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TD-series
Software User's Guide
Customizing LabelsCreating Labels IntroductionAppendix
Ver.A
US ENG
The contents of this guide and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained herein
and shall not be responsible for any damages (including consequential) caused by reliance on the materials
presented, including but not limited to typographical and other errors relating to the publications.
The screen images in this guide can be differed depending on your OS or printer.
If new versions of the TD-4000/4100N software become available, this manual may not reflect the updated
features. Therefore, you may find that the software and the contents in this guide are different.
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Contents
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
Trademarks ................................................................................................................... 4
About this Guide ............................................................................................................ 4
Manual Structure ........................................................................................................... 4
Symbols used in this Guide ........................................................................................... 5
Customizing Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Add new paper format ....................................................................................................... 6
Distributing paper formats ................................................................................................. 9
Distributing only paper formats ...................................................................................... 9
Distributing paper formats bundled with the installer ..................................................... 9
Creating Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
Label creation overview .................................................................................................. 10
From label creation to printing .....................................................................................10
How to use the P-touch Editor ........................................................................................ 11
Starting P-touch Editor ................................................................................................ 11
Start P-touch Editor Help ............................................................................................. 15
Printing directly from other applications .......................................................................... 17
Setting the Printer Driver ............................................................................................. 17
Printing from other applications ................................................................................... 19
Creating labels with other applications by using the Add-In function .......................... 20
How to use P-touch Transfer Manager & P-touch Library .............................................. 27
Starting up P-touch Transfer Manager ........................................................................ 27
Transferring label templates from the PC to the printer via USB ................................. 28
Transfer the templates to the printer via network ........................................................ 30
Backing up label templates .......................................................................................... 31
Deleting label templates in the printer ......................................................................... 32
Starting up P-touch Library .......................................................................................... 33
Searching labels .......................................................................................................... 34
Transferring label templates with P-touch Transfer Express .......................................... 35
1. Preparing P-touch Transfer Express ....................................................................... 35
2. Transferring the label template to P-touch Transfer Manager ................................. 36
3. Saving the label template as a Transfer Package file (.pdz) ................................... 36
4. Distributing the Transfer Package file (.pdz) and P-touch Transfer Express
to the user ....................................................................................................................38
5. Transferring the Transfer Package file (.pdz) to TD-4000/4100N ........................... 39
Customizing LabelsCreating Labels IntroductionAppendix
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Printing the list of label templates ................................................................................... 41
Printing labels using P-touch templates ..........................................................................42
P-touch Template function ...........................................................................................42
Preparation ..................................................................................................................42
Preset template printing ............................................................................................... 43
Barcode printing ..........................................................................................................44
Database-assisted label printing ................................................................................. 45
Printing labels distributed to multiple printers ................................................................. 47
Distributed printing ....................................................................................................... 47
Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
General procedure for the P-touch Template function .................................................... 49
List of barcodes for specifying settings ...........................................................................50
Customizing LabelsCreating Labels IntroductionAppendix
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Introduction
The Brother label printer (hereafter referred to as "the machine") enables you to quickly and easily print
custom labels created with the label software, P-touch Editor.
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
© 2010 Brother Industries, Ltd. All rights reserved.
Microsoft, Windows Vista, Windows Server and Windows are registered trademarks of Microsoft Corporation,
in the United States and/or other countries.
The names of other software or products used in this document are trademarks or registered trademarks of
the respective companies that developed them.
Each company whose software title is mentioned in this guide has a Software License Agreement specific to
its proprietary programs.
All other brand and product names mentioned in User’s Guide and this Software User’s Guide are registered
trademarks of their respective companies.
About this Guide
This guide (PDF) is included on the CD-ROM.
In this guide, when the mouse pointer changes to you can just click to jump to the corresponding pages.
For the basic functions of Adobe® Reader®, see the Adobe® Reader® Help files.
Customizing LabelsCreating Labels IntroductionAppendix
Manual Structure
The following guides are provided to help you use the machine correctly, and understand all features.
Make sure to read and understand them before using the machine.
User’s Guide
• Read the User’s Guide before reading this Software User’s Guide.
• The guide includes information you should read before using the machine, such as general precautions for
use, installation and setting up of the main unit.
• Also included is information describing how to install the accompanying software to connect the machine to
a computer.
Software User's Guide (this guide)
This guide describes how to create labels using the P-touch Editor software that has been installed on a
computer connected to the machine.
This guide can be viewed from the Setup application when it is run from the CD-ROM.
After installing this guide on the computer, you can also view it from the Start menu.
NETWORK USER’S GUIDE (Network models only)
This guide describes how to use BRAdmin, a utility for managing Brother network connected devices.
This guide can be viewed from the Setup application when it is run from the CD-ROM.
After installing this guide on the computer, you can also view it from the Start menu.
4
Trademarks
Page 5
P-touch Template manual
This guide describes how to use the functions of the P-touch Template.
The latest command tool can be downloaded from the following website.
http://solutions.brother.com
[Select your region/country] - [Choose your product] - [Downloads]
Symbols used in this Guide
The symbols used throughout this guide are as follows:
This symbol shows information or directions that should be followed. Ignoring them may result in injury,
damage, or failed operations.
This symbol shows information or directions that can help you better understand and use the machine
more efficiently.
Customizing LabelsCreating Labels IntroductionAppendix
Symbols used in this Guide
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Customizing Labels
Add new paper format
In order to use labels with a size not listed in the [Paper Size] list of the printer driver, the label format must be
added to the printer driver.
1 • For Windows
From [Control Panel], open [Printer and other hardware], open [Printer and Faxes].
• For Windows Vista
From [Control Panel], go to [Hardware and Sound] and open [Printers].
• For Windows
Click the , go to [Devices and Printers].
For details, see Windows® Help.
2 • For Windows
Choose "Brother XX-XXXX", and click
[File] - [Printing Preferences].
The [Printer Properties] dialog box appears.
(XX-XXXX is your model name.)
•
For Windows Vista
Choose "Brother XX-XXXX", and click
[Select printing preferences].
The [Brother XX-XXXX Printing preferences]
dialog box appears.
(XX-XXXX is your model name.)
®
®
®
XP
7
XP
®
Customizing LabelsCreating Labels IntroductionAppendix
®
•
For Windows® 7
Choose "Brother XX-XXXX", and right click and
select [Printing preferences].
The [Brother XX-XXXX Printing Preferences]
dialog box appears.
(XX-XXXX is your model name.)
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3 Click [Paper Size Setup].
The [Paper Size Setup] dialog box appears.
1
2
3
4
5
1
New
Registers new paper formats.
2
Edit
Edits the settings for the selected paper format.
To save the selected paper format with the new settings, click [Overwrite]. To add a paper format with the
new settings, change the name in the [Paper Size Name] box, and then click [Add].
Preset RD paper formats (paper formats available when the software was installed) cannot be edited.
3
Delete
Deletes the selected paper format. A deleted paper format cannot be restored.
4
Import Paper Size List
Reads the text file (TD-4000: bst40ed.txt; TD-4100N: bst41ned.txt) containing the paper format settings,
and uses it to replace the contents of the [Currently Registered Paper Sizes] list.
When the list is imported, the entire contents of the [Currently Registered Paper Sizes] list will be
replaced with the imported paper formats.
5
Export Paper Size List
Exports the settings for the paper formats in the [Currently Registered Paper Sizes] list to a folder.
The exported list can then be distributed to other computers.
For details, see "Distributing paper formats" on page 9.
Customizing LabelsCreating Labels IntroductionAppendix
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4 Click [New].
The [New] dialog box appears.
Click [Advanced Printing Adjustments] to
specify the following settings for each paper
size.
Under [Printing Reference Point Adjustment],
the printing position can be adjusted.
Under [Energy Rank], the print energy (density)
can be adjusted.
Customizing LabelsCreating Labels IntroductionAppendix
If continuous length label is being used, select
[Continuous length tape] check box.
For details on the [Continuous length tape]
setting, see "Setting the Printer Driver" on page
17.
5 Enter the settings for the paper to be used, and then click [Add].
A new paper format is created.
6 Click [Exit].
When the [Printing Preference] dialog box is displayed again, the added paper format will appear
in the [Paper Size] list of the printer driver. If the application is running, exit the application, and
then start it again in order for the new paper format to appear in the [Paper Size] list.
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Distributing paper formats
The paper formats exported from the [Form Registered Now] list can be distributed to other computers.
Distributing only paper formats
If the printer driver has been installed on the recipient's computer, only the paper formats need to be
distributed.
1 At the sender's computer, specify the paper format settings, and then click [Export
Paper Size List...].
For details, see "Add new paper format" on page 6.
The following files are created.
TD-4000: BST40ed.txt, BST40ed.ptd, pdt3135.bin
TD-4100N: BST41Ned.txt, BST41Ned.ptd, pdt3235.bin
2 Save bst40ed.txt or bst41ned.txt at any location on the recipient's computer.
3 At the recipient's computer, click [Import Paper Size List...].
The paper formats are replaced with the imported ones.
Customizing LabelsCreating Labels IntroductionAppendix
Distributing paper formats bundled with the installer
If the printer driver has not been installed on the recipient's computer, the paper formats that can be
distributed are bundled with the installer for the printer driver.
1 At the sender's computer, specify the paper format settings, and then click [Export
Paper Size List...].
For details, see "Add new paper format" on page 6.
The following files are created.
TD-4000: BST40ed.txt, BST40ed.ptd, pdt3135.bin
TD-4100N: BST41Ned.txt, BST41Ned.ptd, pdt3235.bin
2 Insert the CD-ROM into the CD-ROM drive of the sender's computer.
3 Copy the folder at [CD drive]:\your language\Drivers\TD-XXXX to any location on the
sender's computer.
4 Overwrite the contents of the folders at TD-XXXX\x64\custom and TD-XXXX\x86\custom
(copied in step 3) with the three files created in step 1.
5 Save folder "TD-XXXX" at any location on the recipient's computer.
6 At the recipient's computer, double-click "Dsetuph.exe".
Complete the installation according to the instructions that appear on the screen.
Distributing only paper formats
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Creating Labels
Label creation overview
This section describes the general procedure for creating labels using the machine.
For details on step-by-step instructions, see Help files.
From label creation to printing
1 Decide the type of label you want to create. Here are some label design examples to
show what is possible.
Label examples
2 Prepare the appropriate RD Roll for the label you want to create.
Choose the appropriate RD Roll for the type of
label you will create.
Install the RD Roll.
Customizing LabelsCreating Labels IntroductionAppendix
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ÎUser’s Guide
From label creation to printing
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How to use the P-touch Editor
This section explains the procedure for starting P-touch Editor. With P-touch Editor, you can create various
kinds of labels.
See the P-touch Editor Help for samples of various kinds of labels and details on creating, printing, and
saving the labels. The following is the example for Windows Vista
your purchased machine model name.
To download the latest driver and software, please visit the Brother Solutions Center at:
http://solutions.brother.com
Starting P-touch Editor
1 Click [Start]-[All Programs (Programs)]-
[Brother P-touch]-[P-touch Editor 5.0].
You can also start P-touch Editor using the
following methods (only if you created the
shortcut during installation):
• Double-click the shortcut icon on the
desktop.
• Click the shortcut icon on the Quick
Launch bar.
®
. Read the printer name in each image as
Customizing LabelsCreating Labels IntroductionAppendix
When P-touch Editor is launched, the [New/Open] dialog box appears, allowing you to choose whether
you want to create a new label layout or open an existing label.
To specify how the P-touch Editor works when it starts, click [Tools]-[Options] of the menu bar on
the P-touch Editor to display the [Options] dialog box. In the [General] tab, you can choose the
setting in the [Operations] list box in the [Startup Settings]. Normally, choose [Display New/Open
Dialog Box].
2 Choose an option in the [New/Open] dialog
box and click .
• You can choose the label printer and media size.
• When you choose [Open File], the [Open] dialog
box appears. You can choose and open the file you
have created and stored previously.
• When you choose [View History], the [History]
dialog appears. You can choose from recently
created labels.
• When you choose [New], choose either vertical
writing style or horizontal writing style.
• When you choose [Select by Use], you can choose
by label applications.
• When you choose [Help-How To], the P-touch
Editor Help appears.
The Help files allow you to learn step by step how
to create a label layout.
• The [Check for Updates] button will link to the
default P-touch printer product solutions page.
11
Starting P-touch Editor
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Layout window
Express Mode
This mode provides easy label creation with texts and images.
The layout window consists of the following sections:
1
2
3
4
6
7
1
Menu bar
Commands are categorized under each menu (File, Edit, View, and Insert, etc.) by function.
2
Command bar
The command bar contains the New/Open, Paper, Text, Frame, Image, etc.
5
Customizing LabelsCreating Labels IntroductionAppendix
3
Draw/Edit toolbar
Provides tools for choosing an object, entering text, drawing graphics, etc.
4
Property bar
You can easily insert and format text, image, etc.
5
Layout window
The layout window is used to display and edit objects.
6
Database window
Displays a connected database.
7
Mode Switch
Switch the Editor's modes.
• The [View] menu allows you to show/hide the toolbars and windows.
• See the P-touch Editor Help for details.
12
Starting P-touch Editor
Page 13
Professional Mode
This mode provides all label design features for creating label templates.
The layout window consists of the following sections:
1
2
3
4
5
8
6
7
1
Menu bar
Commands are categorized under each menu (File, Edit, View, and Insert, etc.) by function.
2
Standard toolbar
A group of frequently used commands (New Layout, Open, Save, Print, etc.) are provided in this toolbar.
3
Property pallet
The property pallet contains the Print, Paper, Text and Layout property boxes. Click on the left side of
each pallet to show/hide the property box.
4
Draw/Edit toolbar
Provides tools for choosing an object, entering text, drawing graphics, etc.
Layout window
5
The layout window is used to display and edit objects.
6
Database window
Displays a connected database.
Customizing LabelsCreating Labels IntroductionAppendix
7
Mode Switch
Switch the Editor's modes.
8
Side bar
By selecting the tab, you can easily insert and format text, barcodes, tables, etc., change the order of the
objects to create a label template, or set the advanced settings.
• The [View] menu allows you to show/hide the toolbars, pallet, and windows.
• See the P-touch Editor Help for details.
13
Starting P-touch Editor
Page 14
Snap Mode
With this mode, you can capture a portion or the entire screen, print it as an image and save it for future use.
1 When you click [Snap] of the mode switch,
Snap mode description dialog box
appears. Click .
• If you put a checkmark in [Do Not Display
This Dialog Again], you can go to Snap
mode directly the next time without
displaying the dialog box.
• You can also start Snap mode from [Start] -
[All Programs (Programs)] - [Brother Ptouch] - [P-touch Editor 5.0 (Snap mode)].
2 Snap mode appears.
See the P-touch Editor Help for details.
Customizing LabelsCreating Labels IntroductionAppendix
14
Starting P-touch Editor
Page 15
Start P-touch Editor Help
This section explains how to start P-touch Editor Help for Windows®. The following is the example for
Windows Vista
Start from Start button
To start P-touch Editor Help, click the Start
button on the task bar, point to [All Programs
(or Programs)]. Click [Brother P-touch] and
[P-touch Editor 5.0 Help].
Start from New/Open dialog
When you start the P-touch Editor 5.0 and the
New/Open dialog box appears, click HelpHow To.
®
.
Start from P-touch Editor
Click Help menu and choose P-touch Editor Help.
Express Mode
Customizing LabelsCreating Labels IntroductionAppendix
Professional Mode
Right click the mouse and choose P-touch
Editor Help.
Press [F1] key to access P-touch Editor Help directly.
15
Snap Mode
Start P-touch Editor Help
Page 16
Printing the Help description
The information given in P-touch Editor Help can be printed. Use your normal printer to print the P-touch
Editor Help information.
1 In the [Contents] tab, choose any topic you want to print.
2 Click on the Toolbar.
3 Choose the range of topics to be printed,
and click .
4 Specify the [Printer] and click .
Choose a normal printer that supports general paper sizes, such as Letter.
Customizing LabelsCreating Labels IntroductionAppendix
16
Start P-touch Editor Help
Page 17
Printing directly from other applications
You can use this machine to print directly from most Windows® applications, by installing the printer driver.
Because the paper size for this machine is different from other regular printers, you may not be able to
print even after installing the driver and application software, unless the application software allows the
correct label size to be set.
Setting the Printer Driver
In the following steps, you will see XX-XXXX. Read "XX" as your printer name. The printer names in the
following screens may differ from your purchased printer name.
The screens may vary depending on the model. The following is the example for Windows Vista
®
.
1 • For Windows
®
XP
From [Control Panel], open [Printer and other hardware], open [Printer and Faxes].
• For Windows Vista
From [Control Panel], go to [Hardware and Sound] and open [Printers].
• Windows
®
7
Click the , go to [Devices and Printers].
For details, see Windows® Help.
2 • For Windows
®
XP
Choose "Brother XX-XXXX", and click
[File] - [Printing Preferences]
The [Printer Properties] dialog box appears.
(XX-XXXX is your model name.)
•
For Windows Vista
Choose "Brother XX-XXXX", and click
[Select printing preferences].
The [Brother XX-XXXX Printing preferences]
dialog box appears.
(XX-XXXX is your model name.)
®
Customizing LabelsCreating Labels IntroductionAppendix
®
•
For Windows® 7
Choose "Brother XX-XXXX", and right
click and select [Printing preferences].
The [Brother XX-XXXX Printing preferences]
dialog box appears.
(XX-XXXX is your model name.)
17
Setting the Printer Driver
Page 18
3 Choose each item and click .
• [Basic] Tab
The paper size can be selected.
If the size of paper to be used is not listed in the
[Paper Size] list, a new paper size can be
added. For details, see "Add new paper format"
on page 6.
Then, select the paper size from (Paper Size)
list.
• [Advanced] Tab
Settings for [Halftone], [Brightness] and
[Contrast] can be specified from this tab.
When using a fixed size with continuous length
tape, click [Settings] to display a dialog box, and
then specify the necessary settings.
Refer to the page 47 about "Printing
labels distributed to multiple printers".
• [Other] Tab
Settings for [Unit] and [Start printing] can be
specified from this tab.
4 Close the [Printers] window.
Customizing LabelsCreating Labels IntroductionAppendix
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Setting the Printer Driver
Page 19
Printing from other applications
We will use Microsoft® Word 2007 as an example.
In the following steps, you will see XX-XXXX. Read "XX" as your printer name. The printer names in the
following screens may differ from your purchased printer name.
The screens may vary depending on the model.
1 Click and .
The [Print] dialog box appears.
2 Choose "Brother XX-XXXX".
You can change the settings of the Printer Driver
from the [Properties] dialog box which appears by
clicking .
3 Click to close the [Print] dialog box.
4 When you click [Page Layout] the ribbon appears. Then click to the right of Page
Setup.
The [Page Setup] dialog box appears.
5 Click the [Paper] tab, and choose the
paper size that you want to print.
You can also choose the Paper Format that you
added on Îpage 6.
Set page margins in the [Margins] tab as well.
Customizing LabelsCreating Labels IntroductionAppendix
6 Click .
The size of the Microsoft® Word window is adjusted to the paper size that you have just chosen. Edit
the document as needed.
7 Click .
The specified labels are printed.
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Printing from other applications
Page 20
Creating labels with other applications by using the Add-In function
When installing the software, if you choose the Add-In function, a P-touch icon will be automatically added
onto the Microsoft
already installed on your computer.) The Add-In function is valid for Windows
In each application, by choosing the text you want to print and clicking on the P-touch icon, you can create and
print labels quickly and easily.
Depending on the setting, the character string that is downloaded by using Add-In function will be registered to Label
List. Label List is a database for exclusively P-touch Editor. To display Label List, click [File]-[Database]-[Label List].
• The Add-In function supports the following applications:
Microsoft
Outlook
• After the Add-In function is installed into Microsoft
Excel
when starting these applications, depending on the
application's security settings.
• For Microsoft
appears, select [Trust all documants from this publisher],
and click [OK]. For details on security settings, see the Help
files for the application.
• For Microsoft
macros from this source] checkbox, and click on [Enable
Macros].
®
®
, or Outlook®, the security dialog box may appear
®
Word, Excel®, and Outlook® toolbar. (Only if Microsoft® Word, Excel®, Outlook® are
®
Word 2002/2003/2007/2010, Microsoft® Excel® 2002/2003/2007/2010, and Microsoft®
2002/2003/2007/2010
®
Word 2007 etc., if the dialog box on right
®
Word 2003 etc., check the [Always trust
®
Word,
®
only.
Customizing LabelsCreating Labels IntroductionAppendix
For details or installation information, see the P-touch Editor Help.
Registering and canceling the Add-In function
Before running this program, close the Word, Excel® and Outlook® programs.
The following is the example for Windows Vista®.
1 Click [Start]-[All Programs]-
[Brother P-touch]-[P-touch Tools][P-touch Editor 5.0 Add-Ins Utility].
The [Brother P-touch Add-In Settings]
dialog box appears.
20
Creating labels with other applications by using the Add-In function
Page 21
2
Click on the checkboxes for the Microsoft®
application where you would like the
P-touch Editor add-in function button to be
installed.
Now for each Microsoft® application you must
select which version of the label creation software
you would like to open when the P-touch Editor
button on the tool bar is clicked.
• Express Mode : Starts Express Mode.
• Professional Mode : Starts Professional mode.
• Print Immediately : Prints the label.
Customizing LabelsCreating Labels IntroductionAppendix
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Creating labels with other applications by using the Add-In function
Page 22
Microsoft® Word
With the Add-In function, you can directly copy the text in Microsoft® Word to a label layout.
If Microsoft® Outlook® is running and Microsoft® Word is chosen as the standard editor, you won't
be able to use the Add-In function in Microsoft
Microsoft
®
Word.
Creating labels using Microsoft® Word
®
Word. Exit Microsoft® Outlook® and restart
1 Open a Microsoft
®
Word document and
select the text you want included in the label
from your word document.
2 On the Microsoft
For details on how to automatically add the text to a Label List, see "How to add the Microsoft®
Word text to a Label List" described below.
®
Word ribbon/standard toolbar, click .
How to add Microsoft® Word text to the Label list shown in the database Window
Customizing LabelsCreating Labels IntroductionAppendix
For first time use, the message "Record data in the Label List?" is displayed. If you click Yes, new
records are automatically created in the Label List and the text is added to each field shown below
from next time you register the text: Each time you add new information into your label list it also
records the following information for your reference.
The text Added field
Date of creation Date field
The first line Title field
All lines including the first line Body field
Detected ZIP/Postal code Code field
Example of label list data being stored in the database window in P-touch editor screen
If you click No in the message "Record data in the Label List?" is displayed and want to register, go to [Tools][Options], and check "Automatically Record Data Imported With Add-In." in the [Label List] tab.
22
Creating labels with other applications by using the Add-In function
Page 23
Microsoft® Excel
With the Add-In function, you can directly copy text in Microsoft® Excel® to a label layout.
®
Creating labels using Microsoft® Excel
1 Open a Microsoft
select the cells of text you want included in
the label from your Excel spreadsheet.
2 On the Microsoft
The [Brother P-touch Import Setup] dialog box appears.
®
Excel® worksheet and
®
Excel® ribbon/standard toolbar, click .
3 In [Label Layout], make adjustments to the
line feed in the cells and click .
3
[Label Layout] enables you to change the
way your text is displayed/printed.
When you choose any listed item in the
[Fields] box and click , a new field is
added to the [Label Layout] box.
You can enter spaces, line feeds, commas,
and characters for each cell and print them
on a label. You can also remove fields in
this screen by highlighting the field and
pressing the delete key on your keyboard.
®
Customizing LabelsCreating Labels IntroductionAppendix
• For details on how to automatically add the text to a Label List, see "How to add text from
Microsoft
• If you want to include the data into the Code field of the Label List, choose [Text Imported Into
the "Code" Field of the Label List] in the [Brother P-touch Import Setup] dialog box.
®
Excel® to a Label List" on page 24.
23
Creating labels with other applications by using the Add-In function
Page 24
How to add text from Microsoft® Excel® to a Label List
For first time use, the message "Record data in the Label List?" is displayed. If you click Yes, new
records are automatically created in the Label List and the text is added to each field shown below
from next time you register the text: Each time you add new information into your label list it also
records the following information for your reference.
The text Added field
Date of creation Date field
The first line in the text that is specified in the Label
Layout
All lines including the first line in text specified in the
Label Layout
Content of cell specified in [Text Imported Into the
"code" Field of the Label List]
If you clicked No when the message "Record data in the Label List?" is displayed, but want to register, go to
[Tools]-[Options], and check "Automatically Record Data Imported With Add-in."
Title field
Body field
Code field
Customizing LabelsCreating Labels IntroductionAppendix
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Creating labels with other applications by using the Add-In function
Page 25
Microsoft® Outlook
With the Add-In function, you can directly copy the text in Microsoft® Outlook® to a label layout.
Items you can import are: Contacts, Calendar items, Deleted Items, Drafts, Inbox, Journal, Notes (text in the
Notes dialog box is not available), Outbox, Sent Items and Tasks windows.
®
Creating labels using the Contacts data in Microsoft® Outlook
1 Open Microsoft
highlight the contact information you
want to include.
In Microsoft® Outlook®, you can include not
only the Contact data but also the text in a
message, as you can do in Microsoft
Word.
®
Outlook® Contacts and
®
®
Customizing LabelsCreating Labels IntroductionAppendix
2 On the Microsoft
For details on how to automatically add the text to the Label List, see "How to add text from
Microsoft
®
Outlook® to a Label List" on page 26.
®
Outlook® ribbon/standard toolbar, click .
3 In [Label Layout], make adjustments to the
3
line feed in the cells and click .
[Label Layout] enables you to change the
way your text is displayed/printed.
When you choose any listed item in the
[Fields] box and click , a new field is
added to the [Label Layout] box.
You can enter spaces, line feeds, commas,
and characters for each cell and print them
on a label. You can also remove fields in
this screen by highlighting the field and
pressing the delete key on your keyboard.
• For details on how to automatically add the text to a Label List, see "How to add text from
Microsoft
• If you want to include the data into the Code field of the Label List, choose [Text Imported Into
the "Code" Field of the Label List] in the [Brother P-touch Import Setup] dialog box.
®
Outlook® to a Label List" on page 26.
25
Creating labels with other applications by using the Add-In function
Page 26
How to add text from Microsoft® Outlook® to a Label List
For first time use, the message "Record data in the Label List?" is displayed. If you click Yes, new
records are automatically created in the Label List and the text is added to each field shown below
from next time you register the text: Each time you add new information into your label list it also
records the following information for your reference.
The text Added field
Date of creation Date field
The first line in the text that is specified in the Label
Layout
All lines including the first line in text specified in the
Label Layout
Content of cell specified in [Text Imported Into the
"code" Field of the Label List]
If you clicked No when the message "Record data in the Label List?" is displayed, but want to register, go to
[Tools]-[Options], and check "Automatically Record Data Imported With Add-in."
Title field
Body field
Code field
Customizing LabelsCreating Labels IntroductionAppendix
26
Creating labels with other applications by using the Add-In function
Page 27
How to use P-touch Transfer Manager & P-touch Library
P-touch Library: This application allows you to manage P-touch label templates and other data on the computer.
You can print a label from within P-touch library.
P-touch Transfer Manager: This application can transfer label template data to the printer’s main unit and can
make backups of data transferred to the printer’s internal memory.
Transfer function is needed to use P-touch Template. For details on P-touch Template, see P-touch Template
manual (page 5).
To transfer the templates via network, you need to prepare BRAdmin Professional or Web BRAdmin.
Download them from our website. (For Network models only)
Starting up P-touch Transfer Manager
1 Click the [Start] button, then choose [All programs (Programs)] - [Brother P-touch] - [P-touch
Tools] - [P-touch Transfer Manager 2.1].
P-touch Transfer Manager starts up.
Layout window
1
2
3
Customizing LabelsCreating Labels IntroductionAppendix
5
4
6
1
Menu
Commands are categorized into each menu (File, Edit, View, Tool, and Help) by function.
2
Toolbar
There are icons for frequently used commands. Click on one to access that command.
3
Selecting the printer model (Only for P-touch Transfer Manager)
Select the printer model to send data to. When you select a printer, only the data that can be sent to the
selected printer is displayed in the list view.
4
Folder view
Displays a list of folders. When you select any folder, the data in the folder selected is displayed in the list
view on the right.
5
List view
The data in the selected folder is displayed.
6
Preview
The label templates selected in the list view are displayed as a preview.
27
Starting up P-touch Transfer Manager
Page 28
Explanations of the Icons
Icon Button name Function
Transfer
(Only for P-touch
Transfer Manager)
Backup
(Only for P-touch
Transfer Manager)
Open Edits the selected data.
Print
(Only for P-touch
Library)
Search Searches the data managed with the P-touch Library.
Display Style Changes the file display format.
Transfers the label templates and other data on your PC
to the printer (when connecting USB interface cable).
Backs up the data you have transferred to the Brother
printer using the P-touch Transfer Manager.
Prints the selected label template with the printer.
Transferring label templates from the PC to the printer
Customizing LabelsCreating Labels IntroductionAppendix
via USB
• Do not turn off the power when transferring templates.
• Make sure to disconnect the network cable when transferring templates via USB.
• Grouped objects will be converted and sent as an image.
1 Select the printer to transfer data to.
Before transferring data, check that the PC and
the printer are correctly connected with a USB
cable and that the printer power is On.
2 Right click the [Configurations folder],
then select [New] and create a new folder.
Here, as an example, we create the folder
"Transfer".
28
Transferring label templates from the PC to the printer via USB
Page 29
3 Drag the transfer data to the folder you
just made.
Drag the transfer data from All contents or from
Layouts or some other folder under Filter.
When transferring multiple sets of data, move all
the transfer data to the folder you made.
4 Key Assign numbers are automatically
assigned to transfer data within the folder
you made in previous step.
To change a number, right click the data name in
the list view, then select key assign number.
•
Key Assign is necessary for transfer of data other
than message texts.
•
If you change the Key Assign number used for
data already transferred to the printer main unit, it
is overwritten. You can check the Key Assign
number used for data already transferred to
printer by backing up the data as explained in
"Backing up label templates" (page 31).
•
You can click the data name for transfer data and
change to a new name. Depending on your printer
model, there may be restrictions on the number of
characters that can be used in a data name.
Customizing LabelsCreating Labels IntroductionAppendix
5 Select the data or folder you want to
transfer, then click .
The transfer confirmation message is displayed.
6 Click [OK].
The data in the folder selected with the folder
view is transferred to the printer.
If you have selected specific data in the list
view, only that selected data is transferred
to the printer.
29
Transferring label templates from the PC to the printer via USB
Page 30
Transfer the templates to the printer via network
To transfer the templates to the printer via network, you need BRAdmin Professional or Web BRAdmin.
Download it from our website first.
The printer names and pictures in the following screens may differ from your purchased printer. The screens
may vary depending on the model.
Do not turn off the power when transferring templates.
1 Create the template you want to transfer with P-touch Editor 5.0, then choose [File]-
[Transfer Template...] menu to register.
2 Click to save the registered template in .blf format.
3 Start BRAdmin Professional or Web BRAdmin .
A
Choose the printer and click on the
[Control] menu. Select [Load Firmware].
4 Choose Load Firmware function of the BRAdmin Professional or Web BRAdmin .
A
Choose [TFTP PUT] and click [OK]
button.
A B
B
Choose the printer and click [Open]
button on the lower of the screen.
B
Click [Load Firmware] button on the
upper of the screen.
A B
Customizing LabelsCreating Labels IntroductionAppendix
30
Transfer the templates to the printer via network
Page 31
5 Choose the file in .blf format which you saved in step 2 and load it to the printer.
A
Choose .blf file and click [OK] button.
The default password is "access".
B
Choose .blf file and click [Submit] button.
Backing up label templates
This transfers label templates and other data in the printer to the PC.
• Valid only when connecting USB cable.
• Backed up data cannot be edited on the PC.
• For some printer model specifications, it may not be possible to retransfer backed-up data to a
printer of a different model than the one the data was originally backed up from.
Customizing LabelsCreating Labels IntroductionAppendix
1 Connect the PC and the printer by USB cable and switch on the printer power.
The printer model name is displayed in the folder view.
If you select a printer model name in folder view, the current data transferred to the printer is displayed.
2 Select the printer to back up from, then
click .
The backup confirmation message is displayed.
3 Click [OK].
New folder with a name containing the date is
created under printer folder, and all the printer's
data is transferred to that new folder.
31
Backing up label templates
Page 32
Deleting label templates in the printer
Do not turn off the power when deleting templates.
1 Connect the PC and the printer by USB cable and switch On the printer power.
The printer model name is displayed in the folder view.
2 Right click the printer, then select [All
Delete].
The confirmation message is displayed.
3 Click [OK].
All data in the printer is erased.
To delete a specific label template, select the label template to be deleted, and then click [File] [Delete].
Customizing LabelsCreating Labels IntroductionAppendix
32
Deleting label templates in the printer
Page 33
Starting up P-touch Library
You can start up the P-touch Library and edit and print labels.
1 Click the [Start] button, then choose [All programs (Programs)] - [Brother P-touch] -
[P-touch Tools] - [P-touch Library 2.1].
The P-touch Library starts up.
Opening and editing data
1 Choose the data you want to edit, then
click .
The application associated with the data is
opened and you can edit the data.
The application that starts up depends on
the data. For example, for a P-touch
template, P-touch Editor starts up.
Printing labels
1 Choose the label templates you want to print,
then click .
The label is printed by the connected printer.
Customizing LabelsCreating Labels IntroductionAppendix
33
Starting up P-touch Library
Page 34
Searching labels
You can search label templates registered in the P-touch Library.
1 Click .
The [Search] dialog box is displayed.
2 Check the items to be used as search conditions and set the search items.
The search items that can be set are as follows.
Settings Details
This sets the method for combining multiple search items. If you choose AND, files
Multiple Parameters
Name Inputs the data name to search for.
Type Chooses the data type to search for.
Size Sets the data size to search for.
are searched for those that satisfy all the conditions. If you choose OR, files are
searched for those that satisfy any one of the conditions.
Customizing LabelsCreating Labels IntroductionAppendix
Date Sets the date and time at which the data to search for was last modified.
3 Click [Begin Search].
The search is started.
Close the [Search] dialog. The search results can
be checked in the Search Results in the folder view.
• You can register the data in the P-touch Library by dragging and dropping to the All contents
folder or its list view. To have label templates created with P-touch Editor automatically
registered in the P-touch Library, use the following method.
1. From the P-touch Editor menu, choose [Tools] - [Options].
2. In the [Options] dialog box [General] tab, click [Registration Settings].
3. Choose the timing for registering label templates created with P-touch Editor, then click [OK].
34
Searching labels
Page 35
Transferring label templates with P-touch Transfer Express
By using P-touch Transfer Express, one or more label templates and a database can be easily transferred
into a TD-4000/4100N printer via a local USB or network (TD-4100N) connection. After a label template has
been created by an administrator, it can be distributed together with P-touch Transfer Express to many users
and easily transfer a label template into each TD-4000/4100N printer locally.
If the template is to be transferred as a new one, be sure to specify a [Key Assign] number (in P-touch
Transfer Manager) that is not currently used. If the specified [Key Assign] number is already being
used, the existing template will be overwritten with the new one.
The [Key Assign] numbers for templates transferred to the machine can be confirmed by "Printing the
list of label templates".
Refer to "Printing the list of label templates" on page 41.
Valid only when connecting USB cable.
Administrator Users
Brother Solution Center
1.
http://solutions.brother.com
P-touch
Editor
xxx.lbx
Transfer Manager
P-touch
xxx.lbx xxx.pdz
Transfer Express
P-touch
Transfer Express
xxx.pdz
2. 3. 4. 5.
1. Preparing P-touch Transfer Express
The user must prepare P-touch Transfer Express for transferring label templates to the TD-4000/4100N.
P-touch Transfer Express is developed in English.
1 The latest P-touch Transfer Express can be downloaded from the following website.
http://solutions.brother.com
[Select your region/country] - [Choose your product] - [Downloads]
Customizing LabelsCreating Labels IntroductionAppendix
2 Download Transfer Express to any location on the computer.
The "Transfer Express" folder is created.
35
1. Preparing P-touch Transfer Express
Page 36
2. Transferring the label template to P-touch Transfer Manager
1 In P-touch Editor, open the label template to be transferred.
2 Click [File] - [Transfer Template].
The label template is transferred to P-touch
Transfer Manager.
P-touch Transfer Manager automatically starts
up.
The label template can also be transferred
to P-touch Transfer Manager by clicking
[Start] - [All programs] - [Brother P-touch] [P-touch Tools] - [P-touch Transfer
Manager 2.1] to start P-touch Transfer
Manager, then dragging the .lbx file to the
P-touch Transfer Manager window.
3. Saving the label template as a Transfer Package file (.pdz)
In order to create a file in a format that can be used by P-touch Transfer Express, save the label template as
a Transfer Package file (.pdz).
1 In the folder view, select [Configurations].
Customizing LabelsCreating Labels IntroductionAppendix
36
2. Transferring the label template to P-touch Transfer Manager
Page 37
2 Select the label template to be distributed.
Multiple label templates can be selected.
3 Click [File] - [Save Transfer File].
• If [Save Transfer File] was clicked while
either [Configurations] or a created folder
is selected, all label templates in the folder
are saved as the Transfer Package file
(.pdz).
• Multiple label templates can be combined
into a single Transfer Package file (.pdz).
Customizing LabelsCreating Labels IntroductionAppendix
4 Type in the name, and then click [Save].
The label template is saved as a Transfer
Package file (.pdz).
37
3. Saving the label template as a Transfer Package file (.pdz)
Page 38
4. Distributing the Transfer Package file (.pdz) and Ptouch Transfer Express to the user
If the user already has P-touch Transfer Express downloaded, it is not necessary for the
administrator to send Transfer Express folder to the user. In this case, the user can simply move
the distributed Transfer Package file to the folder [Transfer Express] and then double-click
"PtTrExp.exe".
1 Move the Transfer Package file (.pdz) to
the folder [Transfer Express].
2 Distribute all files in the folder [Transfer Express] to the user.
Customizing LabelsCreating Labels IntroductionAppendix
38
4. Distributing the Transfer Package file (.pdz) and P-touch Transfer Express to the user
Page 39
5. Transferring the Transfer Package file (.pdz) to TD-4000/4100N
Using P-touch Transfer Express received from the administrator, the user can transfer the Transfer Package
file (.pdz) to the TD-4000/4100N.
Do not turn off the power when transferring templates.
1 Turn on the TD-4000/4100N.
2 Using a USB cable, connect the TD-4000/4100N to the computer.
3 Double-click "PtTrExp.exe", which was received from the administrator.
4 • When there is a single Transfer Package
file (.pdz) within the folder containing
"PtTrExp.exe"
Click [Transfer].
Transfer of the Transfer Package file begins.
When there are either multiple or no
•
Transfer Package files (.pdz) within the
folder containing "PtTrExp.exe"
Click [Browse].
Customizing LabelsCreating Labels IntroductionAppendix
39
5. Transferring the Transfer Package file (.pdz) to TD-4000/4100N
Page 40
Select the Transfer Package file to be
transferred, and then click [Open].
Click [Transfer].
Click [Yes].
Transfer of the Transfer Package file begins.
Customizing LabelsCreating Labels IntroductionAppendix
5 Click [OK].
Transfer of the Transfer Package file is
completed.
40
5. Transferring the Transfer Package file (.pdz) to TD-4000/4100N
Page 41
Printing the list of label templates
A list of the templates stored on the TD-4000/4100N can be printed.
No more than 99 files will be listed.
1 Install a roll of labels with a width of 2"(50.8mm) or more.
2 Hold down the FEED button.
The list of label templates is printed.
㧨Template List㧪
KEY Name Size Date / TimeConnected Database Name
㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙
1 foodlabelus 588B 2010 Dec/01 12:29 foodlistus_Shee
2 Cream 488B 2010 Dec/01 12:29 -
3 Milk 484B 2010 Dec/01 12:29 -
4 foodlabel4 506B 2010 Dec/01 12:29 foodlistus4_She
㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙
㧨Database List㧪
KEY Name Size Date / Time
㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙
1 foodlistus_Shee 254B 2010 Dec/24 05:03
2 foodlistus4_She 196B 2010 Dec/24 05:03
㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙㧙
Available memory:2094252B
Customizing LabelsCreating Labels IntroductionAppendix
*Labels are for illustrative purposes only.
41
Page 42
Printing labels using P-touch templates
P-touch Template function
With a barcode reader connected to the printer, labels
and barcodes can easily be printed by scanning
barcodes.
•
Preset template printing (Î page 43)
If frequently used label layouts are stored in
the printer, they can be reprinted by simply
scanning the barcode for each label layout.
•
Barcode printing (Î page 44)
"Scan a barcode with a barcode reader to print
a duplicate or different label design using the
data contained in the scanned barcode. Also
called retagging."
•
Database-assisted label printing (Î page 45)
"A database linked to a label layout in the printer can be searched by a key which is data scanned
from a barcode scanner, and the data in the found record will be inserted into the label layout and
then printed."
The plug may differ by country.
Preparation
Connect a barcode reader to the printer.
Barcode reader connection interfaces
•
TD-4000 use the RS232C interface, TD-4100N use either the network or RS-232C interfaces.
Barcode reader models whose operation has been confirmed
•
•OPR-3201 (OPTOELECTRONICS CO., LTD.)
•LS 2208 (Motorola, Inc.)
•DS 6707 (Honeywell International Inc.)
• For the FAQ and up-to-date list of barcode reader models whose operation has been confirmed,
visit the Brother Solution Center (http://solutions.brother.com/).
• Before this function can be used, the label layout or template to be used must be transferred with
Transfer Manager from the computer to the printer. Refer to P.27 for details of the Transfer
Manager.
• The barcode reader should be set for barcodes with no prefix or suffix.
• Various settings such as the baud rate must be changed in order to use the RS-232C connection.
For details on changing the settings, refer to the operation manual for the barcode reader. The
default settings for the serial port of this printer are listed below.
Customizing LabelsCreating Labels IntroductionAppendix
Baud rate 9600bps Flow control DTR
Parity None Stop bit 1
Bit length 8
• For details on using the barcode reader, contact the manufacturer.
• Refer to P.30 when you transfer the templates via network.
42
P-touch Template function
Page 43
Preset template printing
If a frequently used label layout is stored in the printer,
identical labels can be printed simply by scanning
barcodes.
• For details on the barcodes that can be scanned for the various settings, refer to "List of
barcodes for specifying settings" on page 50.
• Grouped objects will be converted and sent as an image.
<Name label>
<Address label>
Bill Anderson
Mr. Bill Anderson
4555 Cumberland Pkwy
Anytown USA 95063
1 Using Transfer Manager, transfer (from P-touch Editor 5.0 to the printer) the label layout
to be printed. (Refer to page 27 for details of the Transfer Manager.)
A text object in the label layout can be converted an image. After being converted to an image,
the text cannot be changed. This is useful for protecting frequently used templates from being
accidentally edited.
In the P-touch Editor layout window, right-click the text object, and then click “Properties”. Click
the “Expanded” tab, and then select the “Text Cannot Be Edited” check box.
Otherwise, click “Options” in the “Tools” menu, click the “General” tab, and then select the
“Display Expanded Tabs of Object Properties” check box under “Others”.
When the check box is cleared, the object is converted back to text that can be edited.
2 When data is transferred to “Configurations” in Transfer Manager, the “Key Assign”
number is automatically specified.
Customizing LabelsCreating Labels IntroductionAppendix
Specify a “Key Assign” number between 1 and 10 for label layouts to be used with preset template
printing.
3 Scan the “P-touch template command” barcode.
Refer to "List of barcodes for specifying settings" on page 50.
4 From the “Basic settings” barcodes, scan the barcode for the parameter whose setting
is to be specified.
• Settings can be specified for multiple parameters.
• If no settings have been specified, a label will be printed by P-touch Template Settings. The
default settings for P-touch Template Settings is a single copy with “Auto cut on”. For details on
P-touch Template Settings, download “P-touch Template manual” (English only) from the
following web site.
http://solutions.brother.com/
[Select your region/country]-[Choose your product]-[Downloads] .
• To specify the number of copies to be printed, scan the “Number of copies” barcode, and then
scan the barcodes under “For entering numbers” to specify a three-digit number.
Example:
Specify numbers by scanning barcodes as follows: 7→[00][7], 15→[0][1][5]
• To change the setting for the number of copies, scan the “Number of copies” barcode again, and
then scan the barcodes for the new three-digit number.
5 Scan the barcode under “Preset template number” with the same number as the “Key
Assign” number for the label layout to be printed.
6 The specified label is printed.
43
Preset template printing
Page 44
Barcode printing
Scan a barcode with a barcode reader to print a duplicate or different label design using the data contained
in the scanned barcode. Also called retagging.
• For details on the barcodes that can be scanned for the various settings, refer to "List of
barcodes for specifying settings" on page 50.
•
If the barcode to be scanned with the barcode reader has a different protocol than the barcode in the
previously created template, it may not be possible for the barcode to be created and printed.
1 Using Transfer Manager, transfer (from P-
touch Editor 5.0 to the printer) the barcode
template to be printed. (Refer to page 27
for details of the Transfer Manager.)
(CODE128/9-digit/2.7"×0.65")
Be sure to create barcode templates that comply with the limits on the size and number of digits
for the barcode to be created. The barcode cannot be created if it exceeds the number of digits
specified in the template.
2 When data is transferred to “Configurations” in Transfer Manager, the “Key Assign”
number is automatically specified.
3 Scan the “P-touch template command” barcode.
Refer to "List of barcodes for specifying settings" on page 50.
4 From the “Basic settings” barcodes, scan the barcode for the parameter whose setting
is to be specified.
• Settings can be specified for multiple parameters.
• If no settings have been specified, a label will be printed by P-touch Template Settings. The
default settings for P-touch Template Settings is a single copy with “Auto cut on”. For details on
P-touch Template Settings, download “P-touch Template manual” (English only) from the
following web site.
http://solutions.brother.com/
[Select your region/country]-[Choose your product]-[Downloads].
• To specify the number of copies to be printed, scan the “Number of copies” barcode, and then
scan the barcodes under “For entering numbers” to specify a three-digit number. The setting is
automatically applied when three digits have been specified.
Example:
Specify numbers by scanning barcodes as follows: 7→[[00][7], 15→[[0][1][5]
• To change the setting for the number of copies, scan the “Number of copies” barcode again, and
then scan the barcodes for the new three-digit number.
Customizing LabelsCreating Labels IntroductionAppendix
5 Scan the “Select template” barcode, and then scan the barcodes under “For entering
numbers” to specify the “Key Assign” number (three digits) for the barcode template.
• The setting is automatically applied when three digits have been specified.
Example:
Specify numbers by scanning barcodes as follows: 7→[00][7], 15→[0][1][5]
• To change the number, scan the “Select template” barcode again, and then scan the barcodes
for the new three-digit number.
44
Barcode printing
Page 45
6 Scan the barcode whose data is to be used.
(CODE128/9-digit)
7 Scan the “Begin printing” barcode.
8 The barcode is printed with the protocol and
size specified in the template.
Database-assisted label printing
A database linked to a label layout in the printer can be searched by a key which is data scanned from a
barcode scanner, and the data in the found record will be inserted into the label layout and then printed.
• The key barcode is the barcode for the information appearing in the database file at the leftmost
column in record view (field “A” in form view). These key barcodes must be created in advance.
• The database information in field “A” of the form view must not include any other data. In
addition, even if the information contains two lines of data, only the first line of data is recognized
when the barcode is scanned with the barcode reader. Therefore, enter only one line of data
into the information in field “A” of the form view.
• For details on the barcodes that can be scanned for the various settings, refer to "List of
barcodes for specifying settings" on page 50.
Customizing LabelsCreating Labels IntroductionAppendix
1 Connect the database file to the label
layout to be printed.
For details on specifying the settings, refer to the
“P-touch Editor Help”.
2 Using Transfer Manager, transfer the label layout from P-touch Editor 5.0 to the printer.
(Refer to page 27 for details of the Transfer Manager.)
The database file is also transferred.
3 When data is transferred to “Configurations” in Transfer Manager, the “Key Assign”
number is automatically specified.
4 Scan the “P-touch template command” barcode.
Refer to "List of barcodes for specifying settings" on page 50.
5 From the “Basic settings” barcodes, scan the barcode for the parameter whose setting
is to be specified.
45
Database-assisted label printing
Page 46
• Settings can be specified for multiple parameters.
• If no settings have been specified, a label will be printed by P-touch Template Settings. The
default settings for P-touch Template Settings is a single copy with “Auto cut on”. For details on
P-touch Template Settings, download “P-touch Template manual" (English only) from the
following web site.
http://solutions.brother.com/
[Select your region/country]-[Choose your product]-[Downloads].
• To specify the number of copies to be printed, scan the “Number of copies” barcode, and then
scan the barcodes under “For entering numbers” to specify a three-digit number. The setting is
automatically applied when three digits have been specified.
Example:
Specify numbers by scanning barcodes as follows: 7→[00][7], 15→[0][1][5]
• To change the setting for the number of copies, scan the “Number of copies” barcode again, and
then scan the barcodes for the new three-digit number.
6 Scan the “Select template” barcode, and then scan the barcodes under “For entering
numbers” to specify the “Key Assign” number (three digits) for the barcode template.
• The setting is automatically applied when three digits have been specified.
Example:
Specify numbers by scanning barcodes as follows: 7→[00][7], 15→[0][1][5]
• To change the number, scan the “Select template” barcode again, and then scan the barcodes
for the new three-digit number.
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7 Scan the key barcode whose data is to be
used in the database file.
8 Scan the “Delimiter” barcode.
9 Scan the “Begin printing” barcode.
10 The object data in the specified template
is replaced with the database data, and
the labels are printed.
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Printing labels distributed to multiple printers
Distributed printing
When printing a large number of labels, printing can be distributed among multiple printers.
Since printing is performed at the same time, the total printing time can be reduced.
• Printing can be distributed to printers connected via a USB connection or network connection
(TD-4100N only).
• The number of pages to be printed is automatically divided among the selected printers. If the
specified number of pages cannot be evenly divided among the printers, it will be divided in the
order of the printers listed in the dialog box when the print settings are specified in step 4.
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1 From the “File” menu in P-touch Editor 5.0, click “Print”.
2 Click [Properties...].
3 Select the “Advanced” tab, select the
“Distributed printing” check box, and then
click [Settings].
4 In the “Distributed Printing Settings”
dialog box, select the printers to be used
for distributed printing.
1.Select the check box beside the “Printer Name”
to be used for distributed printing.
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Distributed printing
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5 Specify the label size to be used for
printing.
A.If only one printer has been selected.
In the dialog box from step 4, select the printer
whose setting is to be specified, and then either
double-click it or right-click it and click “Settings”.
From the “Paper” drop-down list, select the label
size.
• Information to be displayed in the dialog box from step 4 can be entered in the “Notes” text box.
• If you select [* Any paper] from the “Paper” drop-down list, all selected distributed printers will
print, regardless of the loaded label size.
B. If multiple printers have been selected.
In the dialog box from step 4, select the printers
whose setting are to be specified, and right-click
them and click “Settings”. From the “Paper”
drop-down list, select the label size. The same
label size setting is applied to all selected
printers.
• The settings below “Printer Settings” and “Notes” are not available.
• If you select [* Any paper] from the “Paper” drop-down list, all selected distributed printers will
print, regardless of the loaded label size.
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6 Click [OK] to close the label size setting window.
7 Click [OK] to close the “Distributed Printing Settings” window.
Setup is completed.
8 Click [OK] to start distributed printing.
We recommend performing a connection test for your operating environment. For more
information, contact a sales representative.
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Appendix
General procedure for the P-touch Template function
The general procedure for using the P-touch Template function is described below.
For details on specifying the various settings, refer to "Printing labels using P-touch templates" on page 42.
1 Use P-touch Editor 5.0 to create a template, and then transfer it to the printer.
2 Connect the barcode reader to the printer.
3 Scan the “P-touch template command” barcode.
This allows the settings to be specified or clears the previous settings.
4 Scan the “Basic settings” barcode.
Specify the number of copies to be printed.
5 Specify the appropriate settings (A, B or C).
A.Preset template printing
1.Scan the “Preset template number” barcode.
B.Barcode printing
1.Scan the “Select template” barcode, then the barcodes under “For entering numbers”.
2.Scan the barcode whose data is to be used or copied.
3.Scan the “Begin printing” barcode.
C.Database-assisted label printing
1.Scan the “Select template” barcode, then the barcodes under “For entering numbers”.
2.Scan the key barcode for the database data to be used.
3.Scan the “Delimiter” barcode.
4.Scan the “Begin printing” barcode.
6 The specified label is printed.
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List of barcodes for specifying settings
These are the barcodes for specifying settings used with the "Printing labels using P-touch templates"
on page 42.
• When using the barcodes in this list, set “Trigger for P-touch Template Printing” and “Command
Prefix Character” to default in P-touch Template Settings.
• It is possible that these sample bar codes may not be read correctly, depending on the quality
of your printout.
P-touch template command (Initialize + begin specifying settings)
•
• Basic settings
• Number of copies*
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• For entering numbers*
• 1 • 2
• 3 • 4
• 5 • 6
• 7 • 8
1
• 9 • 0
• 00
Preset template number
•
• Preset template 1 • Preset template 2
• Preset template 3 • Preset template 4
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• Preset template 5 • Preset template 6
• Preset template 7 • Preset template 8
• Preset template 9 • Preset template 10
Select template
•
• Delimiter
• Begin printing
*1These are used when specifying the number of copies printed and when selecting a template number.
Scan barcodes to specify a three-digit number, such as [00][7] or [0][1][5]. The setting is automatically
applied when three digits have been specified.
To change settings, scan the “Number of copies” barcode again when changing the number of copies or
scan the “Select template” bar code again when changing the template number, and then scan the bar
codes for the new three-digit number.
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