Brother P-Touch QL-500, P-Touch QL-550, QL 500 - P-Touch B/W Thermal Transfer Printer, andtrade, QL-500 User Manual

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Contents

Contents.............................................................................................................................................. i

INTRODUCTION................................................................................................ 1

Brother® One-Year Limited Warranty and Replacement Service

(USA Only)...................................................................................................................................2

Important Information .........................................................................................................................5

General Precautions .......................................................................................................................... 6

QL-500/550.................................................................................................................................. 6

DK Rolls (DK Die-cut Labels and DK Continuous Tape) .............................................................6

CD-ROM & Software ................................................................................................................... 7

AC power cord .............................................................................................................................7

Cutter unit .................................................................................................................................... 7

Symbols Used in this Guide ...............................................................................................................8

GETTING STARTED ......................................................................................... 9

Unpacking Your QL-500/550..............................................................................................................9

QL-500/550 Components................................................................................................................. 10

QL-500/550 Label Printer .......................................................................................................... 10

Button descriptions .................................................................................................................... 11

LED Lamp.................................................................................................................................. 11

Connecting to the Power Supply...................................................................................................... 12

Installing the DK Roll........................................................................................................................ 13

Available supplies ......................................................................................................................13

Installing the DK Roll ................................................................................................................. 13

Installing the Paper Guide................................................................................................................ 14

z CONTENTS

INSTALLING SOFTWARE ............................................................................... 15

Software Overview ...........................................................................................................................15

Software and Compatible Operating Systems .................................................................................15

Installation Precautions ....................................................................................................................15

Installing the Software...................................................................................................................... 16

Uninstalling Software ....................................................................................................................... 29

Uninstalling P-touch Editor Version 4.1 .....................................................................................29

Uninstalling the Printer Driver ....................................................................................................30

Connecting the QL-500/550 to Multiple Computers ......................................................................... 31

Using the QL-500/550 as a Shared Printer................................................................................ 31

Using the PS-9000 Print Server.................................................................................................31

CREATING LABELS ........................................................................................ 32

Overview .......................................................................................................................................... 32

Starting P-touch Editor .....................................................................................................................34

Using P-touch Editor ........................................................................................................................ 35

Layout Window ..........................................................................................................................35

Creating an Address Label ........................................................................................................ 36

Contents

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CONTENTS

Printing the Label....................................................................................................................... 37

Saving the Label ........................................................................................................................38

Opening an Existing Label File ..................................................................................................38

Creating Bar Code Labels ......................................................................................................... 39

Creating Other Types of Labels................................................................................................. 41

Using Help ................................................................................................................................. 42

The Label List...................................................................................................................................44

How the Label List Works ..........................................................................................................44

Views ......................................................................................................................................... 44

Using the Label List ...................................................................................................................45

Creating Labels Using a Layout Style and Data from the Label List ......................................... 47

Using P-touch Editor with Other Applications .................................................................................. 51

Add-In Utility .............................................................................................................................. 51

Microsoft Word...........................................................................................................................52

Microsoft Excel ..........................................................................................................................54

Microsoft Outlook....................................................................................................................... 56

Using a Database ......................................................................................................................58

APPENDIX ....................................................................................................... 62

Maintenance.....................................................................................................................................62

Cleaning the Print Head.............................................................................................................62

Cleaning the Roller .................................................................................................................... 62

Changing Cutter Unit .................................................................................................................64

Troubleshooting ............................................................................................................................... 65

What to do when........................................................................................................................ 65

Specifications ...................................................................................................................................66

QL-500 / QL-550........................................................................................................................ 66

Operating Environment.............................................................................................................. 66

Accessories (For USA Only) ............................................................................................................ 67

DK Rolls .................................................................................................................................... 67

Replacement Cutter................................................................................................................... 67

Cleaning Sheet .......................................................................................................................... 67

Index ................................................................................................................................................ 68

Contact Information.......................................................................................................................... 71

Contents

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INTRODUCTION

Congratulations on purchasing the QL-500/550. Your new QL-500/550 is a label printer that connects to your personal computer, enabling you to quickly and easily print professional custom labels that you have created on your personal computer using the label editing software provided.

We strongly recommend that you read this User’s Guide carefully before using your QL-500/550, and then keep it nearby for future reference.

Federal Communications Commission (FCC) Declaration of Conformity (For USA Only)

Responsible Party: Brother International Corporation

100 Somerset Corporate Boulevard Bridgewater, NJ 08807-0911 USA

TEL: (908) 704-1700 declares that the product Product Name: Brother Label Printer QL-500/550 Model Number: QL-500/550

complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

z INTRODUCTION

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment to an outlet on a circuit different from that to which the receiver is

connected.

• The enclosed interface cable should be used in order to ensure compliance with the limits for a

Class B digital device.

• Consult the dealer or an experienced radio/TV technician for help.

• Changes or modifications not expressly approved by Brother Industries, Ltd. could void the

user’s authority to operate the equipment.

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INTRODUCTION

Brother® One-Year Limited Warranty and Replacement Service

(USA Only)

Who is covered:

• This limited warranty ("warranty") is given only to the original end-use/retail purchaser (referred to in this warranty as "Original Purchaser") of the accompanying product, consumables and accessories (collectively referred to in this warranty as "this Product").

• If you purchased a product from someone other than an authorized Brother reseller in the United States or if the product was used (including but not limited to floor models or refurbished product), prior to your purchase you are not the Original Purchaser and the product that you purchased is not covered by this warranty.

What is covered:

• This Product includes a Machine and Consumable and Accessory Items. Consumable and Accessory Items include but are not limited to label cassettes, cutters, stamps, power adapters, cases and batteries.

• Except as otherwise provided herein, Brother warrants that the Machine and the accompanying Consumable and Accessory Items will be free from defects in materials and workmanship, when used under normal conditions.

• This warranty applies only to products purchased and used in the United States. For products purchased in, but used outside, the United States, this warranty covers only warranty service within the United States (and does not include shipping outside the United States).

What is the length of the Warranty Periods:

• Machines: one year from the original purchase date.

• Accompanying Consumable and Accessory Items: 90 days from the original purchase date or the rated life of consumable, whichever comes first.

What is NOT covered:

This warranty does not cover: (1) Physical damage to this Product; (2) Damage caused by improper installation, improper or abnormal use, misuse, neglect or accident

(including but not limited to transporting this Product without the proper preparation and/or packaging);

(3) Damage caused by another device or software used with this Product (including but not limited

to damage resulting from use of non Brother

Items); (4) Consumable and Accessory Items that expired in accordance with a rated life; and, (5) Problems arising from other than defects in materials or workmanship. This limited warranty is VOID if this Product has been altered or modified in any way (including but not limited to attempted warranty repair without authorization from Brother and/or alteration/removal of the serial number).

What to do if you think your Product is eligible for warranty service:

Report your issue to our P-touch Customer Service Hotline at 1-877-478-6824 or to a Brother Authorized Service Center

within the applicable warranty period

Authorized Service Center with a copy of your dated bill of sale showing that this Product was purchased within the U.S. For the name of local Brother Authorized Service Center(s), call 1-800521-2846.

What Brother will ask you to do:

After contacting Brother or a Brother Authorized Service Center, you may be required to deliver (by hand if you prefer) or send the Product properly packaged, freight prepaid, to the Authorized Service Center together with a photocopy of your bill of sale.

You are responsible for the cost of shipping, packing product, and insurance (if you desire). You are also responsible for loss or damage to this Product in shipping.

-brand parts and Consumable and Accessory

. Supply Brother or the Brother

Page 7

What Brother will do:

If the problem reported concerning your Machine and/or accompanying Consumable and Accessory Items is covered by this warranty and

if you first reported the problem to Brother or an Authorized Service Center within the applicable warranty period, Brother or its Authorized Service Center will repair or replace the Machine and/or accompanying Consumable and Accessory Items at no charge to you for parts or labor. The decision as to whether to repair or replace the Machine and/or accompanying Consumable and Accessory Items is made by Brother in its sole discretion. Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer's specifications for new product/parts. The repaired or replacement Machine and/or accompanying Consumable and Accessory Items will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center. If the Machine and/or accompanying Consumable and Accessory Items are not covered by this warranty (either stage), you will be charged for shipping the Machine and/or accompanying Consumable and Accessory Items back to you and charged for any service and/or replacement parts/products at Brother's then current published rates.

The foregoing are your sole (i.e., only) and exclusive remedies under this warranty.

What happens when Brother elects to replace your Machine:

When a replacement Machine is authorized by Brother, and you have delivered the Machine to an Authorized Service Center, the Authorized Service Center will provide you with a replacement Machine after receiving one from Brother. If you are dealing directly with Brother, Brother will send to you a replacement Machine with the understanding that you will, after receipt of the replacement Machine, supply the required proof of purchase information, together with the Machine that Brother agreed to replace. You are then expected to pack the Machine that Brother agreed to replace in the package from the replacement Machine and return it to Brother using the pre-paid freight bill supplied by Brother in accordance with the instructions provided by Brother. Since you will be in possession of two machines, Brother will require that you provide a valid major credit card number. Brother will issue a hold against the credit card account number that you provide until Brother receives your original Product and determines that your original Product is entitled to warranty coverage. Your credit card will be charged up to the cost of a new Product only if: (i) you do not return your original Product to Brother within five (5) business days; (ii) the problems with your original Product are not covered by the limited warranty; (iii) the proper packaging instructions are not followed and has caused damage to the product; or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The replacement Machine you receive (even if refurbished or remanufactured) will be covered by the balance of the limited warranty period remaining on the original Product, plus an additional thirty (30) days. You will keep the replacement Machine that is sent to you and your original Machine shall become the property of Brother.

Retain your original Accessory Items and a copy of the return

freight bill, signed by the courier.

z INTRODUCTION

Page 8

INTRODUCTION

Limitations:

Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for that repair or replacement as described above, Brother shall not be liable for any direct, indirect, incidental or consequential damages or specific relief. Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation may not apply to you. THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.

• This Limited Warranty is the only warranty that Brother is giving for this Product. It is the final

expression and the exclusive and only statement of Brother's obligations to you. It replaces all other agreements and understandings that you may have with Brother or its representatives.

• This warranty gives you certain rights and you may also have other rights that may vary from state

to state.

• This Limited Warranty (and Brother's obligation to you) may not be changed in any way unless

you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and (3) agree to make that change.

Important:

We recommend that you keep all original packing materials, in the event that you ship this Product.

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Important Information

Should you have questions, or need information about your Brother Product, we have a variety of support options for you to choose from:

USA-Customer Service: Customer Service 877-478-6824 (voice)

Customer Service 901-379-1210 (fax)

Automated Faxback 800-521-2846

World Wide Web www.brother.com

Supplies / Accessories www.brothermall.com or 888-879-3232

z INTRODUCTION

BROTHER INTERNATIONAL CORPORATION 100 SOMERSET CORPORATE BLVD. BRIDGEWATER, NEW JERSEY 08807-0911

Please record your model and serial number and your date and location of Purchase below for your records. Keep this information with your proof of purchase (bill of sale) in case your Product requires service.

Model # _______________________________________________________

Serial # _______________________________________________________

Date of purchase: _______________________________________________

Store where purchased: __________________________________________

Location of store: ________________________________________________

Important:

We recommend that you keep all original packing materials, in the event that you need

to ship this product.

Don’t stand in line at the post office or worry about lost mail. Visit us on-line at

Your product will immediately be registered in our database and you can be on your way!

Also, while you're there, look for contests and other exciting information!

Save Time - Register On-Line!

www.registermybrother.com

Important Information

Page 10

INTRODUCTION

General Precautions

QL-500/550

• The QL-500/550 is a precision machine. Do not drop, hit or otherwise bang the QL-500/550.

• Do not grab and lift the QL-500/550 by the DK Roll compartment cover. The cover could come off

and the QL-500/550 could fall and become damaged.

• The QL-500/550 may malfunction if left near a television, radio, etc. Do not use the QL-500/550

near any machine that can cause electromagnetic interference.

• Do not expose the QL-500/550 to direct sunlight.

• Do not place or store the QL-500/550 near heaters or other hot appliances, in any location

exposed to extremely high or low temperatures, high humidity or dusty locations. Doing so could cause the machine to malfunction.

• Do not use paint thinner, benzene, alcohol or any other organic solvents to clean the QL-500/550.

Doing so may cause damage to the surface finish. Use a soft, dry cloth to clean the dirty QL-500/550.

• Do not place any heavy objects or objects containing water on top of the QL-500/550. If water or any

foreign object enters the QL-500/550, contact the retail outlet where the QL-500/550 was purchased or your local authorized service center. If you continue to use the QL-500/550 with water or a foreign object in the QL-500/550, the QL-500/550 may be damaged or personal injury could result.

• Do not touch the cutter. Personal injury could result. Take special care when changing the cutter unit.

• Do not insert any objects into or block the label output slot, or USB port.

• Do not place any metal parts near the print head. The print head becomes very hot during use

and remains very hot immediately after use. Do not touch it directly with your hands.

• Use only the interface cable (USB cable) included with the QL-500/550.

• Use only genuine Brother accessories and supplies. Do not use any unauthorized accessories or

supplies.

• When using the QL-500/550, place it on a stationary, level location.

• Use only the authorized power source for the QL-500/550.

• When not in use for an extended period, remove the DK Roll from the QL-500/550.

• Never disassemble the QL-500/550 or get it wet with water to avoid possible fire or electrical

shock. Do not remove the power cord from nor insert it into the electrical outlet with wet hands. Doing so could cause an electrical shock or fire.

• Do not attempt to print labels while the DK Roll compartment cover is open.

DK Rolls (DK Die-cut Labels and DK Continuous Tape)

• Use only Brother DK Die-cut Labels or Brother DK Continuous Tapes with this machine. Do not

use any DK Roll that does not have the mark.

• If the label is attached to a wet, dirty, or oily surface, it may peel off easily. Before applying the

label, clean the surface to which the label will be applied.

• Depending on the environmental conditions and the material, condition, roughness, and shape of

the applying surface, part of the tape may not adhere properly or the label may peel off.

• In order to test the adhesive strength of the label or before using the label where safety is a particular

concern, test the label by affixing a small piece of it to an inconspicuous area of the intended surface.

• If the label is used outdoors, ultraviolet rays, wind, and rain may cause the color of the label to

fade and the ends of the label to peel off.

• Do not expose the DK Rolls to direct sunlight, high temperatures, high humidity, or dust. Store in

a cool, dark place. Use the DK Rolls soon after opening the package.

• Scratching the printed surface of the label with your finger nails or metal objects, or touching the

printed surface with hands dampened by water, sweat, or medicated cream, etc., can cause the color to change or fade.

• Do not apply labels to any persons, animals, or plants, or in public locations, or on another

person's personal belongings without prior consent.

• Note that Brother does not assume responsibility for any damage, etc. arising from failure to follow

the precautions listed.

General Precautions

Page 11

• When peeling a DK Die-cut Label, some portion of the label may remain. Remove the remaining portion before attaching a new label.

• Do not drop the DK Roll, or damage to the DK Roll could result.

• Do not use CD/DVD labels in a slot loading CD/DVD player, for example a CD player in a car where the CD is slid into a slot in the CD player.

• Do not peel off the CD/DVD label once it is applied to the CD/DVD. A thin surface layer may come off, resulting in damage to the disk.

• When applying CD/DVD labels, use the applicator included with the CD/DVD label rolls. Do not use a disk if the labels are not properly applied. Doing so could cause damage to the CD/DVD player.

• Be sure follow the instructions in your CD/DVD player's instruction manual regarding applying CD/ DVD labels.

• User's shall take full responsibility for applying CD/DVD labels. Brother accepts no responsibility for any loss or damage of data caused by the inappropriate use of CD/DVD labels.

• Do not apply CD/DVD labels to CD/DVD disks designed for use with ink jet printers. Labels peel off of these disks easily, and using disks with peeled labels can result in loss or damage of data.

• Be careful when handling the DK Roll. Dropping the roll may break the spool and make it unusable.

• Some DK rolls use permanent adhesive for their labels. These labels cannot be neatly peeled off once attached.

CD-ROM & Software

• Do not scratch the CD-ROM.

• Do not subject the CD-ROM to extremely high or extremely low temperatures.

• Do not put heavy objects on the CD-ROM or apply force to the CD-ROM.

• The software contained on the CD-ROM is meant for use with the QL-500/550 only. See License on CD for further details. This software may be installed on multiple personal computers for use at an office, etc.

AC power cord

• Use only the AC power cord included with the QL-500/550.

• If the QL-500/550 will not be used for an extended period, remove the power supply cord from the electrical outlet.

• Always hold the plug when removing the power cord from or inserting it into the outlet. Pulling on the cord could cause a problem with the power cord.

• The standard electrical outlet shall be installed near the QL-500/550 and shall be easily accessible.

Cutter unit

• To prevent injury from the broken cutter blade and unit, follow these points: Close the top cover when operating the cutter unit. Don’t apply excessive pressure to the cutter unit. When the cutter blade becomes dull, replace the existing cutter unit with a new one. If the cutter blade should break off, unplug the power cord from the electrical outlet and remove the cutter unit carefully with tweezers so you do not touch the blade.

• If a paper jam should occur due to a build up of adhesive on the paper guide surface, unplug the power cord from the electrical outlet and wipe away the adhesive buildup on the paper guide surface with a cloth dipped in ethanol or isopropyl (rubbing)alcohol. It is recommended that you clean the paper guide when replacing the cutter unit.

• The average number of cuts is 5,000 or more depending on the operating environment. Dull cut, the inability to cut straight, or frequent paper jams may indicate that the cutter life is near the end. Replace the cutter if these conditions occur.

Paper guide surface

z INTRODUCTION

General Precautions

Page 12

INTRODUCTION

Symbols Used in this Guide

The following symbols are used throughout this guide to indicate additional information of varying degrees of importance.

This symbol indicates information or directions that should be followed - if ignored, the result may be damage, injury, or failed operations.

This symbol indicates information or directions that can help you better understand or use the QL-500/550 more efficiently.

Symbols Used in this Guide

Page 13

GETTING STARTED

Unpacking Your QL-500/550

Check that the package contains the following before using your QL-500/550. If any item is missing or damaged, please contact the retail outlet where the QL-500/550 was purchased.

P-touch QL-500/550

z GETTING STARTED

QL-500

QL-550

USB cable Quick Start Guide (English and Spanish)

CD-ROM DK Label & Tape Guide

Starter roll

Warranty Card

The QL-500 includes one starter roll of DK Die-cut Standard Address Labels (100 labels). The QL-550 includes one starter roll of DK Die-cut Standard Address Labels (100 labels), and one starter roll of DK Continuous Durable Paper Tape 23/7" (25 feet).

Paper guide

Cleaning Sheet

Unpacking Your QL-500/550

Page 14

GETTING STARTED

QL-500/550 Components

QL-500/550 Label Printer



Front

QL-500 QL-550

DK Roll compartment cover

FEED button

LED lamp

ON/OFF button CUT lever

DK Roll compartment cover

FEED button

CUT button

LED lamp

ON/OFF button

If the DK Roll compartment cover is left open, dust will collect on the print head. Always close the cover.



Back

QL-500/QL-550

Power cord

USB port

Do not connect the QL-500/550 to the USB port of your personal computer yet.

Do not connect the QL-500/550 to your personal computer until directed to do so when installing the printer driver. If the QL500/550 is connected to a personal computer that does not have the printer driver software installed, the dialog box shown here will appear. Click [Cancel], remove the USB cable, and then install the printer driver software. Refer to “Installing the Software” on page 16.

QL-500/550 Components

Page 15

Button descriptions

The functions of the buttons on the QL-500/550 are described below.

Button Condition

ON/OFF button Turns power to the QL-500/550 on and off.

CUT button

(QL-550 only)

Cuts the label from the DK Roll. Use this button to cut labels when the "Auto Cut" option in the Print dialog box is unchecked.

• When using DK Die-cut Labels, feeds the DK Label Roll to the beginning of the first label on the roll. If this button is held for more than one second, the DK Label Roll is fed to the beginning of the next label on the roll.

FEED button

• When using DK Continuous Tapes, feeds 1" (25.4 mm) of the DK Label Roll.

• If there is no DK Label Roll installed, the mode changes to a cleaning mode and the roller rotates for 1/3" (8 mm). If this button is held for more than one second, the roller rotates for 4" (100 mm).

LED Lamp

LED lamp on the QL-500/550 indicates the current operating condition.

z GETTING STARTED

Lamp Condition

Not lit

Lit

Flashing fast

Flashing slow

Turns off after flashing

fast ten times

Power is OFF.

Power is ON. (Normally lit while power is on, the LED flashes during cleaning or if an error has occurred.)

Indicates one of the following errors.

• Cutter error

• Label sensor error (DK Roll not installed correctly, end of DK Roll, or label jam)

• DK Roll compartment cover is open during operation

• Incorrect DK Roll installed

• No DK Roll installed

Cooling (Waiting for temperature of print head to lower)

System error

Turn the QL-500/550 off and then on again. If this error re-occurs, contact the retail outlet where the QL-500/550 was purchased or your local authorized service center.

QL-500/550 Components

Page 16

GETTING STARTED

Connecting to the Power Supply

Plug the power supply cord into a standard electrical outlet.

• Check that the electrical outlet is 120 V before inserting the plug.

• Remove the power supply cord from the electrical outlet after you have finished using the QL-500/550.

• Do not pull the cord when removing it from the electrical outlet. The wire in the cord may become damaged.

Do not connect the QL-500/550 to the USB port of your personal computer yet.

Connecting to the Power Supply

Page 17

Installing the DK Roll

There is a wide range of DK Rolls available for use with your QL-500/550, allowing you to create almost any type of label you need.

Available supplies

The types of DK Rolls that may be used with the QL-500/550 are listed below.

DK Die-cut Paper Labels A roll of pre-cut paper labels.

DK Die-cut Film Labels A roll of pre-cut film labels that durable in water.

DK Durable Paper Tape A roll of continuous paper tape for printing labels

of varied length.

DK Durable Film Tape A roll of continous film tape for printing labels of

varied length that durable in water.

• Refer to Accessories on page 67 for a complete list of DK Rolls available.

• To obtain optimum performance, use only genuine Brother accessories and DK Rolls.

z GETTING STARTED

Installing the DK Roll

Press the ON/OFF button to turn the QL-500/550 off. Hold the DK Roll compartment cover at the sides near the front of the QL-500/550 and firmly lift up to open the cover.

Place the spool into the spool guides in the DK Roll compartment.

• Make sure that the spool arms are inserted firmly in the spool guides on the left and right.

• Insert the spool with the DK Roll located on the right hand side of the QL 500/550.

Installing the DK Roll

Page 18

GETTING STARTED

Lift the label lever and then thread the end of the DK Roll into the slot immediately before the cutter.

When unable to thread the end of the DK Roll to the slot, thread it as far as possible, lower the label lever and close the cover, then press the FEED button to set the roll.

Lower the label lever and then close the DK Roll compartment cover.

Installing the Paper Guide

Your QL-500/550 comes with a paper guide that collects a strip of printed labels that have been printed and not yet cut off from the machine.

Attach the paper guide to the front of the QL-500/550 as shown in the figure.

Remove the paper guide when printing more than 10 labels continuously and cutting each label automatically (QL-550 only).

Installing the Paper Guide

Page 19

INSTALLING SOFTWARE

Software Overview

Install the following label editor software and printer driver on your personal computer to design professional labels and print them on your QL-500/550.

P-touch Editor Version 4.1

Use this powerful label design software to create a wide variety of custom labels such as address labels, file folder labels, CD/DVD labels, etc. P-touch Editor Version 4.1 also contains features to link and use data from databases, as well as features for managing names, addresses and other information previously entered on labels.

P-touch Library

Use this software to store labels you have created, and then quickly and easily retrieve these labels for use again.

Add-In Software for MS Word/Excel/Outlook

These Add-Ins allow you to quickly and easily copy data into a label directly from Microsoft Word, Excel or Outlook

Printer Driver

This software enables your personal computer to print labels on your QL-500/550. The CD contains the printer driver for the specific model purchased.



, using the Add-In icon in the tool bar of each application.

z INSTALLING SOFTWARE

Software and Compatible Operating Systems



The software is compatible with the following operating systems and versions of Microsoft applications.

P-touch Editor Version 4.1, P-touch Library and Printer Driver

Microsoft Windows 98 SE, Microsoft Windows Me, Microsoft Windows 2000 Professional and Microsoft

Add-In Software for MS Word/Excel/Outlook

Microsoft Word 97/2000/2002/2003, Microsoft Excel 97/2000/2002/2003, Microsoft



Outlook 2000/2002/2003.



Windows XP (Home/Professional).

Installation Precautions

• Do not connect the USB cable to a personal computer until the software has been installed.

• When using Windows an administrator before installing the software.

• When you are installing the software from the CD-ROM, the following dialog box may appear on the screen. If so, click [OK] and reinstall the software from the beginning.



2000 Professional and Windows XP (Home / Professional), log on as

Software Overview

Page 20

INSTALLING SOFTWARE

Installing the Software

The installation procedure differs depending on the operating system running on your personal computer. Refer to the installation procedure for the appropriate operating system to install the software.

Refer to “When using Microsoft Windows 98 SE” on page 21 for the installation procedure for that operating system.

When using Microsoft Windows Me/2000 Professional/XP (Home/Professional)

Start your personal computer and insert the CD-ROM into the CD-ROM drive.

A dialog box appears briefly while the InstallShield installation. When the preparation is complete, the InstallShield Wizard welcome dialog box appears.

• It may take a short time for the dialog box

• If the program does not start and the



Wizard prepares for

to appear.

dialog box does not appear, navigate to the contents of the CD-ROM, and then double-click the “Setup.exe” icon.

Click [Next] to begin installation.

The License Agreement dialog box appears.

Installing the Software

Page 21

Carefully read the license agreement. If you agree to the terms and conditions of the license agreement, click [Yes] to continue installation.

The Customer Information dialog box appears.

Enter your “User Name” and the “Company Name”, and then click [Next].

z INSTALLING SOFTWARE

The Setup Type dialog box appears.

Installing the Software

Page 22

INSTALLING SOFTWARE

Select the type of setup you prefer. Change the default destination folder if you wish to place the program files elsewhere, and then click [Next].

• Click [Browse] to select an alternate destination folder.

• Select “Custom” to install a particular feature. For example, to install the printer driver only.

The following items will be installed.

Typical

• P-touch Editor • P-touch Library • Fonts

• Help • Clip Art • Auto Format Templates

• Layout styles • Add-Ins • Manuals • Drivers

Custom

Click [Next] and select the features you want to install on the Select Features dialog box. Check on to select and off to unselect the items to be installed.

The Add Shortcut dialog box appears.

Specify where to add shortcuts (for easy, one click access) for the Brother software, and then click [Next].

If you do not want a shortcut created for an area, clear the check box for that area. Clear all check boxes to add no shortcuts.

The Start Copying Files dialog box appears.

Installing the Software

Page 23

Review the settings to ensure all are correct, and then click [Next]. If the settings are incorrect, click [Back] to go back and correct.

• The InstallShield Wizard completes preparations for installing the software, and then the Setup Status dialog box appears.

z INSTALLING SOFTWARE

• After all files necessary to install the Ptouch Editor have been copied and registered, the Driver Setup dialog box appears.

The Driver Setup dialog box does not appear if “Driver” is not selected in Custom installation.

When the Driver Setup dialog box instructs you to connect the QL-500/ 550, plug the connector on the USB cable into the USB port on the back of the QL-500/550.

Installing the Software

Page 24

INSTALLING SOFTWARE

Check that the QL-500/550 is turned on, and then plug the connector on the USB cable into the USB port on your personal computer.

When the QL-500/550 is recognized, the installer proceeds with the driver software installation.

When connecting the QL-500/550 to a personal computer via a USB hub, a proper connection may not be possible due to the type of hub used. If this occurs, connect the QL-500/ 550 directly to the personal computer.

When using Microsoft® Windows® Me

The error dialog box shown to the right may appear during the installation. If this dialog box appears, click [OK].

installed on. The software will automatically make the appropriate settings, so it is not necessary to change these settings.

After the printer driver installation is completed, the User Registration dialog box appears.

Select on option and then click [Next].

When “Yes, display the page.” is selected, the online user registration web page is opened in your web browser. When “No, do not display the page.” is selected, installation continues.

The InstallShield Wizard Complete dialog box appears.

Click [Finish].

Installation of the P-touch Editor software is now completed.

You may be required to restart your personal computer after installation. Select one of the restart options and click [Finish].

Installing the Software

Page 25

When using Microsoft Windows 98 SE

Start your personal computer and insert the CD-ROM into the CD-ROM drive.

A dialog box appears briefly while the InstallShield Wizard prepares for installation. When the preparation is complete, the InstallShield Wizard welcome dialog box appears.

• It may take a short time for the dialog box to appear.

• If the dialog box does not appear, navigate to the contents of the CD-ROM, and then double-click the “Setup.exe” icon.

Click [Next] to begin installation.

The License Agreement dialog box appears.

z INSTALLING SOFTWARE

Carefully read the license agreement. If you agree to the terms and conditions of the license agreement, click [Yes] to continue installation.

The Customer Information dialog box appears.

Installing the Software

Page 26

INSTALLING SOFTWARE

Enter your “User Name” and the “Company Name”, and then click [Next].

The Setup Type dialog box appears.

Select the type of setup you prefer. Change the default destination folder if you wish to place the program files elsewhere, and then click [Next].

• Click [Browse] to select an alternate destination folder.

• Select “Custom” to install a particular feature. For example, to install the printer driver only.

The following items will be installed.

Typical

• P-touch Editor • P-touch Library • Fonts

• Help • Clip Art • Auto Format Templates

• Layout styles • Add-Ins • Manuals • Drivers

Custom

Click [Next] and select the features you want to install on the Select Features dialog box. Check on to select and off to unselect the items to be installed

The Add Shortcut dialog box appears.

Installing the Software

Page 27

Specify where to add shortcuts (for easy, one click access) for Brother Software, and then click [Next].

If you do not want a shortcut created for an area, clear the check box for that area. Clear all check boxes to add no shortcuts.

The Start Copying Files dialog box appears.

Review the settings to ensure all are correct, and then click [Next]. If the settings are incorrect, click [Back] to go back and correct.

z INSTALLING SOFTWARE

• The InstallShield Wizard completes preparations for installing the software, and then the Setup Status dialog box appears.

• After all files necessary to install the Ptouch Editor have been copied and registered, the Driver Setup dialog box appears.

The Driver Setup dialog box does not appear if “Driver” is not selected in Custom installation.

Installing the Software

Page 28

INSTALLING SOFTWARE

When the Driver Setup dialog box instructs you to connect the QL-500/ 550, plug the connector on the USB cable into the USB port on the back of the QL-500/550.

Check that the QL-500/550 is turned on, and then plug the connector on the USB cable into the USB port on your personal computer.

The Add New Hardware Wizard dialog box appears.

Click [Next].

The next Add New Hardware Wizard dialog box appears.

The name of the detected hardware shown in the dialog box may vary depending on your operating environment.

Click [Next].

The next Add New Hardware Wizard dialog box appears.

Installing the Software

Page 29

Click [Next].

The next Add New Hardware Wizard dialog box appears.

The settings displayed on the screen may vary depending on the operating environment the software is being installed on. The software will automatically make the appropriate settings, so it is not necessary to change these settings.

Click [Next].

The next dialog box appears. The remainder of this procedure varies depending on the dialog box that appears next.

z INSTALLING SOFTWARE

The name of the detected hardware shown in the dialog box may vary depending on your operating environment.

Installing the Software

Page 30

INSTALLING SOFTWARE

Proceed with one of the following.



When the Add New Hardware Wizard dialog box appears. Click [Finish]. The new hardware has been detected. Return to step 10.



When an error dialog box appears. Refer to Error Recovery on page 28 to correct the error.



When the Add Printer Wizard dialog box appears. Click [Finish]. The new hardware has been detected. Go to step 15.

Click [Finish].

The User Registration dialog box appears.

Installing the Software

Page 31

Select on option and then click [Next].

When “Yes, display the page.” is selected, the online user registration web page is opened in your web browser. When “No, do not display the page.” is selected, installation continues.

The InstallShield Wizard Complete dialog box appears.

Click [Finish].

Installation of the P-touch Editor software is now completed.

You may be required to restart your personal computer after installation. Select one of the restart options and click [Finish].

z INSTALLING SOFTWARE

Installing the Software

Page 32

INSTALLING SOFTWARE



Error recovery (when installing printer driver on Microsoft Windows 98 SE)

Click [OK].

The Driver Setup dialog box appears.

Click [Cancel].

The Confirmation dialog box appears.

Turn the QL-500/550 off, and the click [Yes].

The dialog box displayed before beginning to install the printer driver appears.

Turn the QL-500/550 on.

The Add New Hardware Wizard dialog box appears and you can resume installation from step 10.



Re-installing the printer driver

If you ever need to re-install the printer driver, a printer driver installer that installs the printer driver only is provided on the CD.

To start,double click the "D_SETUP.EXE" icon in the root directory of the CD to start the printer driver installer, and then simply follow the directions in the dialog boxes displayed to install the printer driver.

You can also follow the above procedure to install the QL-500 or QL-550 printer driver on additional computers with Windows 98 SE installed.

Installing the Software

Page 33

Uninstalling Software

If for any reason you need to remove the software from your personal computer, follow these steps to uninstall the software.

Uninstalling P-touch Editor Version 4.1

This procedure removes the P-touch Editor software and associated software files. The printer driver is not removed by this procedure.

Start (→ Settings) → Control Panel → Add or Remove Programs

→

Brother P-touch Editor Version 4.1 (/Brother P-touch Quick Editor)

→

Change/Remove (Add/Remove...)

The InstallShield Wizard dialog box appears.

Select “Remove” and then click [Next].

The Confirm Uninstall dialog box appears.

z INSTALLING SOFTWARE

Click [OK] to confirm the unistall.

The Setup Status dialog box appears.

After the software is removed from your personal computer, the Maintenance Complete dialog box appears.

Uninstalling Software

Page 34

INSTALLING SOFTWARE

Click [Finish] to complete the uninstall.

The uninstall process is now completed.

Uninstalling the Printer Driver

This procedure removes the printer driver from the personal computer.

Turn off the P-touch and remove the USB cable from your personal computer.

Open the Printer control panel (Printers and Faxes for Windows® XP (Home/ Professional)).

For details, refer to Windows Help.

Select the Brother QL-500 (or Brother QL-550) icon and then select “Delete” from the “File” menu.

Refer to Windows Help for other methods of removing a printer driver from your personal computer.

Uninstalling Software

Page 35

Connecting the QL-500/550 to Multiple Computers

Using the QL-500/550 as a Shared Printer

The QL-500/550 can be shared by multiple personal computers connected by a network. To share the QL-500/550, connect the QL-500/550 to a computer and set it to be a shared device. The QL-500/550 can now used as a network label printer.

Network hub

Network cable

USB cable

The settings for sharing a printer vary according to the operating system running on the personal computer and the network environment. For details, refer to the instruction manual for the personal computer.

z INSTALLING SOFTWARE

Using the PS-9000 Print Server

The QL-500/550 can also be used as a network printer by connecting it to the PS-9000 print server (sold separately) designed exclusively for label printers. Providing secure and reliable management of your P-touch network, the PS-9000 is your solution to connecting multiple users to a single P-touch electronic labeling system The PS-9000 is a USB print server solution for P-touch systems on a 10BASE-T/100BASE-TX network environment. The PS9000 can also be used to connect a QL-500/550 as an LPR port.

Network hub

PS-9000

Network cable

For PS-9000 setup details, refer to the instruction manual for the PS-9000 print server.

USB cable

Connecting the QL-500/550 to Multiple Computers

Page 36

CREATING LABELS

Overview

This section describes the general procedure for creating labels using your QL-500/550. Refer to the sections indicated for details and additional information related to each operation.

Choose the label you want to create shown below are a few label samples. Your QL-500/ 550 includes a standard address label.

Picture the type of label you want to create.

Insert the appropriate DK Roll.

Select the appropriate DK Roll for the label you are creating.

[Label]

DK Rolls and Accessory Guide

Overview

Insert the DK Roll.

p. 13

Page 37

Enter the text.

There are two main methods of entering text on the label.

z CREATING LABELS

Enter text with P-touch Editor our easy

to use label creation software.

p. 34 or P-touch Editor Help p. 51 or P-touch Editor Help

Edit the label.

P-touch Editor provides a variety of editing functions.

Enter text into a Microsoft Office software

application and use our Add-In feature.

Print the label.

Use the tools in the Draw toolbar and Object dock to edit the label.

Draw toolbar

Provides tools for drawing graphics on the label.

Click

Object dock

The object dock contains icons for functions to add text, graphics, tables, frames and other decorative objects to the label.

P-touch Editor Help

The label is printed from the QL-500/550.

p. 37 p. 37

Overview

Page 38

CREATING LABELS

Starting P-touch Editor

To start P-touch Editor, click the Start button on the task bar, point to All Programs (or Programs), point to Ptouch Editor 4.1, and then click P-touch Editor.

You can also start P-touch Editor by double-clicking the short-cut icon on the desktop or clicking the short-cut icon in the Quick Launch Tray if these were created during installation.

When P-touch Editor starts, the layout selection dialog box appears.

Select an option in the dialog box, and then click [OK].

Refer to P-touch Help for details of the options available when starting P-touch.

Starting P-touch Editor

Page 39

Using P-touch Editor

After installing and starting the software, you are now ready to create your own labels. While you can create a wide range of labels using P-touch Editor, there is generally a common work flow for creating any label.

Select the type and size of label Add decorative objects to the label

Each process in this work flow is described in the following sections.

Enter text

Print the completed label

Layout Window

The layout window appears after P-touch Editor starts and you select the type of layout from the layout selection dialog box. Some of the most commonly used features of the layout window are described below. We will be using these features in the examples in the following sections.

Apply formatting to text

z CREATING LABELS

1. Standard toolbar

Provides icons for file, print, edit and view functions.

2. Property dock

The property dock contains the Print, Page, Text, Layout and Database property boxes for setting the font, format, etc. Click on the buttons at the left of the dock to display and close the corresponding property box.

3. Draw toolbar

Provides tools for drawing graphics on the label.

4. Layout work area

The layout work area displays the label and imported objects as you edit the label contents.

5. Object dock

The object dock contains icons for quick access to functions for adding text, graphics, tables, frames and other decorative objects to the label.

6. Label List/Database window

Displays data imported from a database or registered in the Label List.

Using P-touch Editor

Page 40

CREATING LABELS

Creating an Address Label

This section describes the process of creating an address label as an example. In this example we will create a standard sized address label with the addressee’s name in bold and a slightly larger font size, and with a simple single-line frame with rounded corners.

In the Page properties box, select Standard Address from the pull-down list of label types.

The tape length and width settings are automatically set to the size of a standard address label.

If the Page property box is not displayed in

the Property dock click to open it.

Click the Text icon in the Object dock to create a text box, and then type

in the name and address.

Select the name (the first line of text) and then apply bold and slightly larger font size settings using the Text properties box.

The settings are applied to the selected text. The label should now be ready for printing. Refer to Printing the Label for further details.

If the Text property box is not displayed in the

Property dock click to open it.

Using P-touch Editor

Page 41

Printing the Label

We will now print the label created in the earlier example.

In the Print properties box, select the number of copies to be printed (1) and then click .

The label is printed.

If the Print property box is not displayed in the Property dock click to open it.

Cut off the printed label using the CUT button (QL-550) or the CUT lever (QL-500).

When the "Auto Cut" option is checked in the Print dialog box for the QL-550, the printed labels are automatically cut after printing.

When using the QL-500, make sure that printing is completed before cutting the label with the CUT lever. Attempting to cut the label before printing is completed will result in an error. If an error occurs, turn the power off and then on again to clear the error.

z CREATING LABELS



Printing options and label cutting

Click in the Print properties box to open the Print dialog box and select printing options.

zPrint Optionsz

Setting Details

Auto Cut (QL-550 only) Checked - the printed labels are automatically cut after printing.

Unchecked - to cut the label, press the CUT button.

Mirror Printing Prints a mirror image of the label. Use this option clear tape to

create labels that can be applied to the inner surface of glass etc. and read from the outside.

Output Directly To Printer Driver Sends the data directly from the application to the printer driver.

We recommend that you leave this box checked when printing labels.

Copies Selects the number of copies to be printed.

When printing a label you can select whether priority is given to print quality or print speed. When Printing Speed over Quality has been checked, some objects may not print or the printed image may appear slightly different.

Click to open the Brother QL-500/550 Properties dialog box and then select one of the Quality radio buttons.

Using P-touch Editor

Page 42

CREATING LABELS

Saving the Label

You can save the label you have created in a file for later use.

Click in the Standard toolbar.

The Save As dialog box appears.

When the current label layout has already been saved, changes are saved to the existing file name.

Navigate to the folder where you want to save the file, enter the file name, and then click .

The label layout is saved in the location specified.



About file names

File names can be up to 255 characters long, and cannot contain the following characters.

• Slash (/).

• Backslash (\).

• Greater than or less than symbols (>, <).

• Asterisk (*).

• Question mark (?).

• Double quotations (").

• Pipe symbol (|).

• Colon (:).

Opening an Existing Label File

Label layouts that have been saved to a file can quickly and easily be opened and used again.

Click in the Standard toolbar.

The Open dialog box appears.

Use the drop down menus to navigate to the folder containing the target file, select the file, and then click .

The file is opened and the label layout is displayed in the layout window.

Using P-touch Editor

Page 43

Creating Bar Code Labels

You can create labels with bar codes for use with cash registers, stock control systems or other bar code reader systems.

In the Page properties box, select Normal Format from the pull-down list of label types.

The tape length and width settings are automatically set to the size of a standard address label.

If the Page property box is not displayed in the Property dock click to open it.

Click the in the Object dock.

The Bar Code Properties dialog box appears.

Click the [Protocol] tab to open the Protocol page, and then select a bar code protocol from the “Protocol:” list box.

A description of the selected protocol appears below the “Protocol:” list box.

z CREATING LABELS

Click the [Setup] tab to open the Setup page, and then select any bar code format options for the selected protocol.

The options that can be chosen may differ depending on the protocol selected.

Click the [Input] tab to open the Input page, type the data for the bar code in the Data text box, and select any options that are available for the selected protocol

The options that can be chosen may differ depending on the protocol selected.

Click [OK].

The bar code appears on the label in the layout work area.

Using P-touch Editor

Page 44

CREATING LABELS

• Brother shall not assume any responsibility for any loss or damage caused by bar code labels being misread.

• If the bar code reader is not able to read bar code labels printed using the "Give priority to print speed" option, try using the "Give priority to print quality" option.

• The bar code reader may not be able to read bar code labels with narrow bar codes.

• The QL-500/550 is not designed exclusively for creating bar code labels. Always check that bar code labels can be read by the bar code reader.

• Always use the largest bar code size possible. The bar code reader may not be able to read bar code labels with small bar codes.

• Continuously printing a large number of labels with bar codes can overheat the print head, which may affect printing quality.

• For best results, print bar code labels in black on a white label. Some bar code readers may not be able to read bar code labels created using colored labels. Always check that bar code labels can be read by the bar code reader.

• To make changes to an existing bar code in a label, double-click the bar code to open the Bar Code Properties dialog box and change the settings.

• You can create bar code labels even more efficiently by connecting to a database and retrieving data for several labels. Refer to page 58 or P-touch Editor Help for details.

Brother P-touch label printers are not designed specifically as bar code printers. The following suggestions are recommended when reading/printing bar code labels:

• Please verify the bar code readability with your specific bar code scanner.

• Bar codes should be printed in black on white labels. The bar code reader may not be able to scan labels created with other substrate colors.

• The bar code width should be set to the largest dimensions possible. If the bar code size is too small, the bar code reader may not be able to scan the bar code.

• The entire bar code image, including left and right margins, must be within the dimensions of the label image area.

Please note that the foregoing is solely for your information. This is not a warranty or representation about the fitness of P-touch label printers to print bar code labels or the quality or legibility of bar code labels printed with your P-touch label printer. Brother and its affiliates specifically disclaim any and all damage, loss and liability arising from the use of bar code labels printed by a P-touch label printer.

Using P-touch Editor

Page 45

Creating Other Types of Labels

The following are examples of the variety of labels that can be created using P-touch Editor and some optional features. Refer to How To in the online P-touch Editor Help for further details.

Sample Options

1: Making an address

label with P-touch Editor

•Printing

• Saving a layout

z CREATING LABELS

2: Changing the font of the

address label created in lesson 1

3: Making an address

label by using an Add-In

4: Making a label by using

the label list

5: Making a label by using

a layout style

6: Making a label by using

a database

7: Making a banner or sign

with continuous length tape

8: Making labels using the

Numbering function:

• Changing the font

• Adjusting objects

• Using Add-In

• Using the label list

• Editing and saving a layout style

• Linking with an Excel file

• Merging into a layout

• Specifying the label length

• Inserting clip art illustrations

• Specifying a Numbering field and printing

9: Making address labels

contains a bar code

10:Making a vertical label

with continuous length tape

11:Making an address

label by using the Auto Format function

12:Making a label by using

the P-touch Library

• Selecting a protocol

• Changing the size

• Using tape as vertical direction

• Using the Auto Format function

• Using the P-touch Library

Using P-touch Editor

Page 46

CREATING LABELS

Using Help

P-touch Editor has its own Help application that offers further detailed information on the features available with P-touch Editor and how to use these features.



Opening Help

Start P-touch Editor. Refer to “Starting P-touch Editor” on page 34.

The layout window appears.

Select “P-touch Editor Help” from the Help menu or use F1.

The P-touch Editor Help window appears.

1 2

1. Toolbar

Contains quick and easy access icons used in Help.

2. Tabs

Each tab provides a different search method for finding information about the P-touch Editor.

3. Menu

Displays the information choices for each tab.

4. Topic Area

Area of the screen where information on each of the topics is displayed.

Using P-touch Editor

Page 47



Printing Help

The contents of the Help topics can be printed to a standard printer (not the QL-500/550).

Select a topic in the Contents tab.

Click on the toolbar.

The Print Topics dialog box appears.

Select the range of topics to be printed, and

then click .

The Print dialog box appears.

Select any options for your standard printer, and then click .

The specified Help topics will be printed.

z CREATING LABELS

Using P-touch Editor

Page 48

CREATING LABELS

The Label List

The Label List is a built-in database for storing information from previously created labels or for potentially new labels.

How the Label List Works

The Label List is displayed in the Label List window, and works similarly to a Database connection. Refer to “Using a Database” on page 58 for a details about conecting to a database. However, with the Label List, the database cannot be imported and can only be exported in CSV format, but records can be added, deleted, and edited (note that the fields are however fixed).

Views

The Label List can be displayed in either Record View or Form View. To change from one view to the other, right-click in the Database window, and then select either “Record View” or “Form View” from the associated menu.



Record view

Displays a list of records and their associated data for each record in the Label List.

1. Record selector

Clicking the record selector selects the entire record. The record currently selected is indicated by the mark.

2. Field selector

Displays the field name. Clicking the field selector selects the entire column.

3. Cell

Displays the field data for each field in a record.

Once fields are merged into a label layout, the corresponding data appears in the label when a record is selected. Simply select a different record to change the contents of the label.

• Each row in the list indicates a record.

• The font used in the record view can be changed by changing the settings on the [Database] tab of the Options dialog box. From the “Tool” menu, select “Options” to open the Options dialog box.

• The height of a record can be adjusted by dragging the record divider line between records in the record selector column. Similarly, the width of a field can be adjusted by dragging the field divider line between fields in the field selector row.

The Label List

Page 49



Form view

Displays the selected record data in a form rather than as a list.

z CREATING LABELS

Field name

Field data

Using the Label List

As an example we will create a set of address labels using the Label List. Before beginning, create a new layout and select the label size. Refer to “Creating an Address Label” on page 36. The label list would be used when a user wishes to print (reprint) a label containing the stored information.



Opening the Label List

Click the File menu, point to Database, and then click Label List.

The Label List window appears.



Entering data

In our example we will use the Label List view, the Title field for the name and the Body field for the address on a label.

Double-click on the Title field to place the cursor in the field, and then type in the name.

Double-click on the Body field to place the cursor in the field, and then type in the address.

To enter a new line in a cell, hold down the [Ctrl] key and press the [Enter] key.

Repeat this for all necessary fields.

The Label List

Page 50

CREATING LABELS

To add the next record, right click in the Label List window, and select “Create New Record” from the pull down menu.

A new record appears in the list.

Enter the name and address, etc., in the new record.

Repeat steps 4 and 5 to add more records.

The Label List

Page 51

Creating Labels Using a Layout Style and Data from the Label List

The label layout can now be created using the fields in the Label List as a guide.



What is a Layout Style?

• A Layout Style lets you easily use a variety of previously registered label layouts.

• You can also register new layouts you have created and quickly and easily recall these for use again later.



When is this useful?

• You can easily create labels by simply selecting a Layout Style then just entering text in the layout displayed in the P-touch Editor's Layout window.

• You can quickly create and print labels using the Merge Fields function to automatically arrange data from a Label List or database in the desired layout.



Choosing a Default Layout Style

A default layout style can be selected for each individual DK roll type. Initial defaults have been set and are indicated with the word “default” as part of the Layout Style name. To set a default layout style for a particular DK roll type.

Load the DK roll, for the type you wish to set the default style for, into the QL-500/550.

Click the Format menu, and then click Apply Layout Style to open the list of available layout styles to select from. Use the category pull down menus to select layout styles from alternate categories.

z CREATING LABELS

If the layout style you want is not in any of the category lists, create a new layout style (refer to the “Using a Layout Style to create a label” section).

Click on the applicable layout style and Click OK. This will set the default layout style for your loaded DK roll type.

Close the window and repeat steps 1-3 for each DK roll type.



Using a Layout Style to create a label.

Click the Format menu, and then click Apply Layout Style.

The Apply Layout Style dialog box appears.

The Label List

Page 52

CREATING LABELS

Select the appropriate layout for the label you want to create, and then click .

The Merge Fields dialog box appears.

Each label size has default Layout Style. For each, the layout style used the last time for that specific label size will be automatically saved and used the next time.

On the new layout, each field has a name, indicated in the Merge Fields dialog box as Layout Object. For

each field, assign an object from the Label List. To assign the object, click on the Layout Object in the left column, and the corresponding Label List Object in the right column. Repeat for all the

objects. When finished, click to return to the label layout and view the label.



Creating and registering a new Layout Style using the Label List fields

When there is no pre-designed New Layout Style for the label you want to create, you can design a new layout and register it as a New Layout Style.

Click the File menu, point to New and the click New Layout to create a new layout.

The Label List

Page 53

To add the field from the Label List to the label layout, click on the field selector of the field you want to add to the label, and then drag and drop it on the layout.

A pop-up menu appears.

Select “Text” from the pop-up menu.

The field is added to the layout and displayed as text.

z CREATING LABELS

If “Bar Code” is selected, the field is added and displayed as a bar code.

Repeat steps 1 and 2 to add more fields to the layout.

You can add multiple fields at once by holding down the Shift key and selecting contiguous field selectors.

Arrange the objects on the layout, and apply any format settings to complete the layout.

Select Layout Style and click (Save).

The first time you register a new layout, the Add category dialog box appears. Enter a category name. Any layouts registered by you will be stored in this category.

The Label List

Page 54

CREATING LABELS



Printing labels from the Label List

Click in the Print properties box to open the Print dialog box and select the print options. Refer to “Print Options” on page 37 for details.

The “Auto Cut” option is not available when using the QL-500.

Select a Print Range option to select which records are printed.

Refer to the Print Range Options table for details.

Click

The specified labels are printed.

zPrint Range Optionsz

Setting Details

All Records Prints all records in the Label List. Current Record Prints the record currently displayed. Selected Record(s) Prints the record(s) currently selected in the Label List. Record Range Prints the records designated by the “From” and “To” range

settings.

• Optionally, a record can easily be printed by selecting the record in the Label List, then clicking in the Standard toolbar.

• You can select multiple non-contiguous records for printing with the Selected Record(s) and Record Range options by holding down the [Ctrl] key and selecting the desired records.

The Label List

Page 55

Using P-touch Editor with Other Applications

If during software installation the Add-In feature was selected, an Add-In function is also installed for Microsoft Word, Microsoft Excel and Microsoft Outlook (provided these applications are installed on your personal computer). Using these Add-In functions, you can quickly and easily create a label by highlighting the information and clicking the P-touch icon.

• The Add-In function can be installed to the following applications and versions: Microsoft Word 97/2000/2002/2003, Microsoft Excel 97/2000/2002/2003, Microsoft Outlook 2000/2002/2003.

• After installing the Add-In functions for Microsoft Word, Microsoft Excel or Microsoft Outlook, the "Security Warning" dialog box may appear when starting these applications, depending on the application's security settings. If this dialog box appears, check the "Always trust macros from this publisher." checkbox, and then click the "Enable Macros" button. Refer to "Help" of the application you are using for details on security settings.

z CREATING LABELS

Add-In Utility

The Add-In Utilty allows you to install/uninstall the add-In function for selected programs. To start the Add-In Utility, click the Start button on the task bar, point to All Programs (or Programs), point to P-touch Editor 4.1, point to P-touch Tools, and then click Add-In Utility.

In the Brother P-touch Add-In Settings dialog box, check the checkbox of the applications that you want to use the P-touch Add-In with, or uncheck the checkbox of the applications that you do not want to use the P-touch Add-In with.

Make sure that the applications you want to change the settings for are not running before changing the settings.

Using P-touch Editor with Other Applications

Page 56

CREATING LABELS

Microsoft Word

You can start the P-touch Add-In and copy the highlighted data directly onto a label from Microsoft Word. The highlighted data is copied as text and automatically added to a new record created in the Label List. The Title and Body fields of the new record are then merged into a new label layout, which is displayed in the Add-In Preview window.



Creating a label using data from Microsoft Word

Open a Microsoft Word document and select the data you wish to place on a label. To select the data, highlight the text.

Using P-touch Editor with Other Applications

Page 57

Click in Microsoft Word’s standard toolbar.

P-touch Editor starts and the Add-In Preview window appears showing the newly created label.

Toolbar

Preview window

Displays a preview of the label with the copied data

Add-In Preview window toolbar

z CREATING LABELS

Print button

Prints the current label.

Print Settings button

Opens the Print dialog box.

Check Media button

Checks the size of the DK Roll currently inserted in the QL-500/550.

Change Paper Setting

Opens the Paper Settings dialog box.

Zoom controls

Zoom in or zoom out on the label layout, or select the magnification using the pull-down list.

Previous/Next Record buttons

Displays the contents of the previous/next label.

Edit button

Opens the current label in the P-touch Editor Layout window for editing.

Label List checkbox

When checked, the imported data is added to the Label List.

Select Layout Button

Opens the Layout Style window for selecting Layout Style.

Help button

Opens the P-touch Editor Help.

Close button

Closes the Add-In Preview window.

• Refer to P-touch Editor Help for other methods of starting P-touch Editor from within Microsoft Word.

• An error message appears if there is no data highlighted, or if the data highlighted contains an object not supported by P-touch Editor.

• Refer to “How Microsoft Word data is added to the Label List” on page 54 for details of how the selected data is automatically added to the Label List.

• The P-touch Microsoft Word Add-In cannot be used if Microsoft Outlook is currently in use. Close Microsoft Outlook and restart Microsoft Word to enable the Add-In.

Using P-touch Editor with Other Applications

Page 58

CREATING LABELS

Click to print the label.

To edit or customize the text or label layout, click . The full P-touch Editor screen appears and you can edit the label.



How Microsoft Word data is added to the Label List

A new record is automatically created and the text in the selected data is added to the following fields.

• The current date is added to the Date field.

• The first line is added to the Title field.

• All remaining lines are added to the Body field.

• Uncheck the "Label List" checkbox in the Add-In Preview window when you do not want to register the data in the Label List.

• The data is copied onto a label formatted with the default Layout Style. To change the Layout Style, click

to open the full P-touch Editor screen and edit the layout or apply a different Layout Style. Refer to

“Creating Labels Using a Layout Style and Data from the Label List” on page 47 for details.

Microsoft Excel

You can start the P-touch Add-In and copy the highlighted data directly onto a label from Microsoft Excel. The highlighted data is copied as text and automatically added to new records created in the Label List. The Title, Body and Code fields of the new record are then merged into a new label layout, which is displayed in the Add-In Preview window.



Creating a label using data from Microsoft Excel

Open a Microsoft Excel worksheet and select the data you wish to place on a label. To select the data, highlight the text.

Using P-touch Editor with Other Applications

Page 59

Click in Microsoft Excel’s standard toolbar.

P-touch Editor starts and the Add-In Preview window appears showing the newly created label.

• Refer to P-touch Editor Help for other methods of starting P-touch Editor from within Microsoft Excel.

• An error message appears if there is no data highlighted, or if the data highlighted contains an object not supported by P-touch Editor.

• Refer to “How Microsoft Excel data is added to the Label List” on page 55 for details of how the selected data is automatically added to the Label List.

• Refer to Add-In Preview window toolbar on page 53 for descriptions of each button.

• When several records are selected and imported, use the Previous/Next Record buttons to preview the label for the previous/next record.

• If you wish to import the last column of data (if numeric) into the code field, check the "Import Into Code Field" checkbox on the "Add-Ins" tab of the Options dialog box.

• The maximum number of rows that can be selected and printed in a single print job is 500.

• When printing, the records selected to be printed will be counted from the bottom of the list to the top. To print records 1 & 2 in a list of 10, select records 9 & 10 to be printed.

z CREATING LABELS

Click to print the label.

To edit or customize the text or label layout, click . The full P-touch Editor screen appears and you can edit the label.



How Microsoft Excel data is added to the Label List

A new record is automatically created for each row selected and the text in the selected data is added to the following fields.

• The current date is added to the Date field.

• The content of the first cell in the row is added to the Title field.

• The content of the remaining cells in the row is added to the Body field.

• If the last cell selected in the row contains numeric data and hyphens only, the content of that cell can be added to both the Body field and the Code field.

Using P-touch Editor with Other Applications

Page 60

CREATING LABELS

• Uncheck the "Label List" checkbox in the Add-In Preview window when you do not want to register the data in the Label List.

• The data is copied onto a label formatted with the default Layout Style. To change the Layout Style, click

to open the full P-touch Editor screen and edit the layout or apply a different Layout Style. Refer to

“Creating Labels Using a Layout Style and Data from the Label List” on page 47 for details.

Microsoft Outlook

You can start the P-touch Add-In and copy the highlighted data directly onto label from Microsoft Outlook. The highlighted data is copied as text and automatically added to new records created in the Label List. The Title, Body and Code fields of the new record(s) are then merged into a new label layout, which is displayed in the Add-In Preview window. Data can be imported from the Contacts, Calendar, Deleted Items, Drafts, Inbox, Journal, Notes (not including the Notes dialog box), Outbox, Sent Items and Tasks windows.



Creating a label using data from Microsoft Outlook

Open Microsoft Outlook Contacts and select the data you wish to place on a label. To select the data, highlight the contact name.

Click in Microsoft Outlook’s standard toolbar.

P-touch Editor starts and the Add-In Preview window appears showing the newly created label.

Using P-touch Editor with Other Applications

Page 61

• Refer to P-touch Editor Help for other methods of starting P-touch Editor from within Microsoft Outlook.

• An error message appears if there is no data highlighted, or if the data highlighted contains an object not supported by P-touch Editor.

• Refer to “How Microsoft Outlook data is added to the Label List” on page 57 for details of how the selected data is automatically added to the Label List.

Click to print the label.

To edit or customize the text or label layout, click . The full P-touch Editor screen appears and you can edit the label.



How Microsoft Outlook data is added to the Label List

When importing data from the Contacts window, a new record is automatically created for each contact selected and the contact data is added to the following fields as text.

• The current date is added to the Date field.

• The contact’s Full Name is added to the Title field. When the contact's address is Business, the contact’s Job title is also added to the Title field.

• If the “This is the mailing address.” checkbox is checked, the contact’s address is added to the Body field. When the contact's address is Business, the contact's Company is also added to the Body field.

• The contact’s ZIP/Postal code is added to the Code field.

z CREATING LABELS

When importing data from any other Outlook window, a new record is automatically created and the selected data is added to the following fields as text.

• The current date is added to the Date field.

• The first line is added to the Title field.

• All remaining lines are added to the Body field.

• Uncheck the "Label List" checkbox in the Add-In Preview window when you do not want to register the data in the Label List.

• The data is copied onto a label formatted with the default Layout Style. To change the Layout Style, click

to open the full P-touch Editor screen and edit the layout or apply a different Layout Style. Refer to

“Creating Labels Using a Layout Style and Data from the Label List” on page 47 for details.

Using P-touch Editor with Other Applications

Page 62

CREATING LABELS

Using a Database



What is the database function?

The database function allows you to use existing data from another source to quickly create custom labels containing database content - for example name/address labels or inventory labels with codes. The supported formats are mdb (MS Access), csv (generic format) and xls (MS Excel).



Creating a name badge label using a database

This procedure describes how to retrieve the database information and associate it to the layout.

In the Page properties box, select Visitor Name Badge Label from the pull-down list of label types.

The tape length and width settings are automatically set to the size of a Shipping label.

If the Page property box is not displayed in the Property dock click to open it.

Prepare a rough label layout for the label you want to create.

To retrieve the database information and associate it to the layout (merge), click the File menu, point to Database, and then click Connect.

The Open Database dialog box appears.

Using P-touch Editor with Other Applications

Page 63

Navigate to the file containing the data to be used for the labels and open the file.

We will be using MS Excel data for this example. After opening the database file, the Database window appears below the Layout work area.

z CREATING LABELS

Click on the field selector of the field you want to add to the label, for this example we will use the Name field, and then drag and drop it on the layout.

The field is added to the layout.

Field selector

Using P-touch Editor with Other Applications

Page 64

CREATING LABELS

Use the Text Properties dialog box to update the font, position and size of the new field.

Repeat steps 4 and 5 to add more fields to the layout.

Once you have competed editing the layout, the label is ready to be printed. You can check the layout and content of each label by selecting the corresponding record in the Database window.

You can also move from record to record by using the "Next Record" and "Previous Record" buttons in the "Database Properties" box.

Using P-touch Editor with Other Applications

Page 65

Print the label(s) using one of the methods below

• To print the label currently displayed in the Layout work area by itself, click in the Print Properties box.

• To print several labels, hold down the [Ctrl] key and select the records in the Database window for the labels you want to print, and then click in the Print Properties box.

•To print labels for all records, click the Print Setup button. Select “All Records” for “Print Range” and click to print the labels.

z CREATING LABELS

The “Auto Cut” option is not available when using the QL-500.

Using P-touch Editor with Other Applications

Page 66

APPENDIX

Maintenance

Your QL-500/550 may need cleaning from time to time, particularly if you are using it in a dusty environment.

Cleaning the Print Head

The DK Paper Roll used in the QL-500/550 is designed to automatically clean the print head. As the DK Paper Roll passes over the head during printing or label feeding, the print head is cleaned. If necessary, simply feed the DK Paper Roll using the FEED button to clean the print head.

Cleaning the Roller

Use a Cleaning Sheet to clean the roller as described in the following procedure. Refer to Accessories on page 67 for details on purchasing Cleaning Sheets.

Only use Cleaning Sheets designed for the QL-500/550 to clean the roller. Anything else may scratch or damage the surface of the roller.

Turn off the QL-500/550.

Hold the DK Roll compartment cover at the sides near the front of the QL-500/550 and firmly lift up to open the cover.

Remove the DK Roll.

Be sure to remove the DK Roll before cleaning the roller. The roller cleaning function will not operate correctly if the DK Roll is not removed.

Maintenance

Page 67

Thread the end ( ) of the Cleaning Sheet into the slot immediately before the cutter.

z APPENDIX

• Do not peel off section ( ) of the sheet.

• Make sure that the printed surface of the Cleaning Sheet is facing up.

After the Cleaning Sheet is inserted in the slot, peel of section ( ) of the sheet.

Turn on the QL-500/550.

Press and hold the FEED button for at least one second.

The roller rotates for 4" (10 cm).

• The length of the Cleaning Sheet is 3" (8.5 cm).

• Pressing the FEED button for less than one second makes the roller rotate for 1/3" (8 mm) only.

The adhesive surface of the Cleaning Sheet removes any dirt and lint from the roller, and cleaning is then completed. A Cleaning Sheet can only be used one time.

Maintenance

Page 68

APPENDIX

Changing Cutter Unit

Repeated use of the cutter unit will eventually reduce the sharpness of the blade. When this occurs, purchase a replacement cutter and then follow this procedure to replace the cutter. Refer to Accessories on page 67 for details on purchasing a replacement cutter.

Turn off the QL-500/550 and unplug the power code from the electrical outlet.

Open the DK Roll compartment cover, lift up the label lever, and remove the DK Roll from the compartment.

Using a screw driver, loosen the screw securing the cutter unit.

The screw securing the cutter unit cannot be completely removed. Simply loosen it to remove the cutter unit from the QL-500/550.

Grip the tab and lift out the cutter unit.

Be very careful not to touch the sharp edge of the cutter.

Press the new cutter unit in the machine with the two holes aligned with the to posts in the machine.

Tighten the screw securing the cutter unit.

Install the DK Roll and close the DK Roll compartment cover.

For details refer to “Installing the DK Roll” on page 13.

Plug the power cord back into the electrical outlet.

Maintenance

Page 69

What to do when...

Problem Solution

The QL-500/550 does not print, or a printing error is received.

The power button does not light up or flash.

The printed label contains streaks or poor quality characters, or the label is not fed correctly.

A data transmission error appears on the personal computer.

Labels are jammed in the cutter or are not ejected correctly after printing.

Layout style is not updated when Add-in is still activated and a new label roll is installed.

Microsoft Word Ptouch Add-In is not available when Microsoft Outlook is opened.

Troubleshooting



Is the USB cable loose?

Check that the USB cable is connected correctly.



Is the DK Roll installed correctly?

If not, remove the DK Rolls and reinstall.



Is there enough roll remaining?

Check that there is enough roll remaining.



Is the DK Roll compartment cover open?

Check that the DK Roll compartment cover is closed.



Is the power supply cord connected correctly?

Check that the power supply cord is connected and plugged in. If connected correctly, try connecting it to another electrical outlet. * If the power button still does not light up or flash, contact Brother

Customer Service at 1-877-4-P-touch.



Is the print head or roller dirty?

While the print head generally remains clean under normal use, lint or dirt from the roller may become stuck on the printer head. If this occurs, clean the roller. Refer to “Cleaning the Roller” on page 62.



Is the correct port selected?

Check that the correct port is selected from the “Print to the following port” list in the Printer Properties dialog box.



Is the QL-500/550 in cooling mode (the LED lamp is flashing slowly)?

Wait until the LED lamp stops flashing and then try printing again.



Does the edge of the cutter unit seem to have lost its sharpness? Do cutter errors occur frequently?

Replace the cutter. For details, refer to “Changing Cutter Unit” on page 64.



Is there dirt or lint on the roller preventing it from rolling freely?

Use a Cleaning Sheet to clean the roller. For details, refer to Cleaning the Roller on page 62.



Is new label roll installed before activating the P-touch Add-In (The P-touch function is added to your standard Microsoft toolbar)?

Exit the P-touch Add-In, load the 2 touch Add-in, select "Select Layout", and then verify the layout.



Is Microsoft Outlook opened when using Microsoft Word P-touch Add-In?

Close Microsoft Outlook and restart Microsoft Word to enable the Add-In.

label roll type, reactivate the P-

z APPENDIX

Troubleshooting

Page 70

APPENDIX

QL-500 / QL-550

Item Specification

Display

Printing

Buttons

Interface

Power source

Dimensions

Weight

Cutter

Specifications

LED lamp (green) Printing method Direct thermal printing via thermal head

Printing speed

Print head 300 dpi/720 dot Maximum Printing Width 2.3"(59mm) Minimum printing length 1" (25 mm) ON/OFF button

FEED button CUT button (QL-550 only)

USB (USB Spec. 1.1 protocol) AC 120 V 60 Hz (0.8A) 5-3/4" (W) × 7-3/4" (D) × 6" (H) (146 (W) × 196 (D) × 152 (H) mm) Approx. 2.8 lb (1.3 kg) (Without DK Rolls) Automatic cutter (QL-550)

Manual cutter (QL-500)

Max.90mm/sec, Max.50labels/min. (Standard Address Labels)

Operating Environment

Item Specification

Microsoft Windows 98 SE/Me/2000 Professional

Operating System

Interface

Hard disk

Memory

Monitor

Other

Temperature

Humidity

*1Required available space when installing the software with all of the options.

/XP (Home/Professional) (Corresponding OS must be clean-installed in the PC environment which fulfills Microsoft's recommending conditions. )

USB port (USB Spec. 1.1 protocol) Over 70 MB of available space*

Microsoft Windows 98 SE/Me

Microsoft



Windows 2000 Professional

/XP (Home/Professional)

64 MB or more

128 MB or more

SVGA, high color or higher graphics card CD-ROM drive 10°C to 35°C (50°F ~ 95°F) 20% to 80% (without condensation)

Specifications

Page 71

Accessories (For USA Only)

Brother recommends the use of genuine Brother accessories with your QL-500/550. The use of other products may effect the print quality or may damage your QL-500/550. The following supplies and accessories are available for your QL-500/550 and can be ordered directly from Brother should your retailer not stock them.

DK Rolls



DK Die-cut Label

z APPENDIX

Stock

No.

DK-1201 Standard Address Labels, 1-1/7" x 3-1/2" (29.00 mm x 90.00 mm), 400 labels $13.99 DK-1208 Large Address Labels, 1-1/2" x 3-1/2" (38.00 mm x 90.00 mm), 400 labels $18.99 DK-1209 Small Address Labels, 2-3/7" x 1-1/7" (62.00 mm x 29.00 mm), 800 labels $24.99 DK-1202 Shipping Labels, 2-3/7" x 4" (62.00 mm x 100.00 mm), 300 labels $24.99 DK-1203 File Folder Labels, 2/3" x 3-7/16" (17.00 mm x 87.00 mm), 300 labels $11.99

DK-1204

DK-1207 CD / DVD Film Labels, 2-1/3" x 2-1/3" (58.00 mm x 58.00 mm), 100 labels $26.99



DK Continuous Length Tape

Stock

No.

DK-2214 Continuous Length Paper Tape 1/2" (12mm), 100 ft (30.48 M) $11.99 DK-2210 DK-2205 DK-2211 Continuous Length Film Tape White1-1/7"(29mm), 50 ft (15.24 M) $28.99 DK-2212 Continuous Length Film Tape White 2-3/7" (62mm), 50 ft (15.24 M) $58.99 DK-2606 Continuous Length Film Tape Yellow 2-3/7" (62mm), 50 ft (15.24 M) $89.99 DK-2113 Continuous Length Film Tape Clear 2-3/7" (62mm), 50 ft (15.24 M) $89.99

Multi Purpose / Return Address Labels, 2/3" x 2-1/8" (17.00 mm x 54.00 mm), 400 labels

Continuous Length Paper Tape 1-1/7" (29mm), 100 Continuous Length Paper Tape 2-3/7" (62mm), 100

Description Price

$13.99

Description Price

(30.48 M)

$16.99 $25.99

Replacement Cutter

Stock

No.

DK-BU99

Cutter unit (2 units) $11.99

Cleaning Sheet

Stock

No.

DK-CL99 Cleaning Sheet (10 sheets) $11.99

Description Price

Accessories (For USA Only)

Page 72

APPENDIX

Index

AC power cord ......................................... 7

Accessories ............................................. 67

Add-In function ....................................... 51

Add-In Preview window ...................... 53

Add-In software ...................................... 15

Add-Ins ...................................................... 22

Administrator ........................................... 15

Auto Cut .................................................... 37

Auto Format Templates ................ 18, 22

Bar Code ............................................ 39, 49

Body field ..................................... 54, 55, 57

CD-ROM ..................................................... 9

CD-ROM & Software ............................. 7

CD/DVD labels ....................................... 15

Changing Cutter Unit ........................... 64

CUT lever ................................................. 10

Cutter ......................................................... 64

Database .................................................. 58

Database properties ............................ 35

Database window ................................. 35

Date field ...................................... 54, 55, 57

DK Label & Tape Guide ....................... 9

DK Roll ...................................................... 13

installing ........................................... 13

DK Roll compartment cover .............. 10

DK Rolls ............................................... 6, 67

Draw toolbar ........................................... 35

Drivers ....................................................... 22

FEED button ........................................... 10

Font settings ........................................... 35

Fonts .......................................................... 22

Cleaning

Print head

........................................ 62

Roller ................................................. 62

Cleaning Sheet .................................. 9, 67

Clip Art ...................................................... 22

Code field ........................................... 55, 57

Connecting

to multiple computers

to power supply ............................. 12

Contact Information .............................. 71

Contacts window ................................... 57

Copies ....................................................... 37

Custom setup ................................... 18, 22

CUT button .............................................. 10

Index

.................. 31

General Precautions .............................. 6

Help ...................................................... 18, 22

Installing the Software ......................... 16

Label cutting ........................................... 37

Label file

Opening

Label List .................................................. 44

............................................ 38

Page 73

z APPENDIX

Entering data .................................. 45

How it works ................................... 44

Opening ............................................ 45

Printing labels from ...................... 50

Using ................................................. 45

Views ................................................. 44

Label List Object .................................... 48

Label List window .................................. 35

Label List/Database window ............. 35

Labels

Printing

Saving ............................................... 38

Layout Object ......................................... 48

Layout properties .................................. 35

Layout Style ................................ 18, 22, 47

Layout Window ...................................... 35

Layout work area ................................... 35

LED Lamp .......................................... 10, 11

.............................................. 37

Page properties ..................................... 35

Paper Guide ........................................ 9, 14

Power cord .............................................. 10

Print properties ...................................... 35

Print Range ............................................. 50

Printer Driver .......................................... 15

Uninstalling ...................................... 30

Printing options ...................................... 37

Property dock ......................................... 35

PS-9000 Print Server .......................... 31

P-touch Editor ............................ 15, 18, 22

Help .................................................... 42

Starting ............................................. 34

Uninstalling ...................................... 29

Using ................................................. 35

Using with other applications .... 51

P-touch Library .......................... 15, 18, 22

Maintenance ........................................... 62

Manuals .............................................. 18, 22

Merge Fields ........................................... 48

Merge Fields function .......................... 47

Microsoft Excel ....................................... 54

Microsoft Outlook .................................. 56

Microsoft Word ....................................... 52

Name badge ........................................... 58

Network printer ....................................... 31

Object dock ............................................. 35

ON/OFF button ...................................... 10

Operating Environment ....................... 66

Quick Start Guide ................................... 9

Record view ............................................ 44

Replacement .......................................... 67

Shared Printer ........................................ 31

Software

Compatible Operating Systems

Installing ........................................... 16

Overview .......................................... 15

Uninstalling ...................................... 29

Specifications ......................................... 66

Standard toolbar .................................... 35

Starter roll .................................................. 9

.. 15

Output Directly To Printer Driver ..... 37

Index

Page 74

APPENDIX

Text icon ................................................... 36

Text properties ....................................... 35

Title field ....................................... 54, 55, 57

Troubleshooting ..................................... 65

Typical setup ..................................... 18, 22

USB cable .................................................. 9

USB port ................................................... 10

1993-2004 Brother Industries, Ltd.

Microsoft other countries.

This product includes the software module "USBPRINT.SYS" and "USBMON.DLL" in which Microsoft Corporation wholly retains its rights and interests.

Adobe, Acrobat and Reader are registered trademarks of Adobe Systems Incorporated.

All other software and product names mentioned are trademarks or registered trademarks of their respective companies.

All titles and copyrights to the software on bundled CD (including but not limited to the program, images, clipboard, templates and text incorporated into the software) and any copies of the software are owned by Brother Industries, Ltd. (and its suppliers).

The user may not resale, duplicate, change, reverse-engineer, disassemble or decompile any part or all of the software on bundled CD without prior written permission.

Index

, Windows ® are registered trademarks of Microsoft Corporation in the US and

Page 75

APPENDIX

Contact Information

Service Center Locations

If you need a local service center, please call 1-800-284-HELP (4357)

to locate the authorized service center closest to you.

Note: Be sure to call the Service Center before your visit.

Service centers do not provide operational assistance. See “Operational Assistance”.

Operational Assistance

For technical and operational assistance you may call Brother Customer Service at:

Voice 1-877-4-PTouch, or Fax 1-901-379-1210

Assistance on the Internet

For product information and downloading the latest drivers: http://www.brother.com

For purchasing accessories and certain Brother products: http://www.brothermall.com

Accessories and Supplies

To order Brother accessories or supplies by Visa, MasterCard, Discover or American Express,

you may call toll tree 1-888-879-3232, or complete the order form in your user’s guide and

fax both sides of the form to 1-800-947-1445.

z APPENDIX

For purchasing accessories on the Internet: http://www.brothermall.com

To order by mail or pay by check, please complete the accessory order form and mail it along

with payment to:

Brother International Corporation

Attn: Consumer Accessory Division

P.O. Box 341332

Bartlett, TN 38184-1332

Fax-Back System

Brother Customer Service has installed an easy-to-use Fax-Back System so you can get

instant answers to common technical questions and product information for all Brother products.

This system is available 24 hours a day, 7 days a week. You can use the system to send the

information to any fax machine, not just the one you are calling from.

Please call 1-800-521-2846 and follow the voice prompts to receive faxed instructions on how

to use the system and an index of Fax-Back subjects.

Contact Information

Page 76

Brother P-Touch QL-500, P-Touch QL-550, QL 500 - P-Touch B/W Thermal Transfer Printer, andtrade, QL-500 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual