BT Colour Printer, PaperJet 65 User Manual

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PaperJet 65 user guide – Edition 3 – 8.10.01

PaperJet 65

Plain Paper Fax, Copier, Colour Printer, Telephone and Digital Answering Machine

User

Guide

This product is intended to be connected to analogue networks and private switching systems in the United Kingdom.

This product has not been designed for making emergency telephone calls when the power fails. Alternative arrangements should be made for access to emergency services.

PaperJet 65 user guide – Edition 3 – 8.10.01

Please open this page for an ‘at a glance’ guide to your PaperJet 65.

PaperJet 65 user guide – Edition 3 – 8.10.01

Please open this page for a ‘further at a glance’ guide to your PaperJet 65.

PaperJet 65 user guide – Edition 3 – 8.10.01

At a glance

Document outlet

Outlet for received faxes, copied

documents and originals.

Display screen

Control panel

Document feeder width guides

Adjust to fit the width of your document for A4, Letter and Legal sizes.

Document feeder

Holds up to 5 sheets placed face

down for faxing or copying.

Paper feeder width guide

Adjust to fit the width of your paper for A4, Letter and Legal sizes.

Plain paper sheet feeder

Max. capacity 40 sheets of 80gsm paper.

Paper support

Handset

Mains power socket

Telephone line socket

Cover

Open the cover for changing the print cartridge and clearing document jams

Loudspeaker

Delete

䊴䊴

䊳䊳

Memo

䊳

Copy

Messages

Error

STD Play Half Tones

PaperJet 65

Stop

Monitor

/II

Start

Function

Recall

RX Mode

Resolution

Contrast

䊳

䊴

Speed Dial

Clear

Last TX

Volume

External

Pause

123

789

&...

PaperJet 65 user guide – Edition 3 – 8.10.01

Copy

Reduction/Enlargement button. Reduces and enlarges copies to either 70% or 140%.

Resolution button. Allows you to choose text or photo resolution for copies.

Contrast button. Adjusts the contrast of documents to be copied.

Copy button. Press to star t copying a document.

Error light. Indicates a problem when sending or

receiving a fax.

Stop button. Stops the current operation. Returns the fax machine to standby.

Monitor button. Press to get dialling tone.

Start button. Press to send a fax. Confirms an

option chosen from the menu. During a call, press to receive a fax.

Function button. Function button lets you select options from the menus.

RX Mode/Hold button. Selects reception methods for faxes. When on a phone call, press to put a caller on hold. They hear a beep.

Resolution/Volume – button. Adjust the resolution of documents to be faxed. Select next option from a menu. Decrease loudspeaker volume

Contrast/Volume + button. Adjust the contrast of documents to be faxed. Select previous option from a menu. Increase loudspeaker volume

Recall button.

Speed Dial/Clear button. Used to speed dial a

stored number. Deletes incorrect settings and characters.

Last Number/Pause button. Press once to display last number dialled. If you have a document in the ADF it shows the last fax number, if not it shows the last telephone number called. Press again to dial the number displayed.When dialling or storing a number, press to enter a pause.

External button. Connects you to an outside line when connected to a switchboard.

Delete

䊴䊴

䊳䊳

Memo

䊳

/II

Messages

Error

Stop

Monitor

Start

STD Play Half Tones

PaperJet 65

RX Mode

Function

Recall

Speed Dial

Clear

Resolution

䊴

Last TX

Pause

Volume

Contrast

䊳

External

123

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&...

PaperJet 65 user guide – Edition 3 – 8.10.01

Print head holder

Optical scanner

Socket for PC cable connection

Key features

PaperJet 65 user guide – Edition 3 – 8.10.01

Plain paper fax

Holds up to 40 sheets of A4 paper for ink jet quality printing.

21 page memory

If you run out of ink or paper while

receiving a fax the document will be stored in the memory and automatically printed out when the new paper or ink has been added.

Copier with zoom

Make single or multiple copies of

documents. Enlarge copies to 140% or reduce to 70%

One touch and speed dial memories

10 one touch memories and 31 speed dial

memories can each store a fax number, phone number and name. Easy to display and scroll through the memories.

Mono/colour printer for PC

Print documents from your PC.

Interchangeable black and colour cartridges let you print in colour whenever required.

IMPORTANT

To print from your PC

A Bi-directional parallel printer cable is required. To print in colour, a colour ink cartridge is required. These items are not supplied with the machine and must be purchased separately.

In this guide

PaperJet 65 user guide – Edition 3 – 8.10.01

At a glance 2 Introduction 7 Safety information 8 Setting up 9 Using your PaperJet 65 15

Sending faxes 15 To broadcast a document 19 Using the one-touch memories 21 Using the speed-dial memories 22 Reports and lists 24 Making and receiving phone calls 26 Copying documents 28

Using the answering machine 29

Recording capacity 33 Remote access 36

Additional features 38

Polling 42 Caller Display 44 Call Sign (Distinctive ringing) 45

Connecting to a switchboard 46 Help 48 Maintenance 53 Technical information 58 Index 60

Introduction

PaperJet 65 user guide – Edition 3 – 8.10.01

For your records

Date of purchase:

Place of purchase:

Serial number (on base of unit):

Proof of purchase is required for warranty purposes, so please keep your receipt.

The following items are not included with your PaperJet 65 but are required for PC printing and printing of colour documents

NOTE

Using the PC print facility

Please refer to the separate PaperJet 55/65 PC Printing Guide.

Unpacking your PaperJet 65

When you unpack you should have:

PaperJet 65 with attached mains power cable and fitted 3-pin plug.

Telephone line cord

Starter print cartridge

Printer cable

Colour cartridge

Handset with cord

Paper support

Document holders for use with torn, thin or small pages

CD with PaperJet 55/65 PC software

PaperJet 55/65 PC Printing Guide

Cartridge storage container

Never put foreign bodies into the fax machine. Their accidental contact with powered parts may cause a fire or electric shocks.

Do not expose to direct sunlight.

Do not stand your fax machine on carpets or other surfaces which generate fibres, or place it in locations preventing free flow of air over its surfaces.

Do not submerge any part of your fax machine in water and do not use it in damp or humid conditions such as bathrooms.

Do not expose your fax machine to fire, explosive or other hazardous conditions.

There is a slight chance that your fax machine could be damaged by an electrical

storm. We recommend that you unplug the power and telephone line cord for the duration of the storm.

Safety information

PaperJet 65 user guide – Edition 3 – 8.10.01

Setting up

PaperJet 65 user guide – Edition 3 – 8.10.01

1 Plan the location of your PaperJet 65

Place your PaperJet 65 on a stable, flat surface. Make sure it is close enough to the telephone and mains power sockets so that cables will reach.

Remember to leave enough room at the front of the machine for documents to come out. Allow a free flow of air around the machine for ventilation.

2 Fit the paper support

Fit the plastic support into the slot at the back of the machine. Ensure it clicks firmly into place.

3 Connect the handset

Click into position

Plug the handset cord into the socket marked at the back of the machine.

Place the handset in the cradle.

4 Connect the telephone line cord

1 Plug the telephone line cord into the socket

marked LINE at the back of the machine.

2 Connect the other end to the telephone wall socket.

PaperJet 65 user guide – Edition 3 – 8.10.01

5 Connect the mains power

Plug into the mains power and switch on. Your PaperJet 65 performs a quick self-test. The display shows:

AUTOMATIC RX

CHECK PRINT HEAD

6 Load paper

The plain paper sheet feeder can hold up to 40 sheets of 80gsm paper.

It can accommodate A4 (210 x 297mm), US Letter (216 x 279mm), and US Legal (216 x 356mm) and weights between 70-90gsm.

Place the paper in the sheet feeder. Do not force it in.

Use the paper width adjustment lever to push the paper against the left side of the feeder.

Maximum Level

NOTE

When you need to add more paper, always slide it under

the paper that’s already loaded.

IMPORTANT

Before connecting your PaperJet 65 to your PC, complete these setting up instructions.

PaperJet 65 user guide – Edition 3 – 8.10.01

7 If necessary, check the paper size

setting

Your PaperJet 65 is preset to use standard A4 paper. If you need to use a different size you will need to change the setting as shown below.

To ensure your PaperJet is set to print on the paper size you are using, check the print format setting.

Press the Function button until the display shows

FAX SET UP

Display shows

DATE AND TIME

Press the Function button until the display shows

PRINTER PARAMET

Display shows

SIZE: A4

Press until the display shows the paper size you want.

To confirm the setting displayed.

Display shows

AUTOMATIC RX CHECK PRINT HEAD

8 Install the starter print cartridge

Open the printer compartment cover.

Remove the print cartridge from its packaging. Holding it by the finger grip, peel the protective film from the print nozzles.

Avoid touching the nozzles and metal electrical contacts.

Insert the cartridge into the holder with the electrical contacts facing towards the front of the machine.

PaperJet 65 user guide – Edition 3 – 8.10.01

Pull the cartridge towards the front of the machine until you hear it click into position.

Close the cover.

If the display continues to show

CHECK PRINT HEAD

the cartridge may not be installed properly. Open the cover and check that the cartridge is correctly orientated and clicked into position.

Should the message persist, you may need to clean the electrical contacts and the carriage (See ‘To clean the print head’, page 56).

Click into position

9 Automatic print quality test page

Your PaperJet 65 automatically cleans the print nozzles and prints a test page. Once printed, the display shows

CHECK PRINT OUT 1 = EXIT 0 = REPEAT

The printed sheet contains the following:

a numbered scale, to check ink flow and the electrical circuits on the print head.

a set of graphics and text to assess print quality.

Check the numbered scale for interruptions

and the black areas for horizontal white lines. If none are present, the print head is

installed correctly and working normally.

Press 1 if the test print is acceptable.

Press 0 to repeat the test.

If there is still a problem after printing three test pages try:

changing the paper you are using, it may be too porous.

removing and re-installing the print cartridge.

cleaning the electrical contacts and print nozzles (See ‘To clean the print head’, page

56).

replace the print head.

•

NOTE

To replace the cartridge when it runs out of ink, follow the instructions in the Maintenance Section on page 53.

PaperJet 65 user guide – Edition 3 – 8.10.01

10 Set the date and time

The current date and time will be printed on every fax page you send.

Press the Function button until the display shows

FAX SET UP

Display shows

DATE AND TIME

Display shows

FORMAT: DD/MM/YY

You can select a different format by pressing the < > buttons.

Display shows

FORMAT: 24H

Press the < > buttons to switch between the 24 hour clock and the 12 hour clock formats.

Display shows

DD/MM//YY HH:MM 21 06 00 09 22

The cursor flashes on the first digit of the date.

Enter the new date and time. Each time you enter a digit the cursor moves on automatically.

Press the < > buttons to move the cursor backwards and forwards if you need to re-enter a digit.

Press to confirm the new date and time.

To return to standby.

NOTE

If you have selected the 12 hour clock, the letter

for pm or afor am is displayed. To display the correct por asetting, press the FUNCTION button when the cursor is

flashing on the por a.

NOTE

You can stop any procedure and return your PaperJet 65 to standby at any time by pressing STOP.

If you do not press any button on your PaperJet 65 for 2 minutes it will automatically return to standby.

Enter your name and fax number

Your name and number will be added to every fax page you send. You can enter a maximum of 16 characters and 20 digits.

Press the Function button until the display shows

INSTALLATION

Display shows

TEL. LINE SET-UP

Press twice. Display shows

STATION NAME

Display shows

TYPE YOUR NAME

Press the buttons to enter your name up to a maximum of 16 characters.

Press the < > buttons to move the cursor to the character you want or to insert a space.

Press the

✱

and #buttons to enter different

symbols such as ‘&’.

Press the Clear button to delete entries.

A-Z

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When you have finished entering your name

To confirm. Display shows

PHONE NUMBER

Display shows

TYPE YOUR NUMBER

Enter your phone number.

Press to confirm.

To return to standby.

If you are entering your number in an international format press the ✱button to

enter a +.

For example to enter the name JOHN:

Press the 5 button until the display shows

Press

Press the 6 button until the display shows

Press

Press the 4 button until the display shows

Press

Press the 6 button until the display shows

Your name, fax number, date and time can be shown at the top of the page outside the text area or slightly lower down inside the text area. The default setting is for the header to be shown inside the text area. You can switch between these two positions.

Press the Function button until the display shows

FAX SET-UP

Display shows

DATE AND TIME

Display shows

VARIOUS SETTINGS

Press until the display shows

HEADER

INSIDE

Your header will be printed inside the text area.

Press to display

INSIDEorOUTSIDE

To confirm the displayed option.

To return to standby.

0-9

NOTE

Connecting to your PC

Please follow the steps shown in the separate PaperJet 55/65 PC Printing Guide.

To set the position of your fax header

Using your PaperJet 65

PaperJet 65 user guide – Edition 3 – 8.10.01

Sending faxes

What type of paper you can use

Dimensions:

• width 148mm–216mm.

• length 216mm–600mm.

Thickness:

• 60 –90gsm max 5 sheets.

• 50 –140gsm 1 sheet at a time.

• 140 –160gsm when using the document holders.

Do not use

• Torn, crumpled and rolled paper.

• Paper that is too thin (unless in the document holder supplied).

• Wet or moist paper.

• Carbon paper.

• Correction fluid, paperclips and staples.

Inserting documents in the feeder

• Gently insert documents to be faxed (up to 5 pages) face down.

• Adjust the paper feeder width guides to fit.

Setting the contrast and resolution

You can choose different resolution and contrast settings to ensure the best quality when faxing or copying a document.

Setting the contrast and resolution

After inserting the document in the feeder.

Contrast

Press the Contrast button.

To select the setting you want.

• NORMAL – when the original document is clearly printed.

• DARK – when the original document is light.

• LIGHT – when the original document is dark.

After the fax has been sent, your PaperJet always resets to normal contrast.

Resolution

Press the Resolution button.

To select the setting you want.

• STD (standard) – when the original contains easy to read text.

• FINE – when the original contains small or hard-to-read text or line diagrams.

• FINE and HALF-TONE – when the original contains varying shades of grey or pictures.

NOTE

FINE and HALF-TONE settings take longer to send.

PaperJet 65 user guide – Edition 3 – 8.10.01

To send a fax

Place document face down in the document feeder.

If necessary set the Contrast and Resolution settings.

Use the keypad to dial the number you want.

Press the Start button. The number is dialled before your fax is scanned and sent.

When the fax has been sent, the display shows

TX COMPLETED

to confirm a

successful transmission.

NOTE

If you make a mistake when entering a number, press the < > buttons to move the cursor over the digit and enter the correct digit. To delete the whole number press the Clear button.

NOTE

All dialling is shown using 0-9 keypad. You can also use one-touch or speed dialling if they are set.

To select the default resolution setting

Your machine is pre-set to STD resolution for faxing and copying. You can change this setting so that the resolution is automatically set to FINE.

When the machine is in standby

Press until the display shows

FAX SET-UP

To display

DATE AND TIME

To display

VARIOUS SETTINGS

Press until the display shows

TX RESOL. STD

To switch between FINE and STD.

To confirm.

To return to standby.

To dial and hear the progress of your fax call

Place document face down in the document feeder.

If necessary set the Contrast and Resolution settings.

Press the Monitor button. You hear the dialling tone over the loudspeaker.

Use the keypad to dial the number you want.

When you hear the far end machine respond press the Start button. Your fax is scanned and sent.

When the fax has been sent, the display shows

TX COMPLETED

to confirm a

successful transmission.

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To redial the last number

Press the Last Number button twice.

To dial using the handset

Place document face down in the document feeder.

If necessary set the Contrast and Resolution settings.

Pick up the handset and listen via the earpiece.

Use the keypad to dial the number you want.

If the other person’s fax machine is set up for automatic reception, you hear the fax tones, press the Start button and replace the handset. Your fax is scanned and sent.

If your call is answered in person, ask them to press the start button on their fax machine. You will then hear their fax tones.

Press the Start button and replace the handset. Your fax is scanned and sent.

When the fax has been sent, the display shows

TX COMPLETED

to confirm a

successful transmission.

NOTE

To stop a fax being sent at any time, press the Stop button.

Automatic re-dialling

If a fax fails to be sent, for example, the number dialled was engaged, your PaperJet 65 will automatically retry up to 3 times at 2 minute intervals.

If after all retries, the fax has not been sent, the document will be deleted from memory (if using MEMORY TX) or remain in the sheet feeder. You have the option of retaining failed MEMORY TX faxes in memory to enable you to try sending them again without re-scanning. To do this you must enable the document retransmission feature.

To switch document retransmission on/off

The default setting is off.

Press the Function button until display shows

FAX SETUP

Press the Start button. Display shows

DATE AND TIME

Press the Function button. Display shows

VARIOUS SETTINGS

Press the Start button until display shows

RETRANS.DOC: OFF

Press the < > buttons to switch between ON and OFF.

Press the Start button to confirm the option displayed.

The machine returns to standby.

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If using the 12 hour clock, press the Function button to switch between a for AMand p for PM.

Press the < > buttons to move the cursor.

NOTE

To cancel your pre-set fax transmission, press the Stop button or remove the document from the document feeder.

If you want to store the document in memory for delayed faxing, see “To fax from memory” on page 19.

To send a fax at a pre-set time (delayed faxing)

You can set your PaperJet 65 to send a fax at a specific time in order to take advantage of cheaper call rates or to allow for different time zones.

Place document face down in the document feeder.

If necessary set the Contrast and Resolution settings.

Press until the display shows

DELAYED TX

Press the Start button.

Display shows

TYPE TIME HH:MM

Enter the time at which you want your fax to be sent, e.g. 18.30.

Display shows

TYPE FAX NUMBER

and

NUM/TOUCH/SPEED

You can enter a number using the keypad, one touch or speed dial memories. For one touch, press + hold the appropriate keypad button. For Speed dial, press Speed Dial followed by Code No. Refer to pages 21 to 23.

Enter the number you want.

Press to confirm. Display shows the time at which the fax is due to be sent

AUTOMATIC RX TX AT 18:30

1 2 3

To change the details of a pre-set fax

You can set a new time and fax number.

Press until the display shows

DELAYED TX

Display shows

ALREADY ENTERED

Display shows

CHANGE PARAM?

Either

Press to display

CANCEL SETTING

To confirm. The fax is cancelled and your machine returns to standby.

Display shows

TYPE TIME

Enter the new time at which you want your fax to be sent, e.g. 19.00

Display shows

TYPE FAX NUMBER

Press to confirm. Display shows

AUTOMATIC RX TX AT 19.00

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To fax from memory

Your PaperJet 65 has a memory which lets you store one document for sending at a pre-set time.

Place document face down in the document feeder.

If necessary set the Contrast and Resolution settings.

Display shows

TX FROM MEMORY

The document is scanned into the memory. Display shows

STORING

then

TYPE TIME HH:MM

Enter the time at which you want your fax to be sent, e.g. 18.30 or press the Start button to select the current time.

Display shows

TYPE FAX NUMBER

Use the keypad to dial the number you want.

Display shows

TYPE FAX NUMBER

. If required, enter the second number to which you want to send your fax and press the Start button again.

Display shows

TYPE FAX NUMBER

Repeat the last 2 steps until you have entered all the numbers you want up to a maximum of 10.

After entering your last number press start again to confirm. Display returns to standby and displays

MEMORY TX

To broadcast a document

You can set your machine to send a document to up 10 different numbers (broadcasting). See “To fax from memory” below.

If using the 12 hour clock, press the Function button to switch between a for AMand p for PM.

Press the < > buttons to move the cursor.

To change, re-send or cancel a stored document

When you have stored a document in the memory for sending later:

Display shows

AUTOMATIC RX MEMORY TX

Display shows

TX FROM MEMORY

Display shows

ALREADY ENTERED

Display shows

PRINT SETTING?

Press to switch between this and the other two options

CHANGE PARAM?

CANCEL

SETTING?

Press to select the option displayed.

PRINT – you get a print out of the fax details and then the machine returns to standby.

CANCEL – the machine cancels the memory setting and returns to standby.

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PaperJet 65 user guide – Edition 3 – 8.10.01

Receiving faxes

By pressing the RX MODE button you can set your PaperJet 65 to receive a document in four different ways:

Press to display the following settings.

AUTOMATIC RX

– This is Automatic reception. Your fax machine automatically answers fax calls (this is the default setting)

TAD FAX

– This is the receive mode to use if you want to use your machine in conjunction with the telephone answering machine to enable you to take fax and voice messages. You must record an outgoing message before you can select this mode.

MANUAL RX

– This is Manual reception. You answer calls in person and receive faxes by pressing the Start button if you hear the fax tones.

PHONE/FAX RX

– This is Automatic reception with call recognition. After a few rings, your fax machine will answer the call. If it is a fax, it is received. If it is a voice call the machine beeps for up to 20 seconds and the display shows

LIFT HANDSET

. If you do not lift the handset the machine prepares to receive a fax.

If you pick up the phone before your machine takes the call and you hear fax tones, press the Start button to begin reception and hang up the handset.

CHANGE PARAM? – you can change the fax number and time settings. Display shows

TYPE TIME

Change the time if required.

Display shows

TYPE NUMBER

and the

number already entered.

You can change the number if required.

Repeat the 2 steps above for all the numbers that have been entered.

Display shows

TYPE FAX NUMBER

Enter a new number if required.

Repeat the last step until you have entered all the numbers you want up to a maximum of 10.

After entering your last number press Start again to confirm. Display shows

AUTOMATIC RX

(or current receive mode).

MEMORY TX

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To store a one touch entry

Using the codes 0-9, your PaperJet 65 has 10 one-touch memories under which you can store a name, fax number and telephone number.

You can store numbers up to 52 digits long, and names up to 16 characters long, in each one-touch memory.

Press until the display shows

FAX SET-UP

Display shows

DATE AND TIME

Press until the display shows

ONE TOUCH

DIAL

Display shows

TYPE ONE TOUCH

Enter a single digit 0-9 to set the one touch memory location under which the name and number will be stored, e.g. 1 Display shows

FAX NO

Press to switch between

FAX

TEL NUMBER

Press to select the fax or phone number setting you want.

Display shows

1: FAX

TEL NUMBER

Enter the number you want to store. If necessary, press the < > buttons to move the cursor.

Press to confirm. Display shows

1: NAME

Enter the name you want to store. Press the < > buttons to move the cursor.

Press to confirm. Display shows

EDIT

ANOTHER? YES

Using the one-touch memories

Using the keypad to enter names and numbers

The keypad lets you type letters when you are asked to enter a name.

For example to enter the name JOHN:

Press the 5 button until the display shows

Press

Press the 6 button until the display shows

Press

Press the 4 button until the display shows

Press

Press the 6 button until the display shows

Press

Press the

✱

and #buttons to enter

different symbols such as ‘&’.

Press the < > buttons to move the cursor to the character you want.

To delete the number or name you have entered completely, press the Clear button.

A-Z

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To edit or delete a one-touch entry

Follow the steps shown above to store a one touch entry selecting the location you want to change or delete. A new name and number will overwrite the existing entry selecting the location you want to change or delete.

To edit an entry, press the < > buttons to move the cursor over the digit or character you want to change and enter the correct one.

To delete a name or number, press the Clear button when the name or number is displayed during these steps.

To send a one-touch fax

Place document face down in the document feeder.

If necessary set the Contrast and Resolution settings.

Press and hold the 0-9 memor y location number for one second. The name is displayed and then the number is displayed and dialled.

Using the speed-dial memories

To store a speed dial entry

Using the codes 01 – 32, your PaperJet 65 has 32 speed dial memories under which you can store a name and fax number and telephone number.

You can store numbers up to 52 digits long in each speed dial memory and names up to 16 characters.

Press until the display shows

FAX SET-UP

Display shows

DATE AND TIME

Press until the display shows

CODED SPEED

DIAL

Display shows

TYPE SPEED NO.

Enter the two digit speed dialling code under which the name and number will be stored, e.g. 01. Display shows

FAX NO.

01-32

If you stored a fax number you can now add a phone number to the memory or vice versa. You can also create a new memory entry.

Press to return to standby

Press to enter another name or number.

Repeat the procedure above to enter names and numbers.

Press to confirm your last entr y.

Press to return to standby. Your entries have been stored.

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To edit or delete a speed dial entry

Follow the steps shown above to store a speed dial entry. A new name and number will overwrite the existing entry.

To edit an entry , press the <> buttons to move the cursor over the digit or character you want to change and enter the correct one.

To delete a name or number, press the Clear button when the name or number is displayed during these steps.

To send a speed dial fax

Place document face down in the document feeder.

If necessary set the Contrast and Resolution settings.

Press the speed dial button. Display shows

FAX CALL CODE OR < >

Enter the memory location number under which the fax number is stored. The number is dialled.

Press to scroll through fax numbers until the one you want is displayed.

And

The number is dialled.

01-32

Press to switch between

FAX

TEL NUMBER

Press to select the fax or phone number setting you want.

Display shows

1: FAX

TEL NUMBER

Enter the number you want to store. If necessary, press the < > buttons to move the cursor.

Press to confirm. Display shows

1: NAME

Enter the name you want to store. Press the < > buttons to move the cursor.

Press to confirm. Display shows

EDIT

ANOTHER? YES

If you stored a fax number you can now add a phone number to the memory or vice versa. You can also create a new memory entry.

To return to standby

Press to enter another name or number.

Repeat the procedure above to enter names and numbers.

Press to confirm your last entr y.

Press to return to standby. Your entries have been stored.

A-Z

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What the report terms mean

Reports contain the following information:

Act. n. Each fax sent and received is given

a number.

Type The type of operation:

TX, TX ECM, TX POLL, TX POLL ECM

for faxes sent. RX, RX ECM, RX POLL, RX POLL ECM for faxes received.

Doc. N. Reference number of document

stored in the memory for sending.

Dialled Number Fax number dialled.

Received Id Number (and name if available) of the

person called providing it has been stored on their fax machine.

Date/Time Date and time fax was sent or received.

Duration Length of call in minutes and seconds.

Pages Total number of pages sent or received.

Result OK if fax was sent or received

successfully. XX ERROR CODE if the fax did not go through properly. See page 51 for the meaning of the error codes.

Reports and lists

Your PaperJet 65 prints the following reports

Power failure report

Always printed automatically. – if a power failure occurs while a fax is being sent

or received the report gives you details about that fax.

– if a power failure occurs before sending when a

document has been stored in the memory, or after a fax has been received into memory and not printed out, the report details the number of pages lost from the memory and the date and time of power failure.

Activity report

Provides details of the last 42 faxes sent and received. The report is printed automatically and you can request an activity report at any time.

Transmission report

Provides confirmation of the results of the last fax sent. You can set your PaperJet 65 to print a last transmission report after every fax, every failed fax, or upon request. The default is every failed fax.

Broadcasting report

Contains details about the last broadcast fax sent. It is printed automatically after each broadcast fax. You can switch this setting off. The default is ON.

Delayed transmission report

This is a report that is printed automatically when you set a delayed transmission. It gives the number dialled and the time of the transmission. The default is OFF.

ID List

This provides a print out of incoming call details. These will be available only if you subscribe to your network provider’s caller Display Service.

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To request immediate print-outs

You can get print-outs of transmission, activity and broadcasting reports.

Press until the display shows

PRINT OUT

REPORT

Display shows

LAST TX REPORT

Press to select the report you want to print:

LAST TX REPORT

LAST BROAD. REP

ACTIVITY REPORT

ID LIST

PRINT OUT: EXIT

– to cancel without

printing.

Press to confirm the option displayed.

To switch automatic printing of delayed transmission on and off.

Press until the display shows

FAX SET-UP

Display shows

DATE AND TIME

Display shows

VARIOUS SETTINGS

Press until the display shows

DELAY LIST: OFF

Press to switch between the ONand

OFF

settings.

Press to confirm the option displayed.

Press to return your machine to standby

To switch automatic printing of broadcast reports on and off

Press until the display shows

FAX SET-UP

Display shows

DATE AND TIME

Display shows

VARIOUS SETTINGS

Press until the display shows

BROADC.

REP: ON

Press to switch between the ONand

OFF

settings.

Press to confirm the option displayed.

Press to return your machine to standby.

To switch automatic printing of transmission and error reports on and off

Press until the display shows

FAX SET-UP

Display shows

DATE AND TIME

Display shows

VARIOUS SETTINGS

Press until the display shows

FAILED TX

REPORT

Press to display the option you want

FAILED TX REPORT

– print a report only

after a fax has failed to be sent.

TX REPORT ALWAYS

– print a report after

every sent fax.

TX REPORT OFF

– no reports will be printed.

Press to confirm.

Press to return your machine to standby.

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To make a phone call.

Lift the receiver.

Dial the phone number.

Your PaperJet 65 prints the following lists

You can obtain at any time a print-out of: – setup and configuration of your machine – speed dialling entries – one-touch entries.

To print the set-up list

Press until the display shows

INSTALLATION

Display shows

TEL. LINE SET-UP

Press until the display shows

PRINT INSTALL.

Display shows

PRINT OUT:

Press to start the print out.

To return to standby without printing.

Press <>to display

PRINT OUT: EXIT

Press to return to the INSTALLATION menu.

To print the configuration, speed dial and one-touch lists

Press until the display shows

FAX SET-UP

Display shows

DATE AND TIME

Press until the display shows

PRINT OUT

SET UP

Display shows

PRINT SETTINGS

Press to display the option you want

ONE

TOUCH

SPEED DIAL

SETTINGS

Press to start the printout.

To return to standby without printing.

Select

EXIT

Press to return to the FAX SET UP menu.

Making and receiving phone calls

You can use your PaperJet 65 as a normal telephone.

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To search through the speed dial entries

Do not put a document in the document feeder.

You can dial without lifting the handset

Press the speed dial button. Display shows

TEL CALL CODE OR < >

Press to scroll through the entries until the one you want is displayed.

The number is dialled.

When you hear your call being answered, lift the handset and talk.

To make a speed dial call

Do not put a document in the document feeder.

You can dial without lifting the handset.

Press the speed dial button.

Enter speed dial code you want. The telephone number (if stored) is displayed and dialled.

When you hear your call being answered, lift the handset and talk.

To put a caller on hold

You can put a caller on hold while you talk to someone else close by.

Press to put your caller on hold.

Your caller will hear a beep, and will not be able to hear you.

Press again to resume your conversation.

01-32

To dial a one-touch phone number

Do not put a document in the document feeder.

You can dial without lifting up the handset.

Press and hold the memory location number you want until the telephone number (if stored) is displayed. The number is automatically dialled.

When you hear your call being answered, lift the handset and talk.

NOTE

You can dial by all methods by lifting the handset first if you wish.

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Copying documents

Your PaperJet 65 can act as a convenience copier and make multiple copies of a document as well as enlarging or reducing your original.

Do not use

• Torn, crumpled and rolled paper

• Paper that is too thin

• Wet or moist paper

• Carbon paper

• Correction fluid, paper clips or staples.

To copy a document

Insert the document to be copied into the document feeder.

Press the Copy button. Display shows the current contrast, resolution and size settings.

100% TEXT NORMAL

Select the contrast LIGHT, DARK, NORMAL.

Select the resolution TEXT, PHOTO

Select the size 100%, 140% 70%.

Enter the number of copies required.

Your machine scans the document one page at a time, printing the copies after each page.

To stop copying

Press the Stop button. Display shows copy interrupted.

Remove any remaining sheets of paper in the document feeder.

Press the Stop button again to confirm.

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Using the answering machine

Your PaperJet 65 can be set to take messages if you cannot answer calls.

Outgoing messages (OGMs)

Your outgoing message is the announcement callers hear when your answering machine takes their call.

You can record two different OGMs:–

OGM 1 can be up to 20 seconds long and is the message normally played to callers when your PaperJet 65 takes a call in the TAD/FAX mode. An example would be:– “Hello, I am sorry we cannot

take your call at the moment. Please leave a message after the beep or press the Start button on your fax machine if you want to send a fax. Thank you.”

OGM2 can be up to 10 seconds long and is used in TAD/FAX mode and in PHONE/FAX mode – in TAD/FAX mode it is played when the answering machine memory is full. An example might be “I”m

sorry but the answer machine is full. You can send a fax or call back later”.

In PHONE/FAX mode it is played to the caller, in the period before PaperJet 65 beeps and displays

LIFT HANDSET

each time a call is answered. An

example might be “Please hold”.

Message forwarding announcement

You can record your own ‘you have new messages’ announcement and set your PaperJet 65 to call you at a remote location and play this when you have new messages. You need to record your announcement (see

‘Recording your OGM/new message announcement’ below) and set your machine to forward the message (see ‘To forward new messages’ page 32).

WARNING

Before you can set the reception mode to TAD/FAX RX you must record outgoing message OGM 1. See ‘Outgoing messages’ below.

To record your OGM(s) message and forwarding announcement

When the machine is in standby:

Press the Function button until the display shows

TAD SET UP

Press the Start button.

Press the Function button until the display shows the option you want

RECORD OGM # 1

RECORD OGM

REC.FORW.ANNOUNC

Press the Start button. Display shows:

LIFT HANDSET

Pick up the handset. Display shows

TO RECORD

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To switch the answering machine on/off

Setting the reception mode to TAD/FAX RX switches the answering machine on.

Press the RX Mode button until the display shows TAD/FAX RX.

Your machine will automatically take both fax calls and telephone calls.

When you want to switch your answering machine off, press the RX Mode button to display the reception setting you want.

Press the Start button to begin recording. Display counts down your recording time.

Replace handset to end recording, your message is replayed.

If you run out of time, your PaperJet 65 automatically stops recording.

Press the Stop button to return to standby.

To play back OGM 1 or OGM2

When the machine is in standby:

Press the Function button until the display shows

TAD SET UP

Press the Start button.

Press the Function button until the display shows either

PLAY OGM #1

PLAY OGM #2

Press the Start button. Your message is played back over the loudspeaker. (To hear your message privately, pick up the handset.) Display shows:

PLAYING

After playback you can record a new OGM which will replace the existing OGM.

Press Stop to return to standby.

To record a memo

You can record a memo message for other users via the handset. Memos are played back as normal messages. The memo recording time is pre-set to a maximum of 30 seconds. You can change this to 60 seconds, see “Recording Capacity” page 33.

When the machine is in standby:

Press the Memo button.

Lift the handset. Display shows

REC. MEMO MSG?

Press the Start button to begin recording your memo.

Replace the handset to end recording.

Adjusting the volume

During playback:

Press the

< >

buttons to increase or decrease

the loudspeaker volume.

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Message indicators

When your answering machine has new (unplayed) messages recorded, the Messages light flashes and the display shows the total number of messages or memos recorded.

For example, 2 new messages and 1 old one:

The Messages light stays on (does not flash) if you have only old (played) messages or memos.

STD Play Half Tones

To play your messages

You can play back your message over the loudspeaker or via the handset.

When the machine is in standby:

Press the Play button. Your messages are played back over the loudspeaker.

Pick up the handset if you want to listen to your messages privately.

Press the Stop button to end playback.

After the last message has been played back your PaperJet 65 returns to standby.

To delete individual messages

During playback, you can delete the message currently being played.

Press the Delete button. The next message is played.

To skip forwards or backwards through your messages

During play back:

Press <<to skip back to the start of the previous message.

Press >>to skip forwards to the next message.

To delete all messages that have been played back

You cannot delete unplayed messages.

When the machine is in standby:

Press the Delete button. Display shows

DELETE OLD MSG?

Press the Delete button again to delete all old messages or press Stop to cancel and return to standby.

TAD/FAX RX 03 04 08 00 10.32

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To forward new messages

You can set your PaperJet 65 to call you at a set time at a remote telephone to let you know you have new messages.

You can set your PaperJet 65 to forward your messages once only or on a daily basis.

You should record an announcement to introduce your messages.

When the PaperJet 65 is in standby. Display shows

TAD/FAX RX 00 1–06–00 15:15

Press the Function button until the display shows

TAD SET UP

Press the Start button.

Press the Function button until the display shows

FORWARD MESSAGES

Press the Start button. Display shows

FORWARDING OFF

Press the

< >

buttons to display the option

you want

FORWARD ONE TIME

FORWARD DAILY

Press the Start button to confirm. Display shows

TYPE TIME

11:11

Enter the time you want your messages forwarded.

Press the Start button. Display shows

TYPE TEL. NUMBER

Enter the telephone number you want your PaperJet 65 to call with your messages.

Press the Start button. Display shows

REC. FORW. ANNOUNC.

You can now start

recording your announcement.

If an announcement is already recorded, it is played back.

To record an announcement, or overwrite an existing one, pick up the handset and press the Start button twice – the display counts down the recording time.

To end recording replace the handset.

Press the Stop button to return to standby.

NOTE

You can also call your answering machine at any time to play back your messages. See Remote Access, page 36.

NOTE

When your PaperJet 65 calls you will hear your announcement. To play your messages, enter your remote access code and then follow remote access procedures, page 36.

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To set Announce Only

You can set your answering machine to Announce Only where callers will hear your OGM #1 but your machine will not record their messages. This enables you to leave an information announcement. You will still be able to receive faxes.

When the machine is in standby, press the Function button until the display shows

TAD

SET UP

Press the Start button.

Press the Function button until the display shows

ANNOUNCE ONLY

Press the Start button. Display shows

ANNOUNCE ONLY:OFF

Press the

< >

buttons to display

Press the Start button to confirm, your OGM 1 is replayed.

The display now shows

LIFT HANDSET.

PRESS / ! /

You can now record a new OGM 1 if required.

Lift the handset.

Press the Start button to begin recording.

Replace handset to end recording.

Press the Stop button to return to standby.

Recording capacity

Your answering machine can record up to 50 messages and memos, to a total recording time of 18 minutes including OGMs and announcements. You can set the maximum length of each message at 30 or 60 seconds. (It is pre-set to 30 seconds).

To set the maximum message length

When the machine is in standby:

Press the Function button until the display shows

TAD SET UP

Press the Start button.

Press the Function button until the display shows

ICM REC.TIME

Press the Start button. Display shows:

REC. TIME:30 SECS

Press the

< >

buttons to switch between

60 SECS/30 SECS

Press the Start button to confirm the option displayed.

Press the Stop button to return to standby

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To switch Call screening on/off

Your PaperJet 65 is pre-set to play incoming messages through the speaker as they are being recorded. You can switch this feature off.

Press the Function button until the display shows

TAD SET UP

Press the Start button. Display shows

ICM ON SPEAKER

Press the Start button. Display shows

ICM SPEAKER ON

Press the

< >

buttons to switch the speaker

OFF

Press the Start button to confirm the option displayed.

Press the Stop button to return to standby.

The messages are:

Announcement Meaning

“You have ‘nn’ messages” Tells you the total number

of messages stored.

“Monday, Tuesday” etc Indicates the day the

message was received.

“0 nine fifty AM” Indicates the time the

message was received.

“End of messages” No more messages to

play back.

“You have no messages” No messages are recorded.

Press the Function button until the display shows

TAD SET UP

Press the Start button.

Press the Function button until the display shows

SYNTH. ANNOUNCE

Press the Start button. Display shows

Press the

< >

buttons to switch between

OFF

Press the Start button to select

DAY OF

THE WEEK

Press the

< >

buttons to select the current

day, e.g.

MONDAY

Press the Start button to confirm.

Press the Stop button to return to standby.

To switch standard voice announcements on/off

Your answering machine contains pre-recorded standard announcements which are played when you access your answering machine from another phone. They tell you how many messages you have, when they were received and when they have all been played. You can switch these on or off. The default setting is off.

NOTE

When switching pre-recorded announcements on, you must always set the day of the week.

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To lock/unlock the answering machine

You can use your remote access code to prevent other people from listening to your messages by selecting PLAY LOCK and/or from changing the answering machine’s settings by selecting SET-UP LOCK.

Press the Function button until the display shows

TAD SET UP

Press the Start button.

Press the Function button until the display shows

ACCESS CODE

Press the Start button to display the current code:

TYPE CODE (0-9): 1234

Enter a new code if required.

Press the Start button. Display shows

PLAY

UNLOCK

Press the

< >

buttons to select

PLAY LOCK

Press the Start button to confirm. Display shows

SET-UP UNLOCK

Press the

< >

buttons to select

SET-UP LOCK

Press the Start button to confirm.

Press the Stop button to return to standby.

NOTE

If PLAY LOCK is set you will be asked to enter the remote access code after pressing the Play button.

If SET-UP LOCK is set, you will be asked to enter the remote access code before you can enter the TAD SET-UP menu.

For details of the setting and changing the remote access code, see page 36).

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To change your Remote access code

Press the Function button until the display shows

TAD SET UP

Press the Start button.

Press the Function button until the display shows

ACCESS CODE

Press the Start button to display the current code:

TYPE CODE

(0-9): 1234

Either enter the new code:

Enter your new code.

Press the Start button to confirm. Display shows

PLAY UNLOCK

Or delete the code:

Press the Clear button.

Press the Start button to confirm.

Press the Stop button to return to standby.

Remote access

You can access your answering machine from another phone to play back your messages and change the settings.

Remote access code

To prevent someone else from accessing your messages from another telephone, your PaperJet 65 answering machine has a 4-digit access code which must be entered. The default setting is 1 2 3 4.

NOTE

Deleting the access code disables remote access and all other features which use the code.

To operate the answering machine from another phone

You may have called your PaperJet 65 to check your messages, or it may have called you to let you know you have new messages (see “To forward new messages” page 32).

After hearing your OGM or announcement enter your 4-digit access code (default =

1234

You hear a short confirmation beep.

If you enter the wrong code, your OGM keeps playing. Enter the correct code.

You can now use the telephone keypad to operate your machine.

Playing messages:

Play new messages only.

Play all messages.

Repeat message. (See note page 37).

Skip forward to the next message.

Delete all messages you have listened to.

To stop.

NOTE

Your answering machine must first be switched on by pressing the RX Mode button until the display shows

TAD/FAX RX

1234

5 5

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Changing the settings:

Switch answering machine off and set your PaperJet 65 to

AUTOMATIC RX

mode.

Switch answering machine on – to

TAD/FAX RX

mode.

Record new OGM#1. Record your message after entering the #3 code.

End OGM#1 recording.

Switch off message forwarding.

Switch on

ANNOUNCE ONLY

. Callers will hear your OGM#1 only. They cannot leave a message.

To stop.

To switch toll saver on/off

This feature can save you the cost of a remote access call if you have no new messages. If Toll Saver is switched on, your call will be answered after the number of rings you have set if you have new messages. (See “To set

the number of rings before your fax machine takes a call” page 39). If you do not have

new messages your call is answered after another 2 rings. So if you hear extra rings, you can hang up and save the cost of the call. The default setting is on.

Press the Function button until the display shows

TAD SET UP

Press the Start button.

Press the Function button until the display shows

TOLL SAVER

Press the Start button to switch Toll Saver on. Display shows: ON.

Press the

< >

buttons to switch between

and

OFF

Press the Start button to confirm.

Press the Stop button to return to standby.

NOTE

If messages were started using 1 (new message) then 3 takes you to the start of the current message. If messages were started using 2 (all messages) then 3 takes you to the start of the previous message.

Additional features

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To set the print area of a document

You can set the print area of a received fax to 70% 76%, 80% or 94% of the original. The recommended reduction settings are: A4 = 94%, Letter = 80%, Legal = Off (no reduction).

The default setting is 94%.

Press until the display shows

FAX SET-UP

Display shows

DATE AND TIME

Press until the display shows

PRINTER

PARAMET

Press until the display shows

REDUCTION 94%

Press to switch between 94%, 80%, 76%, 70% and OFF.

Press to confirm the option displayed.

To return to standby.

To set the print quality

You can adjust the output quality of the printer. There are 2 settings: NORMAL and HIGH QUALITY. The default setting is HIGH QUALITY.

Press until the display shows

FAX SET-UP

Display shows

DATE AND TIME

Press until the display shows

PRINTER

PARAMET

Press until the display shows

COPY: HIGH QUALITY

Press to switch between

NORMAL

and

HIGH QUAL

Press to confirm the option displayed.

To return your machine to standby.

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To adjust the ringer volume

You can switch between High, Medium, Low and Off. The default setting is High.

Press until the display shows

FAX SET-UP

Display shows

DATE AND TIME

Display shows

VARIOUS SETTINGS

Press until the display shows

RING VOLUME:

HIGH

Press to switch between the settings

HIGH

MEDIUM, LOW

and

OFF

Press to confirm the option displayed.

To return to standby.

To set the number of rings before your fax machine takes a call

If the fax machine is set to AUTOMATIC RX or PHONE FAX RX, it is pre-set to answer incoming calls after 2 rings.

You can change the number of times it rings before taking the call

Press until the display shows

INSTALLATION

Display shows

TEL.LINE SET-UP

Press until the display shows

RING COUNT:02

Press to set the number of rings to 01, 02,

or 08.

Press to confirm the option displayed.

To return to standby.

To receive a document longer than the paper size

If you receive a document sent using a longer paper size than the one in your fax machine, you may find the text is cut off.

You can make the fax print the remaining text on another sheet.

Press until the display shows

FAX SET-UP

Display shows

DATE AND TIME

Display shows

PRINTER PARAMET

Press until the display shows

SURPLUS: AUTO

Press to select ONfrom the options of AUTO, ON and OFF

If you select

AUTO

, your machine will print remaining text on another sheet providing it fills at least 12 mm of the page. By selecting ONyou ensure that any surplus text is printed on another page. If you select

OFF

, your machine will not print any surplus

text.

Press to confirm.

To return to standby.

PaperJet 65 user guide – Edition 3 – 8.10.01

To adjust the duration of the phone call alert beeps

When your PaperJet 65 is set to

PHONE/FAX RX

mode it automatically answers all calls. If it is a phone call, it is set to beep for 20 seconds to alert you to pick up the handset. You can adjust the duration of these beeps.

Press until the display shows

INSTALLATION

Display shows

TEL.LINE SET-UP

Press until the display shows

FAX/TEL

TIMER:20

Press to switch between the options of 15,

20, 30

and 40seconds.

Press to confirm the option displayed.

To return to standby.

Receiving a fax call via an extension phone (Remote Start)

If you answer a call on an extension phone connected to the same line as your PaperJet 65 and you hear fax tones, you can switch your PaperJet 65 into fax receive mode by dialling

✱

5. This is like pressing

the Start button.

When you hear your PaperJet 65 respond with its own fax tones, hang up the extension phone.

You can replace the 5 of this code with any digit from 0-9.

To switch remote start off/on

Press until the display shows

INSTALLATION

Press until the display shows

REMOTE

START: ON

Press to change from ON to OFF.

Press to confirm the setting.

Press to return to standby.

Function

Start

Stop

To change the remote start code

Press until the display shows

INSTALLATION

Press Start until the display shows

TYPE CODE*5

Enter the new digit you want after the ✱. Note that the ✱cannot be changed.

Press to confirm.

To return to standby.

Function

Start

Stop

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To adjust the volume of the buzzer

Press until the display shows

FAX SET-UP

Display shows

DATE AND TIME

Display shows

VARIOUS SETTINGS

Press until the display shows

BUZZER VOL.LOW

Press to switch between

HIGH, MEDIUM, LOW

and

OFF

Press to confirm the option displayed.

To return to standby.

To switch the fax tones on and off

Your machine will automatically play dialling tones and fax connection tones over the loudspeaker so that you can hear the progress of the call. You can switch the tones on and off.

Press until the display shows

INSTALLATION

Display shows

TEL.LINE SET-UP

Until the display shows

DIAGNOSTICS

Press until the display shows

LINE

MONITOR: ON

Press to switch between ONand

OFF

. If you

select

OFF

, you will not hear the dialling and

fax connection tones.

Press to confirm the option displayed.

To return to standby.

To adjust the loudspeaker volume

While the machine is in standby

Display shows

TYPE NUMBER

Press to raise or lower the volume.

To adjust the speed a fax is sent at

Your PaperJet 65 is set to send faxes at 14400bps. If you consistently fail to send faxes to a particular number it might help to reduce the transmission speed to 4800bps.

Press until the display shows

FAX SET-UP

Display shows

DATE AND TIME

Display shows

VARIOUS SETTINGS

Press until the display shows

TX SPEED 14.4

Press to switch between

14.4, 9.6

and

4.8

Press to confirm the option displayed.

To return to standby.

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To switch ECM mode on/off

ECM (Error Correction Mode) is a system for correcting errors caused by interference on the line. When switched on, the display shows Ewhen sending or receiving to/from another machine using ECM. The default setting for your machine is to have ECM switched ON and you should not have to change it. However, you can switch it off if you wish.

Press until the display shows

FAX SET-UP

Display shows

DATE AND TIME

Display shows

VARIOUS SETTINGS

Press until the display shows

ECM: ON

Press to switch between ON and OFF.

Press to confirm the option displayed.

To return to standby.

Polling

Polling lets you call another fax machine to retrieve a document automatically.

It also enables another fax machine to call your PaperJet 65 and request a document that you have set ready to be received.

This is often also known as ‘faxback’.

To poll a document from another fax machine

When you know that another fax machine has a document ready for polling, you can set your PaperJet 65 to receive the document.

Press until the display shows

POLLING RX

Press until the display shows

TYPE TIME

Either

Enter the time you want to start calling the other fax machine then press Start.

Press the Start button to begin polling immediately. Display shows

TYPE FAX

NUMBER

Dial the number of the fax machine from which you want to poll a document.

Press to confirm. Display shows

POLL RX

and the time at which you have set it to poll. You can still send and receive other faxes as normal.

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To set a document for polling by another fax machine

Insert a document in the document feeder. Display shows

DOCUMENT READY

Set the resolution and contrast if necessary.

Press until the display shows

POLLING TX

Press twice. Display shows

AUTOMATIC RX

POLLING TX SET

To cancel polling remove the document from the feeder. To cancel during polling press Stop.

To change a polling time and number

When you have set a polling time

Press until the display shows

POLLING RX

Display shows

ALREADY ENTERED

Display shows

CHANGE PARAM?

Display shows

TYPE TIME

HH:MM

If required, use the keypad to enter the new time. This overwrites the original one.

Display shows

TYPE NUMBER

If required, enter the new number. This overwrites the original one.

Display shows

AUTOMATIC RX POLL RX

To cancel polling

When you have set a polling time

Press until the display shows

POLLING RX

Display shows

ALREADY ENTERED

Display shows

CHANGE PARAM?

To display

CANCEL SETTING?

To confirm cancellation. Your fax machine returns to standby.

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To change the silence detection time

Press until the display shows

INSTALLATION

Display shows

TEL.LINE SET UP

Press until the display shows

SILENCE

LAPSE: 6

Press to set the lapse time to

3, 4, 6, 8, 10

seconds

or NO(off).

Press to confirm the option displayed.

Press to return to standby.

Caller Display

If you have subscribed to your network provider’s caller display service your PaperJet 65 will display caller information. When you receive an incoming call the display will show:

Your caller’s number.

WITHHELD

– if your caller has chosen to withhold

their number.

NOT AVAILABLE

– if your caller is connected to an

exchange which does not provide this service.

OPERATOR

– if you are being called by the operator.

INTERNATIONAL

– if you are being called from

overseas.

RING-BACK

– if you have previously called an

engaged number and set up a Ring back call.

PAYPHONE

– if you are being called by a payphone.

PaperJet 65 user guide – Edition 3 – 8.10.01

Call Sign (Distinctive ringing)

If your network offers the possibility of having two or more numbers on the same telephone line, each number will have a different ring melody.

When you use the distinctive ring feature for the first time, your PaperJet 65 will “learn” one of the melodies and will then react differently to calls with that melody.

When distinctive ringing is set to On, you can set your machine to PHONE/FAX or TAD/FAX reception modes only. When you receive a call with the ring melody that your PaperJet 65 has learnt, it will answer as normal. If you receive calls with other ring melodies, your machine will not answer.

To learn the ring melody

Press until the display shows

INSTALLATION

Display shows

TEL. LINE SET-UP

Press until the display shows

DISTINCT.

RING: OFF

Press until the display shows

CHANGE

PATTERN

Press to confirm. Display shows

AUTODETECT RING

Ring your PaperJet 65 on the number which gives the distinctive ring melody. After a few rings display shows

RING DETECTED

Press the Stop button to return to standby.

NOTE

Once the ring melody has been learnt you can switch the distinctive ring on and off by selecting

OFF

in the

DISTINCT. RING

menu.

Connecting to a switchboard

PaperJet 65 user guide – Edition 3 – 8.10.01

You can store the access code required to get an outside line so that you only have to press the EXTERNAL button.

With some switchboards you may also need to switch your PaperJet 65 from TONE dialling to PULSE dialling. Check with your switchboard manager or supplier to see if this is necessary.

To set the dialling mode and access number

While your PaperJet 65 is in standby mode

Press the Function button until the display shows

INSTALLATION

Display shows

TEL.LINE SET-UP

Display shows

PUBL. LINE (PSTN)

Press until the display shows

PRIV. LINE

(PBX)

Display shows

PBX DIAL: TONE

Press to switch between

TONE

and

PULSE

Press to confirm. Display shows

EXT. LINE: PREFIX

Press the

< >

buttons to display the options:

FLASH

PREFIX

. If your access code is

recall choose

FLASH

. If your access code is a

digit(s) choose

PREFIX

Press Start to confirm your choice.

If you select

PREFIX

you are asked for the code needed to get an outside line via your switchboard (max. three digits).

Enter your code.

To confirm.

Display shows

PSTN DIAL: TONE

Press to switch between

TONE

and

PULSE

settings to suit your switchboard.

To confirm.

To return to standby.

0-9

PaperJet 65 user guide – Edition 3 – 8.10.01

Using the External button

You can use the External button to insert the access code before numbers stored in the one touch and speed dial memories. Before entering the number (pages 21–22), press External, an Ewill appear in the display, and continue entering the number as normal.

When dialling manually, just press External before dialling the number.

To switch dialling mode during a call

If you are using your PaperJet 65 in PULSE dialling mode, you can change to TONE mode during a call using the ✱button. This might be useful when calling interactive services such as the BT Customer Ser vices line on 150.

After pressing the

✱

button all subsequent digits will be dialled in TONE mode. When you end the call, dialling will revert to PULSE mode.

Help

PaperJet 65 user guide – Edition 3 – 8.10.01

The error light comes on and an error message is displayed.

An error report is automatically printed. Press the Stop button to reset the machine and check the message against the Error Messages list, page 51.

If you run out of paper or ink.

Your PaperJet 65 will store incoming faxes in the memory.

If you run out of paper or ink or the paper jams during reception, or if you open the printer cover, printing will stop and the fax you are receiving will be stored in the memory. Once the problem has been resolved, your machine will start printing again.

If there is a power failure

In the case of power failure, the fax machine will keep the data for:

• date and time

• machine settings

• numbers stored in the one-touch and speed dial memories

• reports

Any documents stored in the memory will be lost.

When the power is restored your machine will print out a report which shows the total number of pages (both received and stored for sending) lost from the memory.

Your machine doesn’t switch on

Check that the mains power is plugged in and switched on.

The document cannot be inserted into the document feeder

Check the size of the document. See page 15 for correct sizes.

Fax documents are not sent

Check that the document is not jammed in the machine.

The line may be busy. Your machine will retry automatically 3 times at 2 minute intervals.

PaperJet 65 user guide – Edition 3 – 8.10.01

Your machine does not receive faxes automatically

• Check that is has not been set for manual reception.

• Check that you have ink and paper.

• Check for paperjams.

You cannot print faxes or copy documents

• Check for paper jams.

• Check that you have ink and paper.

• The type of paper you are using may not be correct, check paper size and weight shown on page 15.

Your machine prints out completely blank copies

You may have inserted the document to be copied the wrong way around. Place the side to be copied face down.

PaperJet 65 user guide – Edition 3 – 8.10.01

Error codes

Other problems may be accompanied by a display of

ERROR CODE

and a number. Check the number against

the list below.

CODE MESSAGE ERROR CAUSE ACTION

OK No message. Operation completed No action.

successfully

03 RECEIVER DOES NOT ANSWER The number you are calling does not Check for dial tone by lifting the

answer or is not a fax or there is no handset and if OK try calling again. dial tone.

04 ERR.WHILE TRANSMITTING A problem has occurred while Send again starting from the

RESEND FROM PAGE: nn sending a fax. “nn” = page number page shown in the report.

on the which the error occurred.

05 RESEND PAGES: The machine you are calling Send again starting from the page

nn, nn detected errors during the send. shown in the report.

“nn” = page number on which the error occurred.

07 DOCUMENT TOO LONG or Transmission time for a page exceeds Try sending again.

SENDING STOPPED the permitted limit.

08 CHECK THE DOCUMENT Optical scanner unable to read Remove and re-insert document in

the document or document may be the feeder and try again. too long. Check paper is not longer than

360mm (US Legal Length).

09 STOP PRESSED You have stopped the machine. No action.

10 No message Fax has detected an error while Ask sender to send fax again.

receiving a fax.

11 No message Printer problem while receiving a fax. Correct the printing problem, then

Document stored in the memory wait for the stored document to be but the memory capacity has been printed. Ask sender to fax the rest exceeded. of the document.

13 ERRORS WHILE POLLING Polled fax machine has no document Contact the sender.

ready or was not set for polling.

16 POWER FAILURE ON PAGE Power failure while sending or Send again from the page shown on

receiving a document. the report.

(OK) No message. Document has been received but Contact sender.

printing quality is poor.

OCC LINE BUSY The line is engaged. Try again later.

PaperJet 65 user guide – Edition 3 – 8.10.01

Error messages

If you see an error message on the display, check here for its meaning and solution. Messages are listed in alphabetical order.

AUTOREDIAL nnn

Last fax call failed. Your machine will redial after nnn seconds.

CHECK DOCUMENT, PRESS

The document is not going through properly. Remove and re-insert the document in the document feeder. Press the Stop button to return to standby and send again.

CHECK PAPER, PRESS

You have run out of paper. Add paper and press the Stop button to return to standby.

The paper is not going through properly. Remove and re-insert the paper. Press the Stop button to return to standby.

CHECK PRINT HEAD

The print head has not been installed or has been installed incorrectly. Install the print head again.

Some print nozzles may be damaged, reducing print quality. Clean the print head (see page 55).

COPY INTERRUPTED

The Stop button has been pressed.

There was a problem during copying and it could not be printed. Check the type of problem on the display and clear it.

COVER OPEN

Close the printer compartment cover.

DOC IN MEMORY

A received fax is stored in the memory because it could not be printed right away. Check the problem on the display and clear it.

LAST TX ERR. XX

The last fax sent was not completed successfully. Press the Last TX button to send again or press the Stop button to return your machine to standby.

MEMORY FULL

Because of a printing problem (no paper, paper jam, no ink, cover open etc) documents have been received into the memory. Resolve the printing problem and the documents will automatically be printed and the memory cleared.

NOT PROGRAMMED

You have chosen a one-touch button or speed dial code which does not have an entry stored.

OUT OF INK

The ink in the cartridge has run out. Change the cartridge (see Changing the print head/cartridge, page 53).

PAPER ERROR, PRESS

Paper jam. Press the Stop button and, if the paper sheet is not ejected automatically, check where it is jammed and remove it.

(See Removing jammed pages, page 57.)

PaperJet 65 user guide – Edition 3 – 8.10.01

POLL. RETRY nnn

The last polling call failed. Your fax is waiting to redial the number after nnn seconds.

REMOVE DOCUMENT, PRESS

A document jam has occurred. Press the Stop button and if the page is not ejected automatically, remove it by hand. (See Removing jammed pages, page 57.)

Document scanning has been interrupted by pressing the Stop button.

RX ERROR

An error has occurred during fax reception. Press the Stop button to turn off the Error light and clear the message. You may need to ask the sender to re-send the fax.

RX IN MEMORY

A problem has occurred during reception and the fax has continued to be received in the memory. The bottom line of the display tells you what the problem is. Resolve the problem and the fax will automatically be printed.

SYSTEM ERROR nn

Your machine has locked up. Note the error code. PaperJet Helpline is 0845 052 0052.

TX ERROR

Your last fax was not sent correctly. Press the Stop button to turn off the Error light and clear the message. Check the number you are sending to and try sending your fax again.

Beeps

Error beeps

Short beep – wrong key pressed when following a set of instructions.

Long beep – unsuccessful procedure.

Continuous beep – handset is off-hook.

Advice beeps

Short beep – confirms fax sent or received successfully.

Beeps for 20 seconds – phone call, lift receiver to answer.

Memory capacity

Your PaperJet 65 can store up to 21 pages of this standard letter (reproduced A4 size).

BT PaperJet Helpline

If you cannot resolve a problem by using the Help section, contact the Helpline on 0845 052 0052.

1 Open the printer compar tment cover.

2 Pull the green levers towards the front of the

machine to release the printhead assembly.

3 Lift out the assembly.

4 Remove the new printhead assembly from its

packaging. Holding it by the finger grip, peel the protective film from the print nozzles.

5 Avoid touching the nozzles and metal electrical

contacts.

Maintenance

PaperJet 65 user guide – Edition 3 – 8.10.01

Cleaning your PaperJet 65

First disconnect it from the mains power supply and the telephone line.

Clean with a cloth dampened with diluted washing-up liquid. Never use household polish as this may damage your fax machine. Never use a dry cloth as this may cause static shock.

Changing the printhead/cartridge

Your PaperJet 65 is supplied with a starter print cartridge and it is not possible to change the ink cartridge independently of the print head. Replacements have ink cartridges which can be replaced independently of the printhead. You can use the same printhead with up to 6 cartridges. You should then change both the cartridge and printhead.

Changing the printhead/cartridge assembly

NOTE

For details on changing between black and colour cartridges, see the separate PaperJet 55/65 PC

Printing Guide.

PaperJet 65 user guide – Edition 3 – 8.10.01

2 Gently pull the black lever at the side of the

printhead assembly to the side to release the cartridge.

3 Lift out the car tridge.

4 Remove the new car tridge from its packaging.

Holding it by the finger grip, peel off the protective film.

5 Inser t the new car tridge into the printhead until

it clicks into place.

It should be orientated as shown on next page.

6 Inser t the new assembly into the holder with the

electrical contacts facing towards the front of the machine.

7 Pull the assembly towards the front of the machine

until you hear it click into position.

8 Close the cover.

Changing the ink cartridge

1 Open the printer compar tment cover.

NOTE

It is recommended that the printhead is changed after every six car tridges.

PaperJet 65 user guide – Edition 3 – 8.10.01

6 Close the cover

To clean the print head and nozzles

If the printing quality deteriorates you can quickly clear the print head and test the nozzles with a print-out showing their condition.

Press the Function button until the display shows

HEAD MAINTENANCE

Display shows

NEW HEAD: ON

Either

If the print head is new, press the Start button. Your PaperJet 65 performs a print test.

If the print head is not new, press to display

NEW HEAD: OFF

Display shows

CLEANING: ON

Your machine performs a print test.

To cancel, press the Stop button.

To interpret the print test, see page 12.

If the printout shows

NOZZLE DAMAGED

then you should clean the printhead contacts (see opposite).

FRONT OF MACHINE

Manually cleaning the printhead contacts

Lift the printer compartment cover.

Remove the print cartridge and head.

Use a slightly damp cloth to clean the electrical contacts taking care not to touch the nozzles.

Use a slightly damp cloth to clean the electrical contacts of the carriage inside the machine.

Replace the print head and cartridge.

Close the cover.

PaperJet 65 user guide – Edition 3 – 8.10.01

Cleaning the print head pad

Lift the printer compartment cover.

Move the print cartridge to the right hand side of the machine.

Clean excess ink off the print head pad with a dry cotton swab.

Close the cover.

Cleaning the optical scanner

Dust or dirt on the optical glass may cause scanning problems such as vertical lines on a received fax or copied document.

If after cleaning, you still get vertical streaks on printed documents, contact your service engineer.

Lift the printer compartment cover.

Move the print head to the left hand side of the machine.

Lift the hinged metal plate using the lever located on the right hand side of the machine.

Clean the optical scanner with a cloth dampened with a product specially designed for cleaning glass. Then carefully wipe it dry. Do not pour or spray cleaning fluid directly onto the glass.

Lower the hinged plate and close the printer compartment cover.

NOTE

Switch your machine off at the mains.

NOTE

For installing colour cartridges, see the separate PaperJet 55/65 PC Printing Guide.

PaperJet 65 user guide – Edition 3 – 8.10.01

Removing jammed pages

If a document or sheet of paper becomes jammed while sending a fax or during copying the display shows

REMOVE DOCUMENT, PRESS

If paper used to print received faxes or photocopies becomes jammed the display shows

PAPER ERROR,

PRESS

First try ejecting the paper by pressing the Stop button.

If the paper does not come out automatically:

Remove any paper still in the feeders.

Lift the printer compartment cover.

Press down the green lever on the left hand side of the machine and remove the jammed paper.

Technical information

PaperJet 65 user guide – Edition 3 – 8.10.01

PaperJet 65

Model ......................................................Desktop transceiver

Display ....................................................LCD 16 + 16 characters.

Memory capacity* .....................................21 pages

Dimensions

Width ......................................................359mm

Depth ......................................................234 + 84mm (with paper support extension)

Height .....................................................180mm + 138mm (with paper support extension)

Weight.....................................................4.5kg

Communication features

Telephone network.....................................Public/private

Compatibility ............................................ITU

Communication speed ................................14400-12000-9600-7200-4800-2400bps

Compression method .................................MH, MR, MMR

Power features

Power supply.............................................220–240 VAC, 50-60Hz

Power consumption....................................7W standby, 35W max

Optical scanner features

Scanning method.......................................CIS

Reading resolution .....................................

horizontal ............................8 pixel/mm

vertical STANDARD ...............3.85 lines/mm

vertical FINE ........................7.7 lines/mm

PC features

Parallel connection.....................................36 line centronics

Transmission features

Transmission time......................................10s (14.4kbps)

Automatic document feeder ........................5 sheets A4, Letter and Legal

PaperJet 65 user guide – Edition 3 – 8.10.01

Reception features

Printing method . . . . . . . . . . . . . . . . . . . . . Printing on plain paper with ink jet printer

Max. printing width . . . . . . . . . . . . . . . . . . . 208mm

Printing paper . . . . . . . . . . . . . . . . . . . . . . . A4 (210 x 297mm), Letter and Legal

US Letter (216 x 279mm) and US Legal (216 x 356mm) Weight 70-90gsm

Paper feed . . . . . . . . . . . . . . . . . . . . . . . . . Plain paper cassette 40 sheets, 80gsm)

Environmental conditions . . . . . . . . . . . . . . . from 5°C to +35°C (operating)

from –15°C to +45°C (transport) from 0°C to +45°C (storage and parking)

Relative humidity. . . . . . . . . . . . . . . . . . . . . 15%-85% (operating, storage, parking)

5%-95% (transport)

*ITU TS format, Test Sheet No.1 (Slerexe Letter) in standard resolution with MH compression.

R&TTE

This product is intended to be connected to analogue networks and private switching systems in the United Kingdom. This product complies with the essential requirements of the Radio Equipment and Telecommunications Terminal Equipment Directive 1999/5/EC.

Index

PaperJet 65 user guide – Edition 3 – 8.10.01

Activity report 24

Alert beeps 40

Answering machine 29

call screens on/off 34 delete messages 31 forward new messages 32 lock/unlock 35 on/off 30 outgoing messages 29 playback of messages 31 playback of outgoing messages 30 playback volume – adjust 30 record memo 30 record OGM 29 recording capacity 33 set Announce Only 33 skip forward/backwards 31 voice announcements on/off 34

Beeps 52

Broadcast a document 19

Call Sign (Distinctive ringing) 45

Caller display 44

Calls

dial one-touch number 27 make 26 on hold 27 speed dial 27

Cartridge – change 53

Cleaning 53, 55

Contrast 15

Copying documents

copy a document 28 stop copying 28

Date 13

Enter

fax number 13 name 13

Error codes 50

Error messages 51

ECM mode on/off 42

Fax

automatic dialling 17 dialling 16 dial using handset 17 header 14 pre-set time 18 receiving 20 redial 17 send 16

Handset

connect 9

Help 48

Helpline 52

PaperJet 65 user guide – Edition 3 – 8.10.01

Ink cartridge – change 53–54

Lists

configuration 26 one-touch 26 set-up 26 speed dial 27

Maintenance 53–57

Make a call 26

Memory

capacity 52

Number of rings 39

One-touch memories

delete 22 edit 22 send 22 store 21

Paper

check size 11 load 10 jams, removing 57 support 9 type 15

PC cable socket 4 PC connecting 4 Polling

cancel 43 change time and number 43 from another fax 42 set by another fax machine 43

Power 10

Power failure report 24

Pre-set fax

change details 18 send 18

Print area 38

Print cartridge 11

Print head – change 53

Print quality 12, 38

Receiving

document longer than paper size 39 faxes 20

Redial

automatic re-dialling 17 last number 17

Remote access

code 36 operate answering machine 36 toll saver on/off 37

Remote start 40

Reports

activity 24 delayed transmission 24 broadcasting 24 ID list 24 transmission 24 power failure 24 request print-outs 25

Resolution 15–16

Ring melody 45 Ringer volume 39

Safety information 8

Setting up 9

Send

fax 16

PaperJet 65 user guide – Edition 3 – 8.10.01

fax at pre-set time 18

Set

date 13

time 13

Speed dial call 27

Speed dial memories

delete 23 edit 23 send 23 store 22

Store

document in memory 19 one-touch entry 21 speed dial entry 22

Switchboard

external button 46–47 set access number 46 set dial mode 46 switch dialling mode 47

Technical information 58

Telephone line cord 9

Time 13

Toll saver on/off 37

Tones on/off 41

Volume

buzzer 41 loudspeaker 41 playback 30 ringer 39

PaperJet 65 user guide – Edition 3 – 8.10.01

Offices worldwide

The telecommunications services described in this publication are subject to availability and may be modified from time to time. Services and equipment are provided subject to British Telecommunications plc’s respective standard conditions of contract. Nothing in this publication forms any part of any contract.

Touchtone

is a registered trade mark of

British Telecommunications plc in the UK.

© British Telecommunications plc 2001. Registered Office: 81 Newgate Street, London EC1A 7AJ. Registered in England No. 1800000. PaperJet 65 user guide (10/01) 3 Designed by The Art & Design Par tnership Limited. Printed in Thailand.

Printed on paper which meets international environmental standards.

BT Colour Printer, PaperJet 65 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual