BT Colour Printer, PaperJet 65 User Manual

PaperJet 65 user guide – Edition 3 – 8.10.01

PaperJet 65

Plain Paper Fax, Copier, Colour Printer, Telephone and Digital Answering Machine

User

Guide

This product is intended to be connected to analogue networks and private switching systems in the United Kingdom.

This product has not been designed for making emergency telephone calls when the power fails. Alternative arrangements should be made for access to emergency services.

PaperJet 65 user guide – Edition 3 – 8.10.01

Please open this page for an ‘at a glance’ guide to your PaperJet 65.

PaperJet 65 user guide – Edition 3 – 8.10.01

Please open this page for a ‘further at a glance’ guide to your PaperJet 65.

PaperJet 65 user guide – Edition 3 – 8.10.01

At a glance

Document outlet

Outlet for received faxes, copied

documents and originals.

Display screen

Control panel

Document feeder width guides

Adjust to fit the width of your document for A4, Letter and Legal sizes.

Document feeder

Holds up to 5 sheets placed face

down for faxing or copying.

Paper feeder width guide

Adjust to fit the width of your paper for A4, Letter and Legal sizes.

Plain paper sheet feeder

Max. capacity 40 sheets of 80gsm paper.

Paper support

Handset

Mains power socket

Telephone line socket

Cover

Open the cover for changing the print cartridge and clearing document jams

Loudspeaker

Delete

䊴䊴

䊳䊳

Memo

䊳

Copy

Messages

Error

STD Play Half Tones

PaperJet 65

Stop

Monitor

/II

Start

Function

Recall

RX Mode

Resolution

Contrast

䊳

䊴

Speed Dial

Clear

Last TX

Volume

External

Pause

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PaperJet 65 user guide – Edition 3 – 8.10.01

Copy

Reduction/Enlargement button. Reduces and enlarges copies to either 70% or 140%.

Resolution button. Allows you to choose text or photo resolution for copies.

Contrast button. Adjusts the contrast of documents to be copied.

Copy button. Press to star t copying a document.

Error light. Indicates a problem when sending or

receiving a fax.

Stop button. Stops the current operation. Returns the fax machine to standby.

Monitor button. Press to get dialling tone.

Start button. Press to send a fax. Confirms an

option chosen from the menu. During a call, press to receive a fax.

Function button. Function button lets you select options from the menus.

RX Mode/Hold button. Selects reception methods for faxes. When on a phone call, press to put a caller on hold. They hear a beep.

Resolution/Volume – button. Adjust the resolution of documents to be faxed. Select next option from a menu. Decrease loudspeaker volume

Contrast/Volume + button. Adjust the contrast of documents to be faxed. Select previous option from a menu. Increase loudspeaker volume

Recall button.

Speed Dial/Clear button. Used to speed dial a

stored number. Deletes incorrect settings and characters.

Last Number/Pause button. Press once to display last number dialled. If you have a document in the ADF it shows the last fax number, if not it shows the last telephone number called. Press again to dial the number displayed.When dialling or storing a number, press to enter a pause.

External button. Connects you to an outside line when connected to a switchboard.

Delete

䊴䊴

䊳䊳

Memo

䊳

/II

Messages

Error

Stop

Monitor

Start

STD Play Half Tones

PaperJet 65

RX Mode

Function

Recall

Speed Dial

Clear

Resolution

䊴

Last TX

Pause

Volume

Contrast

䊳

External

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&...

PaperJet 65 user guide – Edition 3 – 8.10.01

Print head holder

Optical scanner

Socket for PC cable connection

Key features

PaperJet 65 user guide – Edition 3 – 8.10.01

Plain paper fax

Holds up to 40 sheets of A4 paper for ink jet quality printing.

21 page memory

If you run out of ink or paper while

receiving a fax the document will be stored in the memory and automatically printed out when the new paper or ink has been added.

Copier with zoom

Make single or multiple copies of

documents. Enlarge copies to 140% or reduce to 70%

One touch and speed dial memories

10 one touch memories and 31 speed dial

memories can each store a fax number, phone number and name. Easy to display and scroll through the memories.

Mono/colour printer for PC

Print documents from your PC.

Interchangeable black and colour cartridges let you print in colour whenever required.

IMPORTANT

To print from your PC

A Bi-directional parallel printer cable is required. To print in colour, a colour ink cartridge is required. These items are not supplied with the machine and must be purchased separately.

In this guide

PaperJet 65 user guide – Edition 3 – 8.10.01

At a glance 2 Introduction 7 Safety information 8 Setting up 9 Using your PaperJet 65 15

Sending faxes 15 To broadcast a document 19 Using the one-touch memories 21 Using the speed-dial memories 22 Reports and lists 24 Making and receiving phone calls 26 Copying documents 28

Using the answering machine 29

Recording capacity 33 Remote access 36

Additional features 38

Polling 42 Caller Display 44 Call Sign (Distinctive ringing) 45

Connecting to a switchboard 46 Help 48 Maintenance 53 Technical information 58 Index 60

Introduction

PaperJet 65 user guide – Edition 3 – 8.10.01

For your records

Date of purchase:

Place of purchase:

Serial number (on base of unit):

Proof of purchase is required for warranty purposes, so please keep your receipt.

The following items are not included with your PaperJet 65 but are required for PC printing and printing of colour documents

NOTE

Using the PC print facility

Please refer to the separate PaperJet 55/65 PC Printing Guide.

Unpacking your PaperJet 65

When you unpack you should have:

PaperJet 65 with attached mains power cable and fitted 3-pin plug.

Telephone line cord

Starter print cartridge

Printer cable

Colour cartridge

Handset with cord

Paper support

Document holders for use with torn, thin or small pages

CD with PaperJet 55/65 PC software

PaperJet 55/65 PC Printing Guide

Cartridge storage container

Never put foreign bodies into the fax machine. Their accidental contact with powered parts may cause a fire or electric shocks.

Do not expose to direct sunlight.

Do not stand your fax machine on carpets or other surfaces which generate fibres, or place it in locations preventing free flow of air over its surfaces.

Do not submerge any part of your fax machine in water and do not use it in damp or humid conditions such as bathrooms.

Do not expose your fax machine to fire, explosive or other hazardous conditions.

There is a slight chance that your fax machine could be damaged by an electrical

storm. We recommend that you unplug the power and telephone line cord for the duration of the storm.

Safety information

PaperJet 65 user guide – Edition 3 – 8.10.01

Setting up

PaperJet 65 user guide – Edition 3 – 8.10.01

1 Plan the location of your PaperJet 65

Place your PaperJet 65 on a stable, flat surface. Make sure it is close enough to the telephone and mains power sockets so that cables will reach.

Remember to leave enough room at the front of the machine for documents to come out. Allow a free flow of air around the machine for ventilation.

2 Fit the paper support

Fit the plastic support into the slot at the back of the machine. Ensure it clicks firmly into place.

3 Connect the handset

Click into position

Plug the handset cord into the socket marked at the back of the machine.

Place the handset in the cradle.

4 Connect the telephone line cord

1 Plug the telephone line cord into the socket

marked LINE at the back of the machine.

2 Connect the other end to the telephone wall socket.

PaperJet 65 user guide – Edition 3 – 8.10.01

5 Connect the mains power

Plug into the mains power and switch on. Your PaperJet 65 performs a quick self-test. The display shows:

AUTOMATIC RX

CHECK PRINT HEAD

6 Load paper

The plain paper sheet feeder can hold up to 40 sheets of 80gsm paper.

It can accommodate A4 (210 x 297mm), US Letter (216 x 279mm), and US Legal (216 x 356mm) and weights between 70-90gsm.

Place the paper in the sheet feeder. Do not force it in.

Use the paper width adjustment lever to push the paper against the left side of the feeder.

Maximum Level

NOTE

When you need to add more paper, always slide it under

the paper that’s already loaded.

IMPORTANT

Before connecting your PaperJet 65 to your PC, complete these setting up instructions.

PaperJet 65 user guide – Edition 3 – 8.10.01

7 If necessary, check the paper size

setting

Your PaperJet 65 is preset to use standard A4 paper. If you need to use a different size you will need to change the setting as shown below.

To ensure your PaperJet is set to print on the paper size you are using, check the print format setting.

Press the Function button until the display shows

FAX SET UP

Display shows

DATE AND TIME

Press the Function button until the display shows

PRINTER PARAMET

Display shows

SIZE: A4

Press until the display shows the paper size you want.

To confirm the setting displayed.

Display shows

AUTOMATIC RX CHECK PRINT HEAD

8 Install the starter print cartridge

Open the printer compartment cover.

Remove the print cartridge from its packaging. Holding it by the finger grip, peel the protective film from the print nozzles.

Avoid touching the nozzles and metal electrical contacts.

Insert the cartridge into the holder with the electrical contacts facing towards the front of the machine.

PaperJet 65 user guide – Edition 3 – 8.10.01

Pull the cartridge towards the front of the machine until you hear it click into position.

Close the cover.

If the display continues to show

CHECK PRINT HEAD

the cartridge may not be installed properly. Open the cover and check that the cartridge is correctly orientated and clicked into position.

Should the message persist, you may need to clean the electrical contacts and the carriage (See ‘To clean the print head’, page 56).

Click into position

9 Automatic print quality test page

Your PaperJet 65 automatically cleans the print nozzles and prints a test page. Once printed, the display shows

CHECK PRINT OUT 1 = EXIT 0 = REPEAT

The printed sheet contains the following:

a numbered scale, to check ink flow and the electrical circuits on the print head.

a set of graphics and text to assess print quality.

Check the numbered scale for interruptions

and the black areas for horizontal white lines. If none are present, the print head is

installed correctly and working normally.

Press 1 if the test print is acceptable.

Press 0 to repeat the test.

If there is still a problem after printing three test pages try:

changing the paper you are using, it may be too porous.

removing and re-installing the print cartridge.

cleaning the electrical contacts and print nozzles (See ‘To clean the print head’, page

56).

replace the print head.

•

NOTE

To replace the cartridge when it runs out of ink, follow the instructions in the Maintenance Section on page 53.

PaperJet 65 user guide – Edition 3 – 8.10.01

10 Set the date and time

The current date and time will be printed on every fax page you send.

Press the Function button until the display shows

FAX SET UP

Display shows

DATE AND TIME

Display shows

FORMAT: DD/MM/YY

You can select a different format by pressing the < > buttons.

Display shows

FORMAT: 24H

Press the < > buttons to switch between the 24 hour clock and the 12 hour clock formats.

Display shows

DD/MM//YY HH:MM 21 06 00 09 22

The cursor flashes on the first digit of the date.

Enter the new date and time. Each time you enter a digit the cursor moves on automatically.

Press the < > buttons to move the cursor backwards and forwards if you need to re-enter a digit.

Press to confirm the new date and time.

To return to standby.

NOTE

If you have selected the 12 hour clock, the letter

for pm or afor am is displayed. To display the correct por asetting, press the FUNCTION button when the cursor is

flashing on the por a.

NOTE

You can stop any procedure and return your PaperJet 65 to standby at any time by pressing STOP.

If you do not press any button on your PaperJet 65 for 2 minutes it will automatically return to standby.

Enter your name and fax number

Your name and number will be added to every fax page you send. You can enter a maximum of 16 characters and 20 digits.

Press the Function button until the display shows

INSTALLATION

Display shows

TEL. LINE SET-UP

Press twice. Display shows

STATION NAME

Display shows

TYPE YOUR NAME

Press the buttons to enter your name up to a maximum of 16 characters.

Press the < > buttons to move the cursor to the character you want or to insert a space.

Press the

✱

and #buttons to enter different

symbols such as ‘&’.

Press the Clear button to delete entries.

A-Z

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When you have finished entering your name

To confirm. Display shows

PHONE NUMBER

Display shows

TYPE YOUR NUMBER

Enter your phone number.

Press to confirm.

To return to standby.

If you are entering your number in an international format press the ✱button to

enter a +.

For example to enter the name JOHN:

Press the 5 button until the display shows

Press

Press the 6 button until the display shows

Press

Press the 4 button until the display shows

Press

Press the 6 button until the display shows

Your name, fax number, date and time can be shown at the top of the page outside the text area or slightly lower down inside the text area. The default setting is for the header to be shown inside the text area. You can switch between these two positions.

Press the Function button until the display shows

FAX SET-UP

Display shows

DATE AND TIME

Display shows

VARIOUS SETTINGS

Press until the display shows

HEADER

INSIDE

Your header will be printed inside the text area.

Press to display

INSIDEorOUTSIDE

To confirm the displayed option.

To return to standby.

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NOTE

Connecting to your PC

Please follow the steps shown in the separate PaperJet 55/65 PC Printing Guide.

To set the position of your fax header

Using your PaperJet 65

PaperJet 65 user guide – Edition 3 – 8.10.01

Sending faxes

What type of paper you can use

Dimensions:

• width 148mm–216mm.

• length 216mm–600mm.

Thickness:

• 60 –90gsm max 5 sheets.

• 50 –140gsm 1 sheet at a time.

• 140 –160gsm when using the document holders.

Do not use

• Torn, crumpled and rolled paper.

• Paper that is too thin (unless in the document holder supplied).

• Wet or moist paper.

• Carbon paper.

• Correction fluid, paperclips and staples.

Inserting documents in the feeder

• Gently insert documents to be faxed (up to 5 pages) face down.

• Adjust the paper feeder width guides to fit.

Setting the contrast and resolution

You can choose different resolution and contrast settings to ensure the best quality when faxing or copying a document.

Setting the contrast and resolution

After inserting the document in the feeder.

Contrast

Press the Contrast button.

To select the setting you want.

• NORMAL – when the original document is clearly printed.

• DARK – when the original document is light.

• LIGHT – when the original document is dark.

After the fax has been sent, your PaperJet always resets to normal contrast.

Resolution

Press the Resolution button.

To select the setting you want.

• STD (standard) – when the original contains easy to read text.

• FINE – when the original contains small or hard-to-read text or line diagrams.

• FINE and HALF-TONE – when the original contains varying shades of grey or pictures.

NOTE

FINE and HALF-TONE settings take longer to send.

PaperJet 65 user guide – Edition 3 – 8.10.01

To send a fax

Place document face down in the document feeder.

If necessary set the Contrast and Resolution settings.

Use the keypad to dial the number you want.

Press the Start button. The number is dialled before your fax is scanned and sent.

When the fax has been sent, the display shows

TX COMPLETED

to confirm a

successful transmission.

NOTE

If you make a mistake when entering a number, press the < > buttons to move the cursor over the digit and enter the correct digit. To delete the whole number press the Clear button.

NOTE

All dialling is shown using 0-9 keypad. You can also use one-touch or speed dialling if they are set.

To select the default resolution setting

Your machine is pre-set to STD resolution for faxing and copying. You can change this setting so that the resolution is automatically set to FINE.

When the machine is in standby

Press until the display shows

FAX SET-UP

To display

DATE AND TIME

To display

VARIOUS SETTINGS

Press until the display shows

TX RESOL. STD

To switch between FINE and STD.

To confirm.

To return to standby.

To dial and hear the progress of your fax call

Place document face down in the document feeder.

If necessary set the Contrast and Resolution settings.

Press the Monitor button. You hear the dialling tone over the loudspeaker.

Use the keypad to dial the number you want.

When you hear the far end machine respond press the Start button. Your fax is scanned and sent.

When the fax has been sent, the display shows

TX COMPLETED

to confirm a

successful transmission.

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To redial the last number

Press the Last Number button twice.

To dial using the handset

Place document face down in the document feeder.

If necessary set the Contrast and Resolution settings.

Pick up the handset and listen via the earpiece.

Use the keypad to dial the number you want.

If the other person’s fax machine is set up for automatic reception, you hear the fax tones, press the Start button and replace the handset. Your fax is scanned and sent.

If your call is answered in person, ask them to press the start button on their fax machine. You will then hear their fax tones.

Press the Start button and replace the handset. Your fax is scanned and sent.

When the fax has been sent, the display shows

TX COMPLETED

to confirm a

successful transmission.

NOTE

To stop a fax being sent at any time, press the Stop button.

Automatic re-dialling

If a fax fails to be sent, for example, the number dialled was engaged, your PaperJet 65 will automatically retry up to 3 times at 2 minute intervals.

If after all retries, the fax has not been sent, the document will be deleted from memory (if using MEMORY TX) or remain in the sheet feeder. You have the option of retaining failed MEMORY TX faxes in memory to enable you to try sending them again without re-scanning. To do this you must enable the document retransmission feature.

To switch document retransmission on/off

The default setting is off.

Press the Function button until display shows

FAX SETUP

Press the Start button. Display shows

DATE AND TIME

Press the Function button. Display shows

VARIOUS SETTINGS

Press the Start button until display shows

RETRANS.DOC: OFF

Press the < > buttons to switch between ON and OFF.

Press the Start button to confirm the option displayed.

The machine returns to standby.

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PaperJet 65 user guide – Edition 3 – 8.10.01

If using the 12 hour clock, press the Function button to switch between a for AMand p for PM.

Press the < > buttons to move the cursor.

NOTE

To cancel your pre-set fax transmission, press the Stop button or remove the document from the document feeder.

If you want to store the document in memory for delayed faxing, see “To fax from memory” on page 19.

To send a fax at a pre-set time (delayed faxing)

You can set your PaperJet 65 to send a fax at a specific time in order to take advantage of cheaper call rates or to allow for different time zones.

Place document face down in the document feeder.

If necessary set the Contrast and Resolution settings.

Press until the display shows

DELAYED TX

Press the Start button.

Display shows

TYPE TIME HH:MM

Enter the time at which you want your fax to be sent, e.g. 18.30.

Display shows

TYPE FAX NUMBER

and

NUM/TOUCH/SPEED

You can enter a number using the keypad, one touch or speed dial memories. For one touch, press + hold the appropriate keypad button. For Speed dial, press Speed Dial followed by Code No. Refer to pages 21 to 23.

Enter the number you want.

Press to confirm. Display shows the time at which the fax is due to be sent

AUTOMATIC RX TX AT 18:30

1 2 3

To change the details of a pre-set fax

You can set a new time and fax number.

Press until the display shows

DELAYED TX

Display shows

ALREADY ENTERED

Display shows

CHANGE PARAM?

Either

Press to display

CANCEL SETTING

To confirm. The fax is cancelled and your machine returns to standby.

Display shows

TYPE TIME

Enter the new time at which you want your fax to be sent, e.g. 19.00

Display shows

TYPE FAX NUMBER

Press to confirm. Display shows

AUTOMATIC RX TX AT 19.00

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