Brother MFCL8900CDWZU1 User Manual

Online User's Guide

MFC-L8610CDW
MFC-L8900CDW

© 2017 Brother Industries, Ltd. All rights reserved.

Home > Table of Contents

Table of Contents

Before You Use Your Brother Machine ............................................................................................... 1

Definitions of Notes ........................................................................................................................................ 2

Notice - Disclaimer of Warranties (USA and Canada) ................................................................................... 3

Trademarks .................................................................................................................................................... 4

Important Note ...............................................................................................................................................5

Introduction to Your Brother Machine................................................................................................. 6

Before Using Your Machine ........................................................................................................................... 7

Control Panel Overview .................................................................................................................................8

Touchscreen LCD Overview........................................................................................................................... 9

How to Navigate the Touchscreen LCD ....................................................................................................... 16

Settings Screen Overview............................................................................................................................19

Setting the Main Home Screen .................................................................................................................... 20

Customization of Your Machine ................................................................................................................... 21

Access Brother Utilities (Windows®) ............................................................................................................ 22

Uninstall the Brother Software and Drivers (Windows®) .................................................................... 24

Paper Handling.................................................................................................................................... 25

Load Paper................................................................................................................................................... 26

Load and Print Using the Paper Tray ................................................................................................. 27

Load and Print Using the Multi‑purpose Tray (MP Tray) .................................................................... 31

Paper Settings.............................................................................................................................................. 40

Change the Paper Size and Paper Type............................................................................................ 41

Select the Tray to Be Used For Printing............................................................................................. 42

Change the Check Paper Size Setting............................................................................................... 43

Recommended Print Media ......................................................................................................................... 44

Load Documents .......................................................................................................................................... 45

Load Documents in the Automatic Document Feeder (ADF) ............................................................. 46

Load Documents on the Scanner Glass............................................................................................. 48

Unscannable and Unprintable Areas ........................................................................................................... 49

Using Special Paper..................................................................................................................................... 50

Print ...................................................................................................................................................... 51

Print from Your Computer (Windows®) ........................................................................................................ 52

Print a Document (Windows®)............................................................................................................ 53

Print Settings (Windows®).................................................................................................................. 55

Secure Print (Windows®).................................................................................................................... 59

Change the Default Print Settings (Windows®).................................................................................. 60

Print a Document Using the BR-Script3 Printer Driver (PostScript® 3™ Language Emulation)

(Windows®) ........................................................................................................................................62

Monitor the Status of the Machine from Your Computer (Windows®) ................................................ 63

Print from Your Computer (Macintosh)......................................................................................................... 64

Print a Document (Macintosh)............................................................................................................ 65

Print Options (Macintosh)................................................................................................................... 66

Secure Print (Macintosh).................................................................................................................... 72

Print a Document Using the BR-Script3 Printer Driver (PostScript® 3™ language emulation)

(Macintosh)......................................................................................................................................... 73

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Monitor the Status of the Machine from Your Computer (Macintosh)................................................. 74

Cancel a Print Job........................................................................................................................................76

Test Print ...................................................................................................................................................... 77

Scan...................................................................................................................................................... 78

Scan Using the Scan Button on Your Brother Machine ............................................................................... 79

Scan Photos and Graphics................................................................................................................. 80

Save Scanned Data to a Folder as a PDF File .................................................................................. 82

Save Scanned Data to a USB Flash Drive......................................................................................... 84

Scan to an Editable Text File (OCR) .................................................................................................. 86

Scan to Email Attachment .................................................................................................................. 88

Send Scanned Data to an Email Server............................................................................................. 90

Scan to FTP ....................................................................................................................................... 92

Scan to SSH FTP (SFTP) .................................................................................................................. 97

Scan to Network (Windows®)........................................................................................................... 105

Scan to SharePoint®.........................................................................................................................111

Web Services for Scanning on Your Network (Windows® 7, Windows® 8 and Windows® 10) ........ 116

Change Scan Button Settings from ControlCenter4 (Windows®)..................................................... 120

Change Scan Button Settings from ControlCenter2 (Macintosh)..................................................... 124

Configure Certificate for Signed PDF ............................................................................................... 128

Disable Scanning from Your Computer ............................................................................................ 129

Scan from Your Computer (Windows®)...................................................................................................... 130

Scan Using ControlCenter4 Home Mode (Windows®)..................................................................... 131

Scan Using ControlCenter4 Advanced Mode (Windows®)............................................................... 148

Scan Using Nuance™ PaperPort™ 14SE or Other Windows® Applications .................................... 164

Scan Using Windows® Photo Gallery or Windows® Fax and Scan ................................................. 169

Scan from Your Computer (Macintosh)...................................................................................................... 172

Scan Using ControlCenter2 (Macintosh).......................................................................................... 173

Scan Using TWAIN-Compliant Applications (Macintosh)................................................................. 188

TWAIN Driver Settings (Macintosh).................................................................................................. 189

Configure Scan Settings Using Web Based Management......................................................................... 191

Set the Scan File Name Using Web Based Management................................................................ 192

Set the Scan Job Email Report Using Web Based Management .................................................... 193

Copy ................................................................................................................................................... 194

Copy a Document ......................................................................................................................................195

Enlarge or Reduce Copied Images ............................................................................................................ 197

Make N in 1 Copies Using the Page Layout Feature ................................................................................. 198

Sort Copies ................................................................................................................................................200

Copy an ID Card ........................................................................................................................................201

Copy on Both Sides of the Paper (2-sided Copy) ...................................................................................... 202

Copy Options .............................................................................................................................................204

Fax ...................................................................................................................................................... 206

Send a Fax.................................................................................................................................................207

Send a Fax ....................................................................................................................................... 208

Send a 2-sided Fax from the ADF.................................................................................................... 210

Send a Fax Manually........................................................................................................................ 211

Send a Fax at the End of a Conversation ........................................................................................ 212

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Send the Same Fax to More than One Recipient (Broadcasting) .................................................... 213

Send a Fax in Real Time.................................................................................................................. 215

Send a Fax at a Specified Time (Delayed Fax)................................................................................ 216

Add a Cover Page to Your Fax.........................................................................................................217

Cancel a Fax in Progress ................................................................................................................. 220

Check and Cancel a Pending Fax.................................................................................................... 221

Fax Options ...................................................................................................................................... 222

Receive a Fax ............................................................................................................................................ 223

Receive Mode Settings .................................................................................................................... 224

Memory Receive (Remote Fax) Options .......................................................................................... 234

Remote Fax Retrieval....................................................................................................................... 242

Voice Operations and Fax Numbers .......................................................................................................... 247

Voice Operations.............................................................................................................................. 248

Store Fax Numbers ..........................................................................................................................256

Set up Groups for Broadcasting ....................................................................................................... 260

Dial Access Codes and Credit Card Numbers ................................................................................. 264

Telephone Services and External Devices................................................................................................. 265

Voice Mail......................................................................................................................................... 266

Distinctive Ring................................................................................................................................. 267

External TAD (Telephone Answering Device)................................................................................... 271

External and Extension Telephones ................................................................................................. 274

Multi-line Connections (PBX) ........................................................................................................... 280

Fax Reports................................................................................................................................................ 281

Print a Transmission Verification Report .......................................................................................... 282

Print a Fax Journal ........................................................................................................................... 283

PC-FAX ...................................................................................................................................................... 284

PC-FAX for Windows® ..................................................................................................................... 285

PC-FAX for Macintosh ..................................................................................................................... 308

Print Data Directly from a USB Flash Drive .....................................................................................311

Compatible USB Flash Drives.................................................................................................................... 312

Print Data Directly from a USB Flash Drive or Digital Camera Supporting Mass Storage.........................313

Create a PRN File for Direct Printing (Windows®) ..................................................................................... 315

Network .............................................................................................................................................. 316

Supported Basic Network Features ........................................................................................................... 317

Network Management Software and Utilities ............................................................................................. 318

Learn about Network Management Software and Utilities ............................................................... 319

Additional Methods of Configuring Your Brother Machine for a Wireless Network ....................................320

Before Configuring Your Brother Machine for a Wireless Network................................................... 321

Configure Your Machine for a Wireless Network..............................................................................322

Configure Your Machine for a Wireless Network Using the One Push Method of Wi-Fi Protected

Setup™ (WPS).................................................................................................................................. 323

Configure Your Machine for a Wireless Network Using the PIN Method of Wi-Fi Protected

Setup™ (WPS).................................................................................................................................. 324

Configure Your Machine for a Wireless Network Using the Machine's Control Panel Setup Wizard327

Configure Your Machine for a Wireless Network When the SSID Is Not Broadcast ........................ 329

Configure Your Machine for an Enterprise Wireless Network .......................................................... 331

Use Wi-Fi Direct®............................................................................................................................. 334

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Advanced Network Features......................................................................................................................343

Print the Network Configuration Report............................................................................................ 344

Configure Your Mail Server Settings Using Web Based Management............................................. 345

Configure the Brother Machine for Email or Internet Fax (I-Fax) ..................................................... 348

I-Fax Options.................................................................................................................................... 363

Use the Send Fax to Server Feature................................................................................................ 368

Print the WLAN Report..................................................................................................................... 372

Configure and Operate LDAP Search .............................................................................................. 375

Synchronize Time with the SNTP Server Using Web Based Management ..................................... 378

Technical Information for Advanced Users................................................................................................. 382

Gigabit Ethernet (Wired Network Only) ............................................................................................ 383

Reset the Network Settings to the Factory Settings......................................................................... 385

Security .............................................................................................................................................. 386

Lock the Machine Settings ......................................................................................................................... 387

Setting Lock Overview...................................................................................................................... 388

Network Security Features.........................................................................................................................393

Before Using Network Security Features ......................................................................................... 394

Secure Function Lock 3.0................................................................................................................. 395

Use Active Directory® Authentication............................................................................................... 402

Use LDAP Authentication................................................................................................................. 407

Manage Your Network Machine Securely Using SSL/TLS............................................................... 411

Manage Your Network Machine Securely Using IPsec .................................................................... 444

Send or Receive an Email Securely................................................................................................. 462

Use IEEE 802.1x Authentication for a Wired or a Wireless Network ............................................... 468

Store Print Log to Network ............................................................................................................... 473

Mobile/Web Connect......................................................................................................................... 479

Brother Web Connect................................................................................................................................. 480

Brother Web Connect Overview....................................................................................................... 481

Online Services Used with Brother Web Connect............................................................................ 482

Conditions for Using Brother Web Connect...................................................................................... 484

Set Up Brother Web Connect........................................................................................................... 488

Scan and Upload Documents Using Brother Web Connect............................................................. 497

Download and Print Documents Using Brother Web Connect ......................................................... 498

FaxForward to Cloud or E-mail ........................................................................................................ 501

Outline, Scan, and Copy or Cut Parts of Your Documents Using Brother Web Connect ................. 504

NotePrint and NoteScan................................................................................................................... 509

Google Cloud Print.....................................................................................................................................514

Google Cloud Print Overview ........................................................................................................... 515

Before Using Google Cloud Print ..................................................................................................... 516

Print from Google Chrome™ or Chrome OS™................................................................................. 520

Print from Google Drive™ for Mobile ................................................................................................ 521

Print from Gmail™ Webmail Service for Mobile................................................................................522

AirPrint .......................................................................................................................................................523

AirPrint Overview.............................................................................................................................. 524

Before Using AirPrint........................................................................................................................ 525

Print Using AirPrint ........................................................................................................................... 528

Scan Using AirPrint ..........................................................................................................................532

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Home > Table of Contents

Send a Fax Using AirPrint (For MFC Models).................................................................................. 535

Mobile Printing for Windows®.................................................................................................................... 538

Mopria® Print Service................................................................................................................................. 539

Brother iPrint&Scan.................................................................................................................................... 540

Near-Field Communication (NFC).............................................................................................................. 541

Register an External IC Card Reader............................................................................................... 542

ControlCenter .................................................................................................................................... 543

ControlCenter4 (Windows®)....................................................................................................................... 544

Change the Operation Mode in ControlCenter4 (Windows®) .......................................................... 545

Scan Using ControlCenter4 Home Mode (Windows®)..................................................................... 547

Scan Using ControlCenter4 Advanced Mode (Windows®)............................................................... 548

Set Up the Brother Machine Using ControlCenter4 (Windows®) .....................................................549

Create a Custom Tab Using ControlCenter4 Advanced Mode (Windows®)..................................... 551

ControlCenter2 (Macintosh) ....................................................................................................................... 553

Scan Using ControlCenter2 (Macintosh).......................................................................................... 554

Set Up the Brother Machine Using ControlCenter2 (Macintosh)...................................................... 555

Troubleshooting................................................................................................................................ 557

Error and Maintenance Messages ............................................................................................................. 558

Transfer Your Faxes or Fax Journal Report ..................................................................................... 565

Error Messages When Using the Brother Web Connect Feature .............................................................. 569

Document Jams ......................................................................................................................................... 571

Document is Jammed in the Top of the ADF Unit ............................................................................ 572

Document is Jammed under the Document Cover .......................................................................... 573

Remove Small Scraps of Paper Jammed in the ADF ...................................................................... 574

Paper Jams ................................................................................................................................................ 575

Paper is Jammed in the MP tray ...................................................................................................... 576

Paper is Jammed in the Paper Tray................................................................................................. 577

Paper is Jammed in the Back of the Machine .................................................................................. 579

Paper is Jammed Inside the Machine .............................................................................................. 581

Paper is Jammed underneath the Paper Tray.................................................................................. 584

Printing Problems.......................................................................................................................................586

Improve the Print Quality............................................................................................................................ 589

Telephone and Fax Problems ....................................................................................................................595

Set Dial Tone Detection....................................................................................................................599

Set Telephone Line Compatibility for Interference and VoIP Systems ............................................. 600

Network Problems......................................................................................................................................601

Error Messages ................................................................................................................................ 602

Use the Network Connection Repair Tool (Windows®) ....................................................................604

Where Can I Find My Brother Machine's Network Settings? ........................................................... 605

I Cannot Complete the Wireless Network Setup Configuration........................................................ 606

My Brother Machine Cannot Print, Scan, or PC-FAX Receive over the Network............................. 608

I Want to Check that My Network Devices are Working Correctly ................................................... 610

Google Cloud Print Problems..................................................................................................................... 611

AirPrint Problems ....................................................................................................................................... 612

Other Problems .......................................................................................................................................... 613

Check the Machine Information .................................................................................................................615

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Home > Table of Contents

Reset Your Brother Machine ...................................................................................................................... 616

Reset Functions Overview ............................................................................................................... 617

Routine Maintenance ........................................................................................................................ 618

Replace Supplies ....................................................................................................................................... 619

Replace the Toner Cartridge ............................................................................................................ 621

Replace the Drum Unit ..................................................................................................................... 624

Replace the Belt Unit........................................................................................................................ 628

Replace the Waste Toner Box..........................................................................................................631

Reset the Drum Counter .................................................................................................................. 635

Reset the Belt Unit Counter.............................................................................................................. 636

Clean the Machine ..................................................................................................................................... 637

Clean the Scanner............................................................................................................................ 639

Clean the Laser Scanner Windows .................................................................................................. 640

Clean the Touchscreen LCD ............................................................................................................ 643

Clean the Corona Wires ................................................................................................................... 644

Clean the Drum Unit......................................................................................................................... 646

Clean the Paper Pick-up Rollers ...................................................................................................... 651

Calibrate Color Output ...............................................................................................................................652

Reset the Machine's Calibration Settings.........................................................................................653

Correct Color Print Alignment (Color Registration) .................................................................................... 654

Check the Remaining Part Life ..................................................................................................................655

Pack and Ship Your Brother Machine ........................................................................................................656

Replace Periodic Maintenance Parts ......................................................................................................... 658

Machine Settings............................................................................................................................... 659

Change Machine Settings from the Control Panel ..................................................................................... 660

In the Event of Power Failure (Memory Storage) ............................................................................. 661

General Settings............................................................................................................................... 662

Save Your Favorite Settings as a Shortcut.......................................................................................679

Print Reports .................................................................................................................................... 683

Settings and Features Tables...........................................................................................................686

Change Machine Settings from Your Computer......................................................................................... 723

Change Machine Settings Using Web Based Management ............................................................ 724

Change the Machine Settings Using Remote Setup ........................................................................ 728

Appendix............................................................................................................................................ 739

Specifications ............................................................................................................................................. 740

How to Enter Text on Your Brother Machine .............................................................................................. 747

Supplies .....................................................................................................................................................748

Important Information About Toner Cartridge Life...................................................................................... 750

Accessories................................................................................................................................................751

Brother Numbers........................................................................................................................................752

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Home > Before You Use Your Brother Machine

Before You Use Your Brother Machine

• Definitions of Notes

• Notice - Disclaimer of Warranties (USA and Canada)

• Trademarks

• Important Note

1

Home > Before You Use Your Brother Machine > Definitions of Notes

Definitions of Notes

We use the following symbols and conventions throughout this User's Guide:

WARNING

CAUTION

IMPORTANT

NOTE

Bold Bold style identifies buttons on the machine's control panel or computer screen.

Italics Italicized style emphasizes an important point or refers you to a related topic.

Courier New

WARNING indicates a potentially hazardous situation which, if not avoided, could
result in death or serious injuries.

CAUTION indicates a potentially hazardous situation which, if not avoided, may
result in minor or moderate injuries.

IMPORTANT indicates a potentially hazardous situation which, if not avoided, may
result in damage to property or loss of product functionality.

NOTE specifies the operating environment, conditions for installation, or special
conditions of use.

Tips icons indicate helpful hints and supplementary information.

Electrical Hazard icons alert you to possible electrical shock.

Fire Hazard icons alert you to the possibility of a fire.

Hot Surface icons warn you not to touch hot machine parts.

Prohibition icons indicate actions you must not perform.

Courier New font identifies messages shown on the machine's LCD.

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2

Home > Before You Use Your Brother Machine > Notice - Disclaimer of Warranties (USA and Canada)

Notice - Disclaimer of Warranties (USA and Canada)

BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS
(COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING
WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT
WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS
OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY,
CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE
SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY
SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT
APPLY TO YOU.

IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL,
INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS,
BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE
USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF
THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN
CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR
INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER’S
LICENSOR’S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND
REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING
NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

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3

Home > Before You Use Your Brother Machine > Trademarks

Trademarks

BROTHER is either a trademark or a registered trademark of Brother Industries, Ltd.

Microsoft, Windows, Windows Server, SharePoint, Internet Explorer, Outlook, PowerPoint, Excel, Active
Directory, OneNote and OneDrive are either registered trademarks or trademarks of Microsoft Corporation in the
United States and/or other countries.

Apple, Macintosh, Safari, iPad, iPhone and iPod touch are trademarks of Apple Inc., registered in the United
States and other countries.

AirPrint and macOS are trademarks of Apple Inc.

Nuance and PaperPort are trademarks or registered trademarks of Nuance Communications, Inc. or its affiliates
in the United States and/or other countries.

PostScript and PostScript 3 are either registered trademarks or trademarks of Adobe Systems Incorporated in
the United States and/or other countries.

Wi-Fi, Wi-Fi Alliance and Wi-Fi Direct are registered trademarks of Wi-Fi Alliance®.

WPA, WPA2, Wi-Fi CERTIFIED, Wi-Fi Protected Setup and Wi-Fi Protected Setup logo are trademarks of Wi-Fi
Alliance®.

Flickr is a registered trademark of Yahoo! Inc.

Android, Gmail, Google Cloud Print, Google Drive, Google Chrome, Chrome OS and Google Play are
trademarks of Google Inc. Use of these trademarks is subject to Google Permissions.

Mopria® is a registered trademark and a service mark of Mopria Alliance, Inc. in the United States and other
countries. Unauthorized use is strictly prohibited.

Mozilla and Firefox are registered trademarks of the Mozilla Foundation.

Intel is a trademark of Intel Corporation in the U.S. and/or other countries.

Evernote is a trademark of Evernote Corporation and used under a license.

The Bluetooth word mark is owned by the Bluetooth SIG, Inc. and any use of such marks by Brother Industries,
Ltd. is under license.

WordPerfect is a registered trademark of Corel Corporation and/or its subsidiaries in Canada, the United States
and/or other countries.

PictBridge is a trademark.

Each company whose software title is mentioned in this manual has a Software License Agreement specific to its
proprietary programs.

Any trade names and product names of companies appearing on Brother products, related documents
and any other materials are all trademarks or registered trademarks of those respective companies.

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4

Home > Before You Use Your Brother Machine > Important Note

Important Note

• Do not use this product outside the country of purchase as it may violate the wireless telecommunication and
power regulations of that country.

• Not all models are available in all countries.

• Windows® 10 in this document represents Windows® 10 Home, Windows® 10 Pro, Windows® 10 Education
and Windows® 10 Enterprise.

• Windows Server® 2008 in this document represents Windows Server® 2008 and Windows Server® 2008 R2.

• The screens in this User's Guide are for illustration purposes only and may differ from the actual screens.

• Unless otherwise specified, the screens in this manual are from Windows® 7 and macOS v10.10.5 Screens
on your computer may vary depending on your operating system.

• The contents of this guide and the specifications of this product are subject to change without notice.

• Not all features are available in countries subject to applicable export restrictions.

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Home > Introduction to Your Brother Machine

Introduction to Your Brother Machine

• Before Using Your Machine

• Control Panel Overview

• Touchscreen LCD Overview

• How to Navigate the Touchscreen LCD

• Settings Screen Overview

• Setting the Main Home Screen

• Customization of Your Machine

•

Access Brother Utilities (Windows®)

6

Home > Introduction to Your Brother Machine > Before Using Your Machine

Before Using Your Machine

Before attempting any printing operation, confirm the following:

• Make sure you have installed the Brother software and drivers.

• For USB or network cable users: Make sure the interface cable is physically secure.

Simultaneous printing, scanning and faxing

Your machine can print from your computer while sending or receiving a fax into memory or while scanning a
document into the computer. Fax sending will not be stopped during printing from your computer. However, when
the machine is copying or receiving a fax on paper, it pauses the printing operation, and then continues printing
when copying or fax receiving has finished.

Firewall (Windows®)

If your computer is protected by a firewall and you are unable to network print, network scan, or PC-FAX, you
may need to configure the firewall settings. If you are using the Windows® Firewall and you installed the drivers

using the steps in the installer, the necessary firewall settings have been already set. If you are using any other
personal firewall software, see the User's Guide for your software or contact the software manufacturer.

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7

Home > Introduction to Your Brother Machine > Control Panel Overview

1 2 3 4 5

6

Control Panel Overview

The control panel may vary depending on your model.

1. Touchscreen Liquid Crystal Display (LCD)

Access menus and options by pressing them on the Touchscreen.

2. Menu Buttons

(Back)

Press to go back to the previous menu.

(Home)

Press to return to the Main Home screen.

(Cancel)

Press to cancel an operation.

3. Dial Pad (Numerical buttons)

Press the Numerical buttons to dial telephone or fax numbers and to enter the number of copies.

4. LED Power Indicator

The LED lights up depending on the machine’s power status.

5.

6. Near Field Communication (NFC) Reader (MFC-L8900CDW)

Power On/Off

• Turn on the machine by pressing .

• Turn off the machine by pressing and holding down

seconds before going off. If you have an external telephone or TAD connected, it is always available.

. The LCD displays [Shutting Down] for a few

You can use card authentication by touching the IC card to the NFC Reader on the control panel.

If your Android™ device supports the NFC feature, you can print from your device or scan documents to your
device in the same way.

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8

Home > Introduction to Your Brother Machine > Touchscreen LCD Overview

Touchscreen LCD Overview

MFC-L8610CDW

You can select from two types of screens to set as the Main Home screen: Home screens and Shortcuts
screens. When a Home screen is displayed, swipe left or right or press d or c to display the other Home screens.

The Main Home screen displays the machine's status when the machine is idle. When displayed, this screen
indicates that your machine is ready for the next command.

If Active Directory® Authentication or LDAP Authentication is enabled, the machine's control panel is locked.

The available features vary depending on your model.

Home screen: Screen 1

The Home screens provide access to features, such as Fax, Copy and Scan.

Home screen: Screen 2

9

Home screen: Screen 3

Shortcuts screen

Create Shortcuts for frequently-used operations, such as sending a fax, copying, scanning and using Web
Connect.

Eight Shortcuts tabs are available with six Shortcuts on each Shortcuts tab. A total of 48 Shortcuts are
available.

1. Date & Time

Displays the date and time set on the machine.

2. Modes

•

[Fax]

Press to access Fax mode.

•

[Copy]

Press to access Copy mode.

•

[Scan]

Press to access Scan mode.

• [Secure Print]

Press to access the [Secure Print] option.

10

• [Web]

0 Max

Press to connect the Brother machine to an Internet service.

•

[Apps]

Press to connect the Brother machine to the Brother Apps service.

• [USB]

Press to access the USB menu and select [Scan to USB] or [Direct Print] options.

• [2 in 1 ID Copy]

Press to access the 2 in 1 ID Copy option.

3.

(Toner)

Displays the remaining toner life. Press to access the [Toner] menu.

4. (Settings)

Press to access the [Settings] menu.

If Setting Lock has been turned on, a lock icon appears on the LCD. You must unlock the machine to

change settings.

5.

or (Wireless Status)

Press to configure wireless settings.

If you are using a wireless connection, a four-level indicator displays the current wireless signal strength.

Wireless LAN Disabled

6. [Shortcuts]

Press to access the [Shortcuts] screen.

7. (Home screen)

Press to access the Home screens.

New Fax

When [Fax Preview] is set to [On], the number of new faxes you received into the memory appears at the
top of the screen.

11

Warning icon

The warning icon appears when there is an error or maintenance message. Press the message area to

view it, and then press to return to the Main Home screen.

NOTE

This product adopts the font of ARPHIC TECHNOLOGY CO.,LTD.

MFC-L8900CDW

Your machine has eight tabbed screens (referred to as Home screens). Each Home screen can hold up to eight
icons which can be used for functions, machine settings and shortcuts. A total of 64 icons can be placed on the
Home screens as needed.

The Main Home screen can be selected from the Home screens.

Use the [Admin Settings] menu to names on the tabs and rearrange the icons.

1. Date & Time

Displays the date and time set on the machine.

This area is also used to display error or maintenance messages.

12

2. (Wired LAN Status)

0 Max

Press to configure the Wired LAN settings.

The icon displays the current wired network status.

Wired LAN Disabled
(Gray)

Wired LAN Enabled
(White)

No cable connection or Wireless LAN connected

3. or (Wireless Status)

Press to configure wireless settings.

If you are using a wireless connection, a four-level indicator displays the current wireless signal strength.

Wireless LAN Disabled

4.

(Toner)

Displays the remaining toner life. Press to access the [Toner] menu.

5. (Admin Settings)

Press to access the [Admin Settings] menu.

6. Function Icons, Setting Icons and Shortcut Icons

The following descriptions explain basic icons and features. The available features vary depending on your
model.

•

[All Settings]

Press to access the machine's settings menu.

•

[Fax]

Press to access Fax mode.

• [Copy]

Press to access Copy mode.

•

[Scan]

Press to access Scan mode.

•

[Secure Print]

Press to access the [Secure Print] option.

• [USB]

Press to access the USB menu and select [Scan to USB] or [Direct Print] options.

• [Web]

Press to connect the Brother machine to an Internet service.

•

[Apps]

Press to connect the Brother machine to the Brother Apps service.

13

• [2 in 1 ID Copy]

Press to access the 2 in 1 ID Copy option.

•

7. Tabs Scroll Buttons

Press to display and access all the tabs.

8. Home Tabs

Press to display the screen for the Home.

New Fax

(Shortcuts)

Press to access the created Shortcuts for frequently-used operations, such as sending a fax, copying,
scanning and using Web Connect.

When

[Fax Preview] is set to [On], the number of new faxes you received into the memory appears at the

top of the screen.

14

Warning icon

The warning icon appears when there is an error or maintenance message. Press the message area to

view it, and then press to return to the Main Home screen.

NOTE

This product adopts the font of ARPHIC TECHNOLOGY CO.,LTD.

Related Information

• Introduction to Your Brother Machine

• Customization of Your Machine

15

Home > Introduction to Your Brother Machine > How to Navigate the Touchscreen LCD

How to Navigate the Touchscreen LCD

Press your finger on the LCD to operate it. To display and access all the options, swipe left, right, up, down or
press d c or a b on the LCD to scroll through them.

The following steps explain how to change a machine setting. In this example, the LCD Backlight setting is
changed from [Light] to [Med].

IMPORTANT

DO NOT press the LCD with a sharp object, such as a pen or stylus. It may damage the machine.

NOTE

DO NOT touch the LCD immediately after plugging in the power cord or turning on the machine. Doing this
may cause an error.

1. Press [Settings].

If your machine displays the [All Settings] menu on the Home screen, skip this step.

2. Press [All Settings].

3. Swipe up or down or press a or b to display the [General Setup] option, and then press [General
Setup].

4. Swipe up or down or press a or b to display the [LCD Settings] option, and then press [LCD
Settings].

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5. Press [Backlight].

6. Press [Med].

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7. Press .

Related Information

• Introduction to Your Brother Machine

18

Home > Introduction to Your Brother Machine > Settings Screen Overview

Settings Screen Overview

Related Models: MFC-L8610CDW

Press to view the current machine status on the LCD.

Use the Settings menu to access all of your Brother machine's settings.

The available features vary depending on your model.

1. Toner

• Displays the remaining toner life.

• Press to access the [Toner] menu.

2. Network

• Press to set up a network connection.

• A four level indicator on the screen displays the current wireless signal strength if you are using a wireless

connection.

3. Date & Time

Displays the date and time set on the machine.

Press to access the [Date & Time] menu.

4. Screen Settings

Press to access the [Screen Settings] menu.

5. All Settings

Press to access a menu of all machine settings.

6. Tray Setting

Press to access the [Tray Setting] menu.

7. Wi-Fi Direct

Press to set up a Wi-Fi Direct network connection.

Related Information

• Introduction to Your Brother Machine

19

Home > Introduction to Your Brother Machine > Setting the Main Home Screen

Setting the Main Home Screen

Related Models: MFC-L8610CDW

Set the Main Home screen to either [Home Screen 1], [Home Screen 2], [Home Screen 3],
[Shortcuts 1], [Shortcuts 2], [Shortcuts 3], [Shortcuts 4], [Shortcuts 5], [Shortcuts 6],
[Shortcuts 7] or [Shortcuts 8].

When the machine is idle or you press , the Touchscreen will return to the screen you set.

1. Press

2. Swipe up or down or press a or b to display the screen settings, and then press the setting you want.

3. Press .

The machine will go to your chosen screen.

[Settings] > [Screen Settings] > [Main Home Screen].

Related Information

• Introduction to Your Brother Machine

20

Home > Introduction to Your Brother Machine > Customization of Your Machine

Customization of Your Machine

Related Models: MFC-L8900CDW

When you press , the machine displays the [Admin Settings] menu. To restrict access to this menu,

you can set an administrator password to protect it.

This password is the same as the administrator password for Web Based Management.

The [Admin Settings] menu allows you to customize Home screen names and the arrangement of icons on
the screens.

The [Home Screen Settings] menu and the [Other Screen Settings] menu provide the following
functions:

• Renaming Home screen tabs

• Adding, removing and repositioning icons on Home screens

• Setting your Main Home screen

• Selecting screen background color

• Changing the default functions for the Copy screen and the Scan screen

The [Admin Settings] menu allows you to manage permissions and restrictions.

The [Restriction Management] menu provides the following functions:

• User Restriction

- Secure Function Lock

- Active Directory Authentication

- LDAP Authentication

• Setting Lock (detailed settings are available.)

For more information, see Related Information. Network Security Features and Lock the Machine Settings.

Related Information

• Introduction to Your Brother Machine

• Touchscreen LCD Overview

• Network Security Features

• Lock the Machine Settings

21

Home > Introduction to Your Brother Machine > Access Brother Utilities (Windows®)

Access Brother Utilities (Windows®)

Brother Utilities is an application launcher that offers convenient access to all Brother applications installed on

your computer.

1. Do one of the following:

• (Windows® 7)

Click

• (Windows® 8)

Tap or click (Brother Utilities) either on the Start screen or the desktop.

• (Windows® 8.1)

Move your mouse to the lower left corner of the Start screen and click

based device, swipe up from the bottom of the Start screen to bring up the Apps screen).

When the Apps screen appears, tap or click (Brother Utilities).

• (Windows® 10)

Click

2. Select your machine (where XXXX is the name of your model).

(Start) > All Programs > Brother > Brother Utilities.

Brother > Brother Utilities.

(if you are using a touch-

3. Choose the operation you want to use.

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Related Information

• Introduction to Your Brother Machine

• Uninstall the Brother Software and Drivers (Windows®)

23

Home > Introduction to Your Brother Machine > Access Brother Utilities (Windows®) > Uninstall the Brother

Software and Drivers (Windows®)

Uninstall the Brother Software and Drivers (Windows®)

1. Do one of the following:

• (Windows® 7)

Click (Start) > All Programs > Brother > Brother Utilities.

• (Windows® 8)

Tap or click

• (Windows® 8.1)

Move your mouse to the lower left corner of the Start screen and click

based device, swipe up from the bottom of the Start screen to bring up the Apps screen).

When the Apps screen appears, tap or click (Brother Utilities).

• (Windows® 10)

Click

2. Click the drop-down list, and then select your model name (if not already selected). Click Tools in the left
navigation bar, and then click Uninstall.

Follow the instructions in the dialog box to uninstall the software and drivers.

Brother > Brother Utilities.

(Brother Utilities) either on the Start screen or the desktop.

(if you are using a touch-

Related Information

• Access Brother Utilities (Windows®)

24

Home > Paper Handling

Paper Handling

• Load Paper

• Paper Settings

• Recommended Print Media

• Load Documents

• Unscannable and Unprintable Areas

• Using Special Paper

25

Home > Paper Handling > Load Paper

Load Paper

• Load and Print Using the Paper Tray

• Load and Print Using the Multi‑purpose Tray (MP Tray)

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Home > Paper Handling > Load Paper > Load and Print Using the Paper Tray

Load and Print Using the Paper Tray

• Load Paper in the Paper Tray

• Printing Problems

• Error and Maintenance Messages

27

Home > Paper Handling > Load Paper > Load and Print Using the Paper Tray > Load Paper in the Paper

Tray

Load Paper in the Paper Tray

• If the Check Size setting is set to On and you pull the paper tray out of the machine, a message appears
on the LCD asking if you want to change the paper size and paper type. Change the paper size and paper
type settings if needed, following the LCD instructions.

• When you load a different size and type of paper in the tray, you must also change the Paper Size and
Paper Type settings in the machine, or on your computer.

1. Pull the paper tray completely out of the machine.

2. Press and slide the paper guides to fit the paper.

Press the green release levers to slide the paper guides.

3. Fan the stack of paper well.

4. Load paper in the paper tray with the printing surface face down.

When you use letterhead or preprinted paper, load the paper in the correct orientation.See Related
Information: Change Machine Settings to Print on Letterhead or Preprinted Paper Using the Paper Tray.

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5. Make sure the paper is below the maximum paper mark (b b b).

Overfilling the paper tray will cause paper jams.

6. Slowly push the paper tray completely into the machine.

7. Lift the support flap to prevent paper from sliding off the output tray.

Related Information

• Load and Print Using the Paper Tray

• Change Machine Settings to Print on Letterhead or Preprinted Paper Using the Paper Tray

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Home > Paper Handling > Load Paper > Load and Print Using the Paper Tray > Load Paper in the Paper

Tray > Change Machine Settings to Print on Letterhead or Preprinted Paper Using the Paper Tray

Change Machine Settings to Print on Letterhead or Preprinted Paper Using the Paper Tray

When you use letterhead or preprinted paper for 2-sided printing, change the machine's settings.

DO NOT load different sizes and types of paper in the paper tray at the same time. Doing this may cause
the paper to jam or misfeed.

Orientation

For 1-sided printing

• face down

• top edge toward the front of the paper tray

For automatic 2-sided printing (long edge binding)

• face up

• bottom edge toward the front of the paper tray

1. Press [Settings] > [All Settings] > [Printer] > [2-sided] > [Single Image] > [2-

sided Feed].

If your machine displays the [All Settings] menu on the Home screen, skip the [Settings] menu.

2. Press .

Related Information

• Load Paper in the Paper Tray

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Home > Paper Handling > Load Paper > Load and Print Using the Multi‑purpose Tray (MP Tray)

Load and Print Using the Multi‑purpose Tray (MP Tray)

You can load letterhead, colored paper, thin paper, thick paper, recycled paper, bond paper, labels, glossy paper,
up to 50 sheets of plain paper, or up to ten envelopes in the MP tray.

• Load Paper in the Multi‑purpose Tray (MP Tray)

• Load and Print Labels Using the MP Tray

• Load and Print Envelopes Using the MP Tray

• Printing Problems

• Error and Maintenance Messages

31

Home > Paper Handling > Load Paper > Load and Print Using the Multi‑purpose Tray (MP Tray) > Load

2

1

Paper in the Multi‑purpose Tray (MP Tray)

Load Paper in the Multi‑purpose Tray (MP Tray)

When you load a different size and type of paper in the tray, you must also change the Paper Size and Paper
Type settings in the machine, or on your computer.

• Plain Paper

• Letterhead

• Colored Paper

• Thin Paper

• Thick Paper

• Recycled Paper

• Bond

• Glossy Paper

1. Lift the support flap to prevent paper from sliding off the face down output tray.

2. Open the MP tray and lower it gently.

3. Pull out the MP tray support (1) and unfold the flap (2).

4. Slide the MP tray paper guides to fit the width of the paper you are using.

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5. Load paper with the printing surface face up in the MP tray.

2

• Make sure the paper is below the maximum paper mark (1).

• Place the paper's leading edge (top of paper) between the and b arrows (2).

• When using glossy paper, load only one sheet at a time in the MP tray to avoid a paper jam.

• When you use letterhead or preprinted paper, load the paper in the correct orientation.See Related
Information: Change Machine Settings to Print on Letterhead or Preprinted Paper Using the MP Tray.

Related Information

• Load and Print Using the Multi‑purpose Tray (MP Tray)

• Change Machine Settings to Print on Letterhead or Preprinted Paper Using the MP Tray

33

Home > Paper Handling > Load Paper > Load and Print Using the Multi‑purpose Tray (MP Tray) > Load

Paper in the Multi‑purpose Tray (MP Tray) > Change Machine Settings to Print on Letterhead or Preprinted

Paper Using the MP Tray

Change Machine Settings to Print on Letterhead or Preprinted Paper Using the MP Tray

When you use letterhead or preprinted paper for 2-sided printing, change the machine's settings.

DO NOT load different sizes and types of paper in the paper tray at the same time. Doing this may cause
the paper to jam or misfeed.

Orientation

For 1-sided printing

• face up

• top edge first

For automatic 2-sided printing (long edge binding)

• face down

• bottom edge first

1. Press [Settings] > [All Settings] > [Printer] > [2-sided] > [Single Image] > [2-

sided Feed].

If your machine displays the [All Settings] menu on the Home screen, skip the [Settings] menu.

2. Press .

Related Information

• Load Paper in the Multi‑purpose Tray (MP Tray)

34

Home > Paper Handling > Load Paper > Load and Print Using the Multi‑purpose Tray (MP Tray) > Load

2

1

and Print Labels Using the MP Tray

Load and Print Labels Using the MP Tray

When the back cover (face up output tray) is pulled down, the machine has a straight paper path from the MP
tray through to the back of the machine. Use this paper feed and output method when you print on labels.

When you load a different size and type of paper in the tray, you must also change the Paper Size and Paper
Type settings in the machine, or on your computer.

1. Open the machine's back cover (the face up output tray).

2. On the front of the machine, open the MP tray and lower it gently.

3. Pull out the MP tray support (1) and unfold the flap (2).

4. Slide the MP tray paper guides to fit the width of the paper you are using.

5. Load paper with the printing surface face up in the MP tray.

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1

2

• Make sure the paper is below the maximum paper mark (1).

• Place the paper's leading edge (top of paper) between the and b arrows (2).

6. Change your print preferences in the Print screen before sending the print job from your computer.

7. Send your print job to the machine.

8. Close the back cover (the face up output tray) until it locks in the closed position.

Related Information

• Load and Print Using the Multi‑purpose Tray (MP Tray)

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Home > Paper Handling > Load Paper > Load and Print Using the Multi‑purpose Tray (MP Tray) > Load
and Print Envelopes Using the MP Tray

Load and Print Envelopes Using the MP Tray

You can load up to ten envelopes in the MP tray.

Before loading, press the corners and sides of the envelopes to make them as flat as possible.

When you load a different size and type of paper in the tray, you must also change the Paper Size and Paper
Type settings in the machine, or on your computer.

1. Open the machine's back cover (the face up output tray).

2. Pull down the two gray levers, one on the left side and one on the right side, as shown in the illustration.

3. On the front of the machine, open the MP tray and lower it gently.

4. Pull out the MP tray support (1) and unfold the flap (2).

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2

1

5. Slide the MP tray paper guides to fit the width of the envelopes that you are using.

2

1

6. Load paper with the printing surface face up in the MP tray.

• Load up to 10 envelopes in the MP tray with the printing surface face up. Make sure the envelopes are
below the maximum paper mark (1). Loading more than 10 envelopes may cause paper jams.

• Place the paper's leading edge (top of paper) between the and b arrows (2).

7. Change your print preferences in the Print dialog box before sending the print job from your computer.

Settings Options for Envelopes

Paper Size Com-10

DL

C5

Monarch

Media Type Envelopes

Env. Thick

Env. Thin

8. Send your print job to the machine.

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9. When you have finished printing, return the two gray levers you adjusted in the earlier step back to their
original positions.

10. Close the back cover (the face up output tray) until it locks in the closed position.

Related Information

• Load and Print Using the Multi‑purpose Tray (MP Tray)

39

Home > Paper Handling > Paper Settings

Paper Settings

• Change the Paper Size and Paper Type

• Select the Tray to Be Used For Printing

• Change the Check Paper Size Setting

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Home > Paper Handling > Paper Settings > Change the Paper Size and Paper Type

Change the Paper Size and Paper Type

When you change the size and type of the paper you load in the tray, you must change the Paper Size and
Paper Type settings on the LCD at the same time.

1. Press

Type].

If your machine displays the [All Settings] menu on the Home screen, skip the [Settings] menu.

2. Press the option you want.

3. Swipe up or down or press a or b to display the paper type options, and then press the option you want.

4. Press

5. Press [Paper Size].

6. Press the option you want.

7. Swipe up or down or press a or b to display the paper size options, and then press the option you want.

8. Press .

[Settings] > [All Settings] > [General Setup] > [Tray Setting] > [Paper

.

Related Information

• Paper Settings

41

Home > Paper Handling > Paper Settings > Select the Tray to Be Used For Printing

Select the Tray to Be Used For Printing

Change the default tray the machine will use for printing copies, received faxes, and print jobs from your
computer.

1. Press

If your machine displays the [All Settings] menu on the Home screen, skip the [Settings] menu.

2. Swipe up or down or press a or b to display the [Tray Use: Copy], [Tray Use: Fax], or [Tray Use:
Print] option, and then press the option you want.

3. Swipe up or down or press a or b to display the option you want, and then press it. For example, when you
select the [MP>T1] option, the machine pulls paper from the MP tray until it is empty, and then from Tray 1.

4. Press

• When you make a copy using the ADF and give priority to multiple trays, the machine looks for the tray

• When you make a copy using the scanner glass, your document is copied from the higher priority tray

• (MFC models) Use the following sizes of paper for printing faxes: Letter, A4, Legal, Folio or Mexico

• (MFC models) If the tray is out of paper and received faxes are in the machine’s memory, [No Paper]

[Settings] > [All Settings] > [General Setup] > [Tray Setting].

.

with the most suitable paper and pulls paper from that tray.

even if more suitable paper is in another paper tray.

Legal. When an appropriate size is not in any of the trays, the machine stores received faxes and
[Size Mismatch] appears on the Touchscreen.

appears on the Touchscreen. Load paper in the empty tray.

Related Information

• Paper Settings

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Home > Paper Handling > Paper Settings > Change the Check Paper Size Setting

Change the Check Paper Size Setting

When you turn on your machine's Check Size setting, the machine displays a message when you remove a
paper tray or load paper using the MP tray, asking if you changed the paper size and paper type.

The default setting is On.

1. Press

Size].

If your machine displays the [All Settings] menu on the Home screen, skip the [Settings] menu.

2. Press [On] or [Off].

3. Press

[Settings] > [All Settings] > [General Setup] > [Tray Setting] > [Check

.

Related Information

• Paper Settings

43

Home > Paper Handling > Recommended Print Media

Recommended Print Media

To get the best print quality, we recommend using the paper listed in the table.

Paper Type Item

Plain Paper Xerox Vitality Multipurpose Printer Paper, 20 lb

(20 lb = 75 g/m2)

Hammermill Laser Print

(24 lb = 90 g/m2)

Recycled Paper No specific brand recommended

Labels Avery laser labels white #5160

Envelopes No specific brand recommended

Glossy Paper NewPage Futura Laser Gloss 80 lb Text

(80 lb =118 g/m2)

Related Information

• Paper Handling

• Improve the Print Quality

44

Home > Paper Handling > Load Documents

Load Documents

You can send a fax, make copies and scan from the Automatic Document Feeder (ADF) and from the scanner
glass.

• Load Documents in the Automatic Document Feeder (ADF)

• Load Documents on the Scanner Glass

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Home > Paper Handling > Load Documents > Load Documents in the Automatic Document Feeder (ADF)

Load Documents in the Automatic Document Feeder (ADF)

Use the ADF when copying or scanning multiple-page, standard-sized documents.

• The ADF can hold the following pages and feed each sheet individually:

- (MFC-L8610CDW)

Up to 50 sheets

- (MFC-L8900CDW)

Up to 70 sheets

• Use standard 20 lb (80 g/m2) paper.

• Make sure documents with correction fluid or written in ink are completely dry.

IMPORTANT

• DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam.

• DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper-clipped, pasted, or taped.

• DO NOT use cardboard, newspaper, or fabric.

• To avoid damaging your machine while using the ADF, DO NOT pull on the document while it is feeding.

Document Sizes Supported

Length:

Width: 4.1 to 8.5 in. (105 to 215.9 mm)

Weight:

1. Unfold the ADF document output support flap.

2. Fan the pages well.

3. Stagger the pages of your document and load it face up and top edge first, into the ADF as shown in the
illustration.

5.8 to 14.0 in. (147.3 to 355.6 mm)

17 to 24 lb (64 to 90 g/m2)

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4. Adjust the paper guides to fit the width of your document.

Related Information

• Load Documents

47

Home > Paper Handling > Load Documents > Load Documents on the Scanner Glass

Load Documents on the Scanner Glass

Use the scanner glass to fax, copy, or scan one page at a time.

Document Sizes Supported

• (MFC-L8610CDW)

Length:

Width: Up to 8.5 in. (215.9 mm)

Weight: Up to 4.4 lb (2 kg)

To use the scanner glass, the ADF must be empty.

1. Lift the document cover.

2. Place the document on the scanner glass face down.

Up to 11.8 in. (300 mm)

• (MFC-L8900CDW)
Up to 14 in. (355.6 mm)

3. Place the corner of the page in the upper left corner of the scanner glass.

4. Close the document cover.

If the document is a book or is thick, gently press on the document cover.

Related Information

• Load Documents

48

Home > Paper Handling > Unscannable and Unprintable Areas

1

3

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Unscannable and Unprintable Areas

The measurements in the table below show maximum unscannable and unprintable areas from the edges of the
most commonly-used paper sizes. These measurements may vary depending on the paper size or settings in the
application you are using.

Do not attempt to scan, copy, or print into these areas; your output will not reflect anything in these areas.

Usage Document Size Top (1)

Bottom (3)

Fax (Sending) Letter, Legal 0.12 in. (3 mm) 0.16 in. (4 mm)

A4 0.12 in. (3 mm) (ADF)

1

Copy

Scan Letter 0.12 in. (3 mm) 0.12 in. (3 mm)

Print Letter, Legal 0.16 in. (4.2 mm) 0.16 in. (4.2 mm)

Letter, Legal 0.16 in. (4 mm) 0.16 in. (4 mm)

A4 0.16 in. (4 mm) 0.12 in. (3 mm)

A4 0.12 in. (3 mm) 0.12 in. (3 mm)

Legal 0.12 in. (3 mm) 0.12 in. (3 mm)

A4 0.16 in. (4.2 mm) 0.16 in. (4.2 mm)

Left (2)

Right (4)

0.04 in. (1 mm)
(Scanner Glass)

0.12 in. (3 mm)

Related Information

• Paper Handling

1

a 1 in 1 copy and 100% document size copy

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Home > Paper Handling > Using Special Paper

Using Special Paper

Always test paper samples before purchasing them to ensure desirable performance.

• DO NOT use inkjet paper; it may cause a paper jam or damage your machine.

• If you use bond paper, paper with a rough surface, or paper that is wrinkled or creased, the paper may exhibit
degraded performance.

Store paper in its original packaging and keep it sealed. Keep the paper flat and away from moisture, direct
sunlight and heat.

IMPORTANT

Some types of paper may not perform well or may cause damage to your machine.

DO NOT use paper:

• that is highly textured

• that is extremely smooth or shiny

• that is curled or warped

• that is coated or has a chemical finish

• that is damaged, creased or folded

• that exceeds the recommended weight specification in this guide

• with tabs and staples

• with letterheads using low temperature dyes or thermography

• that is multipart or carbonless

• that is designed for inkjet printing

If you use any of the types of paper listed above, they may damage your machine. This damage is not
covered under any Brother warranty or service agreement.

Related Information

• Paper Handling

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Home > Print

Print

•

Print from Your Computer (Windows®)

• Print from Your Computer (Macintosh)

• Cancel a Print Job

• Test Print

51

Home > Print > Print from Your Computer (Windows®)

Print from Your Computer (Windows®)

•

Print a Document (Windows®)

•

Print Settings (Windows®)

•

Secure Print (Windows®)

•

Change the Default Print Settings (Windows®)

•

Print a Document Using the BR-Script3 Printer Driver (PostScript® 3™ Language
Emulation) (Windows®)

•

Monitor the Status of the Machine from Your Computer (Windows®)

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Home > Print > Print from Your Computer (Windows®) > Print a Document (Windows®)

Print a Document (Windows®)

1. Select the print command in your application.

2. Select Brother XXX-XXXX (where XXXX is the name of your model), and then click the printing properties or
preferences button.

The printer driver window appears.

3. Make sure you have loaded the correct size paper in the paper tray.

4. Click the Paper Size drop-down list, and then select your paper size.

5. In the Orientation field, select the Portrait or Landscape option to set the orientation of your printout.

If your application contains a similar setting, we recommend that you set the orientation using the
application.

6. Type the number of copies (1-999) you want in the Copies field.

7. Click the Media Type drop-down list, and then select the type of paper you are using.

8. To print multiple pages on a single sheet of paper or print one page of your document on multiple sheets,
click the Multiple Page drop-down list, and then select your options.

9. Change other printer settings if needed.

10. Click OK.

11. Complete your print operation.

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Related Information

• Print from Your Computer (Windows®)

• Print Settings (Windows®)

54

Home > Print > Print from Your Computer (Windows®) > Print Settings (Windows®)

Print Settings (Windows®)

Basic Tab

1. Paper Size

Select the size of the paper you want to use. You can either choose from standard paper sizes or create a
custom paper size.

2. Orientation

Select the orientation (portrait or landscape) of your printout.

If your application contains a similar setting, we recommend that you set the orientation using the application.

3. Copies

Type the number of copies (1-999) that you want to print in this field.

Collate

Select this option to print sets of multi-page documents in the original page order. When this option is
selected, one complete copy of your document will print, and then reprint according to the number of
copies you choose. If this option is not selected, then each page will print according to the number of
copies chosen before the next page of the document is printed.

4. Media Type

Select the type of media you want to use. To achieve the best print results, the machine automatically adjusts
its print settings according to the selected media type.

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5. Print Quality

Select the print resolution you want. Because print quality and speed are related, the higher the quality, the
longer it will take to print the document.

6. Color / Mono

Select the Color/Mono settings to use.

NOTE

• The machine’s color sensor is very sensitive and may perceive faded black text or an off-white
background as color. If you know that your document is black and white and you want to conserve
color toner, select Mono mode.

• If either the Cyan, Magenta or Yellow toner reaches the end of its life while printing a color document,
the print job cannot be completed. Cancel your print job and select to start the print job again in Mono
mode, as long as Black toner is available.

7. Document Type

Select the type of document you want to print.

Settings button

Specify advanced settings, such as color mode and other settings.

Color Mode

Select the color mode to suit your preference.

Import

To adjust the print configuration of a particular image, click Settings. When you have finished
adjusting the image parameters, such as brightness and contrast, import those settings as a print
configuration file. Use the Export option to create a print configuration file from the current settings.

Export

To adjust the print configuration of a particular image, click Settings. When you have finished
adjusting the image parameters, such as brightness and contrast, export those settings as a print
configuration file. Use the Import option to load a previously exported configuration file.

Improve Gray Color

Select this option to improve the image quality of shaded areas.

Enhance Black Printing

If a black graphic does not print correctly, select this setting.

Improve Pattern Printing

Select this option to improve the pattern printing if printed fills and patterns are different from the fills
and patterns you see on your computer screen.

8. Multiple Page

Select this option to print multiple pages on a single sheet of paper or print one page of your document on
multiple sheets.

Page Order

Select the page order when printing multiple pages on a single sheet of paper.

Border Line

Select the type of border to use when printing multiple pages on a single sheet of paper.

9. 2-sided / Booklet

Select this option to print on both sides of the paper or print a document in booklet format using 2-sided
printing.

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2-sided Settings button

Click this button to select the type of 2-sided binding. Four types of 2-sided bindings are available for each
orientation.

10. Paper Source

Select the paper source setting according to your print conditions or purpose.

First Page

Select the paper source to use for printing the first page.

Other Pages

Select the paper source to use for printing the second and subsequent pages.

Advanced Tab

1. Scaling

Select these options to enlarge or reduce the size of the pages in your document.

Fit to Paper Size

Select this option to enlarge or reduce the document pages to fit a specified paper size. When you select
this option, select the paper size you want from the drop-down list.

Free

Select this option to enlarge or reduce the document pages manually. When you select this option, type a
value into the field.

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2. Reverse Print

Select this option to rotate the printed image 180 degrees.

3. Use Watermark

Select this option to print a logo or text on your document as a watermark. Select one of the preset
watermarks, add a new watermark, or use an image file you have created.

4. Header-Footer Print

Select this option to print the date, time and PC login user name on the document.

5. Toner Save Mode

Select this feature to conserve toner by using less toner to print documents; printouts appear lighter, but are
still legible.

6. Secure Print

This feature ensures that confidential or sensitive documents do not print until you enter a password on the
machine's control panel.

7. Administrator

This feature allows you to change the administrator password and restrict various printing functions.

8. User Authentication

This feature allows you to confirm the restrictions for each user.

9. Other Print Options button

Improve Print Output

Select this option to reduce the amount of paper curling and improve the toner fixing.

TrueType Mode

Mode

Select how the fonts are processed for printing.

Use Printer TrueType Fonts(Available only for certain models)

Select whether to use built-in fonts for the font processing.

Eco settings

Select this option to reduce printing noise.

Related Information

• Print from Your Computer (Windows®)

• Print a Document (Windows®)

58

Home > Print > Print from Your Computer (Windows®) > Secure Print (Windows®)

Secure Print (Windows®)

Use Secure Print to ensure that confidential or sensitive documents do not print until you enter a password on
the machine's control panel.

• The secure data is deleted from the machine when you turn off the machine.

1. Select the print command in your application.

2. Select Brother XXX-XXXX (where XXXX is the name of your model), and then click the printing properties or
preferences button.

The printer driver window appears.

3. Click the Advanced tab.

4. Click the Settings button in the Secure Print field.

5. Select the Secure Print check box.

6. Type your four-digit password in the Password field.

You must set a separate password for each document.

7. Type the User Name and Job Name in the text field, if needed.

8. Click OK, to close the Secure Print Settings window.

9. Click OK.

10. Complete your print operation.

11. On the machine's control panel, swipe left or right or press d or c to display the [Secure Print] option,
and then press [Secure Print].

12. Swipe up or down or press a or b to display user names, and then press your user name.

The LCD displays the list of secured jobs for your name.

13. Swipe up or down or press a or b to display the print job, and then press it.

14. Enter your four-digit password, and then press [OK].

15. Enter the number of copies you want.

16. Press [Start].

The machine prints the data.

After you have printed the secured data, it will be cleared from the machine's memory.

Related Information

• Print from Your Computer (Windows®)

59

Home > Print > Print from Your Computer (Windows®) > Change the Default Print Settings (Windows®)

Change the Default Print Settings (Windows®)

When you change an application's print settings, the changes only apply to documents printed with that
application. To change print settings for all Windows® applications, you must configure the printer driver

properties.

1. Do one of the following:

• For Windows Server® 2008

Click

• For Windows® 7 and Windows Server® 2008 R2

Click (Start) > Devices and Printers.

• For Windows® 8

Move your mouse to the lower right corner of your desktop. When the menu bar appears, click Settings,
and then click Control Panel. In the Hardware and Sound group, click View devices and printers.

• For Windows® 10 and Windows Server® 2016

Click > Windows System > Control Panel. In the Hardware and Sound group, click View devices

and printers.

• For Windows Server® 2012

Move your mouse to the lower right corner of your desktop. When the menu bar appears, click Settings,
and then click Control Panel. In the Hardware group, click View devices and printers.

• For Windows Server® 2012 R2

Click Control Panel on the Start screen. In the Hardware group, click View devices and printers.

2. Right-click the Brother XXX-XXXX icon (where XXXX is your model name), and then select Printer
properties. If printer driver options appear, select your printer driver.

3. Click the General tab, and then click the Printing Preferences... or Preferences... button.

The printer driver dialog box appears.

(Start) > Control Panel > Hardware and Sound > Printers.

• To configure the tray settings, click the Device Settings tab.

• To change the printer port, click the Ports tab.

4. Select the print settings you want to use as defaults for all of your Windows® programs.

5. Click OK.

6. Close the printer properties dialog box.

Related Information

• Print from Your Computer (Windows®)

• Configure the Optional Tray Settings (Windows®)

60

Home > Print > Print from Your Computer (Windows®) > Change the Default Print Settings

(Windows®) > Configure the Optional Tray Settings (Windows®)

Configure the Optional Tray Settings (Windows®)

Access your machine's Properties to auto-detect your machine's Optional Tray and serial number.

The printer driver automatically detects the Optional Tray during the driver installation. If you added the
Optional Tray after the driver installation, follow these steps:

1. Do one of the following:

• For Windows Server® 2008

Click

• For Windows® 7 and Windows Server® 2008 R2

Click

• For Windows® 8

Move your mouse to the lower right corner of your desktop. When the menu bar appears, click Settings,
and then click Control Panel. In the Hardware and Sound group, click View devices and printers.

• For Windows® 10 and Windows Server® 2016

Click > Windows System > Control Panel. In the Hardware and Sound group, click View devices

and printers.

• For Windows Server® 2012

Move your mouse to the lower right corner of your desktop. When the menu bar appears, click Settings,
and then click Control Panel. In the Hardware group, click View devices and printers.

• For Windows Server® 2012 R2

Click Control Panel on the Start screen. In the Hardware group, click View devices and printers.

2. Right-click the Brother XXX-XXXX icon (where XXXX is your model name), and then select Printer
properties. If printer driver options appear, select your printer driver.

3. Click the Device Settings tab.

4. Click the Auto Detect button.

The Optional Tray and the machine's serial number are automatically detected.

5. Click the Apply button.

6. Close the printer properties dialog box.

(Start) > Control Panel > Hardware and Sound > Printers.

(Start) > Devices and Printers.

The Auto Detect function is not available under the following machine conditions:

• The machine power switch is off.

• The machine is in a network shared environment.

• The cable is not connected to the machine correctly.

Related Information

• Change the Default Print Settings (Windows®)

61

Home > Print > Print from Your Computer (Windows®) > Print a Document Using the BR-Script3 Printer

Driver (PostScript® 3™ Language Emulation) (Windows®)

Print a Document Using the BR-Script3 Printer Driver (PostScript® 3

™

Language Emulation) (Windows®)

The BR-Script3 printer driver lets you print PostScript® data more clearly.

To install the PS driver (BR-Script3 printer driver), launch the Brother installation disc, select Custom in the
Select Machine section, and then select the PS Driver check box.

1. Select the print command in your application.

2. Select Brother XXX-XXXX BR-Script3 (where XXXX is the name of your model), and then click the printing
properties or preferences button.

The printer driver window appears.

3. Click the Layout, Paper/Quality, or Secure Print tab to change basic print settings.

Click the Layout or Paper/Quality tab, and then click the Advanced... button to change advanced print
settings.

4. Click OK.

5. Complete your print operation.

Related Information

• Print from Your Computer (Windows®)

62

Home > Print > Print from Your Computer (Windows®) > Monitor the Status of the Machine from Your

Computer (Windows®)

Monitor the Status of the Machine from Your Computer (Windows®)

The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices,
allowing you to get immediate notification of errors.

• Do one of the following:

- Double-click the icon in the task tray.

- (Windows® 7)

Click (Start) > All Programs > Brother > Brother Utilities.

Click the drop-down list and select your model name (if not already selected). Click Tools in the left
navigation bar, and then click Status Monitor.

- (Windows® 8)

Click

already selected). Click Tools in the left navigation bar, and then click Status Monitor.

- (Windows® 8.1)

Move your mouse to the lower left corner of the Start screen and click (if you are using a touch-

based device, swipe up from bottom of the Start screen to bring up the Apps screen). When the Apps

screen appears, tap or click (Brother Utilities), and then click the drop-down list and select your

model name (if not already selected). Click Tools in the left navigation bar, and then click Status
Monitor.

(Brother Utilities), and then click the drop-down list and select your model name (if not

- (Windows® 10)

Click Brother > Brother Utilities.

Click the drop-down list and select your model name (if not already selected). Click Tools in the left
navigation bar, and then click Status Monitor.

Troubleshooting

Click the Troubleshooting button to access the troubleshooting website.

Visit the Genuine Supplies website

Click the Visit the Genuine Supplies website button for more information on Brother genuine supplies.

Related Information

• Print from Your Computer (Windows®)

• Printing Problems

• Calibrate Color Output

63

Home > Print > Print from Your Computer (Macintosh)

Print from Your Computer (Macintosh)

• Print a Document (Macintosh)

• Print Options (Macintosh)

• Secure Print (Macintosh)

•

Print a Document Using the BR-Script3 Printer Driver (PostScript® 3™ language
emulation) (Macintosh)

• Monitor the Status of the Machine from Your Computer (Macintosh)

64

Home > Print > Print from Your Computer (Macintosh) > Print a Document (Macintosh)

Print a Document (Macintosh)

1. Make sure you have loaded the correct size paper in the paper tray.

2. From an application, such as Apple TextEdit, click the File menu, and then select Print.

3. Select Brother XXX-XXXX (where XXXX is your model name).

4. Type the number of copies you want in the Copies field.

5. Click the Paper Size pop-up menu, and then select your paper size.

6. Select the Orientation option that matches the way you want the document to print.

7. Click the application pop-up menu, and then select Print Settings.

The Print Settings options appear.

8. Click the Media Type pop-up menu, and then select the type of paper you are using.

9. Change other printer settings, if needed.

10. Click Print.

Related Information

• Print from Your Computer (Macintosh)

• Print Options (Macintosh)

65

Home > Print > Print from Your Computer (Macintosh) > Print Options (Macintosh)

Print Options (Macintosh)

Page Setup

1. Paper Size

Select the size of the paper you want to use. You can either choose from standard paper sizes or create a
custom paper size.

2. Orientation

Select the orientation (portrait or landscape) of your printout.

If your application contains a similar setting, we recommend that you set the orientation using the application.

3. Scale

Type a value into the field to enlarge or reduce the pages in your document to fit the selected paper size.

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Layout

1. Pages per Sheet

Select the number of pages to print on a single sheet of paper.

2. Layout Direction

Select the page order when printing multiple pages on a single sheet of paper.

3. Border

Select the type of border to use when printing multiple pages on a single sheet of paper.

4. Two-Sided

Select whether to print on both sides of the paper.

5. Reverse page orientation

Select this option to rotate the printed image 180 degrees.

6. Flip horizontally

Select this option to reverse the printed image on the page horizontally from left to right.

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Paper Handling

1. Collate pages

Select this option to print sets of multi-page documents in the original page order. When this option is
selected, one complete copy of your document will print, and then reprint according to the number of copies
you choose. If this option is not selected, then each page will print according to the number of copies chosen
before the next page of the document is printed.

2. Pages to Print

Select which pages you want to print (even pages or odd pages).

3. Page Order

Select the page order.

4. Scale to fit paper size

Select this option to enlarge or reduce the pages in your document to fit the selected paper size.

5. Destination Paper Size

Select the paper size to print on.

6. Scale down only

Select this option if you want to reduce the pages in your document when they are too large for the selected
paper size. If this option is selected and the document is formatted for a paper size that is smaller than the
paper size you are using, the document will be printed at its original size.

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Print Settings

1. Media Type

Select the type of media you want to use. To achieve the best print results, the machine automatically adjusts
its print settings according to the selected media type.

2. Print Quality

Select the print resolution you want. Because print quality and speed are related, the higher the quality, the
longer it will take to print the document.

3. Color / Mono

Select the Color/Mono settings to use.

NOTE

• The machine’s color sensor is very sensitive and may perceive faded black text or an off-white
background as color. If you know that your document is black and white and you want to conserve
color toner, select Mono mode.

• If either the Cyan, Magenta or Yellow toner reaches the end of its life while printing a color document,
the print job cannot be completed. Cancel your print job and select to start the print job again in Mono
mode, as long as Black toner is available.

4. Paper Source

Select the paper source setting according to your print conditions or purpose.

5. Advanced

Toner Save Mode

Select this feature to conserve toner by using less toner to print documents; printouts appear lighter, but
are still legible.

Improve Print Output

Select this option to reduce the amount of paper curling and improve the toner fixing.

Quiet Mode

Select this option to reduce printing noise.

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Other Print Options

Skip Blank Page

Select this option to allow the printer driver to automatically detect blank pages and exclude them from
printing.

Color Settings

1. Color Mode

Select the color mode to suit your preference.

2. Advanced Color Settings

Click the disclosure triangle to select the Color Enhancement feature. This feature analyzes your image to
improve its sharpness, white balance and color density. This process may take several minutes depending on
the size of the image and the specifications of your computer.

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Secure Print

1. Secure Print

This feature ensures that confidential or sensitive documents do not print until you enter a password on the
machine's control panel.

Related Information

• Print from Your Computer (Macintosh)

• Print a Document (Macintosh)

71

Home > Print > Print from Your Computer (Macintosh) > Secure Print (Macintosh)

Secure Print (Macintosh)

Use Secure Print to ensure that confidential or sensitive documents do not print until you enter a password on
the machine's control panel.

• The secure data is deleted from the machine when you turn off the machine.

1. From an application, such as Apple TextEdit, click the File menu, and then select Print.

2. Select Brother XXX-XXXX (where XXXX is your model name).

3. Click the application pop-up menu, and then select the Secure Print option. The Secure Print options
appear.

4. Select the Secure Print check box.

5. Type your user name, job name and a four-digit password.

6. Click Print.

7. On the machine's control panel, swipe left or right or press d or c to display the [Secure Print] option,
and then press [Secure Print].

8. Swipe up or down or press a or b to display user names, and then press your user name.

The LCD displays the list of secured jobs for your name.

9. Swipe up or down or press a or b to display the print job, and then press it.

10. Enter your four-digit password, and then press [OK].

11. Enter the number of copies you want.

12. Press [Start].

After you have printed the secured data, it will be cleared from the machine's memory.

Related Information

• Print from Your Computer (Macintosh)

72

Home > Print > Print from Your Computer (Macintosh) > Print a Document Using the BR-Script3 Printer

Driver (PostScript® 3™ language emulation) (Macintosh)

Print a Document Using the BR-Script3 Printer Driver (PostScript® 3

™

language emulation) (Macintosh)

The BR-Script3 printer driver lets you print PostScript® data more clearly.

• Go to your model's Downloads page on the Brother Solutions Center at
the PS driver (BR-Script3 printer driver).

• Make sure you have added the BR-Script3 printer driver from Print & Scan or Printers & Scanners in the
System Preferences list on your Macintosh.

1. Make sure you have loaded the correct size paper in the paper tray.

2. From an application, such as Apple TextEdit, click the File menu, and then select Print.

3. Select your machine.

4. Type the number of copies you want in the Copies field.

5. Click the Paper Size pop-up menu, and then select your paper size.

6. Select the Orientation option that matches the way you want the document to print.

7. Click the print options pop-up menu, and then click Printer Features.

The Printer Features options appear.

8. Click the Print Quality pop-up menu, and then select the print quality.

9. Click the Media Type pop-up menu, and then select the type of paper you are using.

10. Select the Auto, Color, or Mono option for the Color / Mono print setting.

11. Change other printer settings, if needed.

12. Click Print.

support.brother.com to download

Related Information

• Print from Your Computer (Macintosh)

73

Home > Print > Print from Your Computer (Macintosh) > Monitor the Status of the Machine from Your

Computer (Macintosh)

Monitor the Status of the Machine from Your Computer (Macintosh)

The Status Monitor utility is a configurable software tool for monitoring the status of a device, allowing you to get
immediate notification of error messages, such as paper empty or paper jam, at preset update intervals. You can
also access Web Based Management.

1. Click the System Preferences menu, select Print & Scan or Printers & Scanners, and then select your
machine.

2. Click the Options & Supplies button.

3. Click the Utility tab, and then click the Open Printer Utility button.

Status Monitor starts.

Troubleshooting

Click the Troubleshooting button to access the troubleshooting website.

Visit the Genuine Supplies website

Click the Visit the Genuine Supplies website button for more information on Brother genuine supplies.

Updating the machine's status

To view the latest machine status while the Status Monitor window is open, click the

set the interval at which the software updates machine status information. Click Brother Status Monitor in
the menu bar, and then select Preferences.

Web Based Management (Network Connection Only)

Access the Web Based Management System by clicking the machine icon on the Status Monitor screen.
You can use a standard Web Browser to manage your machine using HTTP (Hyper Text Transfer
Protocol).

icon. You can

74

Related Information

• Print from Your Computer (Macintosh)

• Printing Problems

• Calibrate Color Output

75

Home > Print > Cancel a Print Job

Cancel a Print Job

1. Press .

To cancel multiple print jobs, press and hold for about four seconds.

Related Information

• Print

• Printing Problems

76

Home > Print > Test Print

Test Print

If there are problems with print quality, follow these instructions to do a test print:

1. Press

If your machine displays the [All Settings] menu on the Home screen, skip the [Settings] menu.

2. Press [Yes].

3. Press .

[Settings] > [All Settings] > [Printer] > [Print Options] > [Test Print].

Related Information

• Print

• Improve the Print Quality

77

Home > Scan

Scan

• Scan Using the Scan Button on Your Brother Machine

•

Scan from Your Computer (Windows®)

• Scan from Your Computer (Macintosh)

• Configure Scan Settings Using Web Based Management

78

Home > Scan > Scan Using the Scan Button on Your Brother Machine

Scan Using the Scan Button on Your Brother Machine

• Scan Photos and Graphics

• Save Scanned Data to a Folder as a PDF File

• Save Scanned Data to a USB Flash Drive

• Scan to an Editable Text File (OCR)

• Scan to Email Attachment

• Send Scanned Data to an Email Server

• Scan to FTP

• Scan to SSH FTP (SFTP)

•

Scan to Network (Windows®)

•

Scan to SharePoint

•

Web Services for Scanning on Your Network (Windows® 7, Windows® 8 and Windows

®

10)

•

Change Scan Button Settings from ControlCenter4 (Windows®)

• Change Scan Button Settings from ControlCenter2 (Macintosh)

• Configure Certificate for Signed PDF

• Disable Scanning from Your Computer

®

79

Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan Photos and Graphics

Scan Photos and Graphics

Send scanned photos or graphics directly to your computer.

Use the Scan button on the machine to make temporary changes to the scan settings. To make permanent
changes, use Brother's ControlCenter software.

1. Load your document.

2. Press [Scan] > [to PC] > [to Image] .

3. If the machine is connected over the network, select the computer name you want to send data.

If the LCD prompts you to enter a PIN for the computer, enter the four-digit PIN on the LCD, and then press
[OK].

4. Do one of the following:

• To change the scan settings, press [Options], and then go to the next step.

• To use the default scan settings, press [Start].

The machine starts scanning. If using the machine's scanner glass, follow the Touchscreen instructions to
complete the scanning job.

To change scan settings, a computer with Brother's ControlCenter software installed must be connected to
the machine.

5. To scan both sides of the document (MFC-L8900CDW):

• Press [2-sided Scan], and then select the document type.

Option Description

2-sided Scan: Long Edge

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Option Description

2-sided Scan: Short Edge

6. Select the scan settings you want to change:

• [Resolution]

• [File Type]

• [Scan Type]

• [Document Size]

• [Scan Settings]

• [Brightness]

• [Contrast]

(available only for the [Color] and [Gray] options)

• [ADF Auto Deskew]

• [Skip Blank Page]

• [Remove Background Color]

(available only for the [Color] and [Gray] options)

• If your machine displays the [OK] button, press [OK].

• To save the settings as a shortcut, press [Save as Shortcut].

7. Press [Start].

The machine starts scanning. If using the machine's scanner glass, follow the Touchscreen instructions to
complete the scanning job.

Related Information

• Scan Using the Scan Button on Your Brother Machine

• Change Scan Button Settings from ControlCenter4 (Windows®)

• Change Scan Button Settings from ControlCenter2 (Macintosh)

81

Home > Scan > Scan Using the Scan Button on Your Brother Machine > Save Scanned Data to a Folder as

a PDF File

Save Scanned Data to a Folder as a PDF File

Scan documents and save them to a folder on your computer as PDF files.

Use the Scan button on the machine to make temporary changes to the scan settings. To make permanent
changes, use Brother's ControlCenter software.

1. Load your document.

2. Press [Scan] > [to PC] > [to File] .

3. If the machine is connected over the network, select the computer name you want to send data.

If the LCD prompts you to enter a PIN for the computer, enter the four-digit PIN on the LCD, and then press
[OK].

4. Do one of the following:

• To change the scan settings, press [Options], and then go to the next step.

• To use the default scan settings, press [Start].

The machine starts scanning. If using the machine's scanner glass, follow the Touchscreen instructions to
complete the scanning job.

To change scan settings, a computer with Brother's ControlCenter software installed must be connected to
the machine.

5. To scan both sides of the document (MFC-L8900CDW):

• Press [2-sided Scan], and then select the document type.

Option Description

2-sided Scan: Long Edge

82

Option Description

2-sided Scan: Short Edge

6. Select the scan settings you want to change:

• [Resolution]

• [File Type]

• [Scan Type]

• [Document Size]

• [Scan Settings]

• [Brightness]

• [Contrast]

(available only for the [Color] and [Gray] options)

• [ADF Auto Deskew]

• [Skip Blank Page]

• [Remove Background Color]

(available only for the [Color] and [Gray] options)

• If your machine displays the [OK] button, press [OK].

• To save the settings as a shortcut, press [Save as Shortcut].

7. Press [Start].

The machine starts scanning. If using the machine's scanner glass, follow the Touchscreen instructions to
complete the scanning job.

Related Information

• Scan Using the Scan Button on Your Brother Machine

• Change Scan Button Settings from ControlCenter4 (Windows®)

• Change Scan Button Settings from ControlCenter2 (Macintosh)

83

Home > Scan > Scan Using the Scan Button on Your Brother Machine > Save Scanned Data to a USB

Flash Drive

Save Scanned Data to a USB Flash Drive

Scan documents directly to a USB flash drive.

1. Load your document.

2. Insert a USB flash drive into your machine.

The LCD automatically changes.

3. Press [Scan to USB].

4. Do one of the following:

• To change the settings, press [Options], and then select the button you want to change. Follow the

machine's instructions.

- To set your own default settings: after making changes to settings, press the [Set New Default]
option, and then press [Yes].

- To restore the factory settings: press [Factory Reset], and then press [Yes].

• Press [Start] to start scanning without changing additional settings.

5. To scan both sides of the document (MFC-L8900CDW):

• Press [2-sided Scan], and then select the document type.

Option Description

2-sided Scan: Long Edge

2-sided Scan: Short Edge

6. Select the scan settings you want to change:

• [Resolution]

• [File Type]

• [Scan Type]

• [Document Size]

• [Brightness]

• [Contrast]

(available only for the [Color] and [Gray] options)

• [File Name]

• [File Name Style]

• [File Size]

• [ADF Auto Deskew]

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• [Skip Blank Page]

• [Skip Blank Page Sensitivity]

• [Remove Background Color]

(available only for the [Color] and [Gray] options)

• If your machine displays the [OK] button, press [OK].

• To save the settings as a shortcut, press [Save as Shortcut].

7. Press [Start].

The machine starts scanning. If using the machine's scanner glass, follow the Touchscreen instructions to
complete the scanning job.

IMPORTANT

The LCD displays a message while reading the data. DO NOT unplug the power cord or remove the USB
flash drive from the machine while it is reading the data. You could lose your data or damage the USB
flash drive.

Related Information

• Scan Using the Scan Button on Your Brother Machine

85

Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to an Editable Text File

ABC

ABC

(OCR)

Scan to an Editable Text File (OCR)

Your machine can convert characters in a scanned document to text using optical character recognition (OCR)
technology. You can edit this text using your preferred text-editing application.

• The Scan to OCR feature is available for certain languages.

• Use the Scan button on the machine to make temporary changes to the scan settings. To make permanent
changes, use Brother's ControlCenter software.

1. Load your document.

2. Press [Scan] > [to PC] > [to OCR] .

3. If the machine is connected over the network, select the computer name you want to send data.

If the LCD prompts you to enter a PIN for the computer, enter the four-digit PIN on the LCD, and then press
[OK].

4. Do one of the following:

• To change the scan settings, press [Options], and then go to the next step.

• To use the default scan settings, press [Start].

The machine starts scanning. If using the machine's scanner glass, follow the Touchscreen instructions to
complete the scanning job.

To change scan settings, a computer with Brother's ControlCenter software installed must be connected to
the machine.

5. To scan both sides of the document (MFC-L8900CDW):

• Press [2-sided Scan], and then select the document type.

Option Description

2-sided Scan: Long Edge

86

Option Description

2-sided Scan: Short Edge

6. Select the scan settings you want to change:

• [Resolution]

• [File Type]

• [Scan Type]

• [Document Size]

• [Scan Settings]

• [Brightness]

• [Contrast]

(available only for the [Color] and [Gray] options)

• [ADF Auto Deskew]

• [Skip Blank Page]

• [Remove Background Color]

(available only for the [Color] and [Gray] options)

• If your machine displays the [OK] button, press [OK].

• To save the settings as a shortcut, press [Save as Shortcut].

7. Press [Start].

The machine starts scanning. If using the machine's scanner glass, follow the Touchscreen instructions to
complete the scanning job.

Related Information

• Scan Using the Scan Button on Your Brother Machine

• Change Scan Button Settings from ControlCenter4 (Windows®)

• Change Scan Button Settings from ControlCenter2 (Macintosh)

87

Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to Email Attachment

Scan to Email Attachment

Send a scanned document as an email attachment.

• Use the Scan button on the machine to make temporary changes to the scan settings. To make permanent
changes, use Brother's ControlCenter software.

• The Scan to Email feature does not support Webmail services. Use the Scan to Image or Scan to File
feature to scan a document or a picture, and then attach the scanned file to an email message.

The machine scans to your default email client.

1. Load your document.

2. Press [Scan] > [to PC] > [to E-mail] .

3. If the machine is connected over the network, select the computer name you want to send data.

If the LCD prompts you to enter a PIN for the computer, enter the four-digit PIN on the LCD, and then press
[OK].

4. Do one of the following:

• To change the scan settings, press [Options], and then go to the next step.

• To use the default scan settings, press [Start].

The machine starts scanning. If using the machine's scanner glass, follow the Touchscreen instructions to
complete the scanning job.

To change scan settings, a computer with Brother's ControlCenter software installed must be connected to
the machine.

5. To scan both sides of the document (MFC-L8900CDW):

• Press [2-sided Scan], and then select the document type.

Option Description

2-sided Scan: Long Edge

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Option Description

2-sided Scan: Short Edge

6. Select the scan settings you want to change:

• [Resolution]

• [File Type]

• [Scan Type]

• [Document Size]

• [Scan Settings]

• [Brightness]

• [Contrast]

(available only for the [Color] and [Gray] options)

• [ADF Auto Deskew]

• [Skip Blank Page]

• [Remove Background Color]

(available only for the [Color] and [Gray] options)

• If your machine displays the [OK] button, press [OK].

• To save the settings as a shortcut, press [Save as Shortcut].

7. Press [Start].

The machine starts scanning. If using the machine's scanner glass, follow the Touchscreen instructions to
complete the scanning job.

Related Information

• Scan Using the Scan Button on Your Brother Machine

• Change Scan Button Settings from ControlCenter4 (Windows®)

• Change Scan Button Settings from ControlCenter2 (Macintosh)

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Home > Scan > Scan Using the Scan Button on Your Brother Machine > Send Scanned Data to an Email

Server

Send Scanned Data to an Email Server

Send scanned data from your Brother machine directly to your email server, for delivery to an email recipient
without using a computer.

• (MFC-L8610CDW)

To use this function, go to your model's Downloads page on the Brother Solutions Center at

support.brother.com to update your machine's firmware or the program in your machine.

• To send scanned data to an email server, you must configure your machine to communicate with your
network and mail server. You can configure these items from the machine's control panel, Web Based
Management, Remote Setup, or BRAdmin Professional 3.

1. Load your document.

2. Press [Scan] > [to E-mail Server] .

• If you registered your email address with your user ID, the [to My E-mail] option appears when you
log on to the machine using Secure Function Lock, Active Directory® Authentication, or LDAP

Authentication.

• To send scanned data to your email address, press [to My E-mail]. When your email address
appears on the LCD, press [OK].

• To enable this feature in Web Based Management, click the Scan tab, and then click the Scan to E-
mail Server menu in the left navigation bar. In the Send to My E-mail field, select On.

3. Do one of the following to enter the destination email address:

• To enter the email address manually, press [Manual], and then enter the email address using the
keyboard on the LCD. When finished, press [OK].

• If the email address is stored in the machine's address book, press [Address Book], and then select
the email address.

Press [OK].

4. Confirm the email address, and then press [Next].

5. Do one of the following:

• To change the settings, press [Options], and then select the button you want to change. Follow the
machine's instructions.

- To set your own default settings: after making changes to settings, press the [Set New Default]
option, and then press [Yes].

- To restore the factory settings: press [Factory Reset], and then press [Yes].

• Press [Start] to start scanning without changing additional settings.

6. To scan both sides of the document (MFC-L8900CDW):

• Press [2-sided Scan], and then select the document type.

Option Description

2-sided Scan: Long Edge

90

Option Description

2-sided Scan: Short Edge

7. Select the scan settings you want to change:

• [Resolution]

• [File Type]

• [Scan Type]

• [Document Size]

• [Brightness]

• [Contrast]

(available only for the [Color] and [Gray] options)

• [File Name]

• [File Name Style]

• [File Size]

• [ADF Auto Deskew]

• [Skip Blank Page]

• [Skip Blank Page Sensitivity]

• [Remove Background Color]

(available only for the [Color] and [Gray] options)

• If your machine displays the [OK] button, press [OK].

• To save the settings as a shortcut, press [Save as Shortcut].

(This function may not be available depending on your machine conditions.)

8. Press [Start].

The machine starts scanning. If using the machine's scanner glass, follow the Touchscreen instructions to
complete the scanning job.

Related Information

• Scan Using the Scan Button on Your Brother Machine

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Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to FTP

Scan to FTP

Scan documents directly to an FTP server when you need to share the scanned information. For added
convenience, configure different profiles to save your favorite Scan to FTP destinations.

• Set up a Scan to FTP Profile

• Upload Scanned Data to an FTP Server

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Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to FTP > Set up a Scan to

FTP Profile

Set up a Scan to FTP Profile

Set up a Scan to FTP Profile to scan and upload the scanned data directly to an FTP location.

We recommend Microsoft® Internet Explorer® 11 for Windows® and Safari 9 for Macintosh. Make sure that
JavaScript and Cookies are always enabled in whichever browser you use.

1. Start your web browser.

Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the IP
address of the machine or the print server name). For example: http://192.168.1.2

No password is required by default. If you have previously set a password, type it, and then click .

2. Click the Scan tab.

3. Click the Scan to FTP/SFTP/Network/SharePoint menu in the left navigation bar.

4. Select the FTP option, and then click Submit.

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