Canon 2010F User Manual 2

Facsimile Guide

A

Facsimile Guide

Please read this guide before operating this equipment.

fter you finish reading this guide, store it in a safe place for future reference.

ENG

imageRUNNER 2010F

Facsimile Guide

Manuals for the Machine

The manuals for this machine are divided as follows. Please refer to them for detailed information.
The manuals supplied with optional equipment are included in the list below. Depending on the system

configuration and product purchased, some manuals may not be needed.

Guides with this symbol are printed manuals.

Basic Operations

•

Troubleshooting

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•

Copying Instructions

Guides with this symbol are PDF manuals included on the

CD-ROM

accompanying CD-ROM.

Reference Guide

Copying Guide

\

•

Fax Instructions

Sending Function Instructions

•

Setting Up the Network Connection and

•

Installing the CD-ROM Software

•

Remote User Interface Instructions

•

Network Connectivity and Setup Instructions

PS/PCL Printer Instructions

•

•

PCL Printer Driver Installation and
Instructions

Fax Driver and Cover Sheet Editor Installation

•

and Instructions

Facsimile Guide

(This Document)

Sending Function Guide

Setup Guide

Remote UI Guide

Network Guide

PS/PCL Printer Guide

PCL Driver Guide

Fax Driver Guide

with Cover Sheet Editor

CD-ROM

CD-ROM

CD-ROM

CD-ROM

CD-ROM

The machine illustration on the cover may differ slightly from your machine.

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How This Manual Is Organized

Chapter 1

Chapter 2

Chapter 3

Chapter 4

Chapter 5

Chapter 6

Chapter 7

Chapter 8

Chapter 9

Chapter 10

Before You Use the Fax Functions

Speed Dialing

Basic Sending

Additional Sending Features

Receiving Documents

Memory Features

Relay Broadcasting

Confidential Mailboxes

Using Polling

Special Fax Features

Chapter 11

Chapter 12

Chapter 13

Chapter 14

Dual Line Functions (Optional)

Printing Reports and Lists

Troubleshooting

Summary of Important settings

Chapter 15

Appendix

Includes report samples, the specifications of the fax functions of this machine, and
the index.

Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions.

•

•

However, as we are constantly improving our products, if you need an exact specification, please contact Canon.

Contents

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi

How to Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi

Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi

Keys Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi

Illustrations Used in This Manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xii

Legal Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii

FCC (Federal Communications Commission) . . . . . . . . . . . . . . . . . . . . . . . . . xiii

Users in the U.S.A.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii

Users in Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xvi

Utilisation au Canada. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xviii

Tr ademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xx

Copyright . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xx

Disclaimers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xx

Chapter 1 Before You Use the Fax Functions

Overview of the imageRUNNER 2010F . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2

Main Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Control Panel Parts and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4

One-Touch Speed Dialing Panels Closed . . . . . . . . . . . . . . . . . . . . . . . . .1-4

One-Touch Speed Dialing Panels Open . . . . . . . . . . . . . . . . . . . . . . . . . .1-6

Things You Must Do Before Using This Machine . . . . . . . . . . . . . . . . . . . . . . .1-7

Connecting the Telephone Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-7

Setting the Telephone Line Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-8

Setting the Current Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-10

Registering the Required Sender Information . . . . . . . . . . . . . . . . . . . . . . . .1-12

Registering This Machine’s Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-13

Registering the Unit’s Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-15

Registering the Sender Information (TX Terminal ID) . . . . . . . . . . . . . . . . . .1-16

Registering Sender Names . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-19

Registering the Sender’s Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-23

Chapter 2 Speed Dialing

Overview of Speed Dialing Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Setting Up Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-3

One-Touch Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-3

Coded Speed Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12

v

Group Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-21

Access Code Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-27

Using Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-30

One-Touch Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-30

Coded Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-31

Group Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-33

Directory Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-34

Access Code Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-36

Chapter 3 Basic Sending

Flow of Fax Sending Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Placing Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Platen Glass. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8

Feeder (ADF-J1) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10

Adjusting the Resolution, Density, and Image Quality. . . . . . . . . . . . . . . . . 3-12

Sending a Document with a Sender Name . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Document Stamp Feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Setting the Stamp Feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Tu r ning ON/OFF the Stamp Feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19

Sending Methods. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21

Book Sending. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21

Memory Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-23

Direct Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25

Using Regular Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-27

Redialing When the Line Is Busy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29

Automatic Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29

Checking Automatic Redialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-32

Manual Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-33

Canceling Send Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-35

Canceling Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-35

Canceling Automatic Redialing or Memory Sending . . . . . . . . . . . . . . . . . . 3-36

Checking Transaction Results . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-38

vi

Chapter 4 Additional Sending Features

Transmission Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Setting Up the ECM for Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Pause Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Automatic Document Deletion after a Failed Transmission . . . . . . . . . . . . . . 4-6

Time Out Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

TX Rotation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Sequential Broadcasting to More Than One Location . . . . . . . . . . . . . . . . . .4-11

Printing the Multi TX Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Sending Documents at a Preset Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-14

Setting a Delayed Transmission During a Sending Operation . . . . . . . . . . . .4-16

Checking and Canceling a Delayed Transmission Setting . . . . . . . . . . . . . . . 4-17

Sending a Document with a Subaddress/Password . . . . . . . . . . . . . . . . . . .4-18

Setting Up and Using PIN Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-22

Setting a PIN Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-22

Dialing with a PIN Code after a Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-24

Dialing with a PIN Code before the Number . . . . . . . . . . . . . . . . . . . . . . . . . 4-25

Setting PIN Code Access for Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . 4-27

Using Speed Dialing with PIN Code Access . . . . . . . . . . . . . . . . . . . . . . . . . 4-28

Forced PIN Code Access. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-29

Chapter 5 Receiving Documents

Receiving Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Available Paper Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2

Receiving Documents into Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-3

Receive Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-5

Setting the ECM for Receiving. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5

RX Page Footer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-7

2 on 1 Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-8

Printing Received Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-10

Number of Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10

Printing Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11

Printing in Reduced Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-14

When the Machine Runs Out of Toner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-17

Transferring Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-19

Tr ansfer Box Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-19

Creating a Transfer Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-20

Changing Transfer Box Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-28

Deleting a Transfer Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-29

Using a Transfer Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-31

Chapter 6 Memory Features

Memory Lock for Received Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2

Tu r ning Memory Lock ON/OFF Using the Memory Reception Key . . . . . . . . .6-8

Checking Documents Stored in Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-10

Printing a List of Documents in Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-10

Using the Report Key. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-10

Using the Memory Reference Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

vii

Printing a Document Received in Memory. . . . . . . . . . . . . . . . . . . . . . . . . . 6-12

Resending a Document after an Error . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12

Sending a Document in Memory to a Different Destination . . . . . . . . . . . . . 6-13

Deleting a Received Document from Memory . . . . . . . . . . . . . . . . . . . . . . . 6-15

Using a Memory Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17

Storing Documents in a Memory Box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17

Printing/Deleting Documents from a Memory Box . . . . . . . . . . . . . . . . . . . . 6-19

Chapter 7 Relay Broadcasting

What Is Relay Broadcasting? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Setting Up Your Machine as a Relay Unit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

Relay Broadcasting Memory Box Settings Table . . . . . . . . . . . . . . . . . . . . . . 7-3

Creating a Relay Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Changing Relay Group Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-15

Deleting a Relay Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-17

Using Relay Broadcasting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-19

Sending a Document to a Relay Unit for Relay Broadcasting . . . . . . . . . . . 7-20

Sending a Document to a Relay Unit with Speed Dialing . . . . . . . . . . . . . . 7-21

Sending with the Advanced Communication Key. . . . . . . . . . . . . . . . . . . . . 7-21

Chapter 8 Confidential Mailboxes

What Is a Confidential Mailbox?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Setting Up a Confidential Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3

Confidential Mailbox Setting Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3

Creating a Confidential Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4

Changing Confidential Mailbox Settings . . . . . . . . . . . . . . . . . . . . . . . . . 8-9

Deleting a Confidential Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-11

Using a Confidential Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-13

Receiving a Confidential Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-14

Sending a Confidential Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-16

Sending a Confidential Document with Speed Dialing. . . . . . . . . . . . . . . . . 8-16

Sending a Confidential Document

with the Advanced Communication Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-17

Chapter 9 Using Polling

What Is Polling?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

Before You Use Polling Receiving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3

Polling Receiving. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4

Setting Up the ITU-T Subaddress and Password for Polling Receiving . . . . . 9-6

Polling Receiving with a Subaddress/Password. . . . . . . . . . . . . . . . . . . . . . . 9-9

viii

Polling to Receive at a Preset Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-12

Preset Time Polling Box Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-12

Creating a Preset Time Polling Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-13

Changing Preset Time Polling Box Settings. . . . . . . . . . . . . . . . . . . . . . .9-18

Deleting a Preset Time Polling Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-20

Polling Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-22

Polling Box Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-22

Creating a Polling Box for Sending Documents . . . . . . . . . . . . . . . . . . . . . . . 9-23

Changing Polling Box Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-27

Deleting a Polling Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-29

Using a Polling Box for Sending Documents . . . . . . . . . . . . . . . . . . . . . . . . .9-32

Chapter 10 Special Fax Features

Using Tone Dialing on a Pulse Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-2

Program One-Touch Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-3

List of Available Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-3

Setting Up a Program One-Touch Key. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-4

Setting the TX/RX Start Speed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-7

Adjusting the Scanning Density . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-9

Setting the RX Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-12

Confirming the Other Party’s Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . .10-14

Changing the Fax Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-16

Chapter 11 Dual Line Functions (Optional)

Connecting the Telephone Lines to the Machine . . . . . . . . . . . . . . . . . . . . . .11-2

Setting Up Line 2 for Fax Transmissions. . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-3

Registering Your Telephone Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-3

Selecting the Dialing Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-5

Changing the Start Speed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-7

Line Selection When Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-10

Sending a Fax on Line 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-13

Cancel an Outgoing Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-14

Receiving a Fax on Line 2. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-15

Cancel an Incoming Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-15

Chapter 12 Printing Reports and Lists

Setting Reports to Print Automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-2

TX Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-2

RX Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-4

Confidential RX Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-5

ix

Activity Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-7

Printing the Activity Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-10

Printing the Confidential Reception List . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-11

Printing the List of Fax Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-12

Chapter 13 Troubleshooting

When Problems Occur . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-2

Sending Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-2

Receiving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-5

Other Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-7

Error Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-8

Questions and Answers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-13

Chapter 14 Summary of Important Settings

Fax Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-2

Chapter 15 Appendix

Report Samples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-2

One-Touch Speed Dialing List 1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-2

One-Touch Speed Dialing List 2. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-2

Coded Speed Dialing List 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-4

Coded Speed Dialing List 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-4

Group Dialing List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-5

Access Code List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-5

User’s Data List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-6

Activity Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-7

Tr ansmission (TX)/ Reception (RX) Report . . . . . . . . . . . . . . . . . . . . . . . . . 15-8

Error Transmission (TX) Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-8

Confidential Reception (RX) Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-9

Multi-Transaction (TX/RX) Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-9

Relay Broadcast Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-10

Confidential Mailbox List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-10

Document Memory List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-10

Memory Clear Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-11

Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-12

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-13

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-22

x

Preface

Thank you for purchasing the Canon imageRUNNER 2010F. Please read this manual
thoroughly before operating the machine in order to familiarize yourself with its capabilities,
and to make the most of its many functions. After reading this manual, store it in a safe place
for future reference.

How to Use This Manual

Symbols Used in This Manual

The following symbols are used in this manual to explain procedures, restrictions,
handling precautions, and instructions that should be observed for safety.

WARNING

CAUTION

IMPORTANT

NOTE

Indicates a warning concerning operations that may lead to death or
injury to persons if not performed correctly. In order to use the machine
safely, always pay attention to these warnings.

Indicates a caution concerning operations that may lead to injury to
persons, or damage to property if not performed correctly. In order to
use the machine safely, always pay attention to these cautions.

Indicates operational requirements and restrictions. Be sure to read
these items carefully in order to operate the machine correctly, and to
avoid damage to the machine.

Indicates a clarification of an operation, or contains additional
explanations for a procedure. Reading these notes is highly
recommended.

Keys Used in This Manual

The following symbols and key names are a few examples of how keys to be
pressed are expressed in this manual:

• Control Panel Keys: <Key icon> + (Key Name)

Example: (Start)

(Stop)

• Function Keys: <Key icon> + (Key Function)

Example: Press [F3] (DENSITY)

F3

F4

Press [F4] (

▲)

xi

Illustrations Used in This Manual

Illustrations used in this manual are those displayed when the imageRUNNER
2010F has the optional Finisher-L1 attached to it.

xii

Legal Notices

FCC (Federal Communications Commission)

This equipment has been tested and found to comply with the limits for a Class A
digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to
provide reasonable protection against harmful interference when the equipment is
operated in a commercial environment. This equipment generates, uses, and can
radiate radio frequency energy and, if not installed and used in accordance with the
Operator's Manual, may cause harmful interference to radio communications.
Operation of this equipment in a residential area is likely to cause harmful
interference in which case the user will be required to correct the interference at his
own expense.

Do not make any changes or modifications to the equipment unless otherwise
specified in the manual. If such changes or modifications should be made, you
could be required to stop operation of the equipment.

Users in the U.S.A.

PRE-INSTALLATION REQUIREMENTS FOR CANON FACSIMILE
EQUIPMENT

A.Location

Supply an suitable table, cabinet, or desk. See the Appendix of the Reference
Guide for the unit's dimensions and weight.

B.Order Information

1. Only a single telephone line (touch-tone or rotary) is to be used.

2. Order an RJ11-C telephone wall jack (USOC), which should be installed by the
phone company. If the RJ11-C wall jack is not present, telephone/facsimile
operation is not possible.

3. Order a normal business line from your telephone company's business
representative. The line should be a regular voice grade line or the equivalent.
Use one line per unit.

DDD (Direct Distance Dial) line

-or-

IDDD (International Direct Distance Dial) line if you communicate overseas

xiii

NOTE

Canon recommends an individual line following industry standards, i.e., 2500 (Touch
Tone) or 500 (Rotary/Pulse Dial) telephones. A dedicated extension off a PBX unit
without "Call Waiting" can be used with your facsimile unit. Key telephone systems are
not recommended because they send non-standard signals to individual telephones for
ringing, or send special codes that may cause a facsimile error.

C.Power Requirements

The machine should be connected to a standard 120 volt AC, three-wire grounded
outlet only. Do not connect this unit to an outlet or power line shared with other
appliances that cause "electrical noise." Air conditioners, electric typewriters,
copiers, and machines of this sort generate electrical noise that often interferes
with communications equipment and the sending and receiving of documents.

CONNECTION OF THE EQUIPMENT

This equipment complies with Part 68 of the FCC rules. On the rear panel of this
equipment is a label that contains, among other information, the FCC Registration
Number and Ringer Equivalence Number (REN) for this equipment. If requested,
this information should be given to the telephone company. (Note: REN is not
required for some types of analog or digital facilities.) This equipment cannot be
used on the public coin service provided by the telephone company. Connection to
party lines is subject to state tariffs. (Contact the state public utility commission,
public service commission or corporation commission for information.)

The REN is used to determine the number of devices that may be connected to the
telephone line. Excessive RENs on the telephone line may result in the devices not
ringing in response to an incoming call. In most, but not all areas, the sum of the
RENs should not exceed five (5.0). To be certain of the number of devices that may
be connected to the line as determined by the total amount of RENs, contact the
telephone company to determine the maximum RENs for the calling area.

xiv

An FCC compliant telephone line cable and modular plug is provided with this
equipment. This equipment is designed to be connected to the telephone network
or premises wiring using a compatible modular jack that is Part 68 compliant.

(Note: RENs are associated with loop-start and ground-start ports. Do not use for
E&M or digital ports.)

Even if the dual-line option is installed, the REN is applicable to each port. This
equipment if it uses an optional telephone receiver is hearing aid compatible.

IN CASE OF EQUIPMENT MALFUNCTION

Should any malfunction occur which cannot be corrected by the procedures
described in this guide or the Reference Guide, disconnect the equipment from the
telephone line cable and disconnect the power cord. The telephone line cable
should not be reconnected or the switch turned on until the problem is completely
resolved. Users should contact their local authorized Canon Facsimile Service
Dealer for servicing of equipment.

RIGHTS OF THE TELEPHONE COMPANY

If the equipment (imageRUNNER 2010F) causes harm to the telephone network,
the telephone company may temporarily disconnect service. The telephone
company also retains the right to make changes in facilities and services that may
affect the operation of this equipment. When such changes are necessary, the
telephone company is required to give adequate prior notice to the user. However, if
advance notice is impossible, the telephone company will notify the customer as
soon as possible. Also, you will be advised of your right to file a complaint with the
FCC if you believe it is necessary.

WARNING

Do not make any changes or modifications to the equipment unless otherwise
specified in the Reference Guide. If such changes or modifications should be
made, you could be required to stop operation of the equipment.

NOTE

This equipment has been tested and found to comply with the limits for a Class A digital
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide
reasonable protection against harmful interference when the equipment is operated in a
commercial environment. This equipment generates, uses, and can radiate radio
frequency energy and, if not installed and used in accordance with the Reference Guide,
may cause harmful interference to radio communications. Operation of this equipment in
a residential area is likely to cause harmful interference, in which case the user will be
required to correct the interference at his or her own expense.
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use
a computer or other electronic device to send any message via a telephone facsimile
machine unless such message clearly contains in a margin at the top or bottom of each
transmitted page, or on the first page of the transmission, the date and time it is sent and
an identification of the business or other entity, or other individual sending the message
and the telephone number of the sending machine or such business, other entity, or
individual. In order to program this information into your facsimile machine, you should
complete the procedure to register your name, unit number, time, and date in Chapter 1.
(For instructions explaining how to enter characters, see Chapter 2, "Basic Operations,"
in the Reference Guide.)

xv

Users in Canada

PRE-INSTALLATION REQUIREMENTS FOR CANON FACSIMILE
EQUIPMENT

A.Location

Supply a suitable table, cabinet, or desk. See brochure for unit's dimensions and
weight.

B.Order Information

1. Provide only a signal line touch-tone or rotary telephone set terminated with a
standard 4-pin modular phone plug. (Touch-tone is recommended if available in
your area.)

2. Order a CA11A modular jack that should be installed by the phone company. If
the CA11A jack is not present, installation cannot occur.

3. Order a normal business line from your telephone company's business
representative. The line should be a regular voice grade line or the equivalent.
Use one line per unit.

DDD (Direct Distance Dial) Line

- or -

IDDD (International Direct Distance Dial) line if you communicate overseas

xvi

NOTE

Canon recommends an individual line following industry standards such as 2500 (Touch
Tone) or 500 (Rotary/Pulse Dial) telephones. A dedicated extension off a PBX unit
without "Call Waiting" can be used with your facsimile unit. Key telephone systems are
not recommended because they send nonstandard signals to individual telephones for
ringing, or send special codes that may cause a facsimile error.

C.Power Requirements

The power outlet should be a three-prong grounded receptacle (Single or Duplex).
It should be independent from copiers, heaters, air conditioners or any electric
equipment that is thermostatically controlled. The rated value is 115 volts and 15
amperes. The CA11A modular jack should be relatively close to the power outlet to
facilitate installation.

Notice

• This equipment meets the applicable Industry Canada Terminal Equipment

Technical Specifications. This is confirmed by the registration number. The
abbreviation, IC, before the registration number signifies that registration was
performed based on a Declaration of Conformity indicating that Industry Canada
technical specifications were met. It does not imply that Industry Canada
approved the equipment.

• Before installing this equipment, users should ensure that it is permissible to be

connected to the facilities of the local telecommunications company. The
equipment must also be installed using an acceptable method of connection. In
some cases, the company's inside wiring associated with a single line individual
service may be extended by means of a certified connector assembly (telephone
extension cord). The customer should be aware that compliance with the above
conditions may not prevent degradation of service in some situations.

• The Ringer Equivalence Number (REN) for this terminal equipment is 0.3. The

REN assigned to each terminal equipment provides an indication of the maximum
number of terminals allowed to be connected to a telephone interface. The
termination on an interface may consist of any combination of devices subject only
to the requirement that the sum of the Ringer Equivalence Numbers of all the
devices does not exceed five.

• Repairs to certified equipment should be made by an authorized Canadian

maintenance facility designated by the supplier. Any repairs or alterations made
by the user to this equipment, or equipment malfunctions, may give the
telecommunications company cause to request the user to disconnect the
equipment.

• Complies with the Canadian ICES-003 class A limits.

• Users should ensure for their own protection that the electrical ground

connections of the power utility, telephone lines and internal metallic water pipe
system, if present, are connected together. This precaution may be particularly
important in rural areas.

CAUTION

Users should not attempt to make such connections themselves, but should
contact the appropriate electric inspection authority, or electrician, as
appropriate.

NOTE

This Class A digital apparatus meets all requirements of the Canadian interference
Causing Equipment Regulations.

xvii

Utilisation au Canada

CONDITIONS À REMPLIR PRÉALABLEMENT À L'INSTALLATION D'UN
TÉLÉCOPIEUR CANON

A.Emplacement

Prévoir une table, un meuble, ou un bureau suffisamment solide et de taille
appropriée (le poids et les dimensions de l'appareil sont indiqués dans la
brochure).

B.Installation téléphonique

1. Cet appareil peut être installé comme un appareil téléphonique à clavier ou à
cadran et doit être raccordé à une seule ligne.

2. Il faut commander un jack modulaire CA11A qui sera installé par la compagnie
téléphonique. Sans ce jack, la mise en place serait impossible.

3. Si vous vous abonnez à une nouvelle ligne, demandez une ligne d'affaires
normale de qualité téléphonique courante ou équivalente. Prenez un
abonnement d'une ligne par appareil.

Ligne automatique interurbaine

- ou -

Ligne automatique internationale

(si vous communiquez avec les pays étrangers)

xviii

NOTE

Canon vous conseille d'utiliser une ligne individuelle conforme aux normes industrielles,
à savior: ligne téléphonique 2500 (pour appareil à clavier) ou 500 (pour appareil à
cadran/impulsions), Il est également possible de raccorder ce télécopieur à un système
téléphonique à poussoirs car la plupart de ces systèmes émettent des signaux d'appel
non normalisés ou des codes spéciaux qui risquent de perturber le fonctionnement du
télécopieur.

C.Condition d'alimentation

Raccordez le télécopieur à une prise de courant plus terre à trois branches, du type
simple ou double, et qui ne sert pas à alimenter un copieur, un appareil de
chauffage, un climatiseur ou tout autre appareil électrique à thermostat.
L'alimentation doit être de 115 volts et 15 ampères. Pour faciliter l'installation, le
jack CA11A doit être assez proche de la prise de courant.

REMARQUES

• Cet appareil est conforme aux Spécifications techniques des équipements

terminaux de l’Industrie du Canada. Ceci est confirmé par le numéro
d’enregistrement. L’abréviation IC précédant le numéro d’enregistrement signifie
que l’enregistrement a été effectué sur la base de la Déclaration de conformité
indiquant que le produit est conforme aux spécifications techniques du Canada.
Ceci n’implique pas que le produit ait été approuvé par l’industrie du Canada.

• Avant d'installer cet appareil, l'utilisateur doit s'assurer qu'il est permis de le

connecter à l'équipement de la compagnie de télécommunication locale et doit
installer cet appareil en utilisant une méthode de connexion autorisée. Il se peut
qu'il faille étendre la circuiterie intérieure de la ligne individuelle d'abonné, qui a
été installée par la compagnie, au moyen d'un jeu de connecteurs homoloqués
(rallonge téléphonique). L'attention de l'utilisateur est attirée sur le fait le respect
des conditions mentionnées ci-dessus ne constitue pas une garantie contre les
dégradations de qualité du service dans cetaines circonstances.

• Le Nombre d’équivalence Ringer (REN) de cet appareil terminal est 0.3. Le REN

attribué à chaque équipement terminal fournit une indication sur le nombre
maximum de terminaux pouvant être connectés sur une interface téléphonique.
La terminaison sur une interface peut consister en n’importe quelle combinaison
d’appareils, à la condition seulement que la somme des Nombres d’équivalence
Ringer de tous les appareils ne soit pas supérieure à 5.

• Les réparations sur un appareil certifié doivent être faites par une société

d'entretien canadienne autorisée par le Gouvernement canadien et désignée par
le fournisseur.
Toute réparation ou modification que pourrait faire I'utilisateur de cet appareil, ou
tout mauvais fonctionnement, donne à la compagnie de télécommunication le
droit de débrancher I'appareil.

• Complies with the Canadian ICES-003 class A limits.

Respecte les limites de la classe A de la NMB-003 du Canada.

• Pour sa propre protection, I'utilisateur doits'assurer que les prises de terre de

I'appareil d'alimentation, les lignes téléphoniques et les tuyaux métalliques
internes, s'ily en a, sont bien connectés entre eux. Cette précaution est
particuliérement importante dans les zones rurales.

CAUTION

Au lieu d'essayer de faire ces branshements eux-mêmes, les utilisateurs sont
invités à faire appel à un service d'inspection faisant autorité en matière
d'électricité ou à un électricien, selon le cas.

NOTE

Cet appareil nemérique de la classe A respecte toutes les exigences du Réglement sur
le matériel brouilleur du Canada.

xix

Trademarks

Canon, the Canon logo, and imageRUNNER are trademarks of Canon Inc.

Other product and company names herein may be the trademarks of their respective
owners.

Copyright

Copyright 2002 by Canon Inc. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or by any means,
electronic or mechanical, including photocopying and recording, or by any information
storage or retrieval system without the prior written permission of Canon Inc.

Disclaimers

The information in this document is subject to change without notice.

CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL,
EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING
WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY,
MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST
INFRINGEMENT OF ANY PATENT. CANON INC. SHALL NOT BE LIABLE FOR ANY
DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES
OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL.

xx

Before You Use the Fax Functions

This chapter explains what you should know before using this machine for faxing, and
describes its main features.

Overview of the imageRUNNER 2010F . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2

Main Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2

Control Panel Parts and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4

Things You Must Do Before Using This Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Connecting the Telephone Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-7

Setting the Telephone Line Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-8

Setting the Current Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-10

Registering the Required Sender Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-12

Registering This Machine’s Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-13

Registering the Unit’s Name. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-15

Registering the Sender Information (TX Terminal ID). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-16

Registering Sender Names . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-19

Registering the Sender’s Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-23

1

CHAPTER

1-1

Overview of the imageRUNNER 2010F

1

Main Features

Before You Use the Fax Functions

In addition to standard fax transmission and document copying functions, this
machine offers you a variety of other features in accordance with your needs.

■ Various Fax Features

• When sending, you can set the document resolution, image quality and contrast suitable

to the original. (See “Adjusting the Resolution, Density, and Image Quality,” on p. 3-12.)

• You can select from Book, Memory, or Direct Sending.

(See “Sending Methods,” on p. 3-21.)

• You can set the timer to automatically send a fax at a specified time. (See “Sending

Documents at a Preset Time,” on p. 4-14.)

• You can perform several jobs without waiting for the current job to be finished. For

example, you can print a received document while sending a document stored in the
memory.

■ Easy to Use

• You can store up to 63 numbers for one-touch speed dialing, enabling you to send a fax

by pressing a single key. You can also store 137 numbers for coded speed dialing, by
designating a three-digit code for each of them. Multiple one-touch and coded speed
dialing entries can be registered in a group. Additionally, you can quickly find a fax
number by entering the destination’s name you have registered. (Chapter 2, “Speed
Dialing.”)

• You can register an access code from two to five digits to represent a fax number. (See

“Access Code Dialing,” on p. 2-36.)

• You can register a frequently used setting to a program one-touch key so you can

automatically perform a routine procedure with the press of a single key. (See “Program
One-Touch Keys,” on p. 10-3.)

1-2

■ Fax/Telephone Information Services

A range of fax/telephone information services, including business and tourism related
services, can be easily accessed. (See “Using Tone Dialing on a Pulse Line,” on p. 10-2.)

■ Efficient and Confidential Transactions

• Memory Box features (confidential, relay, polling and transfer boxes) enable you to make

efficient and confidential transactions. (See “Using a Memory Box,” on p. 6-17.)

• By specifying the ITU-T subaddress and password, you can perform a highly confidential

transaction. (See “Sending a Document with a Subaddress/Password,” on p. 4-18.)

Overview of the imageRUNNER 2010F

■ Monitoring Transactions and Checking Settings

• You can check a list of documents being sent or waiting to be sent by simply pressing

[Monitor]. (See “Checking Transaction Results,” on p. 3-38.)

• You can print various kinds of reports. (See Chapter 12, “Printing Reports and Lists.”)

■ Additional Functions with Optional Equipment Installed

• You can send documents to an e-mail address. Sent documents are attached to the

e-mail as image files. This enables the receiving party to view the contents of the
documents on their computer monitor. (See the Sending Function Guide.)

• If the optional Canon Super G3 FAX Expansion Kit-B1 is installed, you can set a

dedicated telephone line for either outgoing or incoming fax transmissions. (See Chapter
11, “Dual Line Functions (Optional).”)

1

Before You Use the Fax Functions

Overview of the imageRUNNER 2010F

1-3

Control Panel Parts and Functions

One-Touch Speed Dialing Panels Closed

12 534 6 7890ABCDEFG

1

aaaaCounter key

Before You Use the Fax Functions

bbbbDisplay Contrast dial

ccccLCD display

ddddCOPY, FAX, PRINT keys

eeeeMonitor key

ffffReset key

ggggNumeric keys

hhhhClear key

Counter

Display Contrast

Check

Special Features

Collate

Reduce

Enlarge

Two Page Separation

Frame Erase

43

COPY FAX

21

PRINT

Monitor

F4F1 F2 F3

OKBACK

Reset

Additional Functions

Interrupt

PRS

In Use Memory

Press to check the counter information.

Rotate to adjust the contrast of the LCD display.

Displays messages and prompts during
operation. Displays selections, text, numbers,
and names when registering information.

Press to switch the machine to the Copy, Fax or
Printer functions.

Press to check the transaction or copying status.

Press to return to the Basic Features screen, or
to stop scanning or sending documents.

Press to enter the numbers or letters.

Press to delete the numbers or letters entered.

@.

ABC

DEF

123

GHI

JKL

MNO

456

TUV

WXY

789

SYMBOLSOPER

0

Alarm

Energy Saver

Clear

C

Stop

Start

ID

Power

Coded

Dial

Directory

Hook Tone Line/Mail Direct TX

Pause/
Redial

07060504030201

14131211100908

21

201918171615

~

43

63

HIJKLMNOPRSTQUVW

iiiiEnergy Saver key

Press to enter or cancel the Energy Saver mode.
When the machine is in the Energy Saver mode,
only the Energy Saver indicator and the main
power indicator light and the other keys and
indicators are turned OFF.

jjjjDirectory key

Press to search for fax/telephone numbers by the
name under which they are registered for speed
dialing and then use the number for dialing.

kkkkCoded Dial key

Press this key and a three-digits code to dial a
fax/telephone number that you have registered
for coded speed dialing.

llllHook key

Press to activate or deactivate the telephone line.

mmmmPause/Redial key

Press to redial the last number dialed when the
display shows the Basic Features screen or to
enter a pause between or after dialing or
registering the telephone/fax numbers.

~

22

42

1-4

Overview of the imageRUNNER 2010F

nnnnTone key

Switches to tone dialing temporarily when your
machine is connected to a pulse line.

ooooLine/Mail key

Press to select the telephone line or send an I­fax.

ppppDirect TX indicator

Lights when Direct Sending is selected as the
sending method.

qqqqDirect TX key

Press to use the Direct Sending method, which
enables you to send a document ahead of other
documents stored in memory.

rrrrOne-touch speed dialing panels

The first panel displays keys 01 to 21. Open the
first panel to access keys 22 to 42. Open the
second panel to access keys 43 to 63. Open the
third panel to access the Fax function keys.

ssssOne-touch speed dialing keys

Press to dial numbers registered under one-touch
speed dialing keys or access the Fax functions
when registered as program one-touch keys.

ttttMain Power indicator

Lights when the main power is turned ON.

uuuuStop key

Press to return to the Basic Features screen, or
to stop scanning, printing copies or sending a fax.

vvvvStart key

Press to start an operation.

wwwwID key

Press in order to use the Department ID
Management function.

xxxxAlarm lamp

Lights or blinks red when an error occurs. If the
alarm lamp blinks, solve the problem by following
the instructions on the LCD display. If the alarm
lamp maintains a steady red light, call for your
local authorized Canon dealer.

yyyyIn Use Memory lamp

A light that blinks red or maintains a steady green
light when the machine is copying or there are
documents stored in memory.

zzzzInterrupt key

Press to interrupt a continuous copy job when
you need to make priority copies.

AAAAAdditional Functions key

Press to enter the Additional Functions menu.

BBBBOK key

Press to set a mode or function.

CCCCBACK key

Press to go back to the previous screen when
adjusting settings in a menu.

DDDDFunction keys (F1 to F4)

Select options that appear on the LCD display.

EEEESpecial Features key

Press to set special copying features, such as
Tw o-Page Separation, Image Combination,
Margin, and Frame Erase.

FFFFCopy shortcut keys (1 to 4)

Press to use registered special copying features.
The default settings are as follows:

1: Reduce

2: Enlarge

3: Two-Page Separation

4: Frame Erase

You can change the Copy Shortcut keys settings
in the Copy Settings menu from the Additional
Functions menu.

GGGGCollate key

Press to turn ON/OFF the finisher functions, such
as Collate or Rotate. If the optional Finisher-L1 is
attached, you can also select the stapler function.

1

Before You Use the Fax Functions

Overview of the imageRUNNER 2010F

1-5

One-Touch Speed Dialing Panels Open

▼

1

aaaaDelayed Transmission key

bbbbAdvanced Communication key

Before You Use the Fax Functions

ccccTransfer key

ddddMemory Reception key

eeeeSpace key

ffffSpeaker volume switch

ggggDelete key

hhhhOK key

ii

ii

Advanced

Communication

Report

Stamp Pin Code

EGF

D

3

Transfer

TTI Selector

C

14

Delayed

Transmission

Memory

Reference

Stack Bypass

Settings

2

Press to set a time for delayed sending.

Press to set a document for advanced
communications such as polling sending/
receiving, confidential mailbox, relay broadcast,
and subaddress/password transmission.

Press to use the transfer mode, or to cancel it.

Press to turn ON/OFF the memory reception
function.

Enters a space between letters and numbers
when registering information.

Adjusts the speaker Volume in four levels.

During a step when you are registering a name,
press this key to delete the character you entered
last.

Press to set a mode or function.

▼

, , ▲, ▼Cursor keys

Press to scroll through options and selections in
the menus on the display during data registration,
or to move the cursor left or right during data
registration.

Memory

Reception

+

A

0

5

6

Space

9B

7

Delete

OKClear

8

jjjjClear key

Clears an entire entry during information
registration.

kkkk+ key

Press this key to enter a plus sign in a fax
number.

llllPin Code key

Displays the PIN code message so you can enter
a PIN code when dialing through a PBX (Public
Branch Exchange).

mmmmTTI Selector key

Enters a registered sender’s name which is
printed at the top of the document you are
sending.

nnnnStamp key

Switches the machine in and out of the Stamp
mode.

ooooReport key

Prints reports about information registered in the
machine.

ppppStack Bypass Settings key

Press to set the paper size for the stack bypass.

qqqqMemory Reference key

Performs operations with documents currently
stored in memory, including printing a list of
documents, printing documents, sending
documents to another destination, or deleting
documents.

1-6

Overview of the imageRUNNER 2010F

Things You Must Do Before Using This Machine

After installation, you need to set up the machine to begin using the fax function. If
the connection or the registered information is not correct, the machine will not
function properly.

Connecting the Telephone Line

Before turning the power ON, connect the telephone line to the machine.

1

Connect one end of the telephone line to the line jack marked

.

Line Jack

1

Before You Use the Fax Functions

2

Connect the other end of the telephone line to your wall
telephone jack.

Things You Must Do Before Using This Machine

1-7

Setting the Telephone Line Type

F4

In order to operate your machine, you must know if your machine is connected to a
touch tone or rotary pulse line. If you are not sure of the type of telephone line you
have, check with your local telephone company, and if you need to change the
factory default telephone line setting, follow the procedure below.

1

Additional Functions

F3

F4

Before You Use the Fax Functions

OK

F3

F4

1

Press [Additional Functions].

The ADDITIONAL FUNCTIONS menu appears.

2

Press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS>

➞ press [OK].

Each time you press (▼) or (▲), the next or previous menu option
becomes highlighted.

The FAX SETTINGS menu appears.

3

Press [F3] (▼) or [F4] (▲) to highlight <01 USER SETTINGS> ➞

F3

press [OK].

OK

The USER SETTINGS menu appears.

1-8

Things You Must Do Before Using This Machine

F3

F4

OK

4

Press [F3] (▼) or [F4] (▲) to highlight <01 TEL LINE
SETTINGS>

The TEL LINE SETTINGS menu appears.

➞ press [OK].

1

F3

F4

OK

F3

F4

OK

Reset

5

Press [F3] (▼) or [F4] (▲) to highlight <02 TEL LINE TYPE>
➞ press [OK].

The TEL LINE TYPE menu appears.

6

Press [F3] (▼) or [F4] (▲) to highlight <01 TOUCH TONE> or
<02 ROTARY PULSE> ➞ press [OK].

The telephone line type is registered, and the display returns to the TEL LINE
SETTINGS menu.

7

Press [Reset] to return to the Fax Basic Features screen.

Before You Use the Fax Functions

Things You Must Do Before Using This Machine

1-9

Setting the Current Date and Time

F4

You must set the current date and time. The date and time is printed on the top of
every document you send. It is also used as required for functions that have timer
settings.

1

Additional Functions

1

Press [Additional Functions].

The ADDITIONAL FUNCTIONS menu appears, and the indicator light blinks.

F3

F4

OK

Before You Use the Fax Functions

F3

F4

OK

2

Press [F3] (▼) or [F4] (▲) to highlight <05 TIMER SETTINGS>
➞ press [OK].

Each time you press (▼) or (▲), the next or previous menu option
becomes highlighted.

The TIMER SETTINGS menu appears.

3

Press [F3] (▼) or [F4] (▲) to highlight <01 DATE/TIME

F3

SETTING> ➞ press [OK].

The DATE/TIME SETTING menu appears.

1-10

Things You Must Do Before Using This Machine

F2

F3

ABC

DEF

@.

123

GHI

JKL

MNO

456

PRS

TUV

WXY

789

OPER

SYMBOLS

0

4

Press [F2] ( ) or [F3] ( ) to select the month, day, year, and

▼

▼

time ➞ enter the current date and time using the numeric
keys.

Enter the date, and time in 24-hour notation, with four digits and no space.

Enter two digits for the year.

Examples:
May 6 → 0506

7:05 a.m. → 0705

11:18 p.m. → 2318

NOTE

If you make a mistake when entering values, press (Clear) ➞ enter the correct
values.

C

1

Before You Use the Fax Functions

OK

Reset

5

Press [OK].

The date and time is set, and the display returns to the TIMER SETTINGS menu.

6

Press [Reset] to return to the Fax Basic Features screen.

Things You Must Do Before Using This Machine

1-11

Registering the Required Sender Information

1

Before You Use the Fax Functions

According to recent amendments to the FCC (Federal Communications
Commission) rules governing the use of facsimile equipment in the United States,
the following sender information must be printed on every facsimile transmission.

• Your fax number

• Your personal name or company’s name

• Date and time of transmission

The sender information you register is printed as shown below.

After your fax is received, the other party knows immediately where it came from
because your sender information is printed at the top of every page you send.

• If the TX TERMINAL ID is set to ‘OUTSIDE IMAGE’:

Unit’s Name or

Date and Time Fax Number

2001 11/12 10:07 FAX [phone] JOHN 001/001

• If the TX TERMINAL ID is set to ‘INSIDE IMAGE’:

Date and Time Fax Number

Sender’s Name

Unit’s Name or
Sender’s Name

Page Number/ Total

Number of Pages

Page Number/ Total

Number of Pages

1-12

2001 11/12 10:07 FAX [phone] JOHN 001/001

NOTE

•

You can set not to print the TX Terminal ID even if it is registered. (See “Registering the
Sender Information (TX Terminal ID),” on p. 1-16.)

•

If you set the TX TERMINAL ID to ‘01 ON’, and there are unregistered items, only the
registered items and the page number are printed on the documents.

Registering the Required Sender Information

■ Date and Time

F4

Date and time of the transmission.

■ Fax Number

Your fax number.

■ Unit’s Name or Sender’s Name

Select a unit’s name or a sender’s name by pressing [TTI Selector] before scanning a
document for sending.

■ Page Number/Total Number of Pages

The page number of the document out of the total number of pages.

Registering This Machine’s Fax Number

Follow the procedure below to register the number of your machine.

1

Additional Functions

F3

F4

OK

1

2

Press [Additional Functions].

The ADDITIONAL FUNCTIONS menu appears.

Press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS>

➞ press [OK].

Each time you press (▼) or (▲), the next or previous menu option
becomes highlighted.

The FAX SETTINGS menu appears.

F3

Before You Use the Fax Functions

Registering the Required Sender Information

1-13

F3

F4

OK

3

Press [F3] (▼) or [F4] (▲) to highlight <01 USER SETTINGS> ➞
press [OK].

1

The USER SETTINGS menu appears.

F3

F4

OK

Before You Use the Fax Functions

F3

F4

OK

ABC

@.

123

GHI

JKL

456

PRS

TUV

789

OPER

0

OK

DEF

MNO

WXY

SYMBOLS

4

Press [F3] (▼) or [F4] (▲) to highlight <01 TEL LINE
SETTINGS>

➞ press [OK].

The TEL LINE SETTINGS menu appears.

5

Press [F3] (▼) or [F4] (▲) to highlight <01 USER TEL NO.> ➞
press [OK].

The USER TEL NO. menu appears.

6

Use the numeric keys to enter your fax number ➞ press [OK].

1-14

Your fax number is registered, and the display returns to the TEL LINE SETTINGS
menu.

NOTE

•

If you entered a wrong number, use the cursor keys to go back to the position you
want to correct ➞ press (Delete)

•

To delete the entire entry, press (Clear).

Registering the Required Sender Information

➞

enter the correct number.

Reset

F4

7

Press [Reset] to return to the Fax Basic Features screen.

Registering the Unit’s Name

Follow the procedure below to register the unit’s name. The unit’s name can be the
name of the company or department, or a personal name.

The unit’s name you register is printed as the TX Terminal ID on the document the
other party receives.

NOTE

For details about entering letters, see Chapter 2, “Basic Operations,” in the Reference
Guide.

1

Additional Functions

F3

F4

OK

F3

F4

OK

F3

F4

1

Press [Additional Functions] ➞ press [F3] (▼) or [F4] (▲) to
highlight <03 FAX SETTINGS>

2

Press [F3] (▼) or [F4] (▲) to highlight <01 USER SETTINGS> ➞

➞ press [OK].

press [OK].

Each time you press (▼) or (▲), the next or previous menu option
becomes highlighted.

The USER SETTINGS menu appears.

3

Press [F3] (▼) or [F4] (▲) to highlight <02 UNIT NAME> ➞

F3

press [OK].

Before You Use the Fax Functions

OK

Registering the Required Sender Information

1-15

The UNIT NAME menu appears.

ABC

DEF

@.

123

GHI

JKL

456

PRS

TUV

789

OPER

1

0

OK

MNO

WXY

SYMBOLS

4

Enter the unit’s name using the numeric keys ➞ press [OK].

The unit’s name is registered, and the display returns to the USER SETTINGS
menu.

NOTE

•

The unit’s name can be up to 24 characters long.

•

If you entered a wrong letter, use the cursor keys to go back to the position you
want to correct ➞ press (Delete)

•

To delete the entire entry, press (Clear).

➞

enter the correct letter.

Reset

Before You Use the Fax Functions

Registering the Sender Information (TX Terminal ID)

5

Press [Reset] to return to the Fax Basic Features screen.

Follow the procedure below to select whether to send documents with the TX
Te r minal ID.
The TX Terminal ID is printed on the top of every page the other party receives,
telling the recipient the sender’s name and fax number.

IMPORTANT

In the United States, this setting must be ‘ON’. Please see “FCC (Federal
Communications Commission),” on p. xiii and “Registering the Required Sender
Information,” on p. 1-12 for details on FCC rules governing the use of facsimile equipment
in the United States.

NOTE

•

If you set the TX TERMINAL ID to ‘01 ON’, you can select the position where the TX
Te r minal ID appears on the recording paper, and also select a Telephone Number Mark.

•

The default settings are as follows:

- TX Terminal ID: ‘01 ON’

- TX Terminal ID position: ‘01 OUTSIDE IMAGE’

-Telephone Number Mark: ‘01 FAX’

1-16

Registering the Required Sender Information

Additional Functions

F4

F3

F4

1

Press [Additional Functions] ➞ press [F3] (▼) or [F4] (▲) to
highlight <03 FAX SETTINGS>

➞ press [OK].

OK

F3

F4

OK

F3

F4

OK

2

Press [F3] (▼) or [F4] (▲) to highlight <01 USER SETTINGS> ➞
press [OK].

Each time you press (▼) or (▲), the next or previous menu option
becomes highlighted.

The USER SETTINGS menu appears.

3

Press [F3] (▼) or [F4] (▲) to highlight <04 TX TERMINAL ID>

➞ press [OK].

F3

1

Before You Use the Fax Functions

The TX TERMINAL ID menu appears.

F3

F4

OK

4

Press [F3] (▼) or [F4] (▲) to highlight the transmission type

➞ press [OK].

<01 FAX>: Set whether to print TX Terminal ID on outgoing fax documents.

<02 I-FAX>: Set whether to print TX Terminal ID on outgoing I-fax documents.

<03 FTP>: Set whether to print TX Terminal ID on outgoing documents via FTP.

Registering the Required Sender Information

1-17

The transmission type settings menu appears.

1

Before You Use the Fax Functions

F3

F4

OK

5

Press [F3] (▼) or [F4] (▲) to highlight <01 ON> ➞ press [OK].

If you do not want the TX Terminal ID printed on the documents the recipients
receive, select <02 OFF> ➞ press [OK].

The TX TERMINAL ID menu appears.

F3

F4

6

Press [F3] (▼) or [F4] (▲) to highlight <01 TTI POSITON> or
<02 TEL NUMBER MARK>.

The display returns to the USER SETTINGS menu.

● If you selected <01 TTI POSITION>:

OK

F3

F4

OK

❑ Press [OK] ➞ press [F3] (▼) or [F4] (▲) to highlight <01 OUTSIDE IMAGE> or

<02 INSIDE IMAGE>

<01 OUTSIDE IMAGE>: This prints the TX Terminal ID outside the image
area on the output fax.

<02 INSIDE IMAGE>: This prints the TX Terminal ID inside the image area
on the output fax.

➞ press [OK].

1-18

The display returns to the TX TERMINAL ID menu.

● If you selected <02 TEL NUMBER MARK>:

OK

F3

F4

OK

Registering the Required Sender Information

❑ Press [OK] ➞ press [F3] (▼) or [F4] (▲) to highlight <01 FAX> or <02 TEL>

➞ press [OK].

<01 FAX>: This prints the letters <FAX> before the telephone number.

<02 TEL>: This prints the letters <TEL> before the telephone number.

The display returns to the TX TERMINAL ID menu.

NOTE

•

If you selected <02 I-FAX> or <03 FTP> in step 4, the display for selecting the TTI
POSITION appears. You also cannot select <TEL NUMBER MARK>.

•

If you set the TX TERMINAL ID to ‘01 ON’, your ID is printed on every document
the other party receives. (See “Registering the Sender Information (TX Terminal
ID),” on p. 1-16.)

Reset

7

Press [Reset] to return to the Fax Basic Features screen.

Registering Sender Names

Follow the procedure below to register sender names. Registering alternative
sender names is optional, but you may want to register sender names if several
people are using the same machine to send documents.

If each user registers his or her personal name as a sender name, you can select
one of these names just before sending a document, their name instead of the
unit's name, will be printed at the top of the documents they send.

NOTE

• You can register up to 99 sender names.

•

For details on how to set the TX Terminal ID, see “Registering the Sender Information (TX
Te r minal ID),” on p. 1-16.

•

To enter a sender’s name, you can also press (TTI Selector) when you scan the
document for sending. (See “Sending a Document with a Sender Name,” on p. 3-15.)

1

Before You Use the Fax Functions

Additional Functions

F3

F4

OK

1

Press [Additional Functions] ➞ press [F3] (▼) or [F4] (▲) to
highlight <03 FAX SETTINGS>

Registering the Required Sender Information

➞ press [OK].

1-19

F3

F4

F4

OK

2

Press [F3] (▼) or [F4] (▲) to highlight <01 USER SETTINGS> ➞
press [OK].

Each time you press (▼) or (▲), the next or previous menu
option becomes highlighted.

F3

1

The USER SETTINGS menu appears.

F3

F4

OK

Before You Use the Fax Functions

F3

F4

OK

F3

F4

OK

3

Press [F3] (▼) or [F4] (▲) to highlight <03 SENDER NAME>

➞ press [OK].

4

Press [F3] (▼) or [F4] (▲) to select a number under which you
want to register a sender name

5

Press [F3] (▼) or [F4] (▲) to highlight <01 SENDER NAME
REG.>

➞ press [OK].

➞ press [OK].

The display for entering the sender’s name appears.

1-20

Registering the Required Sender Information

ABC

DEF

@.

123

GHI

JKL

MNO

456

PRS

TUV

WXY

789

OPER

SYMBOLS

0

OK

6

Enter the sender’s name (up to 24 characters) using the
numeric keys

➞ press [OK].

The sender’s name is registered, and the display returns to the SENDER NAME
menu.

NOTE

•

If you entered a wrong letter, use the cursor keys to go back to the position you
want to correct ➞ press (Delete) ➞ enter the correct letter.

•

To delete the entire entry, press (Clear).

• For details about entering letters, see Chapter 2, “Basic Operations,” in the

Reference Guide.

1

F3

F4

OK

F3

F4

OK

7

Press [F3] (▼) or [F4] (▲) to highlight <02 PERSONAL
SETTINGS>

➞ press [OK].

The PERSONAL SETTINGS menu appears.

8

Press [F3] (▼) or [F4] (▲) to highlight <01 SENDER FAX
NUMBER>

➞ press [OK].

The SENDER FAX NUMBER menu appears.

Before You Use the Fax Functions

Registering the Required Sender Information

1-21

F3

F4

9

Press [F3] (▼) or [F4] (▲) to highlight <01 USER TEL
NUMBER> or <02 OTHER FAX NUMBERS>.

1

● If you selected <01 USER TEL NUMBER>:

OK

OK

ABC

@.

123

GHI

JKL

456

PRS

TUV

789

SYMBOLS

OPER

Before You Use the Fax Functions

0

OK

F3

F4

OK

❑ Press [OK].

The user’s telephone number is registered as the sender fax number, and the
display returns to the PERSONAL SETTINGS menu.

● If you selected <02 OTHER FAX NUMBERS>:

❑ Press [OK] ➞ Enter the fax number using the numeric keys ➞ press [OK].

DEF

MNO

WXY

The number you entered is registered as the sender fax number, and the
display returns to the PERSONAL SETTINGS menu.

10

Press [F3] (▼) or [F4] (▲) to highlight <02 MAIL ACCOUNT>

➞ press [OK].

The display for selecting a MAIL ACCOUNT appears.

1-22

NOTE

If you have installed the optional I-Fax feature, you can use the e-mail address as
the TX Terminal ID.

Registering the Required Sender Information

F3

F4

F4

OK

Ω

Reset

11

Press [F3] (▼) or [F4] (▲) to highlight an e-mail account ➞
press [OK].

The display returns to the SENDER NAME REG. menu.

12

Press [Reset] to return to the Fax Basic Features screen.

Registering the Sender’s Fax Number

Follow this procedure to register the fax number of your machine. The registered
number is printed on the document received by the other party as the TX Terminal
ID.

The registered number can be either the user’s telephone number or any other fax
number you wish to appear on the document.

NOTE

The default setting is ‘01 USER TEL NUMBER’.

1

Before You Use the Fax Functions

Additional Functions

F3

F4

OK

F3

F4

OK

1

Press [Additional Functions] ➞ press [F3] (▼) or [F4] (▲) to
highlight <03 FAX SETTINGS>

2

Press [F3] (▼) or [F4] (▲) to highlight <01 USER SETTINGS> ➞

➞ press [OK].

press [OK].

Each time you press (▼) or (▲), the next or previous menu
option becomes highlighted.

The USER SETTINGS menu appears.

F3

Registering the Required Sender Information

1-23

F3

F4

OK

3

Press [F3] (▼) or [F4] (▲) to highlight <05 SENDER FAX
NUMBER>

➞ press [OK].

1

The SENDER FAX NUMBER menu appears.

F3

F4

OK

Before You Use the Fax Functions

OK

OK

ABC

@.

123

GHI

JKL

456

PRS

TUV

789

SYMBOLS

OPER

0

OK

4

Press [▼] (F3) or [▲] (F4) to highlight <01 USER TEL
NUMBER> or <02 OTHER FAX NUMBERS>.

● If you selected <01 USER TEL NUMBER>:

❑ Press [OK].

The setting is complete, and the display returns to the USER SETTINGS
menu.

● If you selected <02 OTHER FAX NUMBERS>:

❑ Press [OK] ➞ enter the fax number to register using the numeric keys ➞ press

DEF

MNO

WXY

[OK].

The display returns to the USER SETTINGS menu.

1-24

NOTE

•

If you entered a wrong number, use the cursor keys to go back to the position you
want to correct

•

To delete the entire entry, press (Clear).

Reset

5

Press [Reset] to return to the Fax Basic Features screen.

Registering the Required Sender Information

➞

press (Delete) ➞ enter the correct number.

Speed Dialing

CHAPTER

This chapter introduces some basic dialing features, then shows you how to set up the speed
dialing keys.

Speed dialing includes One-Touch Speed Dialing, Coded Speed Dialing, Group Dialing,
Directory Dialing, and Access Code Dialing.

After you set up your speed dialing keys, we recommend that you occasionally print a list of all
telephone numbers registered in the machine, and store it for reference. (See “Printing the List
of Fax Settings,” on p. 12-12.)

Overview of Speed Dialing Methods. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Setting Up Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

One-Touch Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-3

Coded Speed Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-12

Group Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-21

Access Code Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-27

Using Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-30

One-Touch Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-30

Coded Speed Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-31

Group Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-33

Directory Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-34

Access Code Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-36

2

2-1

Overview of Speed Dialing Methods

Speed dialing enables you to streamline and customize dialing procedures by
registering a telephone number and other important settings so you can start a
document transmission while pressing only a few keys.

2

Speed Dialing

There are five methods of speed dialing:

■ One-Touch Speed Dialing

One-touch speed dialing enables you to start a document transmissions by pressing only
one key. You can register up to 63 destinations for one touch speed dialing. The first group
of keys numbered 1 to 21 are on the control panel. Open the first panel to see keys 22 to
42, then the second panel to see the last set of keys 43 to 63.

■ Coded Speed Dialing

Coded speed dialing enables you to start a document transmission by pressing [Coded
Dial] followed by a three-digit code of your choice using the numeric keys on the control
panel. While Coded Speed Dialing requires you to press more keys, it enables you to
register up to 137 numbers.

■ Group Dialing

Group dialing enables you to dial a group of registered one-touch or coded speed dialing
numbers. By registering each group under one-touch or coded speed dialing keys, you
press only one (or four keys) to send the same document to several locations.

2-2

■ Directory Dialing

Directory dialing enables you to look up and retrieve the other party’s name by pressing
[Directory] on the control panel.

■ Access Code Dialing

Access code dialing enables you to assign a two to five digit access code that you create
when registering numbers for one-touch speed dialing, coded speed dialing, and group
dialing. You can, for example, register the actual branch code of a company as the access
code for that branch.

Overview of Speed Dialing Methods

Setting Up Speed Dialing

F4

This section describes how to register the most frequently used fax numbers you
dial under one-touch speed dialing keys, or a coded speed dialing code.

One-Touch Speed Dialing

You can register up to 63 numbers for one-touch speed dialing. Each speed dialing
key can contain a telephone number up to 120 digits, and a name up to 16
characters.

If you register multiple destinations to a one-touch speed dialing key, the key for
code can be used for group dialing.

Additional Functions

F3

F4

OK

1

Press [Additional Functions].

The ADDITIONAL FUNCTIONS menu appears.

2

Press [F3] (▼) or [F4] (▲) to highlight <04 ADD.
REGISTRATION> ➞ press [OK].

Each time you press (▼) or (▲), the next or previous menu option
becomes highlighted.

2

Speed Dialing

F3

The ADD. REGISTRATION menu appears.

F3

F4

OK

3

Press [F3] (▼) or [F4] (▲) to highlight <01 1-TOUCH SPD
DIAL> ➞ press [OK].

Setting Up Speed Dialing

2-3

The display for registering a one-touch speed dialing key appears.

NOTE

If the optional network board is installed, <02 E-MAIL ADDRESS> and <03 FTP
SERVER> are also displayed.

2

Speed Dialing

F3

F4

OK

F3

F4

OK

4

Press [F3] (▼) or [F4] (▲) to highlight <01 TEL#
REGISTRATION> ➞ press [OK].

The TEL# REGISTRATION menu appears.

5

Press [F3] (▼) or [F4] (▲) to highlight an empty number under
which you want to register a fax number ➞ press [OK].

An empty one-touch speed dialing key displays <NOT REGISTERED> next to
the speed dialing number.

The names or fax numbers already registered are displayed to the right of the
speed dialing numbers.

IMPORTANT

You cannot register fax numbers for speed dialing numbers designated to the
program one-touch key.

2-4

F3

F4

OK

6

Press [F3] (▼) or [F4] (▲) to highlight <01 TEL NUMBER
ENTRY> ➞ press [OK].

The display for entering the fax number appears.

Setting Up Speed Dialing

ABC

DEF

@.

123

GHI

JKL

MNO

456

PRS

TUV

WXY

789

OPER

SYMBOLS

0

OK

7

Use the numeric keys to enter the fax number (up to 120 digits
(including spaces) ➞ press [OK].

The message <DATA ENTRY OK> appears on the screen for about two seconds,
and the display returns to the TEL# REGISTRATION menu.

NOTE

•

To delete the fax number, press (Clear).

•

If you entered a wrong number, use the cursor keys to go back to the position you
want to correct ➞ press (Delete) ➞ enter the correct number.

2

F3

F4

OK

ABC

DEF

@.

123

GHI

JKL

MNO

456

PRS

TUV

WXY

789

OPER

SYMBOLS

0

OK

8

Press [F3] (▼) or [F4] (▲) to highlight <02 NAME> ➞ press
[OK].

The display for entering the destination name appears.

9

Enter the name of the destination (up to 16 characters) ➞
press [OK].

The message <DATA ENTRY OK> appears on the screen for about two seconds,
the name of the destination is registered, and the display returns to the TEL#
REGISTRATION menu.

NOTE

For details about entering letters, see Chapter 2, “Basic Operations,” in the
Reference Guide.

Speed Dialing

Setting Up Speed Dialing

2-5

2

Speed Dialing

F3

F4

OK

F3

F4

OK

10

Press [F3] (▼) or [F4] (▲) to highlight <03 OPTIONAL
SETTING> ➞ press [OK].

The OPTIONAL SETTING menu appears.

11

Press [F3] (▼) or [F4] (▲) to highlight <01 OFF> or <02 ON> ➞
press [OK]

If you selected <01 OFF>, the display returns to the TEL# REGISTRATION menu.
To continue registering other numbers, repeat the procedure from step 5.

If you selected <02 ON>, the OPTIONAL SETTING menu appears. Proceed to
the next step.

NOTE

From the OPTIONAL SETTING menu, you can set transmission features, such as
the access code, TX start time, ITU-T subaddress and password, international
sending, transmission speed, and ECM transmission.

2-6

F3

F4

OK

12

Press [F3] (▼) or [F4] (▲) to set the desired optional setting ➞
press [OK].

The display for setting the item you selected appears. The optional settings
include the following items:

ACCESS CODE

Setting Up Speed Dialing

Item Description

Registers an access code from two to five digits to
represent a fax number. (See “Access Code Dialing,”
on p. 2-27.)

Item Description

TX TIME SETTING

TX TYPE

INTERNATIONAL

TX SPEED

ECM TX

TX LINE SELECTION

SENDER NAME

Preset a time to send documents stored in memory
automatically.

Designates the transactions as transmissions to a
confidential mailbox, part of a relay broadcast, or an
answer to a polling request. You can also set the ITU-T
subaddress and password for each feature.

If you experience transmission errors during
international sending, change the international setting
to <INTERNATIONAL 1> and try to send the document
again. If the problem persists, select <INTERNATONAL
2>. If you still encounter a transmission error, select
<INTERNATIONAL 3>.

If transmission errors occur frequently while sending in

33.6 Kbps, select a slower speed: 14.4 Kbps, 9.6 Kbps,

4.8 Kbps, or 2.4 Kbps.

ECM (Error Correction Mode) reduces system and line
errors during sending or receiving with another fax
machine that supports ECM.

If the optional Canon Super G3 FAX Expansion Kit-B1
is installed, you can set either telephone line for
outgoing fax transmissions.

Sets the sender’s name to appear on the documents
the other party receives.

2

Speed Dialing

F3

F4

OK

ABC

DEF

@.

123

GHI

JKL

MNO

456

PRS

TUV

WXY

789

SYMBOLS

OPER

0

OK

● If you want to set an access code:

❑ Press [F3] (▼) or [F4] (▲) to highlight <01 ACCESS CODE>

❑ Use the numeric keys to enter an access code (two to five digits)

The display returns to the OPTIONAL SETTING menu.

NOTE

You need to set the access code to ‘USE’ first. (See “Access Code Dialing,” on p. 2-

27.)

Setting Up Speed Dialing

➞

press [OK].

➞

press [OK].

2-7

● If you want to select a preset time for the machine to automatically
send your documents:

F3

F4

OK

2

F3

F4

OK

Speed Dialing

ABC

@.

123

JKL

GHI

456

TUV

PRS

789

OPER

0

OK

SYMBOLS

❑ Press [F3] (▼) or [F4] (▲) to highlight <02 TX TIME SETTING>

❑ Press [F3] (▼) or [F4] (▲) to highlight a preset time number (01 to 05)

➞

press [OK].

➞

press

[OK].

You can set up to five times each day for the machine to automatically send
your documents.

DEF

MNO

WXY

❑ Enter the time you want to start the transmission in 24-hour notation (e.g. 1:00

p.m. as 13:00) using the numeric keys

➞

press [OK].

The message <DATA ENTRY OK> appears on the screen for about two
seconds, and the display returns to the TX TIME SETTING menu.

2-8

● If you want to select the transmission type:

F3

F4

OK

Setting Up Speed Dialing

NOTE

•

If you want to cancel the time or set other optional settings, press (BACK).

•

If you made a mistake entering the time, use the cursor keys to go back to the digit
you want to correct ➞ enter the correct digit.

•

To delete the entire entry, press (Clear).

❑ Press [F3] (▼) or [F4] (▲) to highlight <03 TX TYPE>

➞

press [OK].

F3

F4

OK

❑ Press [F3] (▼) or [F4] (▲) to highlight a transmission type

➞

press [OK].

<01 REGULAR TX>: Sends a document to the registered fax number, without
using a subaddress or password.

<02 CONFIDENTIAL TX>: Sends a document to the registered fax number
using the confidential mailbox feature.

<03 ORIG RELAY TX>: Sends a document to the registered fax number for a

relay broadcast.

<04 SUBADDRESS TX>: Sends a document with an ITU-T subaddress and/or

password to the registered fax number.

<05 POLLING RX>: Sends a polling request to the registered fax number that

2

holds the document you would like to receive.

Speed Dialing

F3

F4

@.

ABC

DEF

123

GHI

JKL

MNO

456

PRS

TUV

WXY

789

OPER

SYMBOLS

0

OK

❑ Set the ITU-T subaddress and password for the TX TYPE setting you select.

Press [F3] (▼) or [F4] (▲) to select <01 PASSWORD> or <02 SUBADDRESS>
➞

enter the subaddress or password using the numeric keys ➞ press [OK].

The display returns to the OPTIONAL SETTING menu.

NOTE

•

The subaddress (and any spaces in it) must be exactly the same as the other
party’s subaddress.

•

To enter a space, press (Space).

•

If you enter a wrong number, use the cursor keys to go back to the digit you want to
correct ➞ press (Delete) ➞ enter the correct number.

•

To delete the entire entry, press (Clear).

•

For details about sending and receiving documents with an ITU-T subaddress and
password, see “Sending a Document with a Subaddress/Password,” on p. 4-18.

Setting Up Speed Dialing

2-9

● If you want to select an international calling setting:

F3

F4

OK

F3

2

F4

OK

Speed Dialing

F3

F4

OK

❑ Press [F3] (▼) or [F4] (▲) to highlight <04 INTERNATIONAL>

➞

press [OK].

❑ Press [F3] (▼) or [F4] (▲) to highlight a desired international long distance

setting

➞

press [OK].

The display returns to the OPTIONAL SETTING menu.

● If you want to select a transmission speed:

❑ Press [F3] (▼) or [F4] (▲) to highlight <05 TX SPEED>

➞

press [OK].

2-10

F3

F4

OK

● If you want to turn the Error Correction mode ON or OFF:

F3

F4

OK

Setting Up Speed Dialing

❑ Press [F3] (▼) or [F4] (▲) to highlight a desired transmission speed

[OK].

The display returns to the OPTIONAL SETTING menu.

❑ Press [F3] (▼) or [F4] (▲) to highlight <06 ECM>

➞

press [OK].

➞

press

F3

F4

OK

❑ Press [F3] (▼) or [F4] (▲) to highlight <01 ON> or <02 OFF>

➞

press [OK].

The display returns to the OPTIONAL SETTING menu.

● If you want to select a telephone line for outgoing fax transmissions

(Only when the optional Canon Super G3 FAX Expansion Kit-B1 is
installed):

2

F3

F4

OK

❑ Press [F3] (▼) or [F4] (▲) to highlight <07 TX LENE SELECTION>

[OK].

➞

press

Speed Dialing

F3

F4

OK

F3

F4

OK

❑ Press [F3] (▼) or [F4] (▲) to highlight <01 AUTO> or <02 FIXED>

➞

press

[OK].

<01 AUTO>:The machine uses the available telephone line for outgoing fax

transmissions.

<02 FIXED>:The machine uses only the line you selected for outgoing fax

transmissions.

The display returns to the OPTIONAL SETTING menu.

❑ If you selected <02 FIXED>, press [F3] (▼) or [F4] (▲) to highlight <01 LINE 1>

or <02 LINE 2>

➞

press [OK].

The display returns to the OPTIONAL SETTING menu.

Setting Up Speed Dialing

2-11

● If you want to select a sender name:

F4

F3

F4

OK

F3

2

F4

OK

Speed Dialing

Reset

Coded Speed Dialing

❑ Press [F3] (▼) or [F4] (▲) to highlight <08 SENDER NAME>

➞

press [OK].

❑ Press [F3] (▼) or [F4] (▲) to highlight a desired sender’s name from the list

press [OK].

The display returns to the TEL# REGISTRATION menu.

This completes all the optional settings for a one-touch speed dialing key.

13

When you are finished registering numbers for one-touch
speed dialing, press [Reset] to return to the Fax Basic
Features screen.

➞

You can register up to 137 numbers for coded speed dialing. Each speed dialing
key can contain a telephone number up to 120 digits, and a name up to 16
characters.

If you register multiple destinations to a coded speed dialing key, the key for code
can be used for group dialing.

Additional Functions

F3

F4

OK

2-12

1

Press [Additional Functions].

The ADDITIONAL FUNCTIONS menu appears.

2

Press [F3] (▼) or [F4] (▲) to highlight <04 ADD.
REGISTRATION> ➞ press [OK].

Each time you press (▼) or (▲), the next or previous menu option
becomes highlighted.

Setting Up Speed Dialing

F3

The ADD. REGISTRATION menu appears.

F3

F4

OK

F3

F4

OK

3

Press [F3] (▼) or [F4] (▲) to highlight <02 CODED SPD DIAL>
➞ press [OK].

The display for registering a coded speed dialing key appears.

NOTE

If the optional network board is installed, <02 E-MAIL ADDRESS> and <03 FTP
SERVER> are also displayed.

4

Press [F3] (▼) or [F4] (▲) to highlight <01 TEL#
REGISTRATION> ➞ press [OK].

The TEL# REGISTRATION menu appears.

2

Speed Dialing

F3

F4

OK

5

Press [F3] (▼) or [F4] (▲) to highlight an empty number under
which you want to register a fax number ➞ press [OK].

An empty coded speed dialing key displays <NOT REGISTERED> next to the
speed dialing number.

The names or fax numbers already registered are displayed to the right of the
speed dialing numbers.

Setting Up Speed Dialing

2-13

IMPORTANT

You cannot register fax numbers for speed dialing numbers designated to the
program one-touch key.

2

@.

Speed Dialing

123

GHI

456

PRS

789

F3

F4

OK

OPER

OK

6

Press [F3] (▼) or [F4] (▲) to highlight <01 TEL NUMBER
ENTRY> ➞ press [OK].

The display for entering the fax number appears.

ABC

DEF

7

JKL

MNO

TUV

WXY

SYMBOLS

0

Use the numeric keys to enter the fax number (up to 120 digits
including spaces) ➞ press [OK].

The message <DATA ENTRY OK> appears on the screen for about two seconds,
and the display returns to the TEL# REGISTRATION menu.

NOTE

•

To delete the fax number, press (Clear).

•

If you entered a wrong number, use the cursor keys to go back to the position you
want to correct ➞ press (Delete) ➞ enter the correct number.

2-14

F3

F4

OK

8

Press [F3] (▼) or [F4] (▲) to highlight <02 NAME> ➞ press
[OK].

The display for entering the destination name appears.

Setting Up Speed Dialing

ABC

DEF

@.

123

GHI

JKL

MNO

456

PRS

TUV

WXY

789

OPER

SYMBOLS

0

OK

9

Enter the name of the destination (up to 16 characters) ➞
press [OK].

The message <DATA ENTRY OK> appears on the screen for about two seconds,
the name of the destination is registered, and the display returns to the TEL#
REGISTRATION menu.

NOTE

For details about entering letters, see Chapter 2, “Basic Operations,” in the
Reference Guide.

2

F3

F4

OK

F3

F4

OK

10

Press [F3] (▼) or [F4] (▲) to highlight <03 OPTIONAL
SETTING> ➞ press [OK].

The OPTIONAL SETTING menu appears.

11

Press [F3] (▼) or [F4] (▲) to highlight <01 OFF> or <02 ON> ➞
press [OK]

If you selected <01 OFF>, the display returns to the TEL# REGISTRATION menu.
To continue registering other numbers, repeat the procedure from step 5.

If you selected <02 ON>, the OPTIONAL SETTING menu appears. Proceed to
the next step.

NOTE

From the OPTIONAL SETTING menu, you can set transmission features, such as
the access code, TX start time, ITU-T subaddress and password, international
sending, transmission speed, and ECM transmission.

Speed Dialing

Setting Up Speed Dialing

2-15

2

Speed Dialing

F3

F4

OK

12

Press [F3] (▼) or [F4] (▲) to set the desired optional setting ➞
press [OK].

The display for setting the item you selected appears. The optional settings
include the following items:

Item Description

Registers an access code from two to five digits to

ACCESS CODE

TX TIME SETTING

TX TYPE

INTERNATIONAL

TX SPEED

ECM TX

TX LINE SELECTION

SENDER NAME

represent a fax number. (See “Access Code Dialing,”
on p. 2-27.)

Preset a time to send documents stored in memory
automatically.

Designates the transactions as transmissions to a
confidential mailbox, part of a relay broadcast, or an
answer to a polling request. You can also set the ITU-T
subaddress and password for each feature.

If you experience transmission errors during
international sending, change the international setting
to <INTERNATIONAL 1> and try to send the document
again. If the problem persists, select <INTERNATONAL
2>. If you still encounter a transmission error, select
<INTERNATIONAL 3>.

If transmission errors occur frequently while sending in

33.6 Kbps, select a slower speed: 14.4 Kbps, 9.6 Kbps,

4.8 Kbps, or 2.4 Kbps.

ECM (Error Correction Mode) reduces system and line
errors during sending or receiving with another fax
machine that supports ECM.

If the optional Canon Super G3 FAX Expansion Kit-B1
is installed, you can set either telephone line for
outgoing fax transmissions.

Sets the sender’s name to appear on the documents
the other party receives.

2-16

Setting Up Speed Dialing

● If you want to set an access code:

F3

F4

OK

ABC

DEF

@.

123

GHI

JKL

MNO

456

PRS

TUV

WXY

789

SYMBOLS

OPER

0

OK

F3

F4

OK

❑ Press [F3] (▼) or [F4] (▲) to highlight <01 ACCESS CODE>

❑ Use the numeric keys to enter an access code (two to five digits)

➞

press [OK].

➞

press [OK].

The display returns to the OPTIONAL SETTING menu.

NOTE

You need to set the access code to ‘USE’ first. (See “Access Code Dialing,” on p. 2-

27.)

● If you want to select a preset time for the machine to automatically

send your documents:

❑ Press [F3] (▼) or [F4] (▲) to highlight <02 TX TIME SETTING>

➞

press [OK].

2

Speed Dialing

F3

F4

OK

ABC

DEF

@.

123

GHI

JKL

MNO

456

PRS

TUV

WXY

789

SYMBOLS

OPER

0

OK

❑ Press [F3] (▼) or [F4] (▲) to highlight a preset time number (01 to 05)

➞

press

[OK].

You can set up to five times each day for the machine to automatically send
your documents.

❑ Enter the time you want to start the transmission in 24-hour notation (e.g. 1:00

p.m. as 13:00) using the numeric keys

➞

press [OK].

Setting Up Speed Dialing

2-17

2

F3

F4

OK

Speed Dialing

The message <DATA ENTRY OK> appears on the screen for about two
seconds, and the display returns to the TX TIME SETTING menu.

NOTE

•

If you want to cancel the time or set other optional settings, press (BACK).

•

If you made a mistake entering the time, use the cursor keys to go back to the digit
you want to correct ➞ enter the correct digit.

•

To delete the entire entry, press (Clear).

● If you want to select the transmission type:

❑ Press [F3] (▼) or [F4] (▲) to highlight <03 TX TYPE>

<01 REGULAR TX>: Sends a document to the registered fax number, without

using a subaddress or password.

<02 CONFIDENTIAL TX>: Sends a document to the registered fax number
using the confidential mailbox feature.

<03 ORIG RELAY TX>: Sends a document to the registered fax number for a

relay broadcast.

<04 SUBADDRESS TX>: Sends a document with an ITU-T subaddress and/or

password to the registered fax number.

<05 POLLING RX>: Sends a polling request to the registered fax number that

holds the document you would like to receive.

➞

press [OK].

F3

F4

OK

F3

F4

@.

ABC

123

GHI

JKL

456

PRS

TUV

789

OPER

0

OK

2-18

❑ Press [F3] (▼) or [F4] (▲) to highlight a transmission type

❑ Set the ITU-T subaddress and password for the TX TYPE setting you select.

Press [F3] (▼) or [F4] (▲) to select <01 PASSWORD> or <02 SUBADDRESS>

DEF

MNO

WXY

SYMBOLS

Setting Up Speed Dialing

➞

The display returns to the OPTIONAL SETTING menu.

➞

press [OK].

enter the subaddress or password using the numeric keys ➞ press [OK].

NOTE

•

The subaddress (and any spaces in it) must be exactly the same as the other
party’s subaddress.

•

To enter a space, press (Space).

•

If you enter a wrong number, use the cursor keys to go back to the digit you want to
correct ➞ press (Delete) ➞ enter the correct number.

•

To delete the entire entry, press (Clear).

•

For details about sending and receiving documents with an ITU-T subaddress and
password, see “Sending a Document with a Subaddress/Password,” on p. 4-18.

● If you want to select an international calling setting:

F3

F4

OK

❑ Press [F3] (▼) or [F4] (▲) to highlight <04 INTERNATIONAL>

➞

press [OK].

2

Speed Dialing

F3

F4

OK

❑ Press [F3] (▼) or [F4] (▲) to highlight a desired international long distance

setting

➞

press [OK].

The display returns to the OPTIONAL SETTING menu.

● If you want to select a transmission speed:

F3

F4

OK

❑ Press [F3] (▼) or [F4] (▲) to highlight <05 TX SPEED>

➞

press [OK].

F3

F4

OK

❑ Press [F3] (▼) or [F4] (▲) to highlight a desired transmission speed

[OK].

➞

press

The display returns to the OPTIONAL SETTING menu.

Setting Up Speed Dialing

2-19

● If you want to turn the Error Correction mode ON or OFF:

F3

F4

OK

F3

2

F4

OK

Speed Dialing

F3

F4

OK

❑ Press [F3] (▼) or [F4] (▲) to highlight <06 ECM>

❑ Press [F3] (▼) or [F4] (▲) to highlight <01 ON> or <02 OFF>

➞

press [OK].

➞

press [OK].

The display returns to the OPTIONAL SETTING menu.

● If you want to select a telephone line for outgoing fax transmissions
(Only when the optional Canon Super G3 FAX Expansion Kit-B1 is
installed):

❑ Press [F3] (▼) or [F4] (▲) to highlight <07 TX LENE SELECTION>

[OK].

➞

press

2-20

F3

F4

OK

F3

F4

OK

Setting Up Speed Dialing

❑ Press [F3] (▼) or [F4] (▲) to highlight <01 AUTO> or <02 FIXED>

➞

press

[OK].

<01 AUTO>:The machine uses the available telephone line for outgoing fax

transmissions.

<02 FIXED>:The machine uses only the line you selected for outgoing fax

transmissions.

The display returns to the OPTIONAL SETTING menu.

❑ If you selected <02 FIXED>, press [F3] (▼) or [F4] (▲) to highlight <01 LINE 1>

or <02 LINE 2>

➞

press [OK].

The display returns to the OPTIONAL SETTING menu.

● If you want to select a sender name:

F3

F4

OK

F3

F4

OK

Reset

❑ Press [F3] (▼) or [F4] (▲) to highlight <08 SENDER NAME>

❑ Press [F3] (▼) or [F4] (▲) to highlight a desired sender’s name from the list

13

When you are finished registering numbers for coded speed
dialing, press [Reset] to return to the Fax Basic Features
screen.

Group Dialing

➞

press [OK].

press [OK].

The display returns to the TEL# REGISTRATION menu.

This completes all the optional settings for a coded speed dialing key.

➞

2

Speed Dialing

Group dialing enables you to dial a group of registered one-touch or coded speed
dialing fax numbers. By registering a group for one-touch/coded speed dialing, you
press only one key or press [Coded Dial], followed by a three-digit code to send the
same document to several destination.

Each group can contain up to 199 destinations registered for one-touch or coded
speed dialing.

You can also preset the time to send documents using group dialing.

Setting Up Speed Dialing

2-21

Additional Functions

F4

1

Press [Additional Functions].

The ADDITIONAL FUNCTIONS menu appears.

2

Speed Dialing

F3

F4

OK

F3

F4

OK

2

Press [F3] (▼) or [F4] (▲) to highlight <04 ADD
REGISTRATION> ➞ press [OK].

Each time you press (▼) or (▲), the next or previous menu option
becomes highlighted.

3

Press [F3] (▼) or [F4] (▲) to highlight <03 GROUP DIAL> ➞

F3

press [OK].

The GROUP DIAL menu appears.

4

Create a group dial.

● To create a group under a one-touch speed dialing key:

F3

F4

OK

2-22

Setting Up Speed Dialing

❑ Press [F3] (▼) or [F4] (▲) to highlight an empty number

An empty group dial number displays <NOT REGISTERED> next to the speed
dialing number.

The names or fax numbers already registered are displayed to the right of the
speed dialing numbers.

If a group is already registered, <GROUP DIAL> is displayed for the number
registered as group dialing key.

The display for registering a group appears.

➞

press [OK].

● To create a group under a coded speed dialing code:

Coded

Dial

ABC

DEF

@.

123

GHI

JKL

MNO

456

PRS

TUV

WXY

789

SYMBOLS

OPER

0

OK

F3

F4

❑ Press [Coded Dial].

An empty group dial number displays <NOT REGISTERED> next to the
speed dialing number.

The names or fax numbers already registered are displayed to the right of the
speed dialing numbers.

If a group is already registered, <GROUP DIAL> is displayed for the number
registered as group dialing key.

❑ Use the numeric keys to enter the three-digit code under which you want to

create a group

The display for registering a group appears.

IMPORTANT

•

You cannot select one-touch speed dialing keys or coded speed dialing codes
under which fax numbers are already registered.

•

You cannot select one-touch speed dialing keys that are registered for program
one-touch keys.

5

Press [F3] (▼) or [F4] (▲) to highlight <01 DESTINATION TEL/

➞ press [OK].

ID> ➞ press [OK].

2

Speed Dialing

OK

The display for specifying the destination appears.

6

Enter the destination using one-touch or coded speed dialing.

The names registered for one-touch or coded speed dialing are displayed.

Setting Up Speed Dialing

2-23

OK

7

Repeat step 6 until you finish entering all the numbers you
want to include in the group ➞ press [OK].

The display returns to the GROUP DIAL menu to continue registering the group.

2

Speed Dialing

@.

123

GHI

456

PRS

789

F3

F4

OK

OPER

OK

NOTE

To delete the number you just registered, press (Clear).

8

Press [F3] (▼) or [F4] (▲) to highlight <02 NAME> ➞ press
[OK].

The display for entering the group name appears.

ABC

DEF

9

JKL

MNO

TUV

WXY

SYMBOLS

0

Use the numeric keys to enter a name (up to 16 characters) for
the group ➞ press [OK].

The message <DATA ENTRY OK> appears on the screen for about two seconds,
the name is registered, and the display returns to the GROUP DIAL menu to
continue registering the group.

2-24

NOTE

For details about entering letters, see Chapter 2, “Basic Operations,” in the
Reference Guide.

Setting Up Speed Dialing

F3

F4

OK

F3

F4

10

Press [F3] (▼) or [F4] (▲) to highlight <03 OPTIONAL
SETTING> ➞ press [OK].

The OPTIONAL SETTING menu appears.

11

If you want to set optional settings for your group, press [F3]
(▼) or [F4] (▲) to highlight <02 ON> ➞ press [OK].

2

OK

F3

F4

OK

If you do not want to perform optional settings, highlight <01 OFF> ➞ press

(OK). The display returns to the GROUP DIAL menu to continue

registering the group.

If you want to continue registering other groups, repeat the above procedure
from step 4.

The OPTIONAL SETTING menu appears.

12

Press [F3] (▼) or [F4] (▲) to set the desired optional setting ➞
press [OK].

Speed Dialing

● If you want to set an access code:

F3

F4

OK

❑ Press [F3] (▼) or [F4] (▲) to highlight <01 ACCESS CODE> ➞ press [OK].

Setting Up Speed Dialing

2-25

ABC

DEF

@.

123

GHI

JKL

MNO

456

PRS

TUV

WXY

789

SYMBOLS

OPER

0

OK

❑ Use the numeric keys to enter an access code (two to five digits) ➞ press [OK].

The display returns to the OPTIONAL SETTING menu.

NOTE

2

You need to set the access code to ‘USE’ first. (See “Access Code Dialing,” on p. 2-

27.)

● If you want to set a press time for the machine to automatically send
your documents:

F3

Speed Dialing

F4

OK

F3

F4

OK

ABC

DEF

@.

123

GHI

JKL

MNO

456

PRS

TUV

WXY

789

SYMBOLS

OPER

0

OK

❑ Press [F3] (▼) or [F4] (▲) to highlight <02 TX TIME SETTING> ➞ press [OK].

❑ Press [F3] (▼) or [F4] (▲) to highlight a preset time number (01 to 05) ➞ press

[OK].

❑ Enter the time you want to start the transmission in 24-hour notation (e.g.1: 00

p.m. as 13:00) using the numeric keys ➞ press [OK].

The message <DATA ENTRY OK> appears on the screen for about two
seconds and the display returns to the TX TIME SETTING menu.

This completes all the optional settings for a group dial.

2-26

NOTE

•

If you want to cancel setting the time, press (BACK).

•

If you made a mistake entering the time, use the cursor keys to go back to the digit
you want to correct ➞ enter the correct digit.

•

To delete the entire entry, press (Clear).

Setting Up Speed Dialing

Reset

F4

13

Press [Reset] to return to the Fax Basic Features screen.

Access Code Dialing

Follow the procedure below to assign an access code of two to five digits to
represent a fax number.

You can assign the access code to (#) or any one-touch speed dialing key.

NOTE

Additional Functions

F3

F4

OK

F3

F4

OK

1

2

3

The default setting is ‘02 DO NOT USE’.

Press [Additional Functions].

The ADDITIONAL FUNCTIONS menu appears.

Press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞
press [OK].

Each time you press (▼) or (▲), the next or previous menu option
becomes highlighted.

The FAX SETTINGS menu appears.

F3

Press [F3] (▼) or [F4] (▲) to highlight <07 SYSTEM
SETTINGS> ➞ press [OK].

If a System Administrator ID and password are set, enter them after selecting
<07 SYSTEM SETTINGS> ➞ press [OK].

For information on entering or setting the System Administrator ID and password,
see Chapter 6, “System Manager Settings,” in the Reference Guide.

2

Speed Dialing

The SYSTEM SETTINGS menu appears.

Setting Up Speed Dialing

2-27

F3

F4

OK

4

Press [F3] (▼) or [F4] (▲) to highlight <05 ACCESS CODE> ➞
press [OK].

The ACCESS CODE menu appears.

2

F3

F4

5

Press [F3] (▼) or [F4] (▲) to highlight <01 USE> or <02 DO
NOT USE> ➞ press [OK].

OK

Speed Dialing

F3

F4

OK

F3

F4

OK

If you selected <01 USE>, proceed to step 6.

If you selected <02 DO NOT USE>, the setting is complete.

6

Press [F3] (▼) or [F4] (▲) to highlight <01 ACCESS CODE
KEY> ➞ press [OK].

The ACCESS CODE KEY menu appears.

7

Press [F3] (▼) or [F4] (▲) to highlight <01 USING # KEY> or
<02 OTHER> ➞ press [OK].

2-28

The display returns to the ACCESS CODE menu.

Setting Up Speed Dialing

NOTE

•

If you selected <01 USING # KEY>, you can assign the access code to (#).

•

If you selected <02 OTHER>, you can assign the access code to any
one-touch speed dialing key. (See “Program One-Touch Keys,” on p. 10-3.)

F3

F4

OK

F2

F3

OK

8

Press [F3] (▼) or [F4] (▲) to highlight <02 NO OF
CHARACTERS> ➞ press [OK].

The NO OF CHARACTERS menu appears.

9

Press [F2] (-) or [F3] (+) to enter the number of characters for
the access code ➞ press [OK].

The display returns to the SYSTEM SETTINGS menu.

IMPORTANT

If access codes are already registered for one-touch or coded speed dialing, the
message <THE ACCESS CODE IS ALREADY SET CHANGE THE SETTING
AFTER CLEARING> appears on the screen for about two seconds. You cannot
change the number of characters. Delete the access codes first, then change the
number of characters.

2

Speed Dialing

Reset

NOTE

•

The access code can be two to five characters long.

•

You can also use numeric keys to enter the number of characters for the access
code.

10

Press [Reset] to return to the Fax Basic Features screen.

Setting Up Speed Dialing

2-29

Using Speed Dialing

Follow the procedures in this section to use speed dialing. The four speed dialing
methods are one-touch dialing, coded speed dialing, group dialing, and access
code dialing. If you forget where a number is registered, you can find it and dial it

2

Speed Dialing

with directory dialing. (See “Directory Dialing,” on p. 2-34.)

One-Touch Speed Dialing

Follow this procedure to start a transmission and send a document with the press of
a one-touch speed dialing key.

You can register up to 63 destinations for one-touch speed dialing.

IMPORTANT

To use this feature, you must first register a telephone number for one-touch speed
dialing. (See “One-Touch Speed Dialing,” on p. 2-3.)

1

FAX

Press [FAX].

FAX

lights, and the machine enters the Fax Basic Features screen.

2-30

2

Place your documents on the machine.

For instructions explaining how to place your documents, see “Placing
Originals,” on p. 3-6.

NOTE

•

You can adjust the resolution, density and image quality. (See “Adjusting the
Resolution, Density, and Image Quality,” on p. 3-12.)

•

You can also specify a sender’s name with (TTI Selector). (See “Sending a
Document with a Sender Name,” on p. 3-15.)

Using Speed Dialing

3

Open the appropriate one-touch speed dialing panel ➞ press
the desired one-touch speed dialing key. If you do not see the

01

63

number of the key you want, open the first or second one­touch speed dialing panel to see more keys.

The registered number and name of the key are displayed.

After five seconds (10 seconds for sequential broadcasting), the machine starts to
scan and send the document automatically.

NOTE

•

Close all one-touch speed dialing panels to access keys 01 to 21. Open the first
panel to access keys 22 to 42, and the second panel to access keys 43 to 63.

•

If you press the wrong one-touch speed dialing key, press (Clear) ➞ press the
correct one-touch speed dialing key.

•

If you have preset a time to send documents to the number registered under the
one-touch speed dialing key, the machine will send the documents at the preset
time.

•

If you want to cancel the transmission after you press a one-touch speed dialing
key, press

Start

4

Press [Start] to scan your documents immediately.

Otherwise, the machine waits for five seconds before it starts to scan. This
timeout feature can be turned ‘OFF’. (See “Time Out Mode,” on p. 4-7.)

Scanning starts.

Coded Speed Dialing

(Stop)

2

Speed Dialing

C

.

Follow this procedure to start a transmission and send a document by pressing
[Coded Dial], followed by a three-digit code.

You can register up to 137 destinations for coded speed dialing.

IMPORTANT

To use this feature, you must first register a number for coded speed dialing. (See “Coded
Speed Dialing,” on p. 2-12.)

Using Speed Dialing

2-31

2

C

Speed Dialing

Coded

@.

123

GHI

456

PRS

789

FAX

Dial

ABC

JKL

TUV

OPER

0

DEF

MNO

WXY

SYMBOLS

1

Press [FAX].

FAX

lights, and the machine enters the Fax Basic Features screen.

2

Place your documents on the machine.

For instructions explaining how to place your documents, see “Placing
Originals,” on p. 3-6.

NOTE

•

You can adjust the resolution, density and image quality, (See “Adjusting the
Resolution, Density, and Image Quality,” on p. 3-12.)

•

You can also specify a sender’s name with (TTI Selector). (See “Sending a
Document with a Sender Name,” on p. 3-15.)

3

Press [Coded Dial].

<CODEDDIAL> is displayed.

4

Enter the three-digit code assigned to the number you want to
dial using the numeric keys.

The registered number and name are displayed.

After five seconds (10 seconds for sequential broadcasting), the machine starts to
scan and send the document automatically.

NOTE

•

If you enter the wrong code, press (Clear) ➞ (Coded Dial) ➞ enter the
correct code.

•

If you have preset a time to send documents to the number registered under the
coded speed dialing code, the machine will send the documents at the preset time.

•

If you want to cancel the transmission after you enter the coded speed dialing
code, press

2-32

Using Speed Dialing

(Stop)

.

0

Start

5

Group Dialing

Press [Start] to scan your documents immediately.

Otherwise, the machine waits five seconds before it starts to scan. This timeout
feature can be turned ‘OFF’. (See “Time Out Mode,” on p. 4-7.).

Scanning starts.

Follow this procedure to start a transmission and send a document to several
destinations with a one-touch or coded speed dialing number registered for group
dialing.

You can create a group of up to 199 destinations registered for one-touch or coded
speed dialing.

IMPORTANT

To use this feature, you must first register a group of telephone numbers for one-touch or
coded speed dialing. (See “Group Dialing,” on p. 2-21.)

1

FAX

Press [FAX].

FAX

lights, and the machine enters the Fax Basic Features screen.

2

Place your documents on the machine.

For instructions explaining how to place your documents, see “Placing
Originals,” on p. 3-6.

NOTE

•

You can adjust the resolution, density and image quality. (See “Adjusting the
Resolution, Density, and Image Quality,” on p. 3-12.)

•

You can also specify a sender’s name with (TTI Selector). (See “Sending a
Document with a Sender Name,” on p. 3-15.)

2

Speed Dialing

01

63

Coded

Dial

3

Press the one-touch speed dialing key, or [Coded Dial]
followed by the three-digit code, where the group of telephone
numbers you want to dial is registered.

Using Speed Dialing

2-33

The registered group name is displayed.

After 10 seconds, the machine starts to scan and send the document
automatically.

NOTE

•

If you press the wrong one-touch speed dialing key or enter the wrong coded
speed dialing code for the group, press (Clear) ➞ select the correct group.

•

If you have preset a time to send documents to the numbers registered in the
group, the machine will start to send the documents at the preset time.

•

If you want to cancel the transmission after you press a one-touch speed dialing

2

key or enter a speed dialing code, press (Stop).

C

Start

Speed Dialing

Directory Dialing

FAX

4

Press [Start] to scan your documents immediately.

Otherwise, the machine waits 10 seconds before it starts to scan. This timeout
feature can be turned ‘OFF’. (See “Time Out Mode,” on p. 4-7.)

Scanning starts.

Follow this procedure to look up the other party’s name and retrieve the number for
dialing. This feature is convenient when you know the other party’s name, but
cannot recall the one-touch speed dialing key, the code for coded speed dialing, or
group dialing where the number is registered.

IMPORTANT

To use this feature, you must first register a name for one-touch, coded, or group dialing.
(See “One-Touch Speed Dialing,” on p. 2-3, “Coded Speed Dialing,” on p. 2-12, or “Group
Dialing,” on p. 2-21.)

1

Press [FAX].

FAX

lights, and the machine enters the Fax Basic Features screen.

2-34

2

Place your documents on the machine.

For instructions explaining how to place your documents, see “Placing
Originals,” on p. 3-6.

NOTE

•

You can adjust the resolution, density and image quality. (See “Adjusting the
Resolution, Density, and Image Quality,” on p. 3-12.)

•

You can also specify a sender’s name with (TTI Selector). (See “Sending a
Document with a Sender Name,” on p. 3-15.)

Using Speed Dialing

Directory

3

Press [Directory].

The search screen for Directory Dialing appears.

The search screen for directory dialing appears.

ABC

DEF

@.

123

GHI

JKL

MNO

456

PRS

TUV

WXY

789

OPER

SYMBOLS

0

OK

F2

F3

OK

4

Press the numeric key which corresponds to the first letter of
the name of the destination you are searching for ➞ press
[OK].

JKL

For example, if you press (JKL), the first name and number registered for

5

this key’s letter group are displayed.

NOTE

•

If you pressed the wrong key, press (Clear) ➞ press the correct key that

C

corresponds to the first letter of the name you are searching for.

•

If the name is not registered correctly, the machine will not be able to find it.

5

Press [F2] (▼) or [F3] (▲) to highlight the destination you want
to dial ➞ press [OK].

2

Speed Dialing

The selected number and name are displayed.

After five seconds (10 seconds for sequential broadcasting), the machine starts to
scan and send the document automatically.

NOTE

•

If you have preset a time to send documents to the numbers registered under the
one-touch speed dialing key or coded speed dialing code, the machine will send
the documents at the preset time.

•

If you want to cancel the transmission, press (Stop).

Using Speed Dialing

2-35

Start

6

Press [Start] to scan your documents immediately.

Otherwise, the machine waits five seconds before it starts to scan. This timeout
feature can be turned ‘OFF’. (See “Time Out Mode,” on p. 4-7.)

Scanning starts.

Access Code Dialing

2

Speed Dialing

Follow this procedure to use access code dialing.

You must register an access code when registering a number for one-touch or
coded speed dialing.

(See “One-Touch Speed Dialing,” on p. 2-3, or “Coded Speed

Dialing,” on p. 2-12.)

IMPORTANT

To use this feature, you must first register an access code key. (See “One-Touch Speed
Dialing,” on p. 2-3, or “Coded Speed Dialing,” on p. 2-12.)

1

FAX

Press [FAX].

FAX

lights, and the machine enters the Fax Basic Features screen.

2

Place your documents on the machine.

For instructions explaining how to place your documents, see “Placing
Originals,” on p. 3-6.

NOTE

•

You can adjust the resolution, density and image quality. (See “Adjusting the
Resolution, Density, and Image Quality,” on p. 3-12.)

•

You can also specify a sender’s name with (TTI Selector). (See “Sending a
Document with a Sender Name,” on p. 3-15.)

ABC

@.

123

GHI

JKL

456

PRS

TUV

789

OPER

0

2-36

DEF

3

MNO

WXY

SYMBOLS

Using Speed Dialing

Press the access code key you have set using the numeric
keys.

If you have set (#) as the access code key, press (#).

ABC

DEF

@.

123

GHI

JKL

MNO

456

PRS

TUV

WXY

789

OPER

SYMBOLS

0

4

Enter the access code (two to five digits) using the numeric
keys.

The number and name of the destination are displayed.

Start

5

Press [Start].

Scanning starts.

2

Speed Dialing

Using Speed Dialing

2-37

2

Speed Dialing

2-38

Using Speed Dialing

Basic Sending

This chapter describes the fundamental procedures for dialing and sending documents.

Flow of Fax Sending Operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Placing Originals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-7

Platen Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-8

Feeder (ADF-J1). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-10

Adjusting the Resolution, Density, and Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . .3-12

Sending a Document with a Sender Name. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Document Stamp Feature. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Setting the Stamp Feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-17

Tur ning ON/OFF the Stamp Feature. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-19

Sending Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21

Book Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-21

Memory Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-23

Direct Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-25

Using Regular Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-27

Redialing When the Line Is Busy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29

Automatic Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-29

Manual Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-33

Canceling Send Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-35

Canceling Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-35

Canceling Automatic Redialing or Memory Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-36

Checking Transaction Results. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-38

3

CHAPTER

3-1

Flow of Fax Sending Operations

This section describes the flow of basic fax sending operations.

NOTE

For the following items:

- Main power and the Energy Saver mode, see Chapter 1, “Before You Start Using this
Machine,” in the Reference Guide.

3

FAX

Basic Sending

- Routine maintenance, see Chapter 7, “Routine Maintenance,” in the Reference Guide.

1

Press [FAX].

lights, and the machine enters the Fax Basic Features screen.

FAX

● If the message <INSERT A CONTROL CARD> appears:

❑ Insert a control card.

3-2

NOTE

For instructions on using the optional Card Reader-E1, see Chapter 3, “Optional
Equipment,” in the Reference Guide.

Flow of Fax Sending Operations

● If the message <ENTER DEPARTMENT ID AND PASSWORD>
appears:

ID

❑ Enter the Department ID and password ➞ press [ID].

The FAX Basic Features screen appears.

NOTE

For instructions on using Department ID Management, see Chapter 6, “System
Manager Settings,” in the Reference Guide.

2

Place your original.

You can place your original either vertically or horizontally in the feeder or on the
platen glass.

For instructions on placing your original, see “Placing Originals,” on p. 3-6.

3

Basic Sending

3

Select the desired fax settings on the Fax Basic Features
screen.

Flow of Fax Sending Operations

3-3

3

Basic Sending

NOTE

•

On the Fax Basic Features screen, you can adjust the scan settings, such as the
Resolution, Density, and Image Quality. You can also select the sheet size for Book
Sending.

•

To adjust the resolution, density, and image quality, see “Adjusting the Resolution,
Density, and Image Quality,” on p. 3-12.

4

Select the desired fax sending modes.

❑ Open all three one-touch speed dialing panels.
❑ Press a Fax function key or a program one-touch key ➞ select their settings ➞

press [OK].

NOTE

You can preset the fax functions to program one-touch keys. (See “Program One­Touch Keys,” on p. 10-3.)

5

Specify the destination.

For instructions on how to specify a destination, see Chapter 2, “Speed Dialing,”
and “Sending Methods,” on p. 3-21.

If you want to set other sending conditions, set them before you specify the
destination. (See Chapter 4, “Additional Sending Features.”)

3-4

Start

6

Press [Start].

Scanning starts.

IMPORTANT

NOTE

•

•

Flow of Fax Sending Operations

The size of the original is detected automatically. However, if the output paper in
the machine at the receiving end does not match the size of your scanned
document, the machine reduces the size of your document, or separates it into
several pages to match the paper size loaded in the recipient’s fax machine.

If prior jobs are being processed, the machine returns to the Fax Basic Features
screen, and your document will be sent once the jobs are complete.

The machine usually sends documents through memory transmission (sends an
image after storing it in memory). You can also send documents one by one, by
pressing (Direct TX). (See “Direct Sending,” on p. 3-25.)

•

The machine has enough memory (16 MB) to store up to 100 pages* of sent and
received documents (fewer if the document contains many graphics or particularly
dense text). If you have the optional memory module installed, you can store up to
1500 pages*. *These figures are based on the use of ITU-T No.1 chart, using the
standard settings.

•

If the memory becomes full while you are scanning a document for sending, the
message <MEMORY FULL> appears on the LCD display. Press (OK) so
that the paper remaining in the feeder can be put out. All the pages you were
scanning will be cancelled.

•

The number of pages you can store into memory differs depending on the amount
of free memory remaining in the machine and the type of document you are
scanning.

•

Press (Monitor) to check the transmission result, or cancel sending the
documents stored in memory. (See “Checking Transaction Results,” on p. 3-38.)

3

Stop

ID

7

If you want to cancel sending the document, press [Stop].

8

When scanning is complete, remove your original.

9

If the optional Card Reader-E1 is attached, remove the control
card.

For instructions on using the optional Card Reader-E1, see Chapter 3, “Optional
Equipment,” in the Reference Guide.

10

If you have set Department ID Management, press [ID].

For instructions on using Department ID Management, see Chapter 6, “System
Manager Settings,” in the Reference Guide.

Basic Sending

Flow of Fax Sending Operations

3-5

Placing Originals

Place your originals on the platen glass or in the feeder, depending on the size and
type of paper that you want to fax, and the settings that you have specified.

■ Platen Glass

Place the originals on the platen glass when scanning bound originals, originals on heavy
or lightweight paper, and transparencies.

3

■ Feeder

Place a stack of originals in the feeder ➞ press [Start]. The machine automatically scans
them into memory.

NOTE

•

Basic Sending

The size of the original is automatically detected, and the document is scanned.
However, if the output paper in the machine at the receiving end is not equal to the
scanned size, the original image is either reduced in size to match the size of the output
paper at the receiving end, or is divided into parts before being sent.

•

The machine cannot always detect the size of the original if it is a nonstandard size or
object, such as a book. In this case, specify the size at which you want to scan the
original. (See Chapter 2, “Basic Copying Features,” in the Copying Guide.)

3-6

Placing Originals

Orientation

You can place an original either vertically or horizontally. Always align the top edge
of your original with the back edge of the platen glass (by the arrow in the top left
corner), or with the back edge of the feeder.

Platen Glass

TX Terminal ID
Printed Here

Place the
original
face down.

Place the original face down.

TX Terminal
ID Printed
Here

Vertical Placement Horizontal Placement

Feeder

TX Terminal ID
Printed Here

Place the
original
face up.

ABC

TX Terminal ID
Printed Here

Place the
original
face up.

ABC

Vertical Placement Horizontal Placement

IMPORTANT

•

If the top edge of the original is not aligned with the back edge of the platen glass (by the arrow
in the top left corner), prints may not be made correctly, depending on the mode you have set.

•

If an original is scanned facing the wrong direction, the sender information is not printed
in the correct position on the fax.

3

Basic Sending

NOTE

•LTR originals can be placed either vertically or horizontally. However, the scanning speed
for horizontally placed originals is somewhat slower than for vertically placed originals.

• Horizontally placed LTR originals are referred to as LTR .

• 11" x 17" and LGL originals must be placed horizontally.

•To get the same output result when you are using the feeder as when the original is
placed on the platen glass, place the original upside-down and face up in the feeder.
However, when using the Staple mode, the finisher rotates the output automatically.

Placing Originals

3-7

Platen Glass

3

Basic Sending

You should use the platen glass when scanning bound originals (such as books
and magazines), originals on heavy or lightweight paper, and transparencies into
memory.

1

Lift up the feeder.

IMPORTANT

This machine is equipped with an open/close sensor on the underside of the feeder
(see circled area in the above illustration). When placing originals on the platen
glass, lift the feeder above 11 7/8" (30 cm) so that the sensor detaches from the
underside of the feeder. If the sensor does not detach from the underside of the
feeder, the size of the originals may not be detected correctly.

3-8

2

Place your original face down.

The surface that you want to scan into memory must be placed face down. Align
the top edge of your original with the back edge of the platen glass (by the arrow
in the top left corner).

Place books and other bound originals on the platen glass in the same way.

Placing Originals

If you are enlarging an STMT or LTR original to 11" x 17" or LGL paper, place the
original horizontally on the platen glass, and align it with the STMT or LTR
marks.

3

Gently lower the feeder.

CAUTION

• Close the feeder gently, to avoid catching your hand, as this may result in
personal injury.

• Do not press down hard on the feeder when using the platen glass to make
copies of thick books. Doing so may damage the platen glass and result in
personal injury.

IMPORTANT

•

If you are placing originals on the platen glass, the size of the original is detected
after the feeder has been lowered. Be sure to lower the feeder before sending.

•

STMT originals and postcards cannot be detected. Follow the instructions on the
display and specify the original size or select the paper size.

3

Basic Sending

NOTE

Remove the original from the platen glass when scanning is complete.

Placing Originals

3-9

Feeder (ADF-J1)

3

Basic Sending

Place a stack of originals in the feeder ➞ press [Start]. The machine automatically
scans them into memory.

You can place the following originals into the original supply tray:

• Weight: 10 to 32 lb bond (37 to 128 g/m

2

)
Place very thin originals (10 to 14 lb bond [37 to 51 g/m2]), or very thick
originals (28 to 32 lb bond [105 to 128 g/m2]) into the feeder one at a time.

• Size: 11'' x 17'' , LGL , LTR , or LTR .

• Tr ay Capacity: 50 sheets (20 lb bond [80 g/m

2

])

25 sheets (11 lb bond [40 g/m2] or less)

IMPORTANT

• Do not place the following types of originals in the feeder:

-Originals with tears or large binding holes

-Severely curled originals or originals with sharp folds

- Clipped or stapled originals

- Carbon backed paper or other originals which might not feed smoothly

-Transparencies and other highly transparent originals

•Avoid scanning the same original using the feeder more than approximately 30 times.
Scanning the same original repeatedly may result in the original becoming folded or torn,
which in turn could cause a paper jam.

• If the feeder rollers are dirty from scanning an original written in pencil, perform the
feeder cleaning procedure. (See Chapter 7, “Routine Maintenance,” in the Reference
Guide.)

3-10

1

Neatly place your originals face up in the original supply tray.

Place your originals as far into the feeder as they will go.

A beep sounds when the originals are set correctly.

Placing Originals

2

F

Adjust the slide guides to fit the size of your originals.

C

O

P

Y

IMPORTANT

• Do not add or remove originals while they are being scanned.

• Do not place objects in the original output area. Blocking the paper delivery slot
may damage the originals.

• When scanning is complete, remove the originals from the original output tray to
avoid paper jams.

3

Basic Sending

Original Output Tray

C

O

P

Y

NOTE
The scanned originals are putout face down to the original output tray.

Placing Originals

3-11

Adjusting the Resolution, Density, and Image Quality

Adjust the resolution, density, and image quality to send documents that are very
close to the quality of the original document.

NOTE

•

You can change the default setting for the resolution, density, and image quality. For
example, if you scan originals with a high density very often, you can preset the default

3

Basic Sending

density for scanning. (See “Adjusting the Scanning Density,” on p. 10-9.)

•

If you set the image quality to ‘TEXT/PHOTO’ or ‘PHOTO’ while the resolution is set to
‘SUPER FINE’ or ‘ULTRA FINE’, the resolution automatically changes to ‘FINE’.
However, you can set it again to ‘SUPER FINE’ or ‘ULTRA FINE’ by pressing the
resolution key again.

•

The scan settings resume their default settings once the transmission completes or the
Auto Clear Time has elapsed. (See Chapter 4, “Selecting and Storings Settings,” in the
Reference Guide.)

•

If you set the resolution to ‘FINE’, ‘SUPER FINE’, ‘ULTRA FINE’, or the image quality to
‘TEXT/PHOTO’ or ‘PHOTO’, the quality of the scanned image will be higher, but the
scanning and sending time will be longer.

•

The default settings are as follows:

- RESOLUTION: STANDARD

- DENSITY: STANDARD

- IMAGEQUALITY: TEXT

3-12

■ Resolution

Adjusts the resolution for documents with fine text and thin lines. The higher the
resolution, the higher the quality of the output, but the slower the scanning speed.

ULTRA FINE: Eight times the STANDARD resolution (400 dpi x 400 dpi)

SUPER FINE: Four times the STANDARD resolution (200 dpi x 400 dpi)

FINE: Twice the STANDARD resolution (200 dpi x 200 dpi)

STANDARD: For normal printed or typewritten text (200 dpi x 100 dpi)

NOTE

If the receiving party’s fax machine does not have the ‘SUPER FINE’ or ‘ULTRA FINE’
setting, and you send a document with one of these resolutions, the image the receiving
party receives reproduces at their machine’s maximum resolution setting.

Adjusting the Resolution, Density, and Image Quality

■ Density

Adjusts the lightness/darkness of the document pages scanned for sending.

DARK: For documents with light text or colors.

STANDARD: For normal printed or typewritten text.

LIGHT: For documents with dark text or colors.

■ Image Quality

Adjusts the image quality of documents containing text only or both text and photos on the
same page.

TEXT: Select for sending a document that contains normal printed or typewritten

TEXT/PHOTO: Select for sending a document that contains both text and halftone

PHOTO: Select for sending a document that contains halftone images only, such as

FAX

1

2

text.

images, such as photographs.

photographs.

Press [FAX].

FAX

lights, and the machine enters the Fax Basic Features screen.

Place you documents on the machine.

For instructions explaining how to place your originals, see “Placing Originals,”
on p. 3-6.

3

Basic Sending

NOTE

•

You can adjust the resolution, density and image quality. (See “Adjusting the
Resolution, Density, and Image Quality,” on p. 3-12.)

•

You can also specify a sender’s name with (TTI Selector). (See “Sending a
Document with a Sender Name,” on p. 3-15.)

Adjusting the Resolution, Density, and Image Quality

3-13

F1

F2

F3

3

Press [F1] (RESOLUTION), [F2] (DENSITY), or
[F3] (IMAGEQUALITY).

Press (RESOLUTION) repeatedly to select the desired resolution
setting.

Press (DENSITY) repeatedly to select the desired scanning density.

Press (IMAGEQUALITY) repeatedly to select the desired the image
quality setting.

F1

F2

F3

3

OK

Basic Sending

Start

4

After adjusting the scan settings, press [OK].

5

Specify the destination.

You can specify the destination using various sending methods. (See “Using
Regular Dialing,” on p. 3-27,, “Using Speed Dialing,” on p. 2-30, or “Redialing
When the Line Is Busy,” on p. 3-29.)

If necessary, set other sending modes, before specifying the destination. (See
“Sending Methods,” on p. 3-21, or Chapter 4, “Additional Sending Features.”)

6

Press [Start].

Scanning starts.

3-14

Adjusting the Resolution, Density, and Image Quality

Sending a Document with a Sender Name

F4

Follow this procedure to select one of the registered sender names.

Sender names are selected by pressing [TTI Selector] under the three one-touch
speed dialing panels.

NOTE

•

This setting is optional. If you do not select a sender name before sending a document,
the registered unit’s name is printed at the top of the document in the sender information
area. (See “Registering the Sender Information (TX Terminal ID),” on p. 1-16.)

•

If you select a sender’s name before you send a document, it replaces the unit’s name
printed in the sender information area, (See “Registering the Sender Information (TX
Te r minal ID),” on p. 1-16.)

•

Up to 99 sender names can be registered. At least one sender’s name must be
registered so you can use this feature. (See “Registering Sender Names,” on p. 1-19.)

•

If the TX TERMINAL ID is set to ‘02 OFF’, the sender’s name is not printed on the
document received by the other party even if you select a sender’s name when sending.

1

Place your documents on the machine.

For instructions explaining how to place your originals, see “Placing Originals,”
on p. 3-6.

3

Basic Sending

NOTE

You can adjust the resolution, density and image quality. (See “Adjusting the
Resolution, Density, and Image Quality,” on p. 3-12.)

2

Open all three one-touch speed dialing panels ➞ press [TTI
Selector].

TTI Selector

F3

F4

OK

The list of the sender names is displayed.

3

Press [F3] (▼) or [F4] (▲) to highlight the desired sender’s
name ➞ press [OK].

Each time you press (▼) or (▲), the next or previous menu option
becomes highlighted.

You can also enter the assigned number of the sender’s name using the numeric
keys.

F3

Sending a Document with a Sender Name

3-15

The display returns to the Fax Basic Features screen.

Start

3

Basic Sending

4

Specify the destination ➞ press [Start].

You can specify the destination using various sending methods. (See “Using
Regular Dialing,” on p. 3-27, “Using Speed Dialing,” on p. 2-30, or “Redialing
When the Line Is Busy,” on p. 3-29.)

If necessary, set other sending modes, before specifying the destination. (See
“Sending Methods,” on p. 3-21, or Chapter 4, “Additional Sending Features.”)

The machine scans the document and sends it.

3-16

Sending a Document with a Sender Name

Document Stamp Feature

F4

The Stamp Feature of your machine enables you to stamp the front, lower left
corner of every page you scan for sending using the feeder. This enables you to
check whether all pages of your document have been sent or scanned into
memory.

Setting the Stamp Feature

Follow the procedure below to select whether the machine stamps the documents
you scan for direct, and memory sending, or only documents you scan for direct
sending.

The documents are stamped when they are set on the feeder.

The stamp feature does not stamp documents you scan for sending using the
platen glass or documents you copy.

NOTE

•

The default setting is ‘01 DIRECT&MEMORY TX’.

•

For details about using the stamp feature, see “Turning ON/OFF the Stamp Feature,” on
p. 3-19.

Additional Functions

F3

F4

OK

1

Press [Additional Functions].

The ADDITIONAL FUNCTIONS menu appears.

2

Press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞
press [OK].

Each time you press (▼) or (▲), the next or previous menu option
becomes highlighted.

3

Basic Sending

F3

The FAX SETTINGS menu appears.

Document Stamp Feature

3-17