……… 58 Calling a Recipient before Sending a Fax …………………………… 59

Receive a Fax (Receive Mode) ………………………………………… 60

Using the Machine for Fax Only ……………………………………… 61

ing the Machine for Faxing and Phoning ………………………… 61

Receive a Fax from Memory ………………………………………… 64

Switching to Memory Lock Mode …………………………………… 64

iewing/Canceling/Forwarding Received Fax Documents ………… 65

V Printing Received Fax Documents …………………………………… 65

View/Cancel/Forward a Fax Job ……………………………………… 66

ange the Fax Settings ……………………………………………… 66

Changing Fax Sending Settings ……………………………………… 66 Rest

4747

Page 48

Register Numbers in the Address Book

You can register frequently-used numbers in the address book. You can register numbers to one-touch keys or coded dialing codes for convenient dialing.

• To set an address book PIN, press [ ] (Menu)  <System Settings>

 <Restrict TX Function>  <Address Book PIN>, and then specify

the PIN.

• If the address book is protected with a PIN, you must enter the PIN when

you press [ ] (Address Book). Enter your PIN, and then press [OK] to use the address book.

• The address book can be saved as a  le to your computer using the

Remote UI. The machine can read the  le saved in your computer. For more details about Remote UI, see the e-Manual.

• With the Address Book Import/Export Tool that is supplied on the User

Software CD-ROM, you can export address book entries that are registered to the machine or import the entries that are created or edited from the MF Driver.

Registering Numbers to One-Touch Keys

To send a fax to a destination registered to a one-touch key, see “Using the One-Touch Keys” (→p.56).

Switch to the Fax mode, and then press [ ] (Address Book).

CANON 0123456789

GroupA 2 Destin User01 01234567

All A-Z

Press [◄] or [►] to highlight < > (Menu).

Press [▲] or [

] to highlight <Register New Destination to Address

▼

...

Press [ or a screen for searching registered destinations.

: Display registered coded dialing codes. : Display the number of registered

: Display registered one-touch keys.

] or [►] to switch to the menu screen

◄

: Display the address book menu.

All

: Display all registered destinations.

A-Z

: Display registered destinations

sorted by name.

destinations in a group.

Book>, and then press [OK].

Press [▲] or [

] to highlight <One-Touch>, and then press [OK].

▼

] to highlight <Fax>, and then press [OK].

▼

] to highlight the number of the one-touch key you want

▼

to register (01 to 04), and then press [OK].

You can register fax numbers to each of the 4 one-touch dial keys.

•

Enter Registration No.

01 Not Registered

02 Not Registered 03 Not Registered 04 Not Registered

Page 49

Press [▲] or [

Enter a name for the destination, press [▲] or [▼] to highlight <Apply>,

and then press [OK].

Name (Max 16 char.) CANON

<Apply>

Entry Mode: A

Press [▲] or [▼] to highlight <Destination>, and then press [OK].

Enter the fax number, press [▲] or [▼] to highlight <Apply>, and then

press [OK].

Select <Set Details> to specify detailed options as needed.

•

] to highlight <Name>, and then press [OK].

▼

Destination (Max 40) 0123456789

<Apply>

Set Details

Press [▲] or [▼] to highlight <Apply>, and then press [OK].

Press [ ] (Back) to close the screen.

Registering Numbers to Coded Dialing Codes

To send a fax to a destination that is registered to a coded dialing code, see ”Using the Coded Dialing Codes” (→p.56).

Switch to the Fax mode, and then press [ ] (Address Book).

Press [◄] or [►] to highlight < > (Menu).

Press [▲] or [▼] to highlight <Register New Destination to Address

Book>, and then press [OK].

Fax

Press [▲] or [▼] to highlight <Coded Dial>, and then press [OK].

Press [▲] or [▼] to highlight <Fax>, and then press [OK].

Press [▲] or [▼] to highlight <Name>, and then press [OK].

Enter a name for the destination, press [▲] or [▼] to highlight <Apply>,

and then press [OK].

Name (Max 16 char.) CANON

<Apply>

Entry Mode: A

Page 50

Press [▲] or [

] to highlight <Destination>, and then press [OK].

▼

Enter the fax number, press [▲] or [

press [OK].

Select <Set Details> to specify detailed options as needed.

•

Destination (Max 40) 0123456789

<Apply>

Set Details

Press [▲] or [▼] to highlight <Coded Dial>, and then press [OK].

Press [▲] or [▼] to highlight the coded dialing number you want to

Up to 100 coded dialing codes are available.

•

Enter Registration No.

001 Not Registered

002 Not Registered 003 Not Registered 004 Not Registered

Press [▲] or [▼] to highlight <Apply>, and then press [OK].

] to highlight <Apply>, and then

▼

Press [ ] (Back) to close the screen.

Registering Recipients for Group Dialing

You can register a group of multiple recipients to an one-touch keys or a coded dialing code. It is useful when sending a fax to multiple destinations at once.

• Register group addresses to an unused one-touch key or coded dialing

IMPORTANTIMPORTANT

Switch to the Fax mode, and then press [ ] (Address Book).

Press [◄] or [►] to highlight < > (Menu).

Press [▲] or [

Book>, and then press [OK].

codes. Make sure that you leave some unused one-touch keys or coded dialing codes for group dialing.

• Individual destinations must be registered to one-touch keys or coded

dialing codes before they can be added to a group.

] to highlight <Register New Destination to Address

▼

Press [▲] or [

to.

You can select between coded dialing and one-touch key.

•

] to highlight a destination type to register the group dial

▼

Page 51

Press [▲] or [

Destination Type Fax

Group

If you selected <One-Touch> in step 4, press [▲] or [▼] to highlight an

] to highlight <Group>, and then press [OK].

▼

empty one-touch key (01 to 04), and then press [OK].

If you selected <Coded Dial> in step 4, proceed to step 7.

•

Press [▲] or [▼] to highlight <Name>, and then press [OK].

Enter a name for the destination, press [▲] or [▼] to highlight <Apply>,

and then press [OK].

Name (Max 16 char.) CANON

<Apply>

Entry Mode: A

Press [▲] or [▼] to highlight <Destinations>, and then press [OK].

Fax

Press [▲] or [▼] to highlight <Add>, and then press [OK].

Press [▲] or [▼] to highlight the destination you want to add, and then

press [OK].

CANON 0123456789

GroupA 2 Destin User01 01234567

Repeat steps 10 and 11 to add more destinations as needed.

Press [▲] or [▼] to highlight <Apply>, and then press [OK].

Destination <Apply>

<Add>

CANON01 0123456789 CANON02 9876543210

Press [▲] or [▼] to highlight <Apply>, and then press [OK].

Group

<Apply>

Name: GROUP Destinations: 003 One-Touch: 03

All A-Z

...

Press [ ] (Back) to close the screen.

Page 52

Editing and Deleting Registered Destinations

You can edit or delete destinations registered in the address book.

Switch to the Fax mode, and then press [ ] (Address Book).

Press [◄] or [►] to highlight < > (Menu).

Press [▲] or [▼] to highlight the desired option, and then press [OK].

• For a one-touch key or coded dialing code, edit the

name, fax number, one-touch key, or coded dialing

<Address Book Details> View the details for the destination.

code.

• For a group, edit the group name, delete

destinations registered to the group, or add new destinations to the group.

Select the desired destination, and then press [OK].

Select the desired option, and then edit or delete the destination.

Press [ ] (Back) to close the screen.

Delete destinations from the address book.

Adjust the Image Quality for Fax

Adjusting the Density

You can adjust the density of a fax darker or lighter.

Place your documents (→p.19).

Switch to the Fax mode (→p.16).

Press [▲] or [▼] to highlight <Density>, and then press [OK].

Press [◄] or [►] to adjust the density, and then press [OK].

Density

- +

Send a fax to the desired destination (→p.55).

– : Less density (lighter) + : More density (darker)

Page 53

Selecting the Resolution

You can select a resolution that is appropriate for the document. Set a higher resolution for documents that contain small text.

Place your documents (→p.19).

Switch to the Fax mode (→p.16).

Press [▲] or [▼] to highlight <Resolution>, and then press [OK].

Select the desired resolution, and then press [OK].

<200 dpi x 100 dpi (Normal)> For general text documents

<200 dpi x 200 dpi (Fine)> For  ne text documents

<200 dpi x 200 dpi (Photo)> For documents that contain photographs

<200 dpi x 400 dpi (Super ne)

Send a fax to the desired destination (→p.55).

> For documents that contain very  ne text

Fax

Adjusting the Sharpness

You can sharpen or soften the edges of images by adjusting the sharpness.

Place your documents (→p.19).

Switch to the Fax mode (→p.16).

Press [▲] or [▼] to highlight <Sharpness>, and then press [OK].

Press [◄] or [►] to adjust the sharpness, and then press [OK].

Sharpness

- +

Send a fax to the desired destination (→p.55).

– : Less sharpness

(Suitable for photos)

+ : More sharpness

(Suitable for documents written in pen or pencil)

Page 54

Specifying the Double-Sided Document Format

(MF4890dw Only)

You can set the document format to scan double-sided documents automatically.

Place your documents in the feeder (→p.20).

Switch to the Fax mode (→p.16).

Press [▲] or [

<O > Read only one side of documents.

Send a fax to the desired destination (→p.55).

] to highlight <2-Sided Original>, and then press [OK].

▼

] to highlight the desired option, and then press [OK].

▼

• Read both sides of documents.

• Select when the document is

book type.

• Read both sides of documents.

• Select when the document is

calendar type.

Changing the Default Settings

You can change the default settings that is applied when the machine is restarted, [ ] (Reset) is pressed or the screen is returned to the default screen after auto screen is performed.

Press [ ] (Menu).

Press [▲] or [

<Resolution> Make the resolution higher or lower.

<Density> Make the density lighter or darker.

<2-Sided Original>

890dw only)

(MF4

Specify the desired setting.

After you have speci ed the setting, press [▲] or [

<Apply>, and then press [OK].

Press [ ] (Menu) to close the screen.

] to highlight <Fax TX Settings>, and then press [OK].

▼

] to highlight <TX Function Settings>, and then press [OK].

▼

] to highlight <Change Defaults>, and then press [OK].

▼

] to highlight the desired option, and then press [OK].

▼

Set whether to read one side of documents or both sides of do

uments automatically.

Emphasize the outline of the image or decrease the

rast.

cont

] to highlight

▼

Page 55

Send a Fax

Entering a Fax Number with the Alphanumeric Keys

Place your documents (→p.19).

Fax

IMPORTANTIMPORTANT

Switch to the Fax mode (→p.16).

Enter the recipient’s fax number with the alphanumeric keys.

Send: Press Start

Destinations: 001 012XXXXXX RX Mode: Auto Resolution: 200 x 1

Press [ ] (Start).

When loading documents into the feeder

When placing documents on the platen glass

If the document guides are too loose or too tight, this may result in misfeeds or paper jams.

...

Scanning documents starts. The fax is sent after the scanning is  nished.

1. Press [

2. After placing next page, press [

▲] or

original document, and then press [OK].

] to highlight the size of the

[▼

• Press [ ] (Start) for each page.

3. When all pages are scanned completely, press [

▲] or [

then press [OK].

] to highlight <Start Sending>, and

▼

] (Start).

If the recipient’s line is busy or an error occurs, the machine automatically redials the last destination. The default number of reattempts is two, and the interval between each attempt is two minutes. To change the default settings, press [ ] (Menu)  <Fax TX Settings>  <TX Function Settings>  <Auto Redial>, and then change the setting to <On>.

Canceling Fax Jobs

Press [ ] (Stop) twice.

* It is valid when only one job is processing or waiting.

Page 56

Using the One-Touch Keys

You can easily send faxes to a destination registered to a one-touch key. You can send faxes to multiple destinations at once, if a group is registered to the one-touch key.

Place your documents (→p.19).

Switch to the Fax mode (→p.16).

Adjust the image quality of the documents as needed (→p.52).

Press the one-touch key of the desired destination.

The number registered to the one-touch key is displayed. If you accidentally select

•

an incorrect destination, press [ ] (Clear) and then press another one-touch key.

• When speci ed by one-touch keys or coded dialing codes, a screen for con rming

the destination may appear. After con rmation, press [OK] to start sending a fax.

Send: Press Start

Destinations: 001

User01 01234567 RX Mode: Auto Resolution: 200 X 1

Press [ ] (Start).

...

Using the Coded Dialing Codes

You can easily send faxes to a destination registered to a coded dialing code. You can send faxes to multiple destinations at once, if a group is registered to a coded dialing code.

Place your documents (→p.19).

Switch to the Fax mode (→p.16).

Adjust the image quality of the documents as needed (→p.52).

Press [ ] (Coded Dial).

Enter the three-digit registration number (001 to 100) with the

alphanumeric keys.

The destination number registered to the coded dialing code is displayed. If you

•

accidentally select an incorrect destination, press [ ] (Clear) and then enter another dial code.

• When speci ed by one-touch keys or coded dialing codes, a screen for con rming

the destination may appear. After con rmation, press [OK] to start sending a fax.

Enter coded dial no.

*001

Send: Press Start

Destinations: 001

Canon 0123456789

RX Mode: Auto

Resolution: 200 X 1

...

Press [ ] (Start).

Page 57

Searching the Address Book

You can search a name registered to the address book.

Place your documents (→p.19).

Switch to the Fax mode (→p.16).

Adjust the image quality of the documents as needed (→p.52).

Press [ ] (Address Book).

Press [◄] or [►] to search for a recipient.

CANON 0123456789

GroupA 2 Destin User01 01234567

All A-Z

...

Select <All> or an initial in the recipient’s name.

Fax

Press [▲] or [

Press [ ] (Start).

] to highlight the desired recipient, and then press [OK].

▼

Redialing

If you send faxes by entering the fax number manually, the last three destinations are stored in the memory. You can send faxes to the stored destinations.

Place your documents (→p.19).

Switch to the Fax mode (→p.16).

Press [ ] (Redial/Pause).

Press [▲] or [▼] to highlight the destination, and then press [OK].

Redial

012XXXXXX

Press [ ] (Start).

• To automatically enter the last destination used, press [ ] (Hook).

When the dial tone sounds, press [ ] (Redial/Pause).

• The destinations stored in the memory are deleted, if you restart the

machine.

Page 58

Sending a Fax to Multiple Destinations (Sequential Broadcast)

You can send the same document to multiple recipients at once.

Place your documents (→p.19).

Switch to the Fax mode (→p.16).

Specify the destination.

Press [▲] or [

<Address Book> Select a destination from the address book.

<Specify Next Destinat

Send: Press Start

Destinations: 001 0123456789

Address Book

Coded Dial

Specify the destination, and then press [OK].

Repeat steps 4-5 to enter additional destinations as needed.

<Specify Next Destination (New)> is available up to 10 destinations.

•

• To con rm or delete destinations, press [▲] or [

<Con rm/Edit Destination>, and then press [OK].

Press [ ] (Start).

] to select the desired method for specifying destinations.

▼

Enter the numbers registered in the coded dialing

es.

cod

ion (New)>

Enter the destination with the alphanumeric keys.

] to highlight

▼

Sending a Fax to an International Destination (Adding Pauses)

When sending faxes to international destinations, it is sometimes di cult to connect to a recipient, due to the long distance that the signal must travel. You can insert a pause after the international access code to reduce this problem.

Place your documents (→p.19).

Switch to the Fax mode (→p.16).

Use the alphanumeric keys to enter the international access code.

For details about international access codes, contact your telephone service provider.

•

Press [ ] (Redial/Pause) to enter a pause.

The letter <p> is displayed to indicate the pause.

•

• The default pause added before the number is two seconds. To change the pause

time, see “<Pause Time>” (→p.67).

• To add another pause, press [ ] (Redial/Pause) again.

Use the alphanumeric keys to enter the country code, area code, and fax

number.

Page 59

Press [ ] (Redial/Pause), and then press [OK].

A pause added to the end of the number is  xed at 10 seconds.

•

Press [ ] (Start).

Calling a Recipient before Sending a Fax

In the following cases, follow the procedure below to send faxes:

• If you want to call a recipient before sending a fax

• If the recipient’s machine cannot receive a fax automatically

To use this function, you must connect the handset or an external telephone to the machine. If they are not connected, use another telephone to make sure the recipient to switch the fax mode to receive fax.

Place your documents (→p.19).

Switch to the Fax mode (→p.16).

Lift the telephone receiver.

A dial tone sounds.

•

Fax

Dial the recipient’s fax number.

Ask the recipient to allow his or her machine to receive faxes.

When you hear a beep, press [ ] (Start), and then replace the

telephone receiver.

Page 60

Receive a Fax (Receive Mode)

ode

Your machine provides multiple methods for automatically or manually receiving faxes. Select the receive mode that best suits your needs.

(→ p.105)

You can see frequantely asked questions about the receive mode.

Do you want to use a telephone

voice call

Ye s

o you want to use an answering machine

o you want to automatically receive faxes?

Ye s

onnect an answering

chine to the machine

onnect an external

elephone to the machine.

<Auto> mo

See “Using the Machine for Fax Only” (.61).

<Answering Machine> mod

See “Using the

nswering Machine“

.62)

<FAX/TEL Auto Switch> mod

See “Using the Machine for Faxing and Phoning” (.61).

<Manual> m

See “Using the Machine Primarily for Phoning“ (.62).

• For details about each mode, see [RX Mode] in the e-Manual.

• Depending on the connected telephone, you may not normally receive a fax. If you are using an external telephone

that has fax functions, disable the external telephone’s auto receive functions.

• If <RX Mode> is set to <Auto> or <FAX/TEL Auto Switch>, you can specify whether or not the external

telephone rings when receiving an incoming call. Also, you can specify the number of rings. Press [ ] (Menu)  <Fax RX Settings>  <RX Function Settings>  <Incoming Ring>.

Page 61

Using the Machine for Fax Only

Set the fax receive mode to <Auto>.

Switch to the Fax mode (→p.16).

Press [▲] or [

RX Mode

Auto

Fax/Tel Auto Switch Manual Answering Machine

] to highlight <RX Mode>, and then press [OK].

▼

] to highlight <Auto>, and then press [OK].

▼

When a Fax or Call Comes In

When a fax comes in, the machine automatically begins receiving the fax after two rings. If a voice call comes in, the caller will hear a fax tone.

To change the number of rings before the machine receives a fax, press [ ] (Menu)  <Fax RX Settings>  <RX Function Settings>  <Incoming Ring>  <On>, and then specify the number of rings.

Fax

Using the Machine for Faxing and Phoning

Set the fax receive mode to <Fax/Tel Auto Switch>.

Switch to the Fax mode (→p.16).

Press [▲] or [▼] to highlight <RX Mode>, and then press [OK].

Press [▲] or [▼] to highlight <Fax/Tel Auto Switch>, and then press [OK].

RX Mode Auto

Fax/Tel Auto Switch

Manual Answering Machine

Specify ring settings.

<Incoming

g Time>

Rin

Specify how long the machine will attempt to detect a fax tone before the machine starts ringing (4-30 seconds).

Specify how long the machine will ring during an incoming call (15-300 seconds).

Specify how the machine should behave when an incoming call

not answered:

• <End>: Disconnects the call.

• <RX>: Receives a fax.

After you have speci ed the setting, press [▲] or [

<Apply>, and then press [OK].

] to highlight

▼

Page 62

When a Fax or Call Comes In

The machine automatically detects whether the call is a fax or voice call after two rings. If the call is a fax, the machine starts receiving the fax. If the call is a voice call, the machine rings until it is answered or the caller hangs up.

Using the Answering Machine

Set the fax receive mode to <Answering Machine>.

Switch to the Fax mode (→p.16).

Press [▲] or [

RX Mode Auto Fax/Tel Auto Switch Manual

Answering Machine

] to highlight <RX Mode>, and then press [OK].

▼

] to highlight <Answering Machine>, and then press [OK].

▼

When a Fax or Call Comes In

The connected answering machine answers the call, and if the call is a fax, the machine starts receiving the fax. If the call is a voice call, the answering machine answers and records the caller’s message.

Before use the answering machine, set the number of rings before the answering machine activates to at least two, and then record a greeting.

Using the Machine Primarily for Phoning

Set the fax receive mode to <Manual>.

Switch to the Fax mode (→p.16).

Press [▲] or [▼] to highlight <RX Mode>, and then press [OK].

Press [▲] or [▼] to highlight <Manual>, and then press [OK].

RX Mode Auto Fax/Tel Auto Switch

Manual

Answering Machine

Page 63

When a Fax or Call Comes In

The machine continuously rings in Manual mode. Pick up the receiver of the external telephone to answer the call. If the call is a fax, you will hear a beep. See “Receiving Faxes in Manual Mode,” to manually switch to receive mode.

Receiving Faxes in Manual Mode

If you hear a beep when you answer a call in manual mode, the call is a fax. Follow the

procedure below to manually switch to receive mode.

If you hear a beep when you answer the call, press [ ] and [ ]

(Remote RX ID).

Hang up the receiver.

Fax

To change the remote RX ID, press [ ] (Menu)  <Fax RX Settings>  <RX Function Settings>  <Remote RX>  <On>, and then specify a remote RX ID.

Page 64

Receive a Fax from Memory

If a fax is stored in memory, you can view the sender of the received fax and print or forward the fax.

Switching to Memory Lock Mode

Press [ ] (Menu).

Press [▲] or [▼] to highlight <System Settings>, and then press [OK].

Press [▲] or [▼] to highlight <Communication Management Settings>,

and then press [OK].

Press [▲] or [▼] to highlight <Memory Lock Settings>, and then press

[OK].

Press [▲] or [▼] to highlight <On>, and then press [OK].

Set the details as needed.

tings.

Set the RX Result Report to print automatically when faxes

e received into the memory.

• <O >: Do not print the RX Result Report.

• <On>: Print the RX Result Report.

Set th

After you have speci ed the setting, press [▲] or [▼] to highlight

<Apply>, and then press [OK].

speci ed time. When the preset time starts, the machine is switched to receive fax into the memory. When the preset time ends, faxes stored in the memory are automatically printed and the memory receiving feature is deactivated.

You can use numbers between "0" and "9," but cannot register consecutive digits that consist of only "0" as a PIN.

To use this feature, you must also activate the <RX Result Report> item: [ ] (Report)  <Report Settings>  <RX Result Report>

The default setting is <O >.

is feature to receive faxes into the memory only for a

Press [ ] (Menu) to close the screen.

Page 65

Viewing/Canceling/Forwarding Received Fax Documents

You can view the sender of the fax stored in memory. You can also delete unnecessary faxes or forward them to other destinations.

Press [ ] (Status Monitor/Cancel).

Press [▲] or [

[OK].

Press [▲] or [

To delete the fax job, press [▲] or [▼] to highlight <Delete>, press [◄] or [►] to

•

highlight <Yes >, and then press [OK].

• To forward the fax, press [▲] or [

and then press [OK].

Details <Delete>

Job Number: 5004

Status: Waiting to

Press [ ] (Status Monitor/Cancel) to close the screen.

] to highlight <Fax Job Status/History>, and then press

▼

] to highlight <RX Job Status>, and then press [OK].

▼

] to highlight a job to be checked, and then press [OK].

▼

] to highlight <Forward>, specify destination,

▼

...

Printing Received Fax Documents

When the memory receiving is deactivated, all faxes stored in the memory are automatically printed.

Fax

IMPORTANTIMPORTANT

Press [ ] (Menu).

Press [▲] or [

and then press [OK].

Press [▲] or [

[OK].

Press [▲] or [

•

Press [ ] (Menu) to close the screen.

The machine does not support the function to select fax documents to print. Delete the unnecessary documents  rst.

] to highlight <System Settings>, and then press [OK].

▼

] to highlight <Communication Management Settings>,

▼

] to highlight <Memory Lock Settings>, and then press

▼

] to highlight <O >, and then press [OK].

▼

All faxes stored in the memory are printed.

Page 66

View/Cancel/Forward a Fax Job

You can view or cancel fax jobs that are waiting or in progress.

Press [ ] (Status Monitor/Cancel).

Press [▲] or [

[OK].

Press [▲] or [

then press [OK].

Press [▲] or [

To cancel the job, in <TX Job Status>, press [▲] or [▼] to select <Cancel>.

•

Details

Job Number: 0004 Status: Sending Time: 01/01 12:52AM

• To delete or forward the job, in <RX Job Status>, press [▲] or [

<Delete> or <Forward> (→p.65).

Details

<Forward> Job Number: 5004 Status: Receiving

Press [ ] (Status Monitor/Cancel) to close the screen.

] to highlight <Fax Job Status/History>, and then press

▼

] to highlight <TX Job Status> or <RX Job Status>, and

▼

] to highlight a job to be checked, and then press [OK].

▼

] to select

▼

Change the Fax Settings

You can change the fax settings for sending and receiving to suit your needs.

Changing Fax Sending Settings

Press [ ] (Menu).

Press [▲] or [

and then press [OK].

Press [▲] or [▼] to highlight the desired item, and then press [OK].

See “Settings for Sending Faxes.”

•

Basic Settings

Specify the setting values, and then press [OK].

] to highlight <Fax TX Settings>, and then press [OK].

▼

] to highlight <Basic Settings> or <TX Function Settings>,

▼

TX Function Settings Change Defaults ECM TX

Pause Time

...

Auto Redial

Press [ ] (Menu) to close the screen.

Page 67

Settings for Sending Faxes

Settings

<Register Unit Te

lephone Number>

Options

Bold: Default settings

Details

er) or a fax number for the machine.

The name and number that you register will appear at the top of the fax.

If you cannot send a fax, change the line type.

Pulse

Ton

If you are not sure about your telephone line type, contact your local telephone company.

If you cannot make a call or do not hear a ring tone when the fax receive mode is set to <Fax/Tel Auto Switch> and an external telephone is connected, change this setting to <Adapter 1> or <Adapter 2>.

Specify whether or not to sound an alarm when the handset of the external telephone is left unhooked at the end of a fax communication.

<Public Line

nection>

Con

<O -H

ook Alarm>

Direct

Adapte

r 1

Adapter 2

O

- O -Hook Alarm Volume:

1 to 5

<Change Defaults> You can specify frequently used settings as the default.

Fax

O

<Pause Time> 1 to 2 to 15 (seconds)

O

- Redial Times: 1 to 2 to 10

(times)

- Redial Interval: 2 to 99

(minutes)

- Redial When Err Occurs: O ,

O

- Print Location: On Image,

Above Image

- Mark No. as TEL/FAX: FAX , TEL

e Error Correction Mode (ECM) automatically detects and

Th corrects errors during fax communication. Using the ECM function can diminish send errors even over poor connections.

pecify the length of pauses added to fax destination

S numbers.

Set auto redialing to automatically reattempt to connect to a destination if the line is busy or an error occurs. You can also specify the how many times to redial a number and the interval between attempts.

Specify whether or not to include the sender ID at the top of recipient’s faxes. Information such as your fax number and name is included, enabling the recipient to recognize the sender.

Fax/Telephone Number

Sending Date/Time

01/01/2012 02:07 PM FAX 123XXXXXXX CANON P.0001

Telephone Number

(FAX No.)

Mark

Sender Name

(Unit Name)

Page Number

O

en sending a fax, you can specify whether or not to verify

the dial tone before dialing.

Page 68

Restricting Fax Sending Functions

Press [ ] (Menu).

Press [▲] or [

See “Settings for Restricting Fax Sending.”

•

Restrict TX Function

Address Book PIN

Restrict New Destin

Allow Fax Driver TX

Restrict Sending Fr

Specify the setting values, and then press [OK].

Press [ ] (Menu) to close the Menu screen.

] to highlight <System Settings>, and then press [OK].

▼

] to highlight <Restrict TX Function>, and then press [OK].

▼

] to highlight the desired item, and then press [OK].

▼

...

Settings for Restricting Fax Sending

Settings

Options

Bold: Default settings

Details

Specify a PIN to protect the address book. The PIN will be re

quired to register, edit, or delete destinations.

<Restrict New

Destina

<Restrict Sending From Histor

<Fax No. Con rmation Re

<One-Touch/Coded Dial TX C

ions>

-Entry>

on rmation>

O

Con

 rm Sequential

Broadcast Reject Sequential Broadcast

rict the destinations that can be speci ed to pre-registered

Res one-touch keys or coded dialing codes. Restricting destinations will prevent the following operations:

• Specifying a destination with the numeric keys

• Registering new destinations to the address book, one-touch

keys, or coded dialing codes

• Changing destinations that are registered to the address

book, one-touch keys, or coded dialing codes

ecify whether or not to allow faxes to be sent via a

Sp computer’s fax driver.

ecify whether or not to restrict sending faxes from history by

pressing [

ecify whether or not to require a con rmation before sending a fax. If you activate this feature, you must re-enter the fax number before sending a fax.

Selec

t whether or not to require con rmation when specifying

a destination by the one-touch key or coded dialing code.

Specify whether or not to restrict faxes to multiple recipients. If <Con rm Sequential Broadcast> is selected, a con rmation screen is displayed when you send a fax to multiple recipients. If <Reject Sequential Broadcast> is selected, you cannot send a fax to multiple recipients.

] (Redial/Pause).

Page 69

Changing Fax RX Settings

Press [ ] (Menu).

Press [▲] or [

See “Settings for Receiving Faxes.”

•

RX Function Settings ECM RX Incoming Ring Remote RX Switch to Auto RX

Specify the setting values, and then press [OK].

Press [ ] (Menu) to close the screen.

] to highlight <Fax RX Settings>, and then press [OK].

▼

] to highlight <RX Function Settings> or <RX Print Settings>, and then press [OK].

▼

] to highlight the desired item, and then press [OK].

▼

RX Print Settings

2-Sided Printing

Reduce RX Size RX Page Footer Continue Print. When

Settings for Receiving Faxes

Settings

Options

Bold: Default settings

O

...

Details

e Error Correction Mode (ECM) automatically detects and corrects errors during fax communication. Using the ECM function can diminish receive errors even over poor connections.

Fax

<2-Sided Printing*>

O

- Ring Times: 1 to 2 to 99

(times)

O

- Remote RX ID: 00 to 25 to 99

O

- Ring Time till Auto RX: 1 to 15

to 99 (seconds)

O

Specify whether or not the external telephone will ring during an incoming call if <RX Mode> is set to <Auto> or <Fax/Tel Auto Switch>.

After the external telephone rings for speci ed times, the machine automatically starts receiving the fax, if the call is a fax. If the call is a voice call, the machine rings only when <RX Mode> is set to <Fax/Tel Auto Switch>.

Specify whether or not to remotely instruct the machine to switch to fax mode when an external telephone is connected. To send the instruction to the machine, you must dial the remote RX ID from the external telephone. You can also specify a remote RX ID.

Specify how long an incoming call should ring before the machine automatically switches to fax mode. This option is available when the receive mode is set to <Manual>.

ecify whether or not to print documents on both sides of the

Sp paper.

Page 70

Settings

Options

Bold: Default settings

Details

Set to scale images automatically so they  t the selected paper size or to reduce the image according to the speci ed ratio.

ecify whether or not to print a received date, day of the week, time, number, and page number at the bottom of the page when printing received faxes.

01/01/2012 SAT 02:07 PM [TX/RX NO 5001] P.0001

ecify whether or not to continue printing received faxes when the toner is nearly out.

* MF4890dw/MF4880dw only

O

- Reduction Ratio: Auto, 97%,

95%, 90%, 75%

- Reduction Direction: Vertical/

Horizontal, Vertical Only

O

Changing Communication Management Settings

Press [ ] (Menu).

Press [▲] or [

If you select <Fax Settings>, you can select a sub-item.

•

] to highlight <System Settings>, and then press [OK].

▼

] to highlight <Communication Management Settings>, and then press [OK].

▼

] to highlight the desired item, and then press [OK].

▼

• See “Communication Management Settings.”

Communication Mgt. Set

Fax Settings

Memory Lock Settings

Specify the setting values, and then press [OK].

Press [ ] (Menu) to close the screen.

Page 71

Communication Management Settings

Settings

tart Speed>

<RX S

<Memory Lock

tings>

Set

Options

Bold: Default settings

33600 bps

144

00 bps 9600 bps 7200 bps 4800 bps 240 0 bps

O

- Memory Lock PIN: Seven-digit number

- Report Print: O , On

- Memory Lock Time: O , On

Details

Change the transmission or receiving start speed if you have di culty sending or receiving faxes.

Generally, received documents are immediately printed. However, you can specify whether or not to store received faxes in memory before printing. You can then print the stored faxes at any time or delete them without printing to save paper.

Fax

Page 72

Memo

7272

Page 73

Scan

This chapter describes the basic scan functions.

(→ p.106)

You can see frequentely asked q

uestions about the scan function.

Understand the Scanning Method …………………………………… 74 Scan a Document with the Operation Panel ………………………… 75

Scanning a Document Using a Shortcut Key ………………………… 77

Scan a Document with the MF Toolbox ……………………………… 78

Con guring Scan Settings Using the MF Toolbox …………………… 80

Scan a Document with the Scanner Driver ………………………… 82

7373

Page 74

Basic

Method

Understand the Scanning Method

Scanning with

Detailed Scan

Settings

Various scanning methods are provided.

Basic

Method

onnect your

e machine.

Scan a Document with the Operation Panel (

You can use the operation panel to scan an image, and then send the image to a computer.

→p.75, p.77).

Scan a Document with the MF Toolbox

→p.78).

(

You can set the various scan settings with the MF Tool box.

Scanning with

Detailed Scan

Settings

(Use a driver from a

computer)

Scan a Document with the Scanner Driver

→p.82).

(

You can set the various scan settings with the scanner driver (ScanGear MF Window).

Scan a Document using WIA driver

For more details, see [Scanning]  [Scanning Using the WIA Driver (Windows XP/Vista/7/8 Only)] in the e-Manual.

Scan a Document using a TWAIN driver

For more details, see [Scanning]  [Scanning an Image from an Application] in the e-Manual.

Page 75

Scan a Document with the Operation Panel

You can scan a document using the Scan mode.

Make sure that a computer and the machine are connected (See the

Starter Guide).

Place your documents (→p.19).

Switch to the Scan mode (→p.16).

Press [▲] or [

Select the scan type.

] to highlight <Computer>, and then press [OK].

▼

Scan

Computer Remote Scanner

Press [▲] or [

When multiple computers are connected, the computer connected by a USB cable

•

is listed on the top.

Specify destination.

USER01

Press [▲] or [

<B&W Scan>

] to specify a destination, and then press [OK].

▼

] to specify the scan settings.

▼

• Scan the document in color (300 dpi), and then save as a

PDF  le.

• PDF settings: Searchable/Compact

Scan the document in black and white (300 dpi), and then

ve as a TIFF  le.

Scan the document in color (300 dpi), and then save as a

G/Exif  le.

JPE

• Scan the document in color (300 dpi), and then save as a

PDF  le.

• PDF settings: Searchable/Standard

Page 76

Press [OK] to start scanning.

When placing your documents in the feeder

When placing your documents on the

ten glass

pla

Scanning operation starts.

1. To continuously scan the document, press [

[▼] to highlight <Scan Next Original>, and then press [OK].

2. press [

▲] or [▼] to highlight <Store and Finish>,

and then press [OK].

• When scanning is complete, the folder that contains the scanned images is opened

on the screen of the computer.

▲] or

Canceling Scan Jobs

Press [ ] (Stop) twice.

* It is valid when only one job is processing or waiting.

Default Folder for Saving Scanned Images

By default, a new folder named after the date you scanned is created in the [Pictures] folder. (For Windows XP, the folder is created in the [My Pictures] folder in [My Documents].)

Page 77

Scanning a Document Using a Shortcut Key

You can perform a scan easily by registering destinations and frequently used settings in shortcut keys in advance.

Registering a Shortcut Key

Press [ ] (Menu).

Press [▲] or [

[OK].

Press [▲] or [

To con rm the destination registered in the shortcut key, select

•

<Con rm Destination>.

Shortcut Key Settings Register Confirm Destination

Press [▲] or [

and then press [OK].

Press [▲] or [

When a computer is connected by a USB cable, proceed to step 8.

•

Press [▲] or [

] to highlight <Scan Settings>, and then press [OK].

▼

] to highlight <Shortcut Key Settings>, and then press

▼

] to highlight <Register>, and then press [OK].

▼

] to highlight the shortcut key that you want to register,

▼

] to highlight the connection method, and then press [OK].

▼

] to highlight the destination, and then press [OK].

▼

] to highlight the scan settings, and then press [OK].

▼

Scan

• Scan the document in color (300 dpi), and then save as a

<B&W Scan>

Press [ ] (Menu) to close the screen.

PDF  le.

• PDF settings: Searchable/Compact

Scan the document in black and white (300 dpi), and then

ve as a TIFF  le.

Scan the document in color (300 dpi), and then save as a

G/Exif  le.

JPE

• Scan the document in color (300 dpi), and then save as a

PDF  le.

• PDF settings: Searchable/Compact

Page 78

Performing a Scan Using a Shortcut Key

Make sure that the computer and the machine is connected (See the

Starter Guide).

Place documents (→p.19).

Press [ ] (Scan►PC1) or [ ] (Scan►PC2) into which the desired

destination is registered.

When placing your documents in the feeder

When placing your documents on the

ten glass

pla

• When scanning is complete, the folder that contains the scanned images is opened

on the screen of the computer.

Scanning operation starts.

1. To continuously scan the document, press [

[▼] to highlight <Scan Next Original>, and then press [OK].

2. press [

▲] or [▼] to highlight <Store and Finish>,

and then press [OK]. Scanning operation starts.

▲] or

Scan a Document with the MF Toolbox

You can specify various scan settings if you select <Remote Scanner> from the operation panel, and then open the MF Toolbox.

Make sure that a computer and the machine are connected properly, and

the MF Toolbox is installed on the computer (See the Starter Guide).

Place your documents (→p.19).

Use the platen glass for a higher scan quality.

•

Switch to the Scan mode (→p.16).

Press [▲] or [

Select the scan type.

Computer Remote Scanner

From your computer, double-click the [Canon MF Toolbox 4.9] icon.

] to highlight <Remote Scanner>, and then press [OK].

▼

Page 79

When the MF Toolbox appears, click the desired scan mode button.

• The scan preset for an e-mail attachment is displayed.

[Mail]

[OCR]

[Save]

[PDF]

[Color Scan] [B&

W Scan] [Custom 1] [Custom 2]

When the scan setting window appears, specify the scan settings as

needed (

→p.80).

• The scanned document will be attached to a new message

in your e-mail application.

• The scan preset for the OCR (Optical Character Reader) is

displayed.

• The scanned document will be read by your OCR software.

• The scan preset for a high quality scanning is displayed.

• The scanned document will be saved in the default folder

or in a destination that you specify.

• The scan preset for the multiple page searchable PDF is

displayed.

• The scanned document will be saved as a PDF  le.

• The custom setting is displayed.

• The scanned document will be saved in a destination.

Scan

Click [OK] to start scanning.

When scanning is complete, the folder in which the scanned document is saved is

•

opened automatically.

• The scanned document will be opened in the registered application.

When scanning is complete, click [ ] to close the MF Toolbox.

Page 80

Con guring Scan Settings Using the MF Toolbox

This section describes the layout and features of each setting dialog box of the MF Toolbox.

For more details, see [Scanning] → [Using the MF Toolbox] in the e-Manual.

• Set the location of a document to

be scanned.

• [Auto Mode] that detects

the source automatically is recommended.

Set the size of the document to be scanned.

• Set the color mode.

• This setting is not available when

scanning using the [Color Scan] or [B&W Scan] button.

Example: When [Mail] or [PDF] menu is selected in MF Toolbox

• Set the size limit of attached  les.

• This setting is available only when

scanning using the [Mail] button.

• Set the scanning resolution.

• If you select a higher resolution,

the image quality becomes higher, and the  le size becomes bigger.

• Set the  le name,  le type, and

location to be saved for the scanned image.

• Manually set the location to save

the scanned image by clicking [Browse].

• Select to specify the format or

location to save the scanned image after scanning.

Reset the con gured settings to the default values.

Scanning starts.

Page 81

• Select to specify the scan settings using the

scanner driver (→p.82).

• When [Start] is clicked with this check box

selected, the [ScanGear MF] dialog box appears.

• This check box is not available when you scan

using the [OCR] button.

Set the orientation of the document.

Set the PDF  le type to save the scanned image.

PDF (Single Page)

PDF

ltiple

(Mu Pages)

Creates a single-page PDF  le.

Save all scanned images as a single PDF  l e .

• Add the scanned

image to the last page of an existing

PDF (Add

es)

Pag

If you selected PDF as the  le type, you can create a searchable PDF. Also, you can set the compression ratio.

PDF  le.

• Click [Browse] on

[Save Scanned Image to] to select a

PDF  le to add.

Scan

• Set an application to display the scanned image.

• Click [Set] to select an application or drag and drop the

application icon.

• Click [Delete] to save the  le without using the applications.

Page 82

Scan a Document with the Scanner Driver

If you use the scanner driver window (ScanGear MF Window), you can use various features and scan only the necessary part with the preview function.

Make sure that a computer and the machine are connected properly, and

the MF Toolbox is installed on the computer (See the Starter Guide).

Place your documents (→p.19).

Switch to the Scan mode (→p.16).

Press [▲] or [

From your computer, double-click the [Canon MF Toolbox 4.9] icon.

When the MF Toolbox appears, click the desired scan mode button.

You may not use the ScanGear MF when using the [OCR] mode.

•

When the scan setting window appears, select the [Display the Scanner

Driver] check box, and then click [Start].

Select [Preview] on the scanner driver dialog box, and then specify

settings as needed.

] to highlight <Remote Scanner>, and then press [OK].

▼

Crops the borders detected in the preview image.

Deletes the selected cropping frames.

Rotates the image 90 degrees to the left.

Rotates the image 90 degrees to the right.

Specify various scanner settings on each tab.

You can preview the image applied to the

scan setting values.

Click [Scan] to start scanning.

When scanning is complete, the folder in which the scanned document is saved

•

opens automatically.

• If an application is speci ed, the scanned document will be opened in the

application.

When scanning is complete, click [ ] to close the MF Toolbox.

Page 83

Maintenance and Management

This chapter describes how to clean the machine, replace the toner cartridge, and explains the report and list functions used for managing the machine.

Clean the Machine …………………………………………………… 84

Cleaning the Exterior and Interior …………………………………… 84 Cl

eaning the Fixing Unit …………………………………………… 85

Cleaning the Platen Glass and Feeder ……………………………… 86

Check and Replace Toner Cartridges ………………………………… 87

Checking the Toner Level …………………………………………… 87

nserving the Toner to Extend the Life of Toner Cartridges ………… 88

C Replacing the Toner Cartridge ……………………………………… 88

Manage Using the Report and List Functions ……………………… 91

 gure Settings Using the Remote UI …………………………… 92

Page 84

Clean the Machine

Clean the exterior and interior of the machine, platen glass, feeder, and the  xing unit periodically.

Cleaning the Exterior and Interior

Clean the exterior and interior of the machine to prevent toner powder and paper dust from accumulating inside.

For safety, be sure to turn OFF the machine and disconnect all cables from

IMPORTANTIMPORTANT

Cleaning the Exterior

Turn OFF the machine and disconnect all the cables from the machine.

Remove any documents from the platen glass or feeder.

the machine before cleaning the machine. When you  nish cleaning the machine, wait for it to dry completely before reconnecting the power cord, and then turn ON the power.

Clean the exterior of the machine and ventilation slots with a soft, well

wrung-out cloth dampened with water or a mild detergent that has been diluted with water.

Wait for the printer to dry completely.

Reconnect all the cables, and then turn ON the power.

Cleaning the Interior

Turn OFF the machine and disconnect all the cables from the machine.

Remove any documents from the platen glass or feeder.

Lift the scanning platform, open the toner cover, and then remove the

toner cartridge.

Page 85

Remove any toner or paper debris from the interior of the machine, with

a soft, dry cloth that is clean and lint-free.

Insert the toner cartridge.

Close the toner cover, and then lower the scanning platform.

Reconnect all the cables, and then turn ON the power.

CAUTION

（A）（A）

When closing the scanning platform:

Be careful not to get your  ngers caught.

Do not touch the  xing

Touching the  xing unit (A) may cause

s as it becomes very hot during use.

burn

If you get toner on your hands or clothi

ng:

If toner gets on your hands or clothing,

h them immediately with cold water.

was Washing with warm water makes it

impossible to remove the toner stains.

Cleaning the Fixing Unit

Clean the  xing unit when black streaks appear on printed pages.

Press [ ] (Menu).

Press [▲] or [

[OK].

] to highlight <Adjustment/Maintenance>, and then press

▼

unit (A).

Maintenance and Management

Press [▲] or [

Load Letter size plain paper in the multi-purpose tray, and then press

[OK].

The cleaning process begins. Cleaning takes approximately 90 seconds.

•

When the cleaning is complete, press [ ] (Menu) to close the screen.

] to highlight <Clean Fixing Unit>, and then press [OK].

▼

Page 86

Cleaning the Platen Glass and Feeder

If a scanned image has unexpected specks, clean the platen glass and feeder.

Cleaning the Platen Glass

Turn OFF the machine and disconnect all the cables from the machine.

Remove any documents from the platen glass.

Open the feeder.

Clean the platen glass and the under surface of the feeder.

Clean the platen glass with a well wrung out cloth dampened with water and wipe it

•

with a soft, dry cloth.

Close the feeder.

Reconnect all the cables, and then turn ON the power.

Cleaning the Feeder

Turn OFF the machine and disconnect all the cables from the machine.

Remove any documents from the feeder.

Open the feeder cover, clean the rollers with a well wrung-out cloth

dampened with water, and then wipe them with a soft and dry cloth.

MF4890dw

MF4880dw/ MF4770n

Close the feeder cover.

Reconnect all the cables, and then turn ON the power.

Page 87

Check and Replace Toner Cartridges

Toner cartridges are consumable products. When the toner has almost run out, a message appears in the display and streaks may appear on printed pages. Check the toner level, and replace the toner cartridge if necessary.

Toner is nearly out.

Density: 0 Original Type: Text 2-Sided: Off

Check the toner level, as needed. See the bottom of this page.

Prepare toner cartridge. Density: 0

...

Original Type: Text 2-Sided: Off

Gently shake the toner cartridge 5-6 times to evenly distribute the toner (→p.88).

When <Toner is nearly out.> message still appears in display, or print result is not improved, replace the toner cartridge (→p.88).

...

Maintenance and Management

When the <Toner is nearly out.> message appears on the display, the incoming faxes will be stored in the memory without printing. You can also set to print the received faxes, however, the printed documents may be light or blurred.

Press [ <Continue Print. When Toner Is Nearly Out>  <On>, and then press [OK].

] (Menu)  <Fax RX Settings>  <RX Print Settings> 

Checking the Toner Level

Press [ ] (Status Monitor/Cancel).

Press [▲] or [▼] to highlight <Device Status>, and then press [OK].

Press [▲] or [▼] to highlight <Remaining Toner>, and then press [OK].

Check the toner level.

The toner level will appear as <OK>, <Low>, o r < Nearly Out>.

•

Press [ ] (Status Monitor/Cancel) to close the screen.

Page 88

CAUTION

If toner comes in

ntact with your

co hands or clothing, wash them immediately in cold water. Do not use warm water, as it will set the toner and make it di cult to remove the toner stains.

Conserving the Toner to Extend the Life of Toner Cartridges

If you redistribute the toner, you may be able to print for some time until the toner runs out.

Lift the scanning platform, open the toner cover, and then remove the

toner cartridge.

Gently shake the toner cartridge 5-6 times to evenly distribute the toner.

Insert the toner cartridge.

Close the toner cover, and then lower the scanning platform.

Replacing the Toner Cartridge

You can purchase replacement toner cartridges from your local authorized Canon dealer.

Supported Canon Genuine Toner Cartridge:

Canon Cartridge 128

Page 89

Open the operation panel and the toner cover, and then remove the

toner cartridge.

Prepare a new toner cartridge.

Store the protective bag. It is required when you remove the toner cartridge for

•

printer maintenance or other purposes.

Shake the toner cartridge 5-6 times to evenly distribute the toner.

IMPORTANTIMPORTANT

Maintenance and Management

Place the toner cartridge on a  at surface, remove the tab, and carefully pull the sealing tape completely out (20” (50 cm)).

When pulling out the sealing tape:

• Do not pull the sealing tape at an angle or up and down. If the tape

breaks, it may not be pulled out completely.

• Even if the sealing tape stops at midpoint, pull it out of the toner

cartridge completely.

• If any tape remains in the toner cartridge, this may result in poor print

quality. If you are using the Fax, please note that you can only print the received data once, because the received data is deleted once it is printed.

Disposing of the removed sealing tape:

Dispose of the packing materials according to local regulations.

Page 90

Insert the toner cartridge.

Close the toner cover, and then lower the scanning platform.

WARNING

Do not dispose of a used toner cartridge in open  ames.

This may cause the toner remaining inside the cartridge to ignite, resulting in burns

re.

or a 

When cleaning up spilled or scattered toner:

If you accidentally spill or scatter toner, carefully gather the toner particles together

e them up with a soft, damp cloth in a way that prevents inhalation.

or wip Never use a vacuum cleaner that does not have safeguards against dust explosions to clean up spilled toner. Doing so may cause a malfunction in the vacuum cleaner, or result in a dust explosion due to static discharge.

CAUTION

Precautions to take when you get toner onto your hands or into clothing:

If toner comes in contact with your hands or clothing, wash them immediately in

ld water. Do not use warm water, as it will set the toner and make it di cult to

co remove the toner stains.

Do not allow the toner to scatter.

Do not pull out the sealing tape forcefully or stop before it is removed, as this

y cause toner to spill out. If toner gets into your eyes or mouth,  ush them

ma immediately with cold water and immediately consult a physician.

• Follow all local and federal regulations when disposing of the sealing tape

removed from the new toner cartridge.

• Canon will collect and recycle your used toner cartridges (→p.108).

• For more details about handling toner cartridges, see [Handling Toner

Cartridges] in the e-Manual.

Page 91

Manage Using the Report and List Functions

Job No. Address Name Start Time Call Length Sheets Result

0123 0123456789 name 01/01 02:07 AM 01'15 1 NG #018 Busy/No Signal

Print out reports or lists to view communication status, address book information, or settings, for monitoring the machine.

Press [ ] (Report).

Press [▲] or [▼] to highlight <Print Report Lists>, and then press [OK].

Press [▲] or [

<User Data List> Information about the machine and settings

Follow the on-screen instructions to print the report or list.

Press [ ] (Report) to close the screen.

] to highlight a report or list, and then press [OK].

▼

Numbers that are registered in the address book (coded dialing codes, one-touch keys, and groups)

Fax communication history

• To set the report not to be printed automatically, If an error occurs while

sending or receiving faxes, report is printed automatically. Con rm the error code printed on the report and resolve the problem (→p.101).

Maintenance and Management

Error code

• To change when to print the send or receive result report, or

communication management list, select <Report Settings> at the step 2 above. For details, see [Basic Operation]  [Printing the Report Automatically] in the e-Manual.

• Report and list printouts are limited to 10 pages.

Page 92

Con gure Settings Using the Remote UI

If the machine is connected to a network, you can monitor and con gure the machine from the computer using the Remote UI.

Con gure the network settings for the machine (See the Starter Guide)

Set the machine used on a TCP/IP network, and then connect the machine and a

•

computer to a network router or hub.

Start the web browser, enter “http://<the IP address of the machine>/” in

the address  led, and then press [Enter] key on your keyboard.

Input Example: http://192.168.0.215/

•

Log on to the Remote UI.

[System Manager Mode]

[End-User Mode]

When the setting screen is displayed, select the desired menu.

For more details, see [Setting and Managing from Computer] in the e-Manual.

•

You can use and con gure all features and settings of the Remote UI.

You can check device status, con rm settings, and view

ou can also enter a user name to handle jobs with

jobs. Y a matching user name.

Page 93

Troubleshooting

This chapter describes how to clear paper jams and o ers solutions to problems you may be having.

Clear Jams …………………………………………………………… 94

Clearing Document Jams in the Feeder……………………………… 95 Cl

earing Paper Jams Inside the Machine …………………………… 96

Resolve a Displayed Message ………………………………………… 100

e a

Resolv Improve Output Quality ……………………………………………… 102 Resolve a Problem …………………………………………………… 104

n Error Code ………………………………………………… 101

Page 94

Clear Jams

When <Paper jam.> appears on the display, a paper jam has occurred in the feeder or inside the machine. To remove the jammed document or paper, follow the instructions on the display.

Paper jam. Press [ ] to display steps.

WARNING

When removing jammed documents or paper:

Use caution to avoid paper cuts.

When removing jammed paper or inspecting the inside of the machine:

Do not allow necklaces, bracelets, or other metal objects to touch the inside of the

chine, as this may result in burns or electrical shock.

CAUTION

If loose toner comes into contact with your skin or clothing:

Wash with cold water. Do not wash with warm water, as this will set the toner and

se it to stain your skin or clothing.

cau

When removing jammed documents or paper:

If paper is jammed, remove it carefully so that no pieces of paper remain inside the machine according to the displayed message. Also, do not put your hand in an area other than indicated areas, as this may result in personal injuries or burns.

IMPORTANTIMPORTANT

If the jammed paper is torn:

Remove all torn pieces to avoid further jams.

If repeated paper jams occur:

Do the following:

• Make sure that the following packing material is completely

removed.

This part (a plastic part attached to the end of paper) is also a packing material. Be sure to remove it.

• Fan the paper stack and tap the edge on a  at surface to align the

paper before loading it into the machine.

• Make sure that the paper meets the requirements for use (→ p.22).

• Make sure that you have removed all scraps of paper from the inside

of the machine.

Page 95

Clearing Document Jams in the Feeder

After removing any documents placed in the feeder, follow the procedure below to remove jammed documents.

MF4890dw

Open the feeder cover and lift the lock release lever.

Remove any jammed document by pulling it gently.

Hold the green grip, and then open the inner cover.

Remove any jammed document by pulling it gently.

Close the inner cover.

Replace the release lever and close the feeder cover.

Trou bl esh oo ti ng

Place documents in the feeder.

Page 96

MF4880dw/MF4770n

Open the feeder cover.

Remove any jammed document by pulling it gently.

Close the feeder cover.

Place documents in the feeder.

Clearing Paper Jams Inside the Machine

Follow the procedure below to remove jammed paper.

StepStep

Lift the scanning platform, and then open the toner cover.

Remove the toner cartridge.

Remove any jammed paper by pulling it gently.

Check and remove the jammed paper inside the machine.

Page 97

Push up the green colored part (A), and then pull the paper exit guide (B)

to open.

(A)

Remove any jammed paper by pulling it gently.

Lift the paper exit guide, and then  rmly close it.

Ensure that each end of the paper exit guide is closed.

•

Gently pull any jammed paper downward from between the  xing unit

(B)

(A) and roller (B) until the leading edge emerges from the machine.

(A)

(B)

When the leading edge emerges, hold both sides of the jammed paper

and carefully pull it out.

Trou bl esh oo ti ng

Page 98

StepStep

Remove any jammed paper by pulling it gently.

Lift the dust cover, and then remove any paper loaded in the paper

cassette.

Remove any jammed paper by pulling it gently.

Check and remove the jammed paper in the paper cassette.

Reload paper into the paper cassette, and then lower the dust cover.

Page 99

Step

(MF4890dw/MF4880dw only)

Open the rear cover.

Remove any jammed paper by pulling it gently.

Close the rear cover.

Check and remove the jammed paper in the rear cover. 

Step

Insert the toner cartridge.

Close the toner cover and lower the scanning platform.

Lower the scanning platform and restore to a printable

condition.

CAUTION

Do not touch the  xing unit (A).

Touching the  xing unit (A) may cause

s as it becomes very hot during

burn use.

（A）（A）

Do not touch the transfer roller (B).

Touching the transfer roller may damage the machine.

（A）（B）

Trou bl esh oo ti ng

Page 100

Resolve a Displayed Message

This section describes some of messages related to the toner, memory, and paper.

For more details about other messages, see [Tr oubl es ho ot ing ]  [Onscreen Messages] in the e-Manual.

Message Action

<Prepare toner car

tridge.>

<Check toner

tridge.>

car

<No Paper: Drawer 1> <No P <Insert toner

cartridge.>

anceled.

aper: MP Tray>

The toner cartridge needs to be replaced soon. Prepare the replacement toner cartridge (→p.88).

When the toner is evenly distributed inside the cartridge, it can be used for some time. If this mes

age does not disappear, replace the toner cartridge (→p.88).

If this message is displayed while receiving a fax, the incoming fax will be stored in the

memory without being printed.

Reports may not be printed, even if they are set to be printed automatically.

• If there are any jobs waiting to be sent or printed, wait until the jobs are complete.

• Split the job into smaller subsets or reduce the scanning resolution and try to send them

again (→p.53).

• Print pages successfully scanned or cancel the job.

• Split the job into smaller subsets or change the <Original Type>. Change the document

type in <Photo -> . .. -> Te xt > order.

The toner cartridge needs to be replaced soon. Prepare the replacement toner cartridge. If Canon ge

We recommend Canon genuine toner cartridges as replacement toner cartridges.

nuine toner cartridge is not used, this message can appear.

• Change the <Paper Settings> to the size of the loaded paper (→p.26).

• When printing with the printer driver, verify that the paper size setting on the computer is

correct.

Load paper same as the paper type displayed on the screen (

The toner cartridge is not inserted. Insert the toner cartridge.

→p.22).

100

Canon imageCLASS MF4700 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Main Functions

Contents

Basic Operation

Learn the Names and Functions of Each Part of the Machine

Front Side

Interior

Back Side

Learn the Functions of the Operation Panel

Switch to Copy/Fax/Scan Mode

Enter Text

Set Date and Time

Place Documents

Placing Documents on the Platen Glass

Placing Documents in the Feeder

Load Paper

Loading Paper in the Paper Cassette

Loading Paper in the Multi-Purpose Tray

Loading Envelopes or Paper with a Letterhead

Setting a Paper Size and Type

Switch to the Quiet Mode

Switch to the Sleep Mode

Use the Toner Saver Mode

Copy

Make a Basic Copy

Copy by Saving Paper

Enlarge or Reduce Copies

Adjust the Image Quality for Copy

Adjusting the density

Selecting the Document Type

Adjusting the sharpness

Copy Multiple Pages onto One Sheet

Collate Copies

Copy a Double-Sided ID Card

View and Cancel Copy Jobs

Change the Default Copy Settings

Print

Print a Document

Enlarge or Reduce a Document

Print Multiple Pages onto One Sheet

Print a Poster

Add Watermarks to a Printout

View and Cancel Print Jobs

Register Numbers in the Address Book

Registering Numbers to One-Touch Keys

Registering Numbers to Coded Dialing Codes

Registering Recipients for Group Dialing

Editing and Deleting Registered Destinations

Adjust the Image Quality for Fax

Adjusting the Density

Selecting the Resolution

Adjusting the Sharpness

Changing the Default Settings

Send a Fax

Entering a Fax Number with the Alphanumeric Keys

Using the One-Touch Keys

Using the Coded Dialing Codes

Searching the Address Book

Redialing

Sending a Fax to Multiple Destinations (Sequential Broadcast)

Sending a Fax to an International Destination (Adding Pauses)

Calling a Recipient before Sending a Fax

Receive a Fax (Receive Mode)

Using the Machine for Fax Only

Using the Machine for Faxing and Phoning

Using the Answering Machine

Using the Machine Primarily for Phoning

Receiving Faxes in Manual Mode

Receive a Fax from Memory

Switching to Memory Lock Mode

Viewing/Canceling/Forwarding Received Fax Documents

Printing Received Fax Documents

View/Cancel/Forward a Fax Job

Change the Fax Settings

Changing Fax Sending Settings

Restricting Fax Sending Functions

Changing Fax RX Settings