Page 1
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Reference Guide
Back
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
Please read this guide before operating this product.
After you finish reading this guide, store it in a safe place
for future reference.
How to Use This Guide
Page 2
TOP
Before Using the
Machine
1
Document and Paper
2
Copying
3
Sending and
Receiving
4
Printing and
Scanning
5
Network
6
Remote UI
7
System Manager
Settings
Maintenance
8
Manuals for the Machine
Machine Set-Up
●
Software Installation
●
Starter Guide
Basic Features
●
Maintenance
●
Trouble Shooting
●
Specifications
●
Total Operation Features
●
Network and Remote User Interface
●
System Manager Settings
●
Reports and Lists
●
Trouble Shooting
●
Scanning Features●
Basic Operation Guide
Reference Guide
(This Document)
Scanner Driver Guide
CD-ROM
CD-ROM
Back
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
Indicates the manual is supplied in PDF format in the accompanying CD-ROM.
CD-ROM
To view the manuals in PDF format, Adobe Reader/Acrobat Reader/Acrobat is required. If Adobe Reader/Acrobat
●
Reader/Acrobat is not installed on your system, please download it from the Adobe Systems Incorporated website
(http://www.adobe.com).
Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies and
●
omissions. However, as we are constantly improving our products, if you need an exact specification, please
contact Canon.
The machine illustration on the cover may differ slightly from your machine.
●
i
Page 3
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Things You Can Do
Select a scan mode depending on
the type of image
Image Quality
p. 3-4
Adjust the density level of scanned
images
Sort copies by page order
Collate Copying
p. 3-7
Make two-sided copies
Back
Send documents with diverse
sending methods
Fax, E-Mail, and File Server
Send documents in a variety of file
formats
Previous
Chapter 4
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
Density
p. 3-4
Enlarge or reduce copied images
Zoom Ratio
p. 3-5
Two-Sided Copy
p. 3-9
Copy two documents on one sheet
2 on 1 Combination
p. 3-8
Send Settings
p. 4-7
Specify a recipient with a single
key
Sending with One-Touch Keys
p. 4-20
ii
Page 4
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Specify a recipient with a threedigit code
Sending with Coded Dial Codes
p. 4-21
Specify multiple recipients as a
group
Sending to Group Addresses
p. 4-22
Look up a particular recipient
Retry sending documents
automatically
Auto Retry
p. 4-29
Send documents to multiple
recipients
Broadcasting
p. 4-26
Recall the last three sending jobs
Back
Forward received documents
Forwarding Documents
Receive faxes in memory without
printing out
Memory Reception
Send a fax from a PC
Previous
p. 4-41, 7-15
p. 4-38
Next
10
Appendix
11
Table of Contents
Index
Address Book Search
p. 4-23
Job Recall
PC Faxing
p. 4-27
Online Help
iii
Page 5
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Print a document from a PC
Printing
Online Help
Specify detailed scanning options
to suit various images
Scanning
Scanner Driver Guide
Access and manage the machine
from a PC
Restrict the use of the machine
with department IDs
Department ID Management
p. 8-6
Back
Previous
Next
10
Appendix
11
Table of Contents
Index
Remote UI
Chapter 7
iv
Page 6
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
Previous
Next
Table of Contents
Manuals for the Machine ............................................................................................................... i
Things You Can Do ..........................................................................................................................ii
How to Use This Guide ............................................................................................................ xxiv
Using the Top Page ........................................................................................................... xxiv
Using the Chapter Topic List ..........................................................................................xxv
Legal Notices ............................................................................................................................. xxvii
1 Before Using the Machine ........................................................................................................1-1
Machine Components ...............................................................................................................1-3
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
Operation Panel ...........................................................................................................................1-6
Main Operation Panel ........................................................................................................1-6
Send/Fax Operation Panel ...............................................................................................1-9
v
Page 7
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
Back
Previous
Next
LCD (Standby Mode) ............................................................................................................... 1-10
Copy Mode ......................................................................................................................... 1-10
Send/Fax Mode ................................................................................................................. 1-10
Scan Mode ..........................................................................................................................1-10
Log In Mode .......................................................................................................................1-11
Department/User ID Management ................................................................................... 1-12
Procedure before Using the Machine ....................................................................... 1-12
Procedure after Using the Machine ........................................................................... 1-12
Toner Cartridge ......................................................................................................................... 1-13
Maintaining the Toner Cartridge ................................................................................ 1-14
Checking the toner level ............................................................................................... 1-15
Timer Settings ........................................................................................................................... 1-16
Setting the Sleep Mode ................................................................................................. 1-16
Setting Auto Clear Time ................................................................................................. 1-17
Setting Time Zone ........................................................................................................... 1-17
Setting Daylight Saving Time ......................................................................................1-18
11
Table of Contents
Index
vi
Page 8
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
Previous
Next
2 Document and Paper ................................................................................................................2-1
Document Requirements ......................................................................................................... 2-2
Scanning Area ..............................................................................................................................2-3
Loading Documents ..................................................................................................................2-4
On the Platen Glass ............................................................................................................2-4
In the ADF ..............................................................................................................................2-5
Paper Requirements ...................................................................................................................2-7
Printable Area ...............................................................................................................................2-9
Loading Paper ........................................................................................................................... 2-10
Into the Multi-Purpose Tray .......................................................................................... 2-10
Setting Paper Size and Type ................................................................................................. 2-13
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
vii
Page 9
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
Back
Previous
Next
3 Copying .....................................................................................................................................3-1
Basic Copying Method ..............................................................................................................3-3
Scan Settings ................................................................................................................................3-4
Image Quality .......................................................................................................................3-4
Density ....................................................................................................................................3-4
Zoom Ratio ............................................................................................................................3-5
Advanced Copy Features ..........................................................................................................3-7
Collate Copy ..........................................................................................................................3-7
2 on 1 Combination ...........................................................................................................3-8
Two-Sided Copying ............................................................................................................3-9
Reserved Copy ..................................................................................................................3-10
Printing a Sample Page .......................................................................................................... 3-11
Canceling Copy Jobs ............................................................................................................... 3-12
Checking and Deleting Jobs ................................................................................................ 3-13
Checking and Deleting Copy Jobs.............................................................................3-13
11
Table of Contents
Index
viii
Page 10
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
Previous
Next
4 Sending and Receiving .............................................................................................................4-1
Basic Sending Method ..............................................................................................................4-5
Scan Settings ................................................................................................................................4-6
Image Quality (Fax) ............................................................................................................4-6
Density ....................................................................................................................................4-6
Send Settings (E-Mail/File Server) .................................................................................4-7
Storing/Editing Address Book ................................................................................................4-9
Storing/Editing One-Touch Keys/Coded Dial Codes ........................................... 4-10
Storing/Editing Group Addresses .............................................................................. 4-15
Specifying Destinations ......................................................................................................... 4-20
Using One-Touch Keys ...................................................................................................4-20
Using Coded Dial Codes ................................................................................................ 4-21
Using Group Addresses .................................................................................................4-22
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
Using Address Book Key ................................................................................................ 4-23
Manual Sending (Fax) ............................................................................................................. 4-25
ix
Page 11
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
Previous
Next
Advanced Sending Features ................................................................................................ 4-26
Broadcasting ......................................................................................................................4-26
Job Recall ............................................................................................................................ 4-27
PC Faxing ..................................................................................................................................... 4-28
Customizing Sending Features ........................................................................................... 4-29
Setting Number of Retry Attempts (E-Mail/File Server) .....................................4-29
Setting Automatic Redialing (Fax) ............................................................................. 4-29
Setting Detail Information (E-Mail/File Server/USB Memory) ......................... 4-30
Fax Dialing Features ................................................................................................................ 4-32
Switching Temporarily to Tone Dialing ....................................................................4-32
Checking Dialing Line ....................................................................................................4-33
Dialing an Overseas Number (With Pauses) ........................................................... 4-33
Basic Receiving Method ......................................................................................................... 4-35
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
x
Page 12
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Back
Previous
Next
Receiving Features ................................................................................................................... 4-36
FaxTel: Optional Settings ............................................................................................... 4-36
DRPD: Optional Settings ...............................................................................................4-37
Manual Reception ............................................................................................................ 4-37
Memory Reception .......................................................................................................... 4-38
Memory Lock Reception ...............................................................................................4-38
Forwarding Received Documents .............................................................................4-41
Remote Reception ...........................................................................................................4-42
Printing Received Documents .....................................................................................4-44
Canceling TX/RX Jobs ............................................................................................................. 4-46
Checking and Deleting Jobs ................................................................................................ 4-47
Checking Transmission/Reception Results ............................................................. 4-47
Checking the Arrival of I-Fax ........................................................................................ 4-47
Checking and Deleting Sending/Receiving Documents
Stored in Memory ............................................................................................................ 4-48
10
Appendix
11
Table of Contents
Index
xi
Page 13
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
Previous
Next
5 Printing and Scanning ..............................................................................................................5-1
Printing Documents ...................................................................................................................5-2
Scanning to a Computer ..........................................................................................................5-3
Scanning to a USB Memory .....................................................................................................5-4
Scanning to a USB Memory .............................................................................................5-4
Scan Settings ........................................................................................................................5-6
Canceling Scan Jobs ...................................................................................................................5-8
Canceling Scan Jobs to a Computer ............................................................................5-8
Canceling Scan Jobs to a USB Memory .......................................................................5-8
Checking and Deleting Jobs ...................................................................................................5-9
Checking and Deleting Print Jobs ................................................................................5-9
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
xii
Page 14
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
Previous
Next
6 Network .....................................................................................................................................6-1
System Requirements ................................................................................................................6-4
Printing or Sending a Fax from a Computer ..............................................................6-4
Using E-Mail ..........................................................................................................................6-5
Sending Data to a File Server..........................................................................................6-5
Basic Network Settings .............................................................................................................6-6
Interface Settings ................................................................................................................6-6
Communication Environment Setup ...........................................................................6-8
Setting Up a Computer for Printing/Sending a Fax ..................................................... 6-11
Settings from the Operation Panel ............................................................................ 6-11
Machine Connection Method (LPD/Raw) ...............................................................6-12
Print Server Settings .......................................................................................................6-15
Setting Up E-Mail ..................................................................................................................... 6-16
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
Settings from the Operation Panel ............................................................................ 6-16
xiii
Page 15
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
Previous
Next
Setting Up a Computer as a File Server ............................................................................ 6-21
Settings from the Operation Panel ............................................................................ 6-21
Configuring a Shared Folder ........................................................................................6-23
Additional Network Settings................................................................................................ 6-35
TCP/IP Settings ..................................................................................................................6-35
Startup Time Settings ..................................................................................................... 6-41
Checking Network Settings .................................................................................................. 6-43
Machine Management ........................................................................................................... 6-44
Machine Management Using Web Browser (Remote UI) .................................. 6-44
Machine Management Using NetSpot Device Installer .....................................6-44
Machine Management Using NetSpot Console ...................................................6-44
7 Remote UI ..................................................................................................................................7-1
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
System Requirements ................................................................................................................7-3
Windows.................................................................................................................................7-3
Macintosh ..............................................................................................................................7-3
xiv
Page 16
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
Previous
Next
Using the Remote UI ..................................................................................................................7-4
Starting the Remote UI .....................................................................................................7-4
Displaying Device Status and Information ........................................................................7-6
Job Management ........................................................................................................................ 7-7
Managing Print Jobs ..........................................................................................................7-7
Viewing the Activity Log ..................................................................................................7-8
Managing the Address Book ...................................................................................................7-9
Customizing System Settings .............................................................................................. 7-12
Customizing System Information ..............................................................................7-12
Specifying Forwarding Settings .......................................................................................... 7-15
Managing the Department/User ID .................................................................................. 7-21
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
xv
Page 17
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
Previous
Next
Import/Export Function ......................................................................................................... 7-27
Saving the Address Book ..............................................................................................7-27
Loading an Address Book ............................................................................................. 7-28
Saving User Management Data in Files (Export) .................................................. 7-29
Loading User Management Data Files (Overwrite/Import) ..............................7-30
Saving Additional Functions Settings in Files (Export) ....................................... 7-32
Loading Additional Functions Settings Files (Overwrite/Import) ..................7-33
Device Custom Settings ......................................................................................................... 7-35
8 System Manager Settings ........................................................................................................8-1
Specifying the System Manager Settings...........................................................................8-3
Device Information Settings ................................................................................................... 8-5
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
xvi
Page 18
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
Previous
Next
Department ID Management .................................................................................................8-6
Registering the Department ID, Password, and Page Limit .................................8-6
Changing the Password and Page Limit .....................................................................8-8
Erasing the Department ID and Password .............................................................. 8-10
Checking Counter Information ................................................................................... 8-10
Clearing Page Totals ........................................................................................................ 8-11
Printing Counter Information (DEPT. INFO LIST) ..................................................8-12
Accepting Print Jobs with Unknown IDs .................................................................8-12
Managing User IDs................................................................................................................... 8-14
Handling Documents with Forwarding Errors............................................................... 8-15
Remote UI ................................................................................................................................... 8-16
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
xvii
Page 19
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
Previous
Next
Restricting Access to Destinations ..................................................................................... 8-17
Setting a Password for the Address Book ...............................................................8-17
Restricting the New Address .......................................................................................8-18
Restricting PC Faxing ...................................................................................................... 8-18
Confirming Entered Fax Numbers .............................................................................8-19
Restricting Job Recall .....................................................................................................8-19
Restricting Broadcasting ............................................................................................... 8-20
Checking the Job Log ............................................................................................................. 8-21
Restricting the USB Interface Port ..................................................................................... 8-22
9 Maintenance .............................................................................................................................9-1
Cleaning the Machine ...............................................................................................................9-2
Exterior ...................................................................................................................................9-2
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
Interior ....................................................................................................................................9-2
Fuser Roller ............................................................................................................................9-6
Scanning area .......................................................................................................................9-6
xviii
Page 20
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
Previous
Next
Replacing the Toner Cartridge ............................................................................................ 9-10
Redistributing Toner .......................................................................................................9-10
Replacing the Toner Cartridge with a New One ...................................................9-13
Recycling Used Cartridges .................................................................................................... 9-16
The Clean Earth Campaign ...........................................................................................9-16
U.S.A. PROGRAM ...............................................................................................................9-17
CANADA PROGRAM-CANADA PROGRAMME ........................................................ 9-20
Transporting the Machine .................................................................................................... 9-22
10 Troubleshooting ...................................................................................................................10-1
Clearing Jams ............................................................................................................................ 10-3
Document Jams ................................................................................................................10-3
Paper Jams..........................................................................................................................10-5
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
LCD Messages ..........................................................................................................................10-13
Error Codes ............................................................................................................................... 10-21
xix
Page 21
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
Back
Previous
Next
If <LOAD CORRECT PAPER> is displayed .......................................................................10-29
Re-Loading the Paper ...................................................................................................10-29
Changing the Paper Size Setting ..............................................................................10-29
General Problems ...................................................................................................................10-30
Paper Feeding Problems......................................................................................................10-32
Sending/Receiving Problems ............................................................................................ 10-33
Sending Problems .........................................................................................................10-33
Receiving Problems .......................................................................................................10-38
Copying Problems .................................................................................................................10-44
Printing Problems ..................................................................................................................10-47
Telephone Problems .............................................................................................................10-51
Network Problems ................................................................................................................. 10-52
If a Power Failure Occurs......................................................................................................10-55
11
Table of Contents
Index
xx
Page 22
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
Back
Previous
Next
If You Cannot Solve a Problem ..........................................................................................10-56
Customer Support (U.S.A.) ..........................................................................................10-56
Customer Support (Canada) ......................................................................................10-56
11 Appendix ...............................................................................................................................11-1
Machine Settings ..................................................................................................................... 11-4
Printing USER’S DATA LIST ............................................................................................ 11-4
Accessing the Setting Menu ........................................................................................ 11-4
Setting Menu ............................................................................................................................. 11-6
PAPER SETTINGS ............................................................................................................... 11-6
VOLUME CONTROL .......................................................................................................... 11-6
COMMON SETTINGS .......................................................................................................11-7
COPY SETTINGS ................................................................................................................11-9
TX/RX SETTINGS .............................................................................................................11-11
ADDRESS BOOK SET. .....................................................................................................11-19
PRINTER SETTINGS .........................................................................................................11-23
11
Table of Contents
Index
xxi
Page 23
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
TIMER SETTINGS .............................................................................................................11-28
ADJUST./CLEANING .......................................................................................................11-30
REPORT SETTINGS..........................................................................................................11-32
SYSTEM SETTINGS .........................................................................................................11-34
Previous
Next
Summary of Reports and Lists...........................................................................................11-48
Printing Reports Automatically ......................................................................................... 11-49
TX REPORT ........................................................................................................................11-49
RX REPORT ........................................................................................................................11-50
ACTIVITY REPORT ...........................................................................................................11-51
Printing Reports and Lists Manually................................................................................11-53
Printing ACTIVITY REPORT ..........................................................................................11-53
Printing 1-TOUCH LIST, CODED DIAL LIST, and GROUP DIAL LIST ................11-54
Printing 1-TOUCH LIST 2, CODED DIAL LIST 2 ......................................................11-54
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
Checking and Deleting Jobs .............................................................................................. 11-55
Checking and Deleting Report Jobs .......................................................................11-55
xxii
Page 24
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
Previous
Next
Checking Remaining Memory ........................................................................................... 11-56
Glossary ..................................................................................................................................... 11-57
Index ...........................................................................................................................................11-68
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
xxiii
Page 25
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
How to Use This Guide
Using the Top Page
■
Back
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
xxiv
Page 26
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Using the Chapter Topic List
■
Back
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
xxv
Page 27
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should keep in
mind when using the machine.
Indicates a warning that may lead to death or serious injury if not observed.
Explains how to avoid actions that could injure you or damage your machine.
Explains operating restrictions and how to avoid minor difficulties.
In addition, this guide uses distinctive notations to identify keys and information in the LCD:
The keys you press appear in square brackets: [Stop/Reset].
–
Information in the LCD appears in angle brackets: <LOAD PAPER>.
–
The items appears on the PC (Menus, Menu commands, buttons etc.) in angle brackets: [Save].
–
Previous
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Troubleshooting
10
Appendix
11
Table of Contents
Index
9
xxvi
Page 28
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Back
Previous
Next
Legal Notices
Trademarks
Canon, the Canon logo, imageCLASS, and NetSpot are trademarks of Canon Inc.
Microsoft, Windows and Windows Server are registered trademarks of Microsoft Corporation in the United States and other countries.
Windows Vista is a trademark of Microsoft Corporation in the United States and other countries.
All other product and brand names are registered trademarks, trademarks or service marks of their respective owners.
Copyright
Copyright © 2007 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system,
or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or
otherwise, without the prior written permission of Canon Inc.
Disclaimer
The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN,
INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR
NON-INFRINGEMENT. CANON INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR
EXPENSES RESULTING FROM THE USE OF THIS MATERIAL.
10
Appendix
11
Table of Contents
Index
xxvii
Page 29
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
1 Before Using the Machine
Machine Components ......................................................................................1-3
Operation Panel ...............................................................................................1-6
Main Operation Panel .................................................................1-6
Send/Fax Operation Panel ........................................................1-9
LCD (Standby Mode) ......................................................................................1-10
Copy Mode .................................................................................. 1-10
Send/Fax Mode .......................................................................... 1-10
Scan Mode ................................................................................... 1-10
Log In Mode ................................................................................ 1-11
Back
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Troubleshooting
10
Appendix
11
Table of Contents
Index
9
1-1
Page 30
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
Previous
Next
Department/User ID Management ...............................................................1-12
Procedure before Using the Machine ................................ 1-12
Procedure after Using the Machine .................................... 1-12
Toner Cartridge ..............................................................................................1-13
Maintaining the Toner Cartridge ......................................... 1-14
Checking the toner level ........................................................ 1-15
Timer Settings ................................................................................................1-16
Setting the Sleep Mode .......................................................... 1-16
Setting Auto Clear Time .......................................................... 1-17
Setting Time Zone ..................................................................... 1-17
Setting Daylight Saving Time ............................................... 1-18
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
1-2
Page 31
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Machine Components
Back
A ADF ( Automatic Document Feeder)
Holds documents and feeds them automatically into the scanning
area.
B Slide guides
Adjust to the width of the document.
C Document feeder tray
Holds documents.
D Document delivery tray
Receives documents.
E Operation panel
Controls the machine.
F USB memory port
Insert the USB memory when using scanning to USB memory
option.
G Output tray
Receives copies, prints and faxes.
H Paper cassette
Loads the paper supply.
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10
Appendix
11
Table of Contents
Index
1-3
Page 32
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
Back
I Scanning area
Scans documents from the ADF.
J Platen glass
Place documents.
K Output tray extension
Extends for the output tray.
L Paper stopper
Prevents the paper from falling off the output tray.
Open the paper stopper from its original position for LTR/A4
paper. For LGL paper, pull out the output tray extension first, and
then open the paper stopper.
M Slide guides for multi-purpose tray
Adjusts to the width of the paper.
N Paper guide rail
Holds the paper supply.
O Dust cover
Protects the paper supply in the paper cassette from the dirt and
dust.
P Multi-purpose tray
Feeds paper when you insert one by one manually.
Q Scanning platform
Open this platform when replacing the toner cartridge or clearing
paper jams.
R Main power switch
Turns the power on or off.
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11
Table of Contents
Index
1-4
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
S Ethernet port
Connect the network cable.
T USB port
Connect the USB (Universal Serial Bus) cable.
U Rear cover
Open this cover when clearing paper jams.
V Power socket
Connect the power cord.
W Telephone line jack
Connect the external telephone cable.
X External device jack
Connect an external device.
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Troubleshooting
10
Appendix
11
Table of Contents
Index
9
1-5
Page 34
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
11
Operation Panel
Main Operation Panel
■
A [System Monitor] key
Press to check fax transmission, print, copy, or report output
status.
B [View Settings] key
Press to confirm settings of the copy function.
C [COPY] key
Press to switch to the Copy mode.
Back
D [SEND/FAX] key
Press to switch to the Send/Fax mode.
E [SCAN] key
Press to switch to the Scan mode.
F [Additional Functions] key
Press to select or cancel the modes in Additional Functions.
G [2-Sided] key
Press to set two-sided copying.
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Table of Contents
Index
1-6
Page 35
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
H [Enlarge/Reduce] key
Press to enlarge or reduce copy ratio.
I [Density] key
Press to adjust the density for copy or documents you send.
J [Image Quality] key
Press to select image quality for copy or fax.
K [Collate/2 on 1] key
Press to collate copies, or press to set 2 on 1 copying.
L Log In/Out key ( ID key)
Press to operate the machine when the ID management is
activated. Also press to enable the ID management when
you finished using the machine.
Back
M [Energy Saver] key
Press to set or cancel the Sleep mode manually. The key
lights green when the Sleep mode is set, and goes off when
the mode is canceled.
N [Stop/Reset] key
Press to stop a current job. Also, press to return the machine
to the standby mode.
O Error indicator
Flashes when an error has occurred.
P Processing/Data indicator
Flashes while sending or receiving faxes. Lights when the
machine has waiting jobs and stores the data in memory.
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11
Table of Contents
Index
1-7
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TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
11
Q [Start] key
Press to start copying, scanning and sending faxes.
R Numeric keys
Enter letters and numbers.
S [Tone] key
Press to switch from rotary pulse to tone dialing.
T [Clear] key
Press to clear entered alphanumeric characters.
U [ ] key
Press to increase the value for various settings. Also press to
see the next item in the menu.
Back
V [OK] key
Press to accept a set function or mode.
Also press and hold to print a sample page when you are in
the copy mode. For details, see “Printing a Sample Page,” on
p. 3-11.
W [
X LCD display
Y [Toner Gauge] key
] key
Press to decrease the value for various settings. Also press to
see the previous item in the menu.
Displays messages and prompts during operation. Displays
selection, text, and numbers when adjusting the settings.
Press to check the toner remaining in the toner cartridge.
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Table of Contents
Index
1-8
Page 37
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
Send/Fax Operation Panel
■
A [Hook] key
Press when you want to dial without lifting up the handset of
the external telephone.
B [Recall/Pause] key
Press to recall previously set send jobs, including the
destinations, scan settings, and send settings.
Press to enter a pause between or after the telephone/fax
number when dialing or registering numbers.
C [Coded Dial] key
Press to specify destinations registered under coded dial
codes.
Back
D [Address Book] key
Press to search pre-registered destinations under one-touch
keys or coded dial codes by name, number, or address.
E One-Touch keys
Press to specify destinations registered under one-touch
keys.
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11
Table of Contents
Index
1-9
Page 38
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
LCD (Standby Mode)
Copy Mode
■
CBA
LTR100%
TEXT/PHOTO
DE
A Zoom ratio
B Paper size
C Quantity
D Density
E Image quality
O1
Send/Fax Mode
■
FAX
■
Scan Mode
SCANNING MODE
Back
Previous
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Troubleshooting
10
Appendix
11
Table of Contents
Index
9
1-10
Page 39
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
Log In Mode
■
For Department ID Management
●
ENTER DEPT.ID
●
For User ID Management
ENTER USER ID :a
–
–
–
–
Depending on your needs, you can change the standby display which
appears when the main power switch is turned on. For details, see
“Setting Menu,” on p. 11-6.
When the main power switch is turned on, the LCD displays <PLEASE
WAIT> first, and then displays <INITIALIZING...> until the standby display
appears. It is also possible to see the standby display without having
<INITIALIZING...> shown.
If the Auto Clear function is activated, the display returns to the standby
mode.
Log in mode is displayed only when Department/User ID Management is
set to <ON> in <SYSTEM SETTINGS>. To log in or out, see “Department/
User ID Management,” on p. 1-12.
Back
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11
Table of Contents
Index
1-11
Page 40
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Department/User ID Management
If Department ID Management or User ID Management is set
to <ON> in <SYSTEM SETTINGS>, you must enter your ID and
password to be able to operate the machine. For details, see
Chapter 8, “System Manager Settings.”
Procedure before Using the Machine
■
1. Enter the department ID or the user ID with the
numeric keys, then press [OK] or [Log In/Out
(ID)].
2. If the password is set, enter the password with
the numeric keys, then press [OK] or [Log In/Out
(ID)].
The standby display appears.
Back
Procedure after Using the Machine
■
Previous
1. Be sure to press [Log In/Out (ID)].
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
1-12
Page 41
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Toner Cartridge
The lifetime of the Canon genuine starter toner cartridge which
comes with the machine is approximately 1,000 pages, the
Canon genuine replacement toner cartridge is approximately
2,000 pages. The page counts are on the basis of “ISO/ IEC
19752”* when printing A4 size paper with the default print
density setting. The level of toner consumption varies
depending on the type of documents printed. If your average
document contains a lot of graphics, tables, or charts, the life of
the toner cartridge will be shorter as they consume more toner.
To purchase the Canon genuine replacement toner cartridge,
contact your local Canon dealer or Canon Customer Care Center
(U.S.A.:1-800-828-4040, Canada:1-800-652-2666).
* “ISO/IEC 19752” is the global standard related to “Method for
the determination of toner cartridge yield for monochromatic
electrophotographic printers and multi-function devices that
may contain printer components” issued by ISO (International
Organization for Standardization).
Toner Cartridge name:
Canon Cartridge 104
Model
Name
MF4690
Back
Type
Bundled
Replacement Canon Cartridge 104
Previous
Supported Canon
Genuine Cartridge
Canon Cartridge 104
Starter
Next
Print Yield
Approx. 1,000
pages
Approx. 2,000
pages
10
Appendix
11
Table of Contents
Index
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
11
Maintaining the Toner Cartridge
■
Keep the toner cartridge away from computer screens,
●
disk drives, and floppy disks. The magnet inside the toner
cartridge may harm these items.
Avoid locations subject to high temperature, high humidity,
●
or rapid changes in temperature.
Do not expose the toner cartridge to direct sunlight or bright
●
light for more than five minutes.
Store the toner cartridge in its protective bag. Do not open
●
the bag until you are ready to install the toner cartridge in
the machine.
Save the toner cartridge’s protective bag in case you need to
●
repack and transport the toner cartridge at a later date.
Do not store the toner cartridge in a salty atmosphere or
●
where there are corrosive gases such as from aerosol sprays.
Do not remove the toner cartridge from the machine
●
unnecessarily.
Do not open the drum protective shutter on the toner
●
cartridge. Print quality may deteriorate if the drum surface is
exposed to light or is damaged.
Back
Always hold the toner cartridge by its handle to avoid
●
touching the drum protective shutter.
Do not stand the toner cartridge on end, and do not turn it
●
upside down. If toner becomes caked in the toner cartridge,
it may become impossible to free it even by shaking the toner
cartridge.
If there is a toner powder leakage, make sure not to inhale or
●
touch the toner powder. If it comes in contact with your skin,
rinse with cold water using soap. If you feel an irritation on
your skin or inhale the powder, consult a doctor immediately.
When removing the toner cartridge from the machine, make
●
sure to remove it carefully. If not removed with care, the
toner powder may scatter and come in contact with your eyes
and mouth. If this happens, rinse with water and consult a
doctor immediately.
Keep the toner cartridge away from small children. If they
●
ingest the toner powder, consult a doctor immediately.
Do not disassemble the toner cartridge. The toner powder
●
may scatter and come in contact with your eyes and mouth.
If this happens, rinse with water and consult a doctor
immediately.
Do not place the toner cartridge in fire. Toner powder is flammable.
Previous
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Table of Contents
Index
1-14
Page 43
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Before Using the
Machine
1
Document and Paper
2
Copying
3
Sending and
Receiving
4
Printing and
Scanning
5
Network
6
Remote UI
7
System Manager
Settings
Maintenance
8
Checking the toner level
■
You can check the amount of toner remaining in the toner cartridge
by pressing the [Toner Gauge] key. The toner level is displayed in
the LCD at four levels.
If the toner gauge indicates that the toner is empty, it is
recommended that the toner cartridge be replaced. (See “Replacing
the Toner Cartridge,” on p. 9-10.)
Toner full
TONER GAUGE
0% 100%
Toner high
TONER GAUGE
0% 100%
Back
Toner low
TONER GAUGE
0% 100%
Toner empty
TONER GAUGE
0% 100%
To return to the standby mode, press [Stop/Reset].
Previous
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Troubleshooting
10
Appendix
11
Table of Contents
Index
9
1-15
Page 44
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
11
Timer Settings
Setting the Sleep Mode
■
When the machine remains idle for a certain period of time, it
automatically enters the Sleep mode.
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <TIMER SETTINGS>,
then press [OK].
3. Press [ ] or [ ] to select <AUTO SLEEP
TIME>, then press [OK].
4. Press [ ] or [ ] to select <ON>, then press
[OK].
5. Press [ ] or [ ] to select the desired interval,
then press [OK].
You can set the interval from 3 to 30 minutes (in one-minute
increments).
You can also enter values using numeric keys.
The default setting is 5 minutes.
Back
Previous
Next
6. Press [Stop/Reset] to return to the standby
mode.
[Energy Saver] lights green when the machine enters the Sleep
–
mode.
To resume the normal mode from the Sleep mode, press [Energy
–
Saver] on the operation panel.
To enter the Sleep mode manually, press [Energy Saver] on the
–
operation panel.
The machine will not enter the Sleep mode when:
–
• the machine is in operation
• the Processing/Data indicator lights or flashes
• a message appears on the display and the Error indicator flashes
• paper is loaded in the multi-purpose tray
• a paper jam occurs in the machine
• the handset of the external telephone is off the hook
The machine will leave the Sleep mode when:
–
• you press [Energy Saver] on the operation panel
• a fax is received
• the handset of the external telephone is off the hook
• a print job is sent from a computer, and the print is started
Table of Contents
Index
1-16
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Back
Setting Auto Clear Time
■ Setting Time Zone
If the machine remains idle for a certain period of time, the display
returns to the standby mode (Auto Clear function).
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <TIMER SETTINGS>,
then press [OK].
■
The standard time zones of the world are expressed globally in
terms of the difference in hours (± up to 12 hours) from GMT
(0 hours). A time zone is a region throughout which this time
difference is the same.
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <TIMER SETTINGS>,
3. Press [ ] or [ ] to select <AUTO CLEAR
TIME>, then press [OK].
then press [OK].
3. Press [ ] or [ ] to select <TIME ZONE
4. Press [ ] or [ ] to select <ON>, then press
[OK].
SETTING>, then press [OK].
4. Press [ ] or [ ] to select the time zone, then
5. Press [ ] or [ ] to select the desired interval,
then press [OK].
You can set the interval from 1 to 9 minutes (in one-minute
increments).
You can also enter values using numeric keys.
6. Press [Stop/Reset] to return to the standby
mode.
press [OK].
5. Press [Stop/Reset] to return to the standby
mode.
The specified time zone setting becomes effective after the machine
is restarted.
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10
Appendix
11
Table of Contents
Index
1-17
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Setting Daylight Saving Time
■
In some countries or areas, time is advanced throughout the
summer season. This is called “Daylight Saving Time.”
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <TIMER SETTINGS>,
then press [OK].
3. Press [ ] or [ ] to select <DAYLIGHT
SV.TIME>, then press [OK].
4. Press [ ] or [ ] to select <ON>, then press
[OK].
5 . Press [ ] or [ ] to select <START DATE/
TIME>, then press [OK].
Back
Previous
Next
6. Press [ ] or [ ] to select <MONTH>, then
press [OK].
7. Press [ ] or [ ] to select the month, then
press [OK].
8. Press [ ] or [ ] to select <WEEK>, then press
[OK].
9. Press [ ] or [ ] to select the week, then press
[OK].
10. Press [ ] or [ ] to select <DAY>, then press
[OK].
11. Press [ ] or [ ] to select the day, then press
[OK].
12. Press [ ] or [ ] to select <END DATE/TIME>,
then press [OK].
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
1-18
Page 47
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
13. Press [ ] or [ ] to select <MONTH>, then
press [OK].
14. Press [ ] or [ ] to select the month, then
press [OK].
15. Press [ ] or [ ] to select <WEEK>, then press
[OK].
16. Press [ ] or [ ] to select the week, then press
[OK].
17. Press [ ] or [ ] to select <DAY>, then press
[OK].
18. Press [ ] or [ ] to select the day, then press
[OK].
19. Press [Stop/Reset] to return to the standby
mode.
Back
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
1-19
Page 48
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
2 Document and Paper
Document Requirements .................................................................................2-2
Scanning Area ...................................................................................................2-3
Loading Documents .........................................................................................2-4
On the Platen Glass .....................................................................2-4
In the ADF .......................................................................................2-5
Paper Requirements ........................................................................................2-7
Printable Area ...................................................................................................2-9
Loading Paper ................................................................................................2-10
Into the Multi-Purpose Tray ................................................... 2-10
Setting Paper Size and Type ..........................................................................2-13
Back
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11
Table of Contents
Index
2-1
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
11
Document Requirements
Platen Glass ADF
Type Plain paper
Size
(W x L)
Weight Max. 4.4 lb (2 kg) 11 to 28 lb bond
Quantity 1 sheet Max. 35 sheets*
*1When copying a transparent document such as tracing paper
or transparencies, use a piece of plain white paper to cover the
document after placing it face-down on the platen glass.
*221 lb bond (80 g/m2) paper
–
Thick documents
–
Photographs
–
Small documents (e.g.,
–
index cards)
Special types of paper
–
(e.g., tracing paper*1,
transparencies*1, etc.)
Book (Height: max. 1"
–
(24 mm))
Max. 8 1/2" x 11 5/8"
(Max. 216 x 297 mm)
Plain paper (Multipage
documents of the same
size, thickness and weight
or one page documents.)
Max. 8 1/2" x 14"
(Max. 216 x 356 mm)
Min. 4 1/8" x 5 7/8"
(Min. 105 x 148.5 mm)
(40 to 105 g/m2)
2
(Max. 10 sheets for LGL
documents)
Back
Do not place the document on the platen glass or in the ADF
●
until the glue, ink or correction fluid on the document is
completely dry.
To prevent document jams in the ADF, do not use any of the
●
following:
Wrinkled or creased paper
–
Carbon paper or carbon-backed paper
–
Curled or rolled paper
–
Coated paper
–
Torn paper
–
Onion skin or thin paper
–
Documents with staples or paper clips attached
–
Paper printed with a thermal transfer printer
–
Transparencies
–
Previous
Next
Table of Contents
Index
2-2
Page 50
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Scanning Area
Make sure your document’s text and graphics fall within the
shaded area in the following diagram. Note that the margin
widths listed are approximate and there may be slight
variations in actual use.
Back
Previous
Next
10
Appendix
11
Table of Contents
Index
2-3
Page 51
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Loading Documents
On the Platen Glass
■
1. Lift up the ADF.
2. Place your document face down.
Back
Previous
Next
3. Align the document with the appropriate paper
size marks.
If your document does not match any of the paper size marks, align
the center of your document with the arrow mark.
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
2-4
Page 52
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
4. Gently close the ADF.
The document is ready for scanning.
When closing the ADF be careful not to get your fingers caught,
–
as this may result in personal injury.
Do not press down the ADF forcefully, as this may damage the
–
platen glass and cause personal injury.
Remove the document from the platen glass when scanning is
complete.
Back
In the ADF
■
1. Fan the document stack and even the edges.
Previous
Next
2. Adjust the slide guides to the width of the
documents.
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
2-5
Page 53
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
3. Neatly place the documents face up in the
document feeder tray.
The document is ready for scanning.
–
Do not add or remove documents while they are being scanned.
–
When scanning is complete, remove the documents from the
document delivery tray to avoid paper jams.
–
Avoid using ADF to scan the same document more than 30
times. When scanned repeatedly, documents can become folded
or torn, which may cause paper jams.
–
If the feeder rollers are soiled from scanning a document written
in pencil, clean them. (See “Cleaning the Machine,” on p. 9-2.)
Back
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
2-6
Page 54
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Paper Requirements
Paper cassette Multi-purpose tray
Size
(W x L)
Weight
Quantity Max. 250 sheets
Type Plain Paper, Plain Paper L, Heavy Paper, Heavy Paper H,
The default paper size is LTR. If you use a different paper size, you must
change the paper size settings. (See “Setting Paper Size and Type,” on
p. 2-13.)
LTR, LGL, A4, B5, A5, Executive, Envelope (COM10,
Monarch, DL, ISO-C5 (6 3/8" x 9" (162 x 229 mm))), Oficio,
Brazil-Oficio, Mexico-Oficio, Folio, Government-LTR,
Government-LGL, Foolscap (3" x 5" to 8 1/2" x 14" (76 x
127 to 216 x 356 mm))
16 to 43 lb bond (60 to 163 g/m2)
Max. 1 sheet
(Height: max. 1" (25 mm))
Transparency
Back
To prevent paper jams, do not use any of the following:
●
Wrinkled or creased paper
–
Curled or rolled paper
–
Coated paper
–
Torn paper
–
Damp paper
–
Very thin paper
–
Paper which has been printed on using a thermal transfer printer
–
(Do not copy on the reverse side.)
The following types of paper do not print well:
●
Highly textured paper
–
Very smooth paper
–
Shiny paper
–
Previous
Next
10
Appendix
11
Table of Contents
Index
2-7
Page 55
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Make sure the paper is free from dust, lint, and oil stains.
●
Be sure to test paper before purchasing large quantities.
●
Store all paper wrapped and on a flat surface until ready for
●
use. Keep opened packs in their original packaging in a cool,
dry location.
Store paper at 64.4°F–75.2°F (18°C–24°C), 40%–60% relative
●
humidity.
Use only the transparencies designed for laser printers.
●
Canon recommends you to use Canon type transparencies
with this machine.
Back
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
2-8
Page 56
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Printable Area
The shaded area indicates the approximate printable area of
LTR paper and envelope. Note that the margin widths listed are
approximate and there may be slight variations in actual use.
Back
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
2-9
Page 57
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Loading Paper
To load paper in the paper cassette, see “Set Up the Machine,” in
the Starter Guide.
Into the Multi-Purpose Tray
■
Use the multi-purpose tray when you want to copy or print on
the different paper which is in the paper cassette. Load paper
one by one in the multi-purpose tray.
The paper in the multi-purpose tray is fed prior to the paper in the paper
–
cassette.
The recommended envelopes are COM10, MONARCH, DL, and ISO-C5.
–
Using other envelopes may affect the quality of the printout.
Make sure to set the correct paper size in the printer driver. (See Online
–
Help.)
When printing received documents, it is possible to feed paper only from
–
the paper cassette. If paper is loaded into the multi-purpose tray, <PAPER
IN MP TRAY/REMOVE PAPER> appears.
Back
Previous
Next
1. Spread the paper guides a little wider than the
actual paper width.
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
2-10
Page 58
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
2. When setting paper, gently insert the paper into
the multi-purpose tray with the print side up.
When you load paper with a logo on, position the paper with the
print side up (logo side) and insert it so that the top of the paper
feeds first in the multi-purpose tray.
Back
Previous
Next
When setting an envelope, gently insert the
envelope into the multi-purpose tray with the
print side up and the right edge (i.e., closer to
the stamp) first.
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
2-11
Page 59
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
3. Slide the paper guides so that they fit to both
sides of the paper.
If the paper guides are not adjusted correctly for the size of the
paper, the quality of your printouts may be adversely affected.
4. Specify the size and the type of the paper you
load.
For details on how to specify the paper size and type, see “Setting
Paper Size and Type,” on p. 2-13.
Back
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
2-12
Page 60
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Setting Paper Size and Type
The default setting is <LTR> and <PLAIN PAPER>. When you
place other sizes and/or types of paper, follow this procedure to
change the settings.
The procedure is same for the paper cassette and multipurpose tray except for selecting the paper cassette or multipurpose tray in step 3 and 6.
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <PAPER SETTINGS>,
then press [OK].
3. Press [ ] or [ ] to select <CASSETTE> or <MP
TRAY>, then press [OK].
4. Press [ ] or [ ] to select <PAPER SIZE>, then
press [OK].
Back
Previous
Next
5. Press [ ] or [ ] to select the paper size, then
press [OK].
You can select from the following paper sizes:
<LTR>, <LGL>, <A4>, <B5>, <A5>, <EXECUTIV>, <COM10>,
<MONARCH>, <DL>, <ISO-C5>, <OFICIO>, <BRAZIL-OFICIO>,
<MEXICO-OFICIO>, <FOLIO>, <G-LTR>, <G-LGL>, <FLSP>
The paper sizes available will vary depending on the country where
the unit was purchased.
6. Press [ ] or [ ] to select < SELECT PAPER
TYPE>, then press [OK].
If you have selected <B5>, <A5>, <EXECUTIV>, <COM10>,
<MONARCH>, <DL> or <ISO-C5> for the paper size in step 5,
<SELECT PAPER TYPE> is not displayed. Skip to step 8.
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
2-13
Page 61
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
7. Press [ ] or [ ] to select the paper type, then
press [OK].
You can select from the following paper types:
<PLAIN PAPER> or <PLAIN PAPER L>*
2
(64 g/m
<HEAVY PAPER> or <HEAVY PAPER H>*
cassette: 28 lb to 34 lb (105 g/m
lb to 43 lb (105 g/m
<TRANSPARENCY> for Transparency
*1If paper curls excessively when printed with <PLAIN
*2If print fixing is not sufficient when printed with <HEAVY
to 90 g/m2))
2
to 163 g/m2)) or Envelope
PAPER> selected, select <PLAIN PAPER L>.
PAPER> selected, select <HEAVY PAPER H>.
1
for Plain paper (17 lb to 24 lb
2
2
for Heavy paper (Paper
to 128 g/m2), Multi-purpose tray: 28
8. Press [Stop/Reset] to return to the standby
mode.
Back
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
2-14
Page 62
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
3 Copying
Basic Copying Method .....................................................................................3-3
Scan Settings ....................................................................................................3-4
Advanced Copy Features .................................................................................3-7
Back
Previous
Next
Image Quality ................................................................................3-4
Density ............................................................................................. 3-4
Zoom Ratio .....................................................................................3-5
Collate Copy ................................................................................... 3-7
2 on 1 Combination ....................................................................3-8
Two-Sided Copying .....................................................................3-9
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
Reserved Copy ........................................................................... 3-10
Printing a Sample Page ..................................................................................3-11
3-1
Page 63
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
Previous
Next
Canceling Copy Jobs ......................................................................................3-12
Checking and Deleting Jobs ..........................................................................3-13
Checking and Deleting Copy Jobs ...................................... 3-13
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
3-2
Page 64
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Basic Copying Method
Follow this procedure to make a copy.
1. Set documents.
For documents you can copy, see “Document Requirements,” on
p. 2-2.
2. Press [COPY].
When you are in the copy mode and press and hold [OK], a sample
page will be printed. For details, see “Printing a Sample Page,” on
p. 3-11.
3. Use the numeric keys to enter the desired copy
quantity (1 to 99).
4. Press [Start].
Back
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
3-3
Page 65
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Scan Settings
Before pressing [Start] to begin copying, you can adjust the
settings to better suit the document to be scanned. These
settings return to the default values if the Auto Clear function is
activated or if you press [Stop/Reset].
Image Quality
■
1. Press [COPY].
2. Press [Image Quality] repeatedly to select the
document type.
<TEXT/PHOTO>: For documents that contain text and photos.
<TEXT/PHOTO+>: For documents that contain fine text and photos.
<TEXT>: For text documents.
<PHOTO>: For documents that contain fine text or photos.
Copy density automatically changes to the manual mode when
<TEXT/PHOTO>, <PHOTO> or <TEXT/PHOTO+> is set.
Back
Density
■
You can adjust the density to the most appropriate level for the
document either automatically or manually.
Adjusting Automatically
Previous
Next
1. Press [COPY].
2. Press [Density] repeatedly to select <AUTO
DENSITY>, then press [OK].
The image quality is automatically set to <TEXT>.
10
Appendix
11
Table of Contents
Index
3-4
Page 66
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
Adjusting Manually
1. Press [COPY].
2. Press [Density] repeatedly to select the manual
mode.
3. Press [ ] or [ ] to adjust the copy density,
then press [OK].
Ex.
DENSITY
-LT DK+
[ ]: to make dark documents lighter
[
]: to make light documents darker
–
To cancel all settings, press [Stop/Reset].
–
When you switch the mode by pressing the mode keys such as
[SEND/FAX], all settings will be also canceled. If you want to keep
the settings, set the density as following;
[Additional Functions] <COPY SETTINGS> <STANDARD
SETTINGS> <DENSITY> <MANUAL>
(See “Setting Menu,” on p. 11-6.)
Next
Zoom Ratio
■
Back
Previous
Preset Zoom
You can enlarge or reduce documents from one standard paper size
to another.
1. Press [COPY].
2. Press [Enlarge/Reduce].
3. Press [ ] or [ ] to select the copy ratio, then
press [OK].
200% MAX.
–
129% STMT LTR
–
100%
–
78% LGL LTR
–
64%
–
50% MIN.
–
When <PAPER SIZE GROUP> in the <COPY SETTINGS> menu is set to
<A> or <AB>, the preset copy ratios change as follows:
A: 50%, 70%, 100%, 141%, 200%
AB: 50%, 70%, 81%, 86%, 100%, 115%, 122%, 141%, 200%
11
Table of Contents
Index
3-5
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Zoom Designation
You can reduce or enlarge images by any copy ratio, in 1%
increments. The available copy ratios are from 50% to 200%.
1. Press [COPY].
2. Press [Enlarge/Reduce] twice.
3. Enter the copy ratio with the numeric keys, then
press [OK].
You can use [ ] or [ ] to adjust the zoom ratio. To increase the
zoom ratio, press [
To return the copy ratio to 100%, press [Enlarge/Reduce] repeatedly
to display <100%>, then press [OK].
]. To decrease the zoom ratio, press [ ].
Back
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
3-6
Page 68
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Advanced Copy Features
Collate Copy
■
You can copy documents collated into sets arranged in page order.
This feature can be used together with both “Two-Sided Copying”
(see p. 3-9) and “2 on 1 Combination” (see p. 3-8).
1. Set documents.
Place the first page on the platen glass if you are not using the ADF.
2. Press [COPY].
If <COLLATE> is set to <ON> in <STANDARD SETTINGS> in <COPY
SETTINGS>, skip steps 3.
3. Press [Collate/2 on 1] repeatedly to select
<COLLATE>, then press [OK].
If you want to use <COLLATE> with “2 on 1 Combination” (see p. 3-8)
at the same time, select <COLLATE+2 ON 1>, then press [OK].
If you want to use with “Two-Sided Copying” at the same time, go to
step 3 on p. 3-9.
Back
Previous
Next
5. Press [Start].
When the documents are loaded in the ADF, collate copying starts
and no further operation is required.
6. Place the next page of the document on the
platen glass, then press [Start].
Repeat this step to scan all pages.
7. Press [OK].
The machine prints the remaining sets of copies.
–
To cancel all settings, press [Stop/Reset].
–
When you switch the mode by pressing the mode keys such as
[SEND/FAX], all settings will be also canceled. If you want to keep
the settings as the default, see “Setting Menu,” on p. 11-6.
–
When scanning multiple page documents, <MEMORY FULL> may
appear in the LCD and scanning may be canceled. If this happens,
press [OK] to return to standby mode, and print, send, or delete
any documents stored in memory.
10
Appendix
11
Table of Contents
Index
4. Use the numeric keys to enter the desired copy
quantity (1 to 99).
3-7
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
2 on 1 Combination
■
2 on 1 combination automatically reduces two documents to fit on
the selected paper size. This feature can be used together with both
“Collate Copy” (see p. 3-7) and “Two-Sided Copying” (see p. 3-9).
1. Set documents.
Place the first page on the platen glass if you are not using the ADF.
2. Press [COPY].
3. Press [Collate/2 on 1] repeatedly to select <2 ON
1>, then press [OK].
If you want to use <2 ON 1> with “Collate Copy” (see p. 3-7) at the
same time, select <COLLATE+2 ON 1>, then press [OK].
If you want to use with “Two-Sided Copying” at the same time, go to
step 3 on p. 3-9.
Back
Previous
Next
4. Use the numeric keys to enter the desired copy
quantity (1 to 99).
5. Press [Start].
When you set the document on the platen glass, press [Start] for
each document. When scanning is complete, press [OK].
–
If you press [OK] without scanning the second document, only
the first document will be printed on the left side of the paper.
–
A maximum of 1/8" (4 mm) margin will be produced between the
two reduced documents in 2 on 1 combination copying.
–
To cancel all settings, press [Stop/Reset].
–
When you switch the mode by pressing the mode keys such as
[SEND/FAX], all settings will be also canceled. If you want to keep
the settings as the default, see “Setting Menu,” on p. 11-6.
11
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Index
3-8
Page 70
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
Two-Sided Copying
■
Two-sided copying enables you to make two-sided copies from
one-sided documents. This feature can be used together with both
“Collate Copy” (see p. 3-7) and “2 on 1 Combination” (see p. 3-8).
Back
Paper used to make two-sided copies must conform to the following
specifications:
–
Paper size: LTR and A4
–
Paper weight: 17 to 21 lb (64 to 80 g/m
Previous
2
)
Next
1. Set documents.
Place the first page on the platen glass if you are not using the ADF.
2. Press [COPY].
3. Press [2-Sided] repeatedly to select
<1 > 2-SIDED>, then press [OK].
4. Press [ ] or [ ] to select <BOOK TYPE> or
<CALENDAR TYPE>, then press [OK].
<BOOK TYPE>: The front and back sides of the copy will have the
same top-bottom orientation.
<CALENDAR TYPE>: The front and back sides of the copy will have
opposite top-bottom orientations.
For the landscape oriented documents, the front and back sides
of the copy will have the opposite top-bottom orientation when
<BOOK TYPE> is selected.
When <CALENDAR TYPE> is selected, the front and back sides of the
copy will have the same top-bottom orientation.
11
Table of Contents
Index
3-9
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
5. Use the numeric keys to enter the desired copy
quantity (1 to 99).
6. Press [Start].
When you set the document on the platen glass, press [Start] for
each document. When scanning is complete, press [OK].
–
To cancel all settings, press [Stop/Reset].
–
When you switch the mode by pressing the mode keys such as
[SEND/FAX], all settings will be also canceled. If you want to keep
the settings as the default, see “Setting Menu,” on p. 11-6.
Instead of performing step 4, you can just press [OK]. In this case,
–
the machine makes <BOOK TYPE> copies.
Back
Reserved Copy
■
You can make copy settings and scan documents even if the
machine is currently printing. The scanned documents are
processed after the current job is complete.
Previous
Next
1. Set documents.
Place the first page on the platen glass if you are not using the ADF.
2. Press [COPY].
3. Set the desired copy mode and quantity (1 to
99), then press [Start].
You can reserve up to 5 copy jobs, with different settings for each
job.
When you set the document on the platen glass, press [Start] for
each document.
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
3-10
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Printing a Sample Page
This machine provides you to print a sample page. You can use
this function to test how the printouts will look with current
settings.
–
The paper size must be LTR or A4.
–
The paper type must be Plain Paper (17 to 21 lb (64 to 80 g/m
–
If the paper setting is not appropriate or the paper is not loaded
correctly, printing does not start without any error massages.
–
You cannot cancel printing a sample page once printing has started.
–
You cannot use this function while making copies, scanning documents,
or printing reports or lists.
1. Press [COPY].
2. Press and hold [OK].
The sample page will be printed on the both sides of the paper.
Back
2
)).
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
3-11
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Canceling Copy Jobs
Cancel an ongoing job as follows.
1. Press [Stop/Reset].
2. When the <STOP KEY PRESSED> message
appears, press [OK].
When scanning using the ADF:
●
STOP KEY PRESSED
PRESS OK KEY
When scanning using the platen glass:
●
STOP KEY PRESSED
When the <CANCEL?> message appears, press
] to select <YES>.
[
CANCEL?
< YES NO >
Back
Previous
Next
10
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2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Checking and Deleting Jobs
System monitor enables you to monitor the status of the copy
jobs currently being processed.
Checking and Deleting Copy Jobs
■
1. Press [System Monitor] repeatedly to select
<COPY STATUS>, then press [OK].
2. Press [ ] or [ ] to scroll through the job list,
and check the status of the copy jobs.
If you want to delete the job, go to step 3. Otherwise, press [Stop/
Reset] to return to the standby mode.
3. Press [ ] or [ ] to select the desired job,
then press [OK].
4. Press [ ] or [ ] to select <CANCEL>, then
press [OK].
Back
Previous
Next
Troubleshooting
10
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11
Table of Contents
Index
9
5. Press [ ] to select <YES>.
If you do not want to cancel the job, press [ ] to select <NO>.
6. Press [Stop/Reset] to return to the standby
mode.
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Sending and
Receiving
Printing and
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Network
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5
6
Remote UI
7
System Manager
Settings
Maintenance
8
4 Sending and Receiving
Basic Sending Method .....................................................................................4-5
Scan Settings ....................................................................................................4-6
Image Quality (Fax)......................................................................4-6
Density ............................................................................................. 4-6
Send Settings (E-Mail/File Server) .......................................... 4-7
Storing/Editing Address Book .........................................................................4-9
Storing/Editing One-Touch Keys/Coded Dial Codes .... 4-10
Storing/Editing Group Addresses ....................................... 4-15
Back
Previous
Next
Troubleshooting
10
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Index
9
4-1
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2
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3
Sending and
Receiving
Printing and
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4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
Previous
Next
Specifying Destinations .................................................................................4-20
Using One-Touch Keys ............................................................ 4-20
Using Coded Dial Codes ......................................................... 4-21
Using Group Addresses .......................................................... 4-22
Using Address Book Key ......................................................... 4-23
Manual Sending (Fax) ....................................................................................4-25
Advanced Sending Features ..........................................................................4-26
Broadcasting ............................................................................... 4-26
Job Recall ..................................................................................... 4-27
PC Faxing.........................................................................................................4-28
Troubleshooting
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11
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9
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2
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3
Sending and
Receiving
Printing and
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4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
Previous
Next
Customizing Sending Features .....................................................................4-29
Setting Number of Retry Attempts (E-Mail/
File Server) ................................................................................... 4-29
Setting Automatic Redialing (Fax) ...................................... 4-29
Setting Detail Information (E-Mail/File Server/
USB Memory) .............................................................................. 4-30
Fax Dialing Features .......................................................................................4-32
Switching Temporarily to Tone Dialing ............................. 4-32
Checking Dialing Line ............................................................. 4-33
Dialing an Overseas Number (With Pauses) .................... 4-33
Basic Receiving Method .................................................................................4-35
Troubleshooting
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11
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9
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2
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3
Sending and
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Printing and
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5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Back
Previous
Next
Receiving Features .........................................................................................4-36
FaxTel: Optional Settings ........................................................ 4-36
DRPD: Optional Settings ........................................................ 4-37
Manual Reception ..................................................................... 4-37
Memory Reception ................................................................... 4-38
Memory Lock Reception ........................................................ 4-38
Forwarding Received Documents ...................................... 4-41
Remote Reception .................................................................... 4-42
Printing Received Documents .............................................. 4-44
Canceling TX/RX Jobs .....................................................................................4-46
Checking and Deleting Jobs ..........................................................................4-47
Checking Transmission/Reception Results ...................... 4-47
Checking the Arrival of I-Fax ................................................. 4-47
10
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Index
Checking and Deleting Sending/Receiving
Documents Stored in Memory ............................................. 4-48
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Remote UI
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System Manager
Settings
Maintenance
8
Basic Sending Method
Follow this procedure to send faxes and e-mails, or to send
documents to a file server.
For network connection, see “Set the Machine for Network
Usage,” in the Starter Guide.
1. Set documents.
Place the first page on the platen glass if you are not using the ADF.
If you want to send multipage documents as E-mail (Color), scan the
documents by the ADF. You can only send one page by the platen
glass.
2. Press [SEND/FAX] repeatedly to select the
sending method, then press [OK].
If you want to send document to a file server, you can specify the
file server addresses only with one-touch keys, coded dial codes, or
[Address Book] key. (See “Specifying Destinations,” on p. 4-20.) You
cannot specify a file server addresses with the numeric keys. Skip to
step 4.
Back
Previous
Next
3. Specify the fax number or e-mail address with
the numeric keys.
You can also specify the fax number or e-mail addresses with onetouch keys, coded dial codes, or [Address Book] key. (See “Specifying
Destinations,” on p. 4-20.)
4. Press [Start].
When you set the documents on the platen glass, press [ ] or [ ]
to select the document size, then press [Start] for each document.
When scanning is complete, press [OK] to start dialing.
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2
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5
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7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
11
Scan Settings
You can adjust the image quality (Fax) and density of the
document you send. The higher image quality you set, the
better the output will be, but the longer the transmission will
take.
When you send e-mail or send documents to a file server, you
can optionally set the file format, if multiple images are sent
as separate files or a single file, resolution, and original type
according to the type of document you are sending. (See “Send
Settings (E-Mail/File Server),” on p. 4-7.)
Image Quality (Fax)
■
1. Press [SEND/FAX] to select <FAX>, then press
[OK].
2. Press [Image Quality] repeatedly to select the
resolution, then press [OK].
<FINE>: for fine-print documents (the resolution is twice that of
<STANDARD>). (200 x 200 dpi)
<PHOTO>: for documents that contain photographs (the resolution
is twice that of <STANDARD>). (200 x 200 dpi)
<SUPER FINE>: for documents that contain fine print and images
(the resolution is four times that of <STANDARD>). (200 x 400 dpi)
<ULTRA FINE> for documents that contain fine print and images (the
resolution is eight times that of <STANDARD>). (400 x 400 dpi)
<STANDARD>: for most text-only documents. (200 x 100 dpi)
Next
Density
■
Back
Previous
1. Press [SEND/FAX] repeatedly to select the
sending method, then press [OK].
2. Press [Density].
3. Press [ ] or [ ] to adjust the density, then
press [OK].
Ex.
DENSITY
-LT DK+
[ ]: to make dark documents lighter.
[
]: to make light documents darker.
These settings return to the default values after all documents
are scanned. If you want to keep the settings, set the density as
following;
[Additional Functions] <TX/RX SETTINGS> <TX/RX COMMON
SET.> <TX SETTINGS> <SCANNING DENSITY>
(See “Setting Menu,” on p. 11-6.)
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2
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3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Send Settings (E-Mail/File Server)
■
You can optionally set the file format, if multiple images are sent
as separate files or a single file, resolution, and original type after
specifying the e-mail or file server address.
1. Set documents.
Place the first page on the platen glass if you are not using the ADF.
When you scan documents for E-mail (Color) using the platen
glass, you can only send one page for each job. If you want to send
multipage documents as E-mail (Color), scan the documents by the
ADF.
2. Press [SEND/FAX] repeatedly to select the
sending method, then press [OK].
To send documents to a file server, select any sending method.
If you want to send color images to a file server or attached to an email message, select <E-MAIL: COLOR> as a sending method.
Back
Previous
Next
3. Specify the destination.
For instructions on specifying destinations, see “Specifying
Destinations,” on p. 4-20.
You can specify the file server addresses only with one-touch keys,
coded dial codes, or [Address Book].
4. Press [OK] repeatedly until <FILE FORMAT> is
displayed.
5. Press [ ] or [ ] to select the file format, then
press [OK].
E-mail (B&W): <PDF>, <TIFF (B&W)>
E-mail (Color): <JPEG>, <PDF (COMPACT)>
File server (B&W): <PDF>, <TIFF (B&W)>
File server (Color): <JPEG>, <PDF (COMPACT)>
6. Press [ ] or [ ] to select <ON> or <OFF> for
<DIVIDE INTO PAGES>, then press [OK].
<OFF>: Sends multiple images as a single file without dividing them.
<ON>: Separates multiple images and sends them as separate files.
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
If you have selected <JPEG> in step 5, this setting is not available.
<DIVIDE INTO PAGES> is automatically set to <ON> when sending
documents in JPEG format.
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9
Troubleshooting
7. Press [ ] or [ ] to select the resolution, then
press [OK].
E-mail (B&W): <200X200dpi>, <300X300dpi>, <400X400dpi>,
<600X600dpi>, <150X150dpi>, <200X100dpi>
E-mail (Color): <200X200dpi>, <300X300dpi>, <100X100dpi>,
<150X150dpi>
File server (B&W): <200X200dpi>, <300X300dpi>, <400X400dpi>,
<600X600dpi>, <150X150dpi>,<200X100dpi>
File server (Color): <200X200dpi>, <300X300dpi>, <100X100dpi>,
<150X150dpi>
If <PDF (COMPACT)> is selected as the file format, only
<300X300dpi> can be selected for sending color images attached to
an e-mail message.
8. Press [ ] or [ ] to select the original type,
then press [OK].
<TEXT/PHOTO>: For documents that contain text and photos.
<TEXT>: For text documents.
<PHOTO>: For documents that contain fine text or photos.
If you have selected <PDF (COMPACT)> as the file format in step 5,
the original type is automatically set to <TEXT/PHOTO>. Skip to step
9.
Back
Previous
Next
9. Press [Start].
When you set the documents on the platen glass, press [ ] or [ ]
to select the document size, then press [Start] for each document.
When scanning is complete, press [OK] to start sending.
–
When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX
SETTINGS> in <TX/RX SETTINGS>, and if you have specified the
destination by any other method than using numeric keys, the
machine starts scanning automatically without pressing [Start],
after the preset time for this setting is elapsed.
–
You can set the document’s name, a subject line, message body
text, and reply-to address, and e-mail priority common to all
sending jobs. For instructions, see “Setting Detail Information
(E-Mail/File Server/USB Memory),” on p. 4-30.
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2
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Printing and
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Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Storing/Editing Address Book
This machine provides you with various ways to specify the
destination besides using the numeric keys. You can register
fax numbers, e-mail addresses and file server addressed to the
Address Book. Once you have registered destinations using
these functions, you can specify the destinations by simply
pressing one or a combination of keys:
Using One-touch Keys (p. 4-20)
●
You can specify destinations by pressing one-touch keys. You can
register up to 8 one-touch keys, including group addresses.
Using Coded Dial Codes (p. 4-21)
●
You can specify destinations by pressing [Coded Dial] followed
by three-digit code. You can register up to 192 coded dial codes,
including group addresses.
Using Group Addresses (p. 4-22)
●
You can specify groups of destinations registered in one-touch keys
and coded dial codes. You can register up to 199 destinations in a
group.
Back
Using Address Book key (p. 4-23)
●
You can specify destinations by pressing [Address Book] and
searching a destination from Address Book.
If <ADD. BOOK PASSWORD> is set in <SYSTEM SETTINGS>, you must
–
enter your password to enter <ADDRESS BOOK SET.> menu. Enter the
password with the numeric keys, then press [OK].
To send documents to a file server, the file server addresses must be
–
registered in one-touch keys or coded dial codes.
Destinations stored in the Address Book can be exported to your
–
computer as a file, which can be imported into the machine. For
information on exporting the Address Book, see Chapter 7, “Remote UI.”
For easy reference, print out the list of recipients registered in one-touch
–
keys or coded dial codes. (See “REPORT SETTINGS,” on p. 11-32.)
Previous
Next
10
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5
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Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Storing/Editing One-Touch Keys/Coded
■
Dial Codes
Registering Fax Numbers
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <ADDRESS BOOK
SET.>, then press [OK].
3. Press [ ] or [ ] to select <1-TOUCH SPD
DIAL> or <CODED SPD DIAL>, then press [OK].
4 . Press [ ] or [ ] to select a one-touch key (01
to 08) or coded dial code (000 to 191) for which
you want to register the fax number, then press
[OK].
You can also select a one-touch key or coded dial code by pressing
the corresponding one-touch key, or [Coded Dial] followed by the
desired three-digit code.
5. Press [ ] or [ ] to select <FAX>, then press
[OK].
Back
Previous
Next
6. Press [ ] or [ ] to select <TEL NUMBER
ENTRY>, then press [OK].
7. Enter the fax number you register (max. 120
digits, including spaces and pauses) with the
numeric keys, then press [OK].
Ex.
TEL NUMBER ENTRY
012XXXXXXX
8. Press [ ] or [ ] to select <NAME>, then press
[OK].
9. Enter the destination name (max. 16 letters,
including spaces) with the numeric keys, then
press [OK].
If you want to specify the following optional settings (<LONG
DISTANCE>, <TX SPEED>, and <ECM>) for the fax number you are
registering, proceed to the next step.
If you do not need to set these options, skip to step 18.
Ex.
NAME :a
Can
10
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5
6
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Maintenance
8
9
Troubleshooting
10
Appendix
10. Press [ ] or [ ] to select <OPTIONAL
SETTING>, then press [OK].
11. Press [ ] or [ ] to select <ON>, then press
[OK].
12. Press [ ] or [ ] to select <LONG DISTANCE>,
then press [OK].
13. Press [ ] or [ ] to select the most effective
transmission option, then press [OK].
<DOMESTIC>: Normally select this option.
<LONG DISTANCE 1-3>: Select one of these options when you make
an international call. If errors occur during fax transmissions, try the
setting from <LONG DISTANCE 1> through <LONG DISTANCE 3>.
14. Press [ ] or [ ] to select <TX SPEED>, then
press [OK].
15. Press [ ] or [ ] to select the sending speed
(33600 bps, 14400 bps, 9600 bps, or 4800 bps),
then press [OK].
If transmission errors occur frequently, lower the speed.
Back
Previous
Next
16. Press [ ] or [ ] to select <ECM>, then press
[OK].
17. Press [ ] or [ ] to select <ON> to reduce
system and line errors while sending to or
receiving from other machines that support
ECM, then press [OK].
To register another one-touch key or coded dial code, repeat the
procedure from step 4.
18. Press [Stop/Reset] to return to the standby
mode.
Registering E-Mail Addresses
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <ADDRESS BOOK
SET.>, then press [OK].
3. Press [ ] or [ ] to select <1-TOUCH SPD
DIAL> or <CODED SPD DIAL>, then press [OK].
11
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5
6
Remote UI
7
System Manager
Settings
Maintenance
8
4 . Press [ ] or [ ] to select a one-touch key (01
to 08) or coded dial code (000 to 191) for which
you want to register the address, then press
[OK].
You can also select a one-touch key or coded dial code by pressing
the corresponding one-touch key, or [Coded Dial] followed by the
desired three-digit code.
5. Press [ ] or [ ] to select <E-MAIL>, then
press [OK].
6. Press [ ] or [ ] to select <E-MAIL ADDRESS>,
then press [OK].
7. Enter the address you register (max. 120 digits)
with the numeric keys, then press [OK].
To register another one-touch key or coded dial code, repeat the
procedure from step 4.
Ex.
E-MAIL ADDRESS :a
sales@XXX.com
_
Back
Previous
Next
9. Enter the destination name (max. 16 letters,
including spaces) with the numeric keys, then
press [OK].
Ex.
NAME :a
Can
10. Press [Stop/Reset] to return to the standby
mode.
Registering File Server Addresses
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <ADDRESS BOOK
SET.>, then press [OK].
3. Press [ ] or [ ] to select <1-TOUCH SPD
DIAL> or <CODED SPD DIAL>, then press [OK].
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9
8. Press [ ] or [ ] to select <NAME>, then press
[OK].
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Troubleshooting
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Appendix
4 . Press [ ] or [ ] to select a one-touch key (01
to 08) or coded dial code (000 to 191) for which
you want to register the address, then press
[OK].
You can also select a one-touch key or coded dial code by pressing
the corresponding one-touch key, or [Coded Dial] followed by the
desired three-digit code.
5. Press [ ] or [ ] to select <SMB>, then press
[OK].
6. Press [ ] or [ ] to select <HOST NAME>,
then press [OK].
7. Use the numeric keys to enter the name of the
file server on the network (up to 120 characters),
then press [OK].
Ex.
HOST NAME :1
canon01
8. Press [ ] or [ ] to select <NAME>, then press
[OK].
9. Use the numeric keys to enter the destination’s
name (up to 16 characters), then press [OK].
Back
Previous
Next
10. Press [ ] or [ ] to select <FILE PATH>, then
press [OK].
11. Use the numeric keys to specify the folder to
which the job is to be sent (up to 120characters),
then press [OK].
12. Press [ ] or [ ] to select <LOGIN NAME>,
then press [OK].
13. Use the numeric keys to enter the login name,
then press [OK].
You can enter up to 24 characters for the login name.
14. Press [ ] or [ ] to select <PASSWORD>, then
press [OK].
15. Use the numeric keys to enter the password,
then press [OK].
You can enter up to 14 characters.
To register another one-touch key or coded dial code, repeat the
procedure from step 4.
16. Press [Stop/Reset] to return to the standby
mode.
11
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5
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Remote UI
7
System Manager
Settings
Maintenance
8
Editing One-Touch Keys/ Coded Dial Codes
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <ADDRESS BOOK
SET.>, then press [OK].
3. Press [ ] or [ ] to select <1-TOUCH SPD
DIAL> or <CODED SPD DIAL>, then press [OK].
4 . Press [ ] or [ ] to select the one-touch key
(01 to 08) or coded dial code (000 to 191) you
want to edit, then press [OK].
You can also select a one-touch key or coded dial code by pressing
the corresponding one-touch key, or [Coded Dial] followed threedigit code.
5. Press [ ] or [ ] to select <TEL NUMBER
ENTRY> or <E-MAIL ADDRESS>, then press [OK].
You can edit <HOST NAME>, <NAME>, <FILE PATH>, <LOGIN NAME>,
and <PASSWORD> when you edit file server addresses.
Back
Previous
Next
7. Enter a new number or character with the
numeric keys, then press [OK].
8. Press [ ] or [ ] to select <NAME>, then press
[OK].
9. Press [ ] repeatedly to go back to the
character you want to change, then press
[Clear].
To delete the entire entry, press and hold [Clear].
10. Enter a new character with the numeric keys,
then press [OK].
If you are editing a one-touch key or coded dial code under which a
fax number is registered, you can also change the optional settings.
For instructions, see “Registering Fax Numbers,” on p. 4-10.
11. Press [Stop/Reset] to return to the standby
mode.
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
6. Go back to the wrong digit with [ ] when you
edit a fax number. Or press [
go back to a wrong number or character, then
press [Clear] when you edit an e-mail address.
To delete the entire entry, press and hold [Clear].
] repeatedly to
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8
Deleting One-Touch Keys/ Coded Dial Codes
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <ADDRESS BOOK
SET.>, then press [OK].
3. Press [ ] or [ ] to select <1-TOUCH SPD
DIAL> or <CODED SPD DIAL>, then press [OK].
4 . Press [ ] or [ ] to select the one-touch key
(01 to 08) or coded dial code (000 to 191) you
want to delete, then press [OK].
You can also select a one-touch key or coded dial code by pressing
the corresponding one-touch key, or [Coded Dial] followed by the
desired three-digit code.
5. Press [ ] or [ ] to select <TEL NUMBER
ENTRY>, <E-MAIL ADDRESS> or <HOST NAME>,
then press [OK].
Back
Previous
Next
6. Press and hold [Clear] to delete the entire entry,
then press [OK].
If you delete the fax number, e-mail address or file server address,
the registered name is cleared automatically.
7. Press [Stop/Reset] to return to the standby
mode.
Storing/Editing Group Addresses
■
The destinations must be registered in one-touch keys, or coded dial codes
beforehand.
Registering Group Addresses
1. Press [Additional Functions].
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
2. Press [ ] or [ ] to select <ADDRESS BOOK
SET.>, then press [OK].
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Troubleshooting
3. Press [ ] or [ ] to select <GROUP DIAL>,
then press [OK].
4. Press [ ] or [ ] to select an empty one-touch
key or coded dial code that you want to set as
the group address, then press [OK].
You can also select a one-touch key or coded dial code by pressing
the corresponding one-touch key, or [Coded Dial] followed by the
desired three-digit code.
5. Press [ ] or [ ] to select <SELECT ADD/TEL
NO>, then press [OK].
6 . Select the destinations you want to register
in the group (max. 199 destinations) until all
destinations are registered, then press [OK].
To enter a destination stored under a one-touch key, press the
desired one-touch key.
To enter a destination stored under a coded dial code, press [Coded
Dial], then enter the three-digit code with the numeric keys. For
multiple entries, press [Coded Dial] between each entry.
You can review the destinations which have been already entered
with [
] or [ ].
Back
Previous
Next
7. Press [ ] or [ ] to select <NAME>, then press
[OK].
8. Enter the group name (max. 16 letters, including
spaces) with the numeric keys, then press [OK].
To register another group, repeat the procedure from step 4.
Ex.
NAME :a
Canon Group
9. Press [Stop/Reset] to return to the standby
mode.
Adding New Destination to Group
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <ADDRESS BOOK
SET.>, then press [OK].
10
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Index
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
3. Press [ ] or [ ] to select <GROUP DIAL>,
then press [OK].
4. Press [ ] or [ ] to select a group to edit, then
press [OK].
To select a group stored under the coded dial code, press [Coded
Dial], then enter the three-digit code using the numeric keys.
5. Press [ ] or [ ] to select <SELECT ADD/TEL
NO>, then press [OK].
6. Select the destination you want to add to the
group, then press [OK].
For details on specifying a destination from Address Book, see
“Registering Group Addresses,” on p. 4-15.
7. Press [Stop/Reset] to return to the standby
mode.
Deleting Destination from Group
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <ADDRESS BOOK
SET.>, then press [OK].
Back
Previous
Next
3. Press [ ] or [ ] to select <GROUP DIAL>,
then press [OK].
4. Press [ ] or [ ] to select a group to edit, then
press [OK].
To select a group stored under the coded dial code, press [Coded
Dial], then enter the three-digit code using the numeric keys.
5. Press [ ] or [ ] to select <SELECT ADD/TEL
NO>, then press [OK].
6. Press [ ] or [ ] to display the destination
you want to delete from the group, then press
[Clear].
Repeat this step if you want to delete another destination.
7. Press [OK].
8. Press [Stop/Reset] to return to the standby
mode.
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Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Changing Group Name
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <ADDRESS BOOK
SET.>, then press [OK].
3. Press [ ] or [ ] to select <GROUP DIAL>,
then press [OK].
4. Press [ ] or [ ] to select a group to edit, then
press [OK].
To select a group stored under the coded dial code, press [Coded
Dial], then enter the three-digit code using the numeric keys.
5. Press [ ] or [ ] to select <NAME>, then press
[OK].
6. Press [ ] repeatedly to go back to a wrong
character, then press [Clear].
To delete the entire name, press and hold [Clear].
Back
Previous
Next
8. Press [Stop/Reset] to return to the standby
mode.
Deleting Group Addresses
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <ADDRESS BOOK
SET.>, then press [OK].
3. Press [ ] or [ ] to select <GROUP DIAL>,
then press [OK].
4. Press [ ] or [ ] to select a group to delete,
then press [OK].
To select a group stored under the coded dial code, press [Coded
Dial], then enter the three-digit code using the numeric keys.
5. Press [ ] or [ ] to select <SELECT ADD/TEL
NO>, then press [OK].
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
7. Enter a new character with the numeric keys,
then press [OK].
4-18
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2
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3
Sending and
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Printing and
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5
6
Remote UI
7
System Manager
Settings
Maintenance
8
6. Press [Clear] repeatedly until all destinations are
deleted, then press [OK].
When you delete all destinations, the registered name is cleared
automatically.
7. Press [Stop/Reset] to return to the standby
mode.
Back
Previous
Next
Troubleshooting
10
Appendix
11
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Index
9
4-19
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Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Specifying Destinations
Follow the procedure below to send documents to registered
recipients.
To send documents to a file server, you can specify the file server addresses
only with one-touch keys, coded dial codes, or [Address Book].
Using One-Touch Keys
■
You can specify up to 8 destinations using one-touch keys.
To use this feature, you must register destinations in one-touch keys
beforehand. (See “Storing/Editing Address Book,” on p. 4-9.)
1. Set documents.
Place the first page on the platen glass if you are not using the ADF.
2. Press [SEND/FAX] repeatedly to select the
sending method, then press [OK].
To send documents to a file server, select any sending method.
Back
Previous
3 . Press the desired one-touch key (01 to 08).
If you pressed a wrong key, press [Clear] and try again.
If you want to adjust the image quality and density, see “Scan
Settings,” on p. 4-6.
Ex.
TEL=0123XXXXXX
[05]CANON USA
4. Press [Start].
When you set the documents on the platen glass, press [ ] or [ ]
to select the document size, then press [Start] for each document.
When scanning is complete, press [OK] to start sending.
When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX
SETTINGS> in <TX/RX SETTINGS>, and if you have specified the
destination by any other method than using numeric keys, the
machine starts scanning automatically without pressing [Start], after
the preset time for this setting is elapsed.
Next
10
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Index
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Using Coded Dial Codes
■
You can specify up to 192 destinations using coded dial codes.
To use this feature, you must register destinations in coded dial code
beforehand. (See “Storing/Editing Address Book,” on p. 4-9.)
1. Set documents.
Place the first page on the platen glass if you are not using the ADF.
2. Press [SEND/FAX] repeatedly to select the
sending method, then press [OK].
To send documents to a file server, select any sending method.
3. Press [ Coded Dial].
Back
Previous
Next
4. Enter the desired three-digit code (000 to 191)
with the numeric keys.
Ex.
TEL=0123XXXXXX
[*001]CANON
If you entered a wrong code, press [Clear], then try again from step 3.
If you want to adjust the image quality and density, see “Scan
Settings,” on p. 4-6.
5. Press [Start].
When you set the documents on the platen glass, press [ ] or [ ]
to select the document size, then press [Start] for each document.
When scanning is complete, press [OK] to start sending.
When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX
SETTINGS> in <TX/RX SETTINGS>, and if you have specified the
destination by any other method than using numeric keys, the
machine starts scanning automatically without pressing [Start], after
the preset time for this setting is elapsed.
Troubleshooting
10
Appendix
11
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Index
9
4-21
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Using Group Addresses
■
To use this feature, you must register destinations in a group address
beforehand. (See “Storing/Editing Address Book,” on p. 4-9.)
1. Set documents.
Place the first page on the platen glass if you are not using the ADF.
2. Press [SEND/FAX].
3. Press the one-touch key or [Coded Dial] followed
by the three-digit code under which the desired
address group is registered.
If you pressed a wrong key or code, press [Clear], and perform step 3
again.
If you want to adjust the image quality and density, see “Scan
Settings,” on p. 4-6.
Back
Previous
Next
4. Press [Start].
When you set the documents on the platen glass, press [ ] or [ ]
to select the document size, then press [Start] for each document.
When scanning is complete, press [OK] to start sending.
When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX
SETTINGS> in <TX/RX SETTINGS>, and if you have specified the
destination by any other method than using numeric keys, the
machine starts scanning automatically without pressing [Start], after
the preset time for this setting is elapsed.
Troubleshooting
10
Appendix
11
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9
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Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Using Address Book Key
■
[Address Book] search enables you to search for a recipient
registered in the machine. This is useful when you forget which onetouch key or coded dial code the recipient you want is registered
under.
To use this feature, you must register destinations in Address Book
beforehand. (See “Storing/Editing Address Book,” on p. 4-9.)
1. Set documents.
Place the first page on the platen glass if you are not using the ADF.
2. Press [SEND/FAX].
3. Press [Address Book] repeatedly to select
<NAME SEARCH> or <ADD/TEL SEARCH>, then
press [OK].
If no recipient is registered in Address Book, <NOT REGISTERED> is
displayed.
<NAME SEARCH>: searches a destination by name
<ADD/TEL SEARCH>: searches a destination by address or fax
number
Back
Previous
Next
4. Enter the first letter of the recipient’s name or
the first part of the fax number/address with the
numeric keys.
For example, if you want to search for a name that starts with the
letter “C”, press [2] (ABC).
Entries starting with the letter you entered are displayed if any
entries are registered.
Press [
[:A]: Letter mode
[:1]: Number mode
] to switch between input modes:
Ex.
NAME SEARCH :A
CANON
Ex.
ADD/TEL SEARCH :A
canon@XXX.XXX
5. Press [ ] or [ ] to search for the recipient.
[ ]: displays recipients in alphabetical order.
[
]: displays recipients in reverse order.
10
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2
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3
Sending and
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Printing and
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Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
6. When the recipient’s name is displayed, press
[OK].
If you want to adjust the image quality and density, see “Scan
Settings,” on p. 4-6.
7. Press [Start].
When you set the documents on the platen glass, press [ ] or [ ]
to select the document size, then press [Start] for each document.
When scanning is complete, press [OK] to start sending.
When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX
SETTINGS> in <TX/RX SETTINGS>, and if you have specified the
destination by any other method than using numeric keys, the
machine starts scanning automatically without pressing [Start], after
the preset time for this setting is elapsed.
Back
Previous
Next
Troubleshooting
10
Appendix
11
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Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Manual Sending (Fax)
Use manual sending when you want to talk to the recipient
before sending a document, or if the recipient does not have a
fax machine that can receive automatically.
–
You cannot use the platen glass for manual sending.
–
You cannot use group dialing for manual sending.
1 . Connect an external telephone to the machine if
you want to talk to the recipient before sending
a document.
For details on how to connect an external telephone to the machine,
see “Set Up the Machine,” in the Starter Guide.
2. Load the document in the ADF.
3. Press [SEND/FAX] repeatedly to select <FAX>,
then press [OK].
If you want to adjust the image quality and density, see “Scan
Settings,” on p. 4-6.
Back
Previous
Next
4 . Press [ Hook] or pick up the handset of your
external telephone.
5. Dial the recipient’s fax/telephone number.
Make sure to confirm the dial tone before entering a fax number. If
you enter the number before the dial tone can be heard, the call may
not connect, or the wrong number may be dialed.
6. Talk through the handset to the recipient.
If you press [Hook] in step 4, you can pick up the handset when you
hear the recipient’s voice.
If you hear a high-pitched signal instead of the recipient’s voice, go
to step 8.
7. Ask the recipient to set their fax machine to
receive faxes.
8. When you hear a high-pitched signal, press
[Start], then hang up the handset.
10
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1
2
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3
Sending and
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Printing and
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Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
Advanced Sending Features
The machine provides the following additional fax modes:
broadcasting and job recall.
Broadcasting
■
Broadcasting enables you to send the same document to multiple
recipients.
A maximum of 201 destinations can be specified at the same time. (Out
–
of the 201 destinations, a number or address can be specified with
the numeric keys.) If you specify a group, which is made up of several
destinations, each destination in the group is counted as a separate
address.
If you frequently send documents to multiple destinations, it is
–
recommended that you store those destinations as a group.
When <REST. MULTI DEST> is set to <PROHIBIT>, you cannot send the
–
documents to multiple recipients. (See “Restricting Broadcasting,” on
p. 8-20.)
You cannot send color images to multiple recipients using broadcasting.
–
If you want to send color images to multiple recipients, send documents
one by one, or otherwise, send documents as black and white images.
(See “Send Settings (E-Mail/File Server),” on p. 4-7.)
1. Set documents.
Place the first page on the platen glass if you are not using the ADF.
Back
Previous
Next
2. Press [SEND/FAX] repeatedly to select the
sending method, then press [OK].
If you are specifying destinations registered in Address Book, you can
skip this step.
3. Specify the destination.
Use the numeric keys, one-touch keys, coded dial codes or [Address
Book] key to specify destinations.
Only one destination can be specified using the numeric keys.
4. Repeat step 3 to enter all required recipients.
–
If you want to enter a fax number or e-mail address using the
numeric keys in the middle of the procedure, press [SEND/FAX],
select the sending method, and then enter the number or
address.
–
To check all the specified destinations, press [
scroll the display.
–
If e-mail addresses and file server addresses are included in the
destinations, you can enter the send settings by pressing [OK]
after specifying destinations. All the addresses without fax will
use the same send settings. For details, see “Send Settings (EMail/File Server),” on p. 4-7.
] or [ ] to
11
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