BT 4100 SMS User Manual

BT Freestyle 4100 – Issue 2 – Edition 3 – 12.01.04 – 5853

User Guide

HOME PHONE PACK BT FREESTYLE 4100 SMS

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Depending on which BT Freestyle 4100 product you have purchased you will have either or all of these handsets:

Kitchen – with a wipe clean keypad and rubber grips. Bedroom – with bright backlighting of the keypad and display and a built in torch. Lounge – stylish design and colour to fit in with most decors. Up to 100 name and number directory. Send and receive text messages. Calls list holds details of your last 40 callers so you can see who’s called and when. Call back numbers directly from the calls list. Redial any of the last 20 numbers from the redial list. Make internal calls between two handsets while the third talks to an outside caller. Digital call clarity with up to 300m range outdoors and up to 50m indoors.

Welcome…

to your BT Freestyle 4100 digital cordless telephones

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This User Guide provides you with all the information you need to get the most from your phone.

You must first set up your product before you can use it. This doesn’t take long as it is easy to do. Just follow the simple instructions on the next few pages or see the Quick Start guide enclosed.

Need help?

If you have any problems setting up or using your BT Freestyle 4100 please contact the Helpline on 0870 240 3962.

Alternatively, you may find the answer in ‘Help’ at the back of this guide.

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Got everything?

Freestyle 4100

Freestyle 4100 base Freestyle 4100 Lounge handset 2 x NiMH AAA rechargeable batteries 1 x mains power adaptors 1 x belt clips Telephone line cord

Freestyle 4100 Twin

Freestyle 4100 base Freestyle 4100 charger Freestyle 4100 Lounge handset Freestyle 4100 Bedroom handset 4 x NiMH AAA rechargeable batteries 2 x mains power adaptors 2 x belt clips Telephone line cord

Freestyle 4100 Trio

Freestyle 4100 base 2 x Freestyle 4100 chargers Freestyle 4100 Lounge handset Freestyle 4100 Bedroom handset Freestyle 4100 Kitchen handset 6 x NiMH AAA rechargeable batteries 3 x mains power adaptors 3 x belt clips Telephone line cord

Freestyle 4100 Quad

Freestyle 4100 base 3 x Freestyle 4100 chargers Freestyle 4100 Lounge handset 2 x Freestyle 4100 Bedroom handset Freestyle 4100 Kitchen handset 8 x NiMH AAA rechargeable batteries 4 x mains power adaptors 4 x belt clips Telephone line cord

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5Section

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Getting started

Location . . . . . . . . . . . . . . . . . . . . . .7

Setting up . . . . . . . . . . . . . . . . . . . . .7

Attach belt clips (optional) . . . . . . . . .9

Getting to know your phone

Handset buttons . . . . . . . . . . . . . . . .10

Display icons . . . . . . . . . . . . . . . . . . .11

Navigating the menus . . . . . . . . . . . .12

Menu map . . . . . . . . . . . . . . . . . . . . .14

Base . . . . . . . . . . . . . . . . . . . . . . . . .15

Using the phone

Dialling numbers . . . . . . . . . . . . . . . .16

Call timer . . . . . . . . . . . . . . . . . . . . .16

Auto-answer . . . . . . . . . . . . . . . . . . .16

Backlit buttons & display . . . . . . . . . .16

Switch handset on/off . . . . . . . . . . . . .17

Make an external call . . . . . . . . . . . . .17

Preparatory dialling . . . . . . . . . . . . . .17

End a call . . . . . . . . . . . . . . . . . . . . . .17

Receiving calls . . . . . . . . . . . . . . . . . .17

Handsfree . . . . . . . . . . . . . . . . . . . . .18

Earpiece and handsfree volume . . . . . .18

Secrecy . . . . . . . . . . . . . . . . . . . . . . .19

Redial . . . . . . . . . . . . . . . . . . . . . . . .19

Paging . . . . . . . . . . . . . . . . . . . . . . .21

Keypad lock . . . . . . . . . . . . . . . . . . . .22

Internal calls . . . . . . . . . . . . . . . . . . .22

Directory

Entering names . . . . . . . . . . . . . . . . .23

Add a new directory entry . . . . . . . . . .24

Dial from the directory . . . . . . . . . . . .24

View an entry . . . . . . . . . . . . . . . . . . .25

Edit an entry . . . . . . . . . . . . . . . . . . .25

Delete entries . . . . . . . . . . . . . . . . . .26

Copying directory entries . . . . . . . . . .26

Copy to another handset . . . . . . . . . .27

Set groups . . . . . . . . . . . . . . . . . . . . .29

Name and set melody for a group . . . .30

Caller Display

Caller Display . . . . . . . . . . . . . . . . . . .31

View / dial a number in the Calls list . .32

Save a number to the directory . . . . . .33

Delete an entry in the Calls list . . . . . .33

Delete the entire list . . . . . . . . . . . . . .33

SMS texting

SMS text messaging service . . . . . . . .34

Send an SMS text messsage . . . . . . . .35

Entering text . . . . . . . . . . . . . . . . . . .36

Predictive text . . . . . . . . . . . . . . . . . .38

SMS template message . . . . . . . . . . .39

Edit SMS templates . . . . . . . . . . . . . .39

Delete SMS templates . . . . . . . . . . . .40

Read, edit and send draft SMS

text messages . . . . . . . . . . . . . . . . . .40

In this guide

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In this guide

Read, edit and send messages

from your outbox . . . . . . . . . . . . . . . .41

Sending a text message to a mobile . .43

Reading SMS texts . . . . . . . . . . . . . . .43

Delete an SMS text message . . . . . . . .47

Delete all SMS text messages . . . . . . .47

Switch SMS text alert on/off . . . . . . . .47

Adding or changing a Send Service

number . . . . . . . . . . . . . . . . . . . . . . .48

Adding or changing a Receive Service

number . . . . . . . . . . . . . . . . . . . . . . .48

Selecting a Send Service number . . . . .49

Additional handset settings

Date and time . . . . . . . . . . . . . . . . . .50

Ringer melody . . . . . . . . . . . . . . . . . .51

Ringer volume . . . . . . . . . . . . . . . . . .51

Handset name . . . . . . . . . . . . . . . . . .51

Adjust contrast . . . . . . . . . . . . . . . . .52

Backlight on/off . . . . . . . . . . . . . . . . .52

Auto answer . . . . . . . . . . . . . . . . . . .53

Keybeeps on/off . . . . . . . . . . . . . . . . .53

Alarm . . . . . . . . . . . . . . . . . . . . . . . .54

Play game . . . . . . . . . . . . . . . . . . . . .55

Default settings . . . . . . . . . . . . . . . . .56

Base settings

Ringer melody . . . . . . . . . . . . . . . . . .57

Ringer volume . . . . . . . . . . . . . . . . . .57

Handset priority . . . . . . . . . . . . . . . . .57

Dial mode . . . . . . . . . . . . . . . . . . . . .58

Recall mode . . . . . . . . . . . . . . . . . . . .59

Base PIN . . . . . . . . . . . . . . . . . . . . . .59

Default settings . . . . . . . . . . . . . . . . .60

Additional handsets and bases

Registering new handsets . . . . . . . . . .61

De-registering a handset . . . . . . . . . .62

Transferring a call . . . . . . . . . . . . . . . .62

3-Way calls . . . . . . . . . . . . . . . . . . . .63

Using additional bases . . . . . . . . . . . .64

Selecting another base . . . . . . . . . . . .64

Help

Replacing handset batteries . . . . . . . .65

Helpline . . . . . . . . . . . . . . . . . . . . . .67

General information

Safety . . . . . . . . . . . . . . . . . . . . . . . .68

Cleaning . . . . . . . . . . . . . . . . . . . . . .69

Environmental . . . . . . . . . . . . . . . . . .69

How many telephones can you have? . .70

Connecting to a switchboard . . . . . . . .71

Access code . . . . . . . . . . . . . . . . . . . .71

Insert a pause . . . . . . . . . . . . . . . . . .71

Guarantee . . . . . . . . . . . . . . . . . . . . .72

For your records . . . . . . . . . . . . . . . . .73

R&TTE . . . . . . . . . . . . . . . . . . . . . . .74

Declaration of Conformance . . . . . . . .74

SMS Service Conditions . . . . . . . . . .75

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WARNING

Do not place your BT Freestyle 4100 base in the bathroom or other humid areas.

Handset range

The handset reception range from the base is up to 300m outdoors and up to 50m indoors.

Signal strength

The symbol on your handset screen indicates when you are in range. When you are out of range, it flashes and the screen displays OUT OF RANGE and there is a beep.

IMPORTANT

Do not connect the telephone line until at least one of the handsets is fully charged.

The base station must be plugged into the mains power at all times.

Which socket?

Power socket

Telephone line socket

Location

You need to place your BT Freestyle 4100 base station close enough to a mains power and telephone socket so that the cables will reach.

Make sure it is at least 1 metre away from other electrical appliances to avoid interference.

Your BT Freestyle 4100 works by sending radio signals between the handset and base. The strength of the signal depends on where you site the base. Putting it as high as possible ensures the best signal.

Setting up

1. Plug the power adaptors into the base and any chargers that come with your product.

Getting started 7

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2. Plug the telephone line cord into the base.

(ILLUSTRATION)

Do not connect the other end to the wall socket yet.

3. Plug the power adaptors into the mains wall socket and switch the power on. The green POWER/IN USE light on the base comes on.

4. Install 2 X NiMH AAA batteries supplied into each handset. Then slide the battery compartment cover into place.

Getting started

Talk/Standby time

Under ideal conditions, the handset batteries should give about 12 hours talk time or 120 hours standby on a single charge. (The base must remain plugged into the mains at all times).

Please note that new NiMH batteries do not reach full capacity until they have been run down and recharged a few times.

Battery low warning

When the handset battery symbol is empty and flashing, you will need to recharge the handset battery before using it.

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Battery performance

To keep your batteries in the best condition, leave the handset off the base for a few hours at a time (after the initial 16 hour charge).

Running the batteries right down at least once a week will help them last as long as possible.

The charge capacity of rechargeable batteries will reduce with time as they wear out, giving the handset less talk/standby time. Eventually they will need to be replaced. New batteries are available from the BT Freestyle Helpline on 0870 240 3962.

After charging your handset for the first time, subsequent charging time is about 6-8 hours a day. Batteries and handset may become warm during charging. This is normal.

5. Charge the handsets for at least 16 hours by placing the handset on the base. The red CHARGING light comes on. The handsets are pre-registered to the base.

If you have purchased either the BT Freestyle Twin, Trio or Quad products the additional handsets will come pre-registered to the base.

6. After 16 hours charging, plug the telephone line cord into the wall socket.

Attach the belt clips (optional)

Getting started

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Getting to know your phone10

Scroll

Up/Down/Volume/Redial/Calls list

Lets you scroll through menu

options.

During a call, adjusts the earpiece

and handsfree volume, page 18.

Up also displays the Redial list

page 20.

Down also opens the Calls list

page 32.

Menu (in standby mode)

Press to open the on-screen Menu

and select the displayed option

page 12.

Talk

Press to make and receive calls,

(page 17), lets you switch to

Handsfree (page 18) and also

switches the handset on (page 17).

Star

Mutes the handset ringer.

Recall

Used with some BT Calling

Features.

Incoming call light

Flashes when the handset is ringing.

Directory (in standby mode)

Press to open the Directory and select from up to 100 names and numbers you can program into the handset, page 24.

End call

Press to end a call, page 17 Press and hold to switch the handset off, page 17

Torch control (bedroom handset only)

Press and hold to switch on the beam.

Keypad lock

Prevents accidentally dialling numbers when carrying the handset around, page 22

Int

Lets you make internal calls between handsets, page 22.

Handset buttons

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R Int

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Handset 1 01 / 01 12:03pm

Menu Dir

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Getting to know your phone

In range signal

Steady when handset is in range of the base. Flashes when out of range of the base or not registered to the base.

Alarm set

Indicates that the alarm has been set.

Handsfree on

Indicates that handsfree is being used.

Call in progress

Indicates a call is in progress.

Ringer off

Indicates that the ringer is switched off.

Keypad locked

Indicates when the keylock is on.

Battery status

Indicates when battery is fully chargedd.

Battery low

Indicates when the battery is low.

You have missed new calls*

Displayed when you have unanswered calls in the Calls list (appears in the third line of the display instead of the date and time).

You have new text messages*

Indicates that you have received a text message (appears in the third line of the display instead of the date and time).

Sample standby screen – This is where the handset icons will appear.

Handset display icons – These are the symbols you will see on your handset’s screen.

* For these features to work you must subscribe to your Network Provider’s Caller Display Service.

For SMS to work you must not withhold your telephone number.

Signal

Alarm Set

Handset name

Battery

Keypad lock

Handset number

Time

Handsfree Call in Ringer

progress off

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Navigating the menus…

Your BT Freestyle 4100 handsets have a menu system which is easy to use. In most cases, each menu leads to a list of options. Have a look at the menu map on the following page.

When the handset is switched on and in standby, press MENU to open the main menu and use the button to scroll to the menu option you want. Press OK to open the list of options.

… and selecting menu options

Once the menu list you want is open, use the button to scroll through the options then press OK to select the option you want.

For example to change the handset ringer volume:

1. Press MENU to open the main menu then to display

HANDSET SETTINGS

. Press OK then to display

RINGER VOLUME

2. Press OK. The volume options are displayed and the current selection is heard. Press to scroll through the options and each setting is played. Press SAVE to confirm the option you want. Display shows

SAVED

and

returns to standby.

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Getting to know your phone

As you get deeper into the menu you will find that multiple options are shown in the handset display. The highlighted option will be selected when you press OK.

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Go back one level

You can go back to the previous menu level by pressing BACK.

Exit menu

If you want to exit a menu or the phone book, press BACK. If you want to go straight to the standby screen press the button.

Press the MENU button to access menus or the DIR button to open the directory.

Scroll to display menu options. Then press OK to select.

Getting to know your phone

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Handset 1 01 / 01 12:03pm

Menu Dir

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Menu map

SMS message

Write message Inbox Drafts Outbox Template SMS Settings

Handset settings

Ringer melody Ringer volume Name handset Call groups Key beeps on/off Auto talk on/off Display contrast Backlight on/off Select base

Base settings

Ringer melody Ringer volume Handset priority Dial mode Recall mode Change system PIN

Time and date settings

Set date & time Set day Alarm

Registration

Game

Adder game

Getting to know your phone

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Getting to know your phone

Base

Power/In use

ON = standby Flashes = during a call

and during registration when the phone rings

Text message light

Flashes = When there

are unread messages in the inbox

Charging light

ON = Handset charging

Page

Lets you page the handsets, page 21.

Used when registering handsets, page 61.

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Power / In Use

Charging

SMS

Page

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Dialling numbers quickly

Numbers can be dialled direct from the Directory (page

24), the Calls list (page 32) or the redial list (page 20)

Call timer

Your handset automatically times the duration of every call. The time is shown during the call and for a few seconds after the call has ended.

Auto-answer

When you receive a call, you can answer it by lifting the handset off the base station or charger, this is called auto answer. Also, you can end calls by replacing the handset on the base or charger. When you switch auto answer off, all calls must be answered by pressing and ended by pressing .

Backlit buttons & display

When you press any button or receive a call/message, the keypad and display light up. If no button is pressed for 10 seconds, the lights are switched off.

You can disable the backlight if you wish, see page 52.

Using the phone16

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Switch handset on/off

1. Press and hold to switch handset off.

2. Press and release to switch it on.

Make an external call

1. Press , listen for the dial tone then dial the number.

Preparatory dialling

1. Enter the number first. If you make a mistake press CLEAR to delete. Press to dial.

End a call

1. Press or place the handset back on the base.

Receiving calls

When the telephone rings the display may show the number or name of the calling party.

Or show

External Call

if Caller Display is not subscribed to.

Handset X

calling if it is an internal call where Xis the

number of the handset calling.

The handset icon will also flash.

Using the phone

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1. Press to answer the call, or if the handset is on the base or charger, simply lift it up to speak.

If you have subscribed to a Caller Display Service your caller’s number (and name if stored in the Directory) will be shown. See page 31 for more information.

Handsfree

Handsfree lets you talk to your caller without holding the handset. It also enables other people in the room to listen to both sides of your conversation.

Switch to handsfree before a call.

1. Press . Display shows press again. Display shows and you can hear the dial tone over the handset speaker.

2. Press to switch handsfree off.

Switch to handsfree during a call.

1. Press . To switch handsfree off, press again.

Earpiece and handsfree volume

You can adjust the earpiece and the handsfree loudspeaker volume. There are 5 levels to choose from.

Using the phone

Earpiece and handsfree volume are independent of each other but instructions for adjusting are the same for both.

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During a call:

1. Use the button to select volume 1-5. The current setting is shown. When you end the call the setting will remain at the last selected level.

Secrecy

During a call, you can talk to someone nearby without your caller hearing you.

1. During the call press SECRECY. Display flashes

Secrecy

. Your caller cannot hear you.

2. Press OFF to return to your caller.

Redial

You can redial up to 20 of the last numbers called. If you have stored a name in the Directory to go with the number, the name will be displayed instead, see page 24.

Redial the last number

1. Press to open the Redial list. The last number dialled is highlighted. Press to dial the number.

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Using the phone

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Using the phone

If the number is already in the directory the SAV E option will not be shown.

Redial a number from the list

1. Press to open the Redial list, the last number called is highlighted. Press or to scroll through the list. When the number you want is highlighted, press

Empty

If there are no numbers in the Redial list, the display shows

Redial List Empty

Copy a number from the redial list

You can copy a number from the redial list into the directory. The redial list holds up to 20 of your most recently dialled numbers.

1. Press to open the redial list. Scroll or to the number you want and press OPTION.

2. Scroll to highlight

SAVE NUMBER

. Press OK.

3. Display shows

ENTER NAME

. Use the keypad to enter a name (see page 23 for entering text) and press SAVE. Display shows

EDIT NUMBER

. If necessary, use the keypad to change the number, then press SAVE to confirm.

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Pressing will stop that handset only.

Deleting a redial entry

1. Press to open the redial list. Scroll to the entry you want. Press OPTION.

DELETE ENTRY

is highlighted.

Press OK.

Delete entire redial list

1. Press to open the redial list. Press OPTION.

DELETE

ENTRY

is highlighted. Press to highlight

DELETE ALL

Press OK. Press DELETE to confirm or SAVE to cancel.

Paging

You can alert handset users that they are wanted or locate a missing handset by paging the handsets, (paging calls cannot be answered by a handset).

1. Press on the base. The handsets ring. Display shows

PAGING CALL

. Press again to stop the

handsets ringing or press on the handset.

Using the phone

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Keypad lock

You can lock the keypad so that you don’t dial numbers accidentally while carrying the handset around.

1. Press and hold . Display confirms

KEYPAD LOCKED

and then reverts to the standby screen and displays .

2. To unlock the keypad, press

UNLOCK

, then press

whilst

Press#To Unlock Keys

is shown in the display.

While the keypad is locked you can still answer incoming calls and make 999 or 112 calls to the emergency service. But you cannot call other numbers or use the menus.

Internal calls

You can call the other handsets registered to your BT Freestyle 4100 base.

1. Press , The other handset numbers are displayed. Press to highlight the handset number you want, then press OK.

2. To end the call, press .

Using the phone

If you are making an internal call, and you receive an external call, any handset not in use will ring.

The handsets that are being used will beep in the earpiece. To take the call, press to finish the internal call then press TALK to take the new call.

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Directory

When there are no entries in the directory the display shows

NEW ENTRY?

button

When entering text, if you press the

button the following

characters are available: (space), (.). (,), (#) and (✱).

You can store up to 100 names and numbers in the directory of each handset. Each entry contains a name and phone number. Names can be up to 15 characters long and numbers up to 24 digits.

Entering names

1. Use the keypad letters to enter names, e.g. to store TOM:

2. Press once to enter

3. Press three times to enter

4. Press once to enter

Writing tips

1. If you make a mistake, press CLEAR to delete the last character or digit.

2. Press once to insert a space.

Available characters are displayed at the bottom of the screen, keep pressing the button to scroll through the characters.

The cursor automatically moves to the next space after a couple of seconds.

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When entering names you can select upper case, lower case or numerics by pressing .

A, a

or 1will appear in the display to indicate the

current selection.

Add a new directory entry

When the phone is in standby:

1. Press Dir. Any entries are displayed in alphabetical order. Press OPTION. Display highlights

NEW ENTRY

. Press OK.

Display shows

ENTER NAME

2. Use the keypad to enter a name, then press SAVE. Display shows

ENTER NUMBER

3. Enter the number you want and press SAVE. Display shows

ENTRY SAVED

. You can now add another entry.

Or press BACK to go back to the previous menu level.

Dial from the directory

1. Press Dir. Entries are displayed in alphabetical order.

2. Either scroll or through the directory to highlight the entry you want, then press . The number is displayed and dialled.

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Directory

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BT Freestyle 4100 – Issue 2 – Edition 3 – 12.01.04 – 5853

Or you can search alphabetically by pressing the relevant button, e.g. to find

TOM

press and scroll through

entries under

, then press to dial.

View an entry

You can display a name and number together.

1. Press DIR. Scroll or to highlight the entry you want, then press OPTION. Scroll to

SHOW NUMBER

and press OK.

Edit an entry

2. Press DIR. Scroll or to highlight the entry you want, then press OPTION. Scroll to

EDIT ENTRY

and

press OK.

3. Display shows the name and

EDIT NAME

. Use CLEAR

and the keypad to change the name then press SAVE.

4. Display shows

EDIT NUMBER

. Use CLEAR and the keypad

to change the number and press SAVE to confirm.

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