Brother MFC-J825DW, MFC-J835DW Advanced User Guide

ADVANCED
USER’S GUIDE

MFC-J825DW
MFC-J835DW

Version A

USA/CAN

User's Guides and where do I find it?

Which manual? What's in it? Where is it?

Product Safety Guide Read this Guide first. Please read the Safety

Instructions before you set up your machine.
See this Guide for trademarks and legal
limitations.

Quick Setup Guide Follow the instructions for setting up your

machine and installing the drivers and software
for the operating system and connection type
you are using.

Basic User's Guide Learn the basic Fax, Copy, Scan and

PhotoCapture Center™ operations and how to
replace consumables. See troubleshooting tips.

Advanced User's Guide Learn more advanced operations: Fax, Copy,

security features, printing reports and
performing routine maintenance.

Software User's Guide Follow these instructions for Printing, Scanning,

Network Scanning, PhotoCapture Center™,
Remote Setup, PC-Fax, Disc Print, Web
Services (Scan), and using the Brother
ControlCenter utility.

Network Glossary This Guide provides basic information about

advanced network features of Brother
machines along with explanations about
general networking and common terms.

Printed / In the box

Printed / In the box

Printed / In the box

PDF file / CD-ROM

PDF file / CD-ROM

PDF file / CD-ROM

Network User's Guide This Guide provides useful information about

wired and wireless network settings and
security settings using the Brother machine.
You can also find supported protocol
information for your machine and detailed
troubleshooting tips.

Mobile Print/Scan Guide This Guide provides useful information about

printing data from your mobile phone and
transmitting scanned data from the Brother
machine to your mobile phone.

Web Connect Guide This Guide provides useful information about

accessing internet services from the Brother
machine, as well as downloading images,
printing data and uploading files directly from
internet services.

1

Visit us at http://solutions.brother.com/.

PDF file / CD-ROM

PDF file / Brother

Solutions Center

PDF file / Brother

Solutions Center

1

1

i

Table of Contents

1 General setup 1

IMPORTANT NOTE............................................................................................... 1

Memory storage ..................................................................................................... 1

Volume Settings..................................................................................................... 1

Ring Volume ....................................................................................................1

Beeper Volume................................................................................................2

Speaker Volume..............................................................................................2

Automatic Daylight Saving Time............................................................................3

Sleep Mode ........................................................................................................... 3

LCD screen............................................................................................................4

Setting the backlight brightness.......................................................................4

Setting the Dim Timer for the backlight ........................................................... 4

Mode Timer............................................................................................................4

2 Security features 5

Memory Security .................................................................................................... 5

Setting and changing the Memory Security password ....................................5

Turning Memory Security on/off ...................................................................... 6

3 Sending a fax 7

Additional sending options ..................................................................................... 7

Sending faxes using multiple settings .............................................................7

Stop faxing.......................................................................................................7

Contrast ........................................................................................................... 7

Changing fax resolution...................................................................................8

Setting your changes as the new default.........................................................8

Restoring fax settings to the factory settings ................................................... 8

Additional sending operations................................................................................9

Sending a fax manually ...................................................................................9

Sending a fax at the end of a conversation .....................................................9

Dual Access (Black & White only) ...................................................................9

Broadcasting (Black & White only) ................................................................10

Real Time Transmission ................................................................................ 11

Overseas Mode .............................................................................................12

Delayed Faxing (Black & White only) ............................................................ 12

Delayed Batch Transmission (Black & White only) ....................................... 13

Checking and canceling waiting jobs............................................................. 13

Polling overview................................................................................................... 14

Polled Transmit (Black & White only) ............................................................ 14

ii

4 Receiving a fax 15

Memory Receive (Black & White only) ................................................................ 15

Receiving faxes into memory when paper tray is empty ...............................15

Fax Forwarding.............................................................................................. 15

Paging ........................................................................................................... 16

Fax Storage ...................................................................................................17

Printing a fax from the memory ..................................................................... 17

PC-Fax Receive (Windows

Turning off Memory Receive operations........................................................19

Changing Memory Receive operations .........................................................19

Remote Retrieval ................................................................................................. 20

Setting a Remote Access Code..................................................................... 20

Using your Remote Access Code..................................................................20

Remote Fax commands ................................................................................21

Retrieving fax messages ...............................................................................22

Changing your Fax Forwarding number ........................................................22

Additional receiving operations............................................................................23

Printing a reduced incoming fax ....................................................................23

Receiving a fax at the end of a conversation.................................................23

Polling overview...................................................................................................24

Polling receive ............................................................................................... 24

®

only) ................................................................. 18

5 Dialing and storing numbers 26

Voice operations..................................................................................................26

Tone or Pulse (Canada only).........................................................................26

Fax/Tel mode................................................................................................. 26

Caller ID.........................................................................................................26

Special line considerations ............................................................................ 27

Additional dialing operations................................................................................ 29

Outgoing Call .................................................................................................29

Caller ID history .............................................................................................29

Dialing access codes and credit card numbers .............................................30

Additional ways to store numbers ........................................................................ 31

Storing Speed Dial numbers from Outgoing Calls.........................................31

Storing Speed Dial numbers from the Caller ID history.................................31

Setting up groups for Broadcasting ...............................................................32

6Printing reports 34

Fax reports...........................................................................................................34

Transmission Verification Report...................................................................34

Fax Journal (activity report) ...........................................................................34

Reports ................................................................................................................35

How to print a report ......................................................................................35

iii

7 Making copies 36

Copy settings ....................................................................................................... 36

Stop copying.................................................................................................. 36

Changing copy quality ...................................................................................36

Enlarging or reducing the copied image........................................................37

Making N in 1 copies or a poster (Page Layout) ........................................... 38

2 in 1 ID Copy................................................................................................ 39

Sorting copies using the ADF ........................................................................ 40

Adjusting Density........................................................................................... 40

Ink Save Mode...............................................................................................41

Thin Paper Copy............................................................................................ 41

Book Copy ..................................................................................................... 42

Watermark Copy............................................................................................ 42

Duplex (2-sided) copying ...............................................................................44

Setting your favorites ..................................................................................... 45

8 PhotoCapture Center™: Printing photos from a memory card or

USB Flash memory drive 46

PhotoCapture Center™ operations ..................................................................... 46

Memory cards, USB Flash memory drive and folder structures .................... 46

Movie printing ................................................................................................ 47

Print Images.........................................................................................................47

Print Index (Thumbnails) ...............................................................................47

Printing Photos .............................................................................................. 48

Enhance Photos ............................................................................................48

DPOF printing ................................................................................................ 50

PhotoCapture Center™ print settings.................................................................. 51

Print Quality ................................................................................................... 51

Paper options ................................................................................................51

Adjusting Brightness, Contrast and Color......................................................52

Cropping ........................................................................................................53

Borderless printing......................................................................................... 54

Print Date....................................................................................................... 54

Setting your changes as the new default.......................................................54

Restoring all settings to the factory settings .................................................. 54

Scan to a memory card or USB Flash memory drive .......................................... 55

Auto Crop ...................................................................................................... 55

How to set a new default ............................................................................... 56

How to reset to the factory settings ............................................................... 56

9 Printing photos from a camera 57

Printing photos directly from a PictBridge camera...............................................57

PictBridge requirements ................................................................................ 57

Setting your digital camera ............................................................................ 58

Printing Images..............................................................................................59

DPOF printing ................................................................................................ 59

Printing photos directly from a digital camera (without PictBridge)......................60

Printing Images..............................................................................................60

iv

A Routine maintenance 61

Cleaning and checking the machine....................................................................61

Cleaning the outside of the machine ............................................................. 61

Cleaning the machine’s printer platen ........................................................... 62

Cleaning the paper feed rollers .....................................................................63

Cleaning the paper pick-up rollers ................................................................. 64

Checking the ink volume ...............................................................................65

Packing and shipping the machine......................................................................65

B Glossary 68

C Index 72

v

General setup 1

1

IMPORTANT NOTE 1

 In this manual, the LCD messages of the MFC-J825DW are used unless specified.

 Most of the illustrations in this User’s Guide show the MFC-J825DW.

1

Memory storage 1

Your menu settings are stored permanently,
and in the event of a power failure will not be
lost. Temporary settings (for example,
Overseas Mode) will be lost. If you have
chosen Set New Default for your FAX,
SCAN and PHOTO preferred settings, those
settings will not be lost. Also, during a power
failure the machine will retain the date and
time and programed fax timer jobs (for
example, Delayed Fax) for approximately 24
hours.

Volume Settings 1

Ring Volume 1

You can choose a range of ring volume
levels, from High to Off. The machine will
keep your new default setting until you
change it.

Setting the Ring Volume from the menu

a Press Menu.
b Press a or b to display

General Setup.

c Press General Setup.
d Press a or b to display Volume.

1

e Press Volume.
f Press Ring.
g Press Low, Med, High or Off.
h Press Stop/Exit.

1

Chapter 1

Beeper Volume 1

When the beeper is on, the machine will beep
when you press a key, make a mistake, or
after you send or receive a fax.

You can choose a range of beeper volume
levels, from High to Off.

a Press Menu.
b Press a or b to display

General Setup.

c Press General Setup.
d Press a or b to display Volume.
e Press Volume.
f Press Beeper.
g Press Low, Med, High or Off.
h Press Stop/Exit.

Speaker Volume 1

You can choose a range of speaker volume
levels, from High to Off.

a Press Menu.
b Press a or b to display

General Setup.

c Press General Setup.
d Press a or b to display Volume.
e Press Volume.
f Press Speaker.
g Press Low, Med, High or Off.
h Press Stop/Exit.

You can also adjust the speaker volume by
pressing Hook.

a Press Hook on the control panel.
b Press d or c on the Touchscreen to

display the Volume button.

c Press Volume.

d Press or on the

Touchscreen.
Each button press changes the volume
to the next setting.
Press OK.

e Press Hook.

2

General setup

Automatic Daylight Saving Time

You can set the machine to change
automatically for daylight saving time. It will
reset itself forward one hour in the Spring and
backward one hour in the Fall. Make sure you
have set the correct date and time in the
Date&Time setting.

The factory setting is Off, so you will have to
turn on Automatic Daylight Saving Time as
follows.

a Press Menu.
b Press a or b to display

General Setup.

c Press General Setup.
d Press a or b to display

Auto Daylight.

Sleep Mode 1

1

You can choose how long the machine must
be idle (up to 60 minutes) before it goes into
Sleep Mode. The timer will restart if any
operation is carried out on the machine.

a Press Menu.
b Press a or b to display

General Setup.

c Press General Setup.
d Press a or b to display Sleep Mode.
e Press Sleep Mode.
f Press 1 Min, 2 Mins, 3 Mins,

5 Mins, 10 Mins, 30 Mins or
60 Mins to choose the length of time

the machine is idle before entering sleep
mode.

1

e Press Auto Daylight.
f Press On (or Off).
g Press Stop/Exit.

g Press Stop/Exit.

3

Chapter 1

LCD screen 1

Setting the backlight brightness 1

You can adjust the brightness of the LCD
backlight. If you are having difficulty reading
the LCD, try changing the brightness setting.

a Press Menu.
b Press a or b to display

General Setup.

c Press General Setup.
d Press a or b to display LCD Settings.
e Press LCD Settings.
f Press Backlight.

Mode Timer 1

The machine has four temporary mode keys
on the control panel: FAX, SCAN, COPY and
PHOTO. You can change the amount of time
the machine takes after the last Scan, Copy
or PhotoCapture operation before it returns to
FAX mode. If you choose Off, the machine
stays in the mode you used last.

g Press Light, Med or Dark.
h Press Stop/Exit.

Setting the Dim Timer for the backlight 1

You can set how long the LCD backlight stays
on after you go back to the Ready screen.

a Press Menu.
b Press a or b to display

General Setup.

c Press General Setup.
d Press a or b to display LCD Settings.
e Press LCD Settings.
f Press Dim Timer.

a Press Menu.
b Press a or b to display

General Setup.

c Press General Setup.
d Press a or b to display Mode Timer.
e Press Mode Timer.
f Press 0 Sec, 30 Secs, 1 Min,

2 Mins, 5 Mins or Off.

g Press Stop/Exit.

g Press 10 Secs, 20 Secs, 30 Secs or

Off.

h Press Stop/Exit.

4

2

Note

Note

Security features 2

Memory Security 2

Memory Security lets you prevent
unauthorized access to the machine. You will
not be able to continue to schedule Delayed
Faxes or Polling jobs. However, any
pre-scheduled Delayed Faxes will be sent
even if you turn on Memory Security, so they
will not be lost.

While Memory Security is On, the following
operations are available:

 Receiving faxes into memory (limited by

memory capacity)

 Fax Forwarding (if Fax Forwarding was

already On)

 Paging (if Paging was already On)

 Remote Retrieval (if Fax Storage was

already On)

While Memory Security is On, the following
operations are NOT available:

 Printing received faxes

 Sending faxes

 Copying

 PC printing

Setting and changing the Memory Security password 2

2

If you have already set the password, you
will not need to set it again.

Setting a password for the first time 2

Make a careful note of your password.

a Press Menu.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display

Miscellaneous.

e Press Miscellaneous.
f Press Mem Security.
g Enter a 4-digit number for the password

by pressing the buttons on the
Touchscreen.
Press OK.

 Scanning

 PhotoCapture

 PC Fax Receive

 Operation from control panel

• To print the faxes in memory, you must
turn off Memory Security.

• You must turn off PC Fax Receive before
you can turn on Memory Security.

• If you forget the Memory Security
password, please call Brother Customer
Service. (uuBasic User’s Guide: Brother
numbers)

h When the LCD shows Verify:,

re-enter the password by pressing the
buttons on the Touchscreen.
Press OK.

i Press Stop/Exit.

5

Chapter 2

Note

Note

Changing your Memory Security password

a Press Menu.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display

Miscellaneous.

e Press Miscellaneous.
f Press Mem Security.
g Press Set Password.
h Enter the registered 4-digit number for

the current password by pressing the
buttons on the Touchscreen.
Press OK.

i Enter a 4-digit number for a new

password by pressing the buttons on the
Touchscreen.
Press OK.

Turning Memory Security

2

on/off 2

Turning on Memory Security 2

a Press Menu.
b Press a or b to choose Fax.
c Press Fax.
d Press a or b to display

Miscellaneous.

e Press Miscellaneous.
f Press Mem Security.
g Press Set Security.
h Enter the registered 4-digit password by

pressing the buttons on the
Touchscreen.
Press OK.
The machine goes offline and the LCD
shows Memory Security.

j When the LCD shows Verify:,

re-enter the new password by pressing
the buttons on the Touchscreen.
Press OK.

k Press Stop/Exit.

If there is a power failure the data will stay
in memory for approximately 24 hours.

Turning off Memory Security 2

a Press Unlock.
b Enter the registered 4-digit password by

pressing the buttons on the
Touchscreen.
Press OK.
Memory Security is automatically turned
off.

If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in Secure
mode until the registered password is
entered.

6

Note

Note

Sending a fax 3

3

Additional sending options

Sending faxes using multiple settings 3

When you send a fax you can choose a
combination of settings, such as

Fax Resolution, Contrast,
Glass ScanSize, Real Time TX and
Preview.

You can also choose: Call History,
Speed Dial, Broadcasting,
Delayed Fax, Batch TX, Polled TX,
Polling RX, Overseas Mode,
Set New Default, and Factory Reset.

Some settings are only available when
sending black & white faxes.

a Press (FAX).

The LCD shows:

3

• Most settings are temporary and the
machine returns to its default settings after
you send a fax.

• You can save some of the settings you
use most often by setting them as the
default. These settings will stay until you
change them again. (See Setting your
changes as the new default uu page 8.)

3

Stop faxing 3

To stop faxing, press Stop/Exit.

Contrast 3

If your document is very light or very dark, you
may want to change the contrast. For most
documents the factory setting Auto can be
used. It automatically chooses the suitable
contrast for your document.
Choose Light when sending a light
document. Choose Dark when sending a
dark document.

b Press d or c to display a setting you

want to change. When the setting is
displayed, press it.

c Press an option.
d Repeat steps b to c to change more

settings.

a Press (FAX).

b Press d or c to display Contrast.
c Press Contrast.
d Press Auto, Light or Dark.

Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:

• When you send a color fax.

• When you choose Photo as the Fax
Resolution.

7

Chapter 3

Note

Changing fax resolution 3

The quality of a fax can be improved by
changing the fax resolution.

a Press (FAX).

b Press d or c to display

Fax Resolution.

c Press Fax Resolution.
d Press the resolution you want.

You can choose four different resolution
settings for black & white faxes and two for
color faxes.

Black & White

Standard Suitable for most typed

documents.

Fine Good for small print and

transmits a little slower than
Standard resolution.

Setting your changes as the new default 3

You can save the fax settings for

Fax Resolution, Contrast,
Glass ScanSize, Preview and
Real Time TX you use most often by

setting them as default. These settings will
stay until you change them again.

a Press (FAX).

b Press d or c to choose the setting you

want to change, and then press your
new option.

Repeat this step for each setting you
want to change.

c After changing the last setting, press

d or c to display Set New Default.

d Press Set New Default.
e Press Yes.

S.Fine Good for small print or artwork

and transmits slower than Fine
resolution.

Photo Use when the document has

varying shades of gray or is a
photograph. Photo has the
slowest transmission.

Color

Standard Suitable for most typed

documents.

Fine Use when the document is a

photograph. The transmission
time is slower than Standard
resolution.

If you choose S.Fine or Photo and then
use the Color Start key to send a fax, the
machine will send the fax using the Fine
setting.

f Press Stop/Exit.

Restoring fax settings to the factory settings 3

You can restore all the fax settings you have
changed to the factory settings. These
settings will stay until you change them again.

a Press (FAX).

b Press d or c to display

Factory Reset.

c Press Factory Reset.
d Press Yes.
e Press Stop/Exit.

8

Sending a fax

Note

Note

Additional sending operations

Sending a fax manually 3

Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.

To send a multiple page fax, use the ADF.

a Press (FAX).

b Load your document.
c To listen for a dial tone, press Hook.
d Dial the fax number.

Sending a fax at the end of a

3

conversation 3

At the end of a conversation, you can send a
fax to the other party before you both hang
up.

a Ask the other party to wait for fax tones

(beeps) and then to press the Start or
Send key before hanging up.

3

b Press (FAX).

c Load your document.
d Press Black Start or Color Start.

 If you are using the scanner glass,

press Send to send the fax.

e Replace the handset of the external

phone.

e When you hear the fax tone, press

Black Start or Color Start.
If you are using the scanner glass, press
Send on the Touchscreen to send the
fax.

Dual Access (Black & White only) 3

You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number.

The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.

If the Out of Memory message appears
while scanning a document, press
Stop/Exit to cancel or Black Start to send
the scanned pages.

9

Chapter 3

Broadcasting (Black & White only) 3

Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups, Speed Dial
numbers, and up to 50 manually dialed
numbers in the same broadcast.

After the broadcast is finished, a Broadcast
Report will be printed.

Before you begin the broadcast 3

Speed Dial numbers must be stored in the
machine's memory before they can be used
in a broadcast. (uuBasic User’s Guide:
Storing Speed Dial numbers)

Group numbers must also be stored in the
machine's memory before they can be used
in a broadcast. Group numbers include many
stored Speed Dial numbers for easier dialing.
(See Setting up groups for Broadcasting
uu page 32.)

How to broadcast a fax 3

a Press (FAX).

b Load your document.

g You can add numbers to the broadcast

in the following ways:

 Press Add Number and enter a

number by pressing the buttons on
the Touchscreen.

Press OK.

 Press Speed Dial.

Press to search by
Alphabetical Order or
Numerical Order. Press the locations
where you want to send a fax.

Press OK.

h After you have entered all the fax

numbers by repeating step g, press OK.

i Press Black Start.

Faxing from the ADF

 The machine starts scanning and

sending the document.

Faxing from the scanner glass

When the LCD asks you Next Page?,
do one of the following:

 To send a single page, press No (or

press Black Start again).

The machine starts sending the
document.

c Press d or c to display

Advanced Settings.

d Press Advanced Settings.
e Press a or b to display Broadcasting.
f Press Broadcasting.

10

 To send more than one page, press

Yes and place the next page on the
scanner glass.

Press Black Start.

The machine starts scanning the
page. (Repeat this step for each
additional page.)

Sending a fax

Note

Note

Real Time Transmission 3

• If you did not use up any of the numbers
for Groups, you can broadcast faxes to as
many as 250 different numbers.

• The machine’s available memory will vary
depending on the types of jobs in the
memory and the number of locations used
for broadcasting. If you broadcast to the
maximum number available, you will not
be able to use dual access and delayed
fax.

• If the Out of Memory message
appears, press Stop/Exit to stop the job.
If more than one page has been scanned,
press Black Start to send the portion that
is in the machine’s memory.

Canceling a Broadcast in progress 3

a Press Stop/Exit.

When you are sending a fax, the machine will
scan the document into the memory before
sending it. Then, as soon as the telephone
line is free, the machine will start dialing and
sending.

Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can do
this by turning on Real Time TX.

a Press (FAX).

b Load your document.
c Press d or c to display

Advanced Settings.

d Press Advanced Settings.
e Press a or b to display Real Time TX.

3

b Do one of the following:

 To cancel the entire broadcast, press

Entire Broadcast. Go to step c.

 To cancel the current job, press the

button that displays the number
being dialed. Go to step d.

 To exit without canceling, press

Stop/Exit.

c When the LCD asks if you want to

cancel the entire broadcast, do one of
the following:

 Press Yes to confirm.

 To exit without canceling, press No

or Stop/Exit.

d Do one of the following:

 To cancel the current job, press Yes.

 To exit without canceling, press No

or Stop/Exit.

f Press Real Time TX.
g Press On.

h Press .

• If you are sending a color fax or if the
memory is full and you are sending a black
& white fax from the ADF, the machine will
send the document in real time (even if
Real Time TX is set to Off). Faxes
from the scanner glass cannot be sent
until you clear some of the memory.

• In Real Time Transmission, the automatic
redial feature does not work when you are
using the scanner glass.

11

Chapter 3

Note

Overseas Mode 3

If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on Overseas Mode. After you send a fax
using this feature, the feature will turn itself
off.

a Press (FAX).

b Load your document.
c Press d or c to display

Advanced Settings.

d Press Advanced Settings.
e Press a or b to display

Overseas Mode.

f Press Overseas Mode.
g Press On (or Off).

h Press .

Delayed Faxing (Black & White only) 3

You can store up to 50 faxes in the memory
to be sent within 24 hours. These faxes will
be sent at the time of day you enter in step h.

a Press (FAX).

b Load your document.
c Press d or c to display

Advanced Settings.

d Press Advanced Settings.
e Press a or b to display Delayed Fax.
f Press Delayed Fax.
g Press On.
h Enter the time you want the fax to be

sent (in 24-hour format) by pressing the
buttons on the Touchscreen.
(For example, enter 19:45 for 7:45 PM.)
Press OK.

• When you set 12h Clock in the
Date&Time setting, enter the time in
12-hour format.

• The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.

12

Sending a fax

Delayed Batch Transmission (Black & White only) 3

Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.

a Press (FAX).

b Press d or c to display

Advanced Settings.

c Press Advanced Settings.
d Press a or b to display Batch TX.
e Press Batch TX.
f Press On.
g Press Stop/Exit.

Checking and canceling waiting jobs 3

You can check which jobs are still waiting in
the memory to be sent and cancel a job.
(If there are no jobs, the LCD shows
No Jobs Waiting.)

a Press Menu.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display

Remaining Jobs.

e Press Remaining Jobs.

Any waiting jobs appear on the LCD.

f Press a or b to scroll through the jobs

and press the job you want to cancel.
Press OK.

g Do one of the following:

 To cancel, press Yes.

3

If you want to cancel another job go
to step f.

 To exit without canceling, press No.

h When you are finished, press Stop/Exit.

13

Chapter 3

Polling overview 3

Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.

Polled Transmit (Black & White only) 3

Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.

The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
and canceling waiting jobs uu page 13.)

j If you are using the scanner glass, the

LCD will prompt you to choose one of
the following options:

 Press Yes to scan another page.

Go to step k.

 Press No or Black Start to send the

document.

k Place the next page on the scanner

glass and press Black Start. Repeat
steps j and k for each additional
page.
Your machine will automatically send
the fax.

Setup for polled transmit 3

a Press (FAX).

b Load your document.
c Press d or c to display

Advanced Settings.

d Press Advanced Settings.
e Press a or b to display Polled TX.
f Press Polled TX.
g Press On (or Off).
h Press d or c to display any settings you

want to change, and press it. Then
choose your option. After each setting is
accepted, you can continue to change
more settings.

i Press Black Start.

14

4

Receiving a fax 4

Memory Receive (Black & White only)

You can only use one Memory Receive
operation at a time:

 Fax Forwarding

 Paging

 Fax Storage

 PC-Fax Receive

 Off

You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the Memory
Receive operation, a message will appear on
the LCD. (See Changing Memory Receive
operations uu page 19.)

Fax Forwarding 4

4

When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.

a Press Menu.

4

b Press a or b to display Fax.
c Press Fax.
d Press a or b to display

Setup Receive.

e Press Setup Receive.
f Press a or b to display

Memory Receive.

Receiving faxes into memory when paper tray is empty 4

As soon as the paper tray becomes empty
during fax reception, the LCD shows
No Paper Fed. Put some paper in the
paper tray. (uuBasic User’s Guide: Loading
paper and other print media)

If you don't put paper in the paper tray, the
machine will carry on receiving the fax, with
the remaining pages being stored in memory,
if enough memory is available.

Further incoming faxes will also be stored in
memory until the memory is full. When the
memory is full the machine will stop
automatically answering calls. To print the
faxes, put fresh paper in the tray.

g Press Memory Receive.
h Press Fax Forward.
i Enter the forwarding number (up to

20 digits) by pressing the buttons on the
Touchscreen.
Press OK.

j Press Backup Print:On or

Backup Print:Off.

15

Chapter 4

IMPORTANT

Note

• If you choose Backup Print:On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.

• When you receive a color fax, your
machine prints the color fax at your
machine but does not send the fax to the
fax forwarding number you programmed.

k Press Stop/Exit.

i Enter your cell phone or pager number

followed by # # (up to 20 digits).
Press OK.
Do not include the area code if it is the
same as that of your machine.
For example, press:
1 8 0 0 5 5 5 1 2 3 4 # #.

j Do one of the following:

 If you are programming your cell

phone number and do not need to
enter a PIN, press OK.

 If your pager needs a PIN, enter the

PIN, press #, press Pause, and then
enter your fax number followed by
##.

Paging 4

When you choose Paging, your machine
dials the cell phone or pager number you
have programmed. This activates your cell
phone or pager so you will know that you
have a fax message in the memory.

If you have set Paging, a backup copy of the
received fax will automatically be printed at
the machine.

a Press Menu.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display

Setup Receive.

e Press Setup Receive.

Press OK.

For example, press:

1 2 3 4 5 # Pause 1 8 0 0 5 5 5 6 7
8 9 # #

 If you do not need a PIN, press:

Pause, and then enter your fax
number followed by # #. Press OK.

For example, press:

Pause 1 8 0 0 5 5 5 6 7 8 9 # #

k Press Stop/Exit.

You cannot change a paging number or
PIN remotely.

f Press a or b to display

Memory Receive.

g Press Memory Receive.
h Press Paging.

16

Receiving a fax

Note

Note

Fax Storage 4

If you choose Fax Storage, your machine
stores received faxes in the memory. You will
be able to retrieve fax messages from
another location using the remote retrieval
commands.

If you have turned on Fax Storage, a backup
copy will automatically be printed at the
machine.

a Press Menu.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display

Setup Receive.

e Press Setup Receive.

Printing a fax from the memory 4

If you have chosen Paging or Fax Storage,
you can still print a fax from the memory when
you are at your machine. (See Memory
Receive (Black & White only) uu page 15.)

a Press Menu.
b Press a or b to display Fax.

4

c Press Fax.
d Press a or b to display Print Fax.
e Press Print Fax.
f Press Black Start.
g Press Stop/Exit.

f Press a or b to display

Memory Receive.

g Press Memory Receive.
h Press Fax Storage.
i Press Stop/Exit.

Color faxes cannot be stored in the
memory. When you receive a color fax
your machine prints the color fax at your
machine.

When you print a fax from the memory, the
fax data will be erased.

17

Chapter 4

PC-Fax Receive (Windows® only) 4

If you turn on the PC-Fax Receive feature
your machine will store received faxes in
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.

Even if you have turned off your PC (at night
or on the weekend, for example), your
machine will receive and store your faxes in
its memory. The number of received faxes
that are stored in the memory will appear on
the LCD.

When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers your faxes to your PC automatically.

To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC.
(uuSoftware User’s Guide: PC-FAX
receiving)

If you choose Backup Print:On the
machine will also print the fax.

j Press <USB> or, for network users, the

name of the PC you want to receive
faxes.

k Press OK.
l Press Backup Print:On or

Backup Print:Off.

m Press Stop/Exit.

Note

• PC-Fax Receive is not supported by the
Mac OS.

• Before you can set up PC-Fax Receive
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on.
(uuSoftware User’s Guide: PC-FAX
receiving)

• If you get an error message and the
machine cannot print the faxes in memory,
you can use this setting to transfer your
faxes to your PC. (uuBasic User’s Guide:

Transferring your faxes or Fax Journal
report)

a Press Menu.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display

Setup Receive.

e Press Setup Receive.
f Press a or b to display

Memory Receive.

g Press Memory Receive.
h Press PC Fax Receive.
i The LCD shows the message

Run PC-Fax on your computer.

Press OK.

• When you receive a color fax, your
machine prints the color fax at your
machine but does not send the fax to your
PC.

• To change the destination PC, repeat
steps a to m.

18

Receiving a fax

Note

Turning off Memory Receive operations 4

a Press Menu.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display

Setup Receive.

e Press Setup Receive.
f Press a or b to display

Memory Receive.

g Press Memory Receive.
h Press Off.
i Press Stop/Exit.

The LCD will give you more options if
there are received faxes still in the
machine’s memory. (See Changing
Memory Receive operations
uu page 19.)

Changing Memory Receive operations 4

If received faxes remain in your machine’s
memory when you change the Memory
Receive Operations, the LCD will ask you
one of the following questions:

 Erase All Fax?

 Print All Fax?

• If you press Yes, faxes in the memory
will be erased or printed before the
setting changes. If a backup copy has
already been printed it will not be
printed again.

• If you press No, faxes in the memory
will not be erased or printed and the
setting will be unchanged.

If received faxes are left in the machine's
memory when you change to
PC Fax Receive from another option
[Fax Forward, Paging or Fax Storage],
press a or b to choose the PC.

The LCD will ask you the following question:

 Send Fax to PC?

• If you press Yes, faxes in the memory
will be sent to your PC before the
setting changes. You will be asked if
you want to turn on Backup Print. (For
details, see PC-Fax Receive

(Windows

®

only) uu page 18.)

4

• If you press No, faxes in the memory
will not be erased or transferred to your
PC and the setting will be unchanged.

19